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Council Information Memorandum 12-05-2008
CITY OF PLYMOUTH ® COUNCIL INFO MEMO December 5, 2008 UPCOMING MEETINGS AND EVENTS EQCAgenda 12/10/08..........................................................................................................................Page 1 December 2008 & January and February 2009 Official City Meeting Calendars ............................... Page 2 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 5 INFORMATION News Articles, Releases, Publications, Etc... States find dealing with soaring road salt prices, Article, Chicago Tribune ........................................ Page 6 City of Plymouth Names Photo Contest Winners, News Release........................................................ Page 8 City budgets are moving targets in tight times, Article, Star & Trib.................................................. Page 10 Bloomington imposes design rules for wireless antennas, Article, Star & Trib................................. Page 12 MEETING MINUTES Planning Commission Minutes 11/19/08........................................................................................... Page 14 STAFF REPORTS Fire Department Report September 2008.......................................................................................... Page 17 CORRESPONDENCE Memo from Public Works, RE: Energy Audits Update..................................................................... Page 23 Letter from Robbinsdale Schools, RE: 2008 School Referendum..................................................... Page 27 Letter to Ramsey County Commissioner, RE: Public Safety Interoperable Communications ........................ (PSIC) Grant ...................................... ................................ Page 28 Letter to Property Owner, RE: Kingsview Heights 2009 Street Recon (9101) .................................. Page 30 Memo from Planning, RE: Shink Minor Subdivision........................................................................ Page 33 ENVIRONMENTAL QUALITY COMMITTEE AGENDA Wednesday, December 10, 2008 WHERE: MEDICINE LAKE ROOM Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Committee member, or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER- 7:00 P.M. 2. PUBLIC FORUM — Individuals may address the Committee about any item not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum. 3. APPROVAL OF AGENDA - EQC Members may add items to the agenda including items contained in the EQC Info Memo for discussion purposes or staff direction only. The EQC will not normally take official action on items added to the agenda. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS A. Medicine Lake Nutrient TMDL Update 5. CONSENT AGENDA* A. Approve the November 12, 2008, Environmental Quality Committee Minutes 6. PUBLIC HEARING 7. GENERAL BUSINESS A. Draft 2008 Annual Report and 2009 Annual Plan 8. REPORTS AND STAFF RECOMMENDATIONS 9. FUTURE MEETINGS —January 14, 2009 10. ADJOURNMENT C\Documents and SeninpAWir&LL ] Senins\Tempomr, Inlemet Files\OLKI81\II1W8 d« Page 1 rp) City of Plymouth Adding Quality to Life December 2008 Modified on 12/5/08 CHANGES ARE NOTED IN RED Page 2 1 2 3 7:00 PM 4 5 6 7:00 PM PLYMOUTH ADVISOR SPECIAL COUNCIL COMMITTEE ON MEETING TRANSIT (PAR) Council Chambers MEETING Truth in Taxation Medicine Lake Room Hearing 7:00 PM PLANNING COMM. MEETING Council Chambers 7 8 9 5:30 PM 10 11 Cancelled 12 13 2:00-5:00 PM SPECIAL COUNCIL 7:00 PM PARK & REC ADVI- Old Fashioned MEETING ENVIRONMENTAL SORY COMMISSION Christmas 2009-2013 Capital QUALITY (PRAC) MEETING Plymouth Historical Improvements Program COMMITTEE Council Chambers Society Building Medicine Lake Room MEETING (EQC) 7:00 PM 7:00 PM Medicine Lake Room CHARTER COM - REGULAR COUNCIL MISSION MEETING MEETING Medicine Lake Room rouncit-Cliarnher, 14 15 16 17 18 19 20 Cancelled 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 21 22 23 24 25 26 - - 27 CHRISTMAS EVE CHRISTMAS DAY CITY OFFICES CITY OFFICES CHANUKAH CLOSED AT CLOSED Begins at Sunset NOON 28 29 30 31 6:00-9:00 PM New Years Eve Event Plymouth Ice Center Modified on 12/5/08 CHANGES ARE NOTED IN RED Page 2 rp)City of Plymouth Adding Quality to Life January 2009 Modified on 1215108 Page 3 1 E� 2 3 NEW YEAR'S DAY CITY OFFICES CLOSED 4 5 6 7 8 9 10 7:00 PM 7:00 PM PLANNING PARK & REC COMMISSION ADVISORY COM - MEETING MISSION (PRAC) Council Chambers MEETING Council Chambers 11 12 13 5:30 PM 14 15 16 17 SPECIAL COUNCIL 7:00 PM MEETING ENVIRONMENTAL Medicine Lake Room QUALITY Board & Commission COMMITTEE Interviews (EQC) MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 18 19 20 21 22 23 24 7:00 PM 7:00 PM PLANNING HRA MEETING MARTIN LUTHER COMMISSION Medicine Lake Room KING JR. MEETING BIRTHDAY Council Chambers Observed CITY OFFICES CLOSED 25 26 27 28 29 30 31 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A Modified on 1215108 Page 3 City of Plymouth Adding Quality to Life February 2009 1 2 3 4 5 6 7 7:00 PM 7:00 PM 2:00-7:00 PM PLANNING HUMAN RIGHTS Fire and Ice COMMISSION COMMISSION Festival MEETING MEETING Parkers Lake Council Chambers Parker's Lake Conference Room 8 9 10 7:00 PM 11 7:00 PM 12 7:00 PM 13 14 REGULAR COUNCIL ENVIRONMENTAL PARK It REC MEETING QUALITY ADVISORY COM - Council Chambers COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING Medicine Lake Room Council Chambers 15 16 17 18 19 20 21 7:00 PM PLANNING PRESIDENTS COMMISSION DAY MEETING Council Chambers CITY OFFICES CLOSED 22 23 24 25 26 27 28 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A Modified on 12/5/08 Page 4 Tentative Schedule for City Council Agenda Items January 13, Special, 5:30 p.m., Medicine Lake Room • Board & Commission Interviews January 13, Regular, 7:00 p.m., Council Chambers January 27, Regular, 7:00 p.m., Council Chambers February 10, Regular, 7:00 p.m., Council Chambers February 24, Regular, 7:00 p.m., Council Chambers March 10, Regular, 7:00 p.m., Council Chambers March 24, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set bY Council; all other topics are tentative. Page 5 States find dealing with soaring road salt prices, heightened demand is slippery dilemma -... Page 1 of 2 www.chicagotribune.com/news/nationworld/sns-ap-road-salt-shortage,0,1482573.story chicagotribune.com States rind dealing with soaring road salt prices, heightened demand is slippery dilemma By JIM SUHR Associated Press Writer 2:32 AM CST, December 2, 2008 EAST ST. LOUIS, Ill. (AP) _ Dave Barber did the math. Now Peoria's public works director is crossing his fingers and hoping his city has enough road salt to ride out the winter. The central Illinois city recently paid almost $48 a ton to replenish its salt supply, an increase of 30 percent — or $500,000 — over last year. Even so, Barber feels fortunate. Some towns are paying as much as $170 a ton as salt prices nationwide soar because of shipping problems and surging demand. Hoping for the best — but preparing for the worst — communities are making plans to stretch supplies by mixing salt with sand, brine or even beet juice. "It's a balancing act between money and quantity," said Barber, who expects to mix the city's salt supply with two parts of sand, effectively cutting the per -ton cost to about $23. "This year, the dollars are going to govern for us, and we're going to try to live within the budget." The Illinois Department of Transportation contracted to buy 687,730 tons of salt at prices ranging from $55 to $140 a ton. Combined with the 172,000 tons left over from last winter, the department has slightly more than what it used last winter, Secretary Milton Sees said. In New Hampshire, the state expects to pay $2 million to $3 million more than the $8 million it typically spends on salt. In North Dakota, the state transportation department, which paid about $1.6 million for 29,000 tons of road salt last year, said the price jumped from about $40 a ton in 2004 to about $67 a ton this winter. The wildly disparate costs have raised eyebrows. Illinois Attorney General Lisa Madigan is investigating possible collusion among suppliers, but so far has found nothing illegal, spokeswoman Robyn Ziegler said. Dick Hanneman, president of the Salt Institute — a trade group representing U.S. and Canadian salt Page 6 http://www.chicagotribune.com/news/nationworld/sns-ap-road-salt-shortage,0,3868353,pri... 12/2/2 States find dealing with soaring road salt prices, heightened demand is slippery dilemma -... Page 2 of 2 manufacturers — said the price increase was caused by a "perfect storm" of factors. Record snow in parts of the U.S. last winter depleted road salt supplies, even though suppliers shipped a near -record 20.3 million tons, up from the average 16 million tons a year through the previous decade, he said. Then, fearing a repeat of the problem, many states increased their salt orders this year, Hanneman said. Illinois, for example, asked for 34 percent more and Iowa's request spiked by 52 percent. Hanneman said the handful of salt suppliers in North America have been running full throttle to try to meet demand. There are three mines each in Louisiana and Kansas, two apiece in Texas, Ohio and Ontario, Canada, and one in New York, all serving states in the Great Lakes and Mississippi River regions, he said. Most of the salt for the East Coast comes from overseas. Weather hasn't always cooperated, either. Summer flooding closed locks and dams on the Upper Mississippi River for weeks, disrupting barge shipments of road salt. Soaring U.S. gasoline prices over the summer added to the cost of transporting the salt. And in September, Hurricane Ike lashed the Bahamas, idling a Morton Salt site for a week. The storm also shut down production for days at the Louisiana mines. Now, states have little choice but to pay higher prices and to try to stretch supplies. Indiana state highway crews will use a new software program to calculate how much road salt is needed on a particular stretch of road. In Peoria, Barber is hoping his planning pays off. "It's not like we're the only ones in the boat doing this," he said. On the Net: Salt Institute: http://www.saltinstitute.org Copyright 2008 Associated Press. All rights reserved. This material may not be published, broadcast, rewritten, or redistributed. Page 7 http://www.chicagotribune.com/newslnationworldlsns-ap-road-salt-shortage,0,3868353,pri... 12/2/: News Release City of Plymouth For Immediate Release November 25. 2008 Contact: Helen LaFave, 763-509-5090 City of Plymouth Names Photo Contest Winners Plymouth resident Debbi Brude beat the odds. Brude claimed the grand prize as well as the top spot in one of four categories in the Picture Plymouth Photo Contest. Her photos were selected from a field of more than 200 entries in the City of Plymouth -sponsored contest. Brude's photo "On the Dock at Medicine Lake — French Park," took the grand prize in the competition. A second photo by Brude captured the top spot in the Landmarks/Cityscape category. In addition to selecting a grand prize, judges also awarded fust place prizes in four categories -- Plymouth Outdoors, Plymouth Events, Plymouth People and Landmarks/Cityscapes. Judges declared a tie in the Plymouth Outdoors category, selecting two first place photos. Winners were: Category Winner Photo Caption Grand Prize Debbi Brude "On the Dock at Medicine Lake — French Park," Plymouth Outdoors Andrew Olson The Reserve (by Olson) Tie (Two Winners) Bryan Klotz Two Young Deer Visit a Bird Feeder (by Klotz) Plymouth Events Nathan Almquist Goal! Plymouth People Angie Smith Boys Exploring Trail Around Lake Camelot Park Landmarks/Cityscapes Debbi Brude Spring Day: View from the Bridge — French Park The contest set a new record for entries this year, drawing 212 photos. The grand prize winner will be awarded $150. The top entries in each category will be awarded $50. Judges were Mayor Kelli Slavik and City of Plymouth staff members Sheila Langer and Karol Klint Greupner. Langer is a photographer and Greupner serves as the City of Plymouth's liaison to the TN "Once again we were wowed by the quality of the photos. The entries say so much about our community and the pride people have in it. The judges had a very difficult narrowing it down to just six winners," said Communications Manager Helen LaFave. LaFave added, "We thank everyone who took the time to share their photos with us. No doubt many of those entered that did not win will show up in our city publications and on our city web site." The grand prize winner will be printed in the city newsletter, Plymouth News. All winning photos will be posted on the city of Plymouth web site, www.ci.plymouth.mn.us. Page 9 City budgets are moving targets in tight times http://www.startribune.com/templates/Print ThisStory?sid=35263574 StarTribune.com MINNEAPOLIS -ST. PAUL, MINNESOTA City budgets are moving targets in tight times By CHRIS HAVENS and, MARY JANE SMETANKA November 29, 2008 Henry Reimer has selfish reasons to be happy about the new ballpark being built in Minneapolis, and it's not because he's a Twins fan. Reimer, the city's director of inspections, is happy because it's paying for his staff. Minneapolis is among a few metro -area cities that are seeing an increase in building permit revenue this year. An economic downturn and real estate meltdown have slowed the rush to build new houses or big business projects. That has meant budgeting for permit revenue, which generally pays for inspectors and paperwork, has become a moving target for city officials trying to put their 2008 budgets to bed and finalize the numbers for 2009. In St. Paul, for instance, permit revenue this year is down about 30 percent, or about $2.7 million, through October. Minneapolis, on the other hand, has seen a modest $1 million increase. Woodbury is looking at a $500,000 shortfall so far, but Maple Grove is ahead by about $40,000. That's quite a spread. Plus, conventional wisdom -- if permit revenue falls, then workload should fall -- isn't holding true. Several metro cities report that although some big commercial and industrial projects that would have boosted permit revenues fell through this year, permits for people who are staying put and renovating homes and businesses have filled the gap. St. Paul has been dealing with growing numbers of vacant buildings, which use up a lot of resources for inspections and security. In Edina, where home tear -downs and replacements have dropped this year, revenues from permit and license fees through September still reached $2.3 million, compared to $2.17 million for the same period in 2007. "Whether that will hold through the end of the year is anybody's guess," said Edina city manager Gordon Hughes. Blaine will probably finish the year with 300 new housing permits, down from recent years, and the value of the work is down about 30 percent, said Bryan Schafer, community development director. "We have a few projects that, if they happen, the numbers will bump up," he said. The city Page 10 I of 12/1/2 City budgets are moving targets in tight times htq)://www.startribune.com/templates/Print This_Story?s id=35263574 has set conservative budget numbers for next year, and Schafer expects some "good -size" projects to happen. In Plymouth, two large office building projects have not advanced as expected, but permits for remodeling and expansions of homes and commercial and industrial buildings have filled the gap, said Steve Juetten, community development director. While Bloomington permits and license fees are lagging a bit, the city expects to miss its budget for that revenue by only 7 percent at years end, said Lori Economy-Scholler, the city's chief financial officer. Permits in fast-growing Maple Grove are actually running ahead of last year, with 182 new home starts compared with 170 last year at this time, said Rick Davidson, director of building inspection services. His department's revenues are running about $40,000 ahead of last year. But the city is trying to be prudent about staffing and has not filled the 1.5 positions in inspections it cut a couple of years ago. "We've been lucky that the permits are still pretty good," Davidson said. "We're definitely keeping busy." The number of permits for new housing in Woodbury through October was 314, down about 75 from the same time last year, said city spokeswoman Julie Lehr. "That's not horrible, but for us that's down." Residential renovation permits, however, increased by 61. Looking ahead to 2009, Woodbury officials have cut revenue expectations by about 1 percent and probably won't fill a couple of vacant positions in the building inspections department. "We're not hitting any kind of a panic button at this point," Lehr said. St. Paul, meanwhile, is looking at shifting some positions to a different revenue source and dipping into reserves. Revenue projections for 2009 have been reduced by about $1 million. The Department of Safety and Inspections is considering a new way to estimate the cost of smaller projects, as well as requiring homeowners to get estimates from a licensed contractor. "We're not buying business cards, we're not spending anything," said department director Bob Kessler. "Things could get worse in 2009, but I'm optimistic that things can be fixed." Across the Mississippi River, Minneapolis building officials are pleased with the status quo and anticipate a couple of larger projects again next year to keep their revenue flush. Reimer, the inspections director, will be the first to say he recognizes the city is in a good, and unusual, situation. "We're just happy to be treading water and keeping our heads above it," he said. Chris Havens • 651-298-1542 Mary Jane Smetanka • 612-673-7380 Page 11 2 of 3 12/1/: Bloomington imposes design rules for wireless antennas http://www.startribune.com/templates/Print This_Story?sid=35240434 StarTribune.com MINNEAPOLIS -ST. PAUL, MINNESOTA Bloomington imposes design rules for wireless antennas By MARY JANE SMETANKA, Star Tribune November 29, 2008 A year after passing an ordinance limiting the height of church steeples and bell towers, Bloomington has tweaked its regulations by imposing design requirements to make it clear that the same bell tower can't be replicated over and over again on church grounds all over town. It's not that churches have gone mad for bell towers. The new rule is aimed at providers of cell phone service who are looking for places to hide wireless antennas in residential areas. After T -Mobile last year masked its equipment in a simple three-legged bell tower erected at CrossPoint Church near 98th Street and France Avenue, the company came back to the city and proposed more towers. When it suggested that the new towers might be copies of the one at CrossPoint, city officials got busy drawing up the new ordinance. "What we don't want is cookie -cutter tube towers," said Bob Hawbaker, the city's manager of planning and economic development. "We need to figure out creative ways to allow wireless providers to penetrate residential areas without putting up a lot of ugly towers in neighborhoods." That's why church steeples and bell towers have become popular places for wireless providers to hide their antennas. Mark Wilson, T -Mobile's external affairs manager for the region that includes the Twin Cities, said by phone from Chicago that the problem has gotten bigger now that an estimated 15 percent of Americans have dumped their land lines in favor of cell -service only. When cell phone is the only way to reach 911 or other essential services, he said, that makes it even more important for wireless providers to make sure that there are no dead zones in residential areas. But cell towers can reach as high as 45 feet to 65 feet, making them difficult to hide in neighborhoods that are mostly houses. "It's difficult to install a new monopole [antenna] in a residential area, so we're always looking for creative ways to provide that coverage," Wilson said. "We've used smokestacks on schools, steeples on churches. They're very successful." Wilson said Bloomington's new requirement that bell towers or steeples must be architecturally compatible with the church buildings and not be copies of other towers in the city will make it more expensive for his firm to design and build those towers. (Hawbaker said a bell tower that hides a wireless antenna can cost $250,000.) But Wilson said he doesn't object to the city's new rule. Page 12 1 oft 12/I, Bloomington imposes design rules for wireless antennas http://www.startribune.com/templates/Print This_Story?sid=35240434 "Our main objective is to provide the best quality coverage for our customers," he said. "Bloomington has been open to working with us, so we're happy to be working with them. If they want more architectural diversity and bell towers that are more architecturally harmonious with churches, we can do that." Bloomington has two cell towers hidden in church bell towers or steeples. A third has been approved, and at least three more proposals are expected, city senior planner Glen Markegard told the City Council recently. While the actual antennas hidden in towers are fairly small, the accompanying equipment on the ground that must be hidden and protected can range in bulk from three refrigerator -sized boxes to a single 12 -by -20 -foot unit. Bloomington's poster child for good design is a Verizon antenna that's proposed for Oak Hill Lutheran Brethren Church at 90th Street and France Avenue. The antenna would be hidden in a brick bell tower joined to one end of the church building, matching the existing architecture. Verizon "knew the ordinance was coming and hired an architect," Markegard told the council. "The church and the city were holding out for a good design." The Rev. Nick Mundis said Verizon must get the city's approval for the tower before his congregation votes on whether to accept it. Verizon would build the tower and pay the church monthly rent, but the church also would have to commit to keep the equipment there for a number of years. Verizon and its architect made a presentation to the church council, and the plans were well-received, Mundis said. "It does look really nice." Mary Jane Smetanka • 612-673-7380 © 2008 Star Tribune. All rights reserved. Page 13 2of2 12/li Approved Minutes City of Plymouth Planning Commission Meeting November 19, 2008 MEMBERS PRESENT: Acting Chair James Davis, Commissioners Karl Neset, Scott Nelson and Gordon Petrash MEMBERS ABSENT: Commissioners Terry Jaffoni, Erik Aamoth STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Marie Darling, Parks and Recreation Director Eric Blank, and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the November 19, 2008 Planning Commission Agenda. Vote. 4 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE NOVEMBER 5, 2008 PLANNING COMMISSION MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the November 5, 2008 Planning Commission Minutes. Vote. 4 Ayes. MOTION approved. 6. PUBLIC HEARING A. CITY OF PLYMOUTH (2008030) Acting Chair Davis introduced the request by the City of Plymouth for a registered land survey and variances to subdivide a property at 5755 Juneau Lane North to incorporate 1.1 acres of the property into the City's Northwest Greenway trail corridor. Senior Planner Darling gave an overview of the staff report. Acting Chair Davis asked how the City decided on the size of the parcel. Page 14 Approved Planning Commission Minutes November 19, 2008 Page 2 Park and Recreation Director Blank explained the City negotiated with the land owner for 100 to 150 feet, even though 300 -foot width is standard. He said there is 150 feet sloping west up the hill which could be purchased if future subdivision occurs, but at this time there was no advantage to buy additional wetland property on the subject site. Acting Chair Davis opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the request by the City of Plymouth for a registered land survey and variances to subdivide a property at 5755 Juneau Lane North to incorporate 1.1 acres of the property into the City's Northwest Greenway trail corridor. Roll Call Vote. 4 Ayes. MOTION approved unanimously. B. THREE RIVERS PARK DISTRICT (2008073) Acting Chair Davis introduced the request by the Three Rivers Park District for a site plan amendment and conditional use permit amendment for a miniature golf course at Eagle Lake Regional Park located at 11000 County Road 10. Senior Planner Darling gave an overview of the staff report. Commissioner Nelson asked if the holes would be natural or artificial grass. Senior Planner Darling said the turf would be artificial and therefore impervious. Commissioner Nelson discussed the location of the tree near the 18'h hole in relation to the 9'h green and asked if it would better serve people along the course if it was moved down or another one added. Acting Chair Davis introduced the applicant, Tom McDowell, Associate Superintendent with Three Rivers Park District. Mr. McDowell said they are open to the possibility of additional screening if needed as the green does abut close to the 18'h hole. Mr. McDowell confirmed that the turf would be artificial, and added that this may be typical of miniature golf courses but the design is not typical as they have attempted to design a course more in keeping with the natural resource base of the park system. He said there will not be any windmills, volcanoes or waterfalls. Commissioner Nelson suggested the golf pro could be consulted regarding the pitch shots getting off line and if additional screening would be recommended. Acting Chair Davis opened and closed the public hearing as there was no one present to speak on the item. Page 15 Approved Planning Commission Minutes November 19, 2008 Page 3 Acting Chair Davis said the proposed putting course looks like a fine addition to the community. He said this course looks challenging and would not be a concrete mini golf course with green carpet, and will vote approval. Commissioner Nelson concurred with Acting Chair Davis' comments. MOTION by Commissioner Nelson, seconded by Commissioner Petrash, to approve the request by the Three Rivers Park District for a site plan amendment and conditional use permit amendment for a miniature golf course at Eagle Lake Regional Park located at 11000 County Road 10. Vote. 4 Ayes. MOTION approved unanimously. 7. NEW BUSINESS 8. ADJOURNMENT MOTION by Acting Chair Davis, without objection, to adjourn the meeting at 7:23 p.m. Page 16 PLYMOUTH FIRE -RESCUE MONTHLY REPORT SEPTEMBER 2008 Page 17 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT September 2008 Monthly Synopsis Year-to-date (YTD), the Department answered 1021 calls for service. This compares to 1163 calls for service in 2007 (YTD). The highest call volume in September occurred between the hours of 6:00 p.m. and 9:00 p.m. Thursday and Friday were the busiest days of the week. Eighty-one percent of calls occurring in September were "Duty Crew" calls. Total Calls Year -to -Date 1500 1250 - -- 1163 1021 1000 -i - - -- 750 1--_ _ 500 - - 250� - 0 1 /1 /07-9/30/07 1 /1 /08-9/30/08 Calls by Time of Day 26 15 _— -- -- - ESep-07 10 --- osep-08 5 0 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week 25 Events By Category Fires False Alarms16% 40% overpressure 20 / Explosions 2% Good Intent Rescue/EMS Calls 13% zo% Hazardous Conditions Service Calls 10% 7% Calls by Time of Day 26 15 _— -- -- - ESep-07 10 --- osep-08 5 0 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week 25 20 15 10 - 5 0 Jcaaa o�aa� �yaa� eyaa� haaa ca,�� J`aa� Page 18 Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 35 Station II (12000 Old Rockford Rd.) 42 Station III (3300 Dunkirk Ln.) 38 Station Comparison 60 5035 42 38 40 30 aSep 08 20 10 0 1 2 3 September 2008 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Response Time for Emergency Calls 16:48 — -� 14:24 12:00 9:011 6:8 9:36 I ■Sep -08 7:12 4:48 2:24 0:00 Duty Crew Not Duty Crew (!] Page 19 l" Truck 15` Truck 2nd Truck 2nd Truck Number In -Service On -Scene hi -Service On -Scene of Calls Staffed Station 1:03 6:18 5:34 9:34 33 Non -Staffed Station 4:35 9:01 5:16 11:27 3 Station I 8:00 10:51 8:25 12:32 1 Station II 2:52 8:06 3:42 10:55 2 Station III N/A N/A N/A N/A 0 Response Time for Emergency Calls 16:48 — -� 14:24 12:00 9:011 6:8 9:36 I ■Sep -08 7:12 4:48 2:24 0:00 Duty Crew Not Duty Crew (!] Page 19 Significant or Unusual Events In September, the following response is notable: September 6 Rescue (3:51 p.m.) September 6 Chimney Fire (7:47 p.m.) September 9 Building Fire (9:31 p.m.) During the month of September, eleven calls were paged general alarm (all department personnel were alerted). Eight of these calls occurred in the City, with an average of nine firefighters arriving on the scene. There were three calls for mutual aid to partnering cities. Fire Loss Summary Year -to -Date $6,300,000 $5,709,850 $4,300,000 -- — $2,300,000 $834,500 $300,000 1/1/07-9/30/07 1/1/08-9/30/08 Committed Time In September, paid -on-call firefighters worked an average of over 32 hours. Trainine During the month of September, six topics were offered during seven regularly scheduled in- house training sessions. These topics included Tom's Tower, Single Engine Operations, Company Operations, Ladder 31, Rescue 11 and First Responder Refresher. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Sixty-six members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 411 — an average of over six hours per participating member. Recruitment During the month of September, 68 paid -on-call firefighters served the City of Plymouth. One member left the department. We completed medical exams and drug screens for probationary firefighter candidates. Page 20 Duty Crew Program The Duty Crew Program was in operation on all weekdays during the month of September including Saturdays. Three Saturday shifts was cancelled due to lack of staffing Forty-six members participated in the program. STAFFING SUMMARY FOR THE MONTH BY SHIFT Staffing: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 6 Firefighters 0% 15% 15% 15% 8% 5 Firefighters 0% 0% 0% 0% 4% 4 Firefighters 100% 85% 85% 85% 73% 3 Firefighters 0% 0% 0% 0% 4% No Staff 0% 0% 0% 0% 11% DUTY CREW STAFFING September 2008 1%,L 11% 06 Firefighters 1 % 05 Firefighters 04 Firefighters 03 Firefighters 00 Firefighters 8�% :! — CALLS FOR SERVICE September 2008 19% 81% G! ❑ Duty Crew ® Non -Duty Crew Page 21 Plymouth Fire Department Public Education Programming September 2008 Page 22 Pro rams Hours Station Tours Bookmobile/Literac Preschool Visits 2 2 K-6 Education 1 2 Career Talk/Nights Bike Helmet Program Car Seat Check-ups 27 27 Assist North Memorial Smokebusters/Seniors 9 9 Smokebusters/Families Ski Helmet Sales Adopt a Hydrant Block Parties 4 8 Parades NNO Open Houses Fire Ext. Training 3 5 Business Safety Fairs Business Fire Drills 2 2 Pub. Ed Training 2 3 Pub. Ed Meetings 2 4 Literature Drops Diversity Outreach Misc. Programming Special Projects Totals 521 62 Page 22 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: December 1, 2008 TO: Laurie Ahrens, City Manager FROM: Doran Cote, Director of Public Works SUBJECT: ENERGY AUDITS UPDATE We have been working with Total Energy Concepts to do energy audits at the Public Works facility and at City Hall and Public Safety. Total Energy Concepts indicated they believed there may be an opportunity to reduce our energy bills and improve lighting levels and efficiency by changing the lighting at Public Works. Upon further analysis, they have concluded that changing all of the lighting in the Public Works facility could result in an estimated annual energy savings of over $9,000. With an estimated installation cost of $60,000 less a $22,000 efficiency rebate, the estimated payback would be just under 4 years. I have attached a copy of the recommended lighting upgrades and efficiency analysis for your information. After the analysis is updated slightly we will be making a recommendation to upgrade the lighting beginning in January, 2009. attachment C\Documemz and Sol.,OArs.N «al Su,mgz\T� 1w.. Files\OLK AWh, nz Enn yAudn Page 23 COaSERVArIONWISE t,em Xcel Energy One -Stop Efficiency Shop Summary of Recommended Lighting Upgrades Estimated Estimated Lighting Upgrades Costs Annual Savings Payback Total Installed Cost Before rebate $57,405.38 EIMTW f t t • $22 993.80 Your Final Cost After rebate $34,411.58 $11,151.22(a) 3.1 years b Rebate equals 40% of installed cost. (Including special orders) The project cost is based on current equipment prices and rebate levels. This offer is valid for a period of 45 days from the date presented Xcel Energy Financing Option Estimated monthly savings $929.27(a) Monthly loan payments at 3.9% for 39 month term $953.56(6) 3.3 years (b) Estimate based on a loan amount of $34,611.58, including a $200 loan processing fee. The loan term (Including Xcel Loan has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Final terms Financing Charges) and conditions set by bank upon loan approval. Utility Cost Analysis Demand (kW) Energy (kWh) Annual Cost CO2 (lbs) Existing Lights 90.603 283,406 $20,871.18 481,791 New Lights 42.195 131,986 $9,719.96 224,376 Estimated Savings 48.408 151,420 $11,151.22 la),, 257,414 ' How do CO2 emissions affect me and my business? I Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, stone severity, and sea level commonly referred to as "dimale change.' I Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal-fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. I Installing energy-effident lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: w%w.eia.doe.gov, or ~v.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0428/kWh and $8.04AW. (06 0000 [0]0000 00) Plymouth -City Bldgs -11-0 LU Program IDX Xcel Acct# 14900 23rd Ave N Page 2 Customer Report (11/25/2008 11:09) -43201 302771148 Plymouth, MN 55447 Page 24 CONSERVAY10AIWISE / Xcel Enernergyr. om One -Stop Efficiency Shop Recommended Lighting Projects Plymouth -City Bldgs -1-0 LU Program IDH Xcel Accol 14900 23rd Ave N Page 3 Customer Report (11/25/2008 11:09) 43201 302771148 Plymouth, MN 55447 Page 25 Schedule Name Installed TEstimated Recommended Lighting System Upgrades & Hours/year Cost Annual Selected of Operation (Without Rebate) Savings Was Area A: Maint. Garage, Shop and Pit Project: #1 11 Maintenance Hours $44,747,55 $8,799.93 V 3,128 hrslyr Incl Special Order Qty Watts EXISTING Luminaire qty Watts NEW Luminaire 157 465 HPS MOG 40051-1 L 154 226 T8 4' 36W, ELC-3, 6L New Fixture Project: #2 Maintenance Hours 1 $2,048.16 E445 06 V 3,128 hrslyr I Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 16 209 T12 HO 8' 95S2 -2L' 16 107 T8 4' 32W, ELC-4, 4L 8' Brkt WIRefl 107W 2 150 T12 HO4' 60W, EEM -2, 2L Area B: Maint Shop Office Project: #3 Maintenance Hours $428.34 $80.17 V 3,128 hrslyr Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 2 176 T12 4' 40W, STD -2,411- 2 58 T8 4'32W, ELG2, 2L Troffer Refl K8 2 88 T12 4' 40W, STD -2,21- 2 32 T8 2'017E2 -2L W/Reff K8 Area C: Sign Storage and Eye Wash Project. #4 Maintenance Hoists $981.79 I $185.67 V 3,128 hrslyr Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 7 209 T12 HO 8'95S2 -2L - 7 107 T8 4' 32W, ELC-4, 4L 8' Brkt WIRefl 107W 1 150 T12 HO 4' SOW, EEM -2, 2L 1 58 T8 4' 32W, ELG2, 2L W/Reflector 58 Project., #5 Maintenance Hours $212.50 $33.17 V 3,128 hrs/yr Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 2 130 T12 SLIM 8' 60W, EEM -2,21- 2 58 T84' 32W, ELG2, 2L 8' Brkt WlRefl Area D: Office Maintenance Hours Project. #6 $4,528.99 I $867.99 V 3,128 hrslyr Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 12 465 HPS MOG 40051-1 L 12 151 T8 4' 36W, ELC4, 4L-NewFix 151 W Area E: Storage & Repair Area, Repair Work Stations. Project #7 Maintenance Hours $1,199.72 $230.36 V, 3,128 hrsV I Incl Special Order Qty Watts EXISTING Luminaire Qty Watts NEW Luminaire 8 209 T12 HO 8' 9552-2L . 8 107 T8 4' 32W, ELC-4, 4L 8' Bdd WIRefl 107W 2 150 T12 HO 4' 60W, EEM -2, 2L 2 58 T8 4' 32W, ELG2, 2L W82eflectar 58 Area F: Map Room and Lunchroom Plymouth -City Bldgs -1-0 LU Program IDH Xcel Accol 14900 23rd Ave N Page 3 Customer Report (11/25/2008 11:09) 43201 302771148 Plymouth, MN 55447 Page 25 W UIM10 sal 0 W 19 ROD D I ON LE area schools ROBBINSDALE AREA SCHOOLS 4148 Winnetka Avenue North • New Hope MN 55427 • 763-504-8000 November 18, 2008 Kelli Slavik City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mayor Slavik, As Superintendent and members of the Robbinsdale Area School Board, we join in thanking you for your leadership and enthusiastic support of the 2008 referendum. Through your commitment and contributions, you communicated a clear message that passing the referendum was the right choice for this District and its families to ensure a successful future for our schools and communities. We believe it also demonstrates a sense of unity and involvement from all areas of our District. Work has begun on restorations and students, staff and families will see the impact of your efforts as we begin the 2009-2010 year in the Robbinsdale Area Schools. Your outstanding work has made this possible. As we move forward, we will report to the community the careful use of the referendum funds entrusted to the District. As we focus our efforts on the Facilities Study, Superintendent Search and the District's Strategic Plan, there will be many opportunities for you to provide input; it is our hope that you will continue to work with us. Thank you once again for your support of the 2008 referendum. Sincerely, Stan Mack, Superinten nt Members of the Helen Bassett Jonas Begen Patsy Gre Linda Johnso Sherry Tyrrell,,, Barb Van Heel Tom Walsh cTA", W� k Robbinsdale Area Schools • www.rdale.kl2.mn.us Page 27 City of Plymouth 11 - Adding Qpotity to Life Mr. Tony Bennett Chair, Metropolitan Emergency Services Board Ramsey County Commissioner 2099 University Avenue West Suite 201 St. Paul, MN 55104-3431 December 1, 2008 SUBJECT: Public Safety Interoperable Conmmunications (PSIC) Grant Dear Mr. Bennett: In May, 2007, the City of Plymouth experienced a significant storm event that impacted our Pubic Works Maintenance Facility. Even with our Command Post (CP) set up in the parking lot of the Maintenance Facility and although the Public Works staff was in close proximity to the public safety personnel, we soon discovered how limited our communications capabilities were and still are. Currently, the Public Works Department relies on "Direct Connect" technology through Neitel to manage our day-to-day communications. While others within the City also use this technology, there is no secondary device available to Public Works in the event of an emergency. Both the Police and Fire Departments can communicate on either the Nextel system or through the 800 MHz radio system. The City's obsolete UHF channel remains in operation, but is rarely used due to its poor coverage and lack of interoperability. The Public Works Department has discontinued installing UHF radios in the City's vehicles and equipment due to these shortcomings. Through both our experience last May and the federal National Incident Management System's (NIMS) mandates, Public Works departments and facilities are an integral part of the emergency management system. It is imperative that public safefy officials have the ability to directly communicate with Pubic Works during an emergency event. With the 800 MHz system in place, both the Police and Fire Departments would be able to establish an interoperable communications link with our Public Works Department. While the system would be used primarily during emergency events, the Public Works Department would also be able to use the assigned talk groups to manage day-to-day operations. 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us �1 0iCngijimin8\pENRRAf.\Ll'R,T,DORAM2008\ReAio o„m.a„ Page 28 In August, 2008, the City purchased 10 Motorola 2500: Model lI portable 800 MHz radios to . begin the Public Works Department migration to the 800 MHz system. In order to advance the. interoperability between Public Works, public safety, and others in the metropolitan region, the City would like to purchase 10 additional portable 800 MHz radios for the Public Works Department. The estimated purchase price for 10 radios that- are the same model as those already purchased is $26,000:. The City respectfully requests your consideration of a PSIC grant to fund 80% of the cost of the new radios. The City will utilize our Radio Reserve Fund, for the remaining 20%. If you have any questions or if you require any additional information, please feel fiee to call me at 763.509.5501 or email mer at dcote cDci. lymouth.mn.us. Sincerely, Doran M. Cote, P.E. Public Works Director O:VGnyinccdnslGRNGRALll.TRSIH/RAM200BVtedio Oram.doc Page 29 rp)Plymouth Adding Quality to Life November 24, 2008 SUBJECT: 2009 STREET RECONSTRUCTION PROJECT NO. 9101 KINGSVIEW HEIGHTS AND CIRCLE PARK NEIGHBORHOODS PROJECT INFORMATION MEETING Dear Property Owner: The streets in your area are being considered for reconstruction in the summer of 2009. This project was identified for reconstruction and drainage improvements by the City's annual pavement management report, and a portion of the project cost is proposed to be assessed to the property owners. The streets that are included in the project are located in two different areas of the City. The Kingsview Heights neighborhood is located north of Rockford Road, east of, and including Minnesota Lane N and Kingsview Lane N., west of Fernbrook lane N., excluding Harbor Lane N., and south of 45rh Ave N., excluding 44th Place N. The streets in the Circle Park Neighborhood are Shenandoah Lane N., south of the Luce Line Trail, 0 Avenue N from Shenandoah Lane N to Kingsview Lane N, including Minnesota Lane N, Niagara Lane N and Lanewood Lane N from Gleason Lake Drive to 91' Avenue, and Juneau Lane N from Gleason Lake Drive to 4rh Avenue N. Attached is a map of the areas under consideration. An informational meeting to discuss the project with the residents has been scheduled for Monday, December 8, 2008 at 6:00 PM, to be held at the Plymouth Creek Center in the Black Box Room located at 14800 34 1h Avenue North. This meeting will include a presentation by City staff followed by a question and answer period. We look forward to your input on this project The preliminary engineering report will be presented to the City Council on January 13, 2009. Soon after, staff will begin working on the final design for the project. The next step will then be for the City Council to conduct a public improvement hearing. It is anticipated that this hearing for this project will be on January 27, 2009 and you will be notified of this public hearing in a letter. City policy is to assess a portion of the street reconstruction projects to the benefiting properties. Reconstruction of the street itself is assessed at,40% of the cost. At this time, your property is expected to have an assessment between $9,500 and $13,000. In the public hearing notice, an estimated amount for each property will be given. Final assessment amounts will be determined at an assessment hearing that will be held once the project is completed. In addition, in order to minimize impacts to your yard during construction season, it is critical that we know about any sump pump discharges, sprinkler systems, invisible dog fences, and heated driveways on your property. Please call (763) 509-5538 with that information as soon as possible. 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us 0:\Engineering\PROJECTS12000-2009X9]01\Letters\lnfoMtg9101CirelePark.doe Page 30 If your sump pump currently drains out onto the street, the City may be able to install a yard drain box approximately 10 feet behind the curb for you to run your sump discharge into. A yard drain is a small box that sits flush with your yard and connects into our storm sewer system. If you are interested in a yard drain box please contact me to determine whether it is feasible in your situation. There is no additional charge for a yard drain. If you have any questions or cannot attend the information meeting and wish to discuss the project, please contact me at (763)-509-5529. Sincerely, _^A^ Joe Paumen Reconstruction Program Manager enclosure O:\l:ngineering\PRO1L:CfS\2000 - 2009\9101\Letters\InfoMg9101Kingsview.doc Page 31 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: December 5, 2008 TO: Plymouth City Council FROM: Barbara Senness Planning Manager (509-5452) SUBJECT: Shink Minor Subdivison (2008113) City staff have determined that the attached minor subdivision meets all the criteria required to qualify as a minor subdivision. Consequently, it will be reviewed administratively. Since the proposal would add two new home sites in an already developed area, staff is providing a copy of the plat and accompanying documentation in the event you receive calls from neighboring property owners. If you have any questions about this application, please contact me. Attachments Page 33 City of pt ymouth Adding Quality to Life December 5, 2008 Maurine Shink 630 Holly Lane Plymouth, MN 55447 SUBJECT: Application for a minor subdivision for property located at 630 Holly Lane (2008113) Dear Ms. Shink: The Planning Division staff has conducted a preliminary review of the subject application that was received by the City on November 12, 2008. We have determined that the application is complete for City review. The 60 -day review period ends on January 11, 2009. Within that period, City staff will complete a review of the application and prepare a letter which will include conditions for approval or denial of the application. Although a public hearing is not required, it is the City's policy to notify all property owners within 200 feet of the proposed minor subdivision and to provide a 10 -day notification period. Josh Doty, the principal reviewer is out of the office at this time. Until he returns, if you have any questions, please contact me at 763-509-5452. Sincerely, GU�r,�D10 Barbara G. Senness, AICP Planning Manager 0:PLAN\REPORTS\DRC\2008\2008113 Shink MSubd..doc 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us Page 34 i _ HOLLY- �-__._NORTH i PARCEL V- �f O r' S� APACE -- n`. L ''+ G PARCEL 30.�e'/" PROPOSED Kul- 01�5 NODS rt' NSE No�sF Page 35 PROPOSED GRADING, UTILITIES AND TREE PRESERVATION PLAN FOR MAURINE SHINK OF LOT 2, BLOCK 1, BURL OAKS HENNEPIN COUNTY, MINNESOTA rm_ ;.a.=_ Ea.Si ixG rgEE50N SITE M'HntlE.'laR t6-wxrE ax •-i 61PINDH J s to"•u�,�En 2V X-9ULF'JAR % `-E LNEEx 1.-LEEa: estMVwva_ S:'.'.n"cfiPV S 2- h[ F iS `NnIF-.Ja. S 59 iv E"tk uetE %Xa 2C wxilc yr; % welt % 6"El•%i 6 FE_CC"JS:cp arOin. tP wlaCn C.'JM . " X66 fi —1 __ E'=lE wcEE E'IInCEn % :e 13"T6P�n XX :E S�91TL.Oar •E"vW P'.E coapx+`,ro___Ju✓6____ 2y EV rs _ NFIE " "c EaOV X 6 JXEAc� %Ei EPLE'Mw>iE 35 Msv.E M 6 wal_ } !S"�NCEN 6-wFo_: 96 S'CxE� �Zm S E_ 6.\k e.E 1" aE�NnRE _v E -1a .mar. Page 36 GRONBERG & ASSOCIATES, INC. SURVEYING, ENGINEERING AND LAND PLANNING 445 N. WILLOW DRIVE LONG LAKE, MINNESOTA 55356 V '�A952-473-4147 FA : 952-473-4435 v HARDCOVER CALCULATIONS FOR MAURINE SHINK DECEMBER 4, 2008 PARCEL 1 (Lot area = 23,731± S.F.) House & cant = 2710 Garage = 680 Covered walls = 276 Concrete apron = 291 Driveway = 2600 Remove part of drive = -625 5932 = 25.0% PARCEL 2 (Lot area = 12,514± S.F.) Proposed house = 2000 Proposed drive = 1128 3128 = 25.0% PARCEL 3 (Lot area = 12,509± S.F.) Proposed house = 1880 Proposed drive = 951 Proposed patio = 296 3127 = 25.0% Page 37