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Council Information Memorandum 05-23-2008
CITY OF PLYMOUTH rp) COUNCIL INFO MEMO May 23, 2008 UPCOMING MEETINGS AND EVENTS PACTAgenda, 05/28/08..................................................................................................................:....Page 1 Center National Bank Grand Opening, 05/29/08..................................................................................Page 2 HRAAgenda, 05/29/08..................:......................................................................................................Page 3 Wayzata Public Schools Superintendent Bob Ostlund Retirement, 06/13/08.......................................Page 4 May, June, July 2008 Official City Meeting Calendars....................................................................... Page 5 Tentative List of Agenda Items for Future City Council Meetings .................................................... Page 11 INFORMATION News Articles, Releases, Publications, Etc ... Median Barrier Article, Star & Trib................................................................................................... Page 12 Patricia Hoyt. Neils Obituary, Sun Sailor............................................................................................Page 14 MEETING MINUTES Planning Commission Minutes, 05/07/08.......................................................................................... Page 15 STAFF REPORTS Status Report on Police Records Management System (LETG) ........................................................Page 23 HRA Executive Director Appointment...............................................................................................Page 32 TransitProgram Update......................................................................................................................Page 33 Fire -Rescue April 2008 Monthly Report ............................................................................................Page 36 CORRESPONDENCE Metropolitan Council's Informal Comments on Plymouth Comprehensive Plan ..............................Page 42 Letter from Elm Creek Watershed, RE: 2009 Operating Budget ....................................................... Page 49 Letter to Property Owners, RE: Conditional Use Permit for Komplete Academy (2008041) ............ Page 52 Letter to Property Owners, RE: Preliminary Plat for Contour Engineering (2008029) .....................Page 53 Letter to Property Owners, RE: New Development Gonyea Company (2008042)............................Page 54 Letter from MPCA, RE: Petroleum Tank Release Site File Closure (LEAK00017149) ..... Page 55 AGENDA PLYMOUTH ADVISORY COMMITTEE ON TRANSIT Medicine Lake Meeting Room (upper level of City Hall) Wednesday, May 28, 2008 at 7:00 p.m. 1. 7:00 Approval of Agenda 2.. 7:05 Approval of April 23, 2008 Minutes (attached) 3. 7:10 City Council Update (attached — Memo to City Manager, Plymouth Transit Vehicles) 4. 7:20 Federal Transit Authority Title VI Compliance Audit 5. 7:25 Minneapolis (Downtown) Access Plan Update 6. 7:35 Dial -a -Ride Survey Results & Discussion of Dial -A -Ride Service (see attached) 7. 8:35 Plymouth Transit Perfonnance Measurements for April (see attached) ® Ridership infonnation and review of ridership statistics 8. 8:40 Identify areas of concern and/or recommendations (complaint log attached) 9. 8:50 Review service delivery, program issues, resolutions (complaint log attached) 10. 9:00 Adjournment Note: Please call Sarah Hellekson at 763=509-5052, if you are unable to attend. Q:�PACT,2008',PAC'f_5-28-08_agendi.doc i j Page 1 ENJOY HOMETOWN BANKING IN PLYMOUTH i t9Bti I _ I JOIN US AS WE CELEBRATE THE OPENING OF CENTER NATIONAL BANK'S PLYMOUTH OFFICE VICKSBURG AT 37TH AVENUE NORTH PLYMOUTH, MN THURSDAY, MAY 29, 2008 5:00 - 8:00 PM 6:30 PM REMARKS HORS D'OEUVRES AND REFRESHMENTS LIVE MUSIC ®Centw National Bank RSVP BY 5.24.OB TO JULIE YATES PHONE: 763-225-BBBB JYATES@CENTERNATIO NALBAN K. CO M Page 2 AGENDA MEETING PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, MAY 29, 2008 - 6:00 p.m. WHERE: Parkers Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 6:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from April 24, 2008. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing Reports. 3. NEW BUSINESS A. Vicksburg Crossing. Marketing update. B. Executive Director. Appoint Steve Juetten, Community Development Director as the HRA Executive Director. C. HRA Strategic Plan. Review current Strategic Plan and begin discussing updates. D. City Council Work Study Session. Discuss HRA Strategic Plan. 4. ADJOURNMENT Page 3 a �6/re j�vo/5 �c P"H4 -fchlo& ent Bob Ostlund at 5 p.m. 1 ,�C,,,essa ry. Page 4 OFFICIAL CITY MEETINGS May 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Apr 2008 S M T W T F S Jun 2008 S M T W T F S 7:00 MHUMAN RIGHTS COMMISSION MEETING, Parkers Laka Rcom 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 4 5 6 7 8 9 10 [7:00 PM PLANNING COMMISSION MEETING, Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 11 12 13 14 15 16 17 7:00 PM REGULAR COUNCIL MEETING, Chambers EENVIRON TALCouncil QITTEE(LakeA:& B 18 19 20 21 22 23 24 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 25 26 27 28 29 30 31 MEMORIAL DAY (Observed) - City Closed 6:00 PM SPECIAL COUNCIL MEETING, Conditional Use Permitfor Shops of Plymouth Town CSOffices Cam.,(200"114),Medieine Laka Roam 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSR PAC ( n' Medicine Lake Room A 6:00 PM HRA MEETING Medicine Lake Room 9:00 AM- 330 PM SPECIAL RECYCLING DROP-OFF DAY, PI ouch Maintenance Facilely 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 5/22/2008 Page 5 Page 6 OFFICIAL CITY MEETINGS June 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 8 9 10 11 12 13 14 5:30 PM SPECIAL COUNCIL MEETING, Joint Meeting with the Housing 8 Redeveiopment Authority, and Set Future Study 7:00 PM ENVIRONMENTAL pUALITY COMMITTEE (EOC), Medicine Lake 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers FLAG DAY Sessions, Medicine Lake Room Rooms A & B 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION ' MEETING, Council Chambers 22 23 24 25 26 27 28 5:30 PM SPECIAL COUNCIL MEETING, Review Plans torweet Medicine Lake Park 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , 7:00 PM HRA MEETING Metlicine Lake Room MUSIC IN PLYMOUTH 8:00 am 5K Run Building, Update w/City Manager, and Set Future Medicine Lake Room A Study Sessions, Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING, C. nd Chambers 29 30 May 2008 Ju12008 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 modified on 5/22/2008 Page 7 Page 8 OFFICIAL CITY MEETINGS July 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3. 4 5 Jun 2008 S M T W T F S 5:00 PM MUSIC IN PLYMOUTH, Hilde Performance Center INDEPENDENCE DAY, City Offices closed 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 .12 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A & B 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 13 14 15 16 17 18 19 7:00 PM PLANNIN COMMISSIONG MEETING, Council Chambers 20 21 22 23 24 25 26 7:00 PM REGULAR COUNCIL MEETING, Councl Chamber; 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 7:00 PM HRA MEETING Medicine Lake Room 8:00 AM CITY CENTER CONNECTION, Center National Bank 27 28 29 30 31 Aug 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 modified on 5/22/2008 Page 9 Page 10 Tentative Schedule for City Council Agenda Items June 10, Special Meeting, 5:30 p.m. Medicine Lake Room • Joint Meeting with the Housing and Redevelopment Authority • Set future Study Sessions June 10, Regular, 7:00 p.m., Council Chambers • Proclamation Honoring 70th Anniversary of Carlson Companies June 241, Special, 5:30 p.m. Medicine Lake Room • Review plans for West Medicine Lake Park building • Set future Study Sessions • Update with City Manager June 241, Regular, 7:00 p.m., Council Chambers July 8, Regular, 7:00 p.m.,. Council Chambers July 22, Regular, 7:00 p.m., Council Chambers August 12, Regular, 7:00 p.m., Council Chambers August 26, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. page 11 l Driver killed after crossing median where key safety upgrade is pending Page 1 of 2 Driver killed after crossing median where key safety upgrade is pending By PAUL WALSH, Star Tribune May 22, 2008 A pickup truck crossed a Stearns County interstate median where a highly touted safety upgrade awaits installation and slammed head-on into a semitrailer truck, killing the pickup's driver, authorities said today. The crash happened shortly before 10 p.m. Wednesday on Interstate Hwy. 94 near Avon, the State Patrol said. Paul R. Johnson, 46, of Osakis, Minn., was heading east when he struck the semi heading west and driven by Ronald Mellem, 61, of Richland Center, Wis., the patrol said. Mellem was slightly hurt. Both vehicles were totaled. About 20 miles of median cable barriers -- four high-tension bands of steel that keep wayward vehicles from entering oncoming traffic -- are scheduled to be installed in the fall along 1-94 between Albany and St. Cloud, state traffic officials said. That stretch includes where Wednesday's collision occurred. In 2005 and 2006, the barriers were installed at various points along 1-94 from Sauk Centre, heading east to St. Michael. Prior to their installation, traffic engineers were seeing an increase in cross -median crashes in the area. In March, 15 miles to the east of Wednesday's crash, a semitrailer truck was held to its side of eastbound 1-94 south of St. Cloud for 500 yards during the afternoon rush hour by the steel cables, sparing life and limb for motorists heading in the other direction. The driver was hospitalized with minor injuries. The truck, weighing 40 tons including its contents, "rode the barrier for 500 yards," the patrol said in its report. The cables "stopped the semi from crossing into westbound traffic." The barriers "are saving lives every month, in my mind," state Department of Transportation traffic engineer Bernie Arseneau said today. "I'm sure we've saved dozens of lives." Arseneau said the barriers are more effective than the combining all of the other accident -reduction efforts that state officials are pursuing. He said millions of state dollars are being devoted to adding miles of barriers over the Page 12 http://www.startribune.com/templates/Print—This—Story?sid=l 9176624 5/22/2008 Driver killed after crossing median where key safety upgrade is pending Page 2 of 2 coming months and years with the goal of "covering the whole metro and state" where there is a high volume of traffic ... [and] to get out in front of accidents before they happen." Paul Walsh • 612-673-4482 © 2008 Star Tribune. All rights reserved. 'iPage 13 http://www.startribune.com/templates/Print—This—Story?sid= 19176624 5/22/2 14A Plymouth, Wayzata, Orono -&,Long UkezSun :age -:<71, ,of. (and Punta,.A ed in Germ ents, 7- 10 grndchldt7.e-n7;and'n*"e' 0h0' 7c 6tl 6 -`:Pat grew UpLm, .Oi�atonnj,AN-''She .: _,, uateld fromlro I -in And -went --`tocomplete a iiie"ie "S.-JnE ticafibn at the U, of M., Heir"leachmg-careere I gan.at'. the Minneapolis Vocational School, but: her true passion 'for 'teaching blossomed at Patrick Een-i 1 .I�fig'I .&,hb'o't_in',MinneappaIs, She was fteninvitedobdck16rreunions by . . i former,,,,students �_-!�,�he, -,rwen, io. teach En.g . lish as�4 secondlanguage or Wayzata School blsft nict''4284, And later- taught ESL courses . at ,,..the Minneapolis,. Technical.— stitute.,She was Also, �AsciioofBoard..mem L�: b6r;�tor"Ro6binsdaj Sch, ib.. oistrict Pat e eve. irfL,- -giving-1,back toher com muiuty, She i`served ori numerous oardsand"', advisory committees: ,' nion'tatty Z6ardof Directors, 'Mission 'Farms Nursing ..- Board' ` o f ' Directors of Metropolitan School Districts :__TwinWestL. Chamber :!:of . •Commerce.,,fo'un atidh;�, Plymouth CiviCLeague, and the Home Free . -Shelter. She was awarded a WCCO Good :Neighbor award in 1986, and. was recognized :by Governor Arne Carlson -for service on the :Governor's Commission on Violent C.nmes. She also helped launch and support Music c m Plymouth. Pat was also Politically active. She was. ePresentative O. 1. "Lon" Heinitz's cam- +,'Iirststate senate seat. She also served as a Y .P11 .. .. I Plymouth City. Council member for, 8 years. Pat marned. .Gerry;. Neils in -1982 ,,and,. together they created -a blended, extended .family that got together often -'for -family events. During Gerry's last few working years they traveled frequently to his industry. . con- ferences in Europe, China, South Korea, Russia, and California. In 1997 Pat and Gerry moved to Punta Gorda,.Florida to enjoy "waking up each day in paradise e.". After,Gerry-s death in, 2002- Pat was asked to iaik e'e his place as Com missione r of the Punta Gorda Housing Authority Is Board of Directors. She served .until 9006" when because of health and'humicanes, she returned to, her ,familq a;,id,friends . in Ply1fiouth. A celebration of Pat's life will take place at 4:00 p.m. on Tuesday, May 27 at the ]Plymouth Creek Center, 14800 34th Ave N - Plymouih,'MN-.`:- Memorialsi may .be directed to Music in. Plymouth' Endowment Fund, c16 'Anchor Bank ,, 3950 Mriewood,lane N, Plymouth MN 5544I,:;'A o'! mi i'e- Fie'ei"`Battered I im e S i ii. r' (763 559 9U08), and t he Punta h: o4smg,u.tprity (941639 4344) Page 14 Approved Minutes. City of Plymouth Planning Commission Meeting May 7, 2008 MEMBERS PRESENT: Chair James Holmes, Commissioners Terry Jaffoni, Erik Aamoth, Frank Weir, Karl Neset, Scott Nelson and James Davis MEMBERS ABSENT: None STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Marie Darling, Planner Joshua Doty, City Engineer Bob Moberg and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. OATH OF OFFICE Planning Manager Senness administered the Oath of Office to Scott Nelson. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC FORUM 5. APPROVAL OF AGENDA MOTION by Commissioner Weir, seconded by Commissioner Aamoth, to approve the May 7, 2008 Planning Commission Agenda. Vote. 7 Ayes. MOTION approved. 6. CONSENT AGENDA A. APPROVAL OF THE APRIL 16, 2008 PLANNING COMMISSION MINUTES MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the April 16, 2008 Planning Commission Minutes. Vote. 7 Ayes. MOTION approved. B. CITY OF PLYMOUTH (2008016) MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request by the City of Plymouth for a site plan amendment to construct a pump house facility for property located at 12000 Old Rockford Road. Vote. 7 Ayes. MOTION approved. Page 15 Approved Planning Commission Minutes May 7, 2008 Page 2 C. WOLD ARCHITECTS AND ENGINEERS (2008026) MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request by Wold Architects and Engineers for a site plan amendment to construct a 256 square foot two-story addition (roughly 16 feet by 16 feet) on the southwest side of the gymnasium complex at Armstrong High School for property located at 10635 36"' Avenue North. Vote. 7 Ayes. MOTION approved. 7. PUBLIC HEARING A. THE ROTTLUND COMPANY, INC. (2008003) Chair Holmes introduced the request by The Rottlund Company, Inc. for a planned unit development amendment and preliminary plat to create 20 single family lots and one outlot from one. existing outlot for property located west of Cheshire Parkway and north of 55th Avenue North. Planner Doty gave an overview of the staff report. Planner Doty noted that one additional letter was received this evening and is added to the public record. Commissioner Neset asked about the side -yard setback. Planner Doty said that there would be a five-foot setback from each home to the lot line for a total of 10 feet between units. Chair Holmes introduced the applicant, Deb Ridgeway, representing Rottlund Homes. Ms. Ridgeway said that they were available for any questions. Chair Holmes said that the application calls for a rain garden in the middle of the proposed development and asked if the water will drain anywhere or if it will just collect in the rain garden. Ms. Ridgeway said that they had applied for a grading permit last fall to remove excess fill. She said that the site is slated to get another 10,000 yards taken off. She said that the water will collect in the rain garden and infiltrate into the ground and that there would be piping for the overflow that will go to the pond located south of the proposed development. Mr. Paul Cherney, representing Pioneer Engineering, said that a large regional pond was built as part of The Reserve project. He said that the rain garden would be for small rain events and that large rain events would flow to the pond. Commissioner Jaffoni asked how the maintenance for the proposed porous driveways would compare to the maintenance for the six rain gardens that were initially proposed and if the 30 percent impervious surface took into account the porous driveways. Mr. Cherney Page 16 Approved Planning Commission Minutes May 7, 2008 Page 3 said that the 30 percent impervious surface did take the porous driveways into account and that the expense to the homeowner would depend on how the homeowner took care of the driveways. He said that the driveways would have less sand than what is found on City streets and that the driveways could be maintained by cleaning them periodically. He said that the driveways would need less maintenance than a rain garden. Chair Holmes continued the public hearing from the April 2, 2008 Planning Commission Meeting. Chair Holmes introduced Tom Lerizmeier, 14024 54th Avenue North, #3. Mr. Lenzmeier asked if there would be trees planted along Cheshire Parkway to obstruct views of the backs of the houses so that Cheshire Parkway would look like a parkway. Chair Holmes introduced David Benson, 5515 Fernbrook Lane North. Mr. Benson said that he is representing Glacier Vista Homeowners Association. Mr. Benson said that water runoff is a big concern. He asked what would happen with the water if the two rain gardens were not enough or who they would need to talk to if more rain gardens were needed. He said that it seemed aggressive to reduce the number of rain gardens in the proposed plans and that the piping for the overflow seems a long ways to go. Mr. Benson asked where the construction traffic would park if the only access is off of Fembrook Lane. He asked who would take complaints for keeping the street clean. He asked if there would be any preliminary association guidelines established for sheds, boat storage, etc. Chair Holmes closed the public hearing. Planner Doty said that the proposed landscaping plan includes trees along Cheshire Parkway that would be a mix of deciduous and coniferous trees. He said there would also be trees around the back of the units and along the perimeter of the site, which would be consistent with a parkway character. Planning Manager Senness said that the landscaping plans reflect more than what is required by City ordinance. She said that low density residential is not required to provide screening and that the applicant is proposing to add trees where none are required. Mr. Lenzmeier asked what the elevation of the proposed development would be adjacent to Cheshire Parkway. City Engineer Moberg said that the applicant is proposing walkout units and there would be an eight -foot difference in elevation from the garage along the backside and would still end up sloping five to seven feet to Cheshire Parkway. He said that a trail would be put in as part of the development and that would be at the elevation of Cheshire Parkway and then slope up to the development. City Engineer Moberg said that the stormsewer system that the applicant is proposing adds two catchbasins at Fernbrook Lane that would be piped to the rain garden and then back to Page 17 Approved Planning Commission Minutes May 7, 2008 Page 4 the pond located south of the development. He said that the rain garden along the south side of the development would drain underground to the storm sewer line that would run to the south pond. Planning Manager Senness said that staff worked with the applicant to reduce the number of rain gardens because staff felt that it would be too much for 20 homeowners to maintain six rain gardens. She said that staff concluded that one way to reduce the impervious surface would be to have pervious, paved driveways to take care of both the impervious and runoff issues. Chair Holmes asked how this design would work in the worst case rain event scenario. City Engineer Moberg said that typically with residential subdivisions like this, a rain event of two to three inches of rainfall in a 24-hour period would be accommodated in the proposed rain gardens and ponds. He said that for rain events larger than that, the water would exceed the capacity of the storm sewer and, the streets would function as the drainage system. Planning Manager Senness said that the primary function of rain gardens is for water quality. City Engineer Moberg said that a rain garden would also be able to help reduce the volume of runoff by allowing the runoff to be in a rain garden for a short period of time. He said that the rain garden is designed to be dry within four, to eight hours after a rain event. Chair Holmes asked why the construction traffic would not use Cheshire Parkway rather than Fernbrook Lane. City Engineer Moberg said that in the approving resolution, there is a condition requiring that the temporary access for construction traffic be from Cheshire Parkway prior to the extension of Cheshire Parkway to County Road 47. Planning Manager Senness said that as part of the construction project fees, the City requires streets to be kept clean and will charge for streets not being kept clean. She said that the City Engineer would be the contact for complaints on street cleaning. City Engineer Moberg said that the City requires that developers enter into a maintenance agreement for rain gardens but he is not sure if driveways are included in that agreement. He said the maintenance agreement would then be transferred to the Homeowners Association to make sure that the rain gardens continue to function as intended. Ms. Ridgeway said that this development would have a Homeowners Association that would be required to maintain the development. She said that each building would be on its own lot and surrounded by a common lot. She said that the Homeowners Association would maintain the mowing, rain garden and ground care. Ms. Ridgeway said that the Homeowners Association would not allow an addition to the building or allow outbuildings. Page 18 Approved Planning Commission Minutes May 7, 2008 Page 5 Chair Holmes asked what the regulations would be for storage. Ms. Ridgeway said that there is no storage allowed. She said that there is no storage allowed on driveways for long term and homeowners would need to find alternative offsite storage solutions. Commissioner Nelson asked if the developer would be building as the units are sold or if the developer builds and stays a couple units ahead of demand. Ms. Ridgeway said that they would be built as demand dictates. Commissioner Nelson asked who would be responsible for the cost of maintaining the rain gardens if there were only a few residences completed. Ms. Ridgeway said that the City requires that the developer be responsible for maintenance for five years and it is not passed on to homeowners until that agreement is suspended. Planning Manager Senness said that maintenance would not be turned over until there is a certain percentage built on the site. Ms. Ridgeway said that 75 percent is required to be built on site before Rottlund turns over maintenance responsibilities to an association. Commissioner Davis asked if there is a covenant that homeowners could not convert back to impervious surface driveways. Ms. Ridgeway said that there is a clause that would not allow a homeowner to increase the impervious surface on their lot and the document would note the driveways. Commissioner Davis asked why there wasn't a sidewalk included in the proposed plans. Planner Doty said that subdivision requirements state that sidewalks are required unless specifically waived by the City Council and that each development is looked at to determine what is needed. He said that in this particular case, it is important for a trail connection to get to Cheshire Parkway because it connects to the regional trail system. He said that even though there is not an interior sidewalk, pedestrians would be able to get to Cheshire Parkway. Planning Manager Senness said that in this particular case with the small lots and the driveways occurring quite frequently, a sidewalk may not be safe or necessary and would increase the impervious surface. MOTION by Commissioner Weir, seconded by Commissioner Neset, to approve the request by The Rottlund Company, Inc. for a planned unit development amendment and preliminary plat to create 20 single family lots and one outlot from one existing outlot for property located west of Cheshire Parkway and north of 55th Avenue North. Commissioner Aamoth said that he is empathetic to the residents, but it appears that staff has tried to do what is best for the project and for the City and that he will support this project. Page 19 Approved Planning Commission Minutes May 7, 2008 Page 6 Commissioner Davis said that he had concerns about Fembrook Lane and that after driving along it, he feels that it is still too narrow to support 20 additional residences. He said that he will not support this project. Roll Call Vote. 6 Ayes. MOTION approved. Commissioner Davis voted Nay. B. CITY OF PLYMOUTH (2008019) Chair Holmes introduced the request by the City of Plymouth for a Zoning Ordinance text amendment to Section 21155, Sign Regulations, to define and prohibit mobile signs. Senior Planner Darling gave an overview of the staff report. Commissioner Davis asked if this change would be similar to sign regulations in the 30 other communities mentioned in the staff report. He asked if any of those communities have been challenged in court and if any challenges have been upheld. Senior Planner Darling said that she had reviewed the zoning ordinances for 30 other communities and that all prohibit mobile signs, with the exception of one community. She said that to her knowledge, none of the communities have been challenged. Senior Planner Darling said that the zoning ordinance offers regulations for private property but does not include the public right-of-way. She said that mobile signs can be driven in traffic and can park in any right-of-way. She said that the City has the right to identify where vehicles and signs can be located on private property and require that they be stored in a screened area. Planning Manager Senness said that staff worked with the City Attorney to make sure that there would not be any legal issues. Commissioner Jaffoni asked about the exception for temporary signs for noncommercial announcements. Senior Planner Darling said that temporary signs are allowed on parked trailers if they are a public announcement for a free community -wide event. Commissioner Nelson asked if the City has received any complaints about mobile signs. Senior Planner Darling said that the City receives calls from time to time. She said that one business in the City employs mobile signs, so the volume of calls is low. She said that there have been a number of calls received from smaller businesses requesting the ability to park mobile signs on their property. Commissioner Aamoth asked what is defined as temporary. Senior Planner Darling said the ordinance allows temporary signs for community events for 14 working days. Commissioner Aamoth asked how long commercial businesses would like to be able to park mobile signs. Senior Planner Darling said that they would like to have mobile signs parked on a permanent basis. Page 20 Approved Planning Commission Minutes May 7, 2008 Page 7 Chair Holmes opened and closed the public hearing as there was no one present to speak on the item. Commissioner Weir said that the Rotary Club uses mobile signs for the Ducks On Parade event. Commissioner Aamoth said that he is sensitive to the needs of businesses and asked if this request could be amended to allow commercial businesses to have temporary mobile signs for 14 days for any reason. Commissioner Nelson said that he would go along with that amendment because in today's economic climate, businesses are very frugal with their advertising dollars. Commissioner Davis said that he would not support altering the zoning ordinance text amendment request. He said that he has seen these signs around the community and that he doesn't like them. He said that he doesn't think that they are a good idea and that if the door is opened, these signs would be everywhere. Commissioner Jaffoni said that the concern would be that if even temporary mobile signs are granted to businesses, then there could be many different businesses with temporary signs at once and that would still be the same issue. She said that she also feels that mobile signs are an eyesore and that they would cheapen the visual attractiveness of the community if permitted, even on a temporary basis. She said that she would go with a permanent ban on mobile signs and would be opposed to businesses having temporary mobile signs. Chair Holmes asked if the City has a current permitting process for temporary signs that advertise sales. Senior Planner Darling said that temporary sign permits are currently issued by the City but that the temporary signs are limited by the total number per property per year and also limited by the amount of time the sign can be up. She said that temporary signs are limited to 32 square feet and that mobile signs can be as large as a semi trailer. Planning Manager Senness said that temporary signs that go on the building are relatively inexpensive and that the purpose of a mobile sign is only for advertising. Commissioner Aamoth asked that when businesses apply for a temporary sign permit, if it is most likely that they will be able to get a permit if they are within the sign ordinance requirements. Senior Planner Darling said that temporary sign permits are issued per business or per property and that they are not like a liquor license where there is a total maximum limit of licenses issued. Page V Approved Planning Commission Minutes May 7, 2008 Page 8 Commissioner Neset said that Metro Transit uses signs on their buses. Planning Manager Senness said that there is advertising on buses, but that the buses are not parked and used as a mobile sign. Commissioner Aamoth said that in light of the new information, he would support this text amendment request. MOTION by Commissioner Weir, seconded by Commissioner Jaffoni; to approve the request by the City of Plymouth for a Zoning Ordinance text amendment to Section 21155, Sign Regulations, to define and prohibit mobile signs. Roll Call Vote. 7 Ayes. MOTION approved unanimously. 8. NEW BUSINESS 9. ADJOURNMENT MOTION by Chair Holmes, without objection, to adjourn the meeting at 8:10 p.m. Page 22 DATE: May 21, 2008 TO: Chief Mike Goldstein FROM: Administrative Services Manager Barb Cox SUBJECT: POLICE RECORDS MANAGEMENT SYSTEM REPORT With the completion of six months on the new LETG Records Management System, I completed a report on the project; a copy of which is attached for your review. The first half of the report is my overview of the project, the history, and the future plans. The second half includes comments from several users from throughout various units of the department on how the change has affected their work. Thanks for your consideration. Page 23 Plymouth Police Department Records Project Overview Last year, the Police Department made a major change in how it does business. It transitioned to a new records management system (RMS) provided by Law Enforcement Technology Group (LETG). The new RMS system replaced a system that was ill-suited to the Department's current needs. The Department now has six months of experience using the LETG system. During that time, staff has had an opportunity to assess the software and to determine how well it is meeting Department needs. In short, the transition to the new system has gone well. It has also yielded several benefits, including: • Eliminating redundancy; • Allowing the Department to go paperless; • Providing instant access to real-time information to officers in the field as well as administrative staff in the office; and • Increasing efficiency. Acknowledgements On behalf of the City of Plymouth's Police Department, I extend thanks to the City Council, City Manager Laurie Ahrens and IT staff, especially Scott Anderson and Amy Mattson, for their support and help on this project. The work of several Police Department staff, who served on the. implementation team, also merits acknowledgement. They are Officer Steve Dahlson, Sgt. Jeff Swiatkiewicz, Tammy Ward, and Sally Fiecke.. I would also like to thank Officer Mike Passig for evaluating and testing various RMS components and for helping enter much of the employee information into the system. I would also like to thank the staff of the Law Enforcement Technology Group (LETG), particularly Jeff Gottstein, owner and designer of the system, for his gracious gift, support and encouragement. Thanks are also due to Courtney Rickheim. She shared her time and expertise, and had extraordinary patience throughout this entire project. Barbara Cox, Administrative Services 1Mlanagev/PIO Page 24 Background Plymouth joined the LOGIS consortium for police records software in 1997. At the time, the main reason Plymouth joined LOGIS was that it allowed Plymouth to participate in the Multi - Jurisdictional Name -sharing Organization (MJNO). MJNO gave the Plymouth Police Department access to information on individual contacts with police in the various LOGIS cities, phis Minneapolis and St. Paul. This information was not available through other means. Later, however, MJNO was eliminated and another program, called CIBRS, which provides the same information, has become available. CIBRS is open to all law enforcement agencies in the State who chose to participate. In 2000, LOGIS began a project to replace the software it was providing for its police systems. LOGIS ultimately purchased a system from Printrak, which was purchased by Motorola during the process. LOGIS began implementing the software to its 26 member police departments in January 2004. Plymouth was in the last group to be put on the system, with a "go live" date in April 2005. The Department immediately began to experience problems with the software. Numerous shortcomings of the software were encountered that led to increased staff time and a significant backlog of data entry. The end result of this was a substantial amount of frustration, inefficiencies, and redundant data entry. The LOGIS Motorola software was supposed to be frilly automated, and it was the hope that staff hours would be reduced rather than increased. In early 2007, the City Manager directed the IT Managers to conduct an evaluation of the Police Department's situation, its available options, and to make a recommendation. At its June 12, 2007, meeting, the Plymouth City Council approved a recommendation to give notice to LOGIS that Plymouth would terminate services for its police records management and to accept the RMS software application from LETG. On June 19, 2007, key staff from LETG, the Plymouth Police Department, and City of Plymouth IT began working on the implementation process. A target date for "go live" was set for November 1, 2007. It should be noted that the Department could have easily gone live on the system by October 1, but Hennepin County Sheriffs Dispatch was going live with their new CAD (Computer -Aided Dispatch) system on October 2; therefore, a decision was made to wait until November, so the officers did not have to endure too much change at one time. All went smoothly due to the work of LETG staff and the Plymouth implementation team as the Department went live at 1000 hours on November 1, 2007. LETG staff was on the premises to ensure all went well and to help the Plymouth implementation team with any problems. The team set up a Command Center and was available to work with any officers needing assistance. Officer Steve Dahlson, from the implementation team, also made himself available to the Middle and Dog Watch officers that day and also on the next shift change day when. the other half of the Department caine on the system for the first time. Page 25 Going Forward/Continuing Projects At the time of this report (May 2008), the Department has been on-line with the new LETG RMS system for six months. The Department continues to work with LETG to tweak portions of the system and to add features, including more varied reporting options; ranking solvability factors; personnel scheduling; and crime mapping. The City's IT staff is working to help with some reporting options and crime mapping. The Department also created a "Technology Manual" for all police personnel that includes the LETG user's manual. Since "go -live" staff has identified a speed problem that impacts the officers in the field. This problem is related to the mobile communications devices (air cards) and not the LETG software application. The problem seems to affect communications on weekdays during daytime business hours. IT continues to look at other technology options to solve this problem including faster Mobile Digital Computers (MDCs). Many of our current MDCs are scheduled for replacement in 2009. With the faster MDCs and some other hardware designed to enhance air card/wireless transmissions, the speed issues that the officers are dealing with in the field should be significantly reduced, if not eliminated. For the first four months on the LETG system, Department staff members were learning and creating new business practices, which significantly and positively altered how the Department previously completed its work. By the end of the fourth month, personnel had adjusted to the new RMS program and the work environment had a new spark of creativity. Clerical staff found they were now able to get their work done much quicker. This freed staff to evaluate what current work/assignments could be reassigned to Office Support Representatives and to identify new projects for the clerical unit. In essence, the clerical unit had transformed itself from a data entry unit into a validation unit; whereby, after verifying the accuracy of the officers' input data, clerical had time for other projects and duties. From the new found efficiencies the Department was able to reassign the processing of expungement petitions; a second clerical member was cross -trained to provide back-up on alarm validations; and another clerical worker was trained and certified to help the clerical supervisor with suspense files. With the former RMS system, when the Department experienced extreme data entry backlogs (several weeks to months), the clerical supervisor had stopped working with the e-mail alerts distributed by the Minneapolis Police Department because of time constraints. Now, the Department has assigned this important task to one of the Office Support Representatives. The information in one of these alerts was key to locating a suspect that the Special Investigation Unit (SIU) had been looking for and led to his arrest. In the category of new projects, police staff has identified several incident types to be tracked and analyzed to provide enhanced customer service and increased proactive policing initiatives. The first of these are accidents. Staff has started a new service in which copies of the state accident report form are automatically mailed out to those involved in the accident (drivers and owners). Staff is also reviewing and analyzing details on accidents, including day of week, time of day, cause of accident, and location; which can then be used to evaluate locations for Page 26 increased enforcement and educational activities. The clerical supervisor is also mapping the data and meeting with the Traffic Unit to assist with this project. Similarly, the Department is now tracking information on vehicle thefts (including both where they are stolen from and where they are recovered), theft from vehicles, burglaries (divided into residential and commercial), and assaults. Staff also continues to track and map predatory offenders by their current (both where they live and where they work) and expired statuses. This information is paramount to the Department's strategic policing initiatives. The Administrative Services Division will continue to monitor and identify various needs that can be shifted to clerical personnel to free up sworn personnel for other duties and help the Department enhance its customer service. The switch to LETG also afforded the Department an opportunity for field reporting capabilities. Here, officers can complete their reports in the field where they are mobile and available for their service calls. From their squad cars, the patrol officers have the ability to create and view any record in the RMS system. Their entire case: all media, attachments, evidence, supplements and associated information is available with the click -of -the -mouse. The system has an automated Ticket- and Accidentwriter; whereby, the officers can generate a citation or accident report within seconds and all of the data is automatically transferred to the RMS, which eliminates the completion of several redundant forms and entry. This efficiency alone keeps the officers available in the field for proactive operations and for calls for service versus spending down time in the office handwriting reports. For investigators and administrators alike, the RMS provides invaluable real-time information through easy queries. Investigators can efficiently and effectively manage their cases where again all needed information is, at their fingertips. Through this system all casework is assigned and tracked until completion. Also, as an _investigator prepares their case for prosecutorial review, our City Attorney can access the materials remotely through a secure network. The need to fax, mail, or transport docuiments to their office has been eliminated. The City Attorney also has the ability to access the information while at court. This has been a great benefit as court stopped their practice of keeping copies of the files on hand for the attorneys. They have also expressed their pleasure at being able to access information when someone approaches thein at court who is not on the calendar. Previously, they had to send these people away to come back at a different time while they requested a copy of the case. Now they can read the information and deal with it immediately. Administrators enjoy the same advantages that the system offers. Through the browser -based platform, administrators can remotely monitor and analyze the Department's call load, proactive work, case management, activity types, and criminal patterns. Also, when the public calls with inquires the delay to search for information has been reduced significantly. All personnel benefit from being able to locate reports with ease without having to worry about the case being misfiled or missing from file. The system also allows several people to access the same information at the same time from different locations. Page 27 Users' Comments Several Users were asked how the new LETG records system has changed their jobs: "LETG has been a huge time saver. In the past we had to go down to our records area and pull the paper report to be able to see what happened in a particular case. With LETG we are able to pull up the complete report on our computer with in just a couple of minutes. Because reports are entered into LETG by the officers, we are able to see reports as soon as they are entered. This means we are able to see them with no delay. We do not have to wait for officers to bring their reports to the office. They complete them in the field and we have access to them instantaneously. LETG makes it easy to monitor reports and verify that they are complete and titled correctly. All of this can be done at your own work station. If corrections are required the report can easily be assigned back to the officer for further work. I am able to open LETG and see every report completed since I last checked the system. It is easy to run through the list of cases and open those which I feel are reports I need to have more complete information on. A complete day's reports can be scanned in this manner in a relatively short period of time." Deputy Chief Joel Franz "For the past two years I have been assigned to the Wayzata School District as a police officer, employed by the city of Plymouth. This position offers many unique challenges and one of those includes communication: Since I report directly to the school instead of the police department, it was difficult at time to keep current on events. My method of keeping up with activity within my department was via email. In November 2007, this sometimes frustrating task became much easier. On November 1, 2007, Plymouth Police Department entered the first case into our new records management system (LRMS). Since converting over to LRMS I have found that my job conducting investigations and filing the proper paperwork has become much less stressful. I am able to create, investigate, submit, and review any of my reports as needed. I am also able to review any report at the beginning, or throughout the day, that I am notified about that may be of interest to me or the schools that I am responsible for. Having this information literally at the tip of my fingers has streamlined and has made my work much more efficient. Not having to drive to the police department every time a report needs to be handed in has saved me an enormous amount of time and has allowed me to remain inside of the school. There are many features. of LRMS that I find very useful. The ability to associate names with cases via the master name index and not having to retype them is awesome. The ability to locate and add information to other officer's cases (which I often do from within the school setting) and the ability to track contact history with individuals are also great features. I look forward to what LETG has to offer in the future. I feel that we can now utilize this system to our advantage and will pay off in many ways as we continue to add data into the system." Officer Mike Passig #94 Page 28 "The biggest impact LETG has had on the clerical division is the reduction of data entry and the elimination of the entry backlog! The reports are now entered by the officers, so the clerical role has changed from data entry to quality control. This has allowed clerical to work on other proactive projects. All reports are done on the computer, so the reports look more professional than our previous handwritten reports. Because of the quality control being performed, there is more accountability and consistency with the information contained in the reports. It is awesome to have everything you need involving the case in one place (i.e. reports, photos, video clips etc...). The instant access to report information and what is currently occurring is also extremely useful. Additionally, we no longer need to waste time looking for missing or "misfiled" reports! The new projects have provided the clerical division new challenges and a sense of ownership. Several crime spreadsheets were created, and several clerical were given a specific crime that they are responsible for entering and maintaining on the spreadsheet. This way, the spreadsheets are kept up to date, and are readily available for the traffic unit, investigators and the SIU to utilize. Various queries and sorting can be done to help establish crime patterns or problem areas within our City. Personally, LETG has given me the opportunity to do more with crime analysis, which I really have a passion for. My job has been re -energized. I am the main contact and overseerer of all the spreadsheets. I can now spend time looking for crime patterns and data mining information, which ultimately frees up time for the investigators and SIU." Tantnty Ward, Office Support Supervisor `.`In my current assignment as the School and Community Sergeant LETG has overall been a benefit. Most of whom I supervise are housed outside of the PD and/or work different shifts. LETG has been a benefit in the follow ways: • Get real time information on cases • Move cases around to different divisions more efficiently • Effectively manage officers case loads • Forces officers to be more thorough in their cases • Allows access to the entire case including available evidence • Reports are more unified or standardized in one format LETG has adversely affected my day to day work in the following ways: • Limitations with technology — speed issues with internet, server issues, etc. • hicreased time spent entering information into reports • Many times information needs to be duplicated (from notes into the LETG system) • Unable to be as mobile — tied to a computer rather then having the ability to hand write items" Sat. Jeff Swiatkiewicz, School & Contntunity Unit "Daily Case Assignments time has been reduced 50-75 --- Allows to see the case build (work product status). --- Shows history of who touched the case and what was done. --- Very easy to return for additional work or clarification. --- All or most additional documents are scanned and attached so all information is in one place. --- Quickly make an assignment with any additional instructions and can track the progress of the assignment. Everything seems to be much timelier. Page 29 --- A significant portion of case assignments can now be given back to Patrol which allows more time for . Investigations to clear investigations. It also allows Patrol Officers to gain insight into the investigative process. Many are becoming good investigators using general investigative techniques. --- All the proper people who need to obtain copies will get them with a click of the mouse. Much of my time was spent making copies and delivering to mailboxes and desks. Daily Inbox Duties --- No longer read everything. Business practices have been established which greatly streamline my duties. ---- Much time used to be spent on researching various items (paperwork, mail, case files, reports, phone messages ext.) ,LETG allows me to do 80% from my desk top verses traveling around the PD on foot. --- Greater customer service to the public and other agencies while responding to requests. I can obtain the information immediately and often times handle these contacts upon the first phone call and while still on the phone. --- Intelligence analysis has been enhanced now that all the information is in one place such as photos and video surveillance, DL photos and other media. Information can easily be passed with the case as Staff read and work on a report/case. Case Management --- Case management and monitoring his much easier. I can see how many cases each Detective has and can see the case build as they work on it. --- Many factors were tracked by keeping written logs and collecting finished product and then delivering with instructions for final dispositions. This is no longer needed as LETG and new practices makes most of this automatic. --- LETG does have room for improvement for case management. Some statistics could be gathered by LETG for future staffing formula use and to track efficiency and effectiveness of individuals." Sgt. Joe Gebhardt, Investigations Supervisor "First some negatives. On traffic stops I catch myself looking at the.computer more than at the violator or my surroundings. I am constantly aware of this and try to limit my time looking at it but it is unavoidable. It can be very time consuming having to clear a stop twice. I clear on Geo than have to go back to LETG to final close. This can be difficult sometimes due to the slowness of the system during the day. It would be nice to not have to final close traffic stops. When I make a large number of stops during the day the time spent closing each of them can really add up. Also there is an ongoing problem with names or plates not transferring to ticketwriter. Also sometimes it can take up to a minute for info to reload to ticketwriter. When info isn't transferring I run it several times different ways to see if it transfers. All the while taking my eyes off the violator and taking a long time on the stop. The slowness during the day is extremely frustrating. It sometimes makes it very difficult to do the job. Positives: It is great to be able to easily look up information and previous contacts with people. I have used State Troopers version of this to look up previous commercial vehicle inspections and it is very helpful. The amount of information available with the system is amazing. It is very neat and thorough. Being nearly paperless is great too. My pens will last a long time now. However I don't know the date as readily now because I'm not writing it several times a day now. The ticketwriter works great too. It doesn't save me any time but the simplification of it is nice." Officer Dave Groth, Traffic Unit Page 30 "I would have to say that this report system has changed the way I do my in many different ways. I would have to say that the biggest advantage in doing my j ob more effectively is having access to the reports from my squad. The communication is there between the whole department. I also feel that my reports are more in depth and complete with this system because there is a spot for everything and no page limit. I feel that LETG could have some improvements such as less reloading of pages. With our speed and the amount of refreshing that is needed for basic things, for example Residence, business, victim, mentioned tabs are eating a lot of time. I feel that this system has caused more stress in my work because of the speed. I feel overwhelmed when it gets busy and I don't get traffic in because one day the connection is slower than the rest. Reports take a lot longer with this system. The most frustrating part of my day is going on a 911 hang up or medical and I am there for 5 minutes and it takes me over 20 minutes to do a report. I sit on the side of the road and do my report right away because I take responsibility for my area and I don't want to leave my area to head to the office to complete the report because I believe in a quick response time and I don't want to be far away from my area. All in all, as I read what I just typed I see that the issue is the speed. I feel this system provides a better service to our clients because of information we can communicate." Officer Todd Moss, Day Shift "The LETG system has made many advancements in how I do my work. Having instant access to case files has made the process of following up on cases and also investigation into persons/cases as easy as a mouse click. No more going into the RMS system to get a case number and then pulling the files out of records. I have also found that the software's ability to cut down and eliminate duplicate names for persons and businesses has made incident entry and investigation more accurate. Another great feature that has made the department run more efficiently is being able to notify other officers and groups of specific cases within the software. In most cases, there is no need for a follow-up voicemail, email, or, note to let parties know of a particular case they need to review. And finally, it has given me a better understanding of case progression from start to finish. An officer can start an incident and follow it all the way through the process to final close." Officer Steve Dahlson, Night. Shift Page 31 Agenda Number: PLYMOUTH HOUSING;AND ':REDEVELOPMENT AUTHORITY " Agenda;Report DATE: May 1, 2008, for Housing and Redevelopment Authority Meeting of May 29, 2008 TO: Plymouth Housing and Redevelopment Authority FROM: ,moi$$ rhes, Housing Manager through Laurie Ahrens, Executive Director SUBJECT: Executive Director Appointment BACKGROUND: In September of 2006, Anne Hurlburt resigned her position with the City of Plymouth and as Executive Director of the Plymouth HRA: The Executive Director responsibilities were assumed by Laurie Ahrens, City Manager, In January of 2007, the City hired Steve Juetten as Community Development Director. However, he did not assume the responsibilities of the HRA Executive Director at that time as he had many other areas to become familiar with in the City's Community Development Department. Over the past year, Community Development Director Juetten has taken on more responsibility with the HRA programs and has become the primary senior staff person involved with the HRA. At this time, City Manager Ahrens believes it is appropriate that the Community Development Director be appointed as the Executive Director for the Plymouth HRA. RECOMMENDATION: I recommend that the Plymouth Housing and Redevelopment Authority Board of Commissioners appoint Steve Juetten, Community Development Director for the City of Plymouth as the Executive Director for the Housing and Redevelopment Authority in and for the City of Plymouth, Minnesota. O:\I IOUSING\HRA\STAFFREP\HRA\2003\ESeCUtive Director Appointment 9-29-03.doe Page 32 DATE: May 20, 2008 for the City Council Meeting of February 12, 2008 TO: Laurie Ahrens, City Manager FROM: Sarah Hellekson, Transit / Solid Waste Manager SUBJECT: Transit Program Update The Plymouth Advisory Committee on Transit (PACT) will review the results of the March Dial -A - Ride survey, as well as discuss the Dial -A -Ride program and possible changes during the May 28, 2008 PACT meeting. PACT members will discuss routes, fare increases and services changes. Following is information provided in response to the questions posed by City Council members last week regarding the transit program: If anyone would like more information, please feel free to contact me at 763-509-5052, shellekson@ci.plymouth.mn.us, or contact Bernie Maciej at 763-509-5535, bmaciej@ci.plymouth.mn.us. 1. Why don't the fare boxes always work? What should the drivers do when this happens? Why doesn't the City just buy'new ones? New fare boxes are $25,000 per fare box. We would need to spend $625,000 plus software, installation, and extras. Also, the fare boxes are very high maintenance because of the type of cards (rollers are constantly wearing out and need to be replaced). The electronic readers would also be very expensive to purchase and install. The fare boxes are an issue for the entire region. The Stored Value Cards (paper cards) are the main problem. Plymouth and other suburban providers have requested that these cards no longer be sold. We encourage Plymouth passengers to buy the Metro Pass or the GoTo Card. A Go -To Card is a durable plastic card that can be used over and over again and has a stored value. The electronic reader will automatically deduct the correct fare. Instead of inserting a card into the fare box, passengers touch the Go -To Card to the card reader and the correct fare is deducted instantly. The card can be recharged up to $200 and is acceptable region -wide. The MetroPass is the same thing, but you obtain it through an employer. The plastic cards also allow quicker boarding. Regarding the drivers, passengers' cards and the fare boxes not working, First Transit has developed a procedure (reviewed by Plymouth staff and PACT) for drivers to follow in working with passengers and notifying First Transit at the end of their shift that the fare box doesn't work. First Transit will remind all drivers of this procedure. CADocuments and Settings\lahrens\Local Settings\Temporary Internet Files\OLKBA\5-20-08 Council Memo Transit Updatl Page 33 2. The bus at County Road 24 & Medina Road is always half full. Why not reroute buses so full routes get more service? The first two buses out in the morning are usually half to three-quarters full on most routes. The 7:00 a., m. and later buses are over -crowded in the morning. The early buses tend to be half full in the suburbs heading into downtown before 7:00 a.m. 3. How many years do buses last? What is the replacement schedule for buses? (see attachment Plymouth Transit Vehicles) Metropolitan Council staff determines how long a bus will last. Plymouth staff and other suburban transit provider staff are currently in meetings regarding fleet policy and this topic is under discussion. However, Met Council staff has determined that 40 -foot buses last twelve years. Medium buses last 10 years and small buses (Dial -A -Ride) last six years. See the attached schedule for our fleet with priorities for replacement as given to Metropolitan Council staff on May 8, 2008. The "Priority 1" buses are scheduled to be replaced in 2009 or 2010 as the funding from 2008 is released by the state. 4. What is happening with the budget? What are the gas prices doing to our budget? The expenditures for the first quarter of 2008 are $1,040,710.00. The budgeted expenditures are $1,173,750.00. The Transit Fund operated under budget for the first quarter. However, considering the increase fuel costs for the next nine months the year end expenditures will be close to or just over the budgeted amount of $4,695,000.00 for 2008. Yes, the rising cost of fuel affects us directly. The contract does not have a ceiling for fuel costs. The City is always paying the full amount of the current cost of gas each month. We pay a base price of $3.20 for diesel fuel. Under the contract, we pay an additional monthly fuel surcharge for the additional cost of fuel that month ($0.69 per gallon for April 2008 as diesel cost the contractor $3.89/gallon). If the cost of diesel fuel goes under $3.10, we would get a credit per gallon on our invoice for that month. attachments: Plymouth Transit Vehicles cc: Doran Cote, P.E., Director of Public Works Bernie Maciej, Transit Coordinator Page 34 CADocumems and Settings\lahrens\Local Settings\Temporary Internet Files\OLKBA\5-20-08 Council Memo Transit Update N O 0. m N m co `m C7 0 E 0 U .N c c� f� i IL m v 0 U L N U) W J W F- F) F) Z F- F- D 5O G J a Page 35 z , w O� o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LU o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LULL LL LL LL LL LL. LL LL a LL LL. LL LL LL LL LL LL LL LL a Q >- J o d 0 0 0 d 0 'V' 0 'd' 0 d' 0 It"Zi- o o t 0 co 0 co 0 M 0 M 0 d 0 It 0 Iq 0 Iq 0 Iq n. W H z M N r N r r M N T r N N N N M M M M r r r r r r r r �, 9. �, �,�, 7, 4, L L O QL .O L 0 L. 0 0 L 0 c 0 L 0 L 0 L 0 L 0 c 0 �L L 0 �L L 0 �L L 0 �L L 0 �L L 0 �L L 0 �L L 0 �L L 0 �L L 0 �- L 0 �L L 0 �L L.. 0 �L O �L L O L O �L L L L a.a.a.a.a_aa.a.a.a_a_a_a_a_a.a.a.a.aa.a. 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N N N OpOpOpOpp0 00 00 00 00 00 0�0000000 MM(D' ( ( U' U' ZZZZZZZZZZZ W W W LL LL LLN NM M d Lf� CO 00 OIO ��� �I�����NINNNINf M��I� M 1 M M!M N NN N'N�MM�ME(M7 Page 35 FIRE -RESCUE MONTHLY REPORT APRIL 2008 Page 36 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT April 2008 Monthly Synopsis Year-to-date (YTD), the Department answered 399 calls for service. This compares to 462 calls for service in 2007 (YTD). The highest call volume in April occurred between the hours of 12:00 p.m. and 3:00 p.m. Tuesday and Wednesday were the busiest days of the week. Eighty- five percent of calls occurring in April were "Duty Crew" calls. Total Calls Year -to -Date 600 400 F 399 a 4�� 200 1/1/07-4/30/07 1 /1 /08-4/30/08 Events By Category Fires Overpressure/ 10% Explosions False Alarms 2% 35% Rescue/EM S 6% Hazardous I Conditions Good Intent 12% Calls Service Calls 31% 6% Calls by Time of Day 40 . 30 25 17 Apr -07 20 10 r , , 20 ®Apr -08 $4Hot 10 0 1 ahs E ® Apr -07 ri 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week 1 Page 37 25 20 10 1 ahs E ® Apr -07 ri ® Apr -O8 &aA 1 Page 37 Responses were divided between the fire stations as follows: Station I, (13205 Co. Rd. 6) 33 Station II (12000 Old Rockford Rd.) 35 Station III (3300 Dunkirk Ln.) 30 Station Comparison 60 50 33 35 3 40 0 3020 10`' 0 1 2 3 April 2,008 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Response Time for Emergency Calls 16:48 1St Truck 1St Truck 2nd Truck 2nd Truck Number 12:00 In -Service On -Scene ' In -Service On -Scene of Calls Staffed Station 1:15 7:00 2:50 8:58 25 Non -Staffed Station 7:29 11:22 8:06 11:20 4 Station I 9:17 13:40 9:18 12:22 2 Station II 5:42 9:04 6:53 10:18 2 Station III N/A . N/A N/A N/A 0 Response Time for Emergency Calls 16:48 r y 11 22 14:24 12:00 j 9:36 7 00 nay 4 7:124:482:240:00 Mm Duty Crew Non -Duty Crew 2 Page 38 Significant or Unusual Events In April, the following response is notable: April 4 Building Fire (8:59 p.m.) April 8 Building Fire (11:36 a.m.) April 22 Building Fire (3:47 a.m.) During the month of April, fourteen calls were paged general alarm (all department personnel were alerted). Twelve of these calls occurred in the City, with an average of eight firefighters arriving on the scene. There were two calls for mutual aid to partnering cities. r Fire Loss Summary Year -to -Date $1,600,000 �s $1,100,000 $600,000 m mm $100,000 1/1/07-4/30/07 1/1/08-4/30/08 r 1468: x �s Committed Time In April, paid -on-call firefighters worked an average of over 37 hours. Triainin� During the month of April, three topics were offered during nine regularly scheduled in-house training sessions. These topics included Foam, Skills, and Firefighter Safety & Survival. Additional training .opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Seventy-one members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 750.5 — an average of over ten hours per participating member. Recruitment During the month of April, 70 paid -on-call firefighters served the City of Plymouth. No paid -on- call members left the department. One new paid -on-call member started for the department. The department also hosted the first of their two recruitment open houses for the 2008 hiring process. 3 Page 39 DuV Crew The Duty Crew Program was in operation on all weekdays during the month of April including Saturdays. One shift operated under -staffed. Forty-nine members participated in the program. A staffing summary for the month, by shift, is included below. Staffin : 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 5 Firefighters 0% 0% 0% 0% 4% 4 Firefighters 100% 96% 100% 100% 96% 3 Firefighters 0% 4% 0% 0% 0% No Staff 0% 0% 0% 0% 0%. DUTY CREW STAFFING April 2008 ® 5 Firefighters 13 4 Firefighters 0 3 Firefighters 98% CALLS FOR SERVICE April 2008 15% 85% B Duty Crew E Non -Duty Crew 4 Page 40 Plymouth Fire Department Public Education Programming April 2008 Page 41 Programs Hours Station Tours 1 1 Bookmobile/Literacy Preschool Visits 6 6 K-6 Education Career Talk/Nights Bike Helmet Program 2 7 Car Seat Check-ups 37 37 Assist North Memorial Smokebusters/Seniors Smokebusters/Families 2 2 Ski Helmet Sales Adopt a Hydrant Block Parties Parades . NNO Open Houses Fire Ext. Training Business Safety Fairs Business Fire Drills Pub. Ed Training 1 2 Pub. Ed Meetings 1 2 Literature Drops Diversity Outreach Misc. Programming Special Projects 4 11 Totals 54 68 Page 41 0 DATE: May 23, 2008 -T-O— — P-lymouth-city-Council FROM: Barbara Sennesss,Planning Manager SUBJECT: Metropolitan Council's Informal Comments on Plymouth Comprehensive Plan Attached is a copy of the informal comments that Metropolitan Council staff forwarded to City staff. The staff Steering Committee has met to discuss these comments and assign responsibilities for follow-up. Over the next month,, appropriate staff will be preparing any necessary supplementary plan materials. These materials will be highlighted when staff brings the final version of the plan to the City Council later this summer prior to formal submission to the Metropolitan Council. The key addition to the plan will be the updated surface water management plan. This plan is in the final stages of preparation. Staff anticipates that it will be ready to send out for neighboring community and watershed'review this summer. Attachments: April 30, 2008 letter from Metropolitan Council staff Page 42 y l iR' �? ,;CIW OF PLYMOfflTIi NV 340011LYlVTOUTH BOULEVARD, PIIVIOUTH MN 55447 ME I'MR L1EtL:�t'ts{.. DATE: May 23, 2008 -T-O— — P-lymouth-city-Council FROM: Barbara Sennesss,Planning Manager SUBJECT: Metropolitan Council's Informal Comments on Plymouth Comprehensive Plan Attached is a copy of the informal comments that Metropolitan Council staff forwarded to City staff. The staff Steering Committee has met to discuss these comments and assign responsibilities for follow-up. Over the next month,, appropriate staff will be preparing any necessary supplementary plan materials. These materials will be highlighted when staff brings the final version of the plan to the City Council later this summer prior to formal submission to the Metropolitan Council. The key addition to the plan will be the updated surface water management plan. This plan is in the final stages of preparation. Staff anticipates that it will be ready to send out for neighboring community and watershed'review this summer. Attachments: April 30, 2008 letter from Metropolitan Council staff Page 42 AJ -A Metropolitan Council AA A.d April0, 2008 Barbara Senness -� I Planning Manager _ 3400 Plymouth Blvd. Plymouth, MN 55447 RE: hiformal Review, of Plymouth's 2008 Comprehensive Plan Update Dear Ms. Senness: Metropolitan Council staff informally reviewed Plymouth's draft Comprehensive Plan Update (Update). In the review, the available technical review staff focused on areas of the Update that appeared incompiete from a regional perspective and looked for major system issues or policy conflicts. A more thorough review of the City's Update will occur when it is officially submitted. The official review may reveal other important comments. The informal review found the below sections appeared complete. Advisory comments are provided by section and in alphabetical order. If you have questions about the comments, the contact information for each reviewer is provided. Forecasts (Todd Graham, 651-602-1322) The 2010, 2020, 2030 forecasts in the Update are consistent with Council's forecasts, and therefore consistent with regional policy. (Note: There is a typo in Table 9-1. The table indicates 33,300 sewer -serviced households in 2030; the correct, System Statement number is 33,500.) While the City used the Council's System Statement forecasts, actual development experience over the past three years has lagged from what was expected. According to Minnesota Department of Employment and Economic Development's count of employment, Plymouth worksites had only 51,426 jobs as of the second quarter of 2007. It is reasonable to expect that Plymouth's employment will fall significantly short of forecasts (59,900 jobs in 2010; 63,400 jobs in 2020). The City may want to consider requesting a downward revision to the employment forecasts — perhaps reducing the 2010 and 2020 employment numbers by a few thousands. Council staff would support such request. Parks (Jan Youngquist, 651-602-1029) The Update appears complete for parks review. Attachment A includes minor revisions to Chapter 7 that are suggested to enhance the clarity of the Update. Resource Protection Requirements (Freya Thamman, 651-602-1750) The Update appears complete for the resource protection requirements. The Metropolitan Land Planning Act requires comprehensive plans contain elements for solar access protection, historic preservation, and aggregate resources. Chapter 3 of the Update states www.metrocouncil.ora 390 Robert Street North • St. Paul, MN 55101-1805 - (651) 602-1000 o Fax (651) 602-1550 • 7P,(651) 291-09041 Page 43 An Equal Opporruniiy Employer April 30, 2008 Barb Sermess Page 2 the City will promote and protect solar access. In addition, historic preservation through Plymouth's Historical Society is addressed. There are no gravel deposits of significant commercial potential in the city and therefore aggregate resources do not need to be addressed in the Update. Transportation/Aviation (Ann Braden, 65'1-602-1705/Chauncey Case, 651-602-1724) The transportation section of the Update appears complete. In addition, the Update appears complete for the metropolitan aviation system and addresses the required elements of the Transportation Policy Plan. The informal review does not include review from the Council's transit staff and Traffic Analysis Zones have not been reviewed. Water Supply (Sara Bertelsen, 651-602-1035) The City previously submitted its water supply plan to the Council as part of its submission to the Department of Natural Resources. At that time the Council had a few minor advisory comments, but the overall plan looked pretty good. The following sections of the Update are incomplete or have elements that are partially incomplete and require additional information for the official submittal. 2030 Regional Development Framework (Freya Thamman, 651-602-1750) The "Land Use Table in 5 -year Stages" appears to be missing. The formal submittal needs to include the completed table, which is located on the Council's website at: http://www. metrocounci I.ory/piannin2iLPH/forms/LandU'se5vear.doc As indicated in Chapter 2 of the Update, the Metropolitan Council classifies Plymouth as a Developing community. The 2030 Regional Development Framework sets an overall residential density of at least 3 units per net acre in Developing communities. As stated in the City's Update, more than 70% of the anticipated housing growth from 2000-2030 will occur in Northwest Plymouth. According to Table 3-1, the minimum net residential density in the Northwest area is 2.84 residential units per net acre. The text of the Update should also include the citywide net residential density table. In estimating net acreage and residential density, the City should use the Net Residential Density Worksheet found in the Local Planning Handbook: http://w-xvw.lnetrocouncil.org/plannine/LPH/foi-ms/NetResDensitv.xls. Housing (Linda Milashius, 651-602-1541) The Update acknowledges the City's share of the region's affordable housing need for 2011-2020, which is 1,045 units. The Update also cites the City's official controls and implementation programs it will use to assist in the development of affordable housing. However, the Update is incomplete in that it needs to provide a breakout of the amount of land that will be available for development during the 2011-2020 timeframe, along with the proposed land use designations and density ranges. Individual Sewage Treatment System Program (Jim Larsen, 651-602-1159) . The Update raises a concern with the City's Individual Sewage Treatment System (ISIS) management program. The Update indicates on page 22 of Chapter 9 that there are approximately 225 ISTSs operating in Plymouth. The City's adopted ordinance Section iti:1 ll l:. U;Rttll.il;itis:5',PI%, 10 Ll t', L. :C. S.{li�'?lli)Uth .'00.8;; t.{'{.; im"61-1"1'al R' Cl:i;'.1t;.iit)(; Page 44 April 30, 2008 Barb Semiess Page 3 720 is consistent with Minnesota Pollution Control Agency (MPCA) rules. The Update states that the City has delegated the responsibility of pennitting and inspection of ISTSs to Hennepin County. The County is also responsible for ISTS ongoing operation and maintenance. However, Hennepin County's maintenance tracking and enforcement programs do not currently appear to be adequate to insure that all ISTSs are being pumped on a three-year cycle as required by MPCA rules. At present the County is upgrading its ability to track ISTS maintenance records more efficiently, but attention to follow-up of homeowners that do not perform required ISTS pumping on a three-year. cycle does not appear to have been adequately handled. Council staff will also follow up with the County. Surface Water Management (Jim Larsen, 651-602-1159) The Update incompletely addresses the City's local surface water management plan (LSWMP) content requirements. Surface water in Plymouth is managed by the Minnehaha Creek Watershed District and the Elm Creels, Bassett Creek and Shiiigle Creek Watershed Management Organizations. The Elm Creek, Shingle Creek and Bassett Creek watershed plans were approved by the Board of Water and Soil Resources (BWSR) in 2004. The `second generation' Minnehaha Creek watershed plan was approved by BWSR in 1997 and their `third generation' plan in 2007. The City has incorporated the main text of its LSWMP element into Chapter 5, but the larger remaining components of the document are not scheduled to be completed until fall of 2008. Upon receipt of the draft LSWMP, the Council will have 45 days to review and comment on the plan with respect to consistency with the Council's Coinprelaensive Development Guicle, and concurrent with the 60 -day review period by the four watersheds. The overall comprehensive plan will be incomplete until submission of a LSWMP that is consistent with Council and BWSR content requirements is received. Plan Implementation (Freya Thamman, 651-602-1750) Implementation strategies, discussion of official controls, along with general timings (such as Short, Medium, and Ongoing) are included as part of the individual chapters of the Update. The Updater refers to the 2008 to 2012 Capital Improvement Program (CIP); however, this detail did not appear submitted with the Update. For the official submittal, the Update should include the five-year CIP for transportation, sewers, water supply, and parks and open space. In addition, a copy of the current zoning map is also needed. Wastewater (Roger Janzig, 651-602-1119) The Update is incomplete for wastewater. The Update shows development staging for Northwest Plymouth without attaching actual years for the development staging. In addition, before development occurs and connects to the Metropolitan Disposal System for this northwest area, the City will need to enter into a cost sharing agreement with the Metropolitan Council for the upsizing costs associated with over sizing the interceptor for the benefit of the City. page 45 April 30, 2008 Barb Senness Page 4 The Update should include a larger -sized sewer map showing connections to the Council's interceptor and staging in five-year increments through the year 2030 and intercommunity connections. In addition to a larger -sized sewer map, a larger land use map is also suggested. The official submittal should include projected flows that are broken down into the following metersheds: M118, M241, and M226. If there are any new intercommunity agreements since the City's 1998 comprehensive plan update, the agreements should also be included in the official submittal. The City is commended on their comprehensive plan update and early submittal to adjacent communities. If you have any questions on the additional information required for the official or need further information, please contact Sector Representative, Freya Thamman at 651-602- 1750. Sincerely, Phyllis/IYanson, Manager Local Planning Assistance cc; Roger Scherer, District 1 Freya Thamman, Sector Representative Cheryl Olson, Referrals Coordinator 2008{IYCltz{ 4 Page 46 ATTACHMENT A Parks (Jan Youngquist, 651-602-1029) The City is commended for a very thorough and well developed parks plan, which takes into consideration connections to trails in adjacent communities as well as to the regional system. This Attachment is a frill parks technical review, which includes minor revisions to Chapter 7. Table 7-1 Parks, Trails and Open Space System (page 5 of 36) • The flowchart includes County/Regional/State Facilities as a Trails type under the Trails and Sidewalks category. Since there are two regional parks in Plymouth, the Parks category should include Regional Facilities as a Parks type. Figure 7-1 Existing Parks & Open Space Map • The legend includes a category for "Undeveloped Regional Park", with corresponding land shown on the map located north of Clifton E. French Regional Park, along I-494 and west of Lake Camelot. This land, which is owned by Three Rivers Park District, will he used for the Medicine Lake Regional Trail corridor, and is not part of the master plan for any regional park. The legend should be revised to indicate that this is "Regional Trail Corridor Open Space" instead of "Undeveloped Regional Park." Figure 7-2 Park & Trail Systems Plan Map The following comments are carried over from Figure 7-1: • The legend includes a category for "Undeveloped Regional Park", with corresponding land shown on the map located north of Clifton E. French Regional Park, along I-494 and west of Lake Camelot. This land, which is owned by Three Rivers Park District, will be used for the Medicine Lake Regional Trail corridor, and is not part of the master plan for any regional park. The legend should be revised to indicate that this is "Regional Trail Corridor Open Space" instead of "Undeveloped Regional Park." • The Metropolitan Council's 2030 Regional Parks Policy Plan includes a proposed trail extending east along Bass Lake Road from Eagle Lake Regional Park. The Park and Trail Systems Plan map shows this under the category of "Proposed Sidewalks and Trails"; it should be shown as a "Proposed Three Rivers Park District Regional Trail." • The map shows a trail categorized as "Existing Sidewalks and Trails" heading north from Clifton E. French Regional Park starting at the "Proposed Crossing Improvement" area at the intersection of Rockford Road and Northwest Boulevard. This is part of the Medicine Lake Regional Trail, so the map should be revised to indicate that this is an "Existing Three Rivers Park District Regional Trail." • The proposed Bassett Creek Regional Trail will lead from Clifton E. French Regional Park, east along 36`x' Avenue. This is currently shown on the map as "Existing Sidewalks and Trails" and "Existing On -Road Bike Route." A line designating "Proposed Three Rivers Park District Regional Trail" should also be added to this route. Page 47 ATTACHMENT A Table 7-3 2030 Citywide Park Facility Needs (page 13 of 36) • The table indicates that acreage for Clifton E. French Regional Park was used to calculate existing city park land. It is unclear whether acreage from Eagle Lake Regional Park was used for this calculation. Although the portion of Eagle Lake Regional Park that is located in Plymouth is a golf course, it has cross-country ski trails for winter recreational use. The plan should indicate whether or not acreage from Eagle Lake Regional Park was used for this table. If Eagle Lake Regional Park acreage was not used, the text should indicate the reason. Section D-1 Types of Trails (page 17 of 36) • This section indicates that there are three types of trails in the Trail and Sidewalk Plan. The Trail and Sidewalk Plan Map, however, includes categories for Regional and State Trails. Council staff suggests that text acknowledging these types of trail be added to this section. Figure 7-4 Trail & Sidewalk Plan Map The following comments are carried over from Figure 7-2: • The Metropolitan Council's 2030 Regional Parks Policy Plan includes a proposed trail extending east along Bass Lake Road from Eagle Lake Regional Park. The map shows this under the category of "Proposed Sidewalks and Trails"; it should be shown as a "Proposed Three Rivers Park District Regional Trail." • The map shows a trail categorized as "Existing Sidewalks and Trails" heading north from Clifton E. French Regional Park starting at the "Proposed Crossing Improvement" at the intersection of Rockford Road and Northwest Boulevard. This is part of the Medicine Lake Regional Trail, so the map should be revised to indicate that this is an "Existing Three. Rivers Park District Regional Trail." • The proposed Bassett Creek Regional Trail will lead from Clifton E. French Regional Park, east along 36`x' Avenue. This is currently shown on the map as "Existing Sidewalks and Trails" and "Existing On -Road Bike Route." A line designating "Proposed Three Rivers Park District Regional Trail" should also be added to this route. Section 2 Principal Trail Corridors in Plymouth—Luce Line Trail (page 24 of 36) • The text states that "The trail is jointly operated by Three Rivers Park District and the DNR." ColIncil staff suggests that this section be clarified by indicating that the Minnesota Department of Natural Resources operates the Luce Line State Trail, which runs west from Vicksburg Lane to the city of Hutchinson. Three Rivers Park District operates the Luce Line Regional Trail, which runs east from Vicksburg Lane and will connect with the regional trail system in Minneapolis. Appendix 7A - Table 7A-4 Existing Special Facilities (page 9 of 48) • Under Non -motorized Boat Rental—the provider is listed as Hemlepin Parks. This should be updated to be Three Rivers Park District. Page 48 elm creek Watershed Ms" s!.m Commission ADMINISTRATIVE OFFICE 3235 Fernbrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 e-mail: judie@jass.biz May 21, 2008 City/Town Clerks Elm Creek Watershed Management Commission Hennepin County Minnesota Re: 2009 Operating Budget Dear Clerks: TECHNICAL OFFICE Hennepin County DES 417 North 5th Street Minneapolis, MN 55401-1397 PH: 612.596.1171 FAX: 612.348.8532 e-mail: Ali.Durgunogiu@co.hennepin.mn.us (via USPS and email) At its May 14, 2008 regular meeting, the Elm Creek Watershed Management Commission approved a 2009 operating budget of $276,310. Assessments to the member communities total $180,000. In 2007, the Commission completed the Elm Creek Channel Study. The study resulted in a minor amendment to the Commission's second generation Watershed Management Plan. After review and comment by the member communities and reviewing agencies, the amendment was adopted by the Commission on March 12, 2008. Also in 2007, the Commission received a Surface Water Assessment Grant through the Clean Water Legacy Act. The grant, in the amount of $89,360, allowed the Commission to initiate a program to monitor Elm, Rush, North Fork Rush and Diamond creeks and Cowley, Diamond, Fish, Henry, Rice and Weaver lakes to assess the effectiveness of its Management Plan's rules and begin development of strategies to complete a total maximum daily load (TMDL) analysis of the stream network in the watershed. The Commission is beginning the second and final year of this project. For 2009, $10,000 has been budgeted to begin the TMDL study, an additional $10,000 has been set aside for additional studies or capital improvement projects that may be identified from the study, and $10,000 will be used to begin building reserve funds in anticipation of the Commission's third generation Management Plan, due in 2014. Attached is a copy of the 2009 budget. Tab A shows the operating budget in an income statement -type format, Tab B identifies revenue and expenses by project area, and Tab C outlines the assessments to the member communities. Questions may be directed to your representative or my office. Sincerely, Judie A. Anderson Cc: Commissioners / email Administrator Commission Staff / email JAA:tim Attachment Z:\Elm Creek\Financials\Financials09\L—conveying approved budget to cities.doc CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS Page 49 E W Um a� C: m CL x W O O d 0 0 0 O O O O O O `O O$ O Q: O a d 0 0 O try O r U O O Y O O a a O n t0 LO a s ?i["7 t0 =N t0 O O a 0 O O T r (0 a CO td Q O a tp O O O Q th• N al a e,Gfl ;t0 CS,i O N O O N ,,- q Cl •ct O N '. q V <E' Co h 00- O N cq Q r � 4 N C7 V' ,u') ice` i rr„�' .- M t0 W F tS? ..0.. � N'Ona.. a) > m ' .. ,.. 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CO I-- o0 0 0 � N M 'd u-) (O I` loo cr - ko ICD I— 00 (n (n (n (n (n (n in (n (n m co c4 cfl co CO CO CO 0 Page 51 Q c (6 y C N E U 0 0 ?3,7- , q y... Plymoutm Adding Quality to Life May 23, 2008 SUBJECT: CONDITIONAL USE PERMIT FOR KOMPLETE ACADEMY (2008041) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Komplete Academy, under File No. 2008041, for a conditional use permit to allow an indoor commercial recreation use in the I-2 zoning district for property located at 9909 South Shore Drive. The applicant is proposing a summer program for girls ages eight to 14 in a portion of the building previously used as office space. No construction is proposed as part of this request. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, June 4, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, Barbara G. Senness, AICP Planning Manager 2008041propnotice 3400 Ptymouth Blvd - Plymouth, Minnesota 55447-1482 ® Tei: 763-509-5000 n wwvici.p[ymouth.mn.us ow Page 52 e City of Plymoutb Adding Quality to Life May 23, 2008 SUBJECT: PRELIMINARY PLAT FOR CONTOUR ENGINEERING (2008029) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Contour Engineering, under File No. 2008029, for a preliminary plat for "E and E Addition" for two single family lots for property located at 13025 47h Avenue North. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, June 4, 2008, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at. that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, 0/ht, ���yt vv Barbara G. Senness, AICP Planning Manager 2008029propnotice 3400 Plymouth Blvd - Plymouth, Minnesota 55447-1482 - Tel: 763-509-5000 a wNn Arca piymouth.mn.us Page 53 rap. City of Plymoum Adding Quality to Life May 21, 2008 Dear Resident/Land Owner: The City has recently received an application from Gonyea Company, Inc., under File No. 2008042, requesting approval of the following three items for a proposed plat to be called "Wood Crest" for the roughly 20 -acre site located at 5750 Vicksburg Lane: 1) a comprehensive plan amendment to reguide roughly 2.4 acres in the northern portion of the site from LA -2 (Living. Area 2) to P -I (Public -Institutional) for land to be dedicated for the Northwest Greenway; 2) a rezoning from FRD (Future Restricted Development) to RSF-3 (Single Family Detached 3) and P -I (Public-Institional); and 3) a preliminary plat to create 55 single-family lots and one outlot for the Northwest Greenway. A map showing the location of the subject property is provided below. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The City will send out another - letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to, appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Shawn Drill, Senior Planner, at (763) 509-5456. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:-10 p.m., and Tuesdays from 8:00 a.m. to 6:00 Sincerely, Barbara G. Senness, AICP Planning Manager notices/200 8/2008042 -first -notice. doc p.m., except nondays. 3400 Jlirc..ith Blvd � 4iimo:th iini,2scta 55447-1482 - TeL 763 09 5n00 �iv�N.c.plynouth.mn.us �< Page 54 100, Minnesota Pollution Contr®I Agency 520 Lafayette Road North I St. Paul, MN 55155-4194 1 651-296-6300 1 800-657-3864 1 651-282-5332 TTY I www.pca.state.mn.us May 15, 2008 Mr. Don Schilling Walser Automotive Group 4401 American Blvd. West Bloomington, MN 55437 �,. F � � F•t Afw 19 2008 RE: Petroleum Tank Release Site File Closure Site: Walser Chevrolet Dealership, 9825 — 56th Ave. N., Plymouth, Hennepin County, 55442 Site ID#: LEAK00017149 Dear Mr. Schilling: We are pleased to let you know that the Minnesota Pollution Control Agency (MPCA) staff has determined that your investigation and/or cleanup has adequately addressed the petroleum tank release at the site listed above. Based on the information provided, the MPCA staff has closed the release site file. Closure of the file means that the MPCA staff does not require any additional investigation and/or cleanup work at this time, or in the foreseeable future. Please be aware that file closure does not necessarily mean that all petroleum contamination has been removed from this site. However, the MPCA staff has concluded that any remaining contamination, if present, does not appear to pose a threat to public health or the environment under current conditions. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information, changing regulatory requirements or changed land use make additional work necessary. If you or other parties discover additional contamination (either petroleum or nonpetroleum) that was not previously reported to the MPCA, Minnesota law requires that the MPCA be immediately notified. You should understand that this letter does not release any party from liability for the petroleum contamination under Minn. Stat. ch. 115C (2002) or any other applicable state or federal law. In addition, this letter does not release any party from liability for nonpetroleum contamination, if present, under Minn. Stat. ch. I I 5 (2002), the Minnesota Superfund Law. The monitoring wells for this site should be abandoned in accordance with the Minnesota Department of Health Well Code, Chapter 4725. If you choose to keep the monitoring wells, the Minnesota Department of Health will continue to assess a maintenance fee for each well. ICE St. Paul Brainerd Detroit Lakes Duluth Mankato Marshall Rochester Willmar 150 YEARS ,'STATEHOOD 1858.2008 Page 55 Mr. Don Schilling Page 2 May 15, 2008 Please note that as a result of performing the requested work you may be eligible to apply to the Petroleum Tank Release Compensation Fund (Petrofund) for partial reimbursement of the costs you have incurred in investigating and cleaning up this petroleum tank release. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board) and the Minnesota Department of Commerce. To learn more about who is eligible for reimbursement, the type of work that is eligible for reimbursement, and the amount of reimbursement available, please contact Petrofund staff at 651-297-1119 or 1-800-638-0418. If future development of this property or the surrounding area is planned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development work, the MPCA staff should be notified immediately. For specific information regarding petroleum contamination that may remain at this leak site, please call the Petroleum Remediation Program File Request Program at 651-297-8499. The MPCA fact sheet Request to Bill for Services Pei formed must be completed prior to arranging a time for file review. Thank you for your response to this petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have any questions regarding this letter, please call me at 651-297-8594. Sincerely, Andrdy Pr ject anage Petroleum and Closed Landfill Section Remediation Division AJE: tf cc: Sandy Engdahl, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Solid Waste Officer David Schultz, Vieau Associates, Edina Minnesota Department of Commerce Petrofund Staff