HomeMy WebLinkAboutCity Council Packet 08-28-2007 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, August 28, 2007
5:30 p.m.
Medicine Lake Room
1. Call to Order
2. Discuss proposed budget and Capital Improvement Program
3. Adjourn
DATE: August 24, 2007
TO: Mayor and City Council
cf-\
FROM: auurie Ahrens, City Manager, and Jean McGann, Administrative
Services Director
SUBJECT: Additional Budget and CIP Information
The following information responds to questions from the August 21 budget study
session:
A. Provide occupancy rates and financial information on Vicksburg Crossing
and Plymouth Towne Square. Information is attached. Staff will also include
future reports in the Council Information Memo for both facilities.
B. Provide further information on the Facilities Management Fund (7535)
Equipment Maintenance Contracts. This budget line item includes a proposed
20,000 increase due to several factors. The HVAC equipment in the Public
Safety expansion is coming off of warranty in 2008 and being added to the
preventative maintenance contract. This includes the boilers, hanging fiunaces,
ventilation for the underground garage, and air handlers. It also includes Facilities
Management assuming full financial responsibility for the HVAC system at the
Plymouth Creek Center., as well as a more proactive maintenance approach to the
garage doors and openers on all city facilities.
C. Provide information on Revenue — Utility Penalties (4336). This line item in
the General Fund represents total street light penalties anticipated of $5,300. Total
utility penalties for street lights, water, sewer, water resources, and solid waste
totaled $137,560 in 2006 and $60,710 through July 31, 2007,.
D. What is the cost to add a Public Safety Extra to the Plymouth News? The
cost to add a 4 -page Public Safety extra is $4,800. This has been added to the
2008 budget.
E. Provide information on social service requests. The social service funding list
for the General Fund and CDBG is attached.for 2007. The proposed budget
currently includes $112,000, and this amount has remained consistent for many
years. The Council should indicate whether this amount is appropriate. Several
agencies requested increases :for 2007 and are likely to do so again for 2008. For
example, Home Free is requesting $36,300; a 10% increase over 2007.
F. Provide information on Music in Plymouth request. The Plymouth Civic
League has requested $35,000 for Music in Plymouth in 2008 (request attached).
The City has provided the following contributions in recent years:
2000 $25,000
2001 $25,000
2002 $25,000
2003 $25,000
2004 $25,000
2005 $31,500 (City's 50th
anniversary)
2006 $30,000
2007 $50,000 (Music in Plymouth's 35th anniversary)
2008 $35,000 requested
The proposed budget contains $30,000.
G. Explain the projected decline in Misc. Revenue in the Recreation Fund. This
line item has historically been about $1,300. There was an error in the 2007
adopted revenues where the amount is indicated as $13,800. It is being returned to
the correct amount of $1,300 for. the 2008 and 2009 budgets.
H. Is the Transportation Alliance included in Memberships in the Transit
Budget? Yes, this membership is currently included in the General Fund budget.
The annual membership fee is $1,170.
Breakdown all Transit Fund memberships. See listing below.
Transit Budget Memberships
I-494 Corridor Commission $ 16,300
Surburban Transit Association 9,500
American Public Transit Association 7,800
Miscellaneous 200
33,800
I. Explain the projected revenue decline in malt liquor revenue. Based on the
number of licenses anticipated, the projected budget is correct. The decline is due
to a change in accounting method and results in fluctuation of revenue from year
to year dependent on when the licenses are up for renewal.
J. What is the maintenance cost and history on carryover vehicles proposed for
replacement? See attached.
K. Provide information on status of the 2007 Budget. With the exception of
permits and licenses, General Fund revenues are coming in as expected. As of
July 31St, permits and licenses are at 90% of budget. This is due to the higher than
anticipated commercial construction. General Fund expenditures are right on
target at 58.3% of the current year budget. Overall, the City should realize some
surplus at year end given the higher than anticipated permit and license revenue.
I.- Is the fund balance of Design Engineering swept to the General Fund at year-
end? No. Is this done with other funds? No. The balance in the Design
Engineering Fund has not been swept to the General Fund at year-end. This
Internal Service fund has a reserve balance of $86,911. There are no funds that
are consolidated with the General Fund for financial statement presentation.
M. Review Salaries in Central Equipment. This was a data input error and does
not have an impact on either the 2008 or 2009 budgets.
N. Should Web Streaming of Council meetings be delayed/eliminated? Due to
the number of significant IT projects proposed for 2008 and the need for update of
the web site prior to web streaming, staff recoimmends that this be delayed .for a
decision. The earliest implementation would be 2009, and the Northwest Cable
Commission continues to research options where this could be done jointly.
O. Provide information on website hits. Three weeks ago, software was installed
to track the number of visits to the'website. The most recent report is attached.
Staff will provide future quarterly reports in the Council Information Memo.
P. Consider Laptops for City Council in 2009 Budget. The total cost to provide
laptops to the Council in 2009 is $14,800. This has been included in the 2009
budget. (This is also an example of the cost efficiencies identified by our new IT
folks. The last time we provided an estimate to the Council :for laptops, the cost
exceeded $25,000.)
Q. Provide sketch ideas on Veterans' Memorial and Hilde/Plymouth Blvd.
entrance; provide information from City Attorney on funding source. The
City Attorney has advised that a statute specifically prohibits the use of public
funds for a veterans' memorial without a referendum (attached). Eric will pursue
sketch ideas related to the Hilde/Plymouth Blvd. entrance. At this point, the
Veterans' Memorial has been removed from the proposed CIP. If the project
proceeds, the City could provide staff assistance and a currently -owned site for
placement.
R. Request contribution from the City of Medicine Lake toward milfoil/
curlyleaf treatment. The Public Works Director has sent a letter requesting
financial participation by the City of Medicine Lake.
S. Is the Utility Trunk segregated between water and sewer? Staff indicated at
the budget meeting that amounts can and should be segregated between sewer and
water reserves. Jean has reviewed financial reports and records back to 1991 and
has found that these funds have not been segregated in the past. To segregate
these funds will take a significant amount of staff time, but should be done. This
will be included as part of the overall analysis of City reserves during 2007-08.
T. Explain plan for additional Duty Crew funds. The proposed budget contains
an increase of $15,000 in both 2008 and 2009 for the duty crew. This would
continue our current service level, but allow for some additional duty crew
staffing on holiday weekends and summer weekends when vacations are
prevalent.
The original budget request from the Fire Department was a $50,000 increase in
each year. A memo is attached from the Fire Department explaining the request
and their proposed operational plan. The request would have increased service
levels by providing duty crew coverage for 90 hours per week, rather than. the
current 75 hours per week. The increase in service would :result from a decreased
response time during those 15 hours each week because the drive time for
firefighters from their homes to the station is eliminated. The memo also requests
a third full-time Captain in 2009 and explains a plan to move to 24-hour coverage
by the captains in 2009, along with several related service changes. None of this
is currently included in the proposed budgets. Much of this issue relates to
whether the Council is comfortable continuing with two service levels depending
on when calls occur — duty crew and non -duty crew.
U. Explain the timing of South Shore Drive in the proposed CIP. South Shore
Drive was moved from 2008 to 2009 in the last CIP. The move was made last
year due to two factors. One, as stated at the budget meeting, to coincide with
other projects in the area and hopefillly garner better bids. Secondly, it was moved
because we were advised that state funding for the bridge replacement would not
be available until 2009 so we moved the entire project to 2009.
On August 20th, the city received updated numbers from the County for tax capacity and
fiscal disparities contributions/distributions. These numbers have changed slightly from
the June projection however they do not have a negative impact on the budget. In fact,
the average sale price home should see a slight reduction in the overall property tax
increase.
The council's next study session on the budget and CIP is scheduled for September 4th at
6:30.
DATE: August 22, 2007
TO: Steve Juetten, Community Development Director
FROM: Jirfi Barnes, Housing Programs Manager
SUBJECT: Status report on HRA Senior Buildings
The following information is a response to the Councils request for additional
information relating to the Plymouth Housing and Redevelopment Authority's two senior
buildings.
Plymouth Towne Square (PTS) — As of June 2007, PTS is ahead of budget projections
by almost $30,000. This is primarily a result of higher than projected revenues and lower
than anticipated building and grounds expenditures.
In our budget we project a 5% vacancy rate and we have been able to maintain a vacancy
rate between 0% and 2% through the first six months. Staff anticipates this to continue
throughout the remainder of the year. Throughout the first six months of operations our
expenditures have been lower than anticipated by approximately $10,000. At this point it
is difficult to project whether that trend will continue as there are many variables such as
updates to apartments upon move -outs and weather related issue that may affect these
numbers. Overall, staff is pleased with the financial performance of the building.
The Building is currently going through a major roof renovation project that will
hopefully solve the ice dain and water intrusion issues the building has been plagued with
since it opened in 1994. The project is almost complete and will come in a bit over the
base contract award as certain issues were discovered after the shingles and insulation
were removed. It should be noted that the overall project cost will come in significantly
lower than had been proj ected prior to going out for bids in May of 2007. Staff had
projected an overall cost for the project between $325,000 - $350,000. The actual total
project cost will be somewhere around $268,500.
Vicksburg Crossing — As of June of 2007, Vicksburg Crossing is behind the 2007
budget by approximately $44,000. This is primarily due to the slower than projected
lease -up rate Grace Management had included in the 2007 budget and the fact that the
building opened 2 months behind schedule.
While we are showing a deficit at this point we do have the funds set aside from the bond
issue to cover the debt service payment for 2008. Staff will be conducting a complete
analysis of the project to ensure that there are sufficient resources available to cover the
2009 and future bond payments.
At their most recent meeting in August, the HRA board had a lengthy discussion on
leasing and marketing activities and directed Grace Management and City staff to begin
looking at additional ways to attract new residents. One initiative that will be put in place
is offering one months free rent for a resident that signs a 12 -month lease. In addition to
the above mentioned incentive, Grace Management is reviewing the original marketing
plan and making revisions to accelerate the leasing of the building. Some of the
marketing initiatives that were discussed include finding a volunteer or hiring a part-time
person to be in the office while the property manager goes out in the community to
promote the facility, set up a stand alone web site for the building in addition to the City's
web site, and identify additional advertising opportunities throughout the west metro area
and perhaps the twin city region.
Social Service Requests
Special Projects\Budget\12007 D Tiegs, Administration
Minimum 2007
Organization Contact Address 1 City State Zip Request Request 2006 Actual Proposed
Family Hope Services dba Becky Walker
Treehouse Executive Dir. 3315 Fernbrook Lane N Plymouth MN 55447 11,250 8,000.00 0.00 0.00
Anne Kamiri
Development 3405 E Medicine Lake 55447 -
Missions Inc/Home Free Mgr Blvd Plymouth MN 1482 33,000 33,000.00 33,000.00 33,000.00
Elizabeth
PRISM Johnson 730 Florida Ave S Golden Valley MN 55426 15,000 14,000.00 14,000.00 14,000.00
Susan Blood
NW Henn Human Services Executive 6120 Earle Brown Dr, Brooklyn
Council Director Ste 230 Center MN 55430 1,500 1,500.00 1,500.00 1,500.00
Adele Mehta
Senior Comm. Services Program 10709 Wayzata Blvd,. Ste
Senior Outreach Program) Administrator 111 Minnetonka MN 55305 16,300 14,625.00 14,500.00 14,500.00
Ron Bich
Senior Comm Services Program 10709 Wayzata Blvd, Ste
HOME Program) Administrator 111 Minnetonka MN 55305 6,900 6,400.00 6,300.00 6,300.00
Lydia Kihm
Executive
Teens Alone Director 915 Mainstreet Hopkins MN 55343 2,000 2,000.00 2,000.00 2,000.00
Interfaith Outreach &
Community LaDonna Hoy
Partners/CONECT Executive Dir. 110 Grand Ave S Wayzata MN 55391 15,000 15,000.00 10,100.00 10,100.00
Interfaith Outreach & LaDonna Hoy
Community Partners Executive Dir. 110 Grand Ave S Wayzata MN 55391 25,000 25,000.00 20,613.00 20,613.00
Beth Bailey -
Community Mediation Allen Executive 9220 Bass Lake Rd Ste
Services Inc Dir 270 New Hoe MN 55428 4,200 4,100.00 4,100.00 4,100.00
Carol Bergenstal PO Box 47334 305
Community in Collaboration Coordinator Vicksburg Lane Plymouth MN 55447 5,887 5,887.00 5,887.00 5,887.00
136,037 129,512.001 112,000.00 112,000.00
Special Projects\Budget\12007 D Tiegs, Administration
Community Development Block Grant — As part of the annual allocation of
Community Development Block Grant funds (CDBG), the HRA awards grant to Social
services agencies in Plymouth. The following is a list of the most recent awards that
cover the period of July 1, 2007 through June 30, 2008.
Public Service Proposed Activity Funded
Requests: Amount
in order of ranking)
CAPSH Provide foreclosure prevention, tenant, rehab, 15,000.00
pre -purchase and reverse mortgage counseling
to 57 households.
HOME Line Provide tenant hotline, tenant representation in 8,500.00
negotiations and tenant organizing to preserve
affordable housing to 215 households.
PRISM, Elder Express Provide operating support for Elder Express 4,000.00
transportation program providing 800 rides to
Plymouth residents.
YMCA Provide counseling, case management, crisis 8,000.00
intervention, street based outreach, shelter, and
referral services to 35 youth.
Family Hope Services Provide weekly support group services and one- 8,000.00
to -one mentoring with 100-150 at -risk youth.
Construction of new Plymouth Tree -House to be
completed in all of 2007.
Total: 43,500.00
O
r RECEIVED
j j JUL 19 200
The P)pouth Civic he ue
3400 Plymouth Boulevard
Plymouth. Minnesota 55447
www.musicinplymouth.org
July 18, 2007
Laurie Ahrens
City Manager
City of Plymouth
3400 Plyrnouth B1vd
Plymouth, MN 55447
Dear Laurie:
Thant: you to the City of Plymouth for helping to make the 35"' Music in Plymouth event the best ever!
We tend to say this every year, but the
35th
anniversary event stood out as exceptional.
The Plymouth Civic League (PCL) was founded in 1972 to create an event that would help build a sense
of community in Plymouth. Plymouth has been fortunate to have the Minnesota Orchestra as the featured
entertainment for each of the 35 annual events. The PCL has no paid staff and has 30 members who live,
work or own a business in Plymouth. The event is free to everyone. It is estimated that this year nearly
15,000 people attended the event and a similar number watched the fireworks from the nearby
neighborhoods.
It had been long discussed to add a jumbo screen on-site to enhance the visibility for our ever-growing
crowds. Since camera crews were going to be on-site for the production of the documentary, it made
sense that the screen be added as this years "Wow" factor. The cost of this project was approximately
20,000.
The PCL would like to keep the jumbo screen as a part of the event in 2008. We are asking that the City
of Plymouth consider increasing its donation to $35,000 for the 2008 eveirt to help ind this expense.
The 2008 Music in Plymouth will be the 36`x' anniversary of the event and we expect it to be even more
spectacular with the continued partnership with. the City of Plymouth.
If you have any questions, feel free to call me at 763-383-4710.
Sincerely,
Kris St. Martin
Director of Development
Unit # Description
16 1988 GMC 1 Ton Crew Cab 4X4
346 1999 Dodge 1500 4X2
486 1999 Jeep Cherokee
27 1996 Chevy Blazer
21 1993 Chevy Suburban
Note: The Engineering vehicle will be replaced by a Building Inspections vehicle available due to retirement.
Engineering will purchase a sedan for Housing Inspections position.
U
Proposed h ,
Re -use
Replacement in ri,ii!. Replacement Cost to Maintain Since
Date in Service Yearfor r r tiie,lk Original Use Re -use Year Replacement Year
6/30/1988 2003 I a r'F Fire Department Park Maintenance 2008 1,845.85
5/12/1999 2007 kl ,'.I iUtilities Park Maintenance/Fore: 2008 826.69
4/20/1999 2007 i Building Inspections Engineering 2008 98.88
8/13/1996 None Uiilfld Ti T!6j:ikj:!!x. 'Fire Department Park Maintenance 2009 3,073.52
6/10/1993 None WE „!k;inidr;' In k;, j Fire Department Park Maintenance 2009 826.69
6,671.63
Note: The Engineering vehicle will be replaced by a Building Inspections vehicle available due to retirement.
Engineering will purchase a sedan for Housing Inspections position.
U
Report for Plymouth: General Statistics Page 1 of 1
Report for Plymouth: General Statistics WebLog Expert
Time range: 7/29/2007 00:01:48 - 8/24/2007 08:35:02 Generated on Fri Aug 24, 2007 - 08:40:17
Summary
Summary
Hits
Total Hits 2,059,368
Average Hits per Day 76,272
Average Hits per Visitor 34.17
Cached Requests 47,751
Failed Requests 8,474
Page Views
Total Page Views 239,192
Average Page Views per Day 8,858
Average Page Views per Visitor 3.97
Visitors
Total Visitors 60,269
Average Visitors per Day 2.232
Total Unique lPs 24,969
Bandwidth
Total Bandwidth 20.79 GB
Average Bandwidth per Day 788.67 MB
Average Bandwidth per Hit 10.59 KB
Average Bandwidth per Visitor 361.79 KB
0
file://CAProgram Files\WebLog Expert Lite\Report\General_Statistics.htm 8/24/2007
Report for Plymouth: Activity Statistics
Report for Plymouth: Activity Statistics
Time range: 7/29/2007 00:01:48 - 8/24/2007 08:35:02
11
Date
Sun 7/29/2007
Mon 7/30/2007
Tue 7/31/2007
Wed 8/1/2007
Thu 8/2/2007
Fri 8/3/2007
Sat 8/4/2007
Sun 8/5/2007
Mon 8/6/2007
3,200
3,000
2,800
2,600
2,400
2,200
2,000
1,800
1,600
1,400
1,200
1,000
800
600
400
200
0
Daily
Daily Visitors
Page 1 of 4
Webl_og Expert
Generated on Fri Aug 24, 2007 - 08:40:17
L - - - - - - - - - - - - - - -- - - ------ - - - - -- --
11 --------_'
i
i
r---------------------r---------------------r-`----`--------------
8/3/2007 8/10/2007 8/17/2007 8/24/2007
Date
Average Visit Length Bandwidth (KB)
643,201
1,158,372
1,134,083
1,170,507
775,498
766,109
450,135
591,333
1,092,633
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Daily Activity
Hits Page Views Visitors
52,276 6,321 1,837 04:43
100,479 11,449 2,775 04:15
105,479 12,142 2,933 03:38
106,368 12,129 2,862 03:05
79,767 9,268 2,561 03:36
75,879 8,681 2,408 03:47
40,455 4,885 1,623 02:22
57,427 7,164 1,940 04:40
96,913 11,097 2,588 03:26
Average Visit Length Bandwidth (KB)
643,201
1,158,372
1,134,083
1,170,507
775,498
766,109
450,135
591,333
1,092,633
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Report for Plymouth: Activity Statistics Page 2 of 4
Tue 8/7/2007 106,612 12,158 2,701 04:31 1,133,611
Wed 8/8/2007 99,979 11,715 2,522 03:42 1,032,785
Thu 8/9/2007 80,958 9,526 2,428 04:14 1,000,092
Fri 8/10/2007 84,252 8,758 2,626 03:42 868,334
Sat 8/11/2007 44,184 5,129 1,799 01:44 427,651
Sun 8/12/2007 42,841 5,062 1,841 03:12 434,261
Mon 8/13/2007 92,024 10,494 2,461 04:06 960,529
Tue 8/14/2007 91,567 10,919 2,427 02:31 1,009,974
Wed 8/15/2007 85,216 10,144 2,489 04:08 927,597
Thu 8/16/2007 91,686 10,666 2,721 04:32 913,937
Fri 8/17/2007 71,749 8,497 2,064 03:03 728,106
Sat 8/18/2007 44,446 5,469 1,474 03:23 508,951
Sun 8/19/2007 51,034 6,288 1,798 04:44 540,652
Mon 8/20/2007 91,304 10,494 2,525 04:42 969,481
Tue 8/21/2007 88,056 9,861 2,257 02:44 806,716
Wed 8/22/2007 86,561 10,065 2,140 05:06 838,475
Thu 8/23/2007 77,245 9,125 2,038 03:40 808,916
Fri 8/24/2007 14,611 1,686 431 02:58 113,069
Total 2,059,368 239,192 60,269 03:46 21,805,020
By Hour of Day
Activity by Hour of Day
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Report for Plymouth: Activity Statistics
4,000
3,500
3,000
2,500
0
2,000
1,500
1,000
500
0
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour
Page 3 of 4
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Activity by Hour of Day
Hour Hits Visitors Bandwidth (KB)
00:00 - 00:59 28,909 1,224 312,968
01:00 - 01:59 19,992 1,066 203,790
02:00 - 02:59 54,076 1,005 372,957
03:00 - 03:59 17,074 935 188,913
04:00 - 04:59 15,764 1,062 176,087
05:00 - 05:59 21,790 1,196 210,339
06:00 - 06:59 34,291 1,553 351,805
07:00 - 07:59 74,959 2,402 820,653
08:00 - 08:59 123,136 3,187 1,103,230
09:00 - 09:59 138,004 3,823 1,469,128
10:00 -10:59 153,378 3,770 1,732,846
11:00 -11:59 147,955 3,580 1,522,451
12:00 - 12:59 146,322 3,589 1,604,222
13:00 -13:59 139,837 3,824 1,498,201
14:00 -14:59 152,060 3,816 1,652,517
15:00 -15:59 152,737 3,920 1,747,516
16:00 -16:59 123,402 3,770 1,310,757
Page 3 of 4
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Report for Plymouth: Activity Statistics Page 4 of 4
17:00 -17:59 90,591 3,031 935,536
18:00 - 18:59 73,338 2,435 735,578
19:00 - 19:59 71,427 2,361 798,049
20:00 - 20:59 80,559 2,624 863,114
21:00 - 21:59 92,057 2,516 963,469
22:00 - 22:59 68,875 1,957 797,521
23:00 - 23:59 38,835 1,623 433,360
Total 2,059,368 60,269 21,805,020
file://C:\Program Files\WebLog Expert Lite\Report\Activity_Statistics.htm 8/24/2007
Report for Plymouth: Access -Statistics
1plslcoplurlifolder
1plslcaplurllfolderlE M PLQYM E N TIE M P,
1plslcoplurlifolderlservicesl
1plslcoplurllfolderlcity_govl
I I I I
I I I I1
1
1
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1 I 1
1-------I----------
I
I I I I I 1
I I 1
I
I I I I
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000
Visitors
Most Popular Pages
Page
1 http://www.ci.plymouth.mn.us/ servlet/page/
2 http://Www.ci.plymouth.mn.us/ pis/cop/url/folder/home/
3 http:/twww.ci.plymouth.mn.us/
4 http:/twww.ci.plymouth.mn.us/ pis/cop/urI/folder/recreation/
5 http:/twww.ci.plymouth.mn.us/ pis/cop/url/folder/employment/
6 http://Www.ci.plymouth.mn.us/ pls/cop/
7 http:/Avww.ci.plymouth.mn.us/ pis/
8 http://Www.ci.plymouth.mn.us/ pls/cop/urI/folder/EMPLOY MENT/ EMP_FULU
9 http:/Avww.ci.plymouth.mn.us/ pis/cop/url/folder/services/
10 http://www.cl.plymouth.mn.us/ pis/cop/urI/folder/city_gov/
11 http:/iwww.ei.plymouth.mn.us/ pis/cop/urI/folder/FORMS_ON_LINE/ FOL -REGISTRATION/
12 http://www.ci.plymouth.mn.us/ pis/cop/urI/folder/FORMS_ON_LINE/ GWEB/
13 http:/Avww.ei.plymouth.mn.us/ pls/cop/urI/folder/facilities/
14 http:/twww.ei.plymouth.mn.us/ pis/cop/urI/folder/news_events/
15 http:/twww.ei.plymouth.mn.us/ pis/cop/urI/folder/about_plymouth/
16 http:/twww.ei.plymouth.mn.us/ pls/cop/urI/folder/RECREATION/
REC_ACTIVITIES/LEISURE_TIMES/
17 http:/twww.ei.plymouth.mn.us/ pls/cop/urI/folder/employment/ emp_full/
file:HC:\Program Files\WebLog Expert Lite\Report\Access_Statistics.htm
Hits Incomplete Requests Visitors
119,309 0 33,596
17,151 0 11,356
3,581 1 2,988
2,892 0 2,408
2,642 0 2,383
2,912 0 1,949
2,885 0 1,922
2,641 0 1,626
1,789 0 1,522
1,437 0 1,201
1,463 0 1,189
1,844 0 1,167
1,262 0 1,109
1,045 0 927
944 0 874
1,047 0 858
839 0 792
Page 2 of 13
Bandwidth (KB)
2,874,525
78
874
13
11
14
14
12
8
6
6
8
5
4
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Report for Plymouth: Access Statistics
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http://www.ci.plymouth.mn.us/ pls/cop/url/folder/forms_on_line/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/PLANNING/ PLANNING—PERMITS/
http://www.ci.plymouth.mn.us/ pis/cop/url/FOLDER/NEWS EVENTS/
NEWS_RELS/WATER_COOPERATION/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/FACILITIES/ FAC_CREEK_CENTER/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/FACILITIES/ FAC—ICE/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/espec/
http://www.ci.plymouth.mn.us/ pls/cop/uri/folder/RECREATION/ PARKS—TRAILS/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/EMPLOYMENT/ NOTICE—TO—APPLICANT/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/FACILITIES/ FAC—YARD—WASTE/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/TRANSIT/
http://www.ci.plymouth.mn.us/ pis/cop/uri/folder/PUBLIC_SAFETY/ CRIME—MAP/
http://www.ci.plymouth.mn.us/ pis/cop/uri/FOLDERM/ATER_SEWER/ WS—WATER/WS—RESTRICT/
http:/twww.ci.plymouth.mn.us/ pis/cop/url/folder/RECREATION/ REC_LEAGUES/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/CITY_GOV/ CG—DEPT/POLICE/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/FACILITIES/ FAC —MILL _ GARDEN/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/FORMS_ON LINE/ SMAP/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/CITY_GOV/ CG_DEPT/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/TRANSIT/ TRAN_MLINK/
http:/twww.ci.plymouth.mn.us/ pis/cop/url/folder/recreation/ rec_activities/
http:/twww.ci.plymouth.mn.us/ pis/cop/url/foider/RECREATION/ ATHLETIC—ASSOCIATIONS/
http:/twww.ci.plymouth.mn.us/ pis/cop/url/folder/EMPLOYMENT/ EMP—PART/
http://www.ci.plymouth.mn.us/ pis/cop/url/foider/TRANSIT/ TRAN_MLINK/MLINK_SCHED/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/NEWS_EVENTS/ EVENTS/
http:/twww.ci.plymouth.mn.us/ pis/cop/ud/folder/RECREATION/ REC_ACTIVITIES/
http:/Avww.ci.plymouth.mn.us/ pis/cop/url/folder/PUBLIC_SAFETY/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/city_gov/ cg dept/
http://www.ci.plymouth.mn.us/ pis/cop/uri/folder/FACILITIES/ PARKS—TRAILS—LINK/
http://www.ci.plymouth.mn.us/ pis/cop/url/page/wed_rooms/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/planning/
http://www.ci.plymouth.mn.us/ pls/cop/ud/folder/WATER_SEWER/ WS—UTILITY/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/public safety/
http://www.ci.plymouth.mn.us/ pls/cop/url/folder/FORMS_ON_LINE/ MAP/
http://www.ci.plymouth.mn.us/ pis/cop/url/folder/RECREATION/ PARKS—TRAILS/PARKS—CITY/
Subtotal
Total
Page 3 of 13
792 0 689 3
877 0 646 3
675 0 640 3
855 0 600 3
694 0 547 2
572 0 529 2
642 0 503 2
592 0 497 2
566 0 493 2
553 0 469 2
524 0 456 2
460 0 445 1
731 0 438 3
567 0 435 2
593 0 426 2
468 0 408 2
704 0 407 3
607 0 403 2
444 0 395 1
490 0 388 2
541 0 367 2
585 0 354 2
489 0 350 2
473 0 324 2
334 0 316 1
349 0 316 1
433 0 308 2
825 0 302 3
342 0 294 1
333 0 288 1
303 0 282 1
427 0 276 1
382 0 276 1
183,905 1 N/A 2,875,676
238,166 1 N/A 3,087,556
file://C:\Program Files\WebLog Expert Lite\Report\Access_Statistics.htm 8/24/2007
Report for Plymouth: Access Statistics
2 Files
Most Downloaded Files
SKATING/CURRENT_PUBLIC_SKATING_S CH EDULE /CUR RENT.PDF
CG_COMP_PLAN/comp_plan toc/FIG+2-8+SMALL+PARKS.PDF
cop/docs/FO LD E R /RE CR EAT I ON /RE C_LEAG U E S /FALLS PO R T S. PD F
FOLD ER /FORM S_0N_LI N E /MAP/S T RE E TS /S T RE E T +MAP05+.PDF
RE C_ACTIV] TIES /LEIS URE_TIMES/FALL/YOUTH.PDF
CG—CO M P_PLAN /comp_plan_toc/FIG+2-9+S MALL+T RAI LS. PD F
RE C ACTIVITIES/LEISURE_TIMES/FALL/ADULTS.PDF
pls/cop/docs/FOLDER/CITY GOV/CG_ZONE/ZONING_MAP.PDF
FOLD E R /T RAN S IT /T RAN_M LIN K/M LIN K_S CH ED /740_120406. PD F
pls/cop/docs/F0 LDER/N EWS_EVENTS /CI TY_CAL/AUGU ST3.PDF
Most Downloaded Files
0 100 200 300
Visitors
Page 4 of 13
I
File. Hits Incomplete Requests Visitors Bandwidth (KB)
1 http://Www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ REC_ACTIVITIES/SKATING/ 377 0 328 11,392CURRENT_PUBLIC_SKATING_SCHEDULE/CURRENT.PDF
2 http:/Avww.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/CITY_GOV/ CG_COMP_PLAN/comp_pian_toc/ 378 0 310 1,158,847FIG+2-8+SMALL+PARKS.P DF
3 http:/twww.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ 306 0 275 9,333
REC_LEAGUES/FALLSPORTS.PDF
4 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/FORMS—ON—LINE/ 260 0 246 79,369
MAP/.STREETS/STREET+MAP05+.PDF
5 http:/twww.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ 248 0 207 456,536
REC_ACTIVITIES/LEISURE_TIMES/ FALL/YOUTH.PDF
6 http:/twww.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/CITY_GOV/ CG_COMP_PLAN/comp_plan_toc/ 229 0 204 136,054FIG+2-9+SMALL+T RA I L S. P D F
7 http:/twww.ci.plymouth.mn.us/pis/cop/docs/FOLDER/RECREATION/ 253 0 204 1,062,504
REC ACTIVITIES/LEISURE TIMES/ FALL/ADULTS.PDF
8 http:/twww.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/CITY_GOV/ CG_ZONE/ZONING_MAP.PDF 218 0 191 236,718
9 http:/twww.ci.plymouth.mn.us/pis/cop/docs/FOLDER/TRANSIT/TRAN_MLINK/MLINK_SCHED/ 185 0 166 16,314740120406.PDF
file://C:\Program Files\WebLog Expert Lite\Report\Access_Statistics.htm 8/24/2007
Report for Plymouth: Access Statistics
10 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/NEWS EVENTS/ CITY_CAUAUGUST3.PDF 152 0 147 10,437
11 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ 176 0 144 194,492
REC_ACTIVITIES/LEISURE_TIMES/ FALUPRESCHOOL.PDF
12 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/PLANNING/ 165 0 130 73,883
PLANNING—PERMITS/APPLICATIONS/ BUILDING+PERMIT. PDF
13 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ 142 0 124 209,448
REC_ACTIVITIES/LEISURE_TIMES/ FALUSWIMMING.PDF
14 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/TRANSIT/ TRAN_MLINK/MLIN K_SCHED/ 138 0 124 15,615
74292006.PDF
15 http:/Iwww.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RENTAL—RESERVATION/ 163 0 106 207,012
RR BANQUETS/CATERING/ AJEDINAK-130_O.PDF
16 http:/twww.ci.plymouth.mn.us/pls/cop/docs/FOLDERITRANSIT/ TRAN_MLINK/MLINK_SCHED/ 118 0 106 10,222
772_120406.PDF
17 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 115 0 105 4,348
REC_LEAGUES/FALLSOFTBALL.PDF
18 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/TRANSIT/ TRAN_MLINK/MLIN K_SCHED/ 134 0 105 13,639
77692006.PDF
19 http://www.d.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 116 0 102 63,938
REC_ACTIVITIES/LEISURE TIMES/ FALUALL+AGES.PDF
20 http:/twww.ci.plymouth.mn.us/pis/cop/docs/FOLDER[TRANSIT/TRAN_MLINK/MLINK_SCHED/ 112 0 99 10,557
771_120406.PDF
21 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 107 0 99 23,442
REC_LEAGUES/REC_AL_TEAM_SCHD/ FALL+SCHEDULE.PDF
22 http://www.d.plymouth.mn.us/ pis/cop/docs/folder/city_gov/ cg_boards/cg_planning/ 138 0 99 242,347
cg_p _agenda/2007_agendas/ packets/pereport-080107-6A1.pdf
23 http:/twww.ci.plymouth.mn.us/pis/cop/docs/FOLDER!TRANSIT/TRAN_MLINK/MLINK_SCHED/ 112 0 96 10,085.
79092006.PDF
24 http://www.ci.plymouth.mn.us/pls/cop/docs/FOLDERITRANSIT/TRAN_MLINK/MLINK_SCHED/ 107 0 91 10,538
777_120406.PDF
25 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/PLANNING/ PLANNING—PERMITS/FEES/ 89 0 82 2,204
BUILDING.PDF
26 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/FACILITIES/ FAC—MILL—GARDEN/MG—RENT/ 111 0 75 196,621
AJEDINAK-MG+INFORMATION.PDF
27 http:/twww.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/ENVIRON/ 72 0 66 4,291
ENV DISPOS/GUIDELISTFIN.PDF.PDF
28 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/FACILITIES/ 81 0 66 2,633
FAC—CREEK—CENTER/PCC—RENT/ ROOMRATES.PDF
29 http:/twww.ci.plymouth.mn.us/ pis/cop/docs/FOLDERIWATER_SEWER/ 529 0 65 272,425
WS WATER/PLYMOUTH2006.PDF
30 http:/twww.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 70 0 64 45,120
REC ACTIVITIES/LEISURE TIMES/ FALUICE+CENTER.PDF
31 http:/twww.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/PUBLIC_SAFETY/ 69 0 62 4,561
PS CRIME_PREV/NAT_NITE_OUT/ 2007+NNO+LEADER+IN FORMATION. PDF
32 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDERIWATER_SEWER/ WS UTILITYIWS_UTL_PAY/ 64 0 61 753
AUTOMATIC+PAY+PLAN+AUTHORIZATION.PDF
http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/FACILITIES/ FAC—MILL—GARDEN/MG—RENT/
file://C:\Program Files\WebLog Expert Lite\Report\Access_Statistics.htm
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33 AJEDINAK-2008+MG+AVAIL.PDF 63 0 61 805
34 http://www.ci.plymouth.mn.us/pls/cop/docs/FOLDER/RECREATION/ 95 0 59 151,307
REC ACTIVITIES/LEISURE_TIMES/ SUMMER/ALL+AGES.PDF
35 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/EMP LOYM ENT/ 71 0 58 24,278
POLICE_STUDY_GUIDE_WITH_PICS_2.0.PDF
36 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 63 0 58 65,078
REC_ACTIVITIES/LEISURE_TIMES/ SUMMER/YOUTH+ACTIVITIES.PDF
37 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 64 0 57 22,866
REC_ACTIVITIES/REC_YOUTH/ 2007+SOCCER+MAILING.PDF
38 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/CITY_GOV/ CG—COUNCIL/CG—CC—AGENDA/ 59 0 57 14,455
CG_CC_PACKETS/2007/July24/ SPEC_SESSION.pdf
39 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/FACILITIES/ 68 0 57 3,804
FAC—CREEK—CENTER/PCC—RENT/ AJEDINAK-2007-08-09+RENTAL+RATES.PDF
40 http://www.ci.plymouth.mn.us/ pis/cop/docs/folder/city_gov/ cg_boards/cg_pianning/ 72 0 56 307,572
cg_pl_agenda/2007_agendas/ packets/pereport-080107-6A2.pdf
41 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/RECREATION/ 71 0 53 7,442
REC_ACTIVITIES/LEISURE_TIMES/ -SUM MER/PUPPET+FUN+MOB ILE+SCHEDULE.PDF
42 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/HOUSING/ 2002+RES+PROP+VALUES.PDF 54 0 52 60,796
43 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/RECREATION/ 53 0 52 933
REC_ACTIVITIES/REC_YOUTH/ YOUTH+ASSOCIATIONS.PDF
44 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/TRANSIT/ 60 0 50 6,355
TRAN_MLINK/BUS_SHELTER_LOCATIONS/ BUS—SHELTER LOCATIONS.PDF
45 http://www.ci.plymouth.mn.us/ pls/cop/docs/FOLDER/NEWS_EVENTS/ 50 0 49 38,416
CITY_NEWSLETTER/CY NEWSLETTER/ PLYMOUTH NEWS 0707 2.PDF
46 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/PLANNING/ 51 0 48 1,283
PLAN NING_PERMITS/CHECKLISTS/ SIGN.PDF
47 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/CITY_GOV/ 64 0 48 24,176
ENG_GUIDE/2007+ENGINEERING+SPECS+FOR+WATERMAIN.PDF
48 http://www.ci.plymouth.mn.us/pis/cop/docs/FOLDER/PLANNING/ 56 0 48 11,296
PLAN NING_PERMITS/CHECKLISTS/ ELECTRICAL_INSPECTION.PDF
49 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/NEWS—EVENTS/ 49 0 47 3,393
CITY_CAL/SEPTEMBER3.PDF
50 http://www.ci.plymouth.mn.us/ pis/cop/docs/FOLDER/NEWS—EVENTS/ CITY_CAL/AUGUST27.PDF 48 0 47 2,991 .
Subtotal 6,645 0 N/A 5,542,950
Total 17,094 0 N/A 11,107,314
D Images
Most Requested Images
file://C:\Program Files\WebLog Expert Lite\Report\Access_Statistics.htm 8/24/2007
Page 1 of 1
Laurie Ahrens
From: Roger Knutson [RKnutson@ck-law.com]
Sent: Thursday, August 23, 2007 2:53 PM
To: Laurie Ahrens; Eric Blank
Subject: FW:
FYI
416.01 MEMORIALS FOR WAR VETERANS.
The governing body of any city of this state, however organized, may, after the approval of
a majority of the voters of such city, voting on the question at a special election called for the
purpose, or at a general election or an annual election, in the notice whereof the proposal to do
so has been submitted for approval or rejection, adopt an ordinance providing for the erection,
equipment, and maintenance of a building or monument or parks in recognition of the services
performed by soldiers, sailors, marines, and war veterans of the United States. The ordinance
may also provide for the supervision and control of such building or monument or parks after its
erection. The estimated cost, as determined by the governing body, of such monument or parks
or building, shall be stated in such notice and in the proposal to be voted upon; provided, that
no. sum shall be expended for any such purpose more than ten percent in excess. of the amount
so stated in such notice. The governing body of such city, after such approval, is authorized to
acquire a site within such city upon which such monwnent or parks or building may be erected;
provided, that before such election the site shall be designated and the cost thereof specified in
such election notice.
416.02 TAX LEVY.
For the purpose of meeting the cost of such building or monument or parks, any such
city may levy, within the limits permitted by law, amounts sufficient to cover the cost of such
building or monument, or parks, but any such sums so levied shall be separately levied, and when
collected, shall be paid into a special separate fund and used only for the purpose of paying for the
cost of such building or monument or parks.
8/24/2007
DATE: August 23, 2007
TO: Laurie Ahrens — City Manager
FROM: Gretchen J. Hurr — Deputy Fire Chief
SUBJECT: 2008/2009 Budget Discussions
The Fire Department's proposed budget for 2008 includes the expansion of the Duty Crew
program to add coverage on Saturdays, from 6:OOam to 9:OOpm. This expansion is proposed to
address our growing concern about our ability to provide timely and predictable response during
our busiest times for calls for service. Our experience has shown that we receive the most calls
for service during the daytime hours, seven days per week. Weekends follow the same call
patterns as weekdays, with the call volume increasing throughout the day and then dropping off
during the evening hours.
We are challenged to provide adequate staffing during these times because we must draw from a
reduced pool of available firefighters. During the weekdays, many of our members are away
from the City working at their full-time jobs. On weekends, many of our members are out of
town or are committed to family obligations. As a result, we must handle the greatest number of
calls with the fewest number of people.
The cost to expand the program would be approximately $50,000 for temporary salaries in the
Duty Schedule account.
The Duty Crew program, because of the advantages it provides to both the City and the paid -on-
call firefighters, has grown considerably in the last ten years. The pilot program was in operation
only on weekday afternoons. Today's program operates with five shifts per day (6:OOam to
9:OOpm) during the week, for a total of fifteen hours per day and seventy-five hours per week.
In early 2007, we experimented with a weekend duty crew in order to determine whether we
could staff such a program. The experiment exceeded our expectations, with participation levels
nearly as high as those during the week. The expansion of the program into the weekend hours
including Saturdays in 2008, and both Saturdays and Sundays in 2009) appears to be the next
logical step toward continuing to provide community service with a predominantly paid -on-call
system, and is part of our long-term operational plan for the Fire Department. .
1
T
That operational plan includes the addition of a third Fire Captain in 2009 to provide field
supervision to Duty Crew program participants, as well as manage the Department's hazardous
materials and preplan programs. The Department's two Fire Captains currently work rotating
shifts, on a schedule designed to provide coverage during all fifteen hours of the program's
operation. We propose a new 24 hour shift schedule for the three Captains. This schedule will
allow for consistent and predictable field supervision AND:
Will allow us to eliminate the weekend Duty Officer program (reducing the time
commitment of paid -on-call staff and saving approximately $5200 per year); and
Will eliminate the paging of paid -on-call members to handle nuisance calls outside of the
Duty Crew program's hours of operation (reducing the time commitment of paid -on-call staff
and saving approximately $4200 per year); and
Will allow us to offer weekend training opportunities for paid -on-call staff (further reducing
committed time).
If the Council chooses to partially fund the proposed 2008 expansion of the Duty Crew program,
we would reexamine those measures that have historically guided us in our development and,
expansion of the program: calls for service and available staff. We would operate the program
when we both 1) expected the most calls for service, and 2) expected the smallest pool of
available staff from which to draw. We would consider, among other options, a schedule that
provided for fewer hours on more days, a schedule that fluctuated by season, and a schedule that
emphasized holiday coverage. Our overriding goal would remain unchanged: Provide the best
possible customer service with the resources we have.
Thank you for inviting me to provide additional information about our proposal. I am very
pleased that this has been a topic of Council discussion. Please let me know if I can be of further
assistance.