HomeMy WebLinkAboutCity Council Packet 02-20-2024City Council 1 of 4 February 20, 2024
CITY OF PLYMOUTH
AGENDA
Regular City Council
February 20, 2024, 7:00 PM
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PLYMOUTH FORUM—Individuals may address the Council about any item not contained on the
regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed
for the Forum, the City Council will continue with the agenda. The City Council will take no official
action on items discussed at the Forum, with the exception of referral to staff or Commission or
Committee for future report.
4.PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.1 Receive presentation from board/committee chairs on 2024 Work Plans
EQC Work Plan
Planning Work Plan
HRA Work Plan
PRAC Work Plan
5.APPROVE AGENDA —Councilmembers may add items to the agenda including items contained in
the Council Information Memorandum for discussion purposes or staff direction only. The Council will
not normally take official action on items added to the agenda.
6.CONSENT AGENDA —These items are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these items unless a Councilmember or citizen so requests, in
which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
6.1 Adopt proposed City Council minutes
February 6 Special
February 6 Regular
6.2 Approve disbursements
Invoice Expense Distribution
City Council Resolution 2024-072
6.3 (Moved to Item 8.4) Approve the acquisition of certain property
1
City Council 2 of 4 February 20, 2024
Draft Alignment
Draft Planning Commission Minutes
Planning Commission Resolution - Findings of Fact
Purchase Agreement
Resolution (Tabled)
6.4 Approve 2024 compensation for the city manager
City Council Resolution 2024-073
6.5 Approve 2024-2026 Labor Agreement with AFSCME, Council 5, Local 3445,
Representing Plymouth Maintenance Employees
Contract
City Council Resolution 2024-074
6.6 (Moved to Item 8.3) Approve the 2024 Work Plans and Advisory Board Officer
Appointments for the Planning Commission, Environmental Quality Committee,
Housing and Redevelopment Authority, and Park and Recreation Advisory
Commission
EQC 2024 Work Plan - as amended
Planning Work Plan
HRA Work Plan
PRAC Work Plan
6.7 Adopt resolution authorizing reimbursement from tax-exempt bonds for Plymouth
Boulevard Project
City Council Resolution 2024-075
6.8 Approve Cooperative Agreement with Hennepin County for the multi-use trail along
County State Aid Highway (CSAH) 61 (Xenium Lane) between 26th Avenue and
Highway 55 (ST230004)
Agreement
Location Map
City Council Resolution 2024-076
6.9 (Moved to Item 8.5) Approve council new purchasing policy and other policy
amendments
Credit Card Use
Electronic Transaction
Expense Reimbursement and Travel - as amended
Abatement
Financial Management
Fund Balance
Post Issuance Debt Compliance
Private Activity Revenue Bond Financing
Transit Policy
Purchasing Policy and Procedures
Electronic Timekeeping Policy
Credit Card Use Policy markup
2
City Council 3 of 4 February 20, 2024
Electronic Transaction Policy markup
Expense Reimbursement and Travel Policy markup
Financial Management Policies markup
Fund Balance Policy markup
Post issuance debt compliance markup
Private Activity Revenue Bond Financing markup
Transit Policy markup
City Council Resolution 2024-086
7.PUBLIC HEARINGS
7.1 Public hearing on wine and on-sale 3.2 percent malt liquor license applications of 4
Community Theatre, 2705 Annapolis Lane North
Location Map
Property Owners within 500'
Floor Plans
City Council Resolution 2024-077
7.2 Public hearing on vacation of easement at Lot 31 Block 1, Hollydale 2nd Addition
Location Map
Easement Vacation Survey
City Council Resolution 2024-078
7.3 Public improvement and assessment hearing for the 15th Avenue Improvement
Project (ST220003)
Location Map
Assessment Map
Assessment Roll
City Council Resolution 2024-079
City Council Resolution 2024-080
8.GENERAL BUSINESS
8.1 Declare vacancy in Ward 3 Council seat and establish process to fill vacancy
Resignation Letter
City Council Resolution 2024-071
8.2 Order and receive preliminary engineering report, order and approve plans and
specifications, call for a public hearing, order advertisement for bids, declare costs to
be assessed, order preparation of proposed assessments, and set public improvement
and assessment hearings for the Plymouth Boulevard Improvements (ST240003)
Preliminary Engineering Report
City Council Resolution 2024-081
City Council Resolution 2024-082
City Council Resolution 2024-083
City Council Resolution 2024-084
City Council Resolution 2024-085
3
City Council 4 of 4 February 20, 2024
9.REPORTS AND STAFF RECOMMENDATIONS
9.1 Summary of City Manager Dave Callister's Performance Evaluation
10.ADJOURNMENT
4
Regular City
Council
February 20, 2024
Agenda
Number:4.1
To:Dave Callister, City Manager
Prepared by:Jodi Gallup, City Clerk/Administrative Coordinator
Reviewed by:Maria Solano, Deputy City Manager
Item:Receive presentation from board/committee chairs on 2024
Work Plans
1.Action Requested:
Receive presentation from board/committee chairs on 2024 Work Plans.
2.Background:
The chair of each committee/commission will be present at the meeting to provide a high-level
overview of their 2024 work plans and answer any questions. Approval of the work plans will take
place on the consent agenda.
3.Budget Impact:
NA
4.Attachments:
EQC Work Plan
Planning Work Plan
HRA Work Plan
PRAC Work Plan
5
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
To provide guidance for the review, consideration, initiation, and recommendation to the City Council such policies, plans or projects which will enhance and
preserve the natural environment of the City. The EQC’s scope includes but is not limited to matters of water quality, wetland preservation, ground water
protection, solid waste collection and disposal, recycling and reuse programs, ecological preservation, erosion control, and air, noise, and light pollution.
City Council Strategic Themes
1. City Center 2.0 - Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2. Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3. Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4. City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING ▪ GreenStep Cities implementation
▪ Community Resiliency Plan development
▪ Volunteer participation and community leadership at events
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
FIRST
QUARTER
▪ Refresher, Committee orientation and Organization
▪ Appoint Committee Chair & Vice Chair
▪ Environmental Academy Introduction and Planning
▪ SWPPP Public Information Meeting
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
SECOND
QUARTER
▪ Adopt-A-Street (Spring)
▪ Drop off Day Evaluation
▪ Environmental Academy Planning
▪ Watershed Management Commission 4th Generation Planning Updates
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
THIRD
QUARTER
▪ Environmental Academy Planning
▪ Environmental Academy Sessions
▪ TMDL and MS4 Permit Review
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
FOURTH
QUARTER
▪ Environmental Academy Sessions
▪ Adopt-A-Street (Fall)
▪ FEMA Flood Mitigation Map Changes
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
Environmental Quality Committee 2024
WORK PLAN
6
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
1. To prepare a Comprehensive Plan for the future development of the City to be submitted to the Council for implementation and to recommend
amendments of the Plan to the Council periodically as may be necessary or desirable.
2. To initiate, direct, and review, from time to time, a study of the provisions of the Zoning Ordinance and the subdivision regulations and to report to the
Council its advice and recommendations with respect thereto.
3. To study applications and proposals for amendments to the Zoning Ordinance and applications for special permits and to advise the Council of its
recommendations thereon.
4. To study preliminary plats and to advise the Council of its recommendations thereof.
5. To act in an advisory capacity to the Council in all matters wherein powers are assigned to the Council by the Charter or state law, concerning
comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature.
City Council Strategic Themes
1. City Center 2.0 - Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2. Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3. Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4. City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING ▪ Review applications, hold public hearings and make recommendations to the City Council. ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
FIRST QUARTER
▪ Appoint Commission Chair & Vice Chair
▪ Annual City Code Updates
▪ Review Planned Unit Developments (PUDs) – (February 21)
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
SECOND QUARTER ▪ Educational Topic #1 (Staff Presentation) – Parking (March 20) ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
THIRD QUARTER ▪ Educational Topic #2 (Staff Presentation) – Solar ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
FOURTH QUARTER ▪ CIP Routed as Informational on Consent Agenda ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
Planning Commission 2024
WORK PLAN
7
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
The Plymouth Housing and Redevelopment Authority (HRA) promotes and contributes to the economic health of the community through the
creation and maintenance of affordable, workforce and life-cycle housing and active participation in the City’s development and redevelopment
processes.
City Council Strategic Themes
1.City Center 2.0 -Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion, and community vitality.
2.Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3.Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4.City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors, and events.
GOALS/PLANNING Strategic Priorities
ON-GOING Monitor the HRA’s housing programs and services; the operations and finances of two senior buildings.☐1 ☐2 ☐3 ⾙4 ☐NA
FIRST
QUARTER
Review HRA Strategic Plan
Review TIF Program
Review CDBG Annual Action Plan + Home Rehab Funds
Review HRA’s scattered site rental program
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
SECOND
QUARTER
Consider new programming for Naturally Occurring Affordable Housing (NOAH)
Consider use of pooled TIF
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
THIRD
QUARTER
Discuss HRA budget and tax levy
HRA legislative priorities and recommendations
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
FOURTH
QUARTER
Review annual Work Plan and new initiatives for 2025 ☐1 ☐2 ☐3 ⾙4 ☐NA
HOUSING AND REDEVELOPMENT AUTHORITY -HRA 2024
WORK PLAN
8
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
The purpose of the Parks and Recreation Advisory Commission is to review current and future community park and recreation needs, programs, and facilities
and recommendations which will promote the implementation of the city’s park and recreation plans.
City Council Strategic Themes
1.City Center 2.0 -Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2.Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3.Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4.City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING Review current and future community park and recreation needs,programs,and facilities and recommend
actions which will promote the implementation of the City’s Park and Recreation plans
⾙1 ☐2 ⾙3 ☐4 ☐NA
FIRST
QUARTER
Appoint Commission Chair &Vice Chair
PRAC 2024 Work Plan
Organizational Development Update
Plymouth Ice Center Update
2024 Special Events
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1☐2 ☐3 ☐4 ⾙NA
☐1☐2 ☐3 ⾙4 ☐NA
⾙1 ⾙2 ☐3⾙ 4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
SECOND
QUARTER
2023 Annual Department Report
Review VolunteerOperations
Plymouth Blvd Construction Update
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1 ☐2 ⾙3 ⾙4 ☐NA
⾙1 ⾙2 ⾙3 ☐4 ☐NA
THIRD
QUARTER
Parks Tour
Old Town Hall Update
Fees and Policies
☐1 ☐2 ⾙3 ☐4 ☐NA
⾙1 ☐2 ⾙3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
FOURTH
QUARTER
Aquatics Update
Inclusion Update
2025 Meeting Schedule
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
Parks and Recreation Advisory Commission 2024
WORK PLAN
9
Regular City
Council
February 20, 2024
Agenda
Number:6.1
To:Dave Callister, City Manager
Prepared by:Jodi Gallup, City Clerk/Administrative Coordinator
Reviewed by:Maria Solano, Deputy City Manager
Item:Adopt proposed City Council minutes
1.Action Requested:
Adopt proposed City Council minutes.
2.Background:
N/A
3.Budget Impact:
N/A
4.Attachments:
February 6 Special
February 6 Regular
10
Proposed Minutes 1 of 1 Special Meeting of February 6, 2024
Proposed Minutes
Special Council Meeting
February 6, 2024
Mayor Wosje called a Special Meeting of the Plymouth City Council to order at 5:00 p.m. at Plymouth
City Hall, 3400 Plymouth Boulevard, on February 6, 2024.
PLYMOUTH COUNCIL PRESENT: Mayor Wosje, Councilmembers McGregor, Peterson, Willis, Gregor, and
Pointner.
PLYMOUTH COUNCIL ABSENT: Councilmember Davis.
PLYMOUTH STAFF PRESENT: City Manager Callister and Human Resources Director Timpone.
Closed Meeting per State Statute 13D.05, Subdivision 3(a) to conduct City
Manager’s annual performance evaluation
Motion was made by Councilmember Willis and seconded by Councilmember Peterson, to go into
closed meeting per State Statute 13D.05, Subdivision 3(a) to conduct City Manager’s annual
performance evaluation. With all members voting in favor, the motion carried.
A summary of the City Council’s findings regarding the evaluation will be presented at the February 20
regular council meeting.
Future Study Sessions
This item was moved to the regular meeting agenda.
Adjournment
Mayor Wosje adjourned the meeting at 6:59 p.m.
Jodi M. Gallup, City Clerk/Administrative Coordinator
11
Proposed Minutes Page 1 of 5 Regular Meeting of February 6, 2024
Proposed Minutes
Regular City Council Meeting
February 6, 2024
Mayor Wosje called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council
Chambers of City Hall, 3400 Plymouth Boulevard, on February 6, 2024.
COUNCIL PRESENT: Mayor Wosje, Councilmembers Willis, McGregor, Peterson, Pointner, and Gregor.
COUNCIL ABSENT: Councilmember Davis.
STAFF PRESENT: City Manager Callister, Deputy City Manager Solano, Public Safety Director Fadden, Fire
Chief Coppa, Public Works Director Thompson, Engineering Services Manager McKenzie, Community
and Economic Development Director Fernelius, Planning Manager McGuire, Senior Planner Sommers,
Park and Recreation Director Tomlinson, Human Resources Director Timpone, Finance Director Rich,
Management Intern Nwachi, City Attorney Mattick, and City Clerk/Administrative Coordinator Gallup.
Plymouth Forum
Steve Japs, 4570 Weston Lane N., discussed climate change and recommended the reduction and
elimination of greenhouse gases by 2050.
James Williams, 12825 43rd Avenue N., reviewed the Rotary Club’s donations and requested to waive
the Health Fair and monthly Community Center fee.
Presentations and Public Information Announcements
There were no presentations or public information announcements.
Approval of Agenda
Motion was made by Councilmember Pointner, and seconded by Councilmember Peterson, to approve
the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Councilmember Willis requested item No. 6.3 be removed from the Consent Agenda and placed under
General Business as No. 8.2.
Motion was made by Councilmember Pointner, and seconded by Councilmember Gregor, to adopt the
Consent Agenda that included the following items:
12
Proposed Minutes Page 2 of 5 Regular Meeting of February 6, 2024
(6.1)Council minutes from regular meeting of January 23 and special meeting of January 31, 2024.
(6.2)Resolution approving disbursements ending January 26, 2024 (Res2024-052).
(6.3)(This item was removed from the Consent Agenda and placed under General Business as item
No. 8.2).
(6.4)Resolution approving a grant agreement with the Minnesota Department of Public Safety for
the Project Urban Area Security Initiative (UASI) grant (Res2024-053).
(6.5)Resolution accepting donation from the Plymouth Crime and Fire Prevention Fund (Res2024-
054).
(6.6)Resolution accepting donation from the Plymouth Crime and Fire Prevention Fund (Res2024-
055).
(6.7)Resolution approving a home occupation license for Daniel Makepeace to operate a basketball
training business out of the home located at 1315 Oakview Lane (2023091) (Res2024-056).
(6.8)Resolution approving supplemental agreement for the 36th Avenue Rehabilitation Project
(ST250002) (Res2024-057).
(6.9)Resolution approving tobacco license application of CAPL Retail LLC d/b/a Joe’s Kwik Mart, 4140
Berkshire Lane North (Res2024-058).
(6.10) Resolution ordering preliminary engineering report for the 2024 Street Rehabilitation Project
(ST249002) (Res2024-059), Resolution receiving preliminary engineering report, ordering preparation of
plans and specifications, and calling for a public hearing for the 2024 Street Rehabilitation Project
(ST249002) (Res2024-060), Resolution approving plans and specifications, and ordering advertisement
for bids for the 2024 Street Rehabilitation Project (ST249002) (Res2024-061), Resolution declaring cost
to be assessed, and ordering preparation of proposed assessment for the 2024 Street Rehabilitation
Project (ST249002) (Res2024-062), and Resolution calling for hearing on proposed assessment for the
2024 Street Rehabilitation Project (ST249002) (Res2024-063).
Public Hearings
(7.1)Continue public hearing on proposed city charter amendment by ordinance
Motion was made by Councilmember Peterson, and seconded by Councilmember Willis, to continue the
public hearing until April 9, 2024. With all members voting in favor, the motion carried.
(7.2)Public Hearing on the on-sale intoxicating liquor license application with Sunday sales of Lago
Plymouth LLC d/b/a Lago Tacos, 3500 Vicksburg Lane North #500
City Clerk/Administrative Gallup presented this item and noted staff recommended approval.
13
Proposed Minutes Page 3 of 5 Regular Meeting of February 6, 2024
Mayor Wosje opened the public hearing.
Jason Hines, 3500 Vicksburg Lane, expressed his excitement about working in the City of Plymouth and
announced an anticipated opening date of mid-March.
Mayor Wosje closed the public hearing.
Motion was made by Councilmember Willis, and seconded by Councilmember Peterson, to adopt
Resolution approving on-sale intoxicating liquor license application with Sunday sales of Lago Plymouth
LLC d/b/a Lago Tacos, 3500 Vicksburg Lane North #500 (Res2024-064). With all members voting in favor,
the motion carried.
General Business
(8.1)Approve land use guide plan amendments, PUD amendment, PUD general plan, and
preliminary plat to allow a mixed-use development with 330-unit apartment with parking spaces,
5,600 square foot retail building with an additional 5,000 square feet of retail available within the
apartment building, and 12 townhomes located north of Highway 55, south of 10th Avenue, east of
South Shore Drive, and west of Revere Lane (Dietrich Development - 2023060)
Senior Planner Sommers presented this item. She described the updated changes from the previous City
Council meeting’s sketch plan and neighborhood feedback and noted staff recommended approval.
Fire Chief Coppa stated he was satisfied with the emergency access.
Cody Dietrich, applicant,described the updated feedback he received from City Council and
neighborhood meetings. He also explained the purpose and functionality of the additional 5,000 square
foot parking garage with potential of retail space if desired.
James Johanssan, 10522 8th Avenue N., expressed his concern regarding litter blowing into the ponds
and suggested including a fence in the plans.
Aaron Crohn, 10205 27th Avenue N., expressed his concerns regarding apartment and retail vacancy,
potential ground asbestos, and public and environmental safety.
Joe Benz, 834 Trenton Lane N., noted the absence of Ward 3 Councilmember Davis and expressed
concern over pedestrian and bicycle safety. He suggested an increase in sidewalks and a widening of
certain narrow streets.
In response to questions from the City Council, Senior Planner Sommers, and Cody Dietrich, Public
Works Director Thompson, Engineering Services Manager McKenzie, and Community and Economic
Development Director Fernelius provided the following information:
Explained landscaping and retaining wall options for the wetland barrier
Cost of rent as it pertains to affordable housing
Public Improvement Plan will address sidewalk and trail concerns
Traffic study did not note any concerns with narrowing streets and parking
14
Proposed Minutes Page 4 of 5 Regular Meeting of February 6, 2024
Small area study concluded the 5,000 square footage is an appropriate size for the commercial
retail
City Council agreed to retain the 5,000 square foot area with the flexibility for it to be used as parking
until retail development occurs.
Motion was made by Councilmember Gregor, and seconded by Councilmember Pointner, to adopt
Resolution approving a comprehensive plan amendment to reguide roughly 16-acres from C-O and P-I to
MXD and transportation plan amendment for “Highway 55 apartments” (2023060) (Res2024-065),
Ordinance amending Chapter 21 (zoning ordinance) of the Plymouth City Code relating to the Village at
Bassett Creek Planned Unit Development District for property located north of Highway 55, south of
10th Avenue, east of South Shore Drive and west of Revere Lane (2023060) (Ord2023-02), Resolution
approving summary publication of Ordinance No. 2024-02 (2023060) (Res2023-066), Resolution
approving a PUD amendment for Dietrich Development, LLC and JNA 55 for “Highway 55 apartments”
for property located north of Highway 55, south of 10th Avenue, east of South Shore Drive and west of
Revere Lane (2023060) (Res2023-067), Resolution approving findings of fact for amending the zoning
ordinance text related to the Village at Bassett Creek PUD for property located at north of Highway 55,
south of 10th Avenue, east of South Shore Drive and west of Revere Lane (2023060) (Res2023-068), and
Resolution approving a PUD general plan and preliminary plat for Dietrich Development, LLC and JNA 55
for “Highway 55 apartments” for property located north of Highway 55, south of 10th Avenue, east of
South Shore Drive and west of Revere Lane (2023060) (Res2024-069). With all members voting in favor,
the motion carried.
(8.2)Approve Cooperative Agreement for the MnDOT Highway 55 Resurfacing Project (ST230004)
(Previously item No. 6.3)
Council Member Willis requested this item be pulled for staff to provide a brief report to the public.
Engineering Services Manager McKenzie provided an overview of the project, noting more information
is available on the city’s website. MnDOT will hire a communications consultant to work with Plymouth
residents and provide updates and communications. Construction will begin in April with an anticipated
end date of November or December and more information will be provided at a later City Council
meeting.
Motion was made by Councilmember Willis, and seconded by Councilmember Gregor, to adopt
Resolution approving cooperative agreement for the MnDOT Highway 55 Resurfacing Project 2723-144
(ST230004) (Res2024-070). With all members voting in favor, the motion carried.
Reports and Staff Recommendations
City Manager Callister and the council reached consensus on setting future study sessions as follows:
Discuss liquor license violations penalty grid, massage enterprise license limits, and discuss 2024
pending/potential projects list on February 20 at 5:30 p.m.
Discuss inclusionary housing policy on March 26 at 5:00 p.m.
Adjournment
15
Proposed Minutes Page 5 of 5 Regular Meeting of February 6, 2024
Mayor Wosje adjourned the regular meeting at 8:07 p.m.
_________________________________________
Jodi Gallup, City Clerk/Administrative Coordinator
16
Regular City
Council
February 20, 2024
Agenda
Number:6.2
To:Dave Callister, City Manager
Prepared by:Tammy Geurkink, Finance Clerk
Reviewed by:Andrea Rich, Finance Director
Item:Approve disbursements
1.Action Requested:
Adopt resolution approving disbursements.
2.Background:
Attached are lists of city fund disbursements for the period ending 2/9/24.
3.Budget Impact:
N/A
4.Attachments:
Invoice Expense Distribution
City Council Resolution 2024-072
17
Invoice Expense Distribution for Period Ended 2/9/24 Council Meeting 2/20/24
FUND 100 General Fund 297,686.15
200 Recreation Fund 58,930.03
210 Parker's Lake Cemetery Maint 0.00
215 Destination Marketing Org Fund 35,566.00
220 Transit System Fund 2,899.64
234 Economic Development Fund 0.00
240 Lawful Gambling 0.00
250 Comm Dev Block Grant Fund 30,418.44
254 HRA Section 8 Fund 510.00
254 HAP Check Summary 322,013.27
258 HRA General Fund 597.42
308 2005A TIF #1‐1 0.00
310 2009A TIF #7‐5A Refund 1998A 0.00
312 2010A GO Open Space 0.00
314 2012A GO Refunding 2004A 0.00
315 2015A GO Open Space 0.00
316 Plymouth Creek Center Bonds 0.00
400 General Capital Projects Fund 193,412.20
401 Minnesota State Aid Fund 0.00
404 Community Improvement 0.00
405 Park Replacement Fund 0.00
406 Street Reconstruction Fund 0.00
407 Project Administration Fund 0.00
408 Park Construction 0.00
409 Capital Improvement Fund 0.00
412 Water Sewer Replace 0.00
413 Improvement Project Construction 188,103.01
417 Project Warranty Repairs 0.00
418 Utility Trunk System Expansion 0.00
420 Water Sewer Construction 0.00
421 ENT‐Water Resources Constrctn 0.00
422 TIF 7‐4 PTP Construction 0.00
423 TIF 7‐5 Rottlund (Const) 0.00
424 TIF 7‐6 Berkshire 0.00
425 TIF Housing Assistance Program 0.00
426 TIF 7‐7 Stonecreek 0.00
427 TIF 1‐1 Shops at Plymth Crk 0.00
428 TIF 1‐2 Vicksburg Commons 0.00
429 TIF HRA 1‐3 Crossroads Station 0.00
432 TIF 7‐8 Quest 0.00
433 TIF 7‐9 Four Seasons 0.00
434 TIF 7‐10 Sands 0.00
435 Plymouth Creek Center Expansion 0.00
436 Doran Bassett Creek 0.00
437 CON ‐ Fire Stations 193,012.62
500 Water Fund 323,425.38
510 Water Resources Fund 374,754.07
520 Sewer Fund 6,452.94
530 Solid Waste Management Fund 0.00
540 Ice Center Fund 75,940.82
550 Field House Fund 9,578.50
600 Central Equipment Fund 85,475.38
610 Public Facilities Fund 49,370.65
620 Information Technology Fund 49,694.17
630 Risk Management Fund 54,817.86
640 Employee Benefits Fund 53,280.78
660 Resource Planning 704.51
700 Parkers's Lake Cemetery 0.00
800 Investment Trust Fund 0.00
850 Plymouth Town Square 0.00
851 Vicksburg Crossing 0.00
Total Invoice Expense Distribution:2,406,643.84
18
CITY OF PLYMOUTH
RESOLUTION NO. 2024-072
RESOLUTION APPROVING DISBURSEMENTS ENDING FEBRUARY 9, 2024
WHEREAS, a list of disbursements for the period ending February 9, 2024 was presented to the
City Council for approval.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTAthat the payment of the list of disbursements of the following funds is approved.
US Bank – Check Register
General & Special Revenue $ 425,500.26
Construction & Debt Service $ 574,527.83
Enterprise & Internal Service $ 1,083,495.06
Housing Redevelopment $ 1,107.42
Check Register Total $ 2,084,630.57
US Bank – Housing Assistance Payments
Housing & Redevelopment Authority $ 322,013.27
$ 322,013.27
GRAND TOTAL FOR ALL FUNDS $ 2,406,643.84
Additionally, the US Bank Check Register amounts split by type of payment follow:
EFT 110,085.46
Check (#163112-163406) 1,974,545.11
Total $2,084,630.57
APPROVED by the City Council on this 20th day of February, 2024.
19
Regular City
Council
February 20, 2024
Agenda
Number:6.3
To:Dave Callister, City Manager
Prepared by:Chloe McGuire, Planning and Development Manager
Reviewed by:Grant Fernelius, Community and Economic Development
Director
Item:(Moved to Item 8.4) Approve the acquisition of certain property
1.Action Requested:
Adopt the resolution approving the acquisition of certain property.
2.Background:
The city is considering purchasing a piece of property for future frontage road connection, consistent
with city plans. The piece of property is unaddressed and is generally west of Park Nicollet and east
of the Rose Garden Subdivision with the PID 1811822120007. The city does not plan to develop the
parcel, but instead use it for future frontage road connection. The city plans to construct the
frontage road connection in 2025. The draft purchase agreement is attached for reference purposes.
Minor changes may be made to the Purchase Agreement based upon City Attorney and seller
preferences. The Planning Commission reviewed at their meeting on February 7, 2024 and made
findings (5- 2) for consistency with the Comprehensive Plan.
The Planning Commission asked about general constructability of the property. Planning and Public
Works/Engineering staff met and reviewed publicly available data related to the property, and do
believe the property is constructible for a frontage road. Design for the frontage road has not been
completed, property acquisition will allow staff to continue frontage road design and further
analysis for estimated construction in 2025. Staff will conduct further investigation, land surveying,
and environmental review based on standard public road construction practices if the City Council
chooses to move forward with the purchase.
Planning Commission also asked about the purchase price, which was discussed by the City Attorney
and Public Works/Engineering and Community/Economic Development staff and City Manager who
agreed this was fair compensation for the land based on the list price, compared to the alternative
risks related to condemnation.
3.Budget Impact:
20
The budget impact for this action is approximately $250,000 from the Street Reconstruction Fund.
This acquisition expenditure was anticipated when the Capital Improvement Plan was assembled
for this 2025 construction year project.
4.Attachments:
Draft Alignment
Draft Planning Commission Minutes
Planning Commission Resolution - Findings of Fact
Purchase Agreement
Resolution (Tabled)
21
Urbandale Ct N
Hamel Rd
C o Rd101
F
r
o
n
t
a
g
e
R
d
Pe
ony Ln N
County Road 101 Frontage Rd
¬«55
")101
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
2025 Hamel Road ExtensionCity Project ST170002Ü0400FeetDRAFT ALIGNMENT
22
1
Proposed Minutes February 7, 2024
Proposed Minutes
Planning Commission Meeting
February 7, 2024
Chair Boo called a Meeting of the Plymouth Planning Commission to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 7, 2024.
COMMISSIONERS PRESENT: Chair Michael Boo, Marc Anderson, Julie Olson, Jennifer Jerulle,
Bill Wixon, Josh Fowler, and Neha Markanda
COMMISSIONERS ABSENT: None
STAFF PRESENT: Planning and Development Manager Chloe McGuire
Chair Boo led the Pledge of Allegiance.
Call to Order
Approval of Agenda
Motion was made by Commissioner Jerulle and seconded by Commissioner Markanda to approve
the agenda. With all Commissioners voting in favor, the motion carried.
Consent Agenda
(4.1) Planning Commission minutes from meeting held on January 17, 2024.
(4.2) Review city land purchase for consistency with comprehensive plan.
(4.3) Review 2023 annual report.
Commissioner Anderson requested to remove item 4.2 from the consent agenda for further
discussion.
Motion was made by Commissioner Olson and seconded by Commissioner Anderson to approve
the consent agenda as amended. With all Commissioners voting in favor, the motion carried.
(4.2) Review city land purchase for consistency with comprehensive plan.
Planning and Development Manager McGuire presented the staff report.
Chair Boo asked the guiding of the property within the comprehensive plan.
Planning and Development Manager McGuire replied that the property is guided as residential.
23
2
Proposed Minutes February 7, 2024
Commissioner Anderson asked if the requirement for the planning commission to review a
potential land acquisition is a new stipulation as he could not recall reviewing other land
acquisitions the city has made.
Planning and Development Manager McGuire replied that the stipulation is not new, however a
super majority vote of the council can bypass the requirement for the planning commission to
review.
Commissioner Anderson commented that connecting the roads would be consistent with the
comprehensive plan but was unsure that overpaying for the property would be consistent with the
comprehensive plan.
Planning and Development Manager McGuire commented that the property is listed at $250,000
and the city has offered that value.
Commissioner Anderson asked the due diligence that has been done on the property.
Planning and Development Manager McGuire commented that the city has not tested the soils,
but does have some information based on previous concepts that have been proposed for the
property.
Commissioner Anderson commented that soil testing and other assessments should be completed
as due diligence prior to buying property for development purposes. He stated that without that
knowledge, the cost to build the road could increase and therefore would have a hard time
supporting the item without that information.
Commissioner Wixon referenced the statement that this would be a challenging property to build
on and asked if that would provide room for negotiation on the price of the property.
Planning and Development Manager McGuire commented that the property is challenging to
build on because of the frontage the city would take for the road frontage. She stated that price
of the property is outside of the scope of the commission. She stated that the property is needed
for the road frontage for the and this would be a good time to acquire the property as it is listed
for sale. She explained that this is an important connection that has been identified and the
funding will be provided from public works.
Commissioner Markanda asked how immediate the need is for a frontage road.
Planning and Development Manager McGuire was unsure but noted that staff has been looking
as designs for the roadway. She stated that the property is listed for sale at this time, which is
why public works would like to move forward at this time.
Commissioner Olson stated that within the purchase agreement there is language that the soil
testing would be done at the expense of the city. She asked if the seller has provided a survey.
Planning and Development Manager McGuire replied that she believed a survey was available
for the property.
24
3
Proposed Minutes February 7, 2024
Chair Boo noted that Highway 55 is a high-speed roadway and the current frontage road ends at
a point which allows traffic to immediately enter the high-speed area of Highway 55. He
commented that this connection would allow residential traffic to travel to a controlled
intersection rather than immediately entering Highway 55. He commented that this proposed
acquisition and use would be consistent with the comprehensive plan and noted that the other
comments and concerns of the commission have been noted.
Commissioner Jerulle commented that in a quick review of Zillow, this price would seem
consistent. She asked if the seller approached the city or if the seller approached the city.
Planning and Development Manager McGuire commented that the city approached the seller
with an offer, noting that the city does have a relationship with the seller as they have proposed
multiple concepts for the property going back to 2018.
Motion was made by Commissioner Jerulle and seconded by Commissioner Fowler to recommend
to the city council that this potential property acquisition would be consistent with the
comprehensive plan. With a vote of 5 – 2 (Anderson, Markanda opposed), the motion carried.
Public Hearing
New Business
(6.1) Election of planning commission chair and vice chair for 2024
Chair Boo opened nominations for the position of chair.
Commissioner Anderson nominated Michael Boo to continue in the roll of chair for 2024.
There were no other nominations.
Motion was made by Anderson and seconded by Commissioner Olson to recommend
appointment of Michael Boo as chair for 2024. With all Commissioners voting in favor, the
motion carried. (Boo abstained)
Chair Boo opened nominations for the position of vice chair.
Commissioner Olson nominated Marc Anderson to continue in the roll of vice chair for 2024.
Commissioner Anderson commented that while he would be willing to continue to serve in that
roll, he would step down if another wanted to serve in the position.
There were no other nominations.
Motion was made by Wixon and seconded by Commissioner Markanda to recommend
appointment of Marc Anderson as vice chair for 2024. With all Commissioners voting in
favor, the motion carried.
25
4
Proposed Minutes February 7, 2024
(6.2) Approve 2024 work plan
Planning and Development Manager McGuire presented the staff report.
Chair Boo commented that the commission had a good discussion about items for education the
commission would be interested in as well as some of the issues the city may be facing. He
believed that this plan addressed those items. He commented that it would seem that the
commission would need more background information on these topics before considering a
potential ordinance change, and therefore would proposed to hold two or three educational
sessions on these topics.
Planning and Development Manager McGuire reviewed the proposed timeline for those reviews.
Motion was made by Anderson and seconded by Commissioner Olson to approve the 2024
work plan and send to city council for final approval. With all Commissioners voting in
favor, the motion carried.
Adjournment
Chair Boo adjourned the meeting at 7:33 p.m.
26
CITY OF PLYMOUTH
PLANNING COMMISSION RESOLUTION NO. 2024-
RESOLUTION FINDING THAT THE ACQUISITION OF CERTAIN PROPERTY
BY THE CITY OF PLYMOUTH IS IN COMPLIANCE WITH THE CITY’S COMPREHENSIVE PLAN
WHEREAS, the City Council of the City of Plymouth (“City”) has proposed to acquire certain real
property legally described as follows:
Tract D, Registered Land Survey No. 187, Hennepin County, Minnesota ("Property"); and
WHEREAS, the proposed acquisition of the Property has been submitted to the Planning
Commission for its review and issuance of a written report of its findings pursuant to Minn. Stat. §
462.356, subd. 2; and
WHEREAS, the Planning Commission has reviewed the proposed acquisition of the Property as it
relates to the City’s Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Plymouth,
Minnesota, that acquisition of the Property is found to be consistent with the City’s Comprehensive
Plan.
ADOPTED this 7 day of February, 2024, by the Planning Commission of the City of Plymouth,
Minnesota.
PLYMOUTH PLANNING COMMISSION
By: _______________________________
___________________, Chair
27
229564v6
1
VACANT LAND PURCHASE AGREEMENT
1. PARTIES. This Purchase Agreement (“Agreement”) is made on the _____ day of
______________, 2024, (“Effective Date”) by and between the CITY OF PLYMOUTH, a
Minnesota municipal corporation, located at 3400 Plymouth Boulevard, Plymouth, Minnesota
55447-1482 (“Buyer”), and APRAJITA PURI and SUNIL PURI, spouses married to each
other, whose address is 3865 Ziron Lane North, Plymouth, Minnesota 55446 (collectively
“Sellers”).
2. OFFER/ACCEPTANCE. Buyer offers to purchase and Sellers agree to sell real
property located in the County of Hennepin, State of Minnesota, legally described as follows:
Tract D, Registered Land Survey No. 187, Hennepin County, Minnesota
(the “Property”).
3. PRICE AND TERMS. The purchase price for the real property included in this sale is
Two Hundred Fifty Thousand and No/100 Dollars ($250,000.00), (the “Purchase Price"). The
Purchase Price (adjusted for prorations in accordance with this Agreement) is to be paid to
Sellers on the Closing Date (as hereinafter defined) by wire transfer or other certified funds.
4. DEED/MARKETABLE TITLE. Upon performance by Buyer, Sellers shall execute
and deliver a Warranty Deed, conveying good and marketable title of record, subject to:
A. Reservations of minerals or mineral rights by the State of Minnesota, if any;
B. Building and zoning laws, ordinances, state and federal regulations;
C. Permitted Encumbrances as provided under Paragraph 9 of this Agreement.
5. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS.
A. Sellers shall pay all general real estate taxes and installments of special assessments
due and payable in the year prior to the Date of Closing and in years prior thereto.
Real estate taxes due and payable in and for the year of closing shall be prorated
between Sellers and Buyer on a calendar year basis to the actual Date of Closing;
B. Sellers shall pay on or before the Date of Closing all levied and pending special
assessments;
C. Buyer shall pay on date of closing any deferred real estate taxes (including “Green
Acres" taxes under MINN. STAT. §273.111) or special assessments payment of which
is required as a result of the closing of this Agreement;
D. Buyer shall pay real estate taxes due and payable in the year following closing and
thereafter.
6. SELLERS’ BOUNDARY LINE, ACCESS, RESTRICTIONS AND LIEN
WARRANTIES. Sellers warrant that, to Sellers’ knowledge, without investigation, buildings
28
229564v6
2
on adjoining real property, if any, are entirely outside of the boundary lines of the property.
Sellers warrant that, to Sellers’ knowledge, without investigation, there is a right of access to the
real property from a public right of way. Sellers warrant that there has been no labor or material
furnished to the property for Sellers for which payment has not been made. Sellers warrant that,
to Sellers’ knowledge, without investigation, there are no present violations of any restrictions
relating to the use or improvement of the property. These warranties shall survive the delivery of
the Deed or Contract for Deed for a period of six (6) months.
7. ACCESS PRIOR TO CLOSING. Upon reasonable notice to Sellers, Buyer and
Buyer’s authorized agents shall have the right during the period from the date of this Agreement
to the Date of Closing to enter in and upon the Property in order to make, at Buyer’s expense,
surveys, measurements, soil tests and other tests that Buyer shall deem necessary. Buyer agrees
to restore any resulting damage to the Property and to indemnify, hold harmless and defend
Sellers from any and all claims by third persons of any nature whatsoever arising from Buyer’s
right of entry hereunder, including all actions, proceedings, demands, assessments, costs,
expenses and attorneys' fees. Buyer shall not perform any invasive testing of the Property
without Sellers’ prior written consent. Sellers’ consent may be conditioned upon any restrictions
that Sellers deems necessary. Notwithstanding the foregoing, Buyer’s liability shall not exceed
the limits provided under Minn. Stat. Ch. 466.
8. POSSESSION. Sellers shall deliver possession of the Property not later than the actual
Date of Closing.
9. TITLE INSURANCE.
A. Within ten (10) days of the Effective Date, Buyer shall order a commitment
prepared by Land Title (“Title Company”), for an Owner’s current Form ALTA title insurance
policy commitment the Title Company to insure good and marketable title to the Property free
and clear of liens, mortgages, charges or encumbrances, except the Permitted Encumbrances, and
including copies of all items of record identified therein (“Title Commitment”).
B. Within (15) business days after receipt of the Title Commitment, Buyer may
make written objections (“Objections”) to the form and/or contents of the Title Commitment.
Any items shown in the Title Commitment and not objected to by Buyer shall be deemed to be
Permitted Encumbrances.
10. TITLE CORRECTIONS AND REMEDIES. Sellers shall have thirty (30) days from
receipt of Buyer’s written title objections to make title marketable. Upon receipt of Buyer's title
objections, Sellers shall, within ten (10) business days, notify Buyer of Sellers’ intention to make
title marketable within the 30 day period. Liens or encumbrances for liquidated amounts which
can be released by payment or escrow from proceeds of Closing shall not delay the Closing.
Cure of the defects by Sellers shall be reasonable, diligent, and prompt. Pending correction of
title, all payments required herein and the Closing shall be postponed. Upon correction of title
and within ten (10) days after written notice to Buyer, the parties shall perform this Agreement
according to its terms. If no such notice is given or if notice is given but title is not corrected
within the time provided for, the Buyer (at Buyer’s option) shall have the right to: (a) terminate
this Agreement in which case the parties will have no further rights, duties or obligations
29
229564v6
3
hereunder, except those obligations that expressly survive termination, or (b) accept title to the
Property subject to the objections Sellers have elected not to cure, without reduction in the
amount of the Purchase Price, in which case such objections to title will be deemed to have
become Permitted Encumbrances.
11. WELL DISCLOSURE. [Check one of the following:]
X Sellers certify that Sellers do not know of any wells on the Property.
Wells on the Property are disclosed by Sellers on the attached Well Disclosure form.
12. DISCLOSURE OF INDIVIDUAL ON-SITE SEWAGE TREATMENT SYSTEM.
[Check one of the following:]
X Sellers certify that Sellers do not know of any individual on-site sewage treatment
systems on the Property.
Individual on-site sewage treatment systems on the Property are disclosed by Sellers on
the attached Disclosure form.
13. SELLERS’ COVENANTS, REPRESENTATIONS AND WARRANTIES. Sellers do
hereby covenant, warrant and represent to the Buyer as follows:
A. Sellers have or as of the Date of Closing will have marketable and insurable title
to the Property of record, free and clear of all liens, encumbrances, leases, claims
and charges, all material easements, rights-of-way, covenants, conditions and
restrictions and any other matters affecting the title, except for the Permitted
Exceptions.
B. To Sellers’ actual knowledge, the conveyance of the Property pursuant hereto will
not violate any applicable statute, ordinance, governmental restriction or
regulation, or any private restriction or agreement.
C. As of the Date of Closing there will be no outstanding or unpaid claims, actions or
causes of action related to any transaction or obligation entered into or incurred
by Sellers with respect to the Property prior to the date hereof.
D. Except as provided herein, Sellers shall indemnify and defend Buyer and
otherwise hold Buyer harmless of, from and against any broker who may be
entitled to any commission or finder’s fee in connection with the transaction
contemplated herein to the extent arising from Sellers’ actions.
E. To Sellers’ actual knowledge, there are no underground storage tanks or wells on
the Property, it being understood that the foregoing representation shall be recited
in the deed to be delivered by the Sellers at Closing.
F. Sellers are not a foreign person as defined in §1445(f)(3) of the Internal Revenue
Code or regulations issued thereunder.
30
229564v6
4
G. To Sellers’ actual knowledge, there is no action, litigation, investigation,
condemnation or other proceedings of any kind pending or threatened against
Sellers with respect to the Property.
H. To Sellers’ actual knowledge: (i) no toxic materials, hazardous wastes or
hazardous substances, as such terms are defined in the Resource Conservation and
Recovery Act of 1996, as amended (42 U.S.C. §6901, et seq.) or in the
Comprehensive Environmental Response Compensation and Liability Act of
1980, as amended (42 U.S.C. §9601, et seq.), including, without limitation, any
asbestos or asbestos-related products or materials and any oils, petroleum-derived
compounds or pesticides ("Hazardous Materials") have been generated, treated,
stored, released or disposed of or otherwise placed, deposited in or located on the
Property; and (ii) the Property is free of Hazardous Materials and is not subject to
any “superfund” type liens or claims by governmental regulatory agencies or third
parties arising from the release or threatened release of hazardous substances in,
on, or about the Property. Sellers shall indemnify and hold Buyer harmless from
any and all claims, causes of action, damages, losses, or costs (including
reasonable lawyer’s fees) relating to breach of the foregoing representations and
warranties by Sellers or to hazardous substances or petroleum products in the
subsoil or ground water of the Subject Property or other property in the area
which arise from or are caused by acts or occurrences upon the Subject Property
prior to Buyer taking possession. These warranties and indemnifications shall
survive the delivery of the Warranty Deed for a period of twelve (12) months after
the Date of Closing.
I. Methamphetamine Disclosure. To Sellers’ knowledge, methamphetamine
production has not occurred on the Property.
J. Protected Historical Sites. [Select either one of the following:]
Sellers represent that Sellers do not know if there are historical, Native
American, or archeological materials on or in the Property that might be
protected by law.
X To Sellers’ knowledge, the property does not have any American Indian
burial grounds, other human burial grounds, ceremonial earthworks,
historical materials, and/or other archeological sites that are protected by
federal or state law. Buyer’s obligation to close is contingent upon Buyer
determining to Buyer’s satisfaction that the property does not have any
American Indian burial grounds, other human burial grounds, ceremonial
earthworks, historical materials, and/or other archeological sites that are
protected by federal or state law.
K. No part of the Property is subject to an agricultural preserve covenant or
constitutes an agricultural preserve pursuant to Minn. Stat. § 473H.02 to 473H.17.
L. Sellers has not engaged a broker in relation to the sale of the Property.
31
229564v6
5
14. RELOCATION. Sellers are aware of Sellers’ rights and payments that Sellers may be
eligible to receive pursuant to the Uniform Relocation Assistance Act (the “Act”). Sellers
acknowledge that Sellers have been given the opportunity to seek and receive the advice of legal
counsel with respect to relocation, moving, reestablishment, and other costs, if any, that may be
available under the Act.
Sellers and Buyer agree that this is a voluntary sale by Sellers. Buyer represents that Buyer
would not acquire the Property in the event that negotiations between Sellers and Buyer had
failed to result in an amicable agreement. If the transaction set forth by this Agreement is not
completed, Buyer has no present intent to acquire the property by eminent domain and has not
considered the use of eminent domain. If this Agreement is terminated for any reason, Sellers
are free to retain ownership of the Property or to sell the Property on the private market.
As Buyer and Sellers agree that this is a voluntary sale, state and federal law permit the Buyer to
request a waiver of relocation benefits from Sellers, as provided under Minn. Stat. § 117.521.
Therefore, Sellers hereby waives all rights it may have under Chapter 117 of the Minnesota
Statutes to relocation benefits. Sellers’ waiver and obligations under this Paragraph shall survive
Closing.
15. CLOSING. The closing (the “Closing”) of the purchase and sale contemplated by this
Agreement shall occur at a location designated by Buyer and shall be completed through escrow
of closing documents and funds with the Title Company. Unless terminated earlier or extended
as provided herein, the date for closing the sale and purchase of the Properties (the “Closing”)
shall be on a date mutually agreed to by the parties but not later than ______________, 20__ (the
“Closing Date”). Unless otherwise agreed by the parties in writing, in the event that any of the
contingencies provided for in this Agreement are not satisfied prior to the Date of Closing, this
Agreement shall be null and void and of no further force and effect. At closing, Sellers and
Buyer shall disclose their Social Security Numbers or Federal Tax Identification Numbers for the
purposes of completing state and federal tax forms.
16. CLOSING DOCUMENTS.
A. At the Closing, Sellers shall execute and/or deliver to Buyer the following
(collectively the "Closing Documents"):
(1) Warranty Deed. A Warranty Deed in recordable form and reasonably
satisfactory to Buyer, which shall include the following well
representations: “Sellers certify that the Sellers do not know of any wells
on the described Property.”
(2) Seller’s Affidavit. A standard form affidavit by Sellers indicating that on
the date of Closing there are no outstanding, unsatisfied judgments, tax
liens or bankruptcies against or involving Sellers or the Property; that
there has been no skill, labor or material furnished to the Property for
which payment has not been made or for which mechanic's liens could be
filed; and that there are no other unrecorded interests in the Property.
32
229564v6
6
(3) Non-Foreign Person Certification. A certification in form and content
satisfactory to the parties hereto and their counsel, properly executed by
Sellers, containing such information as shall be required by the Internal
Revenue Code, and the regulations issued thereunder, in order to establish
that Sellers are not a “foreign person” as defined in §1445(f)(3) of such
Code and such regulations.
(4) Storage Tanks. If required, an affidavit with respect to storage tanks
pursuant to Minn. Stat. § 116.48.
(5) Well Certificate. If there is a well located on the Property, a well
disclosure certificate in form and substance true to form for recording.
(6) Certification. A certification that the representations and/or warranties
made by Sellers are materially the same as were in existence on the date of
this Agreement or noting any changes thereto; and
(7) Other Documents. All other documents reasonably determined by either
party or the title insurance company to be necessary to transfer and
provide title insurance for the Property.
B. At the Closing, Buyer shall execute and deliver to Sellers the following:
(1) All documents reasonably determined by either party or the title insurance
company to be necessary to provide title insurance for the Property; and
(2) Payment of the Purchase Price.
17. CLOSING COSTS. The following costs relating to the closing of this transaction shall
be paid as follows:
A. Buyer shall pay:
(1) Recording fee for the Warranty Deed;
(2) Costs of title insurance commitment;
(3) One-half the closing fee;
(4) The premium for owner’s title insurance, including survey coverage;
(5) Pro-rated taxes;
(6) One-half of any closing costs due to Title Company; and
(7) All of Buyer’s remaining costs to close not otherwise specified in this paragraph.
B. Sellers shall pay:
(1) State deed tax;
(2) Pro-rated taxes;
(3) One-half of the closing fee;
(4) Conservation fee attributable to said deed;
(5) One-half of any closing costs due to Title Company; and
(6) All of Sellers’ remaining costs to close not otherwise specified in this paragraph.
33
229564v6
7
18. BUYER’S CONTINGENCIES. Buyer’s obligations under this Agreement are
contingent upon Buyer’s satisfaction with each of the following prior to the Closing Date
(“Buyer’s Contingencies”):
(a) The representations and warranties of Sellers set forth in this Agreement
must be true as of the date of this Agreement and on the Closing Date, and Sellers
shall have delivered to Buyer at Closing a certificate dated the Closing Date,
signed by Sellers, certifying that such representations and warranties are true as of
the Closing Date; and
(b) Buyer determining on or before the Closing Date, that it is satisfied, in its
sole discretion, with the Property Documents and the results of matters disclosed
by a Phase I Environmental Audit or by any additional environmental/engineering
investigation or testing of the Property performed by Buyer or Buyer's agent. By
executing this Agreement, Sellers hereby authorize Buyer to enter upon the
Property at reasonable times to conduct the investigations and/or tests described
herein. Buyer shall be solely responsible for all environmental tests and shall
hold Sellers harmless from any such costs and shall indemnify Sellers for breach
of this provision including reasonable attorneys' fees.
If the Buyer’s Contingencies have not been satisfied on or before the Closing Date, then Buyer
may, at Buyer’s option, (a) terminate this Agreement in which case the parties will have no
further rights, duties or obligations hereunder, except those obligations that expressly survive
termination, or (b) waive any such unsatisfied contingency, without reduction in the amount of
the Purchase Price, and proceed to Closing. The contingencies set forth in this section are for the
sole and exclusive benefit of Buyer, and Buyer shall have the right to waive the contingencies by
giving notice to Sellers.
19. NOTICES. All notices required herein shall be in writing and delivered personally or
mailed to the address as shown below, and if mailed, are effective as of the date of mailing:
TO SELLERS:
Aprajita and Sunil Puri
3865 Ziron Lane North
Plymouth, MN 55446
TO BUYER:
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Attn: City Manager
20. BROKER’ S COMMISSION. Each party represents to the other that it has not engaged
any party as a broker in connection with the transactions contemplated by this Agreement, other
than RE/MAX Results, Sellers’ broker (“Sellers’ Broker”). Sellers will indemnify Buyer from
and against any and all liability to which Buyer may be subjected by any broker’s, finder’s, or
34
229564v6
8
similar fee with respect to the transactions contemplated by this Agreement to the extent such fee
is attributable to any action undertaken by or on behalf of Sellers or any affiliate of Sellers,
including any claim by Sellers’ Broker or any employee or agent of Sellers’ Broker. Buyer will
indemnify Sellers from and against any and all liability to which Sellers may be subjected by
reason of any broker’s, finder’s or similar fee with respect to the transactions contemplated by
this Agreement to the extent such fee is attributable to any action undertaken by or on behalf of
Buyer.
21. MINNESOTA LAW. This contract shall be governed by the laws of the State of
Minnesota.
22. SEVERABILITY. If any provision of this Agreement is invalid or unenforceable, such
provision shall be deemed to be modified to be within the limits of enforceability or validity, if
feasible; however, if the offending provision cannot be so modified, it shall be stricken and all
other provisions of this Agreement in all other respects shall remain valid and enforceable.
23. ENTIRE AGREEMENT; MODIFICATION. This written Agreement constitutes the
complete agreement between the parties and supersedes any prior oral or written agreements
between the parties regarding the Property. There are no verbal agreements that change this
Agreement and no waiver of any of its terms will be effective unless in a writing executed by the
parties.
24. TIME IS OF THE ESSENCE. Time is of the essence for all provisions of this
Purchase Agreement.
25. SIGNATURES BY COUNTERPART; FASCIMILE OR ELECTRONIC
SIGNATURE. This Agreement may be executed in counterparts. Signatures may be transmitted
via facsimile or in “PDF” format via e-mail.
[Remainder of page intentionally left blank]
[Signature pages to follow]
35
229564v6
9
The City agrees to buy the Property for the price and terms and conditions set forth above.
BUYER:
CITY OF PLYMOUTH
By: ____________________________
Jeffry Wosje, Mayor
And: ___________________________
Dave Callister, City Manager
36
229564v6
10
The Sellers agree to sell the Property for the price and terms and conditions set forth above.
SELLERS:
By: ____________________________
Aprajita Puri
And: ____________________________
Sunil Puri
37
CITY OF PLYMOUTH
RESOLUTION NO. 2024-
RESOLUTION APPROVING THE ACQUISITION OF CERTAIN PROPERTY
WHEREAS, the City of Plymouth (“City”) is proposing to acquire certain real property legally described as
follows:
Tract D, Registered Land Survey No. 187, Hennepin County, Minnesota ("Property"); and
WHEREAS, the City has received and reviewed the proposed Agreement for the acquisition of the Property
to be entered into by and between the City and the owners of the Property; and
WHEREAS, the Planning Commission has reviewed the proposed acquisition of the Property and has found
that such acquisition is in conformance with the City’s Comprehensive Plan; and
WHEREAS,the City Council finds that the acquisition of the Property is in the public’s interest and furthers
the aims and purposes of the City; and
WHEREAS, the Property is not under the threat of condemnation and the acquisition is a voluntary sale.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTA that:
1. The land acquisition is approved.
2. The Purchase Agreement is hereby approved.
3. The City Attorney and City staff are authorized to finalize all documents necessary to complete
the acquisition of the Property.
4. The Mayor and City Manager are authorized to execute any and all documents necessary and
required under the terms of the Agreement to effect the acquisition of the Property.
APPROVED by the City Council on this 20th day of February, 2024.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies
that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 20,
2024, with the original thereof on file in my office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ________ day of
___________________________, ____________.
__________________________________
City Clerk
38
Regular City
Council
February 20, 2024
Agenda
Number:6.4
To:Dave Callister, City Manager
Prepared by:Ali Timpone, Human Resources Director
Reviewed by:Maria Solano, Deputy City Manager
Item:Approve 2024 compensation for the city manager
1.Action Requested:
Motion to approve the resolution approving the 2024 compensation for the city manager.
2.Background:
The employment agreement between the city and city manager states that salary adjustments shall
be authorized by the city in the form of a resolution.
The City Council met in a closed session to discuss the city manager's annual performance evaluation
on February 6, 2024. In recognition of the city manager's performance, the council directed staff to
prepare an adjustment of the city manager's salary to $223,176 annually (a 4.5% increase), effective
pay period one of 2024.
3.Budget Impact:
The 2024 budget includes adequate funding to accommodate the adjustment.
4.Attachments:
City Council Resolution 2024-073
39
CITY OF PLYMOUTH
RESOLUTION NO. 2024-073
RESOLUTION APPROVING 2024 COMPENSATION FOR THE CITY MANAGER
WHEREAS, the City of Plymouth and the city manager have entered into an
employment agreement that states that salary adjustments shall by authorized by the
city in the form of a resolution; and
WHEREAS, the City Council and city manager participated in a performance
evaluation discussion on February 6, 2024; and
WHEREAS, the City Council recognizes that the city manager’s performance, the
city budget and other internal/external equity factors impact the compensation for the
city manager; and
WHEREAS, employee compensation has been funded under the appropriate line
items in the budget as presented to the City Council.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITY
OFPLYMOUTH,MINNESOTA that it hereby confirms an annual salary of $223,176 for
the city manager, representing a 4.5% increase, effective pay period one of 2024.
APPROVED by the City Council on this 20th day of February, 2024.
40
Regular City
Council
February 20, 2024
Agenda
Number:6.5
To:Dave Callister, City Manager
Prepared by:Ali Timpone, Human Resources Director
Reviewed by:Dave Callister, City Manager
Item:Approve 2024-2026 Labor Agreement with AFSCME, Council 5,
Local 3445, Representing Plymouth Maintenance Employees
1.Action Requested:
Adopt the attached resolution approving the 2024-2026 labor agreement with American Federation
of State, County and Municipal Employees (AFSCME), Council 5, Local 3445, representing Plymouth
maintenance employees.
2.Background:
The city's three year agreement with AFSCME maintenance employees expired on December 31,
2023. The proposed three-year labor agreement, which has been ratified by the members of the
bargaining unit, provides for the following changes:
Wages:
In accordance with the citywide compensation study, and consistent with the application of the
study results for other groups, staff has proposed a standard wage adjustment of 3% for each year of
the contract plus an additional 2% market adjustment each year to make progress toward target pay.
Additional language in the contract provides clarity on when overtime pay applies during declared
emergencies such as watermain breaks and snow events.
Benefits:
The employer contribution for 2024 is specified in the contract and this is the same amount of
contribution that is provided to other union groups. The union was not comfortable with language
automatically providing them with the same employer contribution for benefits in 2025-2026 so the
city has agreed to a re-opener in the contract for health insurance contribution only.
Other changes:
New employees will now be required to serve a 12-month probation, consistent with internal and
external comparable groups (up from 6 months). Seasonal laborer wages were significantly
increased to help attract summer employees. Seasonal holiday pay was eliminated and replaced
with a seasonal laborer lump sum retention payment at the conclusion of the summer season with
satisfactory performance. Finally, the union and city agreed to a Memorandum of Understanding
(MOU) to pilot a maintenance person trainee program in an effort to remove barriers of access into a
public service career for non-traditional candidates.
3.Budget Impact:
41
The proposed agreement is within the established parameters set by the City Council in the
2024-2025 biannual budget and will be incorporated into planning for 2026.
4.Attachments:
Contract
City Council Resolution 2024-074
42
LABOR AGREEMENT
BETWEEN
THE CITY OF PLYMOUTH
AND
AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 5
Local 3445 (Maintenance Employees)
JANUARY 1, 2024 ‐ DECEMBER 31, 2026
43
2024 – 2025 City of Plymouth/LELS Sergeants Labor Agreement
TABLE OF CONTENTS
ARTICLE I DEFINITIONS 1
ARTICLE II RECOGNITION 1
ARTICLE III UNION SECURITY 1
ARTICLE IV EMPLOYER RIGHTS 2
ARTICLE V WORK SCHEDULE 3
ARTICLE VI NON DESCRIMINATION 4
ARTICLE VII SUBCONTRACTING NOTICE 4
ARTICLE VIII SENIORITY – JOB POSTING 4
ARTICLE IX OVERTIME, COMPENSATORY TIME, OT SELECTION, STANDBY PAY 5
ARTICLE X DISCIPLINE 7
ARTICLE XI GRIEVANCE PROCEDURE 7
ARTICLE XII HOLIDAYS 10
ARTICLE XIII ANNUAL LEAVE 11
ARTICLE XIV EXTENDED ILLNESS LEAVE 12
ARTICLE XV FUNERAL LEAVE 14
ARTICLE XVI PARENTAL LEAVE 14
ARTICLE XVII JURY DUTY 14
ARTICLE XVIII SPECIAL STATUTORY LEAVES OF ABSENCE 15
ARTICLE XIX LONG TERM DISABILITY 15
ARTICLE XX INSURANCE 15
ARTICLE XXI POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 17
ARTICLE XXII UNIFORMS 17
ARTICLE XXIII CERTIFICATION AND LICENSES 17
ARTICLE XXIV SEASONAL LABORER 18
ARTICLE XXV WAGES 18
ARTICLE XXVI SAVINGS CLAUSE 20
ARTICLE XXVII DURATION 20
MOU: Seasonal Laborer Lump Sum Retention Payment 22
MOU: Apprentice Program 23
44
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
1
ARTICLE I. DEFINITIONS
1.1 EMPLOYER: The City of Plymouth or its designee.
1.2 EMPLOYEE REPRESENTATIVE: American Federation of State, County, and Municipal
Employees, Council No. 5.
1.3 EMPLOYEE. A person who has completed the probationary period with the Employer and
has been granted regular employment status.
1.4 REGULAR FULL TIME POSITION. "Regular Full Time" means a group of duties and
responsibilities requiring the employment of a person for at least forty (40) hours per week
each week throughout the year (2080 per year) and from year to year and which have been
defined as regular full time by the Employer in the current budget year.
1.5 REGULAR PART‐TIME POSITION "Regular Part‐time Position" means a group of duties and
responsibilities requiring the part‐time employment of one person for at least twenty (20)
but less than forty (40) hours per week throughout the year, from year to year, and which
have been defined as regular part‐time by the Employer in the current budget year.
ARTICLE II. RECOGNITION
2.1 The EMPLOYER recognizes the EMPLOYEE REPRESENTATIVE as the exclusive representative
of an appropriate bargaining unit of all maintenance employees of the Public Works and
Parks Departments, Sewer and Water Maintenance Employees and Automotive Mechanics
of the City of Plymouth, Plymouth, Minnesota, who are public employees within the
meaning of Minn. Stat. 179A.03, Subd. 14, excluding supervisory and confidential
employees.
ARTICLE III. UNION SECURITY
3.1 Dues: The EMPLOYER shall deduct twice each month an amount sufficient to provide the
payment of regular dues established by the EMPLOYEE REPRESENTATIVE from the wages of
all employees authorizing, in writing, such deduction on a form designated and furnished
for such purpose by the EMPLOYEE REPRESENTATIVE.
The EMPLOYEE REPRESENTATIVE shall certify to the EMPLOYER, in writing, the current
amount of regular dues to be withheld. The EMPLOYER, upon written request of the
employee representative, shall cancel such dues or other deductions.
Pursuant to Minn. Stat. 179A.07(8)(a)‐(c), the employer will notify and provide
information to the bargaining unit exclusive representative as required. The dues
remittance shall include a list of employees in the bargaining unit whose dues have been
forwarded.
3.2 Official notices: The EMPLOYER agrees to allow the bargaining unit to place a bulletin board
in an approved location for the purpose of posting official notices and bulletins. The
45
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
2
bargaining unit agrees that it will enforce the following: Items which reflect negatively on
the Union, employees or the City of Plymouth, shall not be posted. All posted materials
must be approved by an authorized bargaining unit representative. The EMPLOYER shall
have no responsibility for any materials posted on the bulletin board.
3.3 Indemnification: The bargaining unit agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders or judgments brought or issued against the
EMPLOYER as a result of action taken by the EMPLOYER under all provisions of this Article.
3.4 Representation: The EMPLOYER agrees to recognize stewards certified by the bargaining
unit as provided in this section subject to the following:
There shall be no more than four stewards.
The bargaining unit will provide a list of officers and stewards who are authorized to
investigate and present grievances to the EMPLOYER. The list will remain in effect until the
bargaining unit provides a replacement(s) for an office.
The EMPLOYER agrees to allow stewards to interrupt their work for a reasonable amount of
time for the purpose of Union business with notice to the supervisor when such business
will commence and when it has ended. Not more than one (1) employee representative
(steward or officer) will be authorized time off with pay to investigate or present any one
(1) grievance to the EMPLOYER.
Paid interruption of work for Union business shall be limited to the investigation and
presentation of grievances to the EMPLOYER at times when the employee is scheduled to
work. It is recognized and accepted by the Union and the EMPLOYER that the investigation
and processing of grievances as hereinafter provided is limited by the job duties and
responsibilities of the employees and shall therefore be accomplished during normal
working hours only when consistent with such employee duties and responsibilities.
Any other paid interruption of work shall only be allowed if agreed to in advance by the
EMPLOYER.
ARTICLE IV. EMPLOYER RIGHTS
4.1 Except as explicitly limited by a specific provision of this Agreement, the EMPLOYER shall
have the exclusive right to take any action it deems appropriate in the management of the
City and the direction of the work force in accordance with its judgment. All inherent,
statutory and common law management functions and prerogatives which the EMPLOYER
has not expressly modified or restricted by specific provision of this Agreement are retained
and vested exclusively with the EMPLOYER. The EMPLOYER shall have the sole and exclusive
right to determine the functions and programs of the City, its overall budget, utilization of
technology, the organizational structure and selection and direction and number of
personnel. In addition, the EMPLOYER specifically reserves the exclusive right in
46
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
3
accordance with its judgment to: hire, promote, transfer, and assign Employees to work;
determine the starting and quitting time and the number of hours and days to be worked;
maintain the efficiency of Employees: close down buildings or any part thereof or expand,
reduce, alter, combine, transfer or cease any job, department, operation or service;
subcontract any work done by the Employees, control and regulate the use of equipment
and other property of the EMPLOYER; determine the number, location and operation of
buildings, and divisions and departments thereof, the assignment of work and the size and
composition of the work force, make or change rules, policies; introduce new or improved
research, development, maintenance, service methods, materials or otherwise generally
manage the City, direct the Employees and establish terms and conditions of employment,
except as expressly modified or restricted by specific provision of this Agreement. The
EMPLOYER'S non exercise of any function hereby reserved to it or its exercising any such
function in a particular way shall not be deemed a waiver of its right to exercise such
function or to preclude the EMPLOYER from exercising the same in some other way not in
conflict with the express provisions of this Agreement. The EMPLOYEE REPRESENTATIVE
agrees that it shall not establish or attempt to enforce upon the EMPLOYER, or any
Employee, any rule or regulation which would interfere with the recognized right of
management to carry out the foregoing provisions.
4.2 Effect of Laws, Rules and Regulations. The EMPLOYEE REPRESENTATIVE recognizes that all
Employees covered by this Agreement shall perform the services prescribed by the
EMPLOYER and shall be governed by the laws of the State of Minnesota, and the EMPLOYER
rules, regulations, directives and orders, issued by properly designated officials. The
EMPLOYEE REPRESENTATIVE also recognizes the right, obligation and duty of the
EMPLOYER and its duly designated officials to promulgate rules, regulations, directives and
orders from time to time as deemed necessary by the EMPLOYER insofar as such rules,
regulations, directives and orders do not conflict with the express terms of this Agreement.
4.3 Reservation of Management Rights. The enumeration of the rights and duties of the
EMPLOYER in this agreement shall not be deemed to exclude other inherent management
rights and management functions not expressly reserved herein and all management rights
and management functions not expressly delegated in this Agreement are reserved to the
EMPLOYER.
ARTICLE V. WORK SCHEDULE
5.1 The regular workday for employees shall be eight (8) to ten (10) hours and the normal
workweek shall be forty (40) hours, Monday through Friday, provided, however, that
nothing contained herein shall be construed as a guarantee of a minimum or maximum
number of hours the EMPLOYER may assign employees. The regular workday shall be 6
a.m. to 5 p.m. Monday through Friday for employees assigned to the maintenance facility
and from 6 a.m. to 1 a.m. Sunday through Saturday for employees assigned to the Ice
Center and Plymouth Community Center. Shift changes to outside these hours require a
seven (7) day notice.
47
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
4
5.2 Service to the public may require the establishment of regular shifts for some Employees
other than the normal eight (8) or ten (10) hour day. The EMPLOYER will give eighteen (18)
hours advance notice to the employees affected by the establishment of such shifts except
where emergency or unusual circumstances (including but not limited to fire, flood, snow,
sleet, or breakdown of municipal equipment or facilities) in the supervisor's judgment
warrant shorter notification.
5.3 The EMPLOYER may require the establishment of a regular work week that schedules work
on Saturdays and/or Sundays.
ARTICLE VI. NON‐DISCRIMINATION.
6.1 The parties agree that their respective policies will not discriminate against any
employee covered by this Agreement. Violations of this article are not arbitrable.
ARTICLE VII. SUBCONTRACTING NOTICE
7.1 Nothing in this Article limits the rights of the EMPLOYER to exercise its clearly stated right to
subcontract work set forth in Article 4.1. This Article sets forth only the notice requirements
if the EMPLOYER exercises its right to subcontract work.
7.2 Subcontracting shall be defined to include only work which would cause one or more of the
currently filled positions of regular full‐time employees to be eliminated.
7.3 Upon determination by the city manager that the EMPLOYER may consider subcontracting,
a fifteen (15) calendar day notice will be provided to the bargaining unit. If requested by the
bargaining unit, the EMPLOYER will meet and confer with the bargaining unit. The
EMPLOYER will give the bargaining unit thirty (30) calendar days’ notice that it will
subcontract work. This notice is not required if an emergency or unusual circumstances
(including but not limited to fire, flood, snow, sleet, or breakdown of municipal equipment
or facilities) in the EMPLOYER’s judgment warrant shorter notification.
ARTICLE VIII. SENIORITY ‐ JOB POSTING
8.1 The policy of seniority is formulated to give regular, full‐time employees with longer periods
of service an opportunity for promotion and also give all employees a feeling of security.
8.2 There shall be a master seniority list established which shall include all regular employees in
the bargaining unit. Following successful completion of the probationary period, the
EMPLOYER shall place the employee on the seniority list, the date of seniority shall be the
date of last hire as a regular employee. In the event of layoff due to lack of work, regular
employees with the least seniority shall be the first to be laid off, providing the employees
remaining on the payroll are qualified to perform the work remaining to be done, which
qualification shall be determined by the EMPLOYER. In the event of a call back the last
employee laid off shall be the first to be called back, subject to the EMPLOYER
determination that the employee(s) called back is/are qualified to perform the work
assignments.
48
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
5
8.3 The EMPLOYER shall have the right to remove the names of employees from the seniority
list for those employees who have quit their employment, have been discharged, have
retired or have been laid off for more than one (1) year.
8.4 In the event of a job opening, an announcement shall be posted for five (5) working days
prior to advertisement of the position, giving employees of the bargaining unit the
opportunity to apply for the job opening.
Regular employees who hold the same job classification in another department or division,
and are qualified for the job, shall be granted an interview. However, the EMPLOYER shall
in no case be required to employ such most senior employee and the EMPLOYER reserves
the right to select the most qualified candidate which qualification the EMPLOYER shall
determine. Selection of a regular employee for a transfer or promotion will in no case set a
precedent for the future nor be considered a past practice.
8.5 Employees selected for a higher‐class position shall fulfill a new probationary period of six (6)
months. Should the employee be deemed in the sole discretion of the EMPLOYER not to be
suited for the higher‐class position during the probationary period, then the Employee shall
be reassigned to their formerly held position without loss of seniority.
ARTICLE IX. OVERTIME, COMPENSATORY TIME OFF, OVERTIME SELECTION AND STANDBY PAY
9.1 Overtime
Hours worked in excess of: (1) a regularly scheduled 8 hour or 10 hour shift; or (2) or more
than forty (40) hours within a seven (7) day period, will be compensated at one and one‐
half (1‐1/2) times the employee's regular base pay rate provided however that the premium
pay provided in Article 25.2 shall be added to the employee's regular base pay rate for
calculation of overtime hours. For the purpose of computing overtime compensation,
overtime hours worked shall not be pyramided, compounded, or paid twice for the same
hours worked. Time worked for the purposes of calculating overtime shall include regular
hours worked and annual leave. Supervisors shall not be assigned overtime hours unless
non‐supervisory employees are given first choice for such overtime or in case of
emergencies.
During a declared emergency or a full city call‐out, hours worked before and after a
regularly scheduled shift shall be paid at one and one‐half (1‐1/2) times the employee’s
regular base rate regardless of the number of hours worked on that day. Hours worked
during the regularly scheduled shift shall be paid at the regular rate regardless of the
number of hours worked on that day.
9.2 Compensatory Time Off
Employees may have up to 60 hours of compensatory time off in their comp time banks
which can be used and replenished throughout the year. Comp time hours over 60 will be
paid to employees as taxable income. An employee who qualifies for extended illness leave
49
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
6
under the terms of this labor agreement may use up to 60 hours of compensatory time off
in lieu of annual leave or unpaid leave.
Standby time may be placed in the compensatory time off bank. It is earned at straight
time and will be placed in the compensatory bank at straight time.
Management shall retain the right to determine whether overtime or standby time will
be compensated in cash. Supervisors will notify employees at the time overtime is
offered whether it can be banked as compensatory time off.
Compensatory time is not eligible for cash out.
9.3 Overtime Selection
A regular full‐time employee represented by this contract may be required to work
overtime. Overtime will be assigned by qualifications and seniority. Overtime will be
offered to employees in the following order:
1. Full time employees in division
2. Full time employees in department
3. Full time employees from other departments
4. Seasonal employees
If an adequate number of employees cannot be obtained to perform work voluntarily,
overtime may be required of qualified employees with the least seniority from the same
order as above. Employees will provide the Employer with one telephone number which
must be up to date at all times.
9.4 Standby Pay
Employees who are assigned by their supervisor to be on standby shall be compensated as
follows: 2.5 hours straight time per weeknight (Mon – Thurs), 10 hours straight time per
weekend (end of shift Friday to beginning of shift the following Monday), and 6 hours straight
time per observed holiday.
An employee on standby shall be available to respond within one hour.
Standby employees so designated may find a substitute for any part of the assigned hours.
However, only full day substitutions shall be paid by the Employer to the substitute. Except
for unforeseen circumstances, the employee’s supervisor must be notified forty‐eight
hours in advance and must approve any substitution.
9.5 Call Back Pay
An employee called back to work at a time other than their normally scheduled shift shall
receive a minimum of two (2) hours pay at one and one‐half (1‐1/2) times the employee's
regular base rate. Reporting early for a shift or an extension of a shift shall not qualify for
this minimum. A utility operator who receives a notice of a problem shall first attempt to
50
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
7
determine whether the problem can be corrected on‐line or can be handled during
regular hours or by the maintenance worker on call. If they are not required to return to
the job site, they shall record the time used to handle the call and shall report such calls
on their time sheet whenever the accrued time equals an hour or more.
ARTICLE X. DISCIPLINE
10.1 New Employees and Employees who have been rehired shall be on a twelve (12) month
probationary period, and all promoted or transferred Employees shall be on a six (6) month
probationary period following the promotion or transfer to the new position in the
bargaining unit. Probationary Employees may be disciplined or discharged by the
EMPLOYER in its sole and exclusive discretion at any time during the probationary period.
Employees who have completed the probationary period may be suspended or discharged
for just cause.
10.2 Discipline may be in one or more of the following forms:
(a) Oral reprimand;
(b) Written reprimand;
(c) Suspension;
(d) Demotion;
(e) Discharge.
10.3 Notices of suspension, demotions, and discharges will be in written form and will state the
reasons for the action taken. Suspensions will set forth the time period for which the
suspension shall be effective. Demotions will state the classification to which the Employee
is demoted. The EMPLOYEE REPRESENTATIVE and the Union President will be provided
with a copy of all written reprimands, notices of suspension, demotion, or discharge.
10.4 Employees may examine their own personnel files at reasonable times under the direct
supervision of the EMPLOYER.
ARTICLE XI. GRIEVANCE PROCEDURE
11.1 A "grievance" is a claim or complaint by an Employee and/or the EMPLOYEE
REPRESENTATIVE over the interpretation or application of the express terms of this
Agreement.
11.2. All grievances, after the first step, shall be presented in writing and contain the
following elements:
11.21 Name of the aggrieved Employee.
11.22 Reference to the specific portion of the Agreement at issue in the grievance. The
nature of the grievance, when it took place, and the informal actions taken in an
attempt to resolve it.
11.23 Requested action of the EMPLOYER to resolve the grievance.
51
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
8
11.3 Waiver of Grievance. The time limitations set forth in this Article are of the essence of this
Agreement. No grievance shall be accepted by the EMPLOYER unless it is submitted or
appealed within the time limits set forth in Section 11.6 of this Agreement. If the grievance
is not submitted within the timelines at Step 1 it shall be deemed waived. If the grievance
is not appealed within the timelines set forth in Step 2 and above it shall be considered to
have been settled in accordance with the EMPLOYER’s last answer.
11.4. Any grievance arising from a decision or interpretation of the provisions of this Agreement
made at a given level cannot be grieved at a lower level.
11.5 The number of days indicated at each level shall be considered as a maximum, and every
effort should be made to expedite the process. The time limits specified may be extended
only by mutual agreement in writing.
11.6 Grievance Procedure
11.61 Step 1. Oral Notice to Immediate Supervisor Not later than ten (10) working days
after the Employee knew or should have known the act or condition on which the
grievance is based, the employee must discuss the grievance with his/her
immediate supervisor. The immediate supervisor shall within ten (10) working days
orally respond to the employee.
11.62 Step 2. Written Grievance to Manager If the employee is not satisfied with the
disposition of the grievance by the immediate supervisor, the aggrieved employee,
with the EMPLOYEE REPRESENTATIVE, may within five (5) working days of receipt
of the disposition of the grievance from the immediate supervisor submit it, in
writing, to the next step as determined by the department to which the employee
is assigned. Within five (5) working days after receipt of the grievance, the manager
shall meet with the aggrieved employee to resolve the grievance. Within ten (10)
working days after such meeting, the Manager shall make his/her decision and
communicate in writing to the aggrieved employee and the EMPLOYEE
REPRESENTATIVE.
11.63 Step 3. Written Grievance to Department Director If the employee is not satisfied
with the disposition of the grievance by the designated manager as appropriate, the
EMPLOYEE REPRESENTATIVE may within five (5) working days receipt of the
disposition of the grievance from the designated manager submit it to the
department director. Within ten (10) working days after receipt of the grievance,
the department director shall meet with the EMPLOYEE REPRESENTATIVE to
resolve the grievance. Within ten (10) working days after such meeting, the Director
shall make his/her decision and communicate in writing to the aggrieved employee
and the EMPLOYEE REPRESENTATIVE.
11.64 Step 4. Written Grievance to the City Manager If the EMPLOYEE REPRESENTATIVE
is not satisfied with the disposition of the grievance by the department director, the
52
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
9
aggrieved employee through the EMPLOYEE REPRESENTATIVE, may within ten (10)
working days after receipt of the disposition of the grievance, submit the grievance
to the City Manager. Upon receipt of the grievance, the City Manager shall meet
with the aggrieved employee and the EMPLOYEE REPRESENTATIVE within ten (10)
working days. Within ten (10) working days after such meeting, the City Manager
shall make his/her decision and communicate in writing to the aggrieved employee
and the EMPLOYEE REPRESENTATIVE.
11.7 If the EMPLOYEE REPRESENTATIVE is not satisfied with the disposition of the grievance by
the City Manager, the EMPLOYEE REPRESENTATIVE, may institute compulsory binding
arbitration proceedings within twenty (20) calendar days according to the following
conditions and regulations.
11.8 The grievance shall be submitted to the Bureau of Mediation Services within 90 days of the
date of the city’s 4th step response requesting arbitration before an arbitrator. In the event
the EMPLOYER and the EMPLOYEE REPRESENTATIVE cannot agree upon the selection of the
arbitrator within five (5) calendar days, the Director of the Bureau of Mediation Services
may be requested by either party to submit a list of seven (7) persons from which the
arbitrator shall be selected. The parties shall alternately strike one name from the list of
seven (7) names. The last remaining name shall serve as the arbitrator.
11.9 No decision shall be made by the arbitrator without the participation of the representative
of both the aggrieved party and the EMPLOYER, unless, in the judgment of the arbitrator,
either the EMPLOYER or the aggrieved party is unnecessarily delaying arbitration
proceedings (and after due notice of such judgment by the arbitrator to both parties
hereto), in which case decisions may be reached without the participation of the party
causing the delay.
11.10 The arbitrator shall be empowered, except as their powers are limited below, to make a
final binding decision in case of alleged violation of rights expressly accorded by this
Agreement. Limitations on the power of the arbitrator are as follows:
11.10.1. They shall have no power to add to or subtract from or modify any of the terms
of this Agreement.
11.10.2. They shall have no power to establish or change wage rates or change or establish
any fringe benefits.
11.10.3. They shall have no power to decide any question, which under this agreement, is
within the right of management to decide, which shall include, but is not limited
to such areas of discretion of policy as the functions and programs of the
EMPLOYER: its overall budget, utilization of technology, the organizational
structure, and the selection and direction and number of personnel, except as
these rights may be especially conditioned by this agreement.
53
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
10
11.11 All fees and expenses of the arbitrator shall be shared equally by the EMPLOYER paying
one‐half (1/2) of such fees and expenses and the EMPLOYEE REPRESENTATIVE paying one‐
half (1/2). Each party to the arbitration procedure shall be responsible for compensating its
own representatives and spokespersons and all expenses incurred in preparing and
presenting its arbitration case.
11.12 The arbitrator shall have no right to require the EMPLOYER, the EMPLOYEE
REPRESENTATIVE, or any Employee to perform any act contrary to law or contrary to the
provisions of this Agreement.
11.13 All decisions rendered shall be in writing, dated, and shall set forth the decision and reason
for the decision and be transmitted promptly to the EMPLOYEE REPRESENTATIVE and to
the EMPLOYER.
ARTICLE XII. HOLIDAYS
12.1 Holiday leave is authorized absence from duty with pay granted all regular and regular
probationary employees. A holiday will be paid as eight (8) hours regardless of the length of
the shift employees are assigned. The following are official holidays for all regular
employees:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day After Thanksgiving
Christmas Eve
Christmas Day
The EMPLOYER shall issue a list of official holidays and the dates on which they will be
observed in December of the year prior to when they holidays will be observed.
12.2 Employees will be entitled to receive pay for official holidays at their normal straight‐time
rates, provided they work the department's last regular shift to which they would be
assigned prior to the holiday and the department's first regular shift to which they would be
assigned following the holiday or are on authorized paid leave. All regular part‐time
employees will be eligible to receive pro‐rata pay for designated holidays.
12.3 Work performed on an actual, not observed holiday will be compensated at two times the
54
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
11
straight time rate.
12.4 When a holiday falls upon a Saturday, the preceding Friday shall be observed as the holiday.
When a holiday falls upon a Sunday, the following Monday shall be observed as the holiday.
12.5 During the week of a holiday, the Employer may adjust schedules for employees working
other than an 8‐hour shift so that they do not have to use other paid leave to supplement
holiday pay.
ARTICLE XIII. ANNUAL LEAVE
13.1 Annual Leave Accrual.
Annual leave benefits shall accrue according to the following schedule for regular and
probationary full‐time employees:
Years of Employment Leave Accrued Per Year in Hours
During 0‐ 5 142
During 6 ‐10 182
After 10 190
After 11 198
After 12 206
After 13 214
After 14 222
After 15 230
After 16+ 238
Regular part‐time employees shall accrue annual leave pro rata based on their budgeted
hours if they are budgeted for a minimum of 1040 hours per year.
13.2. Administration of Annual Leave
13.21 An employee shall not have more than 480 hours of annual leave accrued at any
time unless a written request has been submitted to and approved by the city
manager prior to such accrual.
13.22 Employees may not use annual leave until it has been credited to the employee’s
bank in the payroll system.
13.23 Accumulated annual leave cannot be transferred from one employee to another,
except as provided in the Personnel Policy, Annual Leave/Vacation Donation
section.
13.24 Annual leave shall not be earned by an employee during leaves of absence without
pay when such leaves are in excess of ten (10) consecutive working days. An
employee receiving either short term or long‐term disability insurance is
considered to be on leave without pay for the purposes of this section.
55
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
12
13.25 Annual leave will take two forms:
a) Planned leave which will be scheduled in advance with the supervisor's
approval giving preference to the senior employee’s request.
b) Unplanned leave which will require notification of the supervisor within 30
minutes of the employee's scheduled work day if the employee is not at
work or notification of the supervisor before leaving work.
13.26 Annual leave may be used in increments of fifteen (15) minutes or more.
13.27 If unplanned leave shows a pattern suggesting abuse, the supervisor shall notify
the employee of his/her concern. If such abuse continues, the employee shall be
warned in writing that such continued abuse may be cause to deny future
unplanned leave requests without a physician's note.
ARTICLE XIV. EXTENDED ILLNESS LEAVE
14.1 Extended illness leave is designed to meet the needs of an employee who suffers from an
illness or injury that requires convalescence over an extended period of time.
14.2 Definitions: For the purposes of extended illness leave policy, the following terms shall
have the meanings provided below.
"Extended illness" means a state of incapacity due to personal illness or accidental bodily
injury to a regular employee except for illness or accidental bodily injury incurred while self‐
employed or employed by other than the city, which requires the regular and personal
attendance of a licensed physician and/or which prevents an employee from performing
substantially all of the duties of his/her position.
"Extended illness leave" is authorized absence from duty with pay granted regular
employees who have successfully completed the probationary period of employment with
the city and who become ill or disabled. Extended illness leave may be used by an employee
having more than 6 month's continuous employment with the city to provide care to
employee's child during periods of illness in accordance with all provisions of this policy
including the 21‐day waiting period. If an employee exhausts his/her annual leave balance
extended illness leave may also be used in conjunction with an authorized FMLA leave at
the EMPLOYER’S option. Extended illness leave is not a right which an employee may use
at the employee's discretion. Extended illness leave shall be allowed by the EMPLOYER only
in the case of verified necessity and actual need. The purpose of any extended illness leave
is to provide income continuation during that period of time when the employee is unable
to perform substantially all of the duties of a position which the employee holds.
14.3 Accrual
Extended illness leave shall be accrued from date of hire until the completion of 15 years of
56
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
13
employment at 1.54 hours per pay period (40 hours per year).
Such accrual will be adjusted on a pro‐rata basis if an employee is hired or authorized to
work less than full time (40 hours per week). Extended illness leave accrual will cease if an
employee is on leave of absence without pay for ten (10) or more consecutive days. An
employee receiving long term disability insurance is considered to be on leave without pay
for the purposes of this section. Extended illness leave, once used, may not be replenished.
14.4 Administration
14.41 Extended illness leave shall be used only if an employee is ill or injured and is on
leave due to a physician certified illness or injury for 21 consecutive days or more.
Such extended illness leave shall be administered as described below.
14.42 Employees may not use extended illness leave until it has been credited to the
employee’s bank in the payroll system.
14.43 To be eligible to receive extended illness leave benefits, an employee shall inform
human resources of their need to take extended illness leave. Employees are
responsible for keeping the EMPLOYER advised on at least a weekly basis of their
status to remain eligible for paid benefits.
14.44 The EMPLOYER reserves the right to have its own physician examine the employee
periodically to render an opinion on whether the employee is able to return to
productive work with the EMPLOYER. If, in the EMPLOYER’S sole judgment, an
employee is deemed to be able to resume productive work for the city, the
employee shall be directed to report to an appropriate work assignment. If the
employee fails to report for work as directed, paid benefits shall be terminated upon
recommendation of human resources and approval of the city manager.
14.45 When an employee requests extended illness leave, a physician's statement may be
required by the EMPLOYER prior to the employee's return to work. The physician's
statement must indicate the nature and length of the disability, any restrictions
which the disability places upon the employee's ability to perform the work of the
position and attest to the employee's ability to return to work. An employee who
has been asked by the EMPLOYER to provide such a statement shall not continue
receiving benefits until they have complied with this provision.
14.46 An employee who makes a false claim for extended illness leave benefits shall be
subject to disciplinary measures.
14.47 While receiving paid benefits under this section the employee will continue to
accrue annual leave and receive city contributions to retirement and insurance
programs sponsored by the city in which the employee participates.
57
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
14
14.48 Extended illness leave balances shall not be converted to any other form, i.e., cash,
annual leave, or any other thing of value at any time for any purpose for any
employee.
14.5 For those who converted time from mid‐term disability (MTD) to extended illness leave:
Employees with more than 600 hours of extended illness leave: Upon retirement, with a
full or reduced PERA pension, an employee with over 600 hours of extended illness leave
may opt to convert hours up to 460 to annual leave at ½ their value (230 hours of annual
leave). No more than 480 hours may be in the annual leave bank at any time, including
termination.
ARTICLE XV. FUNERAL LEAVE
15.1 Funeral leave may be granted to probationary or regular full‐time city employees by the
employee's immediate supervisor. To be eligible for funeral leave an employee must
furnish adequate proof that a death has occurred within the employee's immediate family.
15.2 The term "immediate family" shall include the spouse, domestic partner, parents,
stepparents, child, stepchild, grandchild, step grandchild, siblings and step siblings of the
employee, or grandparents of the employee or spouse, mother‐in‐law, father‐in‐law, sister‐
in‐law, brother‐in‐law, aunt, step aunt, uncle or step uncle.
15.3 A "domestic partner" must be registered with human resources prior to the use of
requested leave. Registration is by signed affidavit of the employee and the domestic
partner.
15.4 Paid funeral leave may be granted for one, two, three or four workdays where the
supervisor concludes such leave is warranted provided that not more than four days (32
hours) of paid funeral leave per calendar year, to be accrued on January 1 of each year,
shall be allowed. The immediate supervisor shall grant or deny such requests.
ARTICLE XVI. PARENTAL LEAVE
16.1 One week (40 hours) of paid parental leave is allowed one time over the course of an
employee’s career with the City of Plymouth. This leave is not deductible from any other
paid leave banks and runs concurrently with FMLA.
16.2 Paid parental leave can be used for the birth or adoption of a child in accordance with FMLA
rules.
16.3 Paid parental leave will be adjusted on a pro‐rata basis if an employee is hired or authorized
to work less than full time (40 hours per week).
ARTICLE XVII. JURY DUTY
17.1 Employees called and selected for jury service shall receive their regular compensation and
58
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
15
other benefits less the amount of jury or witness fees. Money received by the employee
for mileage fees with respect to jury service shall not be deducted from his/her regular
compensation.
ARTICLE XVIII. SPECIAL STATUTORY LEAVES OF ABSENCE
18.1 Family medical leave, parental leave and other statutory leaves shall be administered as
per the applicable section of the EMPLOYER'S current Personnel Policy.
ARTICLE XIX. LONG‐TERM DISABILITY
19.1 Eligibility for Long Term Disability. Long term disability leave is authorized absence from
duty with pay granted regular full‐time employees of the City. Long‐term disability
benefits shall be available to eligible regular full‐time employees based exclusively upon
the terms and conditions contained in the contract with the City and its long‐term disability
insurer. The terms and benefits under the program are subject to change from time to
time. A complete copy of the contract dealing with the terms and conditions for the long‐
term disability benefits program shall be on file with the Human Resources and shall be
available for review by employees.
19.2 Benefits. The current issued long‐term disability program provides for the following
benefits.
19.21 Elimination Period. Benefits are payable commencing with the 91st calendar day of
disability.
19.22 The eligible employee shall receive approximately two‐thirds of the employee's regular
straight time compensation as of the date the disability commenced, to a maximum of
6,000 per month subject to coordination with any and all other disability benefits whether
provided by the city, private firms, or another public agency.
When on approved paid long‐term disability leave the employee shall not receive city
contributions to retirement and insurance programs nor will the employee accrue annual
leave, extended illness leave, holiday pay, or be considered as time in active service unless
this paragraph is specifically waived by the City Manager.
ARTICLE XX. INSURANCE
20.1 Beginning January 1, 2024, the premium contributions by the EMPLOYER are reflected in the
table below.
59
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
16
For 2025 and 2026, the city agrees to re‐open the contract to negotiate Article 20.1 health insurance
only, and the city agrees to meet prior to open enrollment each year.
20.2 In the event the premiums are increased beyond the maximum contributions provided by the
EMPLOYER above, such increases shall be paid by the employee through payroll deduction.
Regular part time employees who are budgeted for more than 1040 hours per year are eligible
for a pro‐rata share of the EMPLOYER’S contribution.
20.3 In the event the health insurance provisions of this Agreement fail to meet the
requirements of the Affordable Care Act and its related regulations or cause the Employer to be
subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to bargain
over alternative provisions so as comply with the Act and avoid any penalties, taxes or fines for
the Employer. In such negotiations, the rights and obligations of the Union shall be subject to
the provisions of Minn. Stat. § 179A.06, and the rights and obligations of the Employer shall be
subject to the provisions of Minn. Stat. § 179A.07.
20.4 The EMPLOYER will select and provide one or more group dental insurance plans.
If an employee selects either of the single VEBA health plans or waives health coverage, the
60
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
17
Employer shall pay the cost of single or family dental insurance premiums.
20.5 If regular part‐time employees who receive a pro‐rata share do not expend their pro‐rata share
on single health and dental premiums, the remainder up to the maximum for regular full‐time
employees may be directed to a VEBA account.
20.6 If IRS Code, Section 457, is repealed or changed the EMPLOYER shall no longer provide such
compensation.
20.7 The EMPLOYER will provide for the term of this contract, term life insurance and accidental death
and dismemberment insurance in the total face amount of $50,000. The EMPLOYER will pay a
sum not to exceed $20.00 per month for the foregoing coverage. In the event the premium is
increased beyond the maximum contribution provided by the EMPLOYER above, such increase
shall be paid by the Employee through payroll deduction.
20.8 All employees of the unit eligible for long‐term disability insurance coverage shall pay, through
payroll deduction, the full cost of such coverage.
ARTICLE XXI. POST EMPLOYMENT HEALTH CARE SAVINGS PLAN
21.1 The Post‐Employment Health Care Savings Plan is made available through an outside
vendor. It is intended that this arrangement constitute a voluntary employees’
beneficiary association (VEBA) under Section 501(c) (9) of the Internal Revenue Code.
Funds shall be deposited into an account to be used following separation of city
service. Funds shall be withheld pre‐tax and may be used for reimbursement of
eligible health care expenses as determined by the IRS. A detailed description of this
plan is available from human resources or the city’s chosen vendor. Participation is
mandatory for all employees of the bargaining group who meet established criteria
as follows:
For bargaining group members who terminate employment with the City of Plymouth and are
eligible for a full or reduced PERA pension, the city will make a one‐time contribution of the
entire cash equivalent of the employee’s annual leave balance if that balance is equal to or
greater than 80 hours upon the last date worked. If the annual leave balance is less than 80
hours, the entire amount will be provided as taxable income on the employee’s final paycheck.
ARTICLE XXII. UNIFORMS
22.1 The EMPLOYER agrees that in the event it requires employees to wear uniforms, it shall
supply and maintain such uniforms.
ARTICLE XXIII. CERTIFICATION AND LICENSES
23.1 The EMPLOYER shall reimburse employees for required certifications/licenses, including
renewals.
61
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
18
23.2 The EMPLOYER shall reimburse the Employee for the cost of the difference between a Class
D Minnesota Driver’s License and the cost of the required license and endorsements
required by the EMPLOYER for the position.
ARTICLE XXIV. SEASONAL LABORER
24.1 Definition: Seasonal laborer is an employee employed for seven (7) months or less within a
twelve (12) month period, but more than 67 workdays and fourteen (14) hours per week.
Seasonal laborer does not include employees exempted from the 67‐day requirement, due
to their student status by M.S. 179A.03 Subd. 14(f).
24.2 Seasonal laborers shall be covered only by those provisions of this agreement relating to:
Article 5 ‐ Work Schedule
Article 9.3 ‐ Overtime Selection
Article 21 – Uniforms
Article 24 – Seasonal Laborer
24.3 If the Union requests to meet and confer on discipline meted out to a seasonal laborer, the
Employer agrees to meet and confer.
24.4 Seasonal laborers may work in any of the city's maintenance divisions. No more than twenty‐six
(26) such employees will work at any one time.
24.5 A full‐time maintenance employee would not be laid off before a non‐regular or regular part‐
time maintenance laborer working in that division.
24.6 Each seasonal laborer position will work no more than 160 working days per year during the
period between April 1 and November 1, except that two seasonal employees may continue
working at the yard waste site beyond these dates, and the city may hire or retain seasonals
beyond these dates when there is a need to backfill for a regular position when the regular
employee is on extended leave.
24.7 Seasonal Laborer Wage Rates:
S1 S2 S3 S4 S5 S6
2024 $18.15 $18.74 $19.33 $19.92 $20.51 $21.12
2025 and 2026: 3% increase each year
24.8 No seasonal worker will make more than the "start" rate for a regular maintenance worker.
ARTICLE XXV. WAGES
25.1 The job classifications and applicable wage rates therefore are set forth below. Step merit
increases will not be considered automatic, rather shall be dependent upon satisfactory
work performance evaluation.
PP1 2024: 3% standard adjustment + mkt adjustment
62
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
19
Classification
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Start 6 Mos 1 year 2 years 3 years 4 years 5 years
Maintenance
Person 29.13 30.46 31.73 33.00 34.27 35.66 36.37
Mechanic 32.09 33.06 34.06 34.99 35.94 37.04 37.72
Utility Operator 35.33 35.92 36.39 36.88 37.34 37.98 38.65
PP1 2025: 3% standard adjustment + mkt adjustment
Classification
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Start 6 Mos 1 year 2 years 3 years 4 years 5 years
Maintenance
Person 30.59 31.98 33.32 34.65 35.98 37.44 38.19
Mechanic 33.69 34.71 35.76 36.74 37.74 38.89 39.61
Utility Operator 37.10 37.72 38.21 38.72 39.21 39.88 40.58
PP1 2026: 3% standard adjustment + mkt adjustment
Classification
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Start 6 Mos 1 year 2 years 3 years 4 years 5 years
Maintenance
Person 32.12 33.58 34.98 36.38 37.78 39.31 40.10
Mechanic 35.37 36.45 37.55 38.58 39.63 40.83 41.59
Utility Operator 38.96 39.61 40.12 40.66 41.17 41.87 42.61
The EMPLOYER may at its sole discretion hire an employee at any step of the wage
progression.
25.2 Employees assigned by the employer as a lead person will receive additional pay of $2.25 per
hour, for each period in which the employee has worked in such assignment. The city and
union understand that the city may choose to create promoted lead person positions in
addition to assigning lead person work on a temporary basis.
This article does not in any way infringe upon the employer’s unilateral right to determine and
make assignments or re‐assignments of employees. The decisions of issuance or denial of
supplemental pay may be grieved but not arbitrated.
25.3 Maintenance persons shall receive $1.10 per hour in addition to their normal base hourly rate
for authorized operation of the following equipment:
Motor graders
Front end loaders
Backhoes
63
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
20
Paver
Jet vactor
Bulldozer
Bucket truck (during operation only)
Jetter
No premium will be paid for less than 2 hours of continuous work on the equipment. No
premium will be paid for training time.
ARTICLE XXVI. SAVINGS CLAUSE
26.1 This agreement is subject to the laws of the United States and the State of Minnesota. In
the event any provision of the agreement shall be held to be contrary to law by a court of
competent jurisdiction from whose final judgment or decree no appeal has been taken
within the time provided, such provision shall be voided. All other provisions of this
agreement shall continue in full force and effect.
ARTICLE XXVII. DURATION
27.1 Term of Contract. This contract shall become effective as of January 1, 2024, and shall
continue in full force and effect up to and including December 31, 2026.
27.2 Effect of Contract. Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent inconsistent with
the provisions of this contract, are hereby superseded.
27.3 Termination or Modification. Either party desiring to terminate or modify this contract
must notify the other party in writing at least sixty (60) days but not more than one hundred
twenty (120) days prior to December 31. A notice of desire to modify this contract shall set
forth specifically all proposed modifications sought by the party and all clauses of this
contract for which no modification is sought shall be renewed automatically. Negotiations
with respect to proposed modifications may commence at any time after notice of
proposed modifications had been given.
27.4 Negotiations during Term. The parties mutually acknowledge that during the negotiations
which resulted in this contract, each had the opportunity to make demands and proposals
regarding terms and conditions of employment. All understandings and agreements
arrived at by the parties are set forth in this contract. For the duration of this contract, the
EMPLOYER and the EMPLOYEE REPRESENTATIVE each voluntarily and unqualifiedly waives
the right to meet and negotiate regarding any and all terms and conditions of employment,
whether or not specifically referred to or covered in this contract, even though such
matters may not have been within the knowledge or contemplation of either or both
parties at the time this contract was negotiated or executed.
27.5 Full Agreement. The EMPLOYER and the EMPLOYEE REPRESENTATIVE agree that this
Agreement contains all of the terms and conditions of employment which have been
64
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
21
arrived at and that the EMPLOYER shall not be obligated to provide or maintain any terms of
conditions of employment not provided herein.
IN WITNESS WHEREOF, the parties have executed this contract as follows:
AFSCME LOCAL 3445 ‐ MAINTENANCE CITY OF PLYMOUTH
____________________________________ ____________________________________
FIELD DIRECTOR MAYOR
____________________________________ ____________________________________
FIELD REPRESENTATIVE CITY MANAGER
____________________________________
SECRETARY
65
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
22
MEMORANDUM OF UNDERSTANDING
AGREEMENT made this ____ day of ________, 2024, by and between the CITY OF PLYMOUTH, a
Minnesota municipal corporation (“City” or “Plymouth”) and AFSCME, Council 5, Local 3445
(Maintenance Employees).
SEASONAL LABORER LUMP SUM RETENTION PAYMENT
During the duration of this agreement (2024 – 2026), seasonal laborers will be eligible for the following
additional payment program as recognition of performance and as an incentive to work an entire
season:
Employees in the position of seasonal laborer will be eligible for a seasonal attendance and
performance payment program. To be eligible, a seasonal laborer must work a minimum of
320 hours between April 1 – October 31, and must achieve satisfactory or better performance
as determined by their supervisor.
A seasonal laborer who has been identified as eligible based on hours worked and
performance as described above shall be eligible to receive a one‐time lump sum payment
equivalent to $0.50 per full hour worked between April 1 – October 31. The payment will be
included in taxable income on the employee’s final paycheck.
Supervisors are required to provide human resources with a form documenting the
employee’s satisfactory or better performance before payment will be provided.
66
2024‐2026 City of Plymouth/AFSCME Maintenance Labor Agreement
23
MEMORANDUM OF UNDERSTANDING
AGREEMENT made this ____ day of ________, 2024, by and between the CITY OF PLYMOUTH, a
Minnesota municipal corporation (“City” or “Plymouth”) and AFSCME, Council 5, Local 3445
(Maintenance Employees).
APPRENTICE PROGRAM
The parties mutually agree to pilot a Maintenance Person Apprentice (Apprentice) program
during the 2024‐2026 contract period and beyond until a successor agreement is ratified. This is
a temporary position limited in duration. The apprentice position will be handled as follows:
a. The apprentice job classification is considered temporary limited in duration.
b. No individual apprentice will be in the apprentice job classification for longer
than two (2) years. The intent is for the apprentice to work with each
maintenance division throughout the duration of the two (2) years including
parks & forestry, streets, and utilities.
c. The apprentice salary shall be a maximum of 90% of the step one (1) salary of
the maintenance person position.
d. For divisional overtime, apprentices will be placed at the end of the overtime list
for the division in which they are working.
e. The apprentice will not be eligible for standby pay/on‐call time.
f. Time spent in the apprentice job classification does not count towards
probationary time for any apprentices hired into any other job classifications.
g. Apprentices may be discharged without the right of grievance or appeal while in
the training program. Article X – Discipline will not apply to this job classification.
Apprentices shall receive all other contractual benefits.
h. Apprentices are eligible to apply for externally posted maintenance person job
openings.
67
CITY OF PLYMOUTH
RESOLUTION NO. 2024-074
RESOLUTION APPROVING THE 2024-2026 LABOR AGREEMENT
BETWEEN THE CITY OF PLYMOUTH AND
AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME
COUNCIL 5)-MAINTENANCE EMPLOYEES, LOCAL 3445
WHEREAS, representatives of the City of Plymouth and AFSCME, representing Plymouth
maintenance workers have met to negotiate a labor contract in accordance with the Public Employee
Labor Relations Act; and
WHEREAS, the city manager has reported that an agreement has been reached for the period of
January 1, 2024 through December 31, 2026; and
WHEREAS, the mayor and the city manager are authorized to execute the agreement.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that it does approve the labor agreement between the City of Plymouth and AFSCME,
Council 5 Maintenance Employees, Local 3445, for the period of January 1, 2024, through December 31,
2026.
APPROVED by the City Council on this 20th day of February, 2024.
68
Regular City
Council
February 20, 2024
Agenda
Number:6.6
To:Dave Callister, City Manager
Prepared by:Jodi Gallup, City Clerk/Administrative Coordinator
Reviewed by:Maria Solano, Deputy City Manager
Item:(Moved to Item 8.3) Approve the 2024 Work Plans and Advisory
Board Officer Appointments for the Planning Commission,
Environmental Quality Committee, Housing and
Redevelopment Authority, and Park and Recreation Advisory
Commission
1.Action Requested:
Approve the 2024 Work Plans and Advisory Board Officer Appointments for the Planning
Commission, Environmental Quality Committee, Housing and Redevelopment Authority, and Park
and Recreation Advisory Commission.
2.Background:
Every year, advisory boards create an annual work plan to be approved by the City Council.
Advisory boards approved their draft work plans at the following meetings:
- Planning Commission: February 7
- Housing and Redevelopment Authority: January 25
- Park and Recreation Advisory Commission: January 11
- Environmental Quality Committee: December 13
Advisory boards appointed the following officers for 2024:
- Planning Commission: Michael Boo, Chair; Marc Anderson, Vice Chair
- Park and Recreation Advisory Commission: Vita Wilson, Chair; James Kuznia, Vice Chair
- Environmental Quality Committee: Ed Matthiesen, Chair; Monika Vadali, Vice Chair
- Housing and Redevelopment Authority: Michelle Soderberg, Chair; Wayne Peterson, Vice Chair;
Kim Vohs, Secretary
3.Budget Impact:
NA
4.Attachments:
EQC 2024 Work Plan - as amended
Planning Work Plan
HRA Work Plan
69
PRAC Work Plan
70
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
To provide guidance for the review, consideration, initiation, and recommendation to the City Council such policies, plans or projects which will enhance and
preserve the natural environment of the City. The EQC’s scope includes but is not limited to matters of water quality, wetland preservation, ground water
protection, solid waste collection and disposal, recycling and reuse programs, ecological preservation, erosion control, and air, noise, and light pollution.
City Council Strategic Themes
1. City Center 2.0 - Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2. Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3. Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4. City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING ▪ GreenStep Cities implementation
▪ Community Resiliency Plan development
▪ Volunteer participation and community leadership at events
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
☒ 1 ☒ 2 ☒ 3 ☒ 4 ☐ N/A
FIRST
QUARTER
▪ Refresher, Committee orientation and Organization
▪ Appoint Committee Chair & Vice Chair
▪ Environmental Academy Introduction and Planning
▪ SWPPP Public Information Meeting
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
SECOND
QUARTER
▪ Adopt-A-Street (Spring)
▪ Drop off Day Evaluation
▪ Environmental Academy Planning
▪ Watershed Management Commission 4th Generation Planning Updates
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
THIRD
QUARTER
▪ Environmental Academy Planning
▪ Environmental Academy Sessions
▪ TMDL and MS4 Permit Review
▪ Update Committee Mission/Organization Statement
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
FOURTH
QUARTER
▪ Environmental Academy Sessions
▪ Adopt-A-Street (Fall)
▪ FEMA Flood Mitigation Map Changes
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
☐ 1 ☐ 2 ☒ 3 ☒ 4 ☐ N/A
Environmental Quality Committee 2024
WORK PLAN
71
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
1. To prepare a Comprehensive Plan for the future development of the City to be submitted to the Council for implementation and to recommend
amendments of the Plan to the Council periodically as may be necessary or desirable.
2. To initiate, direct, and review, from time to time, a study of the provisions of the Zoning Ordinance and the subdivision regulations and to report to the
Council its advice and recommendations with respect thereto.
3. To study applications and proposals for amendments to the Zoning Ordinance and applications for special permits and to advise the Council of its
recommendations thereon.
4. To study preliminary plats and to advise the Council of its recommendations thereof.
5. To act in an advisory capacity to the Council in all matters wherein powers are assigned to the Council by the Charter or state law, concerning
comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature.
City Council Strategic Themes
1. City Center 2.0 - Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2. Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3. Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4. City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING ▪ Review applications, hold public hearings and make recommendations to the City Council. ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
FIRST QUARTER
▪ Appoint Commission Chair & Vice Chair
▪ Annual City Code Updates
▪ Review Planned Unit Developments (PUDs) – (February 21)
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
SECOND QUARTER ▪ Educational Topic #1 (Staff Presentation) – Parking (March 20) ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
THIRD QUARTER ▪ Educational Topic #2 (Staff Presentation) – Solar ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
FOURTH QUARTER ▪ CIP Routed as Informational on Consent Agenda ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ N/A
Planning Commission 2024
WORK PLAN
72
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
The Plymouth Housing and Redevelopment Authority (HRA) promotes and contributes to the economic health of the community through the
creation and maintenance of affordable, workforce and life-cycle housing and active participation in the City’s development and redevelopment
processes.
City Council Strategic Themes
1.City Center 2.0 -Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion, and community vitality.
2.Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3.Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4.City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors, and events.
GOALS/PLANNING Strategic Priorities
ON-GOING Monitor the HRA’s housing programs and services; the operations and finances of two senior buildings.☐1 ☐2 ☐3 ⾙4 ☐NA
FIRST
QUARTER
Review HRA Strategic Plan
Review TIF Program
Review CDBG Annual Action Plan + Home Rehab Funds
Review HRA’s scattered site rental program
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
SECOND
QUARTER
Consider new programming for Naturally Occurring Affordable Housing (NOAH)
Consider use of pooled TIF
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
THIRD
QUARTER
Discuss HRA budget and tax levy
HRA legislative priorities and recommendations
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
FOURTH
QUARTER
Review annual Work Plan and new initiatives for 2025 ☐1 ☐2 ☐3 ⾙4 ☐NA
HOUSING AND REDEVELOPMENT AUTHORITY -HRA 2024
WORK PLAN
73
1-City Center 2.0 2-Redevelopment Vision 3-Environment 4-City of Choice
Commission Purpose
The purpose of the Parks and Recreation Advisory Commission is to review current and future community park and recreation needs, programs, and facilities
and recommendations which will promote the implementation of the city’s park and recreation plans.
City Council Strategic Themes
1.City Center 2.0 -Reimagining Plymouth City Center – the city’s central area – remains a top priority for City Council. Known as City Center 2.0, the city's
long-term vision involves exploring land uses and improving infrastructure to encourage redevelopment that will draw people to the area and support
commerce, art, recreation, inclusion and community vitality.
2.Redevelopment Vision - The primary objective of this theme is to consider how Plymouth can articulate its vision for long-range redevelopment citywide.
The city will work to establish clear expectations for projects while partnering with developers to meet the desired outcomes.
3.Environment - Plymouth’s environmental efforts remain a priority, and the city will examine its impact and commitment to stewardship.
4.City of Choice - City Council determined that the city must build on its strengths in order to remain a city of choice for residents, businesses, organizations,
visitors and events.
GOALS/PLANNING Strategic Priorities
ON-GOING Review current and future community park and recreation needs,programs,and facilities and recommend
actions which will promote the implementation of the City’s Park and Recreation plans
⾙1 ☐2 ⾙3 ☐4 ☐NA
FIRST
QUARTER
Appoint Commission Chair &Vice Chair
PRAC 2024 Work Plan
Organizational Development Update
Plymouth Ice Center Update
2024 Special Events
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1☐2 ☐3 ☐4 ⾙NA
☐1☐2 ☐3 ⾙4 ☐NA
⾙1 ⾙2 ☐3⾙ 4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
SECOND
QUARTER
2023 Annual Department Report
Review VolunteerOperations
Plymouth Blvd Construction Update
☐1 ☐2 ☐3 ☐4 ⾙NA
☐1 ☐2 ⾙3 ⾙4 ☐NA
⾙1 ⾙2 ⾙3 ☐4 ☐NA
THIRD
QUARTER
Parks Tour
Old Town Hall Update
Fees and Policies
☐1 ☐2 ⾙3 ☐4 ☐NA
⾙1 ☐2 ⾙3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
FOURTH
QUARTER
Aquatics Update
Inclusion Update
2025 Meeting Schedule
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ⾙4 ☐NA
☐1 ☐2 ☐3 ☐4 ⾙NA
Parks and Recreation Advisory Commission 2024
WORK PLAN
74
Regular City
Council
February 20, 2024
Agenda
Number:6.7
To:Dave Callister, City Manager
Prepared by:Andrea Rich, Finance Director
Reviewed by:Maria Solano, Deputy City Manager
Item:Adopt resolution authorizing reimbursement from tax-exempt
bonds for Plymouth Boulevard Project
1.Action Requested:
Adopt attached resolution authorizing reimbursement from tax-exempt bonds for Plymouth
Boulevard Project.
2.Background:
In anticipation of future public infrastructure costs related to the Plymouth Boulevard Project, staff
is recommending that the City Council adopt the attached resolution. The resolution provides
options to the city in using future debt to pay for identified public infrastructure costs. The
resolution does not commit the city to borrow money or authorize specific projects, but instead
gives the city flexibility in using various financial tools to pay for these expenses. The amount listed
in the resolution is a high-end estimate of anticipated project costs.
3.Budget Impact:
There is no impact to the city budget.
4.Attachments:
City Council Resolution 2024-075
75
CITY OF PLYMOUTH
RESOLUTION NO. 2024-075
RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE THE CITY FOR EXPENDITURES
MADE IN CONNECTION WITH A CERTAIN PROJECT FROM THE PROCEEDS OF TAX-EXEMPT
BONDS TO BE ISSUED IN COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER
THE INTERNAL REVENUE CODE
WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (as the
same may be amended or supplemented, the "Regulations"), dealing with "reimbursement bond"
proceeds, being proceeds of bonds used to reimburse the city for any project expenditure paid by the
city prior to the time of the issuance of such bonds; and
WHEREAS, the Regulations generally require that the city (as the issuer of or the primary obligor
under the bonds) make a declaration of intent to reimburse itself for such prior expenditures out of the
proceeds of the bonds, that such declaration be made not later than 60 days after the expenditure is
actually paid, and that the bonding occur and the written reimbursement allocation be made from the
proceeds of the bonds within 18 months after the later of (1) the date of payment of the expenditure or
(2) the date the project is placed in service (but in no event more than 3 years after actual payment).
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Plymouth, as
follows:
1. Official Intent Declaration. Pursuant to the Regulations, the city hereby declares its official intent to
reimburse itself for paid project expenditures out of the proceeds of bonds (the "Bonds")
anticipated to be issued in late 2024 or in 2025 (the "Declaration"). This Declaration relates to the
Plymouth Boulevard Project designated by the city (the "Project") and the costs to be financed by
the Bonds issued therefor, in the approximate maximum principal amount of $15,000,000 (plus such
additional principal amount necessary to provide for costs of issuance, net original issue discount,
credit enhancement and any debt service reserve fund). The location of the Project shall be
approximately the area along Plymouth Boulevard, north of Highway 55 and south of Rockford
Road, within the city.
2. Reasonable Expectations. The city reasonably expects to reimburse itself for the payment of the
costs of the Project out of the proceeds of the Bonds to be issued after the date of payment of such
costs. As of the date hereof, the statements and expectations contained in this Declaration are
believed to be reasonable and accurate.
3. Permitted Reimbursable Capital Expenditures. Each expenditure to be reimbursed from the Bonds is
or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures
described in Section 1.150-2(d)(3) of the Regulations.
4. Limitations. The provisions of this Resolution are intended to have no application, to payments of
city project costs first made by the city out of the proceeds of bonds issued prior to the date of such
payments.
76
Resolution 2024-075
Page 2
5. Effective Date. This resolution is effective upon the date of its approval.
APPROVED by the City Council on this 20th day of February, 2024.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
February 20, 2024, with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the city this ________day of
_______________________, 2024.
__________________________________
City Clerk
77
Regular City
Council
February 20, 2024
Agenda
Number:6.8
To:Dave Callister, City Manager
Prepared by:Chris McKenzie, Engineering Services Manager
Reviewed by:Michael Thompson, Public Works Director
Item:Approve Cooperative Agreement with Hennepin County for the
multi-use trail along County State Aid Highway (CSAH) 61
(Xenium Lane) between 26th Avenue and Highway 55
(ST230004)
1.Action Requested:
Adopt attached resolution approving Agreement PW 09-17-24 with Hennepin County for the
multi-use trail along County State Aid Highway (CSAH) 61 (Xenium Lane) between 26th Avenue and
Highway 55 (ST230004).
2.Background:
The Minnesota Department of Transportation (MnDOT) has scheduled the Highway 55 Resurfacing
Project for spring through fall of 2024. The highway resurfacing improvements will extend from the
City of Golden Valley to Old Rockford Road in Plymouth, and includes pavement rehabilitation,
storm sewer, intersection, signal, bridge repair, and pedestrian trail and cross walk improvements.
On February 6, 2024, council approved a cooperative agreement with MnDOT that outlined the city's
responsibilities and costs for the improvements in MnDOT right of way. The project scope also
includes improvements of a multi-use trail and accessibility upgrades along County State Aid
Highway (CSAH) 61 (Xenium Lane) between 26th Avenue and Highway 55, which connects a missing
segment of trail as identified in the city's overall trail system. This work is outside of MnDOT
right-of-way and considered to be the responsibility of local agencies (Hennepin County and the
City of Plymouth), which requires a separate agreement. Per the Hennepin County cost participation
policy, the city is required to financially contribute to the trail installation and take over certain
elements of maintenance in the future. The attached Agreement No. PW 09-17-24 defines
responsibilities for each agency and financial contributions as part of the project.
3.Budget Impact:
The city's cost with this agreement is $22,658 and includes the improvements ($20,598) and 10%
contingency ($2,060). The total cost for the overall Highway 55 Resurfacing Project is estimated at
$765,694 as outlined in the agreement with MnDOT previously approved by Council on February 6.
Funding for this agreement would be from the Park Replacement Fund ($22,658).
4.Attachments:
78
Agreement
Location Map
City Council Resolution 2024-076
79
Agreement No. PW 09-17-24
County Project No. 2183540
County State Aid Highway No. 61
City of Plymouth
County of Hennepin
1 ___
COOPERATIVE CONSTRUCTION AND
MAINTENANCE AGREEMENT
This Agreement is made between the County of Hennepin, a body politic and corporate under the
laws of the State of Minnesota, hereinafter referred to as the “County”, and the City of Plymouth,
a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the
“City”. The County and the City collectively are referred to as the “Parties”.
Recitals
The following Recitals are incorporated into this Agreement.
1. The Minnesota Department of Transportation (MnDOT), in collaboration with the County and
the City, is leading a Trunk Highway (TH) 55 Pavement Improvement Project between Old
Rockford Road and General Mills Boulevard, which improvements include resurfacing TH 55,
enhancing accessibility and safety, improving drainage, replacing traffic signals at certain
intersections, and other associated construction upon, along, and adjacent to TH 55 (the
“MnDOT Project”), as further shown in the plans under State Project (S.P.) No. 2722-93 and
S.P. 2723-144, and as further depicted in Exhibit B (MnDOT Project Plan Title Sheet).
2. The County desires to construct a multi-use trail and accessibility upgrades along County State
Aid Highway (CSAH) 61 (Xenium Lane) between 26th Avenue and TH 55 within the
corporate limits of the City as part of County Project (CP) No. 2183540, and which shall
hereinafter be referred to as the “Project”.
3. The County has requested MnDOT to include the Project into the MnDOT Project to be
constructed as part of the MnDOT Project and wish to cost participate for its share of the
Project costs and associated engineering fees.
4. MnDOT has entered into a separate Construction Cooperative Agreement (MnDOT Contract
No. 1054136)/(Hennepin County Agreement No. PW 08-40-24) with the County and the City
for cost participation in the MnDOT Project construction and associated construction
engineering services (the “Construction Cooperative Agreement” or “CCA”). The CCA
provides that MnDOT is the lead agency in MnDOT Project design, construction, and
construction engineering, and shall be responsible for acquiring all governmental agency-
required permits needed for the Project.
5. The City desires to cost participate in the Project as provided herein.
6. The Parties have agreed to enter into this Agreement to memorialize the partnership and to
outline each party’s cost participation and maintenance responsibilities relating to the Project
80
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
2 ___
constructed as part of the MnDOT Project within the corporate limits of the City.
7.The Project will be carried out by the Parties under the provisions of Minnesota Statutes,
Section 162.17, Subdivision 1, and Section 471.59.
Agreement
NOW, THEREFORE, the Parties agree as follows:
1.Term of Agreement, Survival of Terms, and Exhibits.
Effective Date. This Agreement is effective as of the date of the final signature.
Expiration Date.This Agreement will expire after the date in which all obligations have
been satisfactorily fulfilled.
Survival of Terms.Provisions that by their nature are intended to survive the term,
cancellation or termination of this Agreement do survive such term, cancellation or
termination. Such provisions include but are not limited to: Maintenance
Responsibilities, Records/Audits, Indemnification, Insurance, Worker Compensation
Claims, Cancellation,Termination, and Minnesota Laws Govern.
Exhibits. All exhibits are attached and incorporated into this Agreement.
1.4.1 Exhibit A (Division of Cost Summary)
1.4.2 Exhibit B (MnDOT Project Plan Title Sheet)
2.Project Construction.
Contract Award and Administration. Contract award and administration is to be
performed by MnDOT as stipulated in the CCA.
Plans and Specifications. To be developed by MnDOT pursuant to the CCA.
Construction Supervision and Inspection. To be managed by MnDOT pursuant to the
CCA.
Plan Changes and Additional Construction. To be managed by MnDOT pursuant the
CCA.
Right of Way/Permit.
2.5.1 Right of Way Acquisition. The County or its agents have acquired all
additional right of way, permits and/or easements required for the construction
of the Project.
81
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
3 ___
2.5.2 Access Rights and Permits.The City shall cooperate with the conveyance of
any access or other property rights over the City right of way/property that may
be required by the County for the Project. The Parties understand that any such
access rights shall be subject to the City council approval and will be granted at
no cost to the County. Any and all permits required by the City for the Project
shall be granted at no cost or expense to the County and/or MnDOT or its
contractors. These permits include but are not limited to the following:
obstruction permits, after hours work permits, and permits related to City water
& sanitary infrastructure.
2.5.3 Right of Way Cost. The City shall participate in the right of way cost for the
Project as provided herein. The Parties understand and agree that the City’s
share of the Project right of way cost is fifty percent (50%) of the total Project
right of way cost (“City’s Right of Way Cost”). As further described in Exhibit
A, the City’s Right of Way Cost is currently estimated to be $5,000 which shall
be paid to the County as a part of the City’s total cost participation in the Project.
Traffic Signal. The MnDOT Project will revise two traffic signal systems within the
corporate limits of the City and within County road right of way on the intersection of
CSAH 61 at TH 55 (“CSAH 61/TH 55 Signal” or “Signal System E” and on the
intersection of CSAH 6 at TH 55 (“CSAH 6/TH 55 Signal” or “Signal System G”) as
stated in the CCA. Maintenance of Signal System E and Signal System G is to be
provided per the CCA. The Parties understand and agree that the CCA shall supersede
and terminate MnDOT Agreement No. 72097 (Hennepin County Agreement No. PW 27-
40-94), dated August 4, 1994, between MnDOT, the County and the City.
Street Lighting. Not applicable to the Project.
Asbestos. The Project may include the removal of asbestos containing electrical conduit.
Only firms licensed to conduct asbestos abatement shall be used for the safe removal of
asbestos containing electrical conduit with proper shipping manifest prepared and
submitted to appropriate agency. MnDOT is the lead agency in the Project construction
and shall be responsible for the oversight of the removal of asbestos containing electrical
conduit and compliance with the abovementioned specifications.
Detours. The Project may require limited detouring of traffic onto the City’s streets.
The Parties agree that there will be no compensation to the City for detours onto its streets
required to construct the Project or the County Project.
3.Cost Participation. The City’s cost participation in the MnDOT Project is to be managed
pursuant to the CCA. In addition to the MnDOT Project cost participation established in the
CCA, and notwithstanding any conflicting provision set forth therein, the City will also pay
the County for the City’s cost participation in the Project as provided in this Agreement.
In addition to the City’s right of way cost participation for the Project as stated in Subsection
2.5.3 herein, the City shall participate in the Project contract construction costs (“Contract
Construction Costs”) and associated Project construction administration fees (“Construction
82
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
4 ___
Engineering Costs”), collectively (“City’s Cost Participation”) as provided herein. The Parties
understand and agree that MnDOT does not charge design engineering costs for the MnDOT
Project and the Project. MnDOT will charge the County for the total costs of the Project and
the City agrees to equally split the costs of the Project.
Contract Construction Costs and Exhibit A Unit Prices. The City’s Cost Participation
shall include the Contract Construction Costs for the Project as set forth in the estimated
Division of Cost Summary shown in Exhibit A. For informational purposes only, the
City’s share in Contract Construction Costs is currently estimated to be $14,443. The
respective proportionate shares of the pro-rata pay items included in Exhibit A shall
remain unchanged throughout the life of this Agreement. The Parties each understand
and agree that the amount as shown in Exhibit A is an estimate of the Contract
Construction Costs on the Project and the costs are based on the MnDOT Project as per
the CCA, Schedule I.
Construction Engineering Costs. The City’s Cost Participation shall also include
reimbursement to the County for the City’s proportionate share of the Construction
Engineering Costs for the Project. The City’s share of the Construction Engineering
Costs shall be equal to eight percent (8%) of the total final amount of the City’s share of
the Contract Construction Costs for the Project as specified in Subsection 3.1 above. For
informational purposes only, the City’s share in Construction Engineering Costs is
currently estimated to be $1,155. The Parties understand and agree that the City’s
proportionate shares of the Construction Engineering Costs as listed in Exhibit A are
estimated, and the City’s actual proportionate shares will be computed using the total
final amount of the City’s share of the Contract Construction Costs for the Project.
4.Payment. The City’s payment for the City’s cost participation in the MnDOT Project is to be
managed pursuant to the CCA. Notwithstanding the prior provision to the contrary, the City
will pay for the City’s Cost Participation in the Project as provided herein.
Amount Due. The City agrees to pay the City’s Cost Participation amount as described
herein.
When to Invoice. After execution of the Agreement and the CCA, and after the County
has received the final invoices from MnDOT for the total cost of the Project including
associated engineering and applicable addenda and change order costs, the County shall
invoice the City for one hundred percent (100%) of the City’s Cost Participation for the
Project. The City’s Cost Participation shall be based on actual contract unit prices
applied to the estimated quantities shown in the plans for the Project.
Pay to the Order of. Payments shall be made to the County, in the name of the
Hennepin County Treasurer, by the City for the full amount due stated on the invoices
within forty five (45) days of the invoice date.
Where to Send Payment. The payment should include the date, the name of the
County’s project manager (Mr.Caleb Brolsma), project name and county project
number (C.P. 2183540). Payment and supporting documentation should be mailed to
the following address:
83
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
5 ___
Hennepin County Accounts Receivable
Mail Code 131
300 South 6th St
Minneapolis, MN 55487
5.No Parking.
No Parking and Its Enforcement. As part of the Project, “No-Parking” signs shall be
installed as represented in the plans. In addition to the City’s cost participation as
provided elsewhere in this Agreement, the City, at its expense and according to its
practices, shall provide the enforcement for the prohibition of on-street parking on those
portions of County road constructed under this Project recognizing the concurrent
jurisdiction of the Sheriff of Hennepin County.
Parking Restriction Modification. No modification of the above parking restrictions
shall be made without first obtaining an approval from the County Highway Engineer
permitting the modification and in accordance with the funding requirements of the
Project. In addition to the City’s cost participation as provided elsewhere in this
Agreement, the City shall, at its own expense, remove and replace City-owned signs
that are within the construction limits of the Project if requested by the County's Project
Engineer.
6.The City’s Maintenance Responsibilities. Upon completion of the Project, the City shall
provide the following year-round maintenance at its sole cost as outlined below.
Roadways.Maintenance of the City roadway segment reconstructed/revised under the
Project. Maintenance includes, but is not limited to sweeping, debris removal,
resurfacing and seal coating, and any other maintenance activities according to accepted
City maintenance practices.
Traffic Signal Components.To be managed pursuant to the CCA.
Street Lighting. Not applicable to the Project.
Sidewalks/Pedestrian Ramps. The City shall own and maintain sidewalks and
pedestrian ramps constructed as part of the Project. Maintenance includes, but is not
limited to, winter maintenance, debris removal, patching, crack repair, vegetation
control,and any other maintenance activities as per accepted City maintenance practices.
Pedestrian Refuges. The City shall maintain pedestrian refuges constructed/revised as
part of the Project. Maintenance includes, but is not limited to, winter maintenance,
debris removal, and any other maintenance activities as per accepted City maintenance
practices.
Multi-use Trail/Bicycle Facility. The City shall own and maintain the newly
constructed multi-use trail/bicycle facilities constructed as part of the Project.
84
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
6 ___
Maintenance includes, but is not limited to trail surfacing, sweeping, vegetation control,
winter maintenance, and any other maintenance activities according to City practices.
Green Bicycle Conflict Zone Markings. Not applicable to the Project.
City Road Pavement Striping and Crosswalk Markings. The City shall assume
maintenance of all pavement striping on City streets reconstructed or revised under the
Project and crosswalk markings for roadway users installed as a part of the Project.
City Road Storm Sewers. The City shall own and maintain catch basins, manholes, and
trunk lines serving areas beyond the County right of way constructed or reconstructed
under the Project. Maintenance includes but is not limited to repairs to structures,
casting, and adjacent curb section repairs along with removal of sediments, vegetation,
and ice.
Landscaping.The City shall own and maintain landscape/streetscape features
(including those added to pedestrian bumpouts/curb extensions and medians) installed as
part of the Project according to City practices at no cost to the County. Examples include
trash removal, trimming, mowing, watering, irrigation maintenance and
replanting/replacing.
7.The County’s Maintenance Responsibilities. Upon completion of the Project, the County
shall provide year-round maintenance at its sole cost as outlined below.
Roadways. Maintenance of CSAH 61 reconstructed under the Project. Maintenance
includes, but is not limited to, sweeping, debris removal, resurfacing and seal coating,
and any other maintenance activities according to accepted County maintenance
practices.
Traffic Signal Components.To be managed pursuant to the CCA.
County Road Pavement Striping. The County shall thereafter maintain and repair all
pavement striping for CSAH 61 installed as a part of the Project.
Storm Sewers. The County shall own and maintain culverts, catch basins and leads,
manholes, trunk lines and all other components that serve only County right of way
constructed or reconstructed under the Project. Maintenance includes repairs to
structures, casting, and adjacent curb section repairs along with removal of sediments,
vegetation, and ice.
8.Authorized Representatives. In order to coordinate the services of the County with the
activities of the City and vice versa so as to accomplish the purposes of this Agreement, the
Hennepin County and the City Engineers or their designated representatives shall manage this
Agreement on behalf of the County and the City.
County of Hennepin:
Carla Stueve
85
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
7 ___
County Highway Engineer
Hennepin County Public Works
1600 Prairie Drive, Medina, MN 55340
Office: 612-596-0356
Carla.Stueve@hennepin.us
City of Plymouth:
Mike Payne
City Engineer
Plymouth City Hall
3400 Plymouth Blvd, Plymouth, MN 55447
Office:763-509-5538
mpayne@plymouthmn.gov
9.Assignment,Amendments, Default, Waiver, Agreement Complete, Cancellation or
Termination.
Assignment. The City shall not assign, subcontract, transfer or pledge this Agreement
and/or the services to be performed hereunder, whether in whole or in part, without the
prior written consent of the County. Notwithstanding this provision to the contrary, the
provision does not prohibit the City from contracting or subcontracting the maintenance
work prescribed herein.
Amendments.Any alterations, variations, modifications or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment
to this Agreement and signed by the Parties hereto.
Default. If either party fails to perform any of the provisions of this Agreement or so
fails to administer the work as to endanger the performance of the Agreement, this shall
constitute a default. Unless the default is excused by the non-defaulting party, the non-
defaulting party may upon written notice immediately cancel this Agreement in its
entirety.
Waiver. The Parties’failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or waiver
of the same, unless consented to in writing. Such consent shall not constitute a general
waiver or relinquishment throughout the entire term of the Agreement.
Agreement Complete. The entire Agreement between the Parties is contained herein
and that this Agreement supersedes all oral agreements and negotiations between the
Parties relating to the subject matter hereof. All items referred to in this Agreement are
incorporated or attached and are deemed to be part of this Agreement.
Cancellation or Termination. This Agreement may be terminated or cancelled by
either party with or without cause upon thirty (30) day written notice. This Agreement
may be terminated or cancelled by either party upon a material breach by the other party.
In the event of a termination or cancellation, the Parties will remain responsible for cost
participation and obligations as provided in this Agreement for responsibilities and
86
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
8 ___
obligations incurred up through the effective date of the termination or cancellation,
subject to any equitable adjustment that may be required to account for the effects of a
breach.
10.Indemnification.
The City Indemnifies the County.The City agrees to defend, indemnify and hold
harmless the County, its officials, officers, agents, volunteers, and employees from any
liability, claims, causes of action, judgments, damages, losses, costs or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from any act or
omission of the City or the City’s consultant or sub consultant, anyone directly or
indirectly employed by them, and/or anyone for whose acts and/or omissions they may
be liable in the performance of the services required by this Agreement, and against all
loss by reason of the failure of the City to perform fully, in any respect, all obligations
under this Agreement. The City’s liability shall be governed by the provisions of
Minnesota Statutes, Chapter 466 or other applicable law.
The County Indemnifies the City. The County agrees to defend, indemnify and hold
harmless the City, its officials, officers, agents, volunteers, and employees from any
liability, claims, causes of action, judgments, damages, losses, costs or expenses,
including reasonable attorneys’ fees, resulting directly or indirectly from any act or
omission of the County or the County’s consultant or sub consultant, anyone directly or
indirectly employed by them, and/or anyone for whose acts and/or omissions they may
be liable in the performance of the services required by this Agreement, and against all
loss by reason of the failure of the County to perform fully, in any respect, all obligations
under this Agreement. The County’s liability shall be governed by the provisions of
Minnesota Statutes, Chapter 466 or other applicable law.
11.Insurance. The City agrees that any future contract let by the City for the performance of any
of the work included hereunder shall include clauses that will: 1) Require the contractor to
indemnify and hold the County, its commissioners, officers, agents and employees harmless
from any liability, claim, demand, judgments, expenses, action or cause of action of any kind
or character arising out of any act or omission of the contractor, its officers, employees, agents
or subcontractors;2)Require the contractor to be an independent contractor for the purposes
of completing the work provided for in this Agreement; and 3) Require the contractor to
provide and maintain the following insurance so as to assure the performance of its
indemnification and hold harmless obligation.
Limits
(1)Commercial General Liability on an occurrence
basis with contractual liability coverage:
General Aggregate $2,000,000
Products -Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $1,500,000
Each Occurrence -Combined Bodily Injury
and Property Damage $1,500,000
87
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
9 ___
Hennepin County shall be named as an additional insured for the
Commercial General Liability coverage with respect to any contracted
operations covered under this Agreement.
(2)Automobile Liability:
Combined Single limit each occurrence coverage or the
equivalent covering owned, non-owned, and hired
automobiles:$1,500,000
(3)Workers’ Compensation and employer’s Liability:
Workers’ Compensation:Statutory
If the contractor is based outside the State of
Minnesota, coverage must apply to Minnesota laws.
Employer’s Liability. Bodily injury by:
Accident –Each Accident $500,000
Disease –Policy Limit $500,000
Disease -Each Employee $500,000
(4)Professional Liability –Per Claim and Aggregate:$2,000,000
The above listed Professional Liability insurance will not be required in any construction
contract let by the City if the City’s contractors are not required to perform design engineering
as part of the construction contract.
An umbrella or excess policy over primary liability coverages is an acceptable method to
provide the required insurance limits.
The above subparagraphs establish minimum insurance requirements. It is the sole
responsibility of the City’s contractors to determine the need for and to procure additional
insurance which may be needed in connection with the Project.
All insurance policies shall be open to inspection by the County and copies of policies shall be
submitted to the County upon written request.
12.Worker Compensation Claims.
City’s Employees. Any and all employees of the City and all other persons engaged by
the City in the performance of any work or services required or provided for herein to be
performed by the City shall not be considered employees of the County, and any and all
claims that may or might arise under the Workers' Compensation Act or the
Unemployment Compensation Act of the State of Minnesota on behalf of the employees
while so engaged and any and all claims made by any third parties as a consequence of
any act or omission on the part of the employees while so engaged on any of the work or
services provided to be rendered herein shall in no way be the obligation or responsibility
88
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
10 ___
of the County.
County’s Employees. Any and all employees of the County and all other persons
engaged by the County in the performance of any work or services required or provided
for herein to be performed by the County shall not be considered employees of the City,
and any and all claims that may or might arise under the Workers' Compensation Act or
the Unemployment Compensation Act of the State of Minnesota on behalf of the
employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of the employees while so engaged on
any of the work or services provided to be rendered herein shall in no way be the
obligation or responsibility of the City.
13.Records/Audits. The City agrees that the County, the State Auditor,or any of their duly
authorized representatives at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and
transcribe any books, documents, papers, records, etc., which are pertinent to the Project and
the accounting practices and procedures of the City which involve transactions relating to this
Agreement.
14.Nondiscrimination. The provisions of Minnesota Statute Section 181.59 and of any
applicable local ordinance relating to civil rights and discrimination and the Affirmative Action
Policy statement of Hennepin County shall be considered a part of this Agreement as though
fully set forth herein.
15.Counterparts/Electronic Signatures. This Agreement may be executed in one or more
counterparts, each of which will be deemed to be an original copy of this Agreement and all of
which, when taken together, will be deemed to constitute one and the same agreement.The
facsimile, email or other electronically delivered signatures of the Parties shall be deemed to
constitute original signatures, and facsimile or electronic copies hereof shall be deemed to
constitute duplicate originals.
16.Minnesota Laws Govern. The laws of the State of Minnesota shall govern all questions and
interpretations concerning the validity and construction of this Agreement and the legal
relations between the Parties and their performance. The appropriate venue and jurisdiction
for any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the Parties will be in the
appropriate federal court within the State of Minnesota.
(This space left intentionally blank)
89
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
11 ___
IN TESTIMONY WHEREOF,the Parties hereto have caused this Agreement to be executed
by their respective duly authorized officers and agree to be bound by the provisions herein set
forth.
CITY OF PLYMOUTH
By:
Mayor
Date:
By:
City Manager
Date:
COUNTY OF HENNEPIN
ATTEST:
By:By:__________________________________
Deputy/Clerk of the County Board Chair of its County Board
Date:Date: ________________________________
And: ________________________________
County Administrator
Date: ________________________________
REVIEWED BY
THE COUNTY ATTORNEY’S OFFICE:
And:_________________________________
Assistant County Administrator, Public Works
By:Date:________________________________
Assistant County Attorney
Date:
RECOMMENDED FOR APPROVAL
By:_________________________________
REVIEWED: County Highway Engineer
Date:_______________________________
By:
Sheri Selton
Date:RECOMMENDED FOR APPROVAL
By:_________________________________
Department Director, Transportation
Operations
90
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
12 ___
Date:________________________________
EXHIBIT A
Engineer’s Estimate and Division of Cost Summary
91
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
13 ___
92
Agreement No. PW 09-17-24
CSAH No. 61, C.P. 2183540
14 ___
EXHIBIT B
MnDOT Project Plan Title Sheet
93
26th Ave N
Y
u
c
c
a
Ln
N
27th Ave N
Annapol i s C ir N
¬«55
")61
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
.0 200 Feet
CSAH 61 (Northwest Boulevard) Proposed Multi Use TrailFebruary 2024
Xenium Lane N
Proposed Trail Location 94
CITY OF PLYMOUTH
RESOLUTION NO. 2024-076
RESOLUTION APPROVING COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR THE
MNDOT HIGHWAY 55 RESURFACING PROJECT 2723-144 (ST230004)
WHEREAS, the State of Minnesota (MnDOT) has scheduled the resurfacing of Highway 55 from
the City of Golden Valley to Old Rockford Road in 2024; and
WHEREAS, with Plymouth supports the improvements needed within the corridor to improve
both vehicle and pedestrian safety; and
WHEREAS, Plymouth will cost share with signal and trail costs identified in the agreement and
per County policy; and
WHEREAS, Plymouth previously agreed to enter into a Cooperative Agreement No. 1054136, a
three-party agreement between Plymouth, MnDOT, and Hennepin County for improvements; and
WHEREAS, a separate agreement between Plymouth and Hennepin County is required for
improvements of a multi-use trail and accessibility upgrades along County State Aid Highway (CSAH) 61
(Xenium Lane) between 26th Avenue and TH 55; and
WHEREAS, this segment of trail is identified as a gap in the city trail system desired to be
constructed; and
WHEREAS, Agreement PW 09-17-24 outlines project roles, financial contributions for the
improvements, and long-term maintenance responsibilities for trail project elements.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. The City of Plymouth enter into Hennepin County Agreement PW 09-17-24 for improvements
to multi-use trail and accessibility upgrades along County State Aid Highway (CSAH) 61 (Xenium Lane)
between 26th Avenue and TH 55 under State Project No. 2723-144.
2. The Public Works Director is authorized and directed to finalize the terms of the Agreement
with the County.
3. The Mayor and City Manager are authorized and directed to execute the final Agreement as
negotiated by the Public Works Director and any amendments to the Agreement.
4. The estimated total cost of this agreement with Hennepin County is $22,658 and includes the
improvements ($20,598) and 10% contingency ($2,060).
95
Resolution 2024-076
Page 2 of 2
BE IT FURTHER RESOLVED, that funding for this agreement would come from the Park
Replacement Fund.
APPROVED by the City Council on this 20th day of February, 2024.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
February 20, 2024 with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate Seal of the City this ________day of
______________, ________.
______________________________________
City Clerk
96
Regular City
Council
February 20, 2024
Agenda
Number:6.9
To:Dave Callister, City Manager
Prepared by:Andrea Rich, Finance Director
Reviewed by:Maria Solano, Deputy City Manager
Item:(Moved to Item 8.5) Approve council new purchasing policy and
other policy amendments
1.Action Requested:
Adopt resolution approving new council policy and amendments.
2.Background:
At the October 10, 2023 study session, staff provided an overview of council policies and noted
policies were being reviewed to ensure accuracy, relevance and updated language with
recommended updates being brought before council in the next several months.
Many of the policies have minor changes (e.g., new format, change in titles, capitalization, etc.);
however, below is a summary of the more substantive changes. Clean copies as well as marked up
copies are attached.
Minor changes - Abatement Policy, Fund Balance Policy, Post Issuance Debt Compliance Policy,
Private Activity Revenue Bond Financing Policy, and Transit Policy.
Credit Card Use Policy - (1) more restrictions on personal charges and (2) adding revocation language
for inability to submit receipts in a timely manner.
Electronic Transaction Policy - (1) removal of Community and Economic Development position from
performing bank wire/ACH and (2) removal of credit card references as covered in separate policy.
Expense Reimbursement and Travel Policy - (1) removed reference to car allowance, (2) applied out
of area travel to City Council members, (3) added ability for City Council members to be reimbursed
for events they attend representing the city (e.g., galas, etc.), (4) changed first and last day of meal
reimbursement for travel to the GSA rates, (5) increased gratuity to 20% and (6) changed this policy
to a finance policy vs a human resources policy.
Financial Management Policies - (1) removed risk management language and redirected to the Risk
Management Policy, (2) clarified the biennial budget process, (3) eliminated restriction relating to
revenue for general obligation Ad Valorem debt, (4) added rate study language in reference to
utility reserves, (5) updated investment language for best practice and new ability to invest in credit
union CDs and (6) changed the banking RFP requirement to periodically vs strict five years.
97
Purchasing Policy and Procedures - previously, the purchasing "policy" was included in the Financial
Management "Policy" for Departments. The new document has two parts - policy and procedure for
ease of the user. The recommendation is for City Council to approve the policy portion.
Staff recommends removing the Electronic Timekeeping Policy as a city council policy as the policy is
more applicable at the administrative/procedural level.
3.Budget Impact:
N/A
4.Attachments:
Credit Card Use
Electronic Transaction
Expense Reimbursement and Travel - as amended
Abatement
Financial Management
Fund Balance
Post Issuance Debt Compliance
Private Activity Revenue Bond Financing
Transit Policy
Purchasing Policy and Procedures
Electronic Timekeeping Policy
Credit Card Use Policy markup
Electronic Transaction Policy markup
Expense Reimbursement and Travel Policy markup
Financial Management Policies markup
Fund Balance Policy markup
Post issuance debt compliance markup
Private Activity Revenue Bond Financing markup
Transit Policy markup
City Council Resolution 2024-086
98
CREDIT CARD USE City Council Policy– Finance dept | Page 1 of 2
CREDIT CARD USE POLICY
Purpose
To establish the policy for purchasing goods and services using a credit card issued in the city’s name
consistent with the authority and restrictions specified in state law (M.S. 471.382).
Guidelines
The city credit card is intended for purchases needed for city operations. Efficiencies gained through the
use of credit cards are:
Less time required at the point of sale with retailers
Purchases may be made over the internet, resulting in lower costs
Reservations can be made and held with travel and other vendors
The total number of checks written is reduced
Each department director will determine which employees will be assigned credit cards. Credit cards will
be issued only when it is clear they will create efficiencies in the normal purchasing process. Upon
approval of the department director, requests are forwarded to the finance director or designee for
issuance of a card. Each card issued will bear the name of the City of Plymouth and the individual
cardholder. The employee whose name is on the card is the only one authorized to use that card.
It is the responsibility of the individual cardholder to:
1. Ensure that no one else uses the card.
2. Ensure the card is used only for legitimate city business expenditures in accordance with the
cardholder’s job duties. Personal charges incurred as a part of travel costs should not be
included.
3. Ensure city purchasing guidelines with respect to quotations and bids are followed.
4. Maintain all supporting documentation associated with credit card purchases (receipts,
confirmations, purchase orders, etc.) and properly code and approve expenditures for payment.
Purchases shall be approved by the cardholder’s supervisor.
5. Submit card statement and supporting documentation to the finance department – accounts
payable as soon as feasible, but no later than 10 days after the close of the billing statement
period. Documentation must be available to match to the credit card statement for the
appropriate month. Failure to submit supporting documentation in a timely manner may result
in card revocation.
6. Contact the credit card company and finance department immediately if the card is lost or
stolen.
99
CREDIT CARD USE City Council Policy– Finance dept | Page 2 of 2
7. Any personal charges on the card made inadvertently must be reimbursed to the city at the time
the documentation is submitted to the finance department.
Credit limits will be established by the department director and finance director or designee for each
cardholder on an individual basis and will be programmed into the card. Cash withdrawals are not
allowed with the cards. The employee shall be personally responsible financially for any improper or
unauthorized use of the credit card, as specified in Minnesota Statutes 471.382.
Administration
The finance department will administer the issuance of cards and compliance with the above policy.
Policy violations will result in the cancellation of an individual card. Intentional or negligent misuse of a
city credit card will be subject to disciplinary action, up to and including dismissal and/or garnishment of
wages if necessary to recover city funds. Cards must be returned to the city at time of separation.
Resolution No. 2006-428, November 14, 2006
100
ELECTRONIC TRANSACTION City Council Policy– Finance dept | Page 1 of 2
ELECTRONIC TRANSACTION POLICY
Purpose
In accordance with Minnesota Statute §471.38, the city adopts the following electronic
transaction policy. Electronic funds transfer is the process of value exchange without the use of
checks, drafts or similar negotiable instruments. A local government may make an electronic
funds transfer for the following:
o Payment from an imprest payroll bank account or investment of excess money
o Payment of tax or aid anticipation certificates
o Payment of contributions to pension or retirement funds
o Vendor payments
o Payment of bond principal, bond interest and a fiscal agent service charge from the debt
redemption fund
The city will utilize electronic funds transfer for disbursements related to the transmittal of
payroll, payroll withholdings, debt service payments and other disbursements including vendor
payments.
City funds, both incoming and outgoing, may be processed by electronic funds transfer where
deemed prudent and the most efficient method of payment or receipt.
City Council shall annually by resolution, authorize the finance director, or their designee as
identified below, to make electronic funds transfers.
The disbursing bank shall keep on file a certified copy of the delegation of authority.
The initiator of each electronic transfer shall be identified and shall document the request and
obtain approval prior to initiating the transfer.
Written confirmation of each electronic funds transfer shall be available within one business day
of each transaction.
With the exception of payroll and bond payments and investment transfers, a list of all
electronic fund transfers shall be submitted to the City Council at the next regular City Council
meeting following the transfer, if not approved beforehand.
101
ELECTRONIC TRANSACTION City Council Policy– Finance dept | Page 2 of 2
Wire Transfer or ACH (City Initiated)
Payment Initiation
o The finance director, assistant finance director and finance supervisor shall have the
authority to initiate payments through wire transfer.
o The finance director, assistant finance director, finance supervisor and accounts
payable/payroll finance specialist shall have the authority to initiate payroll payments
through direct deposit and withholding payments through ACH.
Payment Review Documentation
o Wire transfers require supporting documentation, department approval or City Council
authorization, date of transaction, vendor and banking confirmation.
o The finance department shall review supporting documentation, code the transaction to
appropriate financial accounts and record the transaction in the financial system.
Payment authorization
o The finance director, assistant finance director or finance supervisor shall approve
general wire transfers.
o The finance director, assistant finance director or finance supervisor shall approve ACH
transactions.
o The finance director, assistant finance director or finance supervisor shall approve wire
transfers from the payroll account.
o Confirmation of the wire transfer or ACH debit from the vendor or banking institution
will be kept on file by the finance department.
ACH (Vendor Initiated)
Payment Initiation – Finance director, assistant finance director or finance supervisor shall have
the authority to initiate payments through an ACH debit.
Payment Review and Documentation – The finance department shall review supporting
documentation, code the transaction to appropriate financial accounts and record the
transaction in the financial system.
Payment Authorization
o The finance director, assistant finance director or finance supervisor shall complete an
ACH debit authorization to authorize an ACH debit transaction to be initiated by a
vendor.
o The finance director, assistant finance director or finance supervisor will add ACH
positive pay authorization in the banking system for all entities approved for vendor
initiated ACH.
o The finance department shall receive confirmation of the ACH debit from the banking
institution.
Res. No. 2021-024, January 26, 2021
102
EXPENSE REIMBURSEMENT AND TRAVEL City Council Policy– Finance dept | Page 1 of 4
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
Policy
The City of Plymouth supports the growth and development of employees for the increased efficiency
and effectiveness of the organization. This policy establishes guidelines and procedures for the payment
and reimbursement of travel and other city expenses incurred by employees and officials in the conduct
of approved official city business.
Applicability
This policy applies to all employees and city officials including temporary, regular full and part-time
employees, the mayor, council members and members of city commissions or committees.
Authorization
Employees must receive written supervisor approval for reimbursement of expenses.
Supervisors shall approve mileage reimbursement only to conduct official city business due to
lack of availability of a city vehicle or inappropriateness of staff vehicles for the intended work
objective.
The mayor and council members receive monthly compensation as set forth in the Plymouth
City Code, which is intended to defray costs incurredwithin city limits (e.g., travel to/from city
meetings, ribbon cuttings, etc.) and for official city business. For expenses incurred performing
business on behalf of the city and outside of city limits, the mayor and council members are
eligible for reimbursement as outlined in the out of area travel and metro area travel sections
below.
When possible, the mayor and council members should have out of area travel events approved
in advance by a vote of the City Council at an open meeting including an estimated cost of the
travel. In evaluating the request, the City Council will consider whether:
o They will receive training on issues relevant to the city or to their role as the mayor or as
a council member.
o They will meet and network with other elected officials to exchange ideas on relevant
topics or the role of local elected officials.
o They will tour a facility or function that is similar in nature or under consideration by
Plymouth where the purpose for the trip is to study the facility or function to bring back
ideas for consideration.
o They were assigned by the City Council to visit another city for the purpose of
establishing a goodwill relationship such as a "sister-city" relationship.
o They were assigned by the City Council to testify on behalf of the city before congress or
to meet with federal officials on behalf of the city.
o Sufficient, budgeted funding is available to pay for the trip.
103
EXPENSE REIMBURSEMENT AND TRAVEL City Council Policy– Finance dept | Page 2 of 4
The city manager or designee shall approve City Council travel expense reimbursement for
metro area travel.
The City Council may authorize funds in the budget to defray the costs of events for which they
are invited to represent the city.
City board and commission members serve on a purely voluntary basis. The city does not
reimburse any ordinary out-of-pocket expenses. Requests for reimbursement of other than
ordinary expenses shall be considered on a case-by-case basis and requires city manager
approval.
The city manager shall provide a written memo of anticipated travel to the City Council in
advance of the event, or as soon as possible in case of an emergency.
No reimbursement will be made for attendance at events sponsored by or affiliated with
political parties.
Expense Reimbursement Procedure
All reimbursement requests shall be submitted within 30 days of the date incurred to the
finance department for processing.
The city manager may, under unique circumstances, approve reimbursement for items
submitted after the 30 day limit.
Expense reimbursements less than $25 may be submitted to petty cash for payment with
detailed documentation and appropriate approvals.
Expense reimbursements in excess of $25 will be paid by check but separate from payroll
checks.
The city will reimburse mileage at the standard IRS rate per mile. Motorcycles or similar vehicles
do not qualify for mileage reimbursement.
Employees shall submit a completed reimbursement form to their supervisor for written
approval with detailed documentation (e.g., mileage form, receipts, conference agenda, GSA
rates, etc.).
Travel
Out of Area Travel
Defined as official travel outside the seven-county metropolitan area (Anoka, Dakota, Hennepin,
Ramsey, Scott, Washington and Carver) for an event/activity which may or may not require overnight
lodging. The following are reimbursable expenses for official city business:
A. Registration fees
B. Transportation
C. Lodging (single rate)
D. Per diem for meals
104
EXPENSE REIMBURSEMENT AND TRAVEL City Council Policy– Finance dept | Page 3 of 4
B. Transportation
o Where possible, employees are to use city vehicles in the conduct of city business.
o Costs shall generally be based on a comparison between the cost and convenience of
the lowest available air fare and travel by Personally Owned Vehicle (POV) or city vehicle
with associated meals, lodging, parking and loss of work time costs. The city manager
must approve any exception to this general rule.
o Ground transportation, including buses, taxis, rental cars and parking shall be
reimbursed if receipts are provided. The most cost effective and efficient mode of
ground transportation shall be used.
o Travel to and from the worksite (commuting) is not eligible for reimbursement,
including evenings and weekends.
o Travel may be reimbursable when an employee proceeds directly from their residence
to official city business away from their regular or secondary worksite. Only the distance
from their residence to the alternative destination minus the distance of their typical
commute to their regular worksite is eligible.
C. Lodging
o Accommodations shall be appropriate to the purpose of the trip.
o Rates for accommodations shall be comparable to those of other facilities in the area.
o The hotel hosting a convention shall be deemed to be an appropriate accommodation.
o The city will pay the single rate if the employee or official is accompanied by a guest or
family member.
D. Meals
o Workshops, events or training in which meals are not included in the registration or fee,
and public purpose is met in accordance with the Meal and Refreshment Policy, meal
costs shall be reimbursed.
o Expenses for meals, including a maximum gratuity of 20% when applicable, will be
reimbursed in accordance with the US General Services Administration (GSA) Domestic
Per Diem rates (www.gsa.gov) including the first and last day of travel.
o Per diem meal expenses at the applicable daily rate do not require receipts.
o Reimbursement for alcoholic beverages is prohibited.
o If meals are provided at a conference/workshop and are included in the
registration/fees, an employee may not request per diem for that specific meal.
Metro Area Travel
Defined as official travel inside the seven-county metropolitan area for an event/activity.
Transportation
o Travel to and from the worksite (commuting) is not eligible for reimbursement,
including evenings and weekends.
o Travel may be reimbursable when an employee proceeds directly from their residence
to official city business away from their regular or secondary worksite. Only the distance
105
EXPENSE REIMBURSEMENT AND TRAVEL City Council Policy– Finance dept | Page 4 of 4
from their residence to the alternative destination minus the distance of their typical
commute to their regular worksite is eligible.
Meals
o City-required attendance at day-long training/workshops with morning and afternoon
sessions when no meal is provided between the two sessions. Meals before or after the
event are not reimbursable.
o Expenses for meals, including a maximum gratuity of 20% when applicable, will be
reimbursed in accordance with the US General Services Administration (GSA) Domestic
Per Diem rates (www.gsa.gov).
o Reimbursement for alcoholic beverages is prohibited.
o If meals are provided at a conference/workshop and are included in the
registration/fees, an employee may not request per diem for that specific meal.
References
For further information, please reference the following information or consult your supervisor or
department director.
Equipment and Vehicle Operation – Plymouth Safety Policy
Fleet Operation, Maintenance and Replacement Policy
Resolution No. 2005-412, November 8, 2005 – Elected official Out-of-State Travel Policy
Res. No. 2003-175, April 8, 2003 – Travel and Expense Policy supersedes: Res. No. 94-460, August 1,
1994; Res. No. 94-401, July 18, 1994; Res. No. 96-649, November 20, 1996; Res. No. 95-223, April 4,
1995; Res. No. 94-399, July 18, 1994
Res. No. 93-253, May 3, 1993 – Mileage Reimbursement Policy and Procedures
Res. No. 83-199, April 11, 1983 – Policy Relating to Reimbursement of Ordinary Expenses to City Council,
Commission and Board Members
Res. No. 80-730 – Urging and Directing Members of Advisory Commissions to Physically View and Inspect
Properties and Sites Which are Subject of Commission Deliberations
Res. No. 2011-080, March 8, 2011
106
ABATEMENTS City Council Policy-Finance Dept| Page 1 of 2
POLICY RELATING TO ABATEMENTS FOR CORRECTION OF
PROPERTY VALUATION, CLASSIFICATION, EXEMPTION OR
HOMESTEAD STATUS
In General
The city desires to provide a means through which abatements can be made for the current assessment
year in order that city records remain accurate.
Policy
The city assessor or his designee may accept and consider applications for abatement of
property valuation, classification, exemption or homestead status.
An abatement request will be made in a form acceptable to the city assessor, Hennepin County
and the State Department of Revenue.
Each abatement will be processed without a $25 administrative charge except in those instances
where the property owner is making application for the second consecutive year or more.
Abatement requests are of two general types and the policies applicable to each are set forth
below.
Abatement Requests for Valuation, Exemption or Classification
Valuation, exemption or classification abatements will be allowed for the following:
o Clerical or typographical errors
o Changes in property tax laws
o Errors in judgment
Application for an abatement for the current assessment year involving valuation and/or
property classification, other than homestead, may be accepted the day following the
adjournment of the County Board of Equalization and may be accepted until May 15th in the
year the tax is payable.
Values will be adjusted to market value. An analysis will be made by the appraisal staff to
determine the market value of the parcel to be abated. The analysis may be made in one of two
ways. First, an Analysis of Comparable Sales Worksheet may be completed. Second, the
equalized value may be determined by reviewing the property and applying the established
rates for the year of the abatement. Then, dividing the equalized value by the average
assessment ratio for the same class of property for the same year. For commercial, industrial or
apartment parcels, all three approaches to value (market, cost and income) should be used.
107
ABATEMENTS City Council Policy-Finance Dept| Page 2 of 2
Abatement Requests for Homestead Status
Homestead abatements will be allowed for the following:
o Clerical or typographical errors
o Changes in property tax laws
o Property owner excusable negligence
Application for a homestead abatement for the current or preceding assessment year
may be accepted the day following the adjournment of the County Board of Equalization
and may be accepted until May 15th in the year following the year the tax is payable.
For homestead abatements the property owner is responsible for proof of ownership,
substantial proof of occupancy, and reason(s) why the property owner failed to properly
homestead.
Resolution No. 92–53, January 17, 1992
108
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 1 of 9
FINANCIAL MANAGEMENT POLICIES
Purpose
The City of Plymouth is responsible to its citizens to carefully account for public funds, to manage
municipal finances wisely and to plan the adequate funding of services desired by the public, including
the provision and maintenance of public facilities. The city is also accountable for providing both short-
term and long-term financial stability. The city must ensure that it is capable of adequately funding and
providing local government services needed by the community.
These financial policies provide the framework for the overall fiscal management of the city. Operating
independently of changing circumstance and conditions, the policies assist the decision-making
processes of the City Council and management.
Most of the policies represent long standing principles, tradition and practices which have guided the
city in the past and have helped maintain financial stability over the past years. These financial policies
will be reviewed periodically to determine if changes are necessary.
Objectives
To achieve this purpose, the plan has the following objectives for the city’s fiscal performance:
Provide sufficient financial stability to prevent fiscal difficulties which may encumber or impact
the City Council’s ability to make important decisions.
Provide sound policies to guide those decision of the City Council and management which may
have significant fiscal effects.
Provide adequate, timely and accurate information to facilitate the City Council and
management decision making.
Establish policies which ensure efficient and effective city operations.
Minimize investment and financial risk.
Employ policies which promote sustainable revenue sources.
Employ fair user charges where the direct benefit is identifiable and the cost is measurable.
Provide and maintain adequate, good quality public facilities and infrastructure.
Protect and enhance the city’s credit rating.
Ensure the legal use and protection of all city funds through a sound system of financial and
internal controls.
Maintain a risk management program that minimizes the impact of legal liabilities, natural
disasters or other emergencies (see separate Risk Management Policy).
Leverage private enterprise to perform public services whenever it is reasonably possible to do
so without undue risk.
Enhance and protect the quality and diversity of the tax base.
Have a long-range point of view on all major decisions.
109
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 2 of 9
Enter into intergovernmental agreements to provide services and facilities when economies can
be realized.
Seek cost savings in operations wherever possible without affecting service levels.
Financial Management Policies
Capital Improvement Budget Policies
The city will adopt a ten-year capital improvement and expenditure plan and update it
biennially.
The city will alternate development of the capital improvement budget with the development of
the operating budget with the capital budget updated in even years and operating budget in
odd years (e.g., build 2024/25 operating budget in 2023). Future operating costs associated with
new capital improvement will be projected and included in operating budget forecasts.
The city will project its equipment replacement and maintenance needs for the next 25 years
and will update this projection biennially in conjunction with the capital budget. Based on the
projection, a maintenance and replacement schedule will be developed and included in the
operating budget. The city will strive to maintain all of its assets at a level adequate to protect
the city’s capital investment and to minimize future maintenance and replacement costs.
The city staff will identify the estimated costs and potential funding sources, including the
consideration of joint ventures with other public or private entities, for each capital project
proposal before it is submitted to the City Council for approval.
The city will determine the least costly financing method considering the life of the asset.
The city will develop long-range plans and forecasts relating to future development of the city.
Revenue Policies
The city will estimate its annual revenue by a conservative and analytical process.
The city will maintain sound property appraisal procedures. Property value will be re-assessed at
least every four years at the legally mandated market value for each class of property.
Whenever user charges and fees are determined to be appropriate and the direct benefits are
identifiable, the city will establish user charges and fees at a level related to the cost of
providing the service (operating, direct, indirect and capital). Fees will be reviewed annually.
The city will set fees and user charges for each enterprise fund, such as water, sewer and solid
waste, at a level which fully supports the total direct and indirect costs of the activity, subject to
market conditions. Indirect costs include the cost of annual depreciation of capital assets
acquired with enterprise funds.
The city will establish an ongoing program to assure the recovery of net property tax
delinquencies and abatements from any year in setting the annual property tax levy.
The city will develop contingency plans for the potential losses of federal, state and county aid.
110
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 3 of 9
Debt Policies
The city will confine long-term borrowing to capital improvements or projects which cannot be
financed from current revenues. In addition, the city will not incur debt to support current
operations.
When the city finances capital projects by issuing bonds, it will pay back the bonds within a
period not to exceed the expected useful life of the project.
In all bond issues, at least 50% of the principal shall be retired within ten years.
The city will attempt to keep the maturity of general obligation bonds and general obligation
guaranteed bonds at or below 20 years.
Total general obligation debt will not exceed 2% of the market valuation of taxable property.
Where possible, the city will use special assessment, revenue or other self-supporting bonds
instead of general obligation Ad Valorem bonds.
The city will maintain open communications with bond rating agencies regarding its financial
condition. The city will follow a policy of full disclosure in every financial report and bond
prospectus.
The city will develop a set of written policies concerning the use of Tax Increment Financing (TIF)
as a development incentive.
Enterprise Fund Reserve Policy
Each non-utility enterprise fund shall set rates and charges/user fees such that there is a
reasonable rate of cost recovery.
Rate studies shall be performed for the utility funds to ensure funding for the enterprise
operating costs and capital. The funding may be in the form of rates, charges/user fees, bond
issuance, etc.
General Fund Reserve and Operating Surplus Policy
The city shall not use tax anticipation borrowings to cover operating expenses.
The year-end fund balance shall be equal to 40% of the following year’s general fund
expenditure budget.
In the event that there is a general fund operating surplus in a given year, it shall be utilized in
the following manner:
o Allocate funds to the general fund balance to the level that the year end fund balance is
equal to 40% of the following year’s general fund expenditure budget.
o Allocate funds to provide additional financing for insolvent or high percentage annual
increase reserve funds (e.g., park replacement fund, central equipment fund, public
facilities fund, information technology fund and risk management fund, etc.).
o Allocate funds to pay off existing multi-year general fund obligations financed through
inter-fund loans.
o Allocate funds to the capital improvement fund.
o Purchase high priority one-time capital needs.
111
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 4 of 9
o Allocate funds to reduce future debt service requirements.
o Allocate funds in a manner that provides non-escalating future taxation and helps
preserve city assets.
Cash Management Policy
It is the policy of the city to pool cash balances from all funds to maximize investment earnings.
Exceptions include legal and specific practical requirements that demand segregation of funds.
Funds received are to be deposited into an interest bearing account with the city’s currently
designated official depository within a reasonable time, usually by the next business day.
Cash on hand is to be kept to the minimum required to meet daily operational needs.
Funds shall be kept in an interest bearing account with the city’s currently designated official
depository in an amount sufficient to fully cover all outstanding checks.
Funds at the city’s currently designated official depository shall be monitored on a daily basis to
make certain that they never exceed the amount of collateralization provided.
Investment Policies
Objectives
The city will invest public funds in a manner which will provide the highest investment return with
minimum risk while meeting the daily cash flow demands of the entity and conforming to all federal,
state and local regulations governing the investment of public funds. The primary objectives, in priority
order, of investment activities shall be safety, liquidity and yield:
Safety – Safety of principal is the foremost objective of the investment program. Investments
shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall
portfolio. The objective will be to mitigate credit risk and interest rate risk.
o Credit Risk – The city will minimize credit risk, the risk of loss due to the failure of the
security issuer or backer, by:
Limiting investments to the safest types of securities.
Diversifying the investment portfolio so that potential losses on individual
securities will be minimized.
o Interest Rate Risk – The city will minimize the risk that the market value of securities in
the portfolio will fall due to changes in general interest rates, by:
Structuring the investment portfolio so that securities mature to meet cash
requirement for ongoing operation, thereby avoiding the need to sell securities
on the open market prior to maturity.
Investing a share of funds sufficient to cover current operation in shorter-term
securities such as commercial paper, agency discount notes and money market
funds.
Liquidity – The investment portfolio shall remain sufficiently liquid to meet all operating
requirements that may be reasonable anticipated. This is accomplished by structuring the
112
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 5 of 9
portfolio so that securities mature concurrent with cash needs to meet anticipated demands
(static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the
portfolio should consist largely of securities with active secondary or resale markets (dynamic
liquidity). A portion of the portfolio also may be place in money market funds which offer same-
day liquidity for short-term funds.
Yield – The investment portfolio shall be designed with the objective of attaining a market rate
of return throughout budgetary and economic cycles, taking into account investment risk
constraints and liquidity needs. Return on investment is of secondary importance compared to
the safety and liquidity objectives described above. The core investments are limited to
relatively low risk securities in anticipation of earning a fair return relative to the risk being
assumed. Securities shall not be sold prior to maturity with the following exceptions:
o A security with declining credit quality may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield or target duration in the portfolio.
o Liquidity needs or the portfolio requires that the security be sold.
Standards of Care
Prudence – The standard of prudence to be used by investment officials shall be the “prudent
person” standard and shall be applied in the context of managing an overall portfolio.
Investment officers acting in accordance with written procedures and this investment policy and
exercising due diligence shall be relieved of personal responsibility for an individual security’s
credit risk or market price changes, provided deviations from expectations are reported in a
timely fashion and the sale of securities are carried out in accordance with the terms of this
policy.
Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the management of their own
affairs, not for speculation, but for investment, considering the probable safety of their capital
as well as the probable income to be derived.
Ethics and Conflicts of Interest – Officers and employees involved in the investment process
shall refrain from personal business activity that could conflict with the proper execution and
management of the investment program, or that could impair their ability to make impartial
decisions. Employees and investment officials shall disclose any material interest in financial
institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment
portfolio. Employees and officers shall refrain from undertaking personal investment
transactions with the same individual with which business is conducted on behalf of the city.
Delegation of Authority – Authority to manage the investment program is granted to the finance
director. The finance director may authorize other individuals to act on his/her behalf in
accordance with established procedures and internal controls for the operation of the
investment program.
113
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 6 of 9
Safekeeping and Custody – The city will conduct investment transactions only with authorized
broker/dealers that have met the following criteria:
o They act as primary or regional dealers that qualify under Securities & Exchange
Commission Rule 15C3-1 (Uniform Net Capital Rule).
o They submit a Minnesota State Auditor Broker Certification form annually to the finance
director.
All broker /dealer relationships, providing they meet the above requirements, will be approved
by and maintained at the discretion of the finance director. The city will maintain at least three
broker/dealers to seek to diversify and allow for comparable quotes on investment transactions.
All investments must be purchased from institutional brokers.
Delivery vs Payment – All trades where applicable will be executed by delivery vs. payment to
ensure that securities are deposited in an eligible financial institution prior to release of funds.
Securities will be held by a third-party custodian as evidenced by safekeeping receipts.
Suitable and Authorized Investments
Under Minnesota Statutes there are a number of ways in which available funds can be invested;
however, it is the intent of this policy to limit the available investment options to the following:
Governmental bonds, notes, bills, mortgages or other securities which are direct obligations (or
guaranteed or insured issues) of the United States, its agencies, its instrumentalities, or
organizations created by an act of Congress. Mortgage-backed securities that are defined as
high risk according to MN Statutes 118A.04 Subd. 6 or certificates of deposit secured by letter of
credit issued by federal home loan banks are not permissible investments.
General obligation bonds of state or local governments with taxing powers rated “A” or better
by a national bond rating service.
Revenue obligations of a state or local government with taxing powers rated “AA” or better by a
national bond rating service.
General obligation bonds of the Minnesota Housing Finance Agency rated “A” or better by a
national bond rating service.
Certificates of Deposits (time deposits) that are fully insured by the Federal Deposit Insurance
Corporation or National Credit Union Administration.
Bankers acceptances of United States banks, eligible for purchase by the Federal Reserve
System, that mature in 270 days or less. The accepting bank must be rated a minimum “A” (very
strong bank) by a nationally recognized rating agency.
Commercial paper issued by United States corporations or their Canadian subsidiaries with a
maturity of 270 days or less, rated in the highest tier (A-1, P-1 or F-1) by at least two nationally
recognized rating agencies.
Repurchase agreements consisting of collateral allowable in Minnesota Statute, Section
118A.04.
114
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 7 of 9
Securities lending agreements as authorized by state statute Section 118A Subdivision 2, clause
(1) or (2). The collateral for transactions entered into with institutions meeting the qualifications
of Subdivision 2 is restricted to the securities described in Section 118A.05 and Section 118A.04.
Money market mutual that are rated “Aa” or higher by at least one nationally recognized
statistical rating organization, invest in securities with a final maturity no longer than 13 months,
are generally government backed and do not have a floating Net Asset Value (NAV).
Investment Parameters
Diversification – The investments shall be diversified with the following restraints:
Security Type % of Portfolio (Type)% of Portfolio (Issuer)
US Treasuries Up to 100%Up to 100%
GSE Agency Notes Up to 100%Up to 100%
Mortgage-Backed Securities Up to 50%Up to 50%
Municipal Obligations Up to 50%Up to 50%
Certificates of Deposits Up to 50%FDIC Insurance Limit
Bankers Acceptances Up to 50%Up to 10%
Commercial Paper Up to 25%Up to 5%
Money Market Funds Up to 100%Up to 100%
Repurchase Agreements Up to 25%Up to 5%
Due to fluctuation in the value of the portfolio, maximum percentages for a particular issuer or
investment type may be exceed subsequent to the purchase or maturity of a specific security. Securities
should not be liquidated to realign the portfolio; however, this should be considered when making
future purchases.
Maximum Maturities – The city has an investment time frame of up to fifteen years with a
majority of investments maturing within five years. Investments over five years in length will
only be made if a superior return can be realized and the funds will not be needed for that
length of time.
Reporting
The finance director shall prepare an investment report quarterly providing an analysis of the current
investment portfolio (including return analysis and investment income).
Designation of Official Bank
The City of Plymouth will designate an official general depository to provided ACH deposits, receipts of
deposits, general and payroll checking, sweep account for investment of available balances, escrow
savings accounts and wire transfer services. The following steps must be undertaken to designate an
official general depository:
The city will periodically seek proposals from all financial institutions that have an office in the
City of Plymouth. Selection will be based on qualifications, service provided and cost of service.
115
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 8 of 9
The official general depository must be officially approved by the City Council on an annual
basis.
Collateral must be maintained by the official general depository in a form allowed by State
Statue, and in an amount sufficient to cover overnight bank balances plus 10%.
o The city must have an executed “Depository Agreement” on file which requires the
depository to pledge appropriate collateral to secure all funds deposited. Such
agreement requires the depository to deliver appropriate collateral for safekeeping to
an independent third party financial institution.
o The city must have the necessary “Escrow Agreement” in place. The escrow agreement
is an agreement with a third party who has agreed to hold all pledged collateral in
safekeeping subject to the conditions set forth in the agreement.
Accounting, Auditing and Financial Reporting Policies
The city will attempt to maintain the GFOA Certificate of Excellence in Financial Reporting.
Accounting policies will reflect the principle of charging current taxpayers and/or users for the
full cost of providing current services.
Regular monthly reports will present a summary of financial activity by major types of funds as
compared to budget.
An independent public accounting firm will perform an annual audit and will publicly issue an
opinion concerning the city’s finances.
Operating Budgeting Policies
The city will adopt a balanced budget in accordance with the city charter.
The city will match all current expenditures with current revenues. The city will avoid budgetary
procedures that balance current expenditures at the expense of meeting future years’ revenues.
The city will annually appropriate a contingency appropriation in the general fund budget, not to
exceed 5% of the total budget, to provide for unanticipated expenditures of a non-recurring
nature.
The city manager, when submitting the proposed budget to the City Council, will submit a
balanced budget in which appropriations will not exceed the total of the estimated general fund
revenue and the fund balance available after applying the general fund reserve policy.
In the event there is an unanticipated shortfall of revenues in a current year budget, the city
manager may recommend the use of a portion of the general fund balance, not to exceed the
amount available after deducting amounts reserved for items not readily convertible to cash or
reserved for working capital or already appropriated to the general fund current budget, as
shown on the most recent general fund reserve policy as established by the City Council.
The budget will provide for adequate maintenance of the capital facilities and equipment, and
for their orderly replacement.
The budget will provide for adequate funding of all retirement systems and labor agreements.
116
FINANCIAL MANAGEMENT City Council Policy– Finance dept | Page 9 of 9
The city administration will prepare regular monthly reports comparing actual revenues and
expenditures to the budgeted amount.
The operating budget will describe the major goals to be achieved and the services and
programs to be delivered for the level of funding provided.
Before adding a new program or service, the city will consider cost benefit analysis of using
outside contractors versus in-house provided services.
Res. No. 2002-554, December 17, 2002
Supersedes Res. No. 96-533, October 2, 1996; Res. No. 2000-216, April 25, 2000
117
FUND BALANCE City Council Policy– Finance dept | Page 1 of 2
FUND BALANCE POLICY
This policy outlines the components of fund balance as established in Governmental Accounting
Standards Board (GASB) reporting guidelines. All components may not necessarily be presented as
circumstances may differ from year-to-year requiring use of only some of the component classifications.
This policy will also ensure that adequate resources are available to meet cash flow needs for carrying
out the regular operations of the city.
Fund Balance Classifications
Non spendable – generally means that it is not expected to be converted to cash. For example,
inventories or prepaid items would be included in this classification.
Restricted – when constraints are externally imposed by creditors, grantors, contributors, or laws or
regulations of other governments, or by law through constitutional provisions of enabling legislation.
Committed – constraints on use are imposed by Council and can only be removed by Council action.
Action to commit funds must be taken prior to the end of the fiscal year, but the amount may be
determined in the subsequent period.
Assigned – amounts are intended to be used for a specific purpose but are neither restricted nor
committed.
Unassigned – this is the residual amount for the General Fund and represents fund balance that has not
been restricted, committed or assigned. The General Fund is the only fund that reports a positive
unassigned fund balance amount.
The City Council authorized the finance director, deputy city manager and/or city manager to assign
fund balance that reflects the city’s intended use of those funds.
When both restricted and unrestricted resources are available for use, it is the city’s policy to first use
restricted resources, and then use unrestricted resources as they are needed. When unrestricted
resources are available for use, it is the city’s policy to use resources in the following order: 1)
committed, 2) assigned, 3) unassigned. These fund balance classifications apply only to governmental
funds, not enterprise or internal service funds.
General Fund
The General Fund is established to account for all revenues and expenditures which are not required to
be accounted for n other funds. The General Fund’s resources finance a wide range of functions
including the operations of general government, public safety, community development and public
works.
118
FUND BALANCE City Council Policy– Finance dept | Page 2 of 2
Since a significant source of revenue in the General Fund comes from property taxes, maintaining an
adequate fund balance is essential to ensure that sufficient resources are available to fund basic city
functions between property tax settlements. The city will strive to maintain a total fund balance in the
General Fund of 40% which will be calculated based on the following year’s expenditure budget. If the
fund balance amount exceeds 40%, the difference may be transferred out to other funds based on the
guidelines outlined in the Financial Management Policy; however, consideration for non-spendable and
restricted amounts will be given and may result in a fund balance that exceeds 40% in a given year. For
example, a restriction of fund balance may be used to offset revenues earned in one year where
substantial services required to be performed are in the next fiscal period. If the fund balance falls
below 40% of the following year’s expenditures budget, the city will develop and implement a plan to
replenish the fund.
Special Revenue Funds
The funds are established to account for specific revenue sources that provide expenditure funding for a
substantial portion of the fund’s resources on an on-going basis. Positive fund balances will be
restricted, committed or assigned to expenditures for a specific purpose other than debt service or
capital projects.
Capital Funds
Positive balances in capital funds associated with incomplete capital budget projects within the city’s
adopted capital improvement program are committed and unavailable for other purposes. All other
positive balances in capital funds are considered assigned for the capital purposes of each fund.
Debt Service Funds
Debt service funds are used to account for and report financial resources that are restricted, committed
or assigned for principal and interest expenditures.
Res. No. 2011-362, October 25, 2011
119
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 1 of 7
POST-ISSUANCE DEBT COMPLIANCE POLICY
The City Council (the “Council”) of the City of Plymouth, Minnesota (the “city”) has chosen, by policy, to
take steps to help ensure that all obligations will be in compliance with all applicable federal regulations.
This policy may be amended, as necessary, in the future.
Background
The Internal Revenue Service (IRS) is responsible for enforcing compliance with the Internal Revenue
Code (the “Code”) and regulations promulgated thereunder (“Treasury Regulations”) governing certain
obligations (for example: tax-exempt obligations, Build America Bonds, Recovery Zone Development
Bonds and various “Tax Credit” Bonds). The IRS expects issuers and beneficiaries of these obligations to
adopt and implement a post-issuance debt compliance policy and procedures to safeguard against post-
issuance violations.
Post-Issuance Debt Compliance Policy Objective
The city desires to monitor these obligations to ensure compliance with the Code and Treasury
Regulations. To help ensure compliance, the city has developed the following policy (the “Post-Issuance
Debt Compliance Policy”). The Post-Issuance Debt Compliance Policy shall apply to the obligations
mentioned above, including bonds, notes, loans, lease purchase contracts, lines of credit, commercial
paper or any other form of debt that is subject to compliance.
Post-Issuance Debt Compliance Policy
The finance director of the city is designated as the city’s agent who is responsible for post-issuance
compliance of these obligations.
The finance director shall assemble all relevant documentation, records and activities required to ensure
post-issuance debt compliance as further detailed in corresponding procedures (the “Post-Issuance Debt
Compliance Procedures”). At a minimum, the Post-Issuance Debt Compliance Procedures for each
qualifying obligation will address the following:
1. General post-issuance compliance
2. Proper and timely use of obligation proceeds and obligation-financed property
3. Arbitrage yield restriction and rebate
4. Timely filings and other general requirements
5. Additional undertakings or activities that support points 1 through 4 above
6. Other requirements that become necessary in the future
The finance director shall apply the Post-Issuance Debt Compliance Procedures to each qualifying
obligation and maintain a record of the results. Further, the finance director will ensure that the Post-
Issuance Debt Compliance Policy and Procedures are updated on a regular and as needed basis.
120
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 2 of 7
The finance director or any other individual responsible for assisting the finance director in maintaining
records needed to ensure post-issuance debt compliance, are authorized to expend funds as needed to
attend training or secure use of other educational resources for ensuring compliance such as consulting,
publications and compliance assistance.
Most of the provisions of this Post-Issuance Debt Compliance Policy are not applicable to taxable
governmental obligations unless there is a reasonable possibility that the city may refund their taxable
governmental obligation, in whole or in part, with the proceeds of a tax-exempt governmental
obligation. If this refunding possibility exists, then the finance director shall treat the taxable
governmental obligation as if such issue were an issue of tax-exempt governmental obligations and
comply with the requirement of this Post-Issuance Debt Compliance Policy.
The city may issue tax-exempt obligations as “qualified 501(c)(3) bonds” that are not governmental
obligations or conduit bonds where the proceeds are loaned to a qualifying party. Prior to the issuance
of qualified 501(c)(3) bonds, the finance director shall take steps necessary to ensure that such
obligations will remain in compliance with the requirements of this Post-Issuance Debt Compliance
Policy. In a case where compliance activities are reasonably within the control of a qualifying party, the
finance director may determine that all or some portion of compliance responsibilities described in this
Post-Issuance Debt Compliance Policy shall be assigned to the relevant qualifying party. In a case where
the finance director is concerned about the compliance ability of a qualifying party, the finance director
may require that a trustee be retained for the obligation and that the trustee be responsible for all or
some portion of the compliance responsibilities.
The finance director is additionally authorized to seek the advice, as necessary, of bond counsel and/or
its financial advisor to ensure the city is in compliance with this Post-Issuance Debt Compliance Policy.
Res. No. 2012-089, Mach 13, 2012
121
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 3 of 7
Post-Issuance Debt Compliance Procedures
The City Council has adopted the attached Post-Issuance Debt Compliance Policy. The Post-Issuance
Debt Compliance Policy applies to qualifying debt obligations issued by the city. As directed by the
adoption of the Post-Issuance Debt Compliance Policy, the finance director will perform the following
Post-Issuance Debt Compliance Procedures for all of the city’s outstanding debt.
1. General Post-Issuance Compliance
Ensure written procedures and/or guidelines have been put in place for individuals to follow
when more than one person is responsible for ensuring compliance with Post-Issuance Debt
Compliance Procedures.
Ensure training and/or educational resources for post-issuance compliance have been approved
and obtained.
The finance director of the city understands that there are options for voluntarily correcting
failures to comply with post-issuance compliance requirements (such as remedial actions under
Section 1.141-12 of the Treasury Regulations and the ability to enter into a closing agreement
under the Tax-Exempt bonds Voluntary Closing Agreement Program described in Notice 2008-
31).
2. General Recordkeeping
Retain records and documents for the obligation for a period of at least seven years following
the final payment or the date in which obligation is redeemed unless otherwise directed by
bond counsel.
Retain both paper and electronic version of records and documents for the obligation.
General records and documentation to be assembled and retained:
o Description of the purpose of the obligation (referred to as the project) and the state
statute authorizing the project.
o Record of tax-exempt status or revocation of tax-exempt status, if applicable.
o Any correspondence between the city and the IRS.
o Audited financial statements.
o Bond transcripts, official statements and other offering documents of the obligation.
o Minutes and resolutions authorizing the issuance of the obligation.
o Certifications of the issue price of the obligation.
o Any formal elections for the obligation (e.g., election to employ an accounting
methodology other than the specific tracing method).
o Appraisals, demand surveys, or feasibility studies for property financed by the
obligation.
o Documents related to governmental grants, associated with construction, renovation or
purchase of property financed with the obligation.
o Reports of any prior IRS examinations of the city or the city’s obligation.
122
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 4 of 7
3. Arbitrage Yield Restriction and Rebate Recordkeeping
Investment and arbitrage documentation to be assembled and retained:
o An accounting of all deposits, expenditures, interest income and asset balances
associated with each fund established in connection with the obligation. This includes an
accounting of all monies deposited to the debt service account to make debt service
payments on the obligation, regardless of the source derived. Accounting for
expenditures and assets is described in further detail in Section 4.
o Statements prepared by trustee or investment provider.
o Documentation of at least quarterly allocations of investments and investment earnings
to each obligation (i.e., un-commingling analysis).
o Documentation for investments made with obligation proceeds such as:
Investment contracts (e.g., guaranteed investment contracts).
Credit enhancement transactions (e.g., bond insurance contracts).
Financial derivatives (swaps, caps, etc.).
Bidding of financial products.
Investments acquired with obligation process are purchased at fair
market value (i.e., three bids for open market securities needed in
advance refunding escrows).
Computations of the arbitrage yield.
Computations of yield restriction and rebate amounts including but not limited to:
o Compliance in meeting the “Temporary Period from Yield Restriction Exception” and
limiting the investment of funds after the temporary period expires.
o Compliance in meeting the “Rebate Exception”.
Qualifying for the “Small Issuer Exception”
Qualifying for a “Spending Exception”
6 Month Spending Exception
18 Month Spending Exception
24 Month Spending Exception
Qualifying for the “Bona Fide Debt Service Fund Exception”
Quantifying arbitrage on all funds established in connection with the obligation
in lieu of satisfying arbitrage exceptions (including Reserve Funds and Debt
Service Funds)
Computations of yield restriction and rebate payments.
Timely Tax Form 8038-T filing, if applicable.
o Remit any arbitrage liability associated with the obligation to the IRS at each five year
anniversary date of the obligation, and the date in which the obligation is no longer
outstanding (redemption or maturity date), whichever comes sooner, within 60 days of
said date.
123
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 5 of 7
Timely tax Form 8038-R filing, if applicable.
Procedures or guidelines for monitoring instances where compliance with applicable yield
restriction requirements depends on subsequent reinvestment or obligation process in lower
yielding investments (for example: reinvestment in zero coupon SLGS).
4. Expenditure and Asset Documentation to be Assembled and Retained
Documentation of allocations of obligation proceeds to expenditures (i.e., allocation of proceeds
to expenditures for the construction, renovation or purchase of facilities owned and used in the
performance of exempt purposes).
o Such allocation will be done not later than the earlier of: Eighteen (18) months after the
later of the date the expenditure is paid, or the date the project, if any, that is financed
by the tax-exempt bond issue is placed in service; or the date sixty (60) days after the
earlier of the fifth anniversary of the issue date of the tax-exempt bond issue, or the
date sixty (60) days after the retirement of the tax-exempt bond issue.
Documentation of allocations of obligation proceeds to issuance costs.
Copies of requisitions, draw schedules, draw requests, invoices, bills and cancelled checks
related to obligation proceed expenditures during the construction period.
Copies of all contracts entered into for the construction, renovation or purchase of facilities
financed with obligation proceeds.
Records of expenditure reimbursements incurred prior to issuing bonds for facilities financed
with obligation proceeds (Declaration of Official Intent/Reimbursement Resolutions including all
modifications).
List of all facilities and equipment financed with obligation proceeds.
Depreciation schedules for depreciable property financed with obligation proceeds.
Documentation that tracks the purchase and sale of assets financed with obligation proceeds.
Documentation of timely payment of principal and interest payments on the obligation.
Tracking of all issue proceeds and the transfer of proceeds into the debt service fund as
appropriate.
Documentation that excess earnings from a reserve fund is transferred to the debt service fund
on an annual basis. Excess earnings are balances in a reserve fund that exceed the reserve fund
requirement.
5. Miscellaneous Documentation to be Assembled and Retained
Ensure that the project, while the obligation is outstanding, will avoid IRS private activity
concerns.
o The finance director shall monitor the issue of all obligation-financed facilities in order
to: determine whether private business uses of obligation-financed facilities have
exceeded the de minimus limits set forth in Section 141(b) of the Code as a result of sale
of the facilities including sale of capacity rights, leases and subleases of facilities
including easements or use arrangements for areas outside the four walls (e.g., hosting
124
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 6 of 7
of cell phone towers), leasehold improvement contracts, licenses, management
contracts in which the city authorizes a third party to operate a facility (e.g., cafeteria),
research contracts, preference arrangements in which the city permits a third party
preference, such as parking in a public parking lot, joint ventures, limited liability
companies or partnership arrangements, output contracts or other contracts for use of
utility facilities (including contracts with large utility users), development agreements
which provide for guaranteed payments or property values from a developer, grants or
loans made to private entities (including special assessment agreements), naming rights
agreements, or other arrangements that provide special legal entitlements to
nongovernmental persons; and determine whether private security or payments that
exceed the de minimus limits set forth in Section 141(b) of the Code have been provided
by nongovernmental persons with respect to such obligation-financed facilities.
o The finance director shall provide training and education resources to any city staff that
have the primary responsibility for the operation, maintenance, or inspection of
obligation-financed facilities with regard to the limitations on the private business use of
obligation-financed facilities and as to the limitations on the private security or
payments with respect to obligation-financed facilities.
The finance director shall undertake the following with respect to the obligations:
o An annual review of the books and records maintained by the city with respect to such
obligations; and
o an annual physical inspection of the facilities financed with the proceeds of such
obligations, conducted by the finance director with the assistance of any city staff who
have the primary responsibility for the operation, maintenance or inspection of such
obligation-financed facilities.
Changes in the project that impact the terms or commitments of the obligation are properly
documented and necessary certificates or opinions are on file.
6. Additional Undertakings and Activities that Support Sections 1 through 5 above:
The finance director will notify the city’s bond counsel, financial advisor and arbitrage provider
of any survey or inquiry by the IRS immediately upon receipt (usually responses to IRS inquiries
are due within 21 days of receipt. Such IRS responses require the review of the above
mentioned data and must be in writing. As much time as possible is helpful in preparing the
response).
The finance director will consult with the city’s bond counsel, financial advisor and arbitrage
provider before engaging in post-issuance credit enhancement transactions (e.g., bond
insurance, letter of credit, or hedging transactions (e.g., interest rate swap, cap).
The finance director will monitor all “qualified tax-exempt debt obligations” within the first
calendar year to determine if the limit is exceeded, and if exceeded, will address accordingly. For
tax-exempt debt obligations issued during years 2009 and 2010, the limit is $30,000,000 (the
125
POST ISSUANCE DEBT COMPLIANCE City Council Policy– Finance dept | Page 7 of 7
limit was $10,000,000 prior to 2009. In 2011 and thereafter it will remain at $10,000,000 unless
changed by Congress). During this period, the limit also applies to pooled financings of the
governing body and provides a separate $30,000,000 for each 501(c)(3) conduit borrower.
Comply with Continuing Disclosure Requirements.
o If applicable, the timely filing of annual information agreed to in the Continuing
Disclosure Certificate.
o Give notice of any material event.
Identify any post-issuance change to terms of bonds which could be treated as a current
refunding of “old” bonds by “new” bonds, often referred to as a “reissuance”.
The finance director will consult with the HRA’s bond counsel prior to any sale, transfer, change
in use or change in users of obligation – financed property which may require “remedial action”
under applicable Treasury Regulations or resolution pursuant to VCAP Program.
A remedial action has the effect of curing a deliberate action taken by the HRA which results in
satisfaction of the private business test or private loan tests. Remedial actions under Section
1.141-12(d)(e) and (f) include the redemption of non-qualified bonds and alternative uses of
proceeds or the facility (i.e., use of a qualified purpose instead).
The finance director will ensure that the appropriate tax form for federal subsidy payments is
prepared and filed in a timely fashion for applicable obligation (e.g., Build America Bonds).
Compliance with Future Requirements
Take measures to comply with any future requirements issued beyond the date of these Post-
Issuance Debt Compliance Procedures which are essential to ensuring compliance with the
applicable state and federal regulations.
126
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 1 of 6
AMENDED AND RESTATED PRIVATE ACTIVITY REVENUE BOND
FINANCING POLICY FOR THE CITY AND HOUSING AND
REDEVELOPMENT AUTHORITY
Introduction
Each of the City of Plymouth, Minnesota (the “city”) and the Housing and Redevelopment Authority in
and for the City of Plymouth, Minnesota (the “Authority”; together with the city, the “issuers”) has been
granted authority to issue tax-exempt private activity bonds to finance the following types of projects:
1. Manufacturing/industrial facilities
2. Multifamily housing
3. Healthcare facilities
4. Other projects on behalf of 501(c)(3) organization
The city should be the issuer of first resort. If the city is the issuer, the Authority need not be involved. If
the Authority is the issuer, both the Authority and city must meet to approve the issuance. In certain
instances, however, bank qualification or other considerations may lead to the Authority acting as
issuer.
With the exception of housing projects, financings for all of the above undertakings are authorized
under Minnesota Statutes, Sections 469.152 through 469.165, as amended (the “Act”). Bonds for
housing projects are authorized under Minnesota Statutes, Chapter 462C.
General Requirements
The following are the general guidelines and requirement the issuers will use to evaluate requests for
private activity bond financing and to administer private activity bonds. The issuers have complete
discretion to issue private activity bonds and reserve the right to approve only proposals which, in the
opinion of the issuer, meet the needs of the issuer and have a strong likelihood of success. All proposals
for the issuance of private activity bonds must meet the following general requirements:
Be consistent with the City’s Comprehensive Plan (the “Plan”).
Fulfill all of the applicable federal and state requirements for the issuance of private activity
bonds.
Comply with all applicable federal, state, regional and city laws, including zoning and land use
regulations and ordinances applicable to the development.
The applicant for private activity bond financing and the applicant’s bond underwriters shall
hold the issuer and their respective officers, consultants and agents harmless from any alleged
or actual violation of securities laws, state or federal, in connection with the issuance of private
activity bonds for the development. In addition, the issuers shall not be held responsible for any
127
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 2 of 6
debt repayment of the bond issue or other costs relating to the development, should it fail
financially for any reason.
The applicant shall enter into appropriate agreements with the issuer for the issuance of the
private activity bonds, including agreements to enforce the issuer’s requirement for the
issuance of the private activity bonds. The term of these agreements shall at a minimum be
equal to the term of the private activity bonds.
Types of Projects
1. Manufacturing/Industrial Facilities
Bonds for manufacturing facilities are issued under the Act and either Section 144(a) or Section 141 of
the Internal Revenue Code, as amended (the “Code”). In addition, the bonds are generally subject to the
volume cap allocation requirements of Minnesota Statutes, Chapter 474A, as amended. The purpose of
issuing bonds for such facilities is to encourage the development of appropriate industrial projects that
will benefit the community by providing jobs and economic development, eliminating blight and
increasing property values. Manufacturing bonds are available only for “core” manufacturing projects,
and only for relatively small manufacturers (cannot expect to have more than $20 million of capital
expenditures in the city in the six-year period surrounding issuance of the bonds).
2. Multifamily Housing
Housing bonds to finance privately-owned multi-family housing facilities within the city are authorized
under Minnesota Statutes, Chapter 462C and either (a) in the case of facilities owned by 501(c)(3)
entities, Section 145 of the Code or (b) in the case of facilities owned by non-501(c)(3) entities, Section
142(d) of the Code. The purpose of issuing housing bonds it to benefit the community by encouraging
the production of affordable housing for low and moderate income households within the city.
In evaluating proposals for the issuance of housing bonds, the issuer will give priority to proposals which
utilize other non-city, non-Authority funding sources to assist in meeting the issuers’ housing goals, have
connections to transit, include parks and open space, contribute to housing diversity, and utilize
innovative design and other criteria which may be important to meeting the goals of the issuers. In
addition, the issuers will consider the following:
Contribution to meeting the housing goals enumerated in the Plan.
A minimum of 10% of the total units included in the development (the “Affordable Units”), or
such higher percentage as is required by the issuer, must be occupied by low-income families at
affordable rents. Low-income is defined as no more than 50% of the HUD Adjusted Median
Family Income (HAMFI), adjusted for family size, for the Minneapolis – St. Paul Metropolitan
Statistical Area (Minneapolis-St. Paul MSA) as determined under the federal Section 8 Housing
Assistance Program. If such program is terminated, an equivalent program designated to
function in its place, based on the median family income of the Minneapolis-St. Paul MSA,
adjusted for family size, shall be used to determine the applicable income limits. If the bonds are
to be issued for a non-501(c)(3) entity under Section 142(d) of the Code, the project must also
meet the Code’s income restrictions (a choice of 20% of the units occupied by individual with
128
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 3 of 6
50% or less of area median income or 40% of the units occupied by individuals with 60% or less
of area median income).
Affordable rents shall be specifically calculated for the number of bedrooms available per unit
and shall not exceed 30% of the defined low-income limit indicated above based on an average
occupancy of 1.5 person per bedroom and subject to applicable utility allowances as determined
under the Section 8 Program or its equivalent. The issuer may establish a lower average
occupancy if warranted by the actual or intended occupancy of the property, such as for senior
or special needs housing.
In the event that the issuer determines that its occupancy and rent requirements specified
above may imperil the development’s long-term financial feasibility, alternative proposals,
compatible with the state and federal requirements for the issuance of housing bonds and
consistent with the intent of promoting the development, expansion and preservation of
affordable housing in the community may be considered by the issuer.
Persons approved for the Section 8 Housing Assistance Program who meet the development’s
reasonable tenant selection criteria will not be excluded form the consideration for occupancy.
Exceptions may be permitted for units that do not meet Section 8 requirements or other criteria
in accordance with any requirements or restrictions acceptable to the issuer.
All reporting relating to the development, including occupancy, rents and tenant incomes, shall
be in the form specified by, or acceptable to, the issuer, subject to applicable requirements of
state and federal law.
The applicant must demonstrate a long-term commitment to actively develop and maintain a
cooperative working relationship with community services available to tenants. In addition, the
owner or designated managing agent will actively participate in the Plymouth Apartment
Manager’s Association and the Plymouth Crime-free Multi-housing Program or their equivalents.
The following requirements must also be met for proposals to be considered by the issuer:
As required by federal law relating to housing bonds, proposals for the acquisition and
rehabilitation of existing structures must allocate an amount not less than 15% of the bond-
funded acquisition cost within a two-year period to rehabilitate the property. The issuer may
require specific work to be included in the rehabilitation of the structure as a condition for the
issuance of the bonds.
3. Healthcare Facilities
Healthcare facility revenue bonds are issued to finance hospital, nursing home or assisted living facilities
within the city owned and operated by 501(c)(3) entities. Such bonds are issued in accordance with the
Act and Section 145 of the Code. The purpose of issuing healthcare bonds is to benefit the community
by encouraging the availability of affordable health care services for residents of the city.
129
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 4 of 6
4. Facilities for other 501(c)(3) Organizations
Bonds may be issued to finance facilities providing services that benefit the city and its residents
(including, without limitation, educational services) owned and operated by 501(c)(3) entities. Such
bonds are issued in accordance with the Act and Section 145 of the Code. The purpose of issuing such
bonds is to benefit the community by encouraging the availability of beneficial services for residents of
the city.
Design and Maintenance Standards
The development shall use building and design material that are in compliance with applicable
state and local building and licensing codes and designated maintenance standards.
The design and maintenance must be compatible with other neighboring land uses, building
architecture and landscaping.
Financial Requirements
The issuers strongly prefer that private activity bonds be issued with an investment grade rating from
one or more of the national rating agencies, or be secured, in whole or in part, by a letter of credit or
similar security from a major financial institution.
Fees
A. A non-refundable application fee of $2,500 is due at the time the application is made. This fee
shall be due in the case of an application for either a new money or a refunding issue. This
Application Fee is in addition to other fees set forth below and is not a credit against any of said
fees.
B. An initial issuance fee of ½ of 1% of the principal amount of the private activity bonds is due at
the time of closing. This fee shall be due in the case of an application for either a refunding issue
or a new money issue. The fee shall be deposited in the HRA General Fund or the General Fund.
In the case of all other private activity bonds, the fee shall be deposited in the Project
Administration Fee Account.
C. All fees and expenses in relation to the issuance of the private activity bonds (in addition to the
foregoing application fee and issuance fee), including the fees of the issuer’s bond counsel and
financial consultants, shall be the responsibility of the applicant, regardless of whether the
private activity bonds are actually issued.
D. For applications requiring an allocation of bonding authority from the Minnesota Department of
Finance (the “Department”) pursuant to the provisions of Chapter 474A, an application, the
form prescribed by the Department, must be submitted to the Department along with the
appropriate application deposit and nonrefundable application fee due to the Department. The
applicant must pay the cost of completion of the application material, if any, and the amount of
the state application deposit and nonrefundable fee must be remitted to the issuer prior to its
submission to the state. After the Department, the application deposit paid by the issuer at the
130
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 5 of 6
time of the bond allocation request will be refunded to the issuer. The issuer will then refund a
corresponding amount of the application fee paid to the Department to the applicant.
Refunding Bonds
Previous issuance of private activity bonds by the issuer does not commit the issuer to the issuance of
refunding bonds at a future date. Applications for the refunding of previously issued private activity
bonds will be evaluated in terms of general benefit to the issuer based on such factors as financial
benefit to the applicant, the project’s past operating history, including property maintenance and
employment, and the applicant’s future plans for operations in the city. To the extent appropriate, the
provision of this private activity bond financing policy shall apply to refunding bonds.
It is recognized that developments previously financed may not have met the foregoing requirements
applicable to new financing requests. Applications that include the refunding of previously issued bonds
will be evaluated based on significantly impairing the financial feasibility of the development, significant
rehabilitation or physical improvements of the property, or enhancements to the affordability of existing
rents.
Process
The process for obtaining private activity bond financing is as follows:
An application for the issuance of private activity bonds must be submitted in the form specified
by issuer staff along with the required application fee.
Issuer staff will complete an initial review to evaluate the proposal and determine wither it
qualifies for consideration for financing.
Staff will consult with the issuers’ bond counsel and financial consultant as necessary to verify
the development’s qualification for financing and determine project feasibility. Because of the
complexity of qualifying project activities under the Internal Revenue Code, it is essential that
bond counsel be consulted early in the application process.
For proposals requiring a bond allocation from the department prior to issuance (in general,
projects described in (1) and some projects described in (2) above), the proposal will be
presented to the issuer for a preliminary resolution. The resolution will identify the preliminary
intent of the issuer to issue bonds, a description of the proposed development and the amount
of bonds to be issued. Upon adoption of the preliminary resolution, the applicant, working with
the issuers’ bond counsel, shall prepare the application to be submitted by the issuer for a bond
allocation to the Department.
After a state bond allocation has been issued or when a proposal does not require a bond
allocation from the department, the applicant, bond counsel, and underwriter will complete the
necessary bond documents. All of the projects described in this policy require a public hearing
held by the issuer and approval by the city at some time after the public hearing. Housing bonds
under Chapter 263C require, prior to publication of notice of the public hearing, submission of a
Housing Program to the Metropolitan Council. The Program must be approved by the
131
PRIVATE ACTIVITY REVENUE BOND FINANCING City Council Policy– Finance dept | Page 6 of 6
Metropolitan Council. Following such public hearing, the issuer will adopt a final bond resolution
approving the documentation to be executed by the issuer and authorizing the execution of said
documents and the issuance of the bonds.
Prior to the issuance of private activity bonds (other than housing bonds issued under
Minnesota Statutes, Chapter 263C), and following the public hearing, the issue must file an
application for approval for the bond issue with the Minnesota Department of Employment and
Economic Development. The application is considered routine if the proper documentation is
filed including the completed application form, the issuer’s bond resolution, a preliminary bond
counsel opinion, evidence of the public hearing and a letter of preliminary intent from the bond
underwriter to underwrite the bond issue.
Until the private activity bonds are issued, the issuer reserves the right to:
o Reject applicant’s choice of underwriter, trustee, paying agent, placement agent or legal
counsel.
o Require corrections or amendments to any legal document.
o Reject the proposal and the issuance of the private activity bonds if the issuer
determines, in its sole discretion, that the financing is not in furtherance of the issuer’s
goals or is otherwise unacceptable, even if preliminary approval for the proposal or any
part of the proposal being separately considered has previously been given.
Within five days of closing the bond issue, or as otherwise determined by statute or appropriate
regulations, the issuer must file a report with the Department that the bonds have been issued.
This filing will trigger the fee refund reference above in Section Fees, paragraph D.
Res. No. 2022-115, April 12, 2022
(Supersedes Res. No. 2019-133, May 14, 2019)
132
TRANSIT SPECIAL REVENUE FUND City Council Policy– Finance dept | Page 1 of 1
TRANSIT SPECIAL REVENUE FUND POLICY
Purpose
The city understands it has a responsibility to maintain prudent financial operations to ensure stable
transit operations for the benefit of city residents and businesses.
The city’s transit special revenue fund shall maintain funds for the purpose of meeting emergency needs
for operating and capital expenditures.
The purpose of the unreserved fund balance is recompense fluctuations in revenue and to meet cash
flow timing needs, contingencies and emergency needs for operating and capital expenditures.
Policy
The city shall provide and maintain a minimum unreserved transit fund balance of 42% of budgeted
operating expenditures as recommended by the Office of the Minnesota State Auditor.
The City Council shall review the amounts in the transit fund balance in conjunction with the annual
budget approval and make adjustments as necessary to meet expected cash flow needs.
Procedures
City staff and the City Council should review this policy periodically, especially if the composition or
timing of revenue receipts change.
Transit revenue for the city is received through the Metropolitan Council, except cash fares.
Responsibility and Authority
Administrative implementation of policies is the responsibility of city staff and the City Council.
Res. No. 2010-024, January 12, 2010
133
PURCHASING City Council Policy– Finance dept | Page 1 of 11
Purchasing Policy and Procedures
Policy
The city will procure goods and services required to meet the needs and fulfill the city’s mission as
economically feasible, in a matter that is efficient, unbiased, and complies with all federal, state and
local laws as well as all other city policies.
A city expenditure must meet the following standards to be legal:
Public Purpose – There must be a public purpose for the expenditure.
Authority – There must be specific or implied authority for the expenditure in statute or the
city’s charter.
Proper Procedures – City policies and procedures must be followed including obtaining an
appropriate receipt or invoice, meeting approval requirements and timely processing of the
information.
Purchasing Approval Matrix
A city expenditure must have the following approval signatures and documentation before payment can
be processed. Under no condition shall a purchase be divided into two or more smaller orders in an
attempt to circumvent the necessity to obtain the appropriate approval or to avoid bidding.
1 Department Director approval required for $10,000 and over buy may require a more restrictive threshold for purchasing
designee.
2 Written quotes must be kept on file for at least one year. Please attach to the purchase order in the financial system.
3 Contracts over $175,000 require a performance an payment bond.
Approval Required
Value of
Purchase or
Contract
Construction, Contracted Services, Goods & Service
Contracts
Dept
Director
City
Manager
City
Council
Less than
$25,000 Quotation (two, if practicable)2 or open market X1
$25,000-
$175,000 Direct negotiation (at least two written quotes)2 X X
Greater than
$175,000 Competitive Bidding (sealed bids) required3 X X X
134
PURCHASING City Council Policy– Finance dept | Page 2 of 11
Construction, Contract Services and Purchases (Goods) Contracts
This section pertains to the purchase of supplies, material, equipment or the rental thereof, or the
construction, alteration, repair or maintenance of real or personal property. These expenditures must
follow the requirement outlined in the Uniform Municipal Contract Law (Minnesota Statutes Section
471.345). The Uniform Municipal Contract Law provisions exclude contracts for professional services
such as doctors, accountants, lawyers, architects and other services requiring technical, scientific or
professional training. For more on professional services, see the Professional Services section of this
document.
Purchases Less than $25,000
Purchases may be obtained through open market or direct negotiation, with two quotations obtained
whenever possible. Quotations must be kept on file for at least one year (attach to the purchase order in
financial system).
Purchases $25,000-175,000
Purchases may be obtained through sealed bids, cooperative purchasing contracts or direct negotiation,
with two quotations obtained whenever possible and without advertising for bids or otherwise
complying with the requirements of competitive bidding. Two written quotes are required to be
attached to the purchase order (attach to the purchase order in financial system). Quotations must be
kept on file for at least one year.
Cooperative purchasing contracts should be considered for contracts over $25,000 and may be used in
lieu of sealed bids or quotes. The city must consider the availability, price and quantity of supplies,
material or equipment available through the state’s cooperative purchasing venture or other
cooperatives before purchasing through another service. The submitted invoice must include a state
contract/copy reference number. Thes contracts must be signed by someone who has the purchasing
authority level of $25,000 - $175,000 within their department.
Purchases Greater than $175,000
Sealed bids solicited by public notice are required. Contracts must be awarded to the lowest responsible
bidder, unless meeting the provision under “Best Value” Procurement Alternative.
Cooperative purchasing contracts should be considered and may be used lieu of sealed bids.
For contracts over $175,000, cities must require contractors to provide a performance bond and a
payment bond. The required performance bond benefits the city by ensuring the work is completed
according to the terms of the contract, while the required payment bond benefits subcontractors and
people who provide labor and materials, by seeing that their claims for labor and material are paid. The
135
PURCHASING City Council Policy– Finance dept | Page 3 of 11
bonds must be equal to or greater than the contract price. If the contract price increases after the bonds
are provided, obtaining additional bonds should be considered.
The contract must be approved by the City Council. Once authorized, the city manager and mayor will
execute the contract.
Sealed Bidding Process
The originating department must ensure that the following steps are taken:
Make sure that funds have been appropriated for this contract.
Make proper publication in the official city newspaper(s).
Distribute terms, conditions, and specifications, and answer any bidder questions.
Open sealed bids at an appropriate time and place, and then tabulate.
Award the contract to the lowest responsible bidder Minn. State § 412.311, SUBD. 1.
In the event a low bidder is not recommended, fully document the reason(s). Consult the city
attorney.
Prepare and present to the City Council a request for approval of the award. The contract shall
be signed by the city manager and mayor. The signed resolution must be maintained for ten
years after the project completion. The department can retain these in the project file.
Advertisement for sealed bids must be published in the city’s official newspaper at least ten days before
the last date for submission of bids. The published notice must contain the following:
A description of the project or purchase being sought.
The availability and location of specifications.
Bid requirement such as sealed bids or any accompanying security).
Where the bids must be submitted.
The deadline for submitting bids.
The time and place of the bid opening.
The city officers who will be present for the opening.
A statement indicating that the city may delay the award until certain events occur.
A statement indicating that the city reserves the right to reject all bids submitted.
The bids must be opened and tabulated at the time and place specified in the newspaper. Preferably
this should be completed ten working days in advance of the City Council meeting to allow for a
thorough review and re-tabulation of the bids and to allow for reference checks as appropriate. If this
timeframe is not attainable, the department director must be notified to ensure the bid process
requirement can still be met.
136
PURCHASING City Council Policy– Finance dept | Page 4 of 11
A recommendation can then be made to the City Council, and the City Council will award or deny the
contract.
Bids rejected by City Council must be kept on file for six years and retained in the departmental project
file.
Other Bidding Reminders:
The city cannot avoid bidding requirement by splitting a contract into several contracts, each of
which is below the minimum amount requiring bids.
The proposals and specifications must allow for free and full competition. Specifications may not
be written so as to exclude all but one type or kind of supplies or equipment.
The city may not accept a bid that includes a number of items when the advertisement called for
separate bids for each item.
The city must re-bid when they make a material change in the specifications or the contract,
even if the change would not affect the rank order of the bids received.
Minnesota Statutes Chapter 429 (local improvement code) applies to all public improvement
contracts (e.g., sewer, water and streets) being financed with special assessments.
Cities are not required by statute to follow the competitive bidding process for the following
types of contracts: professional services, insurance contracts, reverse auctions, purchases from
other government agencies, real estate and public safety equipment.
If the estimated cost of a local improvement project financed by special assessments exceeds
$350,000 (twice the amount for mandatory competitive bidding), the publication must be made
at least three weeks before the last date for submission of bids, in the city’s official newspaper
and either at least once in a newspaper published in a city of the first class or in a recognized
industry trade journal.
Awarding contracts
For contracts procured through sealed bids or multiple quotes, the city must award the contract to the
lowest responsible bidder. The bidder who submits the lowest bid or quote in dollars is not necessarily
the “lowest responsible bidder.” Responsibility in bids means financial responsibility, but also integrity,
skill and the likelihood of the bidder doing faithful and satisfactory work. A contract must be awarded to
the lowest responsible bidder unless the “Best Value” alternative set forth below is followed.
“Best Value” Procurement Alternative
Minnesota Statute 412.311, subd. 2 allows the city to use a “Best Value” alternative instead of awarding
the bid to the lowest responsible bidder. Best value procurement is a process based on competitive
proposals that awards the contract to the vendor or contractor offering the best value, taking into
account the specifications of the request for proposals, the price and specific performance criteria.
Consulting with the city attorney is advised if wish to use the “Best Value” alternative.
137
PURCHASING City Council Policy– Finance dept | Page 5 of 11
Cooperative Purchasing Contracts
Cooperative purchasing contracts provide an opportunity for the city to purchase goods and services at
reduced costs. Hennepin County, State of Minnesota and other cooperatives periodically establish
specifications and publicly bid for various commodities and services. The City of Plymouth is empowered
to make purchases under such cooperative purchasing arrangements and may purchase from the
contract without otherwise rebidding or receiving quotations. It is still required to receive the
appropriate approvals. Please provide the state or county contract number on the documentation sent
to finance.
IC-134 Withholding Certificates
No state agency or local unit of government can make final payment to a contractor until the
Department of Revenue has certified that the contractor and any subcontractor have fulfilled the
requirement of Minnesota withholding tax laws. Ther terms “contractor” and “subcontractor” are
limited to those who supply labor, or a combination of labor and material for specific construction,
repairs, rehabilitation or improvements. The terms do not include dealers, merchants, suppliers or
contractors who only supply materials. On-going maintenance services (such as mowing, road grading or
snowplowing) are excluded from this requirement.
Contractors and subcontractors show compliance by submitting a withholding affidavit to the Minnesota
Department of Revenue. If a contractor or subcontractor has withheld taxes as required, the
Department of Revenue will return an electronic confirmation or sign and return the Form IC-134
certifying compliance. Finance will need a copy of the confirmed IC-134 form from the vendor to release
final payment. Contact finance if there is uncertainty if an invoice requires one.
Change Orders
Change orders may occur due to city driven changes, errors and omissions, field directives,
unforeseen/hidden conditions, regulatory requirements or changes that are contractor driven. Changes
that need to be made during construction need to be addressed and approved according to the approval
thresholds in a timely manner.
Purchase or Lease of Used Public Safety Equipment
Cities are granted authority to lease or purchase used public safety equipment (“vehicles and specialized
equipment used by a fire department, in firefighting, ambulance and emergency medical treatment
services, rescue, and hazardous materials response”) without bidding in certain specified circumstances.
Competitive bidding or proposals are not required, “if the equipment is clearly and legitimately limited
to a single source of supply, and the contract price may be best established by direct negotiation.”
138
PURCHASING City Council Policy– Finance dept | Page 6 of 11
Professional Services
State statute does not require advertisement of bids or sealed bids for professional services such as
those of engineers, lawyers, architects, accountants and other services requiring technical, scientific or
professional training. It is recommended that proposals be obtained through a request for proposal
(RFP) process when such a process would provide the city with increased quality of a decreased price.
Contracts for professional services shall be made only with responsible consultants who have the
capability to successfully fulfill the contractual requirements. Consideration shall be given to their past
performance and experience, their financial capacity to complete the project, the availability of
personnel and other appropriate criteria.
When dealing with service providers with whom the city may wish to establish a long-term relationship,
the formal RFP process for that service will be periodically initiated. Review at that point in time shall
not preclude a current service provider from resubmitting for consideration. Examples of service
providers with long-term relationships include legal and audit services.
Federal Awards
Under Uniform Guidance there are additional procurement requirements that need to be considered
when making purchases related to a federal program. Departments need to consider the full
requirements in relation to each procurement method as described in 2 CFR 200.317-326. See the grant
policy for further guidance.
Emergency Purchases
During a declared emergency, the city is, notwithstanding any statutory or charter provisions to the
contrary, empowered, through the City Council, acting within or without the corporate limits of the city,
to enter into contracts and incur obligations necessary to combat disaster by protecting the health and
safety of person and property and proving emergency assistance to the victims of such disaster.
In the event of a declared emergency, the City of Plymouth may exceed its delegated purchasing
authority and does not need to follow the solicitation process as specified in the emergency
management state statutes. These statutes give cities the ability to declare an emergency for a limited
period of time and waive the requirements to use mandated contracting procedures.
Only what is needed to expeditiously reestablish the functions of government, the protection of
property or the health or safety of people is eligible for the emergency authority exception.
Employees will track any expenses incurred due to the emergency in an easily auditable manner.
Emergency purchasing documentation (receipts/invoices) must be submitted to the finance department
on a timely basis. The finance department will establish a project code for the disaster and the code
must be used on all financial transaction related to the disaster.
139
PURCHASING City Council Policy– Finance dept | Page 7 of 11
Payment Types
Petty Cash -Employees may request reimbursement for expenses less than $25.
Credit Cards – see Credit Card Use Policy
Open Charge Accounts -It is advantageous in certain cases to open charge accounts with businesses
and vendors for city purchases. Establishing an open charge account requires approval of the finance
director. Department directors give approval of employees that can use the account. The names of all
city staff members authorized to purchase through the open charge account will be on file in the finance
department and will also be provided to the vendor along with the purchasing limitations. Under no
circumstances may aggregate purchases from any one vendor under an open charge account exceed
$10,000 in any one month without prior approval by the finance director. The procedures used to make
purchases through an open charge account shall conform with this policy.
Invoice – Vendors should submit invoices directly to accounts payable email. Follow purchasing
procedures to submit invoices.
140
PURCHASING City Council Policy– Finance dept | Page 8 of 11
Procedures
General Purchasing Guidelines
Decentralized – The majority of the city’s purchases are decentralized, meaning each
department negotiates with the vendor and processes the request for payments. Departments
are responsible for ensuring policy compliance. Finance is responsible for processing requested
purchase orders, processing payments and monitoring policy compliance.
Payment Processing – Finance processes payments once a week and checks are issued on
Friday. Invoices received by the end of the day Tuesday will be processed and paid on Friday if
the invoice is due. Otherwise, it will be paid according to the terms of the vendor. If a
department is requesting payment outside of the normal net 30 days or the requested terms of
the vendor, a Special Handling Request form (available on the Street under Finance Forms)
needs to be submitted along with the invoice. All supporting documentation and approvals need
to be received before payment can be made. If any forms need to accompany the check to the
vendor, such forms shall be submitted with the invoice.
35 Day Requirement – Invoices should be approved and submitted as soon as possible. Cities
are required by statute to pay invoices within 35 days unless there are pre-arranged payment
terms or a dispute of the invoice. If an invoice is submitted late which prevents finance from
meeting these terms, a written explanation needs to be provided to finance (either via email or
on the actual invoice).
New Vendor – If a new vendor is used, complete the New Vendor Setup Request form and
include a completed W9 form unless it is a reimbursement or refund. Both forms can be found
on the Street under Finance Forms.
Invoice Validity – The purchaser and the person authorizing the purchase are responsible for
ensuring that purchase prices are reasonable and accurate. The purchases must confirm the
prices charged by the vendor match the prices offered by the vendor when the original contract
was signed/quote was received.
Blanket PO – All purchases greater than $5,000 require a purchase order in the financial system
unless it is part of an existing blanket purchase order (a step-by-step guide on How to Enter a
Purchase Order is located on the Street under Finance/User Guides).
GL Coding – Invoices should be coded to the correct account codes based on the type of
expenditure, not available funds in various line items of the budget. Failure to code properly
skews actual expenses and provides inaccurate historical data for future budgeting.
Departments are allowed to exceed budgeted line items but the total for the year must not
exceed the approved budget. If there are questions, contact finance.
IC – 134 - Before a city makes the final payment to a contractor under a contract requiring the
employment of employees, it must make sure the contractor and subcontractors have complied
with withholding tax laws. For more information, please see the IC-134 section.
141
PURCHASING City Council Policy– Finance dept | Page 9 of 11
“Accounts Payable” Email – Invoices can be electronically sent to finance for payment. This
process eliminates the inter-office mailing or in-person delivery of invoices to finance.
Year-end Cutoff – At year end, invoices that are received early the next year which are for goods
or services that were ordered and received in the previous year will be recorded against the
previous year. When entering purchase orders at year end, pay special attention to the selection
of the general ledger date to ensure the correct year is changed. Instructions on processing year
end invoices and the submission cut-off date is sent out annually by finance at year end.
Purchases under $5,000
Purchases, excluding credit card purchases, under $5,000 do not require a purchase order. To process
these invoices/receipts, include the following information on the invoice/receipt and remit to Accounts
Payable once the product and/or service has been received.
Date
Signature and employee number
Full general ledger account coding
Purchases over $5,000
All purchases $5,000 and over require a purchase order in the financial system. A standard purchase
order must be created by the originating department. Purchase orders have a formal approval process
built into the city’s financial management software.
One purchase order can be created to authorize a series of purchases from a single vendor. If the exact
cost of the purchase is unknown, the cost can be estimated. If the actual cost is higher than the
purchase order by more than $250 or 15%, a request will be sent back to the purchase order creator to
initiate a “change purchase order” process. Step-by-step guides for Entering Purchase Orders and
Change/Void Purchase Order Processing are located on the Street under Finance/User Guides.
Supporting Documentation/Payment
Invoices and other supporting documentation (resolutions, quotes, required form, etc.) must
accompany any request for payment and be submitted to the finance department for processing.
Vendor invoices must be approved with a signature confirming receipt of the product and/or service and
that the pricing is what was agreed upon. The purchase order number from the financial management
software and employee ID must also be written on the paperwork. For contracts over $175,000, the
approved resolution number must be included.
If an invoice is split amongst departments, it needs to be approved by the applicable departments.
Please include support for each department’s approval and general ledger coding. Since departments
typically have access to only their own organizational budget, submit these types of invoices to the
finance department to complete the purchase order.
142
PURCHASING City Council Policy– Finance dept | Page 10 of 11
The finance department will ensure the invoices are entered into the financial management system and
paid on a timely basis. All payments are approved by the City Council at its regularly scheduled
meetings.
Credits or Returns
Any department that returns an item must reference the original purchase order number on the return
receipt and remit to the finance department so credit can be applied to the proper account. In some
cases, the refund will not be coded to the original expense account but rather to a refund and
reimbursement revenue account within the same division. This typically occurs if the refund is received
the year after the expense was incurred.
Out of State Purchases
Sales tax is part of the total cost. Even though some purchases are made from an out of state vendor,
the city is required to submit to the State of Minnesota use tax for applicable taxable items invoiced
without the tax.
Sales Tax
Purchases made by the city are generally not taxable. Purchases must be billed to and paid for by the
city. Purchases made by employees are taxable, even if reimbursed. To purchase items exempt from tax,
you must give the vendor a competed ST3 Certificate of exemption form which can be found on the
Street under Finance Forms.
Some items remain taxable such as some motor vehicles, prepared food, lodging, construction material
and supplies purchased by a contractor or subcontractor under a lump-sum contract. Please review the
sales tax exemption guidelines for governments on the MN Department of Revenue website.
Classified Advertisement Websites (Craigslist, Facebook Marketplace, etc.)
The city, as a whole, typically does not recommend utilizing classified advertisement websites for
purchases. If a purchase is made through one of these marketplaces, the seller must be agreeableto
receiving a check and providing a receipt at time of pickup. Under no circumstances will payment be
made in advance of receiving product. A copy of the advertisement with the purchase price must be
submitted to the finance department.
1099 Information
The city is obligated to report to the Internal Revenue Service payments to an individual or partnership
for services rendered that exceed $600 in a calendar year. To do so, the city needs the recipient’s
143
PURCHASING City Council Policy– Finance dept | Page 11 of 11
business tax identification number or social security number. This tax information should be collected on
a W9 form (which can be found on the Street under Finance Forms) and provided to the finance
department when a new vendor is used. Vendors who should receive a 1099 are noted when they are
entered into the financial management software.
144
Electronic Timekeeping 1 of 2 City Council Policy
ELECTRONIC TIMEKEEPING POLICY
The purpose of this document is to establish policies and procedures by which timekeeping will
be accomplished to ensure the city maintains effective and accurate timekeeping systems.
Timekeeping System Overview
The City of Plymouth is subject to numerous laws and regulations that govern the way we
conduct our business. The laws that regulate employee’s wages and hours are designed to ensure
that employees are paid as specified, within these regulations. This policy outlines information
pertaining to recording and tracking hours of work, accruals, and making manual adjustments.
The city utilizes three timekeeping systems (POSS, Fire Manager and New World)to record
hours worked and leave time.The data is later transferred to the payroll module within New
World where employees are paid according to the hours recorded and approved. Each system has
been set up and tested to ensure the highest level of internal control.
In order to ensure consistency of treatment for employees, the data recorded shall be considered
as the “official” record of the workday. Any disputes over actual hours worked or attendance will
be resolved by referring to the official record in the system. Any changes will be carefully
documented.
Timekeeping Procedures
This procedure defines the roles and responsibilities of individuals involved in the timekeeping
process. It also provides guidance on the separation of duties assigned to the various individuals
involved in the process.
All employees must record time via the departmental timekeeping system. At the end of each pay
period, employees are required to submit time worked and leave hours for that specific pay
period. Pay periods are defined as biweekly timeframes as noted in the pay date calendar for all
exempt and non-exempt employees. By submitting an electronic timecard, you are attesting to
the best of your knowledge that the information submitted is complete and accurate.
The supervisor/manager or designee is responsible for ensuring that the work and leave time
reported accurately reflect each employee’s activity for each pay period.
All time must be reviewed and approved by the employee and supervisor/manager or designee
before submitting to Payroll (Finance) for processing.
145
Electronic Timekeeping 2 of 2 City Council Policy
The deadline for all electronic time to be submitted to Payroll for processing is 3:00 p.m. on
Monday of the pay date week. Payroll will review this time for accuracy and ensure proper
approvals have been obtained. The time is then processed to prepare for payment to the
employee. The payment register is then submitted to Human Resources for a final review. Once
final review is received, payments are processed and submitted to the bank by 7:00 p.m. on
Thursday of the pay date week. Payments are made electronically to the employee’s bank by
9:00 a.m. on Friday morning.
When a city observed holiday falls on the Monday before the pay day, employees should
approve time after the last shift for that pay period. The deadline for electronic time to be
submitted to Payroll after a Monday holiday is 10:00 a.m. Tuesday.
Errors and other required adjustments identified by the employee, supervisor/manager or
designee, Payroll, or Human Resources will need to be clearly documented indicating the
correction with the initials of the employee and supervisor/manager or designee. Payroll
(Finance) will use the corrected document as the basis for processing an adjustment to the
timekeeping records and to provide an audit trail for the previously entered data.
Each department is responsible for ensuring their employees have received proper training in the
electronic time keeping system. Employees are expected to understand their contract terms and
to be able to properly process their time in the electronic system.
Any falsification or misrepresentation of time and attendance information may result in
disciplinary action.
Resolution No. 2019-120, April 23, 2019
(Supersedes Resolution 2011-038, February 8, 2011)
146
CREDIT CARD USE POLICY
Purpose
To establish the policy for purchasing goods and services using a credit card issued in
the Ccity’s name consistent with the authority and restrictions specified in state law
(M.S. 471.382).
Guidelines
The Ccity credit card is intended for purchases needed for Ccity operations.
Efficiencies gained through the use of credit cards are:
• Less time required at the point of sale with retailers
• Purchases may be made over the internet, resulting in lower
costs
• Reservations can be made and held with travel and other vendors
• The total number of checks written is reduced
The Administrative ServicesEach Ddepartment Ddirector will determine which
personnelemployees will be assigned credit cards. Credit cards will be issued only
when it is clear they will create efficiencies in the normal purchasing process. Upon
approval of the Ddepartment Ddirector, requests are forwarded to the Ffinance
Ddirector or designee for issuance of a card. Each card issued will bear the name of
the City of Plymouth and the individual cardholder. The employee whose name is on
the card is the only one authorized to use that card.
It is the responsibility of the individual cardholder to:
1. Ensure that no one else uses the card.
2. Ensure the card is used only for legitimate Ccity business
expenditures in accordance with the cardholder’s job duties.
Personal charges incurred as a part of travel costs should notcan
be included. and later reimbursed to the Ccity.
3. IEnsure Ccity purchasing guidelines with respect to
quotations and bids are followed.
4. Maintain all supporting documentation associated with
credit card purchases (receipts, confirmations, purchase orders,
147
etc.) and properly with expenditures properly coded and
approved expenditures for payment. Purchases shall be approved
by the cardholder’s supervisor. by the department head.
5. Submit card statement and supporting Deliver such
documentation to the Administrative Services finance
Ddepartment – Aaccounts pPayable as soon as feasible, but no
later than 10seven days after the close of the billing statement
period. Documentation must be available to match to the credit
card statement for the appropriate month. Failure to submit
supporting documentation in a timely manner may result in card
revocation.
6. Contact the Administrative Services DepartmentFinance (or
the Credit card company and finance departmentduring off hours)
immediately, if the card is lost or stolen.
7. Any personal charges on the card either made inadvertently
or as part of travel expenses must be reimbursed to the Ccity at
the time the documentation is submitted to the Administrative
Services Departmentthe fFinance department.
Credit limits will be established by the Administrative ServicesdDepartment Ddirector
and Ffinance director or designee for each cardholder on an individual basis and will
be programmed into the card. Cash withdrawals are not allowed with the credit
cards. The employee shall be personally responsible financially for any improper or
unauthorized use of the credit card, as specified in Minnesota Statutes 471.382.
Administration
The financeAdministrative Services Ddepartment will administer the issuance of cards
and compliance with the above policy. Policy violations will result in the cancellation
of an individual card. Intentional or negligent misuse of a Ccity credit card will be
subject to disciplinary action, up to and including dismissal and/or garnishment of
wages if necessary to recover Ccity funds. Cards must be returned to the Ccity at time
of separation.
Resolution No. 2006-428, November 14, 2006
148
ELECTRONIC TRANSACTION POLICY
Purpose
In accordance with Minnesota Statute §471.38, the city adopts the following
electronic transaction policy. Electronic funds transfer is the process of value
exchange without the use of checks, drafts, or similar negotiable instruments. A local
government may make an electronic funds transfer for the following:
(1) Payment from an imprest payroll bank account or investment of excess money;
(2) Payment of tax or aid anticipation certificates;
(3) Payment of contributions to pension or retirement funds;
(4) Vendor payments; and
(5) Payment of bond principal, bond interest and a fiscal agent service charge from
the debt redemption fund.
The Ccity will utilize electronic funds transfer for disbursements related to the
transmittal of payroll, payroll withholdings, debt service payments and other
disbursements including vendor payments.
Ccity’s funds, both incoming and outgoing, may be processed by electronic funds
transfer where deemed prudent and the most efficient method of payment or
receipt.
City Council shall annually by Rresolution, authorize the Ffinance ManagerDdirector,
or their designee as identified below, to make electronic funds transfers.
The disbursing bank shall keep on file a certified copy of the delegation of authority.
The initiator of each electronic transfer shall be identified and shall document the
request and obtain approval prior to initiating the transfer.
Written confirmation of each electronic funds transfer shall be available within one
business day of each transaction.
With the exception of payroll and bond payments and investments transfers, a list of
all electronic fund transfers shall be submitted to the City Council at the next regular
City Council meeting following the transfer, if not approved beforehand.
149
Wire Transfer or ACH (City Initiated)
1. Payment Initiation
a. The Ffinance ManagerDdirector, Supervising Accountant and
Clerical Supervisor Aassistant Ffinance Ddirector and Ffinance
Ssupervisor shall have the authority to initiate payments through wire
transfer.
b. The Ffinance Manager, Supervising Accountant, Clerical
SupervisorDdirector, Aassistant Ffinance Ddirector, Ffinance Ssupervisor
and , Aaccounts Ppayable/Ppayroll Ffinance Finance ClerksSspecialists,
and CD Support Services Housing Manager shall have the authority to
initiate payments through ACH.
c. The Ffinance Manager, Supervising Accountant, Clerical
SupervisorDdirector, Aassistant Ffinance Ddirector, Ffinance Ssupervisor,
Aaccounts Ppayable/Ppayroll Ffinance Clerks Sspecialists shall have the
authority to initiate payroll payments through direct deposit and
withholding payments through ACH.
d. Purchasing cardholders shall have the authority to make purchases
through a City issued credit card.
2. Payment Review and Documentation
a. Wire transfers require supporting documentation, department
approval or City Council authorization, date of transaction, vendor and
banking information.
b. The Ffinance Ddepartmentivision shall review supporting
documentation, code the transaction to appropriate financial accounts
and record the transaction in financial system.
c. Credit card holders shall review purchasing card transactions,
provide supporting documentation and code transactions to appropriate
financial accounts.
c. Documentation for payroll direct deposits and payroll ACH
transactions shall be kept by the Ffinance Ddepartmentivision, and the
transactions will be recorded in the financial system.
3. Payment Authorization
a. The Ffinance Manager, Supervising Accountant or Clerical
Supervisor Ddirector, Aassistant Ffinance Ddirector or Ffinance
Ssupervisor shall approve general wire transfers.
b. The Ffinance Manager, Supervising Accountant, Clerical Supervisor
Ddirector, Aassistant Ffinance Ddirector or, Ffinance Ssupervisor or
Community Development Support Services Housing Managers shall
approve ACH transactions.
c. The Ffinance Manager, Supervising Accountant, or Clerical
Supervisor Ddirector, Aassistant Ffinance Ddirector or Ffinance
Ssupervisor shall approve wire transfers from the payroll account.
d. Confirmation of the wire transfer or ACH debit from the vendor or
banking institution will be kept on file by the Ffinance department.
150
ACH (Vendor Initiated)
1. Payment Initiation
a. Finance Manager, Supervising Accountant or Clerical dDirector,
Aassistant Ffinance Ddirector or Ffinance Ssupervisor shall have the
authority to initiate payments through an ACH debit.
2. Payment Review and Documentation
a. The Ffinance Ddepartmentivision shall review supporting
documentation, code the transaction to appropriate financial accounts
and record the transaction in the financial system.
3. Payment Authorization
a. The Ffinance Manager, Supervising Accountant or Clerical
Ddirector, Aassistant Ffinance Ddirector or Ffinance Ssupervisor shall
complete an ACH debit authorization to authorize an ACH debit
transaction to be initiated by a vendor.
b. The Ffinance Ddirector, Aassistant Ffinance Ddirector or Ffinance
Ssupervisor will add ACH positive pay authorization in the banking
system for all entities approved for vendor initiated ACH
c. The Ffinance Divisiondepartment shall receive confirmation of the
ACH debit from the banking institution.
Resolution No. 2021-024, January 26, 2021
151
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
A. Policy
The City of Plymouth supports the growth and development of employees for
the increased efficiency and effectiveness of the organization. This policy
establishes guidelines and procedures for the payment and reimbursement of
travel and other city expenses incurred by employees and officials in the
conduct of approved official Ccity business.
B. Applicability
This policy applies to all employees and Ccity officials including temporary,
regular full and part-time employees, the mayor, council members, and
members of Ccity commissions or committees.
C. Authorization
1. Employees must receive written supervisor approval for
reimbursement of expenses.
2. Supervisors shall approve mileage reimbursement only to conduct
official Ccity business due to lack of availability of a Ccity vehicle or,
inappropriateness of staff vehicles for the intended work objective, or a
specific employment agreement between the Ccity and employee.
3. The mayor and council members receive monthly compensation as
set forth in the Plymouth City Code, which is intended to defray the cost
of ordinary out-of-pocket expenses (e.g.,i.e. parking fees,
entertainment, metro area travel including mileage and mealsmileage,
parking fees, meals, entertainment, etc.) incurred in the performance of
official Ccity business. Unusual or one-time expense reimbursement
shall be considered on a case-by-case basis. For out of area travel, the
mayor and council members are eligible for reimbursement as outlined
in the out of area travel section below.
4. When possible, Tthe mayor and council members shouldmust have
out of area travel events approved in advance by a vote of the City
Council at an open meeting including an estimated cost of the travel. In
evaluating the request, the City Council will consider whether:
a. TheyS/he will receive training on issues relevant to the
Ccity or to theirhis/her role as the mayor or as a council
member;
152
b. TheyS/he will meet and network with other elected
officials to exchange ideas on relevant topics or the role of local
elected officials.
c. TheyS/he will tour a facility or function that is similar in
nature or under consideration by Plymouth where the purpose for
the trip is to study the facility or function to bring back ideas for
consideration.
d. They wereS/he was assigned by the City Council to visit
another city for the purpose of establishing a goodwill relationship
such as a “sister-city” relationship.
e. They wereS/he was assigned by the City Council to testify
on behalf of the Ccity before Ccongress or to meet with federal
officials on behalf of the Ccity.
f. Sufficient, budgeted funding is available to pay for the
trip.
5. The City Council may authorize funds in the budget to defray the costs
of events for which they are invited to represent the city.
6. City board and commission members serve on a purely voluntary
basis. The cCity does not reimburse any ordinary out-of-pocket
expenses. Requests for reimbursement of other than ordinary expenses
shall be considered on a case-by-case basis and requires Ccity Mmanager
approval.
7. For The Ccity Mmanager travel s/he shall provide a written memo
of anticipated travel to the City Council in advance of the event, or as
soon as possible in case of an emergency.
8. No reimbursements will be made for attendance at events
sponsored by or affiliated with political parties.
D. Expense Reimbursement Procedure
1. All reimbursement requests shall be submitted within 30 days of
the date incurred to the Ffinance department for processing.
2. The Ccity Mmanager may, under unique circumstances, approve
reimbursement for items submitted after the 30-day limit.
3. Expense reimbursements less than $25 may be submitted to petty
cash for payment with detailed documentation and appropriate
approvals.
4. Expense reimbursements in excess of $25 will be paid by check,
but separate from payroll checks.
5. The cCity will reimburse mileage at the standard IRS rate per
mile.
5. Motorcycles or similar vehicles do not qualify for mileage
reimbursement.
6. Employees shall submit a completed reimbursement form to their
supervisor for written approval with detailed documentation (e.g.,i.e.
mileage form, receipts, conference agenda, GSA rates, etc.).
153
7.Upon approval, supervisors submit the form to the Ffinance
Divisiondepartment for payment.
E.Travel
1. Out of Area Travel
Defined as official travel outside the seven-county metropolitan area (Anoka,
Dakota, Hennepin, Ramsey, Scott, Washington and CarverWright) for an event/
activity which may or may not require overnight lodging.
The following are reimbursable expenses for official Ccity business:
•Registration fees
•Transportation
•Lodging (single rate)
•Per dDiem for meals
•Business-related telephone calls
a.Transportation
i.Where possible, employees are to use Ccity vehicles in the
conduct of Ccity business.
ii.Costs shall generally be based on a comparison between
the cost and convenience of the lowest available air fare
and travel by Personally Owned Vehicle (POV) or cCity
vehicle with associated meals, lodging, parking and loss of
work time costs. The Ccity Mmanager must approve any
exception to this general rule.
iii.If a frequent flyer program is in effect, a separate program
shall be established by the employee or official to record
mileage credits to the Ccity.
iv.Ground transportation, including buses, taxis, rental cars,
and attendant parking shall be reimbursed if receipts are
provided. The most cost effective and efficient mode of
ground transportation shall be used.
v.Travel to and from the worksite (commuting) is not eligible
for reimbursement, including evenings and weekends.
vi.Travel may be reimbursable when an employee proceeds
directly from their residence to official Ccity business away
from their regular or secondary worksite. Only the
distance from their residence to the alternative destination
minus the distance of their typical commute to their
regular worksite is eligible.
b. Lodging
i.Accommodations shall be appropriate to the purpose of the
trip.
ii.Rates for accommodations shall be comparable to those of
other facilities in the area.
154
iii.The hotel hosting a convention shall be deemed to be an
appropriate accommodation.
iv.The Ccity will pay the single rate if the employee or official
is accompanied by a guest or family member.
c. Meals
i.Workshops, events or training in which meals are not
included in the registration or fee, and public purpose is
met in accordance with the Meal and Refreshment Policy,
meal costs shall be reimbursed.
ii.Expenses for meals, including a maximum gratuity of 2018%
when applicable, will be reimbursed with an itemized
receipt in accordance with the U.S. General Services
Administration (GSA) Domestic Per Diem rates
(www.gsa.gov) including the first and last day of travel.
iii.Per dDiem meal expenses at the applicable daily rate does
not require receipts.
iv.Reimbursement for alcoholic beverages is prohibited.
v.If meals are provided at a conference/workshop and are
included in the registration/fees, an employee may not
request per diem for that specific meal.
vi.For travel days, you may only submit per Diem for the
specific meals during the timeframe you are considered
traveling. For example, if your flight arrives back home at
1:00 p.m., an employee may not request per Diem for
dinner on that day.
2. Metro Area Travel
Defined as official travel inside the seven-county metropolitan area for an
event/activity.
a. Transportation
i.Travel to and from the worksite (commuting) is not eligible
for reimbursement, including evenings and weekends.
ii.Travel may be reimbursable when an employee proceeds
directly from their residence to official Ccity business away
from their regular or secondary worksite. Only the
distance from their residence to the alternative destination
minus the distance of their typical commute to their
regular worksite is eligible.
b. Meals
i.City-required attendance at day-long training/workshops
with morning and afternoon sessions when no meal is
provided between the two sessions. Meals before or after
the event are not reimbursable.
155
ii.Expenses for meals, including a maximum gratuity of 2018%
when applicable, will be reimbursed with an itemized
receipt in accordance with the U.S. General Services
Administration (GSA) Domestic Per Diem rates
(www.gsa.gov).
iii.Reimbursement for alcoholic beverages is prohibited.
iv.If meals are provided at a conference/workshop and are
included in the registration/fees, an employee may not
request per diem for that specific meal.
F. References
For further information, please reference the following information or consult
your supervisor or department director.
Equipment and Vehicle Operation – Plymouth Safety Policy (Amended October
2006)
Fleet Operation, Maintenance and Replacement Policy
Resolution No. 2005-412, November 8, 2005 - Elected Official Out-of-State
Travel Policy
Resolution No. 2003-175, April 8, 2003 – Travel and Expense Policy
Supersedes: Res. No. 94–460 -- Aug. 1, 1994
Res. No. 94–401 -- July 18, 1994
Res. No. 96-649 -- Nov. 20, 1996
Res. No. 95-223 -- Apr. 4, 1995
Res. No. 94-399 -- July 18, 1994
Resolution No. 93-253, May 3, 1993 – Mileage Reimbursement Policy and
Procedures
Resolution No. 83-199, April 11, 1983 – Policy Relating to Reimbursement of
Ordinary Expenses to City Council, Commission and Board Members.
Resolution No. 80-730 - Urging and Directing Members of Advisory Commissions
to Physically View and Inspect Properties and Sites Which are Subject of
Commission Deliberations.
Resolution No. 2011-080, March 8, 2011
156
FINANCIAL MANAGEMENT POLICIES
Purpose
The City of Plymouth is responsible to its citizens to carefully account for public
funds, to manage municipal finances wisely, and to plan the adequate funding of
services desired by the public, including the provision and maintenance of public
facilities. The Ccity is also accountable for providing both short-term and long-term
financial stability. The Ccity must ensure that it is capable of adequately funding and
providing local government services needed by the community.
These financial policies provide the framework for the overall fiscal management of
the Ccity. Operating independently of changing circumstance and conditions, the
policies assist the decision making processes of the City Council and Mmanagement.
Most of the policies represent long standing principles, traditions and practices which
have guided the cCity in the past and have helped maintain financial stability over the
past years. These financial policies will be reviewed periodically to determine if
changes are necessary.
Objectives
To achieve this purpose, the plan has the following objectives for the Ccity’s fiscal
performance.
1.Provide sufficient financial stability to prevent fiscal difficulties which
may encumber or impact the City Council’s ability to make important
decisions.
2.Provide sound policies to guide those decisions of the City Council and
Mmanagement which may have significant fiscal effects.
3.Provide adequate, timely and accurate information to facilitate the City
Council and Mmanagement decision making.
4.Establish policies which ensure efficient and effective Ccity operations.
5.Minimize investment and financial risk.
157
6. Employ policies which promote sustainable revenue sources.
7. Employ fair user charges where the direct benefit is identifiable and the
cost is measurable.
8. Provide and maintain adequate, good quality public facilities and
infrastructure.
9. Protect and enhance the Ccity’s credit rating.
10. Ensure the legal use and protection of all Ccity funds through a sound
system of financial and internal controls.
11. Maintain a risk management program that minimizes the impact of legal
liabilities, natural disasters or other emergencies (See separate Risk
Management Policy).
12. Leverage private enterprise to perform public services whenever it is
reasonably possible to do so without undue risk.
13. Enhance and protect the quality and diversity of the tax base.
14. Have a long- range point of view on all major decisions.
15. Enter into intergovernmental agreements to provide services and
facilities when economies can be realized.
16. Seek cost savings in operations wherever possible without affecting
service levels.
Financial Management Policies
1. Capital Improvement Budget Policies
A. The Ccity will adopt a tenfive-year capital improvement and
expenditure plan and update it bienniallyannually.
B. The cCity will alternatecoordinate development of the capital
improvement budget with the development of the operating
budget with the capital budget updated in even years and
operating budget in odd years (e.g., build 2024/25 operating
budget in 2023). Future operating costs associated with new
capital improvements will be projected and included in operating
budget forecasts.
158
C.The cCity will project its equipment replacement and
maintenance needs for the next 25 years and will update this
projection each biennially in conjunction with the capital
budgetyear. Based on the projection, a maintenance and
replacement schedule will be developed and included in the
operating budget. The Ccity will strive to maintain all of its assets
at a level adequate to protect the Ccity’s capital investment and
to minimize future maintenance and replacement costs.
D.The Ccity staff will identify the estimated costs and potential
funding sources, including the consideration of joint ventures with
other public or private entities, for each capital project proposal
before it is submitted to the City Council for approval.
E.The Ccity will determine the least costly financing method
considering the life of the asset.
F.The Ccity will develop long-range plans and forecasts relating to
future development of the Ccity.
2.Revenue Policies
A.The Ccity will estimate its annual revenue by a conservative and
analytical process.
B.The Ccity will maintain sound property appraisal procedures.
Property value will be re-assessed at least every four years at the
legally mandated market value for each class of property.
C.Whenever user charges and fees are determined to be appropriate
and the direct benefits are identifiable, the Ccity will establish
user charges and fees at a level related to the cost of providing
the service (operating, direct, indirect, and capital). Fees will be
reviewed annually.
D.The Ccity will set fees and user charges for each enterprise fund,
such as Wwater, and Ssewer, and Ssolid Wwaste funds in total, at
a level which fully supports the total direct and indirect costs of
the activity, subject to market conditions. Indirect costs include
the cost of annual depreciation of capital assets acquired with
Eenterprise funds.
E.The Ccity will establish an ongoing program to assure the recovery
of net property tax delinquencies and abatements from any year
in setting the annual property tax levy.
159
F.The Ccity will develop contingency plans for the potential losses
of Ffederal, Sstate, and Ccounty aid.
3.Debt Policies
A.The Ccity will confine long-term borrowing to capital
improvements or projects which cannot be financed from current
revenues. In addition, the Ccity will not incur debt to support
current operations.
B.When the Ccity finances capital projects by issuing bonds, it will
pay back the bonds within a period not to exceed the expected
useful life of the project.
C.In all bond issues, at least 50% of the principal shall be retired
within 10 years.
D.The Ccity will attempt to keep the maturity of general obligation
bonds and general obligation guaranteed bonds at or below 20
years.
E.The debt service for general obligation Ad Valorem debt will not
exceed 5% of total annual locally generated operating revenue in
the general fund and special revenue fund.
F.Total general obligation debt will not exceed 2% of the market
valuation of taxable property.
G.Where possible, the Ccity will use special assessment, revenue or
other self-supporting bonds instead of general obligation Ad
Valorem bonds.
H.The Ccity will maintain open communications with bond rating
agencies regarding its financial condition. The Ccity will follow a
policy of full disclosure in every financial report and bond
prospectus.
I.The Ccity will develop a set of written policies concerning the use
of Tax Increment Financing (TIF) as a development incentive.
4.Enterprise Fund Reserve Policy
A.EOver a three year period each non-utility enterprise fund shall
set rates and charges/user fees such that there is a reasonable
rate of cost recovery. no cumulative reduction in net fund equity,
including depreciation and transfer of funds.
160
B.Rate studies shall be performed for the utility funds to ensure
funding for the enterprise operating costs and capital. The
funding may be in the form of rates, charges/user fees, bond
issuance, etc.
5.General Fund Reserve and Operating Surplus Policy
A.The Ccity shall not use tax anticipation borrowings to cover
operating expenses.
B.The year-end fund balance shall be equal to 40% of the
followingcurrent year’s general fund expenditure budget.
C.In the event that there is a general fund operating surplus in a
given year, it shall be utilized in the following manner:
1.Allocate funds to the general fund balance to the level that
the year end fund balance is equal to 40% of the following
current year’s general fund expenditure budget.
2.Allocate funds to provide additional financing for insolvent
or high percentage annual increase reserve funds (-
i.ee.g.,.: park replacement fund, central equipment fund,
public facilities fund, information technology fund and
infrastructure replacement fund and risk management
fund, etc.).
3.Allocate funds to pay off existing multi-year general fund
obligations financed through inter-fund loans.
4.Allocate funds to the capital improvement fund.
5.Purchase high priority one- time capital needs.
6.Allocate funds to reduce future debt service requirements.
7.Allocate funds in a manner that provides non-escalating
future taxation and helps preserve Ccity assets.
6.Cash Management Policy
A.It is the policy of the Ccity to pool cash balances from all funds to
maximize investment earnings. Exceptions include legal and
specific practical requirements that demand segregation of
funds.
161
B.Funds received are to be deposited into an interest bearing
account with the Ccity’s currently designated official depository
within a reasonable time, usually by the next business day.
C.Cash on hand is to be kept to the minimum required to meet daily
operational needs.
D.Funds shall be kept in an interest bearing account with the Ccity’s
currently designated official depository in an amount sufficient to
fully cover all outstanding checks.
E.Funds at the Ccity’s currently designated official depository shall
be monitored on a daily basis to make certain that they never
exceed the amount of collateralization provided.
F.Funds at the Ccity’s currently designated official depository shall
be monitored on a daily basis to evaluate if funds are available for
investment.
7.Investment Policies
A.Objectives. The Ccity will invest public funds in a manner which
will provide the highest investment return with minimum risk
while meeting the daily cash flow demands of the entity and
conforming to all federal, state and local regulations governing
the investment of public funds. The primary objectives, in priority
order, of investment activities shall be safety, liquidity and yield:
1.Safety. Safety of principal is the foremost objective of the
investment program. Investments shall be undertaken in a
manner that seeks to ensure the preservation of capital in
the overall portfolio. The objective will be to mitigate
credit risk and interest rate risk.
a.Credit Risk. The Ccity will minimize credit
risk, the risk of loss due to the failure of the security
issuer or backer, by:
•Limiting investments to the safest types
of securities
•Diversifying the investment portfolio so that
potential losses on individual securities will be
minimized.
b.Interest Rate Risk. The Ccity will minimize the
risk that the market value of securities in the
162
portfolio will fall due to changes in general interest
rates, by:
•Structuring the investment portfolio so that
securities mature to meet cash requirements for
ongoing operation, thereby avoiding the need to
sell securities on the open market prior to
maturity.
•Investing a share of funds sufficient to cover
current operations in shorter-term securities such
as commercial paper, agency discount notes and
money market funds.
2.Liquidity. The investment portfolio shall remain sufficiently
liquid to meet all operating requirements that may be
reasonably anticipated. This is accomplished by structuring
the portfolio so that securities mature concurrent with cash
needs to meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be
anticipated, the portfolio should consist largely of
securities with active secondary or resale markets (dynamic
liquidity). A portion of the portfolio also may be placed in
money market funds which offer same-day liquidity for
short-term funds.
3.Yield. The investment portfolio shall be designed with the
objective of attaining a market rate of return throughout
budgetary and economic cycles, taking into account
investment risk constraints and liquidity needs. Return on
investment is of secondary importance compared to the
safety and liquidity objectives described above. The core
investments are limited to relatively low risk securities in
anticipation of earning a fair return relative to the risk
being assumed. Securities shall not be sold prior to
maturity with the following exceptions:
•A security with declining credit quality may
be sold early to minimize loss of principal.
•A security swap would improve the quality,
yield, or target duration in the portfolio.
•Liquidity needs or the portfolio requires that
the security be sold.
B.Standards of Care
163
1.Prudence. The standard of prudence to be used by
investment officials shall be the “prudent person” standard
and shall be applied in the context of managing an overall
portfolio. Investment officers acting in accordance with
written procedures and this investment policy and
exercising due diligence shall be relieved of personal
responsibility for an individual security’s credit risk or
market price changes, provided deviations from
expectations are reported in a timely fashion and the
liquidity and the sale of securities are carried out in
accordance with the terms of this policy.
Investments shall be made with judgment and care, under
circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as
the probable income to be derived.
C.Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall
refrain from personal business activity that could conflict with the
proper execution and management of the investment program, or
that could impair their ability to make impartial decisions.
Employees and investment officials shall disclose any material
interests in financial institutions with which they conduct
business. They shall further disclose any personal
financial/investment positions that could be related to the
performance of the investment portfolio. Employees and officers
shall refrain from undertaking personal investment transactions
with the same individual with which business is conducted on
behalf of the Ccity.
D.Delegation of Authority
Authority to manage the investment program is granted to the
Finance Director. The Finance Director may authorize other
individuals to act on his/her behalf in accordance with established
procedures and internal controls for the operation of the
investment program.
E.Safekeeping and Custody
The city will conduct investment transactions only with
authorized broker/dealers that have met the following criteria:
164
•They act as primary or regional dealers that qualify
under Securities & Exchange Commission Rule 15C3-
1(Uniform Net Capital Rule).
•They submit a Minnesota State Auditor Broker
Certification Form annually to the Finance Director.
All broker/dealer relationships, providing they meet the above
requirements, will be approved by and maintained at the
discretion of the Finance Director. The city will maintain at least
three broker/dealers to seek to diversify and allow for
comparable quotes on investment transactions. All investments
must be purchased from institutional brokers.
•Authorized Broker/Dealers and Institutions. A list of
at least three, and no more than seven, firms
authorized to provide investment services will be
maintained. Only firms that maintain an office in the
State of Minnesota will be considered. Firms will be
selected on the basis of creditworthiness and prior
service to the City.
All financial institutions authorized to provide investment services
must supply the following on an annual basis:
1.Audited financial statements
2.Current broker certification
Delivery vs. Payment. All trades where applicable will be
executed by delivery vs. payment to ensure that securities are
deposited in an eligible financial institution prior to release of
funds. Securities will be held by a third-party custodian as
evidenced by safekeeping receipts.
F. Suitable and Authorized Investments
Under Minnesota Statues there are a number of ways in which
available funds can be invested; however, it is the intent of this
policy to limit the available investment options to the following:
1.1.Governmental bonds, notes, bills, mortgages
or other securities which are direct obligations (or
guaranteed or insured issues) of the United States, its
agencies, its instrumentalities, or organizations created by
an act of Congress, excluding mMortgage-backed securities
that are defined as high risk according to MN Statutes
118A.04 Subd. 6. or in certificates of deposit secured by
165
letters of credit issued by federal home loan banks are not
permissible investments.
2.2.General obligation bonds of state or local
governments with taxing powers rated “A” or better by a
national bond rating service.
3.3.Revenue obligations bonds of a state of local
government with taxing powers rated “AA” or better by a
national bond rating service.
•
4.General obligation bonds of the Minnesota Housing
Finance Agency rated “A” or better by a national bond
rating service.
•
5.Certificates of Deposits (Time Deposits) that are
fully insured by the Federal Deposit Insurance Corporation
or National Credit Union Administration.
46.Bankers acceptances of United States’ banks, eligible for
purchase by the Federal Reserve System, that mature in
270 days or less. The accepting bank must be rated a
minimum “A” (very strong bank) by a nationally recognized
rating agency.
6.5. Commercial paper issued by United States
corporations or their Canadian subsidiaries with a maturity
of 270 days or less, rated in the highest tier (A-1, P-1, or F-
1, or D-1) by at least two nationally recognized rating
agencies, and not rated less than highest tier by any
nationally recognized rating agencies.
7.6. Repurchase agreements consisting of
collateral allowable in Minnesota Statute, Section
118A.04.whose collateral consists of the forgoing.
8.7.Securities lending agreements as authorized
by state statute Section 118A Subdivision 2, clause (1) or
(2). The collateral for transactions entered into with
institutions meeting the qualifications of Subdivision 2 is
restricted to the securities described in Section 118A.05
and Section 118A.04.
8.Money market mutual that are rated “Aa” or higher by at
least one nationally recognized statistical rating
organization, invest in securities with a final maturity no
166
longer than 13 months, are generally government backed
and do not have a floating Net Asset (NAV). funds regulated
by the Securities and Exchange Commission and rated in
the highest rating category for money market funds by at
least one nationally recognized rating organization.
G.Investment Parameters
1.Diversification. The investments shall be diversified with
the following restraintsby:
a.Limiting investments to avoid over-
concentration in securities from a specific issuer or
business sector (excluding U.S. Treasury securities).
b.Limiting investment in Commercial Paper to
no more than 20% of the total portfolio
c.Investing in securities with varying
maturities.
Security Type % of Portfolio (Type) % of Portfolio (Issuer)
U.S. Treasuries Up to 100% Up to 100%
GSE Agency Notes Up to 100% Up to 100%
Mortgage-Backed
Securities
Up to 50% Up to 50%
Municipal Obligations Up to 50% Up to 50%
Certificates of Deposits Up to 50% FDIC Insurance Limit
Bankers Acceptances Up to 50% Up to 10%
Commercial Paper Up to 25% Up to 5%
Money Market Funds Up to 100% Up to 100%
Repurchase
Agreements
Up to 25% Up to 5%
•
Due to fluctuations in the value of the portfolio, maximum percentages
for a particular issuer or investment type may be exceeded subsequent to
the purchase or maturity of a specific security. Securities should not be
liquidated to realign the portfolio; however, this should be considered
when making future purchases.
2.Maximum Maturities. The Ccity has an investment time
frame of up to fifteen years with a majority of investments
maturing within five years. Investments over five years in
167
length will only be made if a superior return can be
realized and the funds will not be needed for that length of
time.
H. Reporting. The Finance Director shall have prepared an
investment report quarterly providing an analysis of the current
investment portfolio (including return analysis and investment
income). at least semi-annually, including a management
summary that provides an analysis of the status of the current
investment portfolio. The report will include the following:
1. Listing of investments by type
2. Listing of investments by broker
3. Listing of investments by maturity
8. Designation of Official Bank. The City of Plymouth will designate an official general
depository to provided ACH deposits, receipt of deposits, general and payroll
checking, sweep account for investment of available balances, escrow savings
accountsa and wire transfer services. The following steps must be undertaken to
designate an offical general depository:
A. The city will seek proposals from all financial institutions that have an office in the
City of Plymouth periodically. Selection will be based on qualifications, service
provided and cost or service.
• 4. Current yield compared to benchmarks
8. Designation of Official Bank. The Ccity of Plymouth will designate an
official general depository to provide ACH deposits, receipt of deposits,
general and payroll checking, sweep account for investment of available
account balances, escrow savings accounts, and wire transfer services.
The following steps must be undertaken to designate an official general
depository:
A. The Ccity will seek proposals from all financial institutions that
have an office in the City of Plymouth periodicallyevery five
years. Selection will be based on qualifications, service provided,
and cost or service.
B. The official general depository must be officially approved by the
City Council on an annual basis.
C. Collateral must be maintained by the official general depository
in a form allowed by State Statute, and in an amount sufficient to
cover overnight bank balances plus 10%.
1. The Ccity must have an executed “Depository Agreement”
on file which requires the depository to pledge appropriate
168
collateral to secure all funds deposited. Such agreement
requires the depository to deliver appropriate collateral for
safekeeping to an independent third party financial
institution.
2. The Ccity must have the necessary “Escrow Agreements” in
place. The escrow agreement is an agreement with a third
party who has agreed to hold all pledged collateral in
safekeeping subject to the conditions set forth in the
agreement.
9. Accounting, Auditing and Financial Reporting Policies
A. The Ccity will attempt to maintain the GFOA Certificate of
Excellence in Financial Reporting.
B. Accounting policies will reflect the principle of charging current
taxpayers and/or users for the full cost of providing current
services.
C. Regular monthly reports will present a summary of financial
activity by major types of funds as compared to budget.
D. An independent public accounting firm will perform an annual
audit and will publicly issue an opinion concerning the Ccity’s
finances.
10. Risk Management Polices
A. The Ccity will maintain a rRisk Mmanagement Pprogram that will
minimize the impact of legal liabilities, natural disasters or other
emergencies through the following activities:
1. Loss Pprevention. Prevent negative occurrences.
2. Loss Ccontrol. Reduce or mitigate expenses of a negative
occurrence.
c. 3. Loss Ffinancing. Provide a means to
finance losses.
4. Loss Iinformation Mmanagement. Collect and analyze
relevant data to make prudent loss prevention, loss control
and loss financing decisions.
B. The Ccity’s Rrisk Mmanagement Pprogram will:
1. Analyze all of the Ccity’s risks.
2. Avoid risks whenever cost effective.
3. Reduce risks whenever cost effective.
169
C. The Ccity will maintain an active Ssafety Ccommittee comprised
of Ccity employees.
D. The Ccity will periodically conduct educational safety and risk
avoidance programs, through its Ssafety Ccommittee and with the
participation of its insurers, within its various departments.
E. The Rrisk Mmanagement Ccoordinator will report annually to the
City Council on the results and costs of the Ccity’s Rrisk
Mmanagement Pprogram.
F. The cCity will maintain the highest deductible amount,
considering the relationship between cost and the Ccity’s ability
to sustain the loss.
11. Operating Budget Policies
A. The Ccity will adopt a balanced budget in accordance with the
cCity Ccharter.
B. The Ccity will match all current expenditures with current
revenues. The Ccity will avoid budgetary procedures that balance
current expenditures at the expense of meeting future years’
revenues.
C. The Ccity will annually appropriate a contingency appropriation in
the general fund budget, not to exceed 5% of the total budget, to
provide for unanticipated expenditures of a non-recurring nature.
D. The Ccity Mmanager, when submitting the proposed budget to the
City Council, will submit a balanced budget in which
appropriations will not exceed the total of the estimated general
fund revenue and the fund balance available after applying the
Ggeneral Ffund Rreserve Ppolicy.
E. In the event there is an unanticipated shortfall of revenues in a
current year budget, the Ccity Mmanager may recommend the use
of a portion of the general fund balance, not to exceed the
amount available after deducting amounts reserved for items not
readily convertible to cash or reserved for working capital or
already appropriated to the general fund current budget, as
shown on the most recent Ggeneral Ffund Rreserve Ppolicy as
established by the City Council.
170
F. The budget will provide for adequate maintenance of the capital
facilitiesplant and equipment, and for their orderly replacement.
G. The budget will provide for adequate funding of all retirement
systems and labor agreements.
H. The Ccity administration will prepare regular monthly reports
comparing actual revenues and expenditures to the budgeted
amount. All variances in excess of $100,000 will be reported
quarterly in writing to the City Manager and City Council.
I. The operating budget will describe the major goals to be achieved
and the services and programs to be delivered for the level of
funding provided.
J. Before adding a new program or service, the cCity will consider
cost benefit analysis of using outside contractors versus in-house
provided services.
Resolution 2002-554, December 17, 2002
(Supersedes Resolution 96–533, October 2, 1996; Resolution 2000-216, April 25, 2000)
171
FUND BALANCE POLICY
This policy outlines the components of fund balance as established in Governmental
Accounting Standards Board (GASB) reporting guidelines. All components may not
necessarily be presented as circumstances may differ from year-to-year requiring use
of only some of the component classifications.
This policy will also ensure that adequate resources are available to meet cash flow
needs for carrying out the regular operations of the city.
Fund Balance Classifications
Non spendable – generally means that it is not expected to be converted to cash. For
example, inventories, or prepaid items would be included in this classification.
Restricted – when constraints are externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments, or by law through
constitutional provisions of enabling legislation.
Committed – constraints on use are imposed by Council and can only be removed by
Council action. Action to commit funds must be taken prior to the end of the fiscal
year, but the amount may be determined in the subsequent period.
Assigned – amounts are intended to be used for a specific purpose but are neither
restricted nor committed.
Unassigned – this is the residual amount for the General Fund and represents fund
balance that has not been restricted, committed, or assigned. The General Fund is
the only fund that reports a positive unassigned fund balance amount.
The City Council authorizes the Ffinance director, Deputy City
ManagerAadministrative Sservices Ddirector and/or Ccity Mmanager to assign fund
balance that reflects the city’s intended use of those funds.
When both restricted and unrestricted resources are available for use, it is the city’s
policy to first use restricted resources, and then use unrestricted resources as they
are needed. When unrestricted resources are available for use, it is the city’s policy
to use resources in the following order: 1) committed 2) assigned 3) unassigned. These
172
fund balance classifications apply only to Governmental Funds, not Enterprise, or
Internal Service Funds.
General Fund
The General Fund is established to account for all revenues and expenditures which
are not required to be accounted for in other funds. The General Fund’s resources
finance a wide range of functions including the operations of general government,
public safety, community development, and public works.
Since a significant source of revenue in the General Fund comes from property taxes,
maintaining an adequate fund balance is essential to ensure that sufficient resources
are available to fund basic city functions between property tax settlements. The city
will strive to maintain a total fund balance in the General Fund of 40% which will be
calculated based on the following years expenditure budget. If the fund balance
amount exceeds 40%, the difference may be transferred out to other funds based on
the guidelines outlined in the Financial Management Policy; however, consideration
for non-spendable and restricted amounts will be given and may result in a fund
balance that exceeds 40% in a given year. For example, a restriction of fund balance
may be used to offset revenues earned in one year where substantial services are
required to be performed in the next fiscal period. If the fund balance falls below 40%
of the following year’s expenditure budget, the city will develop and implement a
plan to replenish the fund.
Special Revenue Funds
The funds are established to account for specific revenue sources that provide
expenditure funding for a substantial portion of the fund’s resources on an on-going
basis. Positive fund balances will be restricted, committed, or assigned to
expenditures for a specific purpose other than debt service or capital projects.
Capital Funds
Positive balances in capital funds associated with incomplete capital budget projects
within the city’s adopted capital improvement program are committed and
unavailable for other purposes. All other positive balances in capital funds are
considered assigned for the capital purposes of each fund.
Debt Service Funds
Debt service funds are used to account for and report financial resources that are
restricted, committed, or assigned for principal and interest expenditures.
173
Resolution 2011-362, October 25, 2011
174
POST-ISSUANCE DEBT COMPLIANCE POLICY
The City Council (the “Counsel”) of the City of Plymouth, Minnesota (the “cCity”) has
chosen, by policy, to take steps to help ensure that all obligations will be in
compliance with all applicable federal regulations. This policy may be amended, as
necessary, in the future.
Background
The Internal Revenue Service (IRS) is responsible for enforcing compliance with the
Internal Revenue Code (the “Code”) and regulations promulgated thereunder
(“Treasury Regulations”) governing certain obligations (for example: tax-exempt
obligations, Build America Bonds, Recovery Zone Development Bonds and various “Tax
Credit” Bonds). The IRS expects issuers and beneficiaries of these obligations to adopt
and implement a post-issuance debt compliance policy and procedures to safeguard
against post-issuance violations.
Post-Issuance Debt Compliance Policy Objective
The Ccity desires to monitor these obligations to ensure compliance with the Code
and Treasury Regulations. To help ensure compliance, the Ccity has developed the
following policy (the “Post-Issuance Debt Compliance Policy”). The Post-Issuance Debt
Compliance Policy shall apply to the obligations mentioned above, including bonds,
notes, loans, lease purchase contracts, lines of credit, commercial paper or any other
form of debt that is subject to compliance.
Post-Issuance Debt Compliance Policy
The Ffinance directorManager of the Ccity is designated as the Ccity’s agent who is
responsible for post-issuance compliance of these obligations.
The Ffinance directorManager shall assemble all relevant documentation, records and
activities required to ensure post-issuance debt compliance as further detailed in
corresponding procedures (the “Post-Issuance Debt Compliance Procedures”). At a
minimum, the Post-Issuance Debt Compliance Procedures for each qualifying
obligation will address the following:
1. General post-issuance compliance;
175
2. Proper and timely use of obligation proceeds and
obligation-financed property;
3. Arbitrage yield restriction and rebate;
4. Timely filings and other general requirements;
5. Additional undertakings or activities that support points 1
through 4 above;
6. Other requirements that become necessary in the future.
The Ffinance directorManager shall apply the Post-Issuance Debt Compliance
Procedures to each qualifying obligation and maintain a record of the results. Further,
the Ffinance Managerdirector will ensure that the Post-Issuance Debt Compliance
Policy and Procedures are updated on a regular and as needed basis.
The Ffinance Managerdirector or any other individuals responsible for assisting the
Ffinance Managerdirector in maintaining records needed to ensure post-issuance debt
compliance, are authorized to expend funds as needed to attend training or secure
use of other educational resources for ensuring compliance such as consulting,
publications, and compliance assistance.
Most of the provisions of this Post-Issuance Debt Compliance Policy are not applicable
to taxable governmental obligations unless there is a reasonable possibility that the
Ccity may refund their taxable governmental obligation, in whole or in part, with the
proceeds of a tax-exempt governmental obligation. If this refunding possibility exists,
then the Ffinance Managerdirector shall treat the taxable governmental obligation as
if such issue were an issue of tax-exempt governmental obligations and comply with
the requirements of this Post-Issuance Debt Compliance Policy.
The Ccity may issue tax-exempt obligations as “qualified 501(c)(3) bonds” that are
not governmental obligations or conduit bonds where the proceeds are loaned to a
qualifying party. Prior to the issuance of qualified 501(c)(3) bonds, the Ffinance
Managerdirector shall take steps necessary to ensure that such obligations will remain
in compliance with the requirements of this Post-Issuance Debt Compliance Policy. In
a case where compliance activities are reasonably within the control of a qualifying
party, the Ffinance Managerdirector may determine that all or some portion of
compliance responsibilities described in this Post-Issuance Debt Compliance Policy
shall be assigned to the relevant qualifying party. In a case where the Ffinance
Managerdirector is concerned about the compliance ability of a qualifying party, the
Ffinance Managerdirector may require that a Trustee be retained for the obligation
and that the Trustee be responsible for all or some portion of the compliance
responsibilities.
The Ffinance Managerdirector is additionally authorized to seek the advice, as
necessary, of bond counsel and/or its financial advisor to ensure the Ccity is in
compliance with this Post-Issuance Debt Compliance Policy.
176
Resolution 2012-089, March 13, 2012
177
AMENDED AND RESTATED PRIVATE ACTIVITY
REVENUE BOND FINANCING POLICY FOR THE
CITY AND HOUSING AND REDEVELOPMENT
AUTHORITY
I. INTRODUCTION
Each of the City of Plymouth, Minnesota (the “city”) and the Housing and
Redevelopment Authority in and for the City of Plymouth, Minnesota (the
“Authority”; together with the city, the “Issuers”) has been granted authority
to issue tax-exempt private activity bonds to finance the following types of
projects:
(1) Manufacturing / industrial facilities;
(2) Multifamily housing;
(3) Health care facilities and
(4) Other projects on behalf of 501(c)(3) organizations.
The city should be the issuer of first resort. If the city is the issuer, the
Authority need not be involved. If the Authority is the issuer, both the
Authority and the city must meet to approve the issuance. In certain instances,
however, bank qualification or other considerations may lead to the Authority
acting as issuer.
With the exception of housing projects, financings for all of the above
undertakings are authorized under Minnesota Statutes, Sections 469.152
through 469.165, as amended (the “Act”). Bonds for housing projects are
authorized under Minnesota Statutes, Chapter 462C.
II. GENERAL REQUIREMENTS
The following are the general guidelines and requirements the Issuers will use
to evaluate requests for private activity bond financing and to administer
private activity bonds. The Issuers have complete discretion to issue private
activity bonds and reserve the right to approve only proposals which, in the
opinion of the Issuer, meet the needs of the Issuer and have a strong likelihood
of success. All proposals for the issuance of private activity bonds must meet
the following general requirements:
A. Be consistent with the City's Comprehensive Plan (the “Plan”).
B. Fulfill all of the applicable federal and state requirements for the
issuance of private activity bonds.
C. Comply with all applicable federal, state, regional, and Ccity laws,
including zoning and land use regulations and ordinances applicable to
the development.
D. The applicant for private activity bond financing and the applicant's
bond underwriters shall hold the Issuers and their respective officers,
consultants, and agents harmless from any alleged or actual violations of
178
any securities laws, state or federal, in connection with the issuance of
private activity bonds for the development. In addition, the Issuers shall
not be held responsible for any debt repayment of the bond issue or
other costs relating to the development, should it fail financially for any
reason.
E. The applicant shall enter into appropriate agreements with the Issuer for
the issuance of the private activity bonds, including agreements to
enforce the Issuer's requirements for the issuance of the private activity
bonds. The term of these agreements shall at a minimum be equal to the
term of the private activity bonds.
III. TYPES OF PROJECTS
1. Manufacturing / Industrial Facilities
Bonds for manufacturing facilities are issued under the Act and either Section
144(a) or Section 141 of the Internal Revenue Code, as amended (the “Code”).
In addition, the bonds are generally subject to the volume cap allocation
requirements of Minnesota Statutes, Chapter 474A, as amended. The purpose
of issuing bonds for such facilities is to encourage the development of
appropriate industrial projects that will benefit the community by providing
jobs and economic development, eliminating blight, and increasing property
values. Manufacturing bonds are available only for “core” manufacturing
projects, and only for relatively small manufacturers (cannot expect to have
more than $20M of capital expenditures in the Ccity in the six-year period
surrounding issuance of the bonds).
2. Multifamily Housing
Housing bonds to finance privately-owned multi-family housing facilities within
the Ccity are authorized under Minnesota Statutes, Chapter 462C and either (a)
in the case of facilities owned by 501(c)(3) entities, Section 145 of the Code or
(b) in the case of facilities owned by non-501(c)(3) entities, Section 142(d) of
the Code. The purpose of issuing housing bonds is to benefit the community by
encouraging the production of affordable housing for low- and moderate-
income households within the Ccity.
In evaluating proposals for the issuance of housing bonds, the Issuer will give
priority to proposals which utilize other non-Ccity, non-Authority funding
sources to assist in meeting the Issuers’ housing goals, have connections to
transit, include parks and open space, contribute to housing diversity, and
utilize innovative design and other criteria which may be important to meeting
the goals of the Issuers. In addition, the Issuers will consider the following:
• Contribution to meeting the housing goals enumerated in the
Plan.
• A minimum of 10% of the total units included in the development
(the “Affordable Units”), or such higher percentage as is required by the
Issuer, must be occupied by low-income families at affordable rents.
Low-income is defined as no more than 50% of the HUD Adjusted Median
Family Income (HAMFI), adjusted for family size, for the Minneapolis-St.
Paul Metropolitan Statistical Area (Minneapolis-St. Paul MSA) as
determined under the federal Section 8 Housing Assistance Program. If
179
such program is terminated, an equivalent program designated to
function in its place, based on the median family income of the
Minneapolis-St. Paul MSA, adjusted for family size, shall be used to
determine the applicable income limits. If the bonds are to be issued for
a non-501(c)(3) entity under Section 142(d) of the Code, the project
must also meet the Code’s income restrictions (a choice of 20% of the
units occupied by individuals with 50% or less of area median income or
40% of the units occupied by individuals with 60% or less of area median
income).
• Affordable rents shall be specifically calculated for the number of
bedrooms available per unit and shall not exceed 30% of the defined
low-income limit indicated above based on an average occupancy of 1.5
persons per bedroom and subject to applicable utility allowances as
determined under the Section 8 Program or its equivalent. The Issuer
may establish a lower average occupancy if warranted by the actual or
intended occupancy of the property, such as for senior or special needs
housing.
• In the event that the Issuer determines that its occupancy and
rent requirements specified above may imperil the development’s long-
term financial feasibility, alternative proposals, compatible with state
and federal requirements for the issuance of housing bonds and
consistent with the intent of promoting the development, expansion,
and preservation of affordable housing in the community may be
considered by the Issuer.
• Persons approved for the Section 8 Housing Assistance Program
who meet the development’s reasonable tenant selection criteria will
not be excluded from consideration for occupancy. Exceptions may be
permitted for units that do not meet Section 8 requirements or other
criteria in accordance with any requirements or restrictions acceptable
to the Issuer.
• All reporting relating to the development, including occupancy,
rents and tenant incomes, shall be in the form specified by, or
acceptable to, the Issuer, subject to applicable requirements of state
and federal law.
• The applicant must demonstrate a long-term commitment to
actively develop and maintain a cooperative working relationship with
community services available to tenants. In addition, the owner or
designated managing agent will actively participate in the Plymouth
Apartment Manager’s Association and the Plymouth Crime-free Multi-
housing Program or their equivalents.
The following requirements must also be met for proposals to be considered by
the Issuer:
• As required by federal law relating to housing bonds, proposals for
the acquisition and rehabilitation of existing structures must allocate an
amount not less than 15% of the bond-funded acquisition cost within a
180
two-year period to rehabilitate the property. The Issuer may require
specific work to be included in the rehabilitation of the structure as a
condition for the issuance of the bonds.
3. Health Care Facilities
Health care facility revenue bonds are issued to finance hospital, nursing home
or assisted living facilities within the Ccity owned and operated by 501(c)(3)
entities. Such bonds are issued in accordance with the Act and Section 145 of
the Code. The purpose of issuing health care bonds is to benefit the community
by encouraging the availability of affordable health care services for residents
of the Ccity.
4. Facilities for other 501(c)(3) Organizations
Bonds may be issued to finance facilities providing services that benefit the
Ccity and its residents (including, without limitation, educational services)
owned and operated by 501(c)(3) entities. Such bonds are issued in accordance
with the Act and Section 145 of the Code. The purpose of issuing such bonds is
to benefit the community by encouraging the availability of beneficial services
for residents of the Ccity.
IV. DESIGN AND MAINTENANCE STANDARDS
A. The development shall use building and design materials that are in
compliance with applicable state and local building and licensing codes and
designated maintenance standards.
B. The design and maintenance must be compatible with other neighboring
land uses, building architecture, and landscaping.
V. FINANCIAL REQUIREMENTS
The Issuers strongly prefer that private activity bonds be issued with an
investment grade rating from one or more of the national rating agencies, or be
secured, in whole or in part, by a letter of credit or similar security from a
major financial institution.
VI. FEES
A. A non-refundable application fee of $2,500 is due at the time the
application is made. This fee shall be due in the case of an application for
either a new money or a refunding issue. This Application Fee is in addition to
the other fees set forth below and is not a credit against any of said fees.
B. An initial issuance fee of 1/2 of 1% of the principal amount of the private
activity bonds is due at the time of closing. This fee shall be due in the case of
an application for either a refunding issue or a new money issue. The fee shall
be deposited in the HRA General Fund or the General Fund. In the case of all
other private activity bonds, the fee shall be deposited in the Project
Administration Fee Account.
C. All fees and expenses in relation to the issuance of the private activity
bonds (in addition to the foregoing application fee and issuance fee), including
the fees of the Issuer's bond counsel and financial consultants, shall be the
responsibility of the applicant, regardless of whether the private activity bonds
are actually issued.
181
D. For applications requiring an allocation of bonding authority from the
Minnesota Department of Finance (the “Department”) pursuant to the
provisions of Chapter 474A, an application, in the form prescribed by the
Department, must be submitted to the Department along with the appropriate
application deposit and nonrefundable application fee due to the Department.
The applicant must pay the cost of completion of the application materials, if
any, and the amount of the state application deposit and nonrefundable fee
must be remitted to the Issuer prior to its submission to the state. After the
private activity bond closing and appropriate notice of issue is filed with the
Department, the application deposit paid by the Issuer at the time of the bond
allocation request will be refunded to the Issuer. The Issuer will then refund a
corresponding amount of the application fee paid to the Department to the
applicant.
VII. REFUNDING BONDS
Previous issuance of private activity bonds by the Issuer does not commit the
Issuer to the issuance of refunding bonds at a future date. Applications for the
refunding of previously issued private activity bonds will be evaluated in terms
of general benefit to the Issuer based on such factors as financial benefit to the
applicant, the project's past operating history, including property maintenance
and employment, and the applicant's future plans for operations in the Ccity.
To the extent appropriate, the provisions of this private activity bond financing
policy shall apply to refunding bonds.
It is recognized that developments previously financed may not have met the
foregoing requirements applicable to new financing requests. Applications that
include the refunding of previously issued bonds will be evaluated based on
such factors as substantial debt service savings, removal of bonding covenants
significantly impairing the financial feasibility of the development, significant
rehabilitation or physical improvements of the property, or enhancements to
the affordability of existing rents.
VIII. PROCESS
The process for obtaining private activity bond financing is as
follows:
A. An application for the issuance of private activity bonds must be
submitted in the form specified by Issuer staff along with the required
application fee.
B. Issuer staff will complete an initial review to evaluate the proposal and
determine whether it qualifies for consideration for financing.
C. Staff will consult with the Issuers’ bond counsel and financial consultant
as necessary to verify the development’s qualifications for financing and
determine project feasibility. Because of the complexity of qualifying project
activities under the Internal Revenue Code, it is essential that bond counsel be
consulted early in the application process.
D. For proposals requiring a bond allocation from the Department prior to
issuance (in general, projects described in (1) and some projects described in
(2) above), the proposal will be presented to the Issuer for a preliminary
resolution. The resolution will identify the preliminary intent of the Issuer to
182
issue bonds, a description of the proposed development, and the amount of
bonds to be issued. Upon adoption of the preliminary resolution, the applicant,
working with the Issuers’ bond counsel, shall prepare the application to be
submitted by the Issuer for a bond allocation to the Department.
E. After a state bond allocation has been issued or when a proposal does
not require a bond allocation from the Department, the applicant, bond
counsel, and underwriter will complete the necessary bond documents. All of
the projects described in this policy require a public hearing held by the Issuer
and approval by the Ccity at some time after the public hearing. Housing bonds
under Chapter 462C require, prior to publication of notice of the public
hearing, submission of a Housing Program to the Metropolitan Council. The
Program must be approved by the Metropolitan Council. Following such public
hearing, the Issuer will adopt a final bond resolution approving the
documentation to be executed by the Issuer and authorizing the execution of
said documents and the issuance of the bonds.
F. Prior to the issuance of private activity bonds (other than housing bonds
issued under Minnesota Statutes, Chapter 462C), and following the public
hearing, the Issuer must file an application for approval of the bond issue with
the Minnesota Department of Employment and Economic Development. The
application is considered routine if the proper documentation is filed including
the completed application form, the Issuer's bond resolution, a preliminary
bond counsel opinion, evidence of the public hearing, and a letter of
preliminary intent from the bond underwriter to underwrite the bond issue.
G. Until the private activity bonds are issued, the Issuer reserves the right
to:
(1) Reject applicant’s choice of underwriter, trustee, paying agent,
placement agent, or legal counsel.
(2) Require corrections or amendments to any legal document.
(3) Reject the proposal and the issuance of the private activity bonds
if the Issuer determines, in its sole discretion, that the financing
is not in furtherance of the Issuer’s goals or is otherwise
unacceptable, even if preliminary approval for the proposal or any
part of the proposal being separately considered has previously
been given.
H. Within 5 days of closing of the bond issue, or as otherwise determined by
statute or appropriate regulations, the Issuer must file a report with the
Department that the bonds have been issued. This filing will trigger the fee
refund referenced above in Section VI, paragraph D.
Resolution No. 2022-115, April 12, 2022
(Supersedes Resolution No. 2019-133, May 14, 2019)
183
TRANSIT SPECIAL REVENUE FUND 203
POLICY
Purpose
The city understands it has a responsibility to maintain prudent financial operations to
ensure stable transit operations for the benefit of city residents and businesses.
The city’s Ttransit Sspecial Rrevenue fund 203 shall maintain funds for the purpose of
meeting emergency needs for operating and capital expenditures.
The purpose of the unreserved fund balance is recompense fluctuations in revenue
and to meet cash flow timing needs, contingencies and emergency needs for
operating and capital expenditures.
Policy
The Ccity shall provide and maintain a minimum unreserved transit fund balance of
42% of budgeted operating expenditures as recommended by the Office of the
Minnesota State Auditor.
The Ccity Council shall review the amounts in the transit fund balance in conjunction
with the annual budget approval and make adjustments as necessary to meet
expected cash-flow needs.
Procedures
Ccity staff and the City Council should review this policye periodically, especially if
the composition or timing of revenue receipts change.
Transit revenue for the Ccity is received through the Metropolitan Council, except
cash fares.
Responsibility and Authority
Administrative implementation of policies is the responsibility of Ccity staff and the
City Council.
184
Resolution 2010-024, January 12, 2010
185
CITY OF PLYMOUTH
RESOLUTION NO. 2024-086
RESOLUTION APPROVING NEW PURCHASING POLICY AND
ACCEPTING POLICY AMENDMENTS
WHEREAS, staff provided an overview of Council policies at the October 10, 2023 study
session; and
WHEREAS, minor amendments (e.g., formatting, capitalization, title edits, etc.) have been
made to the Abatement Policy, Fund Balance Policy, Post Issuance Debt Compliance Policy, Private
Activity Revenue Bond Financing Policy and Transit Policy; and
WHEREAS, the Electronic Transaction Policy, Expense Reimbursement and Travel Policy, and
Financial Management Policies have additional edits; and
WHEREAS, the Purchasing Policy is added to City Council policies; and
WHEREAS, the Electronic Timekeeping Policy is removed from City Council polices.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTAthat the proposed policy changes are hereby given approval.
APPROVED by the City Council on this 20th day of February, 2024.
186
Regular City
Council
February 20, 2024
Agenda
Number:7.1
To:Dave Callister, City Manager
Prepared by:Natalie Dorcy, Office Support Representative
Reviewed by:Jodi Gallup, City Clerk/Administrative Coordinator
Item:Public hearing on wine and on-sale 3.2 percent malt liquor
license applications of 4 Community Theatre, 2705 Annapolis
Lane North
1.Action Requested:
Adopt attached resolution approving wine and on-sale 3.2 percent malt liquor license applications
of 4 Community Theatre, 2705 Annapolis Lane North.
2.Background:
4 Community Theatre is the organization that runs the theater Plymouth Playhouse. The theater is
on the lower level of the Ramada by Wyndham Plymouth Hotel & Conference Center, located at
2705 Annapolis Lane North. They typically have shows running one to two weeks per month and
would like to serve wine and beer 30 minutes before shows and during intermissions. This theater
has an indoor seating capacity of 211, a stage, concession areas and a conference room where guests
can consume wine and beer. The conference room is 2100 square feet, has a seating capacity of 168
and is located on an upper level of the hotel. The consumption of wine and beer will not be
permitted outside.
The Police Department has conducted their background investigation and has found no reason to
deny the license. Notification was provided to property owners within 500 feet of the site.
3.Budget Impact:
City has received required license fees.
4.Attachments:
Location Map
Property Owners within 500'
Floor Plans
City Council Resolution 2024-077
187
He nn epin Co u n ty L oc ate & N o tify Map
0 200 400100 Feet
Da te : 2/1 /2 02 4
Buffer Size:500Map Co mm e nts :
Th is d ata (i) is furn ish ed 'AS IS' with no represen ta tion as tocompleteness or accuracy; (ii) is fu rn ish ed with n o warra nty of anykind; an d (iii) is n ot suitable for le ga l, eng ineerin g or surve yingpurposes. Hennepin County shall not b e liab le for a ny da ma ge , in ju ryor loss resu lting from this dat a.
Fo r mo re inf ormation , co nta ct Hen ne pin Co un ty GI S Off ice300 6th S tree t So uth , Minn ea polis, MN 5 5487 / gis.in fo@h en ne pin.us
188
40 22-118-22 31 0023
HARRISON ST REAL ESTATE LLC
C/O ALTUS GROUP
PO BOX 92129
SOUTHLAKE TX 76092
40 22-118-22 31 0027
HARRISON ST REAL ESTATE LLC
C/O ALTUS GROUP
PO BOX 92129
SOUTHLAKE TX 76092
40 22-118-22 33 0007
AACRON INC
2705 CHESHIRE LA N
MPLS MN 55447
40 22-118-22 33 0016
AACRON INC
2705 CHESHIRE LA N
MPLS MN 55447
40 22-118-22 33 0020
CHESHIRE 2018 LLC
2655 CHESHIRE LA N
PLYMOUTH MN 55447
40 22-118-22 34 0005
PLYMOUTH HOSPITALITY LLC
ATTN MAHTAB KHAN
12805 HIGHWAY 55 #208
PLYMOUTH MN 55441
40 22-118-22 34 0006
KINGFISH PROPERTIES LLP
14152 TERRACE RD
HAM LAKE MN 55304
40 22-118-22 34 0016
FIRST NATIONAL BK FULDA MINN
109 ST PAUL AVE
FULDA MN 56131
40 22-118-22 34 0018
MCDONALDS CORPORATION
ATTN:DEPT 027 REAL EST TAX
110 N CARPENTER STREET
CHICAGO IL 60607
40 22-118-22 34 0020
MIDWEST HOSPITALITY LLC
ATTN ZULFIQAR AHMAD
2600 ANNAPOLIS LA N
PLYMOUTH MN 55441
40 22-118-22 34 0023
HARRISON ST REAL ESTATE LLC
C/O ALTUS GROUP
PO BOX 92129
SOUTHLAKE TX 76092
40 22-118-22 34 0024
WESTHEALTH LLC
7171 OHMS LANE
EDINA MN 55439
40 27-118-22 21 0005
WESTPARK PROPERTIES 494 LLC
C/O BRAD BIRNBERG
510 EVERGREEN LA N
PLYMOUTH MN 55441
40 27-118-22 21 0010
COLLIERS INTERNATIONAL
ATTN: WASHINGTON CAPITAL
1600 UTICA AVE S SUITE 300
ST LOUIS PARK MN 55416
40 27-118-22 21 0011
W W GRAINGER INC
C/O PARADIGM TAX GROUP
PO BOX 800729
DALLAS TX 75380-0729
40 27-118-22 22 0004
FERNBROOK PROPERTIES LLC
1805 W LAKE ST #102
MINNEAPOLIS MN 55408
40 27-118-22 22 0010
COLLIERS INTERNATIONAL
ATTN: WASHINGTON CAPITAL
1600 UTICA AVE S SUITE 300
ST LOUIS PARK MN 55416
189
190
191
192
CITY OF PLYMOUTH
RESOLUTION NO. 2024-077
RESOLUTION APPROVING WINE AND ON-SALE 3.2 PERCENT MALT LIQUOR
LICENSE APPLICATIONS OF 4 COMMUNITY THEATRE,
2705 ANNAPOLIS LANE NORTH
WHEREAS, 4 Community Theatre, 2705 Annapolis Lane North, has submitted applications for
Wine and On-Sale 3.2 Percent Malt Liquor for a restaurant located at 2705 Annapolis Lane North; and
WHEREAS, the Police Department has conducted a background investigation and has found no
reason to deny the application.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTAthat the Wine and On-Sale 3.2 Percent Malt Liquor License applications of 4 Community
Theatre, 2705 Annapolis Lane North, are approved for a license period that will expire January 31, 2025.
BE IT FURTHER RESOLVED that approval is contingent upon the city receiving all documentation
as required in the liquor license application.
APPROVED by the City Council on this 20th day of February, 2024.
193
Regular City
Council
February 20, 2024
Agenda
Number:7.2
To:Dave Callister, City Manager
Prepared by:Jacob Zea, Graduate Engineer
Reviewed by:Michael Thompson, Public Works Director
Item:Public hearing on vacation of easement at Lot 31 Block 1,
Hollydale 2nd Addition
1.Action Requested:
Hold public hearing for consideration of vacation for drainage and utility easement at Lot 31, Block
1, Hollydale 2nd Addition.
Approval requires a 6/7 vote of council or 5/6 vote of council if vacancy is declared.
2.Background:
Scott Hockert of Hanson Builders is requesting a partial vacation of the drainage and utility
easement at 16542 48th Court, which is Lot 31, Block 1, Hollydale 2nd Addition. This will be replaced
by similar and larger easement to allow for the vacated easement area to be built in. The new
dedication of drainage and utility easement allows for drain tile to be re-routed, maintaining the
city’s interest in proper drainage.
The easement to be vacated is shown in the attached exhibit. Routine utility company notification
revealed no conflict with the proposed easement vacation. A public notice of the public hearing was
published as required in the local newspaper and letter sent to all adjacent property owners.
3.Budget Impact:
The $450 fee was paid by the petitioner to cover the city’s cost of administration and publishing the
public hearing notice.
4.Attachments:
Location Map
Easement Vacation Survey
City Council Resolution 2024-078
194
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
.0 200 Feet
16542 48th Court NEasement VacationLocation Map
January 2024
48th Place N
4
8
t
h
C
o
u
r
t
N
Schmidt Lake Road
Comstock Lane N
195
196
CITY OF PLYMOUTH
RESOLUTION NO. 2024-078
RESOLUTION APPROVING THE VACATION OF DRAINAGE AND UTILITY EASEMENT OF LOT
31, BLOCK 1 HOLLYDALE 2ND ADDITION.
WHEREAS, a public hearing with respect to said vacation was scheduled for February 20, 2024,
in accordance with Minnesota Statutes 412.851 and the City Charter Section 12.06; and
WHEREAS, a notice of publication of said hearing was published and posted two weeks
prior to the meeting of February 20, 2024; and
WHEREAS, all property owners adjacent to the proposed vacation were duly notified by
mail; and
WHEREAS, the council held a public hearing on February 20, 2024 to inform any and all
interested parties relevant to the vacation of the drainage and utility easement of Lot 31, Block 1,
Hollydale 2nd Addition; and
WHEREAS, it was determined by the City Council that said drainage and utility easement can be
vacated under the condition a satisfactory replacement drainage and utility easement in the same
location and size, and shape slightly modified and approved by city staff.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that the following drainage and utility easement be vacated:
To vacate that part of Lot 31, Block 1, Hollydale 2nd Addition, according to the plat on file and of record
in the office of the county recorder, Hennepin County, Minnesota described as follows:
An easement over, under and across that part of Lots 31, Block 1, Hollydale 2nd Addition,
according to the recorded plat thereof, Hennepin County, Minnesota described as follows:
A 10.00 foot drainage and utility easement over under and across that part of Lot 31, Block 1,
HOLLYDALE 2ND ADDITION, according to the recorded plat thereof, Hennepin County,
Minnesota. The centerline of said easement is described as commencing at the south corner of
said Lot 31; thence on an assumed bearing of North 67 degrees 36 minutes 54 seconds East
along the southeasterly line of said Lot 31, a distance of 87.99 feet to the actual point of
beginning of said centerline; thence North 15 degrees 41 minutes 06 seconds West, a distance
of 60.61 feet; thence North 30 degrees 28 minutes 57 seconds West, a distance of 50.31 feet;
thence North 52 degrees 00 minutes 51 seconds West, a distance of 52.64 feet; thence North 70
degrees 07 minutes 08 seconds West, a distance of 15.76 feet to the westerly line of said Lot 1
and there terminating.
The sidelines of said easement are to be shortened or prolonged to terminate at said westerly
and southeasterly lines.
197
Resolution 2024-078
Page 2
Except the westerly 6.00 feet and the southeasterly 6.00 feet thereof.
Vacated Easement Area: 1,672 square feet.
BE IT FURTHER RESOLVED that recording of this vacation resolution shall be accomplished with
the recording of a replacement drainage and utility easement granted by the petitioner.
APPROVED by the City Council on this 20th day of February, 2024.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth
City Council on February 20, 2024, with the original thereof on file in my office, and the same is a
correct transcription thereof.
WITNESS my hand officially as such City Clerk and the corporate seal of the city this ________day of
______________________, 2024.
__________________________________
City Clerk
198
Regular City
Council
February 20, 2024
Agenda
Number:7.3
To:Dave Callister, City Manager
Prepared by:Michael Payne, City Engineer/Deputy Public Works Director
Reviewed by:Michael Thompson, Public Works Director
Item:Public improvement and assessment hearing for the 15th
Avenue Improvement Project (ST220003)
1.Action Requested:
Adopt attached resolutions ordering improvement and adopting the assessment roll for the 15th
Avenue Improvement Project (ST220003).
2.Background:
The 15th Avenue Improvement Project, City Project No. ST220003, includes 15th Avenue north of
South Shore Drive. 15th Avenue is located on the municipal border and a portion of the roadway is
shared with the City of Medicine Lake. On January 23, City Council approved plans and specifications
and set February 20 as the date for the public improvement and assessment hearing for this project.
In accordance with state statute, notice of the improvement hearing and assessment hearing has
been sent to all affected property owners and has been posted in the city’s official newspaper.
The project includes reconstruction of the roadway and installation of water main. The residents
along 15th Avenue are not currently served by public water, and the city received a petition
representing 100% of affected property owners to extend public water as part of this project. This is
a joint project with the City of Medicine Lake; City Council approved the Joint Powers Agreement
with the City of Medicine Lake on August 22, 2023.
The current assessment policy assesses 40% of the project cost for reconstruction. The costs to
install water main is 100% assessed to residents as they are not currently served by city water. A
special benefit report has been prepared by an appraiser to determine the amount of benefit
resulting from the project and to verify the amount of the proposed assessment.
3.Budget Impact:
The Plymouth portion of the total estimated project cost of the 15th Avenue Improvement Project is
$115,700 and includes construction ($91,492.30), engineering, inspection, and administration
($15,000), and contingency ($9,207.70). The project would be funded from the Street Reconstruction
Fund ($46,983.30) and special assessments ($68,716.70).
4.Attachments:
Location Map
199
Assessment Map
Assessment Roll
City Council Resolution 2024-079
City Council Resolution 2024-080
200
Medicine Lak e
South Shore Dr
15th Ave N
K a i s e r A v e
P
e
ninsula
Rd
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
15th Ave Improvement ProjectProject No. ST220003Location MapÜ0180FeetCity Limits Medicine Lake
Street Reconstruction
201
Medicine Lak e
South Shore Dr
15th
AveN
K a i s e r A v e
P
e
ninsula
Rd
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
15th Ave Improvement ProjectProject No. ST220003 - Assessment Map
Ü0180Feet!(Single Family Unit
Street Reconstruction
Assessed Parcels
City Limit/Boundary
202
Assessment Roll 15th Avenue Improvement Project
Project No. ST220003
PID PROPERTY OWNER 1 PROPERTY OWNER 2 PROPERTY ADDRESS PROPERTY
CITY, STATE, ZIP TAXPAYER ADDRESS TAXPAYER
CITY, STATE, ZIP ASSESSMENT
25-118-22-33-0069 ADAM PEDERSON TANYA PEDERSON 10725 15TH AVE N PLYMOUTH MN 55441 10725 15TH AVE N PLYMOUTH MN 55441 13,743.34$
25-118-22-34-0001 IAN HALL ANNA HALL 10710 15TH AVE N PLYMOUTH MN 55441 10710 15TH AVE N PLYMOUTH MN 55441 13,743.34$
25-118-22-34-0002 CATHERINE A PIPENHAGEN BARRIE ANDERSON 10720 15TH AVE N PLYMOUTH MN 55441 10720 15TH AVE N PLYMOUTH MN 55441 13,743.34$
25-118-22-34-0052 TERRALYN HUDLOW DANIEL SCHLETTY 10715 15TH AVE N PLYMOUTH MN 55441 10715 15TH AVE N PLYMOUTH MN 55441 13,743.34$
25-118-22-34-0058 KERA MESSINGER 10730 15TH AVE N PLYMOUTH MN 55441 10730 15TH AVE N PLYMOUTH MN 55441 13,743.34$
Page 1 of 1 203
CITY OF PLYMOUTH
RESOLUTION NO. 2024-079
RESOLUTION ADOPTING ASSESSMENTS FOR THE
15TH AVENUE IMPROVEMENT PROJECT (ST220003)
Whereas, pursuant to proper notice duly given as required by law, the Council has met and heard and
passed upon all objections to the proposed assessment for the improvement of 15th Avenue north of South
Shore Drive by reconstruction of streets, installation of concrete curb and gutter, installation of water main,
and all necessary appurtenances.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
accepted and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessments between $0 and $5,000 shall be payable in equal annual installments
extending over a period of 5 years, the first of the installments to be payable on or before the
first Monday in January, 2025, and shall bear the interest rate of 3.97% per annum for a 5 year
assessment period. Therefore, the first installment shall be added interest on the entire
assessment from November 1, 2024 until December 31, 2025. To each subsequent installment
when due shall be added interest for one year on all unpaid installments.
3. Such assessments between $5,001 and $10,000 shall be payable in equal annual installments
extending over a period of 10 years, the first of the installments to be payable on or before the
first Monday in January, 2025, and shall bear the interest rate of 4.00% per annum for a 10 year
assessment period. Therefore, the first installment shall be added interest on the entire
assessment from November 1, 2024 until December 31, 2025. To each subsequent installment
when due shall be added interest for one year on all unpaid installments.
4. Such assessments over $10,000 shall be payable in equal annual installments extending over a
period of 15 years, the first of the installments to be payable on or before the first Monday in
January, 2025, and shall bear the interest rate of 4.53% per annum for a 15 year assessment
period. Therefore, the first installment shall be added interest on the entire assessment from
November 1, 2024 until December 31, 2025. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
5. The owner of any property so assessed may, at any time prior to certification of the assessment
to Hennepin County, pay the whole of the assessment on such property with interest accrued to
the date of payment to the City of Plymouth Finance Department, except that no interest shall be
charged if the entire assessment was paid by October 31, 2024 and the property owner may at
any time thereafter, pay the City of Plymouth Finance Department the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such
204
Resolution 2024-079
Page 2
payment is made. Such payment must be made by November 15 or interest will be charged
through December 31 of the next succeeding year. The owner of any property so assessed may
also, until October 31, 2024, make a partial payment of a least $100 to the City of Plymouth
Finance Department. The remaining unpaid balance will be certified as the new assessment
amount. The owner may also at any time prior to November 15, of any year, pay the remaining
unpaid principal balance with interest accrued to November 15 of the year in which such
prepayment is made.
6. The City Clerk shall forthwith transmit a certified duplicate of this assessment to Hennepin
County to be extended on the property tax lists of the County. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
The total cost of the improvement assessed by this resolution is $68,716.70.
APPROVED by the City Council on this 20th day of February, 2024.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies
that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 20,
2024 with the original thereof on file in my office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ___________day of
__________________, __________.
____________________________________
City Clerk
205
CITY OF PLYMOUTH
RESOLUTION NO. 2024-080
RESOLUTION ORDERING IMPROVEMENT FOR THE
15TH AVENUE REHABILITATION PROJECT (ST220003)
WHEREAS, the City Council adopted a resolution on January 23, 2024, which fixed a date for the
council hearing on the proposed improvement of 15th Avenue north of South Shore Drive by reconstruction
of streets, installation of concrete curb and gutter, installation of water main, and all necessary
appurtenances; and
WHEREAS, a minimum of ten days mailed notice and two weeks published notice of the hearing was
given and the hearing was held thereon the 20th day of February, 2024, at which all persons desiring to be
heard will be given an opportunity to be heard thereon.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTA:
1.This improvement is ordered.
2.The City Council declares its official intent to reimburse itself for the costs of the
improvement from the proceeds of the tax exempt bond or other identified sources for this project.
APPROVED by the City Council on this 20th day of February, 2024.
206
Regular City
Council
February 20, 2024
Agenda
Number:8.1
To:Dave Callister, City Manager
Prepared by:Maria Solano, Deputy City Manager
Reviewed by:Dave Callister, City Manager
Item:Declare vacancy in Ward 3 Council seat and establish process to
fill vacancy
1.Action Requested:
Adopt attached resolution declaring a vacancy in the Ward 3 Council seat and provide direction on
the appointment process for filling the vacancy.
2.Background:
On February 12, 2024, council member Jim Davis submitted his letter of resignation from the
Plymouth City Council, effective immediately, due to recent health challenges.
Davis' term was set to expire on December 31, 2024. The Plymouth City Charter Section 2.07 provides
that when a vacancy occurs, the council shall, at its next regular meeting, by a resolution stating its
findings, declare the vacancy to exist. Per the City Charter, when a vacancy exists, the council must
appoint an eligible person to fill the vacancy until the next regular municipal election when the
office is filled.
Options for filling the vacancy:
• Option A: Appoint an eligible person that the council agrees on without an application or interview
process.
• Option B: Conduct an application process which includes advertisement of the vacancy, reviewing
the applications and interviewing candidates. With this option, it is anticipated council would make
an appointment at the April 9 council meeting.
During election years, council's past practice has been to appoint a resident who does not plan to
run for election (2022). For vacancies in non-election years, past practice has been to appoint a
resident to the remaining term without regard to intent to run in the next election (2011, 2013 &
2019). The council may seek candidates to fill the remainder of the vacant term who are not
intending to run for office. However, there is no guarantee that an appointed candidate will not file
and run for office.
The council has 60 days to make an appointment (by April 20, 2024). If the council does not make an
appointment, the Mayor must appoint an eligible person to fill the vacancy on or before the next
council meeting (April 23, 2024).
Past council appointments due to vacancies:
2011 - Jeff Wosje - Appointed Term 14 months
207
2013 - James Prom - Appointed Term 15 months
2019 - Alise McGregor - Appointed Term 20 months
2022 - Kelli Slavik - Appointed Term 3 months
3.Budget Impact:
NA
4.Attachments:
Resignation Letter
City Council Resolution 2024-071
208
209
CITY OF PLYMOUTH
RESOLUTION NO. 2024-071
RESOLUTION DECLARING VACANCY FOR WARD 3 COUNCIL SEAT
WHEREAS, Jim Davis was elected to the Ward 3 Council position for a term to expire December
31, 2024; and
WHEREAS, on February 12, 2024, Jim Davis submitted his resignation from his Ward 3 council
seat effective immediately; and
WHEREAS, the Plymouth City Charter provides that when a vacancy occurs, the City Council shall
declare the vacancy to exist at its next regular meeting; and
WHEREAS, the Plymouth City Charter provides that the City Council shall appoint an eligible
person to fill the vacancy until the next regular municipal election when the office is filled for the
unexpired term.
NOW,THEREFORE,BEITHEREBYRESOLVEDBYTHECITYCOUNCILOFTHECITYOFPLYMOUTH,
MINNESOTA, that a vacancy exists in the Ward 3 City Council seat effective February 12, 2024.
APPROVED by the City Council on this 20th day of February, 2024.
210
Regular City
Council
February 20, 2024
Agenda
Number:8.2
To:Dave Callister, City Manager
Prepared by:Michael Payne, City Engineer/Deputy Public Works Director
Reviewed by:Michael Thompson, Public Works Director
Item:Order and receive preliminary engineering report, order and
approve plans and specifications, call for a public hearing, order
advertisement for bids, declare costs to be assessed, order
preparation of proposed assessments, and set public
improvement and assessment hearings for the Plymouth
Boulevard Improvements (ST240003)
1.Action Requested:
Adopt attached resolutions ordering the preliminary engineering report, accepting the preliminary
engineering report, ordering the plans and specifications, accepting the plans and specifications,
calling for a public hearing, ordering the advertisement for bids, declaring the cost to be assessed,
and setting the public improvement and assessment hearings for the Plymouth Boulevard
Improvements (ST240003).
2.Background:
This project includes rehabilitation of Plymouth Boulevard from Highway 55 to Rockford Road
(County Road 9) and will consist of pavement rehabilitation, intersection safety improvements that
include converting all stop intersections to roundabouts, replacement of the existing sidewalk on
the east side of the roadway to a multi-use trail, crossing safety improvements, regional stormwater
treatment, and curb and utility replacement as needed. The project is designed to promote the new
City Center vision and implement elements such as improved traffic flow (roundabouts), pedestrian
crossings, new street lighting, and enhancements at the Hilde Entrance and major intersections. The
current project schedule timeline indicates major construction to be completed in 2024, with final
construction items finalized in 2025. A separate scope for the Plymouth Boulevard Landscaping
Project will be provided under a separate contract with anticipated construction in 2025.
Bids for this project are scheduled to be received on March 21, 2024, and the public improvement
and assessment hearings would be scheduled for April 23, 2024. In accordance with state statute,
notice of the proposed improvement hearing and assessment hearing for this project would be sent
to all affected property owners and would be posted in the city's legal newspaper as required.
Included with the notice would be a recommended assessment, which would be calculated based
on the lowest responsible bid received. The current assessment policy assesses 40% of the project
cost for roadway improvements, which includes full depth reclamation. The costs for trail and
sidewalk improvements, streetscaping, landscaping, regional stormwater improvements, and utility
improvements are not proposed to be assessed. A special benefit report will be prepared by an
appraiser to determine the amount of benefit resulting from the project improvements. The city
211
would only need to adjust the assessment in the case the assessment is found to exceed the special
benefit received from the improvements.
3.Budget Impact:
The project is included in the amended 2023 Capital Improvement Plan (2024-2032) at an estimated
cost of $12,850,000. Regional stormwater improvements are proposed with this project which would
promote redevelopment by reducing space needs for stormwater on potential redevelopment sites.
The total estimated cost of the project is $13,100,000 and includes the improvements ($10,900,000),
easement acquisition ($150,000), engineering, administration, and inspection ($1,570,000), and
construction contingency ($480,000). The project is anticipated to be funded from the MSA
Fund/Legislative Bonding ($2,000,000), the Street Reconstruction Fund/Legislative Bonding
($4,900,000), the Water Fund ($840,000), the Sewer Fund ($400,000), the Reforestation Fund
($50,000), and special assessments ($670,000). Funding for the remaining project costs are to be
determined and the identified funding sources are subject to change as the city has submitted a
request for legislative bonding to help make this project possible.
4.Attachments:
Preliminary Engineering Report
City Council Resolution 2024-081
City Council Resolution 2024-082
City Council Resolution 2024-083
City Council Resolution 2024-084
City Council Resolution 2024-085
212
Feasibility Report
Plymouth Boulevard Rehabilitation Project
City Project No. ST240003
February 20, 2024
I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of Minnesota.
Registration No. 50484
Michael J. Payne, PE
213
Table of Contents
Introduction ............................................................................................................................................ 1
Existing Conditions ................................................................................................................................. 1
Proposed Improvements ........................................................................................................................ 2
Surface Water Protection ....................................................................................................................... 3
Traffic and Access ................................................................................................................................... 3
Estimated Project Schedule .................................................................................................................... 4
Estimated Costs ...................................................................................................................................... 4
Project Financing .................................................................................................................................... 4
Conclusion .............................................................................................................................................. 5
Appendix
Appendix A: Project Location Map
Appendix B: Street Ratings
Appendix C: Proposed Layout
Appendix D: Typical Sections
Appendix E: Preliminary Cost Estimate
Appendix F: Preliminary Assessment Roll & Maps
214
Feasibility Report
Plymouth Boulevard Rehabilitation Project
Project No. ST240003 P a g e | 1
Introduction
The City Council ordered the preparation of a preliminary engineering report for the Plymouth Boulevard
Rehabilitation Project on February 20, 2024. This project is included in the city’s Capital Improvement Plan
(CIP) based on the age and condition of the roadways in the proposed project area. The purpose of the
report is to investigate the work necessary to be completed with the project and to determine, in a
preliminary manner, the feasibility of rehabilitating the streets within the project area. This report
discusses existing conditions, proposed improvements in the Plymouth Boulevard Rehabilitation project
area, and summarizes estimated costs for the proposed improvements. Appendix A shows the location
of the areas studied in this report.
Existing Conditions
The Plymouth Boulevard Rehabilitation Project includes Plymouth Boulevard from Trunk Highway 55 to
Rockford Road. The roadway is an approximately 5,000-foot-long segment of urban roadway. The corridor
is predominately a two-lane divided section with turn lanes with sections that are four-lane divided at
both ends. Intersections at 34th Avenue, city hall entrance, 36th Avenue, and 37th Avenue operate under
four-way stop control. Intersections at 32nd Avenue and 35th Avenue operate under side street stop
control.
Plymouth Boulevard’s pavement is in need of major rehabilitation because the surface of the pavement
has deteriorated significantly and has required more than routine maintenance by Street Maintenance
crews. The street has a 2022 PASER rating of 4 as shown in Appendix B. Based on a geotechnical
investigation by Braun Intertec, Inc. the typical thickness of bituminous pavement along Plymouth
Boulevard was between 8” and 11”. The aggregate base was typically between 7” and 13” inches. The
roadway last received an overlay in 2012.
There is a combination of existing bituminous trail and concrete sidewalk that run along both sides of the
road. A concrete sidewalk runs the length of the corridor on the west side of the road and from Rockford
Road to 34th Avenue on the east side of the road. A bituminous trail exists on the east side of the road
from 34th Avenue to 32nd Avenue. There is a concrete box culvert pedestrian underpass that crosses the
roadway between 32nd Avenue and 34th Avenue that is unused and fenced off. The box culvert also serves
as an emergency overflow of the adjacent wetland on the west side of the roadway.
215
Feasibility Report
Plymouth Boulevard Rehabilitation Project
Project No. ST240003 P a g e | 2
Utilities in the project area are aging, but generally not showing signs of failure or deterioration to the
point of requiring full replacement at this time. Storm sewer exists in the corridor that generally consists
of reinforced concrete pipe (RCP) of varying sizes. The water main on Plymouth Boulevard consists of 18”
diameter ductile iron pipe (DIP) installed in 1977 and 1979. Select valves are in need of repair or
replacement. Sanitary sewer is only present in a portion of the corridor and consists of 8” diameter
polyvinyl chloride pipe (PVC) installed in 1977.
Proposed Improvements
Plymouth Boulevard is proposed to receive full-depth reclamation. The existing bituminous surface will
be ground up and mixed with the underlying aggregate base (reclaimed). Excess material will then be
removed and a new bituminous surface will be paved. Concrete curb and gutter will be replaced in
locations where roadway geometrics change and in areas where the condition is poor. Appendix D details
the typical section of the proposed roadway. The proposed improvements are consistent with the City's
Pavement Management Program, which includes full-depth reclamation to preserve the initial
investments in the roadway.
Plymouth Boulevard is proposed to remain a two-lane divided roadway with turn lanes. However,
roadway geometric modifications are planned in some areas where the roadway is wider than necessary
to meet vehicle needs or includes unnecessary turn lanes. The reduction of these paved areas reduces
crossing distances for pedestrians, creates opportunities for landscaping and streetscaping installations,
and reduces impervious surface areas thereby decreasing stormwater runoff. Roundabouts are proposed
to be installed at the intersections of 34th Avenue, the entrance to city hall, 36th Avenue, and 37th Avenue.
The intersection at 35th Avenue is proposed to be converted into a right-in, right-out intersection. These
improvements are designed to calm traffic, improve traffic flow, and increase vehicle and pedestrian
safety. Geometric modifications are detailed in the layout of the proposed roadway in Appendix C.
Improvements to sidewalks and trails are proposed to be included with the project. A new 10-foot-wide
bituminous trail will be added on the east side of the roadway from Trunk Highway 55 to 32nd Avenue and
the existing trail from 32nd Avenue to 34th Avenue will be replaced. A new trail connection to 31st
Avenue/Niagara Lane will provide additional connectivity to the adjacent neighborhood. The existing 5-
foot-wide concrete sidewalk on the east side of the roadway is proposed to be replaced with a wider 12-
foot-wide concrete trail from 34th Avenue to 37th Avenue. The existing pedestrian ramps within the project
area will be replaced to comply with the American’s with Disabilities Act (ADA).
216
Feasibility Report
Plymouth Boulevard Rehabilitation Project
Project No. ST240003 P a g e | 3
Improvements to the drainage system include new storm sewer to accommodate roadway geometric
changes and rerouting of runoff to regional storm water treatment facilities. Existing storm water
treatment basins behind Lifetime Fitness and adjacent to the Post Office are proposed to be expanded
with the project. Water main and sanitary sewer is proposed to be replaced or relocated at the
roundabouts. Other utility improvements include replacement of water valves and installation of sealing
of sanitary sewer manholes.
Other improvements with the project include replacement of street lighting and installation of
streetscaping in various areas of the corridor.
Surface Water Protection
The project area is located in the Bassett Creek Watershed. Permits will be required for this project and
all permits will be obtained prior to construction. In addition, because the project is disturbing more than
one acre of land, a Minnesota Pollution Control Agency (MPCA) storm water construction permit will be
required and obtained prior to construction.
Traffic and Access
Plymouth Boulevard is proposed to be closed to through traffic during construction. Construction of the
project will be phased to maintain access to all properties during construction. Temporary drive lanes and
driveways will also be utilized to maintain access to properties. Detours will be required to reach some
properties and proper traffic control and signage will be installed prior to any closures. Some
improvements will be constructed under traffic with the contractor providing flagging. Deadlines will be
established with the contractor along with liquidated damages for a contractor’s failure to complete the
specified work in the time allotted.
217
Feasibility Report
Plymouth Boulevard Rehabilitation Project
Project No. ST240003 P a g e | 4
Estimated Project Schedule
City Council orders and receives the preliminary engineering report,
orders and accepts plans and specifications, calls for a Public
Improvement Hearing, orders advertisement for bids, declares costs to be
assessed and sets the Assessment Hearing
February 20, 2024
Receive bids March 21, 2024
Public Improvement Hearing, Assessment Hearing, Award contract April 23, 2024
Begin construction May 2024
Substantial Completion October 2024
Final Completion Summer 2025
Estimated Costs
The estimated project costs include construction costs plus engineering, administration, inspection,
easement acquisition, and contingency. Itemized cost estimates are included in Appendix E of this report.
The total estimated project cost for the Plymouth Boulevard Rehabilitation Project is $13,100,000 and is
summarized below.
Estimated Project Cost
Construction Cost $10,900,000.00
Engineering, Administration, & Inspection $1,570,000.00
Easement Acquisition $150,000.00
Construction Contingency $480,000.00
Total Estimated Cost: $13,100,000.00
Project Financing
The amended 2023 Capital Improvements Plan (2024-2032) (CIP) has designated $12,850,000 for the
Plymouth Boulevard Rehabilitation Project. Regional stormwater improvements are not included in this
total and are not currently programmed in the CIP. Funding of the projects is proposed to be from a
mixture of sources including the street reconstruction fund, municipal state aid fund, utility funds,
reforestation fund, special assessments to benefiting property owners, and other funds to be
determined at time of project award.
218
Feasibility Report
Plymouth Boulevard Rehabilitation Project
Project No. ST240003 P a g e | 5
The adjacent benefitting property owners are proposed to be assessed for a portion of the project cost
according to the City’s assessment policy. The current assessment policy states that benefiting
properties shall be assessed 40% of the actual project costs for street improvements. Costs for utility
improvements, regional stormwater improvements, trail improvements, streetscaping, and
streetlighting are not proposed to be assessed to property owners. Appendix F identifies the parcels
proposed to be assessed with the project.
The overall funding for the Plymouth Boulevard Rehabilitation Project is detailed in the below table.
Anticipated Funding Source
Fund Amount Budgeted
Municipal State Aid Fund $2,000,000.00 $2,400,00.00
Street Reconstruction Fund $4,900,000.00 $4,900,000.00
Water Fund $840,000.00 $200,000.00
Sewer Fund $400,000.00 $150,000.00
Reforestation Fund $50,000.00 $50,000.00
To Be Determined $4,240,000.00 $4,750,000.00
Special Assessments $670,000.00 $400,000.00
Total Funding: $13,100,000.00 $12,850,000.00
Conclusion
The Plymouth Boulevard Rehabilitation Project includes roadway reconstruction, full depth reclamation,
intersection improvements, utility improvements and repairs, trail improvements, sidewalk
improvements, and streetscape improvements on Plymouth Boulevard between Trunk Highway 55 and
Rockford Road.
The total estimated cost for the Plymouth Boulevard Rehabilitation Project is $13,100,000.00. Proposed
funding for the project is provided through a combination of Special Assessments to benefiting property
owners and City Funds.
This proposed project is feasible, necessary, and cost-effective from an engineering standpoint. Based on
the information contained in this document, it is recommended to proceed with the improvements as
outlined in this report.
219
Appendix A: Project Location Map
220
37th Ave N
36th Ave N
M
in
ne
so
t
a
L
n
N
35th A v e N
34th Ave N
Y
u
m
a
Ln
N
Niagara
Ln
N
40 th Ave N
Weston
Ln
N
32nd Ave N
Ranchview Ln N
Orchid
Ln
N
Medina Rd
36th Pl N
Minnesota
Ln
N
PlymouthBlvd
38 t h A ve N
Vicksburg
Ln
N
Ni
aga
ra
Ln
N
Lanew
ood
Ln
N
39th Ave N
32nd Ave N
31stAveN
¬«55
")9
THIS REPRESENTS A COM PILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT B EEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS .
2024 P lymou th Blvd RehabilitationCity Project #ST240003Ü0960Feet
Project Ar ea
2221
Appendix B: Street Ratings
222
37th Ave N
36th Ave N
M
i
n
ne
so
t
a
L
n
N
35th Av e N
34th Ave N
Y
u
m
a
Ln
N
Niag
a
r
a
L
n
N
40th Ave N
Weston
Ln
N
32nd Ave N
Ranchview Ln N
Orchid
Ln
N
Medina Rd
36th P l N
Minnesota
Ln
N
Ply
m
outh Blvd
38th Ave N
Vicksburg
Ln
N
Nia
gara
Ln
N
Lanew
ood
Ln
N
39th Ave N
32nd Ave N
31st
Ave
N
¬«55
")9
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
2024 Plymouth Blvd Rehabilitation
City Project #ST240003Ü0 960 Feet
2022 PASER Street Ratings
- 4
Pl
y
m
o
u
t
h
B
l
v
d
223
Appendix C: Proposed Layout
224
225
Appendix D: Typical Sections
226
PRINT NAME:
DATE LICENSE #
REVISIONSNO.DATE BY CHK
4420012/26/2023
Plan By:
Design By:
Checked By:
Approved By:
THE LAWS OF THE STATE OF MINNESOTA.
MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY OR UNDER
258
SHEET
OF
SHEETS
P
L
O
T
T
E
D
/
R
E
V
IS
E
D
:
P
r
o
j
e
c
t
s
\
M
i
n
n
e
s
o
t
a
\
0
19
5
9
9
-
0
0
1\
C
a
d
\
P
la
n
\
19
5
9
9
-
0
0
1_
t
s
0
1.d
g
n
W
S
B
P
A
T
H
&
F
IL
E
N
A
M
E
:
12
/
2
6
/
2
0
2
3
2
:4
9
:18
P
M
AJP
AJP
AJF
AJP
ANDREW J. PLOWMAN, PE
SAP 155-161-006
City of Plymouth, Minnesota
Plymouth Boulevard Improvements
HENNEPIN COUNTY, MINNESOTA
19
TYPICAL SECTIONS
EX GROUND
EX GROUND
EX GROUND
EX GROUND
PLYMOUTH BLVD
PROPOSED TYPICAL SECTION 1 - PLYMOUTH BLVD
PROPOSED TYPICAL SECTION 2 - PLYMOUTH BLVD
SEE DETAIL "B"
SEE DETAIL "C"
VARIES
B618
PROFILE GRADE
R/W
GRADING GRADE
PROFILE GRADE
0.03'/'
{ PLYMOUTH BLVD NBPLYMOUTH BLVD SB {
SEE INSET "E"
6" TOPSOIL & SEED
2'
0.015'/'
1
:
4
SEE DETAIL "B"
LTL
12.5'
B618
R/W
GRADING GRADE
SEE DETAIL "B"
SEE DETAIL "C"
MEDIAN
12'-25'
BLVD
8'
VARIES
PROFILE GRADE
R/W
GRADING GRADE
PROFILE GRADE
0.03'/'
6" TOPSOIL & SEED
2'
0.015'/'
1
:
4
SEE DETAIL "B"
GRADING GRADE
R/W
{ PLYMOUTH BLVD NBPLYMOUTH BLVD SB {
B618B618
B618 B618
VARIES
B618 B618
MEDIAN
8'-12'1.5'1.5'
45'45'
45'45'
RATE BETWEEN 0.05 TO 0.07 GAL/SQ YARD BETWEEN BITUMINOUS COURSES.
- BITUMINOUS TACK COAT MNDOT SPEC. 2357 SHALL BE APPLIED AT A UNIFORM
EXCAVATION REQUIRED.
- SEE PROFILES AND CROSS SECTIONS FOR LOCATION AND DEPTH OF SUBGRADE
EDGE OF THE BITUMINOUS PAVEMENT.
- ALL EDGE DIMENSIONS ARE FACE TO FACE OF CURB OR TO THE
SAME AS THE THRU LANE SLOPE. ALL CROSS SLOPES ARE SHOWN AS FT/FT.
- UNLESS OTHERWISE SPECIFIED, THE SUBGRADE CROSS SLOPE WILL BE THE
GENERAL NOTES:
0.02'/'0.02'/'0.02'/'0.02'/'0.02'/'
0.02'/'0.02'/'0.02'/'0.02'/'
0.03'/'
2'
0.015'/'
1:4
WALK
CONC.
6'
0.03'/'
2'
0.015'/'
1:4
BLVD
6'-14'
BLVD
0'- 8'
BIT TRAIL
10'
NB STA 100+24.37 TO NB STA 106+00
MEDIAN
EXIST.
3'-20'
RTL
19'
THRU LANE
12.5'- 15'
THRU/LTL
11'
THRU LANE
11' - 24'
B618
EX.
B618
EX.
THRU LANE
11'- 16.5'
THRU LANE
0'- 15'
THRU LANE
11'- 16.5'
RTL
0'-12.5'
WALK
CONC.
6'
BLVD
8'-40'
BIT/CONC. TRAIL
10'- 12'
NB STA 113+10 TO NB STA 117+70
NB STA 106+00 TO NB STA 111+54
EXISTING SIDEWALK.
SEE CONSTRUCTION PLAN FOR TIE INTO
NOTES:
SEE INSET "A"SEE INSET "A"SEE INSET "A"
SEE INSET "F"
SEE INSET "A"SEE INSET "A"
SEE INSET "E OR F"
SEE INSET "F"
1
1
1
227
PRINT NAME:
DATE LICENSE #
REVISIONSNO.DATE BY CHK
4420012/26/2023
Plan By:
Design By:
Checked By:
Approved By:
THE LAWS OF THE STATE OF MINNESOTA.
MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY OR UNDER
258
SHEET
OF
SHEETS
P
L
O
T
T
E
D
/
R
E
V
IS
E
D
:
P
r
o
j
e
c
t
s
\
M
i
n
n
e
s
o
t
a
\
0
19
5
9
9
-
0
0
1\
C
a
d
\
P
la
n
\
19
5
9
9
-
0
0
1_
t
s
0
1.d
g
n
W
S
B
P
A
T
H
&
F
IL
E
N
A
M
E
:
12
/
2
6
/
2
0
2
3
2
:4
9
:2
3
P
M
AJP
AJP
AJF
AJP
ANDREW J. PLOWMAN, PE
SAP 155-161-006
City of Plymouth, Minnesota
Plymouth Boulevard Improvements
HENNEPIN COUNTY, MINNESOTA
20
TYPICAL SECTIONS
0.04'/'
GRADING GRADE
1
:
6
SUITABLE GRADING MATERIAL
BACKFILL WITH
1:6
0.04'/'
FOR CENTRAL ISLAND DETAILS
NOTE: SEE DETAIL ON SHEET DET1
GRADING GRADE
PLYMOUTH BLVD
EX GROUNDEX GROUND
PROPOSED TYPICAL SECTION 3 - PLYMOUTH BLVD & 34TH AVE ROUNDABOUT
PROPOSED TYPICAL SECTION 4 - PLYMOUTH BLVD
61'
TRUCK APRON
SEE INSET "B1"
SEE INSET "A"
0.01'/'
6" TOPSOIL & SEED
B624
ISLAND
SPLITTER
{ RADIAL
SEE DETAIL "C"
{ RADIAL
THRU LANE
VARIES
TRUCK APRON
SEE INSET "A"
0.01'/'
B618
ISLAND
SPLITTER
THRU LANE
VARIES
SEE INSET "B1"
B624
R418 B618
RATE BETWEEN 0.05 TO 0.07 GAL/SQ YARD BETWEEN BITUMINOUS COURSES.
- BITUMINOUS TACK COAT MNDOT SPEC. 2357 SHALL BE APPLIED AT A UNIFORM
EXCAVATION REQUIRED.
- SEE PROFILES AND CROSS SECTIONS FOR LOCATION AND DEPTH OF SUBGRADE
EDGE OF THE BITUMINOUS PAVEMENT.
- ALL EDGE DIMENSIONS ARE FACE TO FACE OF CURB OR TO THE
SAME AS THE THRU LANE SLOPE. ALL CROSS SLOPES ARE SHOWN AS FT/FT.
- UNLESS OTHERWISE SPECIFIED, THE SUBGRADE CROSS SLOPE WILL BE THE
GENERAL NOTES:
SEE DETAIL "B"
SEE DETAIL "C"
MEDIAN
6'-30'
VARIES
B618
B618
PROFILE GRADE
GRADING GRADE
PROFILE GRADE
0.03'/'
SEE INSET "F"
6" TOPSOIL & SEED
2'
0.015'/'
1:
4
SEE DETAIL "A"
B618
GRADING GRADE
PARKING
0'-12'
{ PLYMOUTH BLVD NBPLYMOUTH BLVD SB {
B618
R/W R/W45'45'
0.02'/'0.02'/'0.02'/'0.02'/'0.03'/'
2'
0.015'/'
1:4
WALK
EXIST.
6'
BLVD
EXIST.
8'-10'
THRU LANE
15'-16.5'
PARKING
0'-12'
BLVD
0'-14.5'
CONC. TRAIL
12'
THRU LANE
15'-16.5'
15.5'19.5'19.5'15.5'
RADIAL STA 10+00 TO RADIAL STA 12+89.03
EB STA 202+76 TO EB STA 204+30
NB STA 111+54 TO NB STA 113+10
NB STA 140+30 TO NB STA 145+00
NB STA 132+06 TO NB STA 138+80
NB STA 119+62 TO NB STA 130+46
NB STA 117+70 TO NB STA 118+35
SEE DETAIL "C"
EXISTING SIDEWALK.
SEE CONSTRUCTION PLAN FOR TIE INTO
NOTES:
418R
SEE INSET "A"SEE INSET "A"
1
1
228
PRINT NAME:
DATE LICENSE #
REVISIONSNO.DATE BY CHK
4420012/26/2023
Plan By:
Design By:
Checked By:
Approved By:
THE LAWS OF THE STATE OF MINNESOTA.
MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY OR UNDER
258
SHEET
OF
SHEETS
P
L
O
T
T
E
D
/
R
E
V
IS
E
D
:
P
r
o
j
e
c
t
s
\
M
i
n
n
e
s
o
t
a
\
0
19
5
9
9
-
0
0
1\
C
a
d
\
P
la
n
\
19
5
9
9
-
0
0
1_
t
s
0
1.d
g
n
W
S
B
P
A
T
H
&
F
IL
E
N
A
M
E
:
12
/
2
6
/
2
0
2
3
2
:4
9
:2
8
P
M
AJP
AJP
AJF
AJP
ANDREW J. PLOWMAN, PE
SAP 155-161-006
City of Plymouth, Minnesota
Plymouth Boulevard Improvements
HENNEPIN COUNTY, MINNESOTA
21
TYPICAL SECTIONS
0.04'/'
GRADING GRADE
1
:6
SUITABLE GRADING MATERIAL
BACKFILL WITH
1:6
0.04'/'
FOR CENTRAL ISLAND DETAILS
NOTE: SEE DETAIL ON SHEET DET2
GRADING GRADE
0.04'/'
GRADING GRADE
1
:6
SUITABLE GRADING MATERIAL
BACKFILL WITH
1:6
0.04'/'
FOR CENTRAL ISLAND DETAILS
NOTE: SEE DETAIL ON SHEET DET3
GRADING GRADE
PLYMOUTH BLVD
PROPOSED TYPICAL SECTION 5 - PLYMOUTH BLVD & CITY HALL ENTRANCE ROUNDABOUT
PROPOSED TYPICAL SECTION 6 - PLYMOUTH BLVD & 36TH AVE ROUNDABOUT
50'14'
TRUCK APRON
SEE INSET "B1"
SEE INSET "A"
0.01'/'
6" TOPSOIL & SEED
{ RADIAL
SEE DETAIL "C"
{ RADIAL
VARIES
15'
TRUCK APRON
SEE INSET "A"
0.01'/'
SEE DETAIL "C"
VARIES
SEE INSET "B1"
69'
TRUCK APRON
SEE INSET "B1"
SEE INSET "A"
0.01'/'
6" TOPSOIL & SEED
B618
R418
B624 B624
{ RADIAL
SEE DETAIL "C"
{ RADIAL
VARIES
TRUCK APRON
SEE INSET "A"
0.01'/'
B618
R418
SEE DETAIL "C"
VARIES
SEE INSET "B1"
B618R418
B618B618
R418B618
21'
ISLAND
SPLITTER
THRU LANE
21'
ISLAND
SPLITTER
THRU LANE
ISLAND
SPLITTER
THRU LANEISLAND
SPLITTER
THRU LANE
RATE BETWEEN 0.05 TO 0.07 GAL/SQ YARD BETWEEN BITUMINOUS COURSES.
- BITUMINOUS TACK COAT MNDOT SPEC. 2357 SHALL BE APPLIED AT A UNIFORM
EXCAVATION REQUIRED.
- SEE PROFILES AND CROSS SECTIONS FOR LOCATION AND DEPTH OF SUBGRADE
EDGE OF THE BITUMINOUS PAVEMENT.
- ALL EDGE DIMENSIONS ARE FACE TO FACE OF CURB OR TO THE
SAME AS THE THRU LANE SLOPE. ALL CROSS SLOPES ARE SHOWN AS FT/FT.
- UNLESS OTHERWISE SPECIFIED, THE SUBGRADE CROSS SLOPE WILL BE THE
GENERAL NOTES:
RADIAL STA 10+00 TO RADIAL STA 12+51.35
EB STA 302+28 TO EB STA 303+77
NB STA 118+35 TO NB STA 119+62
RADIAL STA 10+00 TO RADIAL STA 13+14.16
EB STA 402+95 TO EB STA 404+65
NB STA 130+46 TO NB STA 132+06
15.5'15.5'19.5'19.5'
229
PRINT NAME:
DATE LICENSE #
REVISIONSNO.DATE BY CHK
4420012/26/2023
Plan By:
Design By:
Checked By:
Approved By:
THE LAWS OF THE STATE OF MINNESOTA.
MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY OR UNDER
258
SHEET
OF
SHEETS
P
L
O
T
T
E
D
/
R
E
V
IS
E
D
:
P
r
o
j
e
c
t
s
\
M
i
n
n
e
s
o
t
a
\
0
19
5
9
9
-
0
0
1\
C
a
d
\
P
la
n
\
19
5
9
9
-
0
0
1_
t
s
0
1.d
g
n
W
S
B
P
A
T
H
&
F
IL
E
N
A
M
E
:
12
/
2
6
/
2
0
2
3
2
:4
9
:3
3
P
M
AJP
AJP
AJF
AJP
ANDREW J. PLOWMAN, PE
SAP 155-161-006
City of Plymouth, Minnesota
Plymouth Boulevard Improvements
HENNEPIN COUNTY, MINNESOTA
22
TYPICAL SECTIONS
0.04'/'
GRADING GRADE
1
:
6
SUITABLE GRADING MATERIAL
BACKFILL WITH
1:6
0.04'/'
FOR CENTRAL ISLAND DETAILS
NOTE: SEE DETAIL ON SHEET DET4
GRADING GRADE
EX GROUND EX GROUND
PLYMOUTH BLVD
PROPOSED TYPICAL SECTION 7 - PLYMOTUH BLVD & 37TH AVE ROUNDABOUT
PROPOSED TYPICAL SECTION 8 - PLYMOUTH BLVD
SEE DETAIL "C"
MEDIAN
11'-24'
VARIES
B618 B618
PROFILE GRADE
PROFILE GRADE
SEE DETAIL "A"
B618
GRADING GRADE
LTL
0'-11'
THRU LANE
11'
RTL
0'-11'
B618
SEE DETAIL "A"
61'14'
TRUCK APRON
SEE INSET "B1"
SEE INSET "A"
0.01'/'
6" TOPSOIL & SEED
B618
B618 B618
{ RADIAL
SEE DETAIL "C"
{ RADIAL
VARIES
14'
TRUCK APRON
SEE INSET "A"
0.01'/'
B618
R418VARIES
SEE INSET "B1"
{ PLYMOUTH BLVD NBPLYMOUTH BLVD SB {
21'
ISLAND
SPLITTER
THRU LANE
21'
ISLAND
SPLITTER
THRU LANE
R/W R/W45'45'
RATE BETWEEN 0.05 TO 0.07 GAL/SQ YARD BETWEEN BITUMINOUS COURSES.
- BITUMINOUS TACK COAT MNDOT SPEC. 2357 SHALL BE APPLIED AT A UNIFORM
EXCAVATION REQUIRED.
- SEE PROFILES AND CROSS SECTIONS FOR LOCATION AND DEPTH OF SUBGRADE
EDGE OF THE BITUMINOUS PAVEMENT.
- ALL EDGE DIMENSIONS ARE FACE TO FACE OF CURB OR TO THE
SAME AS THE THRU LANE SLOPE. ALL CROSS SLOPES ARE SHOWN AS FT/FT.
- UNLESS OTHERWISE SPECIFIED, THE SUBGRADE CROSS SLOPE WILL BE THE
GENERAL NOTES:
0.02'/'0.02'/'0.02'/'0.02'/'0.02'/'0.03'/'
2'
0.015'/'
1:4
WALK
EXIST.
6'
BLVD
EXIST.
8'-10'
0.03'/'
2'
0.015'/'
1
:
4
WALK
EXIST.
6'
BLVD
EXIST.
8'-10'
STA 145+00 NB TO STA 150+91.96 NB
RTL/PARKING
10'-12.5'
THRU LANE
11'- 15'
LTL
0'- 12.5'
RADIAL STA 10+00 TO RADIAL STA 12+85.88
EB STA 502+67 TO EB STA 504+09
NB STA 138+80 TO NB STA 140+30
SEE DETAIL "C"
418R
SEE INSET "A"SEE INSET "A"
GRADING GRADE
230
PRINT NAME:
DATE LICENSE #
REVISIONSNO.DATE BY CHK
4420012/26/2023
Plan By:
Design By:
Checked By:
Approved By:
THE LAWS OF THE STATE OF MINNESOTA.
MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY OR UNDER
258
SHEET
OF
SHEETS
P
L
O
T
T
E
D
/
R
E
V
IS
E
D
:
P
r
o
j
e
c
t
s
\
M
i
n
n
e
s
o
t
a
\
0
19
5
9
9
-
0
0
1\
C
a
d
\
P
la
n
\
19
5
9
9
-
0
0
1_
t
s
0
1.d
g
n
W
S
B
P
A
T
H
&
F
IL
E
N
A
M
E
:
12
/
2
6
/
2
0
2
3
2
:4
9
:0
7
P
M
AJP
AJP
AJF
AJP
ANDREW J. PLOWMAN, PE
SAP 155-161-006
City of Plymouth, Minnesota
Plymouth Boulevard Improvements
HENNEPIN COUNTY, MINNESOTA
TYPICAL SECTIONS
17
INSETS
INSET "A"
MIXTURE SPWEA340C
2.0" TYPE SP 9.5 WEARING COURSE
MIXTURE SPNWB330B
2.0" TYPE SP 12.5 NON-WEARING COURSE
MIXTURE SPWEA340C
2.0" TYPE SP 9.5 WEARING COURSE
2
GENERAL NOTES:
1
1
3
2
(PED RAMPS & LANDINGS)
6" CONCRETE WALK SPECIAL 1
6" CONCRETE WALK
2
4" CONCRETE WALK SPECIAL 2
4" CONCRETE WALK SPECIAL 1
4" CONCRETE WALK
3
6" CONCRETE WALK SPECIAL 1 = "C1"
OR
6" CONCRETE WALK = "C"
4" CONCRETE WALK SPECIAL 2 = "D2"
OR
4" CONCRETE WALK SPECIAL 1 = "D1"
OR
4" CONCRETE WALK = "D"
BITUMINOUS TRAIL
MIXTURE SPWEA230B
3.0" TYPE SP 9.5 WEARING COURSE
CONCRETE DRIVEWAY PAVEMENT BITUMINOUS DRIVEWAYS
8" CONCRETE DRIVEWAY PAVEMENT
MIXTURE SPWEA340C
3" TYPE SP 9.5 WEARING COURSE
2
CONCRETE PAVING
CONCRETE PAVEMENT 7.0" SPECIAL 2 = "B2"
OR
CONCRETE PAVEMENT 7.0" SPECIAL 1 = "B1"
OR
CONCRETE PAVEMENT 7.0" = "B"
2
DETAILS FOR LOCATIONS)
(SEE PAVING PLAN AND ROUNDABOUT INTERSECTION
4" CONCRETE WALK SPECIAL 1 = "F1"
OR
4" CONCRETE WALK = "F"
(MEDIANS/SPLITTER ISLANDS)
4" CONCRETE WALK
INSET "F" OR "F1"
INSET "C" OR "C1"INSET "B", "B1", OR "B2"
INSET "E"INSET "D", "D1", OR "D2"
INSET "H"INSET "G"
1
BITUMINOUS PAVING
3
HIGH EARLY CONCRETE (INCIDENTAL)
GRAY (FS COLOR 36231)
CONCRETE COLOR SHALL BE INTEGRAL DARK GULL
GUNSHIP GRAY (FS COLOR 36118)
CONCRETE COLOR SHALL BE INTEGRAL MEDIUM
GRADING GRADE
10" RECLAIM MATERIAL
9" RECLAIM MATERIAL
4" RECLAIM MATERIAL
4" RECLAIM MATERIAL
4" RECLAIM MATERIAL
6" RECLAIM MATERIAL 6" RECLAIM MATERIAL
SEE TYPICAL SECTIONS
VARIABLE DEPTH RECLAIM MATERIAL
231
Appendix E: Preliminary Cost Estimate
232
Project:Plymouth Boulevard Improvements
Location:Plymouth, Minnesota
Project No.:SAP 155-161-006, City Project No. ST240003
City Project No. ST240003
WSB 019599-001
Date:2/11/2024
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Quantity Cost Quantity Cost Quantity Cost Quantity Cost Quantity Cost
2021.501 MOBILIZATION LUMP SUM $700,000.00 1 $700,000.00 0.64 $448,000.00 0.16 $112,000.00 0.07 $49,000.00 0.13 $91,000.00
2101.502 GRUBBING EACH $250.00 68 $17,000.00 68 $17,000.00
2101.505 GRUBBING ACRE $4,800.00 0.5 $2,400.00 0.5 $2,400.00
2104.502 REMOVE PLANTER EACH $500.00 1 $500.00 1 $500.00
2104.502 REMOVE MANHOLE (SANITARY)EACH $725.00 4 $2,900.00 4 $2,900.00
2104.502 REMOVE CASTING (SANITARY)EACH $200.00 14 $2,800.00 14 $2,800.00
2104.502 REMOVE GATE VALVE & BOX EACH $350.00 19 $6,650.00 19 $6,650.00
2104.502 REMOVE HYDRANT EACH $775.00 5 $3,875.00 5 $3,875.00
2104.502 REMOVE DELINEATOR / MARKER EACH $40.50 5 $202.50 5 $202.50
2104.502 REMOVE SIGN EACH $70.00 101 $7,070.00 101 $7,070.00
2104.502 REMOVE CHANGEABLE MESSAGE SIGN EACH $5,000.00 2 $10,000.00 2 $10,000.00
2104.502 REMOVE LIGHT FOUNDATION EACH $740.00 67 $49,580.00 67 $49,580.00
2104.502 REMOVE SIGN PANEL EACH $53.00 7 $371.00 7 $371.00
2104.502 REMOVE SIGN PANEL SPECIAL EACH $53.00 4 $212.00 4 $212.00
2104.502 SALVAGE BOULDER EACH $260.00 3 $780.00 3 $780.00
2104.502 SALVAGE LIGHTING UNIT EACH $500.00 67 $33,500.00 67 $33,500.00
2104.502 SALVAGE SIGN EACH $75.00 3 $225.00 3 $225.00
2104.502 SALVAGE SIGN PANEL EACH $55.00 10 $550.00 10 $550.00
2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT $6.00 20 $120.00 20 $120.00
2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $4.00 1388 $5,552.00 1388 $5,552.00
2104.503 REMOVE WATER MAIN LIN FT $18.00 1672 $30,096.00 1672 $30,096.00
2104.503 REMOVE SEWER PIPE (SANITARY)LIN FT $18.00 368 $6,624.00 368 $6,624.00
2104.503 REMOVE CURB & GUTTER LIN FT $5.20 18113 $94,187.60 18113 $94,187.60
2104.503 REMOVE RETAINING WALL LIN FT $33.00 696 $22,968.00 696 $22,968.00
2104.503 REMOVE STONE CURB LIN FT $5.00 247 $1,235.00 247 $1,235.00
2104.503 REMOVE BOX CULVERT LIN FT $131.00 115 $15,065.00 115 $15,065.00
2104.504 REMOVE CONCRETE PAVEMENT SQ YD $6.75 359 $2,423.25 359 $2,423.25
2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $7.10 1232 $8,747.20 1232 $8,747.20
2104.518 REMOVE BITUMINOUS WALK SQ FT $2.00 3172 $6,344.00 3172 $6,344.00
2104.518 REMOVE CONCRETE WALK SQ FT $2.00 35939 $71,878.00 35939 $71,878.00
2104.518 REMOVE CONCRETE MEDIAN SQ FT $4.30 5224 $22,463.20 5224 $22,463.20
2104.601 RELOCATE MONUMENT LUMP SUM $3,000.00 1 $3,000.00 1 $3,000.00
2104.602 SALVAGE SIGN PANEL SPECIAL EACH $60.00 3 $180.00 3 $180.00
2106.507 EXCAVATION - COMMON CU YD $15.00 15784 $236,760.00 15784 $236,760.00
2106.507 COMMON EMBANKMENT (CV)CU YD $12.00 5913 $70,956.00 5913 $70,956.00
2106.601 DEWATERING LUMP SUM $50,000.00 1 $50,000.00 1 $50,000.00
2118.507 AGGREGATE SURFACING (CV) CLASS 5 (4)CU YD $33.00 712 $23,496.00 712 $23,496.00
PLYMOUTH
SAP 155-161-006
STORM SEWER
SAP 155-161-006 PUBLIC UTILITIESUNITNOTESDESCRIPTIONITEM NUMBER LANDSCAPING
NON-PARTICIPATING
OPINION OF PROBABLE COST
STATEMENT OF ESTIMATED QUANTITIES
PROJECT TOTAL
PARTICIPATING - STATE AID
UNIT PRICE
Page 1 O:\Projects\Current Projects\2020-2029\24-ST240003 Plymouth Blvd Improvements\Design\Cost Estimate\SAP155-161-006_EngineerEstimate - 2024-2-9 233
Project:Plymouth Boulevard Improvements
Location:Plymouth, Minnesota
Project No.:SAP 155-161-006, City Project No. ST240003
City Project No. ST240003
WSB 019599-001
Date:2/11/2024
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Quantity Cost Quantity Cost Quantity Cost Quantity Cost Quantity Cost
PLYMOUTH
SAP 155-161-006
STORM SEWER
SAP 155-161-006 PUBLIC UTILITIESUNITNOTESDESCRIPTIONITEM NUMBER LANDSCAPING
NON-PARTICIPATING
OPINION OF PROBABLE COST
STATEMENT OF ESTIMATED QUANTITIES
PROJECT TOTAL
PARTICIPATING - STATE AID
UNIT PRICE
2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $324.00 160 $51,840.00 160 $51,840.00
2123.610 1.5 CU YD BACKHOE HOUR $200.00 80 $16,000.00 80 $16,000.00
2130.523 WATER M GALLON $70.00 100 $7,000.00 100 $7,000.00
2215.504 FULL DEPTH RECLAMATION SQ YD $3.00 44108 $132,324.00 44108 $132,324.00
2231.509 BITUMINOUS PATCHING MIXTURE (4)TON $200.00 908 $181,600.00 908 $181,600.00
2301.504 CONCRETE PAVEMENT 7.0"SQ YD $82.00 603 $49,446.00 603 $49,446.00
2301.504 CONCRETE PAVEMENT 7.0" SPECIAL 1 SQ YD $90.00 1270 $114,300.00 1270 $114,300.00
2301.602 DRILL & GROUT REINF BAR (EPOXY COATED)EACH $17.25 1267 $21,855.75 1267 $21,855.75
2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,B)TON $125.00 267 $33,375.00 267 $33,375.00
2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C)TON $90.00 6972 $627,480.00 6972 $627,480.00
2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C) (DRIVEWAY)TON $125.00 169 $21,125.00 169 $21,125.00
2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3,B)TON $80.00 5231 $418,480.00 5231 $418,480.00
2402.503 ORNAMENTAL METAL RAILING LIN FT $250.00 51 $12,750.00 51 $12,750.00
2411.502 CONCRETE RETAINING WALL (KEY WALL)EACH $2,000.00 78 $156,000.00 78 $156,000.00
2411.603 SEAT WALL LIN FT $750.00 318 $238,500.00 318 $238,500.00
2411.603 CONCRETE STEPS-DESIGN SPECIAL LIN FT $500.00 66 $33,000.00 66 $33,000.00
2411.618 ANTI-GRAFFITI COATING SQ FT $2.25 2226 $5,008.50 2226 $5,008.50
2433.503 REMOVE ORNAMENTAL METAL RAILING LIN FT $10.00 116 $1,160.00 116 $1,160.00
2503.503 6" PVC PIPE SEWER LIN FT $46.00 30 $1,380.00 30 $1,380.00
2503.503 8" PVC PIPE SEWER LIN FT $64.00 266 $17,024.00 266 $17,024.00
2503.503 10" PVC PIPE SEWER LIN FT $145.00 67 $9,715.00 67 $9,715.00
2503.503 36" SPAN RC PIPE-ARCH SEWER CL IIA LIN FT $308.00 497 $153,076.00 497 $153,076.00
2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT $112.00 2573 $288,176.00 2573 $288,176.00
2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT $95.00 22 $2,090.00 22 $2,090.00
2503.503 24" RC PIPE SEWER DES 3006 CL III LIN FT $127.00 184 $23,368.00 184 $23,368.00
2503.503 30" RC PIPE SEWER DES 3006 CL III LIN FT $175.00 1587 $277,725.00 1587 $277,725.00
2503.503 36" RC PIPE SEWER DES 3006 CL III LIN FT $205.00 84 $17,220.00 84 $17,220.00
2503.503 42" RC PIPE SEWER DES 3006 CL V LIN FT $500.00 43 $21,500.00 43 $21,500.00
2503.601 BYPASS PUMPING (SANITARY)LUMP SUM $100,000.00 1 $100,000.00 1 $100,000.00
2503.602 CONNECT TO EXISTING SANITARY SEWER EACH $2,615.00 8 $20,920.00 8 $20,920.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,550.00 15 $23,250.00 15 $23,250.00
2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH $2,500.00 1 $2,500.00 1 $2,500.00
2503.602 CONNECT TO EXISTING SANITARY SEWER SER EACH $800.00 1 $800.00 1 $800.00
2503.602 8"X6" PVC WYE EACH $430.00 1 $430.00 1 $430.00
Page 2 O:\Projects\Current Projects\2020-2029\24-ST240003 Plymouth Blvd Improvements\Design\Cost Estimate\SAP155-161-006_EngineerEstimate - 2024-2-9 234
Project:Plymouth Boulevard Improvements
Location:Plymouth, Minnesota
Project No.:SAP 155-161-006, City Project No. ST240003
City Project No. ST240003
WSB 019599-001
Date:2/11/2024
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Quantity Cost Quantity Cost Quantity Cost Quantity Cost Quantity Cost
PLYMOUTH
SAP 155-161-006
STORM SEWER
SAP 155-161-006 PUBLIC UTILITIESUNITNOTESDESCRIPTIONITEM NUMBER LANDSCAPING
NON-PARTICIPATING
OPINION OF PROBABLE COST
STATEMENT OF ESTIMATED QUANTITIES
PROJECT TOTAL
PARTICIPATING - STATE AID
UNIT PRICE
2503.608 DUCTILE IRON FITTINGS (1)POUND $20.00 7029 $140,580.00 7029 $140,580.00
2504.601 TEMPORARY WATER SERVICE LUMP SUM $35,000.00 1 $35,000.00 1 $35,000.00
2504.602 REPAIR GATE VALVE EACH $1,000.00 1 $1,000.00 1 $1,000.00
2504.602 REBUILD GATE VALVE EACH $1,500.00 7 $10,500.00 7 $10,500.00
2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,925.00 19 $55,575.00 19 $55,575.00
2504.602 HYDRANT EACH $7,570.00 6 $45,420.00 6 $45,420.00
2504.602 ADJUST VALVE BOX EACH $750.00 17 $12,750.00 17 $12,750.00
2504.602 6" GATE VALVE & BOX EACH $2,730.00 5 $13,650.00 5 $13,650.00
2504.602 8" GATE VALVE & BOX EACH $3,500.00 5 $17,500.00 5 $17,500.00
2504.602 12" GATE VALVE & BOX EACH $4,500.00 1 $4,500.00 1 $4,500.00
2504.602 18" GATE VALVE & BOX EACH $12,000.00 10 $120,000.00 10 $120,000.00
2504.603 6" PVC WATERMAIN LIN FT $90.00 174 $15,660.00 174 $15,660.00
2504.603 8" PVC WATERMAIN LIN FT $100.00 654 $65,400.00 654 $65,400.00
2504.603 12" PVC WATERMAIN LIN FT $125.00 49 $6,125.00 49 $6,125.00
2504.603 18" PVC WATERMAIN LIN FT $200.00 822 $164,400.00 822 $164,400.00
2504.604 4" POLYSTYRENE INSULATION SQ YD $60.00 100 $6,000.00 100 $6,000.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN G LIN FT $620.00 44 $27,342.00 44 $27,342.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 LIN FT $780.00 424 $330,330.00 424 $330,330.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-60 LIN FT $1,275.00 99 $126,480.00 99 $126,480.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-72 LIN FT $1,310.00 22 $29,082.00 22 $29,082.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-96 LIN FT $4,000.00 6 $23,600.00 6 $23,600.00
2506.503 CONST DRAINAGE STRUCTURE DESIGN SPECIAL (3)LIN FT $850.00 84 $71,655.00 84 $71,655.00
2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT $1,075.00 21 $22,360.00 21 $22,360.00
2506.503 CONST DRAINAGE STRUCTURE DES 72-4020 LIN FT $1,415.00 9 $13,018.00 9 $13,018.00
2506.503 CONST DRAINAGE STRUCTURE DES 84-4020 LIN FT $1,855.00 7 $12,428.50 7 $12,428.50
2506.602 SEAL MANHOLE EACH $1,700.00 11 $18,700.00 11 $18,700.00
2506.602 CASTING ASSEMBLY SPECIAL (2)EACH $1,000.00 19 $19,000.00 19 $19,000.00
2506.603 REPAIR MANHOLE DES SPEC LIN FT $2,750.00 3 $8,250.00 3 $8,250.00
2521.518 4" CONCRETE WALK SQ FT $8.00 55149 $441,192.00 55149 $441,192.00
2521.518 4" CONCRETE WALK SPECIAL 1 SQ FT $18.00 10192 $183,456.00 10192 $183,456.00
2521.518 6" CONCRETE WALK SQ FT $16.00 16931 $270,896.00 16931 $270,896.00
2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT $26.00 133 $3,458.00 133 $3,458.00
2531.503 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $30.00 19074 $572,220.00 19074 $572,220.00
2531.503 CONCRETE CURB & GUTTER DESIGN D418 LIN FT $26.00 462 $12,012.00 462 $12,012.00
2531.503 CONCRETE CURB & GUTTER DESIGN R418 LIN FT $30.00 1104 $33,120.00 1104 $33,120.00
2531.504 8" CONCRETE DRIVEWAY PAVEMENT (HIGH-EARLY)SQ YD $110.00 466 $51,260.00 466 $51,260.00
Page 3 O:\Projects\Current Projects\2020-2029\24-ST240003 Plymouth Blvd Improvements\Design\Cost Estimate\SAP155-161-006_EngineerEstimate - 2024-2-9 235
Project:Plymouth Boulevard Improvements
Location:Plymouth, Minnesota
Project No.:SAP 155-161-006, City Project No. ST240003
City Project No. ST240003
WSB 019599-001
Date:2/11/2024
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Quantity Cost Quantity Cost Quantity Cost Quantity Cost Quantity Cost
PLYMOUTH
SAP 155-161-006
STORM SEWER
SAP 155-161-006 PUBLIC UTILITIESUNITNOTESDESCRIPTIONITEM NUMBER LANDSCAPING
NON-PARTICIPATING
OPINION OF PROBABLE COST
STATEMENT OF ESTIMATED QUANTITIES
PROJECT TOTAL
PARTICIPATING - STATE AID
UNIT PRICE
2531.603 CONCRETE SILL LIN FT $10.00 1015 $10,150.00 1015 $10,150.00
2531.618 TRUNCATED DOMES SQ FT $60.00 1611 $96,660.00 1611 $96,660.00
2540.602 PLANTER EACH $5,000.00 2 $10,000.00 2 $10,000.00
2540.602 BENCH EACH $4,000.00 11 $44,000.00 11 $44,000.00
2540.602 PRECAST CONCRETE BENCH EACH $2,000.00 64 $128,000.00 64 $128,000.00
2545.502 LIGHTING UNIT TYPE SPECIAL 1 (BOLLARD)EACH $1,000.00 7 $7,000.00 7 $7,000.00
2545.502 LIGHTING UNIT TYPE SPECIAL 2 (PILLAR)EACH $3,500.00 6 $21,000.00 6 $21,000.00
2545.502 LIGHTING UNIT TYPE SPECIAL 3 (STREET)EACH $3,500.00 67 $234,500.00 67 $234,500.00
2545.502 LIGHTING UNIT TYPE 9-30 EACH $3,800.00 32 $121,600.00 32 $121,600.00
2545.502 LIGHT FOUNDATION DESIGN E EACH $1,500.00 32 $48,000.00 32 $48,000.00
2545.502 LIGHT FOUNDATION DESIGN SPECIAL (STREET)EACH $1,500.00 67 $100,500.00 67 $100,500.00
2545.502 LIGHT FOUNDATION DESIGN SPECIAL (PILLAR)EACH $1,500.00 6 $9,000.00 6 $9,000.00
2545.502 SERVICE CABINET -TYPE L1 EACH $7,000.00 4 $28,000.00 4 $28,000.00
2545.502 SERVICE EQUIPMENT EACH $2,050.00 4 $8,200.00 4 $8,200.00
2545.502 EQUIPMENT PAD B EACH $1,250.00 4 $5,000.00 4 $5,000.00
2545.502 HANDHOLE EACH $2,075.00 16 $33,200.00 16 $33,200.00
2545.503 1.5" NON-METALLIC CONDUIT LIN FT $8.00 3300 $26,400.00 3300 $26,400.00
2545.503 UNDERGROUND WIRE 1/C 8 AWG LIN FT $2.00 13200 $26,400.00 13200 $26,400.00
2563.601 TRAFFIC CONTROL LUMP SUM $500,000.00 1 $500,000.00 0.64 $320,000.00 0.16 $80,000.00 0.07 $35,000.00 0.13 $65,000.00
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY $100.00 80 $8,000.00 80 $8,000.00
2564.502 INSTALL SIGN PANEL EACH $130.00 7 $910.00 7 $910.00
2564.602 INSTALL SIGN EACH $750.00 6 $4,500.00 6 $4,500.00
2564.602 INSTALL SIGN PANEL SPECIAL EACH $360.00 3 $1,080.00 3 $1,080.00
2564.602 DELINEATOR / MARKER EACH $150.00 6 $900.00 6 $900.00
2564.602 DELINEATOR / MARKER PANEL EACH $80.00 14 $1,120.00 14 $1,120.00
2564.618 SIGN SQ FT $60.00 1034 $62,040.00 1034 $62,040.00
2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $10,000.00 1 $10,000.00 0.64 $6,400.00 0.16 $1,600.00 0.07 $700.00 0.13 $1,300.00
2573.501 EROSION CONTROL SUPERVISOR LUMP SUM $8,000.00 1 $8,000.00 0.64 $5,120.00 0.16 $1,280.00 0.07 $560.00 0.13 $1,040.00
2573.502 STORM DRAIN INLET PROTECTION EACH $200.00 145 $29,000.00 145 $29,000.00
2573.503 SILT FENCE; TYPE MS LIN FT $3.00 3663 $10,989.00 3663 $10,989.00
2573.503 SEDIMENT CONTROL LOG TYPE STRAW LIN FT $2.55 17492 $44,604.60 17492 $44,604.60
2574.505 SOIL BED PREPARATION ACRE $200.00 7.2 $1,440.00 7.2 $1,440.00
2574.508 FERTILIZER TYPE 1 POUND $1.00 1167 $1,167.00 1167 $1,167.00
2574.508 FERTILIZER TYPE 3 POUND $1.00 1348 $1,348.00 1348 $1,348.00
Page 4 O:\Projects\Current Projects\2020-2029\24-ST240003 Plymouth Blvd Improvements\Design\Cost Estimate\SAP155-161-006_EngineerEstimate - 2024-2-9 236
Project:Plymouth Boulevard Improvements
Location:Plymouth, Minnesota
Project No.:SAP 155-161-006, City Project No. ST240003
City Project No. ST240003
WSB 019599-001
Date:2/11/2024
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Quantity Cost Quantity Cost Quantity Cost Quantity Cost Quantity Cost
PLYMOUTH
SAP 155-161-006
STORM SEWER
SAP 155-161-006 PUBLIC UTILITIESUNITNOTESDESCRIPTIONITEM NUMBER LANDSCAPING
NON-PARTICIPATING
OPINION OF PROBABLE COST
STATEMENT OF ESTIMATED QUANTITIES
PROJECT TOTAL
PARTICIPATING - STATE AID
UNIT PRICE
2574.508 FERTILIZER TYPE 4 POUND $1.00 36 $36.00 36 $36.00
2575.505 SEEDING ACRE $350.00 7.2 $2,520.00 7.2 $2,520.00
2575.508 SEED MIXTURE 21-112 POUND $2.00 590 $1,180.00 590 $1,180.00
2575.508 SEED MIXTURE 25-131 POUND $4.00 1271 $5,084.00 1271 $5,084.00
2575.508 SEED MIXTURE 35-241 POUND $12.25 21 $257.25 21 $257.25
2575.508 HYDRAULIC REINFORCED FIBER MATRIX POUND $6.00 37457 $224,742.00 37457 $224,742.00
2575.523 WATER M GALLON $70.00 200 $14,000.00 200 $14,000.00
2582.503 4" SOLID LINE MULTI COMP (11)LIN FT $1.50 5222 $7,833.00 5222 $7,833.00
2582.503 24" SOLID LINE MULTI COMP (11)LIN FT $16.00 89 $1,424.00 89 $1,424.00
2582.503 4" BROKEN LINE MULTI COMP (11)LIN FT $2.00 90 $180.00 90 $180.00
2582.503 8" DOTTED LINE MULTI COMP (11)LIN FT $2.00 60 $120.00 60 $120.00
2582.503 12" DOTTED LINE MULTI COMP (11)LIN FT $4.00 250 $1,000.00 250 $1,000.00
2582.503 4" DBLE SOLID LINE MULTI COMP (11)LIN FT $2.00 1532 $3,064.00 1532 $3,064.00
2582.518 PAVT MSSG MULTI COMP SQ FT $12.50 249 $3,112.50 249 $3,112.50
2582.518 CROSSWALK PREF THERMO GR IN ESR SQ FT $14.50 3540 $51,330.00 3540 $51,330.00
BMP #9 LUMP SUM $918,300.00 1 $918,300.00
BMP #14 LUMP SUM $444,400.00 1 $444,400.00
$10,896,339.85 6,032,455.35$ 1,564,825.50$ 682,290.00$ 1,254,069.00$
476,681.99$ 301,622.77$ 78,241.28$ 34,114.50$ 62,703.45$
11,373,021.84$ 6,334,078.12$ 1,643,066.78$ 716,404.50$ 1,316,772.45$
ROADWAY CONSTRUCTION TOTAL
5% CONTINGENCY
TOTAL
Page 5 O:\Projects\Current Projects\2020-2029\24-ST240003 Plymouth Blvd Improvements\Design\Cost Estimate\SAP155-161-006_EngineerEstimate - 2024-2-9 237
Appendix F: Preliminary Assessment Roll & Maps
238
Preliminary Assessment Roll Plymouth Boulevard Rehabilitation Project
City Project No. ST240003
PARCEL
NO.PID PROPERTY ADDRESS PROPERTY
CITY, STATE, ZIP PROPERTY OWNER 1 PROPERTY OWNER 2 TAXPAYER ADDRESS TAXPAYER
CITY, STATE, ZIP
1 16-118-22-31-0072 3850 PLYMOUTH BLVD 101 PLYMOUTH MN 55446 NORITA M KATH 1176 TRENTON CIR N PLYMOUTH MN 55441
2 16-118-22-31-0073 3850 PLYMOUTH BLVD 102 PLYMOUTH MN 55446 AMIT PARNERKAR 5355 GARLAND LA N PLYMOUTH MN 55446
3 16-118-22-31-0074 3850 PLYMOUTH BLVD 103 PLYMOUTH MN 55446 VICENTE MANUEL BARREIRO JEANNETTE BARREIRO 8588 PREVIEW LA MAPLE GROVE MN 55369
4 16-118-22-31-0075 3850 PLYMOUTH BLVD 104 PLYMOUTH MN 55446 LINDA S NIEDERT 3850 PLYMOUTH BLVD #104 PLYMOUTH MN 55446
5 16-118-22-31-0076 3850 PLYMOUTH BLVD 105 PLYMOUTH MN 55446 WILLIAM & JILL KIRSCHNER 3850 PLYMOUTH BLVD #105 PLYMOUTH MN 55446
6 16-118-22-31-0078 3850 PLYMOUTH BLVD 107 PLYMOUTH MN 55446 STEPHEN LAWSON 3850 PLYMOUTH BLVD #107 PLYMOUTH MN 55446
7 16-118-22-31-0079 3850 PLYMOUTH BLVD 108 PLYMOUTH MN 55446 BARRY I GOLDSTEIN 17100 25TH AVE N PLYMOUTH MN 55447
8 16-118-22-31-0080 3850 PLYMOUTH BLVD 109 PLYMOUTH MN 55446 GRACE NIEMAN 3850 PLYMOUTH BLVD #109 PLYMOUTH MN 55446
9 16-118-22-31-0081 3850 PLYMOUTH BLVD 110 PLYMOUTH MN 55446 JUNE DORIS JOHNSON 3850 PLYMOUTH BLVD #110 PLYMOUTH MN 55446
10 16-118-22-31-0082 3850 PLYMOUTH BLVD 111 PLYMOUTH MN 55446 JERI M HESSE 3850 PLYMOUTH BLVD #111 PLYMOUTH MN 55446
11 16-118-22-31-0083 3850 PLYMOUTH BLVD 112 PLYMOUTH MN 55446 DINESH V S REDDY 3850 PLYMOUTH BLVD #112 PLYMOUTH MN 55446
12 16-118-22-31-0084 3850 PLYMOUTH BLVD 113 PLYMOUTH MN 55446 CREEK PLACE CONDOMINIUMS C/O SHARPER MANAGEMENT 10340 VIKING DR #105 EDEN PRAIRIE MN 55344
13 16-118-22-31-0085 3850 PLYMOUTH BLVD 114 PLYMOUTH MN 55446 JEAN BRONAUGH 3850 PLYMOUTH BLVD #114 PLYMOUTH MN 55446
14 16-118-22-31-0086 3850 PLYMOUTH BLVD 115 PLYMOUTH MN 55446 MARY LOU MONIGHAN 3850 PLYMOUTH BLVD #115 PLYMOUTH MN 55446
15 16-118-22-31-0087 3850 PLYMOUTH BLVD 116 PLYMOUTH MN 55446 ANNA J HANSON 3850 PLYMOUTH BLVD #116 PLYMOUTH MN 55446
16 16-118-22-31-0088 3850 PLYMOUTH BLVD 117 PLYMOUTH MN 55446 WRIGHT FAMILY TRUST 1983 PO BOX 842 TESUQUE NM 87574-0842
17 16-118-22-31-0089 3850 PLYMOUTH BLVD 118 PLYMOUTH MN 55446 JOSEPH COMSTOCK 3850 PLYMOUTH BLVD #118 PLYMOUTH MN 55446
18 16-118-22-31-0090 3850 PLYMOUTH BLVD 119 PLYMOUTH MN 55446 PAUL K BERENS 3850 PLYMOUTH BLVD #119 PLYMOUTH MN 55446
19 16-118-22-31-0091 3850 PLYMOUTH BLVD 120 PLYMOUTH MN 55446 THOMAS WETTSTAEDT 3850 PLYMOUTH BLVD #120 PLYMOUTH MN 55446
20 16-118-22-31-0092 3850 PLYMOUTH BLVD 121 PLYMOUTH MN 55446 HOME LIQUIDATIONS LLC PO BOX 46092 PLYMOUTH MN 55446
21 16-118-22-31-0093 3850 PLYMOUTH BLVD 122 PLYMOUTH MN 55446 SMAJIL BOBARIC 3850 PLYMOUTH BLVD #122 PLYMOUTH MN 55446
22 16-118-22-31-0094 3850 PLYMOUTH BLVD 123 PLYMOUTH MN 55446 KEVIN W ROUSE 15416 SUSSEX DR MINNETONKA MN 55345
23 16-118-22-31-0095 3850 PLYMOUTH BLVD 124 PLYMOUTH MN 55446 BECKY ZEILINGER 3850 PLYMOUTH BLVD #124 PLYMOUTH MN 55446
24 16-118-22-31-0096 3850 PLYMOUTH BLVD 201 PLYMOUTH MN 55446 R A FINDORFF & B E FINDORFF 3850 PLYMOUNTH BLVD #201 PLAYMOUTH MN 55446
25 16-118-22-31-0097 3850 PLYMOUTH BLVD 202 PLYMOUTH MN 55446 MUZAFFER HUSSAIN MARIA BATOOL 3850 PLYMOUTH BLVD #202 PLYMOUTH MN 55446
26 16-118-22-31-0098 3850 PLYMOUTH BLVD 203 PLYMOUTH MN 55446 SCOTT ESTERBY 3850 PLYMOUTH BLVD #203 PLYMOUTH MN 55446
27 16-118-22-31-0099 3850 PLYMOUTH BLVD 204 PLYMOUTH MN 55446 SURBHI NAGPAL VINEET ARORA 10419 SPYGLASS DR EDEN PRAIRIE MN 55347
28 16-118-22-31-0100 3850 PLYMOUTH BLVD 205 PLYMOUTH MN 55446 KATHLENE M HERRMANN 3850 PLYMOUTH BLVD #205 PLYMOUTH MN 55446
29 16-118-22-31-0101 3850 PLYMOUTH BLVD 206 PLYMOUTH MN 55446 BROOKE WICKENHAUSER 3850 PLYMOUTH BLVD #206 PLYMOUTH MN 55446
30 16-118-22-31-0102 3850 PLYMOUTH BLVD 207 PLYMOUTH MN 55446 ANTHONY V PAVIK 3850 PLYMOUTH BLVD #207 PLYMOUTH MN 55446
31 16-118-22-31-0103 3850 PLYMOUTH BLVD 208 PLYMOUTH MN 55446 LYDIA A CONN 3850 PLYMOUTH BLVD #208 PLYMOUTH MN 55446
32 16-118-22-31-0104 3850 PLYMOUTH BLVD 209 PLYMOUTH MN 55446 BERNARD J ROEHL 3850 PLYMOUTH BLVD #209 PLYMOUTH MN 55446
33 16-118-22-31-0105 3850 PLYMOUTH BLVD 210 PLYMOUTH MN 55446 DONNA M WATZ 2910 GARLAND LA N PLYMOUTH MN 55447
34 16-118-22-31-0106 3850 PLYMOUTH BLVD 211 PLYMOUTH MN 55446 DAVID L BLACKER 3850 PLYMOUTH BLVD #211 PLYMOUTH MN 55446
35 16-118-22-31-0107 3850 PLYMOUTH BLVD 212 PLYMOUTH MN 55446 MITCHELL SHERMAN 3850 PLYMOUTH BLVD #212 PLYMOUTH MN 55446
36 16-118-22-31-0108 3850 PLYMOUTH BLVD 213 PLYMOUTH MN 55446 BRYAN JOHNSON 3850 PLYMOUTH BLVD #213 PLYMOUTH MN 55446
37 16-118-22-31-0109 3850 PLYMOUTH BLVD 214 PLYMOUTH MN 55446 ELIZABETH WEINBERGER 7579 TEAL RD WOODBURY MN 55125-1482
38 16-118-22-31-0110 3850 PLYMOUTH BLVD 215 PLYMOUTH MN 55446 TAO JIN & YAN LIU 17887 62ND AVE N MAPLE GROVE MN 55311
39 16-118-22-31-0111 3850 PLYMOUTH BLVD 216 PLYMOUTH MN 55446 MARYLLYN MCKEVITT 3850 PLYMOUTH BLVD #216 PLYMOUTH MN 55446
40 16-118-22-31-0112 3850 PLYMOUTH BLVD 217 PLYMOUTH MN 55446 CHRISTOPHER M HETHERINGTON 3850 PLYMOUTH BLVD #217 PLYMOUTH MN 55446
Page 1 of 3 239
Preliminary Assessment Roll Plymouth Boulevard Rehabilitation Project
City Project No. ST240003
PARCEL
NO.PID PROPERTY ADDRESS PROPERTY
CITY, STATE, ZIP PROPERTY OWNER 1 PROPERTY OWNER 2 TAXPAYER ADDRESS TAXPAYER
CITY, STATE, ZIP
41 16-118-22-31-0113 3850 PLYMOUTH BLVD 218 PLYMOUTH MN 55446 MICHELLE CHRISTOPHERSON 3850 PLYMOUTH BLVD #218 PLYMOUTH MN 55446
42 16-118-22-31-0114 3850 PLYMOUTH BLVD 219 PLYMOUTH MN 55446 SHARON J CONZET 3850 PLYMOUTH BLVD #219 PLYMOUTH MN 55446
43 16-118-22-31-0115 3850 PLYMOUTH BLVD 220 PLYMOUTH MN 55446 DAVID K THOELE 3850 PLYMOUTH BLVD #220 PLYMOUTH MN 55446
44 16-118-22-31-0116 3850 PLYMOUTH BLVD 221 PLYMOUTH MN 55446 DEBRA & MARK BASCO 17135 9TH AVE N PLYMOUTH MN 55447
45 16-118-22-31-0117 3850 PLYMOUTH BLVD 222 PLYMOUTH MN 55446 JACQUELINE K OTTO 3850 PLYMOUTH BLVD #222 PLYMOUTH MN 55446
46 16-118-22-31-0118 3850 PLYMOUTH BLVD 223 PLYMOUTH MN 55446 RYAN STELLMAKER 3850 PLYMOUTH BLVD #223 PLYMOUTH MN 55446
47 16-118-22-31-0119 3850 PLYMOUTH BLVD 224 PLYMOUTH MN 55446 RONALD R TESLOW 3850 PLYMOUTH BLVD #224 PLYMOUTH MN 55446
48 16-118-22-31-0120 3850 PLYMOUTH BLVD 301 PLYMOUTH MN 55446 ASHLEY SCHERBER 3850 PLYMOUTH BLVD #301 PLYMOUTH MN 55446
49 16-118-22-31-0121 3850 PLYMOUTH BLVD 302 PLYMOUTH MN 55446 KELLY J OXENFORD 3850 PLYMOUTH BLVD #302 PLYMOUTH MN 55446
50 16-118-22-31-0122 3850 PLYMOUTH BLVD 303 PLYMOUTH MN 55446 SOFIA STARINETS 2032 LOUISIANA AVE S ST LOUIS PARK MN 55426
51 16-118-22-31-0123 3850 PLYMOUTH BLVD 304 PLYMOUTH MN 55446 SIYI ZHANG 5585 SHENANDOAH LA N PLYMOUTH MN 55446
52 16-118-22-31-0124 3850 PLYMOUTH BLVD 305 PLYMOUTH MN 55446 MARY J BALZER 3850 PLYMOUTH BLVD #305 PLYMOUTH MN 55446
53 16-118-22-31-0125 3850 PLYMOUTH BLVD 306 PLYMOUTH MN 55446 CYNTHIA J ERICKSON 3850 PLYMOUTH BLVD #306 PLYMOUTH MN 55446
54 16-118-22-31-0126 3850 PLYMOUTH BLVD 307 PLYMOUTH MN 55446 MOLLY E KREIBICH 16694 MEADOWBROOK LA WAYZATA MN 55391
55 16-118-22-31-0127 3850 PLYMOUTH BLVD 308 PLYMOUTH MN 55446 TERESA J BISS 3850 PLYMOUTH BLVD #308 PLYMOUTH MN 55446
56 16-118-22-31-0128 3850 PLYMOUTH BLVD 309 PLYMOUTH MN 55446 VIRGIL JENSEN SHIRLEY JENSEN 3850 PLYMOUTH BLVD #309 PLYMOUTH MN 55446
57 16-118-22-31-0129 3850 PLYMOUTH BLVD 310 PLYMOUTH MN 55446 DEEPAK & KIRAN ASRANI KANCHAN ASRANI 5825 JUNEAU LA N PLYMOUTH MN 55446
58 16-118-22-31-0130 3850 PLYMOUTH BLVD 311 PLYMOUTH MN 55446 BARBARA C GRIMM 3850 PLYMOUTH BLVD #311 PLYMOUTH MN 55446
59 16-118-22-31-0131 3850 PLYMOUTH BLVD 312 PLYMOUTH MN 55446 JANNETTA A SPAHN 3850 PLYMOUTH BLVD #312 PLYMOUTH MN 55446
60 16-118-22-31-0132 3850 PLYMOUTH BLVD 313 PLYMOUTH MN 55446 BARBARA A KUMMET 3850 PLYMOUTH BLVD #313 PLYMOUTH MN 55446
61 16-118-22-31-0133 3850 PLYMOUTH BLVD 314 PLYMOUTH MN 55446 WANDA L JOHNSON 3850 PLYMOUTH BLVD APT 314 PLYMOUTH MN 55446
62 16-118-22-31-0134 3850 PLYMOUTH BLVD 315 PLYMOUTH MN 55446 DALE OLIPHANT 3850 PLYMOUTH BLVD #315 PLYMOUTH MN 55446
63 16-118-22-31-0135 3850 PLYMOUTH BLVD 316 PLYMOUTH MN 55446 KATHLEEN W QUINN 3850 PLYMOUTH BLVD #316 PLYMOUTH MN 55446
64 16-118-22-31-0136 3850 PLYMOUTH BLVD 317 PLYMOUTH MN 55446 JYOTI V KURUPPANPARAMPIL JOSEPH VARGHESE 19391 BRIDLE PATH CORCORAN MN 55340
65 16-118-22-31-0137 3850 PLYMOUTH BLVD 318 PLYMOUTH MN 55446 DONALD CAMPBELL ELLEN CAMPBELL 3850 PLYMOUTH BLVD #318 PLYMOUTH MN 55446
66 16-118-22-31-0138 3850 PLYMOUTH BLVD 319 PLYMOUTH MN 55446 THERESA M GFROERER 3850 PLYMOUTH BLVD #319 PLYMOUTH MN 55446
67 16-118-22-31-0139 3850 PLYMOUTH BLVD 320 PLYMOUTH MN 55446 JERY HAYWARD 3850 PLYMOUTH BLVD #320 PLYMOUTH MN 55446
68 16-118-22-31-0140 3850 PLYMOUTH BLVD 321 PLYMOUTH MN 55446 LEROY D GALL 3850 PLYMOUTH BLVD #321 PLYMOUTH MN 55446
69 16-118-22-31-0141 3850 PLYMOUTH BLVD 322 PLYMOUTH MN 55446 PRISCILLA MAYER 3850 PLYMOUTH BLVD #322 PLYMOUTH MN 55446
70 16-118-22-31-0142 3850 PLYMOUTH BLVD 323 PLYMOUTH MN 55446 SWATI KUMAR & NAVANEET KUMAR 3850 PLYMOUTH BLVD #323 PLYMOUTH MN 55446
71 16-118-22-31-0143 3850 PLYMOUTH BLVD 324 PLYMOUTH MN 55446 JOHN T KORDASH 3850 PLYMOUTH BLVD #324 PLYMOUTH MN 55446
72 16-118-22-31-0208 3850 PLYMOUTH BLVD 221 PLYMOUTH MN 55446 DEBRA & MARK BASCO 3014 CYPRESS CIR N MEDINA MN 55340
73 16-118-22-31-0314 3850 PLYMOUTH BLVD 106 PLYMOUTH MN 55446 JENNIFER STRUBLE 3850 PLYMOUTH BLVD #106 PLYMOUTH MN 55446
74 16-118-22-32-0006 3855 PLYMOUTH BLVD PLYMOUTH MN 55446 TAY-LAN PROPERTIES LLC 605 PINEVIEW LA N PLYMOUTH MN 55441-5735
75 16-118-22-32-0023 3900 PLYMOUTH BLVD PLYMOUTH MN 55446 SUMMER CREEK C/O AT HOME APTS 04-16-5610 1289 GRAND AVE ST PAUL MN 55105
76 16-118-22-32-0025 15755 ROCKFORD RD PLYMOUTH MN 55446 ASSET ACCUMULATION CORP 2909 BRYANT AVE S #300 MINNEAPOLIS MN 55408
77 16-118-22-34-0014 PLYMOUTH MN 00000 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55447
78 16-118-22-34-0015 3650 PLYMOUTH BLVD PLYMOUTH MN 55446 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55447
79 16-118-22-34-0017 3600 PLYMOUTH BLVD PLYMOUTH MN 55446 LIFETIME FITNESS INC ATTN STEVE KERZMAN 2902 COPORATE PL CHANHASSEN MN 55317
80 21-118-22-21-0003 3300 PLYMOUTH BLVD PLYMOUTH MN 55447 NORTHWEST ISLAMIC COMM CTR 3300 PLYMOUTH BLVD PLYMOUTH MN 55447
Page 2 of 3 240
Preliminary Assessment Roll Plymouth Boulevard Rehabilitation Project
City Project No. ST240003
PARCEL
NO.PID PROPERTY ADDRESS PROPERTY
CITY, STATE, ZIP PROPERTY OWNER 1 PROPERTY OWNER 2 TAXPAYER ADDRESS TAXPAYER
CITY, STATE, ZIP
81 21-118-22-21-0007 3400 PLYMOUTH BLVD PLYMOUTH MN 55447 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55447
82 21-118-22-21-0011 3500 PLYMOUTH BLVD PLYMOUTH MN 55447 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55447
83 21-118-22-24-0005 3305 PLYMOUTH BLVD PLYMOUTH MN 55447 US BANK NATL ORGANIZATION C/O RYAN PTS DEPT 908 PO BOX 460169 HOUSTON TX 77056
84 21-118-22-24-0011 3355 PLYMOUTH BLVD PLYMOUTH MN 55447 PLYMOUTH HILLS SHOPPES LLC 6900 WINNETKA CIR N BROOKLYN PARK MN 55428
Page 3 of 3 241
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED WITH ORIGINAL SOURCE DOCUMENTS.
Ü0 680 Feet
Plymouth Boulevard Rehabilitation Project
City Project No. ST240003
Assessment Map XX - Parcel Number
- Assessed Parcel
- Street Improvements
83
80
84
81
78
79
77
82
1 - 73
75
74
76
37TH AVE
36TH AVE
35TH AVE
34TH
A
V
E
34TH AVE
HIG
H
W
A
Y
5
5
VI
C
K
S
B
U
R
G
L
N
32ND
A
V
E
ROCK
F
O
R
D
R
D
PL
Y
M
O
U
T
H
B
L
V
D
242
CITY OF PLYMOUTH
RESOLUTION NO. 2024-081
RESOLUTION ORDERING PRELIMINARY ENGINEERING REPORT FOR THE
PLYMOUTH BOULEVARD REHABILITATION PROJECT (ST240003)
Whereas, the amended 2023 Capital Improvement Plan made recommendations for the
Plymouth Boulevard Rehabilitation Project; and
WHEREAS, it is necessary to undertake a Preliminary Engineering Report to determine the work
required on each street recommended to be considered for the Plymouth Boulevard Rehabilitation
Project (ST240003); and
WHEREAS, Plymouth Boulevard from Trunk Highway 55 to Rockford Road is the recommended
project area.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that the City Engineer is instructed to prepare a Preliminary Engineering Report with all
convenient speed by advising the Council, in a preliminary way, as to whether the proposed
improvements are feasible and as to whether it should best be made as proposed or in conjunction with
some other improvement and the estimated cost of the improvements as recommended.
APPROVED by the City Council on this 20th day of February 2024.
243
CITY OF PLYMOUTH
RESOLUTION NO. 2024-082
RESOLUTION RECEIVING PRELIMINARY ENGINEERING REPORT, ORDERING PREPARATION OF PLANS AND
SPECIFICATIONS,AND CALLING FOR A PUBLIC HEARING FOR THE
PLYMOUTH BOULEVARD REHABILITATION PROJECT (ST240003)
WHEREAS, pursuant to a resolution of the City Council adopted February 20, 2024, a report has
been prepared with reference to the recommended project area including Plymouth Boulevard from
Trunk Highway 55 to Rockford Road; and
WHEREAS, the proposed improvement include pavement reclamation, intersection
improvements, trail and sidewalk improvements, utility repair and improvements, stormwater
improvements, and all necessary appurtenances; and
WHEREAS, said report is being received by the Council on February 20, 2024; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible; whether it should best be made as proposed or in connection
with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. The Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting and adjacent property within the designated Plymouth Boulevard
Rehabilitation Project, City Project No. ST240003, for all or a portion of the cost of the improvement
pursuant to Minnesota Statutes 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) at an
estimated total cost of the improvement of $13,100,000.
2. A public hearing shall be held on such proposed improvement on the 23rd day of April,
2024, in the Council Chambers of the Plymouth City Center at 3400 Plymouth Boulevard at 7:00 p.m.,
and the Clerk shall give mailed and published notice of such hearing and improvements as required by
law.
3. WSB & Associates has previously been designated as engineer for the improvement. They
shall prepare plans and specifications for the making of such improvement.
APPROVED by the City Council on this 20th day of February, 2024.
244
CITY OF PLYMOUTH
RESOLUTION NO. 2024-083
RESOLUTION APPROVING PLANS AND SPECIFICATIONS,AND ORDERING ADVERTISEMENT FOR BIDS
FOR THE PLYMOUTH BOULEVARD REHABILITATION PROJECT (ST240003)
WHEREAS, pursuant to a resolution of the City Council adopted February 20, 2024, the City
Engineer has prepared plans and specifications for improvement No. ST240003, the improvement of the
Plymouth Boulevard Rehabilitation Project including Plymouth Boulevard from Trunk Highway 55 to
Rockford Road.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. Such plans and specifications, a copy of which is made a part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and on Quest CDN
an advertisement for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published two times, shall specify the work to be done, shall
state that bids will be received online by QuestCDN until 10:30 a.m. on March 21, 2024 at which time
they will be publicly displayed in the City Council Chambers of the Plymouth City Center building at
3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Engineer and City Clerk, will then be
tabulated, and will be considered by the council at 7:00 p.m. on April 23, 2024, in the Council
Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given
an opportunity to address the Council on the issue of responsibility. No bids will be considered unless
submitted online via the QuestCDN bidding site and accompanied by a cash deposit, cashier's check,
bid bond or certified check payable to the City Clerk for five percent of the amount of such bid.
APPROVED by the City Council on this 20th day of February, 2024.
245
CITY OF PLYMOUTH
RESOLUTION NO. 2024-084
RESOLUTION DECLARING COST TO BE ASSESSED,
AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR THE
PLYMOUTH BOULEVARD REHABILITATION PROJECT (ST240003)
WHEREAS, estimated costs have been calculated for the Plymouth Boulevard Rehabilitation
Project, City Project No. ST240003 including Plymouth Boulevard from Trunk Highway 55 to Rockford
Road, and the estimated cost for such improvement is $11,380,000, and the expenses incurred or to be
incurred in the making of such improvement amount to $1,720,000 so that the total cost of the
improvement will be $13,100,000.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City of Plymouth is declared
to be $12,430,000 and the portion of the cost to be assessed against benefited property owners is
declared to be $670,000.
2. Assessments shall be payable in equal annual installments extending over a period of either
5 years, 10 years, or 15 years with the first of the installments to be payable on or before the first
Monday in January, 2025, and shall bear the interest rate of 3.97% percent for a 5 year term, 4.00% for a
10 year term, or 4.53% for a 15 year term per annum from the date of the adoption of the assessment
resolution.
3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or parcel of
land within the district affected, without regard to cash valuation, as provided by the law, and shall file a
copy of such proposed assessment in the office for public inspection.
4. The City Clerk shall upon completion of such proposed assessment notify the City Council
thereof.
APPROVED by the City Council on this 20th day of February, 2024.
246
CITY OF PLYMOUTH
RESOLUTION NO. 2024-085
RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE
PLYMOUTH BOULEVARD REHABILITATION PROJECT (ST249002)
WHEREAS, by a resolution passed by the City Council on February 20, 2024, the City Clerk was
directed to prepare a proposed assessment of the cost for the improvements to the recommended
project area including Plymouth Boulevard from Trunk Highway 55 to Rockford Road by pavement
reclamation, intersection improvements, trail and sidewalk improvements, utility repair and
improvements, stormwater improvements, and all necessary appurtenances; and
WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been
completed and filed in the office of the City Clerk for public inspection.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. A hearing shall be held on the 23rd day of April, 2024, in the City Council Chambers of the
Plymouth City Center, 3400 Plymouth Boulevard, Plymouth, Minnesota at 7:00 p.m. to pass upon such
proposed assessment and at such time and place all persons owning property affected by such
improvement will be given an opportunity to be heard with reference to such assessment.
2. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be
published once in the official newspaper at least two weeks prior to the hearing and shall state in the
notice the total cost of the improvement. The City Clerk shall also cause mailed notice to be given to the
owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.
APPROVED by the City Council on this 20th day of February, 2024.
247
Regular City
Council
February 20, 2024
Agenda
Number:9.1
To:Dave Callister, City Manager
Prepared by:Ali Timpone, Human Resources Director
Reviewed by:Maria Solano, Deputy City Manager
Item:Summary of City Manager Dave Callister's Performance
Evaluation
1.Action Requested:
Mayor Wosje will summarize City Manager Dave Callister's performance evaluation.
2.Background:
The city council conducted the city manager's performance evaluation on February 6, 2024 in a
closed meeting. In accordance with MN Statute 13D.05, Subdivision 3(a), the council must
summarize the evaluation conclusions at their next open meeting.
3.Budget Impact:
N/A
4.Attachments:
248