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Home My WebLink AboutCity Council Packet 01-29-2008 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, January 29, 2008 6: 00 p.m. Medicine Lake Room 1. Call to Order 2. Discuss 2008 Goals and Priorities 3. Discuss advisory commissions' 2008 work plans A, B, C, D, E, F 4. Adjourn Agend a Number: I TO: Laurie Ahrens, City Manager FROM: Sandy Engdahl, City Clerk SUBJECT: 2008 Goals and Legislative Priorities DATE: January 25, 2008, for City Council meeting of January 29, 2008 I haven't received a list of goals from any Councilmembers. Therefore, Councilmembers should bring their lists to the meeting. I've attached the 2007 Legislative Priorities list. 2007 Legislative Priorities Local Control. The City opposes legislation that erodes local control or creates mandates without a corresponding state appropriation or funding mechanism. Levy Limits. The City opposes the reenactment of levy limits. State -imposed limits on local decision making are inconsistent with local accountability. Market Value Homestead Credit. The City supports full funding of the Market Value Homestead Credit in order to remove unpredictability in budgeting and improve transparency. Transportation and Transit Funding. The City encourages the legislature to identify tong -term funding sources with growth potential to allow the building of high quality, efficient transit and highway systems. The City supports preservation of suburban transit, and the expansion of the transit taxing district. Firefighter Staffing. The City encourages the State to enact legislation to enhance recruitment and retention of paid -on-call firefighters. Affordable and Life Cycle Housing. The City urges the legislature to maintain and increase resources to the extent possible in order to encourage the development of affordable housing. Sales Tax Exemption on Local Government Purchases. The City supports legislation to reinstate the sales tax exemption for all local government purchases. Utility Relocations. The City supports efforts to ensure relocation of utilities in a timely manner, as well as efforts to increase service reliability. Cable Franchise Authority. The City supports the continued authority of local government relating to franchising of cable services. Primary Seatbelt Law. The City supports legislation for a primary seatbelt law. Median Barrier Completion. The City supports efforts to extend the median cable barriers on 1-494 from TH 55 south to 1-394, and from Bass Lake Road north to the Fish Lake Interchange. Fiscal Disparities. The City encourages the legislature to reexamine the fiscal disparities program. Many of the factors which supported the original fiscal disparities law in the early 1970's may no longer be valid. Agenda Number: TO: Laurie Ahrens, City Manager FROM: Sandy Engdahl, City Clerk SUBJECT: Advisory Commissions' Work Plans DATE: January 25, 2008, for City Council meeting of January 29, 2008 On January 15, the City Council added review of work plans for advisory commissions to the January 29 Study Session agenda. Staff was directed to prepare a work plan template for each commission. These are attached: A. Environmental. Quality C o=ittee B. Human Rights Commission C. Plymouth Advisory Committee on Transit D. Park and Recreation Advisory Commission E. Planning Commission F. Youth Advisory Council Also attached are the previous year's work plans and ordinances/policies establishing each commission. Staff prepared these work plans considering the Comprehensive Plan, the CIP, the budget, City Council goals, and staff capacity. 0 EQC Schedule of Activities. All Meetings will be held Medicine Lake Room A & B and will start at TOO P.M., unless noted otherwise. Month Date Key Topics / Issues January 9 0 Review and adopt 2007 Annual Report Surface Water Management Plan' Watershed Assessments (Minnehaha, Elm) February 13 9 EQC Refresher, Orientation and Organization 2 6 pm start 0 Election of Committee Chair and Vice Chair 0 Surface Water Management Plan Watershed Assessments (Bassett, Shingle.) Shingle Creek Chloride TMDL March 12 9 Solid Waste and Recycling3 Solid Waste 2007 Annual Report and 2008 Annual Plan DRAFT Request for Proposal (RFP) April 9 2008 Education Activities Update 4 0 Storm Water Pollution Prevention Plan (SWPPP) Update 5 TMDL - Shingle Creek Chloride May 14 SWPPP Public Information Meeting (6.30 PM, not part of the EQC meeting). Approve Water Resources Grant recipients 0 Solid Waste and Recycling responses to RFP June 11 Environmental Champion Awards July 9 0 The Annual Plants, Ponds And Practices Tour August 13 Surface Water Management Plan Update September 10 0 OPEN October 8 2008 Pond Maintenance Update 2008 Education Update November 12 CIP Projects Update 2008 Curlyleaf Pondweed treatment and Eurasian Watermilfoil harvest results December 10 2008 Annual Report TBD 0 Medicine Lake Nutrient TMDL 0 Shingle Creek Impaired Biota and Dissolved Oxygen TMDL 0 Shingle Lakes Group (Bass, Pomerleau, Schmidt) - Excess Nutrients TMDL 0 Bassett Creek Impaired Biota TMDL 0 Aquatic Vegetation Management Pane17 I Sulface Water Management Plan - The EOC will continue to review and comment on the Stuface Water Management Plan including watershed assessments. 2 EOC Orientation - Orientation willfantiliari:e the members ofthe EQC with Citypolicies, practices, member responsibility, andthe 2008 Annual Plan. 3. Solid Waste and Recycling - The EQC will continue to review the City'Solid Waste and Recyclingprogram and recommend any proposed changes to the City Councilfor consideration. 4. Edu,ation Update - Education is a valuable toolfor managing sinface water in the City ofPlyniouth and is also a primary goal listed in the current Water Resources Allanagement Plan and DRAFT Suiface Water Management Plan. In addition to meeting the objectives setforth in the MissionlOrganimtion statement, the EOC will be updated 017 the City's education efforts such as the Environmental Extra, Yard and Garden Expo, Environmental Quality Fail-, etc 5. SWPPP Update - The EOC will review and comment on the City's SWPPP including the required incorporation ofthe Shingle Creek Chloride TMDL Implementation Plan. 6 Annual Plants, Ponds, and Practices Tour - This tour, open to all residents and business's, serves to provide an example ofholv best management practices are incoiporated throughout the City to protect suiface water. Historically, this tour has visited rain gardens, shoreline restorations, water quality ponds, erosion control projects, and construction sites. 7. Ifincluded in the workplan, recogni::ed experts will be invited to the EOC to discuss Aquatic Vegetation Management. Topics may include discussion oflong terni n7aintenanCefor CurlyleafPondweed, water quality benefits.qfEurasian water mil(oil harvest or other treatments, andfunding sources. Page 5 of 5 2007 EQC Annual Repoil and 2008 Annual Plan 0:Eiigii7eei-iiig 1,VTROLTIIMISC EOC approved -2007 Report and 08plan.doc 6. N, / DATE: January 30, 2007 for the City Council Meeting of February 13, 2007 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Shane Missaghi, Water Resources Engineer SUBJECT-' Environmental Quality Committee (EQC) 2006 Annual Report and 2007 Work Plan ACTION REQUESTED: Make a motion to receive the EQC's 2006 Annual Report and approve the proposed 2007 Work Plan. BACKGROUND: In 1994. the City Council established the EQC in an.advisory capacity to the City Council to assist m managing ond.preserving the City's natural res I ources. In 2002,* the Council adopted a resolution outlining the EQC's objectives, composition and areas of concentration to fin-ther the EQC's activities (Annual-RepQrt, Page 7). The EQC is a9LU nine member committee and each member is appointed to a three year term. EQC regular meetings are scheduled for the second Wednesday*.of each month at 1:00 PM. The EQC approved the 2006 Annual Report and the 2007 Work Plan at its January 25, 2007 Meeting. The 2006 Annual Report includes activities and projects such as: 0 lake management - implementation for Medicine, Parkers, Gleason, and Schmidt Lakes, 9 promoting and implementing best -management practices by providing water resources grants, reviewing street sweeping program, and continuing the purple loosestrife bicontrol project, 0 reviewing and participating in various environmental educational programs, and 0 an in-depth discussion'on temporary erosion and sediment control for development sites. In 2007, EQC has scheduled a training session for their February meeting to introduce and familiarize its members with the City's policies and practices, the EQC mandates, member responsibilities, and the 2007 Annual Plan. In 2007, the EQC plans to: continue to review and support the EPA Phase II permit, and become familiar with the development of Total Maximum Daily Loads (TMDL) for various watersheds, 0:\Engineering%WTRQLTY\MEMOSNcouriciI annual rep 06-07.doc review and explore the issues of Road Salt Management, be involved in updating of the.City's Comprehensive Plan and Waier Resources Management Plan, monitor the implementation of the Water Resources Management Plan participate in best management practices tours and educational events, and visioning for the City's Solid Waste Management Program and developing its 2007 action plan. EQC will continue to review and support the Plymouth Environt-nental Education as well as participate in educational events such as the Annual Plants, Ponds And Practices Tour, Environmental Fair, and the Yard & Garden Expo. The EQC is recommending the City Council approve the 2006 Annual Repor and 2007 Work Plan. RECOMMIENDATIONS AND CONCLUSIONS: I recommend that the City Council make a motion receiving the EQC's 2006 Annual Report and approving the EQC's 2007 Work Plan as submitted. attachment: 2006 EQC Annual Report & 2007 Work -Plan 0:\Engincering\VrrRQLTYV,MMOS\counciI annual rep 06-07.doc 2006 ANNUAL REPORT 1. INTRODUCTION In 1994 the City Council established an Environmental Quality Committee (EQC). In 2002 a Mission and Organization Statement was adopted by the Council to ffirther guide the EQC activities. The objective cited for the EQC is to review, consider, initiate and recommend to the City Council such policies, plans or projects which will enhance and preserve the natural environment of the City.- The Policy Establishing Plymouth Environmental Quality Committee Mission and Organization Statement is included at the end of the Annual Report. H. MEMBERSHIP There were nine members on the Plymouth Environmental Quality Committee (EQC), each appointed for a three-year term by the City Council. The committee chairperson is annually elected by the committee members. Committee members for 2006 were: The EQC serves in an advisory capacity to the City Council. The Council Coordinating Representative CCR) is Councilmember Ginny Black. EQC regular meetings were scheduled for the second Wednesday of each month at 1:00 PM.. In 2006, EQC held ten regular meetings. Some of the members also attended special events such as Music in Plymouth, Green Tour, Yard and Garden Expo, and Plymouth Environmental Quality Fair. Page I of 12 EQC 2006 Annual Report & 2007 Annual Plan Members Area Member Since Term Expires I Kathleen M. Osborne, Ward 1 6/18/97 1/31/07 Committee Chair 2 Carlos Gutierrez Ward 2 2/28/06 1/3 I/Q9 3 Terrie Christian Ward 3 2/08/05 1/31/08 4 Mark Schwarze Ward 4 12/13/05 1/31/09 5 John Berrigan, Jr. At -Large 2/01/05 1/31/08 6 Sally Strand At -Large 12/09/03 1/31/07 7 Laura Brinkman At -Large 2/01/05 1/31/09 8. Alexis Beyer Youth At -Large 5110105 6/30/06 Wayzata School District) 9 Wesli Waters Youth At -Large- 6/08/04 6/30/07 - Robbinsdale School District) The EQC serves in an advisory capacity to the City Council. The Council Coordinating Representative CCR) is Councilmember Ginny Black. EQC regular meetings were scheduled for the second Wednesday of each month at 1:00 PM.. In 2006, EQC held ten regular meetings. Some of the members also attended special events such as Music in Plymouth, Green Tour, Yard and Garden Expo, and Plymouth Environmental Quality Fair. Page I of 12 EQC 2006 Annual Report & 2007 Annual Plan III. ACCOY1PLISHMENTS A. Plymouth Water Resources Managemen In 2006, the EQC continued to review and comment on implementation of the Plymouth Water Resources Management Plan. Below is a listing of information and activities considered by the EQC. The City undertook many environmental activities in addition to those addressed by the EQC. PROJECTS ITEMS Water Resources Management I EQC held a mini -training on "Storni Water Primer" and continued discussion of Plymouth Water Plan . Resources management PI . an Comprehensive Plan EQC reviewed and received updates on the process and development of the Comprehensive Plan Medicine Lake Watershed 1. EQC received various reports from the Aquatic vegetation management Group curly leaf Implementatio n* and control project in Medicine lake (Watershed Management # 1, b) Management Plan 2. EQC was consulted and received regular updates on the City's public education efforts, The programs also focused on lakeshore owners & watershed residents (Lake Management 1, a). Review of the Civ s EQC began reviewing number of the City's environmental related ordinances, specifically, the Environmental Ordinances Erosion Control policies. EQC formed an advisory committee to explore new measure to strengthen the program for new developments. Shingle Creek Watershed EQC received a detailed presentation on the Shingle Creek Watershed initiatives and plans, including the chloride TMDL & Road Salt issues.. EQC also received reports on Schmidt Lake Management Plan implementations items, such as: catch basin inserts (to c apture sediments in catch basins), priority street sweeping, and Schmidt Lake aquatic vegetation inVentory and management. EPA NPDES Phase H Permit In 2006, EQC held the annual Phase II in permit public hearing at their March meet ing. Members have also participated in various trainings during their meetings to become more knowledgeable about the Phase Il permit and requirements. Street Sweeping EQC received a report on City's Priority Street Sweeping Program. The program includes three City wide regenerative air sweeping in addition to regular spring mechanical street sweeping. The program was expanded in 2006 to include all of the City. The program will continue into 2007.. Solid Waste Management Members received a detailed annual Solid Waste Management report and will continue working on the Solid Waste issues in,2007. Climate Change EQC received the final report from the Carlton College senior student on greenhouse gas emissions. Recornmended the adoption of a resolution supporting policies and activities that mitigate climate change. Goose Management Plan Continued to monitor and modify the City's Goose Management Program to b6tter serve the City residents. Purple Loosestrife Biocontrol EQC was informed and consulted on this program. In 2006, 40 sites with significant PL Program population were identified throughout the City and 10 beetle release sites were chosen. This project, carried out by City staff, has been very effective and.will continue into 2007. Page 2 of 12 EQC 200.6 Annual Report & 2007 Annual Plan B. Plymouth Solid Waste Management The City's solid waste programs continue to provide services and education to help residents and businesses recycle, reduce waste, prevent pollution, manage yard waste and conserve resources'. In March the EQC will receive the solid waste annual report for 2006 to keep the EQC updated on the City's current solid waste program. The following is a summary of some timely program activities. Staff is currently evaluating best management practices for materials delivered to the city yard waste site. Staff has begun discussion with Len Busch Roses regarding their need for wood waste materials to supply a new wood burning famace. Factors involved in th.e review include: total volume of materials residents and contractors) on site; processing options; transportation costs; community support; maintaining adequate supply of finished materials for residents and city needs; and market prices for processing to natne a few. An update will be presented at the Mar*ch 2007 EQC m eieting. The Reinvigorating Recycling Regional Campaign The Solid Waste Management Coordinating Board, the governmental body responsible for regional solid waste management, has just launched'the RETHINK RECYCLING campaign. The focus of the* campaign is to increase paper.recycling in the region. This campaign is a collaboration of the Solid Waste Management Coordinating Board, the Association of Recycling Managers, the - Recycling Association of Minnesota and the Minnesota Pollution Control Agency. City of Plymouth staff participated in the campaign development. The campaign elements developed by the team include: An overall campaign theme and design, and advertising plan A tool kit containing articles, ads, promotional templates,.and images An eamedmedia plan to garner media coverage Advertising to include: Web Banner ads, restroom ads and radio ads. The City will be taking advantage of thetool kit and printing' support from Hennepin County to participate in the regional campaign. The EQC will continue to receive updated information on tlie City's solid waste program through an annual report in April 2007, and information.memos throughout the year. C. Education & Program Promotion 2006 WATER RESOURCES PROPOSED EDUCATION PLAN 1. 2006 Focus: Strides toward clean water (accomplishments of lake management plans and citizen actions). Highlight measurable progress ma& toward achieving clean water in Envirom-nental Extra, watershed newsletters and at events: Parkers Lake is one of the cleanest lakes in the county July En-vironmental Extra Measuring phosphorus picked up in street sweeping program and' relating that to algae reduction July En-vironmental Extra Quantifying pollutants and nutrients trapped by the weir in Page 3 of 12 EQC 2006 Annual Repo rt & 2007 Annual Plan Parkers Lake; Properties (grant recipients) practicing landscaping BMPs Intern survey Effect of years of restriction of phosphorus in fertilizer July.Environmental Extra Results of expanded street. sweeping program see 2 above 2. Goose management: the new (program) changes & what they (residents) need to do Announced 2006 program (dates, changes, January Plymouth News participation criteria, etc.) shoreline restoration Sent detailed informational newsletter to April Environmental Update targeted households/businesses with program Creek residents specifies, and BMPs (required and suggested). Brochure produced Program update July Environmental Extra focused on not and highlighting erosion control strategies feeding geese and other wildlife. Targeted newsletter to locations swamped with Environmental Extra' migrating geese: strategies to discourage them. August Neighborhood Notes focused on 3. Lake Management up -dates: Medicine, PArkers and Bass Lakes August Neighborhood Notes focused on Connection Newsletter focusing on lake shoreline restoration management plan goals and Neighborhood Notes to Plymouth and Wood accomplishments (including Plymouth Creek residents Creek project and shoreline restoration Brochure produced projects in the Medic ine Lake publication) and highlighting erosion control strategies Yard & Garden Expo workshop and July for sloped yards. Environmental Extra' Schmidt and Gleason Lakes August Neighborhood Notes focused on Neighborhood Notes newsletters shoreline restoration 4. Erosion & Drainage Projects: General Up -dates in the Environmental July Environmental Extra Extra Neighborhood Notes for each project Neighborhood Notes to Plymouth and Wood Creek residents Update erosion control information for new Brochure produced homeowners and remodelers Drainage o verview and troubleshooting Yard & Garden Expo workshop and July I Environmental Extra' 5. Pond Maintenance Up -Date July: Add to project update in July Environmental Extra July Environmental Extra As -needed: Neighborhood Notes to 5 project sites. Include inforrnation and photos (winter) on work on natural ponds and wetlands. Page 4 of 12 EQ 2006 Annual Report & 2007 Annual Plan 6. Citizen involvement Continue both Clean Sweep and Adopt -A- Sent bi-monthly letters to 65 participants, Drain programs with bi-monthly letters to including neighbor -to -neighbor materials. participants. level hosted at least one classroom lesson Work with Gleason Lake Improvement Performed a lakeshore survey to assess water Association to design a neighborhood quality BI Ts. windshield survey" of fro t/side Reviewed findings with G.L.I.A. board. of yard/lakeshore BMPs, followed by targeted directors. education and follow-up surveys. Work with Drafted a lakeshore resident survey which lake association and (possibly) consultant to will be used as a script for up to three focus design parameters, survey and e ducation groups. program as - ollow up on initial findings. f Establish parameters to quantify results. Work with Gleason Lake Elementary School Gleason Lake Elementary School naturalist naturalist to increase students' awareness of designed lessons* that focused- on water quality the irlapact of road pollution on the habitat in Gleason Lake, with hands-on work at the and water quality of the pond next to the school's environmental learning center school and to Gleason Lake. Work with the adjacent to the pond between the school and students to design a neighborhood education the lake. program to reduce the identified pollutants, Worked with a fourth grade class to. develop a This portion of the education plan is funded public education/promotion campaign. A through a $16,000 grant from the Minnehaha public relations professional volunteered her Creek Watershed District. The Gleason Lake time to help the st dents develop an effective Improvement Association (GLIA), City of plan. Plymouth and Gleason Lake Elementary Five, students have continued work on the School are partners in the grant, which was public education/promotion effort. They awarded to the GLIA. worked at a booth at Music In Plymouth, promoting "put waste in the right place for water quality." They visited restaurants in the Gleason Lake watershed and got cornmitments from several of them to place water quality messages in their businesses. Some will be in the form of table tents and others will be activity books. Both will include take -away information for patrons. Explore a collaboration with Public Safety education program to weave environmental information into the National Night Out program. 7. Other Environmental Quality Fair: Focus on Approximately one thousand people (students Plymouth Creek, at Plymouth Creek, and parents) attendedAhe event. Each grade Elementary School in conjunction with the level hosted at least one classroom lesson EQFair, scheduled for March 9, 2006 related to the event and some did several. Yard & Garden Expo: Provide workshops 120 attendees at native landscaping, drainage, Page 5 of 12 EQC 2006 Annual Report & 2007 Annual Plan aimed at environmentally sound landscaping rain garden, reducing toxids and energy efficiency workshops. inaugurated the Eco-Fo.otprint Learning Center, which had five hundred attendees: forty-five filled out transit pledges and thirty- five took the eco -footprint quiz. Music In -Plymouth Gleason Lake students highlighted "put waste in the right place" with a trash toss game and. handed out t -shirt transfers of the Gleason Lake wood duck. Attendees viewed displays of water quality information and participated in the "Pick a practice — pick a plant" activity (receiving a native plant in exchange for a pledge to practice at least one water quality BI Q. National Night Out: Focus on watershed neighborhood Silver Screen: Continue program with Native plant landscaping, mowing practices, updated slides. pet waste management and recycling were each an area of focus for the Silver Screen. program, with six slides playing each month. Page 6 of 12 EQC 2006 Annual Report & 2007 Annual Plan IV. MANDATE The City Council on January 8, 2002, adopted the following resolution outlining the EQC's objectives, composition, and areas of concentration: POLICY ESTABLISHING PLYMOUTH ENVIRONMENTAL QUALITY COMMITTEE MISSION/ORGANIZATION STATEMENT Resolution No. 016 January 8, 2002 Supersedes Res. 94-4, January 24, 1994, 95-140, February 21, 1995) Objectiv The Plymouth Environmental Q ality Committee shall review, consider, initiate and recommend to the City Council such policies, plans or projects which will enhance and preserve the natural environment of the City. The Committee's scope shall include, but not'necessarily be limited to matters of water quality, wetland preservation, ground water protection, solid waste collection and disposal, recycling and reuse, programs, ecological preservation, control of soil erosion and air, noise and- light pollution. The Committee shall also review upon request environmental assessment worksheets and environmental impact statements referred to from time by the Planning Commission or City Council. Composition The Committee shall consist of nine members, with one member from each of the city's four wards, three members at -large, and two members appointed ."at large" from students living in Plymouth. Two. alternate student members may also be appointed.' Members shall serve three year terms subject to a six year maximum as set forth in Council policy. Student members shall'have flexible terms as appointed by the Council, depending on the grade level of the student appointed, The Chair shall be selected by the membership. The.City Engineer or designee shall provide staff assistance to the Committee. Areas of Concentration: To accomplish their objective, the Committee Will-, 1. Become familiar with state statutes, federal regulations, agency rules, and city ordinances on the subject of issues. Receive information regarding r6le of Watershed Management Organizations, municipalities, Department of Natural Resources, and Army'Corps of -Engineers and other regulatory agencies on environmental issues. Review related data. 2. Review environmentally related city policies and ordinances and recommend appropriate revisions to the City Council. 3. Recommend actions to the Council for consideration in the city budget to preserve and enhance environmental quality throughout Plymouth. Page 7 of 12 EQC 2006 Annual Report & 2007 Annual Plan 2007 ANNUAL PLAN 1. MEMBERSIIIP The EQC m embership for 2007, is as follow: The committee will be supported by Council Coordinating Representative Ginny Black, and the City Engineer or designee. The Engineering-pivision.will also provide support staff as committee's recording secretary. 11. 2007 ANNUAL PLAN A. EOC Orientation (February 9,2007). The purpose of the orientation is to introduce and famil ' iarize the members with the City's policies and practices, the EQC mandates, members' responsibility, and the 2007 Annual Plan. B. Plymouth Water Resources Managemen EQC will continue to participate in implementation of Plymouth Water Resources Management Plan a's well'as the EPA Phase II permitting processes. The EQC will be kept inf6rmed on projects, such as: 1. EPA Phase 11 Public Hearing (March 14). The EQC is the designated advisory council for the EPA Phase H permit. EQC will assist in reviewing and conducting any necessary public information meetings. Following the public hearing, records of testimony at the public hearing, and EQC's recommendation will be forwarded to the City Council for consideration. 2. Water Resources Management Plan Implementation Update. The EQC will be kept up to date on implementation activities. The Plymouth -2 rid Generation Water Resources Management Plan is due in December 2008, EQC will be an integral part of that process (November 1 4). The Annual Plants, Ponds And Practices Tour (July 11). The purpose of this tour is to introduce and familiarize the interested City residents and EQC members to the various BMP's implemented in the City. 4. Storm Water UtiIity,Fee Incentive Pro. gram (SIP). -The goal of the SIP is to improve water quality by reducing the storm water runoff volume, rate, and nutrient loading. Am incentive Page 8 of 12 EQ C 2006 Annual Report & 2007 Annual Plan Memhers Area Memher Since Term Expires I Kathleen M. Osbome, Ward 1 6/18/97 1/31/10 Committee Chair 2 Carlos Gutierrez Ward 2 2/28/06 1/31/09 3 Terrie Christian Ward 3 2/l/05 1/31/08 Mark Schwarze Ward 4 2/l/05 1/31/07 4 Sally Strand Ward 4 2/l/03 1/31/09 5 John Berrigan, Jr. At -Large 2/l/05 1/31/08 6 Laura Brinkman At -Large 2/l/05 1/31/09 7 David Pellinger At -Large 2/l/07, 1/31/09 8 Wesli Waters Youth At -Large 6/8104 6/30/07 Robbinsdale School District) The committee will be supported by Council Coordinating Representative Ginny Black, and the City Engineer or designee. The Engineering-pivision.will also provide support staff as committee's recording secretary. 11. 2007 ANNUAL PLAN A. EOC Orientation (February 9,2007). The purpose of the orientation is to introduce and famil ' iarize the members with the City's policies and practices, the EQC mandates, members' responsibility, and the 2007 Annual Plan. B. Plymouth Water Resources Managemen EQC will continue to participate in implementation of Plymouth Water Resources Management Plan a's well'as the EPA Phase II permitting processes. The EQC will be kept inf6rmed on projects, such as: 1. EPA Phase 11 Public Hearing (March 14). The EQC is the designated advisory council for the EPA Phase H permit. EQC will assist in reviewing and conducting any necessary public information meetings. Following the public hearing, records of testimony at the public hearing, and EQC's recommendation will be forwarded to the City Council for consideration. 2. Water Resources Management Plan Implementation Update. The EQC will be kept up to date on implementation activities. The Plymouth -2 rid Generation Water Resources Management Plan is due in December 2008, EQC will be an integral part of that process (November 1 4). The Annual Plants, Ponds And Practices Tour (July 11). The purpose of this tour is to introduce and familiarize the interested City residents and EQC members to the various BMP's implemented in the City. 4. Storm Water UtiIity,Fee Incentive Pro. gram (SIP). -The goal of the SIP is to improve water quality by reducing the storm water runoff volume, rate, and nutrient loading. Am incentive Page 8 of 12 EQ C 2006 Annual Report & 2007 Annual Plan program would encourage practices to accomplish this. Staff will prepare a general program for EQC's review, comment, and ultimately recommendation to the City Council. 5. 2007 Annual Report & 2008 Annual Plan. Each year, Annually, the EQC members participate in developing the EQC's AnnualReport andAnnual Plan. The Annual Report and the Annual Plan are then forwarded to City Council for appro'val. A detailed list of topics and issues scheduled for 2007 are listed at the end of this report. C. Education And Program Promotion The goals and policies of the Education and Program Promotion section of the Plymouth Water Resources' Management Plan are presented in the following table: Plymouth's Water Resources Management Publl c Participation, Information and Education Policies Subject: Enhancement of Publ ic Participation, Information and Education Purpose: Encourage active community involvement in water resources management. Goal: Increase public participation and knowledge in nianagement of water resources in the community. Public Involvement Policies. Policy5.1: The City will use a public involvement process in resource management decision-making (i.e. the City Environmental Quality Committee or EQC) Policy 5.2: The City'will use a variety of media including newsletters, local cable television and the City's website to inforni the community about water resource issues. Policy 5.3 Work with existing public and private resources toincrease public participation in, water resources management. Policy 5.4 Establish model interpretive sites for public education.* Policy 5.5 The City will initiate a public education program including alternative landscaping, phosphorus free fertilizer, aquatic plant management, etc. The City's environmental education program will reflect the overall environmental goals of the City, and of projects and priorities that the EQC undertakes under the approval of the City Council. The 2007 water resources proposed education plan 1. Focus: Water conservation and citizen BMPs. a., Highlight reasons for and ways to conserve water in, EnvironmentaZ Extra, Yard & Garden Expo, utility bill stuffers, Environmental Quality Fair and other public outreach and media opportunities. b. Continue to focus on citizen BMPs in: EnvironmentalExtra, Yard & Garden Expo, Environmental Quality Fair, Unique Screen Media (formerly Silver Screen Advertising) slides at the Mann Theater and targeted newsletters to residents. 2. Erosion & Drainage Projects: a. General Up -dates in theEnvironmentalExtra, Neighborhood 'Notes for each project b. Update erosion control information for new homeowners and remodelers 3. Citizen involvement Page 9 of 12 EQC 2006 Annual Report & 2007 Annual Plan a. Continue both Clean Sweep and Adopt -A -Drain programs with bi-monthly letters to participants. b. Work with GleasonLake Improvement Association to conduct lakeshore homeowner focus groups. c. . Continue workWith Gleason Lake Elementary School naturalist to increase students' awareness of the impact of pollution on the habitat and water quality of the pond n*ext to the school and to Gleason Lake. Work With the students to implement a neighborhood education program to reduce the identified pollutants. (This'portion of the education plan is funded through a $16,000 grant from the Minnehaha Creek Watershed District. The Gleason Lake Improvement Association (GLIA), City of Plymouth and Gleason Lake Elementary School are partners in the grant, which was awarded to the GLIA. d. Continue the Environmental Champion Award program. 4. Other a. Environmental Quality Fair: Focus on environmental knowledge leading to' environmental actions at Pilgrim Lane Elementary School in conjunction with.the EQFair, scheduled for March 27, 2007. Coordinate learning opportunities with the school, City and Three Rivers Park District. This project received $5,000 in funding from the Jeffers Foundation to include the park district's naturalists, trips to nature centers and a neighborhood environmental education effort. b. Yard & Garden Expo: Provide workshops, aimed at reducing the need for lawn irrigation, encouraging reductions in the use. of chemicals in lawn and perem-lial landscaping and featuring vendors who can provide services that implement both. c. Music In Plymouth: Focus on responsible and limited lawn irrigation. d. National Night Out: Focus on watershed neighborhood e. Un ique Screen Media (formerly Silver Screen Advertising: Continue program with updated slides on transit use, Earth Day and Plymouth's envirom-nental programs recycling and water quality), water conservation and water quality message from elementary students. D. Plymouth Solid Waste Mvinagement As part 'of our' Solid Waste Program evaluation process in 2007, the EQC has scheduled discussion topics for the following months. April — Visioning and Goal setting May — Multi -Family and small business survey questions developed for Curbside Collection Systems August — Multi -Family and small business recycling opportunities September — Organics Collection/Opportunities The EQC will continue to receive updated information on the City's solid waste program through an annual report in March, and information memos throughout the year. Page 10 of 12 EQC 2006 Annual Report & 2007 Annual Plan 2007 EQC Regular Meeting Schedule and Major Topics. All Meetinps will be heZdMedicine Lake Room start at 7.-00 P.M.. unless noted otherwise. Month Date Key Topics [Issues January 25 9 EQC starts at 6:00 PM Review and adopt 2006 Annual Report and 2007Annual Plan, memo 0 City of Plymouth Temporary Erosion and Control for Development: BMP's. Major presentations. Meeting 2/3. February 14 9 EQC starts at 6:00 PM 9 Aquatic Vegetation Management 2007 Activity Report, memo Solid Waste 2007 Action Plan: an overview, memo EQC Orientation, Organization, & Election City of Plymouth Temporary Erosion Control for Development: Recommendations. Major Presentation. Meeting 3/3 March 14 9 EQC starts at 6:00 PM 9 EPA Phase II Public Meeting (5:3 0 PM, not part of the EQC meeting) 9 Solid Waste Report, memo 9 Solid Waste Visioning and Goal Setting.' Major Presentation. 9 Environmental Fair (March 27) Pilgrim Lane Elementary School April 11 e Natural Resource Inventory. Major presentation' 9 City Comprehensive Plan update, memo. 9 EPA Phase II: Loading Assessment Report Update, memo 9 April 21, Expo. Plymouth Creek Center May 9 9 Multi -Family and small business survey questions developed and Culbside Collection Systems. Major presentation. June 13 9 Total Maximum Daily Load (TMDL) July 11 9 The Annual Plants, Ponds And Practices Tour 9 Music in Plymouth August 81 0 Multi -Family and small business recycling opportunities September 12 9 Organics Collection and Opportunities 9 Aquatic Vegetation Management Plan Presentation: Medicine (including Curlyleaf Control), Parkers, Schmidt, and Bass, memo Date conflicts with religious holiday October 10 9 EQC starts at 6:00 PM 9 Pond Maintenance Report, memo 9 EPA Phase II: Non -degradation Report, Load Assessment,'MS4, SWPPP & Water Resources Management Plan 2 d Generation. Major presentation. November 14 WaterResources Management'Plan 2 d Generation 9 CIP Projects Update December 12 9 2007 Annual Report and 2008 Annual Plan 9 2007 Solid Waste Action Plan Summaiy & 2008 Review. January (08) 9 9 2007 Annual Review and 2008 Annual Plan Page 11 of 12 EQC 2006 Annual Report & 2007 Annual Plan 2007 Additional EOC ToT)ies City's own Recycling Programs Climate Change Alternative Fuels Green Space Student Related Projects Green Power Purchasing Opportunities Overview of Plymouth Environmental Ordinances Aquatic Invasive Species (such as :Zebra Muscles & Eurasian Water Milfbil), Budget for 2007-08 Recycling Contract Yard Waste Disposal: Wetland & Stream Pollution Other Prevention Measures Approved by EQC on Jan 25,2007 O:lEitgiiieeriizglWTRQLTIIMISCIEQCapprovetI 2006 Report and 07plamdoc-9006 End Page 12 of 12 EQC 2006 Annual Report & 2007 Annual Plan POLICY ESTABLISHING PLYMOUTH ENVIRONMENTAL QUALITY COMMITTEE MISSION/ORGANIZATION STATEMENT Resolution 2007-028 January 9, 2007 Supersedes Resolution 2003-317, July 22, 2003; Resolution 2003-260, May 27, 2003; Resoultion 2002-216, January 8, 2002; Resoultion 94-4, January 24, 1994; Resolution 95-140, February 21, 1995) Objective The Plymouth Environmental Quality Committee shall review, consider, initiate and recommend to the City Council such policies, plans or projects which will enhance and preserve the natural environment of the City. The Committee's scope shall include, but not necessarily be limited to matters of water quality, wetland preservation, ground water protection, solid waste collection and disposal, recycling and reuse programs, ecological preservation, control of soil erosion and air, noise and light pollution. The Committee shall also review upon request environmental assessment worksheets and environmental impact statements referred to from time by the Planning Commission or City Council. Composition The Committee shall consist of seven members, with one member from each of the city's four wards, and three members at -large. Members shall serve three-year terms, commencing on February 1, subject to a six-year maximum as set forth in Council policy. The Chair shall be selected by the membership. The City Engineer or designee shall provide staff assistance to the Committee. Areas of Concentration: To accomplish their objective, the Committee will: 1. Become familiar with state statutes, federal regulations, agency rules, and city ordinances on the subject of issues. Receive information regarding role of Watershed Management Organizations, municipalities, Department of Natural Resources, and Army Corps of Engineers and other regulatory agencies on environmental issues. Review related data. 2. Review environmentally related city policies and ordinances and recommend appropriate revisions to the City Council. 3. Recommend actions to the Council for consideration in the city budget to preserve and enhance environmental quality throughout Plymouth. 2008 Work Plan (draft) Human Rights Commission Ongoing Work: Respond to resident concerns relating to human rights issues. Educate the community on human rights issues. Individuals Social Service Organizations Educate ourselves (Human Rights Commission) through meeting speakers, participation in League of Minnesota Human Rights Commissions, and seminars. Enhance rapport between the Human Rights Commission and Plymouth Police Department, other City departments, and other area human rights. commissions. Represent the City of Plymouth at meetings with agencies and community groups. Promote Human Rights Commission activities/issues and do public education through use of newspaper, cable, and web page. Increase visibility by attending community celebrations Annual Projects: Sponsor Middle School Essay Contest Participate in Plymouth community events for visibility and service to community Human Rights Award Each commissioner should attend no less than five meetings or events over and above their quarterly meetings. Commissioners should report and discuss partnering with other agencies, particularly schools and other commissions to maximize efficacy of 6 utreach. HUMAN RIGHTS COMMISSION 305.11. Human Rights Commission. Subdivision 1. Commission Established. The Human Rights Commission is established pursuant to the Minnesota Human Rights Act, Minnesota Statutes Section 363, shall have the powers and duties assigned to it by that Act and by this Code. Subd. 2. Membership. The Human Rights Commission consists of seven members appointed from the City at large. Members of the Commission shall be appointed by the City Council for staggered terms of three years, expiring on January 31 of each year. (Ord. 2007-02, 10110912007) Subd. 3. Officers; MeefiM. The Chairperson and Vice Chairperson of the Human Rights Commission shall be appointed by the Commission from among the members of the Commission, subject to the approval of the Mayor, for a term of one year. The Commission shall adopt its own rules and procedures with approval of the City Council. All members of the Commission', including the Chairperson, may vote on any question before the Commission. No member of the Commission shall pass upon any question in which he or she is directly or indirectly interested. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable,.or required by law or the City Code or City Charter. Subd. 4. Powers and Duties. The Human Rights Commission has the following powers and duties: a) To hold meetings of its members, to consider such matters pertaining to human rights in the City as shall be referred to the Commission by the City Council, or as the members of the.Commission themselves deem proper. b) Prepare a plan for providing liaison between local government, state government and other voluntary organizations on matters relevant to human rights. c) To act in an advisory capacity to the Council in all matters relating to human rights. d) To prepare an annual written report to the Council no later than the last day of February of each calendar year, outlining the Commission's activities over the past year and outlining those activities for the coming year. e) The Commission shall have the right to receive and investigate complaints of alleged violations of this Section, and the Minnesota Human Rights Act, Chapter 363. The investigation and hearing shall be in conformance with the provisions of Minnesota Chapter 363 and rules promulgated by the State Department of Human Rights. Subd. 5. Annual Review of the PlMouth Human Rights Commission. The City Council shall annually review the performance of the Plymouth Human Rights Commission. The Commission must demonstrate that its activities and accomplishments fulfill the duties set out for the Commission in the City Code. The City Council may dissolve the Plymouth Human Rights Commission if the Commission has not met the duties set forth in the City Code. 2008 PACT WORK PLAN Month Date Key Topics / Issues January 23 Review 2007 Annual Report. Public Hearing on Route 793 and Four Seasons Park & Ride. Elections of chair and vice chair. Review service delivery and progran issues and resolutions. Location qfMeeting: i ouncil Chambers February 27 Dial -a -Ride Brainstorming Session. 0 1-494 Coalition Update. 0 Park & Ride Update — Four Seasons Mall/Cub parking lot. 0 Communications with riders regarding Park & Ride changes, route issues. Review service delivery and program issues and resolutions. March 26 Analysis of transit system options and operations. o- Performance measurement: customer service, quality of. service. o Issues: Crowding on buses, cleanliness, customer service, equipment. 0 Commuter Challenge Marketing 9 Review service delivery and program issues and resolutions. April 30 Analysis of transit system Data: ridership, fares, subsidies, hours of service. Funding. 0 Suburban Transit Authority Update. 0 Met Council Update. 0 Review service delivery and program issues and resolutions. May 28 Analysis of transit system options and operations. Data: ridership, fares, subsidies, hours of service. Issues: Crowding on buses, cleanliness, customer service, equipment. 0 Performance measurement: customer service, quality of service. 0 Discuss Dial -a -Ride survey results. 0 Review service delivery and program issues and resolutions. June 25. Legislative update. Discuss fleet replacement (funding & needs). Budget and funding review. Review service delivery and program issues and resolutions. PACT 2008 Work Plan & 2007 Annual Report Page 5 of 6 2008 PACT WORK PLAN Month Date Key Topics / Issues July 23 I Discuss service options for NW Plymouth. 0 Contract management - performance review for current transit system provider. I 0 Review service delivery and program issues and resolutions. August 27 Analysis of transit system options and operations. o Data: ridership, fares, subsidies, hours of service. o Issues: Crowding on buses, cleanliness, customer service, equipment. Perforinance measurement: customer service, quality of service. September 24 Station 73 Marketing Historical ridership Review service delivery and program issues and resolutions. October 22 Education and training for PACT members. 0 Review service delivery and program issues and resolutions. November 11/19 Coordination with adjacent cominunities as outlined in the December or Comprehensive Plan. 12/3 Discuss need for additional Park & Ride facilities and service to NW Plymouth. 0 Review service delivery and program issues and resolutions. January 28 Review 2008 Annual Report. 2009) Review service delivery and program issues and resolutions. I PACT 2008 Work Plan & 2007 Annual Report Page 6 of 6 PLYMOUTH ADVISORY COMMITTEE ON TRANSIT 2006 Annual Report and 2007 Work Plan Committee Membership There were seven members. on the 2006 Plymouth Advisory Committee on Transit PACT), each appointed for a three-year term by the City Council. The committee members anhually elect the committee chairperson. Committee members were: Name Position Appointed Term Expires Terry Cheng (Chair) At -Large 09 -DEC -03 31 -JAN -07 Sylvia Gustafson (Vice Chair) At -Large 08 -FEB -05 31 -JAN-08 Patty Doten System User 07 -JAN -03 31 -JAN-09 Mary Paprocki System User 11 -JUL-00 31 -JAN -08 Vivian Honer System User 09 -DEC -03 31 -JAN -07 Carmen Pehler System User - 08 -FEB -05 31 -JAN-08 Terry Bliss At -Large 27 -APR -04 31 -JAN -09 PACT serves in an advisory capacity to the City Council. The City Council representative was Councilrnernber Sandy Hewitt, The committee's ex -officio members include Pat Qvale, City of Plymouth Public Services Manager, Jim Baldwin, Laidlaw Transit Services, Inc. and Mark Johnson, Metro Transit. PACT regular meetings were scheduled for the fourth Wednesday of each month at 7:00 PM. During 2006, PACT had ten regular meetings, The meetings included two public hearings for service restructuring on April 26, 2006 and June 28, 2006, PACT members also participated in the Grand Opening of Station 73 on October 6, 2006. 2006 A1111LIal Rcport and 2007 Work Plan Page 2 of'O Furthermore, on November 16, 1999, the City Council adopted the following resolution outlining PACT objectives,'composition ana areas of concentration: RESOLUTION NO. 99-497 ESTABLISHING A TRANSIT ADVISORY COMMITTEE AND DET ERMI.NING ITSMEMBERSHIP, OFFICERS, MEETINGS AND DUTIES WHEREAS, since the establishment of the Plymouth Metrolink transit system in 1984, there has been an informal advisory committee commonly known as the Plymouth Advisory Committee on Transit (PACT); and WHEREAS, the Plymouth City Council' directed on November 2, 1999 that a more formal body be established to review issues and make recommendations regarding the Plymouth Metrolink transit system; and' WHEREAS, City government can directly benefit from the advice and efforts of an advisory committee on transit; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COU.NCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That: 1. A transit advisory committee is hereby created and officially known as the Plymouth Advisory Committee on Transit (PACT). 2. Its membership shall be appointed by the City Council and. consist of seven members with at least four members that are regular users of the Plymouth Metrolink transit system. The members shall serve three year staggered terms subject to a six-year maximum as set forth in Council policy. 3. The PACT shall also consist of non-voting ad hoc members from the system's providers presently Metro Transit and Laidlaw Transit Services, Inc. . 4. The PACT shall select its own chair and vice chair. 5. The PACT shall make recommendations to the City Council, as it deems necessary on items or other matters affecting transit in the community, - 6. The City Council shall designate a Council coordinating representative each year to be a liaison with the PACT. 7. The City Transit Administrator and others designated by the Public Works Director shall provide staff support for the PACT. 8. Meet on a frequency basis of approximately once per mon.th. Adopted by the City Council on November 16, 1999. 2 2006 A1111LIA Report and 2007 \,Vork Plan Page 3 01'6 Key Accomplishments for Plymouth Metrolink Legislative Supported the passage of the Constitutional amendment to dedicate 100% of the motor vehicle sales tax revenue to highways and transit. Amendment passed November 7, 2006. System Operations 0 Implemented service restructuring for Station 73 with significant neighborhood i'nput through two public hearings. Public Hearing at PACT, April 26 and June 28, 2006, Approved by City Council July 25 , 2006 Put into place, December 4, 2006 No Dial-A-Ricle (DAR) services were cut. Initial public input was taken oil service outside the Plymouth borders including a roundtable discussion with other Plymouth transit providers on September 14, 2006. Maintained increasing ridership. In 2006, 480,614 passenger trips were provided by Plymouth Metrolink services. This is an 2% increase over 2005 and a 10% increase over the last two'years. Completed the first RFP process for service providers. A thre-e-year contract was awarded by City Council on September 26, 2006 with a savings of over $1 .0 million over the three years. Replacement and Expansion Vehicles Completed specification and took delivery on eleven 40 foot low floor New Flyer Commuter Buses in August 2006, at a cost of $4,125,000, Coordinated fleet exchange of five 40*foot Gillig commuter buses between Metro Transit and Laidlaw Transit. This was completed in November 2006 for tile implementation of the December 2006 new contract. Facilities Completed construction of the first transit station for Plymouth Metrolink - Station 73 Total project cost is $5.0 million. Grand Opening ceremony with, public officials and members of the PACT committee on October 6, 2006. Station 73 will provide structure parking to accommodate approximately 280 vehicles. The facility includes covered parking, a heated indoor waiting area, and restrooms, l"]-iiii""it/1-1 ict/.Misc/2006 2006 Annual Reporl and 2007 Work Plan Page 4 ol'6 PLYMOUTH ADVISORY COMMITTEE ON TRANSIT 2007 WORK PLAN Approved by PACT on January 24, 2007 Committee Membership Tha PA( -T mPmhPrqhin Will hp q--, fnllnw.q- Name Position Appointed Term Expires Terry Cheng At -Large 09 -DEC -03 31 -JAN-07 Patty Doten System User 07 -JAN -03 31 -JAN-09 Mary Paprocki System User 11 -JUL-00 31 -JAN-08 Vivian Honer System User 09 -DEC -03 31 -JAN-Q7 Terry Bliss At -Large 27 -APR -04 31 -JAN-09 Carmen Pehler System User 08 -FEB -05 31 -JAN-08 Sylvia Gustafson At -Large 08 -FEB -.05 31 -JAN-08 Election of officers for 2007 will take place at the January 24, 2007 PACT meeting. A Council coordinating representative, the transit administrator, transit coordinator and representatives from the service provide * rs will support the committee. The Administrative Services Division will provide support staff as the comrnittee's recording secretary. The Committee formulated its 2007 work plan at the December 6, 2006 meeting. The following Legislative Agenda was adopted at the January 24, 2007 rneeting. Transi [/P ic[/M isc/2 006 4 0006 A1111LIal and 2007 \Vork I'lan Page 5 ol'6 Plymouth Advisory Committee on Transit Plymouth Metrolink Transit System City of Plymouth 2007 Legislative Agenda PACT History and Guiding Principles The Plymouth Advisory Committee on Transit was established by the Plymouth City Council on November 2, 1999. The Committee consists of seven members with at least four members that are regular users of the Plymouth Metrolink transit system, This committee directs issues and recommendations to the Plymouth City Council for the effective and efficient operation of the Plymouth Metrolink transit system. As one of the regional suburban transit providers (STA), Plymouth Metrolink provides service to the residents and businesses in Plymouth with express and reverse commute services,.and dial -a -ride services. A's demand for services continues to increase, legislators should be aware that: 1 The recently passed Motor Vehicles Sales Tax (MVST) Constitutional Amendment wi.11 not provide enough dedicated reliable funding for future transit demands and needs. 2) The MVST funding level approved by the 2001 Legislature is not sufficient to address the existing demands and transit providers.are facing a shortfall today. Prior to casing a vote on transit or transportation funding, the PACT asks each member of its legislative delegation to consider the following principles: Transit funding policies adopted by the Legislature should ensure transit service the stability to plan for future with a high level of financial confidence. Efforts * by the Legislature to alleviate growing traffic congestion should include comprehensive transit service and highway advantages as an integral component. Demand for service especially express is growing rapidly in suburban communities including Plymouth. Any serious discussion of growth in transit funding should include adequ,ate resources for suburban services. 200 7 Legislative Agenda The Plymouth Advisory Committee on Transit strongly supports the following initiatives: A. A statutorily dedicated MVST appropriation to STA providers. Today MVST revenue to the Plymouth Metrolink system does not provide adequate operating resources for existing services. Statutory allocation for the suburban transit providers including Plymouth Metrolink will address both existing services and growing demand. Transit/PactWisc/2006 1006 A111IM11 Repoi-t and 2007 Work Phin J'age 6 of'6 B. Regional Bonding for Transit. The PACT Committee supports the 2007 Metropolitan Council transit capital bonding request of $32.8 million. However, this amount has decreased over time and falls short of meeting the fleet replacement and garage facilities requirement in our transit system. To meet existing demand we continue to operate buses that have exceeded their expected life. C. Long -Term Transportation Funding The PACT Committee supports a comprehensive funding package that considers and plans for transit and transportation needs well into the future. We encourage the legislature to use a combination of funding sources to significantly accelerate ne'eded transportation and transit funding. This can include: o Gas Tax: I cent = $32 million o License Tab Fees: fees should reflect the value of the vehicle o Trunk Highway Bonding c Region -wide Sales Tax o Addition of the leased vehicles to MVST account Systems Operations Monitor and comment on adequacy of existing transit services on a monthly basis, and identify areas of necessary improvernent to maintain ridership including alignment of routes in and out of Station 73. Plan service in response to any state funding shortfalls including a detail analysis of dial -a -ride in 2007. Have the service provider contractor provide monthly updates on standard operating procedures — transit education 101 for the Commissioners. Have a. clear understanding on the preventative maintenance schedules for the buses and measure if this adequately minimizes bus breakdowns. Look for opportunities for network expansion such as Northwest Transit Way and Northwest Plymouth. Contract Management Review service delivery and complaints to ensure compliance is within the current contractual parameters. Review service'resolution process as necessary. Marketing Review and approve marketing techniques to promote system wide services and increase ridership at Station 73. Facilities Assist in identification and planning relative to additional Park & Ride lot locations including but not limited to Four Seasons. I-I-Elli'sit/P ictl,'Misc/2006 CITY OF PLYMOUTH RESOLUTION NO. 99-497 ESTABLISHING A TRANSIT ADVISORY COMMITTEE AND DETERMINING ITS MEMBERSHIP, OFFICERS, MEETINGS AND DUTIES WHEREAS, since the establishment of the Plymouth Metrolink transit system in 1984, there has been an informal advisory committee commonly known as the Plymouth Advisory Committee on Transit (PACT); and WHEREAS, the Plymouth City Council directed on November 2, 1999 that a more formal body be established to review issues and make recommendations regarding the Plymouth Metrolink transit system; and WHEREAS, City govenu-nent can directly benefit from the advice and efforts of an advisory committee on transit; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That:. I 1. A transit advisory committee is hereby created and officially known as the Plymouth Advisory Committee on Transit (PACT). 2. Its membership shall be appointed by the City Council and consist of seven members with at least four members that are regular users of the Plymouth Metrolink transit system. The members shall serve three year staggered terms subject to a six year maximum as set forth in Council policy. 3. The PACT shall also consist of non voting ad hoc members from the system's providers presently Metro Transit and Laidlaw Transit Services, Inc. 4. The PACT shall select its own chair and vice chair. 5. The PACT shall make recommendations to the City Council as it deems necessary on items or other matters affecting transit in the community. 6. The City Council shall designate a Council coordinating representative each year to be a liaison with the PACT. 7. The City Transit Administrator and others designated by the Public Works Director shall provide staff support for the PACT. 8. Meet on a frequency basis of approximately once per month. Adopted by the City Council on November 16, 1999. PA0rgmizadon\Counci1\Counci1 Resolutions\Eulier\Resolutions_1999\Res99-497.doc PARK AND RECREATION ADVISORY COMMISSION 2008 WORK PLAN Work Plan - Draft 1. Acquisition of Land -The City will continue its efforts to purchase open space and park land. As development in the northwest quadrant of the City continues, we will work with willing sellers to acquire key parcels for future neighborhood parks, the I Othplayfield and the Northwest Greenway. 2. Capital Improvement Program -The Parks and Recreation Advisory Commission will submit to the City Council their recommendation for a five-year Capital Improvement- Program for the Plymouth parks system. 3. New Trails - Capital Improvement Program (CIP) funds are available for - new connections to the Plymouth trail network. The commission will review trail requests and needs. 4. Millenni um Garden Improvements - The commission will work with staff to acquire a piece of art or' sculpture for the garden. 5. Taryn Hills Neighborhood Park - In 2007, the City picked up a park in the Taryn Hills development east of Vicksburg and justs.oufh of.County Road 47. The parcel is located in a fairly high density housing area and is connected to the Northwest Greenway. A park name, master site plan, and development will be completed. 6. Hilde Performance Center Plaza Entrance -The commission will review and recommend long range plans for enhancements to the Hilde Performance Center. 7. Beach Enhancements -The CIP has funds allocated -for potential beach enhancements at Parkers Lake Park, East Medicine Lake and West Medicine Lake Park are appropriate. The Commission will review concept plans and recommend a work plan. 8. Park Tour -The Park Commission will hold a park tour sometime during the summer months. Members of the City Council, Planning Commission, and other commissions will be invited to join the tour. 9. The Commission will review and recom mend a plan for future outdoor skating facilities. Agenda Number: 6 i,),5 TO: Laurie Ahrens, City Manager FROM: Diane Evans, Superintendent of Recreation throug4,1 Eric Blank, Director of Parks and Recreation SUBJECT: Park and Recreation Advisory Commission 2006 Annual Report and 2007 Work Plan DATE: February 13, 2007, for the February 27, 2007 City Council Meeting 1. ACTION REQUESTED: Adopt a resolution approving the 2006 'Park and Recreation Advisory Commission Annual Report and 2007 work plan. 2. BACKGROUND: Attached for City Council review is the.City of Plymouth's 2006 Park and Recreation Advisory Commission Annual Report and 2007 work plan. The report contains statistical information and highlights on all operating divisions within the department including: recreation, maintenance, forestry, the volunteer program, the Ice Center, and the Plymouth Creek Center and Fieldhouse. The highlights page provides a brief reminder of all of the projects and events, that took place in 2006. There were many significant projects and accomplishments of which the most notable was the $9 million open space and parks referendum. Other highlights include the Zachary Park redevelopment project with Plymouth/New Hope Little League Base all and the Greenwood Park shelter building project with Wayzata Baseball. The proposed work plan for the Commission in 2007 includes six initiatives such as: land acquisition, developing an art policy and working on bike friendly community strategies. The Park and Recreation Advisory Commission reviewed and approved the attached document at their January 11, 2007, meeting. RECOMMENDATION: I recommend the City Council accept the Annual Report and adopt the Commission's 2007 Work Plan. MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING January 11, 2007 PRESENT: Commissioners Aamoth, Davis,.Fiemann, Griwac, Krahulec, Mohagen, staff Blank, Evans, Herman,- Pederson ABSENT: Pederson, Rezabek, Singer 1. CALL TO ORDER The meeting was called to order at 7:01 p.m. 2. APPROVAL OF MINUTES Krahulec moved and Davis seconded a motion to approve the November minutes. Motion carried, all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. No> represe t at the meeting. b. Staff. Evans s is a busy time ri t now for Parks & Recreation. Staff is gathering. end of thp' ear information for 2 6. 2006 was a good year. Parks and Recreation d r v r 000rever70,000 participants. e -ran over 1700 programs, which is up from 2 programs i 0 0 programs in 2005. Pa & Recreation did quite well despi ce g two major events; Fire and Ice d the New Years Event. Bo!h.e!v were 6 celled due to poor weather conditio . Davis asked how we let pa .6 wipants know out thercoitio Ne a rscancelledYers E n . Evans said staff came i arly to call pr registeredw d po(, participants an F put p signs at the site to info; rwt00 valk-ins. Fire Ice for 2007 will be held on e uary 3. The event I ocaii .. is still in limbo cause there is not currently enough ce on Parkers Lake. If rkers -Lake.is unu ble the event will be held at an alte ate locatio "bI 4eHilde Performa e Center. Informationos'' d' F* nd Ice will n regarding ir a b pos 'Kin the papers. Eva is looking for Park Commissio olunteers to sta e bonfire and Fire Ice. Another upcoming event is)'1he Li Swee heart B KnFelbruar-y 2 at the mouth . Creek Center. This is a p uJ I 'v h Ich us 'Ipcarvent y draws 200-300 pe le. The next big event after Fire30 ar Garden Expo i % P and Ic is the Y d n April. e office is currently getting ready for r p r'osuerTheprrammersaregettingY_ s in shape and are starting to put th in the chure, which will 90 Out 1 1 id -March. New programs in the -summer broc ill include a banner contest ' conjunction with the Plymouth. Fine Arts. Council, a teen or youth garage sale, d staff are toying with the ide se prom dress event. The warming* ho es are having a tough ye he second yea in a row. We intended to open De mber 16 but were u e to due to poor weather conditions and bad ice. We open d for the season anuary 5, and people are utilizing them despite somewha poor ice. eather is getting cold and we are hoping for good ice later. Mainte . working hard on getting the ice into good PRAC Minutes/January 2007 Page 2 shape. The o which is not open. is Parkers Lake and we are waiting for moren d thiccover.? ?hk 471- e at we need a..per m the Sheriffs Patrol office to use ker Par s. b(they areZdenyng s r I.- no r . ayzata was also denied for their asL u a ?nn hili e nt, Parkers Lake c ently has 7 riches of ice and we need 12-14nC, I es to bri g equipment on e ice.to get i eady. With temperatures droppingIm i g / I t n 1 2- 1 ir I ev rytiswee/ked we are antic' ting 1/2-1 inch e ry night. Maintenance is measuringV ice cover very day. BI stressed that safe- comes first and we will not hold u ss it is S feventsoParkerseunlessitissafe. c. Others.Vbgoe'were no other presentatio PRAC Minutes/January 2007 Page 3 4. REPORT ON PAST COUNCIL ACTION a. Nothing to r pmllon , s asked if the City Coun;1I roved the fee changes from the last m I nk re Ipeng. E a I d th t th ci did approve the.changes at a NqNlm'ber meeting. KL - 5. UNFINISHED BUSINE a. Update n com A an.. BI nk said there was no substantial work in the fall. the new Planning cl,iror will st next week which will. help move the comp plan along. In n for Northwest Plymouth2006tityCouncildoptedapreliminarylanduseA, w1hic s what is bei looked at and focused n f -)Mp plan. On February 8 CC ousn I I t the other 31 sq uare s of mouth to see if there isouncilwilo anything they w t: to look closer at, The uncil w' give directives to the planning commission if ey want to look furthe t somet i g. Last year the Council- looked at ne 11theareaofH* hway 55 and] Vicks L e spring the.Council will look at the parks c ponent of the cor . I Ther. s one document from SRF wp _,Iists 15-20 po ntial items theyw6y want to u te for the comp plan. ThpeO ems i I s;triincIudferutesforscP6ols (in partner ip with the school c and multi- t,ons acultur: rpopuloa , programs we y want to offer for the . 'ninternal team wiwill I? at the par nd trail system. e internal team will termine what items or ist are i ortant as study it s and if we shoul the study in-house or0nelk a ist- t a th re e p i a r orta r I The Cjus0s0anoutsiconsultant. ission should t lank and Evan's in the next t w t tthwhtheythink should b ooked at. The is currently working on a ublic policy but we don t k w if it will b n comp plan. Once the comp plan is vdonymid2008itwill be r iewed by rounding communities for how it may a t t Tct,them. The current pla is two ck books and the Council wants the plan to be much' smaller. The new p n ' , e a small book referencing appendixes. The council thinks a smaller book will be more user friendly. b. Update on GreenA@fMilding, The contractor ha ub grade work, footings b theandfoudat' if. -They a taking a timeout now beca se the eball wz t w 0 tructi cosuIntnson n jc1pa 11[l T Issocia was concerr-d about win onstruction cos riticipate openingsocia the, ilding for the 2017 basebeason. c. Update on Zachary P.6-oo eld. Fiemann inquired a rogress on Zachary Playfield. Blan 'ha three ball fields are nd th north end is being w,or,ked ee1i!r11rri"gattio is done but has been mad operation.al. Thee cing, g' v Ig 0 Zia 0 ci te( v 0 rJcune- n g dscapi/nare done. T nticipated op ng will b y or June for ISO irson. of the baseb sea n emann asked if a penin ceremony will be 0 0 oul occu r. VBrtan'k said a ce mo ould occur. 6. NEW BUSINESS a. View indoor pla n re rt- Jeri Reisek and TaWp-ers. Blank stated we track P4s a!nd P*4_Featiohnntrend and indoor pl ounds are a ot item. Mapi e A! t 00 0' y com IaldEjoisarenearbycomu n iti es t>aAverindoor playg unds. V ?enootI PO e not PRAC Minute*s/January 2007 Page 4 proposing one but did some r into existrig facilities. To mbers stated that they toured indoor playgroun Woodb ry, Maple Grove, Eagan and New Brighton in order to hit each are f the cities. oodbury's is Lookout. Ridge. It was built to fit an existing build' and is design to simulate the St. Croix Valley area with murals ractive. a d EThe site ' staffed at all times. Admission money is madenisvery ' 's' from 1/3 - those who use it b c use adults and youth under 1 are.free. The site has tables t up inside for birth y parties. They require socks and they sell socks on site Khich generates a lot money especial[ ' y in the summ p Grove's facility 1 called the Maple Maze nd it is the oldest building visli@- t 9 -ars old. Their lem. - it is old and some productsstaffnoticedpbatingthestructuresbecaustzrot arce not still made. W en they opened th y wereoffed at all mes it was open buted' re f Is. T ey are pen every day, andnowtheyonlystaffuringbusytimesan - - h have a special ne s time every day. ThKeyave noticed endance'declines every causcyear. Birthday - ies bring in revenue cause they ar onnected with the 01CommunityCterandcanffer Pa. ?-aes. They als ell socks, too, for extra Br7ghmoney. The ecommend not ha ' g a ball pit due cleaning issues. Newney ston ility is the Eagle- est, and it is lo d in their Community Center. d in 03. They have a large toddler areaThisisaaller* site and i as remodeled in which i totall.y separat rom the other ar s. They have a creative play leader on 0siteeryweekendwisinchargef b" ay parties' and the center. The facility hat . open floor . n with the front d k in view of the play area. They are open ev day. Adm* ion is comparable ith Woodbury, but they offer a discount for 10 or ore kids. dmission also offer. use of the gym across the hall. They also have a imbing 1. They host more * hday parties than the other facilities that were oked . They have also noti d a decline in admissions because there is so much com ition. Eagan's facili s The Blast which, has an outer space theme. It is pa n supervised (no sta on site) so -participants must have an adult with them. ey offer a punch pas r residents only. They als o noticed an attendance decrease. The facility idn't have as many play structu re,. bu a ' n pen space to It is co ected to three meeting rooms fo, Iiday part! , corporaterunaround. r events, and for ot r purposes. There is a concess ide-thepMsstandright playroom. Acros he hall are full-size ms Ocs can be used Blast admissions. Fi I analysis is that Woo has the best struc re and is profitable, s tMapleGrovetheoldestandleast . ealing but has he options, New Brighton s ost,profitable and draw for younger par s due to the big ddler area, Ea is' clean and attractiv p ou cseparatedrai tive lots of room to add on. Lint and st at:e the bi st cleaning issues at all ces because of the required socks. A other iss . the cost of updating to st current all the time. Other issues are decli rest a nd Id iff icu Ity staff i ng the facilities. If Plymouth wer ild one it is recommended to build onto to a n e ling facility and incl arty room for birthday parties. Davis asked if Plymou is thinking ab uilding one. Bla said it'could be a thought for the comp n. Blank t it is a fad we may nt to pass on. We offer a mobile style indoor lay r at the Fieldhouse with bl up structures. Open play is held 3-4 times a week. Blank does. not lean one y or PRAC Minutes/January 2007 Page 5 _.M another on '9suer we expand a build' aylparit to discuss including ae' 1, i Joor P d Pn( egr o u'n riann asked if they ii g ed amt t Up. Rejsek indicated Pulm Up is rn tly for parties and t ave a Ij Of business, but they are looking to2p#Ven up for e time. Fiemann most pa (Scrily hold parties sjmewry, , e w' 0 . Ilankneortwicedthengosmeereelsetouewanduniquefac introduced ichael Smith new comim Smith say - e had two ies at Maple G parties at ump It . Smith feels Plymou playgrou an would be a proponent. StarTribune on indoor playgrounds. Er elect who wil in Februa . ry. e and it costs ' icantly less than should I at building an indoor Inted out a recent article in the b. Review annual report — Diane. Evans apologized for not getting the report out sooner. She is still waiting for final financial information from the Finance department. Her intent tonight is to walk through- the reporf quickly and see if anything pops out. Commissioners sh (ould take it home and make changes and comments. Highlights of accomplishments: Sidebar recognizes Eric Blank's MRPA Leadership Award; he is the first Parks & Recreation director to receive this award. 2007 Work Plan: An arts policy has been in the works for a year or two, but it is very complicated. We are working with two other communities discussing . a rationale for taking art, how to value art, and contracts with artists among other things. We will.bring the plan to the Commission in a couple months for their blessing and then rnove to the City Council. Fiemann asked about biking improvements. Blank responded that bike issues, ardin the comp plan and will be looked at by the transportation consultant hired by the Engineering department. The parks team will interface with the engineering team, and there is a group of 70 bikers who want to dialogue with staff. Fiemann asked about biking klosks where they can drive to and access trails. Blank: said anything is possible, but the major issue is signage. Fiemann wants signs along trails for walkers and to point out historical significance. Blank said most signs will fall under the comp plan. Fiemann asked if the Metropolitan. Council approved proposed density for NW Plymouth: Blank said is has not been approved yet. The City Council proposed 2.7-2.8 units per acre, but the Metropolitan Council wants it at 3. The whole city will be well above 3 when factored in together. Any change in density will not affect the parks part of the comp plan as the parks are spatially located. Aamoth wants to highlight the biking part of the annual report more because it may be of interest to a lot of people. Fiemann agreed that.we should bullet point things that are of great importance and interest. Blank agreed. Statistics on fees and expenses: In 2006 we crossed the $1 million mark for bringing in fees forprograms and services. We offer multiple ways to register. Internet registration has grown by 19 percent since 2002. There has been a shift in registration methods. We are seeing less people coming in to the counter and more using the convenience of internet registration. Other communities don't see near this number of internet registrations. Our community is unique. Krahulec asked if more people used internet registration for high demand programs. Evans said yes and no. We have people registering right away at midnight and continuing all night long. We PRAC Minutes/January 2007 Page 6 make a lot of money between midnight and 8am. Davis asked if we collect money online at the time people do their registrations. Diane said yes and then cards are run the next day. We are offering diverse programs including special events and adaptive services. The arts are becoming more and more of an interest for our community. The Plymouth Fine Arts council and Parks and Recreation staff are more interested in offering arts programs. The arts are a growing focus for us. Aquatic and Beaches: The guarded beaches are very popular. People seem.to prefer guarded beaches. The weather impacts our success of serving residents as we can deal with water quality issues like swimmers itch. Teen programs continue to be an important part of our department. The Battle of the Bands is a slow but growing program. One new program we offered was personal training and it proved quite popular. The Senior programs are very successful and we have a large number of seniors participating on a regular basis. The Veterans Days Breakfast was a big hit. Evans wants to highlight the con'cert and theatre piece of our -spec'ial events. We had a theatre group which took 70 kids through the play "Sleeping Beauty" in one week and gave performances at weeks end. We will be bringing the program back next year as it was very popular. Fiemann asked what age groups participated. Evans said they accommodated a wide age range as they have different parts for different ages. Our unofficiated and officiated adult sports leagues are holding their own despite competing with youth programs for space. The youth sports sections talks about what we ' do for Parks & Recreation programs as well as numbers for the youth athletic associations'. There are 2-23 youth athletic associations that Dan Lauer works with to get field and facility time and space. The warming house seasons for 2005 and 2006 still had a lot of users despite rough starts. We extended the warming house seasons to take advantage of good ice and benefited with more users. The volunteer program is a great program. In 2006 we had 1100 volunteers who added $260,000 in value to the City * The volunteers enjoy participating in our program. We are unique compared with other communities who have no where near the size of our volunteer numbers. Most volunteer services in the City are used by the Parks and- Recreation department. Parks and Recreation used 76 percent of volunteers and the other 24 percent.were used -by the other departments combined. The Plymouth Creek Center and Fieldhouse had a good year. Evans will present the latest usage survey at a future meeting. The Fieldhouse is holding its own despite. competition and usage is good. We will need to find creative usage in future years. The Ice Center also had a good year and it is doing quite well with fees, expenses, programs and services. Davis asked about Eden Prairie building a third rink and selling naming rights. Blank -said the Eden Prairie City Council didn't want to do a third rink so they'agreed that if the hockey association raised $1 mill.lon then the* City would match it. The hockey association raised the money by selling naming rights for every room in the rink. The City of Eden Prairie let the association sell naming rights. Blank said we will not sell naming rights -at our rink. Maintenance had a major addition with the purchase of LandLcigic software system. Our facilities have been loaded in and the software allows you to see the amenities. LandLogic is a tool to be used a great deal in future years. We did not spend a lot of money for PRAC Minutes/January 2007 Page 7 the software. Blank sa id we are still inputting features and amenities. This summer we had a student intern who added a lot of facilities we didn't originally think we were going to get to in 2006. The software lets us pull up trees, sprinkler heads and all their maintenance info. It will also give us square feet for a specified area to help us with budget and repair esti.mates. The whole package cost us $7,000 and it brought us up from the "stone age". The program gets better as more information is put into it. Evans stated that she.wants comments and changes on the annual. report in the next week or two. Fiemann said it is a great document. Blank said the Parks and Recreation department has 4 people who run 1700 programs and they do a great job. That is many more programs than other cities have per staff person. Evans asked the Commission to approve pending changes. Davis moved and Krahulec seconded a motion to approve the annual report pending changes. Motion passed with all ayes. c. Ellie Singer wins MRPA award. Singer was recognized- by MRPA for.her outstanding contributions to the Parks and Recreation field. Blank sa.id they willshow her plaque and nominations at next month's meeting. 7. COMMISSI ESENTATI'ON Davis ion this is.his last meeting -as C D 0 a M v M 'S is n t h is NTA s h T s ON i ast meeti ng a Pla ng C6 mission. Davis than eryone for0 C trksCofission. Aamoth ed that this is hisi moving; 7the'Plannin mmission. Aamoth sai I tRecreaonandthedeveryonefortheopportu fl wi I I ta PI ac ru a ry 1 . have e n f !iI and will take place February 1. mr)issioner as he is moving to the eAme.spent with him on the'.' meeting'as well as he 0 e irarned a lot arks andd I Y ao Commissio PO4tITheedCommissionpositions 8. STAFF COMMUNI Fiemann Comm Nancy ederson on 26 years of employment with the City of Plymouth ' Ilaass ay is t orrow, January 12, 2007 Fieman has been o e hired. e has overseenfantasti rk with. BI nk said she was the first em lo 0 w 00ov3er/, 00,000 registrat' ns. She opens the Parks a ecreation cou r at 8:00am and Ks never been late. ank said she is a phen nal employee an as always been the taker of minutes for e Parks & Recreat' commission. Evans nt around a mock-up recreation brochur for the commis i ners to sign. Commissi gave a round of applause for Nan . Blank sa* e will not be replacing N cy for 3 months as it is City policy to not hire e son until accumulated vacation n pa-ld out. 9. ADJOURNMENT The meeting adjourned at 8-:25 p.m. CITY OF PLYMOUTH' RESOLUTION 2007 - ACCEPTING 2006 PARK AND RECREATION ADVISORY COMMISSION ANNUAL REPORT WHEREAS, City ordinance requires.the Park and Recreation Advisory Commission to annually submit a report to the City Council along with goals for the following year, and WHEREAS, the Park and Recreation Advisory Commission, on January 11, approved the fmal plan for . the 2006 annual report and 2007 work plan, NOW,. THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the 2006 Annual Report is accepted, and finther that the 2007 'work plan is approved as submitted, and further that the Council. wishes to thank the Park and Recreation Advisory Commission for their work during the past year. Adopted by the.City Council on PARKANDID(LECREATION ADVISORY COMMISSION 305.05. Park and Recreation Commission. Subdivision 1. Creation. There is established -a Park and Recreation Advisory Commission for the City. Subd. 2. Membership. The Park and Recreation Advisory Commission consists of seven members appointed in the manner set forth in this subsection. One member of the Commission is to be appointed from each ward in the City. Three members of the Commission are appointed from the City at large. These members are appointed by the Council for staggered term* s of three years expiring on January 31" of each year. (Ord. 2003-14, 051-2712003; Ord. 2003-23, 0712-212003; Ord. 2007-02, 011091-2007) Subd. 3. Officers; Meetings. The Chairperson of the Commission shall be appointed by the Co' mmission from among the members of the Commission, subject to the approval of the Mayor, for a term of one year. The Commission shall adopt its own rules and procedures with the approval of the Council. All members of the Commission, including the Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is directly or indirectly interested. The Conimission, shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, this Code or the Charter. Subd. 4.. Powers and Duties. The Park and Recreation Advisory Commission shall have the powers and duties allowed under the Charter and State law, including: a).* To hold meetings of 'its members, to consider such matters pertaining to parks and public recreation programs in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. b) To prepare a comprehensive plan for the future development of the City park and recreation system, to be submitted to the City Council for implementation, and to maintain said plan, and recommend amendments of the plan to the City Council, as may become necessary or desirable. c) To act in an advisory capacity to the Council in all matters relating to a park and recreation program in the City. Subd. 5. Rpports. The Commission shall make an annual written report to the Council, not later than the lastday of February of each calendar year, containing the Commission's recommendations for the ensuing, year. City of Plymouth Planning Commission 2008 Work Program Long -Range Planning: . Plan Implementation: Ongoing Review applications, hold public hearings and make Review, hold public hearings and make recommendations to the City Council on amendments to the recommendations to the City Council on all zoning and Comprehensive Plan, including requests that may be initiated subdivision applications for development and by landowners, developers, Planning Commission or City redevelopment projects. Council. First Quarter Review, hold public hearings and make recommendations to the City Council on annual "clean- up" amendments to the Zoning Ordinance, Subdivision regulations. Review draft long range implementation plan for City Center, including CIP. Second.Quarter Hold public hearing on 2009-2013 CIP. *Review draft zoning districts to complement LA -R land use classifications in Comprehensive Plan update. Review draft performance standards addressing 1) incentives to encourage clustering of buildings on sites with significant natural resources and 2) architectural standards for all new attached housing units. Third Quarter *Review draft changes to the Zoning Ordinance text and map to resolve inconsistencies with the Comprehensive Plan update. Fourth Quarter *Hold public hearings and make recommendations to the City Council on activities related to the Comprehensive Plan update: 1) draft zoning districts to complement the LA -R land use classifications; 2) performance standards; and 3) Zoning Ordinance inconsistencies with the Comprehensive Plan. Review, hold -public hearings and make recommendations to the City Council on annual "clean- up" amendments to the Zoning Ordinance, Subdivision regulations. Related to Comprehensive Plan Update CD\plan\memos\bsenness\goals work plans\Planning Commission 2008 work plan City- of Plymouth Planning Commission 2007 Work Program Long -Range Planning: Plan Implementation:' Ongoing Review applications, hold public hearings and make Review, hold public hearings and make recommendations to the City Council on amendments to the recommendations to the City Council on all zoning and Comprehensive Plan, including requests that may be initiated subdivision applications for development and by landowners, developers, Planning Commission or City redevelopment projects. Council, First Quarter Review 1) Comprehensive Plan vision statements and 2) land use in the existing MUSA. Hold public hearing on 2007-2011 CIP.- Participate' in public meeting on golf course guiding. Second Quarter Hold public hearing on 2008-2012 CIP. Third Quarter Fourth Quarter. Review other sections of the updated Comprehensive Plan as Annual "clean-up" amendments to Zoning Ordinance, available. Subdivision regulations. Cd\plan\memos\ahurlbur\goals work plans\Planning Commission 2007 wo'rk plan PLANNING COMMISSION 305.03. Planniniz Commission. Subdivision 1. Commission Established. The Planning Commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that Act and by this Code, State law and the Charter. The Planning Commission is hereby designated the planning agency of the City pursuant to the Municipal Planning Act. Subd. 2. Membership. The Planning Commission consists of seven members appointed in the manner set forth in this Subsection. One member of the Commission is to be appointed from each ward in the City. Three members of the Planning Commission are appointed from the City at large. Members of the Commission are appointed by the Council for staggered terms of three years, expiring on January 3 1 st of each year. Subd. 3. Officers; Meetings. The Chairperson and Vice Chairperson of the Planning Commission are app ointed by the Commission from among the members of the Commission, subject to approval by the Mayor, for a term of one year. The Commission shall adopt its own rules and procedures with the approval of the Council. All members of the Commission may vote on all questions before the Commission. No member of the Commission may vote on any question in which the member is directly or indirectly interested. The Commissi * on shall determine by rules the date and time of its meetings and shall set such public hearings as are necessary and desirable or required by law or this Code. Subd. 4. Powers and Duties. The Planning Commission shall have the powers and duties allowed under the Charter and State law, including: a) To prepare a Comprehensive Plan for the future development of the City to be submitted to the Council for implementation and to recommend amendments of the Plan to the Council from time to time as may be necessary or desirable. b) To initiate, direct, and review, from time to time, a study of the provisions of the Zoning Code and the subdivision regulations and to report to the Council its advice and recommendations with respect thereto. c) To study applications and proposals for amendments to the Zoning Code and applications for special permits and to advise the Council of its recommendations thereon. d) To study preliminary and final plats and to advise the Council of its recommendations thereof. e) To act in an advisory capacity to the Council in all matters wherein powers are assigned to the Council by the Charter or state law, concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. F YOUTH ADVISORY COUNCIL 2008 WORK PLAN 1. Human Rights Youth Event 2. Intergenerational Event 3. Youth Service Awards 4. Youth Leadership Conference POLICY RELATING TO A YOUTH ADVISORY COUNCIL, ITS MEMBERSHIP, OFFICERS, MEETINGS, AND DUTIES Resolution No. 2007-029 January 9, 2007 Supersedes Resolution 2003-318, July 22, 2003; Resolution 2002- 214, May 14, 2002; Resolution 98-251, April 15, 1998) The following policy is established to provide more detailed guidelines for the establishment of a Youth Advisory Council, determining its membership, officers, meetings, and duties. 1. A Youth Advisory Council is hereby created. 2., The Plymouth Youth Advisory Council shall consist of 7 members selected by the City Council from the City at large, with consideration given to school attended. The term of office for each member shall be one year, commencing on July 1. Members may be re -appointed. 3. The Youth Advisory Council shall select its own chair and vice -chair. 4. The Youth Advisory Council shall make recommendations as it deems necessary on any City Council agenda items or other matters affecting youth in the community. It shall also seek and recommend ways to improve communications with students in area schools, consider a recognition program for youth in the community, and consider recommendations for how to interest and involve youth in local government. The Youth Advisory Council shall monitor other City boards and commissions for issues relating to youth and make recommendations as it deems appropriate. 5. The City Council shall designate a Council Coordinating Representative each year to be a liaison with the Youth Advisory Council. 6. The City Manager or his designated representative shall provide staff support for the Youth Advisory Council. P: 107-ganization Councill Council PolicylPolicy_cotincil—and—co7nmissions Youth—Advisory_CounciLdoc