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HomeMy WebLinkAboutCity Council Packet 02-27-2007 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, February 27, 2007 6:00 p.m. Medicine Lake Room 1. Call to Order 2. Discuss 2007-2011 Capital Improvement Plan 3. Adjourn Agenda Number: TO: Laurie Ahrens, C* Manager FROM: Mike KolFirian i-a-l-Analyst through Jean McGann, Administrative Services Director SUBJECT: 2007 - 2011 CIP DATE: February 22, 2007 for Council Study Session of Febuary 27, 2007 On February 13, 2007, the City Council met for the second time to consider the draft 2007-2011 CIP. Due to time constraints, the issue was extended to a third meeting on February 27th. The Following issues still need to be reviewed or addressed: Modifications to CIP request for Water Resources to fit the adopted budget (see attached). Modifications to Park Project funding per council member Willis (see attached). Modifications needed to stay within the 2007 adopted Water Fund budget. Review of Transit Projects. Review of Park Projects. Review of Vehicles/Equipment (see attached). If the Council provides staff with direction to proceed with the 2007-2011 CIP at the February 27th study session, the tentative calendar of events leading to approval is as follows: February 28th Legal Notice Due March 8th Final CIP Draft Available For Public Inspection March 21St Planning Commission - Public Hearing March 27th Council Adoption of CIP DATE: February 22, 2007 TO: Laurie Ahrens, City Manager s q FROM: Mike Kohn, financial Analyst through Jean McGann, Administrative Services Director SUBJECT: Water Resources Budget — CIP At the last City Council Study Session on the 2007-2011 CIP, the Engineering Department layed out some possible options to remain within the authorized 2007 Water Resources budget. Four alternatives were identified that could assist in eliminating the 250,000 gap. Staff has now refined these options and proposes that the following changes be included in the CIP which will be forwarded to the Planning Commission for Public Hearing. These modification should not substantially change the projects other than the TH 55 Drainage project, which is being reduced in scope to due proximity with DNR protected wetlands. The other changes reflect cashflow adjustments based on the reality of project timing. Current 2007 Proposed 2007 Add to 2008 Wood Creek 390,000 250,000 140,000 CR9/CR61 350,000 275,000 75,000 TH 55 Drainage Channel 175,000 140,000 Total, 915,000 665,000 215,000 These modification should not substantially change the projects other than the TH 55 Drainage project, which is being reduced in scope to due proximity with DNR protected wetlands. The other changes reflect cashflow adjustments based on the reality of project timing. DATE: February 22, 2007 TO: Laurie Ahrens, City Manager FROM: Mike Kohn, Financial Analyst through Jean McGann, Administrative Services Director SUBJECT: Park Funding Changes At the last City Council Study Session on the 2007-2011 CIP, council member Willis suggested some funding modifications for three projects. The intent was to use Park Dedication funds as much as possible for park projects. At this time I suggested that I come back with a proposal that left the Park Dedication Fund with'a balance of approximately $500,000 at its low point. The attached modifications accomplish that goal. The changes are summarized as follows: 2007 2008 2009 Capital Improvement Fund -$275,000 -$200,000 Community Improvement Fund -$250,000 -$250,000 Park Dedication Fund $.275,000 $450,000 $250,000 In total, the Park Dedication Fund picked up an additional $975,000 in expenditures. Worksheets illustrating the impact on fund cashflows are attached for your review. Capital Improvement Plan City of Plymouth, Minnesota Project # 07 -PK -003 ProjcctName Land Acquisition Project # 2007 thru 2011 Contact 2007 Department Part: Projects Type Unassigned Useful Lite 3,000,000 Category Unassigned Priority n/a Total Project Cost $13,000,000 Description Staff is seeking to acquire land in NW Plymouth for future development as a community playfield, Northwest Greenway Cooridor, and neighborhood parks. Some of this land will be acquired through dedication but the remainder will need to be purchased. It is anticipated that the parkland will not be developed until the surrounding area developer. Justification Acquisition of land for a 10th playfield, Northwest Greenway Cooridor, and neighborhood parks is anticipated in the Comprehensive Plan and Park Facilities Plan. This project will acquire parkland necessary for the completion of the park system. The Northwest portion of Plymouth when developed will have the same quantity and quality of parks as the other developed sections of Plymouth. Expenditures 2007 2008 2009 2010 2011 Total Land Acquisition 5,000,000 4,000,000 3,750,000 250,000 13,000,000 Total 5,000,000 4,000,000 3,750,000 250,000 13,000,000 Funding Sources 2007 2008 2009 2010 2011 Total Bonds 2,500,000 3,000,000 3,500,000 9,000,000 Capital Improvement Fund 0 0 Community Improvement Fund 1,250,000 500,000 1,750,000 Park Dedication Fund 1,250,000 500,000 250,000 250,000 2,250,000 Total 5,000,000 4,000,000 3,750,000 250,000 13,000,000 OperationalImpact/Other The acquisition of parkland will not have an immediate affect on operating costs since it is not expected to be developed for a number of years. Ultimately, when the 10th Playfield is developed, it will likely require the addition of at least 2 FTEs, a mower, groomer, 2 pick-ups, and other materials and supplies. It is estimated that annual operating costs will be in the $150,000 to $200,000 per year range, depending on the type of facilities developed. The development of the Northwest Greenway Cooridor will result in annual operating costs of approximately $3,000 per mile for each of the 4.5 miles of trail. costs about $15,000 per year to maintain a Produced Using the Plan -It Capital Planning Software Page 43 Thursday, February 22, 2007 Capital Improvement Plan City of Plymouth, Minnesota roject# 07 -PK -010 3rojectName Electronic Sign Project # Description I Electronic reader board on CR 9 at Zachary Park. 2007 thru 2011 Contact Department Park Projects Type Improvement/Acquisition Useful Life Category Unassigned Priority n/a Total Project Cost $50,000 Justification t is a permanent sign that can be operated electronically from off-site. Currently we have a portable sign at this location that is consistently andalised and requires manual maintenance attention on a regular basis. The electronic read board located in front of the Plymouth Ice Center has reen a very valuable tool relaying current information to the community. Expenditures 2007 2008 2009 2010 2011 Total Construction/Maintenance 50,000 50,000 Total 50,000 50,000 Funding Sources 2007 2008 2009 2010 2011 Total Park Dedication Fund 50,000 50,000 Total 50,000 50,000 Operationallmpact/Other I This will improve the efficiency of the park maintenance staff to maintain. There will be a minimal energy cost. Produced Using the Plan -It Capital Planning Sofhvare Page 50 Thursday, February 22, 2007 Capital Improvement Plan 2007 thru 2011 Contact City of Plymouth, Minnesota Department Park Projects Project # 08 -PK -008 Type Improvement/Acquisition Useful .Life Project Name Trail Crossing Under 494 or Vicksburg & Hwy 55 Category Unassigned Project # Priority n/a Total Project Cost $1,000,000 Description This project would fund a trail crossing under 494 along the Plymouth Creels corridor, or a trail crossing under or over Hwy 55 near Vicksburg Lane. Either project would be contingent on the receipt of federal transportation funding. Justification This project would create a safe route for pedestrian traffic to cross one of the City's busier and most dangerous streets. It would leverage local funds for that purpose. Expenditures 2007 2008 2009 2010 2011 Total Construction/Maintenance 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2007 2008 2009 2010 2011 Total Park Dedication Fund 200,000 200,000 State/County/Federal 800,000 800,000 Total 1,000,000 1,000,000 OperationalImpact/Other There would likely be some additional operating costs for cleaning and maintenance of the overhead or below ground pedestrian crossing. Produced Using the Plan -It Capital Planning Software Page 60 Thursday, February 22, 2007 Park Dedication Fund=Cash Balance 2,000,000 1,800,000 1,600,000 1,400,000 L 1,200,000 0 1,000,000 p 800,000 600,000 400,000 200,000 0 2007 2008 2009 2010 2011- Year 011Year City of Plymouth 2007-2011 Capital Improvements Program Park Dedication Fund Beginning Non -Interest , Capital Ending Year Cash Balance Revenues Expenditures Interest Cash Balance 2007 2,100,000 740,000 1,830,000 62,200 1,072,200 2008 1,072,200 440,000 975,000 34,200 571,400 2009 571,400 1,000,000 1,025,000 25,150. 571,550 2010 571,550 1,500,000 435,000 55,203 1,691,753 2011 1,691,753 200,000 185,000 84,963 1,791,715 Park Dedication Fund=Cash Balance 2,000,000 1,800,000 1,600,000 1,400,000 L 1,200,000 0 1,000,000 p 800,000 600,000 400,000 200,000 0 2007 2008 2009 2010 2011- Year 011Year City of Plymouth 2007-2011 Capital Improvements Program Capital Improvement Fund Capital Improvement Fund Cash Balance 3,500,000 1 3,000,000 J 2,500,000 2,000,000 ig 6 1,500,000 1,000,000 500,000 0 2007 2008 2009 2010 2011 Year Beginning Non -Interest Capital Ending Year Cash Balance Revenues Expenditures Interest Cash Balance 2007 1,260,000 337,653 17,500 46,152 1,626,305 2008 1,626,305 347,783 105,000 69,908 1,938,996 2009 1,938,996 358,216 95,315 2,392,527 2010 2,392,527 368,963 105,000 126,225 2,782,715 2011 2,782,715 380,031 148,637 3,311,383 Capital Improvement Fund Cash Balance 3,500,000 1 3,000,000 J 2,500,000 2,000,000 ig 6 1,500,000 1,000,000 500,000 0 2007 2008 2009 2010 2011 Year City of Plymouth 2007-2011 Capital Improvements Program Community .Improvement Fund r Community Improvement Fund Cash Balance 6,000,000 5,000,000 L 4,000,000 ca 0 3,000,000 0 2,000,000 1,000,000 0 2007 2008 2009 2010 2011 Year Beginning Non -Interest Capital Ending Year Cash Balance Revenues Expenditures Interest Cash Balance 2007 7,200,000 1,250,000 213,688 6,163,688 2008 6,163,688 500,000 236,548 5,900,235 2009 5,900,235 0 265,511 6,165,746 2010 6,165,746 0 308,287 6,474,033 2011 6,474,033 0 323,702 6,797,734 Community Improvement Fund Cash Balance 6,000,000 5,000,000 L 4,000,000 ca 0 3,000,000 0 2,000,000 1,000,000 0 2007 2008 2009 2010 2011 Year MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: February 22, 2007 TO: Laurie Ahrens, City Manager FROM: Mike Kohn, Financial Analyst through Jean McGann, Administrative Services Director SUBJECT: Fire Equipment Replacement Costs Since the first 2007-2011 CIP Study Session on January 16th, it has been brought to my attention by Chief Kline that the amounts programmed for replacement of pumper/engines in 2010 and 2011, and a 50' telesquirt in 2011, are low. Due to recent changes in commodity prices for steel and aluminum; as well as increases in diesel emission standards, he is undoubtedly correct. Instead of the $284,700 and $296,000 programmed for the pumper/engines, something in the range of $350,000 to $450,000 would be more appropriate. Replacement of the 50' telesquirt is probably closer to 500,000 rather than the $342,000 programmed. Staff will continue to research and refine these numbers with the intent of placing more accurate figures in the CIP document produced for the public hearing before the Planning Commission and eventual City Council approval.