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Council Information Memorandum 01-30-2009
CITY OF PLYMOUTH rp) COUNCIL INFO MEMO January 30, 2009 UPCOMING MEETINGS AND EVENTS Planning Commission Agenda 02/04/09 .................................................. Human Rights Commission Agenda 02/05/09 ......................................... Senator Bonoff Town Hall Meeting 02/05/09 .......................................... February, March, April 2009 Official City Meeting Calendars ................ Tentative List of Agenda Items for Future City Council Meetings .......... INFORMATION News Articles, Releases, Publications, Etc ... Lake Minnetonka Group Urges New Boat Launching Fee, Article, Star & Trib Page 9 Some Senior Citizens Feeling `Houselocked' by Economy, Article, Star & Trib ..............................Page 12 MEETING MINUTES Suburban Rate Authority Annual Meeting 01/29/09......................................................................... Page 15 STAFF REPORTS Engineering Dept. Active & Pending Public Improvement Projects 01/27/09 ................................. Page 19 Metrolink & Dial -A -Ride Ridership Graphs, 2004-2008................................................................... Page 22 Hennepin County Adult Correctional Facility Population Report 01/27/09 ....................................... Page 24 HRA Vicksburg Crossing Resident Survey Recap.............................................................................Page 25 HRA Plymouth Towne Square Resident Survey Recap..................................................................... Page 30 CORRESPONDENCE Memo from Transit, RE: Transit Revenue .............. Page 33 Email from Plymouth Middle School, RE: School changes............................................................... Page 39 Letter from Rep. Anderson, RE: Budget Trends Study Commission ................................................. Page 41 Letter from Heitkamp, RE: Plymouth Property Assessments for CP No. 5102 ................................. Page 42 Letter to All Apt. Owners in Plymouth, RE: Operating Licensed Health Care Facilities in an Apartment Building .................... ATTACHMENTS ................... Page 50 Govenor's Budget Recommendation and Impact on MLC Cities ......................................................Page 51 Mn/DOT's Approach to the Economic Recovery Program -Highway Infastructure........................... Page 54 PLANNING COMMISSION AGENDA WEDNESDAY, FEBRUARY 4, 2009 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda' are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. OATH OF OFFICE - Planning Commissioners Marc Anderson and Dick Kobussen 3. PLEDGE OF ALLEGIANCE 4. PUBLIC FORUM 5. APPROVAL OF AGENDA 6. CONSENT AGENDA* A. Approve the January 21, 2009 Planning Commission Meeting Minutes. 7. NEW BUSINESS A. Accept 2008 Annual Report and 2009 Annual Work Plan. B. Cancel the February 18, 2009 Planning Commission Meeting. 8. ADJOURNMENT - (Continue in Medicine Lake Room) A. Election of Planning Commission Chair and Vice Chair for 2009. B. Appointment of Planning Commissioner to serve as liaison to the Park and Recreation Advisory Committee. C. Planning Commissioner Orientation. Page 1 Plymouth Human Rights Commission Regular Meeting Agenda Thurs., February 5, 2009 7:00 p.m. City Hall, Parkers Lake Room 3400 Plymouth Boulevard 1. Call to Order 2. Introduction A. Introduce New Members — Roundtable Introductions B. New Member Orientation 3. Election of Officers A. Elect Chair and Vice Chair 4. Approve Agenda 5. Approve Minutes A. Minutes of November 6, 2008 6. Reports of Commissioners 7. Police Report A. Bias Crime Report(s) B. Other 8. Old Business A. Discuss Bremer Foundation Grants • Review grant proposals and select one vendor • Food donations 9. New Business A. 2009 Essay Contest • Set meeting date to review entries • Discuss award ceremony and date B. Discuss relation to League of MN Human Rights Commissions • How does our commission connect, support and relate? • What are our interests and needs to make this relationship significant? Page 2 10. Announcements and Articles (for your information) A. Article, Star & Tribune — Brooklyn Center now roughly half white, half minority B. "A Celebration of Diversity Potluck" on Thurs., Feb. 12 at Ridgedale YMCA C. Official City Meetings Calendar D. Plymouth Human Rights Commission Roster 11. Adjournment Page 3 rp)Plymouth Adding Quality to Life Senator Terri Bonoff Will be holding a Plymouth Town Hall On February 5, 2009 7:00-8:30 p.m. Plymouth City Hall Council Chambers 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us Page 4 rp)City of Plymouth Adding Quality to Life February 2009 1 2 3 4 5 6 7 6:00 PM 7:00 PM 7:00 PM 2:00-7:00 PM SPECIAL COUNCIL PLANNING HUMAN RIGHTS Fire and Ice MEETING COMMISSION COMMISSION Festival Medicine Lake Room MEETING MEETING Parkers Lake Discuss 2009 Goals Council Chambers Parker's Lake & Priorities Conference Room Discuss 2009 Council Coordinating Repre- sentatives 8 9 10 11 12 13 14 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK Ft REC MEETING QUALITY ADVISORY COM - Council Chambers COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING Medicine Lake Room Council Chambers 15 16 17 18 7:OOPM 19 20 21 PLANNING COMMISSION PRESIDENTS MEETING DAY Council Chambers 7:00 PM PLYMOUTH ADVISORY CITY OFFICES COMMITTEE ON CLOSED TRANSIT (PACT) MEETING Medicine Lake Room A 22 23 24 25 26 27 28 7:00 PM 7:00 PM REGULAR COUNCIL HRA MEETING MEETING Medicine Lake Room Council Chambers Modified on 01/30/09 CHANGES ARE NOTED IN RED Page 5 rp) City of Plymouth Adding Quality to Life March 2009 1 2 3 4 5 6 7 7:00 PM 6:00 PM 9:00 AM -1:00 PLANNING BOARD AND PM COMMISSION COMMISSION RECYCLING MEETING RECOGNITION TOUR Council Chambers EVENT Waste Management Plymouth Creek Facility Center 8 9 10 7:30-9:30 AM 11 12 7:00 13 14 Daylight 7;00 PM STATE PM Savings REGULAR COUNCIL OF THE CITY PARR ADVI- Commences MEETING C MM SSION S(PR COMMISSION Set Clocks Ahead MEETING Medicine Lake Room (PRAC) MEETING Council Chambers Council Chambers 1 Hour 7:00 PM ENVIRONMENTAL 5:30-8:00 PM QUALITY Environmental COMMITTEE (EQC) Quality Fair MEETING Birchview Medicine Lake Room Elementary School 15 16 17 18 19 — 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room A 29 30 31 Modified on 01/30/09 Page 6 rp)City of Plymouth Adding Quality to Life April 2009 Modified on 01/30/09 Page 7 1 2 3 4 7:00 PM 6:00-8:00 PM 9:00 AM— PLANNING Yard It Garden 1:00 PM COMMISSION Expo Yard It Garden MEETING Plymouth Creek Expo Council Chambers Center Fieldhouse Plymouth Creek Center Fieldhouse 5 6 7 8 9 10 11 7:00 PM 7:00 PM 7:00 PM Board of ENVIRONMENTAL PARK Ft REC Equalization QUALITY ADVISORY COM - COMMITTEE MISSION (PRAC) (EQC) MEETING MEETING Medicine Lake Room Council Chambers 12 13 14 15 16 17 18 7:00 PM 7:00 PM Primavera Primavera REGULAR COUNCIL PLANNING Plymouth Arts Plymouth Arts MEETING COMMISSION Council Show Council Show Council Chambers MEETING Plymouth Creek Plymouth Creek Council Chambers Center Center 19 20 21 22 23 24 25 Primavera Primavera 7:00 PM 7:00 PM 7:00 PM Plymouth Arts Plymouth Arts Board of PLYMOUTH HRA MEETING 9:00 AM - Council Show Council Show Equalization ADVISORY Medicine Lake Room 12:00 PM Plymouth Creek Plymouth Creek Reconvened COMMITTEE ON City Sampler Center Center TRANSIT (PACT) Plymouth City Hall MEETING Medicine Lake Room A 26 27 28 29 30 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 01/30/09 Page 7 Tentative Schedule for City Council Agenda Items February 10, Regular, 7:00 p.m., Council Chambers • Consider increase in non-resident fees for Recreation Programs • Presentation by Hennepin County Sheriff Rich Stanek on their collaborative efforts with local police departments • Ordinance amending Section 1016 of the City Code regarding park rental fees and policies • Approve site plan amendment and variances to allow reconstruction of the existing Pike Lake Sanitary Sewer Lift Station for property located south of 60`h Place and east of Goldenrod Lane. City of Plymouth. (2008116) • Approve Community Development Block Grant (CDBG) 2009 Action Plan • Discuss Charitable Gambling Ordinance February 24, Regular, 7:00 p.m., Council Chambers • Approve Park and Recreation Advisory Commission's Annual Report and 2009 Work Plan March 5, Board/Commission Recognition Event, 6:00 p.m., Plymouth Creek Center March 10, Regular, 7:00 p.m., Council Chambers March 24, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council, all other topics are tentative. Page 8 Lake Minnetonka group urges new boat launching fee Pagel of 3 StarTribune.com MINNEAPOLIS -ST. PAUL, MINNESOTA Lake Minnetonka group urges new boat launching fee By LAURIE BLAKE, Star Tribune January 24, 2009 Every boater launching a craft on Lake Minnetonka would pay a ramp fee to have boats inspected for ride -along plants and water life if the Lake Minnetonka Association gets its way. The group representing lakeshore home and business owners warns in a new report that "several harmful aquatic invasive species are at our doorstep, and Lake Minnetonka is highly exposed to these invaders." To protect the popular lake, it recommends spending $600,000 a year for a full-time lake manager and inspection program. It offers to provide a quarter of the money, with much of the rest to come from launch fees — the first in the state at public ramps. "We have one chance. Prevention is the only logical strategy," said Dick Osgood, association executive director. Osgood envisions fees of $5 to $10, or a larger sum for a season's pass. There is no known way to rid waters of zebra mussels, spiny water flea, rusty crayfish, Asian carp and Brazilian elodea, all of which have made their way into Minnesota waters, the association says. If spread to Lake Minnetonka, they could hurt fishing, swimming and boating and undermine the economy of the lake community. The association is already battling some stubborn invasive species: It spent $180,000 last summer for an expansive chemical treatment of Eurasian water milfoil and curly -leaf pondweed in three Lake Minnetonka bays: Carman, Grays and Phelps. An estimated 100,000 to 200,000 boats a year enter Lake Minnetonka at public launches, and three-fourths of them are not checked for harmful plants and organisms they might bring from other lakes, Osgood said. Minnesota Department of Natural Resources inspections touch only about a quarter of the boats launched, and focus more on education than physical inspections, Osgood said. "While many individuals, organizations and agencies care about Lake Minnetonka, we have lacked coordinated leadership," said lake association president Amanda Walsh. New powers, tax authority http://www.startribune.com/templates/Print_This_Story?sid=38259139 1/21 Page 9 Lake Minnetonka group urges new boat launching fee Page 2 of 3 The association wants the Lake Minnetonka Conservation District to lead the new protection program with new powers and expanded taxing authority approved by the state Legislature. Created in 1967, the district rules on dock requests, works to control exotic species and oversees lake management issues. Its board of directors is made up of appointees from the 14 cities surrounding the lake. Greg Nybeck, executive director of the conservation district, defended the district's efforts to control invasive species. "We have spent a lot of time and energy doing prevention efforts over the years. Can more be done? Yes. We are willing to do more. But we have budget constraints." Some help might come from the Minnehaha Creek Watershed District, said its director, Eric Evanson. "The reason the watershed district in the past has not gotten involved is because it's been viewed as more of a lake use issue, as opposed to a water quality issue. Now it makes more sense for the watershed district to start looking at this more seriously." Evanson said inspections help but are not the entire answer. He sees promise in a program that would identify boats that have been in infested waters with a sticker that could not be removed until the boat was thoroughly cleaned. The DNR does spot inspections of boats on Lake Minnetonka along with 10,000 other lakes in the state, said Luke Skinner, supervisor of the DNR's invasive species program. Although inspectors spend most of their time at infested waters, "We do have staff that spend time on Lake Minnetonka. It probably gets more inspection hours than any other lake in the state," Skinner said. "Our inspectors are there mainly to educate and to get them to clean their boats," Skinner added. About 1.5 percent of the boats inspected are carrying vegetation and owners must clean them on site, he said. Skinner agreed more inspection and enforcement would help. 'Down a slippery slope' Last year, DNR officials wrote 36 tickets statewide for boats carrying vegetation. Fines range from $50 to $200, Skinner said. Gregg Melstrom of Minnetonka, who has been fishing on Lake Minnetonka for 16 years and spends 100 days a year on the lake as a fishing guide, said ramp fees would be unpopular. "We are walking down a slippery slope when you start charging people to put their boat in a public lake," he said. A one-time fee for an inspection and invasive species briefing might work. But for frequent users of the lake who don't take their boats anywhere else, repeated inspections would become a nuisance. he said. http://www.startribune.com/templates/Print This_Story?sid=38259139 1/21 page 10 Lake Minnetonka group urges new boat launching fee He suggested requiring anyone who wants to boat on Lake Minnetonka to have certification proving that they had passed a test on how invasive species are spread. DNR officials could check for certification on the laptops they carry. "All they need is your name and they could pull it up and say, 'Yep, I see you got your certification. You are good to go."' Laurie Blake • 612-673-1711 © 2009 Star Tribune. All rights reserved. Page 3 of 3 http://www.startribune.com/templates/Print This_Story?sid=38259139 1/28/. Page 11 Some senior citizens feeling 'houselocked' by economy StarTribune.Cotn MINNEAPOLIS-ST_PAUL, MINNESOTA Some senior citizens feeling 'houselocked' by economy By WARREN WOLFE, Star Tribune January 25, 2009 Every morning Joyce Reedstrom, 82, struggles to the stair lift that carries her from her second -floor bedroom downstairs for the day. At night, helped by her husband, Kermit, 86, she reverses the trip. Last summer, it looked like the couple had a solution: move from their New Brighton townhouse to a one-story apartment for seniors in Roseville. Page 1 of 3 Then reality hit: A 20 -percent drop in what they could get for their townhouse of 27 years has left them feeling houselocked. Similar stories are playing out for thousands of elderly homeowners across the Twin Cities as the housing market suffers through its worst slump in decades. In the face of these dilemmas, people who run senior housing developments and real estate agents are inventing creative ways to lure seniors. Among their tools: financial assistance, help planning a move, and one plan that guarantees a home sale, usually in 120 to 150 days. Instead of eating a $45,000 loss on their townhouse, the Reedstroms chose to stay and pay $7,000 for the stair lift a month ago. They may try again next summer to sell, or they might invest another $7,000 in a second lift gliding to the basement garage -- then wait until their declining health forces them to move to an assisted -living facility. "It's not working out the way we wanted," said Kermit Reedstrom, a former Medtronic executive, who with his wife worked in retirement for the Lutheran Church in Papua New Guinea and the Philippines. The economic slump has battered savings, too, further hurting some elderly clients, said Cathy Clairmont, director of marketing at English Rose Suites, small suburban homes that cater to older people with memory loss. "I had a man -- very embarrassed -- who had to take his wife home after six months here because his retirement savings just went south," she said. "There are a lot of obstacles for seniors trying to decide whether to downsize and move into more convenient housing," said real estate agent Lisa Dunn, a former psychologist who now works primarily with older homeowners. http://www.startribune.com/templates/Print_This_Story?sid=38306779 1/261/ Page 12 Some senior citizens feeling'houselocked' by economy Page 2 of 3 "There's the housing market, of course, but there's also years of accumulated memories and possessions," she said. "Downsizing can be daunting." Adding a $2,000 incentive At Heritage Place of Roseville, a 49 -unit building where the Reedstroms had planned to move, there are more vacancies than usual for rental apartments because "some people on our waiting list can't sell their houses now," said Cindy Donovan, who handles marketing. Heritage Place, which opened four years ago, has offered new tenants up to $2,000 to help move or buy furniture. Recently it added optional inducements: three months of free parking, meals or housekeeping. That drew two new tenants. "But to be honest, they really needed to move," she said. Feeling most stuck by the housing downturn are healthy seniors ready to leave a house they've owned for years and move into independent -living developments. They at least have the option of waiting. But people whose frail conditions are forcing them to move into housing with health care or similar services "are biting the bullet, taking the loss and doing what they have to do," said Dustin Schultz, director of housing at Good Samaritan Society, which owns Heritage and other senior housing in 25 states. "Minnesota's bad enough, but it's a lot worse in some other areas -- California, Florida, Denver," he said. "It's a nationwide situation." To boost occupancy, Presbyterian Homes is about to announce a program with Coldwell Banker Burnet in which it will finance prospective tenants' access to housing -relocation services that Coldwell typically offers to corporate clients. Presbyterian Homes, which has 34 housing campuses and stand-alone housing units in the region, will start with homeowners moving to three new senior housing projects in Cottage Grove, North Oaks and Prior Lake. A seller can work with a specially trained sales agent and a Coldwell "moving manager" who will oversee the entire process. That includes repairs and preparation for sale, help with the move and insuring the home's appliances. Sellers also will get a rebate -- $400 to $650, depending on the sale price. "Moving is a very big deal, and having these services and a single go -to person should help take some pressure off," said Deb Black, Presbyterian Homes' marketing director. That has Joyce Johannessen interested. Now three weeks from 80, she was ready last summer to move to nearby SummerHouse of Shoreview, an independent -living apartment complex owned by Presbyterian Homes. http://www.startribune.com/teinplates/Print_This_Story?sid=38306779 1/26/2 Page 13 Some senior citizens feeling 'houselocked' by economy Page 3 of 3 She took her home off the market last fall after dropping the price to $120,000 -- and still getting no takers. "I've been here 30 years and I'm not waiting until they carry me out," said the retired assistant to the provost at Bethel College. "I'll move before I'm too frail to meet new people and do fun things. Maybe in the spring...." A guaranteed sale After working with older homeowners waiting for house prices to rise, real estate agent Dunn paired up with another Edina Realty agent to offer clients a sure way out of their homes. For 27 years, Jack Bilski has offered customers a guarantee: If your house doesn't sell in a certain number of days, he and investors who back him will buy it at an agreed-upon price. If he sells it for more, the customer pockets the difference. Dunn and Bilski now are offering that service to seniors. "I've never made a dime on those sales, although I've lost some a few times," Bilski said. "People have to be realistic. We'll agree on a guaranteed price that's 5 to 10 percent below what I think it should sell for within maybe 120 to 150 days." Older homeowners eager for more convenient housing face this agonizing choice: Take the financial hit now and sell, or stay put until home prices rise. "This is going to be a long, slow process," Bilski predicted. "Homes that are priced right are selling now. Will you gain by waiting? You have to decide whether the cost of waiting is more than the cost of taking the current market price." That's small comfort to the Reedstroms. "If we'd sold two years ago, we'd be in more comfortable living right now," Kermit Reedstrom said. "As it is, my guess is we'll just stay here as long as we're both healthy enough." Warren Wolfe • 612-673-7253 © 2009 Star Tribune. All rights reserved. Page 14 http://www.startribune.com/templates/Print_This_Story?sid=38306779 1/26/ MINUTES OF THE ANNUAL MEETING OF THE SUBURBAN RATE AUTHORITY January 21, 2009 Pursuant to due call and notice, the annual meeting of the Suburban Rate Authority was held at the City of Circle Pines City Hall, 200 Civic Heights Circle, Circle Pines, Minnesota, commencing at 11:30 a.m. 1. CALL TO ORDER: Executive Committee Chair, Desyl Peterson, opened the meeting and roll call was taken. 2. ROLL CALL: Bloomington Jim Gates Brooklyn Park Gary Brown Circle Pines Jim Keinath Columbia Heights Bruce Nawrocki Eden Prairie Gene Dietz Edina John Wallin Fridley Jim Kosluchar Lauderdale Heather Butkowski Maple Plain John Sweeney and Richard Hackbarth Oakdale Brian Bachmeier Robbinsdale Richard McCoy Roseville Duane Schwartz Minnetonka Desyl Peterson Woodbury Dick Riemenschneider Also present was legal counsel for the SRA, Jim Strommen of Kennedy & Graven. It was determined that a quorum of SRA votes was present to transact business. 3. APPROVAL OF OCOTOBER QUARTERLY MEETING MINUTES. On motion of Mr. Dietz, seconded by Mr. Gates, the minutes from the October quarterly meeting, having been previously circulated, were approved. 4. REPORTS OF OFFICERS: Mr. Wallin reported on the financial status of the SRA as of December 31, 2008, and circulated a financial statement as of that date (available upon request). Mr. Wallin noted that all SRA members had paid their assessments for 2008, except Long Lake. Mr. Strommen reported that he had received a phone call from the Long Lake city administrator stating that the city council had decided to end its membership in the SRA due to budget reductions. Mr. Strommen advised the city that its notice would not be effective until January 1, 2010 and that the city would remain a member in 2009 and obligated for assessments. Mr. Strommen indicated that he would follow up with a letter and offer to appear before the city council to explain the benefits of SRA membership. 346062v2 JMS SU160-3 Page 15 Mr. Wallin also circulated an audit proposal from MMKR of $3,400.00. This was $150.00 higher than the previous year audit fee, also performed by MMKR. There was discussion and suggestion that Mr. Wallin seek quotes from other auditors to compare price. Mr. Wallin explained that it is not likely that the SRA would find other interested companies for a lower fee. Governmental entities have certain audit requirements imposed by the IRS that tend to establish minimum fees by auditors and narrow the field of companies willing to audit governmental entities. On motion by Mr. Gates, seconded by Mr. Sweeney, the Board unanimously agreed to accept the Treasurer's Report and accept MMKR's audit proposal. 5. ELECTION OF 2009 SRA EXECUTIVE COMMITTEE: Chair Peterson moved approval of the following slate to serve as the SRA Executive Committee for 2009, approved at the Executive Committee meeting preceding the annual meeting: Chair - Gary Brown Vice Chair - Jim Gates Treasurer- John Wallin Bruce Nawrocki Richard McCoy Brian Bachmeier Dick Riemenschneider Ms. Peterson noted that this provided a good balance of cities around the Twin Cities' metropolitan area. The slate was approved unanimously. 6. COMMUNICATIONS. Mr. Strommen reported that he received an inquiry from Laurie Blake of the StarTribune following up on her earlier article on the SRA's streetlighting study. Ms. Blake had received a copy of the report submitted to the SRA by HPC at the October, 2008 quarterly meeting. Following Ms. Blake's discussions with Mr. Strommen, Mr. Brown, and Mr. Dietz, among others, she published a follow-up article in the StarTribune highlighting the report findings and continuing SRA evaluation of streetlighting equipment and services. The Board agreed that Ms. Blake's article was fair and accurate and that one of the outcomes of the report and publicity was to cause greater responsiveness from Xcel regarding its services. 7. XCEL ELECTRIC RATE CASE. Mr. Strommen reported on the status of the Xcel General Rate Case. The prehearing conference has been held and a schedule established for evidentiary hearings on the various issues raised by the Petition (Memo on increase request provided with packet). Evidentiary hearings will be held in June, 2009, and a decision by the PUC on Xcel's rate increase will occur later in the fall of 2009, depending on the number of issues that are not settled. Mr. Strommen listed the issues that the SRA would or may have interest in addressing more closely in this rate case. They include follow-up information on the scope and extent of regulation of Xcel's street lighting equipment and services. Additional issues include: the justification for Xcel's request for an 11% increase in residential, municipal pumping and streetlighting rates, the amount and commitment to utilize expenses associated with right-of-way relocation made necessary by public improvement projects, additional tree trimming expenses requested by Xcel, and how the cost of bad debts incurred by the utility are paid by ratepayers. 346062v2 JMS SU160-3 Page 16 Mr. Strommen noted that some of the issues are addressed through experts retained by the state agencies, and some are unique to SRA interests and would be pursued primarily if not exclusively, by the SRA, e.g., streetlighting and right-of-way relocation expenses. Mr. Strommen will work closely with state agency attorneys and is hopeful that a cooperative effort will maximize the efficiency and effect of SRA participation. It was suggested that the SRA consider a proposal to the PUC restricting Xcel to recovery in the following year only those funds expended in the previous year for right-of-way relocation costs. This would tie the utility's recovery of such cost from ratepayers to Xcel's actual expenditures, with a one-year lag. 8. CENTERPOINT ENERGY RATE CASE. Mr. Strommen also reported on the CP gas rate increase request, proceeding concurrently with the Xcel electric case. Because of agreements entered into by CP and the state agencies, the evidentiary hearings will not be until August, 2009, with a decision by the PUC scheduled for December, 2009. Issues of interest noted by Mr. Strommen include the remaining $4,000,000 holdback by the PUC on CP's requested recovery from ratepayers for the Midwest Gas faulty connectors replacement cost. The SRA will object to CP's requested recovery of the additional $4,000,000. Right-of-way relocation expenses and actual use of funds are also relevant to CP as it relates to timely relocation for public improvement projects. CP's requested customer charge for residential customers is $8.00 per month from $6.50 (if decoupling is granted) and $14.00 per month (if decoupling is not granted). Mr. Strommen explained that decoupling is a rate design concept, allowed by 2007 Minnesota law, whereby the utility recovers a pre -designated amount of revenue even when consumption is reduced due to conservation measures. The intent of the law is to reduce the disincentive of the utility to promote conservation without harming ratepayers. The SRA has objected to fixed customer charges increases in the past and CP's request, and the decupling component should be challenged from a residential ratepayer's standpoint. Mr. Strommen noted that he would have additional Company information for Board review by the April quarterly meeting. 9. FAULTY XCEL GAS METERS. Mr. Strommen reported that there have been no further developments relating to PUC review of Xcel's practices and contracts on its faulty gas meters. The faulty meters failed to identify gas usage of customers and, therefore, Xcel is replacing the modules and attempting to recover back payments. Xcel is now subject to scrutiny as to its right to recover. 10. FILED -RATE DOCTRINE COURT DECISION. Mr. Strommen reported on the status of two cases, one in the Minnesota Supreme Court and one in the Minnesota Court of Appeals, on the so-called Filed -Rate Doctrine. Under this Doctrine, ratepayers subject to monopoly utility tariffs have limited rights to recover damages for utility failure to cavy out its obligations in situations where a citizen would normally be able to seek damages in court. The rule provides that all ratepayers must be treated the same under "filed -rates" (tariffs) and only the regulatory agency (PUC) can address discrepancies under tariffs to maintain the uniformity and lack of disparity between ratepayers. Mr. Strommen explained that Minnesota had not decided yet how broad the 34062v2 JMs su1e0-3 3 Page 17 Filed -Rate Doctrine would be applied to situations where the utility fails to cavy out its duties, or otherwise causes harm, to a ratepayer. The Minnesota Supreme Court case involves Xcel's alleged failure to inspect wiring connections to the premises of customers, as required by the tariff. Xcel argues that only the PUC has authority to hear complaints about Xcel service described in the tariff. The Minnesota Supreme Court has not issued a decision on that case. In contrast, the Minnesota Court of Appeals has allowed a claim in the courts by a group of farm owner ratepayers who allege that their cattle have been harmed by stray transmission voltage from lines installed on their property. Allowing these ratepayers to go to court for damages is an exception to the Filed -Rate Doctrine. Mr. Strommen noted that he will continue monitoring this issue because of its importance to SRA ratepayers, including cities. 11. LOCATION OF APRIL QUARTERLY MEETING. Mr. Riemenschneider offered to host the April 15, 2009, quarterly meeting at the City of Woodbury. 12. CLAIMS. Mr. Wallin circulated the claim of Kennedy & Graven for $10,621.44. Mr. Keinath moved to approve the claim. Mr. Sweeney seconded the motion which passed unanimously. 13. ADJOURNMENT. The meeting was adjourned at 12:40 p.m. Attest: Chairman Secretary 346062v2 JMS SU160-3 Page 18 U) U w q) E a` m C:CL C a) E 0) L p Q N N E C U age 19 @ N C O O > C C 0 O N C Q O w a O @O C C `O c OMM D _ C L O mw 3 o Qa>c o m @cLLO, c 3 D> - O U NoCNU wo O m @ O •�vWUN` N co a L CJn_ 0 O N33 C N C N E N CO ,E c,2 Nam a@ > E J� mpo�E UCn�- o mm E m > oo� UpC -0.— OC0 C O O O NO. rnmn co m E Oo O aCw O c E c O CAOa O =OCJ CU FOO- 0nco o —yC ow mN@ o@ @ocmU cm c @ « N n onm- c U N T O p o N@ E C N O 6 Fa LD L iLL @ W C O J O @O� @ > @ 0 @ OE w0a C a C N O' @ 16 N O E U N N j L @ m@ E E` O E N - ONW O UNo.NDOQ >U3 o m d'm v,ma o w 0m @ v Nt ag=Onc n�� m a- ;@E @ m o Lo— 0 navN O O O � c v C o oB O)CO a2 0 UU C `m Z @o6w@ N= U) > w E U « C YCaa Lpp E .. 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QO a.= c" Ed N @ O O C@ v wO @ E— — U 16 pw o - 0rn J J W«�6 0NNO @O `mo UTE E yOOO M@3 c @ L C UN33aa ofaUO � -JU @ Hu o o O O o o p o 0 0 0 0 O o @ m o 0 0 0 o o 0 N E N O ECTCD N n _ @ N O f9 fA N N V3 fA � fA J C ll Y CQ Q C C Y c Y c Q U Ir m It =U 2U m o m m Q U W m Q m m U m Z o0 p Q v) O s @ @ o a 0 a.� oo ? a� @ > @ d c-0 6 m❑ > w CO d Q w aco) iEO d @Uo cd N Q NC E _ o V oE .slc LNv 0 C 0 LCL (r Uw f coO m@U U E(.) o of U 2 o a s_ U) cc 3 m m m CO 3 3 F O Z-- EO' U o age 19 a 0)- C y w N .L Q 7 C E c a O C U > U Q d M ige 20 d 9 - d d S C O N C 'e E D U N N ca O d 00 N N OI NO) C t N dL- N O E « U O m dcANm c o OaS an E o o c t ~O d o m m w Q x c m d a w a L c T MCI U d o 0W 6 �+ d , a= C ON - c N UT y O C Ya 2 T� CO 0 0C O C v - _, a E- U M �Eo ince w Qda N ai o a adic a V o 3 E a d d v m••L d y Y F U n y.- > F _ 0O C n 3 ❑C O L n C a e C a T U L L m r 0 D 3 Q O O N a O d 0: 6 d D O d N �0 a c eD O N O C ,O S a S E N V N O) O V d J S d d N O N 0 0 E C C m L C m rn d o m 3 E d O L NLO d N O0N o N N d d tLl A d Wd 0- dZd- OTI IL.Ld+ C S LmNC 0 C) ' N 'ECCO > OLLI mrC M 'N NCJ J d d N O t < C v 3 R o. sUmn c ucodJ = .d.. iowx�3 3 c mnc Q 0 N a d OI m E o D a �' N C J O n d N Q X '3 O E OI 0 LLI tE 2 SN OZ 0 A! 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The average daily population reported for the Plymouth facility was 506, less than the occupancy limit of 601 set by the Conditional Use Permit. The average monthly comparisons for the entire year show that only the women's section technically exceeded capacity during four months of the year. While this section is licensed for 110 beds, the capacity is 68 beds without double bunking. The months when double bunking occurred resulted from the addition of short term offenders transferred from MN Department of Corrections facilities. State law requires the County to accept these offenders. The chart below shows the average monthly population since June of 2000. HCACF Monthly Population Report AtonWYear • A�vttge Page 24 s s o o I < o < HCACF Monthly Population Report AtonWYear • A�vttge Page 24 am To: Plymouth Housing & Redevelopment Authority From: Jody Boedigheimer, Grace Management, Inc. Date: January 19, 2009 Subject: Vicksburg Crossing Resident Survey Recap The following is a summary of the results of the resident survey conducted in December 2008. Of 93 surveys sent out, 60 were returned. This is a good response. Overall, the residents are very happy. The overwhelming majority of the answers are Good or Excellent. The following recap is offered to summarize the responses. An overwhelming majority of the residents feel the interior common areas of the building are Good or Excellent (91.4%). Less than 8% felt they were Fair or Poor. The building and grounds also received very high marks. 95.4% of the respondents feel they are Good or Excellent. The residents also gave overall high marks for their apartment accommodations. 94.7% scored Good or Excellent, while only 5.3% marked Fair or Poor. The administration, orientation and staff of Vicksburg Crossing received overall Good or Excellent ratings of 94.7%. Only 5.3% found the administration, orientation or staff to be Poor or Fair. All comments received are submitted in this report. We have addressed to the extent possible many of the concerns and comments written in the survey responses. It is our opinion that this survey shows the vast majority of the residents are very satisfied with and grateful for their homes at Vicksburg Crossing. Page 25 A& d m d 0-' I 10M N l0 161i(O vO N l0m of NcO N > O Q N ". m M M M CJ lh 6 (M M mJ M M m M M lh lh mm l7 N) M mQ M M M M C1 M M M O S a d- O 3 .. o uJ m Q o �O N Q m Q m Q o �0 o' �O -- o N o Yl m Q o N 0 �O 0 u9 o �O ±fm --: Q o �O o �O m Q m Q n i o w m M w Q a c '. 0 m.. O -. M O Q fD N N �- Q •C M I� N O Q N M " w N N Q O WO h O O U L W OD 1�Nr QOD GO ,mN NNN001�O w %% ----- rr wm C OmM w 00000fpO wU O(O apNN(O Q C O Q [0NON Ow -0 W 000m a V MRfMOQ�OMM.jp V MMQ NQ M Y.��ONN NNW M '_ m O O Q N t0 Q Q N� O O O O N Q O N Q m N Q m N N O a 0 0 Q N C O G m m N .c E E n R • a � w m o N d m C O' p W C m p a Id 00 C W O .0 pn� 0 '�odamia 3' p �o Sia ?i d m y (�, oo to a `' N m C YI O S _m. (�. n 3 V E m m t O N .,d.. N m .,. 0` d Nm..N� c_ i s m'MO-0 ' _ ry m d E dm N M N d pm d Y v3 '�- O t. .0 c OW 0 Nw.. V> a wL ` c '3 m T d ` O w c d m d a c`m c m E a d 0 E m m m m o E c p c m L g o E a m E m e m mem E m N c£= t N 0 d m o m a y m E O m N a W 3 O N d 0 -0 E d a p p q Cis m'mw:w C p .w. C- N 0 _d. 1 -p p 0 0 d N N b W N 0 0 1 c 0.0 L U 0�d a d- c w t a m a D m E :O Nm c E O a O -'t 40_.. m a0i L U t N L N y rn B 0 m p ip ,: O d m 5 c 00 .c - 0 3 w w m o 'w E' d d E x ow �'r E d °' - m 16t v d w E - c w 3 L d w o U W W w; - - N o "_ d...t z m p m 9 d N L d L t _ 3 m w 4i r _ N a Q O O A E> t O N d — 2 2 m w v o Q d E... 0 0 0 o 0 m a' d a Page 26 ti Page 27 N m v 1" v v L N N C C O C � � E a v m u v y m �`o a c � p � a 0 c d r p O J � U ryC L L V p 3 U N 9 C m m J 0 v s O U m m a m 3 v `o E a o v C a y a 9 E T o `o o m w O L G E' A- v > w O U ��' a c 3 `w E, v `o a .`p --E. E vE m s E m - E m N U m v o c 0 3 vA�'a � a' CL ' m u E u ,.C. A. `v T E 6 m o a a 7 E x - aEi m ui v m V E N 'vi m x n o a 'o .L-. 0 O w O o o: g n coi a v_ m m c E_ E v E.:s... o o m° v o o `m co c E s o D m C N m U w m' - p O 'p- a J �: 3 E 9 E s 3 -m t N r V,� 5 owwwEw.c a m E. Wu m v o E d- o a J m m C m E O o -f m EaJ o m m v v c O o of 2 N J C C N m 3 O. cvi 0.1 o m m OIL-. " m m O U m v v c.� E o o f m v o v v v d c .� c v m. a E V E> o- c m a .J L N o v a d o U u N m n W N c v w J s_ o c v> a v N U m v O O v E w m O m 0 O U m (n L O O lT Ol L U m m y LL' C m m A U O O m= x O C c 'O v v s c N O m j m 0 _O m @ U L m O m 0 �` N m v w O w m U Q Q �Qp U U J Q� _ J Z (n N V Q Q� Co ttl U= O U S Q� J Q S Page 27 m m Page 28 @ U @ O J m U 3` E O (J p L L 3 T w O O c a m o O > 0 m C — O a L Am U N @ d 3 n 3 E N N 3 c 3 0 m o 3 D c n o � o a ti m @ 3 c_ c c_ E c o z @ t z 2 d m 0 0 @ o m w~ a c m E c $ 9 V O x 3 D V N m E N v N 0 u v m m m N a c c o c m J o m ma m 0 D U m O E m r l] m a U OC @ m O N y@ O N (0 m W D L T O N @ E N N v «3w n •= ot@ =d @ c E v m D N m ' o m@ m N E O am a t m m 3@ Q L C N O 1m 1.0 c a mm O y NN' d� @ o a O 3 _. J L N N @ N r m U m m C O C C �p y U D m O N 3 Y O m E @ Ea m 0 coyd`s- o= vJ oz 3 Y m m °wof 3 d N N C CX J — OO m• 3 O ai c m m mE a 0 um- om N mm aim�aNi m Ei `o m a c c 3 3 0 E O D m o @ L U @-Ei C o L N O °�a m m L m E a O« r 3 N Z N d ymj m O C t D y w.m O mu m3 < m o Onc m.. aA 0 m m0m g 0 3:a D oy m Es o cw 'co0 C E E o m > m U EtO V o`3 c o mEm m= s Do mo E '3 m °' E N� ma aim 3 o U ia a .mc 0 0 ma m 3 E r 0 mr m @E Y a U � 2 r L. O UmO 'mr D@J OJ 0Nm _@ U O m U C ON cn@ U r0 LO O E m t c c m m E > E D —odaam� .,c omomm am ucN. E c m wmo o m o c N s r m E o o y6o m oE m ._m E c o o o oa rNcm r'mmcm" c@o2 m sE c o N.ao _L ,C m m 0 C Uam L t@ 3 r @O a mON Y 0= OCO m N jO D N@ =c L y CJ S fi a J GI U N 3 IL IL W a U C-) J Q ;t Page 28 m Page 29 N L ry O O N ° p O C N N L E0 C Q U U_ � 0 O C N N m o W .N m- m E y o m O C m E w t E `o o o v .> s o m - N C C O T= T L U Jo a c a c L c W o m m J O o•� E p E J 0 o 3 N 3 p .a `o N rn L 0 N N W o o a m W y m v ' L m N n U a w J D W U O O N W E N m `o $ __ m N O N O m o m m1� v o L E _ 'U c c 3 a W .E O > O 3 c W N v W m m L _0 0_ o a `° N m m c m m of m O m N a J O _N 2 Tm _T _ E x _ N a N C w m Q °m w `a w E a >m N L O u Y W y S 2 a E .E o m C N E o m m w o E _. U C O 3 N W c 3 w E m T c- m o E c rn c m 3 � 3 '.. a m `� EL O c N a o. E m m J m c t n W m M v T -p .Q c W o v w c ai E c I- ox a w 00E U E cv u d c mO N O cE O O O Q J E y 0 E d E m Om U U E _ m AO o m x m °vo°.C WWc W c > W m W m O72 LD !� a v F « rn v cs > LC O rp .- Q> m v O =o W m y p m m a U c W U m NE_ 0 O L_ B O y. J Y N° C O C N N CO C - O c N N W. m p w m t u m N W D a s 0 O m L c E - v _ O O > "O d- m E 'WON > a c « a W a E m o o a E r o M .c p .N fn Eo m J rn rn.c a N m c_ 0 v g m m 'N N d W L 3 C m W �O m L O C aC0u N ° N ° W w - E o W o N' mm 0c E`W6am -- «WWm « -eo °uomm rn �rc tie g OpE m W T W a g o r50« E E _cwoOW 0 w x oo p o= L`Wc u9Wa umc. o W o- E m> mm`m a o mcE tcrv N EEa p0 cm rn?" m E .W �mT 3 vm T awxW E �o m2 m _.UE T c m N J N 9 E 3W x p p E 3D oo o m 21.7 E° O O N o o m> ° 3E Nw Y O J m U 9 O. r0 C m N E W E O C- C o v°' > m E W N N m c mm aaJ_ E w w wW- W SJ m`c Edtm E W «yW Wv_m W rJ u, W EN Lma o c mDm— vo 01 J vauoo N m C^ v o«v5'omw«rnaom E v L D Y m L OE d N Q) W C m > ;` L W °� 3 L !- 3 W> U W V L m N^> o o E C UrCi v W a> '� N m m W L W L c 0 3° W° m L o. o_ m— ._ m L 3> W m« .� S m C n H m �.5 = a H H 9 2_ x c E H D w n Q H- U w__ N Page 29 4 d' To: Plymouth Housing & Redevelopment Authority From: Jody Boedigheimer, Grace Management, Inc. Date: January 19, 2009 Subject: Plymouth Towne Square Resident Survey Recap The following is a summary of the results of the resident survey conducted in December 2008. Of 128 surveys sent out, 60 were returned. This is a much lower response than historically observed at PTS. We did not offer a door prize/drawing this year, which may have negatively affected the number of responses. Overall, the residents are very happy. The overwhelming majority of the answers are Good or Excellent. The following recap is offered to summarize the responses. An overwhelming majority of the residents feel the interior common areas of the building are Good or Excellent (97.8%). Less than 3% felt they were fair or poor. The building and grounds also received very high marks. 98.8% of the respondents feel they are Good or Excellent. These categories ranked slightly higher than the previous survey. The administration and staff of Plymouth Towne Square received overall Good or Excellent ratings of 96.5%. Only 3.5% felt the administration and staff to be Poor or Fair. All comments received are submitted in this report as written by residents. It is our opinion that this survey shows the vast majority of the residents are very satisfied with and grateful for their homes at Plymouth Towne Square. Page 30 Page 31 H 120 W n W W W v�pr a �orr�nrnn lOM V Yl �n W�oW QN O c5 of riM ci vi ci ri aivivivinmm vi ri ri vi" vimi n r 3a N v v 0 C iW W m m WWW m a c O N •` W E a ° 0 W " J o 0 `o U ? U n O {° O W M m M O @ m 0 F WON3_ OW C 0 WWNWWNV".:.WOWN-, w lOCVO J N U 0 O O amoMoo W.n E v� 10 W W W Na M�FiO y W u@indMMon �MtO W <omrno9�ovon u>�o inanrnr v @ ago W MION W L_ c m W c � W 0 W 0 J O C ci 0 0 t O d a p C o W Ec • O O O O O N a t0 N� a N O N W O O O @ N O O U 0 a V N E O C 0— 3 C E @ E E U Y .. c N v 0 m w E E O J J ° W W a o o .- 75 o o o v o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 O U N L L 0 y r 0 N C m a m ° a a W v E s 3 � O 0 m a W o o a` Y 0 O> - c— y a �'c 0,.0 m ` oo .o C w mm L 0 vm�o` C L 0 W N a y w o :L• N = � C o = a'O c a —x 3 3'w E c o C W y 0 t 0 O o O 0 o O o r - C 0 N L> 0 p 0 L v O C> 0 U a @ L Ej y o C Q ai ,Si p v u E00 U i@@ o W S v U p F- m o �. v p. a c U c V� oc E d a O W W @ N« 0 W C W C"` 0 H:. @ C P j E a U U 3 @ C m a v E 5 v 0 c v`. « v o -vo O v a v m @ @ p c 3 `� uv o k0, c� ac' `m a o -va v. 0 @ E c E c$ m J L v 42 N @ E@ O 0 E E@ C O 0 N N N L J O Eo c m 0 o A@ W - C U t K " N Q 0 Z_ O@ =m(7=ti O OE X > W O Z d W '^ o s= o v l c _° n c o@ '° - v 5 v 5 v J ° 'm o i .. @@ m c v o E E m v@ v 2, E v = L«a E 0o c t5 :E o x V t y m_ m m J c5 QmuA�.Q Nvm a �wN N @v-Oo 0 °Eo'Q `v�°E r N M V �O (° r- � N M O Page 31 H a O N 0 C O N E a 0 W J o U ? O m 0 C w J N U 0 O O v � E 3 O t � v v @ W L_ m c � W 0 G ci 0 0 d a p C o W v E 0 ai W 3 U 0 a V O C 0— 3 C @ E E Y .. N v m w E E E C W C O U N L L 0 y 0 N C 0 L a m ° a v E s 3 0 c V o o a` Y 0 O> - c— y a �'c 0,.0 m ` oo .o C E i mm L 0 vm�o` C L 0 U N a :L• N = j_ C = a'O c a —x 3'w E E C C W y 0 0 O O 0 o O y 0 - C 0 N L> 0 0 L v O C> 0 U a @ L Ej y o ai ,Si p v u E00 U o b IO @ C w C p L@ U U 3 @ C m a v E 5 v 0 c v`. « v o -vo o o 2i s v m @ @ p c 3 `� uv o J o c� =° `m u@ v v. m L v O @ L J O �' a 76 C r. " N Q 0 Z_ O@ =m(7=ti O OE X 0 o� > W O Z d W Page 31 Page 32 3 a J a p L @ � a v 3 c a - 0 p 0 a ^' o m v m v > @ S L @ N @ @ m c N @ E'n c S @ 7 y O G c C O O y a c 3 n o L o 3 a o_ @'o c m c E c w L m N N JO C @J > U p N c @ c c @ O U c O N L L 3 J O C N @ p x a m @ J a Y c v a N n@ 2 n @ y o O @..@.. N b C ° m` v c N o- E c c - v� c @ c=mC m 0 o `v x O v u x - @ _ o @ C 0 p L 'O ° Q V O .0 L.. N 2. V L N y O w c . yl i - .v c .,L, F 3 .c w v -c @ o> d v ? �^ v axi y = c w o L E '.E c c U U v u acvi U-oo-aY�t L. MMM y Eng O >i > L p N tOJ l" L 0 @ °1 N@ @ v c m N 3 w o ._. s w v c- @ v n .v3 UET=vvvN L `m - @c@ `m c v Z Y a c 0 v c > aci d 3$ O@ ai m L @ l J @3CO @ _@p C W3 NL L .�@o O@ Jd'C 'Nd N @N y 3 N a N Y Y Y @ C L N E@ c om«crv vN@ v E o io , L >o CL @ v c E v vD vv o m v 3 Y@ N E r a m; v O C_ a' N C N N -O i O @ O > L O L ° Q@pNO L@@W NW@v —@O OO O > .E�NN @ .OC@ OOp+> p U N @N> El Ou cNN Qn .@NN@_ •—O3p>i@ s J L@@ LN@ OJ O OO O UO> NEOEi> Y 0 0 QN> UaJ@ O 7W 00 z s @ m > >E �Y NJ@ Page 32 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: January 23, 2009 TO: Doran Cote, Director of Public Works FROM: Sarah Hellekson, Transit / Solid Waste Manager SUBJECT: TRANSIT REVENUE The Motor Vehicle Sales Tax (MVST) was estimated at $3,500,000 in the 2009 Adopted Budget. The 2009 forecast for MVST changed from February 2008 to November 2008. The MVST for Plymouth is now estimated to be $3,001,830, which doesn't include the State General Fund amount for July through December 2009 which may not be determined until May. The transit fares were estimated at $1,240,000, but due to high unemployment and lower fuel prices, ridership is back to normal and fares are now estimated at $950,000. Therefore, the 2009 transit revenue is currently projected to be short by an estimated $790,000. By statute, the legislature allocated 21.5% of the MVST to Met Council for use in the region. As directed by statute, Metropolitan Council allocates 17.1556% of that 21.5% to the suburban transit providers. The suburban transit providers include Maple Grove Transit, Minnesota Valley Transit Authority, Plymouth Metrolink, Prior Lake Laker Lines, Shakopee Transit and SouthWest Transit. Plymouth Metrolink receives 15.34191 % of the 17.1556% allocated to the suburban transit providers. The recent constitutional amendment was an agreement to gradually increase the statutory allocation of MVST to the suburban transit providers from 17.1556% to 36% of the 21.5% of MVST allocated to Metropolitan Council for the region. This gradual increase was not guaranteed, but agreed upon and to be used for transit expansion. However, since the MVST funds have declined, the funds have been given to the suburban transit providers to maintain current operations and have not funded expansion. The State is proposing only allocating the base MVST amount (17.1556%) this year rather than also giving any increased percentage from the MVST as was planned. Staff is evaluating several cost cutting measures to balance the budget including route changes to eliminate portions of some neighborhood routes or all of a couple of neighborhood routes which / Q. CITY COUNCIL 2W91-'_s-_MRvrt ..cr j«Howe...&. Page 33 do not bring in direct revenue. Additional express routes during rush hours are also being studied. Attachments: Memorandum dated January 21, 2009 from Wes Kooistra, CFO, Metropolitan Council Spreadsheet Distribution of State MYST & General Fund Revenues to Suburban Transit Providers cc: Laurie Ahrens, City Manager Bernie Maciej, Transit Coordinator Q: CITY COUNCIL 10091-13-_'009 Revenue jmion,%Imo.doa Page 34 Metropolitan Council Building communities that work MEMORANDUM Date: January 21, 2009 To: Suburban Transit Providers From: Wes Kooistra, Chief Financial Officer Subject: State Budget Deficit Information This memo is in response to a request for information from MVTA regarding the Council's state budget deficit calculation and the specific amount of deficit for each entity (i.e. Metro Transit bus, Metro Transit Rail, Metro Mobility, Suburban Transit Providers, etc.). The information below indicates how the original transit budget deficit was calculated prior to the December release of the most recent MVST forecast. Please note that this budget information is framed in state fiscal year (SFY) amounts. Pre -November Forecast Budget Status SFY 2010-11 Total Transit Deficit= $37.7 M :• SFY 2010-11 Rail Deficit= $19.3 M $5.2 M Hiawatha $14.1 MNorthstar Represents 50% State Share SFY 2010-11 Bus Deficit =$18.4 M .• $15.5 M to Maintain Current Service .• $2.9 M for Committed Expansion The SFY 2010-11 rail deficit represents the unfunded portion of the 50% state share for Hiawatha and Northstar operations. With respect to the SFY 2010-11 bus deficit, the $15.5 M deficit to maintain bus services was calculated among the various entities as follows: $11. 8 M Metro Transit bus, $1.5 M Metro Mobility, $.9 M MTS contracted routes and other, and $1.3 M Suburban Transit Providers. The $2.9 M deficit for committed expansion includes operating funding for UPA service (including service on Cedar and I -35W to Lakeville), Forest Lake express service, and matching funds for a Metro Transit CMAQ grant to operate service on I -94E. When the new forecast was released in early December, the Council simply added the forecasted reduction to MVST collections to this previously calculated deficit. The additional deficit amounts that result from the most recent forecast reductions to MVST collections are as follows. November 2008 MVST Forecast Reductions $11 M down for SFY 2009 $23 M down for SFY 2010-11 biennium :• $10 M down for SFY 2012-13 biennium Page 35 With the new forecast the total deficit for the SFY 2010-1 lbiennium is approximately $61 million. When the SFY 2009 MVST reduction of $11 million is added, the three year deficit (SFY 2009-11) grows to approximately $72 million. There will be some offsets to this deficit amount as a result of continuing adjustments to fuel price and inflation projections, but the final SFY 2009-11 deficit figures are still anticipated to be in the $55 million to $60 million range. The Council has committed to addressing our forecasted SFY 2009 deficit by using internal measures such as the drawing down of reserves and operating efficiencies. We would suggest that the STPs also anticipate handling any SFY09 deficit internally as additional state funding will not likely be available. At the meeting on January 6th between the Council and STP representatives, Alan Morris handed out a spreadsheet showing the revenues each STP should anticipate for the remainder of FY09. Please let me know if you require another copy of this spreadsheet. As Council staff indicated at the joint meeting, the transit deficits should be viewed as regional deficits which will require regional solutions. The budget principles which we established and reviewed on January 6" are shown below. 1. Budget shortfalls and proposed solutions should be viewed as regional challenges that apply to all providers. 2. First priority will be to maintain existing service levels that meet regional performance standards. 3. Rail operations should not be funded at the expense of existing bus operations. 4. The application of solutions and the distribution of deficits will be fairly shared among providers, i.e. solutions such as fare increases, service reductions and use of reserves should be applied equitably. 5. Information will be shared and open communication will be maintained to build trust among parties and to ensure that informed and equitable decisions are made. No determination can be made at this time on the shares of the total deficit that will be allocated to individual entities. Eventually, this will need to be addressed based upon the final actions of the legislature and in consideration of the principles listed above. It is clear that we will not know the final SFY 2010-11 transit budget until the conclusion of the 2009 Legislative Session. The 2009 February Forecast will include a new MVST forecast and will be the basis for the Governor's and the Legislature's final budget position. Typically the final agreement is reached in May. For these reasons scenario planning is critical. Because we will be seeking regional solutions and equity among all parties, providers should not assume that final deficits will be allocated to the transit entities in the same proportions as current funding distribution patterns. As we stressed at the joint meeting, for budget planning purposes, Suburban Transit Providers should consider, among a range of budget scenarios, the worse case possibility of receiving only base MVST allocations without discretionary General Fund and MVST allocations. Again, this is recommended in consideration of the need for broad based scenario planning. We certainly do not know what will be required and are hopeful that other transit solutions are made available. Still, in this current economic environment, it is prudent budget planning to consider this possibility. Please feel free to contact me if you have questions or require additional information Cc: Peter Bell Brian Lamb Judd Schetnan Tom Weaver Arlene McCarthy Page 36 Distribution of State MVST and General Fund Revenues to Suburban Transit Providers Total Plymouth Feb, 08 Fcst Nov, 08 Fest Feb, 08 Fcst Nov, 08 Fcst MVST amounts shown here show the suburban transit provider share of the state MV Estimates of NI VST revenues in the financial forecast assume that each suburban tram. Base MVST 21.5% February, 2008 Forecast FY 2009 FY 2010 Metro Share FY 2009 FY 2010 STAP Pct of State Forecast STAP Pet of Metro Share Individual Opt Out Share STAP Distribution (100% of Forecast) FY 2009 FY 2010 July -December 2008 January -June, 2009 July -December, 2009 January -June, 2010 CY 2009 Percent of State Forecast FY 2009 FY 2010 MVST over 21.5% Metro Share FY 2009 @ 6.0% FY 2010 @ 8.5% STAP Distribution (100% of Forecast FY 2009 FY 2010 STAP Pct of Metro Share FY 2009 FY 2010 July -December 2008 January -June, 2009 July -December, 2009 January -lune, 2010 48% 49% 445,300,000 405,400,000 476,500,000 425,600,000 95,739,500 87,161,000 102,447,500 91,504,000 Distributed by statutory formula -8.96% -10.68% 21.5[1000% 21.50000°; 3.68844% 1 7.155W,i, 15.34191% 16,424,644 14,952,954 2,519,854 2,294,069 17,575,438 15,698,020 2,696,408 2,408,376 8,212,322 7,476,477 1,259,927 1,147,034 8,212,322 7,476,477 1,259,927 1,147,034 8,787,719 7,849,010 1,348,204 1,204,138 8,787,719 7,849,010 1,348,204 1,204,188 17,000,041 15,325,487 2,608,131 2,351,223 3.69% 3.69% 0.57% 0.57% 3.69% 3.69% 0.57% 0.57% STAP aggregate amount determine, Distributed to individual providers Distributed under contracts 26,;49,000 27,831,250 25,337,500 6:009x,6.25% 40,502,500 36,176,000 5.5000040 7,301,619 7,009,554 6,647,376 1,075,400 1,019,834 5,403,312 TBD 828,971 TBD 26.24% 26.24% 13.34% TBD TBD 3,504,777 3,323,688 537,700 509,917 3,504,777 3,323,688 537,700 509,917 2,701,656 TBD 414,486 TBD 2,701,656 TBD 414,485 TBD Page 5 of 12 Pages 1/23/20093: "" Page 37 Distribution of State MVST and General Fund Revenues to Suburban Transit Providers CY 2009 Percent of State Forecast FY 2009 FY 2010 State General Fund STAY Distribution FY 2009 FY 2010 July -December 2008 January -June, 2009 July -December, 2009 January -June, 2010 CY 2009 Combined All State Funds FY 2009 FY 2010 July -December 2008 January -June, 2009 July -December, 2009 January -June, 2010 CY 2009 Incorrect Total Corrected Total Error Total Feb, 08 Fcst Nov, 08 Fcst 6,206,433 TBD Plymouth Feb, 08 Fcst Nov, 08 Fcst 952,186 TBD 1.57% 1.64% 0.24% 0.25% 1.13% TBD 0.17% TBD 3,809,205 TBD STAP aggregate amount determine - 11,725,165 1,939,540 Distributed to individual providers 12,642,099 11,725,165 Distributed under contracts 1,850,000 1,850,000 283,825 283,825 1,850,000 TBD 283,825 TBD 925,000 925,000 141,913 141,913 925,000 925,000 141,913 141,913 925,000 TBD 141,913 TBD 925,000 TBD 141,913 TBD 1,850,000 TBD 283,825 TBD 25,284,198 23,450,330 3,879,079 3,597,729 24,828,751 TBD 3,809,205 TBD 12,642,099 11,725,165 1,939,540 1,798,864 12,642,099 11,725,165 1,939,539 1,798,864 12,414,375 TBD 1,904,603 TBD 12,414,376 TBD 1,904,602 TBD 25,056,474 TBD 3,844,142 TBD 25,284,198 3,879,079 25,576,263 3,923,887 (292.065) -1.1% (4808) Page 6 of 12 Pages 1/23/2009 3:. Page 38 Page 1 of 2 Laurie Ahrens From: icmessenger@rdale.k12.mn.us Sent: Wednesday, January 28, 2009 1:05 PM To: Laurie Ahrens Subject: Email From Plymouth Middle School Hello Plymouth Middle School Families, Last week the School Board voted 6-1 to adopt the K-5 plan for next year which closes Pilgrim Lane, closes Sunny Hollow, moves Spanish Immersion K-5 into Sunny Hollow and closes Sandburg Middle School. This plan also makes adjustments to the current attendance boundaries of many of our schools, including Plymouth. All families of elementary and middle school students will be sent a letter soon telling which schools your students will attend next year. The district will also announce to middle school families very soon the components of the middle school curricular programs for next year at both Plymouth Middle School and Robbinsdale Middle School. The district will announce who the principals will be in each building for next year in a few days. The Pre AP program will continue at Plymouth Middle School. If your student started in the program at PMS and will be in the new Robbinsdale Middle School attendance area, they can continue in the program at Plymouth should you choose to have them do so, but transportation will be limited. Transportation will be provided for next year?s eighth graders already in the program who live within the new Robbinsdale Middle School attendance area. If 6th and 7th graders in the program living in the RMS attendance area can make it to a scheduled eighth grade bus stop, they can take that bus to PMS. Bus stop maps will be available soon. There will be a Pre -AP and IBMYP Application Level Information Night on Monday, February 2, 2009 in the Sandburg Middle School cafeteria starting at 6:30 p.m. This meeting is for the application level only. These programs have entrance criteria and standards which must be maintained during the year to remain in the program. The meetings are for these students and their families that wish to apply for either the Pre -AP program at PMS or IBMYB program at RMS in grades 6, 7 and 8. Families may attend one or both sessions. Schedule 6:30 to 7:30 Plymouth Middle Pre -AP presentation 7:30 to 7:45 Break 7:45 to 8:45 Robbinsdale Middle IBMYP presentation There will be staff available from both programs all evening to answer your questions. Over the weeks and months ahead, there will be directions from the district office and meetings between the current PMS staff and the teachers from Sandburg that will be joining us. Both schools have excellent staff and they will be given opportunities to work together to plan a strong program for next year at Plymouth Middle School. 1/28/2009 Page 39 Page 2 of 2 I am sure that you may have many questions and concerns over the days and weeks ahead. Please feel free to contact me or any of our guidance staff to help you in finding the answers to your questions. I understand that with change comes many concerns and questions, but I also believe that with change comes opportunity. I am confident that with the changes we have been faced with and with the new staff and students that will become part of the Plymouth Middle School family we can become an even better place for our children to learn and grow in preparation for their futures. Respectfully, Bruce K. Beidelman --- Scanned by M+ Guardian Messaging Firewall --- 1/28/2009 Page 40 Sarah Anderson State Representative District 43A Plymouth and Medicine Lake 5050 January 21, 2009 Kelli Slavik Plymouth City Council - Mayor City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Kelli, I . T—,X-jr' j V Lill JAN 2 3 2009 Minnesota -- House of Representatives On January 6, I was sworn in as State Representative for House District 43A. Though I am honored to serve the residents of Plymouth and Medicine Lake, the state is facing some tough times. As a leader in the area, I am looking for your input on how we can best handle the challenges that lie ahead. As you know, the November Budget Forecast for the state revealed a $426 million budget deficit for the current fiscal year and a $4.8 billion deficit for FY 2010-11. The work we do at the Legislature this session will focus on getting the state budget back on track. We started the session by reviewing the very timely report from the Budget Trends Study Commission. This Commission was charged with studying the impact Minnesota's changing demographics will have on the state budget. Commission members were appointed by the Governor and House and Senate Leaders. The members included former Finance Commissioners from past administrations, former legislators, and demographic experts. In reviewing the Commission's report, it is clear Minnesota has to change how we do business. The Commission concluded the state's expenditures are exceeding revenues regardless of the current financial situation. To date, some cost saving proposals have included sharing state services with Wisconsin and cutting the Legislative budget for starters. If you have ideas on how we can improve upon state operations, please let me know. I value your input. Sincerely, (40 � Sarah Anderson ���d u State Representative — 43A fie, Plymouth and Medicine Lake / Lane N. N5, Plymouth, Minnesota 55446 (7631383-9504 o,., ... Page 41 Ms. Laurie Ahrens, Plymouth City Manager Plymouth City Center 3400 Plymouth Blvd Plymouth, MN 55447 Dear Ms Ahrens, January 23, 2009 Enclosed are three separate correspondences concerning Plymouth property assessments for the Highway 101 Hennepin County Reconstruction, City Project No. 5102. The Plymouth council hearing on individual assessments could be on the agenda sometime this year, since the project is scheduled to start in 2009. At the direction of Councilman Willis, it was recommend that I sent the enclosed information to you so that it can be distributed by you to the Mayor and Plymouth Councilpersons for their consideration before any scheduled hearing on the project's assessments. Rolly, my wife and I have met previously on an informal basis with our Ward Councilperson, Kathleen Murdock on this matter. We may be unavailable for any hearing, therefore the need for sending this information at this time. Thank you for your efforts and consideration, A] Heitkamp 2116 Merrimac Ln No Plymouth MN 55447, cell 612-720-8564 e-mail alrolene a,ao. com Enclosures: 3 (eight pages) 46 YEAR RESIDENTS OF PLYMOUTH, WE LOVE IT HERE! Page 42 January 4, 2009 p� ey To: City of Plymouth Mayor and Councilpersons From: Alfred and Rolene Heitkamp, 2116 Merrimac Ln. No. Plymouth MN 55447 Phone no. 763-473-4304 Cell (after Jan 13, 2009) 612-720-8564 RE: Proposed estimated assessment on unplated property 30-118-22-14-003 for County Road 101 Improvements, the original City Proj No. 5102. DESCRIPTION: Hennepin County Reconstruction of Highway 101. From 13a' Avenue North to 30`x' Avenue North going from a two lane to a four lane road and other safety improvements, reportedly to begin in 2009. SUMMARY: The subject property should not be assessed primarily because it does not directly adjoin Highway 101. Please refer to my original letter of February 17, 2008 to Ms. Slavik, Ms. Murdock, and Robert Moberg, and a copy is enclosed. BACKGROUND INFORMATION: The original estimated assessment in 2008, was $6,351.33, which the same dollar estimate for other private property owner's adjoining Highway 101. Reportedly, the original start for this construction project was 2008, however, it was postponed to 2009 so that all required permissions could be completed. Reportedly, as of late 2008 the project construction bids have been "let out" and we do not have the results at this time, and/or decisions as to when the project is to start. It is anticipated that the Plymouth City Council will consider the property assessments on this project sometime in 2009. (My wife and I have a fear that we may be unavailable to attend a council meeting because we may unavailable to attend). To the best of our recall, in 1984 or 1985, MN State Highway 101 was widened from County Road 6 to what is now Merrimac Lane (east side of 10 1) from a two lane to four lane highway, to approximately 1000 feet North of County Road 6. At that time, the State of Minnesota took our property by Page 43 eminent domain, along Kreatz Lake. This meant that we no longer owned the strip of land between Kreatz Lake to State Highway 101. Reportedly, at a later time, Highway 101 was transferred to Hennepin County in a swap for Highway 169. etc. Either the State or the County, whomever was responsible for 101, allowed the City of Plymouth to build a beautiful bituminous walking and bicycle path between 101 and Kreatz Lake. Because our property was taken earlier by eminent domain, the subject property was not involved in this path project. Therefore, our chief contention is that we should not be considered for future assessment consideration on the 101 construction project. Rolly, my wife, and I are retired people living on a fixed pension income for the last 14 plus years. We have lived in Plymouth since January 1, 1962. We believe in a needed upgrade for Highway 101, and the costs should be borne by all who use the 101 highway. We will become accustomed to looking the proosed newly constructed wall across the lake, rather than the existing trees, that the City of Plymouth was so kind and generously planted after the 1984 highway construction project. In summary, our property should not be a part of this Plymouth City assessment consideration. Thank you for considering our concern. Sincerely, Al and Rolly Heitkamp Enclosures- #1 February 17, 2008 letter, #2 Proposed Estimated Assessment letter undated, but sent out about February 15, 2008. PS I am active in the Plymouth Senior Center as the program coordinator for the successful Man to Man senior men's group for the last ten years, since its origination. We love living in Plymouth! Page 44 To: City of Plymouth Mayor, Hon. Ms. Kelly Slavik February 17, 2008 City of Plymouth Councilperson, Hon. Kathleen Murdock City of Plymouth Engineering department, Robert Moberg From Al and Rolene Heitkamp; Unplated property, 30-118-22-14-003 2116 Merrimac Lane North, Plymouth, MN 55447 Re: County Road 101 Reconstruction, City Project No. 5102, From 13 th Avenue North to 30 th Avenue North, and the proposed assessment. Synopsis THE ESTIMATED ASSESSMENT OF $ 6,351.33 HAS NO POSITIVE VALUE TO THIS PROPERTY. THEREFORE THIS REQUEST IS TO ELIMINATE THIS ESTIMATED ROAD ASSESSMENT FROM UNPLATED PROPERTY 30-118-22-14-003. BACKGROUND INFORMATION. Even though the notice of the council hearing scheduled for February 12, 2008,on this matter was postmarked on February 1, we read it for the first time on February 11, 2008 PM. Since we were out of town, we found it impossible to attend this hearing. An e-mail was sent to City engineer Robert Moberg on February 12, and he was kind enough to confirm by phone that he received it and said that he would put it in the hands of the Mayor and Councilperson Kathleen Murdock. Time did not allow us to fully detail all of the reasons for opposing the proposed assessment. Therefore, this letter is a follow up of the previously sent e-mail. It has the information contained in the previous e-mail along with additional reasons for the negative impact on the subject property. It is fully realized that County Road 101 needs to be upgraded to a four lane highway, mainly because of the increased vehicle traffic and safety hazard considerations. HERE ARE THE REASONS OF WHY THIS PROPERTY SHOULD BE ELIMINATED FROM ANY ROAD RECONSTRUCTION ASSESSMENTS. Page 45 -- The subject property does not adjoin County Road 101. The State of Minnesota Highway Department took our property adjoining State Highway 101 from us in 1984 or 1985, by eminent domain. At a later time, Minnesota State Highway 101 became Hennepin County Highway 101. Reportedly, either the state or county gave and/or transferred this strip of land to the City of Plymouth for the construction of a beautiful bituminous walking and bike path. (The MN Highway Engineers described this strip as "land totally inundated with water`, and we perceived it as beautiful, natural lakeshore). Therefore the City of Plymouth has the property bordering on County Road 101, and we do not own the land adjoining Highway 101. -- Presently, Highway 101 is a four lane road from the South to the entrance of Merrimac Lane, that is, on the East side of 101. Northbound traffic merges from two lanes into one lane. This present configuration allows those turning right from Highway 101 onto Merrimac Lane (East side) a very safe turn, and, at the proper vehicle speed reduction, it is safe from the Northbound merging traffic going from two lanes to one. As we saw the proposed Hennepin County engineer's 101 reconstruction plans in the summer of 2007, their plan is for NO right turn lane onto Merrimac Lane East. This translates into a greater traffic hazard because of the need to slow down to a slower speed than the present to make this right hand turn. With today's challenges of heavy traffic, growing inattentive drivers, and cell phone use while driving; this is a big negative to us. (I am more concerned not with a vehicle behind me but the one who may be behind him who may be surprised by the slow down). The concern for this situation was brought up with reconstruction engineers and their come back was that 13 residences was too small a number of residences for a separate right hand turn lane. Why does everyone have to wait for serious accidents to occur before action is taken to correct the situation? Prevention and safety considerations up front and in this highway reconstruction should take a higher priority before accidents occur. A do it right the first time concept could work well here. Therefore this highway reconstruction configuration is a negative to all those on Merrimac Lane East, including the subject property. -- The existing entrance from 101 onto Merrimac East is very wide. This allows space for a potentially dangerous left turn from 101 southbound direction onto Merrimac Lane East. Also, it allows ample room for vehicles incoming and outgoing access from Merrimac East, which is a safer situation than the planned narrower entrance. As we understand the current engineering reconstruction plans, this wide entrance is to be made narrower. This will increase the hazard of entering Merrimac Lane East from southbound 101. This was discussed earlier with county highway engineers and I received a "deaf ear" response, telling me that their reconstruction plan would make the road safer than the existing entrance. Therefore the new narrower entrance and its safety considerations make it a negative value and may increase vehicle safety hazards in the future. -- The tree and shrub buffer on the City of Plymouth and Don Myron properties along the East side of 101 and on the west side of Kreatz Lake provide a noise and headlight buffer for the residents on the East and North of the lake. The City of Plymouth graciously placed this vegetation there in the late 1980's. As the 101 reconstruction plans are understood, it specifies a wall to be constructed on the East side of the new bituminous walking and bike pathway. We understand that this is not a total wall along the whole distance of Kreatz Lake but only where needed. Therefore the 101 vehicle noise is projected to increase and the 101 vehicle headlight sweep across the lake could affect us year around. This is a negative value to our present lifestyle and with the new wall, it will potentially negatively affect the value and the future sale of our home. We will be looking at a wall tather than beautiful trees. -- During the reconstruction of 101 we perceive that the possibility of selling our home would not be prudent, and either we would have to sell under "fire sale" conditions and/or it could have a very limited marketability. Earlier, a City of Plymouth representative from the assessor's department was skeptical that the valuation on our property for tax purposes would be lowered during the road reconstruction period. We perceive that this is a negative condition that may or not go away after the reconstruction has been completed. Therefore, during the 101 reconstruction is of negative value and the ability of selling the property for a reasonable market price during this period is also unlikely. Page 47 --I retired 14 years ago on a fixed pension. We have been residents of Plymouth since 1962. The proposed assessment to our property and the negatives described above provide an undo hardship to us. Senior citizens who have lived and really enjoy life in the great City of Plymouth should not be individually forced to pay for a highway that benefits all the residents of the city and all others using this busy highway. THEREFORE WE REQUEST THAT ANY PROPOSED ASSESSMENT TO OUR PROPERTY BE ELIMINATED. IT IS RECOMMENDED THAT THE CITY OF PLYMOUTH WORK OUT THE REQUIRED MONIES IN SOME OTHER WAY, SINCE THE PROJECT IS OF BENEFIT TO EVERYONE THAT USES THIS RECONSTRUCTION PART OF HIGHWAY 101. Thank you for your concern for this important situation. Sincerely, Al and Rolene Heitkamp Page 48 Pagel of 2 Dear Mr. Moberg, enclosed is a short letter with our estimated assessment concerns. May I ask you to see that our Plymouth Mayor, Hon.Kelly Slavik and our Plymouth Ward Councilperson, Hon. Kathleen Murdock also receive copies of this e-mail through you. Because of the short time constraints before the Tuesday night meeting, I plan to send each one a more comprehensive reply to this proposed property assessment. (Please Note: we are out of town, and we received and examined the Public Hearing Notice for the first time on Tuesday, Feb 11 PM). Thanking you in advance and I only wish I could be at the council meeting in person, At Heitkamp, To City of Plymouth, Mayor, Kelly Slavik City of Plymouth, Councilperson, Kathleen City of Plymouth, Engineer, B. Moberg Re: County Road 101 reconstruction of 13th Ave. to 30th, City Project No. 5102 From Alfred H Heitkamp Jr. a 46 year resident of Plymouth. 2116 Merrimac Ln. No. Plymouth MN 55447 Unplatted Section 30, 30-118-22-14-0003 THE ESTMATED PROPERTY ASSESSMENT FOR THE HIGHWAY PROJECT OF $6,35133 HAS NO VALUE TO US AND AS OUTLINED BELOW, AND ACTUALLY, IS A NEGATIVE ONE IN ALL RESPECTS. THEREFORE, WE REQUEST THAT THIS PROPOSED ASSESSMENT TO OUR PROPERTY BE ELIMINATED AND SEEK MONIES FROM OTHER SOURCES FOR THIS PROJECT. Here are several main reasons why this proposed assessment should not apply to our property. The plan is to write a future letter that is more comprehensive and detailed when more time allows. - The subject property does not adjoin County Road 101, The City of Plymouth took the property by eminent domain in 1984 or 1985. There is a buffer between the 101 and our property that the city of Plymouth built a beautiful and user friendly bituminous walking and bike path. - We presently have a four lane highway on 101 up to Merrimac Lane on the East side of 101. Reportedly (from the Hennepin County Highway construction engineers on the project), the present safe right hand turn lane northbound from 101 onto Merrimac Lane(east) will be a regular lane to the north. This is estimated to make the turn more hazardous, since the design I observed in Spring of 2007 has no plan for a special and exclusive right hand turn lane onto Merrimac Lane(east). The present Merrimac Lane "flaired" entrance to 101 is to be narrowed making it more hazardous for incoming turns onto 101, particularly from a south bound direction. - According to the highway construction plan, the trees and shrubs on the west side of Kreatz lake are to be taken out and replaced partially by a cement wall. The trees now provide a sound and night headlight barrier for the residents on the north and east side of the lake. LISTED ABOVE ARE ONLY A FEW REASONS WHY THIS HIGHWAY CONSTRUCTION PROJECT IS A NEGATIVE TO OUR PROPERTY AND HOME. PLEASE CAREFULLY CONSIDER ELIMINATING THIS PARCEL FROM FUTHER HIGHWAY ASSESSMENT CONSIDERATION. Sincerely, At Heitkamp a resident that thoroughly enjoys and volunteers in Plymouth. cell 612-720-8564 file://C:\Documents%20and%20Settings\RolenelMy%20Documents\Plymouth%20101.html 2/23! Page 49 rp)City of Plymouth January 26, 2009 Adding Quality to Life Attention: Property Owner/Manager At The Lake 2500 Nathan La. N. Plymouth MN 55441 Dear Rental Property Owner and Manager: For the past several months the City of Plymouth has been working with an apartment owner and a number of business owners that are operating licensed health care facilities in an apartment building in the City. These businesses are providing all levels of care to tenants/clients, including care for people that are not capable of self-preservation. Although we understand the need to find suitable housing for people that need the level of care being provided by these companies, it is unsafe and a violation of the State Building Code to provide housing for people not capable of self-preservation in a typically constructed apartment building. Although the demand for facilities that can house critical -care clients has risen in the last decade, a typical rental dwelling unit within an apartment building does not meet the stringent requirements of the State Building Code for Life/Safety issues. Not only is it unsafe for the people not capable of self-preservation, it also could put the other residents in danger during an emergency because of how emergency personnel need to respond in such a situation. In order to stay compliant with both the City of Plymouth's Rental License Program and the Minnesota State Building Code, we are asking owners and/or property managers to review their current tenant list to confirm that they are only renting dwelling units to people capable of self- preservation. We are asking that this review be completed within the next thirty days and made available for review upon request by a city official. Thank you for your continued cooperation in providing a high quality and safe environment for people choosing to live in the City of Plymouth and your facility. Please feel free to call me with any questions or concerns at 763-509-5401. Sincerely, l Steve Juetten Community Development Director Copies to: Laurie Ahrens, City Manager Roser Knutson, City Attorney 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us ,►�� Page 50 Page 1 of 2 Laurie Ahrens From: Carolyn R. LaViolette[claviolette@MesserliKramer.com] Sent: Wednesday, January 28, 2009 11:05 AM To: AI Madsen; Bill H. Schreiber; Bill Hargis; Carolyn R. LaViolette; Clint Gridley; Craig Ebeling; Diana Longrie; Elizabeth Kautz; Gene Winstead; George Tourville; Gordon Hughes; Jim Hovland; Joe Lynch; John Gunyou; Kelli Slavik; Laurie Ahrens; Mark Bernhardson; Mark Steffenson; Mary Hamann -Roland; Mike Maguire; Mike Maguire; Nancy A. Haas; Phil Young; Sandy Martin; Scott Neal; Steve Mielke; Terry Schneider; Terry Schwerm; Thomas J. Poul; Tom Hedges; Tom Lawell; Wendy Wulff Subject: Governor's Budget Recommendations, FY 2010-11 Attachments: state and local reform.pdf; tax-policy.pdf Yesterday, the Governor announced his budget recommendations for FY 2010-2011. Included in his budget is a cut to the Market Value Homestead Credit reimbursement to townships and cities. The Governor recommends reducing MVHC by $32,700 million in FY 2010, and $35,860 million in FY 2011. This proposal will reduce the MVHC general fund expenditures by 13.1% for the biennium. FY 2010 reductions would not be eligible for additional levy authority due to current law levy limits (unless the Legislature provides an exemption). Similar to the December unallotment, the levy plus aid reduction is capped at 5.1%. For MLC cities, the amount of MVHC reimbursed by the state is less than the 5.1% maximum of levy plus aid. Therefore, MLC cities will lose all of their projected 2009 MVHC reimbursement. Based off of the Pay 2009 levy plus aid baseline, this is what the reductions would look like for MLC cities should the Governor's recommendations be adopted as proposed: City 2009 MVHC Reduction Percent Reduction Levy+Aid Apple Valley $883,372 3.9% Bloomington $1,179,821 2.6% Burnsville $946,669 3.6% Eagan $848,829 3.3% Eden Prairie $446,836 1.3% Edina $229,559 1.0% Inver Grove Heights $518,841 3.3% Lakeville $602,161 2.5% Maple Grove $742,414 2.6% Maplewood $481,904 2.9% Minnetonka $465,699 1.6% Plymouth $502,479 1.8% Shoreview $274,132 3.1% Woodbury $679,744 2.5% Other items included in the Governor's budget: • Reducing LGA by $245,800,000 in FY 2010-2011 • Reducing county program aid payments by $125,890,000 in FY 2010-2011 Attached is a two page summary of the State & Local Reform recommendations, 1/28/2009 Page 51 "We need to bring state and local service delivery into the 21St Century. We need to create more accountable and cost-efficient ways to deliver services." Better State and Local Services Too many services are a product of old state mandates and are not structured to incent efficiency. Governor Pawlenty is proposing a new collaboration between the state and counties that includes shared services and other initiatives that will simplify how public services are delivered. Human Services Program Delivery Consolidation The current 87-county/84-unit human services delivery system does not work as well as it could to ensure that all Minnesotans receive access to high quality services. Small counties struggle to administer increasingly complex programs. The sheer number of independent county agencies with limited resources, staffing, and expertise contribute to a delivery system that is often inefficient for service recipients and taxpayers. The Governor proposes redesigning human services delivery by creating multi -county consortiums of no more than 15 regional human service authorities to provide more efficient, effective human services for Minnesotans, and to strengthen oversight and accountability. Through joint powers authority, counties with populations of less than 250,000 would form consortiums with a population base of 100,000 or more for the delivery of all health and human services. Large counties with populations of 250,000 or more would not need to merge further, but would be required to work in collaboration with smaller counties to provide shared services. County program aids will serve as the incentive for this collaboration. Reductions in Local Aids As part of the overall budget solution, state aids to local units of government are being reduced. These reductions are structured so they are spread as equitably as possible across local jurisdictions in order to minimize budget disruptions. The aid reductions are focused on non -school aids and are smaller in the first year followed by a larger reduction in the second year of the biennium. This will give local jurisdictions more time to make adjustments to their budgets and explore opportunities to reduce costs and reform operations. Counties that take advantage of the human services initiative will experience a total reduction of 1.53 percent and 2.97 percent of levy plus aid payable in calendar year 2009 and 2010 respectively. Counties that do not will experience a total reduction of 2.41 percent and 4.14 percent of levy plus aid payable in calendar year 2009 and 2010 respectively. These percentages are based on payable 2009 levy plus aid totals. For cities, Local Government Aid reductions are coupled with market value credit reductions and structured to fairly and evenly distribute the reductions across all cities. The 2009 aid reductions are calculated to equal 5.05 percent of levy plus aid for each city. The reduction will first be taken from certified 2009 LGA and then from the market value homestead credit if there is not enough aid. For aids payable in 2010 the total reduction is 11.27 percent of levy plus aid for each city. For aids payable in 2011 and thereafter the reduced appropriation will be distributed through the LGA formula. Cooperative Purchasing The Governor is proposing that local governmental units use the state's cooperative contracts for purchasing goods and services unless they can document a more practicable and cost-effective purchasing option. This is a significant expansion of Page 52 the state's existing Cooperative Purchasing Venture (CPV), which will help cities, counties and townships aggregate their purchasing power with the state's in order to get lower prices on things they buy every day. County Relief The Governor supports a comprehensive review of local mandates such as maintenance of effort (MOE) and matching requirements. Giving counties the option to opt -out of some mandates would provide more flexibility in meeting the needs of their communities without adding state costs. As these policy discussions continue, the Governor's budget proposes several human services initiatives that clarify state and local responsibilities, simplify programs, and provide county relief: The Governor recommends the development of a single permanency benefit for children in out - of -home placement, combining adoption assistance, relative custody assistance, and family foster care into a program called "Northstar Care for Children". The new program would greatly simplify the assessment and payment process for counties and align financial incentives with desired outcomes for children. In addition, responsibility for operation of the Fraud Prevention Investigation (FPI) program would be moved from counties to the state. Current funding for the FPI program no longer covers county costs, and this is an opportunity to provide every county access to a proven fraud prevention program. Other simplification proposals include streamlining some current requirements related to child support enforcement and aligning overpayment policies across programs. Combining the Emergency General Assistance (EGA) and Emergency Minnesota Supplemental Aid (EMSA) programs will also allow counties to more effectively use these limited funds. Governor's Priority Recommendations FY 2010-11 FY 2012-13 General Fund; $ in 000s County Program Aid ($125,890 ) ($131,800) Reduction' Local Government Aid (8245,800) ($259,000) Reduction Homestead Market Value Credit Reimbursement ($77,270) ($78,120) Reductions" Assumes all counties comply with human services initiative Includes both residential and agricultural credits Page 53 Minnesota Department of Transportation Mn/DOT's Approach to the Economic Recovery Program — Highway Infrastructure Jan. 20, 2009 The U.S. Congress is developing an Economic Recovery Program that could provide several hundred million dollars to Minnesota. Although the details of this funding remain fluid, Mn/DOT has made some assumptions based on FHWA guidance about information for highway infrastructure to begin project preparations. The department continues to track the prospective transit, aviation and rail components of the program, but preparation in these areas is being addressed separately because it is not clear if funding will be distributed through Mn/DOT. In all likelihood, the majority of Economic Recovery Program funds would need to be committed to highway projects in 90 to 120 days. Current information suggests that highway infrastructure projects will need to be Title 23 Eligible and will have to meet all federal requirements. Minnesota is preparing to fully use these funds and is committed to using these funds to make lasting improvements in the state's highway infrastructure. As a result, the department has moved forward on the basis of identifying the "right fix" for projects rather than the "quick fix." In order to fully use these funds, Mn/DOT has begun identifying projects that can be ready for project letting under even the shortest timeframes being discussed by Congress. However, delivering a program of this magnitude will also require Mn/DOT to use innovative contracting, project development, program management and communication practices. Federal Funds Distribution: State/Local Split Approximately 30 percent of Economic Recovery Funds are expected to be made available to local units of government as their typical share of federal funds. Mn/DOT's State Aid Division will develop and manage the local program of Economic Recovery Funds. Project costs are expected to be covered 100% by the federal funds, with no match required. Federal Funds Distribution: State/Local Split Approximately 30 percent of Economic Recovery Funds are expected to be distributed to local units of government as their typical share of federal funds. Mn/DOT's State Aid Division will develop and manage the local program of Economic Recovery Funds. Program Development Criteria: The goal of the Economic Recovery Program is to create jobs and improve the nation's infrastructure. Mn/DOT is preparing to achieve this goal by selecting projects for delivery based on the following criteria: Project readiness: Mn/DOT's top priority is to use available funds, thus project readiness will be the top priority for project selection. Project readiness will be assessed based on status of environmental review, percent of right of way purchased, etc. Consistency with performance based plans: To meet its commitment to use funds to make a lasting transportation improvement, Mn/DOT will give priority to projects advanced within the State Transportation Improvement Program or from the Long Range District Plans. Page 1 of 4 Page 54 Mn/DOT's Approach to the Economic Recovery Program — Highway Infrastructure January 20, 2009 Statewide coverage: Because the intent of the program is to create jobs statewide, Mn/DOT will work to ensure that the projects selected provide statewide coverage, job and transportation impact. Work type balance: Selecting a variety of project types, such as concrete and bituminous or preservation and safety will best use the entire capacity of Minnesota's highway construction industry to ensure the best possible project prices, efficient program delivery and job creation. Project advancement: Projects already funded in FY2009 will not be included in the Economic Recovery Program. The planned construction schedule for a project must be advanced to be included in the Economic Recovery Program. In addition, work must start on projects immediately after letting and contract award. This will ensure that the projects represent new or increased work and, therefore, result in job creation. Program Delivery Challenges and Approaches: Once a program is developed, project delivery in the allowable timeframe will be a challenge. Mn/DOT has already begun some project delivery activities to prepare projects for letting. Some of the challenges and Mn/DOT's current approaches to them are identified below. Environmental Considerations To ensure timely project delivery, Mn/DOT will attempt to identify projects with completed environmental documents or that require only project memorandums or categorical exclusions. Nevertheless, many projects will require permits and some limited review. o We have begun discussions with permitting agencies and identified possible challenges. o Mn/DOT will establish a sense of urgency and expectation that projects will be expedited at the very top of the organization and with our partner agencies. Rioht of Way To ensure timely project delivery, Mn/DOT will attempt to identify projects with little or no remaining ROW needs. Letting Schedule In order to get the most competitive prices, the lettings for Economic Recovery projects will be spread out over the time available. In addition, Mn/DOT will coordinate with cities, counties and other entities to develop a diverse program for Minnesota. Consultants Use of consultants will be necessary to successfully deliver this program. It is Mn/DOT's goal to have executed initial consultant contracts by the last week in January. Mn/DOT will work with the Department of Administration to establish protocols and expedited contract execution procedures. o The limit for direct select of consultants has been raised to $400k for state funded projects through Dec. 31, 2009. o Electronic signature or on-site services from DOA are being examined. Project Design Mn/DOT will establish Standard Plan sets and Standard Provisions documents to streamline design and plan approval. Page 2 of 4 Page 55 Mn/DOTS Approach to the Economic Recovery Program — Highway Infrastructure January 20, 2009 Construction Contractino Mn/DOT will use all available construction techniques, including Design Build, Design Build Low Bid, Construction Sequencing, etc. In addition, Mn/DOT will package projects into a single letting where this would improve bids or streamline delivery. Disadvantaged Business Enterprises and Equal Employment Opportunities Mn/DOT will follow DBE and EEO direction provided by the legislation and federal rules, and the department will strive to fully meet established goals. Cost Estimating and Management Cost estimating and management present unique challenges with an accelerated program since issues like material availability can significantly impact costs. Mn/DOT will use recently developed scoping and cost estimating tools to address these challenges. Utility Management Extensive utility relocation could introduce significant time delays to a project. Mn/DOT is exploring the use of master utility agreements and options for revoking utility owner responsibility for costs if agreements to accelerate relocation can be reached. Risk Management The speed and complexity of this program introduces a number of risks. The department is identifying risks and mitigation strategies for them. Some of the strategies being discussed include lump sum contracting, Flexible start/completion dates, project packaging, sequenced design, early material acquisition and escalation clauses. Coordination and Communication: Close coordination and communication with key partners is essential for the successful development and delivery of the Economic Recovery Program. Following are several key audiences that are and will continue to be the focus of communication efforts. Federal Highway Administration — FHWA involvement is essential to success. To date, all indications are that FHWA will follow standard procedures for approving and authorizing projects. FHWA will be involved throughout process to ensure clear lines of communication and expedited decisions regarding authorization, oversight of program and projects. Mn/DOT has begun meeting with FHWA to discuss streamlining and development of expedited procedures. Metropolitan Planning Organizations — Projects proposed for MPOs will require approval to be amended into the STIP. Mn/DOT has already begun working with the Metropolitan Council to development project selection principles and expedited approval processes. Legislature and Congress — Both state and national legislative leaders will want to closely follow Economic Recovery Program activities. Mn/DOT has already begun discussions with state legislative leaders about budget authority and other legislative needs. Cities and Counties — The State Aid Division is leading coordination with local units of government. Permitting Agencies — As described under environmental considerations, the timely cooperation for permits and approvals is critical. Work to coordinate has already begun. Page 3 of 4 Page 56 Mn/DOT's Approach to the Economic Recovery Program — Highway Infrastructure January 20, 2009 Private Industry — Communication with consultants and contractors, including the DBE communities, will allow them to efficiently and effectively contribute to delivering this program. Meetings with these groups are underway. Unions — Demonstrating the role and importance of state employees in the delivery of this program will be important to address union interests. Mn/DOT has meetings planned with these groups. A communications plan is being developed for the overall program. It will aim to demonstrate Minnesota's ability to engage stakeholders, build consensus, maintain transparency and deliver the program. The plan will use a variety of tactics and tools to communicate timely, relevant information. Tools already being developed include this document, an Economic Recovery Program website and ongoing meetings with key audiences. Key meetings that have occurred or are planned to -date are as follows: o ACEC Meeting — Jan. 8, 2009 o AGC Executive Meeting — Jan. 15, 2009 o AFSCME Meeting — Jan. 16, 2009 o Economic Recovery Program Forum — Mid February, 2009 (tentative) Anticipated Next Steps for Program Delivery: Continue contacts with legislators and partners Develop preliminary pool of projects (for program development) Begin project delivery on high potential projects within the STIP Congressional bill draft(s) available • Finalize criteria for program development Develop preliminary program Prepare draft budget authority and language for program delivery provisions for review by Governor's Office and Legislature Congressional bill enacted • Finalized program of selected and approved projects Submit budget authority and provisions to Governor's Office and Legislature Submit STIP amendments to MPOs/FHWA Let initial projects within 31 days after enactment The details of this program will continue to evolve rapidly and the magnitude of its impact will be great. Mn/DOT will continue to maintain contact with the wide variety of people and organizations who will participate in successfully delivering transportation projects for Minnesota. For more information, contact Mn/DOT Program Manager Jon Chiglo at jon.chiglo@dot.state.mn.us. Page 4 of 4 Page 57