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Council Information Memorandum 04-17-2009
CITY OF PLYMOUTH ® COUNCIL INFO MEMO April 17, 2009 UPCOMING MEETINGS AND EVENTS PACTAgenda 04/22/09........................................................................................................................ Page 1 HRAAgenda 04/23/09......................................................................................................................... Page 3 Art in the Garden 04/28/09................................................................................................................... Page 4 Human Rights Commission Recognition Ceremony 04/30/09............................................................ Page 5 IOCP Annual Meeting 04/30/09........................................................................................................... Page 6 Wayzata East Middle School Fun Run/Walk 05/29/09.........................................................................Page 8 April, May, June 2009 Official City Meeting Calendars................................................................... Page 10 Tentative List of Agenda Items for Future City Council Meetings ................................................... Page 13 INFORMATION News Articles, Releases, Publications, Etc ... Foreclosures and Short Sales in the TC Housing Market, Mpls Area Assoc. of Realtors .................. Page 15 Ehlers Market Commentary ................................................................................................................Page 17 County Road 101 Construction begins in Plymouth, Hennepin County News ................................... Page 19 Northwest Greenway near halfway point, Article, Star & Trib.......................................................... Page 20 Air brushing for a cleaner sweep, Article, Star & Trib.......................................................................Page 21 Students honored at annual human rights essay awards ceremony, News Release ............................ Page 24 County Road 101 Construction to begin; Metro Transit to Add New Route in June, Rider Alert ..... Page 25 MEETING MINUTES Wayzata Communities in Collaboration Council Minutes 03/11/09 .................................................. Page 26 Planning Commission Minutes 04/01/09.......................................................................................... Page 30 Suburban Rate Authority Minutes 04/15/09.......................................................................................Page 35 STAFF REPORTS Engineering Dept. Active & Pending Public Improvement Projects 04/14/09 ................................. Page 41 Hennepin County Adult Correctional Facility Population Report 04/15/09.......................................Page 44 Plymouth Fire -Rescue Monthly Report, January 2009......................................................................Page 45 Plymouth Fire -Rescue Monthly Report, February 2009.................................................................... Page 51 CITY COUNCIL INFORMATION MEMO March 9, 2007 Page 2 CORRESPONDENCE Letter from Brumfield, RE: Matt Kenseth Day................................................................................. Page 57 Letter from MPCA, RE: Stormwater Pollution Prevention Program.................................................Page 59 Letter from Eagan Mayor, RE: Opposition to Mandatory Paid Sick Time Legislation ......................Page 62 Letter from Parks, RE: Sailboat Races on Medicine Lake.................................................................Page 65 Letter from Teens Alone, RE: Thank you........................................................................................... Page 68 ATTACHMENT Fire -Rescue Incident of Interest 04/15/09 17220 19th Avenue.......................................................... Page 73 AGENDA PLYMOUTH ADVISORY COMMITTEE ON TRANSIT Medicine Lake Room (upper level of City Hall) Wednesday, April 22, 2009 at 7:00 p.m. 1. 7:00 Approval of Agenda 2. 7:05 Approval of March 25, 2009 Minutes and April 2, 2009 Minutes (see attached) 3. 7:10 Review Action Items (see attached) 4. 7:30 Plymouth Metrolink Transit System Discussion, recommendation to City Council (see attached Summary of 2008 Dial -A -Ride Discussions, Plymouth Metrolink Dial -A -Ride July 2008 Rides, Dial -A -Ride Program Cost Savings, Analyses of Proposed System Changes.) 5. 8:30 Review Plymouth Transit Performance Measurements (See attached) 6. 8:40 Review Plymouth Metrolink Customer Service Log (See attached March -April) 7. 8:45 Identify areas of concern and/or recommendations from PACT members, staff 8. 8:55 Other Business 9. 9:00 Adjourn Action Items: 1. Route reviews: Due in February to PACT for review (776, NW Plymouth) (Aug). Reviewed at Jan meeting. Special PACT Meeting to discuss routes Thursday, 7:00 to 9:00 p.m., April 2, 2009, City Hall, Medicine Lake Room. 2. Four Seasons name change: Too late for early Sept deadline. (Sept) Next set of route maps deadline March 2009 for distribution June. Reviewed at Jan meeting. 3. Cell Phone Posters: (First Transit): Large cellphone signs not on all buses -not on New Flyers. (Jan) Chair Gustafson stated that the cellphone signs still are not on all buses. Baldwin, 4:27 bins Gillig has no cell phone signs, saver card does not work. 4. Data Trend. Coordinator Maciej will do quarterly data trending beginning with 2"`t quarter and continue to compile on a quarterly basis. (tllfarch) ( 1 ) Page 7 5. Metrolink Customer Info Signs: Signs should be posted listing contact information such as phone number, email address, and city website address so ridership have a point of contact and access to information. (March) 6. Cost Analysis: (Maciej) Complete a cost analysis regarding the proposed changes in the system. First Transit Representatives Baldwin and Buharin will look at timing and structure. (April Special Meeting) Impact Analysis Routes 777 & 772: (tY7aciej) complete an impact analysis for 5 minute, 7 minute and 10 minute time changes to Routes 777 and 772. Consider riders at Station 73, and shuttle riders, and arrival times in downtown to coordinate with start times, i.e. 7:00 a.m., 7:30 a.m.; 8:00 a.m. (April Special Meeting) ( 2 ) Page 2 PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY AGENDA THURSDAY, APRIL 23, 2009 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 All items listed with an asterisk (") are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from March 26, 2009. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing Reports. 3. NEW BUSINESS A. HRA First Time Homebuyer and Rehabilitation Programs. Review maximum combined loan amount oolicv. 4. OLD BUSINESS A. Plymouth HRA Rehabilitation Program. Update on Henneman project. 5. ADJOURNMENT Page 3 Event Schedule • 5:00-5:30 p.m. Light refreshments and music • 5:30-5:45 p.m. Unveiling ceremony and presentation • 5:45-6:00 p.m. Enjoy the sculpture and meet the artist This sculpture made possible by the generous donation from LifeTime Fitness and the contributions of Plymouth Community Members. Cefet I ate The City of Plymouth cordially invites you to attend the unveiling of The Winged Iris An original bronze sculpture by Foster Willey, Jr. Ceremony and Reception Tuesday, April 28, 2009 5-6p.m. Plymouth's Millennium Garden Adjacent to the Plymouth Creek Center 14800 34th Avenue North Page 4 rp) City of Plymouth Adding Quality to Life March 31, 2009 Laurie Ahrens - City Manager 3400 Plymouth Blvd Plymouth, MN 55447 Dear City Manager Ahrens: This year the Plymouth Human Rights Commission held an essay contest for middle school students on the topic of human rights violations. We are very proud of the essays and response we received from the students and teachers who participated this year. We would like to invite you to attend our recognition ceremony for these students on Thursday, April 30'h at 7:00 p.m. at Plymouth City Hall. Each contestant will receive a certificate for their participation in the contest and the three finalists will read their essays and receive a cash prize. Immediately following the event, cake and beverages will be served. The first place essay will be sent on to compete in the state contest. We hope that you can attend this event and hear what Plymouth youth have to say about current human rights issues. We look forward to seeing you on April 30'hl Sincerely, Plymouth Human Rights Commission 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us Page 5 Q 2LL — oma � v LLI > u 4 C: LLA >� o z < ^ v D ƒ z 2E� 2<� Q2/ � LIJ < � � a 0� 2 � � 2 * � � � \ \ / 04 0 0 � � n � &@e 0 Z Z Q Q E bo L N ,yLLI &M HW W Q Oy •ti' Q' �' 41 w H a %► W Ai H v1 bQ W '� N ^ W V H L V t3 'ZI N �` y O O �` CJ143 o ��a vim. y Paqe 7 Helen LaFave From: Sheila Langer Sent: Tuesday, April 14, 2009 10:08 AM To: Helen LaFave Subject: FW: Wayzata East Middle School Upcoming Event Attachments: 5K brouchure Soles4Souls race registration brochure.pub Helen, FYI Sheila Langer I Communication Support Specialist City of Plymouth Phone: 763.509.5091 -----Original Message ----- From: Amy Vandunk[mailto:Amy.Vandunk@wayzata.kl2.mn.us] Sent: Tuesday, April 14, 2009 10:06 AM To: Web Contact Administration; Web Contact Recreation Subject: Wayzata East Middle School Upcoming Event Dear City of Plymouth, I wanted to pass on information to the City Council as well as our City Recreation Dept. regarding an upcoming event at Wayzata East Middle School. We are pleased to share our newest endeavor sponsored by our Trojan Pride Committee at East Middle School. On May 29, 2009 we will be holding, what we hope to be, our First Annual 5K Fun Run/Walk tobene it the Soles4Souls Progra-m:�se —PIM3"2-�the—enc ose yer or speci-ric information regarding the evenf--., Our goal is to not only provide needed shoes for individuals around the world who have experienced a tragic loss, but increase community involvement at EMS. We will be collecting new or gently used shoes and ship them via the Soles4Souls program to identified areas. Please consider yourselves invited to this event and feel free to make any suggestions to ensure our event runs smoothly. We welcome any ideas you might have. We are also hoping to get this information placed on your newlestter/website to help spread the word about our 5K throughout the city. Is there specific information we can send your way to help support our event? Any suggestions are greatly appreciated. Thanks, Amy Van Dunk 763-745-6218 Debbie Kimlinger 763-745-6231 This message has been scanned for viruses, security issues and content by ISD#284 but could have been infected during transmission. This message is intended for the address(es) only. This content is privileged confidential or otherwise protected from use, disclosure or dissemination. Please contact the sender and delete the message if received in error. 1 Wayzata East Middle School/Troj an Pride 5K Fun Run/Walk to benefit Soles4Souls Friday, May 29, 2009 Race begins at: 4:15 p.m. at Wayzata. East Middle School (packet pickup beginning at 3:30 p.m.) Register by Thursday, May 14th (to guarantee selection of appropriate t shirt size) Entry fees: $20.00 for adults (18 and up) $15.00 for students This is a family event but only registered runners/walkers will receive a fun run t shirt There are no refunds. Water will be available along the course. The course will take you around the grounds of East Middle School and the event will take place rain or shine. For more information, to volunteer or to make a donation, contact Debbie Kimlinger at (763) 745-6231 or email at debbie.kinihngerCCvwayzaia.kl2.mn.us or visit the Fast Middle School website at wwwmayzata.kUmn.us/ems Mail or drop off entry form/fee to (checks payable to EMS/51): Debbie Kinihnger Wayzata Fast Middle School 12000 Ridgemount Ave W Plymouth, MN 55441 (763) 745-6231 debbie.kimlinger0wayzata.kl2.mn.us T-shirt Size: S M L XL This event is for all ability levels. We will accept registrations after May 14th but can't guarantee delivery of the t shirt on race day for registrations received after that date. Proceeds will benefit Soles4Sou1s and the Trojan Pride Committee I, the undersigned, know that this event carries risk of personal injury. I know that there are natural and man-made obstacles or hazards, surface and environmental conditions, and risks which in combination with my actions can cause me severe or fatal injury. I agree that as a participant, I must take an active role in understanding and accepting these disks, conditions, and hazards. I also agree that I, and not Independent School District #284 and/or its councils, staff, volunteers and sponsors, am responsible for my safety while I participate or train for this 5K run/walk for charity. I hereby release Independent School District #284, its sponsors, organizers, associated entities and any or all persons connected with the 5K run/walk for charity from all liability for any injuries or damages. Age on race day signawre or wren or guardian d under 16 years W aga. mare Page 9 City of Plymouth Adding Quality to Life April 2009 Modified on 04117109 Page 10 1 2 3 4 7:00 PM 6:00-8:00 PM 9:00 AM— PLANNING Yard & Garden 1:00 PM COMMISSION Expo Yard It Garden MEETING Plymouth Creek Expo Council Chambers Center Fieldhouse Plymouth Creek Center Fieldhouse 5 6 5:30 PM 75PECIAL 8 9 10 11 COUNCIL 7:00 PM Cancelled MEETING* ENVIRONMENTAL PARK & REC Medicine Lake Roan QUALITY ADVISORY COM - 7'00 PM COMMITTEE MISSION (PRAC) Board of Equalization (EQC) MEETING MEETING Council Chambers Council Chambers Council Chambers AFTER B.O.E. SPECIAL COUNCIL MEETING** 12 13 14 15 16 17 18 7.00 PM 7:00 PM Primavera Primavera REGULAR COUNCIL PLANNING Plymouth Arts Plymouth Arts MEETING COMMISSION Council Show Council Show Council Chambers MEETING Plymouth Creek Plymouth Creek Council Chambers Center Center 19 20 21 7:00 PM 22 23 24 25 Primavera Primavera Board of 7:00 PM 7:00 PM 9:00 AM - Plymouth Arts Plymouth Arts Equalization PLYMOUTH HRA MEETING 12:00 PM Council Show Council Show Reconvened ADVISORY Medicine Lake Room City Sampler Plymouth Creek Plymouth Creek COMMITTEE ON Plymouth City Halt Center Center AFTER B.O.E. TRANSIT (PACT) SPECIAL COUNCIL MEETING MEETING"" Medicine Lake Room A 26 27 28 5:OOPM 29 306:00-7:00 PM SPECIAL COUNCIL HUMAN RIGHTS MEETING COMMISSION Medicine Lake Room Parkers Lake Room Agenda Below '4/7 5:30 Discuss 1 ird Lane 7:00 PM "4/7 After B.O.E.: Ueda Upd a with City Manager HUMAN RIGHTS 7:00 PM COMMISSION „„4/21 Land acquisition for Northwest Greenwal REGULAR COUNCIL ESSAY CONTEST —4/28 Dedication of Ar[ ork at Millenium Garde MEETING AWARDS and Preliminary Budget D scussion Council Chambers Council Chambers Modified on 04117109 Page 10 City of Plymouth Adding Quality to Life May 2009 Modified on 04117109 CHANGES ARE NOTED IN RED Page 11 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING COMMISSION MEETING Council Chambers 10 11 12 5:30 PM 13 14 15 16 SPECIAL COUNCIL 7:00 PM 7:00 PM MEETING ENVIRONMENTAL PARK & REC Medicine Lake Room QUALITY ADVISORY COM - Review Dial -A -Ride COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING 7:00 PM Medicine Lake Room Council Chambers REGULAR COUNCIL MEETING Council Chambers 17 18 19 20 6:30 PM HUMAN RIGHTS 21 22 23 COMMISSION SPECIAL MEETING Parker's Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 24 251110 26 5:30 PM 27 7:00 PM 28 29 30 SPECIAL COUNCIL PLYMOUTH ADVISORY 8:00 AM -3:30 PM MEETING' COMMITTEE ON SPECIAL MEMORIAL Medicine Lake Room TRANSIT (PACT) RECYCLING DROP X31 DAY MEETING OFF EVENT Observed Medicine Lake Plymouth 7:00 PM Room A Maintenance Facility CITY OFFICES REGULAR COUNCIL 7.00 PM '5/26 Discuss Homeo ers Associations and CLOSED MEETING I HRA MEETING Subdivision of Lots Council Chambers Parkers Lake Room Modified on 04117109 CHANGES ARE NOTED IN RED Page 11 a City of Plymouth Adding Quality to Life June 2009 Modified on 04117109 CHANGES ARE NOTED IN RED Page 12 1 2 3 4 5 6 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7 8 9 10 11 12 13 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK itREC MEETING QUALITY ADVISORY COM - Council Chambers COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING Council Chambers 14 15 16 17 18 19 20 7:00 PM PLANNING COMMISSION FLAG DAY MEETING Council Chambers 21 22 23 24 7:00 PM 25 26 27 7:00 PM PLYMOUTH REGULAR COUNCIL ADVISORY MEETING COMMITTEE ON 8:00 AM Council Chambers TRANSIT (PACT) MUSIC IN MEETING PLYMOUTH Medicine Lake 5K RUN Room A 7:00 PM HRA MEETING Parkers Lake Room 28 29 30 Modified on 04117109 CHANGES ARE NOTED IN RED Page 12 Tentative Schedule for City Council Agenda Items April 21, Board of Equalization Reconvened, 7:00 p.m., Council Chambers April 21, following Board of Equalization, Council Chambers • Land acquisition for Northwest Greenway April 28, Special, 5:00 p.m., Millennium Garden and Medicine Lake Conference Room • Dedication of artwork at Millennium Garden • Preliminary budget discussion April 28, Regular, 7:00 p.m., Council Chambers • Conduct public hearing to approve new Wine and 3.2 Liquor License for Solo's Pizza Cafd, D/B/A Solo's Pizza Cafe (John Osterberg, Bruce Thomson, and Brian Banick), 2700 Annapolis Circle • Conduct public hearing to approve new Wine and 3.2 Liquor License for India Palace Plymouth Inc. (Diljit Singh Khosa), D/B/A India Palace Restaurant, 4190 Vinewood Lane N,#120 • Present GFOA Award • Approve annual update of the City Code and Zoning Ordinance. City of Plymouth. (2008076) • Approve plans and specs for Pike Lake Lift Station, City Project 8114 • Approve payment No.7 and Final for Well 16, City Project 7114 • Approve Engineering study and order plans and specifications for Four Seasons Well • Approve payment No.2 and Final for TH 55 Culvert Replacement Project, City Project 7138 • Approve an Encroachment Agreement for Verizon Wireless located at 3600 Holly Lane, 2008045 • Conduct public hearing for the 36`s Avenue Street Reconstruction Project, City Project 8104 • Award contract for the 2009 Sanitary Sewer Lining Project, City Project 9103 • Approve 2008 Transit Program Annual Report and 2009 Transit Program Work Plan • Approve lease with New Cingular Wireless PCS, LLC to mount telecommunication equipment on water tower located at 4000 Highway 101 • Accept preliminary engineering report, order plans and specifications, and set public hearing for Cimarron Ponds Street Reconstruction Project, City Project 9113 May 12, Special, 5:30 p.m., Medicine Lake Conference Room • Review Dial -a -Ride May 12, Regular, 7:00 p.m., Council Chambers May 26, Special, 5:30 p.m., Medicine Lake Conference Room • Discuss homeowners associations Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 13 • Discuss subdivision of lots May 26, Regular, 7:00 p.m., Council Chambers June 9, Regular, 7:00 p.m., Council Chambers • Presentation by County Commissioner Jeff Johnson Page 14 FORECLOSURES AND SHORT SALES I N TH E TWI N CITI ES Hood NG MARKET Area 374: Plymouth Lender -Mediated MINNEAPOLIS AREA Association of REALTORS' Q1-2009 Update Traditional What to Watch For Plymouth has a lower -than -average share of lender -mediated propenies-15.8 percent of current homes for sale. Total Twin Cities inventory is 29.1 percent lender -mediated. Over the last two quarters, the total number of lender -mediated homes for sale in Plymouth has increased from 66 to 72—an increase of 9.1 percent. Traditional inventory has fallen from 51510 383. In the last year, the months supply of lender -mediated inventory has decreased from 14.2 months to 6.5 months due to increasing sales of lender -mediated properties. Inventory of Homes for Sale 7m M 500 400 300 200 Share of Inventory That Is Lender -Mediated As of April 4.4% 2007 15.8% 9.2% 2008 2009 Traditional Lender -Mediated tro Q2-06 Q3-06 Q4-06 Q7-07 Q2-07 Q3-07 Q4-07 Q1-08 02-08 Q3-08 Q4-08 Q7-09 700 000 500 400 300 200 100 0 New Listings —Traditional iiiiiiiiiiiiiiiii-ender-Mediated 400 350 300 250 200 150 100 50 T� 0 Q2- Q3- Q4- Q1- Q2- Q3- Q4- 01- Q2- Q3- Q4- Q11 06 06 06 07 07 07 07 08 08 08 08 09 Closed Sales '–Traditional Lender -Mediated Q2- Q3- Q4- Q11- Q2- Q3- Q4- Q1- Q2- Q3- Q4- 41- 06 06 06 07 07 07 07 08 08 08 08 09 © 2009 Minneapolis Area Association of REALTORS& Developed by Jeff Allen and Aaron Dickinson. Page 1 o Page 15 4-2008 4-2009 +l. 4-2008 4.2009 +l - Inventory of Homes for Sale 48 72 +50.00/0 476 383 -19.50/6 Months Supply of Inventory 14.2 6.5 -54.4% 7.9 8.0 +1.7% 4-2007thru 4-2008thru 4-2007thru 4-2008thru +l _ 3-2008 3-2009 3.2008 3-2009 Now Listings 121 239 +97.5% 1,797 1,485 -17.49/6 Closed Sales 48 118 +146.8% 827 647 -21.8% What to Watch For Plymouth has a lower -than -average share of lender -mediated propenies-15.8 percent of current homes for sale. Total Twin Cities inventory is 29.1 percent lender -mediated. Over the last two quarters, the total number of lender -mediated homes for sale in Plymouth has increased from 66 to 72—an increase of 9.1 percent. Traditional inventory has fallen from 51510 383. In the last year, the months supply of lender -mediated inventory has decreased from 14.2 months to 6.5 months due to increasing sales of lender -mediated properties. Inventory of Homes for Sale 7m M 500 400 300 200 Share of Inventory That Is Lender -Mediated As of April 4.4% 2007 15.8% 9.2% 2008 2009 Traditional Lender -Mediated tro Q2-06 Q3-06 Q4-06 Q7-07 Q2-07 Q3-07 Q4-07 Q1-08 02-08 Q3-08 Q4-08 Q7-09 700 000 500 400 300 200 100 0 New Listings —Traditional iiiiiiiiiiiiiiiii-ender-Mediated 400 350 300 250 200 150 100 50 T� 0 Q2- Q3- Q4- Q1- Q2- Q3- Q4- 01- Q2- Q3- Q4- Q11 06 06 06 07 07 07 07 08 08 08 08 09 Closed Sales '–Traditional Lender -Mediated Q2- Q3- Q4- Q11- Q2- Q3- Q4- Q1- Q2- Q3- Q4- 41- 06 06 06 07 07 07 07 08 08 08 08 09 © 2009 Minneapolis Area Association of REALTORS& Developed by Jeff Allen and Aaron Dickinson. Page 1 o Page 15 FORECLOSURES AND SHORT SALES N T H E TW I N CITIES HOUSING MARKET MINNEAPOLIS AREA Association of REALTORS` Area 374: Lender -Mediated Traditional Plymouth 4-2007 thru 4-2008 thru 3-2008 3-2009 +� 4-2007 thru 4-2008 thru 3-2008 3-2009 +/- Median Sales Price $225,500 $200,000 -11.3% $299,900 $294,200 -1.9Rh Median Price Per Square Foot $116 $107 -7.6% $140 $134 -4.1% Percent of Original List Price Received at Sale 88.8% 89.9% +1.2% 94.8% 93.6% -1.3% Das on Market Until Sale 116 152 +31.5% 113 133 +18.1% Median Sales Price ■ 4-2007 thru 3-2008 Median Price Per Square Foot ■ 4-2008 thru 3-2009 $299,900 $294,200 $116 04-2007 thru 3-2008 1114-2008 lhru 3-2009 $140 $134 Lender -Mediated Traditional Lender -Mediated Percent of Original List Price Received ■ 4-2007 thru 3-2008 Days on Market Until Sale ■ 4-2008 thru 3-2009 94.8% 93.6% 152 Lender -Mediated Traditional Traditional 11114-2007 thru 3-2008 114-2008 thru 3-2009 Lender -Mediated Traditional ® 2009 Minneapolis Area Association of REALTORS& Developed by Jeff Allen and Aaron Dickinson. Page 2 D Page 16 Ehlers Market Commentary April 13, 2009 DEMAND IS STRONG, FOR NOW, WHILE SUPPLY IS A QUESTION: How did we ever survive the enormous California offering a couple of weeks ago? Let's review — the supply of new issues that week (3/27) was more than $12.3 B. That amount is roughly three times the weekly supply of new issues prior to and since. So, how on earth is the market capable of handling this debt load? Answer, the Federal Reserve System is directing injecting cash into the system by purchasing mortgage backed securities and United States Treasury obligations. In fact the Federal Reserve's assets have doubled since November 2008 to $2.1 T and they are poised to keep buying all the way up to $4.5 T if necessary to unfreeze the credit markets. Over the last two weeks we have seen a fairly significant amount of new issues ($4.7 B and $4.3 B) coming to market and essentially "going away", with dealer inventories only rising modestly to $12 B at the end of this week. The Bond Buyer 20 bond index remained unchanged this week at 4.92% after it returned to levels it had achieved prior to the California offerings. Supply levels for tax-exempt securities could drop significantly as new issues of Build America Bonds (BABs) displace new issues of tax-exempt securities. Exactly how many investors with a preference for tax-exempt bonds will begin investing in BABs is unknown. There could be more investors "crossing over" when interest rates are low and the tax advantages of bank qualification are not as great, than when interest rates are higher. We expect the spreads between tax-exempt and taxable bonds to fluctuate in coming months, based on supplies of each type of bond and other factors. If you are planning to issue debt, we will keep you apprised of the latest market conditions. RATINGS, YOU CHOOSE (MOODY'S OR S&P): Ehlers has observed at least 4 substantial clients in recent weeks drop Moody's in favor of S&P. All of these clients had substantial upgrades in their bond ratings as a direct result of the switch. Three of them went from an "AT' or "Al" levels to "AA or AA+", which implies a substantial improvement in the value of their bond offerings. How do we know the ratings improvements were a direct result of switching rating agencies? All four clients have been substantially affected by the economy's downturn. All four clients have already or plan to draw down cash reserves below ideal adequacy levels. Finally, all four clients scored very well on S&P's financial management criteria. Evidently, for the time being at least, the market is agreeing with S&P's approach to the ratings' assessment, as the market continues to substantially reward those with strong financial management criteria even in the face of shrinking fund balances. THE MARKET IS READY FOR BUILD AMERICA BONDS: The Federal guidelines are out and the sales are coming very soon! The Bond Buyer reports that New Jersey Turnpike will offer $250 M in BABs during the week of 4/20. California is planning its $4 B+ taxable offering either next week or the week of the 20'h. A portion of the California deal will come as BABs. In Illinois, the College of DuPage and the Naperville Unit School District may be coming to market with substantial BABs EHLERS LEADERS IN PUBLIC FINANCE www.ehlers-inc.com Offices in Minnesota (800) 552-1171 Wisconsin (800) 717-9742 Illinois: (800) 417-1119 Page 17 Ehlers Market Commentary April 13, 2009 issues in April. All of these BABs deals involve the Federal subsidy being directed to the issuer instead of the investor. Also, the decision to sell BABs instead of traditional tax-exempt securities is being driven by the perception that the net interest cost to the issuer will be lower with BABs. Ehlers managed a side by side sale last week for the Village of Lake Zurich, Illinois (S&P AA). Lake Zurich sold taxable bonds and BQ bonds on the same day. There are bonds maturing in the range of 2021 to 2025 for both issues. Although the taxable Lake Zurich offering was not a BAB, the comparison is valid. The results of the Lake Zurich sale indicate that there is a 40 to 50 basis point advantage to issuing BABs over bank qualified obligations. The Federal guidelines have clarified the process by which the subsidies will be paid to issuers. Issuers (or their assigns) will be required to file an IRS Form 8038 -CP within 90 to 45 days prior to each interest payment date to receive the subsidy on the interest payment date. Bond Trust Services will be offering the service of filing the necessary forms and crediting the bond accounts with the federal moneys when they are received. Ehlers has had discussions with bond counsel as to the ability and advisability of establishing a reserve from the BABs proceeds to insure cash flow sufficiency in the bond account with respect to the new process. We have learned that such a reserve presents no tax law obstacles. Finally, we have learned that the Federal Government will not insist that the Federal subsidies be applied to debt service payments. This means those subsidies may be used for other purposes, including normal operations as permitted by Local and State law. SINKING FUNDS ARE BACK: A sinking fund is an account that accumulates a fund balance over time to pay off a principal amount in the future. Certain bonds that may be issued under the American Recovery and Reinvestment Act (ACT) will have a single maturity date of approximate 14 years from the date of issue. The Congress understood the need of State and Local issuers to pay down principal each year and the obstacles in the tax law that could prevent that. So, the Treasury's guidelines explain how a sinking fund can function to spread the debt service load evenly. The Treasury has now established a maximum sinking fund investment rate which is published daily but is fixed for the term of the bonds once they are issued. That maximum rate today is about 5%. In the end, the issuer benefits from the tax credits to the extent that the borrowing basis is way below the tradition tax-exempt loan and the issuer is allowed to earn and keep the interest on the bond fund investments. CHECK YOUR INVESTMENT POLICY. ARE YOU READY TO PARTICIPATE IN THE NEW PRODUCTS? Say, if the market for BABs really develops like many experts think that it will, there should be many investment opportunities available to the State and Local units of government that would not otherwise exist. In the past, local governments did not have much of an appetite for municipal bonds because the tax-exempt interest rates were too low. Going forward, we think many more projects will be financed with taxable municipal bonds at higher interest rates. Since local governments do not pay income taxes on interest earnings, maybe their appetite for municipal bond investments will increase. It might be a good time to check you investment policies and learn more about the security risks associated with municipal bonds. We will help you with that effort. 10 EHLERS LEADERS IN PUBLIC FINANCE www.ehiers-inc.com Offices in Minnesota (800) 552-1171 Wisconsin (800) 717-9742 Illinois: (800) 417-1119 Page 18 April 9, 2009 Hennepin County News Public Affairs • 612-348-3848 • 300 South Sixth Street, Minneapolis, MN 55487-0011 Contacts: Paul Backer, Project Engineer, Transportation Department: 612-596-0291 Cara Lee, Public Affairs: 612-348-6883 County Road 101 construction begins in Plymouth Construction is scheduled to begin the week of April 13 on County Road 101 in Plymouth. Motorists are advised a 30 miles per hour speed limit will be established for the corridor from 12th Avenue to 30th Avenue. This year, activity will take place primarily from 12th Avenue to Merrimac Lane. The eastern side of the roadway will be built during the summer, the western during the fall. Two-way traffic will be maintained throughout construction. In 2010, the roadway will be closed from Merrimac Lane to 30th Avenue for complete reconstruction. The project is scheduled for completion in August 2011. Roadway improvements will include significant storm water runoff and treatment systems, walkways on both sides of the corridor, safer vehicle accessibility to the roadway, state-of-the-art traffic signal systems at both the County Road 6 and 14th Avenue intersections and eight architecturally treated structural retaining wall systems. —30— Look for more news on the Hennepin County website — www. hennepin. us. Page 19 Northwest Greenway near halfway point S`a1Trtbunexom Northwest Greenway near halfway point The city of Plymouth is expected to pick up another six -acre parcel soon for the nature area project. Star Tribune Last update: April 14, 2009 - 4:46 PM With the purchase of a six -acre parcel awaiting final City Council approval this month, Plymouth is nearing the halfway point in acquisition of property for its Northwest Greenway. Through a 2006 referendum, residents approved $9 million for the purchase of a 2 1/2 -mile swath of wetlands and trees in an undeveloped area in northwest Plymouth. The area stretches from Wayzata High School on the west to Lake Camelot Park on the east -- roughly between Interstate Hwy. 494 and Lawndale/Peony Lane. Completion of the greenway is at least two years away, said Eric Blank, director of parks and recreation. The vision for the greenway is first as a nature corridor for wildlife, wetlands and trees first, and second as a recreational trail, Blank said. The goal is to acquire a swath 200 to 300 feet wide with an asphalt trail that is about 30 feet wide. "We are to plan for major preservation of Advertisement This Page Cannot Be Displayed space." Page 1 of 2 mstartribune.com The next parcel the city plans to buy, at 5815 Juneau Lane N., is owned by John and Janet Hampton. The Hamptons have agreed to sell six of the 10 acres they own there for $410,000, or about $68,000 per acre. "The property is heavily wooded on the western edge, with the eastern edge dropping down into a low wetland:" Blank said. Land purchases for the greenway usually start with Blank meeting with property owners and expressing the city's interest in the property, he said. If the property owners are willing to sell, an appraisal is done and that is used as the basis for price negotiation• he said. The city has been buying land for the greenway for two years, and it will take another 24 to 36 months to finish the acquisition, Blank said. The city estimated that 50 percent of the land for the greenway would be given to the city by builders as they develop Plymouth's remaining rural areas, Blank said. "When development picks up again, some of these key parcels we will acquire through the development process." When finished, the greenway will connect to several trails including the Medicine Lake Regional Trail, which will connect with Elm Creek Park Reserve. Based on your corporate access policies, access to this web site ( http://ad.doubleclick.net/adi/st.vendor/default;tile=l;sz=66Oxl6O;ord=6469530699681983.770? ) has been blocked because the web category "Advertisements & Popups" is not allowed. If you have questions, please contact IT Helpdesk at ext. 5380 ( helpdesk@ci.plymouth.mn.us ) and provide the codes shown below. Print Powered By to FormatD natnics" http://www.startribune.com/local/west/42819202.html?elr=KArksUUUU 4/1 Page 20 StarTrbune.com http://www.startribune.com/templates/fdcp? 1239713480526 Im.startribune.com Air brushing for a cleaner sweep acquiring "air" sweepers that pick up fine dust, too. Research shows that metals, phosphorous and other pollutants ride with finer 1. particles into lakes, ponds and streams when it rains. Bruce Bisping, Star Tribune A crew from Carefree Services, which has a contract with the city of Plymouth to sweep streets, used an air sweeper to clean near the intersection of 21st Street and Fernbrook Lane. Debris -free streets mean fewer pollutants in lake water, so cities are investing in vacuum -like sweepers that do a more -thorough job of picking up dust and fine particles. By LAURIE BLAKE, Star Tribune Last update: April 13, 2009 - 10:18 PM After decades of spring street -cleaning with mechanical sweepers that remove pebbles and sand, metro -area cities are slowly And because cleaner streets mean cleaner water, cities such as Plymouth, Eden Prairie, Eagan, Brooklyn Park, Minneapolis, White Bear Lake and others are spending extra money to buy or contract for the use of cleaners -- called "regenerative air" sweepers -- that rely on streams of air to pick up the fine dust particles other models leave behind. "Anybody using the regenerative air has the top of the line, the elite in sweepers." said Jim Eiler, assistant maintenance superintendent for Bloomington. Because the air sweepers sell for close to $200,000 compared with $140,000 for traditional sweepers, Bloomington will consider one when a mechanical sweeper wears out, he said. The Minnesota Pollution Control Agency (MPCA) encourages all styles of street sweeping because anything that falls on the street can wind up in a lake, said Keith t: Rerninde-r: Bead Plowers Print Powered By [ di i=ormatDynamics"' I of3 4'14 Page 21 StarTribune.cem Cherryholmes, senior engineer in the MPCA's municipal storm water program. The MPCA recognizes that the air sweeper achieves superior results in removing fine particles, "but we can't really dictate that people go to the deluxe model," he said. Cities are striving for cleaner streets because the federal Clean Water Act has made them the guardians of local surface water, Cherryholmes said. Managing storm water A group of 234 cities, most in the Twin Cities metro area, have specific orders from the MPCA to "manage their storm water from A to Z" to reduce pollution washed into surface waters, he said. Cities also are using rain gardens, drainage basins, permeable pavements, manhole catch basins and shoreline plantings to clean storm water. Air sweeping is a "best practice" to which more cities are aspiring, especially after its endorsement as a water protection tool by the Local Road Research Board last year, said Tom Colbert, public works director for Eagan, who serves on the board. The board, created in 1959, is made ttp of four county engineers and two city engineers with Advertisement http://www.startribune.com/templates/fdcp? 1239713480526 support from the Minnesota Department of Transportation. In a report aimed at helping cities make wiser sweeper purchases, the board described how air sweepers use gutter brooms to move debris from the curb to the sweeper head; meanwhile, a tube blows air into the sweeper head and onto the pavement to dislodge material so a suction hose can vacuum it up and dump it into a (topper. The air is then recycled through the system. For best water quality results, the air sweepers should follow a broom sweeper to pick up debris of all sizes, Colbert said. Using an air sweeper "in tandem with the old mechanical sweepers, we are really doing a one-two punch to knock out the pollution loading to our wetlands," Colbert said. But the air sweepers "can also be efficiently used as a regular street maintenance sweeper," he said. Eagan has owned one for five years. Eden Prairie bought its air sweeper in 2007 and found the benefits so clearcut that it's been in continual use, said Gene Dietz, public works director. the news you want delivered right to your inbox SIGN UP NOW AT startribune.com/newsletters Print Powered By r� FormatD namics 2 of 4/14/2 Page 22 Stariribune.com The city of White Bear Lake also cleans daily with its air sweeper from spring to fall to try to keep its signature lake in pristine condition, said Dan Pawlenty, public works superintendent. "We are getting very small particulate matter," he said. Choosing not to buy an air sweeper of its own, Plymouth has a $131,895 contract with Carefree Services Inc. to sweep the city this spring, summer and fall. Carefree says air sweepers pick up 25 percent more debris than conventional ones. Tons of fine dust captured Plymouth measures its results. "We collect it right out of the hopper of the street sweeper and bag it up and send it to the University of Minnesota extension service" for testing, said Derek Asche, water resource manager for Plymouth. Last year, the city estimated that air sweeping took up 1,500 tons of tine dust. The Vs analysis of samples indicated that about 800 pounds of it was phosphorous that otherwise likely would have ended up in Medicine Lake. "Algae will use phosphorous to grow and reproduce and turn the lake entirely green," Asche said. Advertisement http://www.startribme.com/templates/fdcp?1239713480526 w mstartrihuneewft Because air sweepers have so recently been added to city fleets, "We know it's going to help, but we don't know how much," Cherryholmes said. "A lot of towns are not analyzing the material they pick up, so you really don't know how much nutrients you are keeping out of the water." Plymouth is analyzing its street sweeping results because the city wants to know the value of the money spent on the practice, Asche said. But the information also is useful for a study of the condition of Medicine Lake, which began in 2000. About 4,000 pounds of phosphorous a year drained into Medicine Lake from the entire watershed before the sweeping reduced that by 800 pounds, Asche said. Through continued lake monitoring, Asche hopes to be able to quantify the benefit of air sweeping on water quality in about a year. "It's wait-and-see for now. We don't know how the lake is going to respond." Laurie Blake • 612-673-1711 IV01.t t rnhider: Send aWt?f"s Print Powered By amics" 3 of3 4/14 Page 23 City of Plymouth News Release For Immediate Release Contact: April 14, 2009 Jeanette Sobania, 763-509-5070 Students honored at annual human rights essay awards ceremony The Plymouth Human Rights Commission (HRC) will host an awards ceremony on Thurs., April 30, 7 — 9 p.m., at the Plymouth City Hall, 3400 Plymouth Blvd., to honor students who submitted essays for the HRC's annual essay contest. Students from Plymouth schools were invited to explore and write about current events that, in their view, showed a human rights violation. In their essays, the students were asked to identify what human rights were violated, what was being done to bring justice to the situation and what the student could do about the situation. The top finalists will read their essays at the event, followed by a cake and coffee reception. "This is a good opportunity to see how our youth interpret and understand human rights issues in our community," said Jeanette Sobania, the city of Plymouth's staff liaison to HRC. The event is free and open to the public. -30- Page 24 riderAzFlKrz. Update • County Road 101 Construction to Begin; Atransitsystem • Metro Transit to Add New Route in June operated by the County Road 101 Reconstruction City of Plymouth Bus riders who take route 776 will be affected by a three year construction project on Co. Rd. 101 that will start this spring. The work will affect Co. Rd. 101 from Co. Rd. 6 north to Co. Rd. 24. This Hennepin County project will Location affect bus riders until it is finished in September 2011. 3400 Plymouth Blvd. Bus delays may occur throughout the project due to detours and construction Plymouth, MN activity. In addition, Co. Rd. 101 between Co. Rd. 24 and Co. Rd. 6 will be y closed to traffic in 2010 starting that spring. Buses will be rerouted during this 55447-1482 time. For further information, go to www.hennepin.us, "Transportation', "Roads R Web Site Bridges" and click on the Co. Rd. 101 project in Plymouth. www.ci.plymouth.mn.us Metro Transit Adds Bus Route click on "Services" Metropolitan Council will be adding a new bus route that stops in Plymouth beginning in June 2009. Route 717 will stop on Nathan Lane and 45°i Avenue then "Transit" in Plymouth for riders who want to travel east to the Robbinsdale Transit Center (on Hubbard Ave. N. at 42"d Ave.). Transit Administrator Riders can also take Route 717 from Robbinsdale Transit Center and go west to Pat Qvale Nathan Lane and 45°i Avenue. Route 717 will travel east and west on 42nd Avenue (Co. Rd. 9) between Nathan Lane in Plymouth and Hubbard Avenue in 763-509-5052 Robbinsdale. Riders can schedule ahead of time with Plymouth Dial -A -Ride (763-559-5057) Customer Service to make a reservation for service in Plymouth to connect with Route 717. Voice: 763-509-5535 Sign Up for Email Alerts To subscribe to Rider Alert emails, go to w,,vA,.ci.plymouth.mn.us and click on Fax: 763-509-5510 the link for "My Subscriptions" on the left side of the page under the "At Your Email: transitQ Services" heading. Select the option for "Transit — Alerts Service." Printed: April 13, 2009 ci.plymouth.mn.us Page 25 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL MARCH 11, 2009 Next Meeting: WEDNESDAY, April 15, 2009 3:00 PM to 4:30 PM Room A 413, Central Middle School PRESENT Brenda Heim, Kristin Tollison, Fran Beard, Donna Marget, Linnea Fonnest, Maggie Frick, Katie Dunford, Alex Olmanson, Chris Olmanson, Becca Fink, Margaret Rookey, Krista Danner, Jessica Cardwell, Dr. Chace Anderson, Susan Sommerfeld, Katy Hemmah, Gloria Lundberg Jorgenson, Cindy Carlson, Marcia Treno, Lynn Zemlin, Charlene Barghini, and Carol Bergenstal FEBRUARY CICC MINUTES • February CICC minutes were accepted as written. RIDGEDALE YMCA • Krista Danner, Executive Director of the Ridgedale Y, and Becca Fink, Youth Development Director, provided an overview of the programs and resources available through the Y. • Ridgedale Y has been in our community for 29 years and focuses on "Strong Kids, Strong Families and Strong Communities". • Ridgedale serves St Louis Park, Hopkins, Minnetonka, Westonka and Wayzata and works to create strong partnerships with all these communities. • 50% of Ridgedale Y programming takes place away from the Y building. • The Y oversees the very successful After School Programs at all three Wayzata middle schools, serving 50-60 youth at East, 30-40 at Central and 30-40 at West. • These programs provide homework help for the first 45 minutes (with teachers) followed by recreational activities (with Y staff). The involvement of licensed teachers with these programs has greatly enhanced their effectiveness. • Ridgedale Y Middle School Activity Nights take place three times a year and draw from 100 to 175 youth each time. • Y Start also serves middle school youth and is funded through United Way. This program focuses on community service, academic enrichment and social development. • Youth in Government - Over 125 youth in 2009 participated in this mock government experience at the State Capitol in St Paul. • Leader's Club helps cultivate leadership skills in high school students. • Summer Power, Uproar and Youth Sports all incorporate Y values into the curriculum. • Camp Christmas Tree is a day camp west of the Twin Cities and serves children ages 4-14. Page 26 • Minnetonka Heights is a site based program in a low-income, multi -unit apartment complex similar to the CONECT program. Directed by a Y staff person, Minnetonka Heights serves kids, seniors and parents. • Project Access provides programs and events for adults with disabilities. • The Y Partners campaign raises funds to enable the Y to offer scholarships for youth and families to take advantage of the programs listed above. They have currently reached 70% of their goal of raising $160,000. • 1,000 scholarships were awarded last year, and so far this year the requests have tripled in number. • The Y has implemented the Personal Pricing Plan to simplify the process for families to access scholarship funds. • The YMCA is a separate organization from the YWCA. The YWCA's main focus is the elimination of racism. LCTSUPDATE Donna Marget, Wayzata's LCTS Coordinator, explained that the federal stimulus package passed last month included an extension of the moratorium on Medicaid claiming through June 30, 2009. As a result, Wayzata's LCTS income for 2009 is anticipated to be $100,504. Donna will reconvene the LCTS Grant Committee (either in person or electronically) later this spring to determine the process for allocation of these additional funds. It has been recommended that the programs currently funded in 2009 be brought back up to their 2008 funding levels. CICC NOMINATIONS FOR 2009-10 Becca Fink has been nominated for Chair of the CICC, and Fran Beard for Vice Chair. Additional nominations should be submitted to Brenda Heim, brendanthehei mfamilv.com. COMMUNITY CHECK-IN and UPDATES Computers for CONECT • The school district will continue to pursue the availability of computers and internet access at the CONECT Homework Club sites where it is not present. • Cindy Carlson, who works at St Philip the Deacon and helps oversee the CONECT Homework Club for Wayzata students who live in the Kimberly Meadows apartment neighborhood, emphasized the significant disadvantage faced by elementary students who do not have access to a computer to do their homework. --- or to participate in the growing use of "moodling" (a web application that Wayzata educators use to create online learning sites). • Katy Hemmah, Family School Liaison, pointed out that there is a significant correlation between students who live in CONECT neighborhoods and those who have not reached proficiency on standardized tests. • Chris Olmanson suggested that students be provided with laptops that they could use at home. 2 Page 27 Camp CONECT • Efforts continue in the search for funding sources for Camp CONECT this summer. IOCP will contact Wayzata PTA/Os regarding their possible interest in making donations this spring. WMEP Resources • Fran Beard and Kristin Tollison met with Lois Robbins, Director of Assessment and Evaluation for Wayzata Schools, and Anthony Galloway, Choice is Yours Liaison for WMEP, on March 5 to discuss resources and services available for students enrolled in the Wayzata School District. • The West Metro Education Program (WMEP) is a voluntary consortium of I 1 urban and suburban school districts in the Minneapolis metropolitan area that was formed in 1989 to cooperatively address integration issues in the west metro area. • Mr. Galloway explained that significant resources such as Parent Resource Centers in Minneapolis and help for students who are transitioning to a new school district could be tapped for Wayzata School District students. We are following up with Mr. Galloway. Impact of the Economy on our Community • Angela Haseman reported that the Plymouth Police have seen significant increase in theft from autos, especially in parking lots. Remember to take valuables out of your car --- or lock them in the trunk! • Identify theft is also on the rise. • There may be an increase in burglary or robbery as times get tough, although Plymouth has not seen an increase in either crime yet. • There may also be an increase in domestics, as the result of high stress levels in families. • Brenda reported that there has been in increase in "click" (as opposed to gang) violence in Minneapolis. • Donna Marget and Fran Beard explained that it is important to be pro -active in classrooms and equip staff with positive messaging to help mitigate students' worries and concerns. • Donna also cautioned that it is especially important to be vigilant to signs of child abuse. She suggested that community events to help positively approach the current problems (such as seminars on resume writing) could be helpful. • WHS student Maggie Frick noted that many students are opting to attend community colleges, rather than 4 year colleges, in order to minimize expenses. • Marcia Treno noted a growing incidence of tardiness in parents coming to pick up children --- and a correlation between these parents and those who are behind in their fees. • Marcia also reported that a growing percentage of parents qualify for sliding fee in their early childhood programs. 3 Page 28 Linnea Fonnest explained that there is a dramatic increase in the use of library computers, and there is often a line of people waiting for the library to open. Discussion ensued about ways the community could partner to make more computer labs available to the public. Update from the Superintendent • Dr. Anderson recapped the status of WMEP (West Metro Education Program) in light of recent stories in the news that Minneapolis has considered withdrawing their students from WMEP's Downtown and FAIR schools. Last night Minneapolis decided to table their decision to withdraw. Dr. Anderson expressed his hope that this series of events will be an opportunity for all of the WMEP partners to review their partnership and, ultimately, do a better job to ensure that all children are successful in all of the 10 school districts that are part of WMEP. Dr. Anderson also reported on a very positive meeting that was held recently with Hennepin County Commissioners and District 287 school superintendents. This was the first such meeting to take place in a long time and focused on ways the County and school districts can work together to address gaps and eliminate duplication of services. The meeting was adjourned at 4:35 PM. NEXT CICC MEETING: WEDNESDAY, APRIL 15, 2009 3 to 4:30 PM Room A 413, Central Middle School Respectfully submitted, Carol Bergenstal Page 29 Approved Minutes City of Plymouth Planning Commission Meeting April 1, 2009 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Terry Jaffoni, Gordon Petrash, Scott Nelson, Erik Aamoth and Marc Anderson MEMBERS ABSENT: None STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Shawn Drill and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Anderson, seconded by Commissioner Kobussen, to approve the April 1, 2009 Planning Commission Agenda. Vote. 7 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE MARCH 18, 2009 PLANNING COMMISSION MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the March 18, 2009 Planning Commission Minutes. Vote. 7 Ayes. MOTION approved. B. COLUMBUS HOME ASSOCIATION (2009008) MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the request by Columbus Home Association for a variance to maintain an existing non -conforming sign located at 10904 South Shore Drive. Vote. 7 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. JOE SENSER'S RESTAURANT (2009005) Chair Davis introduced the request by Joe Senser's Restaurant for a planned unit development amendment to construct a 40 -foot by 80 -foot volleyball court west of Joe Senser's located at 16605 County Road 24. Page 30 Approved Planning Commission Minutes April 1, 2009 Page 2 Chair Davis said that the applicant has requested that this item be continued to the April 15, 2009 meeting. MOTION by Chair Davis to continue the public hearing to April 15, 2009 regarding the request by Joe Senser's Restaurant for a planned unit development amendment to construct a 40 -foot by 80 -foot volleyball court west of Joe Senser's located at 16605 County Road 24. Vote. 7 Ayes. MOTION approved. B. PROVIDENT/WATERFORD, LLC (2009007) Chair Davis introduced the request by Provident/Waterford, LLC for a site plan amendment, conditional use permit and variance to allow installation of a drive-through service window located at 10200 6`h Avenue North. Senior Planner Drill gave an overview of the staff report. Commissioner Nelson asked if there would be a barrier between the drive-through pick-up area and the outdoor dining patio located to the south. Senior Planner Drill said the only barrier would be curbing. Commissioner Nelson asked if there were any restrictions for outdoor seating near a drive-through. Planning Manager Senness said that there are no such restrictions. Commissioner Petrash said that on the alternative sketch, there would be a curb continuing between the two islands. He asked why this was not the final proposal as it would not appear to interrupt traffic circulation. Senior Planner Drill said that because of the nature of the business, stacking would occur in the early morning hours. He said that the applicant's idea was to allow traffic to continue to flow as it currently does during the times of day that vehicles would not be stacked. Commissioner Petrash asked if other vehicles would be able to negotiate through stacked vehicles or if they would have to go through the parking lot to get around. Senior Planner Drill said that if stacked vehicles block the drive aisle, other vehicles would need to go around them. He said that there could be some on-site congestion during the morning hours in the area of the drive-through. Commissioner Anderson asked if there were any other tenants in this building. Senior Planner Drill said that there are three additional tenants in the building; a submarine sandwich shop, a hamburger and malt shop and a vacant space available for one other tenant. Commissioner Anderson asked if there would be striping on the parking lot to indicate where the drive-through lane would be located. Senior Planner Drill said that there would be thick, white - striped lines and other pavement markings indicating the stacking lane so drivers would know how to get into the stacking lane. Page 31 Approved Planning Commission Minutes April 1, 2009 Page 3 Commissioner Petrash asked if there had been any consideration to have the stacked vehicles back up into the parking spaces of the main parking lot to the north instead of stacking them into this drive aisle. Senior Planner Drill deferred this question to the applicant but noted that as vehicles come into the main site entrance to the east, the main traffic flow heads north toward Rainbow Foods. Commissioner Petrash asked what would happen if coffee drinking habits were to change in five years. Senior Planner Drill said that a conditional use permit allows for revocation under extreme conditions but that staff would work with the landowner to remedy any issues that may arise in the future. Commissioner Jaffoni asked how a dead end would occur on the alternative sketch. Senior Planner Drill said that the islands and curbing would create a dead end in the front of the building. Commissioner Jaffoni asked why this would be a concern if it is not a heavily traveled area. Senior Planner Drill said that adding curbing would cut off the traffic flow for the balance of the day when cars are not stacked. He said that in other commercial situations, that type of layout has created driver confusion and congestion. Chair Davis said that he was concerned about the building's handicap parking spaces being located near the stacking lane and asked if they would become inaccessible. Senior Planner Drill said that there would be enough room because of the striping between the handicap spaces and the new curbing that would be added. Chair Davis introduced Kathy Anderson, President of Architectural Consortium, LLC. Ms. Anderson introduced Phillip Jaffe, owner of Waterford Plaza. Ms. Anderson said that the project would include an interior remodel that would make the existing patio in the southwest area inaccessible. She said that the new patio would alleviate the concerns for vehicles to drive onto the existing patio. Mr. Jaffe said that the tenants of the building today include Caribou Coffee, Uncle Franky's, Erbert and Gerberts and a 1,500 square foot vacant space. He said that they are located far off of State Highway 55 and it is difficult for traffic to see what businesses are located there and that creates a leasing challenge for them. He said that their single purpose was to get a coffee retailer located there so that morning customers would see what other tenants were available to them to build shopping patterns. He said that as the coffee business has changed over the years, they had received notice from the tenant that they would have to look at closing their business there because there was not a drive-through. He said that prompted their request to see if a conditional use permit would provide that tenant with what they need. Commissioner Jaffoni asked if the Planning Commission would be able to add a condition that the existing outdoor dining patio near the southwest corner of the building would not be able to be used. Planning Manager Senness said that if there is a concern about the drive aisle and that existing patio, it would be appropriate to add that condition. Page 32 Approved Planning Commission Minutes April 1, 2009 Page 4 Commissioner Jaffoni asked if there would be any other alternative that would bring a loop around the south side of the building. Ms. Anderson said that they did look at many alternatives but that with the building being right on the setback and with the landscaping, there really wasn't room to go around the building. She said that coffee patterns are very different from fast food and that you would not see ten vehicles stacked during peak hours. She said that you would see two or three vehicles stacking. Ms. Anderson responded to Commissioner Petrash that because of the morning traffic pattern and the need for convenience, to stack through the center into the main parking lot seems difficult and would not resolve all the issues. Commissioner Anderson asked if the handicap parking spaces would be able to be located elsewhere in front of the building. Ms. Anderson said that they did not look into that because access to the handicap spaces would not be impacted. She said that there would be a full lane between the parking spaces and the drive-through lane to back out. She said that handicap parking spaces are to be grouped to save on number of parking spaces. She said that relocating the spaces could prevent the attraction of leasing a new tenant to the vacant space. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. Commissioner Nelson said that this was a good proposal for the hours that would be busy and that he would not foresee any issues. He said that the extended curbing in the alternative sketch would create a disturbance. He said that he would vote in support of this request. Commissioner Jaffoni said that she would also vote in support of this request as well, as long as there was a condition included to restrict the use of the existing outdoor dining patio in the southwest corner. Commissioner Aamoth said that this was a good proposal but that he was still a little concerned about the handicap parking spaces. He said that if staff felt it was okay and with the inability to predict the exact number of vehicles stacking, it would not likely be an issue and that he would also support this request. MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Provident/Waterford, LLC for a site plan amendment, conditional use permit and variance to allow installation of a drive-through service window located at 10200 61" Avenue North. Commissioner Jaffoni offered a friendly amendment, accepted by both the motion -maker and the seconder, to add a condition prohibiting the use of the outdoor dining patio south of the drive- through pick-up lane. Roll Call Vote on Main Motion and Amendment. 7 Ayes. MOTION approved unanimously. Page 33 Approved Planning Commission Minutes April 1, 2009 Page 5 Fes\ I�ILoin 9 015 104011 MOTION by Chair Davis, without objection, to adjourn the meeting at 7:36 p.m. Page 34 MINUTES OF THE QUARTERLY MEETING OF THE SUBURBAN RATE AUTHORITY April 15, 2009 Pursuant to due call and notice, the quarterly meeting of the Suburban Rate Authority was held at the City of Woodbury City Hall, 8301 Valley Creek Road, Woodbury, Minnesota, commencing at 11:30 a.m. 1. CALL TO ORDER: Executive Committee Chair, Gary Brown, opened the meeting and roll call was taken. 2. ROLL CALL: Bloomington Brooklyn Park Burnsville Chanhassen Circle Pines Columbia Heights Eden Prairie Edina Golden Valley Lauderdale Minnetonka Plymouth Robbinsdale Roseville Shoreview Woodbury Jim Gates Gary Brown Charlie Crichton Paul Oehme Jim Keinath Bruce Nawrocki Gene Dietz John Wallin Jeannine Clancy Heather Butkowski Desyl Peterson Jim Willis Richard McCoy Duane Schwartz Mark Maloney Dick Riemenschneider Also present was legal counsel for the SRA, Jim Strommen, of Kennedy & Graven. It was determined that a quorum of SRA votes was present to transact business. 3. APPROVAL OF JANUARY ANNUAL MEETING MINUTES. On motion of Ms. Peterson, seconded by Mr. Dietz, the minutes from the January meeting were approved. 4. REPORT OF OFFICERS. Mr. Wallin circulated a financial statement reflecting the financial position of the SRA as of March 31, 2009 (available upon request). Membership was nearly current with payment of first-half assessments. Mr. Gates moved to approve the officer's report. Ms. Clancy seconded the motion which passed unanimously. 350227VI JMS SU160-3 Page 35 5. COMMUNICATIONS. Mr. Strommen reported that two longstanding members of the SRA, Columbia Heights and Burnsville, had submitted notices of withdrawal due to budgetary constraints. The cities expressed their regret that severe budget constraints had caused a number of reductions, including the SRA. Mr. Strommen noted that given the date of receipt of these withdrawals, the effective date would be January 1, 2010. These cities remain full members through 2009. 6. XCEL ELECTRIC RATE CASE: Mr. Strommen reported on developments in Xcel's request to the PUC for $156 million in annual revenue increases. The SRA has submitted testimony from SRA public works directors Jeannine Clancy and Doran Cote on streetlighting lamp failure response time and the appropriate customer credits for power outages, respectively. The requested change in streetlighting response is a return to Xcel's previous standards of 24 hours response time. The SRA has proposed that standard, or the next business day to account for holidays. The SRA is also asking for a credit for failure to meet that 24-hour standard of double the existing credits, from one day to two days worth of reduced energy costs for each day the light is out. Mr. Cote's testimony is a request for a $200 credit to city water and sewer operations after each unexcused outage, of any length. Mr. Cote's testimony will reflect the minimum and immediate cost faced by the City of Plymouth of $200 when there is a power outage. The board raised questions about how such a proposal would be refined, depending on the number of separate water and sewer systems that were affected and the cause of the outage. Mr. Strommen noted that the proposed credit only occurs when Xcel is deemed to be at fault for the outage. The scope of outage should impact the number of $200 credits that would be available to a city. That issue can be developed in the case, or in a companion docket on this issue that may end up being the forum for the power outage credit request. Mr. Strommen noted that hearings on the Xcel rate case will be in early June. The SRA will monitor other issues at the hearings and address them as appropriate. 7. CENTERPOINT ENERGY RATE CASE. Mr. Strommen reported on the $60 million CenterPoint rate increase request, including a 5.9% requested increase for residential customers. One issue the SRA will continue to pursue, as a follow-up to the 2005 CenterPoint case, is its request for a $4 million additional expense from its replacement of the faulty Midwest Gas couplings that resulted in fatal explosions back in 2004. CenterPoint has already received $36 million from ratepayers for those replacement costs and the Commission has held back $4 million of that for consideration in this case. Mr. Strommen noted that the final settlement in third -party recovery by CenterPoint was very low and reflects the problem that the SRA has raised with the Commission when ratepayers subsidize negligent decisions that the utility makes in its business transactions. Arguably, CenterPoint did not protect itself adequately with this acquisition and as a result, ratepayers have had to pay for both the initial Midwest Gas facilities acquisition and the replacement. In addition, CenterPoint has a proposed substantial increase in the fixed customer charge, which depends on the concept of "decoupling." Mr. Strommen explained that decoupling is the means of separating the loss in revenues the utility experiences when it promotes conservation. A number of commissions around the country have addressed this issue, and the Minnesota Legislature has recently passed a law allowing companies to propose decoupling plans, subject to the approval of 350227v1 JMS SU160-3 2 Page 36 the PUC. That issue must be resolved before the magnitude of CenterPoint's requested customer charge increase is addressed in this rate case. The hearings on this case will not occur until August. With decoupling, the CenterPoint requested customer charge increase is from $6.50 to $8.00 per month per residential customer. Without decoupling, CenterPoint is seeking a customer charge increase to $14.50 per month. The SRA will oppose such dramatic increases. 8. FAULTY XCEL GAS METERS. Mr. Strommen reported on a largely satisfactory response by Xcel to the failure of its gas meters to read gas usage in early 2008. Following hearings before the Commission in November 2008 and follow-up submissions by Xcel, Xcel has agreed not to seek any recovery from the ratepayers for any costs Xcel incurs to replace the faulty meters. In addition, Xcel has proposed a generally reasonable plan of credits to customers, write-off of doubtful gas usage, and a repayment plan over 12 months without interest for gas that clearly was used and not billed. The SRA vigorously advocated this type of shareholder or third - party responsibility for these problems, rather than ratepayer subsidy of Xcel losses. The position of the SRA and other parties appears to have motivated Xcel to take that position itself. The SRA will continue to monitor the finalizing of this matter. 9. LEGISLATION -FRANCHISE UTILITY TAX. Mr. Strommen reported on a bill that has recently come to his attention--H.F. 2077. This bill would authorize cities to impose a tax on electric utilities (and possibly other sources of revenue depending on amendments) in lieu of franchise fees. The bill is sponsored by a Bloomington House representative. The SRA will continue to monitor the progress of this bill. 10. PROPOSED BUDGET FOR 2010. Following a discussion of the projected expenses through 2009 and 2010 together with the anticipated assessment revenue, the board considered preliminary adoption of the proposed 2010 budget. There was discussion regarding the reserve anticipated at the end of 2009 and 2010. Mr. Strommen explained the historical reserve levels of the SRA and the recent board action allowing for modification if the reserve reached a certain level. The proposed reserve amount has not reached a level triggering adjustment. Mr. Strommen noted that despite membership loss, the SRA would be able to address utility issues at the same level as in the past, for at least 2009 and 2010, assuming present membership levels. On motion of Mr. Willis and seconded by Ms. Peterson, the board approved the proposed budget for membership review and final approval at the July quarterly meeting. Attached is a copy of the board approved 2010 budget and voting, assessment data. 11. LOCATION OF JULY QUARTERLY MEETING. Mr. Crichton offered to host the July quarterly meeting at Burnsville City Hall. The meeting will be held at 11:30 a.m. on July 15. 12. CLAIMS. Mr. Wallin circulated the claim of $18,251.70 from Kennedy & Graven. Mr. Gates moved to approve the claim. Mr. Schwartz seconded the motion which passed unanimously. . 13. ADJOURNMENT. There being no further business to transact, Chair Brown declared adjournment at 1:00 p.m. 350227vl JMS SU160-3 3 Page 37 Attest: Chairman Secretary 350227v1 JMS SU160-3 4 Page 38 PROPOSED 2010 SUBURBAN RATE AUTHORITY BUDGET 2009 Assets: Cash and Investments (12/31/08) $ 48,418.33 Membership Assessments - 2009 $ 78,400.00 TOTAL 1126,818,33 Anticipated 2009 Expenses Street Lighting Issues 8,000.00 2008 CenterPoint Rate Case 20,000.00 2008 Xcel Electric Rate Case 30,000.00 Qwest AFOR Application 10,000.00 General (incl. costs and disbursements, insurance, audits, etc.) 24,000.00 TOTAL ($92,000.00) Estimated Reserve at December 31, 2009: 134,818,33 Assets: 2010 Carryover from 2009 $34,818.33 Membership Assessments - 20101 $72,400.00 TOTAL 107 218.33 Anticipated 2010 Expenses Street Lighting Issues $ 5,000.00 2008 CenterPoint Gas Rate Case $ 5,000.00 2009 Xcel Gas Rate Case $ 20,000.00 Franchise Issues $ 10,000.00 Qwest AFOR Application $ 5,000.00 General Matters (incl. costs and disbursements) $ 25,000.00 TOTAL ($ 70,000.00) Estimated Reserve at December 31, 2010: IR 218.33 ' This is calculated at $400 per vote based on 28 members as per 2007 Met Council population estimates (attached). 350227A JMS SU160-3 5 Page 39 2009-2010 SRA VOTES AND ASSESSMENTS 2007 Population MC Est. CITY 2009 VOTE 2010 VOTE 2009 ASSESSMENT 2010 ASSESSMENT 85,504 Bloomington 18 18 $ 7,200.00 $ 7,200.00 72,724 Brooklyn Park 15 15 $ 6,000.00 $ 6,000.00 61,393 Burnsville 13 WD** $ 5,200.00 -0- 22,395 Chanhassen 5 5 $ 2,000.00 $ 2,000.00 5,250 Circle Pines 1 2 $ 400.00 $ 800.00 18,124 Columbia Heights 4 WD** $ 1,600.00 -0- 3,774 Dee haven 1 1 $ 400.00 $ 400.00 62,090 Eden Prairie 13 13 $ 5,200.00 $ 5,200.00 47,090 Edina 10 10 $ 4,000.00 $ 4,000.00 26,459 Fridley 6 6 $ 2,400.00 $ 2,400.00 20,362 Golden Valley 5 5 $ 2,000.00 $ 2,000.00 22,439 Hastings 5 5 $ 2,000.00 $ 2,000.00 17,526 Hopkins 4 4 $ 1,600.00 $ 1,600.00 2,316 Lauderdale 1 1 $ 400.00 $ 400.00 1,725 Long Lake 1 WD** $ 400.00 -0- 59,458 Maple Grove 12 12 $ 4,800.00 $ 4,800.00 1,961 Maple Plain 1 1 $ 400.00 $ 400.00 36,663 Maplewood 8 8 $ 3,200.00 $ 3,200.00 51,499 Minnetonka 11 11 $ 4,400.00 $ 4,400.00 9,753 Mound 2 2 $ 800.00 $ 800.00 27,518 Oakdale 6 6 $ 2,400.00 $ 2,400.00 7,841 Orono 2 2 $ 800.00 $ 800.00 71,147 Plymouth 15 15 $ 6,000.00 $ 6,000.00 13,551 Robbinsdale 3 3 $ 1,200.00 $ 1,200.00 34,099 Roseville 7 7 $ 2,800.00 $ 2,800.00 32,567 Shakopee 6 7 $ 2,400.00 $ 2,800.00 26,159 Shoreview 6 6 $ 2,400.00 $ 2,400.00 6,690 Spring Lake Park 2 2 $ 800.00 $ 800.00 1,926 Spring Park 1 1 $ 400.00 $ 400.00 4,145 Wayzata 1 1 $ 400.00 $ 400.00 57,279 Woodbury 11 12 $ 4,400.00 $ 4,800.00 911,427 TOTALS 196 181 $ 78,400.00 $ 72,400.00 2 Based on population data from Met Council 2007 estimates (attached) and one vote per 5,000 in population or fraction thereof. ** Withdrawn. 350227v1 JMS SU160-3 Page 40 N U 0 a C c C 0 E M O O O Q ami E � C U ME C U0) W ti j m O 'o >, N as O _T Co U > w U Q age 41 o m C D p� C C1 O A r C N`O O m m N = N O m 0 U _ L E O O`" N N `O a 'O w m O N ON 00l O N O C m '� m c 4c-- v Vi v 3U n o f`0 �p c .>in0 `o > a�mo —t c o aci E J c r m m 10 v E E U o v a a 3« m u m y d« m m o c .Q c m N K- E a 5 m 0 0 •= w 16 c U 3 ._ O N �- N N N 3 O C a) m O co LL._ 0 O U E N p C Namc N d v E J C r0 00D N C U �` mo c =z� J D v v a 10 v moi m.`am o m c5 Et O p_ Y O m O Gomm- w 0 0 C C >+ m `c � >>U >m Cc OC nN Wd mC C an CvNJ nNgN D E O p.z o E o C c Y U o«N mmv o o M c UOJ TO D.O .,a2TOm C 0 O NLLp m O Om dp Cmcn O d N O N cW Ow V C W N O.0 FO Nmw M y m 0 V 0 rUNmbJ 0 m -Ct 0 �WN UO O M N w0 Ma NC KOm m mwd L 0E c «—ND m p'c c Nv 0 0 0 tiai v US o maa c 2 i. 0 mO o00vso zw 0 � EOO mo�Ncm 3Lo E oNC 2-00 co p Ep •.mUc.c_.. 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The average daily population reported for the Plymouth facility was 593, less than the occupancy limit of 601 set by the Conditional Use Permit. The chart below shows the average monthly population since March of 2002. Page 44 rlymolirrhMH FIRE -RESCUE MONTHLY REPORT JANUARY 2009 Page 45 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT January 2009 Monthly Synopsis Year-to-date (YTD), the Department answered 103 calls for service. This compares to 120 calls for service in 2008 (YTD). The highest call volume in January occurred between the hours of 12:00 p.m. and 3:00 p.m. Friday was the busiest day of the week. Eighty percent of calls occurring in January were "Duty Crew" calls. Total Calls Year -to -Date 300 250 200 - 150 120 100 _ _____ 103 50 0 -- Ed 1/l/08-1/31/08 1/1/09-1/31/09 Calls by Time of Day 30 Events By Category Fires Overpressure/ 10%Explosions False Alarms 20 40% 2% t: Rescue/Ei 13% ® Hazardous Conditions Good Intent 10% Calls 20% service Calls = 11% Calls by Time of Day 30 25 20 t: 15 ® 10 = NJan-09 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week 2 -- _ _- ----------- - - . __ _..._ g 10 I=Wan-085 aa� aa� aaA aaA a,,a a,,a a,,a Page 46 Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 30 Station II (12000 Old Rockford Rd.) 36 Station III (3300 Dunkirk Ln.) 37 Station Comparison 60 40 30 36 37 30 ®Jan -09 20 1)- 1 2 3 January 2009 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Response Time for Emergency Calls 16:48 14:24 13:27 12:00 9:36 7:08 7:12 ■Jan -09 4:48 2:24 0:00 Staffed Station Non -Staffed Station Page 47 I s` Truck 15` Truck 2nd Truck 2nd Truck Number hi -Service On -Scene In -Service On -Scene of Calls Staffed Station 1:19 7:08 4:33 10:02 24 Non -Staffed Station 9:02 13:27 N/A N/A 5 Station I 6:34 10:45 N/A N/A 2 Station II 5:24 10:07 N/A N/A 2 Station III 8:49 14:48 N/A N/A 1 Response Time for Emergency Calls 16:48 14:24 13:27 12:00 9:36 7:08 7:12 ■Jan -09 4:48 2:24 0:00 Staffed Station Non -Staffed Station Page 47 SirniTcant or Unusual Events In January, the following response is notable: January 27 Building Fire (10:52 a.m.) January 31 Building Fire (1:07 a.m.) During the month of January, ten calls were paged general alarm (all department personnel were alerted). Nine of these calls occurred in the City, with an average of ten firefighters arriving on the scene. There was one call for mutual aid to partnering cities. $625,000 $475,000 $325,000 $175,000 $25,000 Fire Loss Summary Year -to -Date $516,500 $39,800 1/1/08-1/31/08 1/1/09-1/31/09 Committed Time In January, paid -on-call firefighters worked an average of over 38 hours. Training During the month of January, four topics were offered during six regularly scheduled in-house training sessions. These topics included Hazardous Materials, Blood Borne Pathogens/Right to Know/Confined Space, SCBA, and EMS Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Rope Rescue Team and RAD Team. Seventy-five members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 492.5 — an average of over six hours per participating member. Recruitment During the month of January, 72 paid -on-call firefighters served the City of Plymouth. No members left the department. We continued to accept applications for firefighter candidates. Page 48 Duty Crew Program The Duty Crew Program was in operation on all weekdays during the month of January including Saturdays.. Fifty-one members participated in the program. STAFFING SUMMARY FOR THE MONTH BY SHIFT Staffing: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 6 Firefighters 0% 0% 0% 0% 0% 5 Firefighters 4% 4% 0% 0% 4% 4 Firefighters 96% 96% 100% 100% 89% 3 Firefighters 0% 0% 0% 0% 7% No Staff 0% 0% 0% 0% 0% DUTY CREW STAFFING January 2009 2% ,-1% E35 Firefighters 04 Firefighters 03 Firefighters 96% CALLS FOR SERVICE January 2009 21% .::: o Duty Crew :f © Non -Duty 79% Crew Page 49 Plymouth Fire Department Public Education Programming January 2009 Page 50 Programs Hours Station Tours 1 1 Bookmobile/Literacy Preschool Visits K-6 Education Career Talk/Nights ECFE Classes Bike Helmet Program Car Seat Check-ups 27 27 Assist North Memorial Smokebusters/Seniors 4 4 Smokebusters/Families Adopt a Hydrant 61 6 Block Parties Parades NNO Open Houses Home Alone Classes Apartment Programming CO Detector Initiative Fire Ext. Training Business Safety Fairs Business Fire Drills 2 3 PC&FPF Pub. Ed Training Pub. Ed Meetings 1 2 Literature Drops Diversity Outreach Misc. Programming Special Projects CERT 1 4 Totals 41 46 Page 50 rilyOUT4MM FIRE -RESCUE MONTHLY REPORT FEBRUARY 2009 Page 51 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT February 2009 Monthly Synopsis Year-to-date (YTD), the Department answered 178 calls for service. This compares to 214 calls for service in 2008 (YTD). The highest call volume in February occurred between the hours of 9:00 a.m. and 12:00 p.m. and 6:00 Friday was the busiest day of the week. Seventy-five percent of calls occurring in February were "Duty Crew" calls. Total Calls Year -to -Date 300 250 214 ------— 200 178 150 100 50 0 1/l/08-2129/08 1/1/09-2128/09 25 Calls by Time of Day r� Events By Category -- Fires False Alarms 13% 40% Overpressure/ Explosions 2% Rescue/EMS 15 13% Good Intent Hazardous Calls Conditions 20% 10% Service Calls 11% Calls by Time of Day r� -- 20-- [-7,r: 15 10 -0 0600- 0900- 1200- 1500- 1800- 2100- 0000- 0300- 0900 1200 1500 1800 2100 0000 0300 0600 Calls by Day of Week 25 -- 20-- 15 10 -0 eZpA y60A eaea ibgA 0A �6 Page 52 Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 17 Station II (12000 Old Rockford Rd.) 34 Station 111 (3300 Dunkirk Ln.) 24 Station Comparison 60 50 34 40 30 17 24 ®Feb 09 20 10 0 1 2 3 February 2009 in-service and on -scene (total response) times for emergency events are as follows. These calls represent a breakdown of staffed station (including Duty Crew) response times and non -staffed station response times. A further breakdown of each station's non -staffed station response times are noted. Response Time for Emergency Calls 16:48 - ---- 14:24 12:00 11:26 9:36 6:44 uFeb-09 7:12 4:48 2:24 0:00 Staffed Station Non -Staffed Station Page 53 1 s` Truck 15` Truck 2nd Truck 2nd Truck Number In -Service On -Scene In -Service On -Scene of Calls Staffed Station 1:11 6:44 7:05 10:10 19 Non -Staffed Station 7:57 11:26 12:17 16:27 7 Station I 6:30 8:12 13:20 17:37 2 Station II 8:39 13:03 11:15 15:16 4 Station 111 8:02 11:29 N/A N/A 1 Response Time for Emergency Calls 16:48 - ---- 14:24 12:00 11:26 9:36 6:44 uFeb-09 7:12 4:48 2:24 0:00 Staffed Station Non -Staffed Station Page 53 Significant or Unusual Events In February, the following response is notable: February 2 Building Fire (1:26 p.m.) February 7 Building Fire (6:25 a.m.) During the month of February, twelve calls were paged general alarm (all department personnel were alerted). Eleven of these calls occurred in the City, with an average of eleven firefighters arriving on the scene. There was one call for mutual aid to partnering cities. Fire Loss Summary Year -to -Date $700,000 $655,000 $550,000 $500,000 $300,000 { $100,000 1/1/08-2/29/08 1/1/09-2/28/09 Committed Time In February, paid -on-call firefighters worked an average of over 37 hours. Training During the month of February, four topics were offered during eight regularly scheduled in- house training sessions. These topics included Hazardous Materials, EMS, SCBA, and Company Operations. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Rope Rescue Team and RAD Team. Seventy-four members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 819.5 — an average of over eleven hours per participating member. Recruitment During the month of February, 72 paid -on-call firefighters served the City of Plymouth. No members left the department. We continued to accept applications for firefighter candidates. Page 54 Duty Crew Program The Duty Crew Program was in operation on all weekdays during the month of February including Saturdays. Two Saturday shifts was cancelled due to lack of staffing Fifty-four members participated in the program. STAFFING SUMMARY FOR THE MONTH BY SHIFT Staffne: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 6 Firefighters 0% 0% 0% 0% 0% 5 Firefighters 0% 0% 0% 0% 0% 4 Firefighters 100% 100% 100% 100% 88% 3 Firefighters 0% 0% 0% 0% 4% No Staff 0% 0% 0% 0% 8% DUTY CREW STAFFING February 2009 1% 2% 04 Firefighters 03 Firefighters v0 Firefighters *10% CALLS FOR SERVILE February 2009 25% ... •• y /Y ❑ Duty Crew . ® Non -Duty 75% Crew Page 55 Plymouth Fire Department Public Education Programming February 2009 Page 56 Programs Hours Station Tours Bookmobile/Literacy Preschool Visits 1 1 K-6 Education 6 6 Career Talk/Nights ECFE Classes 3 3 Bike Helmet Program Car Seat Check-ups 13 13 Assist North Memorial Smokebusters/Seniors 2 2 Smokebusters/Families 2 2 Adopt a Hydrant 4 3 Block Parties Parades NNO Open Houses Home Alone Classes Apartment Programming CO Detector Initiative 4 2 Fire Ext. Training Business Safety Fairs Business Fire Drills 2 2 PC&FPF Pub. Ed Training Pub. Ed Meetings 1 1 Literature Drops Diversity Outreach Misc. Programming 1 1 Special Projects 4 1 CERT 4 1 Totals 47 38 Page 56 Helen LaFave Subject: FW: Matt Kenseth Takes One Lucky Minnesota Fan For The Ultimate Fusion Test Drive Attachments: We Race You Win 2.jpg; We Race You Win.jpg From: Jim Brumfield <jbrumfield@pcgcampbell.com> To: Kelli Slavik Sent: Wed Apr 15 10:30:19 2009 Subject: FW: Matt Kenseth Takes One Lucky Minnesota Fan For The Ultimate Fusion Test Drive Mayor Slavik: Again, I can't thank you enough for all of the help and consideration we received from you and your staff. This was one of the few road trips for us that didn't even seem like work, and that is a direct result of the hospitality we received everywhere we went in and around Plymouth. Below is the press release we sent to our national media list; I know that Channel 12 has a segment with Chuck from his house. Thanks, again. -Jim From: Melissa Heidel Sent: Wednesday, April 15, 2009 11:08 AM To: Melissa Heidel Subject: Matt Kenseth Takes One Lucky Minnesota Fan For The Ultimate Fusion Test Drive IMMEDIATE RELEASE Contact: Dan Zacharias (336) 918-4482 dzachariasndpcacamubell.com MATT KENSETH TAKES ONE LUCKY MINNESOTA FAN FOR THE ULTIMATE FUSION TEST DRIVE IN FORD RACING'S "WE RACE. YOU WIN." SWEEPSTAKES (PLYMOUTH, Minn., April 15, 2009) — Chuck Fountain, of Plymouth, Minn., got the test drive of his life Tuesday when reigning Daytona 500 champion Matt Kenseth took him for a ride around his hometown in a 2010 Ford Fusion and 2010 Ford Fusion Hybrid. Fountain earned the visit from Kenseth after his name was drawn as part of Ford Racing's yearlong "We Race. You Win." national on-line sweepstakes. Each time a Ford driver wins a NASCAR Sprint Cup Series points event this season, one lucky fan and a guest will win an all -expenses paid trip to Ford Championship Weekend at Homestead -Miami Speedway from Nov. 20-22. During the race weekend, one of those fans will win the grand prize of a 2010 Ford Fusion. Kenneth's visit and test drive was a one-time only event, and was a bonus Fountain appreciated. "It's been an experience I'll never forget. I feel very fortunate," said Fountain. "Getting that first-hand experience really is what it's all about. You can read an article about the Fusion in a magazine or on the Internet, but having that experience and hearing it from the experts, that's really interesting. Page 57 "I know driving down here on (Route) 169, Matt was showing on the Fusion how the blind spot warning indicator on the side mirrors works. I had never seen that before. That was fascinating. He knows that car. He's got one on order, for crying out loud." After picking up Fountain at his home in Plymouth, a suburb of Minneapolis, Kenseth drove to lunch, where Plymouth Mayor Kelli Slavik presented the 2003 NASCAR Sprint Cup Series champion with a proclamation from the city, declaring it "Matt Kenseth Day." From there, the two drove around town before ending up at NASCAR -sanctioned GoRaceWay Park in Shakopee, Minn., where Kenseth made a few hot laps with Fountain alongside. "I'm sure he was about at the track limit for an all -wheel drive production vehicle," said an excited Fountain after his hot laps. "I didn't realize that it was all -wheel drive until I looked at the back end of it, so I reminded Matt that he was tearing up four tires, not two." "For the city of Plymouth, this is incredible," said Mayor Slavik. "We've had so many great things in our city, from being named No. I (on Money Magazine's Best Places to Live list) and now having the winner of the Daytona 500 come to Plymouth — it's really an honor for us. I think it puts us on the map and it gets people in our community excited about it. It's not every day that such a champion comes to Plymouth and it's really exciting for us. We're so proud, and we really are humbled to be part of this great event. I will become a NASCAR fan after this — definitely." "It was cool to come out here and it's really cool to meet the Fountains today," said Kenseth. "They've got a chance to win a Fusion — and right now they've got a 50-50 chance. Hopefully, their chance goes down because that'll mean there will be a lot more Ford winners this year. I'm excited about those guys getting to see a race live for the first time, which I think will be really cool, and I think it's really important for the fans that get a chance to see a live race to -come to Ford Championship Weekend. I think it's pretty cool just to win the trip, plus a chance to win the car. It's been a good day. It was fim." The "We Race. You Win." sweepstakes continues throughout the year. Fans can register at v,w%v.weraceyouwin.com, and, in addition to the grand prize, will also be eligible for one of 10 random monthly drawings of Ford Racing themed prizes, including autographed helmets, apparel packs and more. Attention Media: Attached photos also available in high-res "For more information on Ford Racing please visit us at www.fordracing.com" Follow us on Twitter @FordRacing Become a fan of Ford Racing on Facebook To view behind the scenes photos of Ford Racing, visit us on flickr For Ford Racing photos, please visit media.ford.com Page 58 Minnesota Pollution Control Agency 520 Lafayette Road North I St. Paul, MN 55155-4194 1 651-296-6300 1 800-657-3864 1 651-282-5332 TTY I w .pca.state.mn.us April 1, 2009 REOENEID APR 2 N113" Plymouth City MS4 Derek Asche Water Resource Manager 3400 Plymouth Blvd Plymouth, MN 55447 Dear Derek Asche: The Minnesota Pollution Control Agency (MPCA) staff has completed a review of all the Loading Assessments and Non -degradation Reports (Report) which have been submitted by the Selected MS4s as outlined in the MS4 Permit (Permit). The purpose of this letter is to outline the overall findings based on this review and to highlight the Stormwater Pollution Prevention Program (S WPPP) modifications which the MPCA staff feels are necessary to meet Permit and Minn. R. 7050.0185 requirements. The MPCA will send each Selected MS4 a detailed letter with conclusions and any additional control measures necessary to incorporate into the SWPPP prior to public notice. The MPCA will do a statewide public notice of the findings and the basis for each non -degradation determination as required by the Permit over the course of the next nine months. As outlined in the MS4 Permit, the purpose of the Loading Assessments conducted by the Selected MS4s was to determine, by modeling, whether increased pollutant loading has or would occur within their jurisdiction based on an evaluation of two time periods; from 1988 to present and from present to 2020. The parameters evaluated as part of this Loading Assessment included Average Annual Stormwater Flow Volume (Volume), Total Suspended Solids (TSS), and Phosphorus (TP). The determination whether increased loading had or would occur would be based on modeled results of these parameters. The MPCA staff review has identified many similarities within the modeled results from the Loading Assessments. All of the Loading Assessments indicated a positive relationship between increased urban development and the increased loading of Volume, TSS and TP. For the time periods modeled, this relationship was strongly correlated with the growth patterns for each MS4. The largest increases in loading coincide with the time periods in which individual cities experience their fastest growth and development. There were a few Selected MS4s which were largely built -out prior to 1988 and their model results showed minimal change in loading over the two time periods. In summary, the main finding that MPCA staff was able to draw from the Loading Assessments was that in most cases, if not mitigated, urban development and the conversion from undeveloped to urbanized land uses will result in an increased loading of Volume, TSS and TP. For the Reports each of the Selected MS4s also factored in the treatment effect of stormwater Best Management Practices (BMPs) on the modeled load calculations. Although other treatment ICE St.Paul I Brainerd I Detroit Lakes I Duluth I Mankato I Marshall I Rochester I Willmar 150 YEARS (STATEHOOD Page 59 BMPs were considered, stormwater pond systems were the dominant treatment method evaluated in the Reports. With the inclusion of the stormwater treatment associated with BMPs many Selected MS4s calculated 2020 TSS and TP loads at levels close to or below 1988 levels. MPCA staff noted that high TSS and TP coefficients (high removal efficiency) were typically used when evaluating stormwater pond treatment, even though little or no documentation was provided that these BMPs were achieving these levels of treatment. In general, for many existing stormwater BMPs, the actual treatment performance has not been specifically evaluated by MS4s. The Reports have made a case that traditional stormwater BMPs may be effective in addressing increased loading of TSS and TP, however, the MPCA finds that the actual assessment of BMP performance is needed to validate that these systems are functioning as claimed. Increased TSS and TP loading can be prevented only if the BMPs have been properly designed, constructed and maintained and are functioning as indicated in the model assumptions. Most Selected MS4s acknowledged that stormwater ponds and most other traditional stormwater BMPs would have a minimal effect on addressing the Volume load increases. Many Reports did not discuss specific volume reduction BMPs and did not identify mitigation for the increase in the Volume loads calculated for the present and 2020 conditions. Where reductions of Volume loads were calculated; the MS4 typically outlined a specific strategy to mitigate Volume increases from both new and existing development. As outlined in the MS4 Permit and rules, the MPCA believes that increased Volume load will result in increased pollutant loading. The impacts from increased Volume load must therefore be addressed by the Selected MS4s through SWPPP modifications. Moving forward, the MPCA will be sending individual letters to each of the Selected MS4s. The letters will focus on the S WPPP modifications that have been proposed or which must be incorporated by each of the Selected MS4s into their SWPPPs in order to meet non -degradation requirements. The following elements have been determined to be necessary in order to validate the Loading Assessments and reported conclusions and therefore demonstrate compliance with the non -degradation rule. All Selected MS4 SWPPPs will be required, at a minimum, to address the following: • Selected MS4s will be required to develop and implement a process to evaluate the treatment effectiveness of the BMPs in their stormwater management system. The assessment process must consider design criteria, as built construction and maintenance of stormwater BMPs to determine whether they are providing adequate treatment. The MPCA encourages MS4s to utilize the assessment process described in The Minnesota Stormwater Manual Appendix N: Three Tiered BMP Performance Range for TSS and TP. The Center for Watershed Protection document entitled "Urban Stormwater Retrofit Practices", version 1.0, dated August 2007, further expands on this BMP evaluation approach. The University of Minnesota document "Assessment of Stormwater Best Management Practices" provides additional information and guidance for developing a BMP assessment process. In addition to assessing the effectiveness of existing stormwater BMPs the process must also identify those portions of the system (stormsheds) which currently do not have BMPs for treating stormwater prior to discharge. The BMP performance assessment process must outline a schedule to inventory, assess, prioritize and correct poorly performing Page 60 BMPs as well as outline corrective measures for those stormsheds determined not to have stormwater treatment. Selected MS4s will be required to develop and implement a volume reduction strategy for their city to mitigate for the increase in Volume load. As stated in the MS4 Permit Selected MS4s are required, to the extent that is reasonable and practical, to reduce the Volume load to the level calculated in their load assessment for 1988. The underlying goal of the volume reduction strategy, however, should be its incorporation in an overall stormwater management plan for the MS4 to return waters back to a non -degraded state. The volume reduction strategy must identify specific actions that will be taken to reduce volume for both new development and redevelopment projects. Volume reduction measures associated with public works and road projects should also be included as part of this strategy. Chapter 3 of The Minnesota Stormwater Manual outlines volume reduction techniques which should be incorporated into the volume reduction strategy. Selected MS4s will be required to develop SWPPP modifications which include a detailed outline of the tasks and schedule needed to develop and implement this volume reduction strategy. As indicated, the MPCA intends to send each Selected MS4 a letter to address specific issues raised by MS4s in their Non -degradation Reports and proposed non -degradation related SWPPP modifications. The MPCA will also identify any additional measures that must be incorporated to address the elements outlined above. Selected MS4s will be given 60 days to respond to the MPCA determination and make any necessary revisions or modifications to the SWPPP. The MPCA intends to public notice the non -degradation related SWPPP modifications as a part of the non -degradation determination in accordance with the MS4 Permit. Please feel free to contact me at 651-757-2368 if you have any questions. Shic rely, 4sc)?Fo Hydrologist 3 Stormwater Section Municipal Division SJF:wgp Page 61 April 13, 2009 Representative John Lesch 537 State Office Building 100 Rev. Dr. MLK Jr. Blvd. St. Paul, MN 55155 Senator Ellen Anderson 120 Capitol Building 75 Rev. Dr. MLK Jr. Blvd. St. Paul, MN 55155 Re: Opposition to Mandatory Paid Sick Time Legislation Dear Representative Lesch and Senator Anderson: The Municipal Legislative Commission opposes HF 612/SF 461, a bill mandating employers to provide paid sick leave. While we are sympathetic to the proponents' intent, this bill would only further burden local government at a time when cities need relief from the administrative and financial cost of state mandates. Specifically, MLC cities would be hurt by this legislation due to the high number of seasonal and part-time employees it hires (such as lifeguards, fitness instructors, ice rink attendants, seasonal maintenance workers, etc.). The specific fiscal and administrative challenges this bill poses are as follows: • Cities would need to track hours from year to year and reinstate the appropriate amount of unused sick time that had accrued, creating an overwhelming administrative workload. • To anticipate seasonal and part-time sick leave, cities would be forced to boost reserves to cover accruing sick hours during a time when budgets are already tight and reserves are being drained. • The value of unused sick leave hours would have to be reported as a liability for the audit process. • Over the years many cities have phased out sick leave programs with personal time off programs which would be adversely affected by this unilateral imposition of a compensation mandate by the state. Page 62 Ultimately, this will mean fewer jobs available in these communities as cities need to make up for the cost of this proposal by reducing the number of jobs it has — and therefore lessening service in communities throughout the State of Minnesota. The MLC has always looked out for the best interests of our employees, and has developed their overall compensation packages for employees that best fit their needs in the competitive environment of their own communities. This bill however adds a costly unfunded mandate on cities during an already financially challenging time. Sincerely, Mike Maguire Mayor of Eagan Chair, Municipal Legislative Commission Cc: MLC Legislative Delegation Jennifer O'Rourke, League of Minnesota Cities Jeremy Estenson, Minnesota Chamber of Commerce -2- Page 63 Numbers of City Employees Affected by HF 612/SF 461 City Number of Part Time/Seasonal Employees Edina 470 Burnsville 240 Inver Grove Heights Over 400 Maple Grove 700-800 Maplewood About 200 Eagan 500-600 Apple Valley 270 Plymouth Over 250 Example of Fiscal Impact (data from City of Maple Grove) Number of temporary/seasonal staff: 700-800 Amount of sick leave hours accrued: 5,206 Estimated number of hours unused by temporary/seasonal group: 2,863 Fiscal impact: $34,800 (not including benefits) -3- Page 64 rp) City of Plymouth Adding Quality to Life April 13, 2009 Walter A. Barniskis Vice -Commodore of Racing Medicine Lake Sailing Club 3601 Flag Avenue N Minneapolis, MN 55427-1645 Dear Walter: This letter is in response to your request to hold sailboat races on Medicine Lake during the 2009 summer season. The City of Plymouth has no objection to your use of the lake for this purpose. We appreciate your commitment to conduct your training sessions and races in a safe manner, and your willingness to assist others on the lake who may be in trouble. Keep up the great work and have a successful, safe, and fun season! Sincerely, Eric J. Blank, Director Parks and Recreation EB/ds cc: City Manager Director of Public Safety 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.d.plymouth.mn.us Page 65 ti cl'Hedicine `Labe Sailing Club P.O. Box 41301 Plymouth, Minnesota 55441 April 5, 2009 Mr. Eric Blank Director of Parks and Recreation City of Plymouth 3400 Plymouth Blvd. Plymouth, Minnesota 55447 Dear Mr. Blank, The purpose of this letter is to request the City of Plymouth for permission to hold sail boat races on Medicine Lake during the summer of 2009. As you are aware, the Medicine Lake Sailing Club has been conducting sailboat races on Medicine Lake since 1977. We are planning this year's racing season and need to obtain a permit from the Hennepin County Sheriff. In order to get a permit from the Sheriff; it is necessary for us to obtain written permission from the City of Plymouth for Medicine Lake use. The City of Plymouth established the written permission process in 1985 and has granted MLSC permission every year to run these races since that time. In all of our 32 years of operation, we have never had a significant safety incident, as we stress proper boating safety in all our training sessions and operating procedures. We have a committee boat on the lake during all races to assist any sailor that may capsize or be in need of assistance. Naturally, we also render emergency assistance to other boaters on the lake that may require it as well. As in the past, we will be carrying regatta liability insurance from the St. Paul Fire and Marine Insurance Co. for $1,000,000.00. We have attached our racing schedule for the 2009 season for your review. We will be inserting temporary racing marks (buoys) in the water approximately one hour before the races begin. They will be removed every day at the end of the races. The races will Page 66 be held in accordance with the rules of the United States Sailing Association, a nationally recognized yacht racing organization. We anticipate that there will be up to 10 to15 boats maximum participating in each race. The city of Plymouth is not expected nor are we requesting Plymouth to take any active part in the organization or conduct of the races scheduled for 2009. The County Sheriff, and not the City of Plymouth, issues the permit for the MLSC to race on Medicine Lake. Additionally, before members of MLSC are permitted to race, they must sign an application, which clearly states that the participant waves any liability on the part of the City of Plymouth for race participation. A copy of this application is enclosed. Please forward your written permission, on behalf of the City of Plymouth, to me so that I can include it in our 2009 application for a permit from the Hennepin County Sheriff. If it would be more convenient, you could simply fax me permission to use Medicine Lake at my office fax, which is 763-744-5822. Thank you very much for your kind attention to this matter. Please call me at 763-744- 5656 at work or at 763-545-3054 at home if you have any questions regarding this request for the 2009 sailing season. Cordially, Walter A. Bamiskis Vice -Commodore of Racing Medicine Lake Sailing Club (MLSC) Attachments: a) Racing Schedule for the 2009 Season. b) MSLC Racing Application Form -2009. Page 67 D3'r �Il .SI,,Vik< Thtinkyok Hte ci / of Plyriovt�i's jenerayS Contril'Ilm fo TzenS oi]e. &4" uil l 440 W4P Cont A%4Q l o -C H,R-youth .h fl,w�S�r subtirbS T�•�Sfllcv�e bo4��Ime.i�Gei - 2 LONE In 2010 Teens Alone will celebrate twenty dears of helping west metro teens and their families during times of stress. We are \\ell known in schools. amongst organizations helping youth. and in our own community. But. like all non -profits. we now face the challenges of a poor economy, ironically a time when our services are in highest demand. In 3008. Teens Alone fielded more than 1000 crisis calls. the most in our history, from families in the West Metro facing situational stresses. including family conflict and homelessness. The number of young people and parents receiving in-person counseling by Teens Alone increased more than 25% beyond the median (462 vs. 369). Demand for our service will undoubtedly increase as economic pressures for all families. including those not fluent in English, is expected to be more of a hardship. With the addition of a bilingual counselor to our existing counseling team, we are prepared to meet the individual needs of all residents in our service area. To meet the crowing demand. the Board authorized the addition of another counselor and completed the 2009 — 20 11 strategic plan, the most aggressive Plan in its history. We continue to be committed to providing a no -cost service with quick turnaround by a professional. knowledgeable staff to local youth and families. However. it is important to note that in 2008 Teens Alone was operating at 13%r beyond capacity. As demand is likely to increase. we are gearing ourseh es to undertake aggressive action. Increased fund raising. both private and institutional, is a critical part of Teens Alone. As we look to the future and meeting the escalating demand for our services. fund raising will become increasingly important. This annual report aims to provide a snap -shot view of the organization. the staff and the Board members. It is written for current and past contributors to understand fully how we use and appreciate each and every dollar, and for future contributors to understand the impact of the organization. Contributions help ensure that west suburban families of teens have the support and resources they need to find solutions and reconciliation during tough times. On behalf of the staff and the Board, we thank our nearly 600 individual and small business donors for their generosity. We want to thank our contributing foundations and our partners, and a special thank you to all those who have been with us since our 1990 inception. Please support our effort in encouraging others to join us as we move towards a truly exceptional 20th anniversary of service to everyone's most important asset, today's youth. Sarabeth deNeui. Board Chair Lydia Kih ft, Executive Director Teen Alone isn't just for teens Teens Alone's mission is to facilitate change and impact communities by supporting teens and their families through supportive counseling, crisis, referral, and youth homelessness prevention services. Our vision is to develop communities where young people and their families are ensured of all resources to thrive and be connected. Program Description Teens Alone is a Minnesota non-profit 501(c)(3) organization with eighteen years of experience in providing free and responsive crisis, counseling, and referral services to youth and families from five suburban school districts just west of Minneapolis. Teens, parents, school social workers and police all contact Teens Alone when teens are stru0gins with conflict with parents or peers, chemical use, anger, abuse, pregnancy, truancy, school failure, or trouble with the law. Stabilizing family situations, keeping teens engaged in school, and preventing runaway/homelessness are key goals. Teens Alone also offers prevention and personal empowerment groups at area schools to meet specific needs (e.g.. chemical health. immigrant teens) and works to build public awareness of and advocate for the needs of suburban teens. Teens Alone responded to more than 1000 crisis calls and provided ongoing individual and family counseling to 462 youth and families in FYE 2008- This is evidence of rapid growth serving a broader geographic area, helping more teens and families, addressing more complex family problems, servicing more teens and families of color and helping more teens who have become homeless. The agency currently operates with four counselors, an executive director. and a 2009 budget of S455.344. T eells Alnlle Programs Teens Alone programs provide services to help teens and their families manage situational stresses, including family conflict and homelessness. Teens Alone does not provide mental health assessments, medications, or diagnostic testing, but instead focuses on prevention, early intervention, intervention, crisis and counseling services within the continuum of mental health care. We partner with other agencies (Bridge For Youth. 19 area schools) to ensure that youth and families needing more intensive services are connected to psychiatric and psychological services. Responsiveness (i.e., returning all calls within 24 hours and meeting with the youth and/or family in a matter of days) is a key principle and key to Teens Alone's role within the continuum of care. Program areas include: • One -on -One Youth COnnseling • Prevention Groups • Parent/Fannily Counseling • School and Community Advocacy A+�+� al Urr,�otte Private Contributions 65% nnnafnri nffipe Space 3% A+1I1 ai cxpe+ises —� Management 7% - Fund-raising 7% ;ommunity Education/ _CTS 7% Government Grants 25% Direct Service 86% N, �m� Pa g e 71 Teem Alone Doard and volunteers Teens Alone is governed by a fifteen -member Board of Directors. representing school districts in the service area as well as offering financial, business, programmatic, and marketing expertise. The Board is responsible for strategic direction and agency oversight. Teens Alone also relies on a volunteer Youth Advisory Board composed of four to six student volunteers from each high school who help with peer-to-peer marketing and fund-raising and sponsor an annual Battle of the Bands. A Cargill retiree has volunteered hundreds of hours of technology expertise. Plan dills Barrow Co-owner. Coolibar Orono School District resident Dave Benson Pi incipal. Orono High School Long Lake resident Dana Brewer Co-owner, KLB Financial Eden Prairie resident Quinette Cook Independent Creative Consultant Eden Prairie resident Peter Cookson Senior Loan Officer, Minnesota Home Mortgage St. Louis Park resident Sarabeth deNeui Director of Students. St. Louis Park High School St. Louis Park resident Heidi Horsch Accountant Eden Prairie resident Bobbi Pointer — Chair Licensed School Nurse. Hopkins High School Minnetonka resident Diane Slats Juvenile Probation Office, Hennepin County St. Louis Park resident Pete Thompson — Treasurer Director of Corporate Development. Datacard Corp. Minnetonka business Minneapolis resident Randy Thompson Counselor. Central Middle School (Eden Prairie) Hopkins resident Megan Thorpe — Youth Advisory Board Chair Senior, Hopkins High School Minnetonka resident Deb Ukura Youth Program Manager, Hopkins School District Golden Valley resident Ginn% Worthington Marketing consultant Minnetonka resident Gail YontsOS Tanglen Elementary Wayzata resident Volunteers: John Loken Cargill Retiree, Technology Support Jody Russell Webmaster rQUI TH FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 FIRE -RESCUE INCIDENT OF INTEREST DATE: April 15, 2009 TIME: 3:19 a.m. ADDRESS: 17220 19`x' Avenue DETAILS: The Department responded to a reported house fire. First arriving, Ladder 31 (Sheldon, Evans, Kauffmann) reported a working fire in a second floor bedroom. Ladder 31 advanced an 13/a" handline to the second floor to begin extinguishment. A water supply was established by Engine 31 (W. Hebert, Hughes, Perbix). Wayzata Engine 11 , Plymouth Tower 11, and Plymouth Engine 21 assisted with ventilation, salvage and overhaul. The fire was contained to the second floor bedroom and placed under control 24 minutes following fire department arrival. No firefighters or civilians were injured. This call occurred during the Duty Crew hours of operation. RESPONSE TIME: 7 minutes FIRE ORIGIN/CAUSE: Second floor bedroom. Aerosol spray adhesive. ESTIMATED FIRE LOSS: $40,000 P.F.D. RESPONDING UNITS: Engine Companies: E-31, E-21 Ladder Companies: TW -11, L-31 Support Units: Rescue Companies: R-31 Chief Officers: C-1 Mutual Aid: Wayzata ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: No State FM: No SECTOR OFFICERS: Chief Kline (Command), Captain Dreelan (Division 2), FF Ahrens (Investigation), Captain Rasmus (Accountability/On-Deck). Page 73