HomeMy WebLinkAboutCity Council Packet 10-14-1996 SpecialCity of Plymouth
Council Subcommittee on 1997 Budget
October 14, 1996
6 PM
Balances of Major Funds and Capital Needs
2. Proposed Reductions to 1997 Budget
1997 - 2001 Proposed Capital Improvements Program
4. Water Resources Needs
INTENTION OF PROPOSED CAPITAL IMPROVEMENT LEVY
The intention of the proposed capital improvement levy is to supplement
dwindling traditional revenues for future capital improvements. Available park
dedication funds, project administration funds, and Community Improvement Funds are
all substantially lower than several years ago, and will not replenish themselves. A
new, stable source of capital funding is needed if we are to continue with the orderly
development of various projects.
The proposed capital levy, which will begin producing revenue next June, will
be deposited in the Community Improvement Fund created by the City Charter if the
Legislature has taken no significant action to reduce state aid to the City by that time.
If any reduction in state aid exceeding $100,000 is approved or is pending in June,
1997, the staff will bring the matter of the disposition of the capital levy funds to the
City Council for a final decision, along with a staff recommendation on whether or not
the levy funds are needed to maintain vital community services.
Staff intends to update the entire five year capital improvements program, including
both available revenues and proposed expenditures, before the end of 1996.
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POSSIBLE COMMUNITY PROJECTS
CURRENTLY UNFUNDED)
Project Est. Cost
1. Community Activity Center (including senior center) $1,600,000
2. Armstrong High School Gymnasium Addition $1,200,000*
3. Field House at New Wayzata High School $2,200,000*
4. Buy Tenth Playfield Site $1,000,000
5. East Medicine Lake Trail Project ? ??
6. Finish Ninth Playfield Construction $650,000
7. Preservation of Public Golf in Plymouth $5,000,000+
8. Build and Equip a Fourth Fire Station $2,000,000
9. Develop the Ess property $800,000
TOTALS $14,450,000+
Possible candidates for funding with existing tax increment funds.
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City of Plymouth
1996 - 2000 Capital Improvements Program
Park Dedication Fund — Community Hayfield; and Trails
Beginning Estimated Projected Transfer to Projected End Interest Earnings Projected
Year Balance Revenues Expenditures Park Repl. Fund Balance 5% on avg balance Final Balance
1996 1,393,611 472,500 1,900,000) 0 33,889) 33,993 104
1997 104 400,000 200,000) 27,000) 173,104 4,330 177,434
1998 177,434 400,000 400,000) 28,000) 149,434 8,172 157,606
1999 157,606 350,000 480,000) 29,000) 1,394) 3,905 2,511
2000 2,511 350,000 200,000) 30,000) 122,511 3,126 125,637
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CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE. 'January 12, 1995
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Financial Planning for Future Capital Needs
BACKGROUND: At the January 3, 1995 study session, Council members requested
that staff explore future capital needs in relation to present and future available capital
funds. The immediate issue relates to alternative concepts for improving the City
Council Chambers. However, interest in accelerating our trail development was
expressed at our budget work sessions last August and the work of the Open Space
subcommittee also requires a long range view of our capital financing.
ASSUMPTIONS: The City's capital financing plans are quite diverse and
complicated. Many of the items noted below need further study. themselves.
However, staff believes that the following simplifying assumptions are reasonable
within the big picture context of this memorandum.
Capital Improvement Program. It is assumed that the approved CIP is fully funded
through 1998 from existing revenue sources.
Road Improvements. Road improvements not in the CIP, including signals, bridges
and other related projects, will be funded by available MSA and TIF funds, and
will not absorb funding from other sources.
Street Reconstruction. It is assumed that current funding sources for the street
reconstruction program are adequate for the next ten years; however, beyond 2005,
additional resources may be necessary. The projections beyond 2005 will require
further review.
Water and Sewer Improvements. Any water and sewer improvements will be
funded by the Utility Trunk Fund or other utility reserve funds.
Surface Water Management Projects, including future water quality projects, will
be funded from the Stormwater Utility Fund and/or a future surface water utility
fee.
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Parks. The completion of the City's planned park system and much of the
currently planned trail system can eventually be funded through present and future
park dedication fees.
Reserves. It is assumed that it would be financially risky to spend all of the
undesignated funds in a short period of time. Staff believes that it would be wise to'
reserve about $5 million of the Community Improvement Fund for unknown future
needs or opportunities as well as $1 million of the Project Administration Fund,
which helped fund our wetland studies in 1994 and will be funding our Northwest
Plymouth and Thoroughfare Guide Plan Studies in 1995.
Council Chambers. The scenario shown below does not provide for the larger
Council Chamber lobby expansion alternative.
AVAILABLE SOURCES OF FUNDS: The following chart shows the estimated
available balances from all undesignated City funds.
Community Improvement Fund
CIF)
Project Administration Fund
Permanent Improvement Revolving
Cable TV Reserve Fund
Projected Proposed
glance Reserve
2,700,000 5,000,000
2,900,000 1,000,000
750,000 - - -- ----
510.000 ----- - - - - --
16,860,000 6,000,000
Available
Balances
7,700,000
1,900,000
750,000
510,000
10,860,000
POSSIBLE FUTURE PROJECTS AND UNDESIGNATED BALANCES
With these assumptions in. place, it is now possible to analyze future projects and
undesignated balances.. This chart below shows only one of many possible scenarios
and much more work needs to be done on this long range planning effort. With the
exception of the Cable TV Fund, any of the funds could be used for any of the listed
projects. We have attempted to show by the arrangement of the chart how some funds
could reasonably be aligned with certain projects or groups of projects. We are not
sure if Cable TV funds could be used for unrelated purposes without further review of
our franchise agreement and other documents.
Project Cost
Trail Construction (unfunded) $1,000,000
Open Space acquisition 3,000,000
Swimming Pool 3,000,000
Ice Arena 3,000,000
Field House 1,750,000
Gym Spaces 1,000,000
Senior Center 1,500,000
Subtotal 14,250,000
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Available Balances
Bond Issue or CIF $7,700,000
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7,700,000 with no bond issues
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Fourth Fire Station
Council Chambers project
Replacement of existing
facilities and equipment
Municipal Golf Course
1,900,000 Project Administration Fund
1,900,000
510,000 Cable TV Funds $510,000
Permanent Improvement Revolving
750,000 Fund $750,000
Might repay its capital costs with fees)
Totals $170410,000 $10,860,000 with no bond issues.
CONEM ENTS: The projects shown are not a part of any approved plans. The staff
does not represent that all of the projects will necessarily be needed in the future, but
rather presents a list of projects that, have a' reaso'nable possibility of being needed at
some future date. The cost estimates are only -'staff estimates based upon similar
projects in other cities.
This brief analysis seems to show that some bonding might be needed sooner or later if
the City decides that most of the projects will be needed at some point. Both the
project list and the assumptions in this memorandum should be discussed with the
Council in more detail at_ futare 'study sessions. The chart is simply intended to give
the Council the best currently available perspective on the immediate financial issues at
hand relating to the Council Chambers renovation and the Open Space Committee
recommendations.
31
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FUTPROJALS
POSSIBLE FUTURE PROJECTS AND UNDESIGNATED FUND BALANCE
Original Projection
Available Funding Source
Project Cost and Balances
Trail Construction 1,000,000 1 Bond or CIF, $7,700,000
Open Space Acquisition 3,000,000 Bond or CIF, $7,700,000
Swimming Pool 3,000,000 Bond or CIF, $7,700,000
Ice Arena 3,000,000 Bond or CIF, $7,700,000
Field House 1,750,000 Bond or CIF, $7,700,000
Gym Spaces 1,000,000 Bond or CIF, $7,700,000
Senior Center 1,500,000 jBond or CIF, $7,700,000
Subtotal 14,250,000 IS7,700,000 with no bond issues
Fourth Fire Station 1,900,000 Project Administration, $1,900,000
Council Chambers 510,000 CATV Fund, $510,000
Replace equip/facilities 750,000 PIR Fund, $750,000
Municipal Golf Course Might repay capital with fees
Total 17,410,000 10,860,000 with no bond issues
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POSSIBLE FUTURE PROJECTS AND UNDESIGNATED FUND BALANCE
Option 3— $21000,000 bond is for opens ace and trails, plus $1,000,000 from CHI'
Funding Sources
Project Cost and Balances
Swimming Pool 3,000,000 Bond or CIF, $6,700,000
Ice Arena 3,000,000 Bond or CIF, $6,700,000
Field House 1,750,000 Bond or CIF, $6,700,000
Gym Spaces 1,000,000 Bond or CIF, $6,700,000
Senior Center 1,500,000 Bond or CIF, $6,700,000
Subtotal 10,250,000 1$6,700,000 with no bond issues
Fourth Fire Station 51,900,000 Project Administration, $1,900,000
Council Chambers 510,000 1 CATV Fund, $510,000
Replace equip /facilities 750,000 PIR Fund, $750,000
Municipal Golf Course Might re ay capital with fees
Total 13,410,000 9,860,000 with no bond issues
Pape 1 31
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AVAILABLE SOURCES OF FUNDS
Proiected ItMosed Available
Fund Balance Reserve Balance
Community Improvement Fund 5,500,000 5,000,000 500,000
Project Administration Fund 2,230,000 1,000,000 1,230,000
Permanent Improvement 165,000 165,000
band Sale 750,000 750,000
Total 8,645,000 6,000,000 2,645,000
POSSIBLE FUTURE PROJECTS AND UNDESIGNATED FUND BALANCE Aug -96
Project Cost Possible Funding Sources
Community/Senior Activity Ctr 1,600,000 Bond, CIF, Surplus, CIP Fund
Armstrong Gym Addition X 1,200,000 Bond, CIF, Surplus, CEP Fun
Fourth Fire Station 2,000,000 Bond, CIF, Surplus, CEP Fund
Field House 2,200,000 Bond, CIF, Surplus, CIP Fund
Complete Ninth Playfield 650,000 Bond, CIF, Surplus, CIP Fund
Purchase Tenth Playfield 1,000,000 Bond, CIF, Surplus, CIP Fund
Preserve Public Golf Course 5,000,000 Bond, CIF, Surplus, CEP Fund
Replace equip /facilities 750,000 1PIR Fund, $750,000
Develop Ess Property 800,000 1 Bond, CIF, Surplus, CIP Fund
East Medicine Lake Trail Bond, CIF, Surplus, CIP Fund
Subtotal 15,200,000
CAPITAL PROJECTS COMPLETED OR UNDERWAY, 1994 - 1996
Funding Sources
Project Cost and Balances
Open Space Acquisition 2,235,000 Bond and CIF
Trail Construction 1,000,000 Bond and CIF
Swimming Pool 1,500,000 CIF and Other City Funds
Ice Arena 4,800,000 CIF and Other City Funds
Rec Facilities Site Improvements 1,100,000 CIF and Other City Funds
Council Chambers 668,000 CATV Reserve, Project Administration
Total 11,303,000
Page 1 37
Community Improvement Fund Projections
1995 -2005
Cash Balances Special Interest
Beginning of Maturing Assessment Earnings Ending
Year Balance Bond Funds Collections 0.06 Expenditures Balances
1995 9,759,969 75,146 866,213 641,804 1,543,000 9,800,132
1996 9,800,132 122,796 241,548 439,235 5,100,000 5,503,711
1997 5,503,711 0 205,473 333,818 0 6,043,002
1998 6,043,002 0 191,928 365,939 0 6,600,870
Q1999 6,600,870 0 148,107 398,644 0 7,147,621
2000 7,147,621 0 92,256 430,472 0 7,670,349
2001 7,670,349 0 34,245 460,820 0 8,165,414
2002 8,165,414 438,344 21,916 490,308 0 9,115,982
2003 9,115,982 0 53,320 547,892 0 9,717,194
2004 9,717,194 0 47,061 583,855 0 10,348,110
2005 10,348,110 0 43,673 621,651 0 11,013,434
BUDGET ALTERNATIVES
October 11, 1996
On September 18, 1996, the Council directed that the City Manager prepare a list of
budget amendments that would reduce the property tax levy by at least $100,000. Each
department was asked to submit a list of possible reductions. The Finance Department
and I also re- evaluated revenues. The following is our consolidated list of amendments
if the Council wishes to reduce the levy by $100,000.
1. Adjustments to the tax base calculation from Hennepin County $19,000
2. Eliminate the special election $13,000
3. Eliminate pilot cafeteria benefits program $20,000
4. Eliminate part-time assessor position $18,000
5. Eliminate outside appraisers for Board of Review $5,000
6. Eliminate new water quality video $5,000
7. Add revenue from proposed communications antennae $24,000
TOTAL $104,000
If the Council wishes to accept any or all of these amendments, staff would propose
that the money should be allocated to one or all of the following:
1. General Contingency, which is needed for cash flow purposes and at the current
level of $110,000 is too low for the long -term health of the City
2. Capital Improvement Levy, which was originally proposed at $400,000 and is
now at $271,000
3. Water Resources Levy, currently proposed to break even with a levy of $130,000
but which provides for no new projects.
Staff does not recommend lowering the overall levy any further following the $95,000
loss last month due to revised County tax calculations. Our capital needs and our
vulnerability to state aid reductions are too high, and our contingency account, which
helps the General Fund meet its cash flow requirements, is too low.
With two additional months of review, and new information, my specific
recommendation is now to accept all of the items and allocate $40,000 to general fund
contingency, $34,000 to water resources fund, and 30,000 to the capital improvement
levy.
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DATE: August 23, 1996
TO: Dwight D. Johnson, City Manager
FROM: Fred G. Moore, P.E., Director of Public Works
SUBJECT: STORM WATER UTILITY
IMPLEMENTATION PROGRAM
At the City Council Budget Study meeting on August 14, 1996 the Council indicated
that they were interested in implementing a storm water utility as soon as possible. The
concept of the storm water utility is to provide the necessary funding for the
implementation of the Plymouth Water Resources Management Plan. I am attaching
very preliminary information from the draft of the water plan which indicates a need for
4,238,500 of funding for the next five year period. Also included within that material
is an estimate of rate for the various types of property within the City. Based upon this
first preliminary analysis it indicates a rate of $1.48 per month for a single family
residential property.
As part of the process to establish the storm water utility, the area and usage of all
property needs to be classified in order that the appropriate rate can be applied to that
property. Some of this information is already in the City's computer system, but much
work needs to be done in order that it can be used for the final determination of an
appropriate rate for each parcel of land within the City. On Page 5 of the attached
materials is a description of the implementation of the storm water utility. The
estimated cost is $87,000.
Based upon discussion at the Budget Study meeting, we are requesting a written
proposal from our consultant preparing the Water Resources Management Plan to begin
the first phase of establishing a storm water utility. Upon receipt of this proposal it will
be presented to the City Council.
attachment
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City.p1y \vo1I \ENG\ GENERAL \MEMOSTREDIS7M Wi'RUT. DOC
PLYMOUTH WAT ER RESOURCES MANAGEMENT PLAN
if ow Is y it E w A y 8 R 7
Preliminary-Five -Year Implementation Plan Summar
July 24,1996
Five Year Implementation flan
Plan 1997 1998 1999 2000 2001 TotalElement
SUMMARY $256,500 $1,112,500 $1,431,500 $771,500 $666,500 $4,238,500
Implement 87,000
Storm Water 87,000
Utility
Utility
Customer
101000 4,000 4,000 4,000 $22,000
Service and
Accounts
Management
Conduct
Formal
6,000 $6,000 6,000 6,000 6,000 $30,000
Pond /Ditch
Inspection
Program
Develop and
Implement 330,000 330,000 330,000 $990,000
Annual
Pond /Ditch
Maintenance
Program
Purchase /Lease
Special
10,000 $10,000 10,000 10,000 101000 $50,000
Pond /Ditch
Cleaning
Equipment
Page '7 Plymouth `'dater Resources Management Plan pmlimpl_724
1)
Prelimina Five -Year tation Plan
July 24, 1996
Plan 1997 1998 1999 2000 2001 TotalElement
Develop and
Implement
5,000 5,000 $5.000 5,000 $25,000
Public
Information/
Education
Program
Establish
Citizen Assisted
5,000 5,000 5,000 $5,000 5,000 $25,000
Monitoring
Program
CAMP)
Purchase City 7,000
Monitoring 7,000
Equipment
dual
Laboratory
35,000 35,000 $35,000 35,000 $140,000
Costs
Complete 35,000
Packers Lake 535,000
Improvement
Feasibility
Study
Construct 750,000
Parkers Lake 750,000
Improvement
Facility
Complete 40,000
Medicine Lake 40,000
Improvement
Feasibility
Study .
Construct
Medicine Lake 750,000 750,000
Improvement
Facility
PaNd#W Plymouth Water Resources Management Plan P'm limpl.724
OL
rA
Preliminary Five -Year Implementation Plan Summary
July 24, 1996
Plan 1997 1998 1999 2000 T2.001 natalElement
Complete Bass
Lake 20,000 20,000
Improvement
Feasibility
Study
Complete
Schmidt Lake
20,000 S20,000
improvement
Feasibility
Study
Studv Wetland 15,000
Hydrology 15,000
Impacts to
Wetlands
Strengthen
Water Quality
30,000 30,000
and Floristic
Elements of
Wetland
Classification
System
Implementation
of WCA
14,000 14,000 14,000 14,000 14,000 70,000
Acquisition of
Significant
ZQp,440 inn,f. o 100,000 0100,000 9400,008
Wetland
Resources
GIS /MIS Data
base
7,000 7,000 7,000 7,000 7,000 35,000
management
Storm drain
system
100,000 100,000 3100,000 400,000100, 000
maintenance
and
rehabilitation
Construction
Site Standards
3,%0 3,500 3,500 3,500 3,500 17,500
and Inspection
b Plymouth Water Resources Management Plan prelimp1,724
93
S
Prelimina Five -Year Im lemtentation Plan Sunimary
July 24,1996
Plan 1997 1998 1999 2000 2001 TotalElement
Ordinances 3,000 j$3,000 3,000 3,000 3,000 15,000
Map Potential 5,000SitesforPond 5,000
Retrofitting
Storm Water
Runoff and 60 60,000
Precipitation
Monitoring
Grantsmanship 5,000 5,000 51000 5,000 5,000 S25,000
Revise
Development
3,000 3,000 3,000 3,000 3,000 15,000
Standards
Storm Drainage 35,000
System 535,000
Development
Charge
Establish 6,000
Runoff and 6,000
Pollutant
Loading
Control Pee
Prepare
Wellhead 45,000 45,000
Protection Plan
Complete
Watershed
4,000 4,000 4,000 4,000 4,000 20,000
Inventory -
Pond /Wetland
Data Base
Participation in
Elm Creek
2,000 2,000 2,000 2,000 2,000 10,000
Watershed
Programs
Participation in
Minnehaha
1,000 1,000 1,000 1,000 1,000 5,000
Creek
Watershed
Programs
Plymouth 'Water Resources Management Plan prelimpl.724
a)
ar
Preliminary Five -Year Implementation Plan Summary
July 24,1996
Plan 1997 1998 1999 2000 2001 Total
Element
Participation in 5,000 5,000 5,000 5,000 8,000 25,000BassetCreek
Watershed
Programs
Participation in 4,000 4,000 4,000 4,000 4,000 20,000ShingleCreels
Watershed
Programs
TOTAL 256,500 1 $1711-,S00 1,431,500 771,500 666,500 4,238,500
DATE: October 14, 1996
TO: Fred Moore, Director of Public Works
FROM: Margie Vigoren, Solid Waste Coordinator ON[
SUBJECT: REVIEW: PHOSPHORUS -FREE FERTILIZER SALES OF 1995 &1996
This fall Plymouth held its fourth sale of phosphorus -free fertilizer in conjunction with the
City's Special Recycling Collection. Following is a review of the number of bags sold at each
of these sales, and the disposition of funds raised from the sales after expenses.
Date
Bags sold
Price / bag
Profits
Disposition of profits
5/95 9/95 5/96 Q /Q6
585 344 400 243
12.00 12.00 13.00 13.00
2,114.46 1,627.47 1,760.00 1,069.00
CICC Tree-planting fund Tree-planting fund Tree-planting fund
Throughout the past two years we have periodically polled local garden centers on the
availability and sales of phosphorus -free fertilizers at their stores. Hennepin Co -op in Golden
Valley carried a phosphorus -free fertilizer prior to our sales, and has maintained for over a
year that their sales of that product has increased due to Plymouth's sales and promotion. The
price of their product is slightly lower than we charge. Bachman's in Plymouth also sells a
phosphorus -free fertilizer bagged under their own brand. Aside from a "starter" fertilizer
marketed for new lawns, the fertilizer presently found at Bachman's is phosphorus -free. Their
price is slightly higher than we charge. Dundee garden center carries a low (2%) phosphorus,
but no phosphorus -free fertilizer. Frank's does not carry a phosphorus -free fertilizer.
Both of the stores that carry phosphorus -free fertilizer credit the increase in sales of the
product to the education and promotion done by cities like Plymouth.
cc: Kris Hageman
G:\ENG\SOLIDWSI\RECYCLE\MEMOS\frtslrev.doe