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HomeMy WebLinkAboutCouncil Information Memorandum 11-04-2011CITY OF PLYMOUTH rp) COUNCIL INFO MEMO November 4, 2011 UPCOMING MEETINGS AND EVENTS EQCAgenda 11/09/11.......................................................................................................................... Page 1 Notice of Event: Interfaith Outreach and Community Sleepout Kickoff Event 11/12/11 .................... Page 2 November, December 2011 & January 2012 Official City Meeting Calendars .................................. Page 3 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 6 INFORMATION News Articles, Releases, Publications, Etc ... New Elk River administrator landed in the right place, article, StarTribune...................................... Page 7 MEETING MINUTES Human Rights Committee Minutes 08/04/11...................................................................................... Page 9 Planning Commission Minutes 10/05/11........................................................................................... Page 18 PRAC Minutes 09/08/11.................................................................................................................... Page 33 STAFF REPORTS Engineering Dept. Active & Pending CIP, 11/03/11......................................................................... Page 38 Fire -Rescue Incident of Interest, 10/22/11, 14520 4th Avenue ................................................... Page 41 Police Dept. 3rd Quarter Statistics......................................................................................... Page 42 CORRESPONDENCE Letter from NW Suburbs Cable Commission, RE: 2011 Cable Capital Grant ................................. Page 46 Letter from MNDOT, RE: Negative Declaration for the I-494 Expansion Project ........................... Page 47 Letter from MPCA, RE: Storage Tank Leak 18579.......................................................................... Page 49 Letter to Property Owner, RE: Variance for Phoenix Signs 2011086 ............................................... Page 51 Letter to Resident, RE: Proposed Plat, Hanson Builders 2011085 ................................................... Page 52 ENVIRONMENTAL QUALITY COMMITTEE AGENDA November 9, 2011 WHERE: PARKERS LAKE ROOM (OR COUNCIL CHAMBERS IF AVAILABLE) Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Committee member, or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. 7:00 P.M. CALL TO ORDER 2. 7:05 P.M. PUBLIC FORUM — Individuals may address the Committee about any item not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum. 3. 7:20 P.M APPROVAL OF AGENDA - EQC members may add items to the agenda including items contained in the EQC Info Memo for discussion purposes or staff direction only. The EQC will not normally take official action on items added to the agenda. 4. 7:25 P.M. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS A. Fall Leaf Pick-up (Water Resources Manager Asche). 5. 7:25 P.M. CONSENT AGENDA* A. Approve the October 12, 2011, Environmental Quality Committee Meeting Minutes B. Approve Composting Grant Program 6. 7:30 P.M. PUBLIC HEARING 7. 7:30 P.M. GENERAL BUSINESS A. Shingle Creek Watershed 3rd Generation Management Plan Presentation (TBD) B. 2012 Work Plan (Water Resources Manager Asche) 8. REPORTS AND STAFF RECOMMENDATIONS 9. FUTURE MEETINGS — December 14, 2011 — 2011 Annual Report & 2012 Work Plan. 10. 8:15 P.M. ADJOURNMENT Page 1 NOTICE OF EVENT PLYMOUTH COUNCILMEMBERS IN ATTENDANCE Interfaith Outreach and Community Partner's Sleepout Kickoff Event on November 12, 2011, 6:00 p.m. -8:00 p.m. Oakwood Playfields This is not an Official City Meeting and no business will be conducted, but a quorum of members may be in attendance. The event is hereby noticed and open to the public. Please call 763-509-5080 for further information regarding this event. Sandy Engdahl, MMC City Clerk Posted on November 3, 2011. Page 2 City of Plymouth Adding Quality to Life November 2011 Modified on 11103111 Page 3 1 2 7:00 PM 3 7:00 PM 4 5 PLANNING HUMAN RIGHTS COMMISSION COMMITTEE MEETING MEETING Medicine Lake Room Parkers Lake Room 6 7 8 8:00 Pm 10 11 12 REGULAR 7:00 PM COUNCIL MEETING ENVIRONMENTAL Medicine Lake Room QUALITY VETERANS DAY SPECIAL COMMITTEE Observed COUNCIL MEETING (EQC) MEETING CITY OFFICES Immediately Follow- Parkers Lake Room CLOSED ing Regular Meeting Budget Study Session Medicine Lake Room 13 14 15 16 17 18 19 6:00 PM 7:00 PM 7:00 PM SPECIAL COUNCIL PLANNING HRA MEETING MEETING COMMISSION Parkers Lake Room Board and Commission MEETING Interviews Medicine Lake Room Parkers Lake Room 20 21 22 23 24 25 26 7:OOPM REGULAR COUNCIL. MEETING Council Chambers THANKSGIVING THANKSGIVING HOLIDAY HOLIDAY CITY OFFICES CITY OFFICES CLOSED CLOSED 27 28 29 30 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room Modified on 11103111 Page 3 City of Plymouth Adding Quality to Life December 2011 Modified on 11104111 Page 4 1 2 3 4 2:00-5:00 PM 5 6 7 7:00 PM 8 7:00 PM 9 10 OLD FASHIONED PLANNING PARK Et REC CHRISTMAS COMMISSION ADVISORY Plymouth Historical MEETING COMMISSION Society Building Council Chambers (PRAC) MEETING Council Chambers 11 12 13 14 7:00 PM 15 16 17 7:00 PM ENVIRONMENTAL REGULAR COUNCIL QUALITY MEETING COMMITTEE (EQC) Council Chambers MEETING Council Chambers 7:00 PM CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room 18 19 20 21 22 23 24 7:00 PM HRA MEETING Medicine Lake Room Chanukah CHRISTMAS EVE Begins at Sunset 25 26 27 28 29 30 31 CITY OFFICES NEW YEAR'S EVE CLOSED CHRISTMAS DAY Modified on 11104111 Page 4 r�Plymouth Adding Quality to Life January 2012 1 2 3 4 5 6 7 NEW YEAR'S DAY 7:00 PM Observed PLANNING NEW YEAR'S DAY COMMISSION MEETING CITY OFFICES Council Chambers CLOSED 8 9 10 11 12 13 14 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK Et REC MEETING QUALITY ADVISORY Council Chambers COMMITTEE COMMISSION (EQC) MEETING (PRAC) MEETING Council Chambers Council Chambers 15 16 17 18 19 20 21 7:00 PM PLANNING MARTIN LUTHER COMMISSION KING JR. MEETING BIRTHDAY Council Chambers Observed CITY OFFICES CLOSED 22 23 24 25 26 27 28 7:00 PM 7:00 PM REGULAR COUN- PLYMOUTH 7:00 PM CIL MEETING ADVISORY HRA MEETING Council Chambers COMMITTEE ON Medicine Lake Room TRANSIT (PACT) STUDY SESSION Medicine Lake Room 29 30 31 Modified on 11103111 Page 5 Tentative Schedule for City Council Agenda Items November 151, Special, 6:00 p.m., Parkers Lake Room • Board and Commission interviews • Council Coordinating Representatives for 2012 • Deputy Mayor for 2012 • Set future study sessions November 22, Regular, 7:00 p.m., Medicine Lake Room • Announce Old Fashioned Christmas on December 4 • Approve donations to the City (Parks) • Approve change order and final payment for lighting project • Approve change order and final payment for Plymouth Skate Park • Adopt ordinance amending Section 1016 of the City Code regarding Plymouth Ice Center fees • Plymouth Arts Council update • Approve final payment for the Plymouth Dog Park project December 13, Regular, 7:00 p.m., Council Chambers • Adopt the 2012 Budgets and Tax Levies and 2012-2016 Capital Improvement Program • Recognize Police Citizen Academy Graduates • Approve 2012 Tobacco License renewals • Announce New Year's Eve Event at the Plymouth Ice Center • Announce Recycling Program changes • Introduce new K-9 Team Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 6 New Elk River administrator landed in the right place I �;tar_Vnbune.com administratorNew Elk River +i d in placethe right Article by: , Star Tribune Updated: November 1, 20011 -2:53 PM Others might have seen a city with a high tax rate and a decrease in property values. But Elk River's new city administrator sees "a jewel." "My job is to polish that jewel," said Cal Portner, 47, who came to Elk River last month after holding city posts in Brooklyn Park and Plymouth. Elk River is the Sherburne County seat and the second-largest city (after St. Cloud) in what has been Minnesota's fastest-growing county for much of the past decade. It is a city of possibilities -- from its quaint Main Street and cozy downtown district to the superstores that straddle Hwy. 169. It is the one community within a rural county that has access to several major arteries, with Minneapolis just 30 miles away. Advertisement This Page Cannot Be Displayed Page 1 of 2 For Portner, it's a dream job. Of course, this is a guy who, years ago, savored spending a day in a small western Minnesota city, observing as officials talked about trying to develop around a post office. "There was no resolution," Portner recalled, "The city administrator and planner were scratching their heads. And I kept asking questions. I thought it was the neatest thing, seeing first-hand how these issues play out and sometimes get resolved." He grew up in New Ulm unsure where his future would take him. But he was always observant -- even of things others took for granted. New Ulm was a city that took care of itself, he recalled. The yards were manicured, the streets clean. "It was a model of what you want for a city," he said. He went to the University of Minnesota and landed an internship with then -U.S. Rep. Jim Ramstad. Portner had considered a teaching career. Then he began meeting police chiefs, school superintendents and city officials. "How do I get into public administration?" he Based on your corporate access policies, access to this web site ( http://ad.doubleclick.net/adi/minnesota_star_tribune_dp_print/NEWS_;FD_PAGE_NUMBER=1;dcopt=ist; has been blocked because the web category "Advertisements & Popups" is not allowed. If you have questions, please contact IT Helpdesk at ext. 5380 ( helpdesk(0)ci.plymouth.mn.us ) and provide the codes shown below. Print Powered By h .s,`�/nann���... http://www.startribune.com/local/north/132929173.html '1 �P2� 11 New Elk River administrator landed in the right place I StarTribune.com began asking. After earning a master's degree at Hamline University, Portner learned in 1991 that Brooklyn Park was looking for an assistant to its city manager. He spent six years working in what was then Minnesota's fifth-largest city. He later moved to Plymouth, another large suburb; and served as the city's administrative services director. "But my ultimate goal was to oversee an entire operation," said Portner. He felt fulfilled in Plymouth but jumped at the chance to go to Elk River. The city initially offered the job to Kevin Lahner, city administrator in Burlington, Wis. When Lahner declined, Elk River chose Portner to succeed Lori Johnson, who resigned and is now city administrator in Otsego. There were 71 applicants for the job that Portner ultimately got. He and his wife, Penny, a Forest Lake teacher, live in Andover, a location that creates a 20 - mile commute for each of them. They have two daughters and a son. Advertisement This Page Cannot Be Displayed Page 2 of 2 „There's not a lot of places where you can go and not have to relocate," Portner said. "This is perfect." In spite of a 46.7 percent tax rate and a 6.6 percent decrease in property values, Elk River has tremendous potential, he said. With the levy, there's an additional 3 percent tax increase, he said. But the positives far outweigh the economic climate. "There's so much positive energy in City Hall," he said. "This is a standalone community -- meaning people live here and work here," he said. "Like my hometown of New Ulm, this is a model of what a city should be." Paul Levy s 612-673-4419 Based on your corporate access policies, access to this web site ( http://ad.doubleclick.net/adi/minnesota_star_tribune_dp_print/NEWS_;FD_PAGE_NUMBER=2;dcopt= has been blocked because the web category "Advertisements & Popups" is not allowed. If you have questions, please contact IT Helpdesk at ext. 5380 ( helpdesk 00,ci.plymouth.mn.Lis ) and provide the codes shown below. Print Powered By_ ..0 . '.... r mics p. Pa e8 w http://ww.startribune.com/local/north/132929173.html 11 /2011 ADOPTED MINUTES PLYMOUTH HUMAN RIGHTS COMMITTEE Regular Meeting of August 4, 2011 COMMITTEE MEMBERS PRESENT: Garber, Goldstein, Stein, Trites Rolle COMMITTEE MEMBERS ABSENT: STAFF PRESENT: CITIZENS PRESENT: 1. Call to Order Alden, Dockman, Slavik City Manager Ahrens, Office Support Representative Lanthier Virginia Klevorn, District Director on the State League of Human Rights Commission; Paul Klevorn; Mary Moriarty, Wayzata/Plymouth Area League of Women Voters; Frank Moriarty; Audrey Britton; Najam Qureshi, Chairperson for the Northwest Islamic Community Center; Kristen Kling; Gina Schedivy Chair Garber called the meeting to order at 7:03 p.m. 2. Welcome Speaker & City Council Members Agenda Item 2 was tabled to the next meeting as Paul Wahl, Senior Managing Editor for the Sun Sailor, was not in attendance. 3. Approve Agenda It was moved by Vice Chair Trites Rolle, seconded by Member Stein, to approve the agenda as presented. With all members voting in favor, the motion carried. Member Stein recommended introductions be made around the room. Audrey Britton stated she has been a Plymouth resident for 10 years and is a member of a newly formed community committee against bullying. They are currently working at the legislative stage. She was here to address the issue of bullying as well as to support Najam Qureshi, a board member of the Northwest Islamic Community Center, with the Plymouth Post Office proposal. Najam Qureshi stated he has been a Plymouth resident for 16 years and is the chairperson for the Northwest Islamic Community Center, which came into existence about 3 years ago. Adoped Human Rights Committee Minutes Page 1 of 9 Regular Meeting of August 4, 2011 Page 9 Currently they rent the Hamel, Maple Grove and Plymouth community centers to hold activities and recently purchased the Plymouth Post Office for a permanent gathering place. The sale is contingent upon the Planning Commission's and City Council's approval for a Conditional Use Permit to operate in that building. Frank Moriarty stated he has been a Plymouth resident for 10 years and he was here in support of the Islamic center and had concerns over the human right implications as the issue comes before the City Council. Paul Klevorn introduced himself as Virginia Klevorn's son. City staff and committee members introduced themselves. Mary Moriarty introduced herself as an observer from the League of Woman Voters. 4. Approve Minutes Chair Garber explained there were three separate sets of minutes needing approval because the minutes of the two previous meetings were amended quite vigorously during the regular meeting of May 3, 2011. He felt they need to be redrafted for final enactment. Therefore, minutes of the May 3, 2011, regular meeting were presented for approval with the following changes requested by Chair Garber pertaining to amendments made on Item 3, "Approve Minutes," of the February 17, 2011, regular meeting: Item 3, page 3, paragraph 5, strike the name e.,mmittee membei, SM -in, replacing it with Commissioner Stein Item 3,page 3, paragraph 5, strike the words ee n,,ntittee w .,mi- ,, replacing it with Commissioners. Item 3, page 3, paragraph 6, strike the name M,".ir, i,- k 69,,.,fflitt , replacing it with Human Rights Commission. Chair Garber explained the reason for the changes were because be believed they were still acting as a commission during that particular meeting. It was moved by Chair Garber to approve the minutes of the February 17, 2011, regular meeting for republication. With all members voting in favor, the motion carried. Chair Garber again presented the May 3, 2011, regular meeting minutes for approval with the following changes pertaining to amendments made on Item 3, "Approve Minutes," of the March 23, 2011, regular meeting: Item 3, page 4, paragraph 12, strike the name eemmittee where it is written twice in the first sentence, replacing it with commission. Adoped Human Rights Committee Minutes Page 2 of 9 Regular Meeting of August 4, 2011 Page 10 Item 3, page 5, paragraph 6, strike the names eemmittee miember Stuvik and eaffi ittez em er - - in, replacing them with Commissioner Slavik and Commissioner Stein. Chair Garber explained his reasoning for the changes was, again, because he believed they were still acting as a commission during the special meeting of March 23, 2011. Ms. Klevorn and City Manager Ahrens disagreed with the proposed changes, explaining that the minutes were accurate because it pertained to the discussion of the corrections to the March 23, 2011, special meeting minutes and the discussion took place on May 3, 2011, when the commission was acting as a committee. Chair Garber agreed and rescinded his proposed changes to March 23, 2011, portion of the May 3, 2011, regular meeting minutes. He then moved to approve the March 23, 2011, special meeting minutes. With all voting in favor, the motion passed. The following changes to the minutes of May 3, 2011, were requested by Vice Chair Trites Rolle: Item 7.a., page 9, paragraph 1, strike the entire paragraph: Replacing it with the following paragraph: Vice Chair Trites Rolle reported speakers were members from the Minnesota Department of Human Rights, the Roseville and Bloomington Human Rights Commissions, and the University of Minnesota Human Rights Center. They talked about their procedures on complaints of discrimination and how to clear them, what services they provide the communitv. and more. Item 7.a., page 9, paragraph 2, strike the name zz'„ombigteln, replacing it with The Minnesota Department of Human Rights. Item 7.a., page 9, paragraph 2, strike the words tha4 h6ps ,.lean- their- bae''^ , ending the sentence after the word program. Item 7.a., page 9, paragraph 4, strike the second sentence: Replacing it with the following sentence: However, if a case fts their training, they mediate and if they can't resolve, they move them along quickly Adoped Human Rights Committee Minutes Page 3 of 9 Regular Meeting of August 4, 2011 Page 11 Item 7. a., page 9, paragraph 4, strike the final sentence stating, -tat g , to t rf Item 7.c., page 9, paragraph 4, add the following sentence to the end of the paragraph: Vice Chair Trites Rolle clarified that Chaska's event is specific to bullying ofstudents and LGBT community school members. All members voted in favor of approving the May 3, 2011, regular meeting minutes as amended. 5. Reports of Committee Members a. Music in Plymouth Chair Garber reported that it was a lovely evening and approximately 40-50 people stopped by the Plymouth Human Rights Committee booth. He stated that the location of the HRC booth wasn't ideal because it was located between the hair painting booth and the portable bathrooms. Both of them were very busy and the lines in front of them oftentimes converged, preventing view of the HRC booth. a. Night to Unite The Plymouth Human Rights Committee was not represented at this event, as no members could attend. 6. Community Concerns and Human Rights Issues a. Police Bias Crimes Report Member Goldstein reported another incident happened to the same Jewish family mentioned at the last meeting. This time a sign was placed on the side of their house telling them to move out of the community. This sign also had a picture of a swastika. Member Goldstein explained that the police department's Special Investigations Unit is working closely with the family and is in regular contact with them. The sign was also sent to the Hennepin County Crime Lab to be processed for fingerprints and other DNA evidence. So far no leads have emerged. A second incident was reported a couple days later wherein the back of the Green Oaks Park sign was damaged by graffiti. The phrase "White Power" was written with a swastika drawn above it. Member Goldstein stated that he doesn't feel there is a connection between the incidents of the Jewish family and the park sign graffiti due to the far distances between where they occurred. There was expression of disbelief by citizens and committee members alike that such hateful and despicable actions could be taking place in the community. Adoped Human Rights Committee Minutes Page 4 of 9 Regular Meeting of August 4, 2011 Page 12 Member Stein questioned whether or not these incidents were caused by juveniles. Member Goldstein stated it was possible. He also stated the family was satisfied with how the schools handled the harassment incidents with their children and also felt the schools have a good plan in place. Member Goldstein also informed members that the family knows the committee is available to help; however, the family has expressed that they do not wish to draw further attention to themselves at this time. Ms. Moriarty asked what the community can do to help. She suggested having educational seminars in the schools as they have in the past. Ms. Britton asked if hate crimes are reported to the FBI and whether or not they keep record of them. Member Goldstein responded yes. Ms. Britton said more people should be made aware of these incidents. Vice Chair Trites Rolle explained that the Human Rights Committee cannot currently act on these bias crimes because they are actively being investigated by the police; however, the committee would never shy away from the problem. City Manager Ahrens reported that the City takes hate graffiti very seriously and all departments place a high priority in getting it cleaned up and fixed. Two additional citizens arrived at the meeting. Chair Garber welcomed them and asked that they introduce themselves. Kristen Kling stated she is a new resident of Plymouth, formerly residing in Maple Grove. She teaches women's studies and classes. Ms. Kling stated she is interested in human rights issues and is curious to learn what it is the Plymouth Human Rights Committee does. Gina Schedivy stated she has been a Plymouth resident for approximately 9 years and she enjoys living in this community. a. Other Concerns There were no other concerns brought forth. 7. Old Business a. Essay Contest Update Ms. Klevorn stated the State League of Human Rights Commission has decided upon the essay question and it will be made public shortly and posted on their web site. b. Multicultural Calendar (City Council Feedback) Member Stein, on behalf of the City Council, responded positively to the multicultural calendar and thought it was a great idea. Adoped Human Rights Committee Minutes Page 5 of 9 Regular Meeting of August 4, 2011 Page 13 Vice Chair Trites Rolle stated she is still working on putting more Minnesota flavor into the calendar and this is a project she is willing to work on every year, even as just a citizen and not a committee member. Chair Garber recommended bringing this item back to the November meeting and Vice Chair Trites Rolle agreed to have it updated by then. c. Citizen Contact Record Chair Garber presented a Plymouth Human Rights Committee Intake Form that he created and suggested each member keep copies of it. Copies were then distributed to each committee member in attendance. Ms. Klevorn asked if a person's name on the intake form would become public record or if that would be optional. Chair Garber responded that any data created in any public agency is a public record. d. Domestic Partner Registry Update/Training (moved to the November meeting) Vice Chair Trites Rolle offered to follow up with the two proposed speakers (Jessica Kingston of the Edina Human Rights and Relations Commission and Phil Duran of Outfront Minnesota) to ensure they will be coming to speak at the next Plymouth Human Rights Committee meeting in November. She suggested they speak during the first part of the meeting so they may feel free to leave afterward and the committee may continue on with the regular meeting. Vice Chair Trites Rolle stated that since the committee last met, two additional cities in Minnesota have adopted a Domestic Partner Registry ordinance. 8. New Business a. Plymouth Post Office Proposal Mr. Qureshi spoke on the status of the proposal. He explained that the Northwest Islamic Community Center will be going before the Planning Commission on August 17 and the City Council on August 23 to obtain approval for a Conditional Use Permit (CUP). The sale of the building is contingent upon that approval. City Manager Ahrens explained that a CUP is a land use permit involving issues related to the land. She explained that concerns such as lighting, noise, and parking are all examples of issues that are taken into consideration when the City Council approves a CUP. Mr. Qureshi explained that the current property is zoned Community Center Public (CCP), which allows up to 20 percent of the building to be used for congregational purposes. The Post Office will be leasing the front part of the building. The prayer room is going to be a multipurpose room, which will be the main hall. The conference rooms Adoped Human Rights Committee Minutes Page 6 of 9 Regular Meeting of August 4, 2011 Page 14 will be used as classrooms for the kids. The main hall will also be used for social gatherings and other activities. He stated the parking should be sufficient for their intended use. Mr. Qureshi wanted to put a human face on their group and therefore proceeded to explain his personal background as well as those of his fellow board members. Mr. Qureshi stated his parents moved to the U.S. when he was 8 years old and they have been Plymouth residents since 1994. His uncle served as the City Manager for Fridley for 32 years. He has another uncle who is a business owner in Brooklyn Park. Mr. Qureshi is a graduate of the University of Minnesota, and prior to that, a graduate of the Robbinsdale Area School District. Mr. Qureshi stated one board member is in the National Guard and another is currently serving in Iraq and has so for the past three years. All have been long-time citizens of Plymouth and the surrounding communities. Ms. Britton asked whether or not letters from a citizen to an elected official could be made public. City Manager Ahrens explained that correspondence would remain private until either party decides to make it public, so it is up to the elected official's discretion on whether or not they wish to make it public. She went on to explain that if correspondence is received as part of a public hearing process, that correspondence would be public. If a letter comes to an appointed official that letter would also public. There was discussion about the mean-spirited letters to the editor recently published in the Sun Sailor opposing the new Islamic Community Center as well as a 5 -page letter from an anonymous citizen with supporting documentation discouraging the City from allowing a Muslim/Islamic Organization to set up a shop in the Plymouth Post Office. The hateful letter was addressed to CB Richard Ellis, the U.S. Postal Service, the City of Plymouth, Mayor and City Council Members. Members discussed the necessity of speaking out with a unified voice as the Plymouth Human Rights Committee against such biased hatred; therefore, it was moved by Member Stein, seconded by Member Goldstein, to work with Communications Manager, Helen LaFave, in generating a letter and/or article to the Sun Sailor. With all members voting in favor, the motion passed. Mr. Frank Moriarty stated that the Sun Sailor should be challenged on their policy regarding letters to the editor as he has had personal experience with the newspaper strictly adhering to their word -length policy on certain issues and being lax with their policy on other issues. Ms. Klevorn stated that victims shouldn't have to defend themselves in the paper and agreed a letter should be generated to the editor asking them to adhere to their own policies. Ms. Klevorn stated the State League of Human Rights Commission will also act as a unified voice against the hate mail being published in the Sun Sailor and draft their own letter as well. Ms. Klevorn asked whether or not a committee member will be attending the upcoming Planning Commission meeting where the proposed CUP will be taken into consideration. Vice Chair Trites Rolle stated that she would be present. Adoped Human Rights Committee Minutes Page 7 of 9 Regular Meeting of August 4, 2011 Page 15 b. Bullying Chair Garber indicated he was unsure why Member Alden wanted bullying on the agenda as he didn't feel it was a human rights issue. Vice Chair Trites Rolle stated that Chaska showed a video on bullying and that bullying ties into civility training. She felt the committee should partner with the schools on this issue. Member Goldstein suggested the committee invite representatives of the school districts to discuss what they do regarding bullying and what system they already have in place. Member Goldstein also pointed out that this issue is taught in the DARE program. Ms. Schedivy had positive remarks on the experience she had at her son's school, Oakwood Elementary, with Dennis Karaznik. Vice Chair Trites Rolle expressed the value of having the two non-voting members from each school district attend future Plymouth Human Rights Committee meetings and would encourage welcoming them back. Ms. Britton explained that she is on an emerging committee in Plymouth that specifically deals with bullying. She requested offering a definition of bullying as being "ongoing, targeted harassment," which often leads to drop -outs and suicide. Ms. Klevorn indicated that this issue doesn't just affect children, but usually follows through all social media. It's no longer simply a matter of one kid pushing down another kid. Ms. Moriarty stated that parents need to be educated that things have changed from when they were growing up. Member Stein suggested tabling this discussion for when Member Alden is in attendance and invited Ms. Britton back to speak more about the issue and to further explain her committee's role. c. Plymouth on Parade, Saturday, September 24, 2011 There was discussion on how to get more people to walk in the parade on behalf of the Plymouth Human Rights Committee. Ms. Klevorn suggested inviting former members of the committee as sort of a reunion. All thought that was a good idea. Members Goldstein and Stein stated they would be unable to attend. Vice Chair Trites Rolle offered to get stickers from the state to hand out. Adoped Human Rights Committee Minutes Page 8 of 9 Regular Meeting of August 4, 2011 Page 16 It was moved by Vice Chair Trites Rolle, seconded by Member Goldstein, for the Plymouth Human Rights Committee to walk in the parade. With all members voting in favor, the motion passed. d. Open Meeting Law Training Member Goldstein stated he had a conversation with Member Alden regarding minutes and open meeting law training. Member Alden told Member Goldstein that she had recently attended another event that happened to be discussing this very issue. Member Alden forwarded a practical guide to open meeting laws and asked Member Goldstein to share it with other members at the next HRC meeting. Member Goldstein suggested the committee set up a guideline for when minutes and agendas should be disseminated to committee members and recommended it be two weeks before a meeting. He also suggested that there be some sort of informal training set up at the beginning of each year to go over open meeting laws. City Manager Ahrens suggested asking the City Attorney to conduct a once -a -year training at the beginning of the year for all of the City of Plymouth's commission and committee members. Vice Chair Trites Rolle stated this would be a good idea so everyone is on the same page and liked the idea of receiving agenda packets with minutes from the previous meeting two weeks prior to a meeting. Member Stein agreed as well. Member Goldstein stressed the importance of committee members being diligent in getting their agenda items to Office Support Representative Lanthier in order for her to meet the two-week deadline. 9. Articles and Announcements a. Free Summer Institute on Human Rights Education, Thursday, August 18, 2011 Chair Garber read the invitation aloud and Ms. Klevorn stated they decided not to do two tracks and that you can find the others on their web site. 10. Adjournment It was moved by Member Goldstein, seconded by Member Stein, to adjourn the meeting. With all members voting in favor, the motion carried. Meeting adjourned at 8:22 p.m. Respectfully submitted, Denise Lanthier Office Support Representative Adoped Human Rights Committee Minutes Page 9 of 9 Regular Meeting of August 4, 2011 Page 17 Approved Minutes City of Plymouth Planning Commission Meeting October 5, 2011 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Nathan Robinson, Scott Nelson, Bryan Oakley and Marc Anderson MEMBERS ABSENT: Commissioner Gordon Petrash STAFF PRESENT: Community Development Director Steve Juetten, Planning Manager Barbara Thomson, Senior Planner Shawn Drill, Senior Planner Marie Darling and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA Planning Manager Thomson announced the request to cancel the October 19, 2011 Planning Commission meeting and this item will be placed on the agenda under New Business, item 7. B. MOTION by Commissioner Nelson, seconded by Commissioner Kobussen, to approve the October 5, 2011 Planning Commission Agenda as amended. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE SEPTEMBER 21, 2011 PLANNING COMMISSION MEETING MINUTES MOTION by Commissioner Kobussen, seconded by Commissioner Oakley, to approve the September 21, 2011 Planning Commission Meeting Minutes. Vote. 6 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. GRONBERG AND ASSOCIATES (201107 1) Chair Davis introduced the request by Gronberg and Associates for a preliminary plat for "Churchill Ridge 2nd Addition" for two single-family lots for property located at 18820 County Road 24. Page 18 Approved Planning Commission Minutes October 5, 2011 Page 2 Senior Planner Drill gave an overview of the staff report. Commissioner Nelson stated that the house on the property to the east of this site appears to have been built on the property line. Senior Planner Drill said that is shadowing on the aerial photo and the home does comply with all the setbacks. Commissioner Kobussen asked what the setback would be at that north/northwest corner of the east property. Senior Planner Drill responded that the property is zoned RSF-2, so the minimum setback is 10 feet. Commissioner Kobussen asked if Hennepin County would ever have any intent of closing off the access on County Road 24 to where a driveway in the rear would be needed. Senior Planner Drill responded only if that site is redeveloped. He said that as long as the house stays there, the county has no intentions of trying to close the existing access. Commissioner Kobussen stated that his concern is that the 15 -foot strip for the south lot won't be able to be accessed because of the hill. He asked if a legal driveway could be developed there. Senior Planner Drill responded that a driveway could be developed there; however, whether or not that ever happens may be a question. Commissioner Kobussen said that he didn't see the county ever denying access from the homes to County Road 24, unless they were going to totally redevelop that highway. Senior Planner Drill stated that the 15 -foot strip provides an option for alternative access, if needed, in the future. Commissioner Oakley asked how the front setback would be defined if it were redeveloped. Senior Planner Drill responded that front setbacks are 50 feet along County Road 24 and 25 feet along Xanthus Lane. Commissioner Oakley stated that a redeveloped home potentially could still face County Road 24 and have a rear entrance garage. Senior Planner Drill agreed. Chair Davis introduced the applicant, Mark Gronberg, representing Gronberg and Associates. Mr. Gronberg stated that this plan was approved when they did the original plat of Churchill Ridge. He said that he looked at the grading plan and a driveway in the 15 -foot strip would be at a 10% slope or less, so it is possible to put in a driveway that meets the city's requirements. Commissioner Kobussen asked if the maximum slope on a driveway is 10%. Senior Planner Drill responded that we have different standards, depending on the roadway classification for maximum slope on public streets but not on driveways. He said that for a driveway, 10% is pretty steep but it can be done. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Gronberg and Associates for a preliminary plat for "Churchill Ridge 2nd Addition" for two single-family lots for property located at 18820 County Road 24. Page 19 Approved Planning Commission Minutes October 5, 2011 Page 3 Commissioner Kobussen stated that it would be a great improvement to split this property up. He said now that the garage has been removed, it's basically an undeveloped piece of land that's really not mowed and taken care of, so adding the second home there would probably be an improvement to the overall neighborhood. Vote. 6 Ayes. MOTION approved unanimously. B. SUNCREST BUILDERS (2011075) Chair Davis introduced the request by Suncrest Builders for an interim use permit for temporary occupancy of an existing home while a new home is constructed for property located at 12316 Old Rockford Road. Senior Planner Darling gave an overview of the staff report. Chair Davis introduced the applicant, Brad Johnson, representing Suncrest Builders. Commissioner Nelson asked if the applicant would also be doing the demolition of the existing home. Mr. Johnson responded affirmatively. Commissioner Kobussen asked if there would be any problems with the restrictions and dates that are in the proposal. Mr. Johnson responded negatively and that it would be about a four month process for them. He confirmed for Commission Kobussen that it would take three to four days at most to take the existing home down. Commissioner Nelson stated that the home was built in 1948 and asked if they would be doing an asbestos abatement. Mr. Johnson responded that part of the demolition process includes an asbestos inspection. Chair Davis opened the public hearing. Chair Davis introduced Arland Anderson, 12405 42nd Avenue North. Mr. Anderson asked if it is part of the regulations that a person has to get temporary approval to live in his house while the other is being constructed. He said that the gentleman who is requesting this approval has not complied with the regulations for the City of Plymouth. He asked if this lot would be subdivided. Mr. Anderson said that he has been trying to sell his property since May of last year. He said that over 180 people have gone through and looked at his property since then and he has not received one offer. He said that one of the reasons being the back yard. He said that for ten years he has been looking out of his living room window into the back yard and seeing a sea of dandelions and tall grass. He said that this year the dandelions were killed and that was an improvement. He said that along the east border of the property and along the north 45 to 50 feet is an area where there is nothing but brush and trees and his sore point is that there are dead logs, timber, brush and wood. He said that stuff has been sitting there since he moved in 11 years ago Page 20 Approved Planning Commission Minutes October 5, 2011 Page 4 and it's never been cleaned up. He said that's another point that people looking at the house don't like and they also don't like the cemetery that's next door and adjacent to the property. Mr. Anderson said that about seven or eight years ago, a shed was moved in and set on the north end of the lot. He said his next door neighbor was also not happy about the shed and they went over and measured it. He said it is 12' x 14', which is 168 square feet. He said that he spoke with staff about the shed and was told that if a shed was 120 square feet, it had to conform with the color of the house. He said the house is faded canary yellow but it has weathered and the paint on the front of the shed has peeled off and it does not look very good. Mr. Anderson said that about five or six weeks ago, a survey was made for this site. He said that at the northeast corner of his lot, there are three stakes (one of which was put in when a survey was made for the church so they could put up a fence). He said another stake is 12 to 15 feet down the line towards the applicant's house, which is nothing but a steel post. He said that in between these two posts is the survey stake, which is a lath piece of wood stuck in the ground with a little red flag on it. He said that he worked for a surveyor for three months out of high school. He said when they surveyed lots, they put it in a metal or iron pin to designate where the property lines is. He said that all there is now is a lath and someone could come and rip it out. He said they don't have a legitimate stake where the property is. He said the shed is either sitting on his property or is just inches over. He said that staff told him that there has to be a setback of 6 feet and asked if that was true or false. Mr. Anderson said that as far as he was concerned, the Planning Commission could go ahead and approve this as he hopes to be out of there but in the mean time, he would like to have the shed removed and the area around the side of yard cleaned up where the dead and rotted wood lays. Chair Davis closed the public hearing. Planning Manager Thomson responded that several years ago, the city did adopt the regulations allowing homeowners to stay in their existing home while building a new home. She said that this would be the third time that this has occurred since the regulations went into effect. Senior Planner Darling responded that the applicant has proposed to construct their home in dead center of the existing lot. She said the existing zoning district is future restricted development district and the property would not be able to be subdivided unless the property is rezoned, which would require additional public hearings and notice to the adjacent property owners. She said that by placing the home directly in the middle of the lot, the applicant has stated that they would not be subdividing the lot. Senior Planner Darling responded that staff did receive some concerns on the condition of this property and the shed in particular. She said the code enforcement officer had the submitted survey when he went out to the site. She said that the survey shows the shed is 6.4 feet from the north property line. She said that in walking the property, the code enforcement officer did not find any evidence of debris or rotting wood on this property. Planning Manager Thomson added Page 21 Approved Planning Commission Minutes October 5, 2011 Page 5 that our code enforcement officer had indicated that while the shed was not the most attractive, it is not in such a condition that we would require any changes to be made to the shed at this time. Senior Planner Darling responded that the property was surveyed by Gronberg and Associates and the survey indicates that there are corner pins in the property at two locations along the north property line. She said that those pins are typically located underground and are located with metal detectors. She said that frequently they are opened up and surveyors will put wood lath in as they review the site. She said that it is an aboveground marker indicating where the underground corner pin is located. MOTION by Commissioner Nelson, seconded by Commissioner Robinson, to approve the request by Suncrest Builders for an interim use permit for temporary occupancy of an existing home while a new home is constructed for property located at 12316 Old Rockford Road. Commissioner Kobussen stated that a new home on this property would be a great improvement. Vote. 6 Ayes. MOTION approved unanimously. 7. NEW BUSINESS A. CITY OF PLYMOUTH (2010101) Chair Davis introduced the request by the City of Plymouth for review of the Four Seasons Mall Redevelopment Study. Community Development Director Juetten opened the presentation of the Four Seasons Mall Redevelopment Study to the Planning Commission by providing a funding and project background. Planning Manager Thomson gave an overview of the draft Guiding Principles in the Four Seasons Redevelopment Study. Brian Harjes, representative of Hoisington Koegler Group, Inc. (HKGi, Inc.), gave a presentation of the four illustrative scenarios in the Four Seasons Redevelopment Study. Community Development Director Juetten concluded the presentation with the final steps of the process. Commissioner Nelson asked if the guiding principles would be consistent throughout the City of Plymouth. Planning Manager Thomson responded that the guiding principles have a fair amount of similarity to design principles that are established and adopted for the city center and we have also expanded and made some changes to that to fit this area. She said that they would be tailored to this particular site. She said that some of them are seen elsewhere in the city. Page 22 Approved Planning Commission Minutes October 5, 2011 Page 6 Commissioner Nelson asked who is determining the market needs for the use or mix of uses as outlined under the Land Use/Urban Design in the guiding principles. Planning Manager Thomson responded that this is based on the market study that was completed in May. Commissioner Nelson asked if the needs of the market are essentially determined by what somebody wants to try to build or develop based on somebody wanting to do business there. Planning Manager Thomson responded that what this is referring to is that the desire is, in this particular case, that because we did do a market study to determine where there are holes in uses that would be helpful to the community that we would like to see that reflected in whatever is redeveloped here. Chair Davis asked who created these guiding principles. Planning Manager Thomson responded that staff generated the guidelines through a variety of means as some of them were adapted from City Center design standards, some of them came from staff and some of them came from looking at other sources of design guidelines. Chair Davis introduced Janet LaFrence, 12335 52nd Avenue North. Ms. LaFrence stated that she is a 24 -year resident of Plymouth. She said that she resided for one year in The Place Apartments on Nathan Lane, which is right across from the Four Seasons Mall. She said that she utilized the park and ride there for many years while she worked downtown. She said that she attended the September 22nd open house. She complemented everyone that participated in it and that she thought that they did a wonderful job. Ms. LaFrence said that she sees that property as one of the busiest intersections in Plymouth, along with 55 and Vicksburg. She said that she liked that the guiding principles are consistent with the design principles that were used in the city center area. She said that she has seen over the years that with development of this area, this has become a community gathering place. She said that she would like to see the Four Seasons area become a community gathering place also and to serve that community. Ms. LaFrence said that based on the market study that was presented that talked about the aging population in the United States in general and specifically in Plymouth and based on the residential area that surrounds that property, she believes that scenario 3 with the mixed use best complements and respects the scale of the adjacent residential and office development. She said that scenario 3 achieves the best pedestrian movement with community meeting spaces and with the park and ride being closer to the apartment complexes where a lot of people will gather and get on the bus there or drive in from community neighborhoods like hers. She said that she likes the fact that scenario 3 helps meet the needs of that aging population with some units of senior housing but its not an overwhelming use of the property like scenario 2 is. She said that it also has complementary services for seniors, including the medical office and the pharmacy and then it has a little bit of retail and restaurant but not an overwhelming amount. She said that part of the market study that was presented said that as a population ages, their need for medical services and pharmacy increases and their needs for mass quantities of retail decreases so it would make sense to her that there would be less retail and restaurant business but enough to bring in people from the surrounding communities and then giving them a place to gather and get there by bike or walking. Page 23 Approved Planning Commission Minutes October 5, 2011 Page 7 Ms. LaFrence said that she is not so much in favor of scenarios 1 or 2 because there is an overwhelming single use in both scenarios. She said that she likes the fact that in both scenarios 3 and 4, they talked about reusing some of the existing facility to save money and to recycle. She said that scenario 4 does not meet the needs of the senior living population. Ms. LaFrence said that she is strongly opposed to Wal-Mart building a large facility there. She said that she sees that intersection as the gateway to her community and she would like to see it be a warm and inviting place that serves the needs of the neighborhood and also complements the residential living space with some senior living. Ms. LaFrence asked what the square footage is of the existing facility. She asked if it is possible to put a zoning limit on the square footage for any single building on that property. She said that to her, the mixed use is so much more complementary to the neighborhood with a smaller mix of uses rather than a large single facility, whether it's a senior living space or a single retail. Ms. LaFrence said that she wanted to reinforce the importance to many people in the community of having that park and ride. She said that she would prefer having it closer to the apartment complexes with complementary retail spaces. Chair Davis introduced Rick Taylor, 4035 Orleans Lane North. Mr. Taylor said that he had attended both the open house for the market study and the open house for the guiding principles. He said that he was very pleased with what he saw. He said that the guiding principles that came out of that really did a good job of reflecting the market study. He said that it was important that those two pieces go together. He said that he liked that the guiding principles were specific. He said that they were broad enough that a redevelopment entity could work within them but they play some guidance within that. He said that especially liked that under Land Use/Urban Design it would prohibit outside storage and the display of goods. He said that he also liked that under Architectural, trash and recycling storage would have to be internal to the buildings. Mr. Taylor said that he really likes the idea of a mixed use. He said that scenarios 3 and 4 really reflect what he heard in the market study. He said that an entity that is coming in and would look very closely at doing something along the lines of scenarios 3 and 4, that redevelopment would have some very good neighbors. He said that the facilities would be patronized. Mr. Taylor said that his concern is with the pinch point at Rockford Road and Lancaster, that Pilgrim Lane would become the defacto access point. He said that it would not be difficult to see someone taking a shortcut through the quiet neighborhoods to not have to sit at a light at Rockford Road and that is a concern to him. He said that in scenario 1, it's difficult to see any real pedestrian use for a large single retailer in that spot. He said that the only thing that would attract pedestrians would be something along the lines of scenarios 3 and 4. Chair Davis introduced Ray Mowery, 12435 43rd Avenue North. Mr. Mowery said that he has lived here 22 years. He said that he used to leave his house and reach Highway 55 without a single stop sign. He said that there are now 19 stoplights between his house and Highway 55. He said that when you get to 494, there is not a left turn lane to get onto the freeway so Page 24 Approved Planning Commission Minutes October 5, 2011 Page 8 everybody in the left lane blocks everybody back two or three blocks. He said that under scenario 1 under a big box, specifically Wal-Mart, the market study stated that there would be 6,000 trips per day and 600 cars in the parking lot. He said that he had 1,400 signatures on his petition that went to the City Council. He said that the biggest concern that they had was traffic congestion and the lights from Wal-Mart in the parking lot. He said that the noise from the 18 - wheelers, 24 hours a day, upsets him. He said that scenarios 3 and 4 looked a lot better to him, especially scenario 3. He said that Trillium Woods is aimed at the rich to move into there. He said that development should accommodate the people who live in that area and who have been paying taxes for 40 or 50 years. He said that it should be reasonably priced so that the average person could live there. Chair Davis introduced Jeanne Reimer, 3425 Yates Avenue North, Crystal. Ms. Reimer said that she has lived in the area for 50 years and shops in this area. She said that when Four Seasons Mall was vibrant and had a mix of stores, she went there lots of times. She said that she does not want the scenario 1 there and that she does not want a Wal-Mart there. She said that if you go with scenarios 3 or 4, scenario 3 especially, it would bring a lot of people in but not so much that it would cause havoc with the traffic. She said that it would make it a vibrant place to shop and maybe to have coffee. She said that shopping centers, like Golden Valley, are a hum of activity but not too much and it brings a lot of economic growth to the area. She said that people like to go there and that there is a nice mix of things. She said that like in Maple Grove, they have their shopping development without a big box right in the middle of their main street. She said that it is a nice mix to have a pedestrian -friendly aspect of scenario 3. She said that you have the residential area that would make lots of use of that and that would really make the city shine. Planning Manager Thomson responded that the square footage of the existing building is 117,000 square feet. She said that the reason that there is a difference between the 89,000 single user and the 117,000, is that traffic works differently when you are looking at a single big box than a number of smaller uses. She said that in the C-2 zoning district, which is what this site is zoned right now, the maximum size for a grocery is 55,000. She said that would be the largest single user and a big box retailer is not allowed in C-2, only in a C-4 district. Ms. LaFrence asked if an 89,000 retailer wouldn't be allowed there. Planning Manager Thomson responded that the only scenario right now where all the uses would be allowed is scenario 4. She said that in C-2, housing is not allowed so there would have to be some changes to allow that as well. Commissioner Anderson asked if they are to pick a scenario or if they are to approve or discuss the guiding principles. Planning Manager Thomson responded that the scenarios are just illustrative of the various guiding principles. She said that the centerpiece of the study is really the guiding principles and that will help the city in evaluating any development that may come forward in a redevelopment type scenario. Commissioner Anderson said that scenarios 1 through 4 are just examples and the market could bring more but whatever is brought forth is going to be examined based upon these guiding Page 25 Approved Planning Commission Minutes October 5, 2011 Page 9 principles and based upon the market study. Planning Manager Thomson affirmed that is correct and that the guiding principles are really the main focus. Commissioner Anderson said that we know that we have 117,000 square feet out there now and asked if we know what the trips per day were when the Four Seasons shopping center was in full operation. Planning Manager Thomson said that when the city did a traffic study about a year ago, it was based on what was there at the time. John Hagen, representative of SRF Consulting Group, Inc. Mr. Hagen added that SRF Consulting did the traffic study for the development scenarios. He said that as far as what the existing Four Seasons Mall would generate if it was fully occupied, he did not have that number at hand. He said that the traffic study that they did last fall, when they looked at Wal-Mart, that the Wal-Mart did generate more than what the existing mall would be at full occupancy. Commissioner Anderson stated that we are looking at four scenarios and rounding to the nearest thousand a day, etc. He said some park and ride is included within that. He said that from MFRA, the Wal-Mart consultant, they are saying that the November 2010 traffic study confirmed that they could have as much as 148,000 square feet of building and still accommodate adequate traffic levels of service. He asked if Mr. Hagen agreed with that. Mr. Hagen responded that their previous study did look at the full, not quite 200,000 square foot, Wal-Mart and they did find that the roadway system, with improvements, could accommodate that traffic. He said that the improvements that they looked at were not just the retiming of signals. He said that there were some pretty substantial improvements at the Lancaster Lane/Nathan Lane/Rockford Road intersection, which included a dual westbound to southbound left turn. He said that there is currently only room there now for a single lane. He said that there would need to be quite a bit of improvements to Rockford Road in order to accommodate that that could potentially go back to the overpass over 169. He said that it's not to say that there couldn't be improvements made to accommodate it but some of them would be pretty substantial. Commissioner Anderson stated that in scenario 1, it states that it exceeds the market study limit and he asked what the market study limit is for this scenario and why are we not putting the market study limit in this number. Planning Manager Thomson responded that when the market study was reviewed by both the Planning Commission and the City Council, there was a request that a single user be looked at, recognizing that that did not match the market study. She said that staff respected that request and looked at a single user but because of the major concern for traffic, we basically backed in to the 89,000 square -foot number to make sure that traffic would still work with a single user. Commissioner Anderson stated that we understand that zoning would have to change if some of these scenarios happen at all and that comes later. He said that our focus is on the guiding principles and he likes what he sees. He said that he is in favor of what staff has done and he wished that we had more of this around the city. Page 26 Approved Planning Commission Minutes October 5, 2011 Page 10 Commissioner Anderson said that the guiding principles state that site access points are to be limited to the current locations. He said that across from Pilgrim Lane is very appropriate but on the other one, he would like to give the developer a little bit of flexibility. He said that they can be creative at times and may come up with a solution that works and satisfies everybody. He said that on the impervious surface, there are so many stormsewer requirements that are needed and maybe they can figure out a way to make that work. He said that maybe they could put some stormsewer improvements under the parking lot and he would not want to limit it by the requirement that the site development must result in less impervious surface. He said that is placing a restriction on there and taking possible creativity away. He said that we know that they have to meet all these requirements in so many areas but let's let them figure it out and show us that they are doing that. Commissioner Anderson complemented staff and the consultants that worked on this to come up with some pretty good principles. Planning Manager Thomson responded that we also had SRF take a look at the access locations and the recommendation based upon good traffic principles was to leave the northern access in the same place. She said that there is a curve there and a lot of issues. Planning Manager Thomson responded that the impervious surface was not put there as a stormwater related matter. She said that it wasn't to make sure that stormwater is improved, it was really more related to having more open space than what is existing there today, which is basically nonexistent. She said it was to also have something that is more reflective of its location within a neighborhood. Commissioner Kobussen asked what requirement the city could have on this piece of property as far as putting in the park and ride if the developer decides that he doesn't want to put it in. He said that since we are talking mainly about traffic as being one of the limitations, why have the park and ride there if it's going to limit the development in the area. Planning Manager Thomson responded that she was not sure that the park and ride would necessarily limit development. She said that there are some advantages to having the park and ride there, especially depending on the type of use that comes in that people use it before and after, etc. She said that we can't compel someone to put the park and ride there and we do have a location across on the north side of Rockford Road right now. Commissioner Anderson asked if we are expecting the property owner to fund the park and ride or is it something that is paid for by the county or city. Planning Manager Thomson responded that the previous and the current park and ride is a financial arrangement between the city and the property owner. Commissioner Oakley asked if the city has a maintenance ordinance on canvas awnings. Planning Manager Thomson responded not specifically; however, if there are issues where there are unsafe situations, etc. we can certainly deal with that. Page 27 Approved Planning Commission Minutes October 5, 2011 Page 11 Commissioner Oakley stated that we apparently used the market study to define the market needs. He said that the commercial market needs did not consider that some things currently built in the commercial environment are in need of replacement and will probably not be replaced with a commercial big box. He said that it is a fair assessment to say that it's overbuilt and he would leave that to the developer who comes in to develop the site to determine whether the market is calling for them to develop it or not. Commissioner Oakley stated that in looking at the four scenarios and if he were to pick his favorite one, he would pick scenario 3. He said that it looks like a fun development, it has a lot of different uses, it would be a nice place to go and have a meal on a Friday night. He said that the problem is that we do not have anybody proposing to develop that. He said that is one of the most important things that you need, is somebody to propose a development. He said that this study could be a great tool for the city, if it is useful in future development proposals. He said the only future development proposal, that he is aware of, is for big box retailer that is not going to be happy with 89,000 square feet. He said that we have scenario 1 that considers something that is bigger than a grocery store but smaller than a Wal-Mart and may not be a very good tool for this city to use in evaluating a development from Wal-Mart. He said that one of the guiding principles under Transportation states that development shall not exceed the capacity of the existing roadway network, unless improvements can be made to maintain the existing level of service. He said that the gentleman that prepared the city's traffic study also prepared Wal - Mart's traffic study a few months ago and they stated that it can service with improvements. He said that we don't have in our study a list of what those necessary improvements are. He said that it would be much more useful for the city to have requirements when Wal-Mart comes in with a development that we can check off the list. He said that if we have that, we have a little bit more control over the type of development that they may propose. He said that in the end, the city does have the ability to not approve a zoning change. He said that with the money that was spent on this study, it seems like we should be looking at the potential options that will be proposed. Commissioner Oakley stated that he appreciated the people that spoke. He said that he feels the city offers great service and he doesn't mind paying his property taxes because we get good service but he wouldn't mind if somebody else came in and paid some property taxes, too. He said that he is in favor of development if it is done properly. He said that the study has a lot of good information in it and that the consultants did a good job of looking at things. He said that there are a couple of open-ended items that he is not quite satisfied with. Community Development Director Juetten responded that the guiding principles are somewhat of a checklist. He said that we would go through any application that came in to see that they meet the requirements and that is how a presentation would be made to the Planning Commission and City Council. He said that because this isn't a process to review what somebody may or may not do, it's a process of identifying what things we are concerned about. He said that when somebody comes in with a formal application, the traffic analysis would be done. He said at that point if there are too many trips a day, then the applicant would need to come up with their plan of how the roadways could be improved to meet those guidelines. He said this study wasn't intended to design a roadway so Wal-Mart or somebody else of a big box Page 28 Approved Planning Commission Minutes October 5, 2011 Page 12 of 148,000 square foot or larger could work here. He said that it was designed to come up with the concerns and the issues that we feel are necessary to be looked at when we analyze an application. He said that we don't have the exact design of what Lancaster Lane or Rockford Road would be but this would identify it and a traffic study would be done. Commissioner Oakley stated that the report appears to say 89,000 square feet is the largest that could be considered for the site but then it gives the loop hole with regard to traffic. He said that they could have pushed that a little bit by looking at structured parking and traffic as things that might be required for a larger development. Mr. Mowery stated that he has spoken to several different communities about where Wal-Mart puts a smaller building in and then increases the size of the building. He said the neighborhood deteriorates. He said that this has to be stopped here. James Johnson, 8100 Bass Lake Road, New Hope. Mr. Johnson asked that if there were improvements to the road around that area, who would pay for the improvements to the road. Planning Manager Thomson responded that the improvements would not be made by the city. She said that in other cases where development has resulted in the need to expand a roadway, the improvements are paid for by the developer. Commissioner Anderson stated that he understood Commissioner Oakley to say that development shall not exceed the capacity of existing roads and this would give an opportunity for a developer to expand beyond the current scenario by road improvements and therefore, expand the square footage. He said that he did not read it that way. He said that he would read it that there is a traffic issue that you have to solve but also there is a market study issue and we are saying that the market study, at this point, is limited to 89,000 square feet under scenario 1 with an asterisk and there are zoning constraints. He said that he is perfectly fine with that statement that it can't exceed existing network unless improvements are made. He said that we have the market study to protect us in terms of square footage growth. Chair Davis stated that he is reading it that way on transportation but not reading it that way on land use where it says that they can't exceed what the market study says we need. He said that it just says that it should fill it and it doesn't say that it can't exceed it. Commissioner Anderson said that the way it is worded now gives it some constraint. He said we can't go out into left field doing something that we haven't established as a need in the market place. Chair Davis asked if we are picking winners here by saying that it can't be big enough to put somebody else out of business. He said that we shouldn't be picking winners but that the market should pick the MAif��I "I Mr. Mowery stated that citizens should pick the winners. He said that the citizens can beat Wal- Mart because the citizens elect the city council, they represent us. He said that the citizens have to go to the council to talk to the leaders of our community. He said that this is all about quality of life in this city. He said that it isn't all about money and it isn't all about tax revenue. He said that the quality of life is going down with the traffic and congestion at that intersection. Page 29 Approved Planning Commission Minutes October 5, 2011 Page 13 Commissioner Robinson stated that the study was well done and that he liked a lot of the principles that are in there. He said that his problem is that there are 55 site specific principles and he is very uncomfortable with enacting or recommending 55 principles for a specific site. He said that if he was an individual investor who wanted to come in and open up a business at this site, he would have 55 additional principles which he would have to abide by, according to his interpretation. He said that if another investor wanted to open the same business down the road, he wouldn't have these 55 principles even though it's in the exact same district and zoning. He said that his position is let any future developer come in and play by the same rules as everybody else. He said to let the standards be universal and if our current zoning ordinance is ineffective, maybe we need to look at that entirely and not just these site specific principles. Commissioner Nelson asked if he was saying that our current comprehensive plan should be sufficient in guiding these kinds of things. Commissioner Robinson replied affirmatively. Commissioner Nelson stated that he understood what Commissioner Robinson is saying. He said that our comprehensive plan is something that we work on, on an annual basis. He said that one of the scenarios that he sees potentially happening is there is a strong movement to not do scenario 1 being voiced by the people. He said that Wal-Mart, who owns the land, could sit on that land for five or six years and not do anything with it and we have nothing there. He asked if these documents are meant to be a living document that is going to follow along when we may be picking these back up again in five years. He said that it is a great document for evaluating the situation today but isn't our comprehensive plan designed to deal with the longer-term, potential situation that could be happening. Planning Manager Thomson responded that she would agree that the comprehensive plan does address the longer term. She said that she would look at City Center, which is a confined part of the city and has more than 55 principles that everyone has to meet on every site within the City Center. She said that it came from the comprehensive plan and was put into the zoning ordinance as well. She said that it is not without precedent to have an area of the city that has some additional requirements. Commissioner Nelson asked if it would be safe to say that the $118,000 plus resources that have been spent on this market study won't have to be done again if this happens to not come up again for five years. Community Development Director Juetten responded that he can't guarantee that you don't have to do a market study again or that somebody else can't come in with a market study that may show different. He said that it allows us to look at it differently than if we didn't have one. Community Development Director Juetten stated that this is a little different site because it is a redevelopment site. He said that it does make sense to take a look at it and if nothing else, what we are doing is letting the property owner (or if they choose to sell it somebody else) understand what we are looking at for the property and understand that there are some concerns. He said that Commissioner Robinson's business example could come in right now and build on this site without any of these conditions because it's a C-2 use and it's allowed. He said that if you wanted to come in and propose to change zoning, these are things that we are going to ask for because we think it is an important site and there are some overriding things that we want to make sure you deal with. He said that they could build scenario 4 without adding a lot of the Page 30 Approved Planning Commission Minutes October 5, 2011 Page 14 amenities but if they want to do scenarios 1, 2 or 3, this gives us an opportunity to show them we are looking for something a little bit different. He said that as a C-2 zoning, this site serves and works exactly like any other C-2 site within the city. He said that the difference is that if you want to come in and change that, it tells you that we are looking at it differently and this is how you can accommodate what you want to do and get it on the site. Commissioner Nelson stated that the city is preparing itself to deal with what is coming down the road when the moratorium expires. Community Development Director Juetten said that at this point, he can't answer if Wal-Mart is submitting something or not. He said that they have respected the process and have been at the meetings. He said that they are waiting until the process is completed prior to deciding how and what they should include in the submittal, if they want to submit something. Commissioner Nelson stated that in this document, there is a letter from their consultant that disputes some of the guiding principles all ready. Community Development Director Juetten responded that is true. Commissioner Nelson stated that he does not have a problem with saying that the guiding principles are a good way to move forward on this. He said that there are just so many open- ended issues yet to be brought up, talked about and discovered. He said that it is good to have this framework in place so he does not have a problem in approving this as they are. Commissioner Anderson stated that these guiding principles, in a way, are a response to the people. He said that this city cannot zone to say a certain business can't come here. He said that typical retail, big box users want to do their own thing. He said that people rose up and the city said that we are going to adopt a moratorium and we are going to take a look at this. He said that we are going to say that it is a redevelopment and we want to see some nice things here. He said the Four Seasons is old and there are some things that he does not like about the design of that site. He said that we are trying to make it better and the guiding principles are trying to do that. He said that it is going to make it difficult for a huge, big box to come in here. He said that once the moratorium is lifted, we are going to deal with whatever we have to deal with. He said that at least we have a framework to work from. He said that he is in support of recommending these guiding principles to the City Council. Chair Davis said that the statement that the site access points should be limited to the current location is not a big thing where we have to make that a shell statement. He said that when they go to develop, they might find that is the best location but he does not feel that it has to be set in stone. He said that the use of the site should dictate where the access points are. Community Development Director Juetten responded that flexibility will allow them to come up with possible options but not just the site circulation is important. He said that there are other people that use those intersections and they have to be taken into consideration as well. Chair Davis said that he does not agree with the statement that outside storage and display of goods and/or merchandise shall not be allowed. He said that there all kinds of things that they put outside of a store. He said that we have zoning rules in place now for outside storage and Page 31 Approved Planning Commission Minutes October 5, 2011 Page 15 displays that are sufficient for the property. He said that we would not want to put even more constraints in here. He said that this seems to be what the city would like to see. He said that the idea is to lay down a marker and say that if you want to develop this property, here is what we would like to see in your plan. He said that this is a good list and if you can develop something that meets it, he thinks it would be a good project for the city and the property will look well and hopefully, it will be successful. He said that we should pass this on. MOTION by Commissioner Anderson, seconded by Commissioner Nelson, to approve the guiding principles and to forward all comments received on the Four Seasons Mall Redevelopment Study to the City Council. Vote. 6 Ayes. MOTION approved. B. CANCEL OCTOBER 19, 2011 PLANNING COMMISSION MEETING Planning Manager Thomson stated that there are no items for the October 19, 2011 agenda. MOTION to approve cancellation of the October 19, 2011 Planning Commission meeting. Vote. 6 Ayes. MOTION approved. E.13MEWUR 1111' " 4901LIVA i OWN I MOTION by Chair Davis, with no objection to adjourn the meeting at 9:02 p.m. Page 32 MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING September 8, 2011 PRESENT: Commissioners: G. Anderson, N. Carroll, M. Riley, K. Wyse, J. Zwack Staff: D. Evans, D. Sankey, C. Anderson, A. Krumholz Planning Commission Liaison: D. Kobusson City Council Liaison: Bob Stein ABSENT: A. Vanderwall, J. Vecere 1. CALL TO ORDER Chair Carroll called the meeting to order at 7:01 p.m. 2. APPROVAL OF MINUTES MOTION was made by Commissioner Anderson and seconded by Commissioner Zwack to approve the June minutes. Vote: 5 Ayes. Motion carried. 3. OPEN FORUM 4. VISITOR PRESENTATIONS (NON -ACTION ITEMS): a. Staff Presentations: Cindy Anderson and Alyssa Krumholz, Recreation Supervisors Cindy Anderson and Alyssa Krumholz spoke on upcoming special events. The kickoff for Plymouth on Parade is on Friday night, September 23. There is a Spaghetti Dinner fund raiser for senior programs at the Plymouth Creek Center and a Movie in the Park, "Megamind," at the Fieldhouse field. The Fire Department has its Fun Run 5K at Fire Station 2 on September 24 at 9:00 a.m. The Parade starts at 11:30. Chair Carroll asked about Movie with the Mayor. Krumholz said it is on Saturday, September 10, at dusk, and the film will be "Secretariat." Carroll asked how the movie program was working. Anderson and Krumholz said it is going very well. The screen is huge, and teens, families, and all ages are enjoying it. Carroll asked about picture quality. Anderson says it is exceptional. Projection is from behind the screen. Director Evans said the first movie, "Despicable Me," had an attendance of over 800. Krumholz also mentioned that the Farmers Market continues through October 12 on Wednesdays from 2:30-6:30 p.m. Page 3 3 PRAC Minutes/September 8, 2011 Page 2 5. NEW BUSINESS (ACTION ITEMS): a. Three Rivers Park District - Bassett Creek Presentation Kelly Gruseman from Three Rivers Park District reported that they have been working on the Bassett Creek Trail project with the city for about a year. Three Rivers currently has100 miles of regional trails, and more are planned. They are trying to connect points of interest and provide a continuous route that is cost effective and safe. They want everyone to be within 2-3 miles of a regional trail. They also want to make the trail corridor attractive to the users. This project would connect French Park to Theodore Wirth Park. Plymouth is fortunate to have two existing regional trails already. The visitor estimate for this new trail is about 175,000 visits per year. The trail in Plymouth would be along 36th Avenue. It would be on the north side from Zachary Lane to Pilgrim Lane, then crossing the street to the south side. They feel it would be a safer place to cross than at Highway 169. The estimated cost is $330,000. The current trail on the north side would be expanded from eight feet to ten feet wide. Commissioner Anderson asked why it needs to cross the road instead of being on the south side the whole way. Gruseman said there would be a lot of impact on private properties on the south side. The best case is to have 10 -foot wide pavement with a 2- 3 foot clear zone on each side. There is not a lot of room along 36th Avenue to keep the trail the desired distance from the road, but perhaps in the future, if the road is reconfigured, the trail could be reconfigured, too. Anderson asked why the trail jogs north in New Hope instead of staying along 36th Avenue. Gruseman explained that the City of New Hope was concerned about right of way along this segment, and they wanted the trail to go through a nearby park. Chair Carroll asked how long that section is. Gruseman said about'/2 mile. Councilmember Stein asked about the Luce Line and the crossing at Xenium Lane. Gruseman said they have a federal grant for 2013 construction. Stein asked whether it would go to the Council. Gruseman said that could be done. Director Evans asked if it could go through PRAC to showcase it. Gruseman said that was a very reasonable request, and she would work with Evans to make that happen. b. 2012-2016 CIP Draft - (Informational; approval at October meeting) Director Evans showed the commissioners the proposed 2012-2016 CIP. She said that we were very careful and fiscally responsible during development of the CIP and tried to be conservative with Park Replacement funds. We need to carefully maintain the park system as we go forward. We usually budget $120,000 - $130,000 per year to do trail gaps. For the 2012 CIP, we budgeted $230,000 knowing some of the gaps are getting more expensive to accomplish. We are now budgeting every other year so that more expensive segments can be done. In 2012, there is $2.5 million for land acquisition budgeted. Part of it is bonding money for the Northwest Greenway. There is also some for additional land that could be purchased. We show $1.5 million for 2013. A consultant for land acquisition has been hired. Eric Blank will work on these issues. A trail crossing underpass at Cheshire Lane is budgeted at $250,000 to connect the Greenway to the regional trail. For the next two to three years, we will be looking at renovating instead of replacing the playgrounds. The Playfield Lighting Page 34 PRAC Minutes/September 8, 2011 Page 3 budget shows the payment to the Community Improvement Fund. Turf replacement would come from the Fieldhouse fund and from a Hennepin County Sport Grant. The current turf will only last about one more year. An irrigation replacement project is budgeted in 2014 at the Ice Center/Lifetime Fitness property. It is coordinated with a parking lot replacement project. Commissioner Anderson asked if the entire irrigation system would be replaced. Evans said yes, some of the underground pipes are broken and the system is not working. The second phase of Hilde Performance Center upgrades involves the entrance from Plymouth Blvd, trails, and a playground. In 2014, we may add an additional hockey rink to the system, probably at Elm Creek with a possible partnership with Wayzata High School. We would apply for a Hennepin County Sport Grant. The Plymouth Creek Splash Pad was removed from the CIP by Council. Chair Carroll said the splash pads he has seen are wildly popular. Director Evans said perhaps it can be presented to the Council again at a later date. We would try to get the Northwest Greenway Trail from Vicksburg Lane to Juneau Lane constructed in 2014. This is important because we applied for a federal grant for the overpass over Vicksburg Lane. This would involve $600,000 from city funding and $1 million from the grant. Millennium Garden enhancements in 2014 could involve a glass atrium and perhaps another art piece. The Garden has its own funding from the Yard & Garden fundraiser and Lifetime Fitness donations. A turf field is shown in 2015 at $1 million, and it would probably be installed at Elm Creek Playfield. These fields are very heavily used. A turf field would allow groups on earlier in the season. We would like to do one on the east side as well. Traditions Neighborhood Park is the old Hampton Hills Golf Course. We have acquired over 5 acres for a park. The developer is encouraging us to get the park done as quickly as possible. Lighting replacement in Parkers Lake Park is scheduled in 2013. Commissioner Wyse asked about the turf field at the Fieldhouse and how long it can be expected to last. Evans said about 10-15 years. Wyse asked how old it is. Evans said about 10 years. It gets a lot of use. c. Golf Medal Video Submission Page 3 5 PRAC Minutes/September 8, 2011 Page 4 Director Evans explained that we are one of four cities of our size in the country up for a gold medal this year. We prepared a video as part of the application. Since the audio is not working tonight, we will have to postpone showing the video until our next meeting. 6. COMMISSIONER/STAFF UPDATES Director Evans spoke on the following topics: o Plymouth Dog Park The project is underway. Most of the sidewalks and curbing have been installed. The park is still open. We were able to provide access to some parkland to the south of the park to use for parking. We are also adding water to the site to provide potable water for the dogs. Amenities like benches will also be added. o Playfield Lighting This project will be completed in a couple of weeks at a cost $2.2-2.3 million dollars. A few change orders have been added. They are currently working at Parkers Lake, then on to Bass Lake. The lights are all computerized, and we can turn them on and off from our desks. We have had a lot of positive comments from neighbors and users of the parks on the new lights. o Plymouth Creek Skate Park We worked with a consultant from California on the design of the park. He is a guru on skate parks, and we are lucky to have him. The cost of the project came in over our budget. We were prepared for this with a base bid and alternates. Commissioner Wyse asked when construction starts. Evans said we had a construction meeting today, and it will start full speed next week. Chair Carroll asked about the green spaces in the plan. Evans explained that they are items to jump over. We will probably use artificial turf in those spaces. The facility provides for many different levels of skill. Commissioner Zwack asked if the facility is at grade. Evans said the main part is at grade and some parts are built up. The designer worked on the facility in St. Cloud, which is very popular. They learned from that project and incorporated what they learned into our project. It is scheduled to be completed the end of October. Gohman is the contractor. o Upcoming Community/Special Events Kathleen Murdock is resigning from Council. They will go through a process to fill that position. Bellediva is performing at the Hilde Center tonight. The summer concert series has been very popular this year. "Secretariat" will be the movie shown at Movie with the Mayor on September 10. The Farmers Market has had good turnouts this year. The Page 36 PRAC Minutes/September 8, 2011 Page 5 last day is Oct 12. Plymouth on Parade activities start September 23 with the Spaghetti Dinner and a Movie at the Fieldhouse. The Parade is on September 24. Commissioner Anderson asked about the current year's trail project. Director Evans said it was approved by Council, but there have been a few glitches. A few utilities and fiber optics are underground in this space. We looked at the other side of the road, but there was not enough roadway easement. Because of the fiber optics, we will put in a sidewalk instead of asphalt. Residents have been advised. 7. ADJOURNMENT Chair Carroll entertained the motion to adjourn. MOTION was made by Commissioner Zwack and seconded by Commissioner Anderson. Vote: 5 Ayes. Motion approved. The meeting adjourned at 8:14 p.m. The next meeting will be held on October 13 at the Plymouth Ice Center. Donna Sankey - PRAC recorder Page 37 Revised: November 3, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects rol. or Proj. Project Froj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes Active Public Improvement Projects 5102 S CR 101, CR 6 to DC/BM Henn. $17,000,000 Restoration of the boulevard areas, landscaping, and the final layer of blacktop will be completed in the spring of 2011. Tree CR 24 Co. planting in selected areas will begin in April. Landscaping and utility punch list work is underway. Assessment hearing is scheduled for July 12, 2011. Assessments were adopted July 12, 2011. 8128 WR Plymouth Creek DA $1,200,000 This project is substantially complete. Vegetation establishment has been satisfactory. Some repair of the stream bank and Restoration seeding needs to take place by the contractor this fall and winter. (26th Ave / W Med Lk Dr) 9113 S Cimarron Ponds JP $2,200,000 This project has been completed, with minor punchlist items remaining. Reconstruction 9126 WR Ranchview / DA $125,000 This project will relieve flooding and constricted water flow near the intersection of Ranchview Lane and Medina Road. Plans and Medina Road specifications are nearly complete. Staff will be requesting quotes for this project in November. Staff anticipates this Wetland project to be under construction this winter. 9127 WR Bass Lake DA $225,000 This project will relieve constricted water flow near the outlet of Bass Lake. Consideration by the City Council for award of Outlet this project to Minnesota Dirt Works is scheduled for the November 8, 2011 regular meeting. If awarded, this project will be under construction during the Winter of 2011-2012. 10001 S 2010 Str Recon JP $7,380,000 The project has been completed, with minor punch list items remaining. (E Parkers Lk, 25th/Polaris) 10002 S S Shore Dr JR $885,000 The project has been completed except for minor punchlist items. Street Project 10005 S 2010 Mill & DC $810,000 All contract items have been completed, pending final payment. Overlay 10014 SS Imperial Hills Lift SN AE2S $740,000 Contract was awarded to Minger Construction. Start up has been completed and a construction punch list has been generated. Station 10017 WR Parkers Lk SN SRF $800,000 A contract award to Northwest Asphalt is anticipated on April 12, 2011. Construction is expected to begin by August 1, 2011. Storm Sewer Lift Start of construction has been delayed by rain and high water levels. Project construction is 90% complete. Station 10021 W MIP Tower SN $550,000 Project has been modified to also include Zachary tower and CR 101 tower for inspections. Plans and specs for the MIP tower Painting are being prepared. Plans and specs are expected to be submitted for Council approval in November 2011. 10024 W Well No. 17 (5A) SN Bonestro $700,000 First and second test wells failed. Drilling of third test well has been completed and water samples have been collected for testing. Plans will be brought to the City Council for approval on Oct.11, 2011. Bids will be opened on November 9, 2011. 10026 S Vicksburg Lane JR $350,000 Bituminous Roadways will be milling and overlaying some sections as punchlist items in 2012. Overlay 10030 S Rail Crossing JR $272,500 The Canadian Pacific Railroad Company has completed 75% of the project. Improvements - Nathan Lane Page 1 P:\Organization\Council\Council Information Memorandums\201 1\1 1041 1\Engineering Dept. Active Pe?,ag�IP3f'10311 Revised: November 3, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects roi. or Proj. Project Froj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes 11001 W Zachary Water SN $60,000 Repainting to be done in 2014. Power washing has been delayed until Spring 2012. Tower 11002 S Annapolis Lane JR $2,740,000 GMH Asphalt has completed the project with the exception of some minor punchlist items. Reconstruction 11006 S Suncourt JP $400,000 This project has been completed, with minor punchlist items remaining. Reconstruction 11007 S Peony Lane Mill DC $420,000 All contract work has been completed. Final payment approved on Sept. 13, 2011. Assessment hearing held on Oct. 11, 2011. & Overlay 11010 S Lancaster Lane DC $2,275,000 Construction started the week of July 11. Restoration of the boulevard areas completed. Resurfacing of the roadway Reconstruction completed on Oct. 26, 2011. Pavement markings completed on Nov. 1, 2011. Punch list items remaining. 11012 S 2011 Edge Mill JR $1,100,000 Northwest Asphalt has completed the project. and Overla 11013 SS 2011 Sanitary JR $500,000 Insituform Tech. has completed the lining of the pipes. Staff is reviewing the televising reports and preparing a punchlist. Sewer Lining 11014 S 2011 Retaining JR $30,000 Village Green Landscape has completed the project Wall 11019 WR Erosion Repair - DA $275,000 The City Council awarded this project to New Look Contracting, Inc. on October 25, 2011. This project is scheduled to Conor Meadows be under construction from December 15, 2011 through February 28, 2012. 11020 WR Turtle Lake DA $35,000 A feasibility study is being prepared to review the possibility of altering water levels and completing a separate drainage project Outlet for flood protection. 11021 WR Nathan Lane & DA $175,000 This project would relieve flooding concerns near the intersection of 45th Avenue and Nathan Lane. Existing conditions 45th Ave information is anticipated to be acquired this fall with design work over the winter of 2011-2012. Construction would be during the Drainage Impr winter of 2012-2013. 11023 WR Nature Canyon DA $100,000 This project would relieve erosion within a drainage gully south of Nature Canyon Park and east of Fernbrook Lane. Existing Erosion Repair conditions information is anticipated to be acquired this fall with design work over the winter of 2011-2012. Construction would be during the winter of 2012-2013. 11031 S Replace JR $80,000 Bituminous Roadways has completed the project. Concrete Intersection- The Reserve Page 2 P:\Organization\Council\Council Information Memorandums\201 1\1 1041 1\Engineering Dept. Active Pe?,ag�IP31"10311 Revised: November 3, 2011 City of Plymouth Engineering Department Active and Pendinq Capital Improvement Projects Proj. or Proj. Project Proj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes BM Pending Public Im rovement Projects 5122 S CR 24, Olive Ln. DC/BM Henn. $2,500,000 Preliminary layout approved by City Council 6/14/05. Hennepin County has moved the project to 2015. to 32nd Ave. Co. 9-W-1 W Watermain - $370,000 Dependent on development. The final plat for Trillium Woods was approved by Council on July 26, 2011. Utility construction is Cheshire Ln. - expected to occur in 2012. Glacier Vista to CR 47 8-W-3 W Trunk Water $710,000 Dependent on development. Trunk water main installation has been completed in the Steeple Hill and Spring Meadows Main Oversizing 2nd Addition developments. 8 -SS -2 SS Trunk Sanitary $300,000 Dependent on development. Trunk sewer installation is complete in the Arbor Grove development. Trunk sewer installation is Sewer complete in the Spring Meadows 2nd Addition development. Oversizing 6 -WR -2 WR Water Quality $90,000 Sediment removal of ponds in Forsters Preserve, Orchards of Plymouth, Quail Hollow, and Plymouth Creek Water Quality Ponds Pond Maint is anticipated for the winter of 2011-12. 11 -SS -2 SS Conor Meadows $200,000 Project will abandon existing lift station and is dependent on sanitary sewer installation in Elm Creek Highlands 3rd Addition and Lift Station in Elm Creek Highlands East developments. Sanitary sewer construction has been completed in the Elm Creek Highlands 3rd Addition and Elm Creek Highlands East developments. Plans will be completed this winter with construction to follow in 2012. BB Bud Broekema BM Bob Moberg DA Derek Asche DC Dan Campbell JP Joe Paumen JR Jim Renneberg SN Scott Newberger Unassigned Page 3 SS Sanitary Sewer P Parks W Water Water WR Resources S Street P:\Organization\Council\Council Information Memorandums\201 1\1 1041 1\Engineering Dept. Active Pe?,nPP '1'10311 rgnlat li FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: October 22, 2011 TIME: 8:52 a.m. ADDRESS: 14520 4th Avenue DETAILS: A monitored fire alarm system alerted the Department of a fire alarm activation. Upon arrival, Duty Crew Engine 21 (Spencer, Friske, Korsmo, Johnson) reported smoke in the dwelling. The dwelling homeowners were not present; requiring the crew to force entry into the structure. Upon investigation, a chair that had been placed too close to an operating fireplace had caught fire. The crew extinguished the fire, which was contained to the chair. Engine 21 crew ventilated the structure (removed smoke) and met with the homeowner prior to clearing the call. A working smoke detector and an assured response resulted in a minimal property loss due to fire. This call occurred during Duty Crew hours of operation RESPONSE TIME: 9 minutes ON -SCENE PLYMOUTH FIREFIGHTERS: 6 FIRE ORIGIN/CAUSE: Combustibles too close to active fire ESTIMATED FIRE LOSS: $300.00 P.F.D. RESPONDING UNITS: Engine Companies: E-21 Ladder Companies: Support Units: U-11 Rescue Companies: Chief Officers: Chief 4 Mutual Aid: None INCIDENT MANAGEMENT: (Interior). ASSISTING AGENCIES: EMS: No Red Cross: No Salvation Army: No Public Works: No State FM: No CERT - No Asst. Chief Blake (Command), FF Spencer Page 41 PLYMOUTH POLICE DEPARTMENT STATISTICS 3rd Quarter Part I Crimes Description 0 Homicide/negligent homicide Criminal Sexual Conduct/Rape 0 2 0 1 0 0 0 0 0 1 1 7 Robbery 2 1 1 1 3 0 Aggravated Assault 3 0 6 3 31 2 Burglary - commercial 9 4 10 4 10 8 Burglary - residential Larceny/Theft 11 75 23 72 16 70 16 19 25 69 82 85 Motor Vehicle Theft 6 10 1 6 5 Arson TOTALS increase over previous year 1 1 dk- 0 9S 12.8% 0 124 10.7%0 0 132 24.5% Page 42 Part II Crimes Description I 1. 1 -. . -. Assaults 21 10 22 14 16 16 Forgery 6 3 2 1 1 2 Drugs/Controlled Substance Offenses 14 14 15 23 18 12 Crime Against Family 2 0 0 0 1 1 Criminal Sexual Conduct 2 2 2 0 3 1 DWI 22 9 12 15 16 15 Underage drinking & driving 2 1 0 0 0 0 Juvenile -Alcohol offender - Under 18 years 4 0 1 1 3 4 Juvenile -Controlled substance offender 0 2 0 0 1 1 Liquor -sell to or procure liquor for a minor 1 2 1 4 1 0 Liquor -underage consumption 18-21 1 5 3 2 6 1 Furnishing of tobacco to children 0 0 0 0 2 0 Juvenile - possession/use of tobacco 1 1 1 0 1 1 Gambling 0 1 0 0 0 0 Disturb Peace -emergency telephone calls 0 0 0 0 0 0 Disturb Peace -Disorderly Conduct 10 5 6 3 1 5 Disturb Peace -Harassing communications 16 23 21 17 11 15 Disturb Peace-Harass/Stalk 0 0 0 1 1 0 Violation order (harass, restraining, protection) 2 2 10 3 1 3 Property Damage/Litter or Garbage 0 0 0 0 0 0 Property Damage/Vandalism 48 38 32 29 27 23 Trespass 0 1 0 0 1 1 Theft /Embezzlement 4 6 5 4 6 4 Fraud 18 22 14 15 17 14 Possession Stolen Property 1 0 1 3 1 1 Crime against government 0 1 0 0 3 0 Crime against administration of justice 3 3 1 3 Z 2 Sex Related (prostitution - indecent exposure) 0 5 3 1 1 3 Weapons - possession firearm 21 21 30 Oj 1 1 Other TOTAL 11 21 00 21 4 2 i% increase over previous year I I I 0 -22.1%I -8.8%I -17.4% Page 43 Other Reports (9000's) .- MV FATAL CRASH 0. 0 0 0 0 0 0 MV PERSONAL INJURY CRASH 8 16 9 12 8 16 MV PROPERTY DAMAGE CRASH 66 56 73 57 57 58 ADMIN INQUIRY 0 1 1 0 1 0 LOCKOUT CAR/HOUSE 0 1 0 0 0 0 FALSE ALARM RESIDENCE 55 43 41 59 49 36 FALSE ALARM BUSINESS 91 104 62 108 76 64 FALSE ALARM OTHER 38 33 30 73 43 22 ANIMAL ISSUES 166 136 138 185 167 126 ASSIST OTHER AGENCY 48 41 28 63 40 46 MOTORIST ASSIST 1 5 2 4 5 6 ASSIST PUBLIC 73 66 66 47 47 34 DEATH INVESTIGATION 4 3 3 7 7 4 DISTURBANCE - DOMESTIC/VERBAL 38 37 38 46 47 45 DISTURBANCE - NOISE 52 53 45 50 46 43 DISTURBANCE - NEIGHBORHOOD 9 10 9 9 11 12 DISTURBANCE - UNWANTED PERSON 14 7 6 9 7 10 FIRES 17 21 11 19 27 19 GAS ODOR/LEAK 5 3 11 2 5 8 FOUND PROPERTY 44 37 21 23 34 26 JUVENILE PROBLEM 19 28 16 25 32 26 K9 ASSISTS 12 24 30 11 19 11 LOST/MISSING PERSON 4 2 3 3 9 6 LOST PROPERTY 15 11 15 7 12 9 MEDICAL 267 285 258 274 281 272 ABANDONED/JUNK VEHICLE 2 5 0 9 0 6 CIVIL MATTER 22 20 29 22 25 22 TRAFFIC DETAILS 77 80 76 82 105 76 EXTRA PATROL 6 1 7 4 8 8 911 HANGUP 69 59 62 63 53 53 VEHICLE IMPOUND 0 0 1 0 0 0 MISCELLANEOUS INFO 258 257 258 263 326 309 LICENSE PLATE PU/IMPOUND 0 0 0 0 0 1 ORDER FOR PROTECTION 7 11 7 13 14 9 TRESPASS NOTICE SERVICE 5 3 1 3 5 7 WARRANT ARREST 19 10 21 28 12 18 LOUD PARTY/NOISE VIOLATION 14 15 11 8 17 16 ALL OTHER CITY ORDINANCE VIOLATIONS 58 22 23 66 48 51 RECOVERED MOTOR VEHICLE 0 2 1 0 0 1 138 152 SUSPICIOUS PERSON/ACTIVITY 136 137 142 128 TOTAL 1,719 1,645 1,555 1,782 1,781 1,628 change over previous year 3.7% 8.3% 4.7% Page 44 Citations Description Jul -10 Fffr. 1 - . 1. - . Speed 430 465 339 683 504 352 Careless/Reckless/with due care 12 26 18 2 4 4 Disobey Signs & Signals 27 26 19 84 64 40 Stop Sign 40 25 23 55 33 23 Improper Passing 4 1 1 2 2 3 Improper Turning 3 1 2 10 22 17 Improper Lane Usage/Wrong Way/HOV 1 5 7 0 0 0 Fail to Yield 22 33 11 21 84 10 Following Too Closely 5 4 1 1 1 5 Improper/No Signal 1 2 1 6 11 13 Open Bottle 2 1 2 0 0 0 Defective/Improper Equipment 58 50 42 68 95 63 Inattentive Driving 1 3 2 22 14 20 School Bus Stop Arm 0 0 3 1 0 0 Other Hazardous 2 3 0 0 0 0 TOTAL HAZARDOUS MOVING 608 645 471 955 834 550 Fire Lane/Fire Hydrant 12 21 19 22 12 19 2 am to 5 am parking/over 12 hours 82 146 80 125 47 136 Handicapped Parking 3 9 12 3 5 3 Other Parking 19 19 4 15 25 15 Junk/Abandoned Vehicles 0 0 0 0 0 0 Other Non-moving violations 0 0 1 0 2 1 TOTAL NON-MOVING 116 195 116 165 91 174 DAR/DAS/DAC 64 99 80 84 69 66 No MN DL/No MN DL within 60 days 20 19 25 25 21 24 Other DL violations 15 27 21 18 26 15 Improper Registration 85 90 77 70 83 73 MC Requirement 1 2 0 1 1 1 Overwidth/overweight 2 1 0 0 0 0 Blocking & Obstructing 0 0 0 0 0 0 Leaky/Unsecured Load 0 2 3 1 1 1 Unreasonable Acceleration 0 1 0 0 0 0 Seat Belts 117 118 79 57 71 22 Child restraints 3 2 1 0 2 2 No Insurance 19 17 16 60 57 39 Crosswalk/Fail to Yield to Pedestrian 0 3 3 2 0 2 Other Non -Hazardous Moving 0 0 0 3 5 2 TOTAL NON -HAZARDOUS MOVING 326 1,050 381 1,221 305 321 336 247 % change over previous year -20.0% 18.1% 20.2%0 37.2% 3.30% 8.9% Page 45 NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION 6900 Winnetka Avenue North Brooklyn Park, MN 55428 763-536-8355 October 28, 2011 Laurie Ahrens City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Enclosed you will find a check for the quarterly payment of the 2011 Cable Capital Grant in the amount of $13,00992. The Northwest Suburbs Cable Communications Commission has increased its capital flat grant to cities by 4%. The grant, to be paid quarterly, is comprised of a flat grant to each city plus a proportional grant determined by the number of subscribers within each city. The schedule for these payinents will be January 28t", April 29t3', July 29"' and October 28t". If the 30"' lands on a weekend the payment will be sent prior to the 30t" Your payment breaks down as follows: CITY OF PLYMOUTH 2011 Flat Grant $14,801.00 2011 Proportional Grant $37,238.66 Annual Total: J52 039.66 Total divided by 4 = $13,009.92 per quarter Please note that the actual dollar amounts of these grants change each year depending on the number of cable subscribers. If you have any questions, please call me at 763-533-8196. Sind ely, re M re, Executive Director No s st Suburbs Cable Communications Commission cc -.'Nolen LaFave Brooklyn Center • Brooklyn Park • CrystaI • Golden Valley - Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale Page 46 Minnesota Department of Transportation r rQ Metropolitan District - Waters Edge '�Ofi,—�cati�'S 1500 County Road B2 West Phone: (651) 234-7726 Roseville, MN 55113-3174 Fax: (651) 234-7608 November 1. 2011 To Whom It May Concern: SUBJECT: Negative (Declaration Regarding the Need for an Enyii-onmental Impact Statement for the I-494 Expansion Project (SP 2785-330), The proposed project includes the construction of a ne\; travel lane on the inside shoulder of north- and southbound blterstate 494 (I-494) fi-om I-3194 to the East Fish Lake Road overpass in the Cities of Minnetonka, Plymouth, and Maple Grove. The proposed project also includes construction of auxiliary lanes on southbound 1-194 at 1-394, bridge construction at the CP Railway. Schmidt Lake Road and Count}, State Aid Highway (CSAH) 47, stonutivater ponds, and noise barriers. Under Minnesota rules, the Minnesota Department of Transportation (MnIDOT) is the Responsible Governmental Unit (RGU) for this prQiect. The proposed action was described and analyzed in an Environmental Ass essment'Environmental Assessment «'orksheet (EA EA\,') circulated to the EANN' Distribution List and others. A Notice of Availability appeared in the EQB Monitor on December 27, 2010. A public (tearing was held on January 12. 2011, The comment period closed January 26. 2011. As the RGU for worl: on the Minnesota trunk highway system. 11,IwDOT has undertaken a thorough analysis of the project and its impacts. Through its own analysis. coordination with affected agencies. public and community involvement, and comment letters received. Mn'DOT has determined that proposed I-494 Expansion Project as described in the EA/EAW and the Findings of Fact and Conclusion does not have the potential for significant enviromnental impact. N'In,'DOT has concluded that an Environmental Impact Statement is not required, and has issued a Negative Declaration Order for the project. This decision and detennination is supported by the full administrative record of the project, including Findings of Fact and Conclusions. The Negative Declaration concludes the Minnesota state environmental review process. Construction is not programmed. Mn'DOT does not intend to circulate paper copies of the Findings and Conclusions document or the Negative Declaration Order. These items and others are available on the project \website at: httl?: V�, ' X',.d0l.State. 11111.Ll' '(net!'c'llrc��cct Should any .-eadet"s not have access to these electronic documents, paper copies maN be obtained by contacting Richard Dalton at 651-2341-7677. As an item of information. the Federal Highwav Administration (FHVI`A) issued a Finding of No Significant Impact for this project on November 1. 2011. This is also posted to the above referenced website. For" the Minnesota Department of Transportation Scott Pedersen. P.E. Project Manager i\4innesota Department of Transportation An Equal Opportunity Employer o � n D a t c 0 a a a 047 Permit Application No.: 11-318 Rules: Erosion Control. Streambank Improvements Applicant: Chelsea Mews Association. Inc. & Chelsea "nods HOA Received: 9-30-1 [ Location: 18`x' Avenue &'Yuma Lane North, Plymouth Complete: 10-27-11 Project: GL -1 (CR 6 Pond and Chelsea Woods Stream) Noticcd. tO:Z-1I Recommendation: Approval with the condition that the District executes a maintenance agreement for the streambank improvement Backaround: The Chelsea ;Views Association, Inc. and the Chelsea Woods Homeowners Association have applied for a MCWD permit for Erosion Control and Streambank Improvements. The project includes the stabilization of a channel located in Plymouth as part of the ,NICWD Capital Improvement Project GL -1 (County Road 6 Pond and Chelsea Woods Stream). Following expansion of development within the City of Plymouth, Gleason fake has received greater concentrations of sediment, phosphorus, and other pollutants, which has resulted in poor water quality and has been identified as an area for an i1dCWD project. The project has identified the following goals: I. Reduction in phosphorus loading to Gleason Lake; 2. Flood Control/Prevention; 3. Protection/restoration of wetland vegetation; and 4. Reduction of stream channel erosion. Several sections of streambank along this channel exhibit significant levels of erosion. The project will incorporate the use of rock riffles to prevent scouring and incision to the bed and bioengineering techniques to ensure the stabilization of the streambank. District Rules Summary Erosion Control Erosion control practices including coir mat, compost, fiber logs, rock construction entrances and other measures are provided where necessary. Streambank Improvements: All streambank stabilization applications for natural banks are required to provide the existing shear stress amount. A shear stress calculation was completed for the channel which resulted in 0.51 pounds per square foot which is within the low category. Streambanks that score in the low category shall utilize biological methods. Design flexibility will be used on this project as there are conditions on site that by using bio -engineering, it will lessen the risk of future erosion, while still providing the minimal impact solution with respect to the alternatives. The project includes Bio D -Block in combination with a rock toe boulder. Willow and dogwood live stakes will be placed just above the toe boulder to create a deep rooted base to prevent fttture erosion. Staff is recommending the inclusion of toe builders and bio -engineering due to the flashiness that exists in the urban system. Summary: The proposed streambank stabilization plan meets District standards for Erosion Control and Streambank Improvements. Ail City of Plymouth permits have been applied for and no permit is needed from the Minnesota Department of Vatural Resources or Army Corps of Engineers. Staff is of this application outlined in this Page 48 ie-soa Pollution Control Agency 520 Lafayette Road North I St. Paul, MN 55155-4194 1 651-296-6300 1 800-657-3864 651-282-5332 TTY i www.pca.state.mn.us October 27, 2011 Mr. Keith Yocum Holiday Companies P.O. Box 1224 Minneapolis, MN 55440 RE Storage Tank Release Investigation and Corrective Action ' Site: Holiday Station Store 312, 9705 Schmidt Lake Road, Plymouth, Hennepin County Site ID#: LEAK 18579 Dear Mr. Yocum: 55442 Notice of Release The Minnesota Pollution Control Agency (MPGA) has been informed that a release has occurred or contamination has been encountered from storage tanks and/or storage tank facilities that you own and/or operate. The MPCA appreciates your timely notification so this site can be handled in an efficient manner. Legal obligations State laws require that persons legally responsible for storage tank releases notify the MPCA of the release and/or discovery of contamination, investigate, and if necessary, clean up the,release(s) and/or contamination. A person is considered legally responsible for a petroleum tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under the law. See Minn. Stat. § 115C.021 (2010). For releases of other substances, a person is considered legally responsible if the substance discharged was under the control of the person at the time of the discharge or release. If you believe that you are not legally responsible for this storage tank release, please contact the project manager listed below. If development of this property or the surrounding area is planned, State laws require that persons properly manage contaminated soil and/or water uncovered or disturbed even if they are not legally responsible for the storage tank release(s). Developers and other interested parties must also incorporate appropriate response actions to prevent the further spreading of contamination. To receive MPCA review and approval of proposed response actions, please contact the Petroleum Brownfields Program (PBP) at 651-296-6300 or at 1-800-657-3864, or visit their website at http://www.pca.state.mn.us/foyp80a. If petroleum contamination is encountered during development work, the Minnesota State Duty Officer should be notified immediately. Request to Take Corrective Action The MPCA requests that you take steps to investigate, and if necessary, clean up the release(s)/contamination in accordance with MPCA guidance documents. The site investigation must fully define the extent and magnitude olf the soil and/or groundwater contaminatio.n_ca_used_.by-.the_r_elease(s)/_contaminaton. Unless your site Is considered_ , high_ priority" (see below), you must submit a report to the N11PCA which details the results of the investigation � or concludes that excavation was sufficient to clean up the release, within 10 months of the date of this letter. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. Guidance documents and related information are located at the following website at http://www.pca.state.mn.us/isri80e. For sites contaminated by pollutants other than petroleum, contact the MPCA project manager listed below to discuss the investigation and reporting timeline that will be required for your site. The MPCA considers certain site conditions as high priority, including sites with "free product" (free-floating petroleum) that have affected or that threaten to affect drinking water supplies, sites where pollutants are being released to surface waters such as lakes or wetlands, and sites where petroleum or other vapors have been detected within structures or that pose fire or explosion hazards. if one or more of these situations apply to your site, you must submit an Investigation Report Form (refer to guidance documents) to the MPCA within 90 days. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. In addition, if you know or discover that there is free product in a well, excavation, or borehole, you must notify the MPCA immediately of such a release and as rapidly and thoroughly as possible begin interim free product recovery (refer to guidance documents). If you have any question as to whether your site is high priority, please contact the MPCA project manager listed below. Equal Opportunity Employer Page 49 Mr. Keith Yocum Page 2 Please review your insurance plan and contact your insurance carrier immediately after receiving this letter. Your insurance may cover this release. However, your insurance coverage may be affected by how quickly you notify your carrier. Reimbursement for Petroleum Site Investigations In 1987, the legislature established the Petroleum Tank Release Compensation Fund (Petrofund) to reimburse some responsible persons and volunteers (i.e., property owners not responsible for releases) who take corrective action for a portion of their costs. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board), which is part of the Minnesota Department of Commerce. To learn more about the Petrofund reimbursement program contact Petrofund staff at 651-215-1775 or 1-800-638-0418 (in greater Minnesota only), or review the information available at the following website at http://www.state.mn.us/porta l/m n/isp/`content.do?programid=536884614&id=-536881377&agencv=Commerce. Please be aware that Petrofund reimbursement determinations are made by Petrofund staff at the Department of Commerce. The determinations are based on whether or not the work performed at a leak site was necessary for investigation and corrective action, which is determined by MPCA staff, and whether or not the costs for that work were reasonable, which is determined by Petrofund staff. If you have not already done so, the MPCA recommends that you hire a qualified environmental consulting firm to help you investigate and clean up the contamination on your site. A qualified consulting firm should have experience in performing investigations of contaminated sites and in developing and implementing corrective actions. For petroleum investigations, the consultant must be registered. with the Petro Board if you wish to have your costs considered for reimbursement. A list of registered contractors is available from the Petrofund staff. Please note that, under the Petro Board's rules, (see Minn. R. ch. 2890), you must solicit a minimum of two written competitive consultant proposals on a form prescribed by the Petro Board to incur costs eligible for reimbursement, and a minimum of two written competitive contractor bids must also be obtained for each contractor service. Again, the MPCA strongly encourages you to contact Petrofund staff for answers to all of your questions about bidding and the other Petrofund reimbursement program requirements. Required Response Please provide notification to the MPCA by submitting the enclosed Leaksite Ownership Form to the MPCA project manager listed below. The Leaksite Ownership Form must be completed and submitted within 30 days of your receipt of this letter to indicate whether you intend to proceed with the requested investigation and/or corrective action. If you do not respond within this. time frame, the MPCA will assume that you do not intend to comply. In this case, the MPCA Commissioner may issue an enforceable order that will require you, as responsible party, to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board, see Minn. R. ch. 2890. If you do not cooperate, the MPCA has the option of taking the corrective actions on your behalf and recovering its costs from you. If you have any questions concerning this letter or need additional information, please contact me at 651-757-2331. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA by calling 1-800-657-3864. . Sincerely, Andrew ddy -per Project Manager Petroleum Remediation Section Remediation Division AJE:Is Enclosures cc: Sandy Engdahl, Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Solid Waste Officer Page 50 rriCity of Plymouth Adding Quality to Life November 4, 2011 SUBJECT: VARIANCE FOR PHOENIX SIGNS (2011086) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Phoenix Signs, under File No. 2011086, for variances to expand the existing off-site directional sign located at 3015 Harbor Lane north for property located at 3021 Harbor Lane North. The applicant is requesting the variances to allow a second sign panel on the existing off-site directional sign for Memorial Blood Centers. The existing sign is located on the Davanni's property. While a formal public hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, November 16, 2011 in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the city planning department at (763) 509-5450 for more information. You may submit comments in writing. All written comments will become part of the public record. INFORMATION relating to this request may be examined at the comm-Lmity development information counter (lower level of City Hall), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays fiom 8:00 a.m. to 6:00 p.m., except holidays Sincerely, two ftw�o Barbara G. Thomson, AICP Planning Manager 2011086propnolice 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tet: 763-509-5000 • www.ci.plymouth.mn.us Page 51 1,2P City of Plymouth Adding Quality to Life October 31, 2011 Dear Resident/ Land Owner: The city has recently received an application from Hanson Builders, Inc., under File No, 2011085, requesting approval of the following items for a proposed plat to be called "Gleason Lake Heights" for the roughly 1.5 -acre property located at 14509 Gleason Lake Road: 1) a rezoning from RSF-1 (single-family detached 1) to RSF-2 (single family detached 2) and 2) a preliminary plat to create three single-family lots. A map showing the location of the subject property is provided below. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The city will send out another Ietter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application, You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Marie Darling, Senior Planner, at (763) 509-5457. INFORMATION relating to this request may be examined at the community development information counter (lower level of City Hall), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and on Tuesdays from 800 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Thomson, AICP Planning Manager O./PIanlP3oti ces/PC12010/207 0094 -first -notice 3400 Plymouth Blvd • PLymouth, Minnesota 55447-4482 Tet. 763-509-5000 • www.plymouthmn.gov Page 52