The URL can be used to link to this page

Home My WebLink AboutCouncil Information Memorandum 11-21-2008CITY OF PLYMOUTH rp) COUNCIL INFO MEMO November 21, 2008 UPCOMING MEETINGS AND EVENTS The Municipal Legislative Commission Regional Legislative Meeting 01/16/09 ............................... Page 1 September, October, November 2008 Official City Meeting Calendars ............................................. Page 2 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 5 MEETING MINUTES Planning Commission Minutes 11/05/08............................................................................................. Page 6 EQCMinutes 09/10/08....................................................................................................................... Page 11 CORRESPONDENCE Email from resident, RE: Medicine Lake Woodcreek Erosion Project ............................................. Page 13 Letter to Resident, RE: Rezoning Planned Unit Development (2008109) ......................................... Page 14 Letter to Property Owner, RE: Home Occupation License for Algazina (2008114) .......................... Page 15 Letter to Property Owner, RE: Planned Development for McDonald's (2008106) ............................ Page 16 Letter to Property Owner, RE: Site Plan Amendment for Jeske Assoc. (2008108) ............................ Page 17 Letter from Heitkamp, RE: Plymouth Man to Man Organization Thank You ................................... Page 18 Memo from Public Works, RE: Sanitary Sewer Lining Inspection.................................................... Page 19 Letter from Hennepin County Property Services, RE: Plymouth Library (MMY #06589) ............... Page 20 Letter to Senger, RE: Stone Creek at Medicine Lake......................................................................... Page 22 ATTACHMENTS Hennepin County Accelerating Graduation by Reducing Achievement Disparities (A -GRAD) Report ........ Attachment MUNICIPAL LEGISLATIVE COMMISSION SAVE THE DATE FOR he Municipal Legislative Commission (MLC) Regional Legislative Meeting Friday, January 16, 2009 7:30 AM. - 9:00 AM. Plymouth Radisson Hotel & Conference Center Invitation to Follow Breakfast reception for MLCLegislators, Metropolitan Council Representatives, Mayors, Council Members & City ManageralAdministrators Page 1 rp) Plymouth t Adding Quality to Life November 2008 Page 2 I 1 8:00 AM - --- 3:00 PM Absentee Voting 2 3 � 4 5 6 7 8 Daylight 8:00 AM - _ 7:00 AM- 7:00 PM 7:00 PM Savings 6:00 PM 8:00 PM PLANNING HUMAN RIGHTS Ends Absentee General COMMISSION COMMISSION Set Clocks Back Voting Election MEETING MEETING 1 Hour Council Chambers Parkers Lake Conference Room 9 10 5:30 PM 11 jj� 12 13 14 15 SPECIAL COUNCIL 7;00 PM 7:00 PM MEETING ENVIRONMENTAL PARK Et REC **See Agenda Below VETERANS DAY QUALITY ADVISORY COM - Medicine Lake Room COMMITTEE MISSION (PRAC) Observed (EQC) MEETING MEETING 7:00 PM Medicine Lake Room Council Chambers REGULAR COUNCIL CITY OFFICES MEETING CLOSED Council Chambers 16 17 18 19 20 21 22 6:00 PM 7:00 PM Cancelled SPECIAL COUNCIL PLANNING HRA MEETING MEETING COMMISSION Medicine Lake Room 2009 Budget MEETING City Manager Update Council Chambers Set Future Study Sessions Medicine Lake Room 24 25 26 27 � 28 29 5:30 PM SPECIAL COUNCIL MEETING Utility Rate Study THANKSGIVING THANKSGIVING /30 Medicine Lake Room HOLIDAY HOLIDAY 7:00 PM CITY OFFICES CITY OFFICES REGULAR COUNCIL CLOSED CLOSED MEETING Council Chambers -Canvass Resul s of General Election, rans por[a[ion Issues, & U to with City Manager Modilfedon 11121108 3400 ' r OFFICIAL CALENDAR ' r-763-509-5000 Plymouth, 763-509-5060 Page 2 rp) City of Plymouth Adding Quality to Life December 2008 Modified on 11/21/08 CHANGES ARE NOTED IN RED Page 3 1 2 3 7:00 PM 4 5 6 7:00 PM PLYMOUTH ADVISOR SPECIAL COUNCIL COMMITTEE ON MEETING TRANSIT (PACs) Council Chambers Me Truth in Taxation Medicinee Lake Room Nearing 7:00 PM PLANNING COMM. MEETING Council Chambers 7 8 9 5:30 PM 10 11 7:00 PM 12 13 2:00-5:00 PM SPECIAL COUNCIL 7:00 PM PARK ft REC ADVI- Old Fashioned MEETING ENVIRONMENTAL SORY COMMISSION Christmas 2009-2013 Capital QUALITY (PRAC) MEETING Plymouth Historical Improvements Program COMMITTEE Council Chambers Society Building Medicine Lake Room (EQC)MEETING 7:00 PM 7:00 PM Medicine Lake Room CHARTER COM - REGULAR COUNCIL MISSION MEETING MEETING rnL,ncil Chambers Medicine Lake Room 14 15 16 17 18 19 20 7:00 PM 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 21 22 23 24 25 E 26 27 CHRISTMAS EVE CHRISTMAS DAY CITY OFFICES CITY OFFICES CHANUKAH CLOSED AT CLOSED Begins at Sunset NOON 28 29 30 31 6:00-9:00 PM New Years Eve Event Plymouth Ice Center Modified on 11/21/08 CHANGES ARE NOTED IN RED Page 3 City of Plymouth Adding Quality to Life January 2009 Modified on 11/71/08 CHANGES ARE NOTED IN RED Page 4 1 E� 2 3 NEW YEAR'S DAY CITY OFFICES CLOSED 4 5 6 7 8 9 10 7:00 PM 7:00 PM PLANNING PARK Et REC COMMISSION ADVISORY COM - MEETING MISSION (PRAC) Council Chambers MEETING Council Chambers 11 12 13 5:30 PM 14 15 16 17 SPECIAL COUNCIL 7:00 PM MEETING ENVIRONMENTAL Medicine Lake Room QUALITY Board B Commission COMMITTEE Interviews (EQC) MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 18 19 20 21 22 23 24 7:00 PM 7:00 PM PLANNING HRA MEETING MARTIN LUTHER COMMISSION Medicine lake Room KING JR. MEETING BIRTHDAY Council Chambers Observed CITY OFFICES CLOSED 25 26 27 28 29 30 31 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A Modified on 11/71/08 CHANGES ARE NOTED IN RED Page 4 Tentative Schedule for City Council Agenda Items December 1, Truth in Taxation Hearing, 7:00 p.m., Council Chambers December 8, Truth in Taxation Hearing Continuation, 7:00 p.m., Council Chambers December 9, Special, 5:30 p.m., Medicine Lake Room • Discuss 2009-2013 Capital Improvements Program December 9, Regular, 7:00 p.m., Council Chambers • Adopt the 2009 Budget and Tax Levy • Approve extension of previously approved variances to redevelop a non -conforming lot to allow a new home and garage for property located at 10620 30'h Avenue North. Holly Hamilton. (2006097) • Hearing to approve On -Sale Liquor license for Latuff's Inc., D/B/A Latuff's Pizzeria located at 10820 Highway 55 • Hearing to approve On -Sale Liquor and Sunday Liquor licenses for Peony's LLC, D/B/A China Bistro located at 4100 Vinewood Lane North • Approve 2009 Target & Trap Shoot license renewal for Plymouth Gun Club, 4955 Holly Lane • Approve 2009 Amusement License renewals for Mann Plymouth Cinema 12, 3400 Vicksburg Lane; Troupe American, Inc. d/b/a Plymouth Playhouse, 2705 Annapolis Lane; and Muller Family Theaters d/b/a Willow Creek Cinemas, 9900 Shelard Parkway • Approve 2009 Gasoline Service Station License renewals • Approve 2009 Tobacco License renewals January 13, Regular, 7:00 p.m., Council Chambers January 27, Regular, 7:00 p.m., Council Chambers February 10, Regular, 7:00 p.m., Council Chambers February 24, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 5 Approved Minutes City of Plymouth Planning Commission Meeting November 5, 2008 MEMBERS PRESENT: Acting Chair James Davis, Commissioners Terry Jaffoni, Erik Aamoth, Karl Neset, Scott Nelson and Gordon Petrash MEMBERS ABSENT: None STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Shawn Drill, Senior Planner Marie Darling, Planner Joshua Doty and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Petrash, seconded by Commissioner Neset, to approve the November 5, 2008 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE OCTOBER 15, 2008 PLANNING MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Jaffoni, to approve the October 15, 2008 Planning Commission Minutes. Vote. 6 Ayes. MOTION approved. B. ELEMENTS OF CONSTRUCTION (2008100) MOTION by Commissioner Petrash, seconded by Commissioner Jaffoni, to approve the request by Elements of Construction for a variance for 35 percent impervious surface area coverage to allow construction of a 14 -foot by 18 -foot screen porch addition for property located at 11535 48`h Avenue North. Vote. 6 Ayes. MOTION approved. Page 6 Approved Planning Commission Minutes November 5, 2008 Page 2 6. PUBLIC HEARING A. JGM PROPERTIES, INC. (2008084) Acting Chair Davis introduced the request by JGM Properties, Inc. for site plan amendments, interim use permit and variances to allow a parking expansion on two properties located at 9909 South Shore Drive and 1605 State Highway 169 North. Planner Doty gave an overview of the staff report. Commissioner Nelson said that he liked the drainage plan to the pond. He asked where the pond would be added between the parking lots and if the surface would be built up to a higher grade for potential overflow. Planner Doty said that drainage would leave the pond directly into a stormsewer line that goes into the City pond located northwest of the Ryerson Steel property. Acting Chair Davis introduced the applicant, Jay Mutschler, representing JGM properties. Mr. Mutschler said that he did not have any additional comments and that he was available for any questions. Acting Chair Davis continued the public hearing from the October 15, 2008 Planning Commission meeting and closed the public hearing as there was no one present to speak on the item. Commissioner Aamoth asked if the neighboring property owner was satisfied with the remedy proposed for the drainage issue and if the outdoor storage concern from the previous Planning Commission meeting had been resolved. Planner Doty said that the drainage revisions satisfied the property owner. He said that the applicant is comfortable with the condition in the approving resolution that requires that the applicant either remove the outdoor storage or request a separate approval of a screened, outside storage area. Commissioner Jaffoni asked for the location of the existing railroad line that serves the Ryerson property. Planner Doty indicated the railroad location on the site plan and said that one of the conditions is that the property owners obtain approval from the railroad before removal of bituminous surface from the drive aisle. Commissioner Jaffoni asked about the interim use permit request and what interest Ryerson would have in the property being used for extra parking spaces when they don't need the number of parking spaces that they have. Planner Doty said that the proposed parking spaces are to provide a new location for parking, rather than additional spaces. He said that the owner would like to have more convenient parking spaces on the north end of the building for their tenants. Planning Manager Senness added that the new parking spaces would be for the tenants of JGM Properties and would not be for Ryerson. Page 7 Approved Planning Commission Minutes November 5, 2008 Page 3 MOTION by Commissioner Neset, seconded by Commissioner Nelson, to approve the request by JGM Properties, Inc. for site plan amendments, interim use permit and variances to allow a parking expansion on two properties located at 9909 South Shore Drive and 1605 State Highway 169 North. Roll Call Vote. 6 Ayes. MOTION approved unanimously. B. WESTHEALTH, INC. (2008097) Acting Chair Davis introduced the request by WestHealth, Inc. for a PUD (Planned Unit Development) amendment to allow changes to their signage plan relating to area identification and directional signs for the property located at 2805 and 2855 Campus Drive. Senior Planner Drill gave an overview of the staff report. Commissioner Petrash asked if the proposed signs would be aluminum. Senior Planner Drill deferred this question to the applicant. Acting Chair Davis asked about the new curb cut that was mentioned for one of the proposed sign locations. Senior Planner Drill said that a new curb cut was recently installed in the west portion of the site along Campus Drive. He said the new curb cut does not show up on the aerial photographs, but does show up on the plan. Acting Chair Davis introduced the applicant, Sean Sonder, representing WestHealth. Mr. Sonder said that the signs would be aluminum. He said that all the graphics are for outdoor use and that the lettering would not yellow over time. He said that the banners would be of durable, exterior grade fabric and would be digitally printed with exterior ink that also will not fade over time. He said that all of the aluminum would be painted and primed. Commissioner Aamoth asked if it was intended for the light pole banners to be seen at night. Mr. Sonder said that the light pole banners would not have any special or additional lighting. He said that the banners would help identify the parking lots. He said that not all of the light poles would have a banner. He said the banners would be spaced far enough apart so that the next one would be easily seen. Mr. Sonder said that this would be a unique system so that once you are in the campus and follow the directional signs around, it would be quicker and easier to get to the correct destination. Mr. Sonder confirmed for Commissioner Jaffoni the current and the proposed total square footage of signage, including the wall signage. He said that it is more important to get people around the site than to identify the site. He said that was why the small directional signage is proposed. He said that they have opened up the driveway entrance on the east Page 8 Approved Planning Commission Minutes November 5, 2008 Page 4 side of the site so that people can drive all the way around the building without having to backtrack. Commissioner Jaffoni asked how many parking lots would have the banner delineation. Mr. Sonder said that banners would be provided in the four main customer parking lots. Commissioner Petrash said that this proposal was very pleasing, as far as signage is done, and added that he liked the new logo for WestHealth. Acting Chair Davis opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Neset, seconded by Commissioner Petrash, to approve the request by WestHealth, Inc. for a PUD (Planned Unit Development) amendment to allow changes to their signage plan relating to area identification and directional signs for the property located at 2805 and 2855 Campus Drive. Vote. 6 Ayes. MOTION approved unanimously. C. LIBERTY PROPERTY TRUST, LLP (2008101) Acting Chair Davis introduced the request by Liberty Property Trust, LLP for a site plan amendment for an 85,780 square foot three-story addition and an interim use permit for reduced parking for property located at 4700 Nathan Lane North. Senior Planner Darling gave an overview of the staff report. Senior Planner Darling confirmed for Commissioner Nelson that the City Council approved a 60,000 square foot addition to the building in 1996. She noted that it was a different owner at that time. Acting Chair Davis introduced the applicant, Richard Weiblen, representing Liberty Property Trust. Mr. Weiblen said that ATK is currently a tenant in two buildings in Plymouth. He said that it is their intent to bring all of ATK into one building. Mr. Weiblen said that he and the project team staff present were available for any questions. Commissioner Neset asked how many more jobs the new facility would bring into this area. Mr. Weiblen said that there would probably be about 125 or so more jobs. Acting Chair Davis asked if these jobs would be from current locations in Plymouth or if they would be coming in from facilities located outside of Plymouth. Mr. Weiblen said that these jobs would be coming in from another city. Page 9 Approved Planning Commission Minutes November 5, 2008 Page 5 Acting Chair Davis noted that on the submitted plans, ATK was listed as ATK Advanced Weapons. He asked if there would be any munitions at this site. Mr. Weiblen said that they are mainly a research and lab facility. He said that they look at new products for both aerospace and defense. Commissioner Jaffoni said that this is an exciting project and that it is good to have it in the area. Acting Chair Davis opened the public hearing. Acting Chair Davis introduced Chris Kissling, 4640 Orleans Lane North. Mr. Kissling asked how the height of the proposed addition would compare to the height of the existing building. He asked if there would be additional parking or if the current parking would remain. Acting Chair Davis closed the public hearing. Senior Planner Darling deferred the building height question to the applicant's architect. She said that the existing parking area along State Highway 169 would be disturbed during construction and that some parking spaces would not be replaced. Senior Plainer Darling confirmed for Acting Chair Davis that there would be underground parking with the proposed addition and that she is not aware of any underground parking in the existing building. Acting Chair Davis introduced Dave Sheppard, Pope Associates, Inc., representing Liberty Property Trust. Mr. Sheppard said that the roofline of the proposed addition would match the existing building and that the intent is to have the proposed addition look as though it has always been a part of the existing building. MOTION by Commissioner Petrash, seconded by Commissioner Aamoth, to approve the request by Liberty Property Trust, LLP for a site plan amendment for an 85,780 square foot three-story addition and an interim use permit for reduced parking for property located at 4700 Nathan Lane North. Roll Call Vote. 6 Ayes. MOTION approved unanimously. NEW BUSINESS 8. ADJOURNMENT MOTION by Acting Chair Davis, without objection, to adjourn the meeting at 7:55 p.m. Page 10 City of Plymouth Environmental Quality Committee (EQC) September 10, 2008 MEMBERS PRESENT: Chair Kathy Osborne, Commissioners Katie Kendrick, Sally Strand, David Pellinger and Tawnia Johnson MEMBERS ABSENT: Commissioners Carlos Gutierrez and Terrie Christian STAFF PRESENT: Water Resources Manager Derek Asche and Office Support Specialist Patty Hillstrom OTHERS PRESENT: Councilmember Ginny Black and Randy Lehr of Three Rivers Park District CALL TO ORDER — 7:30 P.M. 2. PUBLIC FORUM Randy Lehr, Three Rivers Park District, introduced himself to the EQC and stated that he will be attending as many EQC meetings as he can and also said that he will be pretty heavily involved with the Medicine Lake Excess Nutrients TMDL Development Project. 3. APPROVAL OF AGENDA The agenda for the September 10, 2008, EQC meeting was approved as written. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS A. MINNESOTA INVASIVE SPECIES CONFERENCE Water Resources Manager Asche referred to the memo regarding the Minnesota Invasive Species Conference and stated that anyone interested in attending the conference would be responsible for payment of the registration fee. He said the conference looks good with many topics and a variety of events. Mr. Lehr added that many of the Three Rivers Park District staff will be attending the conference and that he would provide a summary at the next EQC meeting. 5. CONSENT AGENDA* A. APPROVAL OF AUGUST 13, 2008, ENVIRONMENTAL QUALITY COMMITTEE MINUTES Motion by Commissioner Strand, seconded by Commissioner Johnson, recommending approval of the August 13, 2008, Environmental Quality Committee meeting minutes. With all members voting in favor, the motion carried. Page 11 Environmental Quality Committee Minutes September 10. 2008 Page 2 6. PUBLIC HEARING 7. GENERAL BUSINESS 8. REPORTS AND STAFF RECOMMENDATIONS A. MEDICINE LAKE EXCESS NUTRIENTS TMDL DEVELOPMENT PROJECT Water Resources Manager Asche referred to the Medicine Lake Excess Nutrient Total Maximum Daily Load Development Project plan included in the meeting packet. He explained that the development of a TMDL, especially for excess nutrients in Medicine Lake, can be a very complicated process that includes monitoring, data analysis and stakeholder involvement. Water Resources Manager Asche reported that the project manager from the Metropolitan Pollution Control Agency will be setting up a kick-off meeting at Three Rivers Park District Headquarters in October. He said essentially the work in the development project will come to a conclusion and projects will be implemented to reach the goal stated in the TMDL. He said the EQC will have a chance to comment on the implementation plan before it is approved, and once approved the City of Plymouth will have 18 months to update the Stormwater Pollution Prevention Program to include the things in the implementation plan that are necessary for Plymouth to meet the goals of the TMDL. Commissioner Johnson suggested that an EQC member be assigned to attend the TMDL meetings and report back to the EQC. Water Resources Manager Asche agreed, stating that an EQC member would always be designated and other members could attend when they wish without obligation. Mr. Lehr informed the EQC that the meetings will vary a little but initially there would be a fair number of stakeholder meetings, probably once a month, and then taper off to quarterly meetings. The EQC asked Mr. Lehr to schedule the kick-off meeting on Wednesday, October 8, 2008 at 5:00 p.m. The meeting will take place at the Three Rivers Park District Headquarters and will replace the regular October EQC meeting which was cancelled. Water Resources Manager Asche will email the meeting information to absentee Commissioners Gutierrez and Christian. 9. FUTURE MEETINGS The Medicine Lake Excess Nutrient TMDL Development Project meeting at Three Rivers Park District Headquarters will substitute the October EQC meeting and the following regular EQC meeting will be held on November 12, 2008 at Plymouth City Hall. 10. ADJOURNMENT With no objection, the meeting adjourned at 7:56 p.m. Page 12 Medicine Lake - Turning into a jewel Page 1 of 1 Laurie Ahrens From: Kelli Slavik Sent: Thursday, November 20, 2008 11:07 PM To: Doran Cote Subject: FW: Medicine Lake - Turning into a jewel From: Dale [mailto:djbrekke@comcast.net] Sent: Mon 11/3/2008 1:13 PM To: Kelli Slavik; Bob Stein Subject: Medicine Lake - Turning into a jewel Dear Mayor Slavik, and Councilman Stein, I wanted to let you know that the work done and the results of the Woodcreek erosion project are nothing short of outstanding. I think it looks wonderful, and the erosion control put in place is very effective, and is great long term solution. I walk the path on the east side pretty much every day, and during periods of low wind, with the improved water clarity - it is unbelievable the number of fish you can see. In the spring and early summer, the pantish and bass are in this area spawning. It is such a wonderful thing to watch, like my own personal aquarium. Action Item: Make Medicine Lake a catch and release only lake for bass. I love to bass fish on Medicine Lake, and let me tell you, there are some beautiful bass and some real bruisers in this lake. I was out a couple of weeks ago, and caught four bass over 20 inches in one afternoon. A 20" bass weighs over five pounds. A good example lake that went C&R a few years ago is Turtle Lake over in Shoreview. The bass fishing on that little lake is incredible. 1 know most serious bass fishermen are all C&R, so these are not the fishermen I am concerned about. 1 just hate to see general fisherman walking away with a stringer full of bass. 1 don't believe Medicine Lake can continue to support this level of decrease in the bass population. Bass, and especially big largemouths, are a joy to catch and should be preserved. By putting a large slot limit in place, or turning Medicine Lake into a C&R only lake. the lake will continue to grow in popularity - and provide some truly world class bass fishing. If you could put this on the discussion list for the city council that would be great. I think the council needs to know about the potential bass fishery for Medicine Lake. 1 would be happy to help in any way to begin the progress in making Medicine Lake a truly great bass fishery. Best Regards, Dale Brekke, 10830 34th Avenue, Plymouth, MN 11/21/2008 Page 13 City of moot Adding Quality to Life November 21, 2008 Dear Resident/Land Owner: The City has recently received an application from Wayne Jeske Associates, under File Number 2008109, requesting approval of a rezoning, planned unit development general and final plan to allow a 1,146 square foot addition to the southeast corner of the Tri-State Drilling building and related site improvements. A map showing the location of the subject property is provided below. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The City will send out another letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Marie Darling, Senior Planner, at (763) 509-5457. In addition, you may review information relating to this application at City Hall during regular office hours. The application and plans are available for review at City Hall. Office hours at City Hall are 8:00 a.m. to 4:30 p.m. on Mondays and Wednesdays through Fridays, and 8:00 a.m. to 6:00 p.m. on Tuesdays, except holidays. Plymouth City Hall is located at 3400 Plymouth Boulevard. Sincerely, Barbara G. Senness, AICP Planning Manager notices/2008/2008109-first-notice. doc 9 i �r 9e h , 9 i 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us Ox Page 14 p4 T� 0"Y of lymou th Adding Qua( [y to L if' November 21, 2008 SUBJECT: HOME OCCUPATION LICENSE FOR LYUDMILA ALGAZINA (2008114) Dear Property Owner: This letter is written to inform you that Lyudmila Algazina, under file 2008114, is requesting a home occupation license to operate a hair salon out of the home located at 16230 Old Rockford Road. Please refer to the attached applicant narrative for a description of the proposed salon operation. A home occupation license may be approved administratively. If you would like to comment on this proposal, please fill out the attached project description page and return it to the City in the enclosed self-addressed envelope no later than December 5, 2008. While a formal Public Hearing is not required, City regulations require that property owners be notified of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. Information related to the application as submitted by the petitioner is available for review at the City Center, 3400 Plymouth Boulevard, from 8:00 a.m. to 4:30 p.m. Mondays and Wednesday through Friday and 8:00 a.m. to 6:00 p.m. Tuesdays, except holidays. If you have any questions you may call Associate Planner Kip Berglund (763) 509-5451. Sincerely, Barbara G. Senness, AICP Planning Manager 20081 14algazinaHOLnotice -49�nv�= el 7"Q' - - 3400 Plymouth Blvd • Plymouth, Minnesota 55447 1432, • Tel: 763 509-50CG z _us yiff 4' Page 15 ` City of Plymouth Adding Quality tc Life November 21. 2008 SUBJECT: PLANNED UNIT DEVELOPMENT AMENDMENT FOR MCDONALD'S USA, LLC (2008106) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by McDonald's USA, LLC, under File No. 2008106, for approval of a PUD (Planned Unit Development) amendment to allow changes to their parking lot to accommodate a second order station for drive-through service, for the property located at 2705 Annapolis Circle. The changes would help to maintain vehicle stacking on the site by improving the efficiency of the drive-through operation. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, December 3, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2008106propnotice 3400 Plymouth Btvd • Plymouth, Minnesota 55477-1482 • Tel: 763-509-5000 . wNw.ci.ptymouch.mn. i Page 16 City of ,f Pip fo t R �- Alk-'lo,;2uniiiy to Li11 November 21, 2008 SUBJECT: SITE PLAN AMENDMENT AND VARIANCE FOR WAYNE JESKE ASSOCIATES, INC. (2008108) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Wayne Jeske Associates, Inc. for a site plan amendment and variance for a parking lot expansion at West Lutheran High School located at 3350 Harbor Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, December 3, 2008 in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5450. Sincerely, 1'✓t'��t'ir' �j(�t�lr�/�j Barbara G. Senness, AICP Planning Manager 008 1 08propnotice 3400 Plymouth Blvd . Plyoiouth, Minnesota 55447-1482 • Tel: 763-509-5000 wwr,.-i.piymouth.mn.us kis' Page 17 NOV 17 '08 November 10, 2008 Ms. Laurie Ahrens Plymouth City Manager 3400 Plymouth Blvd. Plymouth MN 55447 Dear Ms. Ahrens, Many thanks for the "PLYMOUTH THE CITY" presentation to our Man to Man group. Our President, Walt Schuelke, said there were 49 men attending and this was one of the largest turnouts we have had in our 10 years of the group's existence. Unfortunately, I was not present at the meeting because my wife and I were basking in the Naples, FL sunshine, but plan will return to Plymouth for the holidays. We moved to Plymouth on January 1, 1962. Every year we realize what a great city it is to call home. Laurie, thank you for taking the time to share with our concerned Plymouth Man to Man organization. Sincerely, a Al Heitkamp Cc. Clarence Schommer Walt Schuelke, President, Man to Man Bill Weernink Sara Mittlestaedt Director of Senior Services Page 18 CITY OF PLYMOUTH MEMORANDUM DATE: November 20, 2008 TO: Laurie Ahrens, City Manager FROM: Cote, P.E., Director of Public Works SUBJECT: Sanitary Sewer Lining Inspection As suggested by Council Member Willis during the 2009 Budget discussion, we have televised the 2006 sanitary sewer lining project area to re-examine the effectiveness of the project. 2006 was the first year of the City's annual sewer lining program. Our televising revealed that the sewer lining effectively eliminated Inflow/Infiltration (I/I) in the pipe and restored the structural integrity of the pipe. The sewer pipes also remain clear of debris and flow is uninterrupted. 0. encnie..m-, reNexei_ vruos txieaN'ons .m.r2� sc„ � m,p«n,. Page 19 Mattson Macdonald LJ I J11 YoU1)g structural engineers November 13, 2008 Mr. John Wicks Hennepin County Property Services A-2208 Government Center Minneapolis, MN 55487 Re: Hennepin County Plymouth Library MMY Project Number 06589 Eas_et Creel, Business Center 90i Norih 3rd Street, 7IOO Minneapolis, MN 55401 612-827-7825 voice 612-827-0805 fax Subject: Large Concrete Shear Walls — Problems and Resolutions Dear John: As you know, two of the large concrete shear walls between grids E & F were improperly poured on Monday, November 3rd. Based on what we learned the following day, the structural integrity of the six major shear walls was put into question. The problems that were uncovered have been corrected, and the contractor has been cleared to continue construction of these walls. The problems and their final resolutions follow: Problem #1: Correct procedures were not followed during the concrete placement of the walls on grids 6 & 7. Chris Land, Plymouth Building Inspector, observed the situation and stopped the concrete placement. As a result, these walls were not poured to their full -height. Placing additional concrete to top -off the walls creates a horizontal joint between the two pours; this is called as a 'cold -joint'. A cold joint is not acceptable in these walls because they were designed to be poured monolithically. Introducing a cold -joint changes the shear -force transfer, and reduces the capacity of the walls. Given that these walls are the primary east/west wind resisting system in the building, we required that they be removed and replaced with new walls. Resolution: The walls were removed. The steel reinforcing dowels that extend from the footings were protected from damage and may be reused. Problem #2: Three walls were poured full -height on grids 3 — 5. These walls have visibly larger than normal areas of voids around the rock aggregate. This condition, coupled with Chris Land's observations, raised a concern that the aggregate segregated to the bottom of the walls during the pour. This segregation can reduce the concrete strength, and can prevent enough cement paste from coating the steel dowels that extend from the footings. This can weaken the wall -to -footing connection. If either of these conditions existed, we would have required that these walls be removed. Resolution: The concrete cores taken from the wall on grid 5 was stronger than required, and the concrete was sufficiently consolidated to ensure a strong connection to the footing dowels. Page 20 Problem #3: This situation resulted from several procedures not being followed simultaneously. The possibility of this happening again must be eliminated. Therefore, we required that the contractor and the testing agency state in writing that they have reviewed, and understand, the correct procedures for concrete placement and for Special Structural Inspections (as described in Chapters 17 and 19 in the International Building Code, referenced in the current Minnesota State Building Code). Resolution: The contractor and the testing company personnel have provided the required statements. In summary, the issues that caused the work stoppage on last Monday, November 3rd, have been resolved to our satisfaction. Don't hesitate to call or e-mail to discuss this report, or any other portion of the project. Sincerely, Christopher A. Hartnett, PE, LEED AP Senior Project Engineer Cc: Lwry f;aorie — amity of P4 "uth Ann Voda, Jonathan Strand — BTR Architects Dwayne Kanne — Jorgenson Construction Page 21 ,3y jj of Rim November 21, 2008 Mr. Jon Segner Dominium Management Services, Inc. 2355 Polaris Lane North, Suite 100 Plymouth, MN 55447 Re: Stone Creek at Medicine Lake Dear Mr. Segner, Over the past several months the City of Plymouth, along with assistance from the Minnesota State Health Department and the Building Codes and Standards Division of the Minnesota Department of Labor and Industry, has been investigating the use of a number of individual dwelling units within Stone Creek at Medicine Lake (Stone Creek). Our investigation has confirmed that approximately 12 dwelling units are currently occupied by individuals that require 24 hour medical care. The purpose for this investigation was to ascertain weather the current use of these dwelling units is in violation of the Minnesota State Building Code. From our investigation it has been determined that Stone Creek was not designed or built to accommodate critical care people needing full time care and that the continued use of units for this purpose raises major safety concerns for the residents in the 12 dwelling units, as well as all Stone Creek residents. Stone Creek was designed and constructed as an R-2 Occupancy. R-2 Occupancies are intended for individuals that are capable of self preservation. Structures designed and constructed to house individuals that require staff assistance to exit in case of an emergency, would be classified as an I-2 Occupancy and thus constructed to a much higher degree of fire/life safety provisions. An I-2 Occupancy would include a building that has been designed to slow the spread of fire, wider hallways and corridors, emergency electrical systems, and a host of other built-in safety features. The current use of Stone Creek for critical care occupancy is in violation of the Minnesota State Building Code. In order to brine Stone Creek into conformance with the MN State Building Code, the City of Plymouth must require you to terminate the leases for the units that critical care people now occupy and require those tenants to vacate. Because we understand the need for the tenants of these units to find suitable accommodations elsewhere, we will allow you 90 days to comply with this requirement if we receive your written assurance that you intend to come into compliance within 90 days. ETb/d • Pk/irokit _ rMmirieso"a 1,54 17-1482 + Tei' 7b'-309-5000 Page 22 We understand the difficulties with this issue and want to continue to cooperate. For the safety of all Stone Creek tenants, however, it is important to bring the occupancy of Stone Creek into compliance with the State Building Code. If you have any questions, comments or would like to meet to discuss other alternatives, please contact me at 763- 509-5401. Respectfully, Steven P. / etten City of Plymouth Community Development Director Cc: Laurie Ahrens, City Manager Roger Knutson, City Attorney Larry Farris, Assistant Building Official Page 23 Hennepin County Accelerating Graduation by Reducing Achievement Disparities (A -GRAD) Report of Findings and Recommendation to the Hennepin County Board of Commissioners Submitted by the A -GRAD Advisory Board October 2008 Hennepin County A -GRAD Advisory Board Report of findings and Recommendations to the Hennepin County Board of Commissioners In 2005, APProxiMNtEly 8,500 StUdEVItS 4radUAtEd From HEVIVIEPIVI COU0ty k14n SCkOOIS. Tk&t SAVv1E yEAr, 2,000 9th -12th yradErS drOPPEd out. TkiS is 6otk wlorAlly AV1d ECOMOVOiCAIIy IWO&CCEPUklE. HEVIVIEPIVI COUV1ty CAVI AV1d VV1Un St Ck&MgE OW it OPErAtES tO EV1SUrE worE StAEV1tS qrAdUAtE. Acknowledgements On behalf of the A -GRAD Advisory Board, we extend sincere thanks to the many Hennepin County staff and consultants who provided tremendous support throughout this process by doing research, writing facilitation, planning scheduling and numerous other behind the scenes tasks. In particular, we owe special thanks to Kristine Martin, Carol Miller, Theresa Morey, Latricia Gilmer, Naomi Perez and Barb Nicol. - A -GRAD Advisory Board co-chairs: Jahn Stanoch, Qwest, lohn.Stanoch angwest.com. 612-663-6913 Betty Webb, Educational Consultant, betty webbCaconicast.net 612-991-6893 Hennepin County A -GRAD Advisory Board Report of Findings and Recommendations to Me Hennepin County Board of Commissioners Contents Acknowledgements Background......................................................... 1 Problems and Responsibilities .......................... 2 Findings............................................................ 3 Recommendations, action steps, indicators of success ............................... .............................. 4 Policy. - ............................................................. 4 Governance structure .....................................— 4 Investments..................................................... 5 Reinforce importance of learning ..............._.._ 5 Timeline.......................................-..........-........ 6 Appendix County Board Education Resolution ................ 1 Matrix for Selecting A -GRAD Advisory Board 3 Membership................................................ A -GRAD Advisory Board Members ................. 4 A -GRAD Internal Work Group ........................ 5 A -GRAD Announcement Letter ...................... 6 A -GRAD Framework ........................................ 7 Summary Achievement Data ........................ 8 Advisory Board meeting notes and presentations........................................ _....... 12 For more information about A -GRAD, visit: wvnv.co.hennepin.mn.us/rpd Hennepin County A -GRAD Advisory Board Report of Findings and Recommendations to the Hennepin County Board of Commissioners Background In October of 2006, the Hennepin County Board of Commissioners passed a resolution, with support from educational leaders, calling for a long-range plan to ensure all Hennepin County youth graduate from high school. The resolution acknowledged that investments in education yield both private and public returns and are necessary to maintain the county's competitiveness in a global economy. The Department of Research, Planning and Development (RPD) was charged with turning that resolution into action and launched Hennepin Countys Accelerating Graduation by Reducing Achievement Disparities (A -GRAD) initiative. Two stakeholder groups — A -GRAD Advisory Board and internal County work group - and a framework of guiding principles were created to guide and support the A -GRAD initiative. The A -GRAD Advisory Board met monthly (January — August 2008), led by co-chairs Betty Webb, educational consultant, and John Stanoch, president of Minnesota Qwest. Advisory Board members were selected using a matrix of desired disciplinary backgrounds and roles to ensure broad perspectives and skills were involved in the work. The A -GRAD Advisory Board's charge was to focus on how Hennepin County does its work, leverages its investments, engages with partners and holds itself accountable to ensure increased educational success. Advisory Board members reviewed what Hennepin County currently does to support school readiness and success, considered a range of emerging strategies and best practices that are working elsewhere and developed recommended strategies for how Hennepin County can be a stronger partner in ensuring the educational success of all County children ages 0-21. Hennepin County A -GRAD Advisory Board This report is the culmination of the Advisory Board's work. • It presents recommendations, action steps, indicators of success and timelines for adoption by the Hennepin County Board of Commissioners to improve graduation rates in Hennepin County. • It acknowledges the central responsibility that schools have in children's educational success — but also makes it clear that Hennepin County can and must play a key role in impacting graduation rates, through leadership and collaboration. • It does not ask for new money, but instead it outlines changes in how those investment decisions should be made. Tight economic times make this issue especially timely for County leadership. Changes are required to ensure County government does what it must — in as efficient and effective a manner as possible — to increase graduation rates. The ultimate payoff will be a more highly educated community, more effective and efficient utilization of County resources and a potential increase in County revenue. Report of Findings d Recommendations to the Hennepin County Board of Commissioners Problems and Responsibilities Approximately 8,500 students graduate from Hennepin County high schools each year. At the same time, 2,000 9th - 12th graders drop out. The result? Every year there is one high school dropout for every four high school graduates. Education and achievement disparities — especially for children of color — begin at very young ages and continue/worsen over time. These disparities are a result of multiple institutional and societal factors that can seriously undermine a child's changes for educational success. Even when poverty is considered, children of color fare worse than their white peers. These racial achievement gaps appear far too frequently — and they continue into adulthood. There is no shortage of data to document this problem. In purely economic terms, the consequences of this failure are stark. Consider this: • High school dropouts generate less in taxes, increase criminal justice costs and incur a wide range of welfare costs. • Minnesota dropouts in 2007 will cost the state almost $3.9 billion in lost wages, taxes and productivity over their lifetimes. The number of high school dropouts and the disparities that drive it are both morally and economically unacceptable. When young people do not achieve educational success, they become prime candidates for involvement in the criminal justice, economic assistance and social service systems. As community residents and as County government, we are responsible and we will pay the price. In short, our community is failing its children. While no single institution can solve these problems, Hennepin County government invests in and shares responsibility for the success of all children and youth. Both Hennepin County residents and Hennepin County government suffer when youth do not succeed. Hennepin County residents represent a diverse range of socio- economic, cultural and racial backgrounds. However, staffing, planning and partnering do not always draw on that diversity as an asset or respond to it appropriately. Hennepin County currently spends at least $44 million through five departments on education -related investments supporting contracted and operated programs. These departments interface with more than 200,000 children and youth ages 0-21. In addition to these direct education investments, the County also invests more than $75 million in programs that include education and rehabilitation of young people such as the County Home School, out of home placement and the juvenile detention center. However, these investments in our young people are not systematically connected to educational success. The problem is not how much money is spent — its how educational investment decisions are made. Gathering data on the County's education investments was a time-consuming and challenging task, as many departments were not accustomed to considering or evaluating the effect of their services or investments on the educational outcomes of children. One thing was clear: there is a broad continuum of ways the County comes in contact with children and youth — from library storytimes to serving as in loco parentis. There is also a broad continuum of how educational success is or is not considered in each of these County interactions. Educational success is not only based on academic skills, but is grounded in a child's social -emotional well-being. However, this "whole child" approach is not routinely considered. It is critical that graduation from high school for all youth become an imperative for all Hennepin County staff and partners. That will require true collaboration and strong partnerships among all systems that are charged with helping children and supporting families. Hennepin County government can and must be a leader and partner in promoting educational success, in keeping with its mission to "enhance the health, safety and quality of life of our residents and communities in a respectful, efficient and fiscally responsible way." To do so will require a change in how it views its role and restructuring to support that role. Hennepin County has a responsibility to ensure all youth have the ability, opportunity and support needed to graduate from high school. just as it is unacceptable for a child to be unsafe, it is equally unacceptable for a child to be uneducated. Hennepin County A -GRAD Advisory Board Report of Findings and Recommendations to the Hennepin County Board of Commissioners Findings 1. Hennepin County has no overall policy on its role and responsibilities in the education of youth. While the county's education investments are substantial, they are not always guided by best practices, clear objectives or in partnership with other key stakeholders. County leaders and staff don't universally promote educational success as a key intervention or outcome, nor do they consistently see the County's role in supporting education - as a legal right, an imperative to healthy development, a mental health support, remediation for earlier difficult experiences, a requirement for economic viability and the primary path to productive citizenship. There are a large number of children for whom the County is ultimately responsible, yet educational outcomes for children are not systematically and consistently addressed. 3. Without coordination, leadership and partnership: • County departments make investments independently and with no system that ensures collaboration, evaluation or adherence to practice based on research. • Decisions about County -provided and contracted services aren't necessarily or adequately based on criteria to increase educational success. • School readiness and success are not routinely considered every time the County interacts with a child. • Benchmarks that support educational success do not exist in some areas, and do not consistently drive Hennepin County work • County efforts are infrequently aligned with school districts efforts, and the County does not consistently partner with key players as needed. The result? • Underutilized, unevaluated and potentially wasteful investments • Inconsistent decision-making • Fragmented and damaged relationships with key community partners • Arbitrary contract decisions • Children whose educational path is either ignored or disrupted • Revolving door for many youth, in and out of the system Hennepin County A -GRAD Advisory Board The path to graduation begins at birth. Hennepin County must assume an active leadership role in improving the educational success of its youngest residents. Hennepin County also needs to be an effective partner with schools and others involved in educating youth. However, neither of these is consistently occurring. The current system of ineffective and wasteful investments and strategies fails to leverage potentially powerful resources from others, and misses strategic investments that — while small — could have a large impact. Research shows that graduation rates depend on learning opportunities and experiences in homes, schools and communities that keep youth engaged and on a path to educational success from birth to graduation. However, Hennepin County is not proactively contributing to the development of an overarching commitment to ensuring all youth in Hennepin County experience educational success 0-21 and graduate from high school ready for post- secondary success. Based on its work the A -GRAD Advisory Board believes Hennepin County can play a key role in increasing graduation rates by re -visioning its role as a leader and a partner, and by providing the necessary leadership structure to support goal - oriented decisions and investments aligned with strategies to increase graduation rates. The following recommendations will not necessarily require new money — but they will require clear policies and a new level of accountability and strategy for the millions of dollars the County already spends on children and youth. While these recommendations are focused on how Hennepin County does its business, models exist elsewhere that go beyond internal investments and leadership structure. If the County Board and Administration want to go further, community -wide approaches such as the Multnomah County SUN Community Schools (httpJ/www sunschools.ore), the Harlem Children's Zone (http://www.hcz.orel and other models have concepts and principles that Hennepin County can learn from and adapt for our community. Report of Findings and Recommendations to the Hennepin county Board of Commissioners Recommendations Visibly proclaim Hennepin County's commitment by establishing a clear policy on the County's role as both leader and partner in increasing Hennepin County graduation rates. Hennepin County leaders need to 6e clear, loud and proud about the County's commitment to increasing yraduation rates for all County youth - in both words and actions. The County also needs to transparently collaborate with othcr education stakeholders (school districts, other educators, families, community agenci(s) to achieve the shared goal of increased yraduation rates. Action Steps 1. Adopt a policy that all Hennepin County budgets, staff decisions and contracts that impact children and youth must include strategies for increasing graduation rates. 2. Clearly and publicly state the County's commitment to increasing graduation rates, being a good partner and serving as a catalyst for others to engage in this work. 3. Acknowledge that while families and schools are ultimately responsible for graduation rates, Hennepin County is a key player and must develop effective partnerships and collaborations with schools and community agencies to achieve its goals. 4. Work with community partners to develop shared statements of educational success and effective partnerships to reach those goals. S. Develop, implement and monitor a plan in consultation with school districts and other educators that supports the community's diversity and aligns investments and service provision with best practices using three integrated approaches: a. Kids: Support child/student preparation for and engagement in school and learning opportunities. b. Families: Support parent and family engagement in learning opportunities and school. c. Places: Support community learning opportunities and school environments for students that lead to educational success. Sample Indicators of Success • The County's policy on supporting increased graduation rates is adopted and broadly communicated. • Multiple partners have agreed to join Hennepin County in increasing graduation rates. • Standards for effective and purposeful partnerships are established. • A framework for increasing graduation rates that aligns investments and services with best practices is being utilized by all County departments. II. Establish a governance structure that aligns Hennepin County resources (human and financial) both internally and externally, using models that demonstrate success and include effective accountability. Clcar, high -Iced responsibility and authority for increaeinG yraduation rates is necessary for County leadership and actions to have meaningful impact. Action Steps 1. Create a new position of authority reporting directly to the County Administrator that is responsible for implementing the County's policy on increasing graduation rates and these recommendations. a. Establish a high-level internal cross -functional management team to support this focus. b. Charge this team with managing the County's partnership portfolio. c. Hold this team accountable for results. 2. Establish an external policy oversight committee representing partners, community agencies and educational experts to support progress toward increased graduation rates. a. Create meaningful reporting relationships, methods for ongoing input and direct connections to both the internal management team and the County Board. b. Require at least one annual report to the County Board on progress and challenges. 3. Charge all County departments to work together in prioritizing increased graduation rates for all children and youth. 4. Develop accountability measures for County staff and external partners to monitor and report on progress toward increasing graduation rates through the County's Balanced Scorecard. Sample Indicators of Success • County governance structure to support increased graduation rates is created and operational. • All County departments that come in contact with children and youth ages 0-21 use an annual action plan connecting their efforts with support for increased graduation rates. • A regular reporting system with clear benchmarks and age- appropriate strategies toward increasing graduation rates is established. • A scorecard for educational outcomes is incorporated into the County's Balanced Scorecard. Hennepin County A -GRAD Advisory Board Report of Findings and Recommendations to the Hennepin County Board of Commissioners III. Based on the governance structure and policy framework, use investments - made in partnership with others, both internally and externally - to support strategies that increase graduation rates. ThE County spends millions of dollars on direct Education investments and millions more on children and families with complex Financial, Emotional and physical needs W60SE educational success must he assurEd. Tkcsc Investments need to be clearly tied to incrEminq graduation rates, both to maximizE thcir impact and to minimize the County's long -Term liabilities. Action Steps 1. Align budgets with policies, goals and strategies to support increasing graduation rates. 2. Use investments to fund goal -oriented strategies that are evidence -based or considered best practices to support a foundation of basic skills for all children and promotion of culture as a protective factor across three areas: a. Kids: Support child/student preparation for and engagement in learning opportunities and school. b. Families: Support parent and family engagement in school and learning opportunities. c. Places: Support community learning opportunities and school environments for students that lead to educational success. 3. Develop methods for evaluating and monitoring the investments. 4. View County investments as supportive not punitive, by working with internal and external partners to evaluate and change as needed to reach the goal of increasing graduation rates. Sample Indicators of Success • The County is able to track education investments and their step-by-step impact on increasing graduation rates over time. • Investment contracts utilize strategies that address the importance of child/student preparation and engagement, family engagement and supportive learning environments. • Partners report positive interactions with the County. Hennepin County A -GRAD Advisory Board IV. Based on the governance structure and policy framework, create a culture that reinforces the importance of learning, is inclusive of the needs of all children and is pervasive throughout Hennepin County staff and services. County staff neEd dear direction to Ensure thEy take actions that support the Educational success of their clients ratIsEr than ignorE it or make counter-produetive decisions. They oho need training to provide IkEm with the skills and knowlEdgE critical for supporting all children - regardless of aye, background or culture - on their cducational journey. Action Steps 1. For all children in County placement or supervision, identify their learning needs early on and require a County individual learning plan, aligned with school plans, as part of their care. 2. Provide preparation, encouragement and support through ongoing professional development for County staff and partners to understand the over -arching educational goal and best practice strategies so these can be effectively incorporated into direct provision of all County services that impact children. 3. Provide rewards, incentives and sanctions to encourage County staff and partners to incorporate effective educational success strategies into all interactions with children and families. 4. Work with whole families, not just parents or children, and utilize approaches that recognize stages of child development, the importance of stability, effective communication between families and schools and working with multiple layers on behalf of one child. S. Deliver services that accelerate learning opportunities for children of all ages and all cultures, and work in partnership both internally and externally toward this goal. 6. Acknowledge and value the role of culture as both a perspective and an asset that can support educational success, and make hiring and training decisions that reflect this knowledge. Sample Indicators of Success • Case plans for children of all ages include a review of assets and barriers to educational success, with corresponding strategies to support progress toward graduation. • County staff are part of ongoing training on effective strategies to support educational success for children of all cultures, from birth to 21. • County staff and partner performance appraisals include expectations for inclusion of educational success strategies. • Educational status, assets and barriers to education are included in the intake screening and referral of children or parents. Report f Findings and Recommendations to the Hennepin County Board of Commissioners October 9, 2008 October 21, 2008 January 1, 2009 January 1, 2009 April 1, 2009 Timeline Hennepin County Board briefing on A -GRAD process and recommendations Hennepin County Commissioners endorse A -GRAD report and adopt recommendations Appointment of leader responsible for managing and implementing these recommendations. Appointment of external policy oversight committee. Update from new internal leadership to County Board and original A -GRAD Advisory Board on first six months progress, upcoming one year plan and ongoing reporting structure and timeline Hennepin County A -GRAD Advisory Board