HomeMy WebLinkAboutCity Council Packet 07-27-2010 Special.pdfCITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
July 27, 2010, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. DISCUSSION TOPICS
A. Street reconstruction
B. Set future Study Sessions
3. ADJOURN
Special Council Meeting 1 of 1 July 27, 2010
rp)City of Agenda APlymouthNumber:
Adding Qgdity to Life
SPECIAL
COUNCIL MEETING
July 27, 2010
To: Laurie Ahrens, City Manager
Prepared by: Doran Cote, P.E., Director of Public Works
Reviewed by:
Item: Study Session - Pavement Management
1. ACTION REQUESTED:
Provide staff direction for the pavement management program for 2010 and beyond.
2. BACKGROUND:
On January 14, 2005, staff presented a comprehensive report to the City Council outlining
alternatives to address declining street conditions. On May 17, 2005, staff followed up with a
report seeking City Council direction on long term funding and assessment rates. The City
Council gave staff direction to fund street improvements to a level that would maintain the
current street condition index of 66. Staff has been proceeding with our pavement
management program efforts based on this direction. The level of funding directed towards the
various "mix -of -fixes" since the City Council provided this direction is has resulted in a
current pavement condition of 61.
Staff spent considerable time examining our current pavement management practices as well as
those of a number of other communities throughout the United States. They also recently
analyzed many of the elements of our pavement management program and will be suggesting
some new direction for the fixture based on their findings. The new direction is a significant
departure from the previous pavement management program and will require additional
analysis if the City Council agrees with the new direction. We believe the new direction will
result in making our long-term pavement management program more sustainable and have a
greater impact than the current program.
3. BUDGET IMPACT:
The Street Reconstruction Fund has a balance of $8,878,358 as of December 31, 2009.
Additional financial analysis will be required to determine the impacts of the new pavement
management program on the Street Reconstruction Fund.
4. ATTACHMENTS:
None
Page 1
City of Agenda
9 BPlymouthNumber:
Adding Qkelity to Life
To: Laurie Ahrens, City Manager
SPECIAL
COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk
July 27, 2010 Reviewed by: Cal Portner, Administrative Services Director
Item: Set Future Study Sessions
1. ACTION REQUESTED:
Review the pending study session topics list, and set study sessions or amend the topics list as
desired.
2. ATTACHMENTS:
Pending Study Session Topic List
Official Calendars
Page 1
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Discuss Future Transit Service (CC)
Discuss paperless Council packets (CC — report provided)
Consider Board & Commissions purpose, staffing, cost (budget discussion)
Other requests for study session topics:
Update with the City Manager (summer)
Meet with prosecutor for update (fall) (TB)
Consider incentives to encourage tree preservation
Review dangerous dog regulations/process (JW/JJ)
Update on Greenway (July -Aug.)
Page 2
r Plymouth
Adding Quality to Life
August 2010
1 2 3 CITY COUNCIL 4 5 6 7
FILING BEGINS
7:00 PM
PLANNING
COMMISSION
2:30-5:00 PM
MEETING
NIGHT TO UNITE Council Chambers
Kick -Off
Station III
6:30-9:30 PM
NIGHT TO UNITE
8 9 10 RE 11 Cancelled 12 Cancelled 13 14
ELECTION DAY ENVIRONMENTAL PARK Et REC
8:00 PM QUALITY ADVISORY
REGULAR COUNCIL COMMITTEE COMMISSION
MEETING EQC) MEETING PRAC) MEETING
Council Chambers Council Chambers
Special Council
Meeting Immediately
Following Regular
Meetin **
15 16 17 18 19 20 217:00 PM
CITY COUNCIL PLANNING DEADLINE TO
FILING ENDS COMMISSION WITHDRAW FOR
MEETING CITY COUNCIL
Council Chambers 5:00 PM
22 23 24 7:00 PM 2 5 26 27 287:00 PM 7:00 PM
REGULAR COUNCIL PLYMOUTH HRA MEETING
MEETING ADVISORY Medicine Lake Room
Council Chambers COMMITTEE ON
TRANSIT (PACT)
MEETING
Medicine Lake Room
29 30 31
Quarterly Up ate with City Manager
Modified on 07116110 CHANGES ARE NOTED IN RED
Page 3
City of
Plymouth
Adding Quality to Life
September 2010
Modified on 07116110
IHANGLI AKL NU I LU IN KLU
Page 4
1 2 3 4
7:00 PM 7:00 PM
PLANNING PARK 13 REC
COMMISSION ADVISORY
MEETING COMMISSION
Council Chambers
PRAC) MEETING
Council Chambers
7:00 PM
HUMAN RIGHTS
COMMISSION MEETING
Parkers Lake Room
5 6 7 8 9 10 11
5:30 PM Cancelled
SPECIAL COUNCIL ENVIRONMENTAL
MEETING QUALITY
LABOR DAY Medicine Lake Room COMMITTEE
Discuss 2011 Budget EQC) MEETING
CITY OFFICES Council Chambers
CLOSED
ROSH HASHANAH
Begins at Sunset
12 13 14 15 16 17 185:30 PM 7:00 PM
SPECIAL COUNCIL PLANNING
MEETING COMMISSION
Medicine Lake Room MEETING
Discuss 2011 Budget Council Chambers
7:00 PM
REGULAR COUNCIL
MEETING YOM KIPPUR
Council Chambers Begins at Sunset
19 20 21 22 23 24 25
7:00 PM 7:00 PM 11:30 AM
PLYMOUTH HRA MEETING Plymouth On
ADVISORY Medicine Lake Room Parade
COMMITTEE ON Celebration
TRANSIT (PACT) City Center Area
MEETING
Medicine Lake Room
26 27 28 5:30 PM 29 30
SPECIAL COUNCIL
MEETING
Medicine Lake Room
Northwest Greenway
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Modified on 07116110
IHANGLI AKL NU I LU IN KLU
Page 4
City of
Plymouth
Adding Quality to Life
October 2010
Modified on 07116110
Page 5
1 2
3 4 5 6 7:00 PM 7 8 9
6:30-8:30 PM PLANNING 12:00-3:00 PM
Volunteer COMMISSION Fire Dept.
Recognition Event MEETING Open House
Plymouth Creek Council Chambers Fire Station III
Center
10 11 12 13 14 15 16
7:00 PM 7:00 PM 7:00 PM
REGULAR COUNCIL ENVIRONMENTAL PARK Is REC
MEETING QUALITY ADVISORY
COLUMBUS DAY
Observed Council Chambers COMMITTEE COMMISSION
EQC) MEETING PRAC) MEETING
Council Chambers Plymouth
PLYMOUTH PUBLIC Ice Center
WORKS DIVISION
CLOSED
17 18 19 20 7:00 PM 21 22 23
PLANNING
COMMISSION
MEETING
Council Chambers
24Z
25 26 27 28 29 307:00 PM 7:00 PM 7:00 PM
REGULAR COUNCIL PLYMOUTH HRA MEETING
MEETING ADVISORY Medicine Lake Room
Council Chambers COMMITTEE ON
5:30-8:30 PM TRANSIT (PACT)
Halloween on MEETING
the Creek Medicine Lake Room
Plymouth Creek 31
Center
Modified on 07116110
Page 5