HomeMy WebLinkAboutCity Council Minutes 02-20-2024Adopted Minutes Page 1 of 6 Regular Meeting of February 20, 2024
Adopted Minutes
Regular City Council Meeting
February 20, 2024
Mayor Wosje called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council
Chambers of City Hall, 3400 Plymouth Boulevard, on February 20, 2024.
COUNCIL PRESENT: Mayor Wosje, Councilmembers Willis, Peterson, Pointner, and Gregor.
COUNCIL ABSENT: Councilmembers Davis and McGregor.
STAFF PRESENT: City Manager Callister, Deputy City Manager Solano, Public Safety Director Fadden, Fire
Chief Coppa, Public Works Director Thompson, City Engineer/Deputy Public Works Director Payne,
Water Resources Supervisor Scharenbroich, Community and Economic Development Director Fernelius,
Planning Manager McGuire, Housing Manager Schmidt, Park and Recreation Director Tomlinson, Human
Resources Director Timpone, Finance Director Rich, Management Intern Nwachi, City Attorney Mattick,
and City Clerk/Administrative Coordinator Gallup.
Mayor Wosje paused for a moment of silence to remember the passing of three first responders in the
City of Burnsville.
Plymouth Forum
Steve Japs. 4570 Weston Lane North, discussed climate change and suggested emission reduction as
soon as possible.
Scott Johnson, 15420 3rd Avenue North, expressed his frustration with the police department for an
incident that happened to him on Nov. 16, 2022. Chief Fadden will provide an update to City Council as
to the status of this incident.
Presentations and Public Information Announcements
(4.1) Receive presentation from board/committee chairs on 2024 work plans
Vita Wilson, Park and Recreation Advisory Commission Chair, provided an update on the ongoing work
of trails, parks, and fields. She reviewed goals for 2024 which include the Ice Center, reconstruction of
Plymouth Boulevard, work on the town hall and historical center, and review of administration policies.
Park and Recreation Director Tomlinson described the aquatic goals including how the city coordinates
and creates adaptive programs.
Laura Babcock, Environmental Quality Committee Immediate Past Chair, reviewed environmental
matters and provided 2024 goals that included: environmental academy planning and review, SWPPP
(Stormwater Pollution Prevention Plan) public informational meeting, drop off days’ evaluations,
Adopted Minutes Page 2 of 6 Regular Meeting of February 20, 2024
Watershed Management Commission, fourth generations planning updates, TMDL (Total Maximum
Daily Load) and MS4 (Municipal Separate Storm Sewer System) permit updates, and FEMA (Federal
Emergency Management Agency) flood mitigation map updates.
Michael Boo, Planning Commission Chair, discussed their 2024 work plan that includes a deeper dive
into planned unit developments, annual city code updates, review parking requirements, solar code
updates, and review of the capital improvement plan along with on‐going applications and requests.
Michelle Soderberg, Housing and Redevelopment Authority (HRA) Chair, reviewed the primary roles and
responsibilities of the committee. She briefly described the 2023 accomplishments and stated 2024
goals include: review of TIF (Tax Increment Financing) and CDBG (Community Development Block Grant)
program, HRA scattered site rentals, recommendations on use of pooled TIF, HRA budget and levy, and
policy priorities.
Mayor Wosje reordered the agenda to next consider General Business, item 8.1.
General Business
(8.1) Declare vacancy in Ward 3 Council seat and establish process to fill vacancy
Mayor Wosje read the resignation letter from Councilmember Davis and declared the vacancy.
Motion was made by Councilmember Willis, and seconded by Councilmember Peterson, to adopt the
Resolution declaring vacancy in Ward 3 Council seat (Res2024‐071). With all members voting in favor,
the motion carried.
Approval of Agenda
Motion was made by Councilmember Peterson, and seconded by Councilmember Gregor, to approve
the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Councilmember Gregor requested item No. 6.6 be removed from Consent Agenda. Mayor Wosje and
requested items No 6.3 and 6.9 be removed from Consent Agenda. These items were placed under
General Business as No 8.3, 8.4 and 8.5, respectively.
Motion was made by Councilmember Pointner, and seconded by Councilmember Gregor, to adopt the
Consent Agenda that included the following items:
(6.1) Council minutes from special meeting and regular meeting of February 6, 2024.
(6.2) Resolution approving disbursements ending February 9, 2024 (Res2024‐072).
(6.3) (This item was removed from the Consent Agenda and placed under General Business as item
No. 8.4).
Adopted Minutes Page 3 of 6 Regular Meeting of February 20, 2024
(6.4) Resolution approving 2024 compensation for the city manager (Res2024‐073).
(6.5) Resolution approving the 2024‐2026 labor agreement between the City of Plymouth and
American Federation of State, County and Municipal Employees (AFSCME Council 5)‐Maintenance
Employees, Local 3445 (Res2024‐074).
(6.6) (This item was removed from the Consent Agenda and placed under General Business as item
No. 8.3).
(6.7) Resolution declaring official intent to reimburse the city for expenditures made in connection
with a certain project from the proceeds of tax‐exempt bonds to be issued in compliance with
reimbursement bond regulations under the internal revenue code (Res2024‐075).
(6.8) Resolution approving cooperative agreement with Hennepin County for the MnDOT Highway 55
Resurfacing Project 2723‐144 (ST230004) (Res2024‐076).
(6.9) (This item was removed from the Consent Agenda and placed under General Business as item
No. 8.5).
Public Hearings
(7.1) Public hearing on wine and on‐sale 3.2 percent malt liquor license applications of 4
Community Theatre, 2705 Annapolis Lane North
City Clerk/Administrative Coordinator Gallup presented this item and noted law enforcement conducted
their background check and found no reason to deny the license and property owners within 500 feet
have been notified.
Mayor Wosje opened the public hearing.
Mayor Wosje closed the public hearing.
Motion was made by Councilmember Willis and seconded by Councilmember Gregor to adopt
Resolution approving wine and on‐sale 3.2 percent malt liquor license applications of 4 Community
Theatre, 2705 Annapolis Lane North (Res2024‐077). With all members voting in favor, the motion
carried.
(7.2) Public hearing on vacation of easement at Lot 31 Block 1, Hollydale 2nd Addition
Public Works Director Thompson presented this item. He noted all potential interested parties have
been notified, there was no opposition, and staff recommended approval.
Mayor Wosje opened the public hearing.
Mayor Wosje closed the public hearing.
Adopted Minutes Page 4 of 6 Regular Meeting of February 20, 2024
Motion was made by Councilmember Willis and seconded by Councilmember Peterson, to adopt
Resolution approving the vacation of drainage and utility easement of Lot 31, Block 1 Hollydale 2nd
Addition (Res2024‐078). With all members voting in favor, the motion carried.
(7.3) Public improvement and assessment hearing for the 15th Avenue Improvement Project
(ST220003)
City Engineer/Deputy Public Works Director Payne presented this item. He noted delays in materials and
funding delayed this project for 2 years. City Engineer/Deputy Public Works Director Payne stated this
project is shared with Medicine Lake and only affects a handful of Plymouth residents. He described the
existing conditions and the proposed improvements. He then briefly reviewed the assessment policy as
it relates to this project, the public notifications, and construction timeline.
City Engineer/Public Works Director Payne defined a ribbon curb and described the proposed drainage
system and water connectivity process.
Mayor Wosje opened the public hearing.
Mayor Wosje closed the public hearing.
Motion was made by Councilmember Pointner, and seconded by Councilmember Willis, to adopt
Resolution adopting assessments for the 15th Avenue Improvement Project (ST220003) (Res2024‐079),
Resolution ordering improvement for the 15th Avenue Rehabilitation Project (ST220003) (Res2024‐080).
With all members voting in favor, the motion carried.
General Business (continued)
(8.1) Declare vacancy in Ward 3 Council seat and establish process to fill vacancy (continued)
Deputy City Manager Solano presented this item and described the next steps in the process. She stated
City Council has 60 days to make an appointment or the mayor must appoint a new Councilmember. She
stated staff is looking for feedback on the following two options: Option A ‐ City Council can appoint an
eligible person without an application or interview process; or, Option B ‐ there would be an application
and interview process to appoint a new Councilmember.
In response to questions from the City Council, Deputy City Manager Solano and City Attorney Mattick
provided the following information:
Proposed timeline for Option B
Until vacancy is filled, the full council count is reduced to 6, keeping quorum at 4/6 and changing
some vote counts for items requiring supermajority approval
Shorter timeline could be an option
The City Council discussed the upcoming election as it relates to filling this vacancy for the remainder of
the term. They had a robust discussion on potential candidates to fill this role and agreed on the
importance of finding someone with city government experience and/or knowledge.
Adopted Minutes Page 5 of 6 Regular Meeting of February 20, 2024
After discussion from City Council, Deputy City Manager Solano stated she will add an application
question regarding intent to run for City Council in the upcoming election. City Manager Callister
suggested verbiage or language stating the appointed Councilmember does not intend to run in the
upcoming election.
(8.2) Order and receive preliminary engineering report, order and approve plans and specifications,
call for a public hearing, order advertisement for bids, declare costs to be assessed, order preparation
of proposed assessments, and set public improvement and assessment hearings for the Plymouth
Boulevard Improvements (ST240003)
City Engineer/Deputy Public Works Director Payne presented this item and provided an overview of the
improvements to include the rehabilitation of roadway pavement, installation of roundabouts, improved
pedestrian facilities, and enhancement of streetscapes. He added construction timelines and discussed
phases, dates, and times of closed roadways and alternate routes.
In response to questions from the City Council, City Engineer/Deputy Public Works Director Payne
provided the following information:
Various communication methods have gone out to residents and businesses to allow for
alternate routes of traffic and provide updated information
Work will be completed north to south and will allow for local access
Coordinated with public safety to provide accurate and timely construction updates
City Clerk/Administrative Coordinator Gallup noted early voting at City Hall begins in late September and
approximately 20‐30% of residents use the in‐person early voting process. City Engineer/Deputy Public
Works Director Payne noted the area of construction during that time would be between 32nd Avenue
and Highway 55 and would allow access to City Hall through alternate routes.
Motion was made by Councilmember Willis, and seconded by Councilmember Gregor, to adopt
Resolution ordering preliminary engineering report for the Plymouth Boulevard Rehabilitation Project
(ST240003) (Res2024‐081), Resolution receiving preliminary engineering report, ordering preparation of
plans and specifications, and calling for a public hearing for the Plymouth Boulevard Rehabilitation
Project (ST240003) (Res2024‐082), Resolution approving plans and specifications, and ordering
advertisement for bids for the Plymouth Boulevard Rehabilitation Project (ST240003) (Res2024‐083),
Resolution declaring cost to be assessed, and ordering preparation of proposed assessment for the
Plymouth Boulevard Rehabilitation Project (ST240003) (Res2024‐084), and Resolution calling for hearing
on proposed assessment for the Plymouth Boulevard Rehabilitation Project (ST249002) (Res2024‐085).
With all members voting in favor, the motion carried.
(8.3) Approve the 2024 Work Plans and Advisory Board Officer Appointments for the Planning
Commission, Environmental Quality Committee, Housing and Redevelopment Authority, and Park and
Recreation Advisory Commission (Previously item No. 6.6)
Councilmember Gregor requested that the Environmental Quality Committee add to their work plan to
update their committee organizational/mission statement and to include language regarding climate
change.
Motion was made by Councilmember Gregor, and seconded by Councilmember Pointner, to approve
the 2024 Work Plan of the Environmental Quality Committee, as amended, the 2024 Planning
Adopted Minutes Page 6 of 6 Regular Meeting of February 20, 2024
Commission Work Plan, the 2024 Park and Recreation Advisory Commission Work Plan, and the 2024
Housing and Redevelopment Authority Work Plan, and approve advisory board officer appointments.
With all members voting in favor, the motion carried.
(8.4) Approve the acquisition of certain property (Previously item No. 6.3)
Mayor Wosje pulled this item to discuss the purchase price of the property. Public Works Director
Thompson described the size and shape of the property and noted the acquisition of this property
would create an alternative and safer access to County Road 101.
After City Council discussion, it was agreed to table this item until an appraisal of the property could be
completed.
Motion was made by Councilmember Willis, and seconded by Councilmember Pointner, to table this
item until an appraisal of the property could be completed. With all members voting in favor, the
motion carried.
(8.5) Approve council new purchasing policy and other policy amendments (Previously item No. 6.9)
Mayor Wosje pulled this item to allow further discussion on mileage reimbursement outside the City of
Plymouth. The Council agreed to change the language defining official travel outside of Plymouth versus
the metro area. It was noted this language change only affects mileage reimbursement and applies to
council and all city staff.
Motion was made by Councilmember Willis, and seconded by Councilmember Peterson, to adopt
Resolution approving new purchasing policy and accepting policy amendments, as amended (Res2024‐
086). With all members voting in favor, the motion carried.
Reports and Staff Recommendations
(9.1) Summary of City Manager Dave Callister's performance evaluation
Mayor Wosje provided a summary of City Manager Callister’s evaluation. City Council expressed their
thanks and appreciation for the work of City Manager Callister and his staff.
Adjournment
Mayor Wosje adjourned the regular meeting at 8:51 p.m.
_________________________________________
Jodi Gallup, City Clerk/Administrative Coordinator