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Home My WebLink AboutCouncil Information Memorandum 08-21-2009CITY OF PLYMOUTH rp) COUNCIL INFO MEMO August 21, 2009 UPCOMING MEETINGS AND EVENTS 2009 Land Conservation and Clean Water Summit Meeting 09/24/09 ................................................ Page I August, September, October 2009 Official City Meeting Calendars .................................................. Page 3 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 6 MEETING MINUTES EQCMinutes 06/10/09.........................................................................................................................Page 7 Planning Commission Minutes 08/05/09.......................................................................................... Page I1 BassLake Meeting 08/19/09..............................................................................................................Page 17 STAFF REPORTS Metropolitan Council Funding and Policies Memo.......................................................................... Page 19 Hennepin County Adult Correctional Facility Population Report 08/20/09 ....................................... Page 27 Fire -Rescue Incident of Interest, 14420 Carlson Pkwy, 08/17/09...................................................... Page 28 CORRESPONDENCE Letter from MN Public Utilities Commission, RE: Xcel Energy's Street Lighting Svc Tariff ......... Page 30 Letter to Resident, RE: Elm Creek Highlands, (2009046)................................................................. Page 32 Letter to Resident, RE: Conditional Use Permit, Stone Source (2009040) ........................................ Page 33 Letter to Property Owner, RE: Variance for James Rolfs (2009043) ................................................. Page 34 By invitation only... Green Infrastructure for Your Community: Using Nature's Free Services for Clean Water & Conservation An evening empowering local elected & appointed leaders with resources & networking opportunity on land use, land management, and the impact on water resources. You are invited to attend an exclusive event for local elected & appointed officials and community leaders on Thursday, September 24th, from 7-9pm at the Minnesota Landscape Arboretum. This unique evening program is part of the 2009 Land Conservation and Clean Water Summit The program will include: • Incorporating green infrastructure in your community — a perspective from a Baxter business development— featuringJanelle Riely, Syvantis Technologies, LLC, Baxter, Minnesota o Come hear why low impact development just made sense for their development • Financing green infrastructure — accessing Legacy Amendment Funding featuring Steve Woods, Assistant Board of Water & Soil Resources Administrator • Networking with other local decision makers featuring hors d'oeuvres including local cheeses and Honeycrisp apples from the Arboretum. There will be a cash bar. • Talking green — greenspeak for local decision makers To register: Space is limited and is on first come first served basis! Register by contacting Paula Guetter by phone at 952-471-0590 ext. 222 or email at pguetter@minnehahacreek.org by September 10tH Minnehaha Creek Watershed District is covering the cost for you to attend. ** Gate fees will be waived for all participants. September is a great time to visit the Arboretum and early arrival for visiting the gardens is encouraged! Page 1 Julie Westerlund Education and Communications Manager Minnehaha Creek. Watershed District 952-471-0590 x 209 jesterlund@minnehahacreek.org 18202 Minnetonka Blvd Deephaven MN 55391 REGISTER NOW! Land Conservation and Clean Water Summit 2009 September 24-25 at the Minnesota Landscape Arboretum find out more at www.minnehahacreek.ora Page 2 rp) City of Plymouth Adding Quality to Life August 2009 Aiut;i iCd v 1 CW2".l Page 3 1 2 3 42:30-5:00 5 6 7 8 PM 7:00 PM NIGHT TO UNITE PLANNING Kick -Off COMMISSION Station III MEETING Council Chambers 6:30-9:30 PM NIGHT TO UNITE 9 10 11 5:30 PM 12 13Canceued 14 15 SPECIAL COUNCIL 7:00 PM MEETING ENVIRONMENTAL PARK ft REC Medicine Lake Room QUALITY ADVISORY COM - Budget Study Session COMMITTEE MISSION PRAC ( ) (EQC) MEETING MEETING 7:00 PM Council Chambers Council Chambers REGULAR COUNCIL MEETING Council Chambers 16 17 18 19 7:00 PM PLANNING 20 21 22 COMMISSION MEETING Council Chambers 7:00 PM Neighborhood Meeting w/Bass Lake Ptayfield Residents Plymouth Creek Center 25 5:00 PM 26 27 28 29 SPECIAL COUNCIL Cancelled Cancelled MEETING PLYMOUTH HRA MEETING Medicine Lake Room ADVISORY Y30 V31 Budget Study Session COMMITTEE ON TRANSIT (PACT) 7:00 PM MEETING REGULAR COUNCIL MEETING Council Chambers Aiut;i iCd v 1 CW2".l Page 3 rp) City of Plymouth Adding Quality to Life September 2009 Modified on 08/2/709 CHANGES ARE NOTED IN RED Page 4 1 5:00 PM 2 Cancelled 3 7:00 PM 4 5 SPECIAL COUNCIL HRA SPECIAL HUMAN RIGHTS MEETING MEETING COMMISSION Medicine Lake Room Medicine Lake Room MEETING Budget Study Session Parkers Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 6 7 jjjj� 8 9 10 11 12 7:00 PM 7:00 PM 7:00 PM Autumn REGULAR COUNCIL ENVIRONMENTAL PARK & REC Art Fair MEETING QUALITY ADVISORY COM- Parkers Lake LABOR DAY Council Chambers COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING CITY OFFICES Council Chambers Plymouth CLOSED 14 Ice Center 13 15 16 7:00 PM 17 18 19 PLANNING COMMISSION MEETING Council Chambers ROSH HASHANAH Begins at Sunset 20 21 22 23 24 25 26 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING 1:00 PM MEETING ADVISORY Council Chambers Plymouth On Council Chambers COMMITTEE ON Parade Celebration City Center Area TRANSIT (PACT) MEETING Medicine Lake Room 27 28 29 30 YOM KIPPUR Begins at Sunset Modified on 08/2/709 CHANGES ARE NOTED IN RED Page 4 rp) City of Plymouth Adding Quality to Life October 2009 Modified on 08121109 Page 5 1 2 3 4 5 6 7 8 9 10 6:30-8:30 PM 7:00 PM 7:00 PM Volunteer PLANNING PARK a REC 12:00-4:00 PM Recognition Event COMMISSION ADVISORY Fire Dept. Plymouth Creek MEETING COMMISSION Open House Center Council Chambers (PRAC) MEETING Fire Station III Plymouth Creek Center 11 12 13 14 15 16 17 7700 PM 7:00 PM REGULARCOUNCIL ENVIRONMENTAL COLUMBUS DAY MEETING QUALITY Council Chambers COMMITTEE Observed (EQC) MEETING Council Chambers PLYMOUTH PUBLIC WORKS DIVISION CLOSED 18 19 20 PM 21 ryING 22 23 24 PLA 7:00 PM COMIMSSIGN HRA MEETING MEETING Council Chambers Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room 25 26 27 28 29 30 31 7:00 PM REGULAR COUNCIL 5:30-8:30 PM MEETING Halloween on Council Chambers the Creek Plymouth Creek Center Modified on 08121109 Page 5 Tentative Schedule for City Council Agenda Items September 1, Special, 5:00 p.m., Medicine Lake Room • Discuss 2010/2011 Budget September 8, Regular, 7:00 p.m., Council Chambers • Adopt Preliminary Tax Levy • Violation of stipulation agreement for Linden Horse Farm located at 520 Queensland Lane North (continued from July 28) • Approve the subordination and extending of the maturity date for the City of Plymouth's $225,000 loan in conjunction with the HUD refinancing. Shenandoah Woods Apartments. • Approve a conditional use permit and variance to allow retail sales assessory to a wholesale showroom for property located at 15831 State Highway 55. Stone Source. (2009040) • Approve land use guiding/zoning map reconciliation. City of Plymouth. (2009016) • Approve the subordination and extending of the maturity date for the City of Plymouth's $225,000 loan in conjunction with the HUD refinancing. Shenandoah Woods Apartments. September 22, Regular, 7:00 p.m., Council Chambers October 13, Regular, 7:00 p.m., Council Chambers • Set public hearing relating to the modifications of Development Program for Development District Number 7 and Tax Increment Financing District 7-6 and Redevelopment Plan for Redevelopment Project Area Number 1 and Tax Increment Financing District 1-1. October 27, Regular, 7:00 p.m., Council Chambers November 10, Regular, 7:00 p.m., Council Chambers November 24, Regular, 7:00 p.m., Council Chambers • Approve 2010 City Council meeting schedule • Public hearing on modifications of Development Program for Development District Number 7 and Tax Increment Financing District 7-6 and Redevelopment Plan for Redevelopment Project Area Number I and Tax Increment Financing District 1-1. December 8, Regular, 7:00 p.m., Council Chambers • Approve 2010 Target and Trap Shoot license renewal • Approve 2010 Amusement License renewals • Approve 2010 Gasoline Service Station License renewals • Approve 2010 Tobacco License renewals • Adopt the 2010 Budget and Tax Levy Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 6 City of Plymouth Environmental Quality Committee (EQC) June 10, 2009 MEMBERS PRESENT: Chair Kathy Osborne, Commissioners Ken Zieska, David Pellinger, Katie Kendrick, Carlos Gutierrez, Kyle Turner and Tawnia Johnson MEMBERS ABSENT: None STAFF PRESENT: Forester Paul Buck, Water Resources Manager Derek Asche and Office Support Specialist Patty Hillstrom OTHERS PRESENT: Councilmember Ginny Black 1. CALL TO ORDER — 7:02 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA Motion was made recommending approval of the June 10, 2009, Environmental Quality Committee agenda with changes. With all members voting in favor, the motion carried. 4. CONSENT AGENDA A. APPROVAL OF MAY 13, 2009, ENVIRONMENTAL QUALITY COMMITTEE MINUTES Motion by Commissioner Turner, seconded by Commissioner Zieska, recommending approval of the May 13, 2009, Environmental Ouality Committee meeting minutes. With all members voting in favor, the motion carried. 5. PUBLIC HEARING A. There was no public hearing scheduled for the meeting. 6. GENERAL BUSINESS A. UPLAND INVASIVE SPECIES Forester Buck introduced himself to the EQC and presented a brief overview of the Emerald Ash Borer problem. He noted that he is in the process of compiling an inventory of ash trees in the City boulevards and parks and he estimates that the number of ash trees will be fewer than 20%. Page 7 Environmental Quality Committee Minutes June 10, 2009 Page 2 Councilmember Black asked Forester Buck how the City is educating residents about the beetle. Forester Buck replied that there are links on the City's website and there will be future articles in the Environmental Extra. Councilmember Black asked Forester Buck if he would like to present the information to the City Council. Forester Buck expressed a desire to share the information with the City Council when his ash tree inventory is complete. He added that individual inquiries from residents are given links to the State of Minnesota website enabling them to complete a self-diagnosis of their trees. Forester Buck will work with residents if they find beetles on their ash trees. Commissioner Gutierrez asked Forester Buck what the treatment consists of Forester Buck replied that a professional company will inject a chemical right into the tree or blast it into the soil. He added that a watered down version of the chemical is available to the general public. Chair Osborne suggested that the educational information provided to the public include alternative species of trees for replacement and Councilmember Black stressed the need to plant diverse varieties of trees. Forester Buck replied that the State of Minnesota has a good website that provides the information homeowners need to complete a diagnosis of their ash trees. Chair Osborne asked if the City will be responsible for trees on residents' property. Forester Buck and Councilmember Black indicated that it would be unlikely with the current budget constraints. Motion by Commissioner Johnson, seconded by Commissioner Kendrick, recommending that a plan for the control of the Emerald Ash Borer be developed for review by the EOC and presented to the City Council. With all members voting in favor, the motion carried. Commissioner Zieska asked if talking points about the Emerald Ash Borer problem could be provided to EQC members for use at Music in Plymouth. Forester Buck supported Commissioner Zieska and added that he would also provide the EQC with educational handouts for use at the event. Forester Buck reported that Common Buckthorn is prevalent in all the City's parks and it is easier to control in limited areas because it is readily identified and there are fairly effective chemical treatments. He reported that the main spread is through birds eating the fruit and that it seeds heavily. He said the plant tends to shade out other natural forest plant material creating a mono culture which is horrible for wildlife. Chair Osborne asked if the budget allowed for continuation of buckthorn removal. Forester Buck replied that funds are available but there is buckthorn in every piece of property the City owns so he has to pick certain spots. He said weed wrenches are available to residents for removal of buckthorn. Chair Osborne asked if buckthorn could be disposed of at the yard waste site. Forester Buck replied that all the mulch at the yard waste site is ground from tree trunks and does not contain Page 8 Environmental Quality Committee Minutes June 10, 2009 Page 3 buckthorn berries. He also noted that the mulch is ground down small enough that it is not viable for the Emerald Ash Borer larvae to survive. Forester Buck reported that garlic mustard is the first thing to come back when buckthorn is removed. Due to time and manpower constraints, he said garlic mustard has not been attacked very well. Councilmember Black asked what time of year is best for use of pesticide on ash trees for Emerald Ash Borer. Forester Buck replied that late May and June are recommended. B. 2009 ENVIRONMENTAL CHAMPION AWARDS Water Resources Manager Asche referred to the memo for the 2009 Environmental Champion Award and asked the EQC for their consideration of nominees. He explained that for the last nine years the EQC and the City of Plymouth have recognized those in the community, whether they are residents or businesses, who have gone to great lengths to protect the environment. Water Resources Manager Asche referred to the communication from Mike Risse of Hennepin County regarding a $1,700 fine received by one of the nominees, McQuay International, for violations of hazardous waste regulations. Motion by Commissioner Zieska, seconded by Commissioner Gutierrez, accepting all nominations for the 2009 Environmental Champion Award with the exception of McQuay International. With all members voting in favor, the motion carried. Motion by Commissioner Zieska, seconded by Commissioner Johnson, requesting follow -un and feedback on the violation by McQuay International and to accept or deny the nomination at the July 8, 2009, EQC meeting, It was decided by the EQC that McQuay International should be notified that their nomination has been tabled allowing them to comment on the violation. With all members voting in favor, the motion carried. C. MUSIC IN PLYMOUTH Chair Osborne asked for volunteers for Music in Plymouth on July 1, 2009. She said any interested EQC members can contact Environmental Education Coordinator Margie Vigoren. 7. REPORTS AND STAFF RECOMMENDATIONS A. LOW WATER LEVELS Page 9 Environmental Quality Committee Minutes June 10, 2009 Page 4 Water Resources Manager Asche stated that drought and flooding events can keep lake and wetland eco -systems healthy. He added that water in and out of lakes and creeks is now regulated so much that they do not get as much environmental impact any more and do not operate quite as naturally as they used to. 8. FUTURE MEETINGS — July 8, 2009 9. ADJOURNMENT With no objection, the meeting adjourned at 8:30 p.m. Page 10 Approved Minutes City of Plymouth Planning Commission Meeting August 5, 2009 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Terry Jaffoni, Gordon Petrash, Scott Nelson and Marc Anderson MEMBERS ABSENT: Commissioner Erik Aamoth STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Shawn Drill, and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Nelson, seconded by Commissioner Kobussen, to approve the August 5, 2009 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE JULY 22, 2009 PLANNING COMMISSION MINUTES MOTION by Commissioner Kobussen, seconded by Commissioner Jaffoni, to approve the July 22, 2009 Planning Commission Minutes. Vote. 6 Ayes. MOTION approved. B. SPEED SQUARE CONSTRUCTION, INC. (2009033) MOTION by Commissioner Kobussen, seconded by Commissioner Jaffoni, to approve the request by Speed Square Construction, Inc. for a variance for Charles Daws for a garage addition at 9710 281h Avenue N. Vote. 6 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. CITY OF PLYMOUTH (2009016) Chair Davis introduced the request by the City of Plymouth for a land use guiding and zoning map reconciliation related to adoption of the 2030 Comprehensive Plan. Senior Planner Drill gave an overview of the staff report. Senior Planner Drill said an e-mail from Greg Harvey was received and added to the public record. Page 11 Approved Planning Commission Minutes August 5, 2009 Page 2 Chair Davis opened the public hearing. Chair Davis introduced Barbara Fallstad, 330 Forestview Lane. Regarding the proposed rezoning of St. Mary's Park, Ms. Fallstad asked if there would be any different use of the park. Chair Davis introduced Diane Kowalzyk, 11714 Sunset Trail. Regarding the proposed rezoning of St. Mary's Park, Ms. Kowalzyk said she does not completely understand zoning categories but said she is concerned because the land between Hwy. 55 and I-394 is an excellent position for transportation. She said she does not want P -I zoning to be opening a door to use this in the future as institutional land. Ms. Kowalzyk asked if the zoning change would make it easier for the City or an institution to develop the park with another use. Ms. Kowalzyk said there are single family homes overlooking the park, and wants that preserved for the future. She said to consider what if the City wants to sell the park to make money 15-20 years from now. Chair Davis introduced Patrick Bums, 8401 Wayzata Blvd. Mr. Burns said he is an attorney retained to represent the Sugar Hills 3`d Addition Townhome Homeowners Association. He said the Sugar Hills 3`d Addition Townhome Association owns a 4.5 -acre parcel of undeveloped natural space in the eastern portion of Site 2, located near Rockford Road and Hwy. 55. Mr. Burns said the members object to the rezoning of this natural buffer between the commercial and residential uses in the area, and feel it will adversely affect the character of the surrounding neighborhoods. He urged the Commission to consider additional statutory factors. Mr. Burns said the proposed use should be congruent with the current use. Mr. Burns said the written notice to area residents may comply with statutory regulations, but Townhome Association members are a bit frustrated because they had not been consulted or contacted by the City regarding this proposed zoning change prior to the notice being mailed out. Chair Davis introduced Erika Urban, 1541 Medicine Lake Drive W. Ms. Urban referenced the proposed rezoning of the Little Peninsula on Medicine Lake. She said it would be nice to never see it developed, but the proposed rezoning from RSF-4 to RSF-1 would be more suitable and is the best we can hope for. Ms. Urban said she hopes that the owner of the little peninsula will be environmentally responsible if and when the site is developed in the future. Chair Davis introduced Ann Ebbers, 17925 12°i Avenue North. Regarding the proposed rezoning of the City open space (Hartenburg), Ms. Ebbers asked why the zoning is proposed to be changed now. Ms Ebbers discussed the pond which has almost disappeared as a result of poor drainage and aquatic plant life taking over during her 22 years living there. Ms. Ebbers said they would not be able to pay for dredging now if it is publicly owned. She said she has contacted the City regarding this issue, and said she would like to see some response from the City to retain what they have purchased by referendum. Chair Davis introduced Andrew Peterson, 14605 13`s Place North. Regarding the proposed rezoning of Lion's Park, Mr. Peterson asked why it is proposed to be rezoned now. Mr. Peterson said the rezoning would open up opportunities for development that the neighborhood does not Page 12 Approved Planning Commission Minutes August 5, 2009 Page 3 want. Mr. Peterson said the P -I district allows for public works facilities, private clubs, TV antennas, shortwave dispatching antennas, and liquor sales and parking ramps as accessories uses. Mr. Peterson said it would be hard to find someone who lives around the site who would advocate rezoning of the area. He asked that the Commission keep the site protected so it won't be developed. Chair Davis introduced Carl Tuma, 14620 13`h Place North. Regarding the proposed rezoning of Lion's Park, Mr. Tuura asked if other parks in the City are zoned P -I. He asked about procedures to develop or change the use of the park to a parking ramp, liquor store, or some other undesirable use. Chair Davis introduced Doug Jeranson, 305 Forestview Lane North. Regarding the proposed rezoning of St. Mary's Park, Mr. Jeranson said he doesn't understand zoning and wants to confirm that the City is not going to fool around with St. Mary's Park and build a 40 -story building in the park. Chair Davis introduced James Bjorgan, 12135 Old Rockford Road. Regarding the proposed reguiding of Parkside Apartments, Mr. Bjorgan said he does not understand why the site should be reguided from LA -I to LA -4 now. He asked if the apartments built beyond the density that they should have, and if this opens the door for further development of the site. Chair Davis introduced Ric Riebe, 17810 13`h Avenue North. Regarding the proposed rezoning of the City open space (Hartenburg), Mr. Riebe said he appreciates that the proposed rezoning would not result in any changes to the site. He said he wants to keep the area as publicly -owned natural open space, but not too public. Chair Davis closed the public hearing. Senior Planner Drill said that once land becomes public parkland, it is very difficult to change it back. He said the City has no intention of selling the parks off for development in the future. He said these parks are part of the City's park system and are identified in the Comprehensive Plan. Senior Planner Drill reiterated that the purpose of the proposed zoning changes is simply to provide consistency between the guiding and the zoning. He said the changes would also make it clear that the land where the parks are located is public land, and not available for RSFA single-family development. He said there are no plans to build or change anything on these properties. Commissioner Nelson asked for clarification on guiding and zoning. Senior Planner Drill said that the guiding designations outlined in the City's Comprehensive Plan serve as a long-range planning tool to indicate how land is to be used in future. Senior Planner Drill said that zoning implements the Comprehensive Plan by establishing specific land use requirements. Page 13 Approved Planning Commission Minutes August 5, 2009 Page 4 Planning Manager Senness said that other parks in the city are also zoned P -I. She said that the parks proposed for rezoning at this time were missed during the last zoning review, and that is why they are being addressed now. Planning Manager Senness said a Comprehensive Plan amendment would be needed to use a park for anything other than a park. She said development of parkland with some other land use like a parking ramp would be out of the realm of possibility, and added that part of the reason Plymouth is the number one city is because of the park system we have here. Commissioner Anderson said that in some cases when land is platted, parkland is dedicated to the public. He said that land must remain park and asked what level of protection non -dedicated parcels have. Senior Planner Drill responded that all parks have the same level of protection because a Comprehensive Plan amendment that is approved by the City Council would be required to change the guiding or status of any park. Planning Manager Senness added that the Hartenburg site was not dedicated, but was purchased with bond referendum money as permanent open space. Senior Planner Drill said the easternmost parcel within Site 2 that is owned by the Sugar Hills P Addition Townhome Homeowners Association was recently reguided from CO (Commercial Office) to P -I as part of the update to the Comprehensive Plan. He said that parcel is presently zoned "O" (Office), but is proposed to be rezoned to Public so its zoning is consistent with its guiding. Senior Planner Drill said the site is encumbered with wetlands and easements, and has no development potential. He said that P -I zoning would further ensure and signify that this land can't be developed. Senior Planner Drill added that there is no incongruence between the existing use and proposed use, as there is no proposed use for this wetland area. After the rezoning, it would remain an undeveloped natural buffer area. Planning Manager Senness said all three parcels within Site 2 were reguided to P -I in the 2030 Comprehensive Plan update as open space, and are not intended for development. Planning Manager Senness said the water drainage issue raised by one of the residents regarding the Hartenburg site (Site 4) would be directed to the City Engineer. Senior Planner Drill discussed reguiding of the Parkside Apartments site (Site 9) from LA -1 to LA -4, and said it was originally developed under a larger planned unit development that also included the single-family neighborhoods to the east. He said LA -4 guiding has a density range of 12-20 dwelling units per acre. Senior Planner Drill reiterated that the current RMF -4 zoning was the appropriate zoning district for an apartment complex such as Parkside Apartments. He said the apartment complex has a density of roughly 16.5 dwelling units per acre, so LA -4 would be the appropriate guiding. Senior Planner Drill said there is no intention or plans by the owner to make any changes to the site. Page 14 Approved Planning Commission Minutes August 5, 2009 Page 5 Commissioner Jaffoni asked if would be compatible to change the guiding of that site to LA -3, which might pre-empt increased density or further development. Senior Planner Drill said LA -3 guiding allows 6-12 dwelling units per acre, so that guiding would not be compatible with the existing zoning, density, and land use on the site. Commissioner Anderson said the parks that would be rezoned are public land, and he is convinced that P -I zoning is the correct zoning designation to best protect them. Commissioner Anderson concurred that the proposed LA -4 guiding for the Parkside Apartment site would conform to the Comprehensive Plan. Commissioner Anderson said Sites 1, 2, and 3 must be rezoned to conform to the guiding, and he noted that the guiding was recently reviewed and completed as part of the Comprehensive Plan update. He said the chances of reguiding those sites back to their previous guiding designations are slim after the City just completed the 10 - year update, and the Commission should follow the staff recommendations because they conform to the Comprehensive Plan. Planning Manager Senness added that prior to this public hearing, the City Council reviewed the sites and directed staff to proceed with the eight rezonings and one reguiding. Commissioner Jaffoni added that she was part of the recent process to update the Comprehensive Plan, which included several public sessions on the land use guiding changes that have since occurred. Commissioner Jaffoni asked why C-2 zoning is proposed for the Hwy. 55 Vicksburg Lane site (Site 2). Senior Planner Drill said that C-2 (Neighborhood Commercial) zoning is proposed knowing that if and when that site may redevelop at some point in the future, it would likely be developed under a planned unit development zoning similar to the Lowe's development across Vicksburg. He said the site must be rezoned to a commercial designation, and the C-2 (Neighborhood Commercial) zoning would accomplish that, while not automatically opening the door to certain other commercial uses like big -box retail that may not be workable or desired. Commissioner Petrash asked if it might be helpful to include more explanation and background when letters are sent to residents regarding such changes. Senior Planner Drill said letters including an explanation of the proposed changes were sent out specific to each site. He said that a total of roughly 800 letters were mailed out and that staff did receive a lot of phone calls. Planning Manager Senness said staff is happy to explain and answer questions for people. MOTION by Commissioner Jaffoni, seconded by Commissioner Anderson, to approve the request by the City of Plymouth for the land use guide plan map/zoning map reconciliation related to adoption of the 2030 Comprehensive Plan. Page 15 Approved Planning Commission Minutes August 5, 2009 Page 6 Commissioner Nelson thanked residents for their participation. Chair Davis added questions generate discussion to help clarify the issues. Roll Call Vote. 6 Ayes. MOTION approved. 7. NEW BUSINESS 8. ADJOURNMENT MOTION by Chair Davis, without objection, to adjourn the meeting at 8:04 p.m. Page 16 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: August 20, 2009 TO: Laurie Ahrens, City Manager FROM: Mike Goldstein, Chief of Police and Diane Evans, Superintendent of Recreation SUBJECT: Overview of Bass Lake Meeting On Wednesday, August 19 2009 the City held a neighborhood meeting with residents of Bass Lake Playfield. The meeting was held in response to safety concerns tied to a report of gun shots being fired in the park on July 27, 2009. There were 19 people present at the meeting. Below is a list of suggestions made at the meeting and potential response by the City. SUGGESTIONS COMMENT AND/OR ACTION TAKEN Consider relocating the chain so that it blocks Chain location can be moved. Staff will begin off the parking area between the tennis that process 8/20/09. courts. Consider removing the tennis court screens to Staff does not recommend the removal. allow a better view into the park. Removal will cause additional complaints from tennis court users. Consider trimming the bushes (down in There are two rows of shrubbery and trees height) along the side of the tennis courts on (Arbor Vitae) on top of the berm that runs the Pineview. length of the tennis court fence. Trimming down the height would cause harm to the trees. In addition, since the trees and shrubs are planted at the top of the berm — no additional site line advantage would be gained. Add neighborhood watch signs at park Staff will install signs entrances. Page 17 Trim up evergreen trees around the tennis Staff will trim trees. court areas to allow improved view Change out padlock and have extra keys Staff is purchasing a non -City lock and having available for residents. keys made. Complaint regarding the basketball Court Staff will be getting pricing on new fence. fence being to low. Additional trash cans are needed by the Staff will add additional trash containers. basketball and trail. Recommended outcomes: • Maintain locked chain in new location with neighborhood assistance through the end of the fall season • Provide park lighting on timers to shut off at park closing (10:30 p.m.) • Provide extra patrol • Crime prevention initiatives o Neighborhood watch o Email alerts o Premise survey Page 18 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: August 18, 2009 TO: Laurie Ahrens, City Manager FROM: Sarah Hellekson, Transit / Solid Waste Manager SUBJECT: Metropolitan Council Funding and Policies Cc: Doran Cote, Public Works Director The Metropolitan Council staff has determined that the $7,000,000 gap in state funding for transit over the 2010-2011 biennium will be covered by withholding the discretionary or supplemental Motor Vehicle Sales Tax (MVST) from the suburban transit providers from July 2009 through 2011. Based upon the state's MVST forecast, this withholding creates an $18.5 million savings for Metropolitan Council ($8.4 million in 2009 and another $10.11 million in 2010) and additional savings in 2011. In a letter written to Mayor Slavik dated August 5, 2008, Tom Weaver, Metropolitan Council Regional Administrator offered several explanations for staff withdrawing funds dedicated to suburban transit, one of which is that the suburban transit providers have saved money for operations and capital expenses beyond what Metro Transit staff has reserved. Metropolitan Council staff is withholding the discretionary MVST (amount collected over the 21.5%) and the supplemental (general fund dollars) which we have previously received, in order to lower the reserve funds of the suburban providers and enabling Metropolitan Council to balance their budget. The staff from the suburban transit providers, Metropolitan Council and Metro Transit have been meeting twice monthly since January 2009 at the direction of the policy makers who have been meeting periodically since December 2008. The policy makers include some members of Metropolitan Council, county commissioners, city council members, mayors, and suburban transit board members. To date the following seven topics have been discussed in the meetings by staff. The status of those topics are listed below. Page 19 1. Facilities Ownership A Facilities Ownership Policy was drafted by Metropolitan Council staff. Suburban provider staff offered assistance to redraft the document. 2. Fleet Policy Plan Metropolitan Council adopted a Fleet Policy Plan written by their staff. If Metropolitan Council provides any funding for a vehicle, they own and will hold the title to the vehicle. If Metropolitan Council does not own the vehicle, they will not provide funding for maintenance and repairs for the vehicle. Although suburban providers had some input, the fleet policy was written solely by Metropolitan Council staff and passed by the Metropolitan Council. Since there is nothing in state law to support the declaration of vehicle ownership or other requirements, Metropolitan Council staff has decided to attach it to future vehicle lease and fare reimbursement agreements. 3. Transit Finances & Reserves To date the staff is still working on consensus of funding priorities and policies. Philosophies vary between the Metro Transit staff, Metropolitan Council staff and suburban transit providers. The cities and boards reserve funds for planned operating and capital expenses and emergency contingencies. The Plymouth Transit Fund has a written guideline of maintaining one year of operating funds in reserve. Metropolitan Council tends to spend down their reserves. Metropolitan Council and Metro Transit assume suburban transit providers only use their reserve funds for operating expenses. Plymouth transit revenue comes from Motor Vehicle Sales Tax (MVST), Metro Transit fare reimbursement, the State General Fund, and National Transit Database Funds. In February 2009, the State forecast a decrease in MVST revenue for 2009, 2010 and 2011. Plymouth received $3,390,000 in MVST in 2008. Metropolitan Council estimates that Plymouth will receive $2.8 million in MVST 2009 and $2.3 million in 2010 and 2011. Plymouth received $669,000 in supplemental MVST in 2008 and will receive an estimated $500,000 in supplemental MVST in 2009. Plymouth received $283,000 from the State General Fund in 2008. In 2008 and 2009, Metropolitan Council withheld fare reimbursements and MVST payments for eight months without notice. The combined elimination of revenue from the State General Fund and the supplemental MVST means an approximate loss of $780,000 in 2010 and again in 2011. In addition, there is an anticipated reduction of base MVST revenue and fare revenue due low sales of new vehicles and to lower ridership. In anticipation of these revenue reductions, the City Council approved increased efficiencies and reduction of transit services. These changes will be effective December 14, 2009. These changes will create an annual savings of $405,000. With the estimated $150,000 in fares, Plymouth is expected to lose in Metro Transit's revenue reallocation, the net loss will be reduced to $525,000, which will be over the $500,000 figure Metropolitan Council staff expects Plymouth to annually expense from the Plymouth Transit Fund. 4. Procurement Some of the staff at Metropolitan Council who perform the procurement for the suburban providers are inexperienced. This causes many problems during the process. Metropolitan Page 20 Council staff was concerned about suburban providers not following FTA federal guidelines. The suburban providers are concerned about Metropolitan Council staff purchasing vehicles for providers that are inappropriate, aren't timely, aren't as specified, don't follow the process and other concerns. The FTA determined that the Metropolitan Council was not sufficiently monitoring activities. Despite these shortcomings, Metropolitan Council determined that they will now charge suburban providers for staff time for oversight. 5. Resource Allocation Metro Transit proposes to reallocate the fare reimbursement based on actual revenue collections for Upass, Metropass and College Pass effective January 1, 2010. Revenue allocation for other fare media (stored value cards and 31 -day passes) will remain unchanged. This revenue allocation is based on originating boarding and assumes continued regional transfer reciprocity. For example, Plymouth Metrolink would not receive fare reimbursement for a Upass transferring from downtown to Plymouth. Plymouth would be reimbursed for fare if a passenger boards in Plymouth to disembark downtown and transfer to another provider. Plymouth would only receive the amount from passenger boardings originating in Plymouth. During the first six months of 2009, Plymouth would have lost an estimated $150,000 of fare reimbursement. 6. Service Planning This is the most recent topic being discussed by the group. Over the past few years, staff from various agencies met to discuss a methodology for a service improvement plan. After creating a list of projects, scoring, definitions, performance measures and service improvements, Metropolitan Council staff developed a service improvement plan and database in which to implement and hone the plan. Suburban providers and Metropolitan Council staff are meeting to further discuss and perfect the plan. 7. Joint Use Development This topic is scheduled to be discussed in September 2009. The discussion will involve land development at transit facilities, private developers and ownership, and how private ownership affects bonding and other funding sources. Page 21 AAA Metropolitan Council AA ii August 5, 2009 Kelli Slavik, Mayor City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mayor Slavik: The Metropolitan Council's draft 2010 transportation operating budget programs a reduced amount of discretionary funding for the suburban transit providers (STPs) collectively. I would like to take this opportunity to explain to you our approach. Background All STPs receive their statutorily mandated "base" MVST funding which is 17.1% of the metropolitan area's base MVST share (21.5%). The Council is responsible for distributing "discretionary" state general fund dollars as well as MVST above the 21.5% base; these discretionary MVST funds are the result of the 2006 constitutional amendment dedicating all MVST to transportation. In 2008, the Council provided $7.5 million in discretionary funds to the STPs. This amount was based on the STP's estimated needs for maintaining existing services. The Council's 2009 budget similarly programmed $6.8 million in discretionary funds to the STPs, again with the understanding that the funds were needed to maintain existing services. Use of Discretionary Funds and Estimated Reserve Balances Based on audited 2008 financial statements, the STPs spent $3.3 million of the $7.5 million, with $4.2 million going to STP reserves. Given this accrual to reserve balances, the Council estimated 2009 and 2010 year-end reserve balances using the following methodology: • MVST revenue based on most recent state forecast (February 2009) 2008 audited expenses inflated by 3.15% annually • Non-government revenues (i.e. fares, investment income) inflated by I% annually • Neither the October 2008 fare increase nor 2009 ridership declines are included. The methodology is not meant to be an exact calculation, but rather an analysis tool to estimate reserve balances and justify discretionary funding needs. The relatively high estimated 2009 and 2010 year-end reserve balances led the Council to discontinue discretionary funding to all STPs for the second half of 2009 and reduce discretionary allocations in 2010. The detailed calculations and approach was initially shared with STP Executive Directors on May 12 for their information and input. The calculations were subsequently adjusted to reflect w .metrocouncil.org 390 Robert Street North • St. Paul. MN 55101-1805 • (651) 602-1000 • Fax (651) 602-1550 1"IY (651) 291-09 An Equal Opportunity Employer Page 22 Mayor Kelli Slavik, Plymouth August 5, 2009 Page 2 comments received, such as SouthWest Transit in 2009 using $3.5 million of reserves to purchase a new bus garage. The Council also added $3 million in estimated discretionary funding for two STPs in 2010: $1.9 million for MVTA and $1.1 million for Southwest Transit. A revised detailed spreadsheet was distributed to the STP Executive Directors on May 18 with all of the above information reflected. The wide range of reserve balance levels among the STPs is shown on the summary of estimated STP reserve balances (Attachment A). These numbers are preliminary and will be updated as budgets and service plans are finalized and funding decisions made. Funding Priorities and Revenue Allocation The Council's adopted 2030 Transportation Policy Plan (TPP) calls for the first priority for transportation investments for all modes is the preservation, operation and maintenance of existing systems and facilities. Expansion of the transportation system, including transit, is the next priority following preservation and maintenance. It is important to note that preservation and maintenance of the transit system includes continual service evaluation and adjustment consistent with the regional transit performance standards also adopted in the TPP. While the priority of discretionary funds must be to preserve and maintain the system, the same priorities need to first apply to the base funds all providers receive. For this reason, before the Council can finalize the 2010 discretionary funding to the STPs, the Revenue Allocation policy must be finalized. Revenue allocation is one of the draft policies currently being developed by the Council/STP staff team. Toward that end, I hope you support my request that both Council and STP staff commit to meeting for at least three hours every two weeks until they have a draft policy to present to the Metropolitan Council/STP Policy Committee. Reserve Targets Please note that the Council is not suggesting that the STPs and the Council must have the same reserve target. In fact, the Council has adopted slightly different targets for its Metro Transit and Metropolitan Transportation Service divisions. However, we do believe that reasonable reserve targets must be established for all providers to ensure that limited discretionary funds are wisely distributed. The attached spreadsheet (Attachment B) summarizes existing target policies for all providers. My understanding is that Council and STP staff discussed reserve targets at their August 3 meeting and will continue to do so with the intent to advise the policy committee. Funding Solutions I would request that all providers (including Metro Transit, continue to seek creative options for closing any funding deficits in 2010 and beyond. One option, for example, might be to use federal 5307 formula funds which each provider eams annually. While these funds are typically used for capital expenditures, federal regulations do allow a certain amount of these funds to be used for operating expenses, specifically preventive maintenance or capital cost of contracting costs. Page 23 Mayor Kelli Slavik, Plymouth August 5, 2009 Page 3 While the Council can use more of the livable communities and highway right-of-way levies authority granted by the 2008 Legislature toward transit operations, it was agreed with the Legislature that this would be the last resort with the exception of fare increases and service cuts. Balancing transit operating budgets continues to be a challenge for all providers in the region. I hope that this information is helpful to the City of Plymouth. Please do not hesitate to contact me or Arlene McCarthy if you have questions. Finally, I want to acknowledge the participation of Sarah Hellekson at the Council/STP staff meetings. Her contributions to the discussions and the perspective she brings to the table are appreciated. Since I Thomas H. Weaver Regional Administrator Attachments cc: Laurie Ahrens, City of Plymouth Manager Roger Scherer, Met Council District 1 Sarah Hellekson, Plymouth Page 24 SUMMARY STP Reserve Balances Actuals 31 -Dec -08 Maple Grove MVTA Plymouth Prior Lake Shakopee SWT Expenses Reserves % 31477,467 8,361,994 240% 15,841,992 8,856,225 56% 4,041,779 3,892,365 96% 689,457 1,314,621 191% 1,066,468 1,875,059 176% 8,565,655 8,226,389 96% Total 33,682,818t 32,526,653 97% Estimated 31 -Dec -09 Maple Grove MVTA Plymouth Prior Lake Shakopee SWT Expenses Reserves % 3,587,007 9,313,538 260% 16,341,015 6,665,109 41% 4,169,095 3,837,687 92% 711,175 1,299,407 183% 1,100,062 1,701,082 155% 8,835,473 3,636,270 41% Total 34,743,827 1 26,453,093 76% Estimated 31 -Dec -10 Maple Grove MVTA Plymouth Prior Lake Shakopee SWT Expenses Reserves % 3,699,998 9,7551282 264% 16,855,757 4,214,120 25% 4,300,422 3,037,586 71% 733,577 1,146,355 156% 1,134,714 1,330,383 117% 1 9,113,791 1 2,326,158 1 2676 Total 1 35,838,257 1 21,809,883 1 61% The above reflects: Attachment A $7.5M discretionary $3.3M used $4.2M to reserves $3.4M discretionary (1st - 6 months only) $3M discretionary budgeted for MVTA and SWT - uses Feb 09' MVST forecast - inflation at 3.15% annually - non-governmental revenues inflated at 1% annually - does not reflect Oct08 fare increase or recent ridership declines 8/4/C Page 25 ,� E U) I Page 26 m c a o a n E D) o d m U U N C� (a c\ C m N N m a T ° ° m to Jo m o m 3 > o O UcmJ J I C L U O O O C 2 m No N e N L C 0 N N �} fA p w w o N m 'j dj umj N m a o Z a m N c C N C o N m 3 E O m O O m a J `p m N N E >. C "`- O_� >� a 0 C� O Y m N C m O) C m C a) D) O CL C> _N - O N T N U O a Co m L N a maa)) 0,CLN 'v"' rn Ca �U x ai ai ai C J oi, m r W E - E - E - C Q c m m o=L c o N O •.• •- m 00o T ii r N N N N u Q u C E d o 0 m O N N m N >- « r N 2 o r o V O a > �II u N L N m U N l0 la m - n a w N N a Ncc U U U U 0 CL N C C U j N C C C N C 'ap O O CL O cl vNi o 0 o a- Z a o .� - 0 -° aa m m m v v a = y a m- Ea>_ °rte a v=o o d aXi> o > > > aa) ma mF3�N a�ma 16Q mZ oo. m r r O a N 0 ei a) C .O N O N N N m N a 0 N C N d a N N O O O 0 0 m 0 64 o E oN 4N1 ui mN a m0 m N CO a a a) 0 C� Oaa '° nN Mu�m - aLN0mm aLNm0N O O O a o oa)- O OUV � O E E> E a U O E .0 - �� 2m m OE O c Q J (�'u �-- F L0m F M co 4 m O V V O O O N d) 4) M O) E C ' w v of ai (D co ao 6 06 N u 0)Q U9 M- Cl) fA V> fA Ul M- M- (A U m 0 (D v O N O O J ON M (n N (» I (p (» m (» N (» Zv> (D m N C o ° \ O \ O L e L U_ o O (mj M M O U_ O O m m ~ a0 a0 C O_ M M C a O a n a m m a a! U N m C U N a) J Z O > D p C N N O C m - m > m la m C L a F F N m o O m a O 2L) WZ Q 5 O EF a J `g 0 m F- W 2 U) (n a a` I (o I Page 26 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: August 20, 2009 TO: Laurie Ahrens, City Manager cc: Steve Juetten FROM: Barbara Sennes "Manning Manager SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Hennepin County Community Corrections staff has submitted their monthly report on average daily population for the month of July, 2009. The average daily population reported for the Plymouth facility was 553, less than the occupancy limit of 601 set by the Conditional Use Permit. The chart below shows the average monthly population since July of 2002. Page 27 HCACF Monthly Population Report 700 a00 g4DOG< R f� xo a 2a0 iw 0 -. f I MonthfYur Page 27 pyYMOUTK FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 FIRE -RESCUE INCIDENT OF INTEREST DATE: August 17, 2009 TIME: 7:48 p.m. ADDRESS: 14420 Carlson Pkwy DETAILS: The Department was dispatched to a reported house fire on Monday evening, August 17th. Upon arrival, Captain 1 (Evenson) reported a working house fire. Upon further investigation, the Captain found the fire started on the "C" side of the structure, with fire extension into the attic area. First arriving, Engine 21 (Morris, Jurck, Archer, M. Johnson) established a water supply and extended a 1 % inch handline to the second floor of the structure. Second arriving, Minnetonka Engine 1 pulled a backup line to the second floor and assisted with interior operations. Third arriving, Tower 11 (Carlson, Evans, Weldon, Alberti, Perbix) laddered the building and provided ventilation. The fire was contained to the "C" side of the building, with minor extension into the attic area. The fire was placed under control 16 minutes following fire department arrival. No firefighters or civilians were injured. This call occurred during Duty Crew hours of operation. RESPONSE TIME: 7 minutes FIRE ORIGIN/CAUSE: Outside grill area. Under investigation. ESTIMATED FIRE LOSS: $25,000. P.F.D. RESPONDING UNITS: Engine Companies: E-11, E-21, E-31 Ladder Companies: TW -11, A-21, L-31 Support Units: MTK Air 2 Rescue Companies: Chief Officers: C-1, C-2 Mutual Aid: Minnetonka ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: No State FM: No SECTOR OFFICERS: Chief Kline/Captain Evenson (Command), Lieutenant Nordby (Accountability/Deck), MTK Chief Fox (Division 2), MTK Chief Wallen (Division "C"). Page 28 0 JAMES M. STROMMEN Attomey at Law Direct Dial (612) 337-9233 Email: jstrommena ennedy-graven.com August 14, 2009 VIA E -FILING Dr. Burl W. Haar Executive Secretary Minnesota Public Utilities Commission 350 Metro Square Bldg 121 Seventh Place East St. Paul, MN 55101-2147 RE: Xcel Energy's Street Lighting Service Tariff Dear Dr. Haar: This letter is submitted by the Suburban Rate Authority (SRA), a municipal joint powers association, and is sent concurrently with an August 13, 2009 letter to the Commission by Northern States Power, d/b/a Xcel Energy, on the above matter. The SRA has agreed to withdraw the street lighting issues it raised in MPUC Docket No. E002/GR-08-1065 to address broader street lighting service issues with Xcel directly, together with other Xcel street lighting customers. The SRA has agreed to participate in discussion of the issues noted in Xcel's letter, though the SRA and Xcel have not entered into any formal or informal agreement regarding the outcome or approach taken on any particular issue. In addition to the issues stated in Xcel's letter, the SRA wishes to address the following matters: 1. The level of written detail in tariffs or separate contracts regarding Xcel street lighting maintenance service schedules, length of term and other specifics regarding Xcel and city responsibilities during the life of street lighting equipment lease or Group V plans and/or a maintenance service plan; 2. Xcel's direct communications to cities regarding maintenance programs, updates, and procedures; and 3. The use of tariffs and contracts with cities, including review of terms that may and may not be unilaterally changed by Xcel when a contract with the city on the same term is in place; and the remedy to the customer when standards are not met or incorrect standards are used. 3552340 JMS SU160-87 Page 30 Dr. Burl W. Haar August 14, 2009 Page 2 In sum, through this process the SRA seeks to establish a more understandable and regularly - updated street lighting program between. Xcel and cities. The SRA expects that with the participation of other street lighting customers and discussion among the parties, additional issues will be identified and resolutions of these issues may be reached. As the discussions unfold, the SRA will evaluate whether a request for a formal docket will be necessary. We look forward to working with Xcel, as well as with other parties to accomplish these goals. Respectfully submitted, /s/ James M. Strommen James M. Strommen JMS:mmh cc: Attached Service List SRA Executive Committee Matthew Loftus, Xcel Senior Attorney 3552340 JMS SU160-87 Page 31 ity rp) Plymouth INNNEMMWW Adding Quality to Life August 20, 2009 Dear Resident/Land Owner: The City has recently received an application from Centex, under File No. 2009046, requesting approval of the following items for a proposed plat with to be called "Elm Creek Highlands" for the roughly 77.5 -acre site located at the northeast corner of Peony Lane and Schmidt Lake Road: 1) a comprehensive plan amendment to readjust the two existing land use designations on the property to accurately reflect the area proposed to be dedicated for the Northwest Greenway trail corridor; 2) a rezoning from FRD ( Future Restricted Development) to PUD ( Planned Unit Development); 3) a PUD General Plan; and 4) a preliminary plat to create 70 single-family lots. A map showing the location of the subject property is provided below. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The City will send out another letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Marie Darling, Senior Planner, at (763) 509-5457. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level of City Hall), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, LA 01, �uvlN Barbara G. Senness, AICP Planning Manager notices/20092009046-first-notice.docx 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us , , Page 32 rp)Plymouth Adding Quality to Life August 21, 2009 SUBJECT: CONDITIONAL USE PERMIT AND VARIANCE FOR STONE SOURCE (2009040) Dear Resident/Land Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, you were recently notified of a request by Stone Source, under File No. 2009040, for approval of a conditional use permit to allow retail sales accessory to a wholesale showroom for property located at 15831 State Highway 55. The previous notice for the conditional use permit did not include the additional request for a variance to exceed the maximum allowed square footage for accessory retail. Hennepin County records indicate your property is located within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, September 2, 2009, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. You may submit comments in writing. All written comments will become part of the public record. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level of City Hall), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager notices20092009040propnotice var.docx 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tet: 763-509-5000 • www.ci.plymcuth.mn.us ,4# Page 33 f Adding Quality to Life d August 21, 2009 SUBJECT: VARIANCE FOR JAMES AND JEANNE ROLFS (200904 1) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by James and Jeanne Rolfs, under File No. 2009043, for a variance to allow a 14.5 -foot rear yard setback where 25 feet is required by the zoning ordinance to allow construction of a porch addition for property located at 18920 37`h Place North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, September 2, 2009 in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, �tvtdrh �wY� Barbara G. Senness, AICP Planning Manager 2009043propnotice 3400 Plymouth Blvd - Plymouth Minnesota 5517-1482 • Tet: 763-509-5000 , .._ (,�,_';.; r . Page 34