HomeMy WebLinkAboutCouncil Information Memorandum 08-01-2008CITY OF PLYMOUTH
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COUNCIL INFO MEMO
August 1, 2008
UPCOMING MEETINGS AND EVENTS
Planning Commission Agenda 08/06/08.............................................................................................. Page 1
August, September, October 2008 Official City Meeting Calendars .................................................. Page 2
Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 5
INFORMATION
News Articles, Releases, Publications, Etc ...
New Web Site Highlights Unsafe Roads, Article, The Associated Press ............................................ Page 6
Safety of Artificial Turf Fields, News Release from The U.S. Product Safety Comm ........................... Page 7
MLC Cities Population and Household Estimates............................................................................... Page 9
More Best Places to Live Coverage, Univision.com..........................................................................Page 10
PACT Public Hearing on Proposed Reductions to Dial -A -Ride, Rider Alert ..................................... Page 11
MEETING MINUTES
HRAMinutes, 06/26/08..................................................................................................................... Page 12
STAFF REPORTS
Community Development Pending Planning Applications............................................................. Page 19
Fire -Rescue Monthly Report, June 2008............................................................................................ Page 23
Daily Water Pumping May/June/July 2007 vs 2008.......................................................................... Page 29
494 Corridor Commission, Results Against Goals in 2007 Work Plan..............................................Page 31
Minnehaha Creek Watershed District Draft Plan Amendment........................................................... Page 32
CORRESPONDENCE
Letter from Greenleaf, RE: Plymouth #I .......................................................................................... Page 44
Letter from Gutierrez, RE: Plymouth #I ............................................................................................ Page 45
Letter from NW Suburbs Cable Communications Comm., RE: 2008 Cable Capital Grant...............Page 46
Letter from Carlson Marketing, RE: Plant Closing............................................................................Page 47
Letter from The Plymouth Civic League, RE: Music in Plymouth 2008 & 2009 .............................. Page 48
Letter from The City of Minnetonka, RE: Plymouth #I ....................................................................Page 49
Letter from 494 Commuter Svcs, RE: Employee Recognition: LaFave & Langer............................Page 50
ATTACHMENTS
MnDOT's Funding Process, 06/26/08................................................................................................Page 51
PLANNING COMMISSION AGENDA
WEDNESDAY, AUGUST 6, 2008
WHERE: CITY COUNCIL CHAMBERS
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the consent agenda' are considered to be routine by the Planning
Commission and will be enacted by one motion. There will be no separate discussion of these
items unless a Commissioner, citizen or petitioner so requests, in which event the item will
be removed from the consent agenda and considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC FORUM
4. APPROVAL OF AGENDA
5. CONSENT AGENDA"
A. Approve the July 16, 2008 Planning Commission Meeting Minutes.
B. Aero Systems Engineering, Inc. Approve site plan amendment for a 480 square
foot mechanical room addition for property located at 13825 Schmidt Lake Road.
(2008055)
C. Custom Pools, Inc. Approve setback variance to allow installation of an in -ground
swimming pool for property located at 14325 50`h Place North. (2008066)
6. PUBLIC HEARINGS
A. Sunrise Development, Inc. Site plan and conditional use permit for Sunrise
Assisted Living of Plymouth, an assisted living community that would contain 75
residential rooms in three one -level buildings for property located at 3855 County
Road 101 North. (2008037) (Continue to August 20, 2008.)
B. M rt I Banks Minnesota. Planned unit development (PUD) amendment for
additional signage at M it I Bank located at 3245 Vicksburg Lane North. (2008044)
C. City of Plymouth. Zoning ordinance text amendment that would allow a
delicatessen/ coffee house without drive-thru service as a permitted use in the C-1
(Convenience Commercial) Zoning District. (2008059)
7. NEW BUSINESS
8. ADJOURNMENT
Page 1
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City of
Plymouth
Adding Quality to Life
August 2008
ModIJIM on OB/01/Oe
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1
2
3
4
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6
7
8�
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2:30-5:00 PM
7:00 PM
Absentee
National Night
PLANNING
Out Kick -Off
COMMISSION
Voting
Station III
MEETING
Begins for State
Council Chambers
Primary Election
6:30-9:30 PM
NATIONAL
NIGHT OUT
10
11
12 5:30 PM
13
14
15
16
SPECIAL COUNCIL
7,00 PM
7:00 PM
MEETING
ENVIRONMENTAL
PARK & REC
Medicine lake Room
QUALITY
ADVISORY COM -
Dial -A -Ride Services
COMMITTEE
MISSION (PRAC)
(EQC) MEETING
MEETING
7:00 PM
Medicine Lake Room
Council Chambers
REGULAR COUNCIL
MEETING
Council Chambers
17
18
19
20
21
22
23
6:30 PM
7:00 PM
SPECIAL COUNCIL
PLANNING
MEETING
COMMISSION
Medicine lake Room
MEETING
2009 Budget
Council Chambers
24
25
26 F;,�gsliegii;,..
27
28
29
30
7:00 PM
7:00 PM
5:30 PM
PLYMOUTH
HRA MEETING
SPECIAL COUNCIL
ADVISORY
Medicine Lake Room
MEETING
Medicine Lake R=n
COMMITTEE ON
2009 Budget
TRANSIT (PACT)
7;00 PM
MEETING &
31
REGULAR COUNCIL
HEARING'
-' Hearing on Dial -A -R
de Services
MEETING
Chambers
Council Chambers
" Ci[ Council Filing
Begin thru SeptemberCouncil S
ModIJIM on OB/01/Oe
Page 2
City of
Plymouth
Adding Quality to Life
September 2008
Modified on 08/01/08
Page 3
1
2
3
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7:00 PM
7:00 PM
PLANNING
HUMAN RIGHTS
10:00 AM—
COMMISSION
COMMISSION
3:00 PM
LABOR DAY
MEETING
MEETING
Absentee Voting
Council Chambers
Parkers Lake
CITY OFFICES
Conference Room
CLOSED
7
8
F 7:00 AM -
9-8:00
10
11
12
13
PM
7:00 PM
7:00 PM
� 8:00 AM_
STATE PRIMARY
ENVIRONMENTAL
PARK a REC ADVI-
5:00 PM
ELECTION
QUALITY
SORY COMMISSION
Absentee Voting
5:00 PM City Council
COMMITTEE
(PRAC) MEETING
Filings Close
(EQC) MEETING
Council Chambers
8:00 PM
5:00 PM
Medicine Lake Room
REGULAR COUNCIL
Deadline to
MEETING
Withdraw for
Council Chambers
Council Filings
14
15
16
17
18
19
20
7:00 PM
Autumn
PLANNING
Art Fair
COMMISSION
Parkers Lake
MEETING
Council Chambers
21
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23
24
25
26
27
7:00 PM
7:00 PM
7:00 PM
REGULAR COUNCIL
PLYMOUTH
HRA MEETING
MEETING
ADVISORY
Medicine Lake Room
Council Chambers
COMMITTEE ON
TRANSIT (PACT)
MEETING
Medicine Lake
Room A
28
29
30
ROSH HASHANAH
Begins at Sunset
Modified on 08/01/08
Page 3
City of
Plymouth
Adding Quality to Life
October 2008
Modified on 08/01/08
Page 4
1 7:00 PM
2
3 �_ Absentee
4 1:oo PM
PLANNING
— Voting
Plymouth
COMMISSION
Begins for
On Parade
MEETING
General Election
Celebration
Council Chambers
City Center Area
5
6
7
8
9
10
11
6:30-8:30 PM
7:00 PM
7:00 PM
Volunteer
ENVIRONMENTAL
PARK 8: REC
12:00-4:00 PM
Recognition Event
QUALITY
ADVISORY COM-
Fire Dept.
Plymouth Creek
COMMITTEE
MISSION (PRAC)
Open House
Center
(EQC) MEETING
MEETING
Fire Station III
Medicine lake Room
Council Chambers
YOM KIPPUR
BegmsatSunset
12
13
14
15
16
17
18
7:00 PM
7:00 PM
REGULAR COUNCIL
PLANNING
COLUMBUS DAY
MEETING
COMMISSION
Observed
Council Chambers
MEETING
Council Chambers
PLYMOUTH PUBLIC
WORKS DIVISION
CLOSED
19
20
21
22
23
24
25
7:00 PM
7:00 PM
PLYMOUTH
HRA MEETING
ADVISORY
Medicine lake Room
COMMITTEE ON
TRANSIT (PACT)
MEETING
Medicine Lake
Room A
26
27
28
29
30
31
Daylight
7:00 PM
5:30-8:30PM
Savings
REGULAR COUNCIL
Halloween on
Ends
MEETING
the Creek
Set Clocks Back 1
Council Chambers
Plymouth Creek
Hour
Center
Modified on 08/01/08
Page 4
Tentative Schedule for
City Council Agenda Items
August 12, Special, 5:30 p.m., Medicine Lake Room
• Discuss Dial -A -Ride Service
August 12, Regular, 7:00 p.m., Council Chambers
• Approve Site Plan Amendment to allow a 10,378 -square foot building addition and
parking expansion, a Conditional Use Permit to expand the school use, and an Interim
Use Permit to allow a temporary detached classroom building for Beacon Academy
located at 12325 State Highway 55. Quantum Development, Inc. (2008052)
• Approve preliminary plat to allow "Gutlovics Addition" for three single family lots
located at the northwest comer of the intersection of 26`h Avenue and County Road 101
North. Gartner Engineering, LLC. (2007041)
• Approve site plan amendment for a 480 square foot mechanical room for property located
at 13825 Schmidt Lake Road. Aero Systems Engineering, Inc. (2008055)
• Approve final plat and development contract for "Wood Crest' for 54 single family lots,
one amenity lot, and two outlets for property located at 5750 Vicksburg Lane North.
Gonyea Company, Inc. (2008042-F)
• Approve CDBG Consolidated Action Plan Evaluation Report
• Consider Planned unit development amendment and preliminary plat to create 17 single
family lots from one existing outlot for property located west of Cheshire Parkway and
north of 55th Avenue North. The Rottlund Company, Inc. (2008003)
• Approve draft comments on the City of New Hope and City of Brooklyn Park
Comprehensive Plan. City of Plymouth
• Appointment of Election Judges for the State Primary and General Elections
• Approve variance to allow installation of an in -ground swimming pool for property
located at 14325 501h Place North. Custom Pools, Inc. (2008066)
• Public Hearing on West Lutheran Revenue Bonds
August 19, Special, 6:30 p.m., Medicine Lake Room
• Discuss 2009 Budget
August 26, Special, 5:30 p.m., Medicine Lake Room
• Discuss 2009 Budget
August 26, Regular, 7:00 p.m., Council Chambers
• Deny variance to allow construction of a 625 square foot detached garage in the front
yard for property located at 5755 Juneau Lane. James Claseman. (2008047)
September 9, Regular, 8:00 p.m., Council Chambers
• Adopt preliminary 2009 budget and tax levy
September 23, Regular, 7:00 p.m., Council Chambers
• Transmit Comprehensive Plan to Metropolitan Council. City of Plymouth. (2005050)
Note: Special Meeting topics have been set by Council, all other topics are tentative. Page 5
New Web site highlights unsafe roads
The Associated Press
Article Last Updated: 07/28/2008 07:33:25 AM CDT
ST. PAUL—The University of Minnesota is debuting a new online tool aimed at helping drivers across
the country spot unsafe roads more quickly.
The University of Minnesota's Center for Excellence in Rural Safety is unveiling a Web site called
saferoadmaps.org. The site shows the location of every fatal American road accident in 2006.
Users can type in an address and discover every fatal accident within a few miles of it, or in a particular
state or ZIP code.
The accident information comes from Federal Highway Administration public records.
For now, the site has data from only one year, but it plans to add more information each year.
On the Net:
http//wtivtiv.saferoadmaps.org
Emily A. Skidmore
Messerli & Kramer P. A.
League of Minnesota Cities Building
Suite 450, 145 University Avenue West
St. Paul, MN 55103
651-556-9205
eskidmore@messerlikramer.com
CONFIDENTIALITY NOTICE: This e-mail message is for the sole use of the intended recipient(s) and may contain
confidential and privileged information. Any unauthorized review, use, disclosure or distribution of any kind is strictly
prohibited. If you are not the intended recipient, please contact the sender via reply e-mail and destroy all copies of the
original message. Thank you.
7/28/2008
Page 6
This is a News Release from the U.S. Product Safety Commission
related to Safety of Artificial Turf Fields.
NEWS from CPSC
U.S. Consumer Product Safety Commission
Office of Information and Public Affairs
Washington, DC 20207
FOR IMMEDIATE RELEASE
July 30, 2008
Release #08-348
CPSC Hotline: (800) 638-2772
CPSC Media Contacts: (301) 504-7908
CPSC Staff Finds Synthetic Turf Fields OK to Install, OK to Play On
WASHINGTON, D.C. - The U.S. Consumer Product Safety Commission (CPSC)
staff today released its evaluation of various synthetic athletic
fields. The evaluation concludes that young children are not at risk
from exposure to lead in these fields.
CPSC staff evaluation showed that newer fields had no lead or generally
had the lowest lead levels. Although small amounts of lead were
detected on the surface of some older fields, none of these tested
fields released amounts of lead that would be harmful to children.
Lead is present in the pigments of some synthetic turf products to give
the turf its various colors. Staff recognizes that some conditions such
as age, weathering, exposure to sunlight, and wear and tear might
change the amount of lead that could be released from the turf. As turf
is used during athletics or play and exposed over time to sunlight,
heat and other weather conditions, the surface of the turf may start to
become worn and small particles of the lead -containing synthetic grass
fibers might be released. The staff considered in the evaluation that
particles on a child's hand transferred to his/her mouth would be the
most likely route of exposure and determined young children would not
be at risk.
Although this evaluation found no harmful lead levels, CPSC staff is
asking that voluntary standards be developed for synthetic turf to
preclude the use of lead in future products. This action is being taken
proactively to address any future production of synthetic turf and to
set a standard for any new entrants to the market to follow.
As an overall guideline, CPSC staff recommends young children wash
their hands after playing outside, especially before eating.
To view the CPSC Staff evaluation, please go to:
http://www.cpsc.gov/library/foia/foia0S/os/turfassessment.pdf
The U.S. Consumer Product Safety Commission is charged with protecting
the public from unreasonable risks of serious injury or death from more
than 15,000 types of consumer products under the agency's jurisdiction.
Deaths, injuries and property damage from consumer product incidents
cost the nation more than $800 billion annually. The CPSC is committed
to protecting consumers and families from products that pose a fire,
electrical, chemical, or mechanical hazard. The CPSC's work to ensure
the safety of consumer products - such as toys, cribs, power tools,
Page 7
cigarette lighters, and household chemicals - contributed significantly
to the decline in the rate of deaths and injuries associated with
consumer products over the past 30 years.
Page 8
MLC Cities
Population and Household Estimates
(latest estimates as of 04-01-2007 by the Metropolitan Council)
MLC City
2000
2001
2002
2003
2004
2005
2006
2007
Growth
%Chng
Apple Valley
Pop =
45,527
46,600
47,761
48,418
48,875
48,988
48,832
49,456
3,929
8.6%
HH =
16,344
16,877
17,546
17,857
18,257
18,459
18,570
18,846
2,502
15.3%
Bloomington
Pop =
85,172
85,285
85,400
85,301
85,442
84,347
85,932
85,504
332
0.4%
HH =1
36,400
36,497
36,553
36,553
136,533
136,477
36,604
36,791
391
1.1%
Burnsville
Pop=
60,220
60,434
60,900
61,355
61,425
61,262
61,048
61,393
1,173
1.9%
HH-
23,687
23,798
24,010
24,184
24,111
24,380
24,425
24,622
935
3.9%
Eagan
Pop=
63,557
64,300
64,700
64,975
65,764
66,709
66,508
67,106
3,549
5.6%
HH-
23,773
24,086
24,274
24,443
24,708
25,222
25,284
25,536
1,763
7.4%
Eden Prairie
Pop=
54,901
55,660
57,000
59,325
60,460
60,955
61,325
62,090
7,189
13.1%
HH-
20,457
20,786
21,536
22,615
23,311
23,282
23,686
23,957
3,500
17.1%
Edina
Pop =
47,425
47,465
47,570
48,156
48,050
47,448
46,896
47,090
-335
-0.7%
HH =
20,996
21,016
21,104
21,149
21,128
21,422
21,100
21,250
254
1.2%
Inver Grove Hts
Pop=
29,751
30,150
30,708
31,053
32,193
33,195
33,139
33,608
3,857
13.0%
HH=
11,257
11,439
11,837
12,030
12,582
13,019
13,191
13,170
1,913
17.0%
Lakeville
Pop=
43,128
44,751
46,285
47,523
49,097
51,722
52,323
53,829
10,701
24.8%
HH=
13,609
14,252
14,775
15,401
16,291
16,853
17,193
17,755
4,146
30.5%
Maple Grove
Pop=
50,365
52,350
54,000
55,278
56,754
58,420
58,491
59,458
9,093
18.1%
Fill =
17,532
18,434
19,153
19,623
20,409
21,242
21,575
21,828
4,296
24.5%
Maplewood
Pop =
35,258
35,080
35,600
35,763
35,892
36,279
36,397
36,663
1,405
4.0%
HH-
13,758
13,818
14,171
14,263
14,365
14,436
14,643
14,818
1,060
7.7%
Minnetonka
Pop=
51,102
51,420
51,440
51,658
51,480
51,357
51,519
51,499
397
0.8%
Hli= =
21,267
21,459
21,480
21,520
21,412
22,017
22,021
22,092
825
3.9%
Plymouth
Pop=
65,894
66,675
67,824
70,238
70,682
70,455
70,676
71,147
5,253
8.0%
HH =
24,820
25,159
25,829
26,871
27,206
27,457
27,771
27,962
3,142
12.7%
Shoreview
Pop=
25,924
26,374
26,478
26,475
26,381
25,964
26,093
26,159
235
0.9%
HH-
10,125
10,349
10,420
10,429
10,373
10,367
10,447
10,467
342
3.4%
Woodbury
Pop=
46,463
48,150
49,170
49,329
50,050
54,091
55,395
57,279
10,816
23.3%
HH =
16,676
17,393
17,878
18,030
18,248
19,812
20,583
21,350
4,674
28.0%
Page 9
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Plymouth han apoyado las iniciativas de preservar
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instalaciones recreativas, agregar senderos,
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v�o�ZH MfTy�!/2
At
9�S/T S�S�
A transit system
operated by the
City of Plymouth
Location
Plymouth City Hall
3400 Plymouth Blvd.
Plymouth, MN
55447-1482
Web Site
www.ei.plymouth.mn.us
Plymouth Advisory Committee on Transit
(PACT) Public Hearing on Proposed Reductions
to Plymouth Dial -A -Ride Bus Service
and Dial -A -Ride Fare Increase
The Plymouth Advisory Committee on Transit (PACT) will hold a public
hearing during the regular meeting on Wednesday, August 27, 2008 at 7:00 p.m.
in City Council Chambers at Plymouth City Hall, 3400 Plymouth Blvd,
Plymouth, to hear citizen comment on proposed changes to the Plymouth Dial -A -
Ride bus service.
Current Plymouth Dial -A -Ride fare is $2.00 per ride.
Proposed Plymouth Dial -A -Ride fare is $3.50 per ride.
Currently it costs the City of Plymouth approximately $17.00 for each Dial -A -
Ride passenger. The rider pays $2.00. The City pays an average of $15.00 per
passenger. This cost increases as the cost of fuel increases. The increase in fare
will help the City offset the rising cost of fuel.
click on "Services" Current Hours of Service:
Monday through Friday 6:00 a.m. to 10:00 p.m.
then "Transit" Saturday 9:00 a.m. to 6:00 p.m.
Customer Service Proposed Hours of Service:
Monday through Friday 6:00 a.m. to 10:00 p.m.
Monday - Friday Eliminating the Saturday service is a savings of $817.28 per Saturday. This will
save the City an estimated $42,500 per year. Considering a reduction in
8:00 a.m. - 4:30 P.M. passengers, and an increase in fares, it is estimated that a fare increase beginning
Voice: 763-509-5535 October 1, 2008 would create an additional $75,000 annually in revenue.
Written comments will be received through August 19, 2008 and can be directed
TDD: 763-509-5065 to the Transit Coordinator at the City of Plymouth, 3400 Plymouth Boulevard,
Plymouth, 55447, by fax at 763-509-5510, or transit@ci.plymouth.mn.us. If
Fax: 763-509-5510 assistance will be needed at the meeting, please contact the Transit Coordinator at
transit@ci.plymouth.rnn.us, 763-509-5535 or on the TDD line at 763-509-5065.
transit@ci.plymouth.mn.us
Printed: July 24, 2008
Page 11
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
June 26, 2008
PRESENT: Chairman Steve Ludovissie, Commissioners Paul Caryotakis, Penny Hatcher, Jeff
Kulaszewicz, and Bob Stein
ABSENT:
STAFF PRESENT: Executive Director Steve Juetten, Housing Program Manager Jim Barnes,
HRA Specialist Patty Schaffer and Office Support Representative Chele Kovacevick
OTHERS PRESENT: Grace Management Representative Jody Boedigheimer
1. CALL TO ORDER
Chairman Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:05 P.M.
2. PUBLIC FORUM
Introductions were made by each of the HRA Board members. Vicksburg Crossing resident
Frank Heglund introduced himself as acting as the "voice" of the residents who have provided a
two page list of concerns which they would like addressed by the Board with special priority to
be given to numbers one through three.
Prior to addressing item number one, a resident asked that the power -sweeping being conducted
at the adjacent Lowe's parking lot be rescheduled for a more reasonable time of day rather than
at midnight which is when it was done recently. Housing Manager Barnes agreed to investigate
this issue with the property manager at that site.
Housing Program Manager Barnes responded to the following concerns:
Concern # 1: Would you share some background regarding the development of this building
such as: Where did the financing came from? Is there a mortgage? Was the money provided by
the Federal, State or City? What is the chain of command?
Financing was obtained by the issuance of General Obligation Housing Revenue Bonds issued
by the Housing and Redevelopment Authority in 2005. There is a mortgage associated with the
Bonds and payments are made bi-annually. There is no State or Federal money involved in
development of the project.
The Housing and Redevelopment Authority (HRA) is a legal public entity on to itself. Board
members are appointed by the City Council to serve five year staggered terms. Meetings are
held on the fourth Thursday of each month with the exception of one time in the summer and
sometimes in December. Grace Management was hired to manage the day-to-day operations of
both Vicksburg Crossing and Plymouth Towne Square and to provide reports at each HRA
meeting. Residents are encouraged to contact the on-site representative of Grace Management
and if their question is not answered to their satisfaction, to contact Grace Management
Page 12
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 2
Representative Jody Boedigheimer. If they still have concerns, Housing Programs Manager
Barnes recommends that they contact him at the City of Plymouth. Beyond that, Executive
Director Steve Juetten would be the contact at the City of Plymouth and ultimately the HRA
Board. Chairman Ludovissie spoke about the long-standing relationship between the HRA and
Grace Management and Grace Management's responsiveness to residents concerns.
Concern # 2: Is there a profit motive for this structure? If so, for whom?
There is no profit motive for the HRA regarding this property. It is the goal of the HRA for
Vicksburg Crossing to be a self-sustaining property with regard to the mortgage and operating
expenses. Plymouth Towne Square is partially subsidized by a tax levy. Financial health is the
goal, not profits. A healthy reserve account is also a goal in order to provide for the long-term
maintenance of the property. Chairman Ludovissie interjected that with the cooperation of the
residents in conserving energy they can further reduce operating expenses.
Concern # 3: Community Room use: Policies and Procedures
Chairman Ludovissie and resident Frank Heglund asked for residents with concerns about this
issue to please step forward to express themselves. There was no response by the residents but
another concern was expressed by resident Phyllis Clark in Unit #224. She thinks that the air
quality in her unit is poor and has contributed to some health problems. She asked if anyone else
has had a similar experience. Another resident remarked that the air quality issue is not a
widespread or common experience. Chairman Ludovissie offered to look into her concern and
respond to her. Jeannette Minney in Unit #108 would like less restrictive hours on the
Community Room use. Chairman Ludovissie asked if there were any other concerns to be
discussed. Ginny Severud in Unit #202 asked why flat finish paint was used in the units as she
finds it difficult to wash. Resident Frank Heglund said that it has been his experience that a flat
paint achieves better results than an eggshell finish when used for touch-up work.
Chairman Ludovissie said the Board will review and respond to the balance of the issues in
memorandum form.
3. CONSENT AGENDA
A. Approve HRA Meeting Minutes from May 29, 2008.
B. Plymouth Towne Square. Accept monthly housing reports.
C. Vicksburg Crossing. Accept monthly housing reports.
MOTION was made by Commissioner Ludovissie, seconded by Commissioner Hatcher to
approve the consent agenda.
Vote. 5 Ayes. MOTION approved unanimously.
Page 13
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 3
4. NEW BUSINESS
A. First Time Homebuyer Program
Housing Program Manager Barnes briefly explained the parameters of the CDBG program and
the Kudla's transaction history of a $25,000 housing assistance loan at the time they purchased
the subject property. He also reviewed the Kudla's request of the Board to waive the restrictive
covenant of having to sell only to a buyer who meets the 80% median income requirement.
Housing Programs Manager Barnes stated the Kudla's desire is to move to a single family home
and to sell the subject property to Kelly Kudla's father, LeRoy Bendickson. He also stated that
after a thorough review of a memorandum by Jan Olsson of the Plymouth Assessing Division, he
determined that the Kudla's are not sustaining a clear hardship other than that which the entire
real estate industry is also experiencing. Housing Programs Manager Barnes is concerned that
there are seven other properties in the "Reserve" that have restrictive covenants that would also
be eligible to request a waiver if a precedence was established by granting the request of the
Kudla's. HRA Specialist Schaffer also indicated that the occupancy standard for a family of two
adults and one child was reviewed and deemed appropriate for the subject property She also
indicated that the Kudla's' received written notice of the restrictive covenant prior to closing.
Commissioner Kulaszewicz asked if the restrictive covenants on the eight Reserve units were
designed to survive the loan payback periods. Housing Program Manager Barnes replied the
Covenants provide that the units remain affordable units for 20 years irrespective of if the HRA
loan is repaid prior to the end of the 20 years. Housing Programs Manager Barnes indicated the
Board does have the power to change the restrictive covenants if the current owner agrees to the
changes.
Housing Program Manager Barnes stated that it is the owners themselves who actually place the
restrictive covenant on the unit at the time of purchase as a condition of receiving the CDBG
funds. Commissioner Caryotakis inquired if the repayment of the HRA loan is connected at all
to the restrictive covenant. Housing Program Manager Barnes replied no. Commissioner
Hatcher asked if maintaining the restrictive covenant is in line with the affordable housing goals
of the City of Plymouth HRA. Housing Manager Barnes replied yes.
Chairman Ludovissie asked for comments from the floor. LeRoy Bendickson thanked the Board
for the opportunity to appear and to explain in more detail the Kudla's' circumstances. He
explained that the rental home that Keith and Kelly were occupying in Edina was sold and as a
result they were forced to vacate even though they had been reassured that their lease would
survive any sale transaction. In effect, he maintains that the Kudla's were put in a position to
buy under poor circumstances and were surprised to learn of the existence of the restrictive
covenant as they prepared to sell the subject property to himself. He suggested that the hardship
being demonstrated is the loss of down payment due to the downturn in the market as well as the
costs associated with a sale (other than to LeRoy Bendickson).
Chairman Ludovissie spoke to the overall goal of the HRA to provide affordable housing as
being more far-reaching than the immediate circumstances of the Kudla's and that merit must be
clearly demonstrated because of the issue of a precedent being established for the other seven
units in the CDBG program at the Reserve.
Page 14
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 4
Kelly Kudla spoke about the problems of an active 15 -month old child unable to play in a hot,
busy driveway noting that while the interior dimensions of a home are important, there are also
the exterior spaces which determine the "livability" of a home for a growing family. She said
she did not fully understand the terms of the CDBG loan and although she knows it was not a
deliberate attempt to mislead them, that the net affect is very discouraging given their long-
standing family goals.
LeRoy Bendickson spoke of the current depressed market and the price point of the subject unit
as it relates to the ability of a moderate income person's ability to qualify for a home priced at
$186,000.
Commissioner Kulaszewicz asked if there were currently First Time Homebuyer money
available to which Housing Program Manager Barnes responded that there was approximately
$10,000 in the fund. Commissioner Caryotakis inquired whether repaid mortgage proceeds were
recycled back into the CDBG fund, to which Housing Program Manager Barnes responded yes.
Commissioner Hatcher asked at what point the mortgage is due and payable. Housing Program
Manager Barnes explained that upon a sale, transfer of title, or 30 years; whichever occurs first.
In response to the Kudla's circumstance, the HRA has agreed to distribute their marketing
information to other First Time Homebuyer applicants.
Commissioner Stein remarked that many young families are in housing situations similar to the
Kudla's as they raise their family in townhomes with the availability of nearby parks. He also
asked Housing Manager Barnes if he would explore the option of leasing the subject property.
Housing Program Manager Barnes said he would need to do some research and would report
back to the Board. Chairman Ludovissie remarked that in our current real estate market, three
months of market time is not much time when the average market time might approach seven to
twelve months.
Commissioner Stein asked if there was a down -side to removing the restrictive covenant and
putting the repaid proceeds back into the CDBG fund in hopes of assisting another first time
homebuyer purchasing a more affordable unit in light of the market which exists. Housing
Program Manager Barnes remarked that the title work on each resale could be very cumbersome
in that restrictive covenants would have to be added to each purchase and then removed at each
subsequent resale. The program was not conceived as an "at -will" approach to long-term
affordability.
LeRoy Bendickson suggested that poor communication at the time of closing led to a
misunderstanding of the terms of the loan on the part of the Kudla's. In response, Commissioner
Hatcher said that on a letter sent to the Kudla's prior to closing, attention was called in bold
lettering, to the restrictive covenant provisions of the HRA loan. These documents are not
simply presented for the first time at a closing. Keith Kudla said there should have been more
verbal communication between the parties. Commissioner Hatcher asked the Kudla's if the
Board waived the restrictive covenants would they repay the First Time Homebuyer loan? Mr.
Kudla indicated they would. Commissioner Hatcher followed up and asked Mr. Bendickson if
he would then purchase the unit? Mr. Bendickson indicated he would. LeRoy Bendickson asked
the Board to please further consider the Kudla's needs. When asked by Commissioner Hatcher
what time frame the Board was considering, Housing Program Manager Barnes responded that
Page 15
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 5
the Board could approve, reject or table the issue for reconsideration at a later time.
Commissioner Hatcher stated that she would struggle with a decision now given the subject
property has only been on the market for three months. Chairman Ludovissie asked the Kudla's
if they had a preference for either a decision now or to table it, but stated that this decision would
not be made by the Board on an emotional level. LeRoy Bendickson responded that they would
prefer the Board table it for future reconsideration. Commissioner Stein moved to table the
issue, seconded by Commissioner Caryotakis.
Vote. 5 Ayes MOTION approved unanimously.
Housing Program Manager Barnes invited the Kudla's to contact the Board once again, after a
reasonable amount of marketing time has elapsed, with a short update memo.
B. Vicksburg Crossing. Marketing update.
Grace Management Representative Boedigheimer distributed copies of 55 Plus magazine to the
board members for review of the Vicksburg Crossing insertion. Chairman Ludovissie restated
the reason for holding the June meeting at Vicksburg Crossing as a way to tour the property to
explore any issues the residents were having related to the property.
Grace Management Representative Boedigheimer reported that Grace Management has hired a
new Property Manager and she is excited about the energy and enthusiasm the candidate has
expressed about marketing opportunities at Vicksburg Crossing. This new employee will do a
"meet and greet" at the next couple of Wednesday coffee sessions at the property and she will be
invited to meet the Board at the next meeting scheduled for July.
Grace Management Representative Boedigheimer reviewed the Marketing report. Commissioner
Stein inquired how many storage units and parking spots there are at the property. Grace
Management Representative Boedigheimer responded that 40% of the rental units have a
dedicated storage unit and that there are 70 parking spaces for 94 units with one space used as a
car wash bay. Typically the ratio for both parking and storage is at least one-to-one in other
similar properties. Chairman Ludovissie asked if additional storage could be built in one of the
maintenance rooms. Grace Management Representative Boedigheimer responded yes, perhaps
30 additional storage units could be constructed in that space. Commissioner Stein asked if
individual cabinets could be placed in each parking unit stall. Housing Program Manager Barnes
indicated that it was against the building code. Grace Management Representative
Boedigheimer stated that the ratio of storage to living units at Plymouth Towne Square is one-to-
one. Housing Program Manager Barnes remarked that a decision was made during the planning
process to increase parking spaces at the expense of storage spaces.
Chairman Ludovissie commented that at the most recent City Council study session some
concerns were raised regarding the financial conditions at Vicksburg Crossing and the related
vacancy issue.
Commissioner Hatcher asked if there was a possibility of Vicksburg Crossing being included in
the award winning Hennepin County website as a way of generating inquiries for senior rental
information. Staff indicated that they would look into this option. Grace Management
Representative Boedigheimer noted that Vicksburg Crossing's web hits have dropped off a bit
Page 16
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 6
and believes that a presence in the small community-based newspapers is important to maintain
visibility.
C. Vicksburg Crossing. Discuss landscaping issues.
Housing Program Manager Barnes toured the Vicksburg Crossing property with City Forester
Paul Buck in order to assess the condition of the trees and shrubs. Forester Buck remarked to
Housing Programs Manager Barnes that some of the landscaping appears to be stressed and some
have died. The harsh winter has taken a toll everywhere in the region but it is not unusual for
new plantings to struggle initially and yet rebound once their roots become established after a
few seasons.
It was noticed that the shrubs which were planted close to the trail, which was installed after the
plantings, did not survive being disturbed and would need to be removed permanently. In areas
where spruces have not flourished he would recommend that they can be replaced with fir which
will appear to have the same texture, but will have a better tolerance for damps conditions. On
the whole, the site looked good except for a couple of ornamental trees which may simply need
pruning. The HRA will work with the Forestry Department to address the landscaping issues.
Modifications to the original landscape plan can be made up to ten percent of the total plantings
in order to achieve success with changes in plant materials.
Housing Program Manager Barnes mentioned the washout being experienced under the sidewalk
next to the water catch -basin pond. The patterns of falling water off the roof line are washing
out the soil under the sidewalks and minor fixes tried to date have not held. One bid in the
amount of $4,500 has been submitted as well as another for a higher amount. A French drain
system which consists of underground drain tile may be another option and Housing Program
Manager Barnes recommended exploring the $4,500 option. Chairman Ludovissie
recommended that other options be considered rather than spending the $4,500 in haste.
Housing Manager Barnes remarked that a firm bid would be needed in order to know what the
complete cost of the French drain system would be. Executive Director Juetten recommended
that a definite plan with budget numbers should be secured before acting further on the erosion
issue.
D. HRA Strategic Plan. Update to the HRA Strategic Plan.
Based upon the May HRA meeting as well as the joint study session conducted with the City
Council, Housing Manager Barnes drafted some changes to the Strategic Plan as it relates to land
banking, interest rate buy -down programs, lease -up goals for Vicksburg Crossing as well as
Action Plan timelines. Commissioner Stein remarked that First Time Homebuyer guidelines for
2009 would also be of interest as they relate to the Strategic Plan. Housing Program Manager
Barnes responded that staff reviews the guidelines on an annual basis and brings changes to the
Board as needed prior to the next funding year. Commissioner Kulaszewicz commented that
these changes were well done and thoroughly reflected the discussions to date. Commissioner
Stein made a motion to adopt these changes as presented, seconded by Commissioner Hatcher.
Vote. 5 Ayes MOTION approved unanimously.
Page 17
Plymouth Housing and Redevelopment Authority
May 29, 2008
Page 7
4. ADJOURNMENT
Motion to adjourn by Commissioner Kulaszewicz, seconded by Commissioner Hatcher.
The meeting was adjourned at 9:05 p.m.
Page 18
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FIRE -RESCUE
MONTHLY REPORT
JUNE 2008
Page 23
PLYMOUTH FIRE DEPARTMENT
MONTHLY REPORT
June 2008
Monthly Synopsis
Year-to-date (YTD), the Department answered 647 calls for service. This compares to 723 calls
for service in 2007 (YTD). The highest call volume in June occurred between the hours of 9:00
p.m. and 12:00 a.m. Thursday and Saturday were the busiest days of the week. Sixty-six percent
of calls occurring in June were "Duty Crew" calls.
Total Calls Year -to -Date
1000
800
723 647
- – –
600 -
400 –
200 –
0
1/1/07-6/30/07 1/1/08-6/30/08
Calls by Time of Day
40
30
20 . Jun -07
10 -- - ■ Jun -08
0
0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300-
0900 1200 1500 1800 2100 0000 0300 0600
Calls by Day of Week
25
20
15
10 _ 3 ■ Jun -07
5 ■ Jun -08
0
abA �� a
�o
1 Page 24
Events By Category
False Alarms Fires Ovepmsmsd
D°k Boosions
2°/
—1
Rescue/EMS
Good Irdent 9%
Calls
2a%
Hazardous
Conditions
Service Calls 209/6
'[P/o
Calls by Time of Day
40
30
20 . Jun -07
10 -- - ■ Jun -08
0
0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300-
0900 1200 1500 1800 2100 0000 0300 0600
Calls by Day of Week
25
20
15
10 _ 3 ■ Jun -07
5 ■ Jun -08
0
abA �� a
�o
1 Page 24
Responses were divided between the fire stations as follows:
Station I (13205 Co. Rd. 6) 49
Station II (12000 Old Rockford Rd.) 39
Station III (3300 Dunkirk Ln.) 37
Station Comparison
60 49
50 39 37
40
30 ■Jun -08
20
10
0
LM. M.
1 2 3
June 2008 in-service and on -scene (total response) times for emergency events are as follows.
These calls represent a breakdown of staffed station (including Duty Crew) response times and
non -staffed station response times. A further breakdown of each station's non -staffed station
response times are noted.
Response Time for Emergency Calls
16:48 -
14:24 11�
12:00
9:36 6:52 m Jm nu�-08
7:12
4:48
2:24 -
0.00
Duty Crew Not Duty Crew
2 Page 25
1s` Truck
1s` Truck
2nd Truck
2nd Truck
Number
In -Service
On -Scene
In -Service
On -Scene
of Calls
Staffed Station
1:02
6:52
2:47
9:54
21
Non -Staffed Station
7:38
11:30
N/A
N/A
3
Station I
7:38
11:30
N/A
N/A
3
Station II
N/A
N/A
N/A
N/A
0
Station III
N/A
N/A
N/A
N/A
0
Response Time for Emergency Calls
16:48 -
14:24 11�
12:00
9:36 6:52 m Jm nu�-08
7:12
4:48
2:24 -
0.00
Duty Crew Not Duty Crew
2 Page 25
Siknificant or Unusual Events
In June, the following response is notable:
June 5 Building Fire (3:55 p.m.)
June 5 Lightning Strike (4:02 p.m.)
During the month of June, six calls were paged general alarm (all department personnel were
alerted). All six of these calls occurred in the City, with an average of **nine firefighters
arriving on the scene.
Fire Loss Summary Year -to -Date
$1,600,000 $1,606,000
F
$1,100,000
$757,770
$600,000
$100,000 --
1/l/07-6/30/07 1/1/08-6/30/08
Committed Time
In June, paid -on-call firefighters worked an average of over 29 hours.
Training
During the month of June, four topics were offered during seven regularly scheduled in-house
training sessions. These topics included Confined Space, Fire Ground Operations, Big Water,
and Make -Up trainings. Additional training opportunities were offered during Rookie Training
and Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and
RAD Team.
Sixty members participated in training activities during the month. The total number of hours
spent on in-house and outside training activities was 287 — an average of over four hours per
participating member.
Recruitment
During the month of June, 69 paid -on-call firefighters served the City of Plymouth. One
member left the department. We conducted interviews for 21 probationary firefighter
candidates.
3
Page 26
Duty Crew Program
The Duty Crew Program was in operation on all weekdays during the month of June including
Saturdays. A total of five Saturday shifts were canceled due to lack of staffing. Fifty members
participated in the program.
STAFFING SUMMARY FOR THE MONTH BY SHIFT
Staffine:
0600-0900
0900-1200
1200-1500
1500-1800
1800-2100
6 Firefighters
0%
0%
0%
0%
0%
5 Firefighters
0%
0%
0%
8%
28%
4 Firefighters
100%
100%
100%
84%
56%
3 Firefighters
0%
0%
0%
4%
0%
No Staff
0%
0%
0%
4%
16%
DUTY CREW STAFFING
ALL SHIFTS OFFERED IN JUNE 2008
4%
,% 7%
88%
® 5 Firefighters
❑ 4 Firefighters
El 3 Firefighters
A 0 Firefiahters
DUTY CREW VS. NON -DUTY CREW
CALLS FOR SERVICE IN JUNE 2008
4 Page 27
Plymouth Fire Department
Public Education Programming
June 2008
Page 28
Programs
Hours
Station Tours
Bookmobile/Literacy
Preschool Visits
K-6 Education
2
2
Career Talk/Nights
Bike Helmet Program
4
15
Car Seat Check-ups
25
25
Assist North Memorial
Smokebusters/Seniors
2
2
Smokebusters/Families
51
6
Ski Helmet Sales
Adopt a Hydrant
Block Parties
1
1
Parades
NNO
1
2
Oen Houses
Fire Ext. Training
2
2
Business Safety Fairs
Business Fire Drills
2
2
Pub. Ed Training
Pub. Ed Meetings
Literature Drops
Diversity Outreach
2
4
Misc. Programming
3
3
Special Projects
Totals
49
64
Page 28
O UD O Ln O Ln O
M N N � �
pedwnd aJW
I
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N
m
CD
r Q
M
0
0
r
Page 29
O UD O UD O UD O
M N N � �
pedwnd aJW
N
N
d7
r
CO
� Q
co
Ir
u
Page 30
�0
PQM �551bi'
Results Against Goals in 2007 Work Plan
na = Not Assigned
Goal
As of December 31, 2007
Em to ers/Multi-Tenant Properties
Commuter fairs with employers and multi-
140
225
tenant properties
Bike -to -work clinics
10
10
Companies with preferential pool parking
na
13
Free bike rack program for employers
na
8 installed
Companies promoting Commuter Challenge
135
148
Commuter surveys
na
5 (ResDirect, Fargo Electronics/Welsh
Companies, United Properties/C.H. Robinson
Worldwide, OttoBock Healthcare,
Normandale Community College)
TDM plans
na
5 (Productivity Inc., United Health Group,
McGough, Trillium Woods, Select Comfort
Employer seminars
4
13
Commute Benefit Coordinators at large
160
349
companies
Companies with Best Workplace for
na
4 (Best Buy, Quality Bicycle Products,
Commuters designation
Starkey, Ceridian)
New employers enrolled in Transitworks!
na
3 (IKEA, SRF Consulting, Classics Market)
discounted transit pass sales to employees
Displays with bus schedules, rideshare and
na
59
bicycle commuting information to employers
Commuter
Ridematches
1,000
1,432
Rideshare to work week participants
na
273
New vanoolers
25
40
New carpoolers
225
850 (188 NuRide, 354 registered carpools,
212 Commuter Challengt 96 non -Challenge)
New bus riders
2-50
445 (27 HealthPartners, 147 Normandale
Community College, 50 Best Buy, 2
1-1 .,
Minnesota School of Business, 99 foirimutez
Challenge; 120 non -Commuter Challenge)
New bicycle commuters
500
973 (593 from Commuter Challenge, 293
Bike2Benefits, 87 non -Commuter Challenge
Commuter Challenge pledges
2000
2,_6,95
Total Single Occupant Vehicle conversions
1,000
1,843 (904'from Commuter Challenge, 1,364
non -Challenge — 425 as each carpool reduces
one vehicle)
15.9 million vehicle miles NOT
driven in 2007 due to 494 Commuter
Services outreach and results
Regional Commuter Choice Award
na
17 nominations, 6 winners
Nominations/Winners
Mailings to employers
na
1,500 after 1-35W bridge collapse
1,000 Commuter Challenge campaign
293 Crosstown/I-35W reconstruction
Page 31
MEMO
CITY OF PLYMOUTH
3400 PlymouthBauhvard
Plymc idh, MN 55447
DATE: July 25, 2008
TO: Bob Moberg, City Engineer
h
FROM: Derek Ascher, Water Resources Manager
SUBJECT: MINNEHAHA CREEK WATERSHED DISTRICT
DRAFT PLAN AMENDMENT
The Minnehaha Creek Watershed District (MCWD) is seeking review and comment on the
attached amendment to its Comprehensive Water Resources Management Plan, most recently
adopted in July 2007. The proposed amendment would make funding available on a cost -share
basis to local units of government through the MCWD annual ad valorem tax levy. The funding
appears to support aspects of projects that are in excess of minimum requirements to complete a
particular project. The amendment states that the "financial impact of each program on local
units of government will be beneficial, as it will reduce stonnwater infrastructure and
management costs in the future. Awardees, including local units of government, will assume
maintenance and other obligations that will involve cost, but this assumption of costs is the result
of a voluntary choice to seek District cost -share funding."
The 60 -day review and comment period on the proposed draft plan amendment will expire on
September 1, 2008. Comments from the City Council or staff can be directed to my
attention no later than Thursday, August 28, 2008 and I will provide the MCWD with a
formal letter of City comments.
Attachments: Draft amendment language
Examples of MCWD programs which may apply to the proposed amendment
cc:
0:•Enginering,GENERALiMEMOS�DEREKI.MCND_4mfiyl n mnendmav 7 09 doc Page 32
6.9 DISTRICT COST -SHARE PROGRAMS
Program Need, Timing and Cost
As a result of developing and implementing its watershed management plan. working
with local government units, private property owners, non -profits, academia and other
interested parties within the watershed on local water plans and capital projects, and
carrying out its permitting program, the District is aware of the challenges posed to
sound, comprehensive surface water management by existing land uses. With some
frequency_ parties appear before the District to express concerns about proposed
development that has come before the District for permits, when the issue really is a
historic and existing poor state of stormwater management in the area of the proposed
development. Much of the existingdevelopment and hard surface within the watershed
was constructed at an earlier time without due attention to minimizing and properly
managing stormwater impacts. This existingdeyelopment is not subject to District
permitting requirements. further, while stormwater management in these areas may be
improved through retrofitting and during redevelopment, roadway and sewer proiects,
space and options often are constrained and measures may be expensive.
To facilitate actions to improve stormwater management, enhance natural resources and
green infrastructure, expand the knowledge base of water resources management, and
provide educational opportunities through demonstrative capital projects within the
watershed, the District administers a number of cost -share programs to provide financial
assistance to government units, private property owners, non -profits, academic
institutions and other interested parties for projects contributing to wateruq ality
improvements. Examples of District programs include the following:
• MCWD Low Impact Development Program: Collaboratively partnering with
local communities and private developers to offset the increased costs of
exceeding regulatory requirements.
• MCWD Streambank Stabilization Program: Cost -share program that partners with
public entities to promote green infrastructure and stabilize problem areas in open
channel/stream conveyance systems.
• Cynthia Krieg Grant Program: Cost -share funding and technical assistance to
eligible non -profits, schools, businesses and local government units to develop
plans projects and programs that educate the public about water resource issues
or concerns, implement innovative solutions to resource problems and/or
demonstrate sound resource management to the public.
• MCWD/MWMO Research Grant Program: Provides grant funds to academic
institutions and other qualified organizations to conduct peer-reviewed research
that advances the science of watershed and water resource management with
emphasis on local conditions.
• MCWD Agricultural BMP Cost -Share Program: In conjunction with the Natural
Resources Conservation Service (MRCS), this program collaborates with eligible
the impact of agriculture on area natural resources.
Minnehaha Creek Watershed District 97-a Amendment Effective pate: TBD
Comprehensive Water Resources Management Plan
Page 33
• MCWD Watershed Association Initiative: Partners with local lake- and stream -
based citizen groups (registered non -profits) to assist in fundin start-up art -up costs and
develop and implement lake management plans in and around their resource of
concern.
Program Administration
Annual funding for District cost -share programs will be set through the budget process.
Specific awards will be made by the Board of Managers in accordance with criteria, and
through procedures, established for each program. In some cases, awarded funds may be
authorized and used by recipients for construction of physical structures or installations.
Whileeg nerally expenditures for capital construction require more detailed capital
project documentation through amendments of the watershed management plan, the
District does not intend to treat cost -share awards as capital projects subject to these
additional procedures, for two reasons.
First_, for most awards under these programs, the element of capital construction is
incidental to other purposes including support of research to advance water resource
protection knowledge, demonstration of innovative stormwater management, developing
local capacity for water resource protection, fostering community service and public
education. Where an award is made for an infrastructure project required to meet
stormwater regulations (District or other re ug Iatory body), District funding is limited to
the incremental difference between the cost of District-suppotted innovative stormwater
management methods and the baseline compliance cost of the standard approach
Demonstration and education benefits are protected through program requirements for
educational signage and reasonable access for public viewing.
Second, in some cases (such as for the low -impact development program) the purpose of
the program is to provide incentives to property owners and public works departments of
local units of government to perform planned work in a more innovative and protective
manner or to leverage that work for demonstration and education purposes. In other
cases (such as for the streambank stabilization program) action is required to address
public infrastructure, land or ecological values at risk due to an unstable channel. The
timing of these programs thus typically is externally driven, in the one case by
opportunity and in the other by need. Accordingly these programs must be administered
so that the can meet these externally driven timelines as the need arises.
In implementing its cost -share programs, the District will follow a set of steps to ensure
thorough review and a full opportunity for input from public agencies, watershed
residents and other interested parties.
First, the overall program funding level will be set annually through the District's
budgeting process This is an open process that occurs in August and early September
each year, and includes a public hearing required by statute at which all parties can
review and address the Board of Managers on the District's proposedrp_rogram budget.
Minnehaha Creek Watershed District 97-b Amendment Ellective Date: TBD
Comprehensive Water Resources Management Plan
Page 34
Second, the District will follow the procedures identified in its watershed management
plan for biannual review of its implementation priorities. Ever other year, as apart of
this review, the District will conduct public hearings with prior published notice and
written notice to all counties and cities within the watershed. The Board will hear and
consider all public comments and make plan implementation and funding decisions in
open public meeting.
Third, cost -share funding proposals will be processed and evaluated according to a
written set of guidelines adopted by the Board of Managers for each program. The
primary purposes of these guidelines are to: (aa) provide for consistency in District review
and selection of proposals for funding; (b) direct District funds to projects and locations
that will further the goals and priorities of the watershed management plan in an effective
manner; and (c) ensure that funding is formalized in a grant agreement that guarantees
project completion and maintenance. The Board may revise these terns from time to
time, but any revisions will not deviate from the three purposes cited.
Fourth, the citizens' advisory committee will have a formalized role in reviewijig
submitted proposals and the Board carefully will consider the committee's
recommendations.
Finally, when some part of cost -share funding is intended to be applied to capital
consuvction, the District will follow procedures under Minnesota Statutes &1038.251 for
project -specific public and Board of Managers review before authorizing any use of
funding for design or construction.
Program Funding Source and Financial Impact
The District expects to fund this program from the ad valorem property tax levied
annuallyproperty within the watershed. However, other funding sources such as
regional, state or federal grants; subwatershed levies; or stormwater utility fees could be
explored in the future. The financial impact of the program on property taxpayers within
the watershed will not be substantial. The annual cost of programs in aggregate is
expected to compose approximately 10% of the District's overall annual budget. The
average annual levy for the programs listed above is anticipated at a $780,000 funding
level.
Further, programs are developed specifically to complement the District's capital project
and permitting programs with a tool to identify and achieve water quality gains that those
other projects cannot cost-effectively address. The financial impact of each program on
local units of government will be beneficial, as it will reduce stormwater infrastructure
and management costs into the future. Awardees, including local units of government,
will assume maintenance and other obligations that will involve cost, but this assumption
of costs is the result of a voluntary choice to seek District cost -share funding.
Minnehaha Creek Watershed District 97-c Amendment Effective Dale: TBD
Comprehensive Water Resources Management Plan
Page 35
-y
` sv linehaha Creek waorshed District
City of Mound -
Downtown Redevefo in
IMPROVING QUALITY OF WATER, QUALITY OF LIFE
Low Impact Development Program
Page 36
Several municipalities within the watershed have begun efforts to
redevelop portions of urbanized areas within their cities. Development and
s
redevelopment projects can provide a significant opportunity to implement
stormwater management practices which meet mutual goals of both
MCWD and the cities through complementing the functional purpose of
Opportunities and
stormwater treatment with aesthetics, innovative practices and increased
Partnerships
cost-effectiveness. Low -impact development within high -traffic urban
fj
areas also provides MCWD with outreach opportunities to educate the
In 2005, MCWD began to explore
public about water quality and stormwater runoff. Leveraging such
a collaborative relationship with
opportunities is dependent on the ability of the District to proactively work
the City of Mound to supplement
with cities to identify opportunities and investigate alternatives during
a proposed downtownI
preliminary planning stages of the overall redevelopment. Consistent with
edevelopment project with
�a
MCWD Board policy, the program fund described here would be utilized to
stormwater features that would
maximize opportunities with communities currently planning development
serve as an amenity for the
within the watershed as those opportunities arise in the future. The
development as well as a
rj
program fund is created as a revolving fund to maintain a baseline level of
functional purpose in treating
"
funding over time.
stormwater runoff before the
runoff reached Lake Minnetonka
Eligibility
This effort resulted in a District
investment in the downtown
To qualify for MCWD program involvement, a community development
redevelopment of approximately
i
must meet the following minimum set of criteria:
$1.5 million worth of District
1. The development must be identified within the City
funds which will ultimately reduce
Comprehensive Plan
phosphorus loading to the lake
2. The City be in
by over 70%. oftentimes
must actively engaged constructing the
development projects are more '
improvements or coordinating the development with private
focused on minimizing the
entities
investment in infrastructure as
3. The City must assume the long-term maintenance and operations
opposed to taking advantage of
of stormwater facilities proposed in conjunction with the project
opportunities to create long-term
and fund necessary maintenance through its Local Surface Water
- sustainable systems. The Low
=
Management Plan
Impact Redevelopment Program
4, The aggregate stormwater facilities must achieve a level of
leverages such opportunities to
treatment that exceeds MCWD regulatory requirements
benefit both development
projects as well as downstream
Stormwater facilities cost -shared with District funds must be filed against
esources.
the property through protective Covenants and a maintenance program
approved by MCWD.
;llimu�hahi� ('jj+j+k �L►tsrshed Di�lj irl
a
18202 Minnetonka Blvd
Deephaven, MN 55359r#?
952-471-0590 Xs
Page 36
Opportunities and
Program Benefits e`Partnerships
District involvement will include:;,
1.Cost-share of the construction of stormwater facilities. A synopsis of the ..Mound Downtown
regulatory requirements for stormwater management for the site must be Redevelopment Project
completed which includes:
• A pre -project assessment of stormwater loading and volumes from Today, the Mound Downtown
the site in its existing condition Redevelopment Project is well on
• Evaluation of the stormwater facilities required for the site in a
developed condition per MCWD Rule N (regulatory requirements)
• Cost of construction of the stormwater facilities required from
regulation
• Evaluation of the low -impact development design, proposed loadings
and volumes in a post -project condition
• Cost of construction of the low -impact stormwater design and
difference in cost between required elements and low -impact design
2. Engineering review of the proposed low -impact design
3. Educational signage noting the benefits of the proposed facilities and
project partners
4.Credits towards City load allocations identified in the MCWD
Comprehensive Water Resources Management Plan (2007). Load
allocations credited through District cost -share will be jointly shared by the
City and MCWD at 50% of the total loading addressed above and beyond
regulatory requirements. Credits will be distributed proportional to financial
contributions.
Estimated Program Costs
MCWD levies approximately $500,000.00 annually to fund this program based
on carry-over from previous years and anticipated opportunities in the following
fiscal year.
Method of Financing
The program fund is financed through an ad valorem levy on all property within
the District. In addition, the District may utilize its funding and levy authorities
specified at Minnesota Statutes §1038.241, 103B.251, in addition to other grants,
loans and cost-sharing opportunities as they may become available.
its way towards becoming a prime
example of an "environmentally
friendly" urban development.
MCWD has worked with the City,
`private property owners, and
'developers to install examples of
porous.roadwaysurfaces (both,
concrete and paver applications),
rain gardens, swales, stormwater
reuse systems for irrigation, sand
WAlters.for>stomisewers,naturalized.
shorelines, and surface conveyance
systems to replace pipes. Each of
these best management practices
helps to reduce the impact of the
downtown on the area water
resources, but also serves as an
open classroom to educate the
public and water resource
managers about the potential for
using low impact development
practices to treat runoff and
-improve livability in urban spaces.
Had MCWD not seized the -
opportunity early to work with the
City in the planning process, the
development itself may look much _
different today, The Low Impact
Redevelopment Program allows
MCWD to take advantage of similar'
opportunities in other communities
inthe future.
Page 37
Reach No. 8,
Minnehaha Creek
uroan streams ana
Multi -functionality
Minnehaha Creek varies
significantly in character along its
22 -mile course from Lake
•..-.Minnetenka.to-the•Mississippi
River. Historically, the creek
served as an economic resource
to drive milling operations in
areas which ultimately evolved
into town centers for cities such
as Edina, Minnetonka and
Richfield. Today, Minnehaha
Creek serves as an important
recreational resource to
canoeists, runners, bikers and
nature lovers, however, the creek
also serves an important role as
a local ecosystem, green corridor
and stormwater conveyance —
system.
The varied roles the creek plays
in the landscape requires a
balance in management
approaches in order to ensure
that each of these functions is
preserved for the future.
Minnehaha Creek currently
contains 178 documented storm
sewer discharge points. These
pipes increase flows in the creek
dramatically with major rain
events. (Cont'd next page)
hHehaha Creek Watershed ft'iet
18202 Minnetonka Blvd.
Deephaven, MN 55359
952-471-0590
l Wehaha Creek' Watershed District
IMPROVING QUALITY OF WATER, QUALITY OF LIFE
Streambank Stabilization Program
Streams are dynamic systems in constant flux with the environment.
Severe weather producing intense storm events can often
exacerbate existing problems or create new issues, particularly in
urban streams where flow hydrographs can peak dramatically. High
flow events can result in scour, erosion and loss of bed or bank
material which may threaten infrastructure, private property or the
ecology of the creek. The Streambank Stabilization Program is
targeted at working with public entities to cost -share the
implementation of practices that effectively stabilize problem areas
within streams, but are constructed in ways which complement
MCWD goals for the resource and promote green infrastructure.
The Program will provide up to 50%cost-share towards the overall
construction contract which addresses issues related to stabilization
or restoration of streambanks, streambeds, and riparian areas.
Eligibility
To qualify for MCWD program involvement, a project conducted by a
public entity must meet the following minimum set of criteria:
1. Plans must be developed and approved by MCWD, meeting
MCWD regulatory requirements
2. The public entity administering the project must assume the
long term maintenance for the project with appropriate
covenants and agreements in place with MCWD
3. The proposed improvement must be certified by MCWD as
an improvement necessary to achieve MCWD resource
goals
4. The proposed project will be cost -shared with District funds
at a level no greater than 50% of the overall construction
costs
5. The public entity performing the project must have secured
ownership and/or access rights to the property which enable
both construction and long-term project maintenance
Page 38
Program Benefits
District involvement will include:
1.Cost-share of the construction of streambank stabilization. A review of the
problems and issues throughout the potential project site must be
completed which includes:
• A pre -project assessment of the streambank/bed/riparian quality from
the site in its existing condition
• Evaluation of the streambank/bed/riparian improvement required for
the site in a developed condition per applicable MCWD Rules
(regulatory requirements)
• Cost of construction of the improvements
• Evaluation of alternatives to the method proposed and the benefits of
the proposed project
2. Engineering review of the proposed stabilization measures
3. Educational signage noting the benefits of the proposed project and
acknowledgement of project partners
Estimated Program Costs
MCWD levies approximately $100,000.00 annually to fund this program based
on carry-over from previous years and anticipated opportunities in the following
fiscal year.
Method of Financing
The program fund is financed through an ad valorem levy on all property within
the District. In addition, the District may utilize its funding and levy authorities
specified at Minnesota Statutes §1038.241, 1038.251, in addition to other grants,
loans and cost-sharing opportunities as they may become available.
Reach No. 8
Minnehaha Creek (Cont'd)
In certain areas of the creek,
destabilization and bank failures
have occurred where a lack of
vegetation and stabilizing root
structures have resulted in banks
washing away under the force of
runoff water from storm events.
Reach No. 8, between Bloomington
and Portland Avenue in South
Minneapolis was one such place
where problems of deteriorated and
collapsed banks were found and
documented throughout the reach.
MCWD collaborated with the
Minneapolis Park & Recreation
�o"aid`to design and construct
repairs to the streambanks in this
area which not only served to
stabilize banks, but also were
designed to provide fish habitat and
refuge as well as buffer the creek
from the edges of pedestrian trails
to maintain deep-rooted vegetation
(as opposed to turf grass) which will
provide long-term stabilization into
the future.
The Streambank Stabilization
Program allows for flexibility of
working with public entities on
stream systems as problems arise
such as in the aftermath of major
storm events. While MCWD has
identified a number of
comprehensive stream reach
restoration projects in its capital
plan, the Streambank Stabilization
Program permits MCWD to work
directly with local communities and
other public entities to address
issues of mutual concern and
achieve common goals.
Page 39
Mip��ehaha Creek: Wa rshed District
IMPROVING QILALITY OF WATER, QUALITY OF LIFE
Cynthia Krieg Watershed
Stewardship Grant Program
Description of the Program
The Cynthia Krieg Watershed Stewardship Fund was established The Cynthia
Krieg Watershed Stewardship Fund was established by the MCWD in 2000 in
memory of Cynthia Krieg, whose life exemplified dedication to community
service and natural resource protection.
,t.tg,fE�rr�6-urffrr li
This fund encourages and supports community service initiatives to protect
water quality and promote public awareness of nonpoint source pollution
Eisenho v ei Clementeiy School m
issues. The MCWD partners with local community groups, schools, government
Hopkins received a giant from the ; *�t:
� 0,
agencies, businesses, non -profits and others to engage citizens in water
Cynthia Kiieq N ateished
quality improvement and protection through this memorial fund.
ISte�endship Fund to create a'VJe
Funded activities must result in water quality improvement and/or greater
are watei' playground. Thettl.0
public awareness of ways to improve water quality. Applicants are strongly
playground incorporated. an artistic fi.lt
encouraged to include a community service component, promoting civic
rendition of .vateisheds shoo ,nq its -
involvement by youth, families, and other citizens. Funded activities must be
location in relation to htnnehaha
within the boundaries of the MCWD.
Creek and the Mississippi River, a 'l't
number otwater themed play'�
Eligibility
structwes, a rain garden, and a
Eligible Applicants: Non-profit organizations*, businesses**, cities, townships,
nvei' pathyyayhnking the vans ; 3f .
ouks�a.
and school districts may apply. Examples of potential applicants include:
V
elements together. Imeipretrve F:_;:
• Schools and educational institutions (public and private)
signage aaoiiipan;ed au the eft fig,;
• Youth organizations and clubs
progianrelements. Votunteesrrrtj�
• Civic groups
organrced br, the tepp,ng-St ne , i
`
• Lake, homeowners, and neighborhood associations
preschool
scF6UL'
progr
#�(tq
t
eieme tary j
untli+ , i
' Counties, cities and townships
2gUrp��
To?f
"
r r�
I¢fporatec[
r,•+tri
t } - t
r� ill
• Churches
• Local business associations
t i�,
Gm by Fi
Non-profit organizations and other groups must be officially registered with
a ddSt j
` `
ter and
the state of Minnesota. For-profit groups are encouraged to partner with a
+
t „
local citizen group or school. Individuals are not eligible to apply. If a project
will be implemented on private property, the applicant must show how it
benefits
a.
f
{
the general public and is a public service. Applicants need not reside
in the Minnehaha Creek Watershed; however, the proposed project must be
implemented wholly within the District's boundaries.
Eligible Activities: Funded activities must result in water quality improvement
and/or greater public awareness of ways to improve water quality (education
grants) or new, innovative ways of managing water quality (innovation
grants). Applicants are strongly encouraged to include a community service
component, promoting civic involvement by youth, families, and other citizens
(education grants) or to evaluate their results and disseminate them to the
public (innovation grants). Funded activities must be within the boundaries of
the MCWD. (eligibility continued on next page)
Page 40
Eligibility (continued from previous page)
Examples of projects that will be considered include:
• Development of educational sites and exhibits demonstrating water quality
protection principles.
• Workshops about water quality issues and techniques to improve water
quality.
• Restoration/establishment of native habitat and vegetated buffer zones,
especially along waterways, lakes, ponds or wetlands that is coupled with
an educational outreach program.
• Public education such as posters, flyers, videos, festivals, public service
announcements, exhibits, booths at public events, etc.
• Community clean-ups of natural areas such as lakes, streams and wetlands
• Leadership programs engaging young people in water quality related civic
activities.
• Innovative demonstration projects that protect water quality.
Eligible Costs: Funds may be used for purchase of supplies, resource
publications and plant materials; contracting with specialists; copying; rental
of school buses; permit costs; and other items as agreed to by MCWD and its
representatives. Funds may not be used to pay for capital equipment or for
existing staff and overhead expenses.
Program Benefits
The Cynthia Krieg Watershed Stewardship Fund provides an important funding
source for water quality improvement projects and educational programs that
the District would not be able to implement on its own. What's more, it is a
critical toot in engaging citizens in watershed management. Because of this
grant program, community stakeholders have a means to develop and
implement their own watershed protection projects and programs, giving them
and their community partners ownership in the MCWD;s mission.
Estimated Program Costs
MCWD levies approximately $100,000.00 annually to fund this program based
on carry-over from previous years and anticipated opportunities in the
following fiscal year.
Method of Financing
The program fund is financed through an ad valorem levy on all property
within the District. In addition, the District may utilize its funding and Levy
authorities specified at Minnesota Statutes §1038.241, 1038.251, in addition
to other grants, loans and cost-sharing opportunities as they may become
available.
"Environmental Ambassadors
create award-winning
education program
With support from the Cynthia Kreiy
Watershed Stewardship Fund,: the.
Gleason Lake Improvement Association
worked with the fourth grade class of
Gleason Lake Elementary School. The
-; Ervironmental-Ambassadorsr--as-:they-
came to be known, learned about
watersheds and water quality, did a
-field investigation of wetland life and
observed -.first-hand erosion and other
water quality problems
After meeting with a marketing
consultant, the students brainstormed
ideas for public outreach. They
designed table tents with
environmental messages,which were
used by five restaurants in the
watershed. The ambassadors also
participated in Plymouths
environmental fair by hosting games
for smaller kids. The grant also
provided the Lake Association with
funds to partner with the City of(l.
Plymouth in wetland restoration
pioject.'
In 2007. The Gleason Lake
Environmental Ambassadors were
honored by the City of Plymouth as
Environmental. Champions, and they
were presented with the t4innehaha
Page 41
Evaluating Best Management
Practices
Advancing Science
In order to mitigate the effects of
pollution resulting from
development, projects often
incorporate a series of Best
Management Practices (BMP s) ,
into sites to detain and treat
stormwater runoff. Unfortunately,
much of the data related to the
pollutant removal performance of
BMP's is generally considered to
be of low quality. One way to
more accurately assess the
performance of BMP's is to
conduct real-time monitoring of
in-place BMP's on and around
project sites.
The Joint Watershed Research
Grant Program was utilized by
the University of Minnesota, Civil
Engineering Department to
conduct a research study which
focused on evaluation and
monitoring of BMP's on project
sites. These BMP's were linked
to monitoring sensors which
connected to a wireless system
that could monitor BMP
performance as rain events
happen, regardless of the time of
day. This overall approach
ensures that every rain event will
be captured in the experiment for
use in the study. (Cont'd next
page)
buehaha W.ek Watershed District
18202 Minnetonka Blvd.
Deephaven, MN 55359
952-471-0590
11linHehaha Creek .'Y Watershed District
IMPROVING QUALITY OFWATER, QUALITY OF LIFE
Joint Watershed Research Grant
Program
Non -point sources of runoff and pollutants have become the primary focus of
continued efforts to reduce the negative effects of runoff on water resources.
As water managers focus more closely on these impacts, there appears to be
a definite trend toward a more integrated and creative approach to controlling
excess runoff and protecting water quality; a truly watershed approach that
focuses less on the water resources themselves and more on the watersheds
that surround them and are the ultimate source of the excess runoff and
pollutants that continue to degrade surface and groundwater resources. In
order to address these concerns, water managers clearly need good
information and new management tools that are based on sound science and
practical analysis. In response to these research needs, the Mississippi
Watershed Management Organization (MWMO) and the Minnehaha Creek
Watershed District (MCWD) are working jointly to encourage and support
research through a Joint Watershed Research Program that will address the
common needs of the metropolitan watersheds in the Twin Cities area.
Eligibility
Individuals and organizations in the following categories may submit
proposals:
1. Universities and colleges (academic institutions): US universities and
two- and four-year colleges (including community colleges) acting on
behalf of their faculty members.
2. Non-profit, non-academic organizations: Independent museums,
observatories, research laboratories, professional societies and
similar organizations in the US that are directly associated with
educational or research activities.
3. For-profit organizations: US commercial organizations, especially
small businesses with strong capabilities in scientific or engineering
research or education.
4. Unaffiliated Individuals: Scientists, engineers or educators in the US
and US citizens may be eligible for support, provided that the
individual is not employed by, or affiliated with, an organization, and:
• The proposed project is sufficiently meritorious and
otherwise complies with the conditions of any
• Applicable proposal -generating document;
• The proposer has demonstrated the capability and has
access to any necessary facilities to carry out the project;
and
• The proposer agrees to fiscal arrangements that, in the
opinion of the MCWD and MWMO Auditor, ensure
responsible management of watershed funds.
Page 42
Program Benefits
Advancing Science (Cont'd)
Selected research projects may be eligible for reimbursement for some/all of the
following expenses:
The study will answer the following
1. Capital expenditures for facilities, equipment & other capital assets as
questions:
expressly approved in the work program
1. Are stormwater BMP's
2. Computers and computer software, if unique to the project and specifically
effective, and to what extent do
approved in the work program
land use, local hydrology and
3. Materials and supplies specific to the project and incoming freight charges for
time influence performance?
them
2. Does the acquisition of a high
4. Publication & printing costs
number of data points (through
5. In state transportation & travel expenses such as lodging, meals, & mileage
constant monitoring) provide a
of personnel involved in the project and included in a "travel" budget of the
better gauge in assessing BMP
work program
performance?
6. Wages and expenses of salaried recipient employees if specified and
3. Can contaminants that must be
documented in the work program
measured via laboratory
7. Fringe benefit costs' limited to salary, FICA/Medicare, retirement, and health
analysis (i.e. fecal coliform,
insurance of Recipient's employees if specified in the work program
pesticides, etc:) -be predicted "
8. Professional services specified in the approved work program that are
through use of surrogates?
rendered by individuals or organizations not a part of the Recipient
Use of the Joint Watershed
Research Grant Program allows
Estimated Program Costs
MCWD and MWMO to partner on
efforts that will advance this science
MCWD levies approximately $100,000.00 annually to fund this program based
to more effectively work with
on carry-over from previous years and anticipated opportunities in the following
developers, local communities and
fiscal year.
other water management
organizations to achieve mutual
Method of Financing
goals. Through partnering together,
these two watershed organizations
The program fund is financed through an ad valorem levy on all property within
are able to jointly prioritize issues of
the District. In addition, the District may utilize its funding and levy authorities
science that are of concern and
specified at Minnesota Statutes §103B.241, 1038.251, in addition to other grants,
solicit proposals from the rich
loans and cost-sharing opportunities as they may become available.
academic community in the Twin
Cities metropolitan area, and apply
the knowledge gained locally while
sharing it globally.
Page 43
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Page 44
'fit
MORTGAGE
Carlos G. Gutierrez CNC Mortgage
President _
C 612 859 2145r" w -
T 952 545 6769 #F
F 952 545 6804 r
carios@scncmdg.com
Ridgedale Office Center
13911 Ridgedale Drive, Suite 165
Minnetonka, MN 55305-1707
www.cncmrtg.com
11r. Carlos Gutierrez
1'215 Garland Ln A.
1
wn�l
Page 45
NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION
6900 Winnetka Avenue North
Brooklyn Park, MN 55428
763-536-8355
July 30, 2008
LAURIE AHRENS
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD
PLYMOUTH, MN 55447
Enclosed you will find a check for the quarterly payment of the 2008 Cable Capital Grant in the
amount of $11,543.28.
The Northwest Suburbs Cable Communications Commission has increased its capital flat grant
to cities by 4%. The grant, to be paid quarterly, is comprised of a flat grant to each city plus a
proportional grant determined by the number of subscribers within each city. The schedule for
these payments will be January 30'h , April 30'1i, July 30i1' and October 30th. If the 30°' lands on
a weekend the payment will be sent prior to the 30"i.
Your payment breaks down as follows:
CITY OF PLYMOUTH
2008 FLAT GRANT $17,404.11
2008 PROPORTIONAL GRANT $28,769.00
ANNUAL TOTAL: $46,173.11
TOTAL DIVIDED BY 4 = $11,543.28 PER QTR.
Cities are to spend the money on cable television related purposes however, you do
not have to justify your expenses to the Cable Commission. We would suggest however, that
you consult with the staff of Northwest Community Television before you actually purchase
equipment. Please note that the actual dollar amounts of these grants may change each year
depending on the number of cable subscribers.
If you have any questions, please call me at 763-533-8196.
Sincerely,
Gre�- ogre, Executive Director
Nortiiw-ejt Suburbs Cable Conuuunications Commission
cc: Helen LaFave
Brooklyn Center • Brooklyn Park • Crystal • Golden Valley • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdah Page 46
marketing
July 10, 2008
Mayor Kelli Slavik
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447-1482
Dear Mayor Slavik:
It is unfortunate that I must confirm to you, in accordance with the Worker Adjustment and
Retraining Notification Act ("WARN'), that the Carlson Marketing Worldwide, Inc. Contact
Center located at 1405 Xenium Lane will experience a plant closing.
A total of approximately 111 employees in the Contact Center at this facility will be affected by
this action. Employee terminations at this facility will begin in July and will continue through
December. The following number of individuals in the following classifications will be affected
by the closing: Administrative Assistant (1), Customer Relations Advisor (25), Customer
Relations Lead (13), Customer Relations Specialist (31), Customer Relations Sr. Advisor (5),
Customer Relations Manager (1), Operations Manager (1), Operations Specialist (7), Processing
Advisor (13), Scheduling Analyst (2), Sr. Processing Advisor (1), Sr. Training Specialist (1),
Customer Relations Supervisor (7), Systems Administrator (1), and Training Coordinator (2).
Because the entire Contact Center will be closed, no bumping rights exist. None of the affected
employees are represented by a union.
If you require additional information, please contact Debra Steinkraus who can be reached at
763-212-5752 or me at 763-212-1689. Our mailing address is:
1405 Xenium Lane
Plymouth, MN 55441
Sincerely,
Kay Kisch
HR Generalist
cc: Filiberto (Fil) Chairez (Rapid Response Coordinator)
Page 47
o
The Plymouth We Uea�ue
3400 Plymouth Boulevard
Plymouth. Minnesota 55447
July 10, 2008
Laurie Ahrens
City Manager
City of Plymouth
3400 Plymouth Blvd
Plymouth, IVIN 55447
Dear Laurie:
Thank you to the City of Plymouth for helping to make the 36'h Music in Plymouth another great success!
The Plymouth Civic League (PCL) was founded in 1972 to create an event that would help build a sense
of community in Plymouth. Plymouth has been fortunate to have the Minnesota Orchestra as the featured
entertainment for each of the 36 annual events. The PCL has no paid staff and has 30 members who live,
work or own a business in Plymouth. The event is free to everyone. It is estimated that this year nearly
15,000 people attended the event and a similar number watched the fireworks from the nearby
neighborhoods.
The addition of the on-site jumbo screen in 2007 has greatly enhanced the visibility for our ever-growing
crowds. The cost of this addition has increased the budget by approximately $20,000. Although we are
anticipating a modest surplus in 2008, we can't always count on having a "Premier" sponsor like we have
had for the past two years.
"rhe PCL feels that with the continued support of the City of Plymouth, the high quality of the event can )
be maintained. The PCL is again requesting consideration for a $30,000 donation from the City of J
Plymouth towards 2009 event.
The 2009 Music in Plymouth will be the 37°i anniversary of the event and we expect it to be even more
spectacular with the continued partnership with the City of Plymouth.
If you have any questions, feel free to call me at 763-383-4710.
Sincerely, y�����/
Kris St. Martin
Director of Development
Page 48
City of
minnetonka
14600 Minnetonka Boulevard Minnetonka, MN 55345 952-939-8200 Fax 952-939-8244
Janis A. Callison, Mayor
July 15, 2008
Mayor Kelli Slavik
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-11482
Dear loayorI lavik:
Congratulations to you, Plymouth council members, and city staff on the
excellent leadership and hard work that led to your designation as number one
on Money magazine's "2008 Best Places to Live" list! It's an honor that is well-
deserved.
We at the city of Minnetonka have always appreciated the friendly relationship
between our two cities and the opportunity to partner on various issues of
importance to both communities, from road projects to public safety initiatives.
Although Plymouth has been singled out for recognition, the addition of yet
another Twin Cities suburb to the coveted #1 spot on this list reflects well on all
of our metro communities. Congratulations again, and enjoy your time in the
spotlight!
Sincerely,
d'yor Jan Callison
Minnetonka... where quality is our nature Page 49
Laurie Ahrens
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Laurie,
R�-cE-l VEL)
JU( 2'9
I am writing to formally recognize and thank two city staff members who generously
donated time to assist the I-494 Corridor Commission.
We asked Helen LaFave if she would be available to take photographs at our August
I-494 Corridor Commission meeting where we presented Transportation Leadership
Awards to two Minnesota House of Representatives from our member cities.
Sheila Langer attended the meeting and took very nice professional photos and she and
Helen were kind enough to also send the photos to us on a CD.
Helen also assisted me with recommendations for the press release we submitted to our
local papers announcing the Transportation Leadership Awards.
Helen and Sheila went above and beyond in helping us capture high quality photos and
submit a professional press release. We appreciate their talent and time.
We also appreciate the City of Plymouth for your partnership with our organization.
Respectfully,
Melissa Madison
Executive Director
Page 50
5701 Normandale Road, Suite 322, Edina, MN 55424 • 952-848-4947 9 Fax: 952-848-4904 • www.494corridor.org
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