HomeMy WebLinkAboutCouncil Information Memorandum 09-25-2009CITY OF PLYMOUTH
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COUNCIL INFO MEMO
September 25, 2009
UPCOMING MEETINGS AND EVENTS
Robbinsdale Area Schools Legislative Action Coalition Event 09/29/09 .............:.............................. Page 1
Human Rights Joint Commissions Workshops 10/1/09 & 10/10/09 .................................................... Page 2
Teens Alone Homeless Youth Summit 10/21/09...................................................................................Page4
Watershed Heroes Awards 10/23/09..................................................................................................... Page 6
September, October, November 2009 Official City Meeting Calendars ............................................. Page 8
Tentative List of Agenda Items for Future City Council Meetings ................................................... Page 11
INFORMATION
News Articles, Releases, Publications, Etc ...
Recession in recycling, Article, Star & Trib...................................................................................... Page 12
Keeping lid on levies to smooth way in bumpy times, Article, Star & Trib....................................... Page 15
City of Plymouth Water Crews to Flush Water Mains, News Release ................................................ Page 18
Ehlers Market Commentary September 18, 2009............................................................................... Page 19
Market Value Homestead Credit Reductions for MLC Cities............................................................ Page 22
MEETING MINUTES
PACTMinutes 06/24/09..................................................................................................................... Page 23
HRAMinutes 07/23/09...................................................................................................................... Page 30
From: Andrea Wiley [mailto:Andrea_Wiley@rdale.org]
Sent: Tue 9/22/2009 1:41 PM
To: Andrea Wiley
Subject: Invitation to Robbinsdale Area Schools Legislative Action Coalition Event Sept. 29th
Dear Mayors and City Council Members of cities proudly served by Robbinsdale Area Schools:
The Robbinsdale Legislative Action Coalition (LAC) is holding our first education forum on Tuesday,
September 29th, from 6:00-7:30 pm at the Golden Valley Library located at 830 Winnetka Ave N. The
topic is education finance and gaining a working knowledge of this complex system.
We would like to invite our districts' Mayors and City Council Members to this event so that you can hear
from your community members on education finance issues.
This forum will focus on helping our community to become more comfortable with the education funding
system in our state. We will also be learning more about the education payments shifts that were
enacted by the Governor to balance the state's budget and what they mean for school districts, and
much more!!
Tim Strom, from the nonpartisan Minnesota House of Representatives Research Department, will be our
guest speaker. Tim is one of the most knowledgeable K-12 education finance people in the state. This is
a great opportunity to have your questions answered.
Thank you,
For questions or to RSVP please contact:
Andrea Wiley
Robbinsdale Area Schools
Legislative Action Coalition
763-504-4087
Page 1
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Page 3
Lisa Baird
From:
Sent:
To:
Subject:
Attachments
Greetings Friends!
Lydia Kihm (lydia@teensalone.org]
Wednesday, September 23, 2009 11:00 AM
"Undisclosed -Recipient:,"
Save the Datel
fye 2010 hmis yth sum flyer.pdf
Save the date for the :
Fifth Annual Teens Alone Homeless Youth Summit
Wednesday, October 21st, 6:30 pm
Eisenhower Community Center
1001 Highway 7
Would you be so kind as to forward the enclosed to teachers, the faith community, local
legislators, and folks who you think might be interested in this issue.
THANKYOU!
Lydia Kihm
Executive Director
Teens Alone
915 Mainstreet
Hopkins, MN 55343
952-988-4086
952-988-5358(Fax)
www.teensalone.org
IMPORTANT NOTICE:
This e-mail, including attachments, may include protected health information (PHI), confidential
and/or proprietary information, and may be used only by the person or entity to which it is
addressed or the individuals designated to view such information per HIPAA regulations. If the
reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is
hereby notified that any dissemination, distribution or copying of this e-mail is prohibited by
law. If you have received this e-mail in error please notify the sender immediately and destroy
the transmitted information.
This inbound message has been scanned for viruses and content by ISD#284.
Page 4
Wednesday, October 21, 2009,6:30 p.m. to 8:30 p.m.
Eisenhower Community Center, 1001 Highway 7, Hopkins, MN
Special performance by the
Mainstreet School for the Performing Arts
Ice Cream Social will follow the performance!
teens
K91 ► I M
15 Mainstreet Hopkins, MN 55343
1952.988.TEEN www.teensalone.org
(952.988.8336)
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Performing Arts
Page 5
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WATERSHED
HEROES AWARDS
)LIMP INi - THE WATER'S GETTING BETTER!
Page 6
The Minnehaha Creek Watershed District invites you to a
night of fun and celebration!
Join us as we honor and celebrate Watershed Heroes
- those who have Jumped In and done great things
to improve the quality of water, quality of life in the
Minnehaha Creek Watershed.
JUMP IN! THE WATER's GETTING BETTER!
MINNEHAHA CREEK
WATERSHED DISTRICT
QUALITY OF WATER NM QUALITY OF LIFE
THE 2009
WATERSHED HEROES AWARDS
Friday, October 23, 2009
6:30 PM Hors d'Oeuvres and Cash Bar
8:00 PM Awards Program
Location:
Bayview Event Center
687 Excelsior Boulevard, Excelsior, MN
952-470-2224
Tickets are $35 per person
Please RSVP by October 9th, 2009
Call 952-471-0590 x209 for more information
Page 7
rp)Plymouth
Adding Quality to Life
September 2009
Modified on 09/25/09
Page 8
1
2 7:00 PM
3 7:00 PM
4
5
PLANNING
HUMAN RIGHTS
COMMISSION
COMMISSION
MEETING
MEETING
Council Chambers
Parkers Lake Room
6
7 jjj�
8
9
10
11
12
7:00 PM
7:00 PM
7:00 PM
Autumn
REGULAR COUNCIL
ENVIRONMENTAL
PARK @ REC
Art Fair
MEETING
QUALITY
ADVISORY COM-
Parkers Lake
LABOR DAY
Council Chambers
COMMITTEE
MISSION (PRAC)
(EQC) MEETING
MEETING
CITY OFFICES
Council Chambers
Plymouth Creek
CLOSED
Center
13
14
15
16
17
18
19
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
ROSH HASHANAH
Begins at Sunset
20
21
22
23
24
25
26
7:00 PM
7:00 PM
7:00 PM
REGULAR COUNCIL
PLYMOUTH
HRA MEETING
1:00 PM
MEETING
ADVISORY
Council Chambers
Plymouth On
Council Chambers
COMMITTEE ON
Parade Celebration
City Center Area
TRANSIT (PACT)
MEETING
Medicine Lake Room
27
28
29
30
YOM KIPPUR
Begins at Sunset
Modified on 09/25/09
Page 8
City of
Plymouth
Adding Quality to Life
October 2009
Modified on 09/25/09
CHANGES ARE NOTED IN RED
Page 9
1
2
3
7:00 PM
5 -City
Human Rights
Workshop
Council Chambers
4
5
6
7
8
9
10
6:30-8:30 PM
7:00 PM
7:00 PM
Volunteer
PLANNING
PARK B REC
12:00-4:00 PM
Recognition Event
COMMISSION
ADVISORY
Fire Dept.
Plymouth Creek
MEETING
COMMISSION
Open House
Center
Council Chambers
(PRAC) MEETING
Fire Station III
Council Chambers
11
121110
13 5:30 PM
14
15
16
17
7:00 PM
SPECIAL COUNCIL
ENVIRONMENTAL
MEETING
COLUMBUS DAY
Medicine Lake Room
QUALITY
Hilde Performance
COMMITTEE
Observed
Center Plans
(EQ[) MEETING
7:00 PM
Council Chambers
PLYMOUTH PUBLIC
WORKS DiVlsioN
REGULAR COUNCIL REG
CLOSED
MEETING
Council Chambers
18
19
20
21
22
23
24
PLANNING
PLANNI00 NG
7:00 PM
COMMISSION
MEETING
HRA MEETING
Council Chambers
Council Chambers
7:00 PM
PLYMOUTH
ADVISORY
COMMITTEE ON
TRANSIT (PACT)
MEETING
Medicine Lake Room
25
26
27
28
29
30
31
5:0o PM
SPECIAL COUNCIL
5:30-8:30 PM
MEETING
Halloween on
Medicine Lake Room
the Creek
2010/2011 Budget
Plymouth Creek
Center
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Modified on 09/25/09
CHANGES ARE NOTED IN RED
Page 9
rp)
City of
Plymouth
Adding Quality to Life
November 2009
1
2
3
4
5
6
7
Daylight
7;00 PM
7:00 PM
Savings
Ends
PLANNING
HUMAN RIGHTS
Se[ Clocks Back
COMMISSION
COMMISSION
1 Hour
MEETING
MEETING
Council Chambers
Parkers Lake Room
8
9
10 5:30 PM
11
12 7:00 PM
13
14
SPECIAL COUNCIL
PARK & REC
MEETING
ADVISORY COM -
Medicine Lake Room
VETERANS DAY
MISSION (PRAC)
'See Below
Observed
MEETING
7:00 PM
Plymouth Ice
REGULAR COUNCIL
CITY OFFICES
Center
MEETING
CLOSED
Council Chambers
15
16
17
18 7.00 PM
19 7:00 PM
20
21
PLANNING
COMMISSION
HRA MEETING
MEETING
Medicine Lake Room
Council Chambers
7:D0 PM
ENVIRONMENTAL
QUALITY
COMMITTEE (EQC)
MEETING
Medicine Lake Room
22
23
24
25
26
27
28
7:00 PM
7:OOPM
REGULAR COUNCIL
PLYMOUTH ADVISOR
MEETING
COMMITTEE ON
Council Chambers
TRANSIT (PACT)
THANKSGIVING
THANKSGIVING
MEETING
HOLIDAY
HOLIDAY
Medicine Lake Room
CITY OFFICES
CITY OFFICES
CLOSED
CLOSED
29
30
' Discuss LeaD-From
Laoment. and Temnnrary/Private
I iD Statinnc
Modified on 09/25/09
CHANGES ARE NOTED IN RED
Page 10
Tentative Schedule for
City Council Agenda Items
October 13, Special, 5:30 p.m., Medicine Lake Room
• Discuss plans and contract for improvements to the Hilde Performance Center
October 13, Regular, 7:00 p.m., Council Chambers
• Set public hearing relating to the modifications of Development Program for
Development District Number 7 and Tax Increment Financing District 7-6 and
Redevelopment Plan for Redevelopment Project Area Number 1 and Tax Increment
Financing District 1-1.
• Deny Preliminary Plat for "Kingsview Heights 5`h Addition) for one single family home
located at 44`h Avenue between Harbor Lane and Juneau Lane. Martin Harstad.
(2009034)
• Hearing on delinquent utilities and other charges
• Approve the subordination and extending of the maturity date for the City of Plymouth's
$225,000 loan in conjunction with the HUD refinancing. Shenandoah Woods
Apartments.
• Set future Study Sessions
• Consider plans and contract for improvements to the Hilde Performance Center
October 27, Special, 5:00 p.m., Medicine Lake Room
• Discuss 2010/2011 Budget
October 27, Regular, 7:00 p.m., Council Chambers
November 10, Special, 5:30 p.m., Council Chambers
• Discuss Leap -Frog Development and History of Temporary/Private Lift Stations
November 10, Regular, 7:00 p.m., Council Chambers
November 24, Regular, 7:00 p.m., Council Chambers
• Approve 2010 City Council Meeting Schedule
• Public hearing on modifications of Development Program for Development District
Number 7 and Tax Increment Financing District 7-6 and Redevelopment Plan for
Redevelopment Project Area Number 1 and Tax Increment Financing District 1-1.
December 8, Regular, 7:00 p.m., Council Chambers
• Approve 2010 Target and Trap Shoot license renewal
• Approve 2010 Amusement License renewals
• Approve 2010 Gasoline Service Station License renewals
• Approve 2010 Tobacco License renewals
• Adopt the 2010 Budget and Tax Levy
Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 11
Recession in recycling I StarTribune.com
StarTribunexom
Recession in recycling
Richard Tsong-Taatarii, Star Tribune
company survive.
Page I of')
glow -
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mobile browser to
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t Officials with Eureka Recycling, one of the largest
p1t
161 I nonprofit recyclers in the country, say the
;p. �pO 10�t business is not in immediate danger. Tim
Brownell, Eureka's co -president, said the changes
are meant to prepare the company for the future.
"We're still here. We haven't laid anybody off. \\'e
haven't curtailed any of our services ... We're
trying to be prepared for the long term."
Connie Kight of Eureka Recycling worked at a fast
pace to load items from the 900 or so homes that
were on her route in Roseville on Saturday. Unlike
companies that also do trash collection, Eureka has
no other business to buffer itself from swings in
commodities prices for recyclables.
Hard times for pure recyclers such as
Eureka could mean higher costs down
the road for many cities in the metro
area.
By MARY JANE SMETANKA, Star Tribune
Last update: September 23, 2009 - 9:26 AM
Battered by falling prices for recycled
commodities, one of the Twin Cities' best-known
recycling tins is asking the cities it serves to
contracts to help the
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The changes could translate into higher costs to
the cities, but it all depends on what happens with
the recycling market.
Recyclers last winter were hit hard by low prices
on the commodities market for recyclables. They
took a second blow when newspapers, the
biggest single item that's recycled, began cutting
pages in a poor economy.
While commodity prices have rebounded a bit,
companies such as Eureka that specialize in
recycling have found it difficult to weather the
downturn because they are not part of a larger
garbage -collecting business that can buttress
revenues. Now. Eureka is trying to reposition
itself to better deal with an uncertain recycling
future.
Eureka has contracts with St. Louis Park,
Roseville, Maplewood, Lauderdale, Arden Hills and
St. Paul. Arden Hills has already modified its
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contract with Eureka. A Lauderdale official said
the city has not been approached to change its
contract. St. Paul, St. Louis Park, Roseville and
Maplewood are in discussions with Eureka.
"They've told us that if the markets don't improve
and they don't get some kind of relief, it will be
difficult for them to stay in business," said Tom
Hartnening, St. Louis Park's city manager. Tim
Pratt, Roseville's recycling coordinator, said
Eureka officials told the city "that the potential
exists" that the nonprofit could go out of business
if conditions don't change.
Late last year, prices for recyclable newsprint
dropped from $150 per ton to $35 per ton,
aluminum can prices skidded from 82 cents a
pound to 41 cents, and prices for translucent
milkjugs declined from 45 cents a pound to 12
cents. Though prices have improved since then --
newspapers are selling for $50 to $60 a ton, cans
for 45 to 55 cents a pound, and milk jugs for 16
to 20 cents a pound -- even fines like the giant
Waste Management Inc. have been affected. The
company, which collects about 200,000 tons of
recycled material each year in Minnesota,
announced last spring that to protect itself from
unpredictable commodity prices, new recycling
contracts with cities would no longer include a
minimum payment for recyclables and would
include a fee for processing costs.
Unlike Waste Management, which also collects
trash, Eureka has no other business to protect
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itself from such price swings. Each year, Eureka
collects more than 50,000 tons of recyclable
material from cities, businesses and other
haulers. Brownell said that more than 99 percent
of what it collects is purchased by recyclers.
As a firm that aspires to be a "zero -waste"
recycler, Eureka asks residents to separate
recyclables into a bin for paper and cardboard
and a bin for plastic, metal and glass. Drivers
leave behind materials that can't be recycled with
tags to explain why.
Recently, the firm has faced competition for city
contracts from major garbage haulers such as
Waste Management and Allied, which offer no -
sort services. Those haulers say residents recycle
significantly more when they do not have to sort,
and it is often cheaper for cities.
Strong ties to St. Paul
Cities that contract with Eureka say they are
standing by the firm. Pratt said Roseville is "very,
very happy with Eureka." St. Paul's connection to
Eureka stretches back to the mid-1980s, when
Eureka began as a community nonprofit. The city
has a recycling contract with Eureka that runs
through 2013.
"We're their biggest customer, and the continued
viability of Eureka is crucial to St. Paul," said Bruce
Beese, the city's director of public works. "Eureka
has been a great partner for us over the years,
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and right now I haven't seen anything to change
that."
Beese said that this fall, the city expects to
consider a revamped contract that would raise
the city's recycling costs from $2.4 million a year
to about $2.9 million.
Eureka's contracts with cities include revenue
sharing, and in the last five years, $5 million has
been returned to cities, Brownell said. City
officials said the firm's willingness to develop
recycling programs in multi -family housing and a
commitment to zero -waste recycling and
recycling education also helped tip the balance
when they chose a recycling firm.
Arden Hills switched to Eureka 18 months ago.
James Lehnhoff, the city's community
development director, said the city got a few calls
from residents when materials that used to
disappear with the old hauler were left behind
with notes after Eureka took over.
"We had to tell people that it wasn't getting
recycled before either, but no one was telling you
that," Lehnhoff said. "Education of residents is
really important. People need to know if they're
buying plastic that can't be recycled."
The contract changes that Eureka is seeking vary
by city, but include eliminating minimum prices
for recyclables. Cities that were paying for
recycling by the ton also are being asked to
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s%% itch to a per -house fee.
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Proceeds plummet in 2008
Eureka, which had proceeds of almost $209,000
in 2007. saw that figure shrink to $69,000 last
year. The nonprofit has had a hiring freeze and
adjusted salaries and benefits, Brownell said. He
said Eureka is trying to prepare for a recycling
market that appears to be evolving not only
because of the recession but because of lifestyle
changes.
Since 2007, the share of paper in Eureka's
recycling has dropped from 75 percent of
materials to about 67 percent. Plastics, glass and
metals havej«mped from 25 percent to 33
percent of total recyclables. Glass and plastic are
increasing because people are eating and drinking
more at home.
The changes Eureka is pitching to cities, Brownell
said, are to "ensure that if these historic [price]
lows we saw in November, December and January
reoccur, that cities will be prepared and we are,
too."
Mary Jane Smetanka • 612-673-7380
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Keeping lid on levies to smooth
way in bumpy times
A tight economy has prompted some
metro area cities to reduce or limit
property tax levies.
By JIM ADAMS, Star Tribune
Last update: September 20, 2009 - 10:45 PM
Plymouth, Cottage Grove, Ramsey and Rosemount
are in the vanguard of municipal frugality in a
down economy.
The four cities from all compass points around
the metro area are among a small number that
have reduced their 2010 property tax levy from
last year. Others that reduced their levies include
Elk River, Independence and Maple Plain, city
officials said. The cuts range from about half a
percent in Plymouth to 9.8 percent in Ramsey.
Cities were required to send maximum tax levy
proposals to county officials by last Tuesday. The
numbers can't be increased, but they can be
trimmed when final city budgets are adopted in
December.
A number of other metro cities have kept the lid
on their levies. Anoka, Blaine, Oak Grove and
Burnsville had no increase over 2009, for
example, and levies increased by less than I
in Apple Valley and Coon
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City officials said they tried to rein in expenses to
hold the line on taxes, partly because of the
economic downturn that has hit their residents.
But they also have had to deal with reduced state
aid and tax revenues trimmed by dropping
property values.
In Plymouth, "We hear from residents:1 am
struggling, my neighbor is struggling; now is not
the time to raise fees or taxes,"' said Mayor Kelli
Slavik.
Rachel Walker, policy analysis manager for the
League of Minnesota Cities, stays in touch with
city officials and has monitored media coverage of
2010 tax levy decisions. She tracked some 67
cities.
"When folks see their property valuations go
down, they frequently expect their tax bills to go
down. That may or may not happen," Walker said.
She said that last year, too, "there was an uptick"
in the number of cities with levy decreases.
In the past five years, an annual average of 54 of
the state's 855 cities lowered their levy from the
previous year, according to records from of the
state Department of Revenue.
Gary Carlson, the league's director of
intergovernmental relations, said many city
officials have told him they are being frugal
because of the economy. "It's a real fiscally
conservative time. A lot of cities are trying to
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neeotiate no salan increases with unions."
Carlson noted that some factors have helped
cities control costs, notably the drop in fuel
prices from a year ago.
Effects on services
Ramsey cut its 2010 levy by $933,000 firm this
year, mostly by using fund reserves. It also cut
fourjobs -- three building inspectors and a
secretary. "1 don't think we can reduce taxes any
more than we have," said Mayor Bob Ramsey. "You
can only get so low."
He said the cuts had minimal effect on services,
partly because building permit applications have
plummeted. The city mows grass less often along
trails and roads. He noted the city still Inas almost
$4 million in its "rainy day" reserve fund.
Most of the other six cities that cut levies also said
services weren't seriously impaired.
Plymouth cut 13 jobs, a number in the building
division, and most by attrition. Administrative
Services Director Cal Portner said impacts of the
cuts include fewer park activities, less grass
mowing, and eliminating pet licensing and the
police bike patrol. The council cut $155,000 from
last year's budget.
Potner said a sheet bond was paid off, avoiding
an additional levy of $424,000 next year. But that
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was more than offset by a loss of about $500,000
in state aid for market value homestead credit in
2010. He said the city budget also benefited from
low fuel prices, and two unions that agreed to
take no cost -of -living increase.
Rosemount's 2010 levy is 2.3 percent less than
this year's. The proposed level also benefited
front the early payoff of $525,000 of bonds for
trucks and other equipment, said city finance
director Jeff May. He said Rosemount property
values declined 4.3 percent, less than most other
cities in Dakota County. lie also noted that this
year's city budget didn't rely on $360,000 in state
homestead credits that was later unallotted by
Gov. Tim Pawlenty.
"We've fortunately been pretty conservative in our
estimation of revenues," May said.
Cottage Grove cut its 2010 levy by $291,500.
Administrator Ryan Schroeder said the City
Council trimmed enough to give homeowners
nearly a 7 percent tax cut, about the same as the
reduction in city property values. The city also
used reserves to pay off debt that reduced the
2010 levy by about $200,000. The city has
negotiated zero cast -of -living increases for
public works employees and police sergeants and
has kept its staff at the 2001 level, Schroeder
said. He noted the city keeps a larger reserve fund
than many cities to protect against state aid cuts
or other emergencies. "It is a cash basis of
accounting." Schroeder said. "If we can't pay for it
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in cash, we're not doing it."
Jim Adams • 612-673-7658
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Page 17
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City of Plymouth
News Release
For Immediate Release
September 17, 2009
Contact:
Greg Cook, 763-509-5997
Scott Newberger, 763-509-5999
City of Plymouth Water Crews to Flush Water Mains
City of Plymouth workers will flush water mains on the following schedule:
• Industrial areas, both sides of 1-494, south of Hwy. 55: Sept. 28 through 30;
• Residential areas, west of I-494, except areas along both sides of Co. Rd. 47 west of I-494:
Sept. 29 through Oct. 16.
• Residential areas, east of I-494, and areas along both sides of Co. Rd. 47 west of I-494: Oct. 19
through Nov. 2.
Your water could be discolored throughout this time, but it is more likely on the day crews flush
your area. Please avoid doing laundry on that day. If you have discolored water, let your outdoor water
faucet run until the water is clear. To find out which day your area will be flushed, call
763-509-5950 after Sept. 21 or check the City of Plymouth website at www.ci.plymouth.mn.us.
Page 18
�3
Ehlers Market Commentary September 18, 2009
Interest Rates Continue to Decline:
Interest rates for tax-exempt issuers declined over the last two weeks. The improvement was
particularly important for long bond maturities as the rates for 30 year bonds declined on average
about 0.26%. The decline in twenty year bonds was less dramatic only about 0.17°/x, while ten year
bond rates dipped by 0.12%. These interest rate movements taken as a whole had a "flattening" effect
on the yield curve. Similarly, The Bond Buyer Index, a composite of twenty year tax-exempt bonds,
declined to 4.33% the lowest that it has been since February 2008 and only 0.30% higher than the
historic lows that were achieved in 2006.
Build America Bonds Improve:
It is certainly possible that the displacement of long term tax-exempt bonds by the increased volume in
taxable Build America Bond issues has contributed to the continued decline in long term tax-exempt
rates. Interest rate spreads for taxable municipal issues compared to United States Treasury obligations
have also narrowed over the last two weeks. Some experts believe that investors in taxable fixed rate
securities are gaining a better understanding of the credit strengths of municipal securities and are
more accepting of them as investments. This increased efficiency in the taxable municipal market
sector could lead to stronger demand and lower rates for taxable issues. Should taxable municipal
securities continue to gain favor in the world markets, look for an even greater displacement of long
term tax-exempt issues by Build America Bonds and continued flattening of the tax-exempt yield
curve.
Special "Private Activity" Considerations:
The current economic and legal circumstances bode well for issuers that have variable rate tax-exempt
debt outstanding and wish to convert it to long term fixed rate. This year's tax law changes favor
private activity refundings since many can be issued as bank qualified tax exempt bonds through a
conduit, when they couldn't have been bank qualified previously. Also, the interest on tax-exempt
private activity bonds issued this year and next is not subject to the alternative minimum tax.
Increased Volume of Tax Credit Bonds:
In recent weeks the market has seen an increase in the number of Qualified School Construction Bond
issues. The market of tax credit bonds, roughly $400 million is beginning to emerge but remains
inefficient. There are dramatic differences in the value of these securities between issuers that can't be
easily explained. For example, San Diego Schools issued their deal at 1.50% above the average rate of
tax-exempt securities for their maturity, while North St. Francois, MO School's was 0.53% above the
average rate for their maturity. Any school district considering the issuance of qualified school
construction bonds should be advised on how poorly defined the market is for tax credit securities.
10 EHLERS
LEADERS IN PUBLIC FINANCE
www.ehlers-inc.com
Offices in Minnesota (800) 552-1171
Wisconsin (800)717-9742
Illinois: (800) 417-1119
Page 19
71
Ehlers Market Commentary
September 18, 2009
The tax credit rate that is fixed for the life of the bonds and determined daily by the United States
Treasury has fallen from 7.87% to as low as 6.23%. The tax credit rate is the primary incentive
("yield") for an investor to purchase qualified school construction bonds. Even though the tax credit
rates seem more than adequate, when compared to rates of taxable municipal securities, many issuers
have been adding a taxable interest rate to their deals to get them done. Ehlers recently directed the
sale of a tax credit issue for a Minnesota school district whereby no supplemental interest rate was
required. We are prepared to assist districts in exploring options for sale method and placement, to
ensure the best possible deal for the districts. It may take more effort than suggesting an interest rate
supplement, but the data suggests that these transactions are being accomplished without it.
EHLERS
LEADERS IN PUBLIC FINANCE
www.ehlers-inc.com
Offices in Minnesota (800) 552-1171
Wisconsin (800) 717-9742
Illinois: (800) 417-1119
Page 20
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Page 22
MINUTES
PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
Wednesday, July 22, 2009 at 7:01 p.m., Medicine Lake Room, City Hall
Present: Chair Gustafson, Vice Chair Cheng, Commissioner Paprocki, Commissioner
Rudnick, Commissioner Kedzuf, and Commisioner Wosje.
Other: Manager Hellekson, Coordinator Maciej, First Transit Representative Baldwin,
and Commission Reporter Kovacevick
Absent: Commissioner Honer
Chair Gustafson called the meeting to order at 7:01 p.m.
1. Approval of Agenda
Chair Gustafson announced that our guest speaker, James Clark from Messerli &
Kramer, will not be attending due to a schedule conflict and that item 4 is to be
removed from the agenda. A brainstorming session will be added in its place.
Motion made by Commissioner Paprocki and seconded by Commissioner Kedzuf to
approve the agenda as amended. Motion carried.
2. Approval of June 24, 2009 Minutes
Commissioner Paprocki corrected the route number referenced on page 2, first
paragraph to read: "They were informed that the 755..." (Not 774)...
Manager Hellekson corrected a reference in the same paragraph to read: "Interfaith
Outreach Community Partners has volunteer drivers"...
Motion made by Commissioner Kedzuf and seconded by Commissioner Paprocki to
approve the minutes of June 24, 2009 as corrected. Motion carried.
Minutes July 22, 2009 Page 1
Page 23
Chair Gustafson remarked on the great quality of the June 24, 2009 minutes
prepared by Committee Reporter Tiegs.
3. Review Action Items
Transit Coordinator Maciej reported that action item 3 is now complete and the
information has been distributed and published on the website. The Rider Alert will
be re -published December 1, 2009 as a reminder to riders.
Chair Gustafson asked if there has been any negative feedback from riders. Transit
Coordinator Maciej spoke with one rider who was opposed to the changes in
evening service because they will have an impact on her schedule.
Manager Hellekson suggested the removal of action item 1- Route Review, as the
action is now complete.
Action Items:
1. Route reviews: Due in February to PACT for review (776, NW Plymouth) (Aug).
Reviewed at Jan meeting. Special PACT Meeting to discuss routes Thursday, 7:00
to 9:00 p.m., April 2, 2009, City Hall, Medicine Lake Room. Will be removed from
future agenda.
2. Four Seasons name change: This will be addressed at the December meeting.
Nathan Lane Park & Ride is the correct name for this site on Route 790. Currently
the sign refers to Cub Foods, which is incorrect. Too late for early Sept deadline.
(Sept) Next set of route maps deadline March 2009 for distribution June. Reviewed
at Jan meeting. December 5, 2009
3. Metrolink Customer Info Signs: Manager Hellekson, Transit Coordinator Maciej
and Committee Reporter Kovacevick are working on a design for a poster to be
displayed on the buses. This posting will offer contact information such as phone
number, email address, and city website path so ridership will have a point of
contact and access to the most current information. (March)
Chair Gustafson said that the Park & Ride patrons at the Four Seasons location are
not parking in the correct location. The "no parking" sign that was once posted by
the property owner/manager has been removed. There is now confusion as to
whether it is permissible to park there once again. According to Commissioner
Paprocki, riders are also parking on 36th and Lancaster Lane rather in the designated
Park and Ride lot.
Parking has always been an issue throughout the entire regional system per Transit
Coordinator Maciej. Chair Gustafson said that if a vehicle is towed for a parking
violation, the PACT would bear no responsibility.
Minutes July 22, 2009 Page 2
Page 24
Manager Hellekson remarked that the website is being fine tuned to be more
accurate and user friendly. Commissioner Kedzuf asked if the website update
should be considered an action item. Manager Hellekson responded that IT staff
will handle it. .
Chair Gustafson relayed that the Presbyterian Church on Dunkirk and Rockford
Road is interested in participating as a Park & Ride site.
Chair Gustafson asked what the payment arrangements are for the Park & Ride
sites. Transit Coordinator Maciej responded that there is a budget of approximately
$10,000 for maintenance of those parking sites.
4. Legislative and Met Council Update- removed from agenda
5. Hennepin County Dial -a -Ride
Manager Hellekson summarized the article which was published in the Tribune on
Monday, July 20, 2009. Metro Council Dial -a Ride service has received 1 million in
funding from the State of MN to develop a consolidated system serving the seven
county area. The goal is to create a more seamless way of utilizing public
transportation. There will be public hearings conducted in each county beginning in
September. The schedule will be e-mailed to all PACT members. It was confirmed
that Met Council will be providing service for riders going in and out of Plymouth
without requiring additional funds from the City of Plymouth, but not for travel entirely
within the city limits since there are other options for those riders.
Commissioner Kedzuf asked if there has been any inquiry into what impact pricing
could have on Plymouth's ridership, since it is cheaper than the Met Council's fare
structure. Manager Hellekson said that fares have not been looked into specifically.
Riders who have very time sensitive schedules will be referred to other Plymouth
resources for service entirely within Plymouth or to other transit services.
6. Implementation of System Changes
First Transit Representative Baldwin is working on scheduling for the system
changes taking effect December 14, 2009. According to Transit Coordinator Maciej,
it is unclear whether the downtown Metro Transit bus shelters will be completed by
that date. They will be completed by December 31. First Transit Representative
Baldwin mentioned that beginning March, 2010 every bus which travels through
downtown Minneapolis will travel on either Marquette Avenue or 2nd Avenue.
7. Review Met Council Capital Improvement Project (CIP) Requests
According to Manager Hellekson the Capital Improvement Plan was submitted
Tuesday, July 14 to the City Council as well as the request to the Met Council, but
Minutes July 22, 2009
Page 3
Page 25
has not yet received approval. The transit facility and garage in Maple Grove is
being explored as a shared regional facility with Maple Grove or Southwest Transit,
or both. Coordinator Maciej commented that the dollars awarded to the City of
Plymouth will be impacted by Met Council's allocations from their funding sources.
Chair Gustafson asked First Transit Representative Baldwin if it is preferable to
house the buses in Plymouth or downtown Minneapolis. Manager Hellekson said
there can be an argument made for either location, an opinion shared by First
Transit Representative Baldwin. It is beneficial to have them in Plymouth in the
morning and located downtown in the afternoon.
Manager Hellekson and Transit Coordinator Maciej inspected the bus shelters for
repair and maintenance issues and it is estimated to cost $100,000 each year to
replace a portion of the shelters. She also remarked that Station 73 has a
fluctuating reserve fund for maintenance of the parking ramp and core sample work.
There is a need for graffiti mitigation and structural stabilization as a result of some
settling.
Vice -Chair Cheng asked if the buses themselves are also covered under the
maintenance budget. According to Transit Coordinator Maciej, they are not. Vice
Chair Cheng asked if we can use CIP funds for these other maintenance issues.
Manager Hellekson responded that project specific requests have to be provided to
Met Council and once awarded, they must be applied as intended.
New car sales and the resulting tax revenue stream to fund transit, have plummeted
in the current economic environment. The Motor Vehicle Excise Tax (MVET) was
voted in as an amendment in 2006 when it replaced the General Fund as the source
of funding. Commissioner Kedzuf asked what dollar amount we want to maintain in
our reserve fund. Manager Hellekson and Transit Coordinator Maciej wrote the
policy guidelines and have sent them on to the City of Plymouth Finance Division.
The Finance Division has yet to respond on the reserve requirements. It was Transit
Coordinator Maciefs recommendation that twelve months of operating funds be held
in reserve.
8. Brainstorming session
Commissioner Wosje joined the group at 7:51 pm.
Chair Gustafson expressed concerns about the underutilization of Station 73. Do we
continue to attempt to build utilization or is it a case of "it is what it is"?
Commissioner Paprocki suggested that the route changes may positively affect the
usage of this site. Vice Chair Cheng said that special events and other changes
outside of our control may have a significant impact on the future usage of the site
and suggested that we remain open-minded and patient. He relayed that the station
was designed and built with a long-term vision, through the year 2010 and since
Minutes July 22, 2009 Page 4
Page 26
there were no projections made for usage when the station was constructed, we
have no way of knowing if we are truly underutilizing the resource or not. He
recalled that once the transit station was built, usage changed from the 494-
Ridgedale corridor back to Plymouth. Transit Coordinator Maciej reflected upon the
usage changes he has seen at Station 73 since he joined the City of Plymouth. He
has seen utilization double from an average of 35 to 40 cars per day to 75 to 80 cars
per day.
Chair Gustafson has noticed that the Park & Ride lot at Olive Lane is full most
everyday and has been since 2003 when it was established. She believes we
should focus on developing areas where we have potential to build a site and
potential for high density use.
Manager Hellekson said that there may be potential to offer regional usage of
Station 73 to Met Council as they serve the areas west of Plymouth. Chair
Gustafson has heard from some of those westerly riders who have expressed the
sentiment that they will not cross the 494 corridor to board a bus because of the
bottleneck of traffic and the extra time spent getting to Station 73. They prefer to
travel instead to the Olive Lane lot. Vice -Chair Cheng said that he is concerned
about improving service in the area of County Road 6 and Highway 101 and that our
challenges will require fresh and innovative thinking. Perhaps a double route on
those heavily traveled routes during high -use times would be a solution.
Commissioner Paprocki asked how long it takes to put changes into effect. Manager
Hellekson replied that perhaps by 2010 the change could be implemented. Changes
can require several weeks for formulation and then there is a public hearing
conducted, approval must be granted by the City Council and then notifications are
distributed.
Chair Gustafson liked Manager Hellekson's idea of approaching Met Council about
regionalizing the marketing of Station 73. The Plymouth City Council limits the use
of bill boards but Met Council could provide access to more marketing vehicles with
the use of our marketing dollars. Commissioner Kedzuf asked about capacity of
Station 73. Transit Coordinator Maciej replied that the capacity is 298 cars.
Commissioner Kedzuf suggested offering Park & Ride services to the Minnesota
State Fair on Plymouth Metrolink buses to raise visibility of the transit system in
Plymouth. Manager Hellekson replied that we do not have enough buses to serve
that event effectively. Vice Chair Cheng likes the innovative idea of filling the lot as
often as possible to build presence in the community. Transit Coordinator Maciej
stated that Metro Transit plans months ahead of time for the Minnesota State Fair
bus service. Commissioner Wosje responded by posing the question "Why should I
drive to a Park & Ride when a shuttle goes right by my front door?" Chair Gustafson
suggested we explore route changes at the September meeting. Manager
Hellekson we will look into the Minnesota State Fair idea to see if it is an option for
this year. Chair Gustafson asked if we offered weekend only service to the
Minnesota State Fair, could we recoup the costs with a reasonable fare? Manager
Minutes July 22, 2009 Page 5
Page 27
Hellekson responded no, not at a fair market rate and we would have to obtain
special permission from Met Council to do so. Commissioner Kedzuf suggested that
reducing traffic congestion and promoting mass transit should be justification enough
to implement this service.
First Transit Representative Baldwin said that with the Twins stadium opening in
April or May of 2010 it could provide an opportunity to build ridership by the
downtown work force, especially on game days when commuters are trying to leave
downtown as Twins fans enter. Chair Gustafson remarked that there are a lot of
season ticket holders in the western suburbs traveling to downtown for Twins,
Timberwolves and Viking games. Per First Transit Representative Baldwin they are
working on the 394 exit at Highway 12 where First Street will be a two way street
creating more congestion.
Chair Gustafson reported that at the September meeting she and Commissioner
Kedzuf will submit a plan suggesting a total over -haul of the system routes from the
ground up. Commissioner Wosje asked if this would be neighborhood based or a
Park & Ride format. Chair Gustafson responded it will have a bit of both and will
work off a quadrant of the same four major routes. They will provide data on the
number of riders in each quadrant. This new route plan is intended to serve the
Park & Ride lots as well as the neighborhoods. It may eliminate shuttle buses in
favor of the Dial -A -Ride fleet on some routes and times. According to Chair
Gustafson, Route 777 and the NW area are the only areas without a Park & Ride
facility. According to Transit Coordinator Maciej buses do not have access to the
shoulders on 1-494 and it is simply a parking lot at high demand times. Instead he
suggested focusing on the quickest way to get to the HOV lanes on 1-394. Chair
Gustafson asked staff to provide a blank transit map, highlighted in yellow, for
discussion purposes at the September meeting. First Transit Representative
Baldwin will work directly with Chair Gustafson and Commissioner Kedzuf in
exploring this plan.
9. Review Plymouth Transit Performance
Transit Coordinator Maciej distributed a handout at the meeting. Ridership
continues to drop and probably will continue to do so until employment in the
downtown area rebounds. System -wide ridership did grow, but not on the downtown
routes. Commissioner Wosje remarked that ridership seems to be declining more
than the unemployment seems to be rising. The fixed route ridership did not decline
and it shows a trend towards growth. Manager Hellekson remarked that fluctuations
in gas prices appear to have had a direct impact on ridership, both rising and falling
with the gas prices. Downtown parking is at a premium because of the many lots
being developed for other uses. First Transit Representative Baldwin reported that
600 residents used the Plymouth Metrolink transit for the Music in Plymouth event.
10. Review Metrolink Customer Service Log
Minutes July 22, 2009
Page 6
Page 28
Chair Gustafson reported that complaints have dropped off significantly. There are
not as many break -downs or late buses.
11. Identify areas of concern and/or recommendation
Nothing to report.
12.Other Business
Manager Hellekson addressed the education sessions for PACT commissioners.
Commissioner Wosje is the only commissioner unable to attend due to a conflict with
his vacation. E-mails should be directed to Manager Hellekson with suggested
discussion points to be covered.
Vice Chair Cheng asked if a site visit could be organized to view Metro Transit
operations. First Transit Representative Baldwin said that the third or fourth week of
September would be a preferred time based on Metro Transit staff demands.
Thursday, September 18 at 11:00 a.m. was chosen as the date to visit Metro Transit.
PACT members are asked to e-mail Transit Coordinator Maciej to confirm their
participation.
The next PACT meeting is scheduled for September 23, 2009 at 7:00 pm. The
agenda will include discussion of expiration of terms, Station 73, and a brainstorming
session. The education session is scheduled for Wednesday, August 26, 2009, 7:30
to 8:00 p.m.
13. Adjourn
Motion to adjourn By Commissioner Wosje, seconded by Commissioner Kedzuf.
Motion carried. Adjourned at 8:49 pm.
Minutes July 22, 2009
Page 7
Page 29
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
July 23, 2009
PRESENT: Chairman Jeff Kulaszewicz, Commissioners Steve Ludovissie, Bob Stein and
David Miller
ABSENT: Commissioner Paul Caryotakis
STAFF PRESENT: Housing Program Manager Jim Barnes and Office Support Specialist
Laurie Lokken
OTHERS PRESENT: Grace Management Representative Jody Boedigheimer
1. CALL TO ORDER
Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:05 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes from June 24, 2009.
B. Plymouth Towne Square. Accept monthly housing reports.
C. Vicksburg Crossing. Accept monthly housing reports.
D. Community Development Block Grant Program. Recommend the City Council
approve the submission of the Consolidated Annual Performance and Evaluation Report
(CAPER) for fiscal year 2008.
MOTION by Chairman Kulaszewicz, seconded by Commissioner Ludovissie, to approve the
consent agenda. Vote. 4 Ayes. MOTION approved unanimously.
3. NEW BUSINESS
A. Vicksburg Crossing. Marketing Report.
Grace Management Representative Boedigheimer reported that they have eight available units.
One of the units is spoken for and there are two prospects for two more; although one of those
prospects is taking a unit that's coming available on the Is` of August. She agreed with
Chairman Kulaszewicz that they didn't think they would have this many units leased this fast
and that the concerted marketing efforts and the inclusion of the new property manager certainly
helped at Vicksburg Crossing. Commissioner Stein asked if you have to have two or more to be
over 95% occupancy rate. Housing Program Manager Barnes and Grace Management
Page 30
Plymouth Housing and Redevelopment Authority
July 23, 2009
Page 2
Representative Boedigheimer said you need a total of three to be occupied to reach the 95%
occupancy level. Grace Management Representative Boedigheimer stated that the majority of
units remaining are the E units, which have side-by-side bedrooms. We have now moved the
model unit to one of the E -style units to better market that type of unit.
Commissioner Ludovissie asked if the floor plan is a problem. Grace Management
Representative Boedigheimer said that she doesn't know as they just never lease. They are in the
middle, smaller at 1,055 square feet and rent for $1,275. The others are almost 1,200 square feet
and rent for $1,325. So for $50 more, you could get over 100 more square feet. Commissioner
Stein asked if they would consider remodeling these to make one bedroom/den or a large one
bedroom. Grace Management Representative Boedigheimer said that in a lot of ways they are
like a one bedroom/den because the second bedroom's door is angled, it has a closet in it and the
bathroom is right across the hall. Housing Program Manager Barnes asked if it would be
beneficial to change out the door to a glass door to provide more of an office/den type feel.
Grace Management Representative Boedigheimer said that unit Cts are of that same design with
the glass door and that they stay pretty full. The Board agreed to revisit this idea in the future if
leasing is still an issue.
Commissioner Ludovissie asked if prospective tenants have ever been asked what they like or
dislike about the units they've been shown. Grace Management Representative Boedigheimer
said they just have had other options but she doesn't know if they have been formally asked.
Housing Program Manager Barnes asked if we could ask current residents what it was that they
didn't care for about the E units. Commissioner Ludovissie stated that there must be something
that people are not comfortable with.
Grace Management Representative Boedigheimer responded to Commissioner Ludovissie that
the vacant unit has the second bedroom furnished as an office or den with a desk/chair and
comfortable reading chair by the window. They may attempt setting up a dining room table as
this unit has enough space for that so that it doesn't feel like the table is right in the living room.
Grace Management Representative Boedigheimer responded to Chairman Kulaszewicz that she
doesn't think that the other units are underpriced. We have experienced occasional vacancies in
the other units, too. Economically, we sold out all the smaller one bedroom units and it may be
just a matter of what's left. In 2007 we had four people move out and in 2008, eight people
moved out. So far in 2009, six people have moved out. Most vacancies occur due to additional
care needs.
Chairman Kulaszewicz asked if there could be any advertising that could be cut back. Grace
Management Representative Boedigheimer said that we are only advertising once a month in
Page 31
Plymouth Housing and Redevelopment Authority
July 23, 2009
Page 3
either the Sun Sailor or the Lakeshore Weekly, so we have cut back a little bit. We run an extra
ad if we are doing a special event.
Grace Management Representative Boedigheimer agreed with Commissioner Ludovissie that
there is still turnover but that we will get there. We keep getting traffic and we just need to keep
at it. Our next goal would be to have only one or two unoccupied apartments. She agreed with
Chairman Kulaszewicz that the closed ratio is pretty good and that it didn't hurt that we added
railing to the sidewalk and worked on the pond area. The residents are a lot happier and they
enjoy having projects to do.
B. Consider policy for requests to amend or waive restrictive covenants.
Housing Program Manager Barnes gave an overview of a draft policy statement for requests to
amend or waive restrictive covenants.
Commissioner Stein asked if the numbered circumstances were meant to stand alone or in
conjunction with each other because if item number two is a stand alone statement, it could allow
some owners to sell their home without experiencing undue hardships. Chairman Kulaszewicz
asked who would pay for this competitive market analysis. Commissioner Stein responded that
it would be done by a realtor and is provided free of charge. Housing Program Manager Barnes
said that this policy is intended for people that are in some kind of financial trouble and that item
number two could be taken out.
Commissioner Miller agreed with Commissioner Stein's suggestion to combine item numbers
one and two. Commissioner Stein added that it could state "may request an amendment or
waiver of the covenants if two of the following circumstances". Chairman Kulaszewicz said to
state "under either of the following circumstances" and asked if the property needed to be in
foreclosure first. Commissioner Stein and Housing Program Manager Barnes said no. Housing
Program Manager Barnes added that in the previous discussion it seemed to be the Board's
preference to try to help before foreclosure; however, the difficulty is getting notice before they
are going into foreclosure.
Commissioner Ludovissie said that the housing market goes in cycles and our purpose is to try to
maintain those restrictive covenants in the long term as best we can. We want to be careful
about allowing too easy of "outs" for people but that we don't want to drive them into
foreclosure and lose interest or equity. Housing Program Manager Barnes said that knowing that
the housing market cycle will reverse itself at some point, our overall goal is to maintain the
affordability for the 20 -year period that covenants cover. The Board would be better served to
go on a case-by-case basis as we may not get that many requests and it gives people guidance of
what would be considered by this Board.
Page 32
Plymouth Housing and Redevelopment Authority
July 23, 2009
Page 4
Commissioner Ludovissie said that he thought that was our direction and that we wouldn't be so
rigid in our policy that we could address every issue; whereby, case-by-case but at the same time
there should be some kind of minimum requirements. Housing Program Manager Barnes said
that we could get rid of item number two and combine item numbers one and three to have a
single statement: "the HRA Board will consider amendments or waivers to restrictive covenants
in circumstances that involve foreclosure of the residence, substantial loss of household income
or excessive medical expenses". Commissioner Stein suggested to add "or other extenuating
circumstances". Housing Program Manager Barnes said that the majority of these restrictive
covenants also have first time homebuyer loans on them, so we would put this policy in the First
Time Homebuyer Procedural Guide. It's easier to track in one document rather than a separate
policy statement.
Housing Program Manager Barnes responded to Commissioner Stein that it would be up to the
Board whether it would be handled at staff level, by the HRA Executive Director or handled by
the Board. Commissioner Ludovissie added that if handled at the staff level, there is the ability
to appeal. Housing Program Manager Barnes said that if it is handled at staff level, we would be
able to expedite the requests or have the ability to call a special meeting if there was a timing
situation, such as, if they came to us late in foreclosure process or had a buyer that was
interested. If that were to be the case, we would have the ability for denials to be appealed to the
Board.
Chairman Kulaszewicz said that in some other circumstances, such as, if a couple both lost their
jobs and it is pretty eminent that it will not be too long a time where they're not making house
payments or will be in foreclosure, they could get a buyer right away except that our restrictive
covenants are in place and will delay their ability to sell. Housing Program Manager Barnes said
to keep in mind that we are trying to be proactive on that. We are sending out flyers to first time
homebuyers that talk about resources that are available and about our availability to discuss the
various resource documents. Commissioner Stein asked that if they're missing a house payment
or two and they realize that foreclosure is coming and they decide to sell and the bank agrees to a
short sale, does the bank come to us and do we have to agree to that, too. Chairman Kulaszewicz
and Housing Program Manager Barnes said that we do not have a say in it. Housing Program
Manager Barnes stated that even if a short sale occurred, we would not necessarily get our
money back.
Chairman Kulaszewicz suggested to move to strike item number two out and then have general
guidelines that one of the following circumstances, either item number one or item number three,
should be met and then we wouldn't necessarily need that foreclosure notice. Commissioner
Stein asked if having to move for a job and having to sell home first would be considered
extenuating circumstances. Commissioner Miller said that should be looked at on a case-by-case
Page 33
Plymouth Housing and Redevelopment Authority
July 23, 2009
Page 5
basis. Housing Program Manager Barnes responded to Commissioner Miller that the problem
with case-by-case is that you are never going to be able to encompass all the possibilities that
could come before us. Commissioner Stein asked for a discussion of what would be handled at
the staff level. Housing Program Manager Barnes said that if item numbers one and two are
combined, staff would be uncomfortable because it falls that far outside of the guidelines that are
sitting out there. It's a policy decision where it's in that gray area and we would not make that
decision. We would bring that before the Board. Commissioner Stein said that if that is the
case, my preference would be to word this pretty narrowly and then say other conditions that the
Board would consider. Commissioner Ludovissie said that it would set up a slight roadblock to
some kind of easy out and takes away some of that pressure from staff.
Chairman Kulaszewicz instructed Housing Program Manager Barnes to change the policy
statement as discussed by striking out item number two and adding to end of item number three
that "medical expenses or other extenuating circumstances that could be brought before the
Board" and to include this policy in whatever materials they choose.
MOTION by Commissioner Stein, seconded by Commissioner Ludovissie, to approve the
amended policy statement for requests to amend or waive restrictive covenants. Vote. 4 Ayes.
MOTION approved unanimously.
C. Cancel the August 27, 2009 Plymouth Housing and Redevelopment Authority
meeting.
MOTION by Commissioner Miller, seconded by Commissioner Stein, to cancel the August 27,
2009 Plymouth Housing and Redevelopment Authority meeting. Vote. 4 Ayes. MOTION
approved unanimously.
4. ADJOURNMENT
MOTION by Chair Kulaszewicz to adjourn the meeting at 7:35 p.m. without exception. Vote.
4 Ayes. MOTION approved unanimously.
Page 34