Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Information Memorandum 10-28-2011
CITY OF PLYMOUTH rp) COUNCIL INFO MEMO October 28, 2011 UPCOMING MEETINGS AND EVENTS PACT Working Session Agenda October 26, 2011.............................................................................. Page 1 Human Rights Committee Agenda November 3, 2011........................................................................ Page 2 Planning Commission Agenda November 2, 2011............................................................................... Page 4 Public Hearing Minnehaha Creek Reach 20 Project, November 3, 2011 ............................................ Page 5 Humane Society Coyote Management Class December 14, 2011 ....................................................... Page 8 Metro Cities Forum December 1, 2011................................................................................................ Page 9 October, November, December, 2011 Official City Meeting Calendars ........................................... Page 10 Tentative List of Agenda Items for Future City Council Meetings ................................................... Page 13 INFORMATION News Articles, Releases, Publications, Etc ... News Release City of Plymouth Photo Contest Winners .............. News Release City of Plymouth Possible Child Luring Incident.. Ehlers Market Commentary.......................................................... MEETING MINUTES Plymouth HRA Minutes August 25, 2011 ................ Suburban Rate Authority Minutes October 19, 2011 .............................................. Page 14 .............................................. Page 16 ............................................... Page 17 Page 19 Page 27 STAFF REPORTS Fire -Rescue 2011 Four Month Report............................................................................................... Page 31 Engineering Erosion Improvement Eagle Scout Project.................................................................... Page 40 CORRESPONDENCE Fernbrook Skate Park......... Page 41 PLYMOUTH ADVISORY COMMITTEE ON TRANSIT WORKING SESSION AGENDA Wednesday, October 26, 2011, 6:00 - 8:00 p.m. Bass Lake Room, City Hall 1. 6:00 Approve agenda 2. 6:05 Transit system discussion, evaluation and planning 3. 7:45 Discuss 2012 PACT meeting calendar 4. 7:55 Other business 5. 8:00 Adjourn Next PACT Meeting: November 30, 2011. All meetings held in City Hall. Plymouth Advisory Committee on Transit, 10-26-11 Agenda Page 1/1 Page 1 PLYMOUTH HUMAN RIGHTS COMMITTEE AGENDA November 3, 2011, 7:00 p.m. Parkers Lake Room 1. Call to Order 2. Approve Agenda 3. Domestic Partner Registration Presentations a. Jessica Kingston, Edina Human Rights and Relations Commission b. Phil Duran, Outfront Minnesota 4. Approve Minutes a. Minutes of August 4, 2011, Regular Meeting 5. Old Business a. Domestic Partner Registration b. Bullying c. Essay Contest d. Multicultural Calendar Update 6. Reports of Committee Members a. Plymouth on Parade b. Other Reports 7. Community Concerns and Human Rights Issues a. Police Bias Crimes Report b. Other Concerns 8. New Business a. Bias Incident Response Plan 9. Articles and Announcements a. Sun Sailor Guest Column Regarding the Northwest Islamic Community Center b. Somalia Seminar 10. Adjournment Page 2 Attachment 1: Proposed Minutes for Plymouth HRC Meeting of August 4, 2011 Attachment 2: Domestic Partner Registration Memorandum and Disposition of Research Attachment 3: Essay Contest Rules, Entry Form and Writing Tips Attachment 4: City of Plymouth Bias Incident Response Plan Attachment 5: Sun Sailor Guest Column by Jessica Trites Rolle Attachment 6: Somalia Seminar Brochure Page 3 PLANNING COMMISSION AGENDA WEDNESDAY, November 2, 2011 WHERE: MEDICINE LAKE ROOM Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of t hese items u nless a C ommissioner, c itizen o r p etitioner s o requests, in w hich event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approve the October 5, 2011 Planning Commission meeting minutes. 6. PUBLIC HEARINGS A. Ebert Construction. PUD amendment for improvements to the Plymouth Station Auto Center at 16825 County Road 24. (2011072) B. B Ft B of Plymouth LLC. Conditional use permit to allow a convenience food establishment w ithin an ex isting commercial b uilding at 4105 V inewood Lane. (2011079) 7. NEW BUSINESS 8. ADJOURNMENT Page 4 NtINhIEHAHA CREEK WATERSHED DISTRICT QUALITY OF WATER ""•'r QUALITY OF LIFE Date: October 24, 2011 To: City and County Administrators The fiinnehoho Creek From: Minnehaha Creek Watershed District. Watershed District is Re: Public Hearing for Minnehaha Creek Reach 20 Project committed to a leadership rote in A key component of the Minnehaha'Creek Watershed District's (MCWD) protecting, improving mission and capital improvement plan is the restoration of Mimtehaha Creek. Beginning in 1940, many parts of the Creek and its surrounding wetlands were and n�anaginc the filled, ditched and moved to accommodate ongoing changes in land use. These surface waters and impacts modified the hydraulics, hydrology, ecology, and water duality within the Minnehaha Creek system. As a result, MCWD has explored and implemented a affitiated groundwater number of projects aimed at restoring the natural functions and values of the resources within the stream system. District, including their Most recently, in 2005, MCWD partnered with Park Nicollet to construct a retationsNps to the natural meander, stormwater improvements and a boardwalk on Minnehaha Creek ecosystems of which they through the Methodist Hospital site in St. Louis Park. Based on the success of this project, MCWD partnered with the City of St. Louis Park in 2410 to begin ore an integral part. exploring opportunities to extend the Methodist Hospital meander project We achieve our mission upstream of Louisiana Avenue towards the Southwest Cedar Regional trail. through regutation, Attached please find a public: notice for the November 3, 2011 MCWD Beard capita projects, Meeting during which a public hearing will be held for the Reach 19-21 Minnehaha Creek Restoration Project which includes a remeander of Minnehaha education, cooperative Creek and stormwater management improvements. endeavors, and other programs based on This project is intended to address ecological issues within Minnehaha Creek and improve water duality discharging to the stream. If the Managers find that the sound science, project will be conducive to public health, promote the general welfare, and is innovative thinking, an consistent with the MCWD Comprehensive Water Resources Management Plan, they will order and formally establish the project at the subsequent November 10, informed and engaged 2011 Board Meeting. constituency, and the The meeting will be held at the MCWD Offices, 18202 Minnetonka Boulevard, cast effective use of Deephaven, MN 55391. If you have any questions regarding this meeting, please pubic funds. call Jarnes Wisker at 952-541-4509. Page 5 PUBLIC NOTICE MINNEHAIIA CREED. WATERSHED DISTRICT° The Minnehaha Creek Watershed District (MCWD) Board of Managers will hold a Public Hearing at the Meeting of the Board of Managers on Thursday, November 3, 2011 at 6;45 p.m. for the Minnehaha Creek Stream Restoration Project, located on Minnehaha Creek between Meadowbrook Road and Louisiana Avenue in the City of St. Louis Park in Hennepin County. The project involves remeandering approximately 3.000 feet of Minnehaha Creek and the management of urban stormwater runoff from surrounding drainage areas. The total estimated cast for the project is $1,250,000 which will be funded through $300,000 in Clean Water Legacy Grant monies and $950,000 through the ad valorem tax levy established by MCWD. Approximately 4.19% of the ad valorem costs will be allocated to Carver County and 95.81% of the art valorem costs will be allocated to Hennepin County. This project is intended to address ecological issues within Minnehalia Creek and improve water duality discharging to the stream. If the Managers find that the project will be conducive to public health, promote the general welfare, and is consistent with the MCWD Comprehensive Water Resources Management PIan, they will order and formally establish the project at the November 10, 2011 Board Meeting. The meeting will be held at the MCWD Offices, 18202 Minnetonka Boulevard, Deephaven, MN 55391. If you have any questions regarding this meeting, please call James Wisher at 952-641- 4509. Page 6 OXISTIMO PA P1F - 51 G .t (✓EYJ M f IP r / PROP'O5ITv TRAX 1 CONK N` T _ f4 '1 b 8 \ G 151A A CIRGL� 1 f,r �f + ii' 1 �3.. �� i t. I=�•::a.� - f 4 � ,,. `,�✓�V„X-1 SI I 'I le RETAIN QR REFidIL TING } SHEET 6 . }r✓�}5� CM,0i= °�,UNCH'A NEE47ITil EXISTING 15 I Tai , t J �Q_ iONP GUTLIET s Gj �(� o / %` - ter,•,. +� � I �°\, ( --�,`^�� ''� --- � � �y� _ � 3 s � ` �ILTFiAT[O'N [ EXIG 11' o i;y" woopY riz0 15 / 591 1N ATTR[ L -.v._'_------ -- Sr�TCT,4S i. r>G.ip �� IFL f'. T �Tr .) •� ,Iii �'l ATM&'TAKE-/ 1 1 - INC. � T- IF tv� i J R J I - IDv,E I i 1 �` ` `�` Rt I'AI'•9 G REFL.I, r 1 1 ti I I OLSEN , ' ALTERNATIVE TRAI � I � � 4' r �'; ", � �i�Y ��r 51PEWAL 1 I _ ,� . 6EP WETLANP �- I ARRA �. < ii ��" . i Mrd' if'li5EV I' I I PROPO5EP CREEK [ ~^^ M1Qii A - I wET!_AN[7:At2EAl. CHANNEL PARCEL LINES M 1 P L • ���'" _ �—Y'_ PRO OSEP OO 5 If i is i I-P, -05 r' — ;r I! -J (Al STORMWATER It 1 r f Xe + E ( �� - ([I I, �, 1 <.:" PROP05EV SPAWNING +,�I a•I•M} w I �ksr. IREATMT ARi' ,;r-_- '~ I �` ' r,; `"` -=- SLS `r RIPPLE .r•" �` �� ?'' "k w,' PAp�RIC ENCAP5IJLATEP 501E r k. �� r [ t. CONATION �-.'� _ - `� �~-- rr: • s r- i :�, I LIFTS 1 .. �.. '-mss- may,'' ..f !\.. r--' •_—_ - �_,__�- EX STING 5 r.. .• . ' + - - .. . _ _. _ s' J— — — — LINE ANP NIANHLi�WEi2 S - PECNPONECTI N FLAN VIEW IEY pnOI`OEEV V Q VI P 1 0 V5 PR01'05P-P OPTIONAL TRAIL 5EGNIENT PROP05Ep TRAIL 0 250 500 In 355oe1�$lern with. mPROPOSED CONDITIONS SCALE IN FEETM I N N EHAHA CREEK r'nt+pr; fluve HRGreen � Coyote Management Class +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ The City of Edina has scheduled the Humane Society of the United States to present training sessions on Managing Urban Coyote Populations. There will be two separate sessions presented, one session is geared towards the "hands-on" staff such as Animal Control Officers. The second session presented will focus on high level information, geared more toward policy makers and administrators. The sessions wil last approximately two hours each. The training is scheduled for December 14 and will be between the hours of 0800 to 1600. The location for this training is the South Metro Public Safety Training Facility, 7525 Braemar Boulevard, Edina The number of sessions, of either type, will depend on the number of people registered. Once we determine the interest, we will set the specific times for each session. The classroom seats 28 people per session. Presenter: Lynsey White Dasher of the Humane Society of the United States Topic: Managing Urban Coyote Populations Date: December 14, 2011 Time: TBD based on number of attendees, all sessions between 0800 and 1600 Length: Each presentation will be approximately 2 hours Cost: $25 per attendee. Make checks payable to the City of Edina. Payment may be made at the time of the training session. Sessions: Please designate whether the attendee wants to attend the ACO hands-on session or the Policy Maker high level session Purpose: To provide uniform information regarding urban coyote management approaches to the entire metro area, to facilitate consistent policies and procedures regarding management of urban coyote populations and minimize conflicts between humans and coyotes. RSVP: Edina Police Training Officer Kevin Rofidal at KRofidal@ci.edina.mn.us or 952-826-0489 Page 8 pious! Metro Cities Forum Michael Langley, CEO, Greater MSP Thurs., December ?, 2011 145 University Ave. W 4:00 - 5.30 p.m. St. Paul, MN :5510.9 Greater MSP is the nearly formed partnership designed to stimulate business and economic growth in the metro region. Join us to hear Michael Langley discuss the partnership and its vision for our region. RSVP to, Laurie@MetroCitiesMN.org or call (651) 215-4000 CETRO '�'� E S Light refreshments will be served Page 9 City of Plymouth Adding Quality to Life October 2011 Modified on 10128111 Center X10 1 2 3 4 6:30 PM 5 7:00 PM 6 7 8 VOLUNTEER PLANNING RECOGNITION COMMISSION EVENT MEETING Plymouth Creek Medicine Lake Room Center Yom Kippur Begins at Sunset 9 10 11 12 13 14 15 5:30 PM 7:00 PM 7:00 PM SPECIAL COUNCIL ENVIRONMENTAL PARK £t REC 12:00-3:00 PM MEETING` QUALITY ADVISORY FIRE DEPT. COLUMBUS DAY Parkers Lake Room COMMITTEE COMMISSION OPEN HOUSE Observed (EQC) MEETING (PRAC) MEETING Fire Station III 7:00 PM Parkers Lake Room Plymouth Ice Cente PLYMOUTH PUBLIC REGULAR COUNCIL WORKS DIVISION MEETING CLOSED Medicine Lake Room 16 17 18 19 20 21 22 6:00 PM CANCELLED SPECIAL COUNCIL PLANNING MEETING" COMMISSION Parkers Lake Room MEETING Medicine Lake Room 23 24 2 5 26 2 7 28 29 7:00 PM 6:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Parkers Lake Room Medicine Lake Room COMMITTEE ON TRANSIT STUDY SESSION 6:00-8:00 PM Bass Lake Room Review applications for Nard 2 Council Position Halloween on and quarterly Ur date with City Manager /3o the Creek 3 1 Plymouth Creek *• Conduct Interviews for Nard 2 Council Position Modified on 10128111 Center X10 City of Plymouth Adding Quality to Life November 2011 Modified on 10128111 X11 1 2 7:00 PM 3 7:00 PM 4 5 PLANNING HUMAN RIGHTS COMMISSION COMMITTEE MEETING MEETING Medicine Lake Room Parkers Lake Room 6 7 8 8:00 Pm 10 11 12 REGULAR 7:00 PM COUNCIL MEETING ENVIRONMENTAL Medicine Lake Room QUALITY VETERANS DAY SPECIAL COMMITTEE Observed COUNCIL MEETING (EQC) MEETING CITY OFFICES Immediately Follow- Parkers Lake Room CLOSED ing Regular Meeting Budget Study Session Medicine Lake Room 13 14 15 16 17 18 19 6:00 PM 7:00 PM 7:00 PM SPECIAL COUNCIL PLANNING HRA MEETING MEETING COMMISSION Parkers Lake Room Board and Commission MEETING Interviews Medicine Lake Room Parkers Lake Room 20 21 22 23 24 25 26 7:OOPM REGULAR COUNCIL. MEETING Council Chambers THANKSGIVING THANKSGIVING HOLIDAY HOLIDAY CITY OFFICES CITY OFFICES CLOSED CLOSED 27 28 29 30 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room Modified on 10128111 X11 City of Plymouth Adding Quality to Life December 2011 Modified on 10128111 X12 1 2 3 4 2:00-5:00 PM 5 6 7 7:00 PM 8 7:00 PM 9 10 OLD FASHIONED PLANNING PARK Et REC CHRISTMAS COMMISSION ADVISORY Plymouth Historical MEETING COMMISSION Society Building Council Chambers (PRAC) MEETING Council Chambers 11 12 13 14 7:00 PM 15 16 17 7:00 PM ENVIRONMENTAL REGULAR COUNCIL QUALITY MEETING COMMITTEE (EQC) Council Chambers MEETING Council Chambers 7:00 PM CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room 18 19 20 21 22 23 24 7:00 PM HRA MEETING Medicine Lake Room Chanukah CHRISTMAS EVE Begins at Sunset 25 26 27 28 29 30 31 CITY OFFICES NEW YEAR'S EVE CLOSED CHRISTMAS DAY Modified on 10128111 X12 Tentative Schedule for City Council Agenda Items November 81, Regular, 8:00 p.m., Medicine Lake Room • Approve change order and final payment for the Hilde Performance Center project • Approve final payment for the Plymouth Dog Park project • Approve appointment to LOGIS Board of Directors • Announce Recycling Program changes • Authorize support for the Bassett Creek Regional Trail Master Plan • Award contract for Bass Lake Wetland Drainage Improvement (9127) • Approve Wetland Impacts and Wetland Replacement Plan, Bass Lake Wetland Drainage Improvement Project (9127) • Approve Plans and Specifications and Order Advertisement for Bids for Repaint of MIP Water Tower (1002 1) • Approve Metropolitan Council Transit Capital Grant Agreement for Replacement of Bus Shelters • Approve Metropolitan Council Transit Capital Grant Agreement for Repair and Maintenance at Station 73 and The Reserve • Approval of the Metropolitan Council Master Lease Agreement for bus fleet • Approve the purchase of a replacement fire truck • Accept streets for Continual Maintenance for Rusten Wood (2006046) • Approve a conditional use permit to allow a convenience food establishment within an existing commercial building. B & B of Plymouth LLC. (2011079) • Approve designation of trails for snowplowing • Approve Encroachment Agreement for a Retaining Wall, Lot 21, Block 2, Glacier Vista November 81, Special, Immediately following Regular Meeting, Medicine Lake Room • Discuss 2012 Budget November 15, Special, 6:00 p.m., Parkers Lake Room • Board and Commission interviews • Council Coordinating Representatives for 2012 • Deputy Mayor for 2012 November 22, Regular, 7:00 p.m., Medicine Lake Room • Announce Old Fashioned Christmas on December 4 • Approve donations to the City (Parks) • Approve change order and final payment for lighting project • Approve change order and final payment for Plymouth Skate Park • Adopt ordinance amending Section 1016 of the City Code regarding Plymouth Ice Center fees • Plymouth Arts Council update December 13, Regular, 7:00 p.m., Council Chambers • Adopt the 2012 Budgets and Tax Levies and 2012-2016 Capital Improvement Program • Recognize Police Citizen Academy Graduates • Approve 2012 Tobacco License renewals • Announce New Year's Eve Event at the Plymouth Ice Center • Announce Recycling Program changes • Introduce new K-9 Team Note: Special Meeting topics have been set by Council; all other topics are tentative. IPaje 13 City of Plymouth News Release For Immediate Release Contact: October 26, 2011 Helen LaFave 763-509-509 0 Winners named in Picture Plymouth Photo Contest Competition in the Picture Plymouth Photo Contest was stiff, with 265 photographs submitted. The four -person team of judges selected winners in five categories and a best overall winner. Liz Ansley's "Pylons at Medicine Lake in April" took the prize for "Best Overall." Ansley beat the odds. She also claimed the top prize in the "People/Families" category with her entry "Cooling Off at Parkers Lake." Derek Johnson came in first in "Landmarks/Cityscapes" with "Millennium Garden Falls." Patricia Dechaine took first place in "Pets" with "Dog Days of Sumner." LuAnn Carlson captured first place in "Wildlife & Nature" with "Cardinal Building a Nest." Danny Dobrin's "Night Swinging" got top honors in "Activities & Events." The "Peoples' Choice" award went to Anjelica Martino for her "Fire Dance" photo. "The quality of the submissions was amazing. It was a difficult task to select the best because there were so many worthy entries," said Helen LaFave, communications manager. She added that the entries were of such high quality, judges selected first, second and third place winners in several categories. LaFave noted that over the years the city has showcased many of the photos on the city website and in city publications. This is the second year the city has partnered with Plymouth Magazine to promote and coordinate the photo contest. The partnership gives the contest entrants wider exposure. Many entries are published by both the city and the magazine. The partnership has also allowed the contest to become an annual competition rather than every other year. IPS 14 You can see the top submissions in each of the five categories on the city of Plymouth website at plymouthmn.gov. IPS 15 City of Plymouth News Release For Immediate Release Contact: Detective Kevin Pregler October 27, 2011 via Plymouth Police Department Crime Tip Line 763-509-5177 SUSPICIOUS ACTIVITY - POSSIBLE CHILD LURING INCIDENT On 10-26-2011 at approximately 2:40 p.m. an adult male driving a full-size white pickup truck approached a ten year old female as she walked home from her school bus stop. The male rolled down the window of his truck and asked the child if she could help him find his lost dog. The child immediately ran home and the male drove off. The incident occurred in the area of 35th Avenue North and Lawndale Lane in the City of Plymouth. The male was described as 20-30 years of age, with a dark complexion and possibly of East Indian descent. He had short black hair, a black goatee and a slight accent. The truck was described as a full-size white pickup truck with a ladder on its top. The truck did not have a topper or any markings or writing on it; however, it did have a large scratch on its rear passenger side. Anyone with further information is asked to contact the Plymouth Police Department at 763-509- 5160 or by calling Hennepin County Dispatch at 763-525-6210. If you prefer to remain anonymous, you may contact the Plymouth Police Depart Crime Tip Line at 763-509-5177 or Crime Stoppers at 1-800-222-8477 / www.crimestoppersmn.org. IPS 16 "Ehlers Market Commentary Muni, Interest Rates Reverse Course and Decline Slightly Municipal interest rates, as reported by both Thomson's Municipal Market Data ("MMD") and Bloomberg reversed a four week trend of rising rates during these past two weeks. Specifically, the MMD showed a yield on AAA -rated, 10 year bonds at 2.43%, which was down by 0.12% over this period (although up from a low of 1.97% a month ago). Taxable & Tax-exempt Bond Yields vs. Municipal Supply $12,000 c $10,000 $8,000 T CL $6,000 N a $4,000 U $2,000 7/1/2011 8/1/2011 9/1/2011 10/1/2011 Date Sources: Bloomberg, Thomson Municipal 3.00 2.50 2.00 Visible Supply a 1.50 —10 -YR Treasury —10 -YR AAA MMD 1.00 Supply and Demand at Work An article posted Friday on Bloomberg.com noted the supply of new municipal bonds dipped significantly from the year's high of $8.9 Billion for the week ending October 7 to $7.6 Billion in the coming week. From a demand perspective, one indicator, net inflows into municipal bond mutual funds (as tracked by Lipper FMI) showed investors putting a net $417 Million into such funds for the week ending October 21. This marked the second week in a row, and the 6th time in the last 7 weeks, that number was positive. This may be because, as discussed below, municipal bond yields have become relatively more attractive to fixed income investors. A summary of competitive bond sales over the last two weeks in Illinois, Kansas, Minnesota and Wisconsin shows that municipal bond issuers continue to attract bidders for both taxable and taxable bonds. EHLERS LEADERS IN PUBLIC FINANCE www.ehiers-inc.com Offices in Minnesota: (800) 552-1171 Wisconsin: (800) 717-9742 Illinois: (800) 417-1119 X17 Ehlers Market Commentary October 25, 2011 Municipal Bonds versus U.S. Treasury Securities The yields of municipal bonds of a particular maturity are often compared to the yields of the comparable maturity U.S. Treasury security, expressed as a ratio of those respective yields. The 10 year maturity is the most common benchmark cited in such comparisons. For example, with the recent yield on the 10 year U.S. Treasury at 2.22% and MMD showing the comparable maturity AAA -rated municipal yield at 2.43 %, the" Muni -to -Treasury" ratio is calculated to be 110%. Recently that ratio has been as high as 122%, while the average ratio for the first half of this year was 95%. One could surmise that absent some of the external considerations noted in our last Market Commentary, the Muni -to - Treasury ratio should settle back down to 95% or less, given the tax advantages of municipal bonds. This in turn could indicate that if U.S. Treasury rates remain relatively constant, municipal bond rates could decline. However, the current state of affairs seems to express investor preference for liquidity in the face of global economic concerns, and- to a smaller extent, a perception that the value of the federal tax exemption could be diminished based on various proposals that have been discussed in both houses of Congress. U.STreasury Bon Despite the widely -noted downgrade of the United States' bond rating earlier this year by Standard & Poor's, U.S. Treasury securities remain the standard by which fixed income investments are generally measured. Yields on U.S. Treasury securities are subject to numerous other factors, pushing and pulling in different directions: supply, demand, inflation expectations and safe haven perceptions, to name a few. A month-long, upward march in intermediate to long-term U.S. Treasury rates paused at the end of last week as investors awaited the results of several conferences among European governments' finance ministers and political leaders. The conferences, which began Thursday and are scheduled to end October 26, are expected to address financial rescue plans for the weaker members of the European Union, and, by extension the continent's interconnected financial institutions. If global investors cannot find confidence in these plans, the attractiveness of U.S. Treasury securities as "safe haven" investments increases. What Now So, are we in a pause during a period of generally rising interest rates? Or, has the pendulum begun to swing back to even lower rates? Or, are rates just in a holding pattern, fluctuating in a narrow range? The truth, of course, is that no one really knows for sure. When considering information about interest rate changes, it is easy to lose sight of the fact that using almost any measure interest rates are near the lowest point during the last 30 years. Rates will most certainly continue to fluctuate, but trying to "call the bottom" is, by definition, something only a fortunate few will be able to do (and then only in retrospect will it be known if it indeed was called!). Thus, the prudent course of action would be to lock in current rates for known capital needs and for refundings that meet savings targets at the earliest time that the planning and issuance of debt can be responsibly accomplished. EHLERS LEADERS IN PUBLIC FINANCE Pap 18 APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY August 25, 2011 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Paul Caryotakis, David Miller, Bob Stein, and Jim Willis ABSENT: None STAFF PRESENT: Housing Program Manager Jim Barnes and Office Support Representative Janice Bergstrom OTHERS PRESENT: Paul Tucci, Oppidan, Mark Ruff and Clare Naughton representing Ehlers, Luke and Ann Davey 1. CALL TO ORDER Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from July 21, 2011. B. Plymouth Towne Square. Accept July housing report. C. Vicksburg Crossing. Accept July housing report. MOTION by Commissioner Willis, seconded by Commissioner Stein, to approve the consent agenda. Vote. 5 Ayes. MOTION approved unanimously. 3. NEW BUSINESS A. First Time Homebuyer Program. Consider forgiveness of First Time Homebuyer loan. Housing Program Manager Barnes gave an overview of the staff report. Housing Manager Barnes introduced Luke and Amy Davey, 13730 54th Avenue N. Mr. Davey said since purchasing their home in 2002, Amy lost her job; they had a third child, and have been actively trying to sell their home since January, 2011. He said there have been few showings and the realtor advised them to lower the price to $155,000 as there are a lot of foreclosures and short sales occurring and they don't want to be another one. Mr. Davey said they refinanced to an "interest only" loan in 2005 which helped them to pay their bills and not lose the house. IPS 19 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 2 Ms. Davey said they enjoy living in Plymouth, and are looking for something that will accommodate their growing family and they need help. Commissioner Willis asked what the mortgage balance is. Mr. Davey said the first mortgage balance is $150,000, and said they would have to go to the table with a lot of cash just to sell the house to pay back the city and for the closing costs. Chairman Kulaszewicz said you are asking the public to bail you out. He said if we bail you out the question becomes why we can't bail out other people in the community. Ms. Davey said each situation would have to be looked at case by case, but this is all we can do. Commissioner Caryotakis asked if they are intending to rent to get a bigger place. Mr. Davey said they would move in with Amy's mom in Golden Valley to save money for a down payment for a house. Chairman Kulaszewicz asked if they have any savings now. Mr. Davey said some, but with medical bills from the third child it has been hard. Chairman Kulaszewicz asked the definition of hardship in our guidelines in regard to overcrowding. Housing Program Manager Barnes said the FTHB program does not have provisions regarding overcrowding. He said the Section 8 program allows for two people per bedroom, which includes the living room as a sleeping room. Commissioner Willis asked if there would be three rooms available at Amy's mother's. Ms. Davey answered affirmatively. Chairman Kulaszewicz said even though it is within our guidelines to look at these situations on a case by case basis, he is concerned about setting a precedent for the taxpayers to pick up the deficiency and forgive the loan. He said he is uncomfortable forgiving the loan in its entirety with this situation. Chairman Kulaszewicz said if the owners had a bona fide offer of an amount in between what they owe and an offer that would be a different situation than what they are bringing before us now. Mr. Davey said that would be something they would consider if that is a route we could take. Commissioner Caryotakis said it is a strange situation where you buy a house in 2002 and nine years later you are upside down because of market conditions. He said he hopes with time the ftgpe 20 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 3 economy will allow the Davey's to recover some of that value. Commissioner Caryotakis said house ownership involves risk, and people who were unfortunate to buy in the last few years are seeing that. He asked if their family situation is such that they would still have an alternative of staying in the house and hope it appreciates. Commissioner Stein asked about a previous situation in which the HRA Board did not forgive a loan. Housing Manager Barnes said it was a similar situation with an expanding family, and they were unable to sell at the price to pay off the first mortgage and mortgage to the city. He said the Board discussed allowing them to rent the home out and would also consider forgiving a portion of the loan if the purchase price dictated that. Housing Manager Barnes said we have not heard back from them. Commissioner Miller asked if anyone has gone through the townhome for a showing. Ms. Davey said there was one showing this week, which was the first one in three months. She said the price is at $179,000 which is their break-even point. Commissioner Stein asked if they put any money down when purchasing the townhome. Mr. Davey said they covered some closing costs. Commissioner Caryotakis said he normally wouldn't counsel people to rent a place, but the Davey's have an ideal situation where they can live with family and could end up money ahead. Ms. Davey said they are willing to work something out, such as renting the property. She agreed it would be an ideal rental property. Housing Program Manager Barnes said we could restructure the loan with an amortized loan and monthly payments. Commissioner Willis said he would find that acceptable and said everyone around this table knows people who are upside down. He said it is not their fault the economy has impacted so many people and this is not an uncommon occurrence so their situation is not unique. Housing Manager Barnes asked when the mortgage would balloon in their current interest only loan. Mr. Davey said he would have to check on that as they are on a yearly basis for the interest rate, which is 3% right now. The HRA Board concurred that was a good rate. Commissioner Stein said he has a son who is probably upside down, and concurred the Davy's situation is not unique. Commissioner Stein asked if the townhome were rented or sold and they IPS 21 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 4 lived with parents, would it be possible to structure payback of the loan over a period of time even if they don't occupy the house. Housing Program Manager Barnes said once they stop owning the property it is difficult to securitize the loan which results in greater risk on our part as it would be a personal loan. Commissioner Stein stated we are second in line and if the property is foreclosed there is nothing to go after. He said he agrees the owner should try to sell and come back with a request for partial forgiveness, or rent it out and set up some mechanism to repay part of it. Commissioner Stein said he can't see forgiving the whole amount as we have a responsibility to the taxpayers. Chairman Kulaszewicz said he would reconsider if there was an offer to forgive a part of it, but he is not open to setting a precedent of forgiving the whole mortgage. Commissioner Stein stated the HRA Board has not yet forgiven a loan. Ms. Davey asked if there is a way to transfer this loan to another property in Plymouth. Housing Program Manager Barnes clarified this is a non-transferrable loan document; however, the Board has the right to waive that policy and structure the mechanism to allow it to happen. He said this was common years ago, but lenders saw that they lose money on transferable loans. Commissioner Willis said he would be willing to look at this if total indebtedness is not more than 85% of the value of the property. Commissioner Stein concurred and said they are willing to work with the Davey's. Commissioner Willis reiterated it is a matter of many people caught up in the unforeseen and this has torn our economy apart, but the taxpayers of Plymouth can't resolve it. Chairman Kulaszewicz said he is open to some possibilities, but not this one. B. Vicksburg Crossing. Market Report Housing Program Manager Barnes gave an overview of the staff report. He reported one unit became vacant, as someone moved to another care facility. Housing Program Manager Barnes said two people have put down deposits. 4. OLD BUSINESS A. Oppidan Development. Consider Request to revise Tax Increment Financing District 1- 3 budget to facilitate a new development project. (Tabled from the July 21, 2011 meeting) Housing Manager Barnes gave an overview of the staff report. IPS 22 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 5 Mr. Tucci discussed the increased amount of $350,000 and said $150,000 would be for a high pressure gas line at the east end of the new road. He said Xcel Energy is concerned about the potential of the design cover putting too much pressure on the gas line. Mr. Tucci said re- grading the road would be approximately $60,000 but if they have to move that gas line, the cost would be $150,000. Mr. Tucci said they are working with the Minnesota Pollution Control Agency and if the contaminated soil is taken to an offsite facility the cost would be $200,000, but they are hopeful all material can be handled onsite. Mr. Tucci stated the $150,000 and $200,000 represented worst case scenarios. Mr. Ruff questioned if the $200,000 is an increase over what was listed as MPCA review and cleanup costs. Mr. Tucci answered affirmatively and reiterated they are hopeful to dispose of it on site. Commissioner Stein asked where the contaminated soil is located. Mr. Tucci said the contamination has leeched primarily from both of the previous gas stations. He said the scope is now bigger than what was in the previous application. Commissioner Stein said he thought the TIF money is primarily for relocating the road. Housing Manager Barnes clarified that the request was for costs associated with the roadway, demo of the building, and some land acquisition. Mr. Ruff said the road costs are $1.35 million which would not include the demo nor land acquisition. He said the $150,000 gas line is related to the road. Commissioner Stein asked Mr. Ruff about their analysis for what is justifiable for TIF money. Mr. Ruff said some cities pay only demo costs or pay only for road costs, and both are legitimate policy decisions. He said they work with staff and the assessor to determine current land value and what is a reasonable assumption it could be sold for. Mr. Ruff said they look at all redevelopment costs that are necessary to make it work. Commissioner Willis asked what does that yield based on valuation in terms of potential revenue for tax increment. Mr. Ruff said the developer assumed a value of $1.85 million and the assessor had a more conservative value of $1.6 million. Mr. Ruff said there is now a proposal for Oppidan to build a 48,000 square foot building, rather than the 35,000 square foot building on Outlot C. Mr. Ruff said they have not looked at a value for the larger building. Commissioner Willis asked if there is a purchase agreement. IPS 23 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 6 Mr. Tucci said no. He addressed the conservative versus high value and said both the Waters and McDonald's groups will sign a minimum assessment agreement. Mr. Tucci said they generated realistic numbers for land pricing and brick and mortar, etc. to use as a basis of what they deliver. Mr. Tucci said a rough valuation of $200 per square foot for the 35,000 square foot building was applied, which results in a value of $7 million. Housing Manager Barnes stated the city will be doing a minimum assessment agreement as part of the development agreement. Housing Manager Barnes said we need to be further along in refining the TIF runs based on the true values. He said this will occur once construction documents are received and the assessor can review the numbers and evaluate the market to come up with an agreed upon value. Housing Program Manager Barnes said if the assessor can't agree with the values Oppidan provided, the increment will be lower and the developer will get less money. Housing Program Manager Barnes said if the third site is a high valued piece of land, it might generate more. Housing Manager Barnes discussed what is included in the TIF and said we are on middle ground for what the TIF statute allows. He said it comes down to what the HRA Board feels would level the playing field for this site to make it on an equal basis with other sites in the city. Chairman Kulaszewicz referenced the TIF amount allocated toward the land purchase price and asked if the 7.5 % has anything to do with the amount of square footage that ends up in the road or right-of-way. Mr. Tucci explained the usable land price per square foot and a reasonable number for the roadway resulted in 7.5% of the total cost they are paying. He said this did not include Outlot C which is being held for future development of Co. Rd. 73. Commissioner Willis asked about the driveway access at 11708 Highway 55. Mr. Tucci said they will provide an easement for Toni Muckala and it will be 100% better than what she has today. Commissioner Stein asked Mr. Ruff if he is recommending $1.899 million. Mr. Ruff clarified that is the TIF amount and is the maximum potential assuming the higher values the developer put forth. He said the assessor's value is $1.6 million using the 35,000 square foot building. Commissioner Willis said a conservative approach would be to approve $1.6 million, and that is what he proposes. Commissioner Miller asked the difference in value between the 35,000 and 48,000 square foot building. Page 24 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 7 Mr. Tucci said the two-story medical office would generate a higher value and displayed a site plan showing the first floor with a 24,000 square foot footprint. He speculated this building should reach the $200 per foot evaluation easily. Housing Program Manager Barnes said $1.9 million falls within this TIF budget, explained how variables in the costs for the developer would affect the TIF. He said $1.687 million was approved for the Dove project and was based on the maximum amount their projected development could generate. Commissioner Stein said this TIF request is for $2,035,000, and the assessor stated we are limited to $1.6 million, which is on the conservative side. Mr. Ruff said with the additional costs, $1.8 million would be the maximum amount. Chairman Kulaszewicz said being in the construction business a long time his inclination is if you short someone's capital on development they are going to have to cut that cost some way. He said he does not know that it's in the best public interest to take someone down to the minimum of what we might think without having all the numbers in front of us. Commissioner Stein said the opposite could be true. They may have to put some of their capital in it. Commissioner Willis said for people who believe in a free market there has to be good risk, and said Oppidan does not have a lot of capital coming into this project. Commissioner Willis said he is comfortable with approving the $1.6 million. Commissioner Miller said he would support $1.8 million. Mr. Tucci said in order to close and move forward they need to know what their number is going to be. He said the value from what is built compared to today's expectations could drive that extra $200,000. He said if they can get the assessor comfortable with the minimum assessment agreement they could get credit for that difference. Mr. Tucci said Ehlers has generated $1.899 million based on McDonald's $2 million, retail at $7 million, and $12.6 million for Shelter Corporation. Mr. Tucci asked if the TIF is set at $1.8 million, the assessor would have to be comfortable the values equal $1.8 million or they would not get that amount. Commissioner Willis said it does not mean the assessor is right, over time. Housing Program Manager Barnes said if the value goes up we would close the district early. Housing Program Manager Barnes recommended finding the number as a maximum which is not to be exceeded. He said the amount could be for less and that is what would be in the note and development agreement. IPS 25 Approved Plymouth Housing and Redevelopment Authority August 25, 2011 Page 8 Commissioner Willis said he supports the $1.6 million. Commissioner Stein asked who determines the final building valuation. Housing Program Manager Barnes said the City Assessor does. Mr. Ruff added that the assessor needs to make the statement that this is a fair market value and could defend it in court. He said there was a case in Dakota County where a business challenged their minimum assessment and the assessor signed the paper even though he did not believe it was the value. The business was successful in their challenge and the judge threw out the minimum fair market value. Mr. Tucci concurred with Mr. Ruff that they will have to justify the values and negotiate with the assessor. MOTION by Commissioner Stein, seconded by Commissioner Miller, to approve the request for tax increment financing for HRA District 1-3 in the amount of $1,899,645. Commissioner Stein said this would be the maximum amount and the assessor will assess the property value. Housing Program Manager Barnes added setting the maximum does not mean you are obligated to pay it; we will pay what the assessor says. Chairman Kulaszewicz said he would support the motion. Vote. 4 Ayes. Commissioner Willis voting nay on a 4-1 vote. Motion approved. MOTION by Commissioner Miller, seconded by Chairman Kulaszewicz, to approve Resolution 2011-05 adopting an administrative modification to the tax increment financing plan for tax increment district 1-3. Commissioner Willis asked what this resolution means. Mr. Ruff said this takes the TIF plan from a previous development and re -crafting it for this development to fit with current state auditor rules. Vote. 5 Ayes. MOTION approved unanimously. 4. ADJOURNMENT MOTION by Commissioner Chairman Miller, seconded by Commissioner Caryotakis to adjourn the meeting at 8:17 p.m. MOTION approved unanimously. IPS 26 MINUTES OF THE QUARTERLY MEETING OF THE SUBURBAN RATE AUTHORITY October 19, 2011 Pursuant to due call and notice, the quarterly meeting of the Suburban Rate Authority was held at the City of Plymouth's Police Training Room, 3400 Plymouth Boulevard, Plymouth, MN 55447 on October 19, 2011, commencing at 11:30 a.m. 1. CALL TO ORDER: Executive Committee Chair, Mr. Riemenschneider, called the meeting to order. 2. ROLL CALL: Bloomington Jim Gates Brooklyn Park Kevin Larson Circle Pines Jim Keinath Eden Prairie Robert Ellis Edina John Wallin Golden Valley Jeannine Clancy Maple Grove Harlan Van Wyhe Minnetonka Desyl Peterson Plymouth Doran Cote Robbinsdale Richard McCoy Roseville Duane Schwartz Shoreview Mark Maloney Woodbury Dick Riemenschneider Also present was legal counsel for the SRA, James Strommen. It was determined that a quorum of votes was present for the Board to transact business at the meeting. 3. APPROVAL OF MINUTES: Having been previously circulated, Ms. Peterson moved to approve the quarterly minutes from the July meeting. Mr. Gates seconded the motion which passed unanimously. 4. REPORTS OF OFFICERS. Mr. Wallin reported on the financial status of the SRA as of September 30, 2011 (statement available upon request). The treasurer's report was accepted by motion brought by Mr. Gates and seconded by Mr. Maloney. The motion passed unanimously. 5. COMMUNICATIONS: Mr. Strommen reported that the City of Richfield had made a serious inquiry into membership with the SRA. The engineering and public works departments had reviewed the SRA materials and were interested in become members of the SRA again, including discussion of pro rated membership assessments for 2011. Mr. Strommen reported, however, the city manager was not supportive of the SRA membership and the matter is closed at this time. 393598v1 JMS SU160-3 Page 27 6. XCEL ELECTRIC RATE CASE: Mr. Strommen reported that the evidentiary stage of the case continues with a supplementary hearing schedule. Xcel requested that additional cost information from its Monticello nuclear plant be admitted into the record. The SRA is not participating in this aspect of the case. The briefing to the administrative law judge (originally scheduled for August) has not been rescheduled. The final decision from the PUC on Xcel's $200,000,000 originally sought annual rate increase will not occur until early 2012. Mr. Strommen reported that it appears the overall increase Xcel obtains in this case may be below $100,000,000. The SRA has confirmed its agreement with Xcel that it will not attempt to merge the large pumping station demand -meter rates (more favorable to cities) into the general service formula at least until the rate case after next. The SRA is also pursuing the electrical outage problem that was demonstrated by the residents from the City of Roseville in separate PUC docket, see below. 7. HIAWATHA LINE PROCEEDING: Mr. Strommen reported that the proceeding continues in the certificate of need stage, whereby the PUC decides whether a transmission line is necessary in the designated area in south Minneapolis. It is expected that the PUC will agree that a transmission line is necessary. Only after this decision is made will the issue of underground or overhead transmission lines be made. There is strong support for an underground transmission line, which will then trigger the cost issues surrounding an underground line. Mr. Strommen reported that he now expects that the hearing process on that issue, or separate proceeding on cost responsibility, to occur in early 2012. 8. XCEL OUTAGE CUSTOMER CREDIT PROPOSAL: Mr. Strommen reported on the status of the outage proposal proceeding. Since the July meeting, Mr. Strommen reported that he met with three of the City of Roseville residents who suggested modifications to the proposal, lowering the threshold for credits for multiple outages. Ms. Peterson pointed out a possible amendment to the SRA proposal maintaining a cumulative total for multi-year outages rather than a minimum threshold of three or four in any given year. Mr. Strommen noted that the process of negotiation has not even begun because Xcel has failed to respond to either the original or amended SRA proposal. Mr. Strommen noted that he intended to give Xcel one further notice of an expected response deadline and then will petition the PUC to establish a timeframe within which to conclude the negotiated changes to the Service Quality Tariff. When negotiations begin, Mr. Strommen noted that he would expect significant modifications and can in turn modify the SRA proposal as Ms. Peterson suggested. 9. CENTERPOINT ENERGY INVERTED BLOCK RATES: Mr. Strommen reported that the inverted block rate ("IBR") conservation program implemented last year by Centerpoint Energy has been suspended. There were numerous complaints filed with the Attorney General and the PUC regarding increased gas bills during the cold weather months even with customers who state that they have undertaken significant conservation measures. The SRA had been critical of the IBR when proposed in the previous rate case and supported the suspension of the program now. A work group will be established consisting of stakeholders in the program. They will report to the PUC by March, 2012 at which time the PUC may continue the program as modified or terminate it. Board members noted that the SRA cities have conservation incentives built into water usage and also observe that there is greater discretionary use of water that is available to customers. Mr. Gates 393598v1 JMS SU160-3 2 Page 28 moved to grant counsel authority to continue to monitor the IBR proceeding. Ms. Peterson seconded the motion which passed unanimously. 10. XCEL STREET LIGHTING TARIFF AND LIGHT REPAIR CREDITS: Mr. Strommen reported that Xcel has now submitted the outage credit agreement between the SRA and Xcel for approval to the PUC. The Department of Commerce has recommended approval of it, along with the tariff changes describing street lighting services. Mr. Strommen does not expect this to be a contested matter. 11. QWEST V. CITY OF INVER GROVE HEIGHTS: Mr. Strommen reported that the lawsuit by Qwest against the City of Inver Grove Heights seeking relocation costs for facilities relocation in a county road for city sewer project has been dismissed by Dakota County District Court and not appealed. By this lawsuit, Qwest attempted to question the extent of city authority to require utility relocation in a county right-of-way, among other issues. Mr. Strommen noted that procedural problems in Qwest's lawsuit were the primary reason it was unsuccessful in both federal and state court. The underlying issue of importance to cities — confirming their right-of-way management authority in a county road — can be addressed in a joint powers agreement between the city and county at the beginning of any such project. Joint powers language is available on request. 12. PUC DECISION ON CITY OF COHASSET FRANCHISE FEES. Mr. Strommen reported on a very recent development in the PUC regarding the previously -reported City of Cohasset — Minnesota Power dispute over franchise fees for a gas pipeline feeding an electric generation plant located in the City. On October 6, 2011, the PUC voted to require the franchise fees the City won the right to impose on MP only from the ratepayers in the City rather than to all of MP's service customers. While the City had an argument that ratepayers other than those in the City benefitted from the gas pipeline, the PUC maintained its precedent of requiring all franchise fees to be recovered from ratepayers living within the city opposing the fee. 13. TRANSMISSION LINE UNDERGROUNDING: Mr. Strommen reported that he is representing the City of East Bethel in a dispute with a generation transmission cooperative regarding the routing of a transmission line that falls below the PUC's jurisdiction over transmission line routing. The transmission cooperative, Great River Energy, seeks a 69kv line through the City. The City has now adopted an undergrounding ordinance that included undergrounding authority for transmission lines under the 100kv. The ordinance is available upon request. 14. COUNTY RELOCATION POLICY: Mr. Cote also raised an issue regarding proposed relocation cost sharing policies published by Hennepin County for cities. Concern was expressed about an inadvertent creation of utility rights or expectation of rights for relocation reimbursement where none otherwise exists. Mr. Strommen noted that absent an easement property right or other agreement, the utilities relocate at their own expense, except when a special, more expensive facility is required such as undergrounding. Mr. Cote indicated that he would provide the full proposed county policy for review by SRA counsel. 15. FCC PROCEEDING — NOTICE OF INQUIRY: Mr. Strommen reported that the SRA had been asked to lead the preparation of comments to the FCC together with the League of Minnesota Cities and MACTA. The FCC proceeding is a survey of state laws on 393598v1 JMS SU160-3 3 Page 29 telecommunications right-of-way access and wireless provider issues. The comments and replies have been submitted, led by Bob Vose of Kennedy & Graven. Mr. Strommen and Mr. Vose prepared an extensive summary of the legal framework in Minnesota and asserted that no need for federal regulations or preemptive alteration of state law was necessary. This matter is under consideration by the FCC at this time. The SRA/LMC/MACTA comments are available upon request. 16. LOCATION OF JANUARY MEETING: The board discussed the location of the annual meeting and the possibility of a guest speaker. Mr. Strommen noted that the SRA often invited guest speakers for the annual meeting but had not done so for the last couple of years. No possible invitees were mentioned but the board and Mr. Strommen noted that they would communicate names for possible invitation. Mr. Maloney offered the Shoreview City Hall as the site of the annual meeting, which will be on January 18, 2012 at 11:30 a.m. 17. CLAIMS: A claim for legal services from Kennedy & Graven had been circulated by Mr. Wallin in the amount of $11,343.76. Mr. Cote moved to approve the claim and Ms. Clancy seconded the motion which passed unanimously. 18. ADJOURNMENT. The meeting adjourned at 12:54 p.m. Attest: Chairman Secretary 393598v1 JMS SU160-3 4 Pqje 30 LylvioliT MINNESOTA FIRE -RESCUE 2011 FOUR MONTH REPORT MAY -AUGUST Page 31 PLM �°UTA FIRE -RESCUE FOUR MONTH REPORT MAY -AUGUST 2011 During the second four months of 2011, the Department answered 590 calls for service (14% more calls than the second four months of 2010 and 20% more calls than the same time period in 2009). During the second four months of 2010, the highest call volume occurred between the hours of 12:00 p.m. and 3:00 p.m. The busiest day of the week was Monday. Sixty-three percent of calls for service were received between the hours of 6:00 a.m. and 6:00 p.m. Seventy-three percent of all calls were "Duty Crew" calls. Responses were divided between the fire stations as follows: TOTAL CALLS 1200 1000 800 600 400 200 0 �W IN I Jan -Aug 2009 Jan -Aug 2010 Jan -Aug 2011 STATION COMPARISON 230 ,$Q E3 May -Aug 2009 130 � 4--3— May -Aug 2009 May -Aum May -Aum Station I (13 205 Co. Rd. 6) 139 150 169 Station II (12000 Old Rockford Rd.) 185 221 208 Station III (3300 Dunkirk Ln.) 150 153 213 474 524 590 TOTAL CALLS 1200 1000 800 600 400 200 0 �W IN I Jan -Aug 2009 Jan -Aug 2010 Jan -Aug 2011 STATION COMPARISON 230 ,$Q E3 May -Aug 2009 130 � 4--3— I Y Y ■?_ �I Over the past three years, our call volume has increased. In the second four months of 2011, we responded to an average of over four calls per day. shay -Aug 2010 80OMay-Aug 2011 -20 1 2 This chart shows another look at how the three stations compare in numbers of calls. Historically, Fire Station 2 has the highest call volume. Page 32 CALLS BY TIME 4F DAY 140 120 100 r ® May -Aug 2009 80 60 13May-Aug 2010 40 ❑ May -Aug 2011 20 I 0 0600-09EB0a-120U00-15MOO-180000-21CEI 00-240)00-03800-0600 Typically our calls follow a wave-like pattern with calls increasing during the day and then decreasing during the evening and overnight hours. This pattern has been consistent throughout the years. CALLS BY DAY 4F WEED 120 15% 13%a 16% _ 16% 100 80 13% 12lu M May -Aug 2009 60sm 40 ❑ May -Aug 2010 20 13 May 2011 0 o�a-�' �y6s, �y6',' `gel '641 641 This chart illustrates that call volumes are generally consistent throughout the week, but decrease slightly on the weekends. 2 PaW 33 Simultaneous calls are defined as a call received prior to clearing from one or more initial calls. In the second four months of 2011, 17% of calls received were overlapping calls. Incident Summary The department responds to several different types of incidents throughout the year. The following graphs provide further details on these incidents, and the amount of fire loss that occurs throughout the second four months of 2011. Calls By Event Type False Alarms Good Intent Calls Fires Rescue/EMS Hazardous Conditions Service Calls Overpressure/Explosions Severe Weather Other 20'% 9% 36% �r 11% 9W= 9% 1% i F 1% 0% 0% 20% 40% This chart illustrates a breakdown of call event types throughout the second four months of the year. The percentage of false alarms is relatively steady throughout the years, despite the growing number of alarm systems installed in the City. The Department responds to a large number of good intent calls, an example of a good intent call would be steam mistaken for smoke. An example of a service call would be assisting with locating a missing person. FIRE LOSS SUMMARY $6,000,000 — - ---- - $5,000,000 $4,874,852 $4,000,000 $3,494,920 $3,000,000 $2,000000 9,800 $1,000,000 $0 Jan -Aug 2009 Jan -Aug 2010 Jan -Aug 2011 A positive correlation exists between response time, staffing levels, and fire loss. Fire growth research and historical fire response statistics indicate reduced property loss associated with quicker response times and adequate staffing levels. One or two large loss fires can significantly raise the property loss for the entire year. In the first eight months of 2011, there were more structure fires reported 3 and more dollar loss than in the same time period from 2010. Pap 34 Simultaneous Calls 120 - 100 103 80 - O May -Aug 2009 60 ® May -Aug 2010 40 _ E�;V 42# May -Aug 2011 20 0 —� Simultaneous calls are defined as a call received prior to clearing from one or more initial calls. In the second four months of 2011, 17% of calls received were overlapping calls. Incident Summary The department responds to several different types of incidents throughout the year. The following graphs provide further details on these incidents, and the amount of fire loss that occurs throughout the second four months of 2011. Calls By Event Type False Alarms Good Intent Calls Fires Rescue/EMS Hazardous Conditions Service Calls Overpressure/Explosions Severe Weather Other 20'% 9% 36% �r 11% 9W= 9% 1% i F 1% 0% 0% 20% 40% This chart illustrates a breakdown of call event types throughout the second four months of the year. The percentage of false alarms is relatively steady throughout the years, despite the growing number of alarm systems installed in the City. The Department responds to a large number of good intent calls, an example of a good intent call would be steam mistaken for smoke. An example of a service call would be assisting with locating a missing person. FIRE LOSS SUMMARY $6,000,000 — - ---- - $5,000,000 $4,874,852 $4,000,000 $3,494,920 $3,000,000 $2,000000 9,800 $1,000,000 $0 Jan -Aug 2009 Jan -Aug 2010 Jan -Aug 2011 A positive correlation exists between response time, staffing levels, and fire loss. Fire growth research and historical fire response statistics indicate reduced property loss associated with quicker response times and adequate staffing levels. One or two large loss fires can significantly raise the property loss for the entire year. In the first eight months of 2011, there were more structure fires reported 3 and more dollar loss than in the same time period from 2010. Pap 34 In -Service and Response Times tri -service and on -scene (total response) times for emergency events are as follows. Duty Crew and non - Duty Crew times, as well as station responses, are noted. In-service times reflect the time from dispatch to the time the first suppression apparatus goes into service. Increased traffic congestion, additional traffic control devices and an increased emphasis upon firefighter safety contribute to longer in-service times. In-service times are one component when measuring the total response time to an event. The times in the previous table measure how the City is protected during the Duty Crew hours of operation versus non -Duty Crew hours of operation. During the Duty Crew hours of operation, both in- service and total response times are similar. An option to reduce total response time would be to staff two stations. Events By Property Use Residential Outside or Special Property Merchantile, Business Assembly Manufacturing Educational Health Care, Detention & Correction Storage Industrial I May -Aug 2009 May -Aug 2010 May -Aug 2011 DC In -Svc Onscene In -Svc Onscene In -Svc Onscene 1:15 6:12 1:04 6:16 1:17 6:47 Non -DC 7:01 11:13 6:31 10:33 7:30 11:45 Sta. t 8:05 11:46 6:41 10:19 8:02 11:55 Sta.11 6:53 10:34 6:10 10:13 7:06 11:27 Sta.1II 8:40 12:52 7:04 11:25 7:38 12:33 In-service times reflect the time from dispatch to the time the first suppression apparatus goes into service. Increased traffic congestion, additional traffic control devices and an increased emphasis upon firefighter safety contribute to longer in-service times. In-service times are one component when measuring the total response time to an event. The times in the previous table measure how the City is protected during the Duty Crew hours of operation versus non -Duty Crew hours of operation. During the Duty Crew hours of operation, both in- service and total response times are similar. An option to reduce total response time would be to staff two stations. Events By Property Use Residential Outside or Special Property Merchantile, Business Assembly Manufacturing Educational Health Care, Detention & Correction Storage Industrial I I 60911 21%I 7% 12% I1 2% 111111111115% 1% 1 1% 11% 0% 10% 20% 30% 40% 50% 60% 70% Residential properties continue to constitute a majority of our calls for service. Seventy-three percent of the city is defined as residential. 4 Pap 35 25% 20% 15% 10% 5% 0% Call Volume By Month Jan -Aug 2011 Jan Feb Mar Apr May June July Aug. Call volume by month. Warm weather months tend to generate a larger variety of call types. RESPONSE TIME FOR EMERGENCY CALLS 14:24 -- .. _ 12:00 11: i 3 10:33 11:45 9:36® May -Aug 2009 6:12 6:16 6:47 7:12 ❑ May -Aug 2010 4:48 0:00 1] May -Aug 2011 ;aa DC Non -DC Our current organizational model offers two distinct levels of service. In the second four months of 2011, the Duty Crew had an average response time of 6:47 and non -Duty Crew was 11:45. Response times are the total of in service times combined with travel times. 5 Page 36 100 _ 72 80 TI ■# of Firefighters Left GO the Dept. 40 0 Firefighter Staffing 20 Levels 0 May -Aug May -Aug May -Aug 2009 2010 2011 At the end of the reporting period, the total staffing level for paid -on call firefighters are indicated in the blue section of the chart above with the maroon section reflecting how many POC firefighters left the department during the second four months of each year. As shown above, two members left _ 72 2 66 TI the department during the second four months of 2411. Firefik liter Hfrin� The Department was in the middle of conducting the firefighter hiring process. Frefi gl:ter Time Commitment During the second four months of 2011, paid -on-call firefighters worked an average of over 150 hours each. During the second four months, sixteen topics were offered during 34 regularly scheduled in-house training sessions. These topics included Portable Master Streams, Fire Ground Operations, HazMat, Auto Extrication, Rescue 11, Ladder 21, Boat, Water Rescue, Foam, Rescue Equipment, EMS, Building Construction, Repelling, Company Operations, Firefighter's Survival, and Make -Up. Additional training opport unities were offered during Duty Crew, and for members of the RAD team. Seventy-two members participated in training activities during these four months. The total number of hours spent on in-house and outside training activities was 1264 - an average of over 17 hours per participating member. This compares to an average of over 28 hours per participating member during the same report ing period in 2010,Page 6 37 Duty Crew PrMram The Duty Crew Program was in operation Monday thru Saturday during the second four months of 2011. Fifty-six members participated in the program. The program continues to be popular among the paid -on- call firefighters. Over the last four months, more than 82% of department members have chosen to participate in the program. During the second four months of the year, 97% of all shifts were fully staffed with 4 or more firefighters. During our busiest time period (12:00 p.m. to 3:00 p.m.), 97% of the shifts were fully staffed. CALLS FOR SERVICE May -Aug 2011 27% ® Duty Crew © Non -Duty Crew 73% This chart shows that we consistently receive most calls for service during Duty Crew times. This has historically held true for the past ten years. The Duty Crew program was in operation six days a week (Monday thru Saturday) from 6:00 a.m. to 9:00 p.m. during the second four months of 2011. 7 DUTY CREW STAFFING May - August 2011 3% 1% 4% 92% 136 Firefighters E35 Firefighters 134 Firefighters 03 Firefighters The Fire Department considers a fully staffed truck to be at least four firefighters. Thirteen shifts for the second four months were under -staffed. No shifts were cancelled due to inadequate staffing. Cinder -staffed shifts (three firefighters) shifts result in reduced crew integrity and efficiency. Crews also operate at a greater risk of injury when under -staffed. Page 38 Plymouth Fire Department Prevention and Life Safety Education Report May -August 2011 • 517 Bike Helmets Sold • 32 Car Seats Sold • 4 Carbon Monoxide Detectors Type of Program Number of Programs Program Hours Station Tours 1 1 Bookmobile/Literacy Pre-school Visits 63 63 K-6 Education Events 15 19 Career Talks ECFE Classes 1 3 Bike Helmet Programs 17 51 Car Seat Check-ups 66 66 Assist North Memorial Smokebusters/Seniors 24 23 Smokebusters/Families 2 Adopt A Hydrant Program Visits _ Block Parties 3 4 Parades 4 6 Night to Unite Programs 4 18 Fire Department Open Houses Home Alone Classes 2 6 Apartment Programming 4 11 CO Detector Initiative Fire Extinguisher Training Sessions 5 5 Business Safety Fairs 2 4 Business Fire Drills 1 2 PC&FPF 2 5 Public Education Training Sessions 1 3 Public Education Meetings Literature Drops Diversity Outreach Programs 9 30 Mise. Programming 2 7 Special Projects CERT May -August 2011 Totals 228 330 Average 1.4 Hour Per Program PaW 39 Eagle Scout Project LaCompte Park Wall October 2011 Some photos of an Erosion improvement project currently being worked on by an Eagle Scout candidate using volunteer labor, and used block that the city owned. This project should be completed after his work this week -end. 4 Thursday AM Thursday PM i Friday AM Monday AM Page 40 From: Jimmy Nguyen[maiIto: J.nguyen@isccompanies.com] Sent: Tuesday, October 25, 2011 1:30 PM To: Webmail - Recreation Subject: FERNBROOK SKATEPARK To whom it may concern, I am very excited, I work in Plymouth and drove down Fernbrook and saw a beautiful construction of a concrete skatepark. I have gone to the "other" park off of Fernbrook opposite way and to say the least, hated it. I want to thank whatever part of the community that help erect the new park. I would also like to know when the official date is that will be the grand opening of the new skateboard park. Cities don't understand that in the skateboard community, we travel to cities to use the city funded park, and in turn bring money to neighboring stores and services.Not many city funded parks bring in people from other cities. New skateparks are like tourist attractions for skateboarders. I've traveled to St Cloud various times over the summer just because of the skatepark they had built. Thank -you City of Plymouth especially your Parks and Rec dept. (now i know why Plymouth was named #1 place to live) Jimmy Nguyen Inside Sales (763) 519-1533 fax: 763-559-3148 Oguyen(@ISCcompanies.com X41