HomeMy WebLinkAboutCity Council Packet 02-09-2010 Special.pdfCITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
FEBRUARY 09, 2010) 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. DISCUSSION TOPICS
A. City Assessor Update
3. SET FUTURE STUDY SESSIONS
4. ADJOURN
Special Council Meeting 1 of 1 January 12, 2010
aty of Agenda 2APlymouthNumber:
Iridin, Qphty da Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Janene Hebert, City Assessor
February 9, 2010 Reviewed by: Cal Portner, Administrative Services Director
Item: Assessor's Update
1. ACTION REQUESTED:
Provide direction if additional information is desired.
2. BACKGROUND:
Based on information that was submitted to Hennepin County on January 14, 2010, the preliminary
total market value for the City of Plymouth as of January 2, 2010 is $9,057,110,100, down 5.1 %
from the finalized January 2, 2009 base of $9,539,138,600.
The following highlights the overall change in the preliminary values:
The base value of all single family homes is down approximately 4.8%, and the total
residential base is down 5.0%. For the 2009 assessment, 94.3% of the single family homes
will see a decline in their market value notice.
The average sale price of a single family home was $359,000, down slightly from last year's
reported average of $368,000. It is important to note lender mediated sales are not reflected
in the average sale price reported in the sales ratio analysis.
Apartments are down 8.5%.
Overall, the commercial and industrial markets declined 3.9%. The overall drop is the result
of a 2.3% decline in retail, 2.7% decline in office, 5.2% decline in industrial, a 5.4% decline
in land, and a 9.6% decline in office condominiums. By mid year the overall decline in the
commercial and industrial base is anticipated to be approximately 5.6%.
A comparison of Plymouth to other cities will be prepared for your review when the County finalizes
their review of all of the jurisdictions.
The net impact on the tax capacity will decline due to the declines in all of the property types. Tax
capacity figures will be forwarded as soon as they are available.
ATTACHMENTS:
1. Summary of Parcels Appraised
2. 2009 and 2010 Quintile Maps
3. Comparison of Percent of Properties Entered
4. Total Market Value 1994 to Present
Page 1
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: January 8, 2010
TO: Janene Hebert, City Assessor
FROM: Jan Olsson, Appraiser Supervisor
SUBJECT: Summary of Parcels Appraised for the 2010 Assessment
The 2010 assessment has been finalized and is ready to be submitted to Hennepin County
for approval. Hennepin County will look at the assessment to ensure equalization
between all property types based on direct as well as inferred ratios. On-site inspections
and mass appraisal adjustments result in new valuations for each property. A certificate
of real estate value is filed when a sale closes. The sale price on the certificate is then
compared to our values which results in a sale ratio. The ratios become the basis on
which our assessment is evaluated by Hennepin County.
Inspections are the key to a successful assessment. Inspections are performed by the
appraisal staff throughout the year. Inspections consist of new construction permits,
Quintile review, miscellaneous building permits and various inspections for classification
or value issues. The appraisers begin the Quintile review in January and state law
mandates that 20% of all existing property be inspected. The mailing of the valuation
notices and the Local Board of Appeal and Equalization results in classification and value
inspections from March thru May. The Quintile review is resumed after the reconvene
of the Local Board of Appeal and Equalization. New construction and miscellaneous
buildings permits are inspected by staff September 1 thru the end of the year.
Our Assessment Technician (Peggy Schulman) is responsible for the scheduling of all the
inspection appointments. The homeowners call to schedule an appointment after
receiving a Quintile letter or finding a door tag which alerts them that the assessor has
been to their home. The staff runs their daily inspections and after reviewing the property
completes the inspection information. We can track the number of inspections, the status
of the inspections as well as recording if we had access to the interior of the dwelling.
Our goal is to inspect the interior of all dwellings, but this is dependant on the response
from the homeowners to our letters and tags.
Appraiser Mike Vander Linden is responsible for the inspections of mobile homes, open
space parcels, and fire disaster properties as well as his assigned inspection territory.
Page 2
Cindy maintains her assigned inspection territory and continues to assist the Appraiser
Supervisor in the assignment of Quintile areas for the staff. She also maintains the
homesteads for the Co-ops and continues to expand her knowledge of GIS and
Pictometry. Paul Kingsbury is responsible for rural vacant land parcels and the Green
Acres deferment program. The legislative changes in the Green Acre program this pass
year kept Paul very busy. He is also responsible for his assigned territory.
We started the Quintile review with temporary appraiser Joshua Johnson but due to
budget constraints had to reluctantly release him in October. Josh was a huge help in
reviewing properties during the Quintile review.
The downswing in the residential market created a number of additional inspections. The
staff was called upon to inspect vacant homes, foreclosures and properties that had
sustained water damage. The general public is very concerned with the declining market
and the appraisers spent a great amount of time explaining the assessment process.
The permits are distributed to the appraisers thru me and the assignments are monitored
to ensure completion as well as accuracy. I maintain the assessment statistical studies for
the residential properties and supervise the residential staff. I am also responsible for the
properties within my inspection territory.
The total number of parcels for the 2009 assessment is 25,454. 102 garage units were
deducted from the condominium count so each unit was not counted twice. An additional
49 parcels were subtracted because they are state assessed properties. New construction
consisted of 220 parcels. Of the 25,083 parcels 9,468 (or 39 percent) were viewed for
the 2010 assessment. The mandatory inspection rate of 20% for existing properties was
achieved. The increased number of inspections is a result of the numerous storm damage
permits for repairs and legislative changes. The workload was distributed as follows:
Number of Parcels
Mike Vander Linden
New construction 6
Quintile Area 57% Interior Inspections 512
Building Permits and Call Backs 1,531
Fire Reports 3
Mobile Homes 58
Open Space 4
2.114
Cindy Bowman
New Construction 6
Quintile area 57% Interior Inspections 483
Building Permits and Call Backs 1,582
2.071
Page 3
Paul Kingsbury
New Construction 77
Quintile Area 61% Interior Inspections 459
Building Permits and Callbacks 1,943
Green Acres 29
2,558
Jan Olsson
New Construction 61
Quintile Area 61% Interior Inspections 566
Building Permits and Callbacks 1,565
2,193
Joshua Johnson
Quintile Area 50% Interior Inspections 541
Commercial /Industrial/Apartment Review 211
Total 9,388
cc. Cal Portner, Director Administrative Services
Page 4
Plymouth 2010 Quintile
State law mandates that 20% of existing properties be viewed each year. 39% of all properties
in Plymouth were viewed for the 2010 assessment. Of the 39% reviewed 60% were granted
interior inspections. Listed below are the percentages of interior inspections conducted in
surrounding communities and Hennepin County.
Brooklyn Park 50-60%
Maple Grove 26.3%
Minnetonka 35%
Edina 44%
Eden Prairie 25%
Hennepin County 22-25%
Page 7
City of Plymouth Percentages Value Growth
10,000,000,000 Total Market Value
8,750,000,000
7,500,000,000
6,250,000,000
d
a
5,000,000,000
3,750,000,000
2,500,000,000
94 `95 `96 `97 `98 `99 `00 °01 `02 `03 `04 `05 `06 `07 `08 `09 `10
Year
Page 8
9 City of Agenda
Plymouth Number:
Adding Qkelity to Life
To: Laurie Ahrens, City Manager
SPECIAL
COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk
February 9, 2010 Reviewed by: Cal Portner, Administrative Services Director
Item: Set Future Study Sessions
1. ACTION REQUESTED:
Review the pending study session topics list, and set study sessions or amend the topics list as
desired.
2. ATTACHMENTS:
Pending Study Session Topic List
Official Calendars
Page 1
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Discuss Future Transit Service (CC)
Review sign ordinance as it relates to athletic fields (JJ, GB, TB)
Other requests for study session topics:
Update with the City Manager (spring)
Meet with prosecutor for update (fall) (TB)
Consider incentives to encourage tree preservation
Architectural guidelines (fall)
Review dangerous dog regulations/process (JW/JJ)
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