HomeMy WebLinkAboutCity Council Packet 02-27-2007 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, February 27, 2007
6:00 p.m.
Medicine Lake Room
1. Call to Order
2. Discuss 2007-2011 Capital Improvement Plan
3. Adjourn
Agenda Number:
TO: Laurie Ahrens, C* Manager
FROM: Mike KolFirian i-a-l-Analyst through Jean McGann, Administrative
Services Director
SUBJECT: 2007 - 2011 CIP
DATE: February 22, 2007 for Council Study Session of Febuary 27, 2007
On February 13, 2007, the City Council met for the second time to consider the draft 2007-2011
CIP. Due to time constraints, the issue was extended to a third meeting on February 27th. The
Following issues still need to be reviewed or addressed:
Modifications to CIP request for Water Resources to fit the adopted budget (see
attached).
Modifications to Park Project funding per council member Willis (see attached).
Modifications needed to stay within the 2007 adopted Water Fund budget.
Review of Transit Projects.
Review of Park Projects.
Review of Vehicles/Equipment (see attached).
If the Council provides staff with direction to proceed with the 2007-2011 CIP at the February
27th study session, the tentative calendar of events leading to approval is as follows:
February 28th Legal Notice Due
March 8th Final CIP Draft Available For Public Inspection
March 21St Planning Commission - Public Hearing
March 27th Council Adoption of CIP
DATE: February 22, 2007
TO: Laurie Ahrens, City Manager
s q
FROM: Mike Kohn, financial Analyst through Jean McGann, Administrative
Services Director
SUBJECT: Water Resources Budget — CIP
At the last City Council Study Session on the 2007-2011 CIP, the Engineering
Department layed out some possible options to remain within the authorized 2007 Water
Resources budget. Four alternatives were identified that could assist in eliminating the
250,000 gap. Staff has now refined these options and proposes that the following
changes be included in the CIP which will be forwarded to the Planning Commission for
Public Hearing.
These modification should not substantially change the projects other than the TH 55
Drainage project, which is being reduced in scope to due proximity with DNR protected
wetlands. The other changes reflect cashflow adjustments based on the reality of project
timing.
Current 2007 Proposed 2007 Add to 2008
Wood Creek 390,000 250,000 140,000
CR9/CR61 350,000 275,000 75,000
TH 55 Drainage Channel 175,000 140,000
Total, 915,000 665,000 215,000
These modification should not substantially change the projects other than the TH 55
Drainage project, which is being reduced in scope to due proximity with DNR protected
wetlands. The other changes reflect cashflow adjustments based on the reality of project
timing.
DATE: February 22, 2007
TO: Laurie Ahrens, City Manager
FROM: Mike Kohn, Financial Analyst through Jean McGann, Administrative
Services Director
SUBJECT: Park Funding Changes
At the last City Council Study Session on the 2007-2011 CIP, council member Willis
suggested some funding modifications for three projects. The intent was to use Park
Dedication funds as much as possible for park projects. At this time I suggested that I
come back with a proposal that left the Park Dedication Fund with'a balance of
approximately $500,000 at its low point. The attached modifications accomplish that
goal.
The changes are summarized as follows:
2007 2008 2009
Capital Improvement Fund -$275,000 -$200,000
Community Improvement Fund -$250,000 -$250,000
Park Dedication Fund $.275,000 $450,000 $250,000
In total, the Park Dedication Fund picked up an additional $975,000 in expenditures.
Worksheets illustrating the impact on fund cashflows are attached for your review.
Capital Improvement Plan
City of Plymouth, Minnesota
Project # 07 -PK -003
ProjcctName Land Acquisition
Project #
2007 thru 2011
Contact
2007
Department Part: Projects
Type Unassigned
Useful Lite
3,000,000
Category Unassigned
Priority n/a
Total Project Cost $13,000,000
Description
Staff is seeking to acquire land in NW Plymouth for future development as a community playfield, Northwest Greenway Cooridor, and
neighborhood parks. Some of this land will be acquired through dedication but the remainder will need to be purchased. It is anticipated that the
parkland will not be developed until the surrounding area developer.
Justification
Acquisition of land for a 10th playfield, Northwest Greenway Cooridor, and neighborhood parks is anticipated in the Comprehensive Plan and
Park Facilities Plan. This project will acquire parkland necessary for the completion of the park system. The Northwest portion of Plymouth when
developed will have the same quantity and quality of parks as the other developed sections of Plymouth.
Expenditures 2007 2008 2009 2010 2011 Total
Land Acquisition 5,000,000 4,000,000 3,750,000 250,000 13,000,000
Total 5,000,000 4,000,000 3,750,000 250,000 13,000,000
Funding Sources 2007 2008 2009 2010 2011 Total
Bonds 2,500,000 3,000,000 3,500,000 9,000,000
Capital Improvement Fund 0 0
Community Improvement Fund 1,250,000 500,000 1,750,000
Park Dedication Fund 1,250,000 500,000 250,000 250,000 2,250,000
Total 5,000,000 4,000,000 3,750,000 250,000 13,000,000
OperationalImpact/Other
The acquisition of parkland will not have an immediate affect on operating costs since it is not expected to be developed for a number of years.
Ultimately, when the 10th Playfield is developed, it will likely require the addition of at least 2 FTEs, a mower, groomer, 2 pick-ups, and other
materials and supplies. It is estimated that annual operating costs will be in the $150,000 to $200,000 per year range, depending on the type of
facilities developed.
The development of the Northwest Greenway Cooridor will result in annual operating costs of approximately $3,000 per mile for each of the 4.5
miles of trail.
costs about $15,000 per year to maintain a
Produced Using the Plan -It Capital Planning Software Page 43 Thursday, February 22, 2007
Capital Improvement Plan
City of Plymouth, Minnesota
roject# 07 -PK -010
3rojectName Electronic Sign
Project #
Description I
Electronic reader board on CR 9 at Zachary Park.
2007 thru 2011
Contact
Department Park Projects
Type Improvement/Acquisition
Useful Life
Category Unassigned
Priority n/a
Total Project Cost $50,000
Justification
t is a permanent sign that can be operated electronically from off-site. Currently we have a portable sign at this location that is consistently
andalised and requires manual maintenance attention on a regular basis. The electronic read board located in front of the Plymouth Ice Center has
reen a very valuable tool relaying current information to the community.
Expenditures 2007 2008 2009 2010 2011 Total
Construction/Maintenance 50,000 50,000
Total 50,000 50,000
Funding Sources 2007 2008 2009 2010 2011 Total
Park Dedication Fund 50,000 50,000
Total 50,000 50,000
Operationallmpact/Other I
This will improve the efficiency of the park maintenance staff to maintain. There will be a minimal energy cost.
Produced Using the Plan -It Capital Planning Sofhvare Page 50 Thursday, February 22, 2007
Capital Improvement Plan 2007 thru 2011
Contact
City of Plymouth, Minnesota Department Park Projects
Project # 08 -PK -008
Type Improvement/Acquisition
Useful .Life
Project Name Trail Crossing Under 494 or Vicksburg & Hwy 55 Category Unassigned
Project # Priority n/a
Total Project Cost $1,000,000
Description
This project would fund a trail crossing under 494 along the Plymouth Creels corridor, or a trail crossing under or over Hwy 55 near Vicksburg
Lane. Either project would be contingent on the receipt of federal transportation funding.
Justification
This project would create a safe route for pedestrian traffic to cross one of the City's busier and most dangerous streets. It would leverage local
funds for that purpose.
Expenditures 2007 2008 2009 2010 2011 Total
Construction/Maintenance 1,000,000 1,000,000
Total 1,000,000 1,000,000
Funding Sources 2007 2008 2009 2010 2011 Total
Park Dedication Fund 200,000 200,000
State/County/Federal 800,000 800,000
Total 1,000,000 1,000,000
OperationalImpact/Other
There would likely be some additional operating costs for cleaning and maintenance of the overhead or below ground pedestrian crossing.
Produced Using the Plan -It Capital Planning Software Page 60 Thursday, February 22, 2007
Park Dedication Fund=Cash Balance
2,000,000
1,800,000
1,600,000
1,400,000
L 1,200,000
0 1,000,000
p 800,000
600,000
400,000
200,000
0
2007 2008 2009 2010 2011-
Year 011Year
City of Plymouth
2007-2011 Capital Improvements Program
Park Dedication Fund
Beginning Non -Interest , Capital Ending
Year Cash Balance Revenues Expenditures Interest Cash Balance
2007 2,100,000 740,000 1,830,000 62,200 1,072,200
2008 1,072,200 440,000 975,000 34,200 571,400
2009 571,400 1,000,000 1,025,000 25,150. 571,550
2010 571,550 1,500,000 435,000 55,203 1,691,753
2011 1,691,753 200,000 185,000 84,963 1,791,715
Park Dedication Fund=Cash Balance
2,000,000
1,800,000
1,600,000
1,400,000
L 1,200,000
0 1,000,000
p 800,000
600,000
400,000
200,000
0
2007 2008 2009 2010 2011-
Year 011Year
City of Plymouth
2007-2011 Capital Improvements Program
Capital Improvement Fund
Capital Improvement Fund Cash Balance
3,500,000 1
3,000,000 J
2,500,000
2,000,000
ig
6 1,500,000
1,000,000
500,000
0
2007 2008 2009 2010 2011
Year
Beginning Non -Interest Capital Ending
Year Cash Balance Revenues Expenditures Interest Cash Balance
2007 1,260,000 337,653 17,500 46,152 1,626,305
2008 1,626,305 347,783 105,000 69,908 1,938,996
2009 1,938,996 358,216 95,315 2,392,527
2010 2,392,527 368,963 105,000 126,225 2,782,715
2011 2,782,715 380,031 148,637 3,311,383
Capital Improvement Fund Cash Balance
3,500,000 1
3,000,000 J
2,500,000
2,000,000
ig
6 1,500,000
1,000,000
500,000
0
2007 2008 2009 2010 2011
Year
City of Plymouth
2007-2011 Capital Improvements Program
Community .Improvement Fund
r
Community Improvement Fund Cash Balance
6,000,000
5,000,000
L 4,000,000
ca
0 3,000,000
0
2,000,000
1,000,000
0
2007 2008 2009 2010 2011
Year
Beginning Non -Interest Capital Ending
Year Cash Balance Revenues Expenditures Interest Cash Balance
2007 7,200,000 1,250,000 213,688 6,163,688
2008 6,163,688 500,000 236,548 5,900,235
2009 5,900,235 0 265,511 6,165,746
2010 6,165,746 0 308,287 6,474,033
2011 6,474,033 0 323,702 6,797,734
Community Improvement Fund Cash Balance
6,000,000
5,000,000
L 4,000,000
ca
0 3,000,000
0
2,000,000
1,000,000
0
2007 2008 2009 2010 2011
Year
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: February 22, 2007
TO: Laurie Ahrens, City Manager
FROM: Mike Kohn, Financial Analyst through Jean McGann, Administrative
Services Director
SUBJECT: Fire Equipment Replacement Costs
Since the first 2007-2011 CIP Study Session on January 16th, it has been brought to my
attention by Chief Kline that the amounts programmed for replacement of
pumper/engines in 2010 and 2011, and a 50' telesquirt in 2011, are low. Due to recent
changes in commodity prices for steel and aluminum; as well as increases in diesel
emission standards, he is undoubtedly correct. Instead of the $284,700 and $296,000
programmed for the pumper/engines, something in the range of $350,000 to $450,000
would be more appropriate. Replacement of the 50' telesquirt is probably closer to
500,000 rather than the $342,000 programmed.
Staff will continue to research and refine these numbers with the intent of placing more
accurate figures in the CIP document produced for the public hearing before the Planning
Commission and eventual City Council approval.