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HomeMy WebLinkAboutCouncil Information Memorandum 12-19-2008CITY OF PLYMOUTH rp) COUNCIL INFO MEMO December 19, 2008 UPCOMING MEETINGS AND EVENTS The Municipal Legislative Commission Regional Meeting 01/16/09..................................................Page 1 December 2008, and January & February 2009 Official City Meeting Calendars Tentative List of Agenda Items for Future City Council Meetings INFORMATION News Articles, Releases, Publications, Etc ... A rough spot for recycling, Article, Star & Trib................ Editorial: State, locals must collaborate on cuts, Article, Star & Trib....... Ehlers Market Report for the Week ending December 12, 2008 ............... MEETING MINUTES HRA Minutes 10/23/08........... Wayzata Communities in Collaboration Council Minutes 12/10/08......... Page 2 Page 5 .............................. Page 6 ............................... Page 9 .............................Page 11 STAFF REPORTS Hennepin County Adult Correctional Facility Population Report 10/13/08 .................... ...... Page 12 .......Page 17 ...... Page 21 CORRESPONDENCE Letter from the Board of Henn. Cty. Commissioners, RE: Publication of Henn. Cty. book .............. Page 22 Letter to Young, RE: Rear Yard Drainage Reimbursement, 18420 29th Ave N .................................. Page 24 Memo from Public Works, RE: 2008/2009 Winter Snow Season ......................................................Page 27 Memo from Public Works, RE: Summary of Public Meeting, Kingsview Heights & Circle Park ................. Neighborhood, City Project 9101................................................................................................. Page 29 ATTACHMENTS 2008-2009 Trail Plowing Map.......................................................................................................... Attached �` --J22 MapPomY 34th-AvpAve' N-->81HIRadissonHotef& C mouth Ave28th Ave -1J 271h-AvrN sS 26th -Ave -fl ----- 02006 W.c .ecoR �zoo�lxavrtp,aua�orcor,in��-'i W ?��vrN= From Minneapolis — St. Paul Int'I Airport: Follow Interstate 494 West. 1-494 will curve around and becomes 1-494 North. Stay on 1494 North until Highway 55. Exit 22. Turn right onto Highway 55 East, and then left at the first set of signal lights, this will be Northwest Boulevard. Xenium Lane. Follow Xenium Lane to the Hotel. From Downtown Minneapolis: Take Interstate 394 West to the Plymouth Road Exit. Turn right and follow Plymouth Road, this will become Northwest Boulevard. After you have crossed Highway 55, lake the third left. Xenium lane. Xenium Lane will curve around to the Hotel. The Municipal Legislative Commission (MLC) cordially invites you to attend our Regional Legislative Meeting Friday, January 16"', 2009 7:30 A.M. - 9:00 A.M. Radisson Hotel & Conference Center 3131 Campus Drive Plymouth, Minnesota Please RSVP to Carolyn LaViolette by phone at 651-556-9205 or by e-mail at claviolette@messerlikramer.com prior to January 2"' 2009 Page 1 City of Plymouth Adding Quality to Life December 2008 Modified on 12/19/08 Page 2 1 2 3 7:00 PM 4 5 6 7:00 PM PLYMOUTH ADVISOR SPECIAL COUNCIL COMMITTEE ON MEETING TRANSIT (PACT) Council Chambers MEETING Truth in Taxation Medicine Lake Room Hearing 7:00 PM PLANNING COMM. MEETING Council Chambers 7 8 9 5:30 PM 10 11 Cancelled 12 13 2:00-5:00 PM SPECIAL COUNCIL 7:00 PM PARK ft REC ADVI- Old Fashioned MEETING ENVIRONMENTAL SORY COMMISSION Christmas 20092013 Capital QUALITY (PRAC) MEETING Plymouth Historical Improvements Program COMMITTEE Council Chambers Society Building Medicine Lake Room (EQC) MEETING 7:00 PM Medicine Lake Room 7:00 PM CHARTER COM - REGULAR COUNCIL MISSIONMEETING MEETING Council rhamhers Medicine Lake Room 14 15 16 17 18 19 20 Cancelled 6:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 21 22 23 24 25 26 27 CHRISTMAS EVE CHRISTMAS DAY CITY OFFICES CITY OFFICES CHANUKAH CLOSED AT CLOSED Begins at Sunset NOON 28 29 30 31 6:00-9:00 PM New Years Eve Event Plymouth Ice Center Modified on 12/19/08 Page 2 rp)City of Plymouth Adding Quality to Life January 2009 Modified on 12/19/08 Page 3 1 E� 2 3 NEW YEAR'S DAY CITY OFFICES CLOSED 4 5 6 7 8 9 10 7:00 PM 7:00 PM PLANNING PARK ft REC COMMISSION ADVISORY COM - MEETING MISSION (PRAC) Council Chambers MEETING Council Chambers 11 12 13 5:30 PM 14 15 16 17 SPECIAL COUNCIL 7:00 PM MEETING ENVIRONMENTAL Medicine Lake Room QUALITY Board @ Commission COMMITTEE interviews (EQC) MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 18 19 20 21 22 23 24 7:00 PM 7:00 PM PLANNING HRA MEETING MARTIN LUTHER COMMISSION Medicine Lake Room KING JR. MEETING BIRTHDAY Council Chambers Observed CITY OFFICES CLOSED 25 26 27 28 29 30 31 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A Modified on 12/19/08 Page 3 City of Plymouth Adding Quality to Life February 2009 1 2 3 4 5 6 7 7:00 PM 7:00 PM 2:00-7:00 PM PLANNING HUMAN RIGHTS Fire and Ice COMMISSION COMMISSION Festival MEETING MEETING Parkers lake Council Chambers Parker's Lake Conference Room 8 9 10 7:00 PM 11 7:00 PM 12 7:00 PM 13 14 REGULAR COUNCIL ENVIRONMENTAL PARK & REC MEETING QUALITY ADVISORY COM - Council Chambers COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING Medicine Lake Room Council Chambers 15 16 17 18 19 20 21 7;00 PM PLANNING PRESIDENTS COMMISSION DAY MEETING Council Chambers CITY OFFICES CLOSED 22 23 24 25 26 27 28 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A Modified on 12/19/08 Page 4 Tentative Schedule for City Council Agenda Items January 13, Special, 5:30 p.m., Medicine Lake Room • Board & Commission hrterviews • Designate official newspaper • Appoint health officer • Oath of Office, Ward 1, Judy Johnson January 13, Regular, 7:00 p.m., Council Chambers • Hearing for Cowboy Jacks Liquor License • Hearing for Cam Ranh Bay Liquor License • Appoint board and commission members January 27, Regular, 7:00 p.m., Council Chambers February 10, Regular, 7:00 p.m., Council Chambers February 24, Regular, 7:00 p.m., Council Chambers March 10, Regular, 7:00 p.m., Council Chambers March 24, Regular, 7:00 p.m., Council Chambers Note: Special Sleeting topics have been set hr Council: all other topics are tentative. page 5 StarTrlbune;com MINNEAPOLIS -ST. PAUL, MINNESOTA A rough spot for recycling David Joles, Star Tribune Corrugated cardboard sits 30 feet high at Waste Management's recycling facility in northeast Minneapolis, waiting for prices to rise. Prices for paper, metals and plastic have plummeted, forcing recycling firms to make adjustments to weather the market. By TOM MEERSMAN, Star Tribune Last update: December 13, 2008 - 9:44 PM RECYCLING'S VALUE TO MINNESOTA'S ECONOMY $3 billion 20,000 jobs Aisles where forklifts once shuttled are packed tight with baled cardboard and paper. A mountain of cardboard 30 feet high sits in the middle of a concrete tipping floor. Mike Lunow, manager of Waste Management's recycling plant in northeast Minneapolis, is running out of storage space. He has stockpiled 1,400 bales of paper -- all that he can handle without creating safety or fire hazards -- and has shipped more to a warehouse. The scene is typical across the country, where the market has plunged for wastepaper, aluminum, plastic and other products, leaving them worth only a small fraction of what they sold for just two months ago. Page 6 "This is a big dramatic downturn," said Susan Young, director of solid waste and recycling services for the city of Minneapolis. "We all got used to China buying everything they could get their hands on." China and India have virtually stopped buying scrap steel, copper, used paper and other products because of the recession. U.S. manufacturers that use recycled materials in car parts, packaging, insulation and other products also don't need as much because U.S. consumers are buying fewer vehicles, appliances and new homes. The result is a huge backup in recycled materials nationally -- and much lower prices for the bales of paper and compacted cubes of plastic and aluminum that fines such as Waste Management, Minnesota's largest recycler, can process and sell. "We continue to encourage people to recycle at high levels, and hopefully the market will come around," said Waste Management spokeswoman Julie Ketchum. "We're waiting it out with everyone else, with the national economy the way it is." The company does not intend to increase recycling fees for residences, Ketchum said, but it has raised rates for some of its commercial accounts, which include grocery stores, shopping malls and other businesses. Market fell faster, steeper Recycling has had its ups and downs, including a rough spot in 1997. But nothing this dramatic has occurred since the 1970s, said David Hopkins, a professor at the University of Minnesota's Carlson School of Management. "This is probably a larger swing in terms of the speed of it happening, and the severity of it," he said. Wastepaper was selling for $100 to $120 per ton in October, Hopkins said. In only six weeks it has dropped to $15 to $25 per ton. Copper, steel and other metals have dropped by about 80 percent, aluminum cans by about 50 percent, and some plastics by more than 90 percent, Hopkins said. Minnesota may be better off than some states because its recycling programs have developed many local markets, such as plastic lumber manufacturers and glass container firms, said Wayne Gjerde of the Minnesota Pollution Control Agency (MPCA). Coastal states, on the other hand, tend to ship more of their recyclables abroad and now have few alternatives, he said. Gjerde, the state's recycling market development director, knows one thing that won't happen in Minnesota, regardless of how bad the markets get. "No one can landfill material that is collected for recycling," he said. "That is against state law." Minneapolis is in relatively good shape. Young said its recycling program requires residents to sort materials into separate compartments for paper, plastic, glass, aluminum Page 7 and other items. That makes the recycling streams "cleaner," with fewer contaminants, she said, and desirable even in a slow market. Because prices are lower, the city won't make as much money this year from selling recyclables to manufacturers, Young said. But it won't lose money either because some of the contracts set floor price levels for the materials. Everybody's watching For Eureka Recycling, which serves St. Paul, Maplewood, Roseville, Lauderdale, Arden Hills, St. Louis Park and many private companies, it now costs almost as much to collect and process paper as it makes selling it. As a result, said CEO Susan Hubbard, the nonprofit recycling company has met with its customers in recent weeks. None plans to drop materials now being picked up, she said, but all are watching the markets closely. If low prices persist, some cities may dip into reserve funds that they established with $5 million in profits that Eureka returned to them in recent years when commodity prices were high, Hubbard said. Otherwise, they may need to raise fees, she said. "We can't sustain and support recycling at any cost," said Hubbard. "It's going to take everyone pulling together." The true value of recycling goes far beyond market prices, said Mark Rust, solid waste planner for the MPCA. Recycling contributes $3 billion to the state's economy and sustains 20,000 jobs, he said. Its environmental benefits include less mining and timber harvesting, less water and energy use, and fewer global -warming emissions. To consider dismantling any recycling programs on the basis of a few weeks of low prices would be a huge miscalculation, he said. "The sky is definitely not falling," said Rust. "It's a cyclical thing and a testament to just how mainstream recycling has become. Tom Meersman • 612-673-7388 Page 8 Editorial: State, locals must collaborate on cuts Page 1 of 2 StarTribune.com MINNEAPOLIS-ST_PAUL, MINNESOTA Editorial: State, locals must collaborate on cuts December 14, 2008 Only the most optimistic of Minnesota city and county financial managers could have been surprised last week when Gov. Tim Pawlenty and legislative leaders put their state aid on the chopping block. It's been plain since the financial markets collapsed this fall that the state's money woes would intensify, and emergency spending cuts would be likely yet this year. The ax has not yet fallen. But with the state budget that must be balanced by June 30, 2009, at least $426 million short now, and the biennium's last state payments to local governments due to be issued before the end of this month, a whack at those aid allotments is coming almost as certainly as Christmas. Senate DFL Majority Leader Larry Pogemiller spoke with commendable clarity when he was asked last week whether there is any way cities and counties could be spared. "No," he said. Nevertheless, local governments were justified last week in complaining about not being forewarned by state officials in the know, and in pleading for more cooperation between the state and local governments going forward. They deserve it — not for their sakes, but for Minnesota's. State and local governments are intertwined -- legally, financially and, one can argue, morally. When they fail to work together, history shows, problems are passed along and perpetuated, rather than truly solved. Mayors including Rochester's Ardell Brede note that a similar pattern developed the last time the state was in money trouble, in 2003. The state's budget remedy that year included a disproportionately high 30 percent cut in state aid to cities. Most cities, including his, have not seen state aid levels rise substantially since then. Rochester received $11 million from the state in 2002; this year — before any additional cut -- its state aid payment is scheduled to be $7.6 million. Pinched public safety services and property tax increases around the state have been the result. "In 2003, cities were the solution," Brede said. "This time, we'd like to be part of the solution." How? For starters, Gov. Tim Pawlenty should recognize that denying cities and counties their entire December payment, a six-month slice, will wreak havoc with their calendar - year budgets. Many cities lack the cash-flow cushion to sustain a large blow late in the year and stay in the black. Pawlenty should try to avoid canceling their entire six-month payment, and should consider ways to help hard-pressed jurisdictions cope. For example, the state might help arrange low-cost short-term borrowing, or allow limited local access to the state's cash flow account. http://www.startxibune.com/templates/Print_This_Story?sid=36070729 12/16/: Page 9 Editorial: State, locals must collaborate on cuts Page 2 of 2 For another: State officials should listen to city and county complaints about unfunded mandates. At his Dec. 4 news conference, Pawlenty faulted counties for not stepping forward with specific mandates that they find unduly burdensome. In fact, they've been doing so for several years, as directed by a 2005 state law. Their ideas are posted on State Auditor Rebecca Otto's website; a few sample suggestions are listed above. What's impressive about the posted list is its range of topics and level of detail. Local officials in Minnesota clearly know their business well. If Pawlenty and legislators are serious about resolving this budget crisis with a reformer's scalpel rather than a meat ax, they will want people with such expertise at their side as partners. © 2008 Star Tribune. All rights reserved. http://www.startribune.com/templates/Print_ This Story?sid=36070729 12/16/: Page 10 Ehlers Market Report for the Week ending December 12, 2008 It was an interesting week in competitive sales. The State of Wisconsin went to market with a $100,000,000 G.O. issue with a term of over 21 years. It attracted 12 bids and received a true interest cost of 5.303%. On the same day Lake Mills Area School District in Wisconsin sold $8,500,000 G.O. Bonds with a term of 16 years and received bank qualified rates of 4.615%. The ratings were similar with the State of WI in the AA range and the school issue insured at a Aa2. In year 2020, the yield on the State's bonds was 5% and the school issue was 4.3%. In year 2025, the yield was 5.53% for the State and 4.75% for the school district. What does a .75% difference in rates on the long end tell us? First, the bank qualification differential is very high for longer term bonds. The non-bank qualified status of the State's issue accounts for the majority of the difference in the rates. The second factor is that, while many underwriters bid on the State of Wisconsin offering, very large issues are still having a hard time being absorbed into the market place. It is common in municipal bonds to have a "December effect" and a "January effect". The December effect typically brings higher rates as many large issues come to market before the close of the calendar year. The calendar year end is important because many issuers want to bolster their cash balance on 12/31 as they reimburse themselves for projects completed earlier in the year. The January effect is a low amount of supply due to lack of construction activity to be funded, fewer public meetings, and the general doldrums of winter. Rates often come down during this period. There are mixed messages on what will happen beginning this January. Looking at spreads to Treasury rates would tell us that municipal bond rates should decline in 2009. On the second page of this report is a comparison of treasury rates versus Aaa non-bank qualified municipal G.O. bonds. Two years ago, the spread between G.O. municipals and Treasury rates was "normal": that is Treasury rates were higher than G.O. bonds because G.O. bond investors benefit from the tax -exemption on interest income. Two months ago, Treasury rates were the same as the municipal bonds rates (in other words, yields traded at 100%). This was mostly due to the problems in municipal bond insurance and the large supply of bonds as issuers were refinancing variable rate debt. Now, Treasury rates are significantly lower than municipal bond rates. It is hard to believe that nation-wide averages on municipal G.O. bonds are 2.5% higher than Treasury rates. The 20 year rate for a Treasury was in the 3.25% range while the same term maturity for a tax-exempt G.O. was in the high 5%'s. This is a trading margin of over 170% rather than the typical 85% or even the 100% of a few months ago. The reason that we may not see rates decline in 2009 is that the typical buyers of municipal bonds have not re-entered the marketplace. Individuals known as the retail market are buying bonds in blocks of $5,000 to $100,000 sizes. Institutional buyers, when they were active in the market, bought bonds in blocks of $10,000,000. Without the institutional market, smaller issues will sell well but rates will still be propped up by the pent-up supply of large issues. The good news is the municipal market is still functioning and rates are still in the less than 5% range. Page 11 MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY October 23, 2008 PRESENT: Chairman Steve Ludovissie, Commissioners Jeff Kulaszewicz, Paul Caryotakis and Bob Stein ABSENT: Commissioner Penny Hatcher STAFF PRESENT: Housing Program Manager Jim Barnes, Executive Director Steve Juetten and Office Support Representative Chele Kovacevick OTHERS PRESENT: Grace Management Representative Jody Boedigheimer and Vicksburg Crossing Managing Director Sara Paquette CALL TO ORDER Chairman Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to order at 7:04 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from September 25, 2008. Commissioner Kulaszewicz requested that the language in the September 25, 2008 minutes, item 4B, be amended to read "Commissioner Kulaszewicz asked if the cost of these employees is similar to the market value of comparable employees in other parts of the city." B. Plymouth Towne Square. Accept monthly housing reports. C. Vicksburg Crossing. Accept monthly housing reports. Commissioner Kulaszewicz remarked that in the Vicksburg Crossing Monthly Report for September, 2008 there was a mathematical error. Under the heading "Rentals", the number of vacant units was stated as "20 with deposits on seven of those units leaving a balance of 15 apartments available for rent." The correct number should have been 13, including the model unit, rather than 15. Also, the bank deposit number in that report reflected a $1,000 discrepancy in tenant deposits, which Grace Management will clarify and respond to Housing Program Manager Barnes. Motion by Commissioner Kulaszewicz, seconded by Commissioner Caryotakis to approve the Consent Agenda, with the amended minutes. Vote. 5 Ayes. MOTION approved unanimously. Page 12 Plymouth Housing and Redevelopment Authority January 24, 2008 Page 2 3. NEW BUSINESS A. Vicksburg Crossing. Marketing report. Housing Program Manager Barnes introduced Sara Paquette as the new Managing Director at Vicksburg Crossing. Managing Director Paquette remarked that the attitudes and the environment at the building have improved since her arrival. Commissioner Ludovissie noted that current residents might be a very powerful referral network for future lease -ups. Grace Management Representative Boedigheimer stated that open houses have generated visits from friends of current tenants and marketing efforts have seen an uptick in activity around the property. There have been more deposits made on a per visit basis than in the past. Thirty site visits netted a total of five deposits; a big improvement over past periods. This time of year with winter approaching may also be playing into the dynamics of the increased activity at the property. Housing Program Manager Barnes asked if we have been tracking where referrals are being generated from. Managing Director Pacquette replied affirmatively. The biggest percentage of inquiries has been generated by seniors who have family members living close to the property. Some prospects have come from a mixed family building and want to live in a quieter atmosphere. Others are looking to reduce their expenses by moving from a more expensive building. Chairman Ludovissie asked if handrails are installed at Plymouth Towne Square. Grace Management Representative Boedigheimer responded yes, there are handrails at the site. He wondered if the presence of handrails presents a more institutional image. Ms. Boedigheimer stated the existing handrails at Plymouth Towne Square do not seem to be very visible, but still are a needed feature. Grace Management Representative Boedigheimer remarked that the age of the residents range from 55-93. Housing Program Manager Barnes wondered why some people have the perception that these are subsidized units. Managing Director Pacquette said that when they inquire about apartments they could be confusing affordable housing with subsidized housing. Grace Management Representative Boedigheimer said they have been tracking the source of inquiries, many of which are drive-bys. Grace Management Representative Boedigheimer stated that an open house last weekend generated 15 tours of the building. November 12th is the 55 Alive function in conjunction with AAA, who is offering the refresher driving course at the building. There may be a give-away of a AAA membership among those who participate in the course. There is a resident holiday party scheduled for December 8th followed by a light tour for the residents. Commissioner Stein asked if any of the deposits represent prospects that still need to sell a home in order to lease -up. Grace Representative Boedigheimer stated that there are two which still need to sell a home. Currently, there are 77 occupied units and three deposits of which one is fairly sure she will move in on November 1st. There is one move out scheduled in December. B. Vicksburg Crossing. Review 2009 Budget Housing Program Manager Barnes stated that we are at the three year point with this project and anticipating that 79 or 80 units will be occupied by January 1, 2009. Revenues are based on increasing occupancy to 99% by December 2009 with income also coming in from garage rental page 13 Plymouth Housing and Redevelopment Authority January 24, 2008 Page 3 and investment income. All remaining bond funds will be expended soon. He also stated that staff is recommending an increases to rents for both affordable and market rate units. Chairman Ludovissie asked if we are close enough to full occupancy in order to reach for higher rents. Housing Program Manager Barnes replied affirmatively. Grace Management Boedigheimer stated that there will be an increase of 5.8% in Social Security benefits. Small increases in rents on an annual basis, per Housing Manager Barnes, would seem to be the best approach. Commissioner Kulaszewicz asked what the percentage increase would be if rents were raised immediately to the maximum allowed for the affordable units with one large adjustment. Grace Management Boedigheimer said that this would have a negative impact on leasing activity. It took over 20 applicants on our waitlist to lease a recent affordable unit. Housing Program Manager Barnes said that this project was developed knowing that these units would be more expensive than Plymouth Towne Square and that we would do our best to keep rents as low as possible starting at $675 per month. It is being recommended that $40,000 from the levy and $100,000 from the Tax Increment Fund (TIF) be used to cover any shortfalls in the near future. Commissioner Caryotakis asked if TIF money is collected currently, or will it be assessed in the future. Housing Program Manager Barnes explained the role of a TIF and how the money is captured once a new project is put into place. Commissioner Stein asked what that dollar amount is. Housing Program Manager Barnes said that based on an analysis by Ehlers and associates there would be approximately $300,000 per year would be available for the first three years and then it would be reduced to approximately $160,000 for the remaining life of the TIF districts. Commissioner Stein asked where TIF District 7-6 is located. Housing Program Manager Barnes responded that it is located along Highway 494 with Unitron and Enpath as tenants. Housing Program Manager Barnes will send the TIF information on both districts to the board members. Commissioner Kulaszewiez asked if a goal of 90% occupancy by 2009 year-end was achievable. Grace Management Boedigheimer indicated that it was aggressive. She felt it was better to be more aggressive in setting this goal as it is important to get the building fully leased. Commissioner Kulaszewicz also asked if a shortfall was originally anticipated. Housing Program Manager Barnes responded that it was not. The goal was to break even but currently there is an accumulated shortfall which has occurred over the past three years. The increase in utilities, slow lease -ups, and the general real estate market slow down have all impacted the project. Commissioner Kulaszewicz asked if the year ending 2010 is also projected to have a short -fall. Housing Program Manager Barnes indicated affirmatively and referred to the provided spreadsheet. The anticipation is that by 2014 the property account balance will increase to the point that no outside monies will be needed. Commissioner Stein asked why the spreadsheet still shows subsidies in place past 2014. Executive Director Juetten responded that the subsidies will continue to be available but the anticipation is that account balances will cover expenses so those monies may not be needed. Commission Stein asked if capital replacement reserves are factored into these assumptions as well. Executive Director Juetten responded affirmatively. According to Grace Management Representative Boedigheimer all the manufacturer appliance warranties have expired since the initial install and we may see an increase in repair expenses as time goes on. She stated that the on-site maintenance person has been making repairs to keep costs down and has also kept some broken units on site for spare parts. Page 14 Plymouth Housing and Redevelopment Authority January 24, 2008 Page 4 Commissioner Stein asked if TIF funds have to be remitted to the County and then sent back to the City level. Housing Program Manager Barnes responded affirmatively, the statute requires TIF funds to filter through the County for redistribution. Housing Program Manager Barnes stated that handrails have been requested by residents to be installed in common areas on all four floors. About $8,000 was the most recent bid submitted to accomplish this installation. Commissioner Kulaszewicz asked for clarification on what was considered a common area. Housing Program Manager Barnes responded with a clarification. Commissioner Stein asked what the handrails would look like. Housing Program Manager Barnes described them as pine stained to match existing interior finishes. Maple and vinyl products were also considered but would be more expensive options. Grace Management Boedigheimer stated that Vinyl is priced at about $20 per linear foot and maple is close to $13,000 for the four floors. More bids can be obtained if the Board is interested in pursuing this further. Chairman Ludovissie remarked that he would not recommend cutting corners on such a visible part of the building. Commissioner Kulaszewicz recommended not spending any more money on handrails unless it is a safety issue or an amenity which adds real value. Housing Program Manager Barnes said that the residents are requesting this improvement because they feel more secure with railings in place and are anticipating their needs changing over time. Commissioner Stein said that a 99% occupancy rate is very optimistic in this market. Chairman Ludovissie agrees it is optimistic but would prefer to have something to shoot for and that monies should not be spent in anticipation of the 99% occupancy number. Commissioner Stein did not care for the pine alternative because of aesthetic and maintenance issues. The Board decided not to install handrails at this point. Housing Program Manager Barnes stated that staff is requesting a transfer of funds from Plymouth Towne Square to Vicksburg Crossing. A working capital account is no longer needed for Plymouth Towne Square and those monies should go into the Vicksburg Crossing debt sinking fund. MOTION by Commissioner Caryotakis, seconded by Commissioner Kulaszewicz to adopt the Vicksburg Crossing 2009 Budget. Vote. 5 Ayes. MOTION approved unanimously. C. Plymouth Towne Square. Review 2009 Budget. Housing Program Manager Barnes explained that the same process was followed as with the other budget in working with Grace Management and city staff. An increase of resident rental rates reduced the subsidy amount by approximately $15,000 or about 1% for the year. Expenses for capital improvements included: a water softener system; repair of landscaping damage that had occurred in the past three years; and, generator repairs. Housing Programs Manager Barnes also indicated that CO detectors will need to be added in both properties at a cost of about $3,500 for each of the two buildings. Dual smoke/CO detectors were also looked at but they are very expensive. The plug in units, versus hardwired units, is recommended as the most economical product to install. Chairman Ludovissie asked if the smoke detectors should be replaced at Plymouth Towne Square. Grace Management Representative Boedigheimer stated that we replace them on an ongoing basis when we inspect the building and determine they need to be replaced. Page 15 Plymouth Housing and Redevelopment Authority January 24, 2008 Page 5 Housing Program Manager Barnes stated that Grace Management is asking for an increase in their management fees of 3.3% or $4,800 per year. Commissioner Kulaszewicz asked if the contract would be a one or five year contract. Grace Management Representative Boedigheimer said that could be looked into but they are not seeking a five year agreement. Grace Management did not ask for an increase in previous years although their expenses have increased. Chairman Ludovissie said that an annual renewal is a good tool for reviewing performance and that the nature of organizations also changes and that an annual review would permit flexibility by all parties. The Board decided to accept a one-year contract. MOTION by Chairman Ludovossie, seconded by Commissioner Caryotakis, to approve the Plymouth Towne Square 2009 Budget. Vote. 5 Ayes. MOTION approved unanimously. Commissioner Stein shared a map which shows the Tree House property which was acquired by the City of Plymouth for $212,000 (including road work). He recommended that the discussion of further development at that site proceed through the City Council. A clear definition of the goals of the HRA would need to be reviewed in putting together a strategic plan for any additional projects for that site. 4. ADJOURNMENT MOTION made by Chairman Ludovissie to adjourn. The meeting was adjourned at 8:20 p.m. Page 16 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL December 10, 2008 Next Meeting: WEDNESDAY, January 14, 2009 3 to 4.30 PM Room A 413, Central Middle School PRESENT Brenda Heim, Fran Beard, Kristin Tollison, Bob Wittman, Donna Marget, Charlene Barghini, Gloria Lundberg -Jorgenson, Lynn Zemlin, Linnea Fonnest, Maggie Frick, Susan Sommerfeld, Marcia Treno, Angela Haseman, Leah Hughes, Cheryl Lubinski, Mary Kay Williams, Jessica Cardwell, Katy Hemmah, Steve Mumma, Greg Rye and Carol Bergenstal Chair Brenda Heim welcomed our guest speakers Steve Mumma and Katy Hemmah and our new representative from CAPSH, Kelly Goddard! NOVEMBER CICC MINUTES • November CICC minutes were accepted as written. LCTS Donna Marget, Wayzata's LCTS Coordinator, presented the recommended allocation for the Hennepin County LCTS funds earned in 2009 that was agreed upon by the LCTS Financing Framework Committee on November 19, 2008: ➢ State of Minnesota 5% ➢ Hennepin County 5% ➢ Alliance 0% ➢ Children's Mental Health Collaborative 5% ➢ Family Services Collaboratives 85% A motion was made by Greg Rye and seconded by Bob Wittman to accept the 2009 Financing Frain ework as presented. Motion passed unanimously. • Donna also presented the 2009 Interagency Agreement that describes the decision-making structure and financial allocation framework that applies to all Family Services Collaboratives, Children's Mental Health Collaboratives, and partner agencies operating in Hennepin County participating in the LCTS revenue enhancement program. A motion was made by Greg Rye and seconded by Susan Sommerfeld to accept the 2009 Interagency Agreement as presenter!. Motion passed unanimously. • Donna explained that new rules for LCTS claiming will go into effect in January 2009, and they will require additional documentation. • Also, LCTS revenue will be reduced in 2009 due to a change in the claiming methodology. The LCTS claim will be calculated using statewide time study results effective January 1, 2009. This is a change from the "group claiming" that is currently in place. Up until now, Hennepin County was its own "group". This Page 17 change will result in lower earnings for all of Hennepin County, including Wayzata. • Donna reminded us that the moratorium allowing states to claim school-based Medicaid administration (one of the funding sources for LCTS) is still scheduled to end on April 1, 2009. • Donna is optimistic that new federal legislation will be passed to extend the moratorium. • Donna reported that Wayzata currently has an LCTS reserve of approximately $90,000. • Donna will convene the LCTS Grant Committee on January 7, 2009 to determine the process for allocation of these remaining funds to grantees in the Wayzata School District. • Fran Beard expressed concern that cuts in LCTS-supported programs in our community will result in significantly increased needs in the future. ALTERNATIVE LEARNING PROGRAMS • Steve Mumma explained that Alternative Learning Programs currently serve students in grades K through 12 in the Wayzata School District. • The goal is to provide educational opportunities to students in an alternative, supportive setting that will result in increased graduation rates. • Funding for these programs is based on the Graduation Incentive Rule that is established by state statute. • Eligibility to participate in these programs is also based on statute and includes students with chemical dependency issues, mental health issues, pregnant teens, students who have been abused, homeless students, ELL students, etc. • Every student involved in these programs has a "continuous learning plan" to provide focus and direction and to help with transitions. • There are two programs at WHS: FOCUS (91h and 10`h graders) and TAP (I Vh and 12th graders). • The goal of FOCUS is to help students get back in the mainstream. About one half of the students return to mainstream between 9`h and 10`h grade, although the number diminishes as the years go by. The drop-out rate is about 10 to 12%. • There is also an after school independent study program at WHS. • Alternative programs are in place at East and Central Middle Schools, staffed by teachers and paraprofessionals, and have the same student eligibility requirements as listed above. • Targeted Services are also available at the elementary level. • Recently, approval was given to provide off-site targeted services programming in conjunction with the CONECT programs that serve children who live in multi- unit apartment neighborhoods in Plymouth. • Summer school is also under Steve's jurisdiction and the program continues to grow. It is anticipated that 500 students will be served in the summer school program in 2009, up from 125 students five years ago. Page 18 • For the first time last summer, it was clear there was a need to serve breakfast to summer school students. • WHS is currently experiencing the highest incidence of pregnancies and homeless teens ever. Bob Wittman congratulated Steve on all of these efforts and explained that conversations will be forthcoming with Steve and Community Education staff to look at additional, creative ways to accommodate students with different learning styles. FAMILY SCHOOL LIAISON • Katy Hemmah explained that she has served in the new Wayzata School District position of Family School Liaison since its inception in February 2008. • Katy's work is devoted to help to bridge the gap between students and parents in the CONECT neighborhoods and the schools to help improve school success. • Katy's efforts are focused on Birchview, Gleason Lake, Oakwood, Plymouth Creek, Sunset Hill and the CONECT Homework Clubs that serve those elementary school students. • Katy is working to make sure that every child in Homework Club has an individual plan that is based on input from that child's teacher. • The first step in the process is to secure a data privacy release from the child's parent. • An impressive 42% of CONECT students who are registered for Homework Club now have a signed Family School Liaison release. • Thanks to the support from Targeted Services (as described above by Steve Mumma) more teachers are now coming to Homework Clubs. • Some teachers are also coming to Homework Clubs as volunteer tutors. • The school district has also been extremely generous in the provision of academic resources for use at all the Homework Clubs. All eight Homework Club sites now have math curriculum binders which are very useful to the Homework Club volunteer tutors. • Katy has also been successful in gaining teachers' support in encouraging their students who live in CONECT neighborhoods to participate in Homework Clubs. • Another important component of the FSL is Parent Meetings. The goal of these meetings is to help parents feel welcome and comfortable at school --- and understand the expectations the schools have of their children. • Teachers reported this fall that thanks to Katy's efforts, there was improved attendance at parent -teacher conferences. • Katy will continue to seek input from parents about the issues and/or concerns they would like to have addressed at Parent Meetings. One topic of particular concern is computers (access to computers, safety on computers, etc.) • IOCP social workers try to identify students who might benefit from Homework Clubs but do not live in a CONECT neighborhood. Although some Homework Clubs are operating at near capacity, an effort is always made to find a spot for a student in need of this support. One of the continuing barriers, however, is transportation. Page 19 • The school attendance of students who attend CONECT Homework Clubs is also being tracked this year and is showing improvement. COMMUNITY CHECK-IN and UPDATES Computers for CONECT Homework Clubs — Following Kris Korsmo's plea in November for more computers at the CONECT Homework Clubs, Greg Rye contacted the School District. As a result, the District tech office has made available 4 laptop computers. IOCP (who oversees the CONECT programs) is working with the District tech office to identify logistical and on-going technical support needs. It is hoped these computers will be up and running soon. Camp CONECT — The dream to provide an overnight camping experience for children who participate in Camp CONECT in 2009 is under discussion. A meeting will be held in January to identify funding sources and develop a plan to pursue those funds. Partners in Prevention — Fran Beard explained the need to educate students in the Wayzata School District about resources they can safely access to confidentially report drug/alcohol/mental health concerns without fear of recrimination. Kristin Tollison said she would carry this message to Judy Hanson, Chemical Health Coordinator at WHS, and the PIP planning committee. After School Program at Wayzata High School — Principal Mike Trewick reported at the PTA Liaison Meeting on December 5'" that, thanks Charlene Barghini's support to identify volunteer tutors, the after school program is going well. About 8 volunteer tutors and 35 students are involved. Parent Support at Vicksburg Commons — Marcia Treno reported that the monthly dinners for Vicksburg Commons' residents sponsored by the Family Learning Center have now expanded to twice a month. Strong and trusting relationships are being forged with the families who attend. Transportation — Steve Mumma commented, after listening to the discussion during the meeting, that transportation continues to be a major barrier to services for families in need in our community. All agreed this is a critical issue --- and it is time to bring this issue to the City of Plymouth for more discussion, despite the current budget woes. Everyone also agreed that a more creative approach is necessary. NEXT CICC MEETING: WEDNESDAY, January 14, 2009 3 to 4:30 PM Room A 413, Central Middle School The meeting was adjourned at 4:30 PM. Respectfully submitted, Carol Bergenstal Page 20 MENTO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: December 15, 2008 TO: Laurie Ahrens, City Manager cc: Steve Juetten f"r, FROM: Barbara Senness, planning Manager SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Hennepin County Community Corrections staff has submitted their monthly report on average daily population for the month of November, 2008. The average daily population reported for the Plymouth facility was 573, less than the occupancy limit of 601 set by the Conditional Use Permit. The chart below shows the average monthly population since June of 2000. 500 HCACF Monthly Population Report Monft Year Page 21 RANDY JOHNSON .Fria ca. PHONE: 612-348-7885 CHAIR FAX: 612-348-5295 TDD: 612-348-7708 1 1 BOARD OF HENNEPIN COUNTY COIW IISSIONERS A-2400 GOVERNMENT CE' NUN EAPOLIS, yIP:NESOTA 55187-0240 The Honorable Kelli Slavik City of Plymouth 3400 Plymouth Blvd Plymouth, IVIN 55447 Dear Mayor Slavik: I am pleased to let you know that the Hennepin County Board of Commissioners has approved the publication of a combined history and economic overview of the county tentatively titled Hennepin County A Minnesota Leader, and scheduled for publication in the spring of 2010. With the support of the Minneapolis Regional Chamber of Commerce our book's high-quality hardcover, plus full-color format will chronicle the county's history, showcase our dynamic economy and spotlight our compelling quality of life. Once published, it will become a crucial toot in our Iona, range economic development plans, an important factor in building relationships and vital to our ongoing recruitment efforts. With a foreword by one of Minnesota's favorite sons or daughters, yet to be determined, our narrative will capture Hennepin County's rich history and the range and vitality of our economic community. In addition, it will educate CEOs and others of influence about the county — the state's largest with 46 cities and one township — its industries, diverse economy, highly skilled workforce and unbeatable quality of life, a powerful tool in company recruitment efforts. Our book will also profile organizations representing the various sectors of Hennepin County's economy, including the field of Cities and Municipalities. It will promote the field's progress and development and report on significant civic accomplishments. Thus, a limited number of Hennepin County companies and organizations are invited to take part in this publication to display their growth and achievements. We would like the City of Plymouth to be part of our program. This special publication presents a unique opportunity to promote your organization's leadership role in Hennepin County, while associating with a celebratory event and an important economic development effort whose exposure is both effective and unique. We have selected the nation's largest and most experienced publisher of books of this type, Cherbo Publishing Group, to produce the book. I have asked Richard R. Fry, Cherbo's Regional Publications Director to contact you for an appointment to review our project in detail. 1 would appreciate it if you could see him personally, and I assure you that your time will be well spent. Very truly yours, Randy Johnson, Chair Hennepin County Board of Commissioners E- V ML ADDRESS: rand�;.johnsonnn co.hcnncpiu.mn.us MINTED 04 RECYCLED PAPER WEB PAGF hup:i/ww-� page 22 Minnesota's Hennepin County Sponsored by: Hennepin County Board of Commissioners Randy Johnson, Chair Fax Reply Please complete and fax to 952 920-0770 or call directly to 952 920-214 Convenient times to meet with: Name Of Title For an Executive overview of: Minnesota's Hennepin County 1st Choice: Day Date. 2nd Choice Day_ 3rd Choice Day_ Your Street Address - Your City Your E-mail Address Your Phone Date Your Time Time Mr. Fry will call or e-mail after receiving your returned fax to confirm the date prior to meeting. Thanks for your prompt reply Page 23 rp)Plymouth Adding Quality to Life December 19, 2008 Mr. John Young 18420 — 29'x' Avenue North Plymouth, MN 55447 SUBJECT: REAR YARD DRAINAGE PROBLEM REIMBURSEMENT REQUEST Dear Mr. Young: It is my understanding that you have spoken with Councilmember Bildsoe about reimbursement of approximately $8,000 for work you have paid relating to a drainage problem in your back yard. The grading work was initiated by you in response to a code enforcement action brought against you by the City. Subsequently, the City completed a drainage project in your back yard to resolve the drainage problem. This work was done at no direct cost to you or your neighbors. In September, 2005 you filed a claim with the City seeking reimbursement for $7,000 in damages for payment of a private remedy for the drainage problem and in January, 2006 your claim was denied (copy attached). Since the City ultimately resolved the drainage problem for you and incurred the expense to do so, and your only remaining obligation is to provide the City with an easement for the drainage system, I find no reason why the City should reimburse you $8,000. If you have any questions or require any additional information, please feel free to contact me at 763-509-5051. Sincerely, /7 Laurie Ahrens City Manager enclosure cc: City Council Doran Cote, Director of Public Works Steve Juetlen, Director of Community Development 3400 Plymouth Blvd • Plymouth. Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us emmmientsand S ass.ydau.rrV.oealseidngOemvurapImemet iie.rcamentoudm'JIa.esmtimsvming dratna, Page 24 ULIED AD;USTERS January 27, 2006 P. o. Box. 583479 Minneapolis, MN 55458 (612) 766-3700 AWN OFFICE nlublo.m FAY: (612) 766-3799 Afiaa.pobs N.O. B. 583479 • hinnup°Be, MN 55458 6127663706 John Young BI6INCII OFFICES 18420 29th Avenue North uka,-a Plymouth, MN 55447 P.U. &.% 848 • Alberl I", MN 56007 507-3737502 Brainerd RE: LMCIT Claim No. 11053700 NO. Box 763• Brainerd, AIN 56401 Trust Member City of Plymouth 218-828 8258 Claimant John Young Wulf, Date of Loss ? 1'.O. B. 7287 •Duluth, AIN 55807 215-62so961 our File No. MPS44357 Fairmont P.O. B. 15 - Faimmnt, AIN 56031 Dear Mr. Young: -507-2355565 Fanbault We represent the League of Minnesota Cities Insurance P.O. Box 433 • Fmibad, AN 55021 507-334-2217 Trust on behalf of the City of Plymouth. We have Ilmclonma completed our investigation into your claims relating BO. Box 159• Bmclum., MN 55350 to drainage on your property, and have determined that 320587-9461 your drainage problems did not result from negligence btan O. Box Ro. x 3523 • A+mtkato, MN s600z on the part of the City of Plymouth. Historically, Bo 507-387-5468 the drainage area related to your problems has not 0.i.na been public drainage and has not included drainage lw Bm' 666.Ooamnna, AIN 55060 easements. Although you have indicated otherwise, we W1-401 5(w4 have not been able to verify your allegations. B«nester P.U. Ba. 994 • N°cbesmi; AIB 55011i 507.289 OU42 Your belief that the City of Plymouth, by offering to sl.clnnd repair the broken drainage pipe that runs across your I'U. Bm I I6: • At (]mid. AIA 5b30'_ 320259-9766 property is admitting havnc failed to meet their responsibilities to you, seems misplaced. It is our 1'irginta CO. box 1205 • Virgava, AN 55792 understanding that to complete the contemplated work, 218-7416965 the City actually has to obtain an easement from you, wlhm, as they have no right to conduct the work without the 3?0731aow 91s.9'i0nmr.AfNsezU1 easement, let alone the responsibility to do so. ;2oa31 Nu i Uaknm Fargo Absent negligence on the part of the City, we are 1g) W= 9255•hrgo,AD58106 unable to reimburse you for the damages that you are 701-23; 7484 claiming. S111.1b Dakum m.. hn: IT b", 1 ❑,� • shall, sB 5-101 00 i5 --027i N5ae°n.h. Il:nmard 116 B.% 155 • 11—,,bl. \10 54653 Ili -6id7808 A Dwision of Bcilclel- Ride Aclminislrmols CompamLI.0 Page 25 John Young LMCIT Claim No. 11053700 Our File No. MPS44357 January 27, 2006 If you have any questions regarding this letter, please feel free to call me directly at 612 -766 -3713 - very truly yours, ALLIED ADJUSTERS `<<.= vJ .i -5. U3 0) c w� Robert S. Brown RSB/samj cc: Darin Richardson LMCIT Claims 4/cc: Bobbi Leitner City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 cc: T.C. Field & Company P.O. Box 64016 530 North Robert Street St. Paul, MN 55164-0016 Page 26 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: December 18, 2008 TO: Laurie Ahrens, City Manager FROM: Doran Cote, Director of Public Works SUBJECT: 2008/2009 WINTER SNOW SEASON As we discussed yesterday, according to experts I have heard reporting on winter weather forecasts, we could be in for a long, hard winter. Climatologists say Minnesota is right in the middle of the road for storm systems this December. The result is likely more snow, and more cold, than a normal December. So far, the Twin Cities has received 11 inches of snow this December. That's an inch more than normal for the entire month. It has snowed 16 of 19 days in December. University of Minnesota climatologist Mark Seeley says we could set a record for the number of December days in which we receive snowfall. Based on what I have been hearing from climatologists, we're on pace for the coldest December since 2000. Mr. Seeley predicts Minnesota will be getting the brunt of the icy winter, as the state remains in the path of a persistent weather pattern. Minnesota has been right under the storm track with every weather disturbance cutting at least a partial swath across the state. He does not believe that this pattern will change so we may be having a taste in December of what we're going to have for January or February. What does this mean for our operations? Every time we have an event that requires a typical 8 - person snow plow route, we use about 300 tons of salt. The first three events this season occurred over a 5 day span, which meant we depleted our entire salt supply and we went a number of days without any salt. Fortunately, we were able to get salt the day before our next measureable snow event. If this trend continues, we may have difficulty maintaining an adequate salt supply through the course of the winter. Our backup plan is to "borrow" from MnDOT and repay them with salt plus a 10% premium. What this trend also signifies is that this winter could be a costly snow season. With salt at nearly $60 per ton, each event costs about $20,000 for salt plus another $20,000 for snow removal personnel and equipment. Normally, we budget for 12 - 2 '/z inch snow events per year. We have less than half of our 2008 snow removal budget remaining which means enough funding for 4 -to -5 significant events. If this weather trend continues into 2009, with snow every 2 -to -3 days, our budget will be tested. C\Documcros and Senin�\IahrensVaal Senings\Tetryorary Internet Files\OLKBAUauric_2t108 ssww_h1ENC Page 27 Another trend we have been witnessing this winter season is the diminishing tolerance for what the public perceives as inadequate snow removal efforts on the part of the City. On one of the many recent insignificant snow events, we were criticized for not beginning snow removal operations within `/2 hour of the beginning of the snowfall. A number of calls have also been received criticizing our efforts because we have not plowed on every snowfall and the that the cumulative effects of the snow looks "messy" or "trashy". Many of these comments, I believe, can be attributed to the public's growing discontent with the current economic environment and general perceptions on government's inadequacies. Page 28 C:%Doamenu aM Seningsgaluens\Local SmingnTertgwiaey Imeme\ Files\OLM:BA\Lawie ]o08_snox_NENO t MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, NIN 55447 DATE: December 9, 2007 TO: File FROM: Joe Paumen, Reconstruction Program Manager SUBJECT: SUMMARY OF COMMENTS FROM PUBLIC MEETING 2009 STREET RECONSTRUCTION PROJECT KINGSVIEW HEIGHTS AND CIRCLE PARK NEIGHBORHOOD CITY PROJECT NO. 9101 A public meeting was held on Monday, December 8, 2008 for property owners/residents in the proposed 2009 Street Reconstruction Project No. 9101. The Kingsview Heights area is the streets located north of Rockford Road, east of, and including Minnesota Lane N and Kingsview Lane N., west of Fernbrook lane N., excluding Harbor Lane N., and south of 45`h Ave N., excluding 441h Place N. The Circle Park area is Shenandoah Lane N., south of the Luce Line Trail, 9`h Avenue N from Shenandoah Lane N to Kingsview Lane N, including Minnesota Lane N, Niagara Lane N and Lanewood Lane N from Gleason Lake Drive to 9`h Avenue, and Juneau Lane N from Gleason Lake Drive to 4`h Avenue N. Approximately 80 property owners attended the meeting. City staff present included Doran Cote, Public Works Director, Bob Moberg City Engineer, Jim Renneberg, Assistant City Engineer, Joe Paumen, Reconstruction Program Manager, Derek Asche, Water Resources Manager, Mike Payne, Engineer, Barry Sullivan, Senior Engineering Technician, and Kevin Springob, Water Resources Technician. General information was provided regarding the proposed improvements, the reconstruction process, and the City's assessment policy. The major questions and comments were as follows: • This is the worst time to do a project due to the economy. Response: Unfotunately during these tough economic times, our streets do not quit deteriorating. It is our job in the Engineering Dept. to make recommendations to the City Council regarding which streets are in need of reconstruction. It is ultimately up to the Council to decide whether right now is a prudent time to move forward with the reconstruction of these streets. • The City of Bloomington recently had project costs come in lower than expected on one of their projects. Is it possible that this will happen here? C\Documemz and SettingsVaM1rensLLocal Seumgs\Temporary ln¢mn Files\OLK A\pAinfoMlg910 I doc Page 29 Response: Many of the Contractors do not have a lot of work right now which has caused prices to be very competitive. On last years street reconstruction project in Plymouth, the successful low bid was about 20% lower than our Engineer's estimate. We expect these prices to continue this year. • How do you determine which contractors bid on these projects? Response: We post the ad for bids in the local newspaper and in the Constriction Bulliten, a publication contractors receive weekly . • I think you should wait to reconstruct Lanewood Lane until all of the new homes are finished being constructed. Response: Unfortunately, we cannot predict when a developer will decide to construct a new home on any given street. We can however hold developers and contractors responsible for any damage they do to a newly constricted roadway. • How are the assessments determined? Response: The assessments are determined according to the City of Plymouth Assessment Policy. For the reconstruction of the street itself, the property owners are assessed 40% of the total project cost. • Why are the estimated assessment members higher now than they were on the letter we received in April? Response: The assessment numbers included in the letter that was sent to homeowners in April were assessment amounts from projects previously constructed in Plymouth. The recent estimated assessment amounts were calculated base on quantities on this project. • Why is additional storm sewer needed on Glacier Lane? Response: We are aware that Glacier Lane already has storm sewer. As part of this project, we will be evaluating the adequacy and condidtion of all existing storm sewer. • Can the overhead lines be buried as part of this project: Response: It is possible to bury the overhead lines. However, it would be done separate from the reconstruction project, as the appropriate utility company would do the relocation. It is likely that the homeowners in the area would have to pay for the entire cost of relocating the utility. • Why didn't the original street last longer? CSU umems and Scuings\lahrcns\ ]SettmpkTemporary lmcmei Fi1es\0L"A\QAin6Mtg9101 d Page 30 Response: The original street was constructed on top of material that will not allow for proper drainage. When these saturated materials freeze in the winter, they expand and subsequently heave and break up the pavement. The materials in our proposed street section allow for proper drainage of the subbase, which results in a much longer street life. • Why are you proposing to reconstruct some streets that are not in that bad of shape? Response: Some of the streets in the proposed project area have seen different levels of maintenance based on their condition. Ithaca Lane for example received a temporary overlay in approximately 2002 so its condition appears to be better than some of the other streets. The problem however is that the bad soils that originally caused the sheet to fail are still present beneath the pavement. A temporary overlay will probably only hold up for about 5 years and then the original pavement distresses will reflect up through the overlay. Additionally, we do not want a neighborhood to have to endure the dirt and dust of a street reconstruction project to repair a few streets and then have to ask the neighborhood to go through it again a few years later to reconstruct the rest of the streets. • Is there a plan eB" if this project does not go forward? Response: At this point, plan `B" will likely be that the City maintenance crews will continue to patch the streets in the project area. • Why did the existing concrete curbs not last longer: Response: The concrete curb in the project area did not last longer because of the poor soils it was constructed on. These soils absorb water and then expand and contract because of frrezeltha-vv cycles. • What will be the impact on the trees that are located close to the existing street: Response: At this point staff has just begun the design phase of the project and we will not know specifically what the impacts will be until we are further along in the design. • Can the Circle Park and Kingsview Heights projects be split up? Response: City staff is recommending these two areas be reconstructed in the summer of 2009. It is ultimately up to the City Council to decide what parts of the project are to be constructed. • Why is B618 (high back) curb being installed in lieu of surmountable: C\ umenmmdSetdnp4Arens\L alSmtmgs\Terms IntemetFiles\OLK A\QAinfoMtg9101don Page 31 Response: Surmountable curb and gutter is primarily installed in new developments because it's not known where the driveways are going to be located. B618 curb provides for better drainage capacity and helps eliminate damage to the boulevards from snow plowing. • How will this project be staged: Response: If the project goes forward, the contractor will determine the project process. We will forward you the expected start dates once we receive them fiom the contractor. • Why do we need new storm sewers when they were just lined by the City last summer? Response: The sanitary sewer was lined last summer and is not scheduled to be replaced as part of this project.. • Does the City Council know what is going on: Response: This project is on the current Capital Improvement Program, which they have approved. In addition, they will receive the preliminary engineering report in January which they will need to approve as well. • Are there anymore meetings regarding this project? Response: Yes. The next meeting will be the public hearing, which is scheduled for January 27, 2009. • Several homeowners in the Kingsview Heights Neighborhood run businesses out of their home. Will the UPS truck be able to get through? Response: We will make accomadations to get delivery trucks into the project. If the project moves forward, please let us know if you will be expecting regualar deliveries to Your home. • Are these the two worst areas of streets in the City? Response: These streets are among the worst in the City. There are other neighborhoods that are also in need of reconstruction. • Will these streets be maintained after they are reconstructed: Response: Yes, every 6-7 years after the project, the streets will be seal coated. In approximately year 20, the streets will be milled and overlaid, and the seal coat process will begin again. The new streets are expected to last 50 years before a reconstruction is needed again. • What about motor cycles? C1 un nlsandStrings\lahrens�L iSviings%Tempo lnt metFiles\OLKBA%QAin6Nig4lOIdoe Page 32 Response: At times during construction, it may be difficult to get through the project on a motor cycle, but we will make every effort to accomadate motor cycles. • Will the Circle Park be assessed? Response: Yes. Circle Park will be assessed as two units. • When I back out of my driveway my car bottoms out. Can you fix this as part of the reconstruction? Response: As part of the project design, we look at all of the existing street grades. Most of the time we are able to improve situations where cars bottom out at the ends of driveways. • The storm drains on Juneau Lane clog up and seem like they are dangerous. Response: These stuctures were originally designed to take a high volume of water. As part of this project, we will determine whether these structures are functioning properly and i f they are still necessary. cc: Doran Cote, P.E., Director of Public Works Bob Moberg, P.E., City Engineer Jim Renneberg, P.E., Assistant City Engineer C.m9cumen% and Senings\la6¢ Ns al Stlli VJemgo In el Fi1es\OL"A\QAinfoM1g9101 d Page 33 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: December 16, 2008 TO: Mayor and Council FROM: Eric J. Blank, Director, Parks and Recreation SUBJECT: 2008-2009 Trail Plowing Map Attached for your information is the trail plowing map for the winter of 2008-2009. We will be plowing the same trails this year that we plowed last year, with one exception. We will include this year the new trail that was built this past summer on Old Rockford Road west of Peony Lane. As we have done in the past years, we clean most of the trails on the major thoroughfares and roads throughout the city. We generally do not go into the hilly wooded areas around the neighborhood parks, etc. If you get calls from residents on this, we would appreciate having them call us so we can keep track of their requests. However, at this time, we are not planning to add any additional miles for this winter. EB/ds Attachment Page 34 W 6 F W j W LLl W � HLM VllillliJrrW 0066 31tl1 _ E00 LMMI_EF a3wlcl , a315 VJiJdI u. _ u 1V31W1C {� 0Oh1 ELS. £NV3ltIV(UUL = .e...+t [ ,-.e, ., ro4. .... r _ WlGgtClt "-I` "✓a`. _ l S "" jf' — I LIUUUOnFIR E_ 8314VAO 383431(JAMi .. XLLVays OWL- M3a100SOL - v n� F ' r 1 plfl Of901 e W _ vi 7 V 1. Cu, 11 aD)'.-I E. x�ouu � orhu � r •= C -- I 14338083A30ft9H p•";"' f3W1.,3PAiU0111 ,-�+ 70aN30.11 WeltA"Olvam 0061 53AI01Zt ,� '� ;�.•� '•� l llnnNGf 0010121 - "a 0 Z�` ,r� Y � � � I OOOAAialsl 62 �, �� I I LJ fil-IL V% 10t-i" '' I OO KIFKVJ-OO HOaVI GO&.I Iw J .t VI101,19M Wh]L t v/ ^t r. W I: _ r- " ".. 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