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HomeMy WebLinkAboutCity Council Packet 12-18-1996 SpecialAGENDA City Council Subcommittee on Community Policing Wednesday, December 18, 1996 5:30 p.m. I. New Community Notification of Sex Offenders Legislation effective January 1, 1997 II. January meeting date III. Future Committee more citizen involvement - overall committee make -up Plymouth Subcommittee on Community Policing Minutes of Meeting November 20, 1996 5:30 p.m. Present at the meeting were Councilmembers Christian Preus and Tim Wold, City Manager Dwight Johnson, Citizen Kim Koehnen, Chief Craig Gerdes, Sgt. Mike Goldstein, and Public Safety Tech Svcs Supervisor Barb Cox. Also attending as a guest was Mayor Joy Tierney. Mary Ann Biermeier was unable to attend. The members of the fire department scheduled to attend this meeting responded to a townhouse fire at approximately 4:30 p.m. and were then unable to present. Also, due to inclement weather and other problems, some committee members arrived after the meeting had started. The Chief stated due to the weather and active fire, a number of members were not present, so he began by discussing the new law requiring community notification of sex offenders. He stated he would like to discuss this issue with the committee further at its December 18' meeting as the law goes into effect January 1, 1997. The Chief gave an overview of the law and its requirements. City Manager Johnson asked if this State Law would then give immunity to any contended violation of the Federal Civil Rights Law. The Chief stated this was probably a question for the Attorneys to answer. Kim Koehnen stated that taking into account the fact that this group did spend a lot of time going over the various programs, she would like to see the committee be proactive in its approach. She stated she would like to see more citizens get involved. Further she stated she had a couple of questions. One, as the committee is now dealing with fire department issues, should the name of the committee be changed to reflect Public Safety instead of policing. Also, she would again like the group to consider whether we need more citizen members, even though we would have to find some way to get them up to speed on the programs previously reviewed. There was a discussion on the citizen academy proposal. The Chief stated one of these academies could be the way to get additional citizens informed on the programs. The Mayor stated she has been reading the minutes from this committee and asked how this committee compares to the Crime and Fire Prevention Fund. The Chief stated the basic difference is that the Crime and Fire Prevention Fund deals primarily with funds and fundraising. He stated they have raised funds to enable the purchase of specific equipment for the department such as the police K -9 program and the fire water rescue boat. He stated they also keep an amount of funds available in case the City needs to offer a reward in connection with a major crime or event as this money would not otherwise be available. He stated this committee primarily deals with ideas and how to best work on issues. An example of this is the current issue with fire department response and staffing. The committee first develops an understanding of the issue and recommends a plan of action. At this time the entire committee was present, the fire department presentation was discussed. Chief Gerdes stated he could present the information in Chief Kline's absence as they had discussed it previous to this meeting. Chief Gerdes distributed some handouts the fire personnel had prepared outlining the five options that had previously been discussed. He stated at this time, the fire department is recommending we proceed with options 1 (using City personnel), 2 (duty crew), and 5 (technological enhancements). He stated they recommend these options go forward for further review. Councilmember Wold stated he would like to comment on the pre - emption system. He requested some clarification on how the system works and how many would be needed to equip Public Safety. The Chief stated we would need probably 30 vehicle units to equip both police and fire vehicles. Wold asked then if we spent $5,000 today, we could equip 10 vehicles to control the signals already equipped along Highway 55. The Chief stated that was true. Wold asked what the life expectancy of the units was. The Chief stated on the units used in the vehicles, there would be an easy 10 year life on units used by police and probably 20 on fire. Wold asked if there would be a problem when the vehicles were replaced. The Chief stated these units would easily transfer to the new squad. There was discussion on who would benefit from the system. The Chief stated all emergency vehicles including police, fire, ambulance, and State Patrol would benefit from the system. Wold asked that we continue to point out that ambulance and State Patrol benefit in discussions of intersections to equip. Wold questioned whether a private citizen could get ahold of one of these units and use it to control intersections. The Chief stated there is an encoding of the units so this would not be possible. He stated further the encoding would allow for use to extend to Public Works for plows and the system would prioritize if receiving signals from both a plow and an emergency vehicle. The duty crew option was then discussed by the group. The Chief stated if this project were implemented we would begin by using a member of the current department as a leader for the group for at least a six month period and assess the need for a full -time staff member. He stated the program as laid out by Chief Kline would use 16 current firefighters to assign 4 at a time to work specific days and hours at a station. City Manager Johnson stated he liked this option as it has the most impact on response time. Wold commented that the response on other than fire calls such as extractions at accident scenes was compelling to him. He also stated this appears to be a good compromise between a full -time fire department and status quo. He stated he could also see how this option could be more attractive when recruiting new volunteers. N Johnson stated that option 3, recruiting additional volunteers is not a viable option as we currently have 70 positions approved and only have 60 firefighters. Wold stated he likes the idea of going to a duty crew and continuing to move forward. He stated this seems like a prudent first step. Gerdes stated we will continue to research into PERA retirement fund), overtime and other union issues involved in the use of present city employees. Gerdes stated that Chief Kline had met with City Manager Johnson and himself to discuss the available options. He stated they all agreed to recommend moving forward on the three issues proposed by the fire department. He stated they will continue forward with these issues and develop additional research for implementation. Gerdes asked when this issue should be brought before the Council for authorization. Johnson stated we should keep proceeding along with research and development and write an information update to be included in a weekly Council Information Memo as soon as possible. Gerdes stated we would try for this week, but could have it by next week at the latest. There was discussion as to whether the committee needed to make a motion or some direction for work to proceed. Councilmember Wold moved the subcommittee recommend options 1, 2, and 5 move forward for further study and directed Chief Gerdes to give a status report to the City Council as soon as possible. Motion seconded by Kim Koehnen. All in favor, motion passed unanimously. Chief Gerdes noted that we will need to finalize our recommendation on the 25 mph limit to the legislature. Councilmember Wold stated he would be happy to take time off to speak individually with legislators about this issue. Last Mayor Tierney stated she would like the issue of citizen involvement with this committee discussed when the Council discusses the various board and commission appointments. She stated we also have the option of making this group a commission. Also, we need to evaluate the Council interest in the committee and how many and which Councilmembers will serve. Koehnen again stated she would have more comfort with more than two citizens involved Gerdes stated he would also like some type of blend with the police department's internal community policing committee considered. In closing, Kim Koehnen asked that Chief Gerdes convey to the fire department that they did a good job of researching and putting together the information for the committee and making recommendations. Chief Gerdes stated he would. Meeting adjourned at 6:50 p.m. 3 While most kids pass through childhood without ever experiencing physi- cal harm, some are fright- ened or hurt by crime. As a parent, one of your re- sponsibilities is to teach your children how to pro- tect themselves and respond to threatening sit- uations. And, you should always take the time to listen carefully to your children's fears and feel- ings about people or places that scare them or make them feel uncomfortable. What Can You Do? FIRST, COVER THE BASICS Rehearse with children their full name, address, and phone number (includ- ing area code) and how to make emergency phone calls from home and pub- lic phones. Walk the neighborhood with your children. Show them safe places they can go to in an emergency, like a neighbor's house, a block parent or McGruff House, or an open store. Tell children never to accept gifts or rides from someone they don't know well. Check your neigh- borhood for areas that threaten children's safety, like brush in wooded areas, overgrown shrubbery, abandoned buildings, bad lighting, va- cant lots littered with de- bris, no sidewalks or bike paths next to busy streets. Teach children to go to a store clerk or security guard and ask for help if you become separated in a store or shopping mall. Tell them never to go into the parking lot alone. Accompany your chil- dren to public restrooms. Teach children that no one, not even someone they know, has the right to touch them in a way that makes them feel un- comfortable. Tell them they have the right to say no" to an adult in this situation. AT SCHOOL AND PLAY Make sure your chil- dren are taking the safest route to school and friends' houses, one that avoids danger spots like alleys, new construction, and wooded areas. Test walk it together. Encourage your children to walk and play with friends, not alone, and to stay in well - lighted, open areas where others can see them. Don't hang a house key around your child's neck. It's a telltale sign that you won't be at home when they return from school. Put it inside a pocket or sock. Teach your children to walk confidently and stay alert to what's going on around them. Encourage your children to look out for other kids' safety and report anything they see that doesn't seem right. Tell your children to stay away from strangers who hang around play- grounds, public restrooms, and empty buildings. Teach your children to write down and report to you the license numbers of people who offer rides, loiter around playgrounds or appear to follow them. AT HOME ALONE Make sure your kids can reach you by tele- phone at work. Post your work number, along with numbers for a neighbor, the police and fire depart- ments, and the poison con- trol center near all your home phones. Have your children check in with you at work or with a neighbor when they get home. Agree on rules for having friends over and going to some- one else's house when no adult is present. Work out an escape plan in case of fire. Tell your children never to open the door to a stranger when they are alone in the house or apart- ment. Caution them about answering the phone and accidentally letting a stranger know they are alone. Kids can always say their parents are busy and take a message. Make sure they know how to work the door and window locks and that they use them when they are inside alone. WHAT'S A STRANGER Explain to your children that a stranger is someone they don't know well. A stranger can be a man or woman, well- dressed or shabby, kind or theaten- ing, pretty or ugly. If a stranger tries to follow them or grab them, they should run away, scream, and make lots of noise. Tell them to run to the nearest place where there are people and to shout This person is trying to hurt me!" or "Stay away from me," instead of a sim- ple "Help." It's an unpleasant fact that at least 100,000 children are reported as victims of sexual abuse each year, and experts say the actual number is much higher. Most are girls, but boys can also be victims. It's especially difficult to de- tect sexual abuse and help the victims because the abuser is often a parent, a relative, a babysitter, or close family friend. Chil- dren may not recognize sexual abuse when it happens or even know it's wrong. Talk to your children about touches that are appropriate and ones that make them feel uneasy. Stress that they can al- ways talk to you when someone's been touching them in a bad way. Chil- dren rarely lie about being the victims of sexual abuse, but some may be too confused or frightened to talk directly about it. Be alert for physical and behavioral changes that might signal sexual abuse. Some physical signs are bedwetting, loss of appe- tite, nightmares, venereal disease, and complaints of pain or irritation around the genital area. Behav- ioral symptoms may in- clude refusing to go to school or to be alone, in- creased anxiety or imma- ture behavior, artwork that depicts strange sexual overtones, and a change in attitude toward a rela- tive, neighbor, or a babysitter. If your child has been sex- ually abused, do report it to the police or a child protection agency. You may save other children from being harmed. Seek counseling for your child from a community mental health, child welfare, or sexual abuse treatment program. CHOOSE DAY CARE CENTERS WISELY Find out as much as you can about the pro- gram's reputation and whether there have been any past complaints. Is it licensed or regulated in any way? Learn about the teach- ers and caregivers. What are their professional qual- ifications? Are background checks run before they are hired? Make sure you have the right to visit anytime, without an appointment. Find out how children relate to the staff. Are they happy and involved, or do they pull away from staff members? Ask about the philoso- phy of discipline. Make sure there is par- ent involvement such as group meetings and par- ent conferences. These guidelines can also be applied to afterschool programs and babysitters. In any child care situation, it's a good idea to drop in unannounced periodically. Never give the organiza- tion blanket permission to take your child off the premises. Finally, talk with your child daily about how things are going and investigate problems that worry you or become chronic. Compare notes with other parents. s Work out an escape plan in case of fire. Tell your children never to open the door to a stranger when they are alone in the house or apart- ment. Caution them about answering the phone and accidentally letting a stranger know they are alone. Kids can always say their parents are busy and take a message. Make sure they know how to work the door and window locks and that they use them when they are inside alone. WHAT'S A STRANGER Explain to your children that a stranger is someone they don't know well. A stranger can be a man or woman, well- dressed or shabby, kind or theaten- ing, pretty or ugly. If a stranger tries to follow them or grab them, they should run away, scream, and make lots of noise. Tell them to run to the nearest place where there are people and to shout This person is trying to hurt me!" or "Stay away from me," instead of a sim- ple "Help." It's an unpleasant fact that at least 100,000 children are reported as victims of sexual abuse each year, and experts say the actual number is much higher. Most are girls, but boys can also be victims. It's especially difficult to de- tect sexual abuse and help the victims because the abuser is often a parent, a relative, a babysitter, or close family friend. Chil- dren may not recognize sexual abuse when it happens or even know it's wrong. Talk to your children about touches that are appropriate and ones that make them feel uneasy. Stress that they can al- ways talk to you when someone's been touching them in a bad way. Chil- dren rarely lie about being the victims of sexual abuse, but some may be too confused or frightened to talk directly about it. Be alert for physical and behavioral changes that might signal sexual abuse. Some physical signs are bedwetting, loss of appe- tite, nightmares, venereal disease, and complaints of pain or irritation around the genital area. Behav- ioral symptoms may in- clude refusing to go to school or to be alone, in- creased anxiety or imma- ture behavior, artwork that depicts strange sexual overtones, and a change in attitude toward a rela- tive, neighbor, or a babysitter. If your child has been sex- ually abused, do report it to the police or a child protection agency. You may save other children from being harmed. Seek counseling for your child from a community mental health, child welfare, or sexual abuse treatment program. CHOOSE DAY CARE CENTERS WISELY Find out as much as you can about the pro- gram's reputation and whether there have been any past complaints. Is it licensed or regulated in any way? Learn about the teach- ers and caregivers. What are their professional qual- ifications? Are background checks run before they are hired? Make sure you have the right to visit anytime, without an appointment. Find out how children relate to the staff. Are they happy and involved, or do they pull away from staff members? Ask about the philoso- phy of discipline. Make sure there is par- ent involvement such as group meetings and par- ent conferences. These guidelines can also be applied to afterschool programs and babysitters. In any child care situation, it's a good idea to drop in unannounced periodically. Never give the organiza- tion blanket permission to take your child off the premises. Finally, talk with your child daily about how things are going and investigate problems that worry you or become chronic. Compare notes with other parents. EXPLORING COMMUNITY RESOURCES Many voluntary groups run a "Phone Friend" or Warm Line" that children at home alone can call if they're scared or lonely. There may be a McGruff House program oper- ating in your community. A McGruff House, manned by a responsible resident adult, provides a temporary safe haven for children who may face an emergency such as being bullied, followed or hurt while walking or playing in the neighborhood. Check with your parent - teacher group or law en- forcement agency. Some youth organiza- tions or local agencies teach "survival skills" classes for kids 6 to 12 years old who may some- times be at home alone. They cover handling emergencies and basic safety measures. Many schools, with the help of volunteers, oper- ate callback programs to inform parents, at home or on the job, if their chil- dren are not in school. PRINTED ON RECYCLED PAPER Schools, recreation departments, churches, or community organizations like the Boys Clubs or YMCA /YWCA sponsor afterschool programs for elementary school children and "drop -in" centers for teens. TAKE ACTION TODAY! Volunteer to help as a block parent or McGruff House. If you can't offer your home as a Safe House, you can do things like making phone calls and organizing publicity. Investigate day care li- censing in your commu- nity and state. If your child's school doesn't include crime pre- vention in its curriculum, work with the parents' as- sociation, teachers' groups, and law enforcement to change the situation. Crime Prevention tips from: The National Crime Prevention Council 1700 K Street, N.W. Second Floor Washington, D.C. 20006 Lobby for sensitive treatment of child victims. PLYMOUTH POLICE DEPARTMENT Invite the crime pre- vention officer of the po- lice or sheriff's department to talk about children's safety to a neighborhood meeting of parents and children. 3400 PLYMOUTH BOULEVARD PLYMOUTH, MN 55447 WORKING TOGETHER, WE MAKE A DIFFERENCE" Help me, McGruff u z TAKE AR 0001 OF National Crime Prevention Council - NCPB -011 Would your child know A babysitter wanted towhattodoif... play a secret game that no He got lost at a shopping one would know about? mall? She was at home alone A nice - looking, friendly and the doorbell rang? stranger offered her a ride A friend dared him to home after school? hitchhike? IIV ae:oA-RI m0u While walking to your car, have your door key ready in your hand as you approach. Before getting into your car, glance into the back seat and floor for someone hiding there. Get into your vehicle and lock the door behind you before settling yourself and your packages. Look for a well - lighted parking place and lock your car — even if you're just running into the store for a minute. Never leave your purse in your car and place your briefcase out of sight or in the trunk. If you must leave your key with a parking attendant or service garage, leave only your car key, never the keys to your house. These can be duplicated while you're gone. Keep your doors locked and windows rolled up most of the way, especially while in heavy traffic. Keep your • If you are being followed, don't drive directly home. purse out of sight. Drive to the nearest 24 -hour police or fire station, hospital If someone tries to break into your car, honk your emergency entrance, all -night restaurant, gas station or horn repeatedly and try to drive away if you can. other place where there are people. You should not travel, especially at night, when you know you have car trouble or are low on gas. If your vehicle does fail, turn on your emergency flashers, raise the hood and hang a handkerchief from your window to attract attention or use a "call police" sign in the windshield. If someone stops, stay in your vehicle and ask them to call for police assistance. Don't leave mail or packages with labels listing your name and home address in view, inside of your car. Don't leave your work ID attached to your purse strap. Anyone living alone should use only their first in- itial and last name in the phone book and on the mailbox. Don't be tempted to list information about your children or your employment in any directory. When changing addresses, change your locks, too. Install a deadbolt lock and a high security strike plate as well as a peephole. Don't leave keys hidden outside. They're too easily found. If you suspect your home has been broken into, im- mediately call 9 -1 -1 from a neighbor's home. Don't go inside and risk confronting the burglar or destroying evidence. Never allow a stranger access to your home to use the phone — even if they claim it's an emergency. Speak to them through your locked door and offer to make the call for them While walking orjogging, be aware of your surroun- dings. Look alert and confident. Make quick eye contact with people around you. Dress so you can walk or run easily to avoid attack. If you are being followed by a car, change direction. If followed by a person, turn and look at him. This gives you time to think and lets the person know that you are alert. In either case, walk to the nearest public place. Have a plan and know what you are going to do if attacked - resist or appear to cooperate, and look for a chance to escape. If possible, walk with a friend, use an escort ser- vice provided by many businesses or take a bus. If there are few people on board, sit near the driver. Don't fall asleep. In a cab or a friend's vehicle, ask the driver to wait until you signal you are safely inside your house. When you take out your wallet, don't reveal your money or credit cards. A woman should carry her handbag next to her body, with the flap or clasp toward her. A man should carry his wallet in an inside or front pocket. Don't leave or set your purse on the back of the door or on the floor in restrooms, theaters, restaurants, or other public areas. Don't leave your purse open or unattend- ed in a shopping cart. Carry your keys in your coat pocket. Don't be a hitchhiker. At night, try to stay on well - lighted streets; avoid door- ways, shrubbery, dark shadows near buildings, and other potential hiding places. Carry a flashlight. Stay away from deserted laundromats or apartment house laundry rooms, parking lots or ramps at night; be cautious even in the daytime. Be cautious around elevators; if you are at all suspicious of another passenger, wait for the next car. Stand near the control panel while you ride. If you are threatened or attacked, hit the alarm and as many floor buttons as you can. its s Always check the I.D. of any tradespeople, sales representatives, police officers or other professionals who wish to come inside your home. Report unusual, suspicious or obscene phone calls to the police and the phone company. Instruct children and babysitters not to give out any information about who is home, who is out or for how long. Always lock your doors, draw your shades at night and leave a few interior and exterior lights on. Timers are also a good idea. Windows on the first floor of a house left open while you sleep, or on any floor of an apartment with balconies, should be secured in place to allow only a six inch opening. Invite a friend or neighbor to visit or visit on the telephone when a repair person is in your home. Being selective about new acquaintances can help to prevent you from being the victim of a forcible sexual encounter sometimes referred to as a "date rape ". If a robber demands your valuables, give them up! Your money or jewelry is not worth risking injury or your life. Carrying a gun or any weapon is not a good idea. It can easily be used against you. If you are confronted by an attacker, especially one with a weapon, stay calm. Evaluate the situation and look for a chance to escape. Think about your options. If you are going to fight back, don't hesitate to mark your assailant with bites, scratches or kicks. The marks can be helpful in locating and convicting the offender. 9ACE TO 9ACE CONFRONTATIONS When faced with danger, trust yourself and your instincts. Your single most effective weapon is your own judgement. Rely on it to choose what you think is the best response at the time, whether it is to: RUN STALL NOT RESIST NEGOTIATE PHYSICALLY RESIST — FIGHT OFF THE ATTACKER SCREAM TO ATTRACT ATTENTION DISTRACT OR DIVERT THE ASSAILANT VERBALLY ASSERT YOURSELF Fear can be crippling and the appearance of vulnerability can sometimes encourage an assailant. Remember that no one has the right to hurt you and any kind of offense against you should make you angry and indignant. This can give you both physical and mental strength. Anger and assertiveness can also be intimidating to an attacker. Be prepared to physically and psychologically protect yourself. A good way to prepare is to think ahead. Here is a list of suggestions to help you do that. Think through how you usually react to crisis situa- tions. Do you flee, freeze or fight? Think of a few past examples to see if there is a pattern. You can change how you react by practicing a different response if needed. Talk to others about ways to handle confrontations and rehearse alternatives. There is no right or wrong way to react. Eve ry s i t u a- tion is different. The best response depends on a com- bination of factors such as the location, the assailant, presence of weapons, your personal responses, etc. Always evaluate your resources and options. Con- tinue to assess the situation as it is occurring. If the first strategy chosen is not working, try another. DO WHATEVER YOU FEEL WILL RESULT IN THE LEAST AMOUNT OF HARM TO YOURSELF. YOUR FIRST RESPONSIBILITY IS TO YOURSELF. While you are waiting for an avenue of escape, look at your attacker — one feature at a time, and make a men- tal note of hair, eyes, eyebrows, nose, moustache, mouth, voice, breath, age, scars, etc. Be vocal, if you can — shouting or screaming may catch him off guard and is likelyto scare him off if there's a chance someone is nearby to hear you. Don't depend on talking your way out, but appear- ing to cooperate with your attacker may give you the time you need to devise a means of escape. As soon as you can, call the police and write down everything you can remember about your assailant. Don't change your clothing, bathe or apply any medication. Although this would be your natural reac- tion, don't do it. You could be destroying physical evidence that will be important in the apprehension and prosecution of your attacker. leemember, GIfyoueliminatetheoppor- Be tunity, you could avoid the crime. Read newspapers and magazines to stay in- on !I e formed of crimes occurring in your area and around the sqfe s state. If possible, take the safest route when walking at night. Keep your home lock- ed when you're not there — and when you are. Carry Suggestions for your money wisely. If you are personal protection threatened, don't panic. Be from alert, have a plan, trust your O Minnesota Crime Watchinstinctsanduseyourhead. For more information, talk with your local police or' sheriff. Arrange for your group to see an interesting slide or video presentation on personal safety. Report all crimes or suspicious ac- tivity to the police as soon as, possible. Minnesota Departm 1 tlr;j Y Its. 'I « . ' ; 1 7__ _. I d 7__ _. COMMUNITY NOTIFICATION AND REGISTRATION ACT In 1996, the Minnesota State Legislature passed the Community Notification Act and the Registration Act. This legislation will take effect on January 1, 1997. The Community Notification Act and the Registration Act have made it possible for law enforcement agencies to release certain information to the public that was formerly classified as private data. Notification is guided by state statute and carried out by the policy of the law enforcement agency, when it is deemed that the release of information will enhance public safety and protection. Sex offenders have always lived in our communities; but it was not until the passage of the Community Notification Act and the Registration Act that law enforcement agencies were informed of where they were living. Although, this legislation will not apply to all persons who are sexual offenders, it will enable law enforcement to be able to locate and be aware of activities of many of these individuals. The intent of the Community Notification Act and the Registration Act is to create an informed community, one that has developed constructive plans to prepare themselves and their children for the offender's release. The intent is not to increase fear. We believe that an informed community is a safer community. Abuse of released information to threaten, intimidate or harass registered offenders will not be tolerated and may itself constitute a criminal act punishable by law. Such abuse could potentially revoke law enforcement's ability to share information with the community. Sex offenders derive their power through secrecy. Repeal of this legislation would again enable sex offenders to maintain their anonynity. Prior to a sex offeder's release, a committee of experts will meet to discuss the public risk posed by the offender. The offender will be assigned one of three risk levels which reflects his or her potential to re- offend: Level 1 Low Risk; Level 2 Moderate Risk; or Level 3 High Risk. Information about the offender, including their risk level will be sent by the Department of Corrections to the law enforcement agency having primary jurisdiction over the area in which the offender plans to reside. Again, the scope of law enforcement's disclosure of this information is limited by state stature and determined by the classificaion level of the offender. In many cases, law enforcement will not legally be able to share information with the public. LEVEL I: LOW RISK Law enforcement may notify: Other law enforcement agencies Any victim(s) of or witness(es) to the offense committed by the offender LEVEL II: MODERATE RISK Law enforcement may notify: Level I notifications Schools and daycares Establishments and organizations that primarily serve individuals likely to be victimized by the offender LEVEL III: HIGH RISK Law enforcement may notify: Level I and II notifications Other members of the community whom the offender is likely to encounter, i.e. Neighborhood Watch Groups, Churches, apartment communities, etc. How can you assist us with this program? We encourage you to form a Neighborhood Watch Group in your neighborhood. It is one of the most successful ways we have to communicate with you. For more information on the Sex Offender Community Notification Act and the Registration Act, please call the Investigative Division at 509 -5192. If you are interested in learning more about the Plymouth Police Department's Crime Prevention Programs, please call 509 -5198. The Plymouth Police Department, 3400 Plymouth Boulevard, Plymouth, MN 55447 A SEX OFFEDER NOTIFICATION PROCESS: 1j. The Investigations Division will be responsible for carrying out all Level I notifications to victim(s) of or witness(es) to the offense committed by the offender. The notification of witness(es) in any notification, Level I, II, or III, will be made or not made, in accordance with the witness(es) stated preference to be notified. The Chief of Police or his designee, the Sgt. of Investigation Division, a Sex Crimes Investigator and the Public Safety Education Specialist will review all Level II and III DOC notifications. This Team will identify a perimeter around the DOC "release" address and will notify all standard notification groups within the perimeter of this release. The Team will then evaluate which additional auxiliary notification groups will be included in the notification. SEX OFFENDER NOTIFICATION FORM Offender's Name: Release Date: Notification Perimiter: Grid INOTIFICATION GROUPS PLYMOUTH POLICE DEPT. D. 0. B: Address: Date: Notify(x) ITelephone Address CITY MANAGER 509 -5051 3400 Plymouth Boulevard PARK AND REC. DIRECTOR 1 1509 -5201 3400 Plymouth Boulevard MAYOR /COUNCIL MEMBER(S) 1 t3 VICTIM(S), WITNESS(ES) 1 2 3 4 5 6 7 8 OTHER LAW ENF. AGENCIES 1 3 I Phone IMail jFax jFlyer lCompleted (Initials) 21 13 13 24 24 17 17 18 29 32 32 33 34 35 12 13 16 29 30 31/32 35 7 8 9 SCHOOL DISTRICTS West Lutheran H.S. Private School District 270 School District 279 School District 281 Pilgrim Lane Elementary Zachary Lane Elementary Plymouth Middle School Robbinsdale Armstrong H.S. School District 284 Kimberly Lane Elementary Plymouth Creek Elementary Greenwood Elementary Oakwood Elementary Gleason Lake Elementary Wayzata S.H. Birchview Elementary Sunset Hill Elementary Wayzata East J.H. 3350 Harbor Lane north 933 -9270 1001 Highway 7 391 -7000 11200 93rd Avenue North 533 -2781 4148 Winnetka Avenue North 545 -1649 3725 Pilgrim Lane North 559 -2737 4350 Zachary Lane North 544 -9147 10011 36th Avenue North 546 -3266 10635 36th Avenue North 476 -3100 210 County Rd 101 N. PO 660 476 -5100 17405 Old Rockford Road 476 -5000 16005 41 st Avenue North 476 -3160 3635 County Road 101 North 476 -3140 17340 County Road 6 476 -3170 310 County Road 101 North 476 -3000 305 Vicksburg Lane North 476 -3220 425 Ranchview Lane North 476 -3080 13005 Sunset Trail 476 -3060 12000 Ridgemount Avenue +FS FAMILY CHILD CARE Morning Star Pre - school Creative Play - Armstrong Montessori School of Wayzata Peppermint Fence Preschool Plymouth Montessori School Son -shine Corner Nursery Golden Valley Montessori 559 -3875 4900 Nathan Lane 546 -3266 10623 36th Avenue North 553 -1426 15600 County Road 9 473 -2900 17205 County Road 9 476 -1646 17805 County Road 6 473 -9656 705 North County Road 101 541 -1617 12325 Highway 55 HOME CHILD CARE PROVIDERS. List by Notification Perimeter 1 2 3 13 17 17 18 29 32/33 34 35 12 13 15 15/16 21/22 22 22/27 26/27 28 33/34 33/34 35 35 35 36 36 9 4 5 6 7 8 9 10 SCHOOLAGEPROGRAMS Adventure Club - Pilgrim Home Base - Kimberly Home Base - Plymouth Creek Home Base - Greenwood Home Base - Oakwood Home Base - Birchview Home Base -Sunset Nancy Trombley 545 -1649 3725 Pilgrim Lane North 476 -5100 17405 Old Rockford Road 476 -5000 16005 41 st Avenue North 476 -3160 3635 Highway 101 North 476 -3140 17340 County Roatd 6 476 -3220 425 Ranchview Lane North 476 -3080 13005 County Rd 15 541 -9877 11600 Ridgemont CHILD CARE CENTERS Carousel Child Care Kinder Care Learning Center New Horizon Child Care Puddle Jumpers Children's World New Horizon Child Care Children's World Step by Step Montessori New Horizon Child Care Kinderberry Hill Child Dev Tender Learning Center Family Child Development Ctr Forestview Montessori Beacon Heights Child Care Children's World New Horizon Child Care 557 -2582 10200 51st Avenue North 553 -7775 4475 County Road 18 4115 Berkshire Lane North 4300 Vicksburg Lane 553 -7960 3050 Fernbrook Lane North 557 -1111 6050 Annapolis Lane 559 -3043 13500 26th Avenue North 559 -2233 12235 County Road 9 473 -5550 15100 County Road 6 404 -1070 185 Cheshire Lane 13501 Sunset Trail 545 -7271 12325 Highway 55 546 -1421 105 Forestview Lane North 544 -9828 12325 Highway 55 541 -9188 100 Nathan Lane 540 -0720 10305 6th Avenue North CHURCHES Ascension Lutheran 559 -0579 15870 46th Avenue North 10 Mpls. Lacstadian Lutheran 553 -1601 10303 47th Avenue North 12 Mormon Missionaries 525 -0640 315 Quaker Lane North 12 Church of Epiphany, Episc. 559 -3144 4900 Nathan Lane North 13 Hope Alliance 553 -2855 4205 Lancaster Lane 13 Westside Comm. Wesleyan 559 -2200 3725 Pilgrim Lane North 14 Mount Olivet Lutheran 559 -2775 12235 Rockford Road 14 Pilgrim United Methodist 559 -5451 4325 Zachary Lane North 15 Parish of St. Joseph 544 -7537 13015 County Road 9 15 St. Joseph's Church 559 -4196 13015 Rockford Road 16 St. Barnabus 553 -1239 15600 Old Rockford Road 17 Plymouth Creek Christian 559 -1469 16000 41 st Avenue North 17 Plymouth Presbyterian 559 -2946 3755 Dunkirk Lane North 18 Peace Lutheran 478 -9406 3695 County Road 101 18 Glory of Christ Lutheran 478 -6031 4040 Co. Rd. 101 20 Dunkirk Lane Baptist 559 -2831 3210 Dunkirk Lane North 20/21 Church of Jesus Christ 475 -2304 3300 Vicksburg Lane North 22 Vision of Glory Lutheran 559 -4222 13200 Hwy, 55 23 Kairos Lutheran Community 559 -4797 3050 Larch Lane 24 Plymouth Bible Chapel 544 -0287 10605 36th Avenue North 15/16 Plymouth Covenant 559 -4300 4300 Vicksburg Lane North 24 Medicine Lake Lutheran 544 -9778 3110 E. Medicine Lake Blvd. 24 Association of Free Lutheran 545 -5631 3110 E. Medicine Lake Blvd. 27 Word of Life Assembly of God 553 -0048 12300 18th Avenue North 28 Parkers Lake Baptist 473 -3552 14720 County Road 6 28 Messiah United Methodist 473 -6968 17805 Co. Rd. 6 29 Latter Rain Ministry 475 -3545 2435 Black Oaks Lane 31 St. Philip of the Deacon 473 -7868 17205 County Road 6 34 Wayzata Free Evangelical 473 -9463 705 Highway 101 35 Christ Memorial Lutheran 544 -3632 13501 Co. Rd 15 36 St. Mary of the Lake 545 -1443 105 Forestview Lane North 36 Apostolic Lutheran 544 -7248 11015 Old Co. Rd 15 NEIGHBORHOOD WATCH CAP. List by Notification Perimeter: 3 12 13 13 13 13 13 13 13 13 13 13 13 13 13 14 14 16 16 16 16 16/17 21 21 22 25 25 MCGRUFF HOUSES List by Notification Perimeter: APARTMENT COMMUNITIES List by Notification Perimeter Bass Lake Hill Plymouth Ponds Lancaster Park Lancaster Village Manor Royal Four Seasons Estates Four Seasons Villas Sagamore Sagamore Sagamore Sagamore Plymouth Oaks Plymouth Terrace The Place Trenton Place Mission Oaks Parkside at Medicine Lake Summer Creek Creek Place Fernbrook Townhomes Plymouth Town Square Vicksburg Village Park Place Regency Pointe Stonehill At the Lake Apts Willow Woods 553-94045 5875 Teakwood Lane North 559 -1012 4545 Nathan Lane North 545-04965 4015 Lancaster Lane #2 544-90765 3636 Lancaster Lane North 544-99845 3930 Lancaster Lane North 546-38975 9700 37th Avenue North 544 -7462 3651 Lancaster Lane North 591-13975 10600 43rd Avenue North 591-13975 10540 43rd Avenue North 591-13975 4385 Trenton Lane North 559-14305 10700 Rockford Road 549-49495 3301 Highway 169 North 544 -6136 9630 37th Place North 544-17995 3925 Lancaster Lane North 553-09589 4350 Trenton Lane North 559 -5770 11853 County Road 9 553-79775 12105 42st Avenue North 533-00195 3900 Plymouth Blvd 3850 Plymouth Blvd 550 -9050 3900 Plymouth Blvd 550-95255 15500 37th Avenue North 557-49045 15730 County Road 9 559-13325 14300 34th Avenue North 559-23035 3205 Harbor Lane North 557-16735 3501 Xenium Lane North 544 -3121 5 2500 Nathan Lane North 540-00259 10850 South Shore Drive 25 South Shore 542 -9247 10890 South Shore Drive 26 Medicine Lake 546 -5052 1300 W. Medicine Lake Rd 26 Fox Forest 559 -7000 1798 Magnolia Avenue North 28 Lakeview Commons 473-34934 15215 18th Avenue North 28 Parkers Lake 473-78004 15100 18th Avenue North 29 Wellington 475-10324 17210 County Road 6 1/30 Plymouth Colony 475-16794 1805 Highway 101 North 00 Kimberly Meadows 473-92824 17363 County Road 6 30 Coachman Trails 473-14054 1400 Olive Lane 30 Oakwood Apts. 473 -3844 17600 14th Avenue North 36 Countryside Estates 546-21505 1010 Highway 55 North 36 Hummingbird Cove 533 -9709 10405 4th Avenue North 36 Willow Creek 544-88775 135 Nathan lane North LEGISLATOR(S) 1 3 4 5 6 7 Level of Classification LEVEL 1 LEVEL II LEVEL III Notification Period Not to exceed 14 days Not to exceed 14 days Not to exceed 14 days Standard Notification Groups Victim(s) Plymouth Police Department Plymouth Police Department Witness(es) Victim/Witnesses if Known by PPD VictimWtnesses if Known by PPD School District(s) and if Residents of Plymouth School Principal(s) School District(s) Day Care(s) School Principal(s) Parks and Recreation Director Day Care(s) and Pre - school(s) Pre- school(s) Parks and Recreation Director Neighborhood Watch Captains Mayor /City Council /City Mgr. The notification of witness(es) in any notification level, will be made or not made in accordance with the witnesses stated preference to be notified. Auxiliary Notification Groups Plymouth Police Department Churches Residents w/i focused "Target" Area Other Law Enforcement Agencies Mayor /City Council /City Mgr Churches and if Residents of Plymouth Other Law Enforcement Agencies Other Law Enforcement Agencies Means of Notification Telephone Call Telephone Direct Mailing Certified Mail if Contact is Unable Direct Mailing Targeted Mailing, Comm. Dev. List to be Made Optional, Fax Alert Telephone Optional, Fax Alert Optional, Door to Door Flyering Optional, Metros, Telephone Search Agent Who Will Notify Investigations Division Chief of Police Chief of Police Public Safety Education Specialist Public Safety Education Specialist Investigations, Departmental Notice Investigations, Departmental Notice Information to be Released DOC Notice DOC Notice DOC Notice Optional, Safety Literature Upon Request by Notification Group, Notice of Meeting and Brochure on Safety Literature Sex Offender Notification Program Safety Literature Optional: Cable TV Mtg Notice Optional: Plymouth News, Mtg Notice Public Meeting and Location None School District is Authorized Entity Yes, Called and Facilitated by PPD to Call and Facilitate Meeting. Upon Preferred Location will be a Church Invitation, PPD may Attend. Inv.Sgt. /Sex within the Notification Perimeter. Inv. Sgt. Crimes Inv. will provide a suggested professio will facilitate the "panel' style meeting. al resource list for schools to include in their The panel may include: public meeting The Chief of Police Sex Crimes Inv. PSEDSpec. /DARE /School Liaison Offic. DOC Representative ChildNictiim Civic Organization(s) Legislative Official(s) Mayor /Council Member(s) School District Representative(s) Park and Recreation Representative(s) Information Available to the None None A Document of Level Three Offenders Public by the PPD School(s) are Couduit of Public will be made available at Police Dept. Dissemination of Information for Public Inquiry, per the release by the Inv, Sgt. or Sex Crime Investigator PLYMOUTH POLICE DEPARTMENT DRAFT POLICY AND OPERATING PROCEDURES MANUAL POLICY. 905 EFFECTIVE DATE: SUBJECT: SEX OFFENDER REGISTRATION AND COMMUNITY NOTIFICATION I. PURPOSE: This policy is intended to ensure that the Plymouth Police Department complies with the requirements of Minnesota Statutes 243.166, 244.052, and 244.053 to provide for the registration of sexual offenders and other predatory offenders and to provide community notification relative to the release of certain of those offenders, while maintaining the legally required privacy and other rights of those offenders. 11. POLICY: The State of Minnesota has found that as a matter of policy, "If members of the public are provided adequate notice and information about a sex offender who has been or is about to be released from custody and who lives or will live in or near their neighborhood, the community can develop constructive plans to prepare themselves and their children for the offender's release." In order to implement this policy, it is the policy of the Plymouth Police Department to facilitate the registration of sexual and other predatory offenders. It is further the policy of this agency to provide community notification relative to the release of those offenders as designated by statute, while preserving the legal rights of those offenders. It is the policy of this agency to provide the maximum information authorized by law, consistent with the requirements of public safety and legal rights of the offender. III. STATUTORY AUTHORITY: Minnesota State Statute 243.166 - Sex Offender Registration Minnesota State Statute 244.052 - Community Notification (Prison) Minnesota State Statute 244.053 - Community Notification (Non Prison) Minnesota Statute Chapter 13 - Minnesota Government Data Practices Act 1 IV. DEFINITIONS: A. Accepted for Supervision - Accepted from another state under a reciprocal agreement under the interstate compact authorized by Minnesota Statute 243.16. B. Confinement - Confinement in a state correctional facility or a state treatment facility. C. Law Enforcement Agency: 1. For the purposes of community notification, a law enforcement agency is defined as the agency having primary jurisdiction over the location where the offender expects to reside upon release, and /or where the offender is likely to be encountered. 2. For all other purposes under this policy, the definition of law enforcement agency includes all agencies which carry on a law enforcement or prosecutorial function including, but not limited to, local, state, and federal agencies; and parole, probation, and court services agencies. D. Sex Offender or Offender: 1. For the purposes of sex offender registration, a sex offender is an adult or juvenile required to register under Minnesota Statute 243.166, subdivision 1. 2. For the purposes of community notification, a sex offender is an adult or certified juvenile who has been convicted of an offense for which registration under section 243.166 is required, or a person who has been committed pursuant to a court commitment order under section 25313.185 or Minnesota Statutes 1992, section 526.10, regardless of whether the person was convicted of an offense. E. Likely to Encounter: 1. The organizations or community members are in a location or in close proximity to a location where an offender lives or is employed, or which an offender visits or is likely to visit on a regular basis, other than the location of the offender's outpatient treatment program; and 2. The types of interaction which ordinarily occur at that location and other circumstances indicate that contact with an offender is reasonably certain. F. Residential Treatment Facility: A residential facility that is licensed as a residential program, as defined in Minnesota Statute 245A.02, subdivision 14, by the Commissioner of Human Services under Minnesota Statute Chapter 254A, or the Commissioner of Corrections under Minnesota Statute 241.021; and the facility and its staff are trained in the supervision of sex offenders. G. Day Care Establishments: An establishment licensed by the State of Minnesota, or its agents, to provide day care services for children. H. Public and Private Educational Institutions: An elementary, secondary, and post secondary educational institution authorized or licensed by the State of Minnesota. Registration Period: That period of time that is defined by Minnesota Statute 243.166, subdivision 6. That statute provides a person required to register as a sex offender or predatory offender shall continue to comply with registration requirements until ten years have elapsed since the person initially registered in connection with the offense, or until the probation, supervised release, or conditional release period expires, whichever occurs later. For a person required to register who is committed under Minnesota Statute 2536.185, the ten -year registration period does not include the period of commitment. J. Risk Level Assessment: That level of danger to the community established by the End of Confinement Review Committee of the Minnesota Department of Corrections. There are three risk levels. 1. Level I - Risk Level I is an offender whose risk assessment score indicates a low risk of re- offense. 2. Level II - Risk Level II is an offender whose risk assessment score indicates a moderate risk of re- offense. 3. Level III - Risk Level III is an offender whose risk assessment score indicates a high risk of re- offense. V. PROCEDURE: A. Required Registration An offender must register under Minnesota Statute 243.166, if the offender was charged with, or petitioned for, a 3 felony violation of or attempt to violate any of the following crime; and convicted of, or adjudicated delinquent for that offense or of another offense arising out of the same circumstances. The offense the offender was charged with or convicted of is: First Degree Murder - Minnesota Statute 609.185, subd. 2; Kidnapping, Involving a Minor - Minnesota Statute 609.25; First Degree Criminal Sexual Conduct - Minnesota Statute 609.342; Second Degree Criminal Sexual Conduct - Minnesota Statute 609.343; Third Degree Criminal Sexual Conduct - Minnesota Statute 609.344; Fourth Degree Criminal Sexual Conduct - Minnesota Statute 609.345; Predatory Crime under the Patterned Sex Offender Statute AND offender sentenced as a patterned sex offender, Minnesota Statute 609.1352; Predatory Crime under the Patterned Sex Offender Statute AND the court has found the crime to be a part of a predatory pattern of behavior that had criminal sexual conduct as its goal; Using a Minor in a Sexual Performance, Minnesota Statute 617.246; Possession of Pictorial Representations of Minors, Minnesota Statute 17.247; Committed as a Sexual Psychopath or Sexually Dangerous Person, under Minnesota Statute 253B.185 or 526.10, whether convicted of a crime or not; Comparable Federal offense; Comparable offense in another state within the last ten years. 1. Registration Process Minnesota Statute 243.166 requires an offender to register. The central repository for registration records is the Minnesota Bureau of Criminal Apprehension (BCA). a. Sex Offenders that are on State or Federal probation, parole, or supervised release are required to register with a corrections agent as soon as one is assigned. Copies of the registration form are forwarded to the following: 1) BCA (original and one copy), and (The BCA shall forward this information to the law enforcement agency with primary jurisdiction over the location where the offender expects to reside.) 2) Corrections Agent; and 3) Department of Corrections - Sex Offender /Chemical Dependency Services Unit if appropriate; and 4) Offender 2 b. If an offender does not currently have a Minnesota or Federal Corrections Agent because the offender is no longer under supervision, they shall register with the law enforcement agency with primary jurisdiction over the location in which they reside. Copies of the registration form as provided by the BCA shall be provided within two working days as follows: 1) The BCA (original and copy), along with a completed fingerprint card (as provided by the BCA), and a photograph; and 2) Agency files; and 3) Offender. 2. Change of Address Requirements - Minnesota State Statute 243.166 requires, if an offender moves, the offender must register their new address not less than five (5) days prior to moving. A change of address is defined as remaining at an address for longer than three days and evidencing an intent to take up residence there. a. Sex Offenders that are on State or Federal Probation, parole, or supervised corrections agent shall forward the change of Address Form as provided by the Minnesota BCA to the BCA within two working days. Copies of the registration form are forwarded to the following: 1) The BCA, original and one copy (The BCA shall forward this information to the law enforcement agency with primary jurisdiction over the location where the offender expects to reside); and 2) Corrections Agent; and 3) Department of Corrections - Sex Offender /Chemical Dependency Services Unit, if appropriate; and 4) Offender. b. If an offender does not currently have a Minnesota or Federal corrections agent because the offender is no longer under supervision, they shall register their address change with the law enforcement agency with primary jurisdiction 5 over the location in which they reside. Copies of the Change of Address Form as provided by the BCA shall be provided within two working days as follows: 1) Minnesota BCA (original and a copy); and 2) Law Enforcement Agency with primary jurisdiction over the location in which the offender intends to reside; and 3) Agency file; and 4) Offender. 3. Offenders from Other States: a. When the state accepts an offender from another state under a reciprocal agreement under the interstate compact authorized by Minnesota Statute 243.16, or under any authorized interstate agreement, the acceptance is conditional on the offender agreeing to maintain a current registration under this section while the offender lives in Minnesota. b. Offenders who have been convicted or adjudicated, or released from confinement in another state of a comparable offense requiring registration within the last ten years, even if they are no longer under supervision, are required to register if they have moved to Minnesota after July 1, 1995 and remain longer than thirty (30) days. They are to register with the law enforcement agency with primary jurisdiction over the location in which they live. The original and one copy of the Registration Form, along with a completed fingerprint card (as provided by the BCA) and a photograph, is to be forwarded to the BCA. C. The offender will be advised of the requirements of Minnesota Statue 609.3461, subd. 3, which requires offenders under supervision from another state to make arrangements with their supervising agent to provide a biological sample for purposes of DNA testing. The cost for obtaining the biological specimen is the responsibility of the supervising agency. 0 4. Registration Period: An offender must comply with the registration requirement until ten years have elapsed since the person was initially registered for the offense, or until the probation, supervised release, or conditional release period expires, whichevery occurs later. 5. Criminal Penalty: a. If an offender is required to register under this section, and the offender violates any of its provisions; or intentionally provides false information to a corrections agent or law enforcement officer, the offender is guilty of a gross misdemeanor. Any violation of this section may be prosecuted where the offender resides or where the person was last assigned to a Minnesota corrections agent. b. An offender who fails to provide change of address information may also be subject to an additional five year period of registration. C. Subsequent convictions for failure to register are a felony. 6. Data Practices: All Sex Offender Registration Data is PRIVATE DATA to be used for law enforcement purposes. 7. Reports: a. An incident report must be completed on all sex offenders reported to the Plymouth Police Department. This report is to contain all data with respect to their past criminal record including MO's, if known. b. The Plymouth Police Department will assist an offender in completing a Sex Offender Notification and Registration Form and /or Sex Offender Change of Address Notice for any offender registering with our agency. C. These completed forms must be promptly mailed to the Minnesota BCA, Attn: SOR Unit, 1246 University Avenue, St. Paul, MN 55104. A copy will.be retained for agency records. 7 B. Community Notification - Release from Prison or Treatment Facility. 1. Receipt of End of Confinement Review Report and Records. a. Pursuant to Minnesota Statute 244.052, subdivision 3(f), not less than sixty (60) days before an offender is released from confinement by the Commissioner of Corrections or Commissioner of Human Services, the State End of Confinement Review Committee is required to provide to the local law enforcement agency the risk of assessment and report, and all relevant information underlying the committee's risk assessment. b. Community Notification Plan. 1) For each offender who falls within the scope of this policy, a community notification plan will be established. A good faith effort shall be made to complete the plan at least fourteen (14) days before the offender is released from confinement or accepted for supervision. 2) The notification plan will be consistent with the risk level assessment established by the Department of Corrections, and include the preparation of an Offender Fact Sheet. 3) Offender Fact Sheet - An offender fact sheet shall, at minimum, include: The date the fact sheet was issued. The Minnesota State Identification Number. The agency responsible for the fact sheet. Legal authority under which the fact sheet was prepared. A method of contacting the Law Enforcement Agency for further information. A Statement of the Offender's Rights. The name, date of birth, and physical description of the offender. o A recent photograph, if available. A Statement of the Offense for which the offender was convicted, or other legal basis for the offender's confinement. A description should be written in a manner which protects the identity of the victim and witnesses to the offense to the extent it is reasonably possible to do so. The description of the offense should be written in a manner so as to not unreasonably arouse the anger of those who review it, or jeopardize the safety of the offender. The agency may use the offense summary information provided by the End of Confinement Review Committee for the offense summary. The Department of Corrections assigned Risk Level. The address at which the offender intends to reside. In most circumstances, this should not include the specific street number of the residence. The scope of the Community Notification Law. Note: To meet the above provisions, the agency may use a fact sheet similar to Addendum 1 of this policy. 4) Level I - For a Risk Level I Offender, a fact sheet may be distributed as follows: a) Mandatory Disclosure: Victims. The fact sheet shall be given to the victims of the offense committed by the offender who have requested disclosure if that request has been made known to the agency, and if the agency is provided an address for the victim with which to communicate the information. Offender. The fact sheet shall be mailed to the offender. b) Discretionary Disclosure - The fact sheet may be given to: 9 Any witnesses to the offense committed by the offender who have requested disclosure, if that request has been made known to the agency, and if the agency is provided an address for the witness(es) with which to communicate the information. Any other law enforcement agency where the offender is likely to be encountered. C. Offender criminal history records may be disclosed to the extent such a record is classified as public data and as authorized under Section E of this policy. 5) Level II - For a Risk Level II Offender who is placed in a Residential Facility, disclosure shall be as follows: a) Mandatory Disclosure - Disclosure shall be made to all persons and entities to which Level I disclosure would be made. b) Discretionary Disclosure - Additional Level II disclosure may not be made until the head of the facility notifies the agency that the offender's placement or residence in the facility is scheduled to end. Upon receipt of this notification, the agency may make disclosures as authorized in paragraph 6 below. 6) Level II - For a Risk Level II Offender Not Placed in a Treatment Facility, a Fact Sheet may be distributed as follows: a) Mandatory Disclosure - Disclosure shall be made to all persons and entities to which Level I disclosure would be made. b) Discretionary Disclosure - Additional disclosure may be made to the following groups and agencies the offender is likely to encounter: Public and Private Educational Institutions Day Care Establishments 10 Establishments and Organizations that primarily serve individuals likely to be victimized by the offender. In determining the establishments and organizations who will be given the fact sheet under this provision, the agency may consider the offender's prior history, offense characteristics, employment, recreational, social, and religious interests; and the characteristics of likely victims. The agency should consult with any other law enforcement agencies with primary jurisdiction over which the offender is likely to be encountered. 7) Level III - For a Risk Level III Offender who is placed in a Residential Facility, disclosure shall be as follows: a) Mandatory Disclosure - Disclosure shall be made to all persons and entities to which Level I disclosure would be made. b) Discretionary Disclosure - Additional Level III disclosure may not be made until the head of the facility notifies the agency that the offender's placement or residence in the facility is scheduled to end. Upon receipt of this notification, the agency may make disclosures as authorized in paragraph 8 below. 8) Level III - For a Risk Level III Offender not placed in a treatment facility, a Fact Sheet may be distributed as follows: a) Mandatory Disclosure - Disclosure shall be made to all persons and entities to which Level I and Level II disclosure would be made. b) Discretionary Disclosure - Additional disclosure of the fact sheet may be made to any other members of the community the offender is likely to encounter. 11 In determining the establishments and organizations who will be given the fact sheet under this provision, the agency may consider the offender's prior history, offense characteristics, employment, recreational, social, and religious interests; and the characteristics of likely victims. The agency should consult with any other law enforcement agencies with primary jurisdiction over which the offender is likely to be encountered. The agency shall meet with community members including a public meeting, as defined by Minnesota Statute 471.705, in the area where the sex offender will reside or is likely to be found. If a public meeting is determined not to be appropriate in a specific case, the reason the meeting was not held will be documented in the agency's case files. The agency shall make reasonable efforts to notify members of the community through appropriate use of the public information resources, including the news media. In conducting a community notification meeting, this agency will give due regard to, and address the essential components of, the community notification fact sheet created under this policy. This agency will consider and use, as appropriate, a variety of informational approaches, which may include: A description of the Community Notification Law and Sex Offender Registration Law Relevant information concerning the offender who is subject to the notification Information which will promote public safety and protection from other offenders who may not be subject to notification An explanation of the rights of the offenders to be free of illegal harassment 12 Assistance of community leaders, other officials, and relevant professional disciplines Information relevant to the scope of notification for the offender who is subject to notification Information about what to do or who to call if the offender is encountered, or concerning the offender's activities General personal safety and crime prevention tips, fact sheets, or related materials Information concerning general sex offender and predatory offender characteristics C) Exchange of information between law enforcement agencies. The Department may provide any data in its possession obtained under the Community Notification or Sex Offender Registration statutes to another law enforcement agency which is initiating or conducting an investigation, or to assist that law enforcement agency in conducting community notification or sex offender registration. 9) Re- notification a) When an offender notifies an agency of the intent to move from the jurisdiction, or within the jurisdiction, the agency shall: Assist the offender in completing the Sex Offender Change of Address Notice. Once completed, a copy of the form shall be sent to the Chief Law Enforcement Officer of the jurisdiction to which the offender intends to move, and to the Minnesota BCA. A copy will be retained for the Department's files. Upon the request of the agency in the jurisdiction to which the offender intends to move, this department shall provide the 13 agency with all information pertaining to the offender in its possession which is requested. b) The Plymouth Police Department shall periodically review all community notification files to determine if re- notification of the community is appropriate. In making that determination, we will consider the nature and characteristics of the community, including the extent of changes in its population and membership. C) Upon receipt from the Department of Corrections of a reclassification of an offender risk level, the department shall proceed with the development and distribution of a Community Notification Plan as set forth in the new risk level guides outlined previously. C. Community Notification - Sentencing Guildeines Dispoitional Departures. 1. Pursuant to Minnesota Statute 244.10, subdivision 2a, in any case in which a person is convicted of an offense which requires registration under Minnesota Statute 243.166, and the presumptive sentence under the sentencing guidelines is commitment to the custody of the Commissioner of Corrections, if the court grants a dispositional departure, the probation or court services officer assigned to supervise the offender shall provide, in writing, to the agency the fact that the offender is on probation and the terms and conditions of probation. 2. Upon receipt of notice from a court services or probation officer under this provision, a file in the offender's name will be opened. The data contained in this file is classified as public data. 3. Community Notification Plan. a. For each offender who falls within the scope of this policy, a community notification plan will be established. A good faith effort shall be made to prepare the notification of the plan as soon as reasonably possible. 14 b. The notification plan may be developed in consultation with the court services or probation officer and prosecuting authority, and shall include the preparation of an Offender Fact Sheet. C. Offender Fact Sheet - An offender fact sheet shall consist of public data unless otherwise authorized by court order or consent of the offender, and at minimum shall include: 1) The date the offender fact sheet was issued. 2) The Minnesota State Identifcation Number. 3) The agency responsible for the fact sheet. 4) The legal authority under which the fact sheet was prepared. 5) A method of contacting the Law Enforcement Agency for further information. 6) A statement of the offender's rights. 7) The name, date of birth, and age of the offender. 8) A recent photograph, if available. 9) A statement of the offense of which the offender was convicted. 10) A brief description of the facts of that offense. This description should be taken from court records and written in a manner which protects the identity of the victim and witnesses to the offense to the extent it is reasonably possible to do so. The description of the offense should be written in a manner so as to not unreasonably arouse the anger of those who review it, or jeopardize the safety of the offender. 11) The scope of the Community Notification Law. 12) To meet the above provisions, the agency may use a fact sheet similar to Addendum 2 of this policy. Distribution of the Offender Fact Sheet. a. A copy of the fact sheet shall be mailed to the offender. b. Disclosure may be made to the following groups and agencies the offender is likely to encounter: Public and Private Educational Institutions 15 Day Care Establishments Establishments and Organizations that primarily serve individuals likely to be victimized by the offender. In determining the establishments and organizations who will be given the fact sheet under this provision, the agency may consider the offender's prior history, offense characteristics, employment, recreational, social, and religious interests; and the characteristics of likely victims. D. Community Notification - All Other Registered Offenders 1. This policy recognizes that under Minnesota Statutes not all persons who are required to register under Minnesota Statute 243.166, fall within the scope of the Community Notification Act. 2. Any data in the possession of this agency concerning an individual who is required to register, but is not subject to the Community Notification Act, shall be administered, collected, maintained, and disseminated consistent with Minnesota Statute Section 13.82, or any other relevant provisions of law. E. Criminal History Conviction Data 1. Minnesota Statute 13.87 classifies certain conviction data for adult and certified juvenile offenders as public data and requires the BCA to allow a member of the public to inspect that data at its offices at no charge. 2. Data which is not conviction data is classified as private data and may not be disclosed except as authorized by the Minnesota Government Data Practices Act and the data practices policy of the Police Department. 3. Conviction data is classified as public only until fifteen years has elapsed since the offender was discharged from the sentence imposed for the conviction. Following that time, conviction data is classified as private data. 4. The following data obtained from BCA records for convicted offenders for which less than fifteen years have passed since expiration of sentence may be disclosed as public data. Offender name and date of birth. 16 Charged offense and conviction offense and level of offense felony or misdemeanor). Arresting agency and case number. Court of conviction and court file number. Sentence which was imposed. Institution of confinement, if any. Minnesota State Criminal History (SID) Number. Chief Craig C. Gerdes Director of Public Safety 17