HomeMy WebLinkAboutCity Council Packet 02-20-2024 SpecialCity Council 1 of 1 February 20, 2024
CITY OF PLYMOUTH
AGENDA
Special City Council
February 20, 2024, 5:30 PM
1.CALL TO ORDER
2.TOPICS
2.1 Discuss liquor license violations penalty grid
Presumptive Penalty Grid Comparables
Presentation
2.2 Discuss massage enterprise license limits
2.3 Receive update on 2024 pending/potential projects and provide direction on study
session discussion topics for Q1 and Q2
Memo
2.4 Set future study sessions
February
March
April
3.ADJOURN
1
Special City
Council
February 20, 2024
Agenda
Number:2.1
To:Dave Callister, City Manager
Prepared by:Erik Fadden, Public Safety Director
Reviewed by:Erik Fadden, Public Safety Director
Item:Discuss liquor license violations penalty grid
1.Action Requested:
Provide direction on potential ordinance amendment for the liquor license violations penalty grid.
2.Background:
At the August 8, 2023 council meeting, a public hearing was held to discuss the possible revocation
of a liquor license for repeated violations related to underage sales. During the discussion, the
council asked to compare other municipalities presumptive penalties to the City of Plymouth and
requested a future study session to review Plymouth's city code related to liquor license penalties.
The attachment shows liquor license presumptive penalty grids for neighboring and comparable
cities.
3.Budget Impact:
N/A
4.Attachments:
Presumptive Penalty Grid Comparables
Presentation
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DATE: January 9, 2024
TO: Mayor Wosje and Plymouth City Council
FROM: Erik Fadden, Public Safety Director
SUBJECT: Liquor License Violations - Presumptive Penalty Comparison
City of Plymouth (Within 36 Months)
First Violation: $500.00 and 5 days stayed suspension
Second Violation: $1,000.00- and 5-days suspension
Third Violation: $2,000.00- and ten-days suspension
Fourth Violation: Revocation
Maple Grove (Within 36 months)
First Violation: Mandatory 2 day suspension (On Sale), Up to 2 day suspension (Off Sale)
Second Violation: Mandatory min. 5 day suspension (On Sale), Up to 5 day suspension (Off Sale)
Third Violation: Mandatory min. 10 day suspension (On Sale), Up to 10 day suspension (Off Sale)
Fourth Violation: Mandatory Revocation for any licensee
MEMO
PLYMOUTH POLICE DEPARTMENT
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 554457
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Eden Prairie: (Within 24 months)
First Violation: $500.00
Second Violation: $1,000.00
Third Violation: $1,500.00, plus two-day suspension of license
Fourth Violation: $2,000.00, plus a suspension of not less than 5 days nor more than 60 days or
revocation as determined by the City Council.
Blaine: (Within 24 months)
First Violation: $500.00 & 2 day suspension OR $1,000 fine (Licensee Choice)
Second Violation: $1,000.00 & 5-day suspension OR $2,000 fine (Licensee Coice)
Third Violation: Mandatory 10-day suspension
Fourth Violation: Subject to revocation at Council Discretion
St. Louis Park: (Within 36 months)
First Violation: $2,000 fine
Second Violation: $2,000 and 1 day suspension
Third Violation: $2,000 and 3 day suspension
Fourth Violation: Revocation
Bloomington: (Within 5 years)
First Violation: $1,000 fine and may revoke or suspend up to 60 days.
Second Violation: $1,250 Fine for second in 5 years, and may revoke or suspend up to 60 days.
Third Violation: $2,000 Fine for third in 5 years, and may revoke or suspend up to 60 days.
Fourth Violation: $2,000 Fine for fourth in 5 years, and may revoke or suspend up to 60 days.
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Minnetonka: Full Liquor Licenses (Different Schedule for 3.2 beer/wine and Taprooms)
First Violation: On Sale: $500 Fine and 1 day suspension
Off Sale: $750 Fine
Second Violation: On Sale: $1000 Fine and 3-days suspension
Off Sale: $1500 Fine and 1-day suspension
Third Violation: On Sale: $2000 Fine and 10-days suspension
Off Sale: $2000 Fine and 6-days suspension
Fourth Violation: Revocation on all
Edina: (Within 24 months)
First Violation: $500.00 Fine
Second Violation: $1000 Fine and 3-days suspension
Third Violation: $2000 Fine and 7-days suspension
Fourth Violation: Revocation
Brooklyn Park (Within 24 months)
First Violation: $500.00 Fine
Second Violation: $750 Fine and 3-days suspension
Third Violation: $1000 Fine and 7-days suspension
Fourth Violation: $1250 and 30-days suspension
Fifth Violation $1500 and Revocation
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Roseville (Within 36 months)
First Violation: $1000 Fine
Second Violation: $2000 Fine and 3-days suspension
Third Violation: $2000 Fine and 7-days suspension
Fourth Violation: Revocation
Woodbury
Any Violation: Up to $2000 fine and up to 60-days suspension or revocation
Lakeville (within 24 months)
First Violation: $750.00 Fine
Second Violation: $1000 Fine and 3-days suspension
Third Violation: $1500 Fine and 6-days suspension
Fourth Violation: Revocation
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Liquor License Civil Penalties
February 20, 2024
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Overview
•A public hearing was held at the August 8, 2023 City Council Meeting
to discuss the possible revocation of a liquor license.
•During the discussion, Council inquired as to how Plymouth penalties
compared to other municipalities
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Comparable Cities (Population*)
•Plymouth (81,026)
•Minnetonka (53,781)
•Maple Grove (70,253)
•Eden Prairie (64,198)
•Blaine (70,222)
•St. Louis Park (50,010)
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•Bloomington (89,987)
•Edina (53,494)
•Brooklyn Park (86,478)
•Roseville (36,254)
•Woodbury (75,102)
•Lakeville (69,490)
* 2020 Census Data (www.census.gov)
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Review of data
•Consistency
•Increased penalties with subsequent violations
•Focused on penalties for furnishing alcohol to minors violations
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Comparable Fines*
•First Offense
•Range: $500 -$2,000
•Most Common: $500 (6 cities)
•Plymouth: $500
•Third Offense
•Range: $1,000-$2,000
•Most Common: $2,000 (8 Cities)
•Plymouth: $2,000
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•Second Offense
•Range: $750-$2,000
•Most Common: $1,000 (6 cities)
•Plymouth: $1,000
•Fourth Offense
•Range: $1,250-Revocation
•Most Common: Revocation (9 cities)
•Plymouth: Revocation
*Woodbury City Code indicates a range of no fine to $2,000 for any offense.
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Comparable Suspension/ Revocation
•First Offense
•Range: 0-5 days
•Most Common: 0 (7 cities)
•Plymouth: 5 days stayed
•Third Offense
•Range: 2-10 days
•Most Common: 10 days (4 Cities)
•Plymouth: 10 days
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•Second Offense
•Range: 0-5 days
•Most Common: 3 days (5 cities)
•Plymouth: 5 days
•Fourth Offense
•Range: 30 days -Revocation
•Most Common: Revocation (9 cities)
•Plymouth: Revocation
*Woodbury and Bloomington city codes allow a range of 0 days suspension to revocation for any offense.
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Comparable Fine Data
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City 1st Offense 2nd Offense 3rd Offense 4th Offense 5th Offense
Brooklyn Park 500 750 1000 1250 1500
Eden Prairie 500 1000 1500 2000 N/A
Plymouth 500 1000 2000 Revocation N/A
Blaine 500 1000 N/A*Revocation N/A
Minnetonka On-Sale 500 1000 2000 Revocation N/A
Edina 500 1000 2000 Revocation N/A
Lakeville 750 1000 1500 Revocation N/A
Bloomington 1000 1250 2000 2000 N/A
Roseville 1000 2000 2000 Revocation N/A
St. Louis Park 2000 2000 2000 Revocation N/A
Woodbury 0-2000 0-2000 0-2000 0-2000 N/A
Maple Grove 0-2000 0-2000 0-2000 Revocation N/A
* Mandatory 10-day suspension 13
Comparable Suspension/Revocation Data
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City 1st Offense 2nd Offense 3rd Offense 4th Offense 5th Offense
Eden Prairie 0 0 2 5-Revocation N/A
St. Louis Park 0 1 3 Revocation N/A
Brooklyn Park 0 3 7 30 Revocation
Lakeville 0 3 6 Revocation N/A
Edina 0 3 7 Revocation N/A
Roseville 0 3 7 Revocation N/A
Plymouth 5 (Stayed)5 10 Revocation N/A
Minnetonka On-Sale 1 3 10 Revocation N/A
Blaine 2 5 10 Revocation N/A
Maple Grove 2 5 10 Revocation N/A
Bloomington 0-60 or Revocation 0-60 or Revocation 0-60 or Revocation 0-60 or Revocation N/A
Woodbury 0-60 or Revocation 0-60 or Revocation 0-60 or Revocation 0-60 or Revocation N/A
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•Questions?
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Special City
Council
February 20, 2024
Agenda
Number:2.2
To:Dave Callister, City Manager
Prepared by:Erik Fadden, Public Safety Director
Reviewed by:Erik Fadden, Public Safety Director
Item:Discuss massage enterprise license limits
1.Action Requested:
Discuss potential ordinance amendment removing the massage enterprise license limit from city
code.
2.Background:
City Code 1135.07 limits the number of therapeutic massage enterprise licenses within the city to
not exceed 15. Over the past year, the police department has received several calls from individuals
and businesses interested in opening a new massage business in the City of Plymouth, but the city is
at its maximum license limit per city code and cannot issue any new licenses.
The 15 enterprise license limit was put into place in 2017 when the city was seeing issues with illegal
massage businesses. In surveying 16 other comparable cities, the cities of Plymouth and Blaine are
the only two cities with license limits.
In June, 2023, the council discussed the massage ordinance at length after a local business voiced
concerns over the educational requirements for massage therapist and massage enterprise license
holders. The current ordinance language and recent changes to educational requirements for
applicants have been very effective in allowing only legitimate massage therapists to become
licensed in the City of Plymouth.
Staff believes the other provisions in the city code have helped control illegal massage businesses
within the community and the license limit restriction is no longer necessary.
3.Budget Impact:
N/A
4.Attachments:
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Special City
Council
February 20, 2024
Agenda
Number:2.3
To:Dave Callister, City Manager
Prepared by:Maria Solano, Deputy City Manager
Reviewed by:
Item:Receive update on 2024 pending/potential projects and provide
direction on study session discussion topics for Q1 and Q2
1.Action Requested:
Receive update on 2024 pending/potential projects and provide direction on study session
discussion topics for Q1 and Q2
2.Background:
See attached memo.
3.Budget Impact:
NA
4.Attachments:
Memo
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This memo provides council members with a summary list of current pending or potential projects for
2024 and beyond.
Staff is seeking feedback for study session topics for Q1 and Q2. Pages 12 and 13 include dates for study
sessions and a list of educational and discussion topics for the council to consider. This list is not
exhaustive and should be used as a starting point to provide feedback.
Please contact me with any questions.
-Dave Callister
Memorandum
To:City Council
From: Dave Callister, City Manager
Date:February 15, 2024
Item:Summary of Pending/Potential Projects & Study Session topics
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Contents Page #
A.Development Projects...........................................................................................................................4
1.Former Prudential Site......................................................................................................................4
2.Four Seasons Mall Site......................................................................................................................4
3.Eagle Brook Church...........................................................................................................................4
4.494/55 Redevelopment (long term plan).........................................................................................4
5.Honeywell.........................................................................................................................................4
6.The Wren Apartments ......................................................................................................................5
7.Hollydale...........................................................................................................................................5
8.The Brooks Apartments & Commercial ............................................................................................5
9.Dietrich Development.......................................................................................................................5
B.Planning Studies....................................................................................................................................5
1.County Road 73 Small Area Study.....................................................................................................5
2.City Center 2.0 (city code, redevelopment, parking structures, streetscape)..................................5
C.Other Community and Economic Development Items.........................................................................6
1.Conversion of Manufacturing and Industrial Sites ...........................................................................6
2.HRA/EDA...........................................................................................................................................6
3.Vacation Rentals (VRBO/Airbnb) ......................................................................................................6
4.Housing Trust Fund...........................................................................................................................6
5.Inclusionary Housing Policy...............................................................................................................6
D.City Facilities .........................................................................................................................................7
1.Fire Station 2 and 3...........................................................................................................................7
2.Plymouth Ice Center..........................................................................................................................7
E.Public Works Projects ...........................................................................................................................7
1.Chankahda Trail (formerly County Road 47) Phase III......................................................................7
2.Zachary Water Treatment Plant Improvements...............................................................................7
3.Station 73 Transit and Regional Improvement Program (TRIP)........................................................7
4.36th Avenue (Kilmer Lane to Zachary Lane)......................................................................................8
5.2024 Pavement Improvement Projects............................................................................................8
F.Parks & Recreation Projects..................................................................................................................8
1.Community Forestry Plan and Yard Waste Site................................................................................8
2.Meadows Park...................................................................................................................................8
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3.Schmidt Woods Park.........................................................................................................................8
G.Administrative Items.............................................................................................................................9
1.Local Lodging Tax..............................................................................................................................9
2.Destination Marketing Organization (DMO).....................................................................................9
3.Charitable Gambling Tax...................................................................................................................9
4.Legislative Priorities..........................................................................................................................9
5.Local option sales tax......................................................................................................................10
6.Employer of choice .........................................................................................................................10
7.10-Year Financial Management Plan..............................................................................................10
8.New Enterprise Resource Planning (ERP) system...........................................................................10
9.ClearGov Software..........................................................................................................................11
H.Public Safety........................................................................................................................................11
1.Fire Department Response Times and Staffing ..............................................................................11
2.Records Management System........................................................................................................11
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A. Development Projects
1. Former Prudential Site
The 75-acre former Prudential Campus at 13001 Bass Lake Rd was purchased by Roers and
Scannell. The city is working with the new owners on required reviews, including environmental,
sewer/water, and traffic studies. The city council reviewed a concept plan in July 2023 to
establish a vision for the site and in September 2023 approved a comprehensive plan
amendment to re-guide the site from office to mixed-use. Staff anticipates a site plan and
Planned Unit Development (PUD) application to be submitted for consideration in February
March 2024. Staff is working with the applicant on park dedication, park conveyance,
stormwater planning and park construction phasing. Discussion will be needed around park
planning for the portion of the site that will be conveyed to the city. It is anticipated that the
building will be demolished in the spring of 2024 at which time site work will commence.
2. Four Seasons Mall Site
In June of 2021, the city purchased the Four Seasons Mall on Lancaster Lane, south of Rockford
Road and west of Highway 169 for $6.7 million dollars. To facilitate redevelopment, the council
voted in July 2022 to seek bids for demolition. The building was removed in late 2022. The city
has received positive feedback on the demolition and received a $775,000 grant from MN DEED
to assist with demolition related costs.
The city is currently working with a developer on a concept plan for the property but is also
talking to other developers to gauge interest. Concepts include primarily multi-family residential
with a small amount of commercial/retail space and affordable housing components.
3. Eagle Brook Church
Eagle Brook Church will be building a church on the 50 acres north of Meadow Ridge Elementary
School. The church is currently working on finalizing construction plans and plans to break
ground this year. They anticipate opening in the fall of 2025.
4. 494/55 Redevelopment (long term plan)
The southeastern quadrant of the Interstate 494 and Highway 55 interchange has been looked
at by developers for a large-scale redevelopment project. The site includes Green Mill, Ramada,
Red Roof Inn, Broadway Bar and Pizza, and Fairy Tale Academy. The city has not done any type
of formal planning exercise for this site given other redevelopment priorities. Most of staff’s
involvement has been reacting to various developer interest. The site has potential for a mix of
uses including multi-family residential, commercial/retail, and medical offices, as well as a
transit stop for future Bus Rapid Transit (BRT) that is proposed to run along Highway 55.
Direction would be needed if council wants to entertain long range planning for this area.
5. Honeywell
Honeywell received city approval to build a new 5,000-square-foot detached facility on
Honeywell’s Highway 55 campus to develop and build cutting edge weather measurement
equipment. Honeywell also purchased the DRC building on the northeast corner of I-494 and
Highway 55. The 13-acre campus is undergoing renovations for this new facility.
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6. The Wren Apartments
Doran Companies constructed the Wren, a 176-unit apartment located on Highway 55 and
Highway 169. This project boasts an investment of $54 million and will provide luxury housing
units on the eastern edge of Plymouth, just off Highway 55. The site was previously an unused
surface parking lot and sits just east of Cub Foods. The project received TIF assistance and 20%
of the units are available for residents at 50% or less of area median income. The building is
expected to open in June 2024.
7. Hollydale
The roughly 160-acre former golf course site was approved for 230 single-family lots. Located
off Holly Lane and Old Rockford Road, the project has already added a total value of $80 million
in new home value. The project also contributedmore than $1.1 million towards park
dedication funds. The city is actively working on development of Schmidt Woods, a
neighborhood park serving existing and new residents in this area.
8. The Brooks Apartments & Commercial
The Brooks is a mixed-use development consisting of a four story, 220-unit apartment building
and two new commercial buildings, in addition to upgrades to the existing fuel station. The
estimated economic impact of this project is more than $53 million. Additionally, realignment of
Nathan Lane to 56th Avenue benefits the community with improved traffic flow and safety in
the area. The site is located west of Superior Ford on the southwest corner of Bass Lake Road
and Highway 169. Construction began in fall 2023 and occupancy is expected sometime in late
2024 or early 2025.
9. Dietrich Development
Located to the north of Highway 55 between South Shore Drive and Revere Lane, this
development will create a new mixed-use community with apartment homes and retail that will
service the neighborhood. The Council approved this project in January 2024 and the developer
is working on securing financing. The project will not include any assistance. Roughly 60% of the
building’s units will be affordable to households earning 80% of Area Median Income (AMI).
Construction is anticipated to begin later summer 2024.
B. Planning Studies
1. County Road 73 Small Area Study
The City Council accepted the County Road 73 Small Area Study, which includes the realignment
of County Road 73 south of Highway 55. The city purchased one key piece of land that will allow
for the roadway realignment. Engineering staff are working on the Station 73 Transit and
Regional Improvement Program (TRIP).
2. City Center 2.0 (city code, redevelopment, parking structures, streetscape)
The City Council adopted new Design Standards and zoning code updates for City Center this
past summer. Planning staff continueto market the area to prospective developers and will
actively work to foster relationships with local brokers and property owners. Future policy
decisions will include defining a potential role for the city to play in acquiring strategic
redevelopment sites within the district.
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Plymouth Boulevard improvements are part of the city’s overall, long-term plan to revitalize City
Center and cultivate a vibrant, walkable downtown area. Plymouth Boulevard improvements
will begin this spring. The project includes improved crossings for pedestrian safety,
roundabouts to slow traffic, trail connectivity, public art and community gathering spaces. These
improvements will help create spaces for public art and food trucks, a newly designed entrance
and signage for the Hilde Performance Center, seating and gathering areas along Plymouth
Boulevard, a plaza, and more.
C. Other Community and Economic Development Items
1. Conversion of Manufacturing and Industrial Sites
The city currently allows manufacturing and industrial zoned properties to be converted to
other uses such as mini storage, trampoline clubs, dance studios, indoor recreation, etc.
Recently, there was administrative approval to allow an existing warehouse to be converted to
mini storage units. As we continue to lose manufacturing and industrial spaces to other types of
uses, the council may want to review current regulations. Some cities have strict regulations on
what can go into industrial areas and with our significant med-tech business presence and our
high demand for industrial and manufacturing spaces, this may merit further discussion.
2. HRA/EDA
The city has an active Housing and Redevelopment Authority (HRA) that primarily deals with the
city’s two existing senior buildings and four scattered site rental units. The city also has an
inactive Economic Development Authority (EDA) which is composed of the City Council. Staff
believe that given the amount of redevelopment activity anticipated in the next few years, the
Council should re-examine how best to plan, review and approve development projects in the
future and what roles the HRA, EDA and Council may play.
3. Vacation Rentals (VRBO/Airbnb)
In response to growing concerns about short-term rentals, the City Council adopted an
ordinance in June 2023 regulating this activity. The new regulations become effective August 1,
2023. Staff is currently working on finding the best solution for collecting lodging taxes from
short term rentals including theoption having the Minnesota Department of Revenue collect
the tax.
4. Housing Trust Fund
Due to new legislation, the city will begin receiving dedicated sales tax revenue for affordable
housing this year. Staff is exploring options to best use these funds. One option is to create a
Housing Trust Fund that could be used to invest in affordable housing projects. Staff is gathering
additional information on the topic and anticipates a future discussion this summer or falI.
5. Inclusionary Housing Policy
As part of its 2021 Strategic Plan, the HRA has been working on developing an inclusionary
housing policy to encourage the development of more affordable housing. The board has been
working on the policy since summer 2022 and will make a formal recommendation to the
council this March. The policy is largely focused on incentives, but may include
recommendations for the council and planning commission to evaluate additional zoning and
land use policies.
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D. City Facilities
1. Fire Station 2 and 3
The Fire Station projects began in 2019 at council direction to review the feasibility of the three
fire stations and any operational deficiencies. Fire Station 3 has been renovated and expanded.
Fire Station 2 was demolished and rebuilt and is nearly complete with a ribbon cutting to occur
in June 2024.
2. Plymouth Ice Center
The city completed a condition assessment of the existing facility to determine detailed planning
and timing of major repairs and replacement for the next Capital Improvement Plan. In late
2022, in partnership with the Wayzata Youth Hockey Association, the city participated in a high-
level siting analysis to determine the feasibility of adding a 4th sheet of ice to the complex. The
results of the study indicated that a 4th sheet can be accommodated with the addition of a
parking structure. The city submitted a bonding request for infrastructure in and around city
center that will support the redevelopment of City Center and the inclusion of a 4th sheet of ice.
Staff are developing a comprehensive 10-year capital improvement program for the existing
facilities to be included in the annual budget process.
E. Public Works Projects
1. Chankahda Trail (formerly County Road 47) Phase III
Phase three of the project includes reconstruction of Chankahda Trail from Vicksburg Lane to
Northwest Boulevard. The project will include the installation of concrete curb and gutter, storm
sewer improvements, water quality improvements, and trails. Construction of phase three is
anticipated to occur in 2025 and 2026. The City was appropriated $7 Million dollars in state
bonds for this phase and staff is currently working with the legislature to correct language
allowing funds to be used towards construction.
2. Zachary Water Treatment Plant Improvements
In 2023 the city was awarded $2 million in congressionally directed funding for improvements to
the Zachary Water Treatment Plant (WTP). The project would enhance the Zachary WTP by
increasing water production efficiency and conserving water through the installation of a plate
settler system. Additional enhancements to the facility’s mechanical systems and the site plan
are also proposed to upgrade components remaining from original installation back in the late
1980s. In addition to benefiting the entire Plymouth community, this project has the added
benefit of conserving water through more efficient water re-use in the drinking water
production process, thus reducing plant waste. This frees up capacity within the Metropolitan
Council’s regional wastewater system which serves a population approaching two million.
Design is underway and at a 90% level as of February 2024. Construction is slated for later 2024
and through 2025.
3. Station 73 Transit and Regional Improvement Program (TRIP)
In 2022, the city was notified of a $15 million federal Department of Transportation grant award
for the project, which will address a variety of safety hazards for pedestrians, bicyclists,
motorists and transit users in the area of Highway 55 and County Road 73. The project will
include a grade separated crossing of Highway 55, inline bus platforms, regional trail
infrastructure and the realignment of County Road 73. The preliminary design was presented to
the Council and the public was provided an opportunity to provide input as well. Final design is
underway and ROW acquisition is planned for 2024. Construction is slated for 2025 and 2026.
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Staff is working with partner agencies MnDOT, Metropolitan Council, Hennepin County, and the
Three Rivers Park District on securing the remaining funding for the project.
4. 36th Avenue (Kilmer Lane to Zachary Lane)
This project is slated for improvements in 2025 and the city recently submitted for $1.5 million
in grant funding through MnDOT’s Local Road Improvement Program (LRIP). The city is working
with the stakeholders and schools along the corridor through a robust public outreach to ensure
the needed pavement, pedestrian, and traffic flow concerns are addressed. Final design is
underway and will be completed in late 2024.
5.2024 Pavement Improvement Projects
The city is leading a number of pavement improvement projects in the coming year. For more
information please visit: www.plymouthmn.gov/project-spotlight
F. Parks & Recreation Projects
1. Community Forestry Plan and Yard Waste Site
Parks and Recreation has hired a consultant to evaluate current practices and develop
recommendations for actions that support the Community Forestry program. The intent of the
plan is to outline the goals and objectives in managing the community forest and ensuring long
term viability of this asset. The plan will include baseline data on existing conditions, guidance
on managing Emerald Ash Borer (EAB), targeted planting sites and an action plan for expanding
the canopy. The plan will provide guidance on lifecycle options for how to handle wood waste
that is created through improvements to the canopy and recommendations for accommodating
increased removals and increased plantings.
The city currently operates a yard waste site as a service to residents and as a result of the EAB
infestation. The city’s tree inventory is currently in the early years of EAB infestation, and the
city is considered an EAB generally infested area and within the EAB quarantine area as defined
by the Department of Natural Resources (DNR). Each year, there has been a significant increase
in the cost associated with grinding and removing the debris collected at the yard waste site.
With the increase in population of the city, the limits on the size of the current yard waste site
and budgetary impacts along with the early consideration for the long-term impacts of EAB, we
have an opportunity to evaluate the functionality, purpose and future of the yard waste site.
2. Meadows Park
The Meadows is scheduled for construction in 2024. Staff is currently working to complete bid
documents in anticipation of going out to bid by the end of February. For the first time, the city
is a recipient of a Hennepin County Youth Sports Grant in the amount of $200,000. Construction
will occur as soon as weather permits in 2024. The cricket pitch will require a full season of seed
establishment before it can be used. We anticipate the cricket field being open to the public in
the spring of 2025. We are looking at options for opening the rest of the park in late 2024.
3. Schmidt Woods Park
The Schmidt parcel is being developed in combination with the land that was dedicated to the
city as part of the Hollydale development. This site was master planned in 2023 and
improvements will be constructed in 2024 to coincide with the build out of the Hollydale
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development. The Schmidt parcel will largely be preserved in its current condition to provide
educational opportunities to the public about the family and their rich history of maple syruping.
4. Old Town Hall
Parks and Recreation staff have been busy cleaning and chronicling the items in the old town
hall in anticipation of a summer 2024 opening. Staff are working on programmatic elements at
the old town hall and a reopening plan to encourage residents to learn about the history of
Plymouth.
G. Administrative Items
1. Local Lodging Tax
In 2019, the city received legislative authority to impose a three-percent lodging tax of which
two percent is used to assist with paying the annual debt for the Plymouth Community Center
(PCC) and one percent is used for promoting and marketing the community. The lodging tax is
the only one in the State of Minnesota that has a sunset date, 10 years, or September 2030.
Through the last three legislative sessions, we have been working hard to remove the sunset
date or at minimum extend to 20 years to match the financing of the PCC. Since October 2020,
we have collected over $1.7 million in lodging taxes from our nine hotels (short-term rentals
were added in 2023). Of this amount, $1.2 million has been used for the PCC debt and $590,000
has been collected for DMO purposes.
2. Destination Marketing Organization (DMO)
Staff have developed an implementation strategy for a Destination Marketing Organization, a
new division in the Parks and Recreation Department. A coordinator has been hired and a roll
out plan is being developed to ensure a high level of marketing of the City of Plymouth as a
regional destination for events, tournaments, concerts and conferences. The council will appoint
the advisory board this spring.
3. Charitable Gambling Tax
As per the Charitable Gambling Funds Usage Policy, the city collects 10% of all net revenues of
all charitable gambling operations within the city. Staff has developed a policy recommendation
that allows for 40% of the previous year’s collections, not to exceed $50,000 be donated to the
Plymouth Civic League for the Music in Plymouth event. Other collections may be used for
community arts programs, including but not limited to community concerts, that are free and
open to the public. The annual 10% revenue has increased from $37,000 in 2015 to $94,000 in
2022 and approximately the same amount going forward.
4. Legislative Priorities
On December 13, the City Council approved the 2024 legislative priorities. Since 2019, we have
utilized Ann Lenczewski from Lockridge Grindal Nauen as our lobbyist. The following legislation
has been secured in the past:
Vicksburg Lane over CP Rail Line - $4.7 million state bonds (2015)
Rockford Road Bridge over I-494 - $9.72 million state bonds (2019)
Local Lodging Tax – Legislation adopted in 2019, Council implemented in
October 2020. The Tax has a 10-year sunset.
Plymouth Community Center - $5 million state bonds (2020)
Chankahda Trail - $7 million state bonds (2023)
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For the 2024 session, the city’s top priorities include:
City Center Bonding Request. The city requests $32 million in state bond funds for
enhancements to Plymouth City Center to support regional tourism, Bus Rapid
Transit, as well as multimodal transportation, including improvements for
pedestrians and cyclists. (State of Minnesota)
City Center TIF Legislation. The city seeks special legislation to allow for creation of
TIF Districts for the redevelopment of City Center to generate funding to pay for
necessary public infrastructure enhancements. (State of Minnesota)
Lodging Tax. The city seeks additional legislation to remove the 10-year expiration
date of 2030 on the special lodging tax granted to the City of Plymouth to pay for
recreational facilities, including the Plymouth Community Center, which has a 20-
year term on debt repayment. (State of Minnesota)
5. Local option sales tax
Staff is working on developing a timeline to pursue a local option sales tax. This includes
dedicating time to explore potential uses and for community outreach.
6. Employer of choice
Human resources continues to actively implement policies and procedures intended to solidify
Plymouth as an employer of choice, in alignment with council’s strategic theme. The
compensation study completed in mid-2023 provides a roadmap for the city to increase salaries
to the target pay of the 75th percentile of our market of peer cities. A recently convened
citywide benefits committee is educating staff on benefits programs available and helping to
identify priorities and strategic direction for future benefits.
Equity and inclusion will continue to be a major driver of human resources activities in 2024 and
beyond. After council officially adopted City of Choice as a strategic theme in 2023, the city
manager and directors unveiled the city mission statement (“We all work together to add
quality to life”) and CIVIC values (Customer Focus, Integrity, Visionary, Inclusion and
Connection). These provide the foundation for staff to build upon for future organizational
development to ensure we are an employer of choice. 2024 will include additional
relationship/trust-building initiatives along with data gathering in order to ensure long term
success of initiatives in this area. The data gathering will include focus groups, one-on-one
discussions, exploring additional employee advisory committee opportunities and citywide
surveys. Council will be invited to participate with one-on-one sessions with HR in 2024.
7. 10-Year Financial Management Plan
In 2013, staff created the first financial plan for the city. Since that time, staff has updated and
enhanced the plan annually. The financial plan is used for all decision making for both operating
and capital projects. The plan allows us to project annual property tax levy increases, tax rates
and the impact on residential and commercial properties in Plymouth. Spinoff projects from the
Financial Management Plan are the Debt Study, 10-year plans for the Street Reconstruction
Fund, Park Replacement Fund and Water, Sewer, and Storm Water Funds.
8. New Enterprise Resource Planning (ERP) system
Staff plans to RFP for the new ERP system, evaluate submissions and enter into a contract with a
new system vendor(s) by the end of 2024. Implementation would be completed in 2025 with an
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anticipated go-live date in 2026. A new ERP has an estimated cost of approximately $1 million
which is budgeted in the IT internal service fund replacement reserves.
9. ClearGov Software
The finance department has selected a new budget software, ClearGov. ClearGov provides the
software to build the operating and capital budgets and utilizes the data to create interactive
online budget and CIP books for the public. The new software will be utilized to publish the 2024
operating budget and build the 2025-2035 capital budget in 2024.
H. Public Safety
1. Fire Department Response Times and Staffing
The fire department will present an update on response times, standard of cover/city coverage,
staffing, ISO rating and future needs to the council this year.
2. Records Management System
The Police Department will be identifying a new records management system (RMS). Our
current RMS has been in use since 2007 and the software vendor indicated in 2022 that they will
no longer be updating the software in the near future. Extensive research has been conducted
on viable options that provide the police department with the functionality required to
adequately document police reports, log evidence and communicate data to prosecutors. After
a software is selected, implementation is estimated to take approximately 18 months.
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Tentative Schedule for
2024 City Council Study Sessions Q1-Q2
Completed
January 9, Special, 5:00 p.m., Medicine Lake
Closed meeting attorney-client privilege to discuss threatened litigation by Eagle
Brook Church
January 23, Annual Board & Commission Recognition Event 5:30 p.m.
N/A
February 6, Special, 5:00 p.m., Medicine Lake
Closed meeting to conduct city manager’s annual performance evaluation
Upcoming
February 20, Special, 5:30 p.m., Council Chambers
Discuss liquor license violations penalty grid
Discuss massage enterprise license limits
Discuss 2024 pending/potential projects
March 12, Special, Medicine Lake
TBD
March 26, Special, 5:00 p.m., Medicine Lake
Discuss inclusionary housing policy
April 9, Special, 5:00 p.m., Medicine Lake
TBD
April 23, Special, 5:00 p.m., Medicine Lake
TBD
May 14, Special, 5:00 p.m., Medicine Lake
TBD
May 28, Special, 5:00 p.m., Medicine Lake
TBD
June 11, Special, 5:00 p.m., Medicine Lake
TBD
June 25, Special, 5:00 p.m., Medicine Lake
TBD
Educational Sessions
A.Tax Increment Financing (TIF) 201
B.10-year financial plan
C.Community outreach tools: flash vote, community meetings,see click fix,etc.
D.Development Agreements
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Study Sessions topics
A. Redevelopment vision
B. State of the water systems (televising demo, sewer system and drinking water
update)
C. Update and options for the two senior buildings and four scattered site
properties
D. City Center update
E. Local Option Sales Tax options and timelines
F. 2025 Capital Improvement Plan (CIP)/Budget
a. Debt study
G. Community Forestry Plan
H. Housing Sales Tax including the option of a trust fund
I. Risk management
J. Update on fire response, service levels, staff model, fire code ordinance
amendments, etc.
K. Diversity, Equity and Inclusion update (Q3/Q4)
L. Environmental stewardship (Q3/Q4)
a. Organics program update
b. Update on solar at the PCC and EV charging station data
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Special City
Council
February 20, 2024
Agenda
Number:2.4
To:Dave Callister, City Manager
Prepared by:Jodi Gallup, City Clerk/Administrative Coordinator
Reviewed by:Maria Solano, Deputy City Manager
Item:Set future study sessions
1.Action Requested:
Schedule study sessions and/or add topics as desired. Calendars are attached to assist with
scheduling.
2.Background:
Pending study session topics (at least three council members have approved the following study
items on the list):
- None at this time.
Other council requests:
- None at this time.
Staff requests for special meeting topics and/or changes:
- None at this time.
3.Budget Impact:
N/A
4.Attachments:
February
March
April
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SUN MON TUE WED THU FRI SAT
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19
20 21 22 23 24
25 26 27 28 29
SUN TUES MON WED THUR FRI SAT
February 2024
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov
7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Council Chambers
PRESIDENTS DAY CITY OFFICES CLOSED
5:00 PM CLOSED COUNCIL MEETING City Manager Annual Performance Evaluation City Hall 7:00 PM REGULAR COUNCIL MEETING Council Chambers
5:30 PM SPECIAL PLANNING COMMISSION MEETING TBD 7:00 PM PLANNING COMMISSION MEETING Council Chambers
6:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers
5:30 PM SPECIAL COUNCIL MEETING Liquor License Violations Penalty Grid, Massage Enterprise License Limits, 2024 Projects Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room
PRECINCT CAUCUS
7:00 PM SPECIAL CHARTER COMMISSION MEETING Medicine Lake Room
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SUN MON TUE WED THU FRI SAT
1 2
3 4 5 6 7 8 9
10 11 12
13 14 15 16
17 18 19 20 21 22 23
24
25 26 27 28 29 30
March 2024
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov
SUN TUES MON WED THUR FRI SAT
7:00 PM PLANNING COMMISSION MEETING Council Chambers
5:00 PM SPECIALCOUNCIL MEETING Inclusionary Housing Policy Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room
7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL MEETING Council Chambers
PRESIDENTIAL NOMINATION PRIMARY ELECTION Polls Open 7:00 AM to 8:00 PM
7:00 PM PLANNING COMMISSION MEETING Council Chambers
6:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers
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SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6
7 8 9 10 11 12
13
14 15 16 17 18 19 20
21 22 23 24 25
26 27
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29 30
April 2024
3400 Plymouth Boulevard Plymouth, MN 55447 763-509-5080 plymouthmn.gov
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room
SUN TUES MON WED THUR FRI SAT
7:00 PM REGULAR COUNCIL MEETING Council Chambers
CHANGES ARE
7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM PLANNING COMMISSION MEETING Council Chambers
7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Council Chambers
OFFICIAL CITY CALENDAR
7:00 PM PLANNING COMMISSION MEETING Council Chambers
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