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City Council Packet 05-13-2008
CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING MAY 13, 2008, 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Oath of Office to Police Officer Amy Therkelsen (Deputy Clerk Kim Olson) 4.02 Announce Special Drop-off Day on May 31 (Council Member Ginny Black) 4.03 Proclamation Declaring May 22 as "Arbor Day" (City Forester Paul Buck) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2008-154) 6.03 Approve the Grade, Title and Salary Range for Reconstruction Program Manager and Abolishing the Position of Civil Engineer (Res2008-155, Res2008-156) Regular Council Meeting 1 of 3 May 13, 2008 6.04 Approve Site Plan Amendment to construct a 256 square foot two-story addition on the southwest side of the gymnasium complex at Armstrong High School located at 1063536 th Avenue North. Wold Architects and Engineers. (2008026 — Res2008-157) 6.05 Approve Tobacco License for Bass Lake Wine and Spirits, 11540 Bass Lake Road Res2008-158) 6.06 Approve application of E.A. Plymouth, Inc. d/b/a El Azteca, 3500 Vicksburg Lane, Suite 500, to extend their licensed premises for a seasonal outdoor seating area Res2008-159) 6.07 Award contract for County Roads 9 and 61 Erosion Repair Project (4135 — Res2008- 160) 6.08 Approve final payment for 2007 Bituminous Street Mill and Overlay for Vicksburg Lane (7104 — Res2008-161) 6.09 Award contract for 2008 Street Reconstruction Project (8 101 — Res2008-162) 6.10 Award contract for 2008 Seal Coat Program (8119E — Res2008-163) 6.11 Award contract for 2008 Crack Repair Program (8120E — Res2008-164) 6.12 Receive the 2009 Suburban Rate Authority budget 6.13 Approve grant agreement with the Minnesota Department of Public Safety for the Safe and Sober Communities Project (Res2008-165) 6.14 Approve rental of property to Interfaith Outreach and Community Partners (Res2008- 166) 6.15 Approve Garbage Hauler License for Garbage Man Inc. (Res2008-167) Regular Council Meeting 2 of 3 May 13, 2008 6.16 Approve contract with Hennepin County for Grant Administration Services for Grant Funds awarded through the U.S. Department of Justice (Res2008-168) 6.17 Adopt Ordinance amendment to modify language relating to alcohol in City parks and approve a permit to allow a private event at the Hilde Performance Center on July 22, 2008 (Ord2008-12) 6.18 Approve Final Plat for Taryn Hills 7th Addition for 27 multi -family lots. U.S. Home Corporation. (2008024 — Res2008-169, Res2008-170) 7. PUBLIC HEARINGS 8. GENERAL BUSINESS 8.1 Consider Conditional Use Permit and Site Plan Amendment for an additional retail building to be called the "Shops of Plymouth Town Center" for property located at 3550 Vicksburg Lane North. Inland Commercial Property Management, Inc. 2007114) 8.2 Award property and liability insurance for 2008-2009 (Res2008-171) 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Set future study sessions 10. ADJOURNMENT Regular Council Meeting 3 of 3 May 13, 2008 4.02 CITY }OF PLYMOUTH f i 1 Y CITY COUNCIL AGENDA REPORT DATE: April 28, 2008 TO: Laurie Ahrens, City Manager Doran Cote, P.E., Director of Public Works FROM: Sarah Hellekson, Transit / Solid Waste Manager SUBJECT: SPECIAL RECYCLING DROP-OFF EVENT FOR MAY, 31, 2008 The spring Special Recycling Drop -Off Event is set for May 31, 2008 from 9:00 a.m. to 3:30 pm.. at the Maintenance Facility, 14900 23rd Avenue North. Plymouth residents bringing items should enter onto 23rd Avenue from Fernbrook Lane North. Plymouth residents may drop-off the following items. Unless otherwise noted,.there is a charge. Fluorescent bulbs (no charge) — 10 bulbs per vehicle Tires Electronics (no charge) Furniture Mattresses and box springs Lumber (no railroad ties, sheetrock or concrete) Windows, doors and plumbing fixtures Carpet and pad Batteries (no charge) Appliances, air conditioners, and water softeners Scrap metal (no charge for clean items) Bicycles will be collected for repair and reuse (no charge) Propane tanks over 2 pounds Donations of clothing and household items acceptable by the Vietnam Veterans of America are accepted at no charge. No garbage or household hazardous waste will be accepted at this event. Items will be accepted in the order listed, so load your vehicle in reverse order (put any donations in first as they will be unloaded last). To view. charges, go to the web site at www.ci.plymouth.mn.us, click on the Events tab and click on the Recycling Drop -Off Event. Cash or local checks should be written to the City of Plymouth. Please note that the yard waste site will be closed on May 31 during the event and re -open from 4:00 p.m. to 6:00 p.m. that day. If you have any questions, please contact Kris Hageman, Recycling Coordinator at kha egmanQci.plymouth.mn.us or 763-509-5906. CADocuments and Settings\phillstr\Local Settings\Temporary Internet Fi1es\0LK12DWIemo for Drop Off Event 5-71-08.doc 4.03 PROCLAMATION WHEREAS, Arbor Day is observed throughout the world as a declaration of stewardship and environmental consciousness; and WHEREAS, native Minnesotans and early pioneers depended upon existing forests to survive in often harsh, yet beautiful, -land as do Plymouth's current residents and landowners; and WHEREAS, the "Big Woods" forest continues to change; and WHEREAS, trees in Plymouth continue to struggle due to insect pests, severe weather extremes, and human activities including pollution, construction damage, vandalism, and neglect; and WHEREAS, Plymouth citizens must become stewards of their own environment by planting, maintaining, and protecting trees so that the benefits trees provide throughout their life cycles continue to improve the quality of life in Plymouth; and WHEREAS, Plymouth has been recognized as a Tree City USA by the National Arbor Day Foundation for 24 consecutive years; and WHEREAS, M&I Bank, Rainbow Treecare and S&S Tree Specialists supported this beautification projects; and WHEREAS, Plymouth's Team Green Tree continues to care for our urban trees, NOW, THEREFORE, BE IT HEREBY RESOLVED that I hereby proclaim May 22, 2008 to be ARBOR DAY In the City of Plymouth, and I invite all citizens to participate in a planting celebration and all - school picnic at Sunset Hill elementary school at 6:00 p.m. Mayor Kelli Slavik 6®01 Proposed Minutes Special Council Meeting April 15, 2008 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Conference Room of City Hall, 3400 Plymouth Boulevard, on April 15, 2008. COUNCIL PRESENT: Mayor Slavik, Councilmembers Hewitt, Stein, Black, Murdock, and Bildsoe (arrived at 5:50 p.m.). ABSENT: Councilmember Willis. STAFRPRESENT: City Manager Ahrens, Police Chief Goldstein, and City Clerk Engdahl. Planning Commission Interviews The Council interviewed residents who applied for the At Large vacancy on the Planning Commission. The Council directed staff to place the appointment of Scott Nelson to the Planning Commission on the April 22 Council agenda. Youth Advisory Council The Council discussed with City Manager Ahrens the functionality of the Youth Advisory Council. The majority of the Council recommended that this committee be streamlined. Staff was directed to return with a proposal at a future regular meeting. Adiournment Following the quarterly update with the City Manager, Mayor Slavik adjourned the meeting at 6:58 p.m. Sandra R. Engdahl, City Clerk Proposed Council Minutes 1 of 1 Special Meeting of April 8, 2008 Page 1 i Proposed Minutes 2008 Board of Appeal and Equalization April 15, 2008 The meeting of the Plymouth City Council sitting as the 2008 Board of Appeal and Equalization was called to order by Mayor Slavik at 7:00 p.m. in the City Council Chambers, 3400 Plymouth Boulevard, on April 15, 2008. COUNCIL PRESENT: Mayor Slavik, Councilmembers Hewitt, Murdock, Black, Bildsoe, and Stein. COUNCIL ABSENT: Councilmember Willis. STAFF PRESENT: City Manager Ahrens, City Assessor Hebert, Supervisor Olsson, Commercial Appraiser Pidde, Appraisers Kingsbury, Bowman, and Vander Linden, Assessment Technician Schulman, Appraiser Assistant Johnsen, Police Chief Goldstein, Administrative Services Director Portner, and City Clerk Engdahl. Nancy Crouse, 311 Union Terrace Lane, stated her father purchased the property in 1948, and there have been no improvements to the property since constructed. She moved into the home 12 years ago and has been working on upgrades to the property. She opposes the 2008 estimate market value of $140,300 which is a substantial increase from her 2007 estimated market value of $128,400. Therefore, she requested that there be no increase in the estimated market value. Kameswar Rad Jayanti, 17635 48th Place North, stated his 2008 estimated market value is 338,600, and he requested that this be increased to $390,000 due to recent improvements made to the lower level of the home. He provided comparisons of properties recently sold at 4890 Narcissus Lane North for $405,000 and 4895 Merrimac Lane North for $3.77,000. Don Keefe, 4410 Polaris Lane North, stated with the current market and economy, many people aren't selling their properties as they know they would take a 10% loss. He. asked if this is taken into consideration when estimated market values are figured. City Assessor Hebert replied yes, and staff reduced property values so they weren't at 100% market value. City Assessor read into the record the following properties that have filed written appeals: 1. Paul E. Anderson, 4225 Revere Lane (13-118-22-24-0033) 2. Donald E. Keefe Jr., 4410 Polaris Lane North (16-118-22-21-0039) 3. Pierre J. LaFrance, 4565 Norwood Lane North (11-118-22-33-0066) 4. Denis and Janice Lawless, 1840 Holly Lane North (29-118-22-31-0058) 5. Ronald Prokosch, 4900 Underwood Lane North, Units I & J (10-118-22-42-0137 and 10-118-22-42-0138) 6. Ronald Miller, 5925 Vicksburg Lane North (05-118-22-14-0006) Proposed Minutes Board of Equalization 1 of 2 April 15, 2008 Page 2 Mayor Slavik stated the Board of Appeal and Equalization would reconvene on April 29, 2008 at 7:00 p.m. in the Council Chambers. She closed the Local Board of Appeal and Equalization to further appeals. Adjournment Mayor Slavik declared the Board of Appeal and Equalization meeting recessed at 7:29 p.m. ' Sandra R. Engdahl, City Clerk Adopted Minutes Board of Equalization 2 of 2 April 15, 2008 Page 3 Proposed Minutes Regular Council Meeting April 22, 2008 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on April 22, 2008. COUNCIL PRESENT: Mayor Slavik, Councilmembers Hewitt, Stein, Black, Murdock, Willis, and Bildsoe. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Deputy Chief Franz, Public Works Director Cote, Administrative Services Director Portner, Park and Recreation Director Blank, Fire Chief Kline, Transit and Solid Waste Manager Hellekson, Finance Manager Bursheim, and City Clerk Engdahl. Plymouth Forum There was no one present to address the Council. Presentations and Public Information Announcements 4.01) Presentation by Plymouth Senior Council Gene Kuehn presented the 2007 annual report of the Senior Council. 4.02) Proclamation Declaring April 28 -May 3 as "Plymouth Concert Band Week" Mayor Slavik proclaimed April 38 -May 3 as "Plymouth Concert Band Week." Jim Engel, President of the Plymouth Concert Band, announced that a special concert recognizing their tenth anniversary would be held on May 3 at 7:30 p.m. at the Wayzata High School. 4.03) Announcement of Plymouth City Sampler on April 26 Mayor Slavik announced and encouraged everyone to attend the City Sampler on April 26, from 9:00 a.m. until noon, at City Hall. 4.04) Presentation of Certificate of Achievement for Excellence in Financial Reporting Administrative Services Director Portner presented to the Council the 2006 Certificate of Achievement for Excellence in Financial Reporting. Public Works Director Cote reported that this is Severe Weather Alertness Week. Proposed Council Minutes 1 of 6 Regular Meeting of April 22, 2008 Page 4 Councilmember Murdock announced the teen band event at the Plymouth Creek Center on April 25 at 7:00 p.m. Councilmember Black wished everyone a happy "Earth Day." Approval of Agenda Councilmember Black added a discussion on adopting an ordinance to allow the composting of food waste to the agenda as item No. 9.2 under Reports and Staff Recommendations. Item No. 6.06 under the Consent Agenda was removed from the agenda. Public Works Director Cote briefly highlighted the new watering restrictions (item No. 6.13). Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to approve the agenda. With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to adopt the Consent Agenda that included the following items: 6.01) Minutes from the Special and Regular Council Meetings of April 8, 2008. 6.02) Resolution Approving Disbursements for Period ending April 12, 2008 (Res2008-131). 6.03) Resolution Approving a Site Plan Amendment and Variance to allow an 18,945 square foot Building Expansion and Front Yard Parking Setback for RBC Tile and Stone located 1820,_. Berkshire Lane North (2008012 — Res2008-132). 6.04) Ordinance Amending Chapter 20 of the City Code concerning Conduct in or Near School Buildings .(Ord2008-11). 6.05) Resolution Approving a Contract and Directing the Mayor and City Manager to Enter into an Agreement with Financial Advisory Services with Ehlers and Associates, Inc. (Res2008-. 133). 6.06) (This item was removed from the Consent Agenda). 6.07) Resolution Accepting Donations for the Purchase of Tasers for the Police Department Res2008-134). 6.08) Resolution Authorizing Payment for Purchase that may exceed $50,000 (Res2008-135). Proposed Council Minutes 2 of 6 Regular Meeting of April 22, 2008 Page 5 6.09) Resolution Approving Agreement with the Minnesota Department of Natural Resources for Medicine Lake Curlyleaf Pondweed Treatment (4109 - Res2008-136). 6.10) Resolution Awarding Contract for Sunset Trail Retaining Wall Project (8103 - Res2008- 137). 6.11) Resolution Approving Amendment to Lease at Rockridge Center for Use as Plymouth Metrolink Park and Ride Lot (Res2008-138). 6.12) Resolution Authorizing the Mayor and City Manager to Terminate an Existing Parking Easement Agreement and to Execute a Parking Easement Agreement for Properties located at 10600 and 10700 Old County Road 15 (2007074 - Res2008-139). 6.13) Adoption of Water Emergency and Conservation Plan. 6.14) Resolution Approving Hot Mix Asphalt Bids for 2008 (Res2008-14.0). 6.15) Resolution Approving Appointment to the Planning Commission (Res2008-141). 6.16) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 28th Avenue Lift Station Upgrade (8108 - Res2008-142). 6.17) Resolution Approving the Labor Agreement between the City of Plymouth and Law Enforcement Labor Services Representing Plymouth Police Officers for Calendar Years 2008- 2009 (Res2008-143). 6.18) Resolution Revising and Replacing Resolution 2008-077 for Approval of a Variance to Exceed Impervious Surface Coverage where 25 Percent is allowed for the Construction of a 168 square foot Porch Addition for Property located at 15620 40th Avenue North (2008004 — Res2008-144). 6.19) Resolution Approving a Conditional Use Permit Amendment for Child Learning Center at Mount Olivet Lutheran Church at 12235 Old Rockford Road (2008014 — Res2008-145). 6.20) Resolution Approving Taryn Hills Master Plan (Res2008-146). Motion carried to approve the Consent Agenda. Public Hearings 7.1) On -Sale Liquor and Sunday Liquor License applications from Metro Hospitality, Inc. for Green Mill -Plymouth, 2705 Annapolis Lane City Clerk Engdahl reported on the request of Metro Hospitality, Inc. for On -Sale Liquor and Sunday Liquor Licenses for Green Mill -Plymouth, 2705 Annapolis Lane. Proposed Council Minutes 3 of 6 Regular Meeting of April 22, 2008 Page 6 Mayor Slavik opened the public hearing for testimony. Councilmember Willis asked Mike Miller, the applicant, if he owns any additional property in the City that sells liquor. Mr. Miller replied no. There being no one else wishing to appear before the Council to give testimony, Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to- adopt a Resolution Approving On -Sale Liquor and Sunday Liquor Licenses for Metro Hospitality, Inc., d/b/a Green Mill -Plymouth, 2705 Annapolis Lane (Res2008-147). With all members voting in favor, the motion carried. General Business 8.1) Amendment to the Site Plan and Conditional Use Permit to allow Building Expansion and Site Improvements for Property located at 15100 Schmidt Lake Road. Providence Academy. (2008011) Community Development Director Juetten presented the request of Providence Academy for Site Plan and Conditional Use Permit approval to allow building expansion and site improvements to their property at 15100 Schmidt Lake Road. The improvements would be phased over eight years. A few members of the Council discussed their concerns relative to the lighting projecting from the proposed bubble on the tennis courts to the adjacent neighborhood. Staff stated this bubble would be approximately half the height of the Plymouth Creek Center Fieldhouse, would only be up six months of the year, and there would be an opaque outer membrane in lieu of translucent for better control of light escaping the fabric. A concern was also expressed relative to additional traffic from this site on Schmidt Lake Road. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt a Resolution Approving an Amendment to the Site Plan and Conditional Use Permit for Providence Academy located at 15100 Schmidt Lake Road (2008011— Res2008-148). With all members voting in favor, the motion carried. 8.2) Site Plan for Hennepin County Plymouth Library located at 15700 36th Avenue North. Bent7/Thompson/Rietow, Inc. (2008013) Community Development Director Juetten reported on the proposed Site Plan for the Plymouth Library at 15700 36"' Avenue North. Ann Voda, from Bentz/Thompson/Rietow, Inc., architect for the project, presented the Site Plan and schematic design of the library. She stated one condition of the Resolution was for an easement at the corner of 36"' Avenue and Vicksburg Lane for a City Center identification sign. She stated they support the City's efforts for identifying the City Center area, but that sign would Proposed Council Minutes 4 of 6 Regular Meeting of April 22, 2008 Page 7 interfere with the library's identity and signage in that area, so perhaps the City could consider other options for the City Center signage. A discussion was held on alternative locations for City Center signage. Community Development Director Juetten stated it could be possible to construct signage on the 36th Avenue median when that street is reconstructed. He noted that staff is comfortable with the proposed ingress and egress of traffic on 36th Avenue from the library property even taking into consideration any development that could occur in the current Cub parking lot. In the future, if there would be problems, adjustments could be made to the traffic signal at 36th Avenue and Vicksburg lane. Staff would continue monitoring the traffic in this area. Lois Thompson, representing the library, stated construction would beginin June or July 2008 and be completed in early 2010. Motion was made by Councilmember Willis, and seconded by Councilmember Stein, to adopt Resolution Annrovina a Site Plan for a New Hennepin Countv Plymouth Library located at 15700 36" Avenue North with the deletion of item No. 6a2 that reauired an easement for the City Center sign at 36" Avenue and Vicksburg Lane 2008013 — Res2008-149). With all members voting in favor, the motion carried. 8.3) Request for Proposal for Comprehensive Municipal Recycling Services Transit and Solid Waste Manager Hellekson discussed the draft Request for Proposal (RFP) for comprehensive municipal recycling services. The Council discussed suggested changes to the text of the draft. Jennifer Klenert, from Waste Management, agreed with Council's comments and suggestions to the draft RFP. She spoke of an organics pilot project they are currently participating within North River Hills in Burnsville and Carver County. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to adopt a Resolution Approving Request for Proposals for Comprehensive Recycling Services with changes to portions of the text as recommended by the Council (Res2008-150). With all members voting in favor, the motion carried. 8.4) Unaudited Financial Report for 2007 and Approval of Transfers City Manager Ahrens discussed the unaudited financial report for 2007 and the proposed transfer of funds. Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt a Resolution Approving Transfer of Funds from General Fund to Street Reconstruction, Facilities, and Park Replacement (Res2008-151), Resolution Adopting Amended 2007 Budgets Res2008-152), and a Resolution Approving Closure of Central Services Fund (Res2008-153). With all members voting in favor, the motion carried. Proposed Council Minutes 5 of 6 Regular Meeting of April 22, 2008 Page 8 Reports and Staff Recommendations 9.1) Legislative Update There was no report. 9.2) Composting of Food Waste Councilmember Black asked if the Council would be interested in adopting an ordinance to allow the, composting of food wastes. The Environmental Quality Committee (EQC). had previously discussed this, but no Council action was taken. The Council directed staff to provide a report to the Council on the EQC's discussion; and if staff has received any complaints on odor from backyard compost sites. Adiournment Mayor Slavik adjourned the meeting at approximately 9:15 p.m. Proposed Council Minutes Sandra R. Engdahl; City Clerk. 6 of 6 Regular Meeting of April 22, 2008 Page 9 Proposed Minutes 2008 Board of Appeal and Equalization Reconvened April 29, 2008 The Reconvened Meeting of the 2008 Board of Appeal and Equalization was called to order by Mayor Slavik at 7:00 p.m. in the City Council Chambers, 3400 Plymouth Boulevard, on April 29, 2008. This meeting was reconvened from April 15, 2008. COUNCIL PRESENT: Mayor Slavik, Councilmembers Black, Hewitt, Stein, Willis, Murdock, and Bildsoe. COUNCIL ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Assessor Hebert, Supervisor Olsson, Commercial Appraiser Pidde, Appraisers Kingsbury, Bowman, and Vander Linden, Assessment Appraiser Assistant Johnsen, Police Chief Goldstein, Administrative Services Director Portner, and City Clerk Engdahl. City Assessor Hebert stated the Council has received written recommendations on appeals received at the Board of Equalization meeting. conducted on April 15. Ron Miller, 5925 Vicksburg Lane, stated he filed an appeal, and staff reviewed his property. However, staff is recommending no change in the proposed 2008 estimated market value of 441,000. He stated he could probably sell this property for $350,000 but not $441,000. He acknowledged he has five acres, but he feels the land is of less value than neighboring properties. City Assessor Hebert stated that the average price per acre is $70,000 in that area; therefore, the value of his property without the house is $350,000. She added that Mr. Miller is renting his property for $1,500 per month. The current value of the income plus the land would result in a value in excess of the assessment. Councilmember Bildsoe led the Council in a brief discussion regarding Report No. 2 (PID 01- 118-22-41-0025), and he requested that the 2008 estimated market value be increased to 350,000 based on the comparables in the area. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to confirm the recommendations of staff for the properties contained in the packet materials, with the exception of Report No. 2 where 2008 estimated market value would be increased to 350,000. With all members voting in favor, the motion carried. Proposed Minutes Board of Equalization 1 of 2 April 29, 2008 Page 10 Adi ournment Mayor Slavik declared the meeting adjourned at 7:25 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes Board of Equalization . 2 of 2 April 29, 2008 Page 11 Agenda Number: 6.02 CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager FROM: Cal Portner, Director Admin Svcs SUBJECT: Disbursements DATE: May 6, 2008 for the City -Council Meeting May 13, 2008 1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for the period ending May 3, 2008. 2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the period ending May 3, 2008. Anchor Bank — Check Register General & Special Revenue $ 223,348.78 Construction & Debt Sery 59,955.30 Enterprise & Internal Service 909,758.36 Housing & Redevelopment Authority 4,123.30 Check Register Total $1,197,185.74 Anchor Bank-ACH Credit Card Payment General & Special Revenue $ 2,421.11 Construction & Debt Ser 571.02 Enterprise & Internal Service 8,890.41 Housing & Recevelopment Authority .00 ACH Total $ 11,882.54 Anchor Bank — Housing Assistance Payments Housing & Redevelopment Authority $ 251,993.51 GRAND TOTAL FOR ALL FUNDS 1.461.061.79 3. RECOMMENDATION: I hereby approve the attached listing of disbursements and recommend same for payment. Cal Portner Page 1 Invoice Expense Distribution for Period Ended 5.3.08 FUND 101 General Fund 201 Recreation Fund 202 Parker's Lake Cemetery Maint 203 Transit System Fund 204 Community Development Fund 205 Public Safety Grants 207 Economic Development Fund 208 Lawful Gambling 220 Comm Dev Block Grant Fund 250 HRA Section 8 Fund 251 HRA General Fund 401 General Capital Projects Fund 402 Minnesota State Aid Fund 404 Building & Equipment Rev. Fund 406 Park Replacement Fund 407 Infrasturcture Replacement Fund 408 Project Administration Fund 409 Park Construction 411 Capital Improvement Fund 421 Utility Trunk Fund 422 Improvement Project Construction 426 Shenandoah Administration 430 Public Safety Expansion 431 HRA Senior Apt. Constr Fund 440 Utility Trunk System Expansion 446 Water Sewer Construction 447 Enterprise -Other Construction 471 TIF # 7-2 O.S. (Const) 472 TIF # 7-3 P.O.S. (Const) 473 TIF #74 P.T.P (Const) 474 TIF Dev. Exp. Bonds 95 (Const) 475. TIF # 7-5 Rottlund (Const) 476 TIF #7-6 Continental (Const) 478 TIF #7-7 Stonecreek ('Const) 479 TIF #7-8 Shops @ Plymouth Creek 480 TIF HRA Senior Apt. Constr. Fund 481 TIF HRA 1-3 Crossroads Station 501 Water Fund 502 Sewer Fund 503 Solid Waste Management Fund 504 Ice Center Fund 505 Water Resources Fund 507 Field House Fund 601 Central Services Fund 602 Central Equipment Fund 603 Risk Management Fund 604 Design Engineering Fund 605 Employee Benefits Fund 606 Information Technology Fund 607 Public Facilities Fund 720 Senior Housing Bond Trustee Total Invoice Expense Distribution: 130,861.46 50,920.08 0.00 10,020.85 0.00 4,077.50 0.00 0.00 29,890.00 256,116.81 0.00 5,000.00 0.00 8,119.30 0.00 0.00 0.00 200.00 0.00 0.00 37,953.72 0.00 1,639.30 0.00 0.00 4,000.00 3,614.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 140,797.95 387,004.60 18,149.14 43,555.10 21,171.06 2,504.70 0.00 31,622.59 14,748.38 0.00 206,754.01 25,566.07 26,775.17 0.00 1,461,061.79 Page 2 Check Register Page 1 of 25 Date: 5/5/2008 Time: 7:46:31 AM COUNCIL REPORT - CHECK REGISTER 4/13/2008 Through 5/3/2008 Vendor Name/ Invoice Amount Check # Check Amoui Invoice Description ABM Equipment & Supply, Inc. Unit 247 2 Lock D Ring 3PT CE 102.84 97058 1,693.26 Unit 562 Inspect and Repairs 1,590.42 AHS -Hockey Games Park and Rec Refund 234.40 97063 234.40 AHS -Hockey Games Park and Rec Refund 1,898.00 97064 1,898.00 Abrakadoodle 3.31/4.21 Twoosy Doodlers 384.00 97066 384.00 Accountemps 3.21 Lukins Finance temp 2,160.00 96800 4,320.00 3.14.08 Lukins Finance temp 2,160.00 Accountemps 3.28.08 Lukins Finance temp 1,971.00 96926 1,971.00 Adam's Pest Control, Inc. Mai -08 PCC Pest Control 74.55 96801 74.55 Adam's Pest Control, Inc. Apr-Jun08 WTP I Rubbish Rmvl 79.88 97059 185.32 Apr-Jun08 WTP 1 No&So 105.44 Afton Alps Ski Area 2.15.08 WCMS Ski trip 970.00 96802 2,653.00 2.15.08 WWMS Ski trip 689.00 2.15.08 WEMS ski trip 994.00 Ahrens, Laurie 3.24/4.24 148 Mileage Reimb 74.74 97125 74.74 Alex Air Apparatus Inc 313auer Purif filters,oil,regul 1,171.50 96803 1,171.50 Allen, Miesha May08 DHAP 1,225.00 97144 1,225.00 Alliance Bank 16100 24th Ave/Water refund 160.00 96804 160.00 Allied Waste Services 3.12/3.31 PM Dumpster sery 393.00 96927 393.00 American CPR & First Aid Inc 2.23.08 Adult&child CPR 240.00 96805 240.00 American Engineering Testing Proj8108 Soil borings 4,000.00 96928 4,000.00 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/5/ Page 3 Check Register Page 2 of 25 American Fastener 497 Various Fasteners $148.43 96929 $148.43 American Public Wks. Assoc. Vetsch/NewOrleans conf8.17 566.30 96806 566.30 American Red Cross Assoc. Bbstng doll bag rntl,video,bk 138.45 96807 298.20 Video rental 10.65 Bbyst video,doll Uag,hndbk nit 138.45 1 Video rental 10.65 American Red Cross Assoc. 12.31.07 '07Auth Provider fees 2,040.75 96930 2,040.75 American Red Cross Assoc. 151 '07 Aquatics Prov fee/see 755.00 97060 975.67 5.18.06 Bbyst video,hndbks,dol 120.45 Cr 17.005416 ovrchrg Aq prov f 415.25) 7.27.06 8 Lfgrd Tmg manuals 213.00 5.25.07 B Glover 8.11.06 Aquat 58.50 5.31.07 Matthew Eastman FA/CPR 97.00 2.16.07 Bbyst video,hndbks,dol 146.97 American Supply Group Inc PW 3cs Ppr plate,2cs cups 115.65 96931 115.65 Anchor Paper 500 White Exact Vellum 2000CTN 14.31 96934 14.31 Anchor Paper 500 Bright White Mohawk 11.64 97061 11.64 Anderson, Erica Cub/golf program/cookies,donut 39.53 96958 39.53 Anderson, Wayne 1.15/2.9.08 Uniforms Unitd,Lit 24.13 96922 24.13 Andersons Designer Portraits 8.29.07 Photosession/meeting 753.49 97006 753.49 Andy's Lawncare Apr08 snowplowing 546.33 96935 546.33 Aramark PS Service charge 14.85 96936 14.85 Aramark PCC 4reg,3dcf,cim,tea,cup,stix 324.12 97062 1,204.32 4.2.08 PW sery surcharge 14.85 CC 19 reg,8 decaf coffee 865.35 Ard, Thas Lee 11420 37th Ave/Water refund 269.40 96913 269.40 Arrow Terminal LLC 50Weather Pack Tin Pltd Termin 44.15 96808 44.15 Astleford International Unit 4247 Radiator & Hose Rep 896.21 96937 896.21 BCA/Bureau of Criminal Gebhardt/4.22 Intox 500 50.00 97065 150.00 Dane 4.22 Intoxilyzer 500 50.00 http://cityintemallasplasp_reports/finance/cc_check.asp?sFroniDate=4%2F13%2F2008&sT... 5/5/; Page 4 Check Register Page 3 of 25 Wilson 4.22 Intoxilyzer 500 $50.00 Baldy Sanitation Co Apr08 Fire 123 Rubbish Removal 292.87 97067 292.87 Bassett Creek Watershed Manage Proj7134 Applic Dev proposals 1,000.00 97068 1,000.00 Batteries Plus 4 Duracell 3V for scopes 17.00 96809 41.28 4 9V Lithium foil pack 24.28 Berbee Info Networks Corp 2fractional T1 DSU/CSU wan int 1,214.10 96938 1,214.10 Bernier, John MACA conf meal/Morton MN 12.99 96850 12.99 Bertelson Total Office Solutio Foran I Pt C. Ecker 61.76 96939 61.76 Birkholz, Corrine 4.7/4.8 meals/MACH conf Morton 26.66 96949 26.66 Birkholz, Corrine Home Depot/casters,plstbags 27.43 97078 27.43 Blank, Eric 4.2/4.14 107 Mileage Reimb 54.03 96828 54.03 Blank, Eric 4.17/4.27 80 Mileage Reimb 40.40 97090 40.40 Boyer Trucks Unit 271 rearend repairs 6,757,06 96810 6,757.06 Boyer Trucks Gladhand Kit 42,96 97069 42.96 Brock White Company LLC 2 Roller Frame 9" Cover; Tint I62.08 97071 162.08 Burnsville Fire Dept Fire training facility 75.00 96813 75.00 Busch Systems International 200pkg wheel curbside for bins 1,084.15 97072 1,084.15 CDW Government Inc 10 Zebra Zselct rcpt paper 795.53 96814 2,045.24 Viewsonic VG730M 224.70 Auto adptr,combo drive MM pckt 348.93 1 CF 30 Vehicle mount port rep 460.90 Canon PC 170 Personal Copier 172.59 Lexar 4in 1 42.59 CDW Government Inc Canon Powershot; Crucial 2GB S 276.90 96942 564.43 Viewsonic VG730M 17 HADVI 224.70 LVO Thinkpad 90W AC Adapter 62.83 CDW Government Inc 2 Viewsonic VG730M 17 HADVI 442.88 97074 4,728.49 Viewsonic VG203OWM 20 HAWIDE 300.39 1 Laptop,memory,adptr,CD 3,805.24 1 Panasonic battery 179.98 Page 5 http:Hcityintemal/asp/asp_reports/finance/cc_check.asp?sFroniDate=4%2F13 %2F2008&sT... 5/5/2( Check Register Page 4 of 25 CNR Technology PCC ATM data cable install 180.00 96900 1,248.28 PD Investigations RG59 cables 1,068.28 Cadd/Engineering Supply Inc 08 KIP 3003 maintenance 1,260.00 96815 1,260.00 Cadd/Engineering Supply Inc 2 36x500 3" Core 20Lb Bond 60.71 96943 60.71 CenterPoint Energy/Minnegasco 2.19/3.20.08 WTP 1 So 2,194.10 96816 2,194.10 CenterPoint Energy/Minnegasco 2.18/3.31.08 Heat bill 58,197.50 96944 58,197.50 Central Power Distributors Inc Unit 526 Blade 106.60 96817 106.60 City of Minnetonka 4.17 50registr Media Relation 1,000.00 97075 1,000.00 City of Plymouth/Permits-Misc Bridge permit plan modify 75.00 96819 75.00 City of Plymouth/Permits-Misc Zachary Park bldg permit 200.00 96945 200.00 City of Plymouth/Sewer & Water 2/16-3/15 FS 102.05 96946 5,191.23 2/16-3/15 Oakwood Park 143.15 2/16-3/15 Plym Jr Hi Plyfld 155.27 2/16-3/15 City Center 423.47 2/16-3/15 Ice Arena 1,215.29 2/16-3/15 Public Safety 198.64 2/16-3/15 Bass Lk Plyfld 133.76 2/16-3/15 Parkers Playfield 128.68 2/16-3/15 FS3 162.39 2/16-3/15 Pavilion 50.23 2/16-3/15 Zachary Park 132.98 2/16-3/15 FS 1 S143.10 2/16-3/15 Public Works 802.31 2/16-3/15 Transit Station 73 60.63 2/16-3/15 Hilde Center 57.56 2/16-3/15 Elm Crk Plyfld 196.91 2/16-3/15 PCC 612.48 2/16-3/15 Ice Arena Irrig 124.24 2/16-3/15 E Med Lake 46.32 2/16-3/15 LaCompte Pk 165.93 2/16-3/15 Plym Creek Pk 178.28 2/16-3/15 Hist Society 7.56 City of St Paul 3.24/3.28 34ton 7A,10ton 4A 2,167.42 96947 2,167.42 City of Wayzata Title Plates Tabs for 1700 1,269.81 96948 1,269.81 City of Wayzata Title Plates 4000, 4001, 4002 3,218.61 97076 4,360.24 Title Plates Tabs Unit 1701 1,141.63 Coca Cola Enterprises Bottling IC Concession pop resupply 1,425.75 96820 2,061.47 IC Concession pop resupply 635.72 Communities in Collaboration http://cit iiitenal/as /asP re orts/finance/cc _check.as ?sFromDate=4%2F13%2F2008&sT... 5/5/2C Page 6 Check Register Page 5 of 25 08 Support Funding $5,887.00 97077 $5,887.00 Cooper, Kathy Park and Rec Refund 7.00 97121 7.00 Country View Kennel 5 Days hoarding Saber 111.83 97079 111.83 Crescent Electric Supply Co 1 fiber cable 41.00 97081 41.00 Cummins North Central 3.25.08 PS PM gen set load tes 1,085.49 96821 1,085.49 Custom Fire Aparatus Inc Air filter/unit 034 163.46 96822 163.46 Custom Fire Aparatus Inc 3 ROM door switches 267.00 97082 267.00 D Ervasti Sales Co 6 pallets ballfield chalk 1,214.10 97083 1,214.10 DPC Industries Inc 271gl Zinc Orthoph 1,106.71 96823 2,221.44 273gl Zinc Orthophosphate 1,114.73 DSS Commercial Inc Mar'08 Snowplow transit shltrs 4,834.00 96824 7,637.29 Mar'08 Transit shltr maint 1,103.55 Mar'08 Stn 73 maint 1,214.10 Mar'08 Cheshire maint 485.64 DSS Commercial Inc 3.26/4.4.08 36th&Lancaster rant 535.68 96950 535.68 DTS/Document Tech Solutions Fire Waste Toner Bottle 46.01 96951 46.01 Dalco FS3 3Cs Soft Care Lotion 211.96 96952 211.96 Dalco PCC 12cs cntrpull handtwls 884.29 97084 884.29 Data Recognition Corporation Mai -08 UB postage 3,153.41 96825 3,153.41 Data Recognition Corporation Mai -08 UB Processing 3,381.88 96953 3,381.88 Dave's Park and Rec Refund 160.00 97115 160.00 DesLauriers, Richard Reimb rent carpet cleaner 30.00 97026 30.00 Dundee Nursery&Landscaping Co. Spring leaf shine/Empl Recog e 4.78 97086 232.64 23 Planters/Empl recog event 176.12 2-2.5x24 Red Auger Bulb 51.74 Durmaskin, Brian 15315 60th Ave/water refund 249.70 96941 249.70 Page 7 http:Hcityintemal/asp/asp_reports/finance/cc_check.asp?sFroniDate=4%2F13 %2F2008&sT... 5/5/2008 Check Register Page 6 of 25 Dynamex 4/3 M Vigoren Del to DNR 29.86 96954 29.86 EJF Plastics Park and Rec Refund 160.00 97073 160.00 ERA Muske Co 3790 Nathan Ln/water refund 66.99 96955 66.99 Earl F. Andersen Inc. Repl Handhold Parkers LkLdr 153.21 96956 984.97 50 E450 Extension rod 415.88 50 E450 Extension rods 415.88 Earl F. Andersen Inc. 134 9"Strt sign plates,2 E650 2,233.65 97087 2,233.65 Earth Day Shirts 672 Go Green Earth T's 3,351.40 97204 3,351.40 Eden Incentives & Promo., Inc. 280 water bottles/employ recog 991.78 96827 991.78 Egan Oil 55gl 15W40 Delvac/drum dep 515.54 97088 515.54 Electrical Installation & Mnt Rep Arrow Vicksburg cJSchmitt 90.00 97089 90.00 Emergency Apparatus Maint. Unit 034 engine 21 compartment 974.23 96957 974.23 Evenflo 6 Titan,2 Big Kid,6 Generatns, 1,190.49 96959 1,190.49 Express Messenger 4.7/4.14 Attorney P/U 39.38 96960 39.38 FISTA 4.17 Chain Saw trng,hotel,meal 1,210.03 97093 1,210.03 Factory Motor Parts Co Mump Asy 74.42 96830 74.42 Factory Motor Parts Co I Filter 39.07 97094 39.07 Fadden, Erik 4.24/4.26 Explorers meal/gas 74.09 97092 74.09 Farris, Roberta Lynn Payroll Generated Invoice 443.54 96899 443.54 Farris, Roberta Lynn Payroll Generated Invoice 443.54 97170 443.54 Farrow, Wende Park and Rec Refund 68.00 96831 68.00 Fastenal 500 11/3 UV Blk Cbl Tie 50.00 96961 334.20 50 8-11x2.75 316S 284.20 Fastenal Page 8 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=4%2F13%2F2008&sT... 515 Check Register Page 7 of 25 Various watermain bolts 686.52 97095 750.12 Various watennain bolts 63.60 Featherbrook Farm 4.19 Horseback ride lessons 540.00 96962 540.00 FedEx Kinko's Sign books 17.54 96832 17.54 Fedex 2.26/3.12 1T,Forestry 101.54 96833 101.54 Fernbrook Townhomes May08 DHAP 1,050.00 97096 1,050.00 File of Life Foundation Inc 1,500 Magnets,2,000 door decal 1,370.00 96963 1,370.00 First Student Inc 2.15.08 Afton WWMS ski trip 396.00 96834 3,186.00 2.15.08 Afton WCMS ski trip 465.00 2.22.08 Trollhaugen WC skitrip 465.00 2.22.08 Wild Mtn WEMS skitrip 465.00 2.29.08 Afton WEMS ski trip 465.00 2.22.08 Wild Mtn W WMS skitrip 465.00 2.15.08 Afton WEMS ski trip 465.00 Fischer, Michael 9705 27th Ave/Water refund 73.23 96875 73.23 Fit Test Inc 71 FF Fit Test 1,633.00 96835 1,633.00 Force America 17.81Disp 4 Bolt 1" Keyed 213.84 97097 392.62 EAT Repair Kit #530 178.78 Forensics Source 12 Tyvek boot cover 46.43 96964 46.43 From Top to Bottom, Inc 17730 26th Ave/final repairs 4,890.00 96965 4,890.00 G & K Service Inc Public Works Uniforms 360.76 96836 439.47 3.27.08 CC rug service 78.71 G & K Service Inc Public Works Uniforms 354.51 96966 354.51 G & K Service Inc Public Works Uniforms 337.27 97098 337.27 GS Direct Inc PW 2 36x300' @ 44.33/ea 106.98 96967 427.81 Eng 2 36x40yd @211.95/ea 320.83 Goldstein, Mike 4.21/4.24 Duluth conf meals 32.66 97146 32.66 Gonzalez, Walter & Isolde 16530 43rd Ave/Water refund 29.29 96920 29.29 Goodwin, Amy 4.15 gas to Iowa for computer 40.17 96932 40.17 Page 9 http://cltyintemal/asp/asp_reports/finance/cc_cheek.asp?sFromDate=4%2F13 %2F2008&sT... 5/5/2vvo Check Register Page 8 of 25 Gopher State One -Call, Inc. Mar08 11 CC locates 15.95 96969 632.35 Mar08 422 SW locates 616.40 Grafix Shoppe 08.12&08.15 Unit 102&148 218.33 97099 218.33 Grainger 2 3/4" l=oam Tape; 2 WD40 120.32 96837 1,293.68 6 MVR 1000 Lamp 12 P32T8 Lamps 210.04 12 Grease Brg; Tape 58.03 3 Battery Replacement 92.75 6 Ear Muff 146.65 Heater, Torpedo LP 186.91 Dolly 14" Height 176.84 Painters Tape (3) 24.03 Impact Wrench Kit 278.11 Grainger Spotlight Rechargeable 48.88 96970 3,382.80 5 Floor Cable Cover Black 10 109.43 Patch Epoxy 43.32 10 -Tag Inspection Pk10 137.07 20 Belt Sand; 9 Cbl Tie 436.19 Zach Cent Plant Eye Wash Stati 1,580.12 Cable Ties 24.3° 31.68 3 Eye Wash Stations 790.06 2-1000 CblTie 7.5; 3-1000 11.1 206.05 Grainger IC 2 Paint Rlr; 6 Lnr Trays 25.22 97100 974.35 2 Glvs; 2 Earmuff 78.30 Sprayer Tri Poxy Steel 91.97 Indoor Sensor White (6) 124.22 Cr 9613273318 tap pipe 293.78) 5 Wall Spacer 29.98 12 Pleated Filters I6x24x2 36.81 Cable Ties I I 164.63 Tap pipe,sq head plug 2" 296.02 Cable Tie 7.5 In Pk 1000 50.03 Screwdrvrs; Putty Knife; Ball 163.26 IC 18 Clothes Hks; 3 Pnt Tp; 2 154.49 3 Square Pnt Shovels 53.20 Greenway Lawn Maint Inc Apr08 Snowplowing 1,400.00 97101 1,400.00 GroundsCare Inc. Apr08 Snowplowing 1,485.00 97102 1,485.00 Hach Company Portable water lab 2,984.88 96838 2,984.88 Hance Utility Services Inc 15205 CR6/locate pvt electric 131.25 97103 131.25 Hanson, Elizabeth (Bette) Park and Rec Refund 8.00 96839 8.00 Haon, Deborah 3.3/4.21 Chair Yoga class 240.50 97085 240.50 Hawk Performance Specialties 3.4.08 IC Zammboni service 555.75 96840 555.75 Hawk Performance Specialties 4.2.08 Zamboni ice resurfacer 259.89 97104 259.89 Page 10 http:Hcityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/51 Check Register Page 9 of 25 Hawkins Water Treatment 1250gl Hydrof,550gl Sodium Per 9,644.48 96841 18,547.48 825gl Sodium Perm 8,903.00 Hawkins Water Treatment 1925gl Hydrotluosilicic 5,727.74 97105 5,727.74 Hawkins, Ash,Baptie & Co. Apr08 Section 8 acctg sery 220.00 96972 220.00 Healthfund of Minnesota Payroll Generated Invoice 2.00 96842 79.50 Payroll Generated Invoice 6.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 51.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 4.50 Payroll Generated Invoice 2.00 Payroll Generated Invoice 2.00 Healthfund of Minnesota Payroll Generated Invoice 2.00 97106 79.50 Payroll Generated Invoice 1.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 51.00 Payroll Generated Invoice 4.50 Payroll Generated Invoice 6.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Hennepin County /NW #8121 Mar'08 4.83tn Waste Hauling 203.44 96845 203.44 Hennepin County Sheriff%Bookng Mat -08 Booking fee prisoners 3,080.93 96843 3,080.93 Hennepin County Treas/Room-Brd Feb08 Room/Board prisoners 2,774.00 96844 2,774.00 Hennepin County Treasurer/Misc Proj4135 Pen -nit rightofway 100.00 97107 100.00 Hennepin Technical 08 Ernpl Recog speaker 1,250.00 97108 1,250.00 Holt Motors Inc 2 Filter Trans; Valve 162.72 97109 162.72 Hunt Electric Corporation Ref ovrpymnt R805345 56.29 96973 56.29 Hurd, James & Margaret Proj8101 rightofway easemnts 1,828.00 97113 1,828.00 HyMark Electric Inc WTP2 HVAC VFD service 265.55 96974 1,367.59 10.26.07 Vicksburg booster stn 668.56 Schmidt Resv PIN valve&wiring 433.48 I Space Finance office reconfigure 1,330.38 96975 1,330.38 Page 11 http:Hcltyintemal/asp/asp reports/finance/cc_check. asp?sFromDate=4%2F 13 %2F2008 &sT... 5151: Check Register Page, 10 of 25 Ind School Dist 281/CK Address Ref applic fee/R804450 125.00 97027 125.00 Ind School Dist 284/CK ADDR Mar08 Jujitsu,gymnastics 263.54 96848 537.45 Feb08 Jujitsu,gymnastics 273.91 Ind School Dist 284/CK ADDR 2008 Wayz East&West pool swim 3,000.00 97110 3,000.00 Infinity Wireless 1 Remote Mic 75.89 97111 75.89 Inn Kahoots Park and Rec Refund 160.00 97160 160.00 Intl Code Council 9'07MN Residential,9 Accessib 826.00 96977 826.00 Int'l Security Products 100ea Ties Alum 9GAx10-1/2" & 125.67 97112 125.67 Intelligent Products Inc 24cs Mutt Mitts 1,482.29 96976 1,482.29 It's A Pets Life 2 40# K-9 Endurance food 82.42 96978 82.42 Jacobson, Erik 4.7/4.8 MACA conf meals/Morton 23.02 96829 23.02 Jimmy's Johnny's Mar08 Parkers Lk Beach 53.52 96979 214.08 Mar 08 Ridgemount Plyfld 53.52 Mar 08 Dog Pk Eagan Pk 53.52 Mar 08 Mainten. Facility 53.52 John Deere Landscapes 2 Comb Red Tee Poly Fitt; 2 Co 18.99 96851 21.95 4 3/4 Insert Coupling Poly Fit 2.96 John's Auto Electric II Inc Unit 526&563 repairs 136.43 96852 136.43 Jumbled Mess Park and Rec Refund 160.00 97070 160.00 K & K Sales, Inc. PCC Hold open closer ann 154.08 97118 293.06 PCC Hold open ann 138.98 K & S Engraving K Hartman name tags 7.88 96853 42.07 Circle tags,name plates 20.29 Circle tags,name plate 13.90 K & S Engraving 60 signs,2PAR tags 189.04, 97119 189.04 Kline, Richard Sam's/FD Safety Symposium 110.43 97168 110.43 Koehler & Dramm Yard&Expo plant materials 200.06 96980 200.06 Page 12 http://cityinternal/asp/asp reports/finance/cc_check. asp?sFromDate=4%2F 13 %2F2008 &sT... 5/5/' Check Register Page 11 of 25 Konop, Gil 4.7/4.18.08 STD 1,265.60 96968 1,265.60 Kriss Premium Products Inc 5 CWT -350 Hypochlorite 123.96 96856 123.96 L-3 Communications Mobile Rpr squad video system 272.19 97122 323.26 Battery pak 51.07 LSC Resource Inc Business Cards 127.87 96857 127.87 LSC Resource Inc City of Plymouth Laser Mailing 602.79 97124 602.79 Lake Region Mutual Aid Assoc. 08 Kline Membership 10.00 96982 10.00 Lakeshore Communications LLC Expo advertise 225.00 96858 225.00 Langer, Sheila 4.15/4.24 Costco,Lunds,Byerlys 70.22 97175 70.22 Latuff s Park and Rec Refund 160.00 97080 160.00 Law Enforce Labor Serv./Union Payroll Generated Invoice 168.00 96859 1,344.00 Payroll Generated Invoice 1,029.00 Payroll Generated Invoice 126.00 Payroll Generated Invoice 21.00 Law Enforce Labor Serv./Union Payroll Generated Invoice 168.00 97126 1,344.00 Payroll Generated Invoice 126.00 Payroll Generated Invoice 21.00 Payroll Generated Invoice 1,029.00 Lawson Products Inc 12 non chh• mrk r nvr exp 89.03 97127 89.03 League of Minnesota Cities Heitke/LCW 2008 20.00 96983 20.00 Len Busch Roses 98 Assorted vases 206.95 96984 206.95 Logis Mar08 GIS/Internet 4,141.00 96985 4,165.00 Network WO 26699 24.00 Long, James 4.7/4.8 MACA conf meals/Morton 24.23 96849 24.23 Loretto Auto Recondition 08-12 Unit 102 accident rprs 3,226.67 96860 3,226.67 Loretto Auto Recondition 08-15 Unit 148 accident 2,844.03 96986 2,844.03 Lydon, Sean Park and Rec Refund 376.20 97018 376.20 http://cityintemallasplasp_reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/5, Page 13 Check Register Page 12 of 25 Lyndale Plant Services Apr08 Plant lease 133.13 97123 133.13 Lynn and Associates 3.12/3.14 McLearen Psych 550.00 96861 550.00 M A Apparel Inc 125 Volunteer T-shirts 1,187.50 96987 1,187.50 M A H C O /CK ADDRESS Kulesa,Williams/Foreclosure Cr 160.00 96988 160.00 MEMA 3 "The Courage to Succeed" 60.00 96989 60.00 MES Inc 260 U22 Repl Auto Eject Cover 32.07 96862 32.07 MES Inc Oil Pump for Saw on R-31 112.30 97128 359.86 Repl flashlight Batt Pk #240 126.45 4-4 Litre Maxi Fog Fluid 121.11 MIAMA 3 Registr workshop 30.00 97129 30.00 MN AFSCME Council #5 Payroll Generated Invoice 90.40 96864 2,412.24 Payroll Generated Invoice 18.08 Payroll Generated Invoice 54.24 Payroll Generated Invoice 27.12 Payroll Generated Invoice 13.98 Payroll Generated Invoice 72.32 Payroll Generated Invoice 18.08 Payroll Generated Invoice 13.98 Payroll Generated Invoice 55.92 Payroll Generated Invoice 18.08 Payroll Generated Invoice 27.96 Payroll Generated Invoice 36.16 Payroll Generated Invoice 74.98 Payroll Generated Invoice 315.04 Payroll Generated Invoice 36.16 Payroll Generated Invoice 236.28 Payroll Generated Invoice 19.69 Payroll Generated Invoice 29.23 Payroll Generated Invoice 77.15 Payroll Generated Invoice 55.92 Payroll Generated Invoice 90.40 Payroll Generated Invoice 10.73 Payroll Generated Invoice 29.23 Payroll Generated Invoice 313.43 Payroll Generated Invoice 29.23 Payroll Generated Invoice 19.69 Payroll Generated Invoice 13.98 Payroll Generated Invoice 18.08 Payroll Generated Invoice 39.38 Payroll Generated Invoice 72.32 Payroll Generated Invoice 27.96 Payroll Generated Invoice 54.24 Payroll Generated Invoice 41.94 Payroll Generated Invoice 162.72 Payroll Generated Invoice 18.08 Payroll Generated Invoice 36.16 Payroll Generated Invoice 18.08 Payroll Generated Invoice 27.96 Payroll Generated Invoice 55.92 Payroll Generated Invoice 41.94 MN AFSCME Council #5 Payroll Generated Invoice I3.98 96990 111.69 Payroll Generated Invoice 10.73 Page 14 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=4%2F13%2F2008&sT... 5/5/2 Check Register Page 13 of 25 Payroll Generated Invoice Payroll. Generated Invoice 76.25 10.73 MN AFSCME Council 95 474.38 96865 $1,825.07 Payroll Generated Invoice 90.40 97131 $2,449.08 Payroll Generated Invoice 41.94 Payroll Generated Invoice 41.94 Payroll Generated Invoice 162.72 Payroll Generated Invoice 18.08 Payroll Generated Invoice 36.16 Payroll Generated Invoice 18.08 Payroll Generated Invoice 27.96 Payroll Generated Invoice 54.24 Payroll Generated Invoice 55.92 Payroll Generated Invoice 18.08 Payroll Generated Invoice 18.08 Payroll Generated Invoice 13.98 Payroll Generated Invoice 55.92 Payroll Generated Invoice 18.08 Payroll Generated Invoice 27.96 Payroll Generated Invoice 36.16 Payroll Generated Invoice 29.23 Payroll Generated Invoice . 293.74 Payroll Generated Invoice 13.98 Payroll Generated Invoice 19.69 Payroll Generated Invoice 29.23 Payroll Generated Invoice 77.15 Payroll Generated Invoice 55.92 Payroll Generated Invoice 90.40 Payroll Generated Invoice 10.73 Payroll Generated Invoice 27.12 Payroll Generated Invoice 13.98 Payroll Generated Invoice 72.32 Payroll Generated Invoice 39.38 Payroll Generated Invoice 13.98 Payroll Generated Invoice 18.08 Payroll Generated Invoice 39.38 Payroll Generated Invoice 27.96 Payroll Generated Invoice 72.32 Payroll Generated Invoice 27.96 Payroll Generated Invoice 54.24 Payroll Generated Invoice 59.73 Payroll Generated Invoice 334.73 Payroll Generated Invoice 36.16 Payroll Generated Invoice 255.97 MN Assoc for Volunteer Admin J Maas/5.8.08 Dev workshop 35.00 96991 $35.00 MN Child Support Payment Ctr 150.00 97133 Payroll Generated Invoice 474.38 96865 $1,825.07 Payroll Generated Invoice 98.75 Payroll Generated Invoice 1,042.44 Payroll Generated Invoice 209.50 MN Child Support Payment Ctr Payroll Generated Invoice 474.38 97132 $1,858.76 Payroll Generated Invoice 98.75 Payroll Generated Invoice 218.27 Payroll Generated Invoice 1,067.36 MN Dept of Health Proj8101 Permit wtrmn rplcmnt 150.00 97133 150.00 MN Dept of Health/Water Fee Jan-Mar08 Water Connect Fee 32,291.00 96992 32,291.00 MN Dept of Public Safety 08 WTP I Haz chem inv fee 25.00 97134 50.00 08 WTP2 Haz chem inv fee 25.00 MN Environmental Fund Page 15 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/5/', Check Register Page 14 of 25 Payroll Generated Invoice 1.00 96866 30.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 7.00 MN Environmental Fund Payroll Generated Invoice 1.00 97135 30.00 Payroll Generated Invoice 7.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice. 1.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 1.00 MN Fire Serv.Certification Brd 6 FF test FFl & FF II 360.00 96867 360.00 MN Municipal Utilities Assoc Apr-Jun04 Safety Management 8,117.50 96993 8,117.50 MN Recreation & Park/CK ADDR 4.26/4.27 Early Bird Tourn 50.00 96868 50.00 MN Recreation & Park/CK ADDR John Wenner/Natl plygrnd sfty 470.00 96994 470.00 MN State Horticultural Society 08 Buck Membership 60.00 96869 60.00 MTI Distributing Inc 2 Seals; 8 Bearing -Ball Flange 144.48 96870 594.48 3 School Rotary 450.00 MTI Distributing Inc Polar cab winter to summer 360.00 96995 360.00 MTI Distributing Inc Oil Fltr; 8 Bearing; 2 Pin Spe 99.33 97136 141.57 5 Spanner 4 Bearing 5 Bolt Bld 42.24 Madden's on Gull Lake Melillo/NAHRO conf 5.21/5.23 268.30 96871 268.30 Maintenance Experts Inc PCC Everglaze 1,504.84 96996 1,504,84 Malloy Montague Karnowski 07 Audit services 2;050.00 96997 2,050.00 Malone, Tom 4.1/5.19 TaeKwonDo,Cardio 542.40 97193 542.40 Maple Crest Landscape LLC 3.31/4.1.08 Snowplowing 85.00 96998 85.00 Maple Grove Park & Recreation 08Winter Music for Everyone 8,720.15 96999 8,720.15 Martin Marietta Materials 4.4.08 29.87tn Rip Rap 545.57 97138 545.57 Martin -McAllister Amy Therkelsen/Psyc exam 350.00. 97000 350.00 Marvin Garden Townhomes Page 16 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=4%2F13 %2F2008&sT... 5/5/ Check Register Page 15 of 25 May08 DHAP $950.00 97139 $950.00 Matrix Laser Care Inc PD Sheet Guide Assbly Okidata $146.54 97001 $146.54 Mayer Electric Corp Ref P20078460 40.75 97002 40.75 McGruff Speciality Products 1500 Kids safety booklets 1,244.22 96880 2,011.46 200 McGruff Safer Seniors 262.40 500 Bike Safety,20 pks pencils 504.84 Medina Entertainment Center 4.8.08 Employee Rec luncheon 3,691.33 96872 4,170.58 4.4.08 Yard&Garden Expo 479.25 Medina Entertainment Center 4.12 PD Reserve banquet 1,288.63 97003 1,288.63 Metro Athletic Supply Inc Home plate,anchors,plugs 821.81 97004 821.81 Metro Fire Helmet Cres "lieutenant" 10.00 96873 10.00 Metro Fire 6-4" Faceshield; RepHose SCBA 305.96 97005 345.55 20 Stoppers Washers Rivetts 39.59 Metro Leak Detection 3.24 Leak locate 225.25 97140 225.25 Metro Water Conditioning Inc. PW 63 40# Pellets 388.44 96874 388.44 Metro Water Conditioning Inc. CC 63 40# Pellets 388.44 97141 388.44 Metropolitan Council -Waste May08 Wastewater service 369,119.38 97142 369,119.38 Michaud, Regina Sam's/teen event supplies 158.19 97167 158.19 Midwest Natural Resources Springob/"Wetland Plants of MN 600.00 97143 600.00 Milloy, Rachel E 5546 Vinewood/Water Refund 110.15 96893 110.15 Minnesota Conway PD regiarge/hydrotest,verif co 216.14 97147 216.14 Minnesota Elevator Inc Mar-Apr08 WTP2 Elev Maint 126.41 97007 126.41 Minnesota NAHRO Melillo/Brainerd conf5.21/5.23 310.00 96876 310.00 Minnesota POST Board Lynch 7.'08/7.'10 PO lic $90.00 96877 $1,620.00 17 7.'08/7A0Lic/Hunt,]esk,Ha 51,530.00 Page 17 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=4%2F13 %2F2008&sT... 5/5/2, Check Register Page 16 of 25 Minnesota Wanner Company Sprayer parts 1,362.64 97008 1,362.64 Missions Inc Park and Rec Refund 300.00 97148 300.00 Mittelstaedt, Sara 3.27/4.12 Sam's,Costco,Byerlys 376.11 97173 376.11 Mobile Lock And Safe Co. CC 3 access locks&hdwe to comp 3,572.17 96878 3,572.17 Mobile Lock And Safe Co. Key Broke in Lock 14900 23rd A 78.00 97149 665.88 4 Medeco Brass Padlocks 587.88 NAHRO/CkAddress Dorn/online E -briefing 4.22.08 100.00 96879 100.00 Naik, Shrinkanth & Padmaja 5135 Norwood Ln/Water refund 89.93 96905 89.93 Nearmyer, Mignon Card reimb for Sr programs 72.62 97145 72.62 Nelson, Karen Proj8101 drainage/util easemnt 1,877.00 97120• 1,877.00 Neopost Inc 4.6.08/4.5.09 Folder/inserter 1,477.35 97150 1,477.35 Nesbitt, Robert 3.31/4.11 MN Joint Analysis 1,960.00 96898 1,960.00 Nesbitt, Robert 4.14/4.25 MN Joint Analysis S2,1 L7.50 97169 2,117.50 New Mech Companies 3.14.08 1C dessicant wheel 388.07 97009 388.07 Nextel Communications 3.8/4.7.08 162 Cell phones 3,977.75 97151 3,977.75 North Memorial Clinic 62 FF Spirometry test/trvl,lab 3,761.00 97010 3,761.00 North Memorial EMS Education Gjesvold 1st Respond er4.7/4. 10 15.00 96881 15.00 Northern Safety Technology 6 Amber Lens LED 50.33 97152 50.33 Northern Sanitary Supply Co PCC 24 Degreaser; ComboMop; Pa 255.81 96882 255.81 Northern Sanitary Supply Co IC 3 Cs HndSoap; IOBox Glvs 217.31 97011 217.31 Northern Tool & Equipment 3 Solar shed lights 79.84 96971 79.84 Northwestern University 3 Extra lunches/Beniek grad 75.00 97153 75.00 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=4%2F13%2F2008&sT... 5/5/ Page 18 Check Register Page 17 of 25 Nowell, Kraig CL"A" reimbursement 19.00 96981 $19.00 Office Depot 50.44 97012 $1,038.74 Wall Rack 28.54 96883 $558.35 Clipboard; Pens; Clips; Paper 24.38 Foam Board 11.51 7 Binders 26.69 Index 5.63 Env; Clips; Pads; Ribbon 67.88 2-10OPk Cards 24.07 Tape (3) 23.50 12 Var Binders; Lables; Messag 50.47 Mntg Rolls; Clips; Name Badges 4.60 Cleaner; Tape 21.00 3 Pks Tabs; 2 Pks Binding 34.07 Env; HiLtr; Markers; Lead 21.43 6 USB Drives 6GB 229.98 Return to Inv 422078359 Util K 15.40) Office Depot Pens; D Batteries; Refill Pen 50.44 97012 $1,038.74 5 Bx Label LSR 98.73 Lbl; Pens; Mkrs; Protect 66.24 Pens 12.63 Epson Cartridge 16.28 2 Bx Env 19.66 Wall board 7.08 Env; Paper; Pens 95.31 Hanging Neck Badge (100) 34.30 3 B File Jackets; Pens 54.46 Binder Card File; Refill Binde 38.25 Shelf Pocket (10) 11.29 Binders; Punch; Ink; Pens; Pen 179.41 Chart Tabl; EaselPad; Envs 64.69 2Pk Photo Battery 18.32 Return on Inv 424574870 7.90) Clips; 2 Calc; Tape; Ppr Roll 194.10 Bx Name Badge 21.58 3 USB 4GB Flash Drive 63.87 Office Depot Letter Tray 10.62 97154 790.31 Folders; Pens; Lead 66.63 Clips; Pens; Pads; Add Paper 8.19 4 Totes Flip Top 35.40 4Pk Legal Box 49.09 Organizer 185.95 3 Divider; 6 Totes 54.47 4 Stamps XPL 114.98 2 Pk Covers 30.10 Staples 3.54 Tape; Scis; Label 25.33 Pencil 4.09 Organizer; Eraser; Ruler; File 74.99 2 Bx Flds; 1 Bx Hang Fldrs 48.61 Dividers 18.64 2 Velcro Ultra Mate IOFt 18.72 Pk Neck Badge; Markers 40.96 Office of Enterprise Technolog Mai -08 Wide Area Network 90.00 96884 90.00 Oie, Tim 4.30/5.1 Cub,Panera,gas 75.93 97186 75.93 Oil -Air Products, Inc. 6 6G6MP; 6 6G8MPX; 6 6MP8FPX 77.38 97155 77.38 Old Chicago Park and Rec Refund 160.00 97171 160.00 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=4%2F13%2F2008&sT... 5/5/2C Page 19 Check Register Page 18 of 25 Ole and Lena's Garage Door Svc PW NE Gate Repl Rollers 432.00 97013 1,052.50 PW NE Door Rep] Seals Retainer 620.50 Oliver, Brandon 4.7/4.8 MACA conf meal/Morton 26.36 96811 26.36 Olsen Chain & Cable, Inc. 4 Hook 3/8 Alloy Clevix 73.70 96885 73.70 Olsen Companies 120 Arborplex Rope; 1000 Vinyl 635.39 97156 635.39 Once Upon A Star 4.12.08 Tinkerbelle 175.00 96855 175.00 Open Your Heart Payroll Generated Invoice 2.00 96886 71.50 Payroll Generated Invoice 11.00 Payroll Generated Invoice 25.00 Payroll Generated Invoice 7.50 Payroll Generated Invoice 6.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 9.00 Open Your Heart Payroll Generated Invoice 2.00 97157 71.50 Payroll Generated Invoice 7.50 Payroll Generated Invoice 25.00 Payroll Generated Invoice 111.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 9.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 6.00 Orbit Courier 4.7/4.10 Fr: MTI 33.37 97014 33.37 Orbit Courier 4.15/4.17 Fr:MTI&St Josephs 41.36 97158 41.36 Osseo Police Department Therkelsen"SFST/Drugs that Imp 10.00 96887 10.00 Owens Services Inc. WTP2 Quincy air compressor rpr 1,201.77 96888 3,027.76 WTP2 Remove Pipe Sect for Test 351.80 FS3 Rplc Htr Exhst Motors 1,262.99 CC Rep Losing Pressure 211.20 Owens Services Inc. PW Rep Woodshop Htr 605.47 97015 1,759.87 PCC HVAC Equip Alarm 114.20 PS Insp AO Smith Boilers 1,040.20 Park Bus Company 4.19.08 to Orpheum Theater 400.00 97159 400.00 Peterson Companies Inc Prcj5118 Zach Park athletic fl 5,000.00 96889 5,000.00 Petty Cash 4.25.08 event cash box 125.00 97016 125.00 PhatboyzBuffalo Wild Wings 2 Park and Rec Refund 160.00 97117 160.00 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=4%2F13 %2F2008&sT... 5/5/20( Page 20 Check Register Page 19 of 25 Philips Medical Systems WTP1 Defibrillator+accessories 1,904.28 97017 1,904.28 Plymouth Automotive Inc. 08.8006 '95 Dakota tow 152.83 96890 152.83 Postmaster / Window D-12 Bulk Permit 1889 postage dep 4,600.00 97057 4,600.00 Premium Players Park and Rec Refund 149.98 97091 150.00 From V# A2695(same name) 0.02 Printers Service Inc IC 77" Ice Knife Sharp. 36.00 96891 36.00 Printers Service Inc IC 77" Ice Knife Sharp. 72.00 97019 72.00 Printers Service Inc IC 77" Ice Knife Sharp. 36.00 97161 36.00 Professional Aquarium Mnt Inc Apr08 PCC Aquarium Maint 376.00 97162 376.00 Qwest Apr08 Olson/investigations 99.85 96892 99.85 Qwest Apr08 Reservoir DSL 61.45 97020 61.45 Qwest Apr08 FS 1 DSL 78.42 97163 214.73 Apr08 FS 2 DSL 78.26 Apr08 PD Emer Oper Cntrl 58.05 R & R Specialties/ Somerset WI IC instr panel dis lx gauge 307.05 97022 307.05 R & R Specialties/ Somerset WI Water terry cloth spreader 73.60 97164 73.60 R M R Services Inc Mai -08 11,153 Meter reads 5,018.85 97021 5,018.85 RJF Agencies 4.'08/4.'09 Prop Casualty Fee 5,000.00 97023 5,000.00 Radio Shack 1 answer machine 42.58 96894 42.58 Rayco Construction Inc Ref ovrpymnt P200802146 see 452.72 97165 452.72 Reach For Resources Inc 08 Adaptive Recreation svcs 17,442.40 96895 17,442.40 Reed Business Information Proj8l l9E&8120E 3.24 legal 329.94 96896 329.94 Reed Business Information Proj8l l9E&8120E 3.31 legal 329.94 97024 329.94 http://cltyintemallasplasp_reports/finance/cc check.asp?sFromDate=4%2F13%2F2008&sT... 5/5/20 Page 21 Check Register Page 20 of 25 Reed Business Information Proj4135 4.7.08 legal notice $149.76 97166 $149.76 Rels Title and Jamie N Hera 13460 60th PI/Mortgage assist $25,000.00 96897 $25,000.00 Renaissance Fireworks Inc Ref firework lie/R805124 350.00 97025 350.00 Roberts, Jenise Proj8101 drainage/util easemnt 1,940.00 97116 1,940.00 S & S Tree&Horticultural Spec 2 City tree removals 1,612.20 97028 3,090.08 3.24 haul logs,3 force cuts 1,477.88 S & S Tree&Horticultural Spec 4.1 cabling,hvy duty aircraft 239.63 97172 239.63 SJF Material Handling Inc Tear Drop frame,beam,wall tie 770.84 96901 770.84 SJF Material Handling Inc Tear drop frame,stepbeam,wire 428.76 97029 428.76 SRF Consulting Group, Inc. Proj8123 3.31.08 7,000.72 97030 9,248.72 Proj 1013 3.31.08 2,248.00 SW/WC Service Cooperatives May08 Employee Medical Ins 191,640.00 96902 191,640.00 Scholtes, Charles & Delphine 26 Union Terr/water refund 34.65 96818 34.65 Science Explorers 4.10/5.1 Einsteins Laboratory 450.00 96903 450.00 Selectaccount MarO8 Employee Participant 501.42 96904 501.42 Selectaccount Apr08 Employee Participant 455.67 97174 455.67 Shoshin Ryu of MN 3.3/4.23 Jujitsu&SeltDefense 2,315.82 96940 2,315.82 Shred N Go 04/11 Schid Service 8 Consoles 74.00 97031 74.00 Sibley, Brian 2706 Upland Ct/Water Refund 25.80 96812 25.80 Silent Knight Sec Sys Of MN In 3.4 FS3 alarm not sounding 135.00 97032 135.00 SimonDelivers Inc 1.29.08 Council special meet 160.88 97033 160.65 Cr Henn Co tax 0.23) SimplexGrinnell LP Ref P200800950 2705 Annapolis 221.95 97176 221.95 Siwek Lumber & Millwork Inc ' http://cityintemal/asp/asp_repoits/finance/cc_check.asp?sFronDate=4%2F13%2F2008&sT... 5/5/2 Page 22 Check Register Page 21 of 25 48 2x6 Log Siding Pine 30.68 96906 30.68 Snap Fitness 1400 CR 101/Water refund 17.87 96907 17.87 St Joseph Equipment Inc Assy End Wh; Assy Wheel 438.74 97034 4,560.29 3.10/4.10 Excavator rental 4,121.55 St Joseph Equipment Inc 4.10/5.9 Genie rental 852.00 97177 852.00 Star Tribune 3.2/3.24 Str Maint,Applic Anal 4,150.10 96908 4,150.10 State of Minnesota Jan -Mai -08 TID's,CJDN connects 870.00 96826 870.00 Stretcher's Inc Alum Clipboard 23.45 96909 677.04 Leathennan CPS Prog J. Bernier 74.64 3 /38 SPL Training Ammo Red 134.38 2cs .38 SPL practice 158gr 444.57 Streicher's Inc Unit 106 Rplc Siren Switch 83.19 97035 143.94 Radio Holder; Irritant Holder 53.30 Service Since 1995 Tab Tom 1.45 Streicher's Inc Gun Rack 297.11 97178 549.46 Pk Patches 100 Cotton 5.31 4 Pks Patches 1000 Cotton 74.51 unit 102 rmv camera vault 172.53 Subject, Thomas Proj8101 drainage/util esmnt 1,445.00 97183 1,445.00 Suburban Rate Authority 08 1/2 Membership Assmnt 2,800.00 97179 2,800.00 Sun Newspapers/Notices ORD 2008-06 42.90 96910 377.17 Proj 8119E Bids 2008 SealCoat 101.89 Proj 8120E Bids 2008 Crack Rep 85.80 Ord 2008-05 57.20 Ord 2008-04 89.38 Sun Newspapers/Notices Board of EQ Ntc 35.75 97036 439,74 Ord 2008-07 82.23 Police Auction 4/19/08 39.33 PHN File 2008014 150.15 Publ Res 2008-108 132.28 Sun Newspapers/Notices Green Mill Liq Lic 28.60 97180 130.49 Proj 4135 Eros Rep Bid Cty61&9 101.89 Superior Ford, Inc. 8.17.07 Unit 148 repairs 107.08 96911 107.08 Superior Ford, Inc. SenderPum; Nut Wash; Stud 271.29 97181 271.29 SureFire 6bx of 12 cells 223.20 97037 223.20 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/5, Page 23 Check Register Page 22 of 25 T -Mobile Apr08 GPS cell $49.99 97038 $49.99 TDS Metrocom 4/13-5/12 Parks CC PW FS 3,499.16 97039 3,499.16 Terminal Supply Company Triangle Kit 46.99 96912 46.99 Terminal Supply Company 3 Light Duty Backup Alarm 87.07 97040 359.65 4 Miniature Lamps 58.58 Flvy Duty Bin; Rack Bn Base 214.00 The Tape Company 50 60min DV tape,50 inkjet 139.50 97182 139.50 Therkelsen, Amy 4.9.08/4.9.09 Peace Office Lic 90.00 96933 1,263.06 New Uniform purchase 1,173.06 Three Rivers Park District Lowry prog fees/Hike,Eco stage 300.00 97184 300.00 ThyssenKrupp Elevator Cr inv 459510/reinv 925256 449.43) 97041 51.14 Cr inv 554094/reinv 925257 449.43) Ian -Ma -08 IC Elev Maint 475.00 Apr-Jun08 IC Elev Maint 475.00 ThyssenKrupp Elevator May08 PS Elev Maint 151.69 97185 151.69 Toll Company Mar 08 Cylinder Demurrage 26.01 97042 71.93 9 Safety Glasses Nemesis 45.92 Toll Company Contact Tip MT M 7.35 97187 59.27 Propane Fuel Vol 20 25.96 Propane Fuel Vol 20 25.96 Top Notch Treecare Proj8101 Tree trimming 5,538.00 97043 5,538.00 Trans -Alarm Inc Apr-JUn08 Well I monitor 124.61 97044 124.61 Trans -Alarm Inc FS 2 UL Runner failed timer is 90.00 97188 90.00 Turfwerks LLC Sand Brush,brush 391.71 97189 391.71 Turning Technologies 40 Radio freq responseCard 2,816.90 97045 2,816.90 TwinSource 5cs 16xl4x37 3mil yellow bag 363.43 97190 363.43 US Auto Force 12 AC Oil Fltr; 2 Filter 129.46 96914 438.02 3 AC Eken A 76.36 3 AC Battery 232.20 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=4%2F13%2F2008&sT... 5/5/21 Page 24 Check Register US Auto Force Page 23 of 25 8 AC Spk Plugs 35.19 97046 225.22 AC 2HD Flat; 12 Oil Fltr; Fuel 72.89 Payroll Generated Invoice 2.00 AC 2 Blades; 2 HD Flat; 6 Oil 117.14 Payroll Generated Invoice 30.00 US Auto Force 12.00 Payroll Generated Invoice 2.00 3 AC Stud Btty; 298.09 97191 564.39 AC Flat Bld Oil Fltrs Fuel Flt 111.67 Payroll Generated Invoice 1.00 Wipe Off Winshield Washer GA 137.74 Payroll Generated Invoice 3.00 AC 2 Fltr; 16.89 Payroll Generated Invoice 9.00 USA Mobility Wireless Inc 10.00 Payroll Generated Invoice 7.70 4.22/5.21 26PD pager rental 175.55 97192 175.55 Ultramax Payroll Generated Invoice 3.00 97197 $143.70 13cs CCI .40 S&W 180TMJ 2,587.00 97047 2,587.00 Uniforms Unlimited Inc. 13.00 Payroll Generated Invoice 1.00 Trop MB, BL Jenny Anderson 95.00 97194 95.00 United Arts 14.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 3.00 96915 5.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 9.00 United Arts 7.70 Payroll Generated Invoice 3.00 97195 5.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 United Electric/EESCO 2 150W HPS HUB 483.81 97196 $483.81 United Way of Mpls Payroll Generated Invoice 3.00 96916 $143.70 Payroll Generated Invoice 2.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 30.00 Payroll Generated Invoice 12.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 13.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 14.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 14.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 9.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 7.70 Payroll Generated Invoice 8.00 Payroll Generated Invoice 2.00 United Way of Mpls Payroll Generated Invoice 3.00 97197 $143.70 Payroll Generated Invoice 12.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 13.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 14.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 14.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 30.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 8.00 Payroll Generated Invoice 9.00 Payroll Generated Invoice 7.70 Page 25 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFrornDate=4%2F13%2F2008&sT... 5/5/, Check Register Page 24 of 25 Payroll Generated Invoice 10.00 Payroll Generated Invoice 2.00 97114 854.00 University of MN Moberg/MPWA springconf 200.00 97048 200.00 University of MN/ No address 4.5.08 Yard&Gardon Expo 122.22 96917 122.22 Valley Rich Co Inc 36.21 1695 W 169th/Wtrmn brk rpr 3,595.96 96918 3,595.96 Valley Rich Co Inc 15604 27th Ave/Mmin brk rpr 2,944.00 97198 5,643.49 1753 Archer/Wtrmn brk rpr 2,699.49 Verified Credentials Inc Mai -08 Background Screen 355.00 97049 355.00 Vessco Inc I Chem buffer acetate soln 207.68 97050 207.68 Victorsen, James & Rohanda Proj8101 rightofway easement 854.00• 97114 854.00 Vigoren, Marjorie Lakewinds/compost bin 35.00 97137 35.00 Viking Trophies 50 Cert Holders 271.32 97199 375.00 3 Name Badges Human Rts Comm 36.21 3 Soccer awards 67.47 Village Chevrolet Co. Gaskets; Seals; 183; Thermos 125.50 97200 285.94 006 Actuator 160.44 Vincent Properties LLC 11414 State Hwy 55/water refun 79.83 97051 79.83 WAVS Inc IC rpr cassette player 128.00 97201 128.00 WSB & Associates Proj8113 F608/Final 2,614.00 96919 17,687.00 Proj8101 Feb'08 12,452.50 Proj8103 Feb'08 2,620.50 Waste Management Services Mar08 Drop/Curb recycle -Feb 16,852.74 97052 16,852.74 Watson Company IC Concession food resupply 1,317.14 96921 1,317.14 Watson Company IC Concession food resupply 591.04 97202 591.04 Weld and Sons Plumbing Inc PW Handwash repair 112.00 97053 112.00 Wenck Associates Inc Proj3105 Mar08 PC Pond Dsgn 10,841.21 96923 11,968.16 Proj6103 Mar08 1,126.95 Westside Wholesale Tire Inc. Page 26 http://cityintemal/asp/asp_reports/finance/cc_check. asp?sFromDate=4%2F 13 %2F2008&sT... 5/5/, Check Register Page 25 of 25 2 Tiber tires,mounting $935.77 97203 $935.77 Westwood Professional Services Prcj3105 2.24/3.29.08 1,909.00 97054 1,909.00 Xcel Energy 2/14-3/19 Street Lighting 98.74 96924. 638.55 2/27-4/1 City Parks 539.81 Xcel Energy 2/13-4/1 Traf Signal Flasher 2,649.01 97055 36,296.49 3/11-4/10 Civil Defense Siren 55.61 2/27-4/4 Liftstations 4,821.29 2.18/4.9 All except 5,2,WTP1 27,099.21 3/1-4/1 Traf Signal Flasher 1,671.37 Xcel Energy 3.3/4.2.08 Well 2 4,271.49 97205 34,569.59 3.3/4.2.08 Well 3 261.74 3/10-4/17 City Parks 2,803.21 Apr08 City Buildings 24,209.57 3.3/4.4.08 WTP 1 3,023.58 Yogastudio in Plymouth LLC 3.2/4.24.08 Yoga classes 1,011.40 96925 1,011.40 Young, Katherine MACA confineal/Morton MN 12.99 96854 12.99 Zarnoth Brush Works 2 Elgin poly main broom refill 834.96 97206 1,248.50 1 Wafer broom refill 413.54 Zee Medical Service PW Medical resupply 188.53 97056 444.87 FS 2 Medical resupply 105.48 FS I Medical resupply 66.56 FS 3 Medical resupply 84.30 Ziegler Inc 1 l Fltrs; 2 Oil Flt; 5 Element 443.97 97207 968.92 Unit 202 radiator repairs 524.95 TOTAL AMOUNT: $1,197,185.74 Page 27 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=4%2F13 %2F2008&sT... 5/: US Bank Visa Credit Card V# 14754 4.15.08 Invoice Description Amount Jones/Circuit city/SMD/Your Factory 123.21 Engdahl/Amer Meadows,Quiznos 159.37 Whalen/SLUC 5 registr/Reality or Wishfull Thinking 175.00 Peterson/Subway-Employee chili fest 100.00 Busch/MSCN-FRND,Litin Ppr,UPS Store,Show Tix 392.50 Hunt/Kuipers Ace Hdwe,Evident 564.95• Oie/Cub Foods, Pane ra-dept trng,Mpls trng,ATOM 564.34 Newberger/Pneumadyne,Best Buy-tubing,2cameras 975.92 Abel/CASIO -Cash register ribbons 19.22 Vetsch/Tires Plus,APWA&AirFare NewOrleans conf 687.47 Krause/Interop,Trvlcty-LasVegas conf,SuperCircuits, Micro 8,120.56 Total ACH Payment 11,882.54 Council Report Fund Summary 101 General Fund 2,351.11 201 Recreation Fund 70.00 430 Capital Projects 571.02 501 Water Fund 500.30 503 Solid Waste 502 Sewer Fund 504 Ice Center Fund 19.22 505 Water Resources Fund 507 Field House 10.67 602 Public Works 687.47 603 Risk Management 606 IT Fund 7,549.54 607 Facilities Mgmnt 123.21 Total 11,882.54 Page 28 Date: 5/5/08 Time: 8:12:39 AM H.M.S. Windows - Housing Assistance Payments Page: 0001 PAYMENT REGISTER- SUMMARY Q:\hms\reports\PAYSUM.QRP Bank Account Description/Account Number Checkingf 3110681 Number Date Method Status Name Of Payee Total 0001644 4/16/08 Computer Ck. Paid Regency Pointe Apartment Homes 622.00 0001645 4/16/08 Computer Ck. Paid Karen Thompson 814.00 0001646 5/1/08 Computer Ck. Paid Dmitriy Akerinan 982.00 0001647 5/1/08 Computer Ck. Paid Simon Akerman 1,079.00 0001648 5/1/08 Computer Ck. Paid IlyaAlchits 1,107.00 0001649 5/1/08 Computer Ck. Paid Alpha Investments & Consulting 770.00 0001650 5/1/08 Computer Ck. Paid Charles & Helen Anderson 447.00 0001651 5/1/08 Computer Ck. Paid Summer Creek Apts 2,238.00 0001652 5/1/08 Computer Ck. Paid At The Lake Apartments 0.00 0001653 5/1/08 Computer Ck. Paid At The Lake Apartments 18,445.00 0001654 5/1/08 Computer Ck. Paid Bass Lake Hills Townhomes, LP 4,224.00 0001655 5/1/08 Computer Ck. Paid Charles Beaman 587.00 0001656 5/.1/08 Computer Ck. Paid Vladimir Begun 1,384.00 0001657 5/1/08 Computer Ck. Paid Bigos Willow Creels 0.00 0001658 5/1/08 Computer Ck. Paid Bigos Willow Creek 30,288.00 0001659 5/1/08 Computer Ck. Paid Bigos-Oakwood LLC 612.00 0001660 5/1/08 Computer Ck. Paid Birulovo 77 LLC 562.00 0001661 5/1/08 Computer Ck. Paid Caberallo LLC 744.00 0001662 5/1/08 Computer Ck. Paid Vitaly Chem ith 1,135.00 0001663 5/1/08 Computer Ck. Paid DJB Futures Inc 545.00 0001664 5/1/08 Computer Ck. Paid John Dufresne 820.00 0001665 5/1/08 Computer Ck. Paid Nataliya Esaulenko 595.00 0001666 5/1/08 Computer Ck. Paid Gerald Evenson 1,042.00 0001667 5/1/08 Computer Ck. Paid Fernbrook Townhomes 14,608.00 0001668 5/1/08 Computer Ck. Paid Four Seasons Estates 0.00 0001669 5/1/08 Computer Ck. Paid Four Seasons Estates 16,425.00 0001670 5/l/08 Computer Ck. Paid Four Seasons Villa 418.00 0001671 5/1/08 Computer Ck. Paid Denise Gartner 1,171.00 0001672 5/1/08 Computer Ck. Paid Alla Grigoryants 885.00' 0001673 5/1/08 Computer Ck. Paid Suzanne Guggenberger 1,525.00 0001674 5/1/08 Computer Ck. Paid Todd Haigh 885.00 0001675 5/1/08 Computer Ck. Paid Heartland -Plymouth LkVwCommons 0.00 0001676 5/1/08 Computer Ck. Paid Heartland -Plymouth LkVwCommons 32,293.00 0001677 5/1/08 Computer Ck. Paid Elena & Boris Iliarske 633.00 0001678 5/1/08 Computer Ck. Paid James Irwin 855.00 0001679 5/1/08 Computer Ck. Paid Kim Johannessen 544.00 0001680 5/1/08 Computer Ck. Paid Joseph Palen 1,189.00 0001681 5/1/08 Computer Ck. Paid Vladimir Kazaryan 989.00 0001682 5/1/08 Computer Ck. Paid Gennadiy Kharam 462.00 0001683 5/1/08 Computer Ck. Paid Lancaster Village Partnership 7,002.00 0001684 5/1/08 Computer Ck. Paid Derrick Lance 827.00 0001685 5/1/08 Computer Ck. Paid Kathy LaPointe 820.00 0001686 5/1/08 Computer Ck. Paid Gregory Mazo 693.00 0001687 5,/1/08 Computer Ck. Paid Joan M. Michaud 512.00 0001688 5/1/08 Computer Ck. Paid Klara Mints 833.00 0001689 5/1/08 Computer Ck. Paid Toni Muckala 704.00 0001690 5/1/08 Computer Ck. Paid Jane Nyagwansa 706.00 0001691 5/1/08 Computer Ck. Paid Alex Olchanski 392.00 0001692 5/1/08 Computer Ck. Paid Park Place Apartments 2,459.00 0001693 5/1/08 Computer Ck. Paid Parkside Apartments 11,896.00 0001694 5/1/08 Computer Ck. Paid Reese Pfeiffer 1,737.00 0001695 5/1/08 Computer Ck. Paid Plymouth Colony Apartments 8,413.00 0001696 5/1/08 Computer Ck. Paid Plymouth Ponds Ltd Partnership 0.00 0001697 5/1/08 Computer Ck. Paid Plymouth Ponds Ltd Partnership 17,587.00 - Page 29 Date: 5/5/08 H.M.S. Windows - Housing Assistance Payments Page: 0002 Time: 8:12:39 AM PAYMENT REGISTER - SUMMARY Q:\hms\reports\PAYSUM.QRP 0001698 5/1/08 Computer Ck. Paid Plymouth Terrace Realty, LLP 351.00 0001699 5/1/08 Computer Ck. Paid Regency Pointe Apartment Homes 13,048.00 0001700 5/1/08 Computer Ck. Paid Ilya Roytelman 569.00 0001701 5/1/08 Computer Ck. Paid Shenandoah Woods 13,165.00 0001702 5/1/08 Computer Ck. Paid Gopal B Shenoy 1,358.00 0001703 5/1/08 Computer Ck. Paid Plymouth Leased Housing Assoc 9,639.00 0001704 5/1/08 Computer Ck. Paid The Place Apartments 463.00 0001705 5/1/08 Computer Ck. Paid Karen Thompson 814.00 0001706 5/1/08 Computer Ck. Paid Irina Turovskaya 557.00 0001707 5/1/08 Computer Ck. Paid Vicksburg Crossing 2,794.00 0001708 5/1/08 Computer Ck. Paid Vicksburg Commons 4,850.00 0001709 5/1/08 Computer Ck. Paid Vladimir Voynov 306.00 0001710 5/1/08 Computer Ck. Paid Wellington Apartments Partnership 1,181.00 0001711 5/1/08 Computer Ck. Paid Igor Yesilevsky 679.00 0001712 5/1/08 Computer Ck. Paid Metropolitan Council 1,296.37 0001713 5/1/08 Computer Ck. Paid Minneapolis Public Housing Authority 4,174.14 0001714 5/1/08 Computer Ck. Paid 19,Accv-sk- : , f ` Y eg.` 54.00 0001715 5/1/08 Computer Ck. Paid U ti4 Lc 13.00 0001716 5/1/08 Computer Ck. Paid ti ti, 69.00 0001717 5/1/08 Computer Ck. Paid k\ ik 51.00 0001718 5/1/08 Computer Ck. Paid t a 15.00 0001719 5/1/08 Computer Ck. Paid dt 4c E; 11.00 0001720 5/1/08 Computer Ck. Paid 31.00 Total. For Bank Account Checking $251,993.51 Of Totals Transactions Computer Checks 440 $251,993.51 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Total For Bank: $251,993.51 Total - All Bank Accounts Printed: $251,993.51 Page 30 CITY OF PLYMOUTH RESOLUTION NO: 2008 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING MAY 3, 2008 WHEREAS, a list of disbursements for the period ending May 3, 2008 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank — Check Register. General & Special Revenue $ 223;348.78 Construction & Debt Service 59,955.30 Enterprise & Internal Service 909,758.36 Housing & Redevelopment Authority 4,123.30 Check Register Total $1,197,185.74 Anchor Bank-ACH Credit Card Payment General & Special Revenue $ 2,421.11 Construction & Debt Sery 571.02 Enterprise & Internal Service 8,890.41 Huosing & Redevelopment Authority .00 ACH Total $ 11,882.54 Anchor Bank — Housing Assistance Payments Housing & Redevelopment Authority $ 251,993.51 GRAND TOTAL FOR ALL FUNDS $1,461,061.79 Adopted by the City Council on May 13, 2008 Page 31 Agenda Number., 6.03 i TO: Mayor and City Council FROM: Jeanette Sobania, Human Resources Manager SUBJECT: LETTER OF AGREEMENT WITH CLERICAL TECHNICAL PROFESSIONAL AFSCME UNIT AND ACHANGE TO POSITION SALARY AND GRADE CHART TO REFLECT A CHANGE IN THE ENGINEERING DIVISION DATE: May 8, 2008 for Council Meeting of May 13, 2008 1. ACTIONS REQUESTED: Adoption of the attached resolutions approving changes to: The Position Salary and Grade Chart creating the position of Reconstruction Project Manager in Grade 18 and abolishing the position of Civil Engineer in Grade 18. Approval of a letter of agreement with AFSCME Local 3839, representing Clerical, Technical and Professional employees establishing the grade for Engineer. 2. BACKGROUND and DISCUSSION: Staff is using the opportunity created by a vacancy to switch titles and supervisory responsibilities in the street reconstruction unit. There is no budget impact because the new titles and the old are in the same grades. The current structure of the Street Reconstruction unit in the Engineering Division is shown below: Assistant City IIEngineer Engineering Tech Senior I I Senior Design Engineer Engineering Tech Engineering Tech Construction Construction Right of way Senior Senior Engineering TechEngineeringTechEngineeringTech Surveying Design I GIS Seasonal Techs Page 1 Street Recon Unit Title and Grade Changes May 13, 2008 Page 2 The proposed structure of the unit is shown below: IIAssistant City IIEngineer Engineering Tech Senior I I Senior Engineering Tech Engineering Tech GIS Construction Right of way Senior Engineering TechEngineeringTech Surveying Construction Seasonal Techs We are proposing this structural change now because Jim Renneberg who supervised the unit has been promoted to Assistant City Engineer. The unit was created in 1991. Over the 17 years since it was created there has been considerable turnover in the Civil Engineer position that provides supervision to the unit. The Civil Engineer position was attractive to candidates as a stepping stone to a higher level position either in the City or with another employer. We now have the opportunity to promote a seasoned Senior Engineering Tech who has supervisory experience. We propose placing him in the Reconstruction Project Manager position and filling the technician vacancy with a newly graduated civil engineer. We fully expect that this engineer will stay for two or three construction seasons and move on to another employer. We feel it will be less disruptive because the Reconstruction Project Manager is more likely to continue his employment with the City for a longer period of time. The letter of agreement establishes the pay range for the Engineer in the CTP contract. Since the Engineer is a non -supervisory, professional position it is covered by the union. 4. BUDGET IMPACT: There is no change in the number of positions in the division; the salaries will be the same. 5. RECOMMENDATION: Approve the attached resolutions recommending that the City Manager proceed with the change. Page 2 CITY OF PLYMOUTH RESOLUTION NO. APPROVING THE LETTER OF AGREEMENT AMENDING THE 2007-2008 CONTRACT BETWEEN THE CITY OF PLYMOUTH AND CLERICAL, TECHNICAL AND PROFESSIONAL EMPLOYEES REPRESENTED BY AFSCME, COUNCIL 5 REGARDING THE ESTABLISHTMENT OF THE POSITION OF ENGINEER IN GRADE 16 WHEREAS, representatives of the City of Plymouth and AFSCME, representing Plymouth clerical, technical and professional employees, have agreed to establish the title of Engineer in grade 16 of the collective bargaining agreement; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the letter of agreement between the City of Plymouth and AFSCME Council 5, effective May 13,2008— FURTHER, 3,2008.., FURTHER, that the Mayor and City Manager are authorized to execute the agreement. Adopted by the City Council on May 13, 2008. page 3 CITY OF PLYMOUTH RESOLUTION NO: APPROVING THE GRADE, TITLE AND SALARY RANGE FOR RECONSTRUCTION PROGRAM MANAGER AND ABOLISHING THE POSITION OF CIVIL ENGINEER WHEREAS, the City of Plymouth has revised the organizational structure of the Engineering Division; and WHEREAS, the title of Civil Engineer will no longer be used in the Classification Plan; and WHEREAS, there is a need for an exempt position titled Reconstruction Program Manager; and WHEREAS, the position on Reconstruction Program Manager has been evaluated and placed in Grade 18; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does: approve the addition of Reconstruction Program Manager to the 2008 Classification and Compensation Plan as an exempt position in Grade 18 and approves the abolition of Civil Engineer, effective May 13, 2008. Adopted by the City Council on May 13, 2008.. Page 4 Agenda Number 04File2008026, PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager through Steve Juetten, Community Development Director FROM: Kip Berglund, Associate Planner (509-5451) through Barbara Senness, Planning Manager MEETING DATE: May 13, 2008 APPLICANT: Wold Architects and Engineers PROPOSAL: Site Plan Amendment for an addition to the gymnasium complex at Armstrong High School LOCATION: 1063536 th Avenue North REVIEW DEADLINE: August 6, 2008 PROPOSED MOTION: Move to adopt the attached resolution approving a site plan amendment for Armstrong High School located at 10635 36th Avenue North, as recommended by the Planning Commission. Approval of a site plan amendment requires a 4/7 vote of the City Council. DESCRIPTION OF REQUEST: The applicant is requesting a site plan amendment to allow the construction of a 256 square foot roughly 16 -feet by 16 -feet), two-story addition on the southwest side of the gymnasium complex at Armstrong High School. Page 1 File No. 2008026 Page 2 PLANNING COMMISSION ACTION: At their May 7, 2008 meeting, the Planning Commission unanimously recommended approval of this item on their consent agenda. Notice of public meeting at the Planning Commission was mailed to all property owners within 200 feet. The notification area map is attached. CONTEXT: Surrounding Land Use and Zoning Natural Characteristics of Site The site is located within the Bassett Creek Watershed Management Commission. The west end of the site contains land within the shoreland overlay district for Medicine Lake. The proposed addition would not be located in that area. Previous Actions Affecting Site Staff could riot find any planning records regarding the original construction of Armstrong High School, however there are records of several improvements made to the school starting in the 1990's, including: In 1994, the City Council approved a site plan amendment, conditional use permit, and variance for the construction of a new athletic and physical education complex on the east side of the Armstrong High School campus. In February, 1997, the City Council approved a site plan amendment for the construction of a gym addition. In May, 1998, the City Council approved a site plan amendment and a setback variance to allow improvements to the entrance and drive aisle. In June, 2000, the City Council approved a site plan amendment and variance to allow reconstruction of the east parking lot and the construction of new bleachers for the baseball field. In February, 2003, the City Council approved a site plan amendment for various site improvements including a two-story room addition, a storage room addition, and new Page 2 Adjacent Land Use Guiding Zoning North Single -Family Homes LA -1 (Living RSF-1 (Single Family Armstrong Ridge Development) Area 1) Detached 1) South Single -Family Homes (Wood LA -1 (Living RSF-1 (Single Family Creek Develo meat) Area 1) Detached 1 East Tiburon Cluster Home LA -2 (Living RMF -1 (Multiple Develo ment Area 2) Family 1) West Mission Farms Site P-1(Public/Semi- p_1 (public/institutional) Public/Institutional) Natural Characteristics of Site The site is located within the Bassett Creek Watershed Management Commission. The west end of the site contains land within the shoreland overlay district for Medicine Lake. The proposed addition would not be located in that area. Previous Actions Affecting Site Staff could riot find any planning records regarding the original construction of Armstrong High School, however there are records of several improvements made to the school starting in the 1990's, including: In 1994, the City Council approved a site plan amendment, conditional use permit, and variance for the construction of a new athletic and physical education complex on the east side of the Armstrong High School campus. In February, 1997, the City Council approved a site plan amendment for the construction of a gym addition. In May, 1998, the City Council approved a site plan amendment and a setback variance to allow improvements to the entrance and drive aisle. In June, 2000, the City Council approved a site plan amendment and variance to allow reconstruction of the east parking lot and the construction of new bleachers for the baseball field. In February, 2003, the City Council approved a site plan amendment for various site improvements including a two-story room addition, a storage room addition, and new Page 2 File No. 2008026 Page 3 mechanical equipment. The application also included a variance to allow expansion of a legally non -conforming loading area. In April 2006, the City Council approved a site plan amendment and conditional use permit amendment for exterior improvements to the site including: a new turf surface for the stadium field, a new grass surface for the junior varsity field, additional tennis courts and parking lot expansion. The application also included variances to exceed the allowed maximum impervious surface area coverage and to exceed the maximum square footage and height allowed for a scoreboard. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a site plan amendment is limited to whether or not the proposed project meets the measurable standards outlined in the Zoning Ordinance. If it meets these measurable standards, the City must then approve the site plan amendment. ANALYSIS of PROPOSAL: The applicant is asking for a site plan amendment to construct a 256 square foot, two-story addition. The lower level of the proposed addition would house mechanical equipment/pumps and be used for storage of miscellaneous items. The upper level would be used to provide a security check in room for the school. The plans show that the proposed addition would be constructed with materials (brick and aluminum windows) to match the exterior of the existing building. The height would line up with the roofline of the existing structure. A condition is included in the attached draft resolution requiring the proposed addition to match the existing structure. The Zoning Ordinance contains specific standards for approval of a site plan amendment for development of land in the P -I zoning district. Staff reviewed the application with these standards and determined that the proposed addition would comply with the standards in the ordinance for structure setbacks and building height. Standards for the P -I District Required Proposed Complies? Front Setback (abutting residential) 75 feet 1,000 feet Yes Side Setback (abutting residential) 75 feet 500 feet Yes Rear Setback (abutting residential) 75 feet 900 feet Yes Maximum Building Height 45 feet (max) 26 feet Yes Page 3 File No. 2008026 Page 4 CONCLUSION: Staff finds that with the conditions in the attached resolution, the site plan amendment. meets all of the measurable standards outlined in the Zoning Ordinance. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment for Wold Architects and Engineers for a 256 square foot, two-story addition at Armstrong High School, subject to the conditions listed in the attached resolution. ATTACHMENTS: 1. Planning Commission Minutes 2. Applicant's Narrative 3. Location Map 4. Notification Area Map 5. Aerial Photo 6. Site Graphics 7. Site Photos 8. Resolution Approving Site Plan Amendment 0:\PLAN\STAFFREP\CC\2008\2008026 CC Wold Architects ArmstrongHS SPA.doc Page 4 Draft Planning Commission Minutes May 7, 2008 Page 2 6. CONSENT AGENDA A. APPROVAL OF THE APRIL MINUTES / 2008 PLANNING COMMISSION MOTION by Commissionerseconded by Commissioner Davis, to approve the April 16, 2008 Planning Com zon Minutes. Vote. 7 Ayes. MOTION approved. B. CITYCW-PLYMOUTH (2008016) M9,TTON by Commissioner Weir, seconded by Commissioner Davis, to approve the request by the City of Plymouth for a site plan amendment to construct a pump house facility for property located at 12000 Old Rockford Road. Vote. 7 Ayes. MOTION approved. C. WOLD ARCHITECTS AND ENGINEERS (2008026) MOTION by Commissioner Weir, seconded by Commissioner Davis, to approve the request by Wold Architects and Engineers for a site plan amendment to construct a 256 square foot two-story addition (roughly 16 -feet by 16 -feet) on the southwest side of the gymnasium complex at Armstrong High School for property located at 10635 36th Avenue North. Vote. 7 Ayes. MOTION approved. Page 5 020oYa-;?t-I Armstrong High School Area A Addition and Remodeling Project Description Narrative: This request is to gain approval for the construction of a small 2 story addition on the southwest side of the gymnasium portion of the complex. The foot print of this addition is approximately 256 sf. The addition will have exterior materials to match the building (i.e. brick and aluminum windows). The lower level of the addition will house mechanical equipment/pumps. The upper level will provide a security check in room for the school. The addition location is on the back side of the building, visually away from the neighborhood. ACS — v 2008 Page 6 36TH AV 7/,/ V///" Site jLA• z . . .. L -'I . . . W 3 . Medicine .. ....... .......... Lake.............................. ........ . . Location Map- 2008026 Legend Wold Architects and Engineers ® C, Comercial Armstrong Highschool Addition CC, City Center 10635 36th Avenue North CO,. Commercial Office Request for a Site Plan Amendment IP, Planned Industrial 0 LA -1, Living Area 1 0 LA -2, Living Area 2 bcity LA -3, Living Area 3 LA -4, Living Area 4 of 0 LAR, Living Area Rural Plymouth, Minnesota P=1, Public/Semi-Public/Institutional 500 250 0 500 1,000 1,500 III Feet Page 7 Hennepin County Variance Map - 1 o'11 2.00 oa Hennepin County Taxpayer Services: Variance Labels This is not a legally recorded map. It represents a compilation of information and data from City, County and State authorities. I• i j I ': i 14-118-22-44...i.13=118-22=33- i..... 3fiTH.AV E.N t r... rr . I `) z I; { 24) it t 20) r jv! s n Y I i 1tr l cr 74 R j rj/ 000 kkr• +` ( 10) v + . r rt ' y r ( ' wi4r r t ' i a t'' i r I e , t - .' r•a ^' is Z;22 r r ; 24 118 22.'21 (q) . li ]ani it i tiF I f r r t Fflx ++ r, 1 . r r ejro4 hr i T i ?f - y. . S ? ek r1 i t• ' - r .+ z r h ''ls rr ; t a r s T e rr x i f 7r + m t x f A A ^ 133) t' F t 2' t ! _ ' i h' Ri '• f s f v F 290) f 34TH AVE N 4 _ m C 23 118 22 14. q + 24 118 22-23 o I (49) , 24 118 Z2-24 7. nl— iy ° 3iri lf i'4)() kk' ) tY i $ t I •r- akf r r:'tErE L+x ( fx in. 7 1 s , . ' r i crtc+-' .5s+,'Aiahr`l r '1rov ..• '+' I _¢..n`",ii:'ta, 'sir _` `7 x,usd:u.i3 - z - I r ` ,. . + / • i Parcel Information: Date Printed: 4/7/2008 2.37,34 PM Parcel ID: 24-118-22-22-0012 ; Owner Name: SCHOOL DIST NO 281 j Parcel Address: 1063536TH AVE N PLYMOUTH VIN, 55441 A - j I Buffer Size: 200 ft. •,+ P 9 2008 - r _ I Page 8 http://tsg,is/MailingLabels/popMap. aspx?LayerID=94&Obj ectID=111212&Buffer=200&Co... 4/7/20 Z, f Citi NO V" Ki Medicine Lake iV F7ffViT#Tr# 0 7;IDEMOLITION PLAN LEVEL I 7i 7I L'___ ST?GIJG PLAN ex,BT ry PTIAL) N%ZAFIELDLL(CO.PITIONS Z="" T." D D KEY PLAN ARMSTRONG HIGH SCHOOL A"EAW H PH SE IVACA1 INDEPENDENT SCHOOL DISTRICT 0WMX' LO DEMOLITION PLAN LEVEL? AND 2, STAGING PLAN AND SURVEY A0.10 PQM Zo68o-ati, S. 0 ARMS ROUG HIGH SCHOOL AREAW 12) 91 jb, HVAC PHASE IN j II INDEPENDENT t SCHOOL DISTRICT 01WMX' I I I I - , i I I, ,- . k LEVEL I ENLARGED FLOOR PL„W "IFA Dt Cry C, FLOOR PLAN LEVEL I - AREA A' 7 KEY PLAN t -A-1.10- I CD IQ I IN L 1- J; LFI/EL 2 - FHLARGEO FLOOR, FLA-. AKEA 0-i T -f) 1 -dl 53-1 c6lT-I (91 IN Jil I- --T J T, -,I-, =-7j M-1 LE,/ELR - AREA W 5EE AI.10 FOR GENERAL BARRIER 110YE5 Is T E) LTJ LP'/PL 2 - VNI-ARZIEP FLOOR FL,,'H AREA C, ARMSTRONG HIGH SCHOOL lirl p Ij FLOOR PLAN LEVEL 2 - L JI M d 5EE AI.10 FOR GENERAL BARRIER 110YE5 Is T E) LTJ LP'/PL 2 - VNI-ARZIEP FLOOR FL,,'H AREA C, ARMSTRONG HIGH SCHOOL AREA W HVuC PNAlw.11.1 Ij FLOOR PLAN LEVEL 2 - INDEPENDENT SCHOOL DISTRICT M2111 0WMX' JI AREA A' d KEY PLAN 0 0; L„ Ij FLOOR PLAN LEVEL 2 - JI AREA A' KEY PLAN L Al -.201 J A USTROUGHIGH SCHOOL AREAW VAC INA E III M.ATERIAL5 KEY INDEPENDENT SCHO LDISTRICT 02 1 LW-.ddd EXTERIOR ELEVATIONS AND WALL SECTIONS A2.02 Zo o Zoo 5EURITY J rt L 5TQRA6E A USTROUGHIGH SCHOOL AREAW VAC INA E III M.ATERIAL5 KEY INDEPENDENT SCHO LDISTRICT 02 1 L W-.ddd EXTERIOR ELEVATIONS AND WALL SECTIONS A2.02 Zo o Zoo 00,E30 4 t.ive Snard) III • Microsoft Intornot fxpldrar :off jl File Edit View Favorites Tools Help f s0Back - Lx, [Av . Ai .' 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C V4 mi > 6J Done `N 40 Internet Q CD CITY OF PLYMOUTH RESOLUTION 2008_ APPROVING A SITE PLAN AMENDMENT TO CONSTRUCT A 256 SQUARE FOOT ADDITION AT ARMSTONG HIGH SCHOOL FOR PROPERTY LOCATED AT 10635 36TH AVENUE NORTH (2008026) WHEREAS, Wold Architects and Engineers has requested approval of a site plan amendment to construct a 256 square foot addition at Armstrong High School, for property legally described as: The West Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 118, Range 22, except that part of the North 275 feet thereof lying East of the West 90.feet thereof. 1 All that part of Government Lot 1, Section 24, Township 118, Range 22, lying north of the westerly extension of the North line of the Southeast Quarter of the Northwest Quarter thereof, expect the North 435 feet thereof, and except the West 416 feet of the North 735 feet of said Government Lot 1, Section 24, Township 118, Range 22, according to the Government Survey thereof. And The North Half of the East Half of the Northeast Quarter of the Northwest Quarter of Section 24, Township 118, Range 22, according to the Government Survey thereof. WHEREAS, the Planning Commission has reviewed said request at a duly called public meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Wold Architects and Engineers for a site plan amendment to construct a 256 square foot addition at Armstrong High School, subject to the following conditions: A site plan amendment to allow construction of a 256 square foot addition at Armstrong High School on the southwest side of the gymnasium complex is approved in accordance with the application materials received by the City on April 3, 2008, and additional information on April 9, 2008 subject to the conditions listed below: 2. A separate building permit is required prior to commencement of the project. 3. The addition shall be finished to match the existing structure. Page 15 Resolution 2008 - File No. 2008026 Page 2 4. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. 5. Approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project. The landowner or applicant may apply for approval of an extension by the City, as regulated under Section 21045.09 of the Zoning Ordinance. ADOPTED by the City Council on May 13, 2008 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on May 13, 2008 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 16 I Agenda Num' ber•6•05 TO: Laurie Ahrens, City Manag* CalFROM: Sandy Engdahl, City Clerk Portner, Administrative Services Manager SUBJECT: TOBACCO LICENSE APPLICATION FOR BASS LAKE WINE AND SPIRITS, 11540 BASS LAKE ROAD, SUITE 1 DATE: May 1, 2008, for City Council Meeting of May 13, 2008 1. ACTION REQUESTED: Adopt the attached resolution approving a Tobacco License for Bass Lake Wine and Spirits, 11540 Bass Lake Road, Suite 1. 2. BACKGROUND: The City has received an application for a Tobacco License from Bass Lake Wine and Spirits, 11540 Bass Lake Road, Suite 1. They are currently participating in the City's. Best Practices program for their liquor sales and would also be participating for their tobacco .sales. The Police Department finds no reason for denial of the tobacco license. 3. ALTERNATIVES: The Council could deny the license request. 4. BUDGET IMPACT: The appropriated license fee has been received. 5. RECOMMENDATION: Adopt the attached resolution approving the Tobacco License for Bass Lake Wine and Spirits, 11540 Bass Lake Road, Suite 1. Page 1 CITY OF PLYMOUTH RESOLUTION NO. 2008 - APPROVING 2008 TOBACCO LICENSE BASS LAKE WINE & SPIRITS 11540 BASS LAKE ROAD, SUITE 1 BE ITRESOLVED by the City Council of the City of Plymouth that a Tobacco License is issued for the period May 14, 2008, through December 31, 2008, for Bass Lake Wine & Spirits, 11540 Bass Lake Road, Suite 1. Adopted by the Plymouth City Council on May, 13, 2008. Page 2 Agenda Number - 16.06 TO: Laurie Ahrens, City Manager FROM: Sandy Engdahl, City Clerk, ugh Cal Portner, Administrative Services Director SUBJECT: Application of E.A. Plymouth, Inc., d/b/a El Azteca, 3500 Vicksburg Lane, Suite 500, to extend the Licensed Premises DATE: April 30, 2008 for the City Council Meeting of May 13, 2008 L' ACTION REQUESTED: Adopt Resolution Approving the Application of E.A. Plymouth, Inc., d/b/a El Azteca, 3500 Vicksburg Lane, Suite 500, to extend the Licensed Premises on a seasonal basis. 2. BACKGROUND: The applicant has submitted an application with a site plan to extend their licensed premises. Since their liquor license is only valid for their physical building, the Council would need to approve the request to extend their licensed premises in order to allow the serving of alcohol in the enclosed area. Staff has developed criteria for outdoor seasonal outdoor eating areas that include the height of the fencing, the distance from the seating area to the curb, ingress and egress, etc., and this applicant meets those requirements. 3. ALTERNATIVES.: Deny the application or provide further direction to staff if there are additional concerns that should be addressed. 4.. DISCUSSION: The outdoor seating would be permanent and used on a seasonal basis. The applicant proposes to serve food and liquor from 11:00 a.m.-10:00 p.m.. Monday through Thursday, 11:00 a.m.-11:00 p.m. on Friday, 11:00 a.m.-10:30 p.m. on Saturday, and 11:00 a.m.-9:00 p.m. on Sunday. As required, liquor liability insurance coverage has been extended to cover the extended premises. The Planning and Police Departments have both reviewed the application and have found no reason to deny the application. 5. BUDGET IMPACT: There is no fee to extend the licensed premises. 6. RECOMMENDATION: Adopt the attached Resolution Approving the Application of E.A. Plymouth, Inc., d/b/a El Azteca, 3500 Vicksburg Lane, Suite 500, to extend their Licensed Premises. Page 1 4 m O n O ry n 2® 7q LLJƒ4 NOO f 4© § w a - *1I d f . _ gam; SFR\ 7\ 8 { <w Bwo m o S » 2 wm[§ )42` a » z »"!< 0<0 _&2eea zo z W 6Z KC O w ww .;ƒ» mm V) m ` , d} \1 6W /$/ w° z\ w mom F in M cn\j 0mz L, o -z\ Sr- r§_ EFz Page 2 w 4 m O n O ry n 2® 7q LLJƒ4 NOO f 4© § w a - *1I d f . _ gam; SFR\ 7\ 8 { <w Bwo m o S » 2 wm[§ )42` a » z »"!< 0<0 _&2eea zo z W 6Z KC O w ww .;ƒ» mm V) m ` , d} \1 6W /$/ w° z\ w mom F in M cn\j 0mz L, o -z\ Sr- r§_ EFz Page 2 nww,naro.xat mSMR,_ Page 3 City of C'Q% t 7-e Plymouth z J -e F,.4,-,__ Adding Quality to Life _ April 16, 2008 Hector Gutierrez El Azteca 3500 Vicksburg Lane, #500 Plymouth, MN 55447 SUBJECT: Application for a plan modification to allow an outdoor dining -area and related enclosure at El Azteca, located at 3500 Vicksburg Lane, #500 2008022) Dear Mr. Gutierrez: This letter is written to inform you that the subject application for a plan modification to allow an outdoor dining area at El Azteca has been administratively approved pursuant to Section 21045.08 of the Zoning Ordinance, subject to the following conditions: 1. The plan modification is approved in accordance with the plans received.by the City on April 1, 2008, except as amended by this letter. 2. Prior to serving any alcoholic beverages outdoors, the 42 -inch high enclosure shall be fully installed for the outdoor dining area and the license to sell alcoholic beverages shall be extended to include the area within the outdoor dining enclosure. The City Council considers any changes for licensed premises. Contact Sandy Engdahl, City Clerk, at 763) 509-5080 for information on extending your license to include the outdoor dining area. 3. The enclosure for the outdoor dining area must use decorative materials, as approved by the City. Prior to installation of the outdoor dining enclosure, the plans must be revised to include the proposed materials for the enclosure for City review and approval. 4. Prior to installation of the outdoor dining enclosure, a review for building code compliance shall be completed. At least two gates shall be provided for the enclosure. Gates shall not .have locks or latches unless they include panic hardware. 5. The outdoor dining enclosure shall be set back not less than seven (7) feet from the curb line (six feet is presently shown). Prior to installation of the outdoor dining enclosure, the plans must be revised to show the required seven -foot setback. 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482• Tel: 763-509-5000 • ` WW.ci.plymouth.mn.us, 1 4° Page 4 Mr. Hector Gutierrez April 16, 2007 Page 2 6. An unobstructed walkway measuring not less than five .(5) feet in width shall be maintained along the entire length of outdoor dining area—between the outdoor dining enclosure and the curb. This will require relocation of existing "30 -Minute Parking" and Handicap Parking" signage/sign posts located within the walkway. Prior to installation of the outdoor dining enclosure, the plans must be revised to indicate relocation of the signage. Such signage must be affixed to or must immediately abut the outdoor dining enclosure, and must be installed in compliance with applicable building codes. 7. Prior to installation of the outdoor dining enclosure, the plans must be revised to indicate filling of the post holes from relocated signage/sign posts (refer to Item 6 above) with concrete to be flush with the existing concrete sidewalk. 8.. Any subsequent. phases or expansions are subject to required reviews and approvals pursuant to Ordinance provisions. 9. The approval is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation. The administrative approval of this. plan modification shall become complete upon your acknowledgment of this letter and the return of one signed original. Also note that the administrative approval of this plan modification shall expire one year after the date of approval, unless the applicant has substantially started the project, or unless the applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21045 of the Zoning Ordinance. Please direct any questions to Shawn Drill, the principal reviewer, at (763) 509-5456. Sincerely, Barbara G. Senness, AICP Planning Manager A REPRESENTATIVE FOR EL AZTECA HEREBY ACKNOWLEDGE AND AGREE WITH THE ADMINISTRATIVE APPROVAL OF THIS PLAN MODIFICATION, INCLUDING ALL THE CONDITIONS THEREOF IN THIS LETTER AND THE APPLICABLE PROVISIONS OF THE CITY CODE. by Date: Page 5 1't2p) "ymouth Adding Quality to Life May 6, 2008 Hector Gutierrez El Azteca 3500 Vicksburg Lane, #500 Plymouth, MN 55447 Dear Mr. Guiterrez, Attached is the staff report that the City Council will be reviewing for your request to extend your licensed premises at the May 13, 2008 Council. The meeting begins at 7:00 p.m., and your presence is requested in case there would be any questions from the City Council. If you have any questions, you may contact me at (763) 509-5080. Sincerely, Sandy Jgjdl City Clerk Attachment 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us Page 6 CITY OF PLYMOUTH RESOLUTION NO. 2008 - APPROVAL OF APPLICATION TO EXTEND THE LICENSED PREMISES FOR E.A. PLYMOUTH, INC, d/b/a EL AZTECA, 3500 VICKSBURG LANE, SUITE 500 WHEREAS, E.A. Plymouth, Inc., d/b/a El Azteca, 3500 Vicksburg Lane, Suite 500, has submitted an application to extend their licensed premises for outdoor seating; and WHEREAS, the outdoor area would be in a permanent fenced area and used on a seasonal basis; and WHEREAS, the hours of operation would be Monday through Thursday, 11:00 a.m.-10:00 p.m., Friday, 11:00 a.m.-11:00 p.m.; Saturday, 11:00 a.m.-10:30 p.m., and Sunday, 11:00 a.m.-9:00 p.m. for the serving of food and liquor, NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the request to extend the licensed premises is hereby approved. Adopted by the City Council on May 13, 2008. Page 7 6.07 CITY OF PLYMOUTH CITY COUNCILAGENDA REPORT DATE: May 2, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Daniel K. Campbell, Senior Engineering Technician SUBJECT: AWARD CONTRACT COUNTY ROAD 9/61 EROSION REPAIR PROJECT CITY PROJECT NO. 4135 ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the contract for the construction of the County Road 9/61 Erosion Repair Project. BACKGROUND: The County Road 9/61 Erosion Repair Project consists of regrading the existing eroded drainage channel on the east side of County Road 61 north of County Road 9 and installing three flow control structures and stilling basins. The area south of County Road 9 will have two new 72" culverts installed between the two existing ponds and the ponds will be dredged. Permanent easements for future maintenance of the drainage way have been secured from Three Rivers Park District along with a temporary encroachment permit needed during construction. Hennepin County Public Works has issued a permit to allow construction vehicles temporary access off of County Road 9. Construction plans were submitted to the Bassett Creek Watershed Management Commission for review and it is expected that administrative approval will be received prior to award of a contract. Bids were received for the construction of the County Road 9/61 Erosion Repair Project on Thursday, May 24, 2007. Fourteen bids were received with the lowest bid submitted by G.F. Jedlicki, Inc. of Eden Prairie, MN. Attached is a letter from the consulting engineer, Bonestroo, recommending that the contract be awarded to the low bidder, G.F. Jedlicki, Inc. for the total bid amount of $206,661.50. The low bidder was 37% lower than the engineer's estimate of $328,000. Engineering staff have reviewed the information submitted by G.F. Jedlicki, Inc. to comply with the bidder qualification criteria policy and finds the information acceptable. They have worked in the City of Plymouth previously and engineering staff feels that they are capable of constructing the project in accordance with the approved plans specifications. BUDGET IMPACT: The 2007 — 2011 Capital Improvements Program (CIP) identified 425,000 as the total project cost. - This project was included in the CIP year-end Page 1 SUBJECT: AWARD CONTRACT COUNTY ROAD 9/61 EROSION REPAIR PROJECT CITY PROJECT NO. 4135 Page 2 amendment to carry the funding over to 2008/2009. The current total estimated project cost, based on the low bid, including engineering, administration and contingencies is 292,000. Funding of up to $198,000 will be from a State of Minnesota Board of Water and Soil Resources (BWSR) Clean Water Legacy grant, and funding of up to $100,000 will be from Three Rivers Park District. Any project cost not funded by these two agencies would come from the Water Resources Fund, estimated to be an amount up to $65,000. RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution awarding the contract for the construction of County Road 9/61 Erosion Repair Project, City Project No. 4135, to G.F. Jedlicki, Inc., in the amount of $206,661.50. attachments: Map Letter Resolution 0A\EngineeringWROJECTS\2000-2009\4135\Memos\AwdContract_4135.doc I Page 7 COUNTY ROAD 9/61 EROSION REPAIR PROJECT 1 C LjIT City Project No. 4135 Page 3 April 29, 2008 Honorable Mayor and City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1448 Re: County Road 61/County Road 9 Erosion Repair Project City Project No. 4135 Project No. 000070-05138-0 Bid Results Dear Honorable Mayor and City Council: 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 wk-mbonestroo.com 11 Bonestroo7 Bids were opened for the Project stated above on Tuesday, April 29, 2008 at 10 A. M, Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 14 Bids, The following summarizes the results of the Bids received: The low Bidder on the Project was G.F. Jedlicki, Inc. with a Total Base Bid Amount of $206,661.50. This compares to the Engineer's Estimate of $328,923.75. These Bids have been reviewed and found to be in order, St. Paul St. Cloud Rochester Milwaukee Chicago Contractor Total Base Bid Low G.F. Jedlicki, Inc. 206,661.50 2 Dennis Fehn Gravel & Excavating, Inc. 277,624.00 3 Peterson Companies, Inc. 283,009.50 4 Veit & Company, Inc. 289,831,15 5 Nadeau Excavating, Inc. 303,926.50 6 Ramsey Excavating Company, Inc. 319,950.00 7 Carl Bolander & Sons Co. 321,323.00 8 Sheryl's Construction, Inc. 332,040.00 9 Sunram Construction, Inc. 332,894.40 10 Rachel Contracting, LLC 344,100.00 11 S.M. Hentges & Sons, Inc. 375,135.85 12 G.L. Contracting, Inc, 387,035.64 413 Lametti & Sons, Inc. 390,775.00 14 Park Construction Co. 415,306.55 The low Bidder on the Project was G.F. Jedlicki, Inc. with a Total Base Bid Amount of $206,661.50. This compares to the Engineer's Estimate of $328,923.75. These Bids have been reviewed and found to be in order, St. Paul St. Cloud Rochester Milwaukee Chicago City of Plymouth County Rood6 ]/County Rood 9 Erosion Repair Project Page 2 April 29, 2008 If the City Council wishes to award the Project to the low Bidder, then G.F. Jedlicki, Inc. should be awarded the Project on the Total. Base Bid Amount of $206,661.50. Should you have any questions, please feel free to contact me at (651) 604-4736. Sincerely, BONESTROO Robert G. Schunicht, P.E. Enclosure Page 5 CITY OF PLYMOUTH RESOLUTION NO. 2008 - AWARDING CONTRACT COUNTY ROAD 9/61 EROSION REPAIR PROJECT CITY PROJECT NO. 4135 WHEREAS, pursuant to an advertisement for bids for the reconstruction of the County Road 9/61 drainageway along the east side of County Road 61, south of 42nd Place by installation of storm sewer, flow control structures with stilling basins and grading work necessary to reconstruct the drainageway to prevent future erosion and all necessary appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY TOTAL BID G.F. Jedlicki, Inc. 206,661.50 Dennis Fehn Gravel & Excavating Inc. 277,624.00 Peterson Companies Inc. 283,021.50 Veit and Company Inc. 289,831.15 Nadeau Excavating 303,926.50 Ramsey Excavating Co. 319,950.00 Carl Bolander & Sons Company 321,323.00 Sheryl's Construction Inc. 332,040.00 Sunram Construction Inc. 332,894.40 Rachel Contracting LLC 344,100.00 S.M. Hentges and Sons Inc. 375,138.51 G.L. Contracting Inc. 387,035.64 Lametti & Sons Inc. 390,775.00 Park Construction Co. 415,306.55 Engineer's Estimate 328,000.00 WHEREAS, it appears that G.F. Jedlicki, Inc. of Eden Prairie, MN is the lowest responsible bidder, complying with the minimum specifications. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into the contract with G.F. Jedlicki, Inc. of Eden Prairie, MN in the name of the City of Plymouth for the County Road 9/61 Erosion Repair Project, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer by awarding a contract in the amount of 206,661.50. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 0:\Engineering\PROJECTS\2000-2009\4135\Resol\AwardContract_4135 Page 6 3. Funding for this project shall be as follows: State of Minnesota Board of Water Resources (BWSR) Clean Water Legacy Grant $ 198,000 Three Rivers Park District 100,000 Water Resources Fund. Adopted by the City Council on May 13, 2008. 65,000 09Engineering\PROJECTS\2000-2009\4135\Resol\AwardContract 4135 Page 7 6.08 y CITY OF PI,I'MOUTH ; i r CITY.COUNCIL` AGENDA REPORT DATE: April 29, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Daniel K Campbell, Senior Engineering Technician SUBJECT: PAYMENT NO. 2 AND FINAL 2007 MILL AND OVERLAY PROJECT VICKSBURG LANE CITY PROJECT NO. 7104 ACTION REQUESTED: Make a motion to adopt the attached resolution approving Payment No. 2 and Final to ASTECH, Corp. for the 2007 Mill and Overlay Project, City Project No. 7104. BACKGROUND: The 2007 Mill & Overlay Project, City Project No. 7104, involved removing and replacing the wearing course or top 1.5" of bituminous on Vicksburg Lane from 32nd Ave to Old Rockford Road.' Any settled, cracked or heaved concrete curb and gutter was removed and replaced to properly convey water to the storm sewer system and pedestrian curb ramps were installed to meet the current ADA standards. Storm sewer structures were also repaired as needed and all the traffic signal loop detectors within the project limits were replaced. The 36th Avenue loop detectors that are not currently functioning will be replaced with the 36th .Avenue Reconstruction Project. All work on this project has been completed and certified as meeting project specifications by the City's engineering staff. BUDGET IMPACT: The original contract amount for this project was $349,936.55 and the final value completed by the contractor is $368,161.42 or 5% over the original contract amount. The 18,224.77 increase is due to more concrete curb and gutter that was replaced than was originally anticipated. Funding for the 2007 Mill and Overlay Project comes from the Street Reconstruction Fund and . 134,572.54 from Special Assessments. RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council accept the project and approve Payment No. 2 and Final in the amount of $21,486.08 to ASTECH Corp., for the 2007 Mill and Overlay Project. Attachments: Map Pay Request Resolution 0AEngineering\PR0JECTS\2000 - 2009\7104\Memos\FinalPymt_Memo_7104,doc Page 1 2007 Mill & Overlay Project IN CP 7104 a a- r Page 2 REQUEST FOR PAYMENT DATE: April 28, 2008 FOR PERIOD PLACE: Plymouth, MN FROM: 10-10-07 TO: 4-28-08. PROJECT: 2007 Mill & Overlay Project PROJECT NO.: 7104 FILE NO.: SPECIFIED CONTRACT COMPLETION DATE: October 1, 2007 CONTRACTOR: ASTEC Corp. ADDRESS: PO Box 1025 . St. Cloud, MN 56302 REQUEST FOR PAYMENT NO.: 2 and Final SUMMARY: 1. Original Contract Amount 349,936.65 2. Change Order - ADDITION $ 0.00 3. Change Order - DEDUCTION $ 0.00 4. Revised Contract Amount 349,936.65 5. Value Completed to Date 368,161.42 6. Material on Hand 0.00 7. Amount Earned 368,161.42 8. Less Retainage 0 % 0.00 9. Less Liquidated Damages 0.00 10. Sub -Total 368,161.42 11. Less Amount Paid Previously 346,675.34 12. AMOUNT DUE THIS REQUEST FOR PAYMENT NO.: 2 and Final $ 21,486.08 Approved By: CITY OF PLYMOUTH, CITY ENGINEER) By: Approved By: (ASTECH Corp.) By: By: Page 3 2007 Mill Overlay City of Plymouth City Project No. 7104 Pay Estimate No. 2 12/07/2007 ITEM UNIT UNIT PRICE QTY COMPLETED THIS PERIOD VALUE COMPLETED THIS PERIOD QTY COMPLETED TO DATE VALUE COMPLETED TO DATE EST. BID QTY COMPLETE MOBILIZATION L.S. 15,000.00 1.00 15,000.00 1.0 1.00 TRAFFIC CONTROL L.S. 6,000.00 1.00 6,000.00 1.0 1.00 REMOVE DRAINAGE STRUCTURE EA. 525.00 2.00 1,050.00 2.0 1.00 REMOVE AND REPLACE 8618 CONCRETE CURB AND GUTTER L.F. 16.69 2,302.00 38,420.38 1,895.0 1.21 REMOVE AND REPLACE 36" CONCRETE CROSS GUTTER L.F. 24.57 27.00 663.39 30.0 0.90 REMOVE & REPLACE B612 CONCRETE CURB AND GUTTER L.F. 16.17 727.00 11,755.59 555.0 1.31 REMOVE & REPLACE 6" DRIVEWAY PAVEMENT S.Y. 38.85 60.00 2,331.00 30.0 2.00 FURNISH AND INSTALL TRUNCATED DOME EA. 262.50 11.00 2,887.50 8.0 1.38 CONCRETE PED. RAMP (TRUNCATED DOME) EA. 450.00 20.00 9,000.00 12.0 1.67 REMOVE AND REPLACE 6'X6' LOOP DETECTOR EA. 950.00 39.00 37,050.00 35.0 1.11 REMOVE BIT. PVMT S.Y. 10.00 220.00 2,200.00 275.0 0.80 AGGREGATE BASE, CL. 7 (CV) C.Y. 30.00 32.00 960.00 120.0 0.27 BITUMINOUS PATCHING MIXTURE TON 70.00 100.00 7,000.00 80.0 1.25 TACK COAT GAL. 2.00 2,400.00 41800.00 2,400.0 1.00 REMOVE AND REPLACE ADJUSTING RINGS EA. 250.00 7.00 1,750.00 7.0 1.00 ADJUST GATE VALVE BOX EA. 75.00 1.00 75.00 1.0 1.00 REMOVE AND REPLACE GATE VALVE BOX COVER EA. 550.00 3.00 1,650.00 2.0 1.50 MH AND CB REPAIR L.F. 105.00 16.50 1,732.50 16.5 1.00 CATCH BASIN TYPE ST -2 L.F. 315.00 2.80 882.00 2.8 1.00 MH TYPE ST -6 L.F. 472.50 4.00 1,890.00 4.0 1.00 PVMT MESSAGE (LEFT ARROW) - PAINT EA. 52.00 27.00 1,404.00 30.0 0.90 PVMT MESSAGE (RIGHT ARROW) - PAINT EA. 52.00 14.00 728.00 14.0 1.00 6" PE DRAINTILE _ EA. 6.50 50.00 325.00 50.0 1.00 CONNECT DRAINTILE TO STORM STRUCTURE EA. 550.00 1.00 550.00 1.0 1.00 PE YARD DRAIN EA. 330.00 1.00 330.00 1.0 1.00 24" STOP LINE WHITE - PAINT L.F. 2.25 132.00 297.00 232.0 0.57 24" SOLID LINE YELLOW -PAINT L.F. 2.35 50.00 117.50 50.0 1.00 4" DOUBLE SOLID LINE YELLOW - PAINT L.F. 0.26 176.00 45.76 1,216.00 316.16 1,040.0 1.17 4" SOLID LINE WHITE - PAINT L.F, 0.15 375.00 56.25 5,495.00 824.25. 5,120.0 1.07 4" BROKEN LINE WHITE - PAINT L.F. 0.15 50.00 7.50 1,990.00 298.50 1,940.0 1.03 ZEBRA CROSSWALK WHITE - PAINT S.F. 1.30 2,178.00 2,831.40 2,520.0 0.86 WATER FOR TURF ESTABLISHMENT MGAL 21.00 34.00 714.00 34.00 714.00 60.0 0.57 COMMERCIAL FERT. ANALYSIS 5-15-10 LB. 1.55 0.00 60.0 0.00 SODDING, TYPE LAWN & BOULEVARD S.Y. 4.50 537.00 2,416.50 1,087.00 4,891.50 650.0 1.67 MILL BIT. SURFACE S.Y. 0.53 48,000.00 25,440.00 48,000.0 1.00 TYPE MVWE3 WEAR COURSE MIXTURE (1.5) S.Y. 3.77 48,275.00 1 $ 181,996.75 48,275.0 1.00 TOTAL BID a1 Q D 4 3,240.01 368,161.42 CITY OF PLYMOUTH RESOLUTION NO. 2008 - REQUEST FOR PAYMENT NO.2 AND FINAL 2007 MILL AND OVERLAY PROJECT CITY PROJECT NO. 7104 WHEREAS, the City of Plymouth as owner and ASTECH, Corp. as contractor, have entered into an agreement for the 2007 Mill and Overlay Project, City Project No. 7104, said agreement was approved by the City Council on August 14, 2007; and, WHEREAS, the Engineer has certified his acceptance of the work and his approval of the final request for payment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $349,936.65 and the value of the work to date is $368,161.42 and is herewith approved. This project is over the original contract amount by $18,224.77 or 5%. 2. That the work performed by the contractor for the. 2007 Mill and Overlay Project No. 7104 and certified to the Council by the engineer as acceptable, being the same, is hereby released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 2 and Final in the amount of $21,486.08 to ASTECH, Corp. for the 2007 Mill and Overlay Project, City Project No. 7104 is hereby approved and the Director of Administrative Services is hereby authorized and directed to pay the same forthwith. Funding will be from the Street Replacement Fund and.Special Assessments. Adopted by the City Council on May 13, 2008. O:\Engineering\PROJECTS\2000-2009\7104\Resol\PinalPymt_Res_7104.doc Page 5 1 Agenda Number: 6.09 CITY OFPLYMOUTH , x CITY COUNCIL AGENDA REPORT DATE: IMay 2, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: James Renneberg, P.E., Assistant City Engineer 2008 STREET RECONSTRUCTION PROJECT CITY PROJECT 8101 ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the contract for the 2008 Street Reconstruction Project, City Project No. 8101. BACKGROUND: The 2008 Street Reconstruction Project, City Project No. 8101 involves the reconstruction of residential streets located east of Sycamore Lane to, and including, Evergreen Lane from, and including, 26th Avenue to 28th Place, excluding Medicine Lake Drive West and including 291h Avenue cul-de-sac east of Medicine Lake Drive West, and 26th Avenue. Annual Street Reconstruction projects began in 1989 as part of the Pavement Management Program. This program helps preserve the street infrastructure in a cost effective manner. Pavement management was developed in the late 1970's and is now being used by many cities throughout the country. On April 28, 2008, bids were publicly opened for the 2008 Street Reconstruction Project. A total of 9 bids were received at the following prices: Contractor : Total Base Bid + Bid Alt A Northdale Construction Company, Inc 4;933,693.19 Frattalone Companies, Inc 4,967,937.83 C.S. McCrossan, Inc 4,992,864.10 Park Construction Company 5,074,616.60 Nodland Construction Company, Inc. 5,162,388.95 Knife River Corporation — North Central 5,253,144.51 Arcon Construction Company, Inc. 5,458,610.51 Northwest Alphalt, Inc. 5,732,699.43 Forest Lake Contracting, Inc 6,073,089.44 City of Plymouth Engineer's Estimate 6,514,681.55 Staff is recommending award of this contract based on the combination of the Base Bid and Bid Alternate A. Bid Alternate A includes replacing the cast iron pipe (CIP) watermain with polyvinyl 0AEngineerinSTROJECTS\2000 - 2009\8101\Memos\AwardContract6101.doc Page 1 Award Contract 2008 Street Reconstruction City Project No. 8101 Page 2 chloride (PVC) watermain, approximately 175 feet north of the intersection of 28`" Avenue and Oakview Lane, which is not in the reconstruction area. The low bidder, Northdale Construction Company, was 32% lower than the engineer's estimate. Engineering staff has reviewed the information submitted by Northdale Construction Company to comply with the bidder qualification criteria policy, and finds the information acceptable. Although this company has not worked in the City of Plymouth within the last five years, they have completed similar jobs in Mankato, Robbinsdale, and North St. Paul in that time frame. Engineering staff feels that Northdale Construction Company is capable of constructing the 2008 Street Reconstruction Project in accordance with the approved plans and specifications. Based on the low bidder's unit prices, the assessments are expected to be lower than originally estimated for the Public Hearing. It is anticipated that property owners will see a reduction in their assessments ranging from $800 to $1,200 per lot. The final assessments, however, will be determined in the fall of 2008, once the majority of the project has been completed. City staff has submitted erosion control permit applications to both the Minnesota Pollution Control Agency (MPCA) and the Bassett Creek Watershed District (BCWD). Additionally, staff has applied for a permit from the Minnesota Department of Health for the water main replacement portion of this proj ect. BUDGET IMPACTS: This project is included in the 2008-2012 Capital Improvement Program CIP) in the amount of $6,945,000. The Feasibility Report, excluding the culvert replacement and the mill and overlay and reconstruction on Campus Drive and 26t1' Avenue from Northwest Boulevard to Sycamore Lane, for this project estimated the total project cost to be $7,934,000. Based upon the low bid we received, we now estimate the total project cost at $6,256,000. Funding for this project comes from multiple sources. The proposed funding sources and the amounts contained in the CIP and budget are as follows: RECOMMENDATION: I recommend that the City Council adopt the attached resolution awarding the contract to Northdale Construction Company, Inc for the 2008 Street Reconstruction Project, City Project No. 8101, for a total ainount of $4,933,693.19. attachments: Project Location Map Resolution 0AEngineeringTROJECTS\2000 - 2009\8101\Memos\AwardContract8101 Page 2 CIP/Budget Proposed Funding Special Assessments 2,375,000 2,060,000 Water Resources Fund 100,000 36,000 Sewer Fund 110,000 70,000 Water Fund 1,800,000 1,190,000 Street Replacement Fund 2,460,000 2,900,000 Total 6,945,000 6,256,000 RECOMMENDATION: I recommend that the City Council adopt the attached resolution awarding the contract to Northdale Construction Company, Inc for the 2008 Street Reconstruction Project, City Project No. 8101, for a total ainount of $4,933,693.19. attachments: Project Location Map Resolution 0AEngineeringTROJECTS\2000 - 2009\8101\Memos\AwardContract8101 Page 2 Revised 2008 Reconstruction Project West Medicine Lake Area. N Streets proposed to be reconstructedA !J lx; CD N Streets proposed to be reconstructedA !J CITY OF PLYMOUTH RESOLUTION NO. 2008 - AWARD CONTRACT 2008 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 8101 WHEREAS, pursuant to an advertisement for bids for the improvements located east of Sycamore Lane to, and including, Evergreen Lane from, and including, 26th Avenue to 28th Place, excluding Medicine Lake Drive West and including 29th Avenue cul-de-sac east of Medicine Lake Drive West, and 26th Avenue by reconstruction of streets with the installation of bituminous pavement, concrete curb and gutter installation and repair, water main installation, . storm sewer installation and repair, and all necessary appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Base Bid + Bid Alt A ' Northdale Construction Company, Inc. 4,933, 693.19 Frattalone Companies, Inc. 4,967,937.83 C.S. McCrossan, Inc. 4,992,864.10 Park Construction Company 5,074,616.60 Nodland Construction Company, Inc. 5,162,388.95 Knife River Corporation — North Central 5,253,144.51 Arcon Construction Company, Inc. 5,458,610.51 Northwest Asphalt, Inc. 5,732,699.43 Forest Lake Contracting, Inc 6,073,089.44 City of Plymouth Engineer's Estimate 6,514,681.55 WHEREAS, it appears that Northdale Construction Company Inc. of Albertville, MN. is the lowest responsible bidder complying with the minimum specifications; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into the contract for the Base Bid and Bid Alternate A with Northdale Construction Company, Inc. of Albertville, MN in the name of the City of Plymouth for the improvement of the area located east of Sycamore Lane to, and including, Evergreen Lane from, and including, 26th Avenue to 28th Place, excluding Medicine Lake Drive West and including 29th Avenue cul-de-sac east of Medicine Lake Drive West, and 26th Avenue, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer in the amount of $4,933,693.19. 09EngineeringTR07ECTS\2000 - 2009\8101\ResohAwardContractRes8101,doc Page 4 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Funding for this project shall be as follows: Street Replacement Fund Special Assessments Water Resources Fund Sewer Fund Water Fund Adopted by the City Council on May 13, 2008. 2,900,000 2,060,000 36,000 70,000 1,190,000 OAFngineering\PROJECTS\2000 - 2009\8101\Reso1\AwardContractRes8101.doc Page 5 Agenda Number. I, 6®10 CITY OF PLYMOYJTH CITY.COUN.CIL AGENDA REPORT DATE: April 25, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager through Doran Cote, Director of Public Works FROM: Daniel K. Campbell, Sr. Engineering Technician SUBJECT: AWARD CONTRACT 2008 SEAL COAT PROGRAM PROJECT NO. 8119E ACTION REQUESTED: Make a motion to adopt the attached resolution awarding a contract for the construction of the 2008 Seal Coat Program. BACKGROUND: Seal coating of City streets is done annually as part of our Street Maintenance program. Oxidation of the street surface causes the bituminous to become brittle and deteriorate. The seal coat rejuvenates and seals the surface extending the life of the surface. In addition, the seal coat increases the skid resistance of the surface. In addition to the seal coat, fourteen cul-de-sacs are proposed to be slurry sealed. Slurry sealing provides a surface treatment similar to a seal coat, but does not use aggregate which is prone to pushing and tracking due to turning movements. Bids were received for the construction of the 2008 Seal Coat Program on Monday April 14, 2008. Four bids were received with the lowest bid submitted by Pearson Bros. Inc. of Hanover, MN in the amount of $364,827.60. This bid is approximately 2.1% above the Engineer's estimate of $357,218. Pearson Bros., Inc. has done the seal coating in Plymouth since 2003 and staff finds them to be a responsible bidder. The tentative schedule is to have the contractor begin the Seal Coat Program after July 4, and complete the work by August 1, 2008. The Slurry Seal portion is scheduled to be completed by June 15, 2008. City staff will closely monitor both contractor's work. BUDGET IMPACTS: $375,000 for seal coating was included in the 2008 Street Maintenance budget (101-1610-7510). Three quotes were received for the slurry seal application with the lowest quote being $21,637. The additional funding of $11,464.60 needed.should come from the Street Replacement Fund. The low bid received for the 2008 Mill and Overlay project was 0AEngineeringTROJECTS\2000 - 2009\8119EVvlemos\CC_AwardSCBid_5_I3_OS.doc Page 1 Award Contract 2008 Seal Coat Program Page 2 approximately $197,523 less then the projected budget and these funds could be used to offset the additional costs. A summary of costs is as follows: Seal Coat Fund $375,000.00 Street Replacement Fund 11,464.60 RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution awarding the 2008 Seal Coat Program, City Project No. 8119E, to Pearson Bros. Inc. of Hanover, MN in the amount of $364,827.60. attachments: Maps Resolution 0:\EngineeringTR07ECTS\2000-2009\8119E\Memos\CC_AwardSCBid_5_13_08,doe Page 2. BOTH AVE. 55TH AVE. 50TH AVE. 45TH AVE. 40TH AVE. 35TH AVE. 30TH AVE. 25TH AVE. 20TH AVE. 15TH AVE. 10TH AVE. STH AVE. RIDGEMODNT AV O<mgNK%x<OHmAp vOZ3C%4NYO..m OnmgNK%S<°ymAO vOZ;CfC 4 ixO+Im OnmZNC NZm, Oo m . N O< m o O C m O. Y A qp'x yp Y mCNpY mo >V wHAmyy>AAYq mHgmgHmZOq0<e0['pgcgmmwgmxgCOAwFiqNCHqrm;>2m ZCO m.0 qZ O AAI;SCCAcmz3q=N3myAypin2g> zzZZSAgpgCmAZz—oz.O nym' zzi FAAOA zn- H'oZKOm'KNyHGm mq Cq Z m Hopm„Y y >A o2 NynOHmyYSN'q ZYCM1ImmI3SSmH002AZmCOmmmNNO°9NCCymAGgC HZZCxZyCH00 Am gprO Zy m.."mo pm ZOZ>i!< FFOpy0<cgAm A 2 3SS90000HmOC SCy nm wx z0z SY A1mycZ-1HA%AyZHgn ZO q y y C OyHAnO A c° CNny q0°y AOmy9NOq ° OOOA00 xGw CC %A <'90S OKZmLZ]KyOZmA=N m Am pypmm S Z K Z % y L1 t,qT° 'im2 ° 000 2 O Oym O OOm L'A w o mAN O OmCO q O m00 O H Zq m 0 O x q A O Sz O zAm O mm 2008 Seal Coat WE City of Engineering Department Plymouth, Minnesota February 2008 2008 Seal Coat o%°; axm ,. imye x gwaz° z 4. ° z°oo>°oOof°°wNaxmoa a wczai` axwuNzEu,zaoazmo auaizzizzooaEr'zog€.E za,Fiz m xq. a zaa Fai°Hi°'mm$ oio? awaisaxx °mNN»m4NNaaa»F°aaa hWoo xza-»FN mouaa» owEzEeww Page 3 E E. I E E. 1 E. NT AVI 60TH AVE. 2008 SLURRY SEAL AREAS City Project No. 8119E W ZO SOW W Z jOw YY O jpi QO WN O OOWpp 0i ZppOo2 p K O OpZiSJONZ Y ZY NEDE Jp Za N OOKm mOO2>ON pp NO>JQ WpWN WSO Op 3000OzWWpQ O. UZFO:OZ Ott nOW rOO W EZ WW Z Z2 L OW rc¢K0 X5 ZO Oyy QQOZO > p0OJ O YK-WO Oy OW 217 N onoxImpKWQQQpK2QJWJQW2JiwZOQO> JOgKZ¢NJW yLO6W 2Q<OKQ22M QJWiQ=E2? JWp 2WUOj ZQOQa KZwW OO> O KOOiWQ WJJC ZZ in OQIJYX3>J-NKOROZ`tJY-2(7LLWOUNQN>XS> Jh N6O4OZ iJY-i 2(7 u.WOOmQNYXS>JI-NKO6O2 Yo=(DLLW OOm QN)X3>JF NKO4OZo yf m-m,---,--.-.-,-----.-----,-- Ym-.-- 1{\n .-.-,--- N N N Nry Nm mnNV ivnN oOOo OOOOO - mmmw i r .7-- I 60TH AVE. 55THAVE.' I I I?=-9 \' 4.17N ! a ' Bass Lake' s Imo:_.. °^ ° 1 55THAVE. SII 7 40TH AVE. 30TH AVE. 25TH AVE. 20TH AVE. 15TH AVE. 1 UN ® pis:) RIDGEMOUNT AVE. a i - t Y T _ n RIDGEMOUNT AVE 4 rnt i,wN mobm mNaw N-N+obm rntmi,a uN NwNNN -N N NN......na.... .. W-wrW obm V i lNi,awN+oe ma p, v,'+'bm VmNaw N oe e b oho QODNKy2ox rFGmCtiNDO9OZ;$ S.S Z2L)+mOOrWDZNy<XOGrC-1ND Or9OZ; ,)mmOOm DN<XOGC->iN9O9OZ;2(,)mm OOu1DN{XOGC DNp9O9OZ a+oJCy ' pp Qrt -Z D Omfn 2lGi n A>3>m ZOp2 A.ZSyn 2NDm yD D2n2D=D2 41mn mn Z r NxD COl mfOii J$CDfii m_G A41 T,O 3OTmUA Np2 x2m_r O2>A x Om Fn>'?O15ii' ODOZNN~2D $pNK yDfp O OD yx OOAD 2COn2GnyODO mC>p AAfpit Ep2O »3 O dOp Omm OO=OC O2m Ao2 `2 pONZKti OOmp32Z mmAu ZO L)pr m 5 COmK Z OD A m OmO y0 O mm- OOOA O`2 Or Or xm mO O I'm N r ZOp m O N xy O D DO`G mN OOOOO m OOO OD O OpmZ 0p0 OKZ Opp > rOp m m x o o `G O 41 o m City of Locations w ® E Plymouth, Minnesota S Page 4 CITY OF PLYMOUTH RESOLUTION NO. 2008 - RESOLUTION AWARDING CONTRACT 2008 SEAL COAT PROGRAM CITY PROJECT NO. 8119E WHEREAS, pursuant to an advertisement for bids for the construction of the 2008 Seal Coat Program, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY TOTAL BID Pearson Bros. Inc. 364,827.60 Allied Blacktop Co. 384,320.00 ASTECH Corp. 386,050.00 Hardrives, Inc. 394,111.00 WHEREAS, it appears that Pearson Bros. Inc. of Hanover, MN is the lowest responsible bidder, complying with the minimum specifications; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: The Mayor and City Manager are hereby authorized and directed to enter into the attached contract with Pearson Bros. Inc. of Hanover, MN in the name of the City of Plymouth for the 2008 Seal Coat Program, City Project No. 8119E according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer in the amount of $364,827.60. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Funding for this project shall be as follows: Street Maintenance (101-1610-7510) $375,000 Street Replacement Fund $ 11,464 Adopted by the City Council on May 13, 2008. 0AEngineeringTROJECTS\2000-2009\8119E\ResoMwd Bdj Page 5 Agenda Number:; 6.11 CITY OFPLYMOUTH CITY COUNCIL AGENDA REPORT DATE: April 30, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Daniel K. Campbell, Senior Engineering Technician SUBJECT: AWARD CONTRACT 2008 CRACK REPAIR PROGRAM CITY PROJECT NO. 8120E. ACTION REQUESTED: Make a motion to adopt the attached resolution awarding a contract for the construction of the 2008 Crack Repair Program. BACKGROUND: Plymouth's Crack Repair Program is done annually as part of our Street Maintenance program. Bituminous streets are subject to freeze/thaw cycles several times each year which cause street pavement to crack. Once cracks are developed, water from snow melt will penetrate into the subgrade causing further damage if not corrected. Bids were received for the construction of the 2008 Crack Repair Program on Monday, April 14, 2008. Six bids were received with the lowest bid received being from Precision Sealcoating Inc. in the amount of $124,344. This contractor has done the crack repair in the City since 2004 and staff finds them to be a responsible bidder. Work must be completed by June 15, 2008. BUDGET IMPACTS: $125,000 for crack sealing is included in the 2008- Street Maintenance budget (101-1610-7551). RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution awarding the 2008 Crack Repair Program, City Project No. 8120E, to Precision Sealcoating Inc. in the amount of $124,344. Attachments: Map Resolution 0:\EngineeringTROJECTS\2000-2009\8120E\Memos\CC AwardCrackRepair_08.doc Page 1 Qjjj*0jjq.'AtMhrfl i . • City Project No. 8120E W W W WVq Vmaaak+ K>', yIX>u° xiwazoZOU4N>,x's 0 7FyKF. N4LPPPPPNI'''"Of N-' 0KaumioNz , ulyau omqNWN i( aa wa FOp. QNW aKZzOO O 0 0[a QQ W ZOOF y0 W. OO rcz U£[o3oaOOONO4pfOO 0W°x'aa>GF M O QOa K>10 JOPQa puQ3jnOKW 2Z4 x Nw< a4ozfN+ t aKS'a. aa y>oKaaaQQxOaOOFO:r,0Vao4NxWFNas11MUM 4 £. OWt4NO W. NPmN OmW .n RIDGE NPwuNO + xa. p a,p wywww.wwwwwwN NNt~.iNNNNNN wN IO UI ' ACNMYbgpHyx bCM[0'7 Vb'tt4120b C0C <<'O C3C3nLgC O++tOUHi3-.7i CHYC nx7xax N+MMZ. '<OC tl70bb 0<n 00 <M07Mb0"'inyZp yMC yp yTH f0] 4Ynry ZZ, Z. tZnn XNY['I r1 pp Zn2bSGb1 En14Z]blb OnZq C.,MX bxOZC yM hmlN' IZM<MZl1'R'1NCOIA1 :U :uHNOY:C i"'C' tr" OZ 7<''bC 4C1 nqIH z'Lnrx OL O L H N O O Cb" < M Y< M N X 00', z '< u M 1 <<.1 0 0 0 0 0 M C b O M M a r b 3 0000000 0 0. O O t z O g X 0V 1' O` MMOX° 0 3 ' Z N H M y z b M M 3 Z Y C M m e0OIn £ O 73 N O nIS£ b x N WM 0 O UmZ O OOM 0.. ' M m £ £ O ZM O Mh N r2008 Crack Repair City of s Plymouth, Minnesota Engineering Dep February 2( Page 2 COTH l ZWO SOTH 1 ffrr•• win -,., I IW a l low IN. h 1PM RIDGE NPwuNO + xa. p a,p wywww.wwwwwwN NNt~.iNNNNNN wN IO UI ' ACNMYbgpHyx bCM[0'7 Vb'tt4120b C0C <<'O C3C3nLgC O++tOUHi3-.7i CHYC nx7xax N+MMZ. '<OC tl70bb 0<n 00 <M07Mb0"'inyZp yMC yp yTH f0] 4Ynry ZZ, Z. tZnn XNY['I r1 pp Zn2bSGb1 En14Z]blb OnZq C.,MX bxOZC yM hmlN' IZM<MZl1'R'1NCOIA1 :U :uHNOY:C i"'C' tr" OZ 7<''bC 4C1 nqIH z'Lnrx OL O L H N O O Cb" < M Y< M N X 00', z '< u M 1 <<.1 0 0 0 0 0 M C b O M M a r b 3 000000000. O O t z O g X 0V 1' O` MMOX° 0 3 ' Z N H M y z b M M 3 Z Y C M m e0OIn £ O 73 N O nIS£ b x N WM 0 O UmZ O OOM 0.. ' M m £ £ O ZM O Mh N r2008 Crack Repair City of s Plymouth, Minnesota Engineering Dep February 2( Page 2 CITY OF PLYMOUTH RESOLUTION 2008 - RESOLUTION AWARDING CONTRACT 2008 CRACK REPAIR PROGRAM CITY PROJECT NO. 8120E WHEREAS, pursuant to an advertisement for bids for the construction of the 2008 Crack Repair Program, City Project No. 8120E, and all necessary appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY TOTAL BID 1. Precision Sealcoating Inc. 124,344 2. Hardline Asphalt 137,280 3. N.W. Sealing 146,520 4. Asphalt Maint. & Paving Inc. 153,912. 5. Fahrner Asphalt 165,000 6. ASTECH Corp. 183,480 WHEREAS; it appears that Precision Sealcoating Inc. of Princeton, WI is the lowest responsible bidder, complying with the minimum specifications. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with Precision Sealcoating Inc. in the name of the City of Plymouth for the 2008 Crack Repair Program, City Project No. 8120E, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk in the amount of $124,344. 2. The City Clerk is hereby °authorized and directed to return forthwith to all bidders and the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Funding for this project shall be as follows: Adopted by the City Council on May 13, 2008. Street Maintenance (101-1610-7551) 0AEngineering\PR07ECTS\2000 - 2009\8120E\ResoMwardCrackRepair-OR dna -- Page 3 6.12 N, ` CITY OFPLYMOZTTH k > CITY COUNCIL AGENDA REPORT; DATE: April 29, 2008 for the City Council Meeting of May 13, 2008 TO: Laurie Ahrens, City Manager FROM: Doran Cote, Director of Public Works SUBJECT: 2009 SUBURBAN RATE AUTHORITY (SRA) BUDGET ACTION REQUESTED: Make a motion to receive the 2009 Suburban Rate Authority (SRA) Budget. BACKGROUND: The Suburban Rate Authority (SRA) is a joint powers organization of Twin Cities metropolitan area suburbs totaling over 850,000 in population. The SRA intervenes in electric, gas, and telecommunications matters before the Minnesota Public Utilities Commission (PUC), and actively reviews developments in right-of-way use, utility franchise, and other utility matters affecting cities and their residents. The SRA bylaws require member municipalities to review the proposed SRA budget. The proposed 2009 expenditures exceed the 2007 budget due mainly to anticipated rate uses ($20,000). The SRA attorney believes that in 2008, Xcel Energy may attempt to abolish municipal pumping rates, which the SRA opposes. Municipal pumping rates are favorable rates afforded to municipalities for pending water and sewer utilities. BUDGET IMPACT: Although the 2009 SRA expenditures are expected to increase, the proposed 2009 membership dues for Plymouth would remain the same as budgeted in 2008 ($6,000). The proposed 2009 SRA assessments are included in the 2009 Public Services Budget (101-1830-7731) for 6,200. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council receive the 2008 Suburban Rate Authority (SRA) Budget. attachments: 2009 SRA Proposed Budget 2009 SRA Proposed Assessments April 16, 2008, SRA Meeting Minutes Budget Discussion Excerpt 0:\Engineering\GENERAL\MEMOS\DORAN\2008\CC_SRA_2009 Budget.doc Page Assets: PROPOSED 2009 SUBURBAN RATE AUTHORITY BUDGET 2008 Cash and Investments (12/31/07) Membership Assessments - 2008 TOTAL Anticipated 2008 Expenses: 39;404.90 78,000.00 Report on C -BED and Follow Up $ 4,000 Streetlighting Study Group $ 8,000 Municipal Pumping Rates—Study Group $ 6,000 2006 Xcel Electric Rate Case $10,000 Universal Telephone Service Proceeding $ 3,000 Multi-LGU1 Project Relocation Issues . $10,000 General (incl. costs and disbursements, insurance, audits, etc.) $24,000 TOTAL Estimated Reserve at December 31, 2008: 2009 Assets: Carryover from 2008 Membership Assessments - 20092 TOTAL Anticipated 2009 Expenses Street Lighting Study Group CenterPoint Gas Rate Case Xcel Electric Rate Case Multi-LGU Utility Relocation Matters Universal Telephone Service—Suburb DSL General Matters (incl. costs and disbursements) TOTAL Estimated Reserve at December 31, 2009: 117.404.90 65,000.00) 52,404.90 79,600.00 5,000 15,000 25,000 15,000 5,000 25,000 90,000) 52,404.90 132,004.90 42 004.90 1 Local government unit z This is calculated at $400 per vote based on 31 members as per 2006 Met Council population estimates. 331981v2 JMS SU160-3 6 Page 2 city 2006 Population* Votes Assessment** Bloomington 85,832 18 7,200 Brooklyn Park 71,942 15 6,000 Burnsville 61,048 13 5,200 Chanhassen 22,017 5 2,000 Circle Pines 5,153 2 800 Columbia Heights 18,288 4 1,600 Dee haven 3,767 1 400 Eden Prairie 61,325 13 5,200 Edina 46,896 10 4,000 Fridley 26,603 6 2,400 Golden Valley 20,355 5 2,000 Hastings 22,001 5 2,000 Hopkins 17,389 4 1,600 Lauderdale. 2,321 1 400 Long Lake 1,727 1 400 Maple Grove 58,491 12 4,800 Maple Plain 1,968 1 400 Maplewood 36,397 8 3,200 Minnetonka 51,519 11 4,400 Mound 9,800 2 800 Oakdale 27,249 6 2,400 Orono 7,842 2 800 Plymouth 70,676 15 6,000 Robbinsdale 13,698 3 1,200 Roseville 33,969 7 2,800 Shako ee 30,971 7 2,800 Shoreview 26,093 7 2,400 Spring Lake Park 6,623 2 800 Spring Park 1,900 1 400 Wayzata 4,059 1 400 Woodbury 55,395 12 4,800 Total: 31 903,314 200 79,600.00 2006 Metropolitan Council 400 per vote 331536v1 JMS SU160-3 estimates Page 3 8. C -BED REPORT. Mr. Strommen referred the Board to his memorandum describing C -BED, Community -Based Energy Development. Mr. Strommen does not recommend further review of C -BED at this time and suggested that municipalities that are not operating utilities await a more developed legislative and economic environment for the wind energy projects contemplated by C -BED. No further action will be taken on this issue until fiu ther Board action. 9. 2009 PROPOSED SRA BUDGET. Mr. Strommen noted that the April meeting requires the Board to adopt a preliminary, proposed budget for member consideration prior to the July quarterly meeting. The final budget is adopted at the July meeting. Mr. Strommen described the issues expected for the balance of 2008 and 2009. Ms. Clancy asked about the inclusion of municipal study group allocation for 2009 and suggested that street lighting may have a longer period of active participation than municipal pumping. Discussion also ensued regarding the level of assessments in light of anticipated tight city budgets. The Board discussed the issues that perennially face the SRA regarding cost -benefit, recent accomplishments, and level of activity in given issues. Given the prospect of a surplus trigging the process of budget adjustment as adopted at the January annual meeting, Mr. Brown suggested a reduction in assessments from $400 to $375 or $350 per vote. The Board discussed the relative merits of reducing assessments in times of tight budgeting versus the difficulty in raising assessments if the need arises, given that "the SRA is not in a high budget reserve situation at present. Mr. Nawrocki and others expressed their position that the assessment level remained appropriate and provided value to members. A motion to reduce the assessment from $400 to $375 per vote for 2009 was defeated. Ms. Clancy then moved to adopt the proposed 2009 budget as submitted, substituting street lighting work in the anticipated 2009 expenses for municipal pumping, at the $400 per vote assessment level. Mr. Keinath seconded the motion, which passed unanimously. The Board delegates are directed to discuss the 2009 proposed budget with the member city councils, as needed, for final Board action on the 2009 budget at the July quarterly meeting. The letter to SRA representatives regarding SRA work and accomplishments was discussed in the context of the budget process. It was agreed that such a letter would go out with the first half SRA assessments. A copy of the proposed budget is attached. 10. NEW CHALLENGE REGARDING RELOCATION REIMBURSEMENT IN MULTI -GOVERNMENTAL UNIT RIGHT-OF-WAY PROJECTS. Mr. Strommen referred the Board to his memorandum submitted as part of the meeting packet. He explained that the local telephone companies in particular appear to be challenging the right of cities to require relocation when they carry out utility projects in right-of-way that cities do not manage, e.g., county or state highway. Mr. Strommen noted that this is a recent development that may need to be decided in the courts or at the Legislature and is very important to the utilities, as well as cities and other local government units. Mr. Gates moved that counsel be directed to research and prepare a memorandum to the SRA membership as soon as possible discussing this new relocation issue and suggesting action cities could employ to avoid costly challenges to their right to require relocation without reimbursement to the utility for city projects not carried out in the city right-of-way. Mr. Bradford seconded the motion, which passed unanimously. 331981v2 JMS SU160-3 3 Page 4 Agenda Number:6.13 TO: Laurie Ahrens, City Manager THROUGH: Michael Goldstein, Chief of Police FROM: Captain Dan Plekkenpol SUBJECT: RESOLUTION A UTHORIZING THE PLYMOUTH POLICE DEPARTMENT TO ENTER INTO A GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY DATE: May 6"', for the May 13th City Council Meeting 1. ACTION REQUESTED: The City Council adopt the resolution authorizing the Plymouth Police Department to enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled Safe & Sober Communities. 2. BACKGROUND: The Plymouth, Maple Grove, and Minnetonka Police Departments have jointly put together a grant request to the Minnesota Department of Public, Safety, Office of Traffic Safety for a Safe and Sober grant that if selected would run from October 1, 2008 through September 30, 2009. Plymouth Police Department has agreed to act as the fiscal agent in this grant. 3. ALTERNATIVES: The alternative is not to accept the grant monies. 4. DISCUSSION: The grant application has been sent to the Department of Public Safety for their consideration of approval. Adoption of this resolution is a requirement for final approval of the grant by the Department of Public Safety. They have further requested that their exact model be used for the resolution to ensure acceptability by the Department of Public Safety and quicker processing of awarded grants. Where normally on grants, the City Council authorizes the City Manager to enter into the grant agreements; their specifications require that the Chief of Police be granted this authorization in this case. Please note that they notified us with their Request for Proposal that including specific dollar amounts and/or names on the resolution may mean the entire resolution will need to be redone if the details change. Page 1 5. BUDGET IMPACT: This grant. will assist in allowing the three police agencies to recoup most of their costs in staffing to participate in the Safe and Sober campaign for this upcoming year. 6. -PURPOSE: The purpose of this grant is to enhance the department's opportunities to focus on traffic violations. The funds will cover overtime and training costs for patrol officers to specifically address various traffic safety details. Officers will be assigned shifts in a marked patrol unit looking for moving violations, unsafe driving practices, and will conduct seat belt surveys. 7. RECOMMENDATION: Staff recommends the City Council adopt the resolution authorizing the Plymouth Police Department to enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled 2009 Safe & Sober Communities. Page 2 CITY OF PLYMOUTH RESOLUTION NO. 2008 - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Plymouth Police Department enter.into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2008 through September 30, 2009. The Chief of the Plymouth Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Plymouth Police Department and to be the fiscal agent and administer the grant. I certify that the above resolution was adopted by the City Council of Plymouth, Minnesota on May 20th, 2008. SIGNED: WITNESSETH: signature) title) date) signature) title) date) Page 3 Agenda Number:' 6.14 TO: Laurie Ahrens, City Manager FROM: Eric Blank, Director of Parks and Recreation DATE: May 1, 2008, for Council Meeting of May 13, 2008 SUBJECT: Lease of Residential Property at 5605 Lawndale Lane N to Interfaith Outreach Community Partners ACTION REQUESTED: The City Council shall pass the attached resolution approving a lease agreement between the City of Plymouth and Interfaith Outreach Community Partners. The intent of the lease is to have Interfaith Outreach sub -lease the property to a low-income family. BACKGROUND INFORMATION: Recently, the City purchased 70 acres and a house located at- 5605 Lawndale Lane North. The property includes a large four bedroom home and an outdoor shed structure. This property was acquired as a future trailhead location for the Northwest Greenway project. At this time, it appears that it will be three to five years, at the earliest, before any development of this site would take place. The ultimate disposition of this house needs to be studied to determine the best course of action. Before we would ever tear the house down, we would look into the possibility of relocating the house and/or remodeling it so that it could be used for some public purpose in the future. Until we are able to make a final determination, we felt it would be best to get some type of usage out of the home. We looked at renting the house at a fair market value for approximately $1,500 per month and we looked at putting a caretaker in for minimal rent. The third option that we studied was leasing the property to Interfaith Outreach and allowing them to sub -lease the property to a low-income family. If we lease the property for market rent, we are required to pay property taxes of approximately 30% of the rent. If we put a caretaker in the house, we would still have to pay the property taxes on whatever, rent was selected for the caretaker. If we enter into a lease agreement with Interfaith Outreach, which is a non-profit organization, the County Tax Department has indicated that there would be no taxes due on the property. We think this is the best solution while allowing the house to be used by a family of five individuals. Interfaith is very excited about this prospect and has the ability to secure a 1,000,000 insurance policy naming the City of Plymouth as the co-insured. They have also selected a family consisting of single parent and four children. One child attends Wayzata High School, one at is at Wayzata East Middle School and two are in elementary school. The rent is on a sliding scale based on 30% of the renter's income minus a $477 utility credit. Please reference the attached tenant worksheet provided by Interfaith Outreach for this family. The rent would go up or down based on the renter's income, but at no time would the rent ever go below $200 guaranteed by Interfaith Page 1 Outreach. The attached lease agreement was prepared by the City Attorney's Office and reviewed by the IOCP Attorney. BUDGET: There should be no cost associated with this rental to the City. The renter will be responsible for utilities at the household. The revenue generated of approximately 7,000 will go into the City's General Fund. This would be used to off set any further repair cost should it become necessary. OUTBUILDING: We are also requesting permission to take down the metal shed, which is located on the property. We have had the building looked at for any salvage value. It was determined that there was no .economic value to the shed. We have a quote of $4,000 to have the shed properly disposed of. Getting rid of this structure will lessen our liability. The Parks Maintenance budget will cover the cost of the removal. INSURANCE: The current cost to insure the house while it is vacant is $4,500 per year. The cost will drop to $1,4.00 per year once the house is occupied for a savings of $3,100 RECOMMENDATION: Staff recommends the City Council approved the attached agreement entering into a lease with Interfaith Outreach Community'Partners for the property at 5605 Lawndale'Lane N. and directs staff to demolish the metal shed. EB/mm Attachment page Z LEASE AGREEMENT THIS LEASE AGREEMENT (the "Lease") made and entered into this 13)"' day of May, 2008, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation City"), and INTERFAITH OUTREACH AND COMMUNITY PARTNERS, a Minnesota non-profit corporation, whose address is 110 Grand Avenue South, Wayzata, MN 55391-1872 Lessee"). WHEREAS, the City is the owner of property located at 5605 Lawndale Lane North, Plymouth, MN 55446 and legally described on the attached Exhibit "A," which property consists of approximately 71 acres of property and includes a single family residence ("City Property"); and WHEREAS, Lessee desires to .Lease only the home and approximately 100 feet of property surrounding the home from the City and to sublease the home to a family as a residence; and WHEREAS, the City is willing to lease the home located on the City Property to Lessee; NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, it is hereby mutually agreed by the parties as follows: 1. LEASED PREMISES. The premises to be leased under this Lease is the following portion of the City's Property: The single family home, gravel driveway access to the home, and 100 feet of land extending from all of sides of the single family home ("Premises"). 2. OCCUPANCY AND USE OF PROPERTY. The Premises and Utilities shall be used solely for residential purposes. Only the residents designated under a separate sub -lease agreement may live on the Premises. 3. PAYMENT OF RENT. Lessee shall pay Rent only during periods where a resident is authorized to live on the Premises pursuant to a separate sub -lease agreement with Lessee. The monthly rent during the tern of this Lease shall be the equivalent of 30% of the Sub -lessee's gross income minus the applicable utility credit or $200.00, whichever is greater. Rent shall be paid in advance on or before the first day of a month that rent is owed to the Parks and Recreation Deparhnent at City of Plymouth, 3400 Plymouth Boulevard, Plymouth, MN 55447-1482. 4. LATE FEE AND RETURNED CHECK FEE. If the City does not receive the Rent by the fifth (5`h) day of the month, Lessee must pay a late fee in the amount of $10.00 as additional rent if requested in writing by the City. Lessee shall also pay Twenty and no/100 ($20.00) Dollars for each unpaid check returned by Lessee's bank. Relit is "paid" when the City receives it, not when mailed or sent by Lessee. Page 3 5. SECURITY DEPOSIT. Upon execution of this Lease, Lessee shall pay a security deposit in the amount of $250.00. The City may use the security deposit: A. To cover any failure to pay Rent or other money due to the City. B. To return the Premises to its condition at the start of the tenancy, except for ordinary wear and tear. Within twenty-one (2 1 ) days after the tenancy ends, the City shall return the full security deposit to Lessee, with interest, or send a letter explaining what was withheld and why. 6. LESSEE PAYS FOR DAMAGE. Lessee shall pay for all loss, cost or damage including plumbing trouble) caused by the willful or irresponsible conduct of Lessee, a Sub -lessee, their guests or a person under their direction or control. 7. NON -WAIVER. Payments other than Rent are due when the City demands them from Lessee. The City's failure or delay in demanding payments is not a waiver. The City may demand payments before or after the Premises is vacated. 8. PREMISES INSPECTION. The City and Lessee have inspected the Premises before signing this Lease. When the Lease ends, the City and Lessee shall inspect the Premises and complete an inspection sheet. 9. THE CITY'S PROMISES. A. The Premises is fit for the use intended by the City and Lessee. B. The City shall snake necessary repairs. The City need not repair damage caused by the willful or irresponsible conduct of Lessee or Sub -lessee, or their guests, or a person under their direction or control. C. The City shall keep the Premises up to code unless a violation of the codes has been caused by the willful or irresponsible conduct of Lessee or Sub -lessee, or their guests or a person under their direction or control. 10. LESSEE'S PROMISES: A. Lessee shall not permit damage to the Premises. B. Lessee shall not allow waste of the Utilities provided by the City. C. Lessee shall make no alterations or additions to the Premises without the City's written consent. D. Lessee shall remove no fixtures. E. Lessee shall not paint the Premises without the City's written consent. 137614.03 2 Page 4 F. Lessee shall use the Premises only as a private residence. G. Lessee shall abide by and conform to all statutes, ordinances, rules and regulations of duly constituted public authorities relating to the use and occupancy of the Premises. H. Lessee shall not use the Premises in any way that would cause a cancellation, restriction or increase in premium of the City's insurance. I. Lessee shall not use or store in or near the Premises any flammable or explosive substances in an unsafe manner. Lessee shall notify the City in writing of any repairs to be made. K. Lessee shall at all times keep and maintain the Premises in a neat, clean and sanitary condition, free from waste or debris, and shall remove, at Lessee's expense, all ashes, garbage and refuse of any kind and shall neither permit nor commit any waste or nuisance thereon. Lessee shall recycle or dispose of trash in the outside containers provided for those purposes. L. Lessee shall maintain the yard to the Premises and the driveway in good condition including mowing and snowplowing. M. Lessee shall incorporate into any Sub -lease of the Premises the responsibilities of Lessee under the terms of this Lease. ` 11. LIABILITY INSURANCE. Lessee, at its own expense, shall purchase and continue in force, in the names of Lessee and the City, general liability insurance against any and all claims for injuries to persons or damage to property occurring in, upon or about the Premises during the occupancy period, such insurance to be in an amount not less than $1 million (combined single limit personal injury and property damage). The insurance shall be written in a company authorized to engage in the business of general liability insurance in the State of Minnesota, and there shall be delivered to the City customary certificates evidencing such paid-up insurance, which certificates are to be issued by the insurance company and which certificates shall further provide that the general liability insurance may not be cancelled unless the City is notified in writing at least thirty (30) days prior to any such proposed cancellation. 12. PERSONAL PROPERTY. All personal property belonging to Lessee or a Sub -lessee shall be on the Premises at the risk of Lessee or the Sub -lessee and the City shall not be liable for any damage thereto and Lessee and any Sub -lessee waive all claims against the City for damages to persons or property sustained by Lessee or the Sub -lessee or their occupants or invitees, except those claims caused by the grossly negligent or intentionally malicious act or omission of the City or its agents. 13. TELEPHONE. Lessee shall give Landlord the assigned home phone number to the Premises number within two (2) days after service is started or the phone number is changed. 13 7614.03 Page 5 14. RESTRICTIONS. A. Pets. No animals or pets shall be permitted on the Premises without the City's prior written approval. B. Locks. Lessee shall not add or. change 'locks. At Lessee's request, the City will change the locks or have the lock cylinders re -keyed at Lessee's expense. If the lochs do not meet current municipal codes or regulations, the City shall change the locks at the City's expense. C. Vehicles. No motor home, camper, trailer, boat, recreational vehicle, unlicensed vehicle, inoperable vehicle, vehicle on blocks or commercial truck shall be located on the Premises, except in a garage. A cor mlercial truck is any truck in commercial service or larger than a pickup truck. Permitted vehicles shall be parked in designated areas only. Three (3) days after giving notice to Lessee, the City may remove and store the offending vehicles. Lessee shall pay reasonable removal and storage expenses as additional Rent. 15. THE CITY'S RIGHT TO ENTER. The City may enter the Premises for a reasonable business purpose. The City must fust make a good faith effort to give reasonable notice to the Lessee or any Sub -lessee of the intent to enter. The City may enter the Premises in an emergency. The City must disclose the date, time and purpose of the emergency entry in writing. The writing must be left in a conspicuous place in the Premises. 16. NOTICE OF DANGEROUS CONDITIONS. Lessee shall promptly notify the City of any conditions that might cause damage to the Premises or waste Utilities provided by the City. The notice may be oral or in writing. 17. SUBLETTING. Lessee may sublet the Premises with the City's written consent, which consent will not unreasonably be withheld, provided Lessee provides to the City all information requested by the City to reasonably determine the appropriate Rent amount and provided Lessee enters into a Sub -lease that has been pre -approved by the City. 18. TERM; TERMINATION; NOTICE TO TERMINATE LEASE. Either the City or Lessee may tenninate this Lease by giving sixty (60) days written notice to the other party. The notice must end the Lease on the last day of a month and must be received before the first day of a month. For example, to end the Lease on June 30, the notice must be received on April 30 or earlier. Any notice or document required or permitted to be delivered hereunder shall be deemed to be delivered, whether actually received or not, when deposited in the United States mail, postage prepaid, certified or registered mail, addressed to the parties hereto at the addresses set forth below, or at such other address as they have previously designated in written notice delivered in accordance with this Section 18: If to the City: City of Plymouth if to Lessee: interfaith Outreach and Community Partners Attn: City Manager l 10 Grand Avenue South 3400 Plymouth Boulevard Wayzata, MN 55391. Plymouth; MN 55447 137614.03 4 Page 6 may be imposed upon, incurred by or asserted against the City by reason of the use, release, threatened release or disposal of Hazardous Wastes at the Premises by Lessee, any Sub -lessee or any agent or invitee of Lessee or any Sub -lessee; and (i) any failure on the part of Lessee to perform or comply with any covenant or agreement required to be perforined or complied with by Lessee hereunder. 29. ABANDONED PERSONAL PROPERTY. When the City recovers possession of the Premises, any personal property not removed by Lessee, its Sub -lessees, or assigns within five (5) days, may be considered by the City to have been abandoned. The City may then dispose of the personal property in the manner that the City believes is necessary. The City shall not be liable to Lessees, their sub -lessees, or assigns for disposing of the personal property. CITY OF PLYMOUTH By: Mayor City Manager INTERFAITH OUTREACH AND COMMUNITY PARTNERS By: , - Its:cr T STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 2008, by and , the Mayor and City Manager, respectively, of the City of Plymouth, a Minnesota municipal corporation. Notary Public 137614.03 7 Page 7 STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of Ja,,, - , 2008, by e5;-"' "I ' i the 1Y u :of Interfaith Nutreach and Community Partners, a Minflesota non-profit corporation, on its behaf. Notary Public JEAN LYN LEE"f y Notary Public Minnesota COnnn ft E las Jan. 31, 2010Li qpi THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON, P.A. 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: 651-452-5000 AMP 137614.03 Page 8 EXHIBIT A Parcel I: That part of the Northwest Quarter of the Southeast Quarter lying South of the North 682 feet thereof and East of a line drawn South perpendicular to the North line of said Southeast Quarter. from a point on said North line distant 1445.4 feet West from the Northeast corner of the said Southeast Quarter, Section 6, Township 118 North, Range 22, West of the 5th Principal Meridian, Hennepin County, Minnesota. Parcel II: The Southeast Quarter of the Southeast Quarter of Section 6, Township 118 North, Range 22 West of the 5th Principal Meridian, Hennepin County, Minnesota. Parcel III: The Northeast Quarter of the Southeast Quarter except that part described as follows: Commencing at the Northeast corner of said Northeast Quarter of the Southeast Quarter; thence West along the North line of said Northeast Quarter of the Southeast Quarter a distance of 205.5 feet to the point of beginning of the exception being described, said point being also the point of beginning of a line hereinafter referred to as "Line A"; thence deflecting left 32 degrees along said "Line A" to its point of intersection with the East line of the West 450 feet of said Northeast Quarter of the Southeast Quarter, and said "Line A" there ending; thence South along said East line of the West 450 feet to the South line of the North 682 feet ofsaid Northeast Quarter of the Southeast Quarter; thence West along said South line of the North 682 feet to the West line of said Northeast Quarter of the Southeast Quarter; thence North along said West line to said North lune; thence East along said North line to the point of beginning, Hennepin County, Minnesota. Abstract Property 137614.03 9 Page 9 CITY OF PLYMOUTH RESOLUTION 2008 - LEASING PROPERTY AT 5605 LAWNDALE LANE N WHEREAS, the City of Plymouth owns a single family residential home at 5605 Lawndale Lane N. and WHEREAS, the house is vacant at this time and WHEREAS, the City wishes to enter into a lease agreement with Interfaith Outreach Community Partners and WHEREAS, the City Council has also reviewed the lease agreement between the City of Plymouth and the IOCP NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL for the CITY OF PLYMOUTH, MINNESOTA that the lease agreement between the City of Plymouth and Interfaith Outreach Community Partners is HEREBY approved and FURTHER the Director of Parks and Recreation is authorized to demolish the metal shed. Adopted by the City Council on page 10 Agenda Number: 6.15 TO: Laurie Ahrens, City Manager FROM: Sandy Engdahl, City Clerk through Cal Portner, Administrative Services Director SUBJECT: APPROVE GARBAGE HAULER LICENSE FOR GARBAGE MAN INC. DATE: May 1, 2008, for City Council Meeting of May 13, 2008 1. ACTION REQUESTED: Adopt the attached resolution approving a garbage hauler license for Garbage Man Inc., a residential refuse operation, for the period through March 31, 2009. 2. BACKGROUND: The City has received an application for a garbage hauler license. 3. DISCUSSION: The required fees, certificates of insurance, and surety bonds have been provided by the applicant.The application has been reviewed by the Solid Waste Coordinator. 4. RECOMMENDATION: It is recommended that the Council adopt the attached resolution approving a garbage hauler license for Garbage Man Inc., for the period through March 31, 2009. Page 1 CITY OF PLYMOUTH RESOLUTION NO. 2008 - APPROVING GARBAGE HAULER LICENSE FOR GARBAGE MAN INC. WHEREAS, an application for a garbage hauler license.has been received; and WHEREAS, all required fees, annual reports, certificates of insurance, and surety bonds have been provided. NOW THEREFORE, BE IT HEREBY RESOLVED that a garbage hauler license is hereby approved for Garbage Man Inc. for the period through March 31, 2008. Adopted by the Plymouth City Council on May 13, 2008 Page 21 Agenda Numbem:i 6.16 CITY OF PLYMOUTH , CITY :COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager FROM: Joel Franz, Deputy Chief of Police THROUGH: Michael S. Goldstein, Chief of Police SUBJECT: RESOL UTION A UTHORIZING ' EIVIAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT AGREEMENT WITH HE, COUNTY FOR GRANT ADMINISTRATION SERVICES FOR GRANT FUNDS AWARDED THROUGH THE U.S. DEPARTMENT OF JUSTICE DATE: May 1, 2008 for the May 13, 2008 Council Meeting 1. ACTION REQUESTED: The City Council adopt the resolution authorizing the Mayor and City Manager to enter into a contract agreement with Hennepin County for grant administration services for grant funds awarded through the U.S. Department of Justice. BACKGROUND: The City of Plymouth has been awarded the 2007 Edward Byrne Memorial Assistance Grant. The City of Plymouth, along with the cities of Bloomington, Brooklyn Center, Brooklyn Park, Maple Grove, Minneapolis, Richfield, and St. Louis Park, joined with Hennepin County to submit a grant application for a total of $1,067,222. In the application the County signed on as the grantee agency and is responsible for acting as the fiscal agent for the project and agreed to provide all financial and administrative services necessary for the administration of the grant. Hemzepin County has drawn down the funds. from the U.S. Justice Department and is requesting the participating cities sign the contract for grant administration services to begin using the funds. 3. ALTERNATIVES: The alternative is not to accept the monies. As the city already signed the grant application jointly, non-acceptance would affect all the other agencies' ability to receive their fiends. DISCUSSION:. The Plymouth Police Department qualifies for $11,246 under the grant. The funds are to be used for police equipment. The department is currently reviewing various equipment needs to determine the best use of the funds. Page 1 5. BUDGET IMPACT: The grant will allow the police department to purchase equipment we could use without impacting the budget. 6. RECOMMENDATION: Staff recommends the City Council adopt the resolution authorizing the Mayor and City Manager to enter into a contract agreement for grant administration services with Hennepin County for grant funds received through the U.S. Department of Justice. 7. ATTACHMENTS: Contract NO.A080625, Agreement for Grant Administration Services from Hennepin County. Page 21 Contract A080625 AGREEMENT FOR GRANT ADMINISTRATION SERVICES THIS AGREEMENT is made and entered into this 7h day of December, 2006, by and between the County of Hennepin (the "County") and the Cities of Bloomington, Brooklyn Center, Brooklyn Park, Maple Grove, Minneapolis, Plymouth, Richfield, and St. Louis Park, Minnesota (the "Cities") (the County and each City individually called a "Party" and collectively called "Parties"), pursuant to Minnesota Statutes, Section 471.59. WHEREAS, the Parties, by an Intergovernmental Memorandum of Authorization, attached hereto and incorporated herein by reference; authorized the county to submit a grant application to the Department of Justice for the 2007 Edward Byrne Memorial Justice Assistance Grant (the "Grant") on behalf of the Parties and to serve as fiscal agent for the parties; WHEREAS, the County's application for the Grant in the amount of $613,684 was approved; and WHEREAS, the Parties recognize the need to set forth the duties and obligations of the Parties with respect to the administration of the Grant. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereafter set forth, the Parties hereby agree as follows: 1. TERM This Agreement shall become effective upon approval by all Parties on the date of approval by the last Party and shall continue through August 30, 2010, or the completion of the service's provided hereunder, whichever is later. 2. SERVICES TO BE PROVIDED The County shall provide any and all financial administrative services necessary for the administration of the Grant, including but not limited to the following services: Satisfy all financial and administrative Grant requirements; Submit. on a timely basis all financial programmatic and similar reports . required under the Grant; Work with the grantee (Department of Justice) to resolve all administrative issues; Comply with all Grant conditions; Comply with the organizational audit requirements attached to the Grant; Manage Grant funds; Page 3 Comply with all reporting, data collection and evaluation requirements prescribed by the Grant; Maintain such financial and accounting books and records as shall be necessary, appropriate and convenient for the proper administration of the Grant. 3. DUTIES OF THE PARTIES The Parties, individual and collectively, acknowledge that the County will be administering the Grant on their behalf and agree to cooperate fully with the County in all matters with respect to such Grant administration so as to allow the County to satisfy the Grant requirements, including but not limiting to the following acts: Maintain books and records relating to the receipt and expenditure of Grant funds; Supply full and complete information, as requested by the County, so as to allow the County to satisfy the Grant conditions and requirements; Work together with the County to ensure that all Grant conditions and requirements are met; Provide the County with data and information sufficient for the County to meet its. reporting, data collection and evaluation requirements prescribed by the Grant. 4. INDEMNIFICATION Each Party agrees that it will be responsible for its own errors, acts, and omissions and the results thereof to the extent authorized by law and shall not be responsible for the errors, acts and omissions of the other party and the results thereof, provided, however, the Parties agreed to defend, indemnify and hold harmless the County, according to their pro rata Grant shares as specified in the Intergovernmental Memorandum of Authorization, from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the provision of services under this Agreement. . . 5. COUNTERPARTS This Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same Agreement. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK Page 4 ATTACHMENT i Page 5 GMS APPLICATION NUMBER 2007 -F4234 -MN -DJ INTERGOVERNMENTAL MEMORANDUM OF AUTHORIZATION TO SUBMIT 2007 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT The County of Hennepin and the Cities of Bloomington, Brooklyn Center, Brooklyn Park, Maple Grove, Minneapolis, Plymouth, Richfield, and St. Louis Park, Minnesota, hereby agree that Hennepin County will submit the 2007 Edward Byrne Memorial Justice Assistance Grant application, 2007 -F4234 -MN -DJ, and serve as the fiscal agent on behalf of all the above named local units of government. It is also agreed that each local unit of government will receive grant funds in the following amounts: City. of Bloomington 27,066 City of Brooklyn Center 26,893 City of Brooklyn Park 49,438 City of Maple Grove 9,737 City of Minneapolis 528,770 City of Plymouth 11,246 City of Richfield 23,298 City of St. Louis Park 13,330 County of Hennepin 377,444 Total Award $1,067,222 The undersigned stipulate that, 1) they are authorized to act on behalf of their respective local units of government, and to sign this document, 2) they concur with the stated dollar. amounts to be received by their respective local unit of government, and 3) Hennepin County will serve as the fiscal agent for this grant award. Page 6 GMS APPLICATION NUMBER 2007 -F4234 -MN -DJ FOR THE COUNTY OF HENNEPIN Grr d Name Signature ( / L. ia/1 r l1, A,-Mcj Tit 4p- y-u Date FOR THE CITY OF BROOKLYN CENTER Name Signa re FOR THE CITY OF BROOKLYN PARK FOR THE CITY OF MAPLE GROVE N FOR THE CITY OF MINNEAPOLIS Name Sign ure T/tle Is Date Title 7/ac 10-7 Date lS.U•,G y` -J _ itle c ate Dineck, f,e Title 7 ?'3 -o Date Page 7 FOR THE CITY OF PLYMOUTH 1kar 17e Nam` ee re FOR THE CITY OF RICHFIELD Title Date N e Titled 7`a Dgnature Date THE CITY OF ST. LOUIS PARK 1 0 n, 7, 11 A (',),\ Q , ' 0 C.) m a, d;", Title Da Page 8 CITY OF PLYMOUTH By:_ Its: And: Its: Date: Page 9 IN WITNESS WHEREOF, the Parties to this Agreement have hereunto set their hands on the date written below: COUNTY OF HENNEPIN STATE OF MINNESOTA Reviewed by County Attorney's Office By: Assistant/Deputy County Administrator Assistant County Attorney Date: Date: Page 10 CITY OF PLYMOUTH RESOLUTION NO. 2008- RESOLUTIONAUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO ANA GREEMENT WITH HENNEPIN CO UNTY FOR GRANT ADMINISTR,4 TION SER VICESFOR GRANT FUNDS AWARDED THROUGH THE U.S. . DEPARTMENT OF JUSTICE WHEREAS, The City of Plymouth, jointed with Hennepin County and the cites of Bloomington, Brooklyn Center, Brooklyn Park, Maple Grove, Minneapolis, Richfield, and St. Louis Park to submit a grant application to the Department of Justice for the 2007 Edward Byrne Memorial Justice Assistance Grant; and WHEREAS, we have been notified that our grant application has been approved; and WHEREAS, Hennepin County has agreed to act as the grantee for the funds and serve as fiscal agent for the grant; and WHEREAS, the City of Plymouth qualifies for $11,246 under the grant, which can be used for police equipment; and WHEREAS, Hennepin County has asked all participating cites to enter into an agreement with them for Grant Administrative Services and provided Contract No. A080625. NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH that the Mayor and City Manager are hereby authorized to enter into a contract agreement for grant administration services with Hennepin County for grant funds received through the U.S. Department of Justice. Adopted by the City Council on Page I I Agenda Number:', 6 . 17 TO: Mayor and City Council I FROM: Laurie Ahrens, City Manager% SUBJECT: Ordinance Amendment relating to Alcohol in City Parks by Permit DATE: May 8, 2008, for City Council meeting of May 13, 2008 ACTION REQUESTED: Adopt the attached ordinance to add wine to the City Code provision-.... . allowing alcohol in City parks by permit issued by the City Council. Also, approve issuance of a permit to Jayne Hilde on behalf of the Minnesota Orchestra Board to allow wine to be served at a private event at the Hilde Performance Center on July 22, 2008. BACKGROUND: Each year the Minnesota Orchestra Board hosts a reception for their major'-.." donors. They would like to host this year's event at the Hilde Performance Center on July 22. The Park Department has approved this use of the park on that date. It is a private event, typicall.•y, with 200 donors attending. The food and wine would be catered by D'amico or a similar licensed. caterer. Orchestra ensembles perform at the event. The City Code currently permits beer in a City park if a permit is issued by the City Council. We are proposing that the permit requirement remain the same, but that the ordinance language be expanded to also allow wine. We have not issued a permit to allow alcohol in a City park for sometime. Several years ago, we routinely issued these permits for a nonprofit group hosting adult softball tournaments in our parks. RECOMMENDATION AND CONCLUSION: I recommend that the Council amend the City Code to allow wine, in addition to beer, to be provided in a City park by permit issued by the City Council. I also recommend that the City Council approve a permit authorizing non - intoxicating malt liquor and/or wine to be served at a private event hosted by the Minnesota Orchestra Board at the Hilde Performance Center on July 22, 2008. Page 1 CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2008 - AN ORDINANCE AMENDING CHAPTER 20 OF THE PLYMOUTH CITY CODE RELATING TO LIQUOR AND BEER IN PARKS THE CITY OF PLYMOUTH, MINNESOTA ORDAINS: SECTION 1. Section 2005.13 of the Plymouth City Code is amended to provide: 2005.13. Liquor and Beer in Parks. It is unlawful for any person to bring into, possess, barter, give away or consume any intoxicating liquor or non -intoxicating malt beverages in any public park or any vehicle parking area immediately adjoining such park; provided, however, that this prohibition shall not apply to the following: 1. permit issued by the City Council_ authorizing Non -Intoxicating Malt --(Deleted: any Special Liquor or wine (includin cghampaneorothersparklingwines), or; Deleted: under the provisions of Chapter XII of this Code relating to 2. the possession or use of wine (including champagne or other sparkling wines) that is sold or provided by a licensed caterer at a city approved event at the Millenium Garden. SECTION 2. This ordinance shall be. effective immediately upon its passage. ADOPTED by the City Council of the City of Plymouth, Minnesota this day of , 2008. 1 Kelli Slavik, Mayor ATTEST: Sandra Engdahl, City Clerk 138278v01 RNK:04/28/2008 Page 2 Agenda Number , 6.18 File 2008024 PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager through Steve Juetten, Community Development Director FROM: Shawn Drill, Senior Planner (509-5456) through Barbara Senness, Planning Manager MEETING DATE: May 13, 2008 APPLICANT: U.S. Home Corporation PROPOSAL: Final plat for "Taryn Hills 7`h Addition" for 27 multi -family lots LOCATION: Southeast quadrant of County Road 47 and Vicksburg .Lane REVIEW DEADLINE: June 1, 2008 PROPOSED MOTION: Move to adopt the following attached items: a) a resolution approving a final plat for Taryn Hills 7th Addition; and b) a resolution adopting assessments for Taryn Hills 7th Addition. Approval of a final plat and assessment resolution requires a 4/7 vote of the City Council. DESCRIPTION OF REQUEST: The proposed Taryn Hills 7th Addition would establish 27 multi -family lots, providing for three five -unit buildings and two six -unit buildings. The plat would accommodate the applicant's Colonial Patriot" townhome product line, which has a single -loaded (connected side-to-side) design. The eastern portion of the plat would include an outlot for future subdivision, consistent with previous plat approvals for this development. Page 1 File 2008024 Page 2 BACKGROUND: In August of 2005, the City Council approved the preliminary plat for Taryn Hills, for a development to contain 575 residential units and a small neighborhood commercial site—for 237 acres of land located east of Vicksburg Lane both north and south of County Road 47. On March 27, 2007, the City Council approved the final plat for Taryn Hills 5th Addition located south of County Road 47. That final plat included 85 multi -family lots and one outlot for future subdivision. The Taryn Hills 7th Addition would be a replat of the outlot. FINDINGS: The Development Review Committee has found the final plat application to be in substantial conformance with the approved preliminary plat. RECOMMENDATION: Community Development Department staff recommends adoption of the following attached items, consistent with the recommendation of the Development Review Committee: a) a resolution approving a final plat for Taryn Hills 7th Addition; and b) a resolution adopting assessments for Taryn Hills 7th Addition. ATTACHMENTS: 1. Applicant's Narrative 2. Location Map 3. Approved Preliminary Plat of Taryn Hills 4. Final Plat 5. Resolution Approving Final Plat 6. Resolution Adopting Assessments PLAN/STAFFREP/CC/2008/2008024-Taryn-Hills-7°i-FP-CC.doc Page 2 DU X00 4- Tarvn Hills 7th Addition Project Narrative Developer Introduction - U.S. Home Corporation, as successor by merger to Lundgren Bros. Construction, Inc. is the applicant for Taryn Hills 7th Addition. Lundgren Bros. Construction, Inc. ("Lundgren") has been building homes of distinction within the metropolitan area since 1970. The vision of Lundgren has always been focused on building quality neighborhoods that blend with the natural environment and enhance the community. Rolling topography, woodlands, wetlands and other natural amenities have always been features of a Lundgren neighborhood. In 1999, Lundgren became a division of U.S. Home Corporation. In 2000, U.S. Home Corporation was purchased by the Lennar Family of Builders. Operating as a division of the Lennar Family of Builders, Lundgren continues to improve and enhance their ability to provide exceptional quality, value and design with the support of one of the nation's largest home builders. Taryn Hills 7th Addition- Taryn Hills 7th Addition is a replat of Outlot B, Taryn Hills 5th Addition. This area has been designed to accommodate our Colonial Patriot product, which is a side- to-side townhome. The plat of Taryn Hills 7th Addition will contain 5 blocks with 27 homesites and 5 outlots. The 5 outlots will serve as the common area for each of the Patriot buildings. Each of these buildings are planned to be members of the Colonial Patriot Homeowners Association which provide for exterior maintenance and landscaping. The property has previously been graded and the streets and utilities were installed with the first Colonial Patriot homes platted as Taryn Hills 5th Addition. Should there be any questions, please contact Carole Toohey at 952-249-3012. page 3 LAR Plymouth\/Maple Grove -Bounds - - CO RD N 4 :: ::::::::........ Lq.2:::::: ::::::... - 2 Milligan LAR Location Map- 2008024 Legend U.S. Home Corporation ® C, Comercial Taryn Hills 7th Addition MT CC, City Center Northwest Corner of 60th Lane CO, Commercial Office IP, Planned Industrial and 60th Avenue LA -1,1, Living Area 1 Request for Final Plat D q LA -2, Living Area 2 LA -3, Living Area 3 buty LA -4, Living Area 4 LAR, Living Area Rural of Plymouth, Minnesota P -I, Public/Semi-Public/Institutional 750 375 0 750 1,500 Feet Page 4 III I I PROPOSED DP Il EAND LRDLtt EASE—IIS APE 6HOWN THOS: SIOTIOEf f - w BEWOEFEETWWIDTH ADOAOJDWWOIO X5. u16ESS OTHE—E —IGMD. AILD 10 FEET W WIOTH AHO ADJOINING RIONT GF YJAY IEs. SS oTHERWLSE WDIG— S SHOYM WI THE PIAT. WOHPOIHTE HILL Too looAx D IDD 2W IDD SCALE IN FEET ' II ROWN:: PRAIRIE I I ;I)y.lt. NORTH Lor flF _ • • /moon ux Holl 1 INESEBY CEflTIFY TINT TWS PIAx DB SPECxICATION WAS PBEPAPED BY xF 011 uN0Efl YY OWECT SW ENJISIDII ANDTW.i IANA WLY LY:Ex5E0 UNO SWNEYOft WS1EfltNEUWS OF THE STAIE WAIWNESOTA LATE I LC.110 REVISIONS BY iyl PflErurftEvlslons Dsar.vs U Z; W 3 CO a1 W f-- 5 Q Tb3Op6 WW Y DI/3 oE6Y U Z_ Q z o Y = Z U Z = J Q O Z K a p7 S MSYOflGRJH C `FIDEGDATEmauJwsSCALEASSHD'MI JOB ND. DI SDS iARY11 F11ELLL1NIY PIAT YE 0114PSIIFETi PP 1 DF PP 11sIIEErs TARYN HILLS 7TH ADDITION KNOW ALL HIEN UY iIlEBE PKE8EM8: 1WLDS.IIome CvrypnBov, <D<I<wue rvpoluim vflke b8o'wiy dmvibmpap<ny <iwW bdeBmedAfbw<W Cadypfllaumlgb wlt M&I D, TARYN IILLIS fill AD01TION, H—Fivc V. Nimud. - ilue<uad d<um< bb<vw'<ymumplubrduTARYN IDLLS Till ADDITION <mdou benbYduuuwddedub bdepublk fa PdBe vebmxrde Avenue umdou M1veq dumb b d<[iry of PlYmoud de <uemeM W d<bvee.ed uddypumm«u dpwnmdkp4t Ivwimu<wbawfubl V5.11•--Calunava<0<I<wve<upondov hu uued deupumunb<<ipdbY iu prmervlfimr d'udvypf 2mB. Dy. 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ATuucwu Lkcm<No.24)bl y SPATE OF MIA - CO00112—NTV OF —IUNNEMNEPIN h 4 011l O- d+rof Osry R.Gem 4Linnvd LvdBmsYm, 814wuo°Lkmv Nu 24]69.%/dTLefinegoiv[immovwlw«sWwk4ydb<fve mel6i< .2ppKby ldL pivf:u'mry,AUmvodN' g.i,id- E1 Alr Commivviov E<pu<r. S 03 Lr T/ l'yFLYAIODTII,ADNmi— ' - Ihi<pl<Ivf—N IELL8 Yf11 ADDITION wu<Ppovmmd.. by o. cilYCwvcdafPlYmmd, AlLmeww Y —F- m<c.&w diu d<Y.f ofde CommL<imv ofTmrpoml®mdde Cuw<Ni86w<Y EnBiv<'*d•ve tr<orsercdbY b<GryaYupn<nbd]p J<Y v O 'i3m1. If< lic<bl<, Newdmv rpmv<N udnwomeud<dpupvmmmmb.mrr<.mm<emw n,npm,wdrYglimrw. wmrismsmsos.m.s.bu.;..2. y T/ p<rimb..d•Prmwid9dn<dpI<nmL Y90 tlr: City FmeS'<v NORTH Thc bvi< (u d< b<uing ON<m a wumuL s0 2a a 21 sa Im S—E IN FELT TAK AYE0.8E0.VICE8OEPARTAIFNT _ teamYmdrylh<F WWu pvr<D<Iv_ma pdmr<a.e.<.b<m v<ia mrl.m der<ddmlhirp4t D<baud. my<t moa , ° 1 D<9i IR. 5V 1V An IJP ,L rill L. Alvvwv,llemspb Cavy Av6v _ \ \ ll Yl./L ; 144pr ` Y. BUNVEY DIVIBIDN u<m<pm c.mmglim<,al. Pvvumtw Slimcmu BuuW Seniml9)tl]ds (1969), dV Plub<v bupePWvvmlhir - d<rpr Williun P. tl awm ll<m<pb Cavry S<ureYn IIENNEPIH CODNTY, ADNNFSOTA , IWuby cmifYlE<I dewiSupW dTARYN111LI5 TI11 ADDITION wuflm iv Wk oR elhi< dYvf 4f /. T VVI'n4r 13255 • 11.p Y a1 R 39°45'36' 8 6.5'IpoT.28 Rs Zp 42 C.B.=57b° SII<M1<el fl. CYmlf4 ReguuvafTdu- c - ' ,- AGE MID KIBEAIENIS tlY: "" PRELIMINARY COPY d D.— mWmu dbYl wNv 3 A° { omNn.FmmiwvAlm<mee APR 25 2008 DATE: APRIL 25, 2008 - DnduvFuvdf 1-Lmdfmmnml ' I. up< SATHRE-BERGQUIST, INC. CY LTL'L'T 1 /1L` 1 CTVL'L'TC< FINAL PLAT f Niro j TAK AYE0.8E0.VICE8OEPARTAIFNT _ teamYmdrylh<F WWu pvr<D<Iv_ma pdmr<a.e.<.b<m v<ia mrl.m der<ddmlhirp4t D<baud. my<t moa , ° 1 D<9i IR. 5V 1V An IJP ,L rill L. Alvvwv,llemspb Cavy Av6v _ \ \ ll Yl./L ; 144pr ` Y. BUNVEY DIVIBIDN u<m<pm c.mmglim<,al. Pvvumtw Slimcmu BuuW Seniml9)tl]ds (1969), dV Plub<v bupePWvvmlhir - d<rpr Williun P. tl awm ll<m<pb Cavry S<ureYn IIENNEPIH CODNTY, ADNNFSOTA , IWuby cmifYlE<I dewiSupW dTARYN111LI5 TI11 ADDITION wuflm iv Wk oR elhi< dYvf 4f /. T VVI'n4r 13255 • 11.p Y a1 R 39°45'36' 8 6.5'IpoT.28 Rs Zp 42 C.B.=57b° SII<M1<el fl. CYmlf4 ReguuvafTdu- c - ' ,- AGE MID KIBEAIENIS tlY: "" PRELIMINARY COPY d D.— mWmu dbYl wNv 3 A° { omNn.FmmiwvAlm<mee APR 25 2008 DATE: APRIL 25, 2008 - DnduvFuvdf 1-Lmdfmmnml ' I. up< SATHRE-BERGQUIST, INC. CY LTL'L'T 1 /1L` 1 CTVL'L'TC< FINAL PLAT Tee buia 90 200200 CIx fv 0e 6e arieH quem u aanice6 e0 5ra sM F.. N all 5 a 1 1 Oin l CJ nl 1 l II TARYN HILLS 7TH ADDITION sae Sri— T AF,)—t, I: I III I Inr\I IV - HIL.L:.: Q.I IVly, FUh\J LJ-IIVL IV. R P.VNAGE ANO DIILITY EA 5 EM1IENR APE am, wda ud aemu OubY A,D,C,D,E, F,0,11, and l ad u,hv"s m du ldal' O Omo,gall3 ivch by l9 ioch hmppeuu•c .. paved wJ,nuYdbY Lircue No. N)dl DeoMsaa Faurllun Alooumed PRELIMINARY COPY o Owau•Fa MCubhm M1im mm DATE: APRIL 25.2008 SATHRE-BERGQUIST, INC. PA N= a00\ e \ / R o2 224?>eBg0`%. 44jf Joh C` fu ry YV I 5. 60M — S89°57'34"E CITY OF PLYMOUTH RESOLUTION 2008 - APPROVING A FINAL PLAT FOR U.S. HOME CORPORATION FOR "TARYN HILLS 711` ADDITION" FOR PROPERTY LOCATED SOUTHEAST OF COUNTY ROAD 47 AND VICKSBURG LANE (2008024) WHEREAS, U.S. Home Corporation has requested approval of a final plat for 27 townhome lots, related common space outlots, and an outlot for future subdivision on roughly 10.25 acres of land located southeast of County Road 47 and Vicksburg Lane in the "Taryn Hills" plat; and WHEREAS, the property is presently legally described as Outlot B, Taryn Hills 5t` Addition. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by U.S. Home Corporation for a final plat for Taryn Hills 7t` Addition, subject to the following conditions: 1. The plat is approved in accordance with the application received by the City on April 2, 2008, and with the revised plat drawings received by the City on April 25, 2008, except as may be amended by this resolution. 2. Development standards shall be as required by the RMF -3 district. .No variances are granted or implied. 3. The developer must obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs. 4. Prior to recording the final plat, the following items shall be provided: a. The developer shall provide the City with a refundable escrow (letter of credit or cash deposit) in the amount of $100 per monument iron to be set, together with a letter stating the purpose of the escrow and when the monument irons are to be installed. b. The required park dedication fee shall be paid, in accordance with the dedication ordinance in effect at the time the final plat is recorded. If the final plat is recorded in 2008, the park dedication fee shall total $48,946.95. This figure takes into account credit given for previous land dedications. Page 8 Resolution 2008 - File 2008024 Page 2 5. Prior to issuing certificates of occupancy, the developer shall install unit address/ directional signage on the private drives where they intersect with public roadways. 6. Standard Conditions: a. No building permits shall be issued until the final plat is filed and recorded with Hennepin County. b. Street names shall comply with the City's street naming system. c. The multi -family structures shall be protected by a City approved automatic fire sprinkler system. d. Fire lane signs are required in approved locations on both sides of private drives 1, 2, and 3. The sign locations are identified on the record plan (Sheet 7 of 23) dated 2/14/07. e. Prior to the release of any escrow or financial guarantees, the project engineer shall confirm in writing that all of the monument irons have been installed. f. Compliance with Policy Resolution 79-80 regarding minimum floor elevations for new structures on sites adjacent to, or containing any open storm water drainage facility. g. This approval shall expire two years after the date of approval, unless the property owner or applicant has recorded the final plat, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 512 of City Code. ADOPTED by the City Council on May 13, 2008. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting ' of the Plymouth City Council on May 13, 2008, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk PLAN/STAFFREP/RES/2008/2008024-Taryn-Hills-7''-FP-Res. doc Page 9 CITY OF PLYMOUTH RESOLUTION NO. 2008 - ADOPTING ASSESSMENTS LEVY NO. 17078 SANITARY SEWER AND WATERMAIN AREA TARYN HILLS 7 1 ADDITION 2008024) WHEREAS, in conformance with the development contract, the City has received a Waiver of Assessment Hearing from the property owner of Taryn Hills 7th Addition waiving their right to special assessment hearings covering the installation of sanitary sewer and water trunk facilities, and all other appurtenances; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of 5.25% per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Finance Director, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Director of Administrative Services, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution and he may at any time thereafter pay the City Director of Administrative Services the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 30 or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Finance Director to be extended on the proper tax lists of the County and such assessments shall be collected and paid over in the same manner 'as other municipal taxes. 5. The total cost of the improvement assessed by this resolution is $16,154.75. Adopted by the City Council on May 13, 2008. PagO:\Engineering\DEVLMNTSt2008\2008024QtesolQtesolution Adpting Asmt.doc Q 10 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on May13, 2008, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of 2008. City Clerk Page 11 Agenda Number 9. 1File2007114 PLYMOUTH COMMUNICTY DEVELOPMENT DEPARTMENT CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager through Steve Juetten, Community Development Director FROM: Marie Darling, Senior Planner (509-5457) through Barbara Senness, Planning Manager MEETING DATE: May 13, 2008 APPLICANT: Inland Commercial Property Management, Inc. PROPOSAL: 1. Site plan amendment for a retail building 2. Conditional use permit for an additional principal structure LOCATION: 3550 Vicksburg Lane North REVIEW DEADLINE: June 12, 2008 PROPOSED MOTION: Move to adopt the attached resolution approving a site plan and conditional use permit for a new 17,250 square foot building, as recommended by the Planning Commission. Approval of a site plan and conditional use permit requires a 4/7 vote of the City Council. DESCRIPTION OF REQUEST: The applicant is requesting approval of the following items: A site plan amendment to allow a new 17,250 square foot retail building at the west end of the property currently developed with Cub Foods; and, A conditional use permit to allow an additional principal structure (the new retail building) on the lot. Page 1 2007114 Page 2 PLANNING COMMISSION MEETINGS: At the March 19, 2008 meeting, the Planning Commission opened the public hearing and voted unanimously to continue the hearing to the April 16, 2008 meeting to allow the applicant additional time to revise their plans. No one in the audience requested to speak. The minutes are attached. At the April 16, 2008 meeting, the Planning Commission voted unanimously to recommend approval of the request. No one from the public requested to speak. The minutes are attached. The Commissioners raised several issues that are noted below with a response. that follows. Notice of the March 19, 2008 public hearing was published in the City's official newspaper. Two notices were mailed to all property owners within 500 feet. The first property notice was sent at least ten days prior to the March 19, 2008 meeting. The second notice was mailed at least ten days prior to the April 16, 2008 meeting. A copy of the notification area map is attached. Development signage remains on the property. Building Design Commissioner Jaffoni asked about the design of the building and whether it would be designed like the Applebee's building and also asked if the windows could be extended all around the building. She stated a concern that a lot of new retail buildings are starting to look alike with lots ofplain walls. Commissioner Davis asked where the trash room would be located. Staff responded that the applicant had designed the building with elements of both the Applebee's building and the building on the south side of Cub Foods, including the materials, colors, EFIS trim panels, windows, cornices, canopies etc. Staff also noted that the applicant has included an internal trash room recessed four feet into the building to make it as invisible as possible. Attached are photos of both buildings with the consistent features noted. Retail buildings are generally rectangular buildings with a varying degree of trim. This is the most efficient design allowing for the maximum frontage for each tenant. Attached are photos of three recently constructed multi -tenant retail buildings for comparison. Each has a different level of trim and slightly different architectural styles that reflect the developer's preferences and yet conform to the City's requirements. The applicant added that they worked to break up the long sides of the building using a different roof height on the ends of the building, canopies, windows all around the restaurant spaces on the ends of the buildings and a display window on the Vicksburg side of the building. Relationship of Building to Vicksburg Lane Commissioner Jaffoni was concerned that the building wasn't oriented- to Vicksburg Lane. Commissioner Davis asked about the sidewalks and landscaping on the Vicksburg side of the building. Page 2 2007114 Page 3 The Comprehensive Plan states that buildings along Vicksburg Lane must address the street through architecture and setbacks and have easily accessible entrances to the sidewalk, but the front entrance does not have to face Vicksburg Lane. Sidewalks on.the north and south side of the building would connect the fronts of the building to Vicksburg Lane. There would be canopies and windows on the Vicksburg side of the building. The applicant has designed linear plantings (street trees, spirea, and feather grass) around the perimeter of the site adjacent to the new sidewalks to continue the common landscape themes required in City Center. Building Placement Commissioner. Davis asked why staff had included the condition that the building be moved ten feet to the south. As discussed in more detail later in the staff report, the plaza is required and was previously shown on the site. Staff concludes that the .location of the plaza near the north -south sidewalk provides an opportunity for a direct pedestrian connection with the library site and shifting the building- south accommodates the plaza in this location. The applicant has since submitted a revised site plan (attached) that reflects this new position at 20 feet further south and the plaza location. Staff did not remove the condition as the remainder of the plans will also need to be amended to reflect the location. Access Commissioner Jaffoni asked if staff had reviewed the existing congestion at the three-way stop near the Vicksburg Lane entrance into the site. The three way stop at the entrance to the shopping center is designed so that any congestion occurs on private property, not on public streets. Alterations to the interior stop signs to create either a two-way or four-way stop may ease waits in the private drive -aisles, but would cause back-ups and congestion onto Vicksburg Lane. Therefore, staff would not recommend any alteration to the interior stop signs. CONTEXT: Surrounding Land Uses Page 3 Adjacent Land Use Guiding Zoning North Hennepin County Library CC CC -P West (Across Vicksburg Lane) NW — Sugar Hills Subdivision W — Plymouth Marketplace LA -2 CO/CC RSF-2 CC R&E East Offices CC CC OT&R South Mann Theatre, Retail, Restaurants CC CC R&E Page 3 2007114 Page 4 Natural Characteristics of Site The site is located within the Bassett Creek watershed. There is no land within a shoreland overlay district or a flood plain overlay district and the site contains no wetlands. The site is not subject to tree preservation regulations or park dedication. Previous Actions Affecting Site In 1990, the City Council approved a site plan for the 67,600 -square foot Cub Foods store on this site. In 1998, the City Council approved a site plan amendment for a parking lot expansion. In 2001, the City Council approved a site plan amendment for lighting improvements. Level of City Discretion in Decision -Making: The City's discretion in approving or denying a site plan amendment is limited to whether or not the proposed project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan amendment. The City's discretion in approving or denying a conditional use permit is limited to whether or not the proposed project meets the standards listed in the Zoning Ordinance. If it meets the specified standards, the City must then approve the permit. However, the level of discretion is affected by the fact that some of these standards are open to interpretation. ANALYSIS: Site Plan Amendment The proposed new retail building would be located on the west side of the site (along Vicksburg Lane). The new multi -tenant building would include a mix of service, retail and restaurant uses. The applicant would reconstruct and reorient the existing parking lot to accommodate the proposed building. The requested site plan amendment for the new retail building relies upon approval of a conditional use permit to allow a second principal building on the site. The requested conditional use permit is reviewed later in this report. This application is also subject to the goals and standards of the City Center. The Zoning Ordinance contains specific standards for approval of a site plan amendment. Staff reviewed the application with these standards and summarized them as follows: Page 4 2007114 Page 5 CC -R & E Ordinance Proposed Meets/Exceeds Requirement Requirements Building Setbacks Vicksburg Lane 20-foot max 20 feet Yes Parking Setbacks Not closer than the principal 20 feet — 36Ih Avenue Yes building 30 feet — Vicksburg Lane Yes Parking 344 spaces 359 spaces plus overflow parking on the yes property to the south Building Coverage 40% 23.5% Yes Building Height 45 feet f18 feet (to flat roof) Yes Landscaping New Overstory Trees 32 41 Yes Replace removed trees 24 24 Yes Mix Coniferous/Deciduous Min 25 % each 29% conifers Yes Lighting: Parking Lot Lighting Fixture height (max): 25 feet 25 feet Yes Shielding' Full cut-off plus side shields Full cut-off plus side shields on north and Yes on north and south fixtures south fixtures Max Watts per Sq Foot 08 05 Yes Facade' Lighting Fixture height (max) 16 feet above grade or lower Not specified No** Shielding Shielded Shielded Yes Max Watts per Sq Foot 35 08 Yes Conditioned City Center Vision and Guiding Principals The Comprehensive Plan says that City Center should be one of the most intensely developed parts of the community and that the intended density will foster pedestrian activity. Therefore, a key element of the City Center is the relationship between people and buildings and streets. As people move through City Center, they must be able to move easily from one destination to another with interesting, comfortable and safe routes. To accomplish this task, the applicant added a number of features, including 1) additional sidewalks into and through the site, 2) parallel parking on the main north -south drive aisle to increase activity and reduce traffic speed, 3) new street trees and linear plantings around the periphery of the site as well as additional trees and shrubs in the interior of the site, and 4) offered the City an easement to install a gateway marker at 36th Street to enhance the corner as a focal point to this significant point of entry into the City Center: A second element of the Comprehensive Plan direction for City Center concerns the design of the building to enhance the relationship between people and buildings. The Plan encourages designs that 1) reduce the apparent size of a building, 2) provide interest to long buildings by discouraging long, blank surfaces, 3) encourage articulation in building tops to reinforce the buildings' commercial nature without using sloped roofs, and 4) base the buildings' design on unique architecture rather than franchise formulas. The applicant has met this direction by keeping the height of the building to one story. They have also added canopies and windows on all sides of the building, although the windows are primarily on the ends of the Vicksburg Lane side of the building with a display window in the Page 5 2007114 Page 6 middle. The applicant further used elements of the existing, adjacent buildings to give the site a coordinated look, although each building will be different. Plaza . Section 21475 of the Zoning Ordinance requires all properties in City Center with principal buildings over 30,000 square feet to provide a plaza area, with special paving, benches, trash receptacles, lighting fixtures and other similar -type features. The applicant's plan originally showed a plaza on the north side of the project. When they moved the building north, the area that the plaza occupied was reduced and they removed it from the plan. After the Planning Commission meeting, the applicant submitted a revised site plan which includes the plaza attached). Parking and Parking Lot Circulation The applicant has proposed to enhance the existing north -south drive aisle into the property so that it functions and looks like a private street. It is separated from the main parking areas by landscaped islands. Along the landscaped island on the west of the drive aisle, the applicant has included parallel parking spaces and a sidewalk. Although the parking lot is divided by the enhanced drive aisle, all of the spaces on the property serve both Cub Foods and the new building. The applicant has proposed 359 total parking spaces where 344 total spaces are required; which meets the requirements. The new building would have 80 parking spaces and 11 parallel parking spaces in close proximity. If the building were reviewed on its own, it would require 78 parking spaces. In addition to the overflow parking on the east side of the enhanced drive aisle, the applicant has easements that allow shared parking on the property to the south. Pedestrian Circulation The site has existing sidewalks on Vicksburg Lane and 36th Avenue. In addition to the sidewalk proposed along the enhanced drive aisle, the applicant has also proposed two other new sidewalks: 1) along the east -west drive aisle from the Vicksburg Lane intersection to the building and the enhanced drive aisle and 2) an extension of the pedestrian spine directly in front of the Cub Foods building to 36th Avenue. Building Design Section 21115.03, Subd. 1 of the Zoning Ordinance specifies general standards for building construction and Section 21475.17, Subd. 7 contains specific requirements for buildings in City Center. The exterior walls of the proposed retail building would be primarily brick, trimmed with integrally colored concrete block and EIFS (a stucco -like material) colored to match the adjacent buildings. Page 6 2007114 Page 7 Drainage/Treatment of Runoff Stormwater run-off from this property is treated by regional ponds which were adequately sized for this project. The applicant has also reduced the amount of impervious surfaces on the site by converting existing hard surface to landscaped areas. The reduction would constitute a best management practice. Snow Storage Snow is currently stored where the proposed building would be located. The applicant has stated that in the future, excess snow would be removed from the site by truck. Easement The applicant has agreed to provide the City with an easement at the intersection of 36th Avenue and Vicksburg Lane. This easement would allow the City to install gateway signage at the corner. Conditional Use Permit Section 21105.03, Subd. 4 of the Zoning Ordinance allows more than one principal building on a lot upon the issuance of a conditional use permit. There is currently one principal structure (Cub Foods) on the lot and under the plan, a second principal structure (the new retail building) would be constructed. FINDINGS: ite Plan Amendment The Zoning Ordinance requires the applicant to incorporate a plaza into their proposal. The applicant needs to revise their plans to replace the plaza originally shown on the north end of the building. Staff finds that the area near the north side of the north -south sidewalk is the appropriate location because of the proximity of the site to the library and their proposed plaza. This area will be directly connected to the library plaza via a raised concrete sidewalk in 36th Avenue. The applicant will need to shift their building ten feet south to provide the necessary area for the plaza. Staff has included a condition to this effect in the attached resolution. The drive -aisle enhancement and sidewalk improve pedestrian -vehicle separation and increase the amount of green space and trees in the parking lot, which conforms to the intent of the Comprehensive Plan and City Center zoning district. However, staff has inserted conditions in the attached resolution that require the applicant to construct any new sidewalks and any crosswalks with the specific scored concrete materials outlined by the City Center design guidelines. Page 7 2007114 Page 8 The parking lot area directly in front of the building contains the required minimum parking spaces. The overflow parking is convenient to the site and accessible using new sidewalks or by crossing through new landscaped islands. This situation avoids the inconvenient design of the Noodles/Chipotle building across the street where the overflow parking is separated from the site by other buildings and a wetland. Staff notes that the building has no formal loading area. In order to ensure that conflicts do not occur between loading activities and peak parking demand, staff has included a condition in the attached resolution that requires that deliveries not take place during peak parking demand around lunch time and supper time). Conditional Use Permit Staff used the seven general standards in Section 21015 of the Zoning Ordinance to make the following findings on the conditional use permit. A copy of the standards is attached. Comprehensive Plan The property is guided City Center and zoned CC- R & E. The potential tenants would include retail, personal services, offices and restaurants. All are consistent with the land use guide plan designation. Impact on Surrounding Development Approval of the conditional use permit would enhance City Center because the proposed project improves pedestrian circulation in and through the area and reduces the amount of open parking areas pedestrians must cross to pass from one venue to the next. Additionally, the applicant's design provides a compatible design by incorporating elements of the surrounding buildings into the proposed building, including the metal flashing and cornices, windows, the use of canopies, the stucco accents, and similar building material and colors. The applicant has also incorporated other design techniques to break up the appearance of the long walls on the east and west sides of the building using storefront windows, a display window on the Vicksburg Lane side of the building, and canopies on all four sides of the building. The applicant has also incorporated higher parapets on both ends of the building to screen the roof -top mechanical equipment from view and recessed the trash room to reduce its prominence and visibility. Staff finds the proposal is consistent and compatible with the surrounding area and therefore approval of the conditional use permit would not be injurious to the immediately surrounding properties or the public health, safety and welfare of the community. Public Facilities The subject site is adequately served by public facilities. Page 8 2007114 Page 9 District Regulations/Performance Standards The proposed site plan and use would be consistent with all regulations and standards in the CC- R &E zoning district. With the conditions in the attached resolution, the proposal meets all requirements of the ordinance. CONCLUSION: This application is subject to both measurable standards and standards that are open to interpretation. Staff has concluded that the application meets both sets of standards. However, since this conclusion is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion on this application. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment and conditional use permit for Inland Commercial Property Management, Inc. located at 3550 Vicksburg Lane North, subject to the conditions listed in the attached resolution and as recommended by the Planning Commission. ATTACHMENTS: 1. Minutes from the March 19 and April 16, 2007 Planning Commission meetings. 2. Applicant's Narrative 3. Conditional Use Permit Standards 4. Location Map 5. Notification Area Map 6. Aerial Photo 7. Photos of Adjacent Buildings 8. Photos of Other New Retail Buildings 9. Site Graphics 10. Resolution Approving Site Plan Amendment and Conditional Use Permit Plan/staffrep/PC/2007114 PC Cub SPA CUP Page 9 Approved Planning Commission Minutes March 19, 2008 Page 2 6. PUBLIC HEARING A. INLAND COMMERCIAL PROPERTY MANAGEMENT, INC. (2007114) Chair Holmes introduced the request.by Inland Commercial Property Management, Inc. for a conditional use permit and site plan amendment for an additional retail building to be called the "Shops of Plymouth Town Center" on the west side of the Cub Foods parking lot located at 3550 Vicksburg Lane North. Senior Planner Darling gave an overview of the March 11, 2008 staff report. Senior Planner Darling added that the applicant is requesting additional time and that staff recommends that the Planning Commission continue the public hearing to the April 16, 2008 Planning Commission meeting. Chair Holmes opened the public hearing. MOTION by Commissioner Jaffoni, seconded by Commissioner Weir, to continue the public hearing to the April 16, 2008 Planning Commission meeting. Vote. 6 Ayes. MOTION approved. Page 10 Draft Planning Commission Minutes April 16, 2008 Page 3 6. PUBLIC HEARING A. INLAND COMMERCIAL PROPERTY MANAGEMENT, INC. (2007114) Chair Holmes continued the request by Inland Commercial Property Management, Inc. for a conditional use permit and site plan amendment for an additional retail building to be called the "Shops, of Plymouth Town Center" for property located at 3550 Vicksburg Lane N. Senior Planner Darling gave an overview of the staff report. Commissioner Davis asked why the building is being moved ten feet. Senior Planner Darling said moving the building 10 feet further south would allow adequate green space and landscaping and still allow for a patio with privacy. She said there is a grade change on the north side of the building which would be less noticeable by moving the building and replacing the stairs on the north end with a plaza. Commissioner Davis asked why parallel parking was added on one side of the private street running in front of the building. Senior Planner Darling said this provides overflow parking for the site. She said the original wider drive aisle did not enhance the site. The applicant altered the island design and used the nine additional feet of space for parallel parking. Commissioner Jaffoni asked if there are regulations for the size of a plaza or benches. Senior Planner Darling said there are no size requirements in the ordinance. She said the design, specialty paving products, sidewalk paving materials, benches and waste containers would tie into the rest of City Center. Commissioner Jaffoni asked if the building would be connected to the plaza by the new library with a raised concrete sidewalk. Senior Planner Darling said the crosswalks would be installed when 36th Avenue is reconstructed. Commissioner Jaffoni said the 3 -way stop in the Cub parking lot is congested already. She asked about fire lanes and if the 3 -way stop is adequate to manage the increased activity in that area. Page 11 Draft Planning Commission Minutes April 16, 2008 Page 4 Senior Planner Darling said Vicksburg Lane and 36t" Avenue N. could be used if a fire occurred in the new building. She also said the drive aisles have enough room for turning radius, and the fire hydrants are the proper distance to the buildings. Senior Planner Darling said the traffic may slow down but will function adequately. Commissioner Jaffoni said the proposed building along Vicksburg Lane would be basically brick; she asked if the design is similar to the Applebee's building. Senior Planner Darling said the applicant proposed elements of the salons and Great Clips building on the south side of Cub and the Applebee's building would be used to blend the building into the area. Commissioner Jaffoni said it makes sense to tie into the plaza, but a lot of new retail is all starting to look a lot alike - lots of brick, plain brick walls. She said we should strive for more diversity in retail developments in future designs. Commissioner Aamoth asked how this proposal fits in with the City Center study. Senior Planner Darling said we have been working to make sure this site will blend in with the rest of City Center. Planning Manager Senness added that this building will connect well with the library to enhance the pedestrian experience in this area. Commissioner Davis asked about sidewalks and landscaping on the Vicksburg side of the building. He asked where dumpsters and trash would be located. Senior Planner Darling reviewed the sidewalk and proposed plantings which included plantings for a linear look. Senior Planner Darling said there would be no visible trash or recycling as a trash room would be recessed on the front (Cub side) of the building. Chair Holmes introduced the applicant, Rick Plessner. Mr. Plessner said they have worked with staff to connect with the library. He said the plaza would be a great benefit. Mr. Plessner said the brick on the Vicksburg side would be covered by the landscape design. Mr. Plessner said he has reviewed the conditions in the resolution and accepts all of them. Commissioner Jaffoni asked what is visible in the glass areas facing Vicksburg. Mr. Plessner said those areas are intended for food services on both ends of the building which would have patios and are designed to be an architectural element, not just brick. Page 12 Draft Planning Commission Minutes April 16, 2008 Page 5 Commissioner Jaffoni asked if the. glass area could be extended so there would be less brick. She referenced the Mann theater which is all brick. Mr. Plessner said that had been discussed, and that is why the brick is broken up by a strip five feet from the top. Chair Holmes opened and closed the public hearing as there was no one present to speak on the item. Commissioner Davis commented that this plan looks better than the new building at the Cub Foods on Rockford Road. He said he appreciates staff ensuring it will be a good plan. MOTION by Commissioner Davis, seconded by Commissioner Aamoth, to approve the request by Inland Commercial Property Management, Inc. for a conditional use permit and site plan amendment for an additional retail building to be called the "Shops of Plymouth Town Center" for property located at 3550 Vicksburg Lane N. Chair Holmes said this space has been empty a long time and this looks like a good plan. Vote. 5 Ayes. MOTION approved. Page 13 Conditional Use PermitV4 ® Written Description ,_ FF,,3"`. Date: 12 December 2007 To: City of Plymouth Planning Department 3400 Plymouth Blvd. Plymouth, Minnesota 55447-1482 Project: Plymouth Retail Inland Commercial Properties 3550 Vicksburg Lane North T 2""3 71 ;26a This project will consist of a one story retail building at J-5-, 6sf added to an existing site that is currently occupied by Cub Foods building and large parking lot. The building will be located along Vicksburg in the far parking lot at the current twenty foot setback required by the city. The city's current zoning requirements allow less required parking stalls then what was originally required for retail, allowing this project to be added to the site with enough parking stalls, to meet requirements. Traffic access drives to the site remain the same, but public access to the site has been enhanced. The islands along the north -south drive through the site have been joined to reduce the number of traffic interruptions for pedestrian travel through the site surrounding the new building. Sidewalks have also been added to promote pedestrian Michael J. W i l I; u, travel. On the North side of the Cub Foods building, an island with a sidewalk was added to bring pedestrians to the building from the existing sidewalk along 36th Avenue. Even with the new building added to the site, with required parking, the site gains 11487 Valley View Road 16,321 sf of unpaved area. The landscaping that will be added to the site will go beyond minimum standards. Additional landscaping is being provided for pedestrian experience and additional landscaping is being provided along 36th Avenue, from the new building east to the north side of the Cub Foods building for city enhancement. Eden Prairie, Minnesota 55344 The building was designed to continue the existing retail building design located on the south side of the Cub Foods building. The location of the building provides full exposure requiring all sides of the building to have the same level of finishes. Storefronts were p h . 9 5 2 .9 4 1 .8 6 6 0 added to the Vicksburg side of the building along with the east side of the building to enhance the pedestrian streetscape experience. Trash has been located internally, hidden from view. Page 14 ZONING ORDINANCE CONDITIONAL USE PERMIT STANDARDS 21015.02 PROCEDURE: Pursuant to Minnesota Statutes 15.99, an application for a conditional use permit shall be approved or denied within sixty(60) days from the date of its official and complete submission unless extended pursuant to Statute or a time waiver is granted by the applicant. If applicable, processing of the application through required state or federal agenciesshall extend the review and decision-making period an additional sixty60) days unless this limitation is waived by the applicant. Subd.5. The Planning Commission shall consider possible adverse effectsoftheproposedconditionaluse. Its judgment shall be based upon (but notlimitedto) the following factors: 1. Compliance with and effect upon the Comprehensive Plan, includingPublicfacilitiesandcapitalimprovementplans. 2. The establishment, maintenance or operation of the conditional use will Promote and enhance the general public welfare and will not be detrimental to or endanger the public health; safety, morals, or comfort. 1 The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values withintheneighborhood. 4. The establishment of the conditional use will not impede the non -nal and orderly development. and improvement of surrounding property for usespermittedinthedistrict. 5. Adequate public facilities and services are available or can be reasonablyprovidedtoaccommodatetheusewhichisproposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by this Section and this Chapter. Section 21015 -Plymouth Zoning Ordinance fomes/cupsta) Page 15 Site Hennepin County Variance Map, Notification Area Map 1 Hennepin County Taxpayer Services: Variance Labels This is not a legally recorded map. It represents a compilation of information and data from City, County and State authorities. Parcel Information: Parcel ID: 21-118-22-22-0015 Owner Name: INLAND REAL ESTATE CORP Parcel Address: 355OVICKSBURG LA N PLYMOUTH MN, 55447 I Buffer Size: 500 ft. Date Printed: 1/31/2008 8:32:38 AM Page 17 http://tsgis/MailingLabelslpopMap. aspx?LayerID=94&Obj ectID=203 965&Buffer=500&C... 1/31/2008 r2 City of Aerial Photograph- 2007114 Plymouth, Minnesota 250 125 250 0 500 Feet Page 18 Window Design iMetal Cornices! uilding Materials and Colors J EFIS Trim Panels -' 17111 Canopies -61 Al Ar. - 14jr f'r r r Metal Cornices; n 71v4 Window Design Building Materials and Colors Retail Building South of Proposed lid ° 1r I . i ,. I a ,r-1 • j.`` d. 15 A ° mm r, Ltz x y D J y Shops at Plymouth Creek Shops at Plymouth Creek t CD N Ah i k __.l _ L r j f ! II E , l i t i l I i i f .,. 1 I f ., 4 .. - __ r; Plymouth Point Plaza (Northwest Blvd) t ty , ,,,.r , r ' + <. c < s t r 1 s CSC _ " 4 yyy ,y ,EkZ, y C f 3 ti k_ JF E C dY 2 ,.. s Rockridge Center (Rockford Road and Nathan Lane) o cD N OD Root s ppw aml Gvxn spml Q CD 0 Rase lsueena las neema 0 8 16 tir24 9 Pmen Sol cyu pmen Melal mol oveientryb4asliroam _ Y q5 F Melal mP BaNun9 anE camlce La...?'f cmaete tl¢k Nh anotlizM sbrelrm[ Imminp 1.r ra.sr= ll=fir•: i iP 36TH AVENUE NORTH 23 229 10 Existing cn oas I I IIII I S d . ... 5 15-H-HIH-H-VAFd - 0 a / fL/\\ Z VJ W Retail - -1-a U II}jI Cub Foods U n 6 f:8 EE99il99 i O 26 - 29 +J N R UI w O 6iC x 7 7 ccC 22 V D G N7NO 77 N Tap. o m m r Relail 17,249 sf E 67,600 sf Ep49x90%=76,364, 76,364 / 200 = 382ingstallsrequired382stallsOUUN Retail provided 91 stalls I C Cu, provided (including cad stalls) 279 stalls Parking stalls provided 370 stalls hl..1,4rl lgRR There is across -parking agreement with the properly to the south. O I Additional landscaped area 18,587 sf ADR — U i00 yi Addillonal paved area 4,506 sf ' l.l Tolal new landscaped area 14,081 sf i k llir.d Total property area 360,784 at !rh'",,;NWIN, d;, IRIiV 1 xi?lill'rrNMR!l}H:. V CD W CD W N L- a) a) c a) U O I- o C, E 0 a1 O L.I.. r- 4— 4— o O 4 ai m Jj U) N 01 Q E :3ENo O O Y OLN MLO C' r V nswUlflE[ xD1C P3NSPN[ ET MRIERIRLS + WEE : i ewUM c MCP' ` PMDIxc MEP - i5.5 T.(. - 5.6 1REET wl c E. Pfy[nEo - PEM1PRuS = 31 IxCET PMDEO xEfyY w V vc Mw.n...w t.n..er s r.n.ew• uv e.. ss m mm l il Iil J J- J11 Waa ma 0 C O z S CET NUAIRER L1 W& z K -1 I NOTE: ALLCONSTRUCTION WORN SHALL CONFORM TO THE CITY OF t, ;z 8PLYMOIfM'S CURRENT ENGINEERING STANDARD SPECIFICATIONS. ti c sG. r _ -- o In N ; l91 Scule Fe. et - 36TH A VENUE NORTH a _-_ — y C Cub Foods o ,, / ORD LEGEND N e • PaorosB W.YIIOIf — BOWOW!/NOW/9tOtl( InE o B.E ... 1„1.e6an91 w.16wrt ,>o I .a. PB9P9sm xroBa2r eNulPCE 99x61' tr w l F PAOftlSm Grt VIL1EI]S,WG YA,FAIWN \ z z Errslxc vxrtulr sBrcN 6unr9xr sBrcN —.,— Exanw s,oBN saw P 1111FAWN —1— L%60M0 BOBYD 066 UI¢ r E7 PBS CONCAFIE=;—[%T190 BOPoEO UECO60 UNE\ 9BF.Y101,5 — Evs,W9 6WUFD ,[UPNWE uIIE PROPOSED —n— Evs11NO OuaN ,M16i0x UNE P6tlUf(p f1F,'ADON —6m— Nf,YC CONf01 i I — _<. 2 .1.>b o96,91D atVRBBLYII O w UU OZ3~ Ens O JOw QJ } ad w UO C7 N z a o O ED 5HEET NUMBEI C1 I 1 CATCH BASINIMANHOLE SCHEDULE I ! 7 iRUCTURE N0. TOP ELEVATIONINV. ELEVATION BAI7REL SIZE NEENAH G57INC MI., (r 0 B-JO6N y'IclCB 2I4W9 IOOB.9 IOOS] (15-) S R-1]11 X-1]12 I I e 5 100'.15 6 -'192 1009.) .99 ,B' I i' CB 6 C0B 1009.6 11p .95 'B' R -I111 009.1 1 s3 6 - z1 CB 1T 1 HN 1021.1009.11005.1 (WICIQ 6 - 12B 1000.0 16' R-16120 Errslxc vxrtulr sBrcN 6unr9xr sBrcN —.,— Exanw s,oBN saw P 1111FAWN —1— L%60M0 BOBYD 066 UI¢ r E7 PBS CONCAFIE=;—[%T190 BOPoEO UECO60 UNE\ 9BF.Y101,5 — Evs,W9 6WUFD ,[UPNWE uIIE PROPOSED —n— Evs11NO OuaN ,M16i0x UNE P6tlUf(p f1F,'ADON —6m— Nf,YC CONf01 i I — _<. 2 .1.>b o96,91D atVRBBLYII O w UU OZ3~ Ens O JOw QJ } ad w UO C7 N z a o O ED 5HEET NUMBEI C1 1 EXTERIOR LIGHTING DESIGN E101 SME: r=:4'-4- ucxfwc EumnEscxEnuE tmmw10vmA1LOWMCES smlDxcrwss [xnaaaam.varwa[ 1Dluwasmwsn. Iw GENERAL NOTES: H ixaRxi mA lu1DA[ —I.. 1.(w wit rAl[-.D iD IXSaY[IM RILwG[e. Rt I- ae Cr— RF H —I H iafVh561[ rw I—E 1an[Ivauvmwm1D eiauml[ a o«Dloaivc'uxs a ps.sou Duw. ra s uDaxr'uau[o vca,icmu rysrmv[`.sraa Rms ewi KI -K iw[ i 4n1. [ iswn [ Zmx[InaC _I a u,.wn m aaY a Ra.[ss. [ lm . mvc Aw(a I.a7 wns x[a.c. wn Imnxt m w1 E ru ar[ .-im Inn mwas II— a wr,[ w wlm nu Roar. m[ lcH !ma[ Wnu H [ Ba[IHYM [,IDrt IDw vn'Rn oniea[ D vx O PLAN NOTES: rtw¢D¢siu[xs aa[:uo['• ess[( snu'rtwK•s' Wamx wlV..I.E s)[6 vormll NIH ¢Ds[ ow 111 111 (wM n[l nR[swax D nr w[[ a rcwao mx xoe( sa s,R[Ds ne'roaas n¢nrusnin.H [mla a awn.w .¢ vm a IH (muA O CONCRETE POLE BASE NOTES: u D(.I[o[ u(s slws Y :. nn.wl wart[ exo.[( snR sn[Dw,t r. a IH m[xn[ uu[iw[.m vunem; n' a [ t marl[ w[ eu[ sxu[ e[ [n Dw.x/rxaHD rn[mhw. v'D A11 IU afa[c[[[Iv IDuixN a L[M[F a D4m[!ml [•A W. wK h eII`I 1, IMami4miiia%xvx x[loolaw wv I.w sevum Dv 1w D (IH,[lvc ru[ vA li(!R[ rmuuA Ya[[x n(x YMrt hN[u D ia[IvIY[[ fro[I. LDWnS MIxIID miwl m[ W[e w41 H alvwvm e[m el[R 14,M.1 Iw). m[sa[ w[[hos:m iwwxI.I— IwsLL mw[uua4[ raw WIK ttal. nevmu3lL uwwa [1() I / I D enl ul wo [ a[w [ws e ` f 1 RweIA eaL [Am19Wl Hoaew[amm wa xD I//" raxso+ai.Axi I I• len O m f I A Q 2POLE BASE DETAIL E101 ror m swc E21 APPOARATUS 36TH AVENUE NORTH LADDER O 36TH AVENUE NORTH 2 flOPOSEO 0 N PBOPOBED BDo owm Z PflOPOSmBWLD10 O Z PflDPOSEO 7 QJ BULLDAG J O OMEEEEE01Q ---- V y j 0YU i, S 0 E21 APPOARATUS 36TH AVENUE NORTH N 0 a Z flOPOSEOBunDwm 0 PBOPOBED BDo owm J PflO OSED 0BUtlDWm Z J PflOPOBEDBLLLWNB faco 0 S OMEEEEE01Q ---- E21 APPARATUS 36TH AVENUE NORTH N Scale m 0 O PBOPOBED BDo owm 0 w' Z J PflOPOBEDBLLLWNB O In 0V j i, O of Z W zW U Q3jO Z = d Y a I— j U U1wao rn C3 N Scale m Feel of Z W zW U Q3jO Z = d Y a I— j U U1wao rn C3 CITY OF PLYMOUTH RESOLUTION 2008 - APPROVING A SITE PLAN AMENDMENT AND CONDITIONAL USE PERMIT FOR INLAND COMMERCIAL PROPERTY MANAGEMENT, INC. TO ALLOW A NEW RETAIL BUILDING AND MODIFICATIONS TO THE SITE FOR PROPERTY LOCATED AT 3550 VICKBURG LANE (2007114) WHEREAS, Inland Commercial Property Management, Inc., has requested approval of a site plan amendment and conditional use permit for redevelopment of the Cub Foods site to be known as "The Shops of Plymouth Town Center", for property legally described as follows: Lot 1, Block 1, Plymouth Hills 6th Addition, according to the recorded plat thereof, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed the request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Inland Commercial Property Management, Inc. for a site plan amendment and conditional use permit for property located at 3550 Vicksburg Lane, subject to the following conditions: 1. A site plan amendment and conditional use permit are approved to allow a new retail building, in accordance with the application, plans, and materials received on December 20, 2007, February 8 and 12, 2008, March 3, 2008, and April 4, .2008 except as may be amended by this resolution. 2. A conditional use permit is approved to allow a second free-standing principal building on the lot, based on the finding that the applicable conditional use permit standards have been met. 3. No construction or demolition may occur prior to issuance of the applicable building permit(s). 4. Prior to issuance of a building permit, the applicant shall submit the following or revise the plans consistent with City regulations and as follows: a. Move the building ten feet south and locate the plaza on the north side of the site. b. Submit the cost estimates for all on-site improvements (except the building), execute a site improvement performance agreement, and submit the financial guarantee pursuant to Section 21045.10 of the Zoning Ordinance. c. Specify the height of the light fixtures attached to the building's fagade. d. All new sidewalks and crosswalks shall be six feet in width and consistent with the City Center design guidelines, with the exception of the extension of the pedestrian Page 37 Resolution 2008- 2007114) Page 2 spine to the front of Cub Foods. The pedestrian spine and crosswalk shall be consistent with the design elsewhere in City Center, as follows: 1) the pedestrian spine shall be 12 feet in width, which includes a six-foot sidewalk with a two -foot saw -cut design and a three-foot segment of smooth concrete on either side; and 2) the crosswalks shall be 12 feet in width, which includes a nine -foot crosswalk with tumbled pavers and an 18 -inch smooth concrete segment on either side. e. Identify the locations of the electrical transformers and similar freestanding utility structures and screen using landscaping. f. Add two hydrants to the site, as follows: 1) near the north entrance to the site in the landscape island, and 2) at the connection to the Vicksburg Lane watermain east of the sidewalk. g. Add fire lane signs at the north and south entrances to the site, along the east side of the north -south drive aisle closest to the proposed building, and at the fire department connection. h. Submit revised storm water drainage calculations and calculations for total suspended solids (TSS) and phosphorus (P) removal efficiency. i. Indicate the fire department connection and the PIV (if applicable) on the plans. j. Acquire the following permits: Bassett Creek watershed management commission; Minnesota Department of Health for watermain; Minnesota Pollution Control Agency for sanitary sewer and an NPDES permit; and City of Plymouth Engineering Department to work in the street right-of-way. k. Complete the proposed sanitary sewer connection in 36th Avenue prior to the City project to reconstruct 36th Avenue (2009 project). If this is not possible, the City would require a cash escrow from the owner/developer and the City would complete the work. The escrow amount shall be determined by the City and shall include the new sewer manhole and sewer pipe stubbed to the property line, and all other necessary appurtenances. 1. Provide additional storm sewer catch basins in the parking lot. m. Identify where the roof down spouts discharge. If they do not discharge into storm sewer manholes, the applicant shall revise the plans to indicate a minimum of 18 inches of vertical freeboard between the lowest building opening where storm water may enter (door or window) and the overland emergency overflow route. If the down spouts discharge into the storm sewer manholes, the applicant shall revise the plans to indicate a minimum of 12 inches of vertical freeboard. Adjust the floor elevation as necessary to meet the requirements. n. Identify the emergency overflow location and elevation. o. Identify all locations for storm sewer inlet protection (all catch basins). p. Indicate that the watermain shall be C900 PVC in the plan view on sheet C1. q. Relocate all utility notes on sheet C2 to Cl. r. Revise note 10 under Utility Notes to read "The City of Plymouth's Engineering Division will inspect the storm sewer. The developer/owner shall provide a video inspection to the City". s. Relocate Grading Note 3 (which references curb type) on sheet C2 to the Utility Notes, Page 38 Resolution 2008- 2007114) Page 3 t. Submit a traffic control plan that complies with the Minnesota Manual on Uniform Traffic Control Devices. u. Add a catch basin near the south side of the building in the northeast corner of the parking area where the elevation 1009.8 is called out. v. Add a note to the storm sewer table on sheet Cl that a concrete frame/collar is required to the casting type R-4342. w. Add the contact information for the responsible party under "Grading Note" on C2. x. On sheet Cl change the note for the new storm sewer connection into the existing structure to read "core drill into existing catch basin" instead of."break into existing catch basin". 5. No variances are granted or implied. 6. Remove the non -conforming donation collection structures from the site as they would reduce the available parking. 7. Deliveries shall not occur between 11:00 am and 2:00 pm or 5:00 pm and 7:00 pm. All deliveries and unloading shall occur on private property and shall not impact traffic on public rights-of-way. 8. All new landscaped islands shall be irrigated. 9. Standard Conditions: . a. All rooftop equipment shall be screened or painted to match the building. b. The applicant shall remove any diseased or hazardous trees. c. The applicant shall adhere to record plan requirements as found in the City's Engineering Guidelines. d. Prior to release of financial guarantees, the applicant shall provide reproducible mylar prints and electronic drawing files of the sanitary sewer, water service, and storm sewer as-builts for the site. e. All trash and recycling materials and storage containers shall be kept within the building. The trash and recycling areas shall be adequately sized, as required by the Minnesota State Building Code. f. All signs shall require separate permits and shall be in conformance with the Zoning Ordinance. g. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. h. The approval is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation. i. This approval shall expire one year after the date of approval, unless the landowner or applicant has- substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Sections 21015.07 and 21045.09 of the Zoning Ordinance. Page 39 Resolution 2008- 2007114) Page 4 ADOPTED by the City Council on May 13, 2008. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on May 13, 2008 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 40 Agenda Number: 8 ®2 TO: Laurie Ahrens, City Manager FROM: Bobbi Leitner, Risk Manager through Cal Portner, Admin Services Director SUBJECT: Award of Property and Liability Insurance DATE: April 29, 2008 for Council Meeting of May 27, 2008 1. ACTION REQUESTED: Adopt Resolution Awarding the Contract for the 2008-2009 Property and Liability Insurance to the League of Minnesota Cities Insurance Trust (LMCIT) at a total cost of $344,186. 2. BACKGROUND: In 2006, the City requested and received two proposals for insurance coverage. The Council opted to renew the insurance with the LMCIT and maintain liability limits of $300,000 per person/$1 million per occurrence. The City will continue to monitor the market and seek alternative proposals if market stability, pricing, coverage and service can be assured. The LMCIT is a non-profit organization formed by the League of Minnesota Cities in response to the instability and volatility of the commercial property/casualty insurance industry. The LMCIT isolates participants from underwriting cycles that typically affect customers as the commercial insurance industry enters and withdraws from markets, including government. The LMCIT currently insures approximately 90% of Minnesota's cities and other specialty governmental districts, including watershed districts. RJF Agencies, Inc., our insurance agent, reviewed our policies and will submit the annual renewal to the LMCIT upon approval. RJF reviews our deductibles and recommends changes based on exposure and liability as compared to the cost of the insurance. LMCIT Summary Our current LMCIT policy provides for a self-insurance retention (deductible) of $50,000 per claim and $200,000 aggregate for general and automobile liability claims and a deductible of 5,000 per claim and $30,000 aggregate for property. Our total deductible exposure is 230,000 per year. Liability coverage policies are written on a "claims made" basis. The LMCIT covers the "claims made" exposure retroactively to April 1, 1987. 2008-09 coverage with existing deductibles increased to $344,186 from $312,174, a 10.25% increase over 2007 and are outlined in Exhibit A. The increase is largely attributable to increases in property values (average 5.5% increase on property and contents), increased value of property exposure (added property coverage) and added terrorism protection. For 2008-09, property insurance includes terrorism coverage of $5 million with a $5,000 deductible. Terrorism coveraL-e is included and cannot be purchased as an option. The City assumed higher deductibles and manages claims within retention levels. The only other viable alternative is to fully self -insure, which was explored and rejected in 1991. Self- insuring would expose the City to potential major losses without the benefit of the LMCIT expertise in safety engineering, claims analysis and legal defense, which saves in both litigation costs and staff time. Shown in Exhibit B is the cost comparison for the LMCIT policies for the past 10 years including premium rebates. Rebates from 1987, our first year with the LMCIT, to date total 950,460. Exhibit C shows the changes in our property exposure base, which accounted for premium cost increases and decreases. 3. DISCUSSION: Excess Liability Insurance The City presently does not carry an Excess Liability Insurance policy, which would increase the annual premium by $117,564. Minnesota cities have liability protection under the Minnesota Municipal Tort Liability Statute. The LMCIT affords cities two options in regard to Excess Liability Insurance: 1) Non -Waiver of the Minnesota Tort Liability Statute. Allows the City to maintain the basic statutory limits of $300,000 per person/$1 million per occurrence and purchase Excess Liability protection to apply to federal actions including, but not limited to, human rights violations, vehicular accidents and personal injury accidents occurring out of state. 2) Waiver of the Minnesota Tort Liability Statute. By waiving the statutory protection, the LMCIT would raise our basic liability limits to $1 million per person/$1 million per occurrence. An Excess Liability policy would stack on top of our revised limits and the total limit would become our revised Statutory Tort Liability Limit. Volunteer Insurance The City maintains Accident Plan Insurance for city volunteers. The city relies on an increasing number of volunteers to help at festivals, events, and to help with day-to-day work. The plan provides up to $400/week for up to 26 weeks, a death benefit of $100,000, an impairment benefit based on percentage of disability, and $1,000 medical coverage for a premium rate of $2,175 per year. Open Meeting Law Effective April 1, 1994, the Council elected to purchase Open Meeting Law Defense Coverage. The coverage reimburses elected and appointed City officials for 100% of the defense costs incurred to defend an open meeting law lawsuit. The coverage is subject to a maximum reimbursement of $50,000 per official, per policy year. 4. OTHER DISCUSSION: Reserve Balance As of December 31, 2007, the annual premium savings from the LMCIT and our self-insured retention have accumulated a Risk Management Fund reserve of $5,486,641. The reserve provides funding for the city deductibles. The fund balance reflects an actual decrease of 115,655 from December 31, 2006. The 2008 budget increased allocations from all funds by $109,226 over 2007. The increased allocation should maintain the fund balance and help stabilize the fund long-term. Low interest rates have significantly impacted this fund, which previously maintained an adequate balance solely through interest earnings. City growth and added facilities have also increased exposure and premiums. The reserve will be reviewed in preparation fore the 2009 budget. Catastrophic Exposure Anytime a large group of people assemble in a building or area, we have an exposure to catastrophic loss. The Ice Center, Plymouth Creek Center and Field House have the potential for catastrophic exposures due to aggregate seating and standing capacity. Our exposure will continue to increase with community growth and added City -sponsored activities. Examples of catastrophic exposure include potential loss from a severe windstorm, tornado, fire, crowd hysteria/panic, structure collapse due to snow loads or faulty design, and airborne bacteria from evaporation towers. Catastrophic exposures are manageable through staff training and planning, but they still exist. 5. ALTERNATIVES: Staff has discussed the purchase of Excess Liability Insurance with the City Attorney. It is our recommendation that we accept the basic limit provided by statute. The Council has the option of waiving the existing liability cap and substituting a revised liability cap in the event of a serious accident, without admitting liability. 6. RECOMMENDATION: Staff recommends the Council maintain the current liability limits at $300,000 per person/$ 1,000,000 per occurrence and award the contract for the 2008-2009 Property and Liability Insurance coverage to the League of Minnesota Cities Insurance Trust in the amount of $344,186. Staff also recommends the City rely on the the Municipal Tort Liability Statute and not purchase excess liability insurance. Further, staff will continue to monitor the market and seek alternative quotations if we can be assured of market stability, pricing, coverage and service. Exhibit C CITY OF PLYMOUTH LIABILITY AND PROPERTY EXPOSURE LAST TEN YEARS Includes County facilities 2008/2009 2007/2008 2006/2007 2005/2006 2004/2005 2003/2004 2002/2003 2001/2002 2000/2001 1999/2000 Buildings and Contents 136,305,346 119,600,120 100,318,407 79,438,494 68,120,073 67,445,617 63,509,920 61,761,060 59,052,500 49,084,933 Equipment at Athletic Fields 5,521,880 4,777,111 4,479,782 4,349,303 3,960,743 3,921,533 3,703,200 3,652,300 3,642,935 3,337,850 Contractors Equipment 4,315,853 4,209,000 3,144,018 3,485,644 3,083,744 2,990,917 2,834,777 2,694,207 2,714,085 2,463,972 Number of Fire Vehicles 23 21 21 19 18 18 19 19 19 18 Value of Fire Vehicles 4,065,307 3,110,102 3,110,102 2,807,183 2,777,988 2,777,987 2,780,921 2,876,141 2,876,141 2,876,141 Number of Sworn Officers 70 69 67 67 64 59 59 61 59 57 Police Payroll 5,970,382 5,624,731 5,210,194 4,987,504 4,732,592 4,417,913 4,219,541 3,937,440 3,840,000 3,596,000 Acres of Parkland* 1859 1500 1500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Number of Developed Parks 42 42 42 42 42 42 40 40 40 40 Miles of Trails 103 103 103 103 100 93 91 90 80 80 Estimated Popultion 70,676 71,000 71,000 71,000 67,824 66,675 65,500 65,000 63,000 61,620 Rated Expenditures 36,818,505 30,448,543 31,225,940 34,231,903 37,400,341 32,059,380 28,872,282 26,015,591 23,503,517 21,478,441 Miles of Paved Streets 284 283 277 277 277 275 267 266 262 263 Includes County facilities Insurance Renewal Proposal 2008/2009 Compared to Prior Years LMCIT Proposed 2008/2009 126,287 17,846 123,268 14,356 36,467 2,730 23,232 344,186 35,000 309,186 C:\Documents and Settings\sengdahl\Local Settings\Temporary Internet Files\OLKCF\2008 Exhibit A Insurance RCnC\1VS11 Prnnncal vlc LMCIT. LMCIT LMCIT LMCIT Actual Actual Actual Actual 2004/05 2005/06 2006/07 2007/08 Property 55,733 61,677 77,227 105,759 Inland Marine 11,236 12,002 14,362 16,681 General Liability 145,595 142,042 134,999 114,285 Automobile Liability 15,554 16,587 17,554 15,625 Automobile Physical Damage 28,645 31,432 33,857 36,768 Employee Dishonesty 2,681 2,875 2,760 2,683 Boiler & Machinery 11,473 13,001 17,166 20,373 Sub -Total 270,917 279,616 297,925 312,174 Less Paid or Antipated Dividend 54,860 76,356 25,470 44,549 TOTAL 216,057 203,260 272,455 267,625 LMCIT Proposed 2008/2009 126,287 17,846 123,268 14,356 36,467 2,730 23,232 344,186 35,000 309,186 C:\Documents and Settings\sengdahl\Local Settings\Temporary Internet Files\OLKCF\2008 Exhibit A Insurance RCnC\1VS11 Prnnncal vlc Exhibit B PREMIUM HISTORY LAST 10 YEARS LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT - LMCIT LMCIT LMCIT 2007/2008 2006/2007 2005/2006 2004/2005 2003/2004 2002/2003 2001/2002 2000/2001 1999/2000 1998/1999 Total Adjusted Premium 312,174 297,925 279,616 270,917 222,544 208,478 214,115 188,976 173,859 190,088 Claims Paid Including Reserves: Liability 95,759 106,254 102,733 90,197 60,917 94,967 66,897 5,963 20,642 23,535 Automobile 70,824 60,253 45,907 65,335 91,480 50,029 35,572 91,480 31,555 45,539 Property 352,020 40,984 5,395 180 8,656 0 700 598 7,104 15,845 830,777 505,416 433,651 426,629 383,597 353,474 317,284 287,017 233,160 275,007 Less: Premium Rebates 44,549) 25,470 76,356) 54.860) 55,879) 55,879) 71,809 30,574) 41,640) 60.052) Subrogation Received 235,180) L$5; 554 Subtotal 551,048 427,392 357,295 371,769 327,718 297,595 245,475 256,443 191,520 214,955 EDP Policy* 3,825 5,000 6,789 6,789 6,363 5,815 4,447 3,153 2,800 2,954 Total Insurance Cost 554,873 432,392 364,084 378,558 334,081 303,410 249,922 259,596 194,320 217,909 Insurance purchased through St. Paul Travelers. C:\Documents and Setting s\sengdahl\Local Settings\Temporary Internet Files\OLKCF\Exhibit B 2008 Premium History.xls CITY OF PLYMOUTH RESOLUTION NO. 2008- AWARDING THE CONTRACT FOR INSURANCE FOR THE 2008/2009 INSURANCE PROGRAM WHEREAS, the City desires to purchase insurance coverage for potential liability and property losses; and WHEREAS, the City has reviewed the proposal for the necessary insurance coverage; and WHEREAS, the City recommends that we accept the basic limit which corresponds with the Municipal Tort Liability Statute and not purchase excess liability insurance; and WHEREAS, the City received a renewal from the League of Minnesota Cities Insurance Trust for $344,186 for coverages and limitations set forth in the Risk Manager's memo dated April 29, 2008; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the City council award the contract for insurance coverage as proposed to the League of Minnesota Cities Insurance Trust for $344,186. Adopted by the City Council on May 27, 2008. I Agenda Number: 9.1 TO: Mayor and City Council FROM: Laurie Ahrens, City Manager// SUBJECT: Set Future Study Sessions DATE: May 6, 2008, for City Council meeting of May 13, 2008 1. ACTION REQUESTED: Review the pending study session topics list and set study sessions or amend the topics list if desired. 2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Park Director Blank indicates that the West Medicine Lake Park Building Plans are nearing completion. He has requested a study session prior to the June 24 regular meeting to allow ; . the Council to review and comment on the 70% plans for the building. The HRA is working on its Strategic Plan. This is an implementation action related to. the Housing Element of the Comprehensive Plan. The HRA has requested a study session with the City Council in June in order to discuss the strategic priorities of the City relating to the HRA. The Council also recently received a report from staff identifying some philosophical questions that may be beneficial to this discussion. The Council could conduct a study session on HRA issues (which is already on the pending topics list) or could conduct a joint meeting with the HRA. June 10 is a possible date for a meeting, immediately prior to the regular council meeting. Page 1. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) HRA Report County Road 47 with county officials (waiting for date from the county) Other requests for study session topics: Update with the City Manager (summer 2008) 8th Avenue? West Medicine Lake Park Building 70% plans Page 2 OFFICIAL CITY MEETINGS May 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Apr 2008 S M T W T F S Jun 2008 S M T W T F S 7:00 PM HUMAN RIGHTS ICOMMISSION MEETING, Parkara Lake Room 1 2 3 4 5 6 712345 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 4 5 6 7 8 9 10 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 7:00 PM PARK B REC ADVISORY COMMISSION (PRAC), Council Chambers 11 12 13 14 15 16 17 7:00 PM REGULAR COUNCIL MEETING, Coundl Chamhens 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE Medicine Lake Rooms A B B 18 19 20 21 22 23 24 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 25 26 27 28 29 30 31 MEMORIAL DAY Observed) - City Offices Closed 7:00 PM REGULAR COUNCIL MEETING, Ccandl ChambersII 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 6:00 PM HRA MEETING Medicine Lake Room 9:00 AM -3:30 PM SPECIAL RECYCLING DROP-OFF DAY, Plymouth Maintenance Facility modified on 5/7/2008 Page 3 OFFICIAL CITY MEETINGS June 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 8 9 10 11 12 13 14 7:Oo PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC), Metlicine Lake RoomsA&B 7:00 PM PARK & REC ADVISORY COMMISSION(PRAC), Council Chambers FLAG DAY 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 22 23 24 25 26 27 28 7:01 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLYMOUTHADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room A 7:00 PM HRA MEETING Medicine Lake Room MUSIC IN PLYMOUTH 8:00 am 5K Run 29 30 May 2008 Ju12008 S M T W T F S S M T W T F S 1 2 3 4 5123 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 modified on 5/7/2008 Page 4 OFFICIAL CITY MEETINGS July 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 J 4 5 Jun 2008 S M T W T F S PMPLANNING OMMISSION MEETING,Council Chambers INDEPENDENCE DAY, City Offices closed1234567 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Music In Plymouth 22 29 23 30 24 25 26 27 28 5pm Hilde Performance Ctr 6 7 8 9 10 H. 12 7:00 PM REGULAR COUNCIL MEETING, Council chambem 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC), Medicine Lake Rooms A & B 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 13 14 15 16 17 18 19 7:00 PM PLANNING COMMISSION MEETING, Council Chambers 20 21 22 23 24 25 26 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLYMOUTH ADVISORYCOMMITTEEON TRANSIT (PACT) , Medicine Lake Room A 7:00 PM HRA MEETING Medicine Lake Room I1., AM CITY CENTER CONNECTION, Center National Bank 27 28 29 30 31 Aug 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 modified on 517/2008 page 0