Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Information Memorandum 01-18-2008
CITY OF PLYMOUTH FibCOUNCIL INFO MEMO January 18, 2008 UPCOMING MEETINGS AND EVENTS HRAAgenda, 1/24/08.............................................................................................................Page 1 January, February and March 2008 Official City Meeting Calendars ................................... Page 3 Tentative List of Agenda Items for Future City Council Meetings ....................................... Page 9 INFORMATION News Articles, Releases, Publications, Etc ... Bon Fire Adds Warmth to Skating at Parkers Lake, News Release ......................................... Page 10 Robbinsdale School Board Approves Budget Reduction Plan, Key Communicators Network.... Page 11 Brooklyn Center School Spared Closing, Star & Trib.............................................................. Page 13 MEETING MINUTES Park & Rec Advisory Commission Meeting Minutes, 1/10/08 ........................................... Page 15 EQC Meeting Minutes, 12/12/07 ..... :.................................................................................... Page 20 Imperial Hills Neighborhood Power Outage Plan of Action Meeting Minutes, 1/10/08 ..... Page 24 STAFF REPORTS Plymouth Fire Department December Report .................................................................... Page 27 CORRESPONDENCE Letter from State of MN, RE: Plymouth Charter Commission ........................................... Page 33 Letter to Robbinsdale School District, RE: Pilgrim Lane Elementary School ..................... Page 34 Letter to Property Owners, RE: Variance for Todd & Wendy Olson (2008002) .................. Page 36 AGENDA MEETING PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, JANUARY 24, 2008 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from November 15, 2007. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing Reports. D. Willow Creek. Informational memo regarding current status of request from Housing Preservation Project (HPP) regarding Enhanced Vouchers at Willow Creek. E. Plymouth Towne Square and Vicksburg Crossing. Resident surveys. 3. NEW BUSINESS A. Vicksburg Crossing. Marketing Update — Grace Management. B. Senior Housing Market Update. Grace Management. (Verbal) C. Vicksburg Crossing. Review updated pro -forma options. D. Community Development Block Grant. Update to the First Time Homebuyer and Rehabilitation Procedural Guidelines. 4. ADJOURNMENT �I Page 1 Page Z OFFICIAL CITY MEETINGS January 2008 Sunday I Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 Dec 2007 S M T W T F S NEW YEAR'S DAY (City Offices closed) 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 1 �5 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 • 6:00 PM SPECIAL COUNCIL MEETING- Update with City Manager- Medicine Lake Room 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A & B 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 13 14 15 16 17 18 19 6:30 P.M. YOUTH ADVISORYCOUNCIL, Council Chambers Board & Commission Interviews 6:30 pm Medicine Lake Room l 20 21 22 23 24 25 26 MARTIN LUTHER KING JR. BIRTHDAY (Observed) - City Offices Closed 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT(PACT), Medicine Lake Room A 7:00 PM HRA MEETING Medicine Lake Room 27 28 29 30 31 6:00 PM SPECIAL COUNCIL MEETING- Goals & Priorities, Work Plans for Boards & Commissions - Medicine Lake Room Feb 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 --------------- modified on 1/18/2008 Page 3 Page 4 OFFICIAL CITY MEETINGS February 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Mar 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 2:00 PM -7:00 PM FIRE "CEFEST VAL, Pa kers Lake Jan 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 3 4 5 6 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 7 7:00 PM HUMAN RIGHTS COMMISSION, Parkers Lake Room 8 9 7:00 PM PRECINCT CAUCUSES 10 11 1:30 P.M. YOUTH ADVISORY COUNCIL, Counol Chambers 12 7:00 PM REGULAR, COUNCIL MEETING Council Chambers -13 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A 8 B 14 7:00 PM PARK & REC ADVISORY COMMISSION(PRAC), Council Chambers 15 7:30 AM MUNICIPAL LEGISLATIVE COMMISSION REGIONAL LEGISLATIVE MEETING (MLC), Radisson Hotel, Plymouth 16 1T 18 PRESIDENTS DAY- City Offices Closed - 19 20 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 21 6:00 PM BOARD OF COMMISSION RECOGNITION EVENT, Plymouth Creek Center 22 23 24 25 . 26 5:30 PM SPECIAL COUNCIL MEETING - Rental Licensing - Medicine Lake Room 27 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 28 7:00 PM HRA MEETING Medicine Lake Room 29 , 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:30 AM STATE OF THE CIN MEETING Plymouth Creek Center modified on 1/18/2008 Page 5 Page 6 OFFICIAL CITY MEETINGS March 2008 Sunday Monday Tuesday Wednesday Thursday T Friday Saturday Feb 2008 S M T W T F S Apr 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 2 3 4 5 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 6 7 8 9 10 11 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 12 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Medicine Lake Rooms A & B 13 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 14 15 16 17 18 19 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 20 EnNronmental Fair 6:00 - 8:00 Pm Sunset Hill Elem. School 21 GOOD FRIDAY 22 23 EASTER SUNDAY 24 6:30 P.M. YOUTH ADVISORY COUNCIL- Review contest Entries Coundl Chambers 25 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 26 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A i 27 7:00 PM HRA MEETING Medicine Lake Room 28 29 30 31 modified on 1/18/2008 Page 7 Page 8 Tentative Schedule for City Council Agenda Items January 29, Special, 6:00 p.m. Medicine Lake Room • Discuss 2008 Goals and Priorities • Discuss boards and commissions 2008 work plans February 12, Regular, 7:00 p.m., Council Chambers • Consider restructuring of bus routes • Hearing on applications for On Sale Liquor and Sunday Liquor Licenses from Bonfire Restaurant Company, LLC d/b/a Axel's Bonfire, 3000 Harbor Lane • Project hearing on County Road 101 reconstruction, 13th Avenue to 30th Avenue (5102) February 26, Special, 5:30 p.m., Medicine Lake Room • Discuss Rental Licensing Ordinance and Point of Sale Inspection February 26, Regular, 7:00 p.m., Council Chambers Page 9 Note: Special Meeting topics have been set by Council; all other topics are tentative. City of Plymouth News Release For Immediate Release January 16, 2008 Contact: Eric Blank, 763-509-55201 Bon fire adds warmth to skating at Parkers Lake Plymouth Parks and Recreation has added some dazzle and warmth to outdoor skating this winter. Skaters at the Parkers Lake rink can take a break around a crackling fire at a new fire pit surrounded by a gazebo. Hay bales for seating around the fire pit, twinkling lights on the gazebo and soothing music create an enjoyable spot to take a break from figure eights. City park staff light the fire in the fire pit and keep it burning on Saturdays from 5 to 8 p.m. and on Sundays from 2 to 5 p.m. Fires will be lit at the Parkers Lake fire pit every weekend through Sun., Feb. 17. Skating is a great way to enjoy the outdoors, and the fire pit is meant to add a pleasant new dimension to a fun family activity, according to Plymouth's Parks and Recreation Director, Eric Blank. The fire pit and gazebo are located on the.beach at Parkers Lake between the skating rink and warming house. Artificial turf that was removed from the field house dome at Plymouth Creek Center makes a skate -safe floor for the gazebo. Page 10 Page 1 of 2 Helen LaFave From: key_communicators@rdale.k12.mn.us Sent: Wednesday, January 16, 2008 9:30 AM To: Helen LaFave Subject: Breaking News r Robbinsdale school board approves budget reduction plan $5 million reduction will be made to the 2008-09 budget The school board of Robbinsdale Area Schools approved a budget reduction plan for the 2008-09 school year at a special meeting held January 15. Reductions totaling more than $5 million will increase class sizes districtwide, eliminate middle school extra -curricular activities and other reductions. , The board chose not to close a school at this time, choosing instead to begin a community strategic planning process to establish a future vision for the school district, including recommendations for school closings, repurposing of facilities, grade level organization and other outcomes. The process will begin in March and conclude no later than September 10, 2008. "Our staff will continue to provide the very best education possible given our resources, said Superintendent Stan F. Mack. "Through the strategic planning process, we hope the community will become stronger and more unified in our purpose to secure additional revenue to eliminate the need for additional budget reductions." Cuts to administration and general operations will total more than $1.8 million, athletics and activities will be reduced by $800,000, secondary staff and elementary staff will each be reduced by $1.1 million. An additional list of programs and personnel were added to the reduction list to take the place of closing a school. The full list of reductions will be available on the district web site.on January 16. The cuts for 2008-09 come after cuts of $4.5 million from the current school year budget; a budget reduction of at least $4 million in 2009-10 is expected unless additional revenue becomes available. With the expectation of approval of cuts to extra -curricular programs, several community members have indicated interest in providing private funds to keep programs in place. The district regularly takes donations, and it will be developing processes to equitably distribute donated funds, Mack said. The budget reduction process began last spring as the board sought public input at meetings in May and June. A preliminary budget reduction list was accepted by the board in June, and amended in September. When an operating levy referendum was defeated in November, the board resumed the process of finalizing the list. The January deadline was necessary to begin the staffing process for the next school year. Budget reductions are necessary in the Robbinsdale district because state funding for general education and federal funding for special education has been inadequate. While the district did receive additional state funding for the upcoming school year, it was not enough to keep pace with inflation and previous years of underfunding. Page 11 1/16/2008 Page 2 of 2 The school district will implement most budget reductions by the start of the fiscal year, July 1, 2008. Community members interested in donating funds to the district can contact the business office at 763-504-8000. From: Ice y communicators c rdale.kl2.mn.t>s Web: www.rdale.kl2.=.us This e-mail was sent to hlafave@ci.plymouth.mn.us from key_communicators@rdale.kl2.mn.us. instant removal by using SafeRemove I Privacy^Policy Page 12 1/16/2008 Brooklyn Center school spared closing StaMiffibunetcom Mi.nneapol - 8t Paul, Minnesota l ra Click W Print Brooklyn Center school spared closing http://www.printthis.clickability.com/pt/cpt?action=cpt&title=Brook... COMPRINTTHIS Powered byO(Kabflity SAVE THIS i EMAIL THIS i Close After failing to win new funds, the Robbinsdale school board chose to first lay off teachers and increase fees, but a closing still looms. By NORMAN DRAPER, Star Tribune Last update: January 16, 2008 - 11:51 PM The Robbinsdale school board's decision Tuesday not to close a school next year might just be deferring the pain. Both district superintendent Stan Mack and school board members fully expect to close schools in the next few years, barring an unanticipated boost in funding from the Legislature this year. But, for now, at least one school is safe. Northport Elementary, in Brooklyn Center, was spared the ax when board members voted 5 to 2 to take different budget reduction measures. That means the more than $500,000 in savings that closing Northport would have meant for the 2008-09 school year will come instead from cuts in such programs as special education, the district's full-day kindergarten program and programs for non-English speaking students. Plus, with $5 million in cuts needed, closing the school would have made only a small dent in the budget deficit. District officials will still have to lay off dozens of teachers, raise sports and fine arts activity fees, cut transportation costs, and eliminate all middle school after-school sports and activities. "These are the toughest budget cuts that our district has had to face," board chairwoman Patsy Green said at Tuesday night's meeting. About 70 people attended the Tuesday meeting but even more residents attended a Monday night work session, at which most of the budget -cutting discussion took place. Budget -cutting plans now call for laying off at least 36 teachers. Athletic fees will shoot up $200 for each sport. That would boost the cost for football, for instance, to $334. Fees for other activities will jump $100, meaning all non -sports activities will cost $140. Also, school start times will likely have to change next year to allow school buses to operate more efficiently, thereby generating more savings for the district. Failed levy request Page 13 1 of 2 1/17/2008 9:31 AM Brooklyn Center school spared closing http://www.printthis.clickability.com/pt/ept?action=cpt&title=Brook... District budget woes got worse when voters last November turned down a request for $23 million a year in tax revenues over 10 years. Depending on how much grass-roots support the district feels it has for another referendum, board members might decide to go to the voters again for more money the same day they're voting for a new president this November. And there's more pain to come. Without relief from the Legislature this year, district officials estimate the district will have to pare another $4 million from the 2009-10 budget. That means Tuesday's decision not to close any schools could just be a holding action. School closings could be on the table for consideration next year. But, for board member Barb Van Heel, the proposal to shut down Northport, which has the district's highest percentage of low-income and minority students,.came too hastily. "I did feel that things happened a little too fast for me to make a decision I would feel comfortable with," she said. "This is just a delay to do some further research on what the best situation is for all our schools." Van Heel was also bothered that closing Northport, on the district's east side, would further deepen a divide between the districts' western and eastern residents. Also, she said, closing Northport would. have significantly increased the number of low-income students at two other district schools. Northport had been recommended for closing because it's the district's second -oldest school, and,faces costly renovation work. "This decision is more than just about closing the oldest and most expensive school to remodel, Van Heel .said. Norman Draper • 612-673-4547 deliveredGet the Stax Tribune o yoxv home each da, �f Cli h to s c .. Find this article at: http://www.startribune.com/local/north/l 3852556. htm I?pt=y ta li1c tti'E'ltt'� I SAVE THIS I EMAIL THIS I Close Check the box to include the list of links referenced in the article. Page 14 2 of 1/17/2008 9:31 AM MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 10, 2008 PRESENT: Commissioners: Knight, Anderson, Smith, Vice -Chair Singer, Vanderwall, Krahulec Staff: Blank, Miller, Evans ABSENT: Planning. Commissioner Weir, City Council Member Blisdoe PACKET INCLUSIONS: Agenda, 11/08/07 Minutes, Parks and Recreation Comprehensive Plan, 2008 Work Plan, Hilde Performance Center Concept Plans 1. CALL TO ORDER Meeting was called to order at 7:00 p.m. in the Council Chambers by Vice -Chair Singer. 2. APPROVAL OF MINUTES Vice -Chair Singer asked the Commissioner if there were any changes or corrections to the November meeting minutes. Commissioner Anderson asked that verbiage on page 4 be revised to read "adjacent to" rather than "on". MOTION by Vice -Chair Singer to approve the minutes with revision noted. Commissioner Smith seconded. Vote: 6 Ayes. MOTION approved. 3. VISITOR PRESENTATIONS a. Athletic Association No information was presented b. Staff- Diane Evans Staff Evans reported on the Parks and Recreation events that took place in December. She addressed the upcoming events for the month of January. Evans provided a brief background on the Bluewater Theater group, which will be offering several performances of a "Grand Night in Singing". Events scheduled to take place in February include Fire and Ice. This event has been cancelled over the last two years due to weather issues. Evans shared the different activities offered at this event. She asked the Commissioners to contact her if they wish to volunteer their services to assist with this event. Vice -Chair Singer asked what date and time Fire and Ice will take place. Evans replied it will be on February 2, 2008 from 2:00 pm -7:00 pm. The main administrative project in the works is the 2007 Annual Report. The Commissioners will be reviewing the draft at the February meeting. New Park and Trail maps are now available. Evans passed one out to each of the Commissioners. Evans gave kudos to Emily Assmus, who worked diligently on this project. Evans presented the New Program Focus and redesign for program supervisors for 2008. A new position, Adaptive/Inclusion Specialist has been posted. Applications are being received with the expectation to have someone on board by February. Evans also shared the break down of each programmer and their responsibilities for 2008. She informed the Commissioners that each programmer will attend a PRAC meeting to review their events and programs. Page 15 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 10, 2008 Vice -Chair Singer thanked Evans for her report. She asked if reorganizing the programmer's responsibilities was a long process. Evans responded by saying it took approximately one year. No further questions or discussion. c. Bill Abel- Ice Arena Report Staff Blank introduced Bill Abel to the Commissioners. Abel has been the manager of Plymouth's Ice Arena over the last ten years. Blank reported that typically the PRAC members would hold their October meeting at the Ice Center for a tour, but due to the Comprehensive Plan and its deadline date of December 13, 2007, that was unable to happen. Abel is here tonight to give the Commissioner a brief update on the Ice Center operations for 2007. Staff Abel provided a summary on the length of operations and the changes that have taken place at the Ice Arena. The Commissioners were given details regarding the addition of a third ice sheet. It was noted that even with a third sheet, Plymouth's Ice. Arena has very limited dead ice time. Abel reviewed the various groups who utilize/rent the three sheets of ice. He informed the Commissioners of other attributes that contribute to the success of the Ice Arena, such as their concession stand, strategically placed TV sets that inform users what sheet they are on, what time and which locker room as well as an aesthetically pleasing building. In terms of health, Abel pointed out that no gasoline or propane is used at Plymouth. Their three Zambonies are electronically run. This provides for cleaner air for those that attended events at the Arena. Abel also addressed the advertising that takes place within the Ice Center. He shared the energy saving installs that will decrease electrical costs by 15%. Abel asked for questions. Commissioner Knight stated that he played Adult Hockey in a league that travelled to different Ice Arena's and how impressed teams were with Plymouth's facility. He then questioned if there was enough parking, especially during large tournament events. Abel replied that for the most part, parking is not an issue. There are times, on Thursday's when there is a high profile boy's high school game, where games coincide with peak work-out times at Lifetime. This can cause parking challenges, but again it is generally not an issue. Commissioner Smith commented how he feels the Ice Arena is a great facility and asked if there were still video games available for children downstairs and if were age appropriate. Abel replied that they do have gun videos, however, you are not shooting at animals or people, but instead are target shooting. He went on to state that there was a wrestling video game in which blood was involved, but that has since been removed. Abel informed the Commissioners that the Home School rents out time during the weekdays and had pointed out the violence of the videos. They even requested that KS95 not be broadcast during their time at the Arena due to music content and programming. New installs of games have included Claw games, in which children try to pick up prizes by using an electronic claw, as well as the old PAC Man video game. He informed the Commission that video games used to be a big money marker for the Arena, but with the inventions of quality home devices such as Wii and X box, incoming revenue numbers for Arena video has deceased. Commissioner Smith asked if the games come with a rating. He stated that all games should be rated E for Everyone. Abel replied that he believes the videos currently installed at the Arena were built before there was a rating system. Page 2 of 5 Page 16 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 10, 2008 Staff Blank requested that Abel further address the hockey teams that have contracts with Plymouth's Ice Arena. Abel reported that the Ice Arena is home to Wayzata High School, both boys and girls, Armstrong High School team with the boys playing two -years and the girls playing two -years. With the boy's contract up this year, contract negotiations will begin shortly. Providence Academy who also contracts ice time has begun a more regimented hockey recruitment process which could make them a power house in three to five years. The Ice Arena also houses the Wayzata Hockey Youth Association, some of Armstrong's Youth Hockey and the Plymouth -Wayzata Speed Skating Club. This collection of groups is unique as Plymouth has no high school or hockey associations, as do other city arenas. However, these groups keep the three sheets going year round. Blank added that adding the third sheet of ice arena and its associated costs were not paid for with tax -payers dollars. Providence Academy donated $1,250, 000 dollars and the Wayzata. Youth Association donated $725,000. Other monies came from a loan secured from city investments. The loan notes are made through the Ice Arena's profits. Blank continued that Plymouth's -Ice Arena plays host to approximately 10-11 tournaments mostly through the Wayzata Youth Hockey Association. The Ice Arena has also. hosts a tournament in which Minnesota's high school hockey regions most outstanding players compete to make it to Nationals. With all these functions, the Ice Arenas generally has approximately 300,000 people passing through its doors. Blank informed the Commissioners they will be touring the Ice Center for their October meeting. Vice -Chair Singer thanked Abel for his presentation. 4. REPORT ON PAST COUNCIL ACTION a. The City Council approved PRAC'S recommendation for the PHASE II Millennium Garden Project. They also adopted the Comprehensive Plan which has now moved into the neighboring community approval process. 5. UNFINISHED BUSINESS a. Update on Comprehensive Plan Staff Blank reported the Comprehensive Plan had gone back to the Planning Commission for a formal public hearing. Throughout the whole process, the only subject matter that was debated was that of. the Hollydale Golf Course verbiage and the City's involvement. The verbiage has been revised to somewhat reflect how it was stated in 2000. He reference page 11 of 48 in the Parks and Recreation Comprehensive Plan booklet that the. Commissioners received. He noted that this issue is still a high priority item. He also informed that Commissioners if they are interested in reviewing the Comprehensive Plan in its entirety, they may do so on the City's website. If they are. interested in obtaining manual copies of any other chapters, he asked they contact Mary Miller. Vice -Chair Singer asked the Commissioners if they had any questions. With no questions, the meeting moved to the next topic. 6. NEW BUSINESS a. Review Draft 2008 Work Plan Page 3 of 5 Page 17 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 10, 2008 The 2008 Work Plan draft was provided to the Commissioners. There is no action required from the Commission at this time; however it will come back for review at the February meeting. Blank walked through the plans line items. Blanks highlighted the Northwest Greenway by stating there are two parcels with offers on the table at this time. One has committed and a purchase agreement should be entered into shortly. The other parcel just recently received an offer. Further updates will be forthcoming. Blanks informed the Commissioners that the City Council reviewed three Hilde concepts. The goal is make the Hilde Performance Center the focus point of downtown Plymouth. He stated that engineering and planning staff were not included in the development of these plans but as the Council approved of the concepts, these departments will be involved in further plan development. As this project moves forward, presentations will be provided to PRAC for their input. Commissioner Smith asked if the development. of Woodland Trails Neighborhood Park would be starting this year. Blank replied that it is almost done. He stated that the playground equipment is in and it should be completed by spring. He shared that the parks lay out resembles Three Ponds Park. Vice -Chair Singer questioned where we were in terms of the art policy since we will be acquiring a piece of art or sculpture for the Millennium Garden. She felt that the Art Policy should be part of that process. Blank stated the City Manager asked that the continued work on the Art policy be placed on hold for the time being. He continued to state that the current Art Policy draft will be followed in obtaining the new art work. Vice -Chair Singer stated that we need to get this policy into place. She also asked if there was going to be a continuing art theme in the Garden. Blank replied that currently there are characters of children; however, they can go any direction with more abstract art being considered. If Commissioners have ideas for types of art to look into, they should inform Staff. Evans interjected that the Art Policy will become more of a procedure rather than a policy and that is why they need to revise the original draft. Vice -Chair Singer asked about an additional dog park. Blank stated that there are no plans to add one at this time. That was an option based on if Egan Dog Park would be moved based on the Comprehensive Plan. Vice -Chair Singer then asked if there were any plans to enhance Egan Dog Park. Blank stated that they could consider adding a water pump. Vice -Chair Singer added that parking could become an issue as the popularity of the park continues to grow. Blank replied that issue will remain on the radar. He is relatively sure the dog park will be there long term based on the Comprehensive Plan. Questionnaires may go out to dog owners as well as discussions with Three River Parks District to get their ideas on enhancements for the park. Vice -Chair Singer asked where we were in terms of rebuilding the archery range. Blank stated that they have been awarded a $5, 000 grant from the DNR and now have the mechanism to build. He believes it will take all summer to complete the project. He would like to see a completion commitment date of June 1, 2008. He also stated that he would like to see us do more programming with the range. A 2008 challenge for the new staff member could be to create archery and fishing programs. There was no further discussion. Page 4 of 5 Page 18 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 10, 2008 b. Review Hilde Plan Blank reviewed each of the three concepts in detail with the Commissioners. Vice -Chair Singer stated how this could enhance other activities to take place there. Blank stated the City Council had some concerns about maintaining the wooded area. The plan is to inventory every tree and design work around both elderly and younger trees that must not be destroyed. The goal is to have the Hilde Performance Center the key stop for downtown. Vice -Chair Singer asked if the larger statues would stay. Blank replied that the birds are continually picking away at them. They may not be there long term. Blank asked for questions. There were none. 7. COMMISSIONER DISCUSSION- Misc. Vice -Chair Singer asked if the new caters had moved in and how it is going. Staff Evans replied that all is going well. Evans is finding all the caterers getting bits and pieces of events. She will keep the Commissioners abreast of the progress with each caterer. Blank reminded the Commission that they will be recommending a Chair and Vice -Chair at their February 14, 2008 meeting. This recommendation will go forward to the Mayor for a formal approval. Other February agenda items will include review of the 2007 Annual Report. Blank reported that he will not be at the February meeting. The City Council will also be approving new PRAC members in January 2008. Commissioner Smith asked how many new members would be voted in by.the City Council. Blank replied since the Commission is comprised of seven members they will only be replacing Ron Fiemann. 9. ADJOURNMENT MOTION by Commissioner Krahulec to adjourn the meeting; seconded by Commissioner Vanderwall Vote: 6 Ayes. MOTION approved and the meeting adjourned at 8:15 pm The next meeting will be held on Thursday, February 14, 2008 at 7:00 pm. Respectfully Submitted, Mary Miller -PRAC recorder Page 5 of 5 Page 19 City of Plymouth Environmental Quality Committee (EQC) December 12, 2007 MEMBERS PRESENT: Chair Kathy Osborne, Commissioners David Pellinger, Carlos Gutierrez and Terrie Christian MEMBERS ABSENT: Commissioners Tawnia Johnson, Sally Strand and Peggy Willenberg STAFF PRESENT: Water Resources Manager Derek Asche and Office . Support Representative Patty Hillstrom OTHERS PRESENT: Councilmember Ginny Black 1. CALL TO ORDER — 7:05 P.M. 2. PUBLIC FORUM Commissioner Gutierrez noted that some communities in California have forbidden fundraiser car washes and wondered if the EQC should consider problems relating to run-off from car washes in Plymouth. Councilmember Black suggested providing a brochure to groups that hold car wash events asking them to use biodegradable soap and, if possible, locate the car wash on the lawn rather than a parking lot. Water Resources Manager Asche will suggest an article in the Environmental Extra to the City's communications coordinator, Margie Vigoren. 3. 'APPROVAL OF AGENDA The agenda for the December 12, 2007, EQC meeting was approved with the following additions; email from Schmidt Lake Association, recycled notebook, Gleason Lake mailer and an update on the Comprehensive Plan by Councilmember Black. 4. CONSENT AGENDA A. APPROVAL OF OCTOBER 24, 2007, AND NOVEMBER 14, 2007, ENVIRONMENTAL QUALITY COMMITTEE MINUTES MOTION by Commissioner Christian, seconded by Commissioner Pellinger, recommending approval of the October 24, 2007 and November 14, 2007, Environmental Quality Committee meeting minutes with a change to the November 14, 2007, minutes. Vote. 4 Ayes. MOTION approved. 5. PUBLIC HEARING A. There was no public hearing scheduled for the meeting. Page 20 Environmental Quality Committee Minutes December 12, 2007 Page 2 6. GENERAL BUSINESS A. 2007 ANNUAL REPORT AND 2008 WORK PLAN Water Resources Manager Asche reported that the 2007 Annual Report and 2008 Work Plan is required by the City Council and is a document that summarizes the EQC's achievements in 2007 and indicates proposed accomplishments for 2008. He said the City Council established the EQC in 1994. He reviewed the mission statement established for the EQC in 2002 and how it relates to the 2007 Annual Report and 2008 Work Plan. The EQC reviewed and made the following comments to the 2007 Annual Report and 2008 Work Plan: 2007 Annual Report 111 2007 Membership (page 2) • .Replace the word "is" with "was" in the first sentence • Remove the middle initial from Kathleen Osbome's name on the list of committee members • Add Wesli Waters' name to the committee member list IV.. Accomplishments (page 3) • Item No. 4 in middle section — Expand on this item with wording indicating that the EQC reviewed curbside and organics collection and made recommendations for the RFP that will be reviewed March 2008 • Item No. 5 in third section — Complete the sentence stating why the Medicine Lake Aquatic Vegetation (AVM) group was dissolved • In the middle section, add the EQC's participation in the Environmental Fair, Music in Plymouth, the Plants Ponds and Practices Tour, and continuing education efforts 2008 Work Plan L 2008 Proposed Membership (page 4) • Remove the middle initial from Kathleen Osborne's name on the list of committee members and remove the word "Committee" from her title • Replace "2009" with "2010" as David Pellinger's term expiration date • Add the wording "however, they are welcome as non-voting members or as guests" to the third sentence in the first paragraph. Water Resources Manager Asche will state in the Council memo that the EQC proposes two students as ex -officio members and will add two positions to membership list. 11 2008 Activities (page 4) Schedule of Activities .Ianuary • Delete election of Committee Chair • Add review of Minnehaha and Elm Creek watersheds under Surface Water Management Plan Page 21 i Environmental Quality Committee Minutes December 1.2, 2007 Page 3 February • Add Vice Chair to election • Add "refresher" to the orientation wording • Add review of Shingle Creek and Bassett Creek watersheds under Surface Water Management Plan • The EQC meeting will begin at 6:00 p.m. • Add a discussion on the formation of the Medicine Lake Aquatic Vegetation group March • Add the wording "solid waste" to 2007 Annual Report and 2008 Work Plan April • Switch order of the first two bulleted items • Add Dark Sky discussion and ordinance update May • If possible, add the responses to the RFP's for recycling service Aygys • Add discussion of green buildings and reducing the City's carbon footprint September • Check with Solid Waste Coordinator, Kris Hageman, to see if her presentation could take place in May November • CIP Projects Update could be presented in memo form Januan (09) • Delete election of Committee Chair Councilmember Black requested the list of additional topics deleted by the City Council from the 2007 Work Plan. 7. REPORTS AND STAFF RECOMMENDATIONS A. EMAIL FROM SCHMIDT LAKE ASSOCIATION Water Resources Manager Asche stated that he received an email from the Schmidt Lake Association regarding the nutrient TMDL for Schmidt Lake. He said they are very interested and want to make sure they have a chance to comment. Page 22 Environmental Quality Committee Minutes December. 12, 2007 Page 4 B. RECYCLED NOTEBOOK Water Resources Manager Asche distributed notebooks constructed from completely recycled materials. The notebooks were a children's project at Old Fashioned Christmas and are compliments of Solid Waste Coordinator, Kris Hageman. C. GLEASON LAKE MAILING Water Resources Manager Asche distributed the mailer and reported that Communications Coordinator, Margie Vigoren, worked closely with the Gleason Lake Improvement Association to produce the mailer. D. PRELIMINARY COMPREHENSIVE PLAN UPDATE Councilmember Black reported that the City Council has completed their . role in the Comprehensive Plan. She said the plan will now be forwarded to the surrounding cities and the Metropolitan Council for review. The City will then receive and consider their comments. The plan will then go back to the Metropolitan Council for their official review and then return to the City in August for adoption by the Council. 8. FUTURE MEETINGS January 9, 2008 — Review and adopt 2007 Annual Report and 2008 Work Plan and review and comment on the Surface Water Management Plan (Minnehaha and Elm Creek watershed). 9. ADJOURNMENT With no objection, the meeting adjourned at 8:55 p.m. Page 23 Minutes Imperial Hills Neighborhood Power Outage Plan of Action Meeting 1/10/08, Messiah United Methodist Church Follow-up action 3 Person Date (� Senator Gen Olson City of Plymouth ( €I Xcel Energy Meeting in T` o be [;planning stages. representatives, Imperial Hills Neighborhood determined if Subcommittee members and Xcel Energy - If if li Imperial Hills Week of j i1 Neighborhood Planning Craig Murphy f Subcommittee to be formed i 1/14/08 , Present Anderson, John Eggert, Ken Larson, Kay Murphy, Craig Anderson, Robyn Ellis, Dick Larson, Loren . Murphy, Marci Siagle, Jay Austin, Randy Enright, John Lokkesnoe, Brian Olson, Gen Smith, Stuart Beachler, Steve Frechette, Andy Lokkesnoe, Kay Ostrem, Ron Soucy, Luke Berg, Eileen Frechette, Bonnie Luhman, Anna Ownes, Mary Ann Soucy, Peter Berg, John Gareri, Helen Luhman, Steve Patten, Kathy Temple, Dean Berman, Neson Gareri, Pete Marshall, Chris Pompeo, Tony Temple, Debbie Berman, Neson Hawkinson, Marshall, Kari Porth, Mark Testa, Nancy Beste, Katy Lynnette Mcgarvie, Grace Rehnke, DeAnna Testa, Sal Binish, Bob Helland, Lyndon McQuinn, Bret Rohde, Becky Thornton, Mike Bjorlin, Duane Helland, Lyndon McQuinn, Cindy Rohde, Eric Vertin, Jean Brennan, Lynne Hite, Elaine Meier, Don Rood, Bob Wassink, Donn Bryan, David Hite, John Meier, Don Rubin, Angie Wassink, Sheila Busch, Joyce Holterman, Barbara Meier, Patti Sammond, Nick Weber, Peggy Busch, Mike Holterman, Jim Meier, Patti Sammond, Paul Werb, Bill Cross, Terry Ives, Eben Miller, Bill Sammond, Roxana Werb, Pam Deick, Brian Ives, Ginny Miller, Marilyn Sammond, Tim Wexler, Julie Dennis, Kristen Johnson, Dawn Mueller, Richard Schiro, Terry Whealy, Chris Dennis, Michael Kargel, Edith Hecht, Tom Schumacher, Bill Wisker, Anne Dierdorf, Harold Klein, Bob Munkeby, Josh Schupmann, Mary Jo Wisker, Stephen Dierdorf, Nancy Kupka, Becky Munkeby, Susan Schupmann, Paul Woldt, Bethany Donnelly, Larry Kupka, Greg Murdock, Kathleen Schwarzbauer, Margaret Woldt, Dave Dugan, Betty Landgrebe, Paul �� Page 24 Agenda • Discussion of power outage problem — open forum • General commentary from attendees • Questions from attendees • Power outage experiences • Costs to residents • Action items Discussion, decisions, assignments Discussion of power outage problem — open forum Letter from Xcel Government Affairs Department to Senator Terry Bonoff read. Letter referenced 14 outages over last two years. Letter pointed toward 5 outages caused by vegetation, 2 caused by public damage (car hitting line or pole), 3 caused by failure of some component and the remainder not described. Near the end of this letter, there is reference to the discussion with Xcel and residents during the December 11 meeting, where Xcel told Imperial Hills residents that they would have to pay up to $50,000.00 to have a section of the power line buried if they chose to do so. Xcel states that because this course of action is not necessary to make the line operate properly, they cannot incur that kind of expense. Xcel has no plans to fix this problem. This letter does not show the author's name. The residents who attended this meeting left feeling as if nothing had been resolved. General commentary from attendees - Vegetation excuse is unacceptable - City of Plymouth has filed complaints with PUC. They too are frustrated - City of Plymouth should have records of all power outages (see Action items) - Let's compare outages with other grids/ areas (see -Action items) - PUC is aware of inaccurate records of power outages recorded by Xcel - File complaints with PUC - PUC has jurisdiction over this matter. - PUC complaint number already filed by Craig Murphy: 45860 - Contact CEO of Xcel and PUC via e-mail - Residents should be reimbursed for all costs related to power outages. (Ask Xcel at meeting. See Costs to Residents) - Recommend replacing 47 -year-old grid. - Problem goes beyond trees, animals and public damage. - Xcel needs to assess problem, not just offer temporary solutions. - Suggestion: seek electrical engineer's expertise to determine root of problem. (Will take under consideration) - Suggest cut trees that cause problems. (Xcel says they plan to trim trees early this year) Questions from attendees (These will be asked during meeting with Xcel) - Outages are scattered. Why? - Deferred maintenance. Why? Page 25 Evidence indicates that the problem lies beyond squirrels and trees. Other neighborhoods with squirrels, trees and above ground power lines do not have this issue. Why? Does equipment need to be replaced? Are residents misinformed about reasons for power outages? Power. Outage Experiences - One resident has experienced outages since 1966 - Xcel indicated to another resident that they do not always record an outage from the time the outage begins. They record the outage from the time they receive a complaint call. This would be consistent with Xcel's outage reports, which show shorter outage durations than actual, and possibly missing outages all together. - Resident with home-based business says power loss has been problematic. - Calls/ complaints from residents are received from Xcel representatives in Amarillo, TX - Maintenance crews not employed by Xcel. Short staffed? - Outages and health issues. People who require nebulizers, oxygen machines or have other power -dependent health equipment needs. Costs to residents - Costly to residents. Investment of 22 generators (by show of hands at meeting) - One resident had separate access.panel door and wiring throughout house for house generator. - Each power outage ages appliances. Older light bulbs burn brighter. More than 120V coming into house. - Lost food - Lost home-based business - Power spike/ Computer problems - Hotel stay during longer outages. Action items - State Senator Gen Olson will facilitate meeting with Mayor of Plymouth, City Manager, Xcel Energy, and Neighborhood Committee. - Create a neighborhood committee. (C. Murphy) - Develop action plan with subcommittees (C. Murphy, R. Anderson) - Gather past power outage records (C. Murphy, subcommittee) - Compare Imperial Hills to other grids of similar age (C. Murphy, subcommittee) - Continue to call Xcel as well as file complaint with PUC. (All concerned) - Copy all documentation regarding complaints. (All concerned) - Keep log of all power outages: Date, time out, time on, notes. (All concerned) - Scott Johnson, Xcel Energy Plymouth Public Relations: ph: 763-493-1631 cell: 612-750-8557 fax: 612-573-9171 (All concerned) e-mail (Craig Murphy: cmurphy65@gmail.com) with additions or corrections to these minutes. - - i i Page 26 PLYMOUTH FIRE DEPARTMENT MONTHLYREPORT DECEMBER 2007 Page 27 PLYMOUTH FIRE.DEPARTMENT MONTHLY REPORT December 2007 Monthly Synopsis Year-to-date (YTD), the Department answered 1512 calls for service. This compares to 1352 calls for service in 2006 (YTD). The highest call volume in December occurred between the hours of 12:00 p.m. and 3:00 p.m. and 3:00 p.m. and 6:00 p.m. Monday was the busiest day of the week. Fifty-eight percent of calls occurring in December were"Duty Crew" calls. False Alarms 33% Good Intent Calls '9% Calls by Time of Day Events By Category Fires 15% Overpressure) E .21/6 s 2% Rescue/EM 5 V.,,12% Service Calls 7% 40 Total Calls Year -to -Date 2000 20 15 1600 o Dec -06 O Dec -06 1200 20 x 800 ®Dec -07 10 400 OF 1 0 0� 0 1/1/06-12/31106 1/1/07-12/31/07 False Alarms 33% Good Intent Calls '9% Calls by Time of Day Events By Category Fires 15% Overpressure) E .21/6 s 2% Rescue/EM 5 V.,,12% Service Calls 7% 40 20 15 30 o Dec -06 O Dec -06 20 x ®Dec -07 10 N: 0 0� 0600- 0900- 1200- 1500- 1800- 2100- 0000-.. 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by. Day of Week 25- 20 15 o Dec -06 10 5 ®Dec -07 N: 0 41 A�3 Hazardous Conditions 14% 1 Page 28 Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 30 Station II (12000 Old Rockford Rd.) 43 Station III (3300 Dunkirk Ln.) 37 December 2007 ; in-service and on -scene (total response)..times for emergency events are as. follows. These calls represent a breakdown of staffed station';(including Duty' Tew),`response times and non -staffed station response times. A further 'breakdown of each station's -non-staffed station response times are noted. 1 St Truck 1St Truck 2nd Truck 2nd Truck Number In -Service On -Scene In -Service On -Scene of Calls Staffed Station 0:58 6:58 7:07 12:57 20 Non -Staffed Station 6:54 12:48 8:47 14:32 7 Station I 7:16 12:32 8:33 14:54 1 Station II 7:21 11:48 6:52 11:07 3 Station III 6:20 13:53 9:30 15:33 3 2 Page 29 Significant or Unusual Events In December, the following response is notable: December 3, Building Fire (3:19 a.m.) December 7 Building Fire (1:46 p.m.) December 8 Building Fire (5:26 p.m.) December 19, Extrication (6:20 p. -m.) December 20 Building Fire (12:59 a.m.) December 25 Building Fire (6:26 a.m.) December 29 Building Fire (5:59 a.m.) During the month of December, sixteen calls were paged general alarm (all department personnel were alerted). Twelve of these calls occurred in the City, with an average of nineteen firefighters arriving on the scene. There were four calls for mutual aid to partnering cities. Committed Time In December, paid -on-call firefighters worked an average of over 24 hours. Training During the month of December, seven topics were offered during seven regularly scheduled in- house training sessions. These topics included Skills, Tactics, Thermal Imaging, First Responder Refresher, Overhauls Rescue Equipment Make-up and Aerial Operations Make-up. Additional training opportunities were offered during Rookie Training and .Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Sixty members participated in training activities during the, month. The total number of hours spent on in-house and outside training activities was 341 - an average of over five hours per participating member. Recruitment During the month of December, 69 paid -on-call firefighters served the City of Plymouth. No members left the department. We conducted background investigations for two probationary firefighter candidates. 3 Page 30 I t $1151360' lit Committed Time In December, paid -on-call firefighters worked an average of over 24 hours. Training During the month of December, seven topics were offered during seven regularly scheduled in- house training sessions. These topics included Skills, Tactics, Thermal Imaging, First Responder Refresher, Overhauls Rescue Equipment Make-up and Aerial Operations Make-up. Additional training opportunities were offered during Rookie Training and .Duty Crew, and for members of the Hazardous Materials Team, Rope Rescue Team and RAD Team. Sixty members participated in training activities during the, month. The total number of hours spent on in-house and outside training activities was 341 - an average of over five hours per participating member. Recruitment During the month of December, 69 paid -on-call firefighters served the City of Plymouth. No members left the department. We conducted background investigations for two probationary firefighter candidates. 3 Page 30 I Dutv Crew The Duty Crew Program was in operation on all weekdays during the month of December. Fifty members participated in the program. A staffing summary for the month, by shift, is included below. Staffin : 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 5 Firefighters 0% 0% 5% 0% 19% 4 Firefighters 100% 100% 95% 100% 76% 3 Firefighters 0% 0% 0% 0% 5% No Staff 0% 0% 0% 0% 0% DUTY CREW STAFFING Deb rhbe'r` 20`07 ® 5 Firefighters O 4 Firefighters o 3 Firefighters CALLS FOR SERVICE . December 2007 `0 Duty Crew. 42 o ++++++++ F+ Non -Duty © S8% + .... r °' •; :J�' , Crew 4 Page 31 Plymouth Fire Department Public Education Programming December 2007 Page 32 Programs Hours Station Tours 2 2 Bookmobile/Literacy Preschool Visits 3 3 K-6 Education Career Talk/Nights Bike Helmet Program Car Seat Check-ups 14 14 Assist North Memorial Smokebusters/Seniors 2 2 Smokebusters/Families Ski Helmet Sales Adopt a Hydrant 3 1.5 Block Parties Parades NNO Open Houses Fire Ext. Training1 1 Business Safety Fairs Business Fire Drills Pub. Ed Training Pub. Ed Meetings Literature Drops Diversity Outreach Misc. Programming Special Projects Totals 251 23.5 Page 32 STATE OF MINNESOTA FOURTH JUDICIAL DISTRICT COURT LUCY A. WIELAND CHIEF JUDGE HENNEPIWCOUNTY GOVERNMENT CENTER MINNEAPOLIS, MINNESOTA 55487-0422 (61 2) 348-9808 January 10, 2008 Judy Johnson 4600 Jewel Lane North Plymouth, MN 55446 Re: Plymouth Charter Commission File number: 655181 Dear Ms. Johnson: Enclosed is a copy of my Order appointing you as a member of the Charter Commission for the City of Plymouth. OL You will also find enclosed a written acceptance and oath of office which you should sign before a notary public and return to me. Under Minnesota Statute Section 410.05, Subd. 2, an appointee who neglects to return the oath and acceptance form within thirty (30) days will be deemed to have declined the appointment. Thank you for agreeing to serve on this important Commission. Si40W ely, ieland Chief Judge of District Court LAW/vv Enclosures cc: File Laurie Ahrens Mayor Slazik Richard Dunn Christian Preus v Page 33 pCity of lymout��-, Adding Quality to Life January 15, 2008 SUBJECT: Pilgrim Lane Elementary School Dear Chair Green, School Board Members & Superintendent Mack: We understand that tonight the School Board will be making very difficult decisions about budget cuts and a possible school closure. We had been planning to miss a scheduled Plymouth City Council meeting tonight so we could attend tonight's School Board meeting to express the Plymouth City Council's support for keeping Pilgrim Lane Elementary School open. However, we have since learned that last night the School Board removed Pilgrim Lane Elementary as a school being considered for closure. In light of last night's decision, we are submitting this letter instead. We know that you have received emails from a large number of Plymouth residents as well as City Council members and the City Manager — all of whom oppose closing Pilgrim Lane Elementary. We are heartened by last night's decision, and we want to reiterate our support for keeping Pilgrim Lane Elementary School open. Pilgrim Lane serves as a neighborhood school for several Plymouth neighborhoods. Its presence has added richness to our community. The principal and teachers there have done an excellent job of educating Plymouth students. In fact, many Plymouth families selected their homes based on the'quality education that their children would receive at their neighborhood school, Pilgrim Lane Elementary. Losing this community asset would be a disservice to the community and the Plymouth residents its serves. Both residents and the City of Plymouth have shown the value they place on the school over the years. Most recently, Plymouth residents demonstrated their support of Pilgrim Lane Elementary and the Robbinsdale School District by supporting the 2007 referendum, making it one of only two communities to do so. In addition, the School District and City of Plymouth have a history of collaboration to stretch tax dollars and to make each jurisdiction stronger. We have worked together to build a community gym at the high school, provide municipal athletic fields and home ice for school district teams, and build and maintain a park to serve Plymouth Middle School. This sort of collaboration benefits both taxpayers and students — and it's emblematic of the importance Plymouth residents place on having Robbinsdale District schools located in our community. 3400 Plymouth Blvd a Plymouth, Minnesota 55447-1482 e Tel: 763-509-5000 • www.ci.plymouth.mn.us Page 34 Choosing to close a school in a community that has strongly supported the school district doesn't make sense — particularly when a financial analysis seems to show that Pilgrim Lane is one of the less costly facilities to renovate. Again, we support the School Board's decision to keep Pilgrim Lane Elementary open. If circumstances change at any point and Pilgrim Lane is again considered for closure, we respectfully request an opportunity to discuss in more detail the ramifications closing the school would have on our community. Sincerely, uat;2��� Kelli Slavik Mayor Bob Stein Ward 3 Council Member Page 35 t City F Ik Adding Quality to Life January 17, 2008 SUBJECT: MINOR VARIANCE FOR TODD AND WENDY OLSON (2008002) Dear Property Owner: This letter is written to inform you that Todd and Wendy Olson, under file 2008002, are. requesting a minor variance to, encroach 1.7 feet into the .10 -foot required side yard setback for a family room addition for property located at 3515 Olive Lane North. A minor variance may be approved administratively. If you would like to comment on this proposal, please fill out the attached project description page and return it to the City in the enclosed self-addressed envelope no later than January 31, 2008. While a formal Public Hearing is not required, City regulations require that property owners be notified of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. Information related to the application as submitted by the petitioner is available for review at the City Center, 3400 Plymouth Boulevard, from 8:00 a.m. to 4:30 p.m. Mondays and Wednesday through Friday and 8:00 a.m. to 6:00 p.m. Tuesdays,. except holidays. If you have any questions you may call Associate Planner Jared Noeltirig at (763) 509- 5463. Sincerely, Barbara G. Senness, AICP Planning Manager 200800201son 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 o Tel: 763-509-5000 , www.ci.plymouth.mn.us m...r Page 36