Loading...
HomeMy WebLinkAboutCouncil Information Memorandum 09-19-2008CITY OF PLYMOUTH rp) COUNCIL INFO MEMO September 19, 2008 UPCOMING MEETINGS AND EVENTS PACT Agenda 09/24/08............................................................................. HRAAgenda 09/25/08.............................................................................. Met Council Open Houses on 2030 Transportation Plan .......................... September, October, November 2008 Official City Meeting Calendars ... Tentative List of Agenda Items for Future City Council Meetings ........... INFORMATION News Articles, Releases, Publications, Etc ... Maple Grove to Reward Residents for Recycling, Cable 12.......... .............................. Page 8 Financial Hardships for Most Cities to Grow in '09, Article AP Columbus, OH ................................. Page 9 MEETING MINUTES Planning Commission Minutes 09/03/08 ............................ STAFF REPORTS Fire -Rescue Monthly Report, July 2008 CORRESPONDENCE Email from Resident, RE: Cascades Neighborhood Path ......................... Voicemail from Atkins, RE: Wood Creek Erosion Project ....................... ...... Page 11 Page 19 ............................. Page 25 ..............................Page 26 Letter from Mn/DOT, RE: Appointment — Metro District Engineer..................................................Page 27 Letter from 494 Commuter Svcs, RE: Membership on the I494 Corridor Commission ...................Page 28 Letter to Property Owner, RE: Site Plan Amendment for The City of Plymouth (2008075).............Page 33 Letter to Property Owner, RE: Planned Development for LCS Development (2008085) .................Page 34 Letter to Property Owner, RE: Variance for JP & Co. (200809 1) ......................................................Page 35 ATTACHMENTS Information on Private Streets AGENDA PLYMOUTH ADVISORY COMMITTEE ON TRANSIT Medicine Lake Room (upper level of City Hall) Wednesday, September 24, 2008 at 7:00 p.m. Note: PACT Members, please RSVP to the Transit Coordinator at 763-509-5535 or bmacici(u ci.nlvnnoulh.mn.us. 1. 7:00 Approval of Agenda 2. 7:05 Approval of July 23, 2008 Minutes (attached) 3. 7:08 Metropolitan Council Fare Increase (attached) 4. 7:18 Dial -a -Ride Service City Council Update • Identify people in need of Dial -A -Ride Service - plan • Dial -A -Ride Mission Statement example (brief purpose): Plymouth Metrolink Dial -A -Ride provides demand -response, curb -to -curb, shared -ride bus service for all Plymouth residents and their guests at a low fare per ride. 5. 7:50 Cub Foods Park and Ride • Improvements Update (striping matches curb -cuts per code) • Name 6. 8:00 Bus Signage — posters — Metro Transit doing cell phone posters, but low on their list 7. 8:10 Fleet Update— Conference call with Gillig TBD 8. 8:15 Station 73 Marketing (from Work Plan) current & future capacity, fleet status 9. 8:30 Minneapolis (Downtown) Access Plan Update 10. 8:40 Plymouth Transit Performance Measurements for July (attached) 11. 8:45 Identify areas of concern and/or recommendations (Aug/Sept complaint logs attached) 12.9:00 Adjournment OJT NSI'I APA(r AMPACS v-2J-OS_agmd..d.c Page 1 AGENDA MEETING PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, SEPTEMBER 25, 2008 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (`) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from July 24, 2008. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing Reports. 3. PUBLIC HEARING A. Section 8 Program. Proposed changes to the PHA Administrative Plan. 4. NEW BUSINESS A. Vicksburg Crossing. Review Marketing Plan. B. HRA Budgets. Review and approve 2009 HRA Budgets. 5. ADJOURNMENT Page 2 Page I of 1 Lisa Baird From: Laurie Ahrens Sent: Friday, September 12, 2008 3:49 PM To: Lisa Baird Subject: for next CIM From: Sund, Elizabeth [mailto:Elizabeth.Sund@metc.state.mn.us] Sent: Friday, September 12, 2008 3:39 PM Subject: Transportation Plan Public Meetings Met Council seeks feedback on 2030 transportation plan Six open houses, public hearing will be held The Metropolitan Council will hold six open houses to provide information, answer questions and receive comments on its draft 2030 Transportation Policy Plan. The Council is required by law to prepare a surface transportation plan for the seven -county metropolitan area every four years. The proposed Transportation Policy Plan meets that requirement and supports the 2030 Regional Development Framework, the development plan for the region. The proposed Transportation Policy Plan includes sections on transit, highways, aviation, freight, and pedestrian and bicycle movement. The open houses will be held: . Thursday, Sept. 25, 5-7 p.m., Council Chambers, Minnetonka City Hall, 14600 Minnetonka Blvd. . Tuesday, Sept. 30, 5-7 p.m., Clover Leaf Room, Blaine City Hall, 10801 Town Square Dr. NE. . Thursday, Oct. 2, 5-7 p.m., Council Chambers. Woodbury City Hall, 8301 Valley Creek Rd. . Thursday, Oct. 9, 5-7 p.m., Council Chambers, Eagan City Hall, 3830 Pilot Knob Rd. . Friday, Oct. 10, 11-1 p.m., Dory Room, Minneapolis Central Library, 300 Nicollet Mall . Thursday, Oct. 16, 11-1 p.m., Alliance Bank Skyway, Sixth and Cedar Sts., St. Paul The Metropolitan Council will hold a formal public hearing on the plan at 5 p.m. Wednesday, October 22, in the Council Chambers, 390 N. Robert St., St. Paul. The draft plan and a summary are posted on the Council's website at www.inctrocouncii.org. For more information, e-mail the Council's Data Center at data.centern�metc.state.mn.us or call 651-602-1140. 9/12/2008 Page 3 City of Plymouth Adding Quality to Life September 2008 Modified on 09/19/08 Page 4 1 2 3 4 5 6 7:00 PM 7:00 PM PLANNING HUMAN RIGHTS 10:00 AM— COMMISSION COMMISSION 3:00 PM LABOR DAY MEETING MEETING Absentee Voting Council Chambers Parkers Lake CITY OFFICES Conference Room CLOSED 7 8 9 eo°o 10 11 12 13 PP 7:00 PM 7:00 PM 8:00 AM— STATE PRIMARY ENVIRONMENTAL PARK a REC ADVI- 5:00 PM ELECTION QUALITY SORY COMMISSION Absentee Voting 5:00 PM City Council COMMITTEE (PRAC) MEETING Filings Close (EQC) MEETING Council Chambers 8:00 PM 5:00 PM Medicine Lake Room REGULAR COUNCIL Deadline to MEETING Withdraw for Council Chambers Council Filings 14 15 16 17 18 19 20 6:00 PM 7:00 PM Autumn SPECIAL COUNCIL PLANNING Art Fair MEETING COMMISSION Parkers Lake Medicine Lake Room MEETING 2009-2013 Capital Council Chambers Improvements Program & Hilde Performance Center 21 22 23 24 25 26 27 -- 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING 9:00 AM -3:30 PM MEETING ADVISORY Medicine Lake Room SPECIAL Council Chambers COMMITTEE ON RECYCLING DROP TRANSIT (PACT) OFF EVENT MEETING Plymouth Medicine Lake Maintenance Facility Room A 28 29 30 ROSH HASHANAH Begins at Sunset Modified on 09/19/08 Page 4 rp)City of Plymouth Adding Quality to Life October 2008 Modified on 09/19/08 CHANGES ARE NOTED IN RED Page 5 1 7:00 PM 2 3 IIIb Absentee 4 1:00 PM PLANNING — Voting Plymouth COMMISSION Begins for On Parade MEETING General Election Celebration Council Chambers City Center Area 5 6 7 8 9 10 11 6:30-8:30 PM ENVIRONMENTAL 7:00 PM Volunteer QUALITY PARK It REC 12:00-4:00 PM Recognition Event COMMITTEE ADVISORY COM- Fire Dept. Plymouth Creek (EQC) MEETING MISSION (PRAC) Open House Center Cancelled MEETING Fire Station III Council Chambers YOM KIPPUR _ Begins at Sunset 12 13 14 15 16 _ 17 18 7:00 PM 7.00 PM REGULAR COUNCIL PLANNING COLUMBUS DAY MEETING COMMISSION Observed Council Chambers MEETING Council Chambers PLYMOUTH PUBLIC WORKS DIVISION CLOSED 19 20 21 22 23 24 25 7:00 PM 7:00 PM PLYMOUTH HRA MEETING ADVISORY Medicine Lake Room COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A 26 27 28 29 30 31 Daylight 7:00 PM 5:30-8:30 PM Savings REGULAR COUNCIL Halloween on Ends MEETING the Creek Set Clocks Back 1 Council Chambers Plymouth Creek Hour Center Modified on 09/19/08 CHANGES ARE NOTED IN RED Page 5 rp) City of Plymouth Adding Quality to Life November 2008 Page 6 1�9:OOAM- - 3:00 PM Absentee Voting 2 3 1� 4 m� 5 6 7 8 -� 8:00 AM - 7:00 AM - 7:00 PM 7:00 PM 6:00 PM 8:00 PM PLANNING HUMAN RIGHTS Absentee General COMMISSION COMMISSION Voting Election MEETING MEETING Council Chambers Parkers Lake Conference Room 9 10 11 jj� 12 13 14 15 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK Ft REC MEETING QUALITY ADVISORY COM - Council Chambers VETERANS DAY COMMITTEE MISSION (PRAC) Observed (EQC) MEETING MEETING Medicine Lake Room Council Chambers CITY OFFICES CLOSED 16 17 18 19 20 21 22 7:00 PM 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 25 7:00 PM 26 7:00 PM 27 � 28 29 24 REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON THANKSGIVING THANKSGIVING /30 TRANSIT (PACT) HOLIDAY HOLIDAY MEETING Medicine Lake CITY OFFICES CITY OFFICES Room A CLOSED CLOSED Page 6 Tentative Schedule for City Council Agenda Items October 14, Regular, 7:00 p.m., Council Chambers • Special Assessment Hearing for Fembrook Lane Reconstruction Project (10 13) • Presentation of Congratulatory Bond to recognize Plymouth being named #1 city (Jonathan North, Ehlers) • Hearing on Delinquent Utility Bills and Other Unpaid Charges • Approve Preliminary and Final Plat to allow "Gutlovics Addition' for three single family lots located at the northwest corner of the intersection of 20h Avenue and County Road 101 North. Gartner Engineering, LLC. (200704 1) (Tabled fi-oni September 9) • Approve zoning ordinance text amendment to Section 21130.02— General Landscaping and Maintenance to amend the length of time property owners have to complete the initial landscaping for newly developed properties. Ciry of Plymouth. (2008057) • Approve site plan amendment and conditional use permits for a multi -use park recreation building for West Medicine Lake Park located at 1920 West Medicine Lake Drive. City of Plymouth. (2008075) • Approve variances for setback and impervious surface area coverage to allow construction of a new house and detached garage for property located at 2740 Larch Lane North. JP & Co. (2008091) • Accept Quit Claim Deed to cancel Purchase Agreement for property located at the southeast corner of County Road 101 and 40th Avenue. Family Hope Services. (2003002) October 28, Regular, 7:00 p.m., Council Chambers • Special Assessment Hearing for 2008 Street Reconstruction Project, City Project 48101 • Special Assessment Hearing for 2008 Mill and Overlay Project, City Project 48109 • Adopt 2009-2013 Capital Improvement Program • Announcement of General Election November 10, Regular, 7:00 p.m., Council Chambers November 25, Regular, 7:00 p.m., Council Chambers December 1, Truth in Taxation Hearing, 7:00 p.m., Council Chambers December 8, Truth in Taxation Hearing Continuation, 7:00 p.m., Council Chambers December 9, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 7 Maple Grove to reward residents for recycling Jennifer Anderson reporting Cable 12 Tuesday, Sept. 16, 2008 On recycling day in Tammy O'Brien's Maple Grove neighborhood, expect a big pile of papers and bottles at the end of her driveway. As a regular recycler, O'Brien likes the idea of a bigger bin than the blue box she has now. Her bin overflows week after week. "Our kitchen is always a mess because [it's] always full of papers," said O'Brien. "We don't have enough room to put everything out in the garage." Bigger carts are one of many changes coming to Maple Grove recycling. Monday night the Maple Grove City Council approved a new four-year contract with Allied Waste. Recycling coordinator Frank Kampel says better bins are just on of many big improvements. "I think this is a real advantage to the city," said Kampel. "With [the new bins] the people put the recyclables in the container, they close the lid, and it's basically weather -tight." The new contract also lets residents throw all recyclables into the same bin without doing any sorting. Currently residents use a two -sort system. But the real twist is a new incentive program called Recycle Bank. Each bin will be weighed when picked up by Allied Waste every two week. The more tonnage residents recycle, the more coupons and discounts they receive at places like Cub Foods or the local pharmacy. "The bottom line is to get more and more recycling done," said Gerry Butcher, Maple Grove's director of public works, "and to get less and less in the garbage and less and less in landfills." The program is more expensive, costing $2.32 more each month. But Butcher says paying an estimated $50 a year for the new program is outweighed by up to $240 in coupons and discounts that residents will earn. Meanwhile, it puts Maple Grove on the map as the first city in Minnesota and the entire region to try an incentive program. Recycle Bank began in Philadelphia and the closest city to Minnesota with the program is Omaha, Neb. Residents will get information in the mail near the end of the year. The city hopes all participants will have the new bins by January and be able to start the program in early 2009. For one faithful recycler in Maple Grove, Larry Brecht, the added cost is price he's willing to pay for the environment. "I think a better program is the way to go. The coupons are going to be nice - my wife loves coupons," he said with a chuckle. "We're gonna run out of landfills pretty soon and I think recycling is the way to go." Page 8 Financial hardships for most cities to grow in '09 By ANDREW WELSH-HUGGINS (AP) COLUMBUS, Ohio — Declining property -tax revenues, high energy prices and other financial headwinds will create greater economic hardships in 2009 for most cities across the U.S., a new report says. City budget officials say they anticipate more layoffs for municipal workers, cutbacks in parks and recreation programs and library hours, and higher fees for everything from garbage pickup to building permits. "Cities for a long while now have been on the upside of the curve, generally experiencing pretty good growth in revenues," said Chris Hoene, director of policy and research for the National League of Cities, which collected data from 319 municipalities in its annual survey. "Now we're coming over the top of the curve and heading down the wrong side of it." The housing crisis has already damaged municipal coffers in 2008, especially in the West, with rising foreclosures and falling home prices resulting in decreased property -tax revenues. Four out of five budget officials who responded to the survey of U.S. cities say next year is likely to be worse. Small but fast-growing suburbs that used low tax rates to attract families are most vulnerable to budget constraints. The three main sources of revenue for cities _ income tax, property tax and sales tax —are all declining, the report warns. Meantime, health care, public safety and fuel are getting more expensive. Two of every three cities with more than 50,000 residents say it's harder to meet basic city needs this year than last, the survey found. One in two budget officials responding to the survey say they have raised fees on city services during the past year. The report follows a litany of gloomy financial news for the nation's local and state governments in recent months. The Center on Budget and Policy Priorities reported Sept. 8 that midyear shortfalls opened in the budgets of at least 13 states in the current budget year. At least 29 states and the District of Columbia faced or are facing combined budget shortfalls of $48 billion in the fiscal year that began July 1. The Rockefeller Institute for Government said in July that adjusted state tax revenues remained in decline for the third quarter in a row and that sales tax collections were flat for the first time in six years. Cities that rely mostly on property taxes are in for the toughest ride because the loss of revenue from a foreclosed house today won't be felt in budgets for months. Home prices for the 20 -city Standard & Poor's/Case-Schiller index peaked in July 2006, and some economists predict prices won't recover until mid -2009 or later. For cities already tightening their belts, the squeeze could get even stronger. In Columbus, the city is facing a $75 million budget hole and planning 100 job cuts, including about 40 layoffs. All spending over $1,000 is now under close review. Revenue from the city's income tax grew by at least 4 percent a year for 40 years, including the recession of the 1990s. Since 2000, that revenue has topped 4 percent only once. In Palm Bay in central Florida, one of the country's fastest-growing cities in recent years, officials have eliminated 32 jobs out of about 850, cut public -pleasing events like the annual Easter Egg hunt and are raising page 9 fees on the cost of renting ball fields and other park facilities. In Indianapolis, city officials ordered a 5 percent budget reduction this year and plan to continue it next year. A proposal to hire 100 additional police officers is on hold. Next year's budget includes a proposed reduction of the city's $1.5 million arts budget by a third and millions cut from the parks program. "As we spend more and more on the public safety side, taking away from the investments in education and the developmental things, are we in fact creating bigger problems for ourselves down the line?" said Jackie Nytes, a city -county councilwoman. Among the report's other findings: Cities on average are facing a 2.8 percent budget deficit this year, forcing fee increases, reduced spending or use of rainy -day funds. The biggest spending pressures on cities are coming from increases in fuel costs, maintaining roads, bridges and water and sewer systems, keeping up police and fire services and increases in employee costs, including wages and health care. Three of every four fiscal officers in Western states reported their budgets were worse this year. Conditions were most optimistic in the South, with one in every two budget officials responding to the survey saying conditions were worse in 2008. In pothole -ridden Tacoma, Wash., officials planning a long-awaited street repair program were counting on $19 million during the current two-year budget cycle. But that figure is down to a projected $12 million as real estate tax revenue plunges, including a 50 percent drop from July 2007 to this past July. One of the biggest problems for cities is that revenue from sales and property taxes are declining together for the first time in decades. As consumer confidence sags in the face of declining home values, people are less likely to make big-ticket purchases. Fortunately, most cities have healthy rainy -day funds, filled as buffers in recent years as it became clear to local governments that state and federal funding was drying up. Not every city's ready to raise fees or taxes. In Riverside, Calif, in the state's inland region, the budget was cut by $10 million from 2007 to this year and numerous departments saw reductions, including fewer hours and staff at libraries. Riverside, with a population of 294,000, saw 2,500 foreclosures last year and could have another 7,500 homes at risk. "If you take the premise this is the worst economy in the inland area since World War 11, it's not good time to raise fees," said Mayor Ron Loveridge. http://kstp.com/article/stories/S579683.shtml?cat=140 Page 10 Approved Minutes City of Plymouth Planning Commission Meeting September 3, 2008 MEMBERS PRESENT: Chair James Holmes, Commissioners Terry Jaffoni, Erik Aamoth, Karl Neset and Scott Nelson MEMBERS ABSENT: Commissioner James Davis STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Shawn Drill, Planner Josh Doty, City Engineer Bob Moberg and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA Planning Manager Senness announced that items 5.D. and 5.E. are to be removed from the Consent Agenda and will become items 7.A.1. and 7.A.2. under New Business. MOTION by Commissioner Nelson, seconded by Commissioner Jaffoni, to approve the September 3, 2008 Planning Commission Agenda as amended. Vote. 5 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE AUGUST 6, 2008 PLANNING COMMISSION MINUTES MOTION by Commissioner Neset, seconded by Commissioner Aamoth, to approve the August 6, 2008 Planning Commission Minutes. Vote. 5 Ayes. MOTION approved. B. KRAUS-ANDERSON CONSTRUCTION COMPANY (2008061) MOTION by Commissioner Neset, seconded by Commissioner Aamoth, to approve the request by Kraus -Anderson Construction Company for a site plan amendment for a 21,000 - square foot building addition and parking expansion for Zero -Max for property located at 132006 lb Avenue North. Vote. 5 Ayes. MOTION approved. Page 11 Approved Planning Commission Minutes September 3, 2008 Page 2 C. BRAD HOLTER (2008065) MOTION by Commissioner Neset, seconded by Commissioner Aamoth, to approve the request by Brad Holter for a variance to construct an 840 -square foot garage addition 10 feet from the side property line where 15 feet is required by ordinance for property located at 14510 Gleason Lake Drive. Vote. 5 Ayes. MOTION approved. 6. PUBLIC HEARING A. SUNRISE DEVELOPMENT, INC. (2008037) Chair Holmes introduced the request by Sunrise Development, Inc. for a site plan and conditional use permits for Sunrise Assisted Living of Plymouth, a proposed senior assisted -living community for property located at 3855 County Road 101. Senior Planner Drill gave an overview of the staff report. He said that, to date, staff has heard of two major concerns from neighboring property owners. He said one concern is the disturbance of existing vegetation in the area for the storm pipe running between the pond and the wetland. Property owners in Walnut Grove Pond are requesting that the storm pipe be located as far north as possible to minimize disruption to existing vegetation. Senior Planner Drill said that the second concern neighbors have expressed is a desire to retain existing vegetation in the northwest portion of the site. He said the current grading plan indicates that area to be graded. However, if that area doesn't need to be graded, the applicant could submit a revised grading plan showing no grading in this area and preservation of the existing vegetation. Commissioner Nelson asked how many parking spaces would be provided. Senior Planner Drill said that 19 parking spaces are required, but that 45 parking spaces would be provided. He said that residents of this facility would not be driving. Commissioner Nelson asked for the number of staff proposed for this facility. Senior Planner Drill deferred the question to the applicant. Chair Holmes introduced the applicant, Laura Hester, representing Sunrise Development. Ms. Hester provided a background of the company and proposal. She said that Sunrise is one of the largest providers of assisted living services and they currently serve 54, 000 residents. She said that the closest communities are in Minnetonka, Golden Valley, Edina and Roseville. She said that there is a growing need for assisted living. She said that their services fall in between independent living and full -scaled nursing. She said that Sunrise is licensed with the State Health Department. She said that every staff member goes through training so that they are equipped to deal with the needs of seniors. She noted that a neighborhood meeting was held on July 9, 2008 to discuss sketch drawings and obtain input from surrounding landowners. Page 12 Approved Planning Commission Minutes September 3, 2008 Page 3 Ms. Hester gave a PowerPoint presentation of their existing facilities and the proposed site plan. She said that the proposal provides a 0.6 ratio for parking per unit. She said that there world be 26 staff persons during the peak period between 10 a.m. and 2 p.m. Ms. Hester said that the proposed development would be heavily landscaped and would provide a full walking path with frequent resting spots. She said that they will revise the grading plan so no grading or tree removal is required in the northwest portion of the site, as was requested by the neighbors. She said that there would continue to be a little bit of slope toward the neighbors but the trees would be preserved. Regarding preservation of existing vegetation in the easement for the stone pipe, Ms. Hester noted that the drainage plan would be revised so that the pipe follows an existing path that was cleared for overhead power lines. She said that they would not need to remove existing trees. Ms. Hester provides samples of the exterior building materials. Ms. Hester said that there would be an access point for emergency vehicles only from the existing 39°i Avenue cul-de-sac. She said there was a concern at the neighborhood meeting that this emergency access drive not look like a street so they have modified the plans to indicate stamped concrete, which would look like pavers. She said that all pathways link to County Road 101, so there are a lot of safe routes through the site. Commissioner Nelson asked if mature trees would be planted. He asked if the trees would screen parking right away. Ms. Hester said that they would plant 6 -foot or larger conifers. She said that the intent is that in a few years, the screening and privacy would be substantial. Chair Holmes continued the public hearing from the August 6, 2008 Planning Commission Meeting. Chair Holmes introduced Verne Palmberg, representing Walnut Grove Pond Homeowners Association. Mr. Palmberg said that his concerns about preserving trees and the drainage pipe were addressed. He said that from what was presented tonight, he would welcome Sunrise Development as a neighbor. Chair Holmes introduced Barry Altman, 18120 391h Avenue North. Mr. Altman thanked Sunrise Development for listening to all of the neighbors' concerns and for adopting all their requested changes. He said that he had a concern about the dumpster enclosure area. He said this would be 60 feet from the property line. He asked if it could be moved farther east away from the residents as he is concerned about the noise, especially in the winter time. He said that he thinks Sunrise is going to be an excellent neighbor and that he is in favor of the overall approval of this project. Page 13 Approved Planning Commission Minutes September 3, 2008 Page 4 Chair Holmes introduced Dave Swenson, 18135 39`h Avenue North. Mr. Swenson said he would like clarification on the location of the retaining wall. He said he is concerned about the screening between his lot and the proposed development. He said that he would have preferred it if the site stayed as a tree farm but that the owners have every right to develop the site. He said that this is a good development plan and that he likes it better than the previously proposed townhome development for this site. He said that at the neighborhood meeting, it was mentioned that the far west building would be about 55 feet from the property line and he asked if that was still the case. He said that he understood that a sewer line would be stubbed through the site to serve the property to the south and that he would like more information on that. Chair Holmes closed the public hearing. Senior Planner Drill said that the building setback from the west lot line would be 55 feet and that 40 feet is required. He said that the sewer for this area is currently located in the cul-de-sac on 39`h Avenue. He said that the developer would be responsible to bring a sewer line down through the site for future service to the triangular-shaped property located south of the site. Chair Holmes commented that it is the practice to extend sewer through properties as they are developed. City Engineer Moberg added that the sewer line would be approximately 40 feet from the west property line, which would align with the proposed sidewalk going around the perimeter of the building. Ms. Hester said that screening along Mr. Swenson's property was moved to the east, closer to the building to accommodate drainage. She said that landscape screening would be installed along the edge of the walkway and a berm would be placed in line with Mr. Swenson's townhome unit to achieve an additional three feet of screening. She said that they are not proposing a fence because the site would be adequately screened. She said that the retaining wall would be located north of the driveway, near the water quality pond. She said the retaining wall is needed in order to preserve the trees in the northwest portion of the site, as was requested by the neighbors. She said that the dumpster and generator would be contained in a screened enclosure and set back 45 feet from the lot line. She said that she would ask to supplement conifers around the enclosure so that it is fully screened. Chair Holmes asked if the truck turnaround could be flipped to the east side of the dumpster and generator so truck noise is farther from the neighbors. Ms. Hester said that the plans would be revised to show that. Commissioner Nelson said that one of the things that he noticed was that if the site had been developed with townhomes, there would be a lot more traffic at peak hours. He said that he was happy that there would be less traffic and that he liked the design. He said it seems that Sunrise would be a good neighbor and that the extensive landscaping would provide very good buffers. He said that for those reasons, he would be voting in favor of this proposal. Page 14 Approved Planning Commission Minutes September 3, 2008 Page 5 MOTION by Commissioner Nelson, seconded by Commissioner Jaffoni, to approve the request by Sunrise Development, Inc. for a site plan and conditional use permits for Sunrise Assisted Living of Plymouth, an assisted living community for property located at 3855 County Road 101 North. Roll Call Vote. 5 Ayes. MOTION approved unanimously. 7. NEW BUSINESS A.1. EUGENE DOBKIN (2008067) A.2. EUGENE DOBKIN (2008068) Chair Holmes introduced the requests by Eugene Dobkin for a shoreland variance to allow two contiguous non -conforming lots under the same ownership for properties located at 2635 and 2646 Nathan Lane North. Planner Doty gave an overview of the staff report. Commissioner Nelson asked if the Shoreland Overlay District boundary was closer to the lake, would the variances be needed. Planner Doty said no, the variances would not be needed. Commissioner Nelson asked about the lot width requirement. Planner Doty said that the variances are not needed because of the lot width. They are needed because the lots are non -conforming and are in a Shoreland Overlay District and are under ownership by one person. Chair Holmes introduced applicant, Eugene Dobkin, representing the owner of the properties. Mr. Dobkin said that he would be buying the second lot, once approved. He said that when the owner bought the property, they were going to buy them separately but with the confusion had to put ownership under one name. He said that the homes would be 4,000 square feet and 3,200 square feet and that there are new homes on Nathan Lane, Pilgrim Lane, Lancaster Lane and 23`d Avenue North that are bigger homes. He said that this shouldn't be a concern to neighbors and he will follow all laws and requirements in order to build the homes. Chair Holmes introduced Steve Wong, 2630 Nathan Lane North. Mr. Wong said that the concern is about the size of the property, meaning the single family homes within the neighborhood are of medium size and most are single story. He said that he understands, from talking to neighbors and researching, that the new homes that would be built on these two lots might be three stories with three -car garages. He said that this would be unusual for the neighborhood. He said that his concern is that he is across the street at an angle so he will have a direct view of the homes and he thinks the appearance would definitely change the appearance of the neighborhood. He said that it is a quiet neighborhood with a Page 15 Approved Planning Commission Minutes September 3, 2008 Page 6 lot of privacy and that he hopes that during the construction phase, everything stays within the piles of the City. He said that he has one other concern about the utility, water and electricity to support an additional single family home that is going to be upwards of 3,000 square feet per property. He asked about the interruption during construction. He asked what the City's perspective was in wanting investors coming in and splitting lots. Chair Holmes said that anyone who constructs a new home in Plymouth has to follow the building codes and zoning requirements that are in place. He said that this variance is a rule of the Shoreland Overlay District that says that contiguous lots owned by the same person have to be combined. He said that if they had bought the lots separately, as intended, they would not be requesting variances now. Planning Manager Senness added that if these properties were located in an RSF-2 zoning district, the lot width requirements would be less and the two lots would be able to be developed without the need for a variance. She also clarified that they are two existing lots of record, so there is no subdivision request to divide the properties. City Engineer Moberg said typically, the sanitary sewer and water system criteria staff uses is that a single family home is going to generate 250-300 gallons of wastewater in a given day and close to that estimated for demand of water as well. He said that he is not aware of any capacity issues in this area and he finds it unlikely that an additional home would be an issue. City Engineer Moberg said that regarding hookups, typically, there would not be any disruption to the neighborhood. He said that two to four hours of disruption while a hookup was being made for water would be the worst case scenario but lie felt that tapping into the main could be done without any disruption. Commissioner Neset asked if the City had limitations or standards in place for buildings that are taller, larger or out of character for the neighborhood. Planning Manager Senness said that the last time that this was looked at by the City Council, they chose not to make any changes and recently reiterated that they did not want to look at doing this. Commissioner Neset said so you may have a three-story home next to a single story and a one-half story home and there is nothing in place that restricts that. Planning Manager Senness answered affirmatively. Commissioner Nelson said that this is his neighborhood there has been a lot of what some people call a renaissance. Other people call it teardown and rebuilds and that there are still some cabins. He said that you see a lot of bigger houses and 1940 single -story, post war ramblers, which is part of the nature of this neighborhood. He said that neighborhood is maturing, like anywhere in the city. He said that it is a desirable place to live and that it is a beautiful lake and neighborhood and people want to live there, which means that new houses go up. Rage 16 Approved Planning Commission Minutes September 3, 2008 Page 7 Commissioner Neset said that there is disparity of a new home and one that is built 60 years ago. He said that he feels very good about older homes being replaced if needed and like to see people staying in Plymouth. Chair Homes said that he agreed with Commissioner Neset and that these are prime lots. He said that to not allow someone to build on already platted lots would be a disservice to the community. He said that it is a good thing to see remodeling or housing being taken down and rebuilt. He said that he would be in favor of this request. MOTION by Commissioner Nelson, seconded by Commissioner Neset, to approve the request by Eugene Dobkin for a shoreland variance to allow two contiguous non- conforming lots under the same ownership for properties located at 2635 and 2645 Nathan Lane North. Roll Call Vote. 5 Ayes. MOTION approved unanimously. A. CITY OF PLYMOUTH Chair Holmes introduced the request by the City of Plymouth to review the City Center Design Book. Planning Manager Senness stated that the intention of the City Center Design book was to put together all the information from the Comprehensive Plan, the Zoning Ordinance and everything else relating to City Center design for use by the City, developers and residents. She said that staff tried to provide illustrations throughout the book and examples of what the City would like to see as far as landscaping, etc. She said that staff is looking for feedback from the Planning Commission, which would then go to the City Council. Commissioner Nelson said that lie would like to spend more time reviewing the book. Chair Holmes made an observation that in Section 4, under Pedestrian Guidelines, he liked the idea of pedestrian walkways. He said that he thinks that area is incomplete in that pedestrian walkways do not extend in front of Caribou and Applebees towards Vicksburg Lane and then out to the theater. He said that it is a real tough area and that pedestrians have to be careful. He said the issue with the whole area is that the parking is in the middle and making it more pedestrian friendly would be a huge improvement. Planning Manager Senness said that she agreed and that certainly can be looked at more closely. Commissioner Aamoth asked for more information on the development of 30h Avenue, Vicksburg Lane and Plymouth Boulevard. Planning Manager Senness said that Plymouth Boulevard is the main street with slower traffic speeds because of parking on the street. She said that the whole area will be enhanced with the street improvements planned. Page 17 Approved Planning Commission Minutes September 3, 2008 Page 8 6�1111311111"M O 111►Y MOTION by Chair Holmes, without objection, to adjourn the meeting at 8:15 p.m. Page 18 filyOTIT4MM FIRE -RESCUE MONTHLY REPORT JULY 2008 Page 19 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT July 2008 Monthly Synopsis Year-to-date (YTD), the Department answered 776 calls for service. This compares to 858 calls for service in 2007 (YTD). The highest call volume in July occurred between the hours of 3:00 p.m. and 6:00 p.m. Friday was the busiest day of the week. Seventy-four percent of calls occurring in July were "Duty Crew" calls. Total Calls Year -to -Date 1200 858 1000 - 800 776 600 - - 400 200 - -- 0 1/l/07-7/31/07 1/1/08-7/31/08 Events By Category Fs Bio owmixessurel EVlosiore False Alarms 2°/6 400/ Rescue/EMS t \ Hazardous Conditions Good Indent / Service Calls 10°/ Calls 20% 7% Calls by Time of Day 40 30 20 - ■ Jul -07 10 ■ Jul -08 0 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week t - t 1 Page 20 Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 34 Station H (12000 Old Rockford Rd.) 55 Station III (3300 Dunkirk Ln.) 40 Station Comparison 60 55 5034 40 40 30 Jul -08 20 ■ 10 0 1 2 3 July 2008 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Response Time for Emergency Calls 16:48 — -- -- -- ---- 14:24 12:16 12:00 9:36 5:57 7:12 ® Jul -08 4:48 2:24 0:00 Duty Crew Not Duty Crew 0r Page 21 ls'Truck Is` Truck 2nd Truck 2nd Truck Number In -Service On -Scene In -Service On -Scene of Calls Staffed Station 1:01 5:57 0:23 4:43 23 Non -Staffed Station 6:55 12:16 9:43 12:44 8 Station I 7:32 11:30 N/A N/A 2 Station II 5:49 11:06 NIA N/A 4 Station III 8:32 10:55 9:43 12:44 2 Response Time for Emergency Calls 16:48 — -- -- -- ---- 14:24 12:16 12:00 9:36 5:57 7:12 ® Jul -08 4:48 2:24 0:00 Duty Crew Not Duty Crew 0r Page 21 Significant or Unusual Events In July, the following response is notable: July 17 Building Fire (10:59 a.m.) July 25 Building Fire (12:24 a.m.) During the month of July, eight calls were paged general alarm (all department personnel were alerted). All eight of these calls occurred in the City, with an average of over nine firefighters arriving on the scene. $6,300,000 $4,300,000 $2,300,000 $300,000 Fire Loss Summary Year -to -Date 1/1/07-7/31/07 1/1/08-7/31/08 Committed Time In July, paid -on-call firefighters worked an average of over 33 hours. Training During the month of July, four topics were offered during eight regularly scheduled in-house training sessions. These topics included Trench, Single Engine Operations, Rescue Equipment, and Tower 11. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Seventy members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 435 — an average of over six hours per participating member. Recruitment During the month of July, 70 paid -on-call firefighters served the City of Plymouth. No one left the department. We conducted physical ability testing and a firefighter commitment and expectation meeting for probationary firefighter candidates. Page 22 Duty Crew Program The Duty Crew Program was in operation on all weekdays during the month of July including Saturdays. One Saturday shift was cancelled due to lack of staffing Forty-eight members participated in the program. STAFFING SUMMARY FOR THE MONTH BY SHIFT Staffine: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 6 Firefighters 0% 0% 0% 0% 0% 5 Firefighters 0% 4% 4% 0% 0% 4 Firefighters 100% 96% 92% 100% 88% 3 Firefighters 0% 0% 4% 0% 8% No Staff 0% 0% 0% 0% 4% DUTY CREW STAFFING July 2008 1% 1% ® 5 Firefighters 20% ❑ 4 Firefighters ❑ 3 Firefighters `78% j ® 0 Firefighters jl DUTY CREW VS. NON -DUTY CREW CALLS FOR SERVICE IN JULY 2008 N" El El Duty Crew M Non -Duty 4% Crew Paye 23 Plymouth Fire Department Public Education Programming July 2008 Page 24 Programs Hours Station Tours 1 1 Bookmobile/Literacy Preschool Visits 2 2 K-6 Education 4 4 Career Talk/Nights Bike Helmet Program 5 15 Car Seat Check-ups 20 20 Assist North Memorial Smokebusters/Seniors 5 5 Smokebusters/Families Ski Helmet Sales Adopt a Hydrant Block Parties 3 5 Parades 3 5 NNO 1 5 Oen Houses Fire Ext. Training 1 1 Business Safety Fairs 2 5 Business Fire Drills Pub. Ed Training Pub. Ed Meetings Literature Drops Diversity Outreach 7 7 Misc. Programming 2 3 Special Projects Totals 56 78 Page 24 From: MNQuilter7@aol.com [mailto:MNQuilter7@aol.com] Sent: Tuesday, September 16, 2008 2:23 PM To: Eric Blank; Diane Evans; Doran Cote Subject: Thank you! I just wanted to express my thanks, along with the thanks of my neighbors for the pedestrian path on the north side of Rockford Road between the Plum Tree and Cascades neighborhood. It is so nice to be able to walk from our neighborhood (Cascades) on a flat surface with more protection from the cars that move fairly quickly through there. This will make it so much easier and safer for those of us who go out walking. Thanks again! Deb Buchholz Cascades neighborhood Page 25 Voice Message regarding Wood Creek Erosion Project 9/16/08 3:18 p.m. "Hi, this is Jack Atkins. I just did a walk along all of the construction area that you did such a wonderful job in the past months along Wood Creek. I want you to know that I think it looks absolutely gorgeous. I noticed a few places where the vegetation has not taken, mainly on the ditch banks on the north side where exposed to the sun. Those places should be replanted either with willows or with the cover that you used on the hillsides in the other areas. By the way, the cover that you used on the other areas really turned out the best. It looked like a mixture of grasses, probably some alfalfa or clovers and mixed grasses. They look just beautiful and took very well all over. If you can get those places fixed up, I would say it is a perfect job. By the way, the sod you put in my area is just gorgeous. I've been watering it every day while it was hot, and now it is absolutely perfect. It looks like the grasses are so thick that they are going to stop every bit of erosion on those hillsides. They look just beautiful, and on the to itself where you seeded the grass, it has come just wonderfully. There is very little erosion down the center of the ditch, and I think the engineering looks like it was perfect." Page 26 ��xEsoq Minnesota Department of Transportation o m ©a Memo siNT0.�a°¢ September 9, 2008 TO: All Managers All Metro Employees FROM: Robert C. Winter, Division Director Operations Division Susan M. Mulvihill, Assistant Division Director Operations Division SUBJECT: Appointment — Metro District Engineer After considering several excellent internal and external candidates, we are pleased to announce the appointment of Scott McBride as the new Metro District Engineer effective Monday, September 29. Scott received his Civil Engineering Degree from the University of Illinois. He spent four years with the Illinois DOT, eleven years with Mn/DOT and has been in the private sector since 1996. Scott's breadth of experience is impressive. He has solid relationships with metropolitan area counties, the Metropolitan Council and the Federal Highway Administration. He has also been intimately involved with the legislative process in Minnesota. Scott's previous experience with Mn/DOT will enable him to quickly acclimate to the Metro District. Please help us welcome Scott back to Mn/DOT! Page 27 Dear Mayor Slavik and Councilmembers; Thank you for your longstanding membership in the I-494 Corridor Commission. The Corridor Commission is a consortium of six cities; Plymouth, Minnetonka, Eden Prairie, Edina, Bloomington and Richfield concerned about economic impacts from traffic congestion to area businesses and residents. In 1988 the I-494 Corridor Commission became a formal entity with a focus on working with Mn/DOT and the legislature to identify funding to add capacity to I-494 through our cities. In 2002 the Corridor Commission conducted a study of travel behavior amongst workers along I-494 and found 95% drive alone. Shortly after receiving mode split information the Corridor Commission hired 494 Commuter Services staff to work with employers, property managers, workers and residents in its cities to provide customized services to convert single occupant vehicle travel into an alternative, in an effort to slow the growth of traffic congestion. A report detailing the many Plymouth companies we work with and related travel demand management activities is enclosed. 494 Commuter Services is one of four regional Transportation Management Organizations funded largely with federal Congestion Mitigation Air Quality (CMAQ)' monies. In order to receive federal funds, 494 Commuter Services must generate local match, which comes solely from the I-494 Corridor Commission. Each year 494 Commuter Services is awarded $275,000 in CMAQ funds to work with employers, property managers and residents to promote transit, carpooling, vanpooling bicycle commuting and teleworking. If the City of Plymouth discontinues membership in the I-494 Corridor Commission, 494 Commuter Services will no longer perform outreach for employers and residents in Plymouth. We sincerely hope you will renew your membership as we have enjoyed serving your community and we hope to continue to do so into the future. I would be very pleased to meet with you and answer any questions you may have concerning your membership in the I-494 Corridor Commission. Respectfully, /ylett, Ate- 0144°,rrn--- Melissa Madison Executive Director Page 28 5701 Normandale Road, Suite 322, Edina, MN 55424 9 952-848-4947 • Fax: 952-848-4904 • www.494corridor.org ■ ■ u ■ m � E E 0 Q le I* ICU {\ e> m \\a\c (D-0 ca )] k =]E�� a)w 0 \ \{/(§ I.):2 f/d■ZJ& o2EE -§®®J c �\2a-co . (n )\/�7 =843«2) 2®Eo 0E0 =e2 = /]o®= -- B)))]§_ a° - §a )q®; E&(\(;� § *)-� , -- GIEIE«z SIA/§ k2;k\ _f*(t \ cj \ic- , \7){( \ / ]/\ ] co �)/}{ § ) f \/\ § \s2f; _, -¥3 j)1:(a o)§)w-5 o 0 666 \< \\j±� —M U) �;`ocoC) E ` Q %~37=%oto\°J®�Z:)q@- ;;/®m �e0 o,` §0=-o Lo E +(27%97!>d)0LL $==aa®�^° IL )bazE*w3a3G$$U—) /E ƒ\70) -6 E §E/\K; &\£/\\ § ) 0 0) `� \ ([�7k\ _ /§ {mE, m -§ \D - -k �® )j /e CL 0 0�+/o �� / � ��\ {)E ]§�50 \ f CL )%}\ )_\�0 )�J )k\E §f\§a�E§\ay§ 2(/\/(\`)0 /r- 16 — AkB)§�®k7)]gg§|\$/¥\){a) «^%®3) <<«==2G0000cw===aa=222z eMm$ez Rage2, Plymouth Companies Promoting Alternative Commute Options In Partnership with 494 Commuter Services TDM Plans: Productivity, Inc. —494 Commuter Services commented on their TDM plan and has been heavily involved helping to implement strategies including commuter fairs, regular communication to employees and special promotions including the Commuter Challenge and Rideshare to Work Week. Select Comfort - 494 Commuter Services assisted with the draft of their TDM plan and has helped implement strategies in 2008 including providing commuting information to all new hires, promoting the bicycle racks and shower facilities, regular emails to all employees promoting commuting resources linking to 494 Commuter Services website and conducting a survey of employee commuting behavior. Trillium Woods -494 Commuter Services commented on their TDM plan. AGA Medical Corporation — contacted 494 Commuter Services to learn about commuting resources and how to connect employees to them. 494 Commuter Services held a commuter fair and a promotion for the Commuter Challenge. Staff wrote a feature article about commuting resources in the July issue of AGA's employee newsletter. Amerilab Technologies — contacted 494 Commuter Services to explore commuting options for their low wage production staff who are struggling with the high price of gasoline. Amerilab Technologies is interested in establishing a vanpool program and offering a financial incentive for employees willing to vanpool to work. Staff provided analysis of employee home zip code locations to their human resources. Amerilab Technologies is currently considering next steps toward creating a commuting benefit. Brocade— Brocade manages the building where Stanley Convergent Security Solutions is located. 494 Commuter Services held a commuter fair in the lobby of each building to reach all tenants with commuting resources. Carlson Real Estate Company— hosts several commuter fairs throughout the year at their four properties in Plymouth and Minnetonka. Includes a feature an article on a commuting topic in each tenant newsletter which 494 Commuter Services assists in writing. They host an annual bike to work clinic and safety check with 494 Commuter Services inviting all tenants. Approximately 75 tenants attend annually. *Carlson Real Estate Company won the 2006 Commuter Choice Award in the Property Management Category nominated by 494 Commuter Services and also received recognition from Governor Pawlenty for their commuting programs. Honeywell — 494 Commuter Services spoke about the impact of traffic congestion on the environment and the positive results using an alternative mode has on improving air quality and improving traffic at their Energy Week (a program Honeywell launched in 2007 to educate and promote energy efficiency in the workplace). Held a commuter fair to connect employees to commuting resources. Honeywell participates in the Commuter Challenge and created two teams of employees to compete against other Twin City employers to see which team could achieve the most miles traveled in a two week period Page 30 using an alternative to driving alone. One of Honeywell's teams came in third place regionally with over 6,500 miles logged using an alternative. Next Day Gourmet -494 Commuter Services worked closely with their transportation committee to help employees with their new commute when the company moved from New Brighton to Plymouth in 2007. Staff presented information about commuting options including transit, carpool and vanpool ridematching and bicycle commuting. Staff held several commuter fairs at the New Brighton facility before the move and several commuter fairs at the new Plymouth facility after the move. Additionally, 494 Commuter Services provided a permanent commuting display with transit schedules, and ridematching resources. Next Day Gourmet and US Food Service promote the annual Commuter Challenge. *494 Commuter Services nominated Next Day Gourmet for a 2007 Commuter Choice Award. Medtronic— contacted 494 Commuter Services after forming an employee committee established to address commuting issues. They hosted several commuting events with 494 Commuter Services to gauge employee interest and will consider offering a commuting program that may include financial incentives. The committee hopes to model commuting programs to Medtronic metro -wide. Midwest Rubber Service & Supply Co. — 494 Commuter Services enrolled Midwest Rubber in the Metropass discounted transit pass program. Metropass offers the deepest discounted transit pass available only through employers. Midwest Rubber allows employees access to purchase the Metropass using pre-tax dollars saving each employee an additional 30 — 40% depending upon the employee's individual tax rate. Olympic Steel —Steve Reyes, President of Olympic Steel, contacted 494 Commuter Services to discuss creating commuting benefits for his employees. He indicated through labor negotiations with the union there was a salary freeze in place so he wanted to created a commuting benefit to help employees reduce the cost of their commute. 494 Commuter Services has worked extensively with Olympic Steel to provide customized commuting information to each employee, hosted several commuter fairs covering all three shifts. It was mandatory for all production staff to attend the presentation and each employee who requested a transit itinerary or ridematch from 494 Commuter Services received a $10 gas gift card paid for by Olympic Steel. Otto Bock Healthcare — contacted 494 Commuter Services to receive information on discounted transit pass programs. They surveyed all employees about their commuting behavior and what incentives would persuade a switch to an alternative commute mode. 494 Commuter Services created a zip code map showing Otto Bock Healthcare employees home zip codes for ridematching purposes. Staff gave a presentation on the regional VanGo vanpooling program and held a commuter fair. Staff tabulated the number and type of commuting requests by Otto Bock HealthCare employees. Otto Bock HealthCare provides all new hires 494 Commuter Services free transportation resources brochure. ParadyszMatera — Representatives from ParadyszMatera attended the 2006 Commuter Choice Awards and contacted 494 Commuter Services to assist in their move to Plymouth's Waterford Park. They surveyed employees regarding their commute and 494 Commuter Services tabulated the survey results and provided a summary of findings. They participate in the Commuter Challenge and Rideshare to Work Week and are considering commuting benefits. Page 31 Sauer-Danfoss — contacted 494 Commuter Services after hearing from several employees who were struggling to afford their commute due to high gasoline prices. 494 Commuter Services presented information about commuting programs and free resources. Sauer-Danfoss gave away several gas cards to employees who attended the presentation and commuter fair. SRF Consulting Group -494 Commuter Services enrolled them in the Transitworks discounted transit pass program allowing SRF to sell discounted transit passes to employees via payroll deduction. Additionally SRF subsidizes the transit passes. SRF also promotes the Commuter Challenge as part of a week-long internal promotion highlighting SRF's environmentally friendly products and programs. Stanley Convergent Security Solutions — contacted 494 Commuter Services to explore commuting resources. They have low wage employees and are concerned about losing employees due to the high price of gas affecting employees commutes. 494 Commuter Services held a commuter fair to reach all shifts and ran the vanpooling video during the commuter fair. Three Rivers Park District — contacted 494 Commuter Services to receive bike to work resources. They formed an environmental wellness committee with a goal to promote bicycle commuting and other non - drive alone modes. 494 Commuter Services coordinated a bicycle safety check and held a commuter fair during the Commuter Challenge. Three Rivers sent an email to all staff at all park locations about the commuter fair, bicycle safety check and 494 Commuter Services website. They provided a free breakfast to employees who carpooled, biked or took transit to work during the week of the commuter fair. West Health— Participates in the Commuter Challenge and Rideshare to Work Week by posting internal electronic communications, commuter fairs and displays. 494 Commuter Services provided two outdoor bicycle racks to West Health at no charge. Page 32 MORL FP)City of Plymouth Adding Quality to Life September 19, 2008 SUBJECT: SITE PLAN AMENDMENT AND CONDITIONAL USE PERMITS FOR THE CITY OF PLYMOUTH (2008075) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by the City of Plymouth, under File No. 2008075, for a site plan amendment and conditional use permits for a multi -use park recreation building with a cafe/coffee house, parking lot modifications, new pedestrian sidewalks and trails, landscaping, grading/storm water improvements in a floodway, and an entrance sign for West Medicine Lake Park located at 1920 West Medicine Lake Drive. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday October 1, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2008075propnotice 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us ,10, Page 33 rp) City of Plymouth Adding Quality to Life September 19. 2008 SUBJECT: PLANNED UNIT DEVELOPMENT GENERAL PLAN AMENDMENT AND PRELIMINARY PLAT FOR LCS DEVELOPMENT (2008085) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by LCS Development, under File No. 2008085, requesting an amendment to the Planned Unit Development (PUD) general plan and preliminary plat for "Trillium Woods," a continuing care retirement community to be located on property at the southeast comer of the intersection of County Road 47 and Juneau Lane, as shown on the map below. Under the plan, the applicant proposes to alter the south side of the development as follows: 1) removing the detached apartment buildings that were previously approved; 2) moving the public road (57"' Ave) further south; 3) adding an additional wing to the main apartment building; 4) adding 14 townhouse units on the north side of 57u' Avenue; and 5) redesigning the interior layout of the care center/assisted living wing. The total number of units would be 314 independent senior apartments, 28 townhouses, plus a 92 -bed assisted living and skilled -nursing facility. Previously, the City Council approved 311 independent senior apartments, 14 townhouses, plus an 81 -bed assisted living and skilled -nursing facility. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, October 1, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2008085propnotice 3400 Plymouth Blvd • Plymouth, Minnesota ]T z_ www.a.p ymou i.mn.us O Page 34 rp)City of Plymouth Adding Quality to Life September 19, 2008 SUBJECT: VARIANCE FOR JP & CO. (2008091) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by JP & Co., under File No. 2008091, for variances for setback and impervious surface area coverage to allow construction of a new home and detached garage for property located at 2740 Larch Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, October 1, 2008 in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5450. Sincerely, Irl w r1 w () Barbara G. Senness, AICP Planning Manager 2008091propnotice 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tet: 763-509-KC0 , WA'Kd.plymouth.mn.us Page 35 MEMO CITY OF PLYMOUTH' 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: June 8, 1995 for June 12, 1995 Study Session TO: Mayor and City Council FROM: Dwight Johnson, City Manager Fred Moore, Public Works Director Kathy Lueckert, Assistant City Manager SUBJECT: Conceptual Plan for Possible Inclusion of Private Streets into City Street System ACTION REQUESTED: Consider the conceptual plan for the inclusion of private streets into Plymouth's street system. BACKGROUND: The City has 4.2 miles of privately owned streets, for which the City provides no maintenance services or reconstruction. Periodically the private street owners (generally homeowner's associations) inquire about the possibilities of having the City take over the streets. The major issue in taking over the streets has been to balance the financial interests of the City and its taxpayers while being fair to tax paying citizens who live on private streets. DISCUSSION: Staff has developed a conceptual plan for the inclusion of private streets into Plymouth's street system. Listed below are the preliminary guidelines for the program. • Petition. Homeowners along private streets must petition the City and request that the City take over maintenance responsibilities for the street. A minimum of 70% of the property owners must sign the petition. A 70% petition does not guarantee city acceptance of a private street, but will show sufficient neighborhood interest to justify City analysis and review of the request. This follows our general policy for stop signs and snowmobile trails. • Sireet Reconstruction. For general street reconstruction projects, property owners will be assessed all costs except for credits listed in this section. Property owners will be given an assessment credit for the street reconstruction levy from the time it was imposed. In addition, property owners will be given an assessment credit for general street maintenance services (such as sweeping and plowing) for which they have paid through property taxes. However, this credit will extend only to the current ownership of the property. This will avoid a situation in which a new property owner might receive assessment credits which date back to the construction of the home. An example of how these credits might work is attached. • Extensive Improvements. Property owners along private streets taken over by the City will be assessed the full cost of improvements such as curb, gutter, storm sewer, utilities, or street widening, in accordance with present policies for public streets. It is recognized that many existing private streets cannot reasonably be widened to meet City standards for new streets. • Assessment Agreement. Property owners along private streets will have their property assessed prior to the start of construction. On advice of the City Attorney, all property owners will sign an assessment agreement in which they agree not to appeal their assessment for the improvements. • Easement. The owners of the property on a private street must grant a street easement to the public. • Street Rating Program. Private streets which are taken over by the City will be incorporated into the City's overall street reconstruction rating program. The private street will be rated and placed into the City's overall reconstruction program, according to the priority rating it receives. FISCAL ImpucATIoNS. Since the City has 247 miles of public streets, the eventual addition of up to five more miles of private streets (2.5 % increase) will not strain the finances of our Street Reconstruction Fund. Funding for the Street Reconstruction Fund was increased in 1994, partially because of the private street issue. We believe these guidelines provide a good foundation for a program to incorporate private streets into the City's system, should property owners request the action. If you concur with the general guidelines, we will develop a policy or ordinance for you to adopt. Attachments: Assessment Credit Discussion Sheet Map showing private streets in Plymouth Assessment Credits for Property Owners Along Private Streets Street Reconstruction Credit The Street Reconstruction Levy has been in existence since 1988. In 1995, the owner of a home valued at $120,000 contributes around $24.50 of the city tax bill to the street reconstruction levy. The proposal for a street reconstruction levy credit is to give property owners a credit of a set dollar amount for each year they have owned the property: Example: Property owned for 8 years; flat credit fee of $25 for each year of ownership. $25 X 8 = $200.00 street reconstruction assessment credit Street Maintenance Credit Private street property owners have paid for street maintenance services through their property taxes, but have not received services. A possible means of recognizing this is to calculate a credit based on the City's cost per foot to provide street maintenance service and the property owner's frontage feet. Over the last fifteen years, it has cost an average of $1.15 per centerline foot to maintain the City's street network. The credit would calculate the frontage feet, multiply it by the average cost per foot and by the years of property ownership. The property owners on each side of the street would receive credit for half of the cost of maintenance per centerline foot. Example: $0.575 credit per front foot, 100 front feet, property owned for 10 years $0.575 X 100 X 10 = $575 street maintenance credit Impact on Total Assessment On recent street reconstruction projects, the average total construction cost per home owner is around $3,000. Using the credits in the example above, the homeowner on a private street would receive a total credit of $775, and thus would be assessed $2,225 on the project. Other Considerations Some long-time owners could possibly receive enough credit that their assessment would be less than other Plymouth residents (currently $936). Therefore, a cap on the total assessment credit given to any property owner should be enacted so that no property owner pays less than the City's standard assessment. In some neighborhoods where homes are roughly equal in value, an average assessment could be applied to each property owner. This would tend to equalize the assessments for all property owners. It also could provide a mechanism to account for common areas which might be maintained by the homeowner's association. Areas with Private Streets Look for corresponding numbers on attached map 1. Plymouth Creek 2. Plymouth Hills 3 3. Cimarron East 4. Chelsea Woods 5. Cimarron Ponds 6. R.L.S. 684 7. Mission Ponds I & 2 8. Fox Forest 2nd 4r DA�t CITY OF N' P PLYMOUTH- SCALE OF MILES r2 a,. I se§3g j•d s: ae.e,s;vyea ° szESg� •e@ ,.1�8 _:i eF, �ae� &tysf $- .szEa ,$cT a----•,a.,..o.� xd'e 3d5`Seeil6iFa Er$'s i 3 `.s;E:: d�E:::'s _``.E4' ': .8., .. ��. Yi'Y"'3..0•' aYa �==Y...: 3a. 55 `Ef EY `s"sr Y8=a 6iEEF�a^a;?ei:: !88 8" 8 8 8 8 88 8 88 " •a`�ESa..: 5e:; :: plug r 8 : 1118 @ ASB,k�& @8dd6 Ha$p @� � �b¢@ee191?gig 88888@ a 8883Bas STREET MAP R•uo ;„ • � Y 'f �`u u.o ,o ' •_1 y sass • F a4r=x p To r /r r Too tale .Y 23- �7.eti2 f' •�. r 4a^ I .i. .>z 4 i r 9 • . • r. "�ucanue ;1 T awl r If LAKC ..u. u PAawfMt r Ek , �t '� Too " � •w y 'kY e: it ,�� a • ' ''r s ••t • t i `�• d ,"., gr'dddr ..-1 . • '�� i a ,°, ! Y. mf STREET MAP R•uo ;„ Agenda Number: 6 -Al DATE: November 28, 1995 for the City Council Meeting of December 5, 1995 TO: Dwight D. Johnson, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: ACCEPTANCE OF PRIVATE STREETS INTO PUBLIC STREET SYSTEM ACTION REQUESTED: Make a motion to adopt the attached resolution which establishes a policy relating to accepting private streets into the City street system. The policy establishes the conditions which must be satisfied for the City to accept private streets. BACKGROUND: Periodically the private street owners (generally homeowner's associations) inquire about the possibility of having the City take over their street. The major issue in taking over the streets has been to balance the financial interest of the City and its taxpayers while being fair to tax paying citizens who live on private streets. In June the City Council established a sub -committee consisting of Council Members Edson, Anderson and Wold along with City staff to address this issue and make a recommendation to the City Council. The committee met several times to consider this issue. Information which had been prepared over the past several years was reviewed by the committee. Also representatives of the homeowner's associations were informed of the committee meeting and presented their comments during the discussion. Attached are the meeting notes from the fust sub -committee meeting which summarize many of the issues which needed to be considered. Attached is a policy which states the City would accept private streets if conditions of the policy are satisfied. The major conditions are as follows: • A petition to accept the street must be signed by 70% of the homeowners along the private streets. • The street must have a definable right-of-way with a minimum width of 40 feet over which public easements will be given to the City. PRW=s.WC ACCEPTANCE OF PRIVATE STREETS INTO PUBLIC STREET SYSTEM Page Two • Structures must be set back a minimum of 20 feet from the edge of the roadway. • Upon receipt of a petition, the City will perform an engineering study to identify reconstruction, maintenance and safety issues. • The street will only be considered for acceptance if the study identifies reconstruction work necessary within two years. • When taking action to accept a private street, it will be a combined action including adopting assessments for reconstruction, accepting the public easements and accepting the street. • The homeowners will pay 70% of the total project reconstruction cost at the time of initial acceptance. Also the homeowners must pay 100% of the cost to add concrete curb and gutter if it is non -existing. • The City will not give any special considerations for maintenance on private streets over other public street maintenance policies and procedures. After reviewing the subdivisions which have been approved by the City with private streets, the following subdivisions potentially meet the criteria of the proposed policy: • Plymouth Creek • Cimarron East • Cimarron Ponds • Chelsea Wood/Chelsea Condominiums • Mission Ponds 1st and 2nd BUDGET DvIPACT: If all of the streets are accepted into the public system, it would add an additional 3.6 miles. Currently we have 247 miles of public streets. This would be a 1.5 % increase in public streets. With the new development in the city, we are adding approximately this same mileage each year. It is very unlikely that all of the private streets would become part of our system during any one year. The policy requires the street to need reconstruction within two years of its acceptance into the public system. The transition would be over a several year period. Our cost for street maintenance is approximately $4,500 per mile for our two lane residential streets. If all the private streets are accepted, this could add an overall annual cost of $16,000 or a 1 % increase in the Street Division Budget. PRN RS.MC SUBJECT: ACCEPTANCE OF PRIVATE STREETS INTO PUBLIC STREET SYSTEM Page Three Our street reconstruction costs are approximately $70 per foot of street. Based upon this, the total cost for reconstruction of the private streets would be $1,330,000. The policy states that the City will only pay 30 % of the initial reconstruction. The City cost for reconstruction would be $400,000 based upon current costs. The City's Street Reconstruction Program is an annual ongoing program. The program reconstructs approximately four miles of street each year. The private streets would be absorbed into the program. In the very long term, this would add an additional year to the program, but since this will be an unending program the affect will be unnoticed. RECOMMENDATIONS AND CONCLUSIONS: The Council sub -committee has concluded that the conditions in the proposed policy equates private streets to the standards for public streets. Based upon the conditions established, it is recommended that existing private streets meeting the conditions of the policy be accepted as public streets. The initial decision on whether to petition the City for acceptance of the street will be made by the homeowners along the private streets. Fred G. Moore, P.E. Director of Public Works attachment : Resolution Meeting Notes Policy PR WRS.mc POLICY RELATING TO ACCEPTING PRIVATE STREETS INTO CITY STREET SYSTEM RESOLUTION NO. Ear The City Council desires to establish its position on considering the acceptance of existing private streets into the City street system. BACKGROUND The City has several miles of privately owned streets for which the City provides no maintenance services or reconstruction. Periodically, the private street owners (generally homeowners associations) inquire about the possibilities of having the City take over the streets. This policy defines the conditions under which the City Council will consider accepting private streets into the City system. The City finds that only the private streets in the following subdivisions potentially meet the criteria of this resolution and will be considered: Plymouth Creek, Cimarron East, Cimarron Ponds, Chelsea Woods, Chelsea Condominiums, and Mission Ponds Ist and 2nd. POLICY 1. To be considered for acceptance by the City as a public street, the private street must meet the following requirements: a. Must be able to have a defined right-of-way as a separate legal parcel. b. Each adjacent dwelling unit must be on its own legal parcel or have a separate property identification number (PIN). C. The private street was approved as part of the City subdivision approval process. Driveways will not be considered as private streets. d. The minimum right-of-way is 40 feet, with structure setback a minimum of 20 feet from the edge of roadway. e. Serve a public purpose. 2. A petition (provided by the City and in the City's format) must be signed by 70% of the homeowners along private streets, or by the majority percentage specified in homeowner's (HOA) association documents to give public ownership or easement, whichever is greater, requesting that the City accept the private street into the City street system and assume responsibility for street maintenance. The petition must include all private streets which are the responsibility of an HOA. poipriv 3. Upon receipt of the petition, the City will perform an engineering study on the private streets, identifying reconstruction, maintenance, and safety issues. A private street will be accepted into the City system only if the engineering study indicates that the street will require reconstruction work within the next two years. Streets accepted into the City system will, through the normal street reconstruction program, meet City design standards of concrete curb and gutter. Street width will be based on neighborhood considerations and City street width standards in effect at the time of reconstruction. 4. If indicated by the engineering report, the City will preliminarily accept the street. At the time of this determination, the estimated assessment for street improvements will be calculated for each property, and neighborhood meetings will be held to explain the proposal to residents. 5. At the time of initial acceptance of the private street into the City system, the assessment for reconstruction shall be calculated on the following basis: a. Homeowner pays 70% of the total cost of the project; except the homeowner must pay 100% of cost to add a concrete curb and gutter if nonexisting. b. City pays 30 % of the total cost of the project. If at a later time reconstruction is again necessary, the general City policy for reconstructions shall apply. 6. The HOA must, by the vote as specified in the HOA documents, grant an easement or fee title for the right-of-way without cost to the City, free and clear of any encumbrances. 7. When accepting a private street as a public street, no special consideration for maintenance, e.g. snow removal, will be given priority over other public street maintenance policies and procedures. 8. The City's final action to accept a private street as a public street shall be a combined action including: a. Adopting the assessments for reconstruction. b. Accepting the public easements. C. Accepting the street. 9. The final action will occur after all required public hearings with notification to property owners. polpriv F- A Council Subcommittee on Private Streets June 27, 1995 Meeting Notes Present: Council members Tim Wold and John Edson. Council member Staff members Fred Moore, Kathy Lueckert, and Dwight Johnson. Also present were representatives of the Chelsea Woods, Shenandoah, and Cimarron East Associations. The committee discussed a policy option whereby either the private street would meet a standard of having at least 12 years of useful life remaining before the City assumed control of it, or if the private street did not have 12 years of life remaining, 100 % of the cost of upgrading it would be assessed to the private owners. The remaining life of the street is dependent on the original construction standards and the level of maintenance undertaken by the private owners. The committee also agreed that any consideration of previous taxes paid by the residents should be limited only to those taxes paid for the City's street reconstruction fund, and not for any normal street maintenance. It was discussed that consideration of previous taxes paid for street reconstruction might not be obligating the general taxpayers of the City, since all reconstruction costs would come either from assessments, reserve funds paid by the residents to their homeowners association or funds the residents have previously paid to the City for this specific purpose. Some of the requirements and conditions for taking over a private street were discussed. Fred Moore indicated that the biggest problems with premature street failure were difficult soil conditions and poor drainage. He recommended and the committee agreed that curb and gutter installation is very important to protect the street from freeze -thaw cycles. It was also agreed that some flexibility on the City standards for street width will probably be required in some neighborhoods. This will be a local design decision in many cases. It was noted that the City is reviewing all of its street width standards during the next several months. Some ultimate minimum width will need to be established that is in conformance with the City's overall standards now being reviewed. Snow plowing procedures were also discussed. Currently, the neighborhood associations have a single operator remove the snows from both the driveways and the streets. Usually, there is enough room for snow storage, but sometimes the snow needs to be moved. The City's general snow plowing plan was discussed with the residents. Details on how the City's snow plowing would dovetail with the driveway plowing still need to be discussed if a policy on acceptance of private streets is established. Another issue related to the granting of street easements to the City. The association representatives indicated that the private streets are often located on common open space, meaning that the City would be dealing with one entity, not dozens of individual owners in acquiring the easements. It was noted that some associations may have more than a 50% voting requirement of the membership to grant easements to the public (City). A related question concerns the petition requirement that the City might require before considering acceptance of a private street. It was discussed that the City may want a significant percentage (possibly 70 %) for a petition requirement to both assure the City of significant interest before the City invests money in engineering and legal work and also to help assure that most residents are aware of the request and the likelihood of assessments. It was noted that the petition would be developed as a standard form by the City to be sure that sufficient information about assessments and other matters is disclosed on the petition. The City's assessment procedures were discussed next. The committee determined that it may be unfair to require assessment agreements in advance from all residents of the neighborhood. This would be perceived by the residents as a blank check and the City would not need to work hard to control costs on the project. Advance assessment agreements might work in areas were only a very small number of property owners are involved. In larger neighborhoods, it was discussed that the City's financial interests could be protected by simply holding the assessment hearing before the construction contract is awarded. The City would then have knowledge of the number of protests, the arguments presented for the protests, and be able to determine its legal and financial risks before proceeding. The definition of a private street was questioned. Fred Moore indicated that previous work on this issue narrowed the list of streets that might be eligible to become public streets according to two criteria: (1) the private street was a part of a subdivision approved by the City, and (2) the private street looks and effectively functions as a public street and not a driveway or parking lot. Another issue raised related to regulatory control of the streets by the City. The City does not currently exercise jurisdiction to enforce stop signs or other such regulations on private streets. However, once a street becomes a public street, the City could decide to change or add stop signs and other road regulations at any time. Committee members agreed that they would tour the various private streets considered eligible for public acceptance and also asked staff for a discussion outline of all the issues for the next meeting. POLICY RELATING TO ACCEPTING PRIVATE STREETS INTO CITY STREET SYSTEM Resolution 95-758 December 5, 1995 Purpose The City Council desires to establish its position on considering the acceptance of existing private streets into the City street system. Background The City has several miles of privately owned streets for which the City provides no maintenance services or reconstruction. Periodically, the private street owners (generally homeowners associations) inquire about the possibilities of having the City take over the streets. This policy defines the conditions under which the City Council will consider accepting private streets into the City system. The City finds that only the private streets in the following subdivisions potentially meet the criteria of this resolution and will be considered: Plymouth Creek, Cimarron East, Cimarron Ponds, Chelsea Woods, Chelsea Condominiums, and Mission Ponds 1st and 2nd Policy 6. To be considered for acceptance by the City as a Public street, the private street must meet the following requirements: a) Must be able to have a define right-of-way as a separate legal parcel. b) Each adjacent dwelling unit must be on its own legal parcel or have a separate property identification number (PIN). C) The private street was approved as part of the City subdivision approval process. Driveways will not be considered as private streets. d) The minimum right-of-way is 40 feet, with structure setback a minimum of 20 feet from the edge of roadway. e) Serve a public purpose. 7. A petition (provided by the City and in the City's format) must be signed by 70% of the homeowners along private streets, or by the majority percentage specified in homeowner's (HOA) association documents to give public ownership or easement, whichever is greater, requesting that the City accept the private street into the City street system and assume responsibility for street maintenance. The petition must include all private streets which are the responsibility of an HOA. 8. Upon receipt of the petition, the City will perform an engineering study on the private streets, identifying reconstruction, maintenance, and safety issues. A private street will be accepted in the City system only if the engineering study indicates that the street will require reconstruction work within the next two years. Streets accepted into the City system will, through the normal street reconstruction program, meet City design standards of concrete curb and gutter. Street width will be based on neighborhood considerations and City street width standard in effect at the time of reconstruction. 9. If indicated by the engineering report, the City will preliminarily accept the street. At the time of this determination, the estimated assessment for street improvements will be calculated for each property, and neighborhood meetings will be held to explain the proposal to residents. 10. At the time of initial acceptance of the private street into the City system, the assessment for reconstruction shall be calculated on the following basis: a) Homeowner pays 70% of the total cost of the project; except the homeowner must pay 100% of cost to add concrete curb and gutter if non— existing. b) City pays 30% of the total cost of the project. If at a later time reconstruction is again necessary, the general City policy for reconstructions shall apply. 6. The HOA must, by the vote as specified in the HOA documents, grant an easement or fee title for the right-of-way without cost to the City, free and clear of any encumbrances. When accepting a private street as a public street, no special consideration for maintenance e.g. snow removal, will be given priority over public street maintenance policies and procedures. 8. The City's final action to accept a private street as a public street shall be a combined action including: a) Adopting the assessments for reconstruction. b) Accepting the public easements. c) Accepting the street. 9. The final action will occur after all required public hearings with notification to property owners. CITY OF PLYMOUTH RESOLUTION NO. 97 - 418 AUTHORIZING THE EXECUTION OF AN EASEMENT AGREEMENT AND ACCEPTANCE OF CERTAIN PRIVATE STREETS AND UTILITIES INTO THE CITY SYSTEM CITY PROJECT NO. 7002 WHEREAS, on December 5, 1995, the City of Plymouth adopted a policy on acceptance of private streets and utilities into the city system for the purpose of reconstructing, maintaining and repairing those streets and in exchange, requiring that the streets be accessible by the public; and WHEREAS, the City has determined that the private streets do qualify for acceptance into the city street systems for the purpose of allowing public use of the private streets and to allow the City to perform any and all reconstruction, maintenance and repairs on the private streets pursuant to the easement agreement attached as Exhibit A to the Cimarron East Homeowners Association, Inc., meeting of the Board of Directors of June 16, 1997; and WHEREAS, the private streets are located on the real property (the "common area") in Hennepin County, Minnesota legally described as follows: Lot 83, Block 1 and Lot 103, Block 2, Cimarron East, Hennepin County, Minnesota which real property is presently owned by the Cimarron East Homeowner's Association, Inc. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the Mayor and City Manager are hereby authorized to execute any and all documents deemed necessary by the Hennepin County recording offices to accomplish the transfer of streets described in the easement agreement. FURTHER, the City accepts the public easement together with the streets and utilities as provided in the easement agreement and its exhibit(s). Adopted by the City Council on July 9, 1997. hrlp://10.1.1.248/reference/council/council%5Fr lutions/malutiom%5F]"7/cc. 97%2D418.doc