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Home My WebLink AboutCouncil Information Memorandum 10-24-2008CITY OF PLYMOUTH rp) COUNCIL INFO MEMO October 24, 2008 UPCOMING MEETINGS AND EVENTS October, November, December 2008 Official City Meeting Calendars .............................................. Page 1 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 4 INFORMATION News Articles, Releases, Publications, Etc ... Recycling Incentive Program Debuts in Eden Prairie, Article Eden Prairie News ............................. Page 5 MEETING MINUTES HRAMinutes 09/25/08........................................................................................................................ Page 8 '4101N 7 '�Z�]►U]�I►C�1� Email from Parisi, RE: Public Works Employees............................................................................. Page 13 Email from Zitur, RE: Compost Site.................................................................................................. Page 14 Email from Hauenstein, RE: Sidewalk for County Road 47..............................................................Page 15 Letter to Property Owners, RE: Site Plan Amendment for Liberty Property Trust (2008101) .......... Page 16 Letter to Property Owners, RE: Variance for Elements of Construction (2008 100) .......................... Page 17 Letter to Property Owners, RE: Planned Unit Development for West Health (2008097)..................Page 18 Letter to Novak, RE: Fembrook Lane Improvements (10 13) ............................................................Page 19 Letter from Metropolitan Council, RE: 2008 Housing Performance Score for Plymouth.................Page 21 Letter to Residents, RE: Additional Traffic on Halloween Night .......................................................Page 23 Letter from Board of Henn. Cty. Commissioners, RE: Groundbreaking for Plymouth Library ........Page 24 Letter to Metropolitan Council, RE: Plymouth Comprehensive Plan Update....................................Page 26 Email from Robbinsdale School District, RE: District Superintendent Announces Retirement ........ Page 27 City of Plymouth Adding Quality to Life October 2008 Modified on 10/14108 Page 1 1 7:00 PM 2 3 �_ Absentee 4 1:00 PM PLANNING — Voting Plymouth COMMISSION Begins for On Parade MEETING General Election Celebration Council Chambers City Center Area 5 6 7 $ 9 10 11 6:30-8:30 PM ENVIRONMENTAL 7:00 PM Volunteer QUALITY PARK & REC 12:00-4:00 PM Recognition Event COMMITTEE ADVISORY COM- Fire Dept. Plymouth Creek (EQC) MEETING MISSION (PRAC) Open House Center Cancelled MEETING Fire Station III Council Chambers YOM KIPPUR Begins at Sunset 12 13 14 15 16 17 18 7:00 PM 7:00 PM REGULAR COUNCIL PLANNING COLUMBUS DAY MEETING COMMISSION Observed Council Chambers MEETING Council Chambers PLYMOUTH PUBLIC WORKS DIVISION CLOSED 19 20 21 22 23 24 25 7:00 PM 7:00 PM PLYMOUTH HRA MEETING ADVISORY Medicine Lake Room COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A 26 27 285:30 29 30 31 PM 5:30-8:30 PM CLOSED COUNCIL Halloween on MEETING the Creek Labor Negotiations Plymouth Creek Mooney Lake Room Center 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 10/14108 Page 1 City of Plymouth Adding Quality to Life November 2008 Page 2 1111111= 8:00 AM - - 3:00 PM Absentee Voting 2 3 4 0� 5 6 7 8 Daylight C 8:oo AM - 7:00 AM - 7:00 PM 7:00 PM Savings 6:00 PM 8:00 PM PLANNING HUMAN RIGHTS Ends Absentee General COMMISSION COMMISSION Set Clocks Back Voting Election MEETING MEETING 1 Hour Council Chambers Parkers Lake Conference Room 9 10 6:00 PM 11 12 13 14 15 SPECIAL COUNCIL 7:00 PM 7:00 PM MEETING ENVIRONMENTAL PARK & REC Update With City QUALITY ADVISORY COM - Manager VETERANS DAY COMMITTEE MISSION (PRAC) Medicine Lake Room Observed (EQC) MEETING MEETING Medicine Lake Room Council Chambers 7'00 PMCITY OFFICES REGULAR COUNCIL CLOSED MEETING Council Chambers 16 17 18 19 2 0 21 22 7:00 PM 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 24 25 26 27 28 29 5:30 PM 7:00 PM SPECIAL COUNCIL PLYMOUTH MEETING ADVISORY Utility Rate Study COMMITTEE ON THANKSGIVING THANKSGIVING Y30 Medicine Lake Room TRANSIT (PACT) HOLIDAY HOLIDAY MEETING 7:00 PM Medicine Lake CITY OFFICES CITY OFFICES REGULAR COUNCIL Room A CLOSED CLOSED MEETING Council Chambers Modified on 10/24/08 411 Plymouth :o OFFICIAL CALENDAR 763-509-5000 Plymouth, MN 55447 763-509-5060 Page 2 City of Plymouth Adding Quality to Life December 2008 Modified on 10/14108 Page 3 1 2 3 4 5 6 7:00 PM 7:00 PM SPECIAL COUNCIL PLANNING MEETING COMMISSION Council Chambers MEETING Truth in Taxation Council Chambers Hearing 7 8 9 10 11 12 13 2:oo—s:oo PM 7:00 PM 7:00 PM 7:00 PM Old Fashioned Christ- REGULAR COUNCIL ENVIRONMENTAL PARK Bt REC Mas MEETING QUALITY ADVISORY COM - Plymouth Historical Council Chambers COMMITTEE MISSION (PRAC) Society Building (EQC) MEETING MEETING Medicine Lake Room Council Chambers 14 15 16 17 18 19 20 7:00 PM 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 21 22 23 24 25 26 27 CHRISTMAS LYE CHRISTMAS DAY CITY OFFICES CITY OFFICES CHANUKAH CLOSED AT CLOSED Begins at Sunset NOON 28 29 30 31 6:00-9:00 PM New Years Eve Event Plymouth Ice Center Modified on 10/14108 Page 3 Tentative Schedule for City Council Agenda Items November 10, Special, 5:30 p.m., Medicine Lake Conference Room • Update with City Manager • Update on Transportation Issues by Council Member Hewitt November 10, Regular, 7:00 p.m., Council Chambers November 25, Special, 5:30 p.m., Medicine Lake Conference Room • Discuss Utility Rate Study November 25, Regular, 7:00 p.m., Council Chambers • Hearing to Approve Wine & 3.2 Liquor License for Qdoba Mexican Restaurant December 1, Truth in Taxation Hearing, 7:00 p.m., Council Chambers December 8, Truth in Taxation Hearing Continuation, 7:00 p.m., Council Chambers December 9, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. page 4 Recycling incentive program debuts in Eden Prairie Southwest NEUMIAPM Published on Eden Prairie News (http://,%.v\.-".edeiiprairieiiews.com) Recycling incentive program debuts in Eden Prairie By Leah Shaffer Created 10/15/2008 - 2:07pm Pagel of 3 Eden Prairie households are the first in Minnesota to try out a new approach to encouraging recycling. About 6,500 EP customers have signed up through Allied Waste Services to participate in the RecycleBank program, a system that awards points based on recycling. This Monday was the first pickup day for the program. Maple Grove, which has a municipal contract with Allied Waste, is launching the program in 2009. "We're very proud to be the first and we're very proud to bring this to Eden Prairie," said Rich Hirstein, district municipal services manager for Allied Waste. Allied Waste is looking to increase recycling rates through this program. "It's good for the environment and it's also great for Eden Prairie businesses," he added. Through the RecycleBank program people receive points based on how much they recycle: Those points can be redeemed at retailers that include local businesses. Hirstein estimated about 40 percent of rewards people can choose are for local businesses (such as discounts for groceries at Cub). According to a news release from RecycleBank, families can earn on average, between $200 and $300 in point value annually. The recycling carts in the program include an RFID chip that connects the weight of the cart to the individual accounts. Households can track their points online and figure out what retailer they want to redeem their points with (the list includes 400 different local and national chains). The idea of rewarding people to recycle seems like a simple concept but includes sophisticated technology and business partnerships to implement. RecycleBank was founded in 2004 and according to its Web site, "generates revenue by helping cities avoid landfill disposal fees." Including Minnesota, it currently operates in 13 states and partners with communities and haulers to implement the program. Atul Nanda, the vice president of the Midwest region for RecycleBank, noted that people have just been waiting for a program like this that can encourage them to recycle more. "Most communities that we're going into we're seeing their amount that they're recycling at least double," he said. With the program, all recycling is single sort — glass, paper, plastic, metal — it's loaded into a large cart as opposed to small bins. Nanda said they found that the cart system makes it a much cleaner system, and the fact that it's a Page 5 http://www.edenprairienews.com/node/6256/print 10/23/2( Recycling incentive program debuts in Eden Prairie Page 2 of 3 larger container encourages participants to recycle more. "Now with a larger container, they're more apt to put it into that container and recycle it especially now they're being rewarded as well." Advertisement. Article continues below. Hirstein noted there are three different types of recyclers, those who would recycle anyway, those who are more casual recyclers and people who do not recycle at all. The goal is to turn casual recyclers into ardent recyclers and atleast get those who don't recycle at all into the casual category. Before they started even tracking the recycling the new bins were exceeding capacity, he noted. "Based on what we've seen already, it's been phenomenal." He said they're looking to expand their list of recyclables. "It's a good time to be in this business." Tracking recycling RecycleBank partners with local haulers to offer incentives for recycling. In Eden Prairie's case, Allied Waste Services has equipped participating households with recycling carts that include a Radio Frequency Identification (RFID) chip which connects to individual accounts. When the trucks pick up recycling, the cart is weighed and points are attributed to the household's account. The points can be redeemed at area retailers. RecycleBank operates in 12 states but is planning national expansion next year. Eden Prairie is the first Minnesota community to offer the program. Page 6 http://www.edenprairienews.com/node/6256/print 10/23/2 Recycling incentive program debuts in Eden Prairie Page 3 of 3 Source URL: http:r`hvivw.edenprairienews.com/news/city-news/recycling-incentive-program-debuts-edea-prairie- 6256 Links: [1] http://www.rwpads.netlwww/delivery/ck.php?n=edenl2214ad Page 7 http://www.edenprairienews.com/node/6256/print 10/23/: MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY September 25, 2008 PRESENT: Chairman Steve Ludovissie, Commissioners Paul Caryotakis, Penny Hatcher, Jeff Kulaszewicz and Bob Stein ABSENT: None STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Specialist Paula Dom and Office Support Representative Chele Kovacevick 1. CALL TO ORDER Chairman Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from July 24, 2008. B. Plymouth Towne Square. Accept monthly housing reports. C. Vicksburg Crossing. Accept monthly housing reports. MOTION by Jeff Kulaszewicz, seconded by Commissioner Penny Hatcher to approve the consent agenda. Vote. 5 Ayes. MOTION approved unanimously. 3. Public Hearing A. Section 8 Program. Proposed changes to the PHA Administrative Plan HRA Specialist Dorn gave an overview of the September 16, 2008 staff report. Commissioner Hatcher asked about the actual cost of each background check. HRA Specialist Dom replied there is none because of the relationship with the Plymouth Police Department which provides the background check at no cost to the HRA. Chairman Ludovissie recommended that criminal checks continue to be done in order to prevent future issues as once criminal behavior has begun it is hard to quickly remove a tenant in an effort to maintain the integrity of the property. Commissioner Caryotakis asked what constitutes a "criminal act. HRA Specialist Dom replied that it is a conviction, not simply a charge. Commissioner Kulaszewicz asked if a person is held by police but no charges are filed, would this constitute engaging in criminal behavior. HRA Specialist Dom remarked that a lesser charge will not stand in the tenant's way if it is not violent in nature unless it demonstrates a pattern of activity such as prostitution or alcoholism. This change is to provide clearer definitions in order to administer the program more uniformly. Commissioner Kulaszewicz asked if the City of Plymouth pays for the housing assistance payments to port -in participants. HRA Specialist Dom clarified that yes, Page 8 Plymouth Housing and Redevelopment Authority September 25, 2008 Page 2 we could be paying for an absorbed client and we can use this information to refuse portability. Commissioner Stein asked how we are notified that a person is now residing or intends to reside in our jurisdiction. HRA Specialist Dorn said that the client's paperwork is forwarded to us by the referring PHA from which they came. Commissioner Stein asked what the composition is of the Resident Advisory Board. HRA Specialist Dorn explained that it is comprised of current Section 8 recipients, of various backgrounds, who are asked once a year for input to the HRA. Commissioner Ludovissie asked if there were any more questions before he opens the public hearing. There were none. Commissioner Ludovissie opened and closed the public hearing as no one was present to speak. He asked if there were any questions from the Board before acting on this request for changes to the Administrative Plan. MOTION by Commissioner Caryotakis, seconded by Commissioner Kulaszewiez to approve changes to the 2009 PHA Administrative Plan. Vote. 5 Ayes. MOTION approved unanimously. 4. 4. New Business A. Vicksburg Crossing Review Marketing Plan Grace Management Representative Boedigheimer was not able to attend per Housing Program Manager Barnes, but he asked her if there was anything she wanted to share with the Board. She said that the residents have reacted very favorably to our new property manager. There have been some minor complaints by residents regarding smoking and pets based on some sensitivities. There are now weekend showings to accommodate prospects who are available only during non working hours. On October 4`h there is a Plymouth on Parade tie-in event at the site. All folks on the interest list will be invited to attend. Commissioner Kulaszewicz remarked that he is glad to see some inroads being made into area churches, Automobile Club of America (AAA) visits to site and the new energy that has been added to the marketing efforts. Chairman Ludovissie said that he also likes the reporting portion of the staff report as it is a good guide to what efforts are taking place at the marketing level. The price points of the rental market was mentioned again by Chairman Ludovissie and expounded on by Housing Program Manager Barnes. Housing Program Manager Barnes said that based on his research and that of Grace Management employee Barb Peterson, he found that there is not a lot of independent senior living care facilities and those that he does see in the west Metro area are at least 15 years old and that is why he believes there is a price difference and Vicksburg Crossing compares very favorably with other communities of comparable age and amenities. There is one project in Coon Rapids that is way below our rent but is an anomaly and not really in our market area. Housing Program Manager Barnes stated he is excited about Grace Management's Marketing Representative Paquette's participation. Page 9 Plymouth Housing and Redevelopment Authority September 25, 2008 Page 3 Commissioner Hatcher remarked that the AAA presentation that she attended at another building was very informative and well attended and she would recommend it as a marketing tool for Vicksburg Crossing. B. HRA Budget Housing Program Manager Barnes gave an overview of the September 8, 2008 staff report. Housing Programs Manager Barnes indicated that the State Legislature had placed levy limits on Cities this year, however there were some exceptions to the limits and the HRA levy was not including in the legislation. Our 2009 HUD award amount to the HRA is expected to be similar to the 2008 award. The HRA tax levy supporting the CDBG budget for overhead items will remain the same as it was in 2008, which is just under $12,000. The Section 8 budget is tough to anticipate because HUD provides a preliminary budget and then often substitutes a revised budget at a later date. The HRA General Fund anticipates an increase in expenses of $27,000 this year because of increased salary and benefit costs and the loss of the Fox Forest Bond fees we have collected for the past 12 years. Housing Program Manager Barnes explained that we received $30,000 per year from Fox Forest in lieu of the apartment having affordable units that were a bond requirement. Chairman Ludovissie asked about salary increases. Housing Program Manager Barnes replied that staff salaries are primarily controlled by the bargaining unit contracts that the City negotiates. All of the HRA's staff is actually City employees and they work on HRA activities through a cooperation agreement between the HRA and the City. Chairman Ludovissie remarked that the City basically passes along all increased payroll costs of the HRA staff and the City Council has control over the HRA levies. Chairman Ludovissie commented that the HRA levy has been a sensitive point in the past, as people deal with their tax bills. The levy each year must be administrated prudently and essentially there is a loss of $30,000 which was made up in effect by the levy. Housing Program Manager Barnes remarked that employee benefit costs have risen, as well has PERA required contributions. Only Housing Program Manager Barnes's salary is essentially paid in full from the HRA General Fund. Housing Specialist Schaffer's salary is paid out of the CDBG budget. Housing Specialist Dom and Housing Technician Melillo are funded from the Section 8 budget. Commissioner Caryotakis remarked that any increases in the HRA budget are probably a reflection of cost increases that the City is experiencing. Commissioner Kulaszewicz remarked that the cost of these employees is not unlike the market value of comparable employees in the other parts of the city. Chairman Ludovissie said that we need to be as conscientious as possible as government is expected to minimize the tax burden to the citizens. Commissioner Kulaszewicz asked how funding of "new projects" would be accomplished. Housing Program Manager Barnes explained tax increment financing (TIF) versus Reserve Fund versus levy methods as finance tools. Commissioner Kulaszewicz asked if there should be an increase in the Reserve Fund as new projects appear on the horizon. Housing Programs Manager Barnes indicated that the current reserve fund has a little over one million dollars of unrestricted funds available for HRA activities, but reminded the board that they may need to use some of those funds to assist with Vicksburg Crossing. Page 10 Plymouth Housing and Redevelopment Authority September 25, 2008 Page 4 Commissioner Stein asked if the land the city was going to sell to Tree House would be a possible site for an HRA sponsored project. He asked Housing Program Manager Barnes to find out if the land was sold or donated to Tree House. Housing Program Manager Barnes will research the issue and report back to the Board. Commissioner Kulaszewicz asked if rehabilitation funds might also be available to recipients of the first time home buyer program. Housing Program Manager Barnes said that the Rehabilitation and First Time Home Buyer programs may be used together as long as the combined assistance does not exceed $35,000. He also mentioned that there are rehabilitation programs available to Plymouth residents with no income restrictions. He also mentioned an interest rate buy -down program might address needs where more extensive rehabilitation needs to be completed. The majority of the money would come from the private market (banks) and the HRA would pay for the costs to write-down the interest rate. Housing Program Manager Barnes said he does not want the City to be in the development business. Commissioner Stein asked if the two million dollar reserve fund is there to accumulate, for cash flow, cover unanticipated expenses or for some other purpose. Housing Program Manager Barnes said that 1.1 million dollars is in the HRA General fund and is available to the Board to finance projects or cover current obligations. Commissioner Hatcher asked what is considered "older housing stock" in the housing world. Chairman Ludovissie responded by saying it is typically housing that is going through stages that major systems such as roofs, furnaces and windows need to be replaced. He thought this usually is when a house is 20 — 25 years old. He also indicated that some housing stock would be going through this stage for the second or third time. St. Louis Park's experience has been very successful as it leveraged HRA funds with private funds to bring millions of dollars of improvements to the city of St. Louis Park. Chairman Ludovissie asked for any more questions. MOTION was made by Commissioner Hatcher, seconded by Commissioner Kulaszewicz to approve the 2009 HRA Budget. Vote. 5 Ayes. MOTION approved unanimously. C. Profit And Loss Report — Vicksburg Crossing Chairman Ludovissie added Item 4C in order to discuss the Profit and Loss report on Vicksburg Crossing, which reflected increases of greater than 30-40%. He asked if Grace Management could generate more specific reports. Housing Program Manager Barnes will ask Grace Management Representative Boedigheimer to run a detailed year-to-date report on those items. Also, in regard to the three units which were built with floor plan styles `B" and "F", Chairman Ludovissie wondered what is causing these two styles to have relatively high vacancy rate and how that can be overcome. Housing Program Manager Barnes said these units are less desirable and perhaps will not lease -up until the "D" units are all leased. Commissioner Ludovissie wanted to know what could be done, relatively inexpensively, to increase the desirability of those units. Perhaps the adjacent CSM property would be willing to screen rooftop units on their building to improve the view from the higher floors. page 11 Plymouth Housing and Redevelopment Authority September 25, 2008 Page 5 5. Adjournment Motion made by Chairman Ludovissie, seconded by Commissioner Kulaszewicz to adjourn. The meeting was adjourned at 8:12 P.M. Page 12 From: fparisi0l@comcast.net [mailto:fparisi0l@comcast.net] Sent: Friday, October 17, 2008 3:05 PM To: Kelli Slavik; Council Members Subject: Appreciative thanks Mayor Slavik and Council Members: I'd like to offer my thanks to the public works crew that responded to and repaired a water main break last weekend on 23rd Avenue North. From the first police officer who responded on Saturday evening to the entire crew that arrived early Sunday morning that dug, repaired and refilled the affected area with clean fill each and every City participant exhibited the highest level of professionalism and good humor. If you and the Council Members haven't taken time to observe this kind of operation, I encourage you to do so at your earliest opportunity. You'll find good people doing important work in a first rate manner. My family and I appreciate their efforts and hope you'll acknowlege their excellent service to the community. Sincerely, Franklin J. Parisi 17205 23rd Avenue North Plymouth, MN 55447 763-473-9002 Page 13 From: Amy Zitur [mailto:a¢itur@mac.com] Sent: Sunday, October 19, 2008 5:14 PM I ran up to the amazing Plymouth recycling, leaf and branch place! I stood in awe as we were backed up waiting to get our turn to dump our leaves. What a great thing the city of Plymouth keeps going! It allows all of us to use, reuse and recycle close to home. Amy Page 14 Page 1 of 1 Laurie Ahrens From: Emily Assmus Sent: Monday, October 20, 2008 8:55 AM To: Sheila Langer; Mark Peterson Cc: Laurie Ahrens Subject: RE: sidewalk for County Road 47 From: Ellen Hauenstein[SMTP:PHAUENST1@HOTMAIL.COM] Sent: Saturday, October 18, 2008 3:11:59 PM To: Web Contact Administration Subject: sidewalk for County Road 47 Auto forwarded by a u Dear Laurie - I am the resident that, along with my husband and daughter, lives at 5825 Annapolis Lane North on the comer of Annapolis Lane North and County Road 47. Our property backs up to Lake Camelot and there is a sidewalk that runs along County Road 47 from Bass Lake to our property. Having only lived here three years and not knowing who to ask, I was wondering why the sidewalk was not extended along the side of our property to the entrance to the park? People constantly walk along that area with their pets(many throw trash there) . We have tried to keep it mowed sometimes but it is a big job and we don't even own a riding mower. It would look alot nicer and there would also be a clear area for people to walk, since the county encourages people to use the park. I know there is a sidewalk in Lake Camelot that they can use but most people prefer to walk straight to the park from County Road 47. 1 realize this is a budget issue and I was hoping to get insite as to whether this could be included in the budget for 2009? Thanks - Ellen Hauenstein 10/20/2008 Page 15 rp) City of mgt Adding Quatity to Life October 24, 2008 SUBJECT: SITE PLAN AMENDMENT AND INTERIM USE PERMIT FOR LIBERTY PROPERTY TRUST, LLP (2008 10 1) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Liberty Property Trust, LLP, under File No. 2008101, for approval of a site plan amendment for an 85,780 square foot three-story addition and interim use permit for reduced parking for property located at 4700 Nathan Lane North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, November 5, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, i` kti r, 0'v Barbara G. Senness, AICP Planning Manager 2008101propnotice 3400 Plymouth Btvd • Plymouth. Wnnemta 55447-1482 , Tei: 763-509-5000 • wviw.d.olymouth.mn.e, z - Page 16 City of Plymouth Adding Quality to Life October 24, 2008 SUBJECT: VARIANCE FOR ELEMENTS OF CONSTRUCTION (2008100) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Elements of Construction, under File No. 2008100, for a variance for 31 percent impervious surface area coverage to allow construction of a 14 -foot by 18 -foot screen porch addition for property located at 11535 48th Avenue North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, November 5, 2008 in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5450. Sincerely, VoA 5,orylb Barbara G. Senness, AICP Planning Manager 2008100propnotice 340C Ptymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us 40 .mss Page 17 Adding Quality to Life October 24, 2008 SUBJECT: PLANNED UNIT DEVELOPMENT AMENDMENT FOR WEST HEALTH, INC. (2008097) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of an application by WestHealth, Inc., under File No. 2008097, requesting approval of a PUD (Planned Unit Development) amendment to allow changes to their signage plan relating to area identification and directional signs, for the property located at 2805 and 2855 Campus Drive. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, November 5, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2008097propnotice 3400 Ptymcuth Blvd • Plymouth, Minnesota 55447-1482 • Tet: 763-509-5000 • www.d.plymouth.mr:.us ®'tom Page 18 October 22, 2008 Ronald and Claudia Novak 1900 Traymore Road Minnetonka, MN 55305 SUBJECT: FERNBROOK LANE IMPROVEMENTS CITY PROJECT NO. 1013 Dear Ron and Claudia: I am in receipt of your letter, dated October 15, 2008, regarding an invoice you paid to Roto - Rooter for replacement of a water service to your building at 2722 Fembrook. In your letter, you also expressed a concern about an increase in your property taxes as well as the special assessment levied against the property for the Fembrook Lane Improvement project. Water Service Replacement In April 2008, the City inspector for the Fernbrook Lane project noted the boulevard was wet in front of your building and also noted the water shutoff (curb stop) was sitting in standing water. The City's contractor did some exploratory excavation at this location and determined the service line was leaking. The service pipe was then exposed by the contractor and several pinholes were observed on both sides of the curb stop. Pinholes occur because the pipe is corroding and are not caused by construction activity. On April 27, 2008, the City's contractor replaced the curb stop and the portion of the service line between the curb stop and the watermain in the street. The service line was then reconnected. The portion that was replaced did not leak but the portion of the service line between the curb stop and the building was still leaking. At that point, the City inspector notified you of the leaking service line and the need to have it replaced. Under Section 720.25 of the City Code, the property owner is responsible for maintaining the water service pipe between the building and the curb stop. Therefore, the cost you incurred for the work performed by Roto -Rooter is not the City's responsibility. The City did incur more than $6000 in costs to replace the curb stop and service line to the watermain. Property Tax Increase It is my understanding you have had a recent telephone conversation with the City Assessor, who explained the recent history of market valuations and corresponding taxes for the property. According to the City Assessor, the market value established in 2007 is consistent Page 19 Ronald and Claudia Novak Page 2 with the two appraisals done to identify a land value for the right-of-way acquisition related to the Fernbrook Lane project. Special Assessment As you are aware, the City Council adopted the special assessments for the Fernbrook Lane Improvement project on October 14, 2008. Since you submitted a written appeal of your special assessment at the Council meeting, you have until October 24, 2008 to perfect the appeal at District Court. Please call me at 763.509.5525, if you have any questions. Sincerely, Robert L. Moberg, P.E. City Engineer cc: Laurie Ahrens, City Manager Page 20 C�amems and Seninp4Wir&L ISening\T�lnl ma Files\OLKISIWovak 2722Femb k %VVService dac JJA Metropolitan Council IAIA October 22, 2008 TO: Local Officials FROM: Guy Peterson, Director, Community Development Divisio The 2008 housing performance score for your community is enclosed. It is being sent to both the community's administrative officer and the person that completed the survey. The scores were determined based on several factors set forth in the Council's Guidelines for Priority Funding for Housing Performance. Seventy percent of the score came from the survey you completed about housing activity in your community during the past two years. It included information about: • local fiscal, regulatory, and housing rehabilitation initiatives to facilitate workforce housing development and preservation • the density of residential development • the approval of affordable or life -cycle housing that has not yet been developed The other 30 percent of the score was determined from the following data about your community's housing: • the affordability of owned housing units (a combination of local government information about the number of mobile homes, and homestead tax valuation data from the Minnesota Department of Revenue) • the diversification of housing (based on local housing permit data Council research staff gathers annually from local governments) • the number of affordable rental units (from data provided by the Department of Housing and Urban Development, the Minnesota Housing and local and county HRAs) • the availability of housing in your community for persons with special needs (based on information provided by the Minnesota Departments of Education, Corrections and Human Services) The performance scores are intended to reflect both the amount of affordable and life -cycle housing in the community and the community's efforts to facilitate affordable and life -cycle housing development and preservation. Scores range widely, reflecting the variety of metropolitan area communities. The sparse population and scattered housing locations of rural, unsewered communities tend to result in lower scores, while the affordability and diversification of existing housing stock in urban, sewered communities, combined with efforts to add and/or preserve such housing, yield higher scores. As indicated in the Council's grant request solicitation materials, the housing performance scores will be one of the factors considered in the evaluation and ranking of applications for competitive funding programs this fall as follows: • For the Tax Base Revitalization and Livable Communities Demonstration Accounts, the scores represent a little less than ten percent of the total possible evaluation score. • For the Local Housing Incentives Account, when the housing score factor is considered, applications for funding from communities with lower housing performance scores are generally given priority over proposals from communities with higher scores in order to encourage and support local efforts by these communities to facilitate affordable housing. If you have any questions or want to discuss your community's score, please call me at 651-602-1418. Thank you. Enclosure rvrvw.metrocou nail. org N 1CormnDev1LivComm%1CA;PEl ERS0No2003:Nou�ine Perfomrmrce:102_20S Local Ofcl Final l lousin�PerfonniurceScore o 390 Robert Street North • St. Paul, MN 55101-1805 • (651) 602-1000 • Fax (651) 602-1550 • TTY (651) 291-090 An Equal Opporlunily Employer Page 21 Final Housing Performance Score — 2008 Name of City/Township Ry moutk Criteria —100 points possible 1. 3 2. 2- 3. 3. 4. 5. -3 6. Z 7. S. l 9. a. b. 10. p Total Final Score Final Score 2007 N:\CommDevNLivComm\LCA\PETERSOM2008Wousing Perfonnance\Final Housing Performance Swrel008.doc Page 22 October 21, 2008 Dear Connor Meadows, Windermere Farms, and Plum Tree Residents This year, on Friday, October 31, 2008, our community will have two significant events taking place: Halloween and a probable Wayzata Trojans Varsity Football sectional final game. Assuming that the Trojans continue their successful winning ways, the additional traffic in and around your neighborhoods on Halloween night, causes the Plymouth Police Department some concern due to the great number of children who will be out trick -or -treating. That said, the Police Department is going to ask for your cooperation as we severely restrict the traffic flow from 5:30 p.m. until approximately 8:00 p.m. through your neighborhoods. To accomplish this objective, the Department is going to post personnel at the entrance of each of your neighborhoods and will not allow any vehicles headed to the football game to park on your residential streets. All stadium traffic will be directed to the Wayzata High School and to an off- site location where shuttles will be provided by the School District to transport fans back and forth on our larger thoroughfares. For those who are hosting Halloween gatherings and who are expecting guests, our personnel will do their best to properly decipher who they are and will let them carefully pass through the neighborhood to your home. The Department will also use message boards to alert traffic that evening and we will also be working with the School District to send out a message to their fans in advance. In order to keep everyone involved safe, we believe that these measures are prudent and necessary on such a busy evening. If you have any additional questions or concerns, please contact our Patrol Commander, Captain Scott Webb at 763-509-5188 or at swebbtaci.nlvmouth. mn.us. I thank you for your understanding and cooperation on this matter. Sincerely, Michael S. Goldstein Chief of Police Page 23 MARK J. STENGLEIN �Baa 612-348-7882 iFi-- p FAX -348-8701 COMMISSIONER �% �; TDD 348-7708 �bNee BOARD OF HENNEPIN COUNTY COMMISSIONERS A-2400 GOVERNMENT CENTER MINNEAPOLIS. MINNESOTA 55487-0240 October 15, 2008 Mayor Kelli Slavik City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Re: Plymou Library Ground Breaking Dear Mayor avik, AZL I want to thank you so much for coming out and speaking at the ground breaking of the new Plymouth Library. We were able to generate a good crowd despite the rain and the cold, and it was heartwarming to see so many people and families anticipating the new building. I truly appreciate your appearance and support. Hennepin County is proud to continue to work with the City of Plymouth and add to the livability of America's Best Place to Live. Libraries are the great equalizers in obtaining and maintaining quality educational resources for all citizens, especially in an area growing as rapidly as Plymouth. By providing tools for learning and the aide of an expert staff, they open doors to the world. The opportunities that can be achieved through an expanded and improved library in Plymouth are very exciting. We were honored to have Senator Amy Klobuchar join us, and attached is a letter of congratulations from Senator Norm Coleman, also expressing his regret at not being able to attend. Thanks again for your support, and I look forward to seeing you at the Grand Opening in 2010! Sincerely, Mark Stenglein Hennepin County Board of Commissioners Page 24 NORM COLEMAN MINNESOTA October 15, 2008 Plymouth Public Library 15700 30h Avenue North Plymouth, Minnesota 55446 WASHINGTON, D.C. 20510 Dear Members of the Plymouth Public Library Board and Residents of Plymouth, Congratulations on the groundbreaking ceremony of Plymouth's new public library. Unfortunately, I was unable to attend Monday's festivities. Please accept this letter on my behalf. Benjamin Franklin created the nation's first public library in 1731 and is said to have written about his personal library the following "This library afforded me the means of improvement by constant study." At the foundation of any library is a desire for study and knowledge and it is all of our hope that Plymouth's new facility will provide patrons with that aspiration. Developing a facility to include more space, additional computers, and an expanded library collection will be a welcome complement to MONEY Magazine's Best Place to Live! Congratulations again on the groundbreaking. I have no doubt that the entire area will benefit greatly from this new library! V lyoleman United States Senate ma_ Page 25 City of lymouth Adding Quality to Life October 24, 2008 Referrals Coordinator Metropolitan Council 390 N. Robert Street St. Paul, MN 55101 SUBJECT: Plymouth Comprehensive Plan Update Ladies and Gentlemen: The City of Plymouth is pleased to transmit its 2030 Comprehensive Plan Update for formal review. The City has completed the required review by adjacent and affected units, as demonstrated in the attached transmittal form. Based on the comments in the Metropolitan Council staffs informal review of the City's plan, the City's response to those comments and the City's self -check of plan requirements as outlined in the Metropolitan Council's transmittal form, we are confident that the enclosed plan includes all required elements. We look forward to completing this review process and moving into the adoption and implementation phases of this plan. Please do not hesitate to contact me if Council staff has any questions about the transmittal. Sincerely, f*Vrl~ 'knru J5 Barbara G. Senness, AICP Planning Manager cc: Roger Scherer, Metropolitan Council District 1 Plymouth City Council 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • wwv,d.plvmouth.mn.,.,s ,& — page 26 Pagel of 3 Laurie Ahrens From: key_communicators@rdale.kl 2.mn.us Sent: Friday, October 24, 2008 2:22 PM To: Laurie Ahrens Subject: Robbinsdale district superintendent to retire Robbinsdale district superintendent announces retirement Stan Mack will stay through end of school year Superintendent Stan F. Mack 11 has announced his decision to retire effective June 30, 2009. In a letter to the school board he said, "I am ready to open the door for new opportunities in my life." "Stan is an educators' educator!" said Patsy Green, school board chair. "Stan has always operated with the highest integrity and gave 150% all the time. His open door policy with everyone has served the district well." The school board will conduct a search for a new superintendent over the coming months. "The superintendent's current 3 -year contract expires next June," said Green. "Negotiations are typically completed on a new contract by the end of the previous fall, so his decision to not move forward allows the school board adequate time to conduct a search for a new superintendent." "I would like to reassure families and the community that during this time of transition, Robbinsdale Area Schools will continue to educate students with professionalism and excellence," continued Green. "We are committed to complete the months that remain in his contract, the outcome of the facility plan and to continue our work with the Strategic Plan and for the success of our students." The text of Mack's letter to the school board is below. October 22, 2008 Dear Members of the Robbinsdale Area School Board: I have been giving consideration to the content of this letter for nearly six months, asking myself, "Do I desire to Page 27 10/24/2008 Page 2 of 3 extend my employment contract with the Robbinsdale Area School Board for three more years, effective July 1, 2009?" Part of my deliberation has been influenced by the theme of the Roman Catholic Church that I attend; the need for the "common good." Based on many conversations with my wife Margaret, my sons Stashie, Mikhail and Kiehlor, and several close friends and colleagues, I have determined that nine years as Superintendent of Schools for Robbinsdale Area Schools is long enough. I am ready to open the door for new opportunities in my life and in doing so, pave the way for new leadership, someone who will also work to find the common good in Robbinsdale Area Schools. I am formally giving notice that I will not seek, nor request continued discussion of a new three-year contract with the School Board of Robbinsdale Area Schools. I will, in compliance with all provisions of the 2006-2009 Superintendent's Contract, complete my work in the school district on June 30, 2009. By leaving the school district at the end of the third, three-year contract, I qualify for severance, payment of any unused annual leave, and other provisions that are attached to full completion of each three-year contract. I will also receive full family health insurance, at current benefit levels, until I reach age sixty-five. I will retire from Robbinsdale Area Schools. I will not, however, retire from professional education as I will be considering pre -K-12 administrative opportunities and other higher education teaching opportunities, beginning in the fall of 2009. It was June 2000 when I was asked to become the Superintendent of Robbinsdale Area Schools. In July of 2000 I was appointed by the School Board and thus began a wonderful professional and personal growth experience. This experience will conclude on June 30, 2009. The past eight years have been a joy. They make me the third longest -serving school superintendent in the history of Robbinsdale Area Schools. I have had the distinct opportunity of working with five outstanding School Boards, each of whom was focused on the educational needs of all of our students. Not one of the individuals serving on these boards came with a personal agenda or single-minded issue. Each one came to contribute to the common good. I have had the pleasure of working with outstanding individuals on the Cabinet, most of whom I have selected myself. Each one has contributed to the common good, every day. Judy Lund, Administration Assistant to the Superintendent, has expertly guided, scheduled and coordinated my work. More importantly, she is a capable, kind and humane individual, a constant reflection of the common good. Over the course of my eight-year tenure, I have had the opportunity to select or approve the appointment of all but five of the current school principals. I can state with confidence that twenty-six principals have, and continue to demonstrate, knowledge and application of the common good. 10/24/2008 Page 28 Page 3 of 3 Robbinsdale Area Schools is blessed with outstanding teachers, our most essential contributors to the common good. Every day I am impressed with their work and their contributions to our learners. The human contributions to the School District by our dedicated program directors, program assistants, clerical, custodial, maintenance, paraprofessional, bus drivers, child nutrition, and all other employees are outstanding, caring demonstrations of giving to the common good. I am, and will continue to be, encouraged by the efforts of these individuals. They care about the most important element of our work, the education of the communities' most precious resource, its children. Serving the needs of the School District's children, their parents, and citizens is, and continues to be, an exhilarating experience. Over the last eight years, I have grown to truly love Robbinsdale Area Schools and its people. Striving to achieve equity in a district that is rapidly become more racially diverse has been central to my work. I take great pride in these efforts. I look forward to the next nine months as I complete my work in the Robbinsdale Area Schools and assist, as they desire, the School Board search for a new Superintendent of Schools, someone willing and ready to start, and continue, the mission of the common good. My best to all, and my thanks for the opportunity to be part of your lives during these challenging years in public education. Sincerely, Stan F. Mack II Superintendent of Schools From: key_ corrmunicators`&rdale.kIImn.us Web: w-ww.rdale.kI2.mn.us This e-mail was sent to lahrens@ci.plymouth.mn.us from key_communicators@rdale.112.mn.us. Instant removal by using tiafeaernme I Privacv_Pohcy 10/24/2008 Page 29