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HomeMy WebLinkAboutCity Council Packet 02-28-2006 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, February 28, 2006 6:00 p.m. Meeting Room A & B 1. Call to Order 2. Discuss Best Practices Program 3. Receive update on HRA action regarding South Shore Drive property 4. Set future Study Sessions 5. Adjourn Agenda Number: C'-) TO: Laurie Ahrens, City Manager FROM: Captain Joel Franz )9F THROUGH: Michael S. Goldstein, Chief of Police/ SUBJECT: BEST PRACTICE PROGRAM FOR ALCOHOL AND TOBACCO DATE: February 21, 2006 1. ACTION REQUESTED: The City Council consider changes to both the Best Practice Alcohol and Tobacco programs. 2. BACKGROUND: The City of Plymouth Best Practice Program for licensed alcohol establishments commenced in 2000. The Tobacco Best Practice Program followed the next year in 2001. Both programs offer incentives to license holders for agreeing to meet specific conditions. The Police Department as part of this program, has conducted the training for licensed establishments. 3. ALTERNATIVES: The City could decide not to make any changes and continue with the program as we have been doing in the past. 4. DISCUSSION: When we began Best Practice training programs, license holders were good about sending their employees to the required training. Most scheduled training dates had sufficient numbers to justify the staff time required for setting up and conducting the training. Although the city staff time was high, it seemed that it was worth doing because of the interest in the training. We are no longer experiencing this. Many classes are being cancelled at the last moment because there are not sufficient numbers interested and those that are conducted often have less then a handful of students. Spending up to seven hours for these few students is not a very efficient use of our time. The Police Department up until this point has offered this training for free as a service to our license holders. This has proven to be an expensive benefit requiring almost 25% of Det. Mark Bevins' time. The City of Edina has developed a program similar to ours for licensed alcohol establishments where they use outside trainers, but require 75% of those who sell in every establishment to go through the approved training program yearly. The license holder is required to show proof of this training 90 -days prior to license renewal each year. The approved trainers are charging between $230 and $400 a year. The trainer is then required to provide the city with a class roster and a letter which certifies that 75% of employees were trained. The City of St. Paul offers a 7% liquor license discount each year to businesses that send at least 75% of their employees through one of two approved training programs. On a first fail, the business has the option of paying a $500 fine or sending all of their employees to the training. The City of Minnetonka uses the Minnesota License Beverage Association to provide training for licensed alcohol establishments through a contract. Minnetonka pays them 229.00 dollars a year to provide monthly training sessions. Each individual is then charged 10.00 to attend the training which is used to recoup the Cities yearly contract. The Minnesota License Beverage Association also offers online training in both English and Spanish. We believe it would be beneficial for license holders to maintain a strong training base and therefore are proposing that the City require that 75% of those employees that sell be required to go through training every other year if they desire to be a part of the Best Practice Program. This would ensure that these sellers receive on-going training instead of attending training once and calling it good forever. All current training requirements would continue to be a part of our program including TIPS training, but outside trainers would be identified and approved to conduct the training rather then having the Police Department do it. License holders would be responsible for arranging the training for their employees and ensuring that any language issues are addressed. While identifying possible outside trainers we found a couple trainers are already offering programs in Spanish. One trainer stated he would be able to provide training in Cantonese. License holders desiring to be a part of the Best Practice program would be required to work with approved trainers to address language issues. The Police Department would also consider approving training programs meeting set criteria, if license holders bring them to our attention. 5. BUDGET IMPACT: With minor changes, the City would gain approximately 25% of an officer's time which could be spend more effectively in other areas. 6. RECOMMENDATION: Staff recommends the City change the Best Practice Agreements to state that a minimum 75% of serving employees must receive training every other year by a City approved trainer. We would continue to meet with managers and ensure Best Practice license holders are meeting the agreed upon criteria. Attached to this report are current Best Practice Agreements as well as alcohol and tobacco agreements with the suggested changes. CITY OF PLYMOUTH U-21 PROJECT BEST PRACTICE AGREEMENT Current Form business, operating in the City of Plymouth with an [on -sale off -sale] [intoxicating wine wine/strong beer license agrees to be a "Best Practices" establishment. malt] liquor With this agreement we understand we must agree to several of the following items, including the first five mandatory items, to a total point value of at least 100 points. Selected Points Item 4 10 * Inspection/Investigation to ensure criteria are being met 4 10 * Minimum 75% of employees trained by the Police Department 4 10 * Program in place for on-going training of new and current employees 4 10 * Yearly meeting between designated Operating Managers and department personnel 4 10* Servers and staff may not consume an alcoholic beverage or have alcohol on their breath while working 25 Participation in TIPS training program with minimum set number of employees certified 10 Policy requiring identification checks for anyone appearing to be 40 or under 10 Employee reward program (program for rewarding employees who catch underage persons attempting to purchase) 20 Automated identification card scanner system 10 Approved internal compliance check program 25 Pre -agreement to meet immediately on violations (meet with Police Department personnel immediately instead of waiting for criminal court proceedings) 10 Pre -agreement to work with the police department on secondary sales These five items are mandatory CITY OF PLYMOUTH U-21 PROJECT BEST PRACTICE AGREEMENT Proposed Fonn business, operating in the City of Plymouth with an [on -sale off -sale] [intoxicating wine wine/strong beer malt] liquor license agrees to be a "Best Practices" establishment. With this agreement we understand we must agree to several of the following items, including the first five mandatory items, to a total point value of at least 100 points. Selected Points Item 4 10 * Inspection/Investigation to ensure criteria are being met 4 10 * Minimum 75% of employees that serve must be trained by an approved trainer every other year 4 10 * Program in place for on-going training of new and current employees 4 10 * Yearly meeting between designated Operating Managers and department personnel 4 10 * Servers and staff may not consume an alcoholic beverage or have alcohol on their breath while working 25 Participation in TIPS training program with minimum set number of employees certified 10 Policy requiring identification checks for anyone appearing to be 40 or under 10 Employee reward program (program for rewarding employees who catch underage persons attempting to purchase) 20 Automated identification card scanner system 10 Approved internal compliance check program 25 Pre -agreement to meet immediately on violations (meet with Police Department personnel immediately instead of waiting for criminal court proceedings) 10 Pre -agreement to work with the police department on secondary sales These five items are mandatory CITY OF PLYMOUTH U-18 PROJECT BEST PRACTICE AGREEMENT Current Form business, operating in the City of Plymouth with a tobacco license agrees to be a "Best Practices" establishment. With this agreement we understand we must agree to several of the following items, including the first three mandatory items, to a total point value of at least 75 points. Selected Points Item 4 15 * Inspection/Investigation to ensure criteria are being met 4 10 * Minimum 75% of employees trained by the Police Department 4 10 * Program in place for on-going training of new and current employees 10 Policy requiring identification checks for anyone appearing to be 27 or under 10 Employee reward program (program for rewarding employees who catch underage persons attempting to purchase) 20 Automated identification card scanners stem 10 Approved internal compliance check program 25 Pre -agreement to meet immediately on violations (meet with Police Department personnel immediately instead of waiting for criminal court proceedings 10 Pre -agreement to work with the police department on secondary sales These three items are mandatory CITY OF PLYMOUTH U-18 PROJECT BEST PRACTICE AGREEMENT Proposed Form business, operating in the City of Plymouth with a tobacco license agrees to be a "Best Practices" establishment. With this agreement we understand we must agree to several of the following items, including the first three mandatory items, to a total point value of at least 75 points. Selected Points Item 4 15 * Inspection/Investigation to ensure criteria are being met 4 10 * Minimum 75% of employees that sell the product must be trained by an approved trainer every other year 4 10 * Program in place for on-going training of new and current employees 10 Policy requiring identification checks for anyone appearing to be 27 or under 10 Employee reward program (program for rewarding employees who catch underage persons attempting to purchase) 20 Automated identification card scanner system 10 Approved internal compliance check program 25 Pre -agreement to meet immediately on violations (meet with Police Department personnel immediately instead of waiting for criminal court proceedings) 10 Pre -agreement to work with the police department on secondary sales These three items are mandatory PLYMOUTH POLICE nmt ALCOHOL & TOBACCO COMPLIANCE CHECK AND BEST PRACTICE Tota Check Fail 11 5 45.5 11 0 0 941 12 12.8 81 13 16 91 36 40 76 10 13.2 87 7 8 77 5 7 120 7 5.8 1151 15 13 124 13 10 3 year totals = PROGRAM SUMMARY Alcohol Rest Practice Non Best Practice M==w Fail 0 0 0MMM 41 48.8 MMM 14 29.8 17 38 MMM 24 22 51 14 27 89 8 9 98 13 13 80 7 8.7 88 8 9 90 9 10 2341 201 1241 151 12% First full year of the Alcohol Best Practice Program First full year of the Tobacco Best Practice Program Check Fail 0 0 0 84 41 48.8 47 14 29.8 45 17 38 1101 24 22 51 14 27 89 8 9 98 13 13 80 7 8.7 88 8 9 90 9 10 Tobacco Best Practice Non Best Practice 3 year totals = 1801 151 77/o 751 111 15% Plymouth Police Department / Professional Standards Division 2003 THRU 2005 ALCOHOL & TOBACCO FAILS 2003 Alcohol Business Employee Case # Age IBS BA BP ID'ed Train Vio # Summary Court PDQ 10799 Jill 22 M 18 Y2 MNDL N 1 12/99 violation Swanson pg 300 CtAdMd 5 Ga 100746 Micaela 16 F 18 N MNDL N 1 See below summary Panchero's 100806 Nathan 23 M 20 N MNDL N 1 Holmberg was the manager, stated first night at register, & not trained on how to sell alcohol Gomez pg 350 CtAdMd Applebee's 100899 Kacee 19 M 18 Y2 MNDL N 1 11/98 & 12/99 violations Neville pg 350 CtAdMd Chills' 100897 Elizabeth 47 M 18 Y2 MNDL N 1 Clerk was trying to do "the math in her head" Schellhas pg 150 CtAdMd EI Azteca 100898 Jennifer 22 M 18 N N N 1 Neville pg 350 CtAdMd Latuff's 43669 Kim 36 M 18 NJ NJ N 1F Connolly pg 300 CtAdMd 2003 Tobacco Business Employee Case # Age BS BA BP ID'ed Train Vio # Summary Court Lund's 10359 Mary 58 M 16 Y01 MNDL N 1 Clerk was trying to do "the math in her head" See below summary pg 300 Holiday Vinewood 10382 Jeff 59 M 16 N MNDL N 1 pg 300 Essex Court Gifts 10367 Kong 34 M 16 N N N 1 Kong attended training 09/03 (after the fail) pg 300 Doolitties 39023 Jessica 21 M 16 Y N N 1 pg 300 Plymouth Liquors 100822 Erica 67 M 17 Y01 IVINDLI N 1 pg 300 Snyder Drug Lancaster Ln 100823 Carol 37 M 17 Y02 MNDL N 1 06/01 & 04/02 violations See below summary pg theft 02 Scherer 75 Rick's Market 100821 Sandra 1 53 M 17 Y02 MNDL N 4/02 violation Sandra attended training 11/05 (after the fail) Connolly pg 300 Summary Notes: 5 / 7 alcohol & 5 / 7 tobacco looked @ the MNDL before making the sale / 14/14 had not attended training Also present and (in-fact retrieved the beer from cooler and put it on the counter) was the 55 year old male employee Mary appeared to be in charge, checked buyer's MNDL (which shows when buyer turns 18), after calculating age out loud, told cashier to make sale Carol checked buyer's MN DL (which shows when the buyer turns 18), checked "age calendar" noted date, ask another employee, they argued, sold Age (of violator) BS (Buyer's Sex) BA (Buyers Age) BP (Best Practice) ID'ed (did seller ID buyer) Train (was violator trained) Vio # (# of violation) 2003 THRU 2005 ALCOHOL & TOBACCO FAILS 2004 Alcohol Business Employee Case # Age BS BA BP Ued Train Vio # Summary Court 17414 Carmen 37 M 18 Y MNDL N 1 Conversed with buyer & officer in English Roe pg 300 CtAdMd Dutton's 44779 Joseph 25 F 18 N N N 1 Oleisky pg 300 CtAdMd E " _ 44768 Daniel 17 F 18 N MNDL N 1 See below summary [» Besta 44782 Juan 42 F 18 Y03 N N 2 11/03 violation Connolly pg 200 CtAdMd SA 44772 Benjamin 26 F 181 Y MNDL N 1 Clerk stated looked at tobacco calendar not alcohol one 10/01 DAS 12/ 02 DWI Scherer pg 300 CtAdMd Dino's Pizza 46369 Deborah 42 F 18 Y03 MNDL N 1 Alton pg 300 CtAdMd Elm Creek Golf 4635207/99 Jeff 44 F 18 N N Y 1 06/01 violations Attended training 06/04 (before the fail) 87 DWI Nordby pg 300 CtAdMd Famous Dave's 46360 Darcy 44 F 181 N MNDL N Connolly pg 300 CtAdMd 46257 Chaw 41 F 18 N MNDL N 1 11/ 04 tobacco violation - same clerk Training 12/04 (after the fail) Fitzgerald pg 300 CtAdMd Grandma's 46342 Sean 23 F 18 Y2 N Y 1 Attended 05/03 Fitzgerald pg 300 CtAdMd VFW 46258 Angela 35 F 18 Y2 MNDL N 1 Duffy pg 300 Star Liquor 46256 Linda 45 F 18 Y2 N Y 1 Attended training 05/04 (before the fail) Fitzgerald pg 300 CtAdMd 46364 Zheng 18 F 18 N N N 1 conversed with buyer & officer in English 07/99 & 12/00 violations Bush pg 300 CtAdMd Rainbow 6th 52606 Yadonna 27 F 18 Y01 MNDL N 1 Clerk entered DOB 09 / 08/ 66 instead of 86 Fitzgerald WARRANT Red Robin 52607"Attended Angela 20 F 18 Y03 NJ Y 1 training 07/03 (before the fail) Bartender said normally cards everyone Fitzgerald pg 300 Summary Notes: 8 / 15 looked @ MNDL before making sale / 4/15 had attended training - 2/4 attended in same year as fail 2/4 attended training the year before the fail There was a 33 year old female manager on duty (she retieved the beer from cooler after telling the buyer they didn't have the brand she wanted) and placed it on the counter infront of the buyer. Daniel later stated that when he ID'ed the buyer he saw that she was a year older them him but sold to her anyway. Daniel waited on buyer "against policy" 2004 Tobacco Business Employee Case # Age I BS BA BP ID'ed Train Vio # Summary Court Freedom Berkshire Willie 22762**Clerk 44 F 15 Y02 N 1 asked for ID but buyer did not have one clerk said thought buyer was 20 Poston pg 250 Chaw 52057 41 F 16 N MNDL N 1 10/ 04 Alco. Vio. same clerk Conversed with buyer & officer in English plead guilty 10/02 New Hope to sale of tobacco was fined $150 fine Fitzgerald pg 100 Sami's 52056 Yousri 29 F 16 N MNDL N 1 Bush pg 300 Cub Foods Vicksburg Alaina 52439 23 F 16 N MNDL N 1 Clerk entered 8/6/86 into register instead of 88 Aldrich pg 300 Holiday Campus Marci 52777 37 F 16 N MNDL N 1 11/00 violation Clerk ask for & received buyer's DL, "swiped" DL, & sold Fitzgerald pg 300 Holiday Fernbrook Milteades 52782 18 F 16 Y01 MNDL N 1 police contacts juv history Clerk dropped DL on floor handed it back without looking at it Unknown Snyder Drug Lancaster Ivy 52762 20 F 16 Y02 MNDL N 2 06/01, 04/02 & 11/03 violations Chu pg 300 Herb's Nicholas 22338 20 F 15 Y02 N N 1 11/01 & 04/02 violations 'Training 6/04 (after the fail) Said buyer looked over 20 police contacts juv history Pihlaja pg 300 SUCTImarj/ Notes: 7 / 8 looked @ the MNDL before making the sale 8/8 did not attend training Clerk and another employee attempted to "figure out" the buyer's age from the DOB on the driver license. Chaw attended training after the fail 2003 THRU 2005 ALCOHOL & TOBACCO FAILS 2005 Alcohol Business Employee Case # Age BS BA BP IID'ed Train Vio# Summary Court Haskell's 9198 JIII 26 M 19 Y2 Y Y 1 Attended training 09/02 (before the fail) Holanan pg 300 CtAdMd Lund's 9177 Patricia 50 M 19 Y01 MNDL N 1 03 tobacco violation Attended training 04/05 (after the fail) Holanan pg 300 CtAdMd Radisson 9222 Marianne 43 M 19 Y2 N Y 1 12/99 & 12/00 violation *Training 09/02 (before fail) Open bar, private party, buyer did not pay Rosenbaum Stip Facts 75 9393 Remedio 35 M 19 Y03 MNDL Y 3 11/03 & 09/04 violation *Training 11/04 (before fail) See below summary Holahan pg 300 CtAdMd Italiannis 9361 Mary 231 M 19 Y2 MNDL Y 1 Attended training 05/04 (before the fail) bartender said she misread DOB Scherer pg 300 CtAdMd Pizza Hut 9384 William 41 M 19 N MNDL N 1 server stated going thru emotional troubles so wasn't paying close attention to DL Leung pg 300 CtAdMd Haskell's 37344 James 54 F 18 Y2 MNDL N 2 2/05 violation *Attended training 08/05 (after the sale) Clerk was store owner now under Haskell's is manager Wexler pg 300 CtAdMd Target 37325 Nathan 21 F 19 N N 1 See below summary Wexler pg 300 CtAdMd Tea House 48203 Chuan Chen 36 F 19 N N N 2 07/99, 12/ 00, 10/04 violations Clerk stated normally does ask for ID Lange pg 300 CtAdMd Plymouth Liquors 50797 Erick 23 F 19 Y2 N N 1 12/00 violation Clerk noted that he is currently on probation for DOC The Reserve 50816 Adam 29 F 19 Y02 N N 1 Open bar, private party 6003791 Woody's 50808 Michyla 24 F 19 N MNDL N 1 had been open for 2 weeks 6003783 EI Azteca 51063 Alberto 21 F 19 NJ MNDL N 4 11/03, 09/04, & 02/05 violations Removed from BP after 3 violations Summary Notes: 7 / 13 looked @ the MNDL before making the sale / 4/13 attended training - 2/4 attended same year as fail 11/03, 09/04 02/05 violations = removed BP clerk stated that she was "up all night with sick kids", so wasn't paying attention. clerk asked for buyers DOB which she verbally provided, clerk entered DOB into register, it "bonked" him, he entered it again, again the register "bonked" him he attempted a 3rd time with no success, he asked the buyer her DOB again and then entered "some" numbers which allowed the sale to take place 2005 Tobacco Business Employee Case # Age IBS BA BP IID'ed Train IVio Summary Court S & S 10369 Michael 25 M 16 Y03 MNDL N 1 Conversed with buyer & officer in English Clerk stated misread DOB on DL as being 1986 not 1989 Leung pg 300 Cub Nathan 11333 Melissa 19 M 16 N MNDL N 1 Anderson pg 328 MGM 11323 Andrew 25 M 16 Y01 MNDL N 1 12 / 00 violation See below summary DAS 01/05 Greenberg pg 300 Holiday Plymouth Station 50789Clerk Michael 22 F 16 N N N 1 stated usually ID's but very busy, officer notes 2 people ahead of buyer others behind (2 clerks working) McKinsey pg 300 CVS 51595 Jenny 32 F 161 N MNDL N 1 Conversed with buyer & officer in English IIIIJ111iffiffIlEM **See below summary Clerk said did not ID because buy Porter pg 300 Essex Court Gifts 51621 Jenna 18 F 16 N N N 1 Porter pg 300 Freedom Co 10 51638 James 52 F 16 Y02 N Y 1 Attended training 05/02 (before the fail) Porter pg 300 Northern Lights 5161405/97 Joanne 79 F 16 N MNDL N 1 St Louis Park sale of tobacco used "age calendar" told officer buyer born "1989" Porter pg 300 S & S 51680 Hamed 25 F 16 Y03 MNDL N 2 3 / 05 violation Clerk admit knowing buyer was 16, & was "hitting" on her McKinsey pg 300 Summary Notes: 6 / 9 looked @ the MNDL before making the sale / 1/9 attended training (attended 3 years prior to fail) Clerk looked at MNDL noted that it was "clipped" so asked for the "paper" DL also, which the byuer had. Clerk later stated that he hadn't been feeling. well so has been taking a cold medicine, so was he was confused. Clerk "over -rode" the register security code (using the manager's pass word) to make the sale. clerk very upset telling officer that the buyer looked old enough and that she entered the buyer's DOB into register and "it" allowed the sale to take place. Officer and manager checked the register later in the day. It worked properly, manager stated that if clerk entered just "89" into the register the computer would think the buyer was 89 years old. (the officer noted that he did not see the clerk enter anything) 38 / 59 employees looked at the buyer's MNDL before making the sale = 65% 9 / 59 employees had attended training prior to their fail Agenda Number: TO: Laurie Ahrens, City Manager , FROM: , Housing Programs Manager through Anne Hurlburt, Community Development Director SUBJECT: Receive update on HRA action regarding South Shore Drive property DATE: February 23, 2006, for the City Council Meeting of February 28, 2006 1. BACKGROUND: At the Request of the Mayor, HRA staff has put together this brief memo and attached the more recent documents relating to the HRA owned site on South Shore Drive. At the February Regular HRA meeting the HRA Board of Commissioners discussed a potential partnership with Habitat for Humanity and the HRA. In this partnership, the HRA would sell the property located at 10801 South Shore Drive to Habitat for $1. In return, Habitat would construct 3-4 units that would be sold to first time homebuyers. The staff report and attachments from that meeting are included with this memo. We have also included the draft minutes from that meeting. The Board decided not to take action on this item at that time. It was the desire of the Board to wait as the area further developed and evaluate other options. Chair Henderson was unable to attend the meeting and has called a special meeting to further discuss the property that will take place on Monday, February 27. Staff will provide the Council with an update of any action taken by the HRA at their special meeting. 2. ATTACHMENTS: 1. February 16, 2006 HRA Staff Report 2. February 16, 2006 Draft HRA Minutes 0:\1401.!SRvG\HRA\STACCRGP\CC\2006\HRA Owned property - South Shore Drive 2-28-06.doe Agenda Number: 3 . Co DATE: February 6, 2006, for Housing and Redevelopment Authority Meeting of February 16, 2006 TO: Plymouth Housing and Redevelopment Authority FROM: 0eames, Housing Manager, through Arnie Hurlburt, Executive Director SUBJECT: South Shore Drive Site — Update on potential partnership with Habitat for Humanity BACKGROUND: In February of 2004 the HRA purchased a vacant lot from Quest Development located at 10801 South Shore Drive. At that time the HRA was working with the Builders Outreach Foundation and Orrin Thompson Homes to develop the site with 3 to 4 affordable for sale attached homes. As we started the pre -development due diligence work, it was discovered that the site would need soil corrections, which our civil engineer estimated to be around $100,000. After further discussions with the Builders Outreach Foundation, they decided that this project was too difficult for them and they withdrew from the project. In late 2005, staff contacted Habitat for Humanity to see if they would be interested in partnering with the HRA on this project and we recently were informed that they are very interested in a partnership. We anticipate the partnership would be similar to the one the HRA had forged with the Builder's Outreach Foundation were we would sell the lot for $1 and they would construct 3- 4 attached units on the site. To cover the additional soil correction costs, Habitat is applying to Hennepin County for HOME funds at the end of February. Habitat has requested a letter of support for this application from the HRA and the City. Staff is in support of this partnership. We have never had a Habitat project in the City of Plymouth and this will be an excellent opportunity for the community to come together on a project. Additionally, the owner of the house directly to south of the HRA lot has expressed interest in selling his lot so we may be able to combine the two sites into one project. From a planning stand point this would be beneficially as this single family house, if untouched, would be situated between two multi -family developments. If the Board approves staff s recommendation we will bring the purchase agreement(s) for approval to the board at a later date. I recommend that the Plymouth Housing and Redevelopment Authority Board of Commissioners direct staff to 1.) Enter into negotiations to sell the property located at 10801 South Shore Drive to Habitat for Humanity 2.) Enter into negotiations with the Property owner at 10805 South Shore Drive for the potential purchase of his existing house and lot and 3.) Submit a letter of support to Hennepin County on behalf of Habitat for Humanity. ATACHMENTS: 1. Location Map 2. Support Letter 0:\HOUSING\HRA\STAFFREP\HRA\2006\South Shore Drive - habitat project 2-16-06.doc Plymouth Housing and Redevelopment Authority (HRA) Existing and Potential Site Land Use Guide Plan East of South Shore Drive and ®C, Comercial North of 11th Avenue FFT-M cc, City Center CO, Commercial Office IP, Planned Industiral LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area E N 6 LA -4, Living Area 4 City Of , LAR, Living Area Rural Plymouth, Minnesota W \ E ® P-1, Public/Semi-Public/Institutional railroad S 0 0.05 0.1 0.2 0.3 Miles February 16, 2006 Hennepin County Board of Commissioners Hennepin County Community Works and Transit MC -L608 300 South Sixth Street Minneapolis, MN 55415-9989 Dear Commissioners: The Plymouth Housing and Redevelopment Authority is excited to partner with Twin Cities Habitat for Humanity for the first time. As the Twin Cities grows and expands communities such as ours have experienced dramatic increases in population and housing stock. Twin Cities Habitat has chosen to work as a community partner not only in the core cities of Minneapolis and St. Paul, but also in non -urban municipalities such as Plymouth. Affordable housing benefits all aspects of society. In addition to helping families achieve the American dream by owning their own homes, effective workforce housing helps economic growth because workers can access places of employment. For businesses, the ability to attract and retain labor depends partly on the availability of decent, affordable shelter for working families. Twin Cities Habitat for Humanity has sold almost six hundred homes in the metro area and is currently constructing even more. Habitat homes are aesthetically pleasing and any resident would be proud to own one. It is with this in mind that I strongly endorse Twin Cities Habitat for Humanity's application for assistance from the HUD -funded HOME program that is allocated through Hennepin County. Please feel free to contact Jim Barnes at (763) 509-5412 with any questions regarding this project Sincerely, Susan Henderson, Chair Plymouth Housing and Redevelopment Authority PLYMOUTH Adding Quality to Life 3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447-1489 . TPI r-PHONF 17R1l Rno_Rnnn MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY February 16, 2006 PRESENT: Commissioners Tim Bildsoe, Steve Ludovissie, Jenny Flansburg and Jim Kovach. ABSENT: Chair Susan Henderson STAFF PRESENT: Executive Director Anne Hurlburt, Housing Program Manager Jim Barnes, HRA Specialists Tracy Jones and Patty Schaffer. OTHERS PRESENT: Link Wilson from Miller Hansen Partners, Plymouth resident Linn Hirst and American Mortgage Corporation representative Vicki Smolich. 1. CALL TO ORDER Commissioner Bildsoe called the Plymouth Housing and Redevelopment Authority meeting to order February 16, 2006 at 7:03 P.M. Housing Program Manager Barnes requested item 3B be discussed prior to item 3A. The Board granted this request. Commissioner Ludovissie asked that item 2C be removed from the consent agenda and be listed as item 3D. 2. CONSENT AGENDA A. Approve January 19, 2006 HRA Meeting Minutes B. Plymouth Towne Square. — Accept monthly housing reports. MOTION by Commissioner Flansburg, seconded by Commissioner Kovak, approving the consent agenda. Vote. 4 Ayes. Motion approved. 3. NEW BUSINESS A. Vicksburg Crossing. Approve exterior materials selection. Link Wilson, representing Miller Hanson Partners (MHP), was introduced by Housing Program Manager Barnes. Mr. Wilson reviewed the exterior materials selection. He stated the color base block is complete so this item can't be changed. He stated they tried to stay in character with the rendering that was presented and stayed true to what they had Plymouth Housing and Redevelopment Authority r" R ' a F TFebruary16, 2006 Page 2 promised the City. He thought as soon as the weather breaks, which will probably be late March, the bricks would start to be laid so he advised the Board that the selection would need to be made soon. MOTION by Commissioner Blidsoe, seconded by Commissioner Flansburg, recommending approval of the exterior materials and colors selected by Miller Hanson Partners. Vote. 4 Ayes. Motion approved. B. First Time Homebuyer Recipient. Appeal of Executive Director's Denial of Request for Subordination Housing Program Manager Barnes introduced Linn Hirst and Vicki Smolich. Ms. Smolich stated she is with American Mortgage Corporation and is here representing Linn Hirst. Housing Program Manager Barnes presented an overview of the February 16th staff report. He stated the reason for both denials were based on the cash out and the loan -to -value ratio proposed. Ms. Smolich stated she is trying to consolidate three loans that Ms. Hirst had down to two loans which would be a savings of $500 a month. Commissioner Bildsoe asked if Ms. Smolich had read the guidelines for subordination. Ms. Smolich stated she had and realizes Ms. Hirst doesn't meet the loan to value ratio, however, she is requesting a waiver of the rules/policy. Executive Director Hurlburt asked if a new appraisal had been done. Ms. Jones stated we had the appraisal that was done in November 2005 for $185,000. Director Hurlburt asked Ms. Smolich when we denied the request for subordination if she had used the $185,000 appraisal. Director Hurlburt stated that was the number used in our formula to come up with 112% loan to value ratio. Director Hurlburt asked if any of those numbers were wrong. Ms. Smolich said the figures were correct. Commissioner Bildsoe commented that the Board looks at the rules and that is what the Board follows. The decisions made by the Board are the same for everyone. Ms. Smolich again stated that their request was for a waiver of the policy for the financial benefit that Ms. Hirst will receive in the monthly payment reduction. Commissioner Bildsoe stated Ms. Hirst had received a benefit by getting the loan from the City of Plymouth. The Board was concerned that if Ms. Hirst had to sell the home and the loan to value ratio is still at 110% with our loan considered then the payoff of our mortgage would be at risk. Commissioner Kovach stated that developing these policies and procedures were done over a substantial period of time and that these rules apply to everyone that obtains financing through the City. Plymouth Housing and Redevelopment Authority February 16, 2006 Page 3 R A F T MOTION by Commissioner Flansburg, seconded by Jim Kovak, recommending to uphold staff's denial of Ms. Hirst's request to subordinate her first time homebuyer second mortgage to a new loan offered through American Mortgage Corporation. Vote. 4 Ayes. Motion approved. C. South Shore Drive Site. Update on potential partnership with Habitat for Humanity. Housing Program Manager Barnes presented an overview of the February 16, 2006 staff report. He stated that the Builders Outreach Foundation found the development more difficult than anticipated and they withdrew from the project. In December of 2005 staff contacted Habitat for Humanity to see if they would be interested in partnering with the HRA to build 3 to 4 affordable homes at 10801 South Shore Drive. They recently informed the HRA that they are very excited about the project. Staff held discussions with Habitat and are working with them to get additional funding through Hennepin County and the State. At this time staff is looking for the Board's permission to move forward with further discussions. Commissioner Ludovissie mentioned that The Woods at Medicine Lake, a townhome project of which this area was originally a part of, has been selling units and the base price starts at $345,000 and goes to $475,000. He said it might make sense to look at selling the property and bail out of the situation and hopefully make money to utilize in another area for another project. He said he wasn't involved in the negotiation for this property and doesn't know how it developed but felt we should keep options open and maybe talk to a real estate agent about listing the property and getting their opinion as to what the value might be. If, in fact the area is developing as it appears to be and it looks like there will be another condo project across the street and if the homeowner has changed his position it could make for a larger site. It could become an option for another developer. Director Hurlburt pointed out there are a fair number of market rate developments in this area now that are in a higher price range. However, she stated it would be nice to look at how the HRA could bring some affordable units into the mix. Commissioner Bildsoe stated he feels putting affordable housing in an area that has a higher value is not the best thing to do to get the most for our money. He stated he would be interested in getting some idea of what the property would sell for. Commissioner Flansburg commented that affordable housing is needed in the City and is difficult to achieve. She stated that discussions have taken place in the past about not wanting to miss affordable housing opportunities and she feels this is an opportunity to create affordable housing which is a goal of the HRA Board. Commissioner Bildsoe stated he thought if the property could be sold, the proceeds could be used for another site that doesn't need soil corrections. He also commented that the money from Hennepin County and the State of Minnesota could also be used for another project. Plymouth Housing and Redevelopment Authority February 16, 2006 Page 4 s Director Hurlburt stated the problem is identifying another site. If this property is sold another might not be found. Housing Program Manager Barnes stated we paid $125,000 for this property and by Plymouth standards that is fairly reasonable. Commissioner Bildsoe stated what he thought staff was recommending tonight was to enter into negotiations to sell the property located at 10801 South Shore Drive to Habitat for Humanity for $1 and talk to existing property owner of the neighboring property located at 10805 South Shore Drive. Housing Program Manager Barnes confirmed this. Director Hurlburt asked if staff knew what the assessed value of the parcel at 10805 South Shore Drive was and what kind of shape the house was in. Housing Program Manager Barnes stated the purchase price was just over $200,000 two years ago. With a 7% increase the value would be about $230,000. The question was asked if Habitat could buy the lot. Housing Program Manager Barnes responded that it's possible they could, but it is highly unlikely and explained how Habitat for Humanity projects work. Director Hurlburt asked if Habitat would rehab the existing house. Housing Program Manager Barnes stated from what he had seen of the exterior he didn't feel the home would be a good candidate for rehab. Director Hurlburt asked if we take the lot we already own and are able to acquire the other lot for $250,000; what the estimate would be of how many units and dollars per unit we would actually be subsidizing. Housing Program Manager stated he has not done the per unit cost evaluation on the other lot. Commissioner Flansburg stated she sees two things going on: 1) A deadline because of the request by the State to either support Habitat to go forward or say we don't know and want to explore this before making a commitment and 2) Regarding the second site there are too many unknown factors. She stated it would be to our advantage to have both sites combined to make it a more successful project. Commissioner Bildsoe stated he felt more time was needed. However, his concern was in regards to the funding cycle and he asked if we could wait another 30 days before addressing this. Housing Program Manager Barnes said Habitat could submit their application next Tuesday without a support letter. Hennepin County may or may not accept a support letter after the fact. Plymouth Housing and Redevelopment Authority February 16, 2006 Page 5 MOTION by Commissioner Bildsoe recommended Plymouth Housing and Redevelopment Authority Board of Commissioners direct staff to take no action at this time. The motion died for lack of a second. The general consensus of the Board was to take no action at this time. D. Vicksburg Crossing — Approve Lease -up and Management Contract with Grace Management. Commissioner Ludovissie stated he had a few comments regarding the management agreement and referred to page 14 - Term and Termination. He asked if there is a reason the Board wanted to leave it at October 1St instead of November I". Housing Program Manager Barnes stated he would change it to November and he didn't have a problem with that. Commissioner Ludovissie pointed out the last item was the Term and Termination notice periods. He thought the term 120 days on a one-year automatic renewal is allot of lead time. He would like to see those lead times cut down and suggested not more than 90 days. Director Hurlburt asked Housing Program Manager Barnes if there would be an issue with changing the time period. He responded no. MOTION by Commissioner Ludovissie, seconded by Commissioner Kovach, to approve the management agreement as submitted with two changes on page for 14 regarding the Term and Termination. October 1 st will change to November 1St and wherever it states 120 days will change to read 90 days. Vote. 4 Ayes. Motion approved. 4. ADJOURNMENT Meeting adjourned at 8:31 PM. HRA/Minutes 2/16/06 Agenda Number: TO: Mayor and City Council FROM: Laurie Ahrens, City Manager SUBJECT: Set Future Study Sessions DATE: February 22, 2006, for City Council meeting of February 28, 2006 1. ACTION REQUESTED: Review the pending study session topics list, set study sessions and amend the topics if desired. 2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Other requests for study session topics: Update with City Manager (summer) Discuss Solid Waste Program Report on staffing needs of City (Willis) Meet with Xcel Energy to discuss reliability issues (Willis) Request meeting with TwinWest PAC (Willis) — invitation provided to TwinWest, on agenda for TwinWest mayor -manager meeting Discuss image relating to funding and opportunities provided to Plymouth (Stein) Discuss options for regulating "mobile billboards" (Black) Discuss funding of open space options Receive Audit Report (June 13 or 27 suggested) Water Plant tours (May or later) EQC recommendation on student project on reducing greenhouse gases OFFICIAL CITY MEETINGS unroh MMh Sunday Monday Tuesday rWednesday v Thursday Friday Saturday 1 7:00 PM PLANNING COMMISSION, Council Chambers 2 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake 3 4Feb2006Apr S M T W T F S 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 Room 19 20 21 22 23 24 25 26 27 28 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ASH WEDNESDAY 30 S 6 7 8 9 10 11 6:00 PM YOUTH LEADERSHIP CONFERENCE,Elw Plymouth Creek 7:00 PM Caucus Night 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC), Council Chambers 66U PM -S O6 PM EHVIRONMENTALQUALITY FAIR, P"_GwF m. rs noo 6:1PMPAR11 Center RECREATION AWISORY CCOM-10H (PRACI, M jdc LKS R. J00 PM JOINT COUNCILPIANNING COMMISSION MEETING: IANO USE PIAN FOR NORTHWEST PLYMOUTH, PMmoun Crxk Cenlw 12 13 14 15 16 17 18 7:00 PM YOUTH ADVISORYCOUNCIL, Meeting Room A 5:30 PM SPECIAL COUNCIL MTG:PRESENTATION B TRAINING ON EMERGENCY MGMT PLAN, Meeting Room ArB 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 19 20 21 22 23 24 25 7:00 PM SPECIAL COUNCIL MEETING: LAND USE PLAN FOR NORTHWEST PLYMOUTH, Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSR (PACT) , Medicine Lake Room 6:00 PM BOARD 8 COMMISSION RECOGNITION EVENT Plymouth Creek Center 26 27 28 29 30 31 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 11:45 AM PLYMOUTH BUSINESS COUNCIL, 12201 Ridgedale Driw, Minnetonka 7:00 PM REGULAR COUNCIL MEETING, Council Chambers PRIMAVERAPLYMOUTHFINE ARTS COUNCIL SHOW Plymouth Creek Center modified on 2/23/2006 OFFICIAL CITY MEETINGS Arip>> ?nnh Sunday v v Monday Tuesday WednesdayThursday Friday Saturday May 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 J 1 PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW, Plymouth Creek Center Mar 2006 S M T W T F S 1 2 TT 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2 DAYLIGHT SAVINGS COMMENCES- set clocks ahead 1 hour 3 PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW,PIymouthCreek center 4 PRIMAVERA PLYMOUTH ARTS COUNCIL SHOW, Plymouth CreekCenter 5 7:00 PM PLANNING COMMISSION, Council Chambers 6 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 7 8 9 PALM SUNDAY 10 7:00 PM NVIRONMENTAL ALTYCOMMRTEE EQC), Council ChambersF 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 11 5:30 PM BOARD OF EQUALIZATION, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 12 PASSOVER BEGINS AT SUNSET 13 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council Chambers 14 GOOD FRIDAY 15 16 EASTER SUNDAY 17 7:00 PM YOUTH SERVICE AWARDS, Council Chambers 18 6:00 PM SPECIAL COUNCIL MEETING POLICE STAFFING STUDY; FIRE STAFFING STUDY, Meeting Room ArB 19 7:00 PM PLANNING COMMISSION, Council Chambers 20 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY(HRA), Medicine Lake Room 21 22 9:00 AM -3:00 PM YARD GARDEN EXPO, Plymouth Creek Center and Fieldhouse 23 24 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 25 26 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room 27 28 29 1I I AM PLYMOUTH euslHEss couxclL, izml Ri4dg E k 0-. Mi.— 550 PM BOARD OF EGUALVATIOIIRECONVENEMC—" Ch..b 00 PM REGULAR COUNCIL MEETING, Ceur,cN CHamGn 30 modified on 2/23/2006 OFFICIAL CITY MEETINGS Alfav 2006 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7:00 PM 7:00 PM HUMAN PLANNING RIGHTS COMMISSION, COMMISSION - Council Chambers Medicine Lake Room 7 8 9 10 11 12 13 7:00 PM YOUTH ADVISORYCOUNCIL, Meeting Room A 5:30 PM SPECIAL COUNCIL MEETING: DISCUSS COMPENSATION 8 BENEFIT PRACTICES, Meeting Room AtB 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EDC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION FRAC), Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 14 15 16 17 18 19 20 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 21 22 23 24 25 26 27 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 1145 AM PLYMOUTH BUSINESS COUNCIL, 12201 Ridgedale Dnw, Minnetonka 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 28 29 30 31 Apr 2006 Jun 2006 MEMORIAL DAY Observed) - City Offices Closed S M T W T F S S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 30 modified on 2/23/2006 OFFICIAL CITY MEETINGS June 2006 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jul 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 2 3 May 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 4 S 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Roam A 6 7 7:00 PM PLANNING COMMISSION, Council Chambers 8 7:00MPARK 8 RECADVISORY COMMISSION PRAC), Council Chambers 9 10 I1 12 13 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 14 7:00 PM ENVIRONMENTAL QUALrYCOMM11E EQC), Council Chambers IS 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 16 17 Flag Day 18 19 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 20 21 7:00 PM PLANNING COMMISSION, Council Chambers 22 23 24 25 26 27 11:45 AM PLYMOUTH BUSINESS COUNCIL, 12201 Ridgedale Drive, Minnetonka 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 28 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room 29 30 modified on 2/23/2006 OFFICIAL CITY MEETINGS AN 2006 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Aug 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 9:15 AM MUSIC IN PLYMOUTH 5k RUN Jun 2006 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2 3 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room A 4 INDEPENDENCE DAY 5 7:00 PM PLANNING COMMISSION, Council Chambers 6 5:15 PM MUSIC IN PLYMOUTH, Hilde Performance Center 7 8 9 10 11 700 PM REGULAR COUNCIL MEETING, Council Chambers 12 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EOc), Council cnambers 13 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council Chambers 14 15 16 17 7:00 PM YOUTH ADVISORY COUNCIL, Meeting Room 18 19 7:00 PM PLANNING COMMISSION, Council Chambers 20 700 PM HOUSING 8 REDEVELOPMENT AUTHORITY(HRA), Medicine Lake Room 21 22 23 24 25 11 AS AM PLYMOUTH BUSINESS COUNCIL, 12201 Ridgedale Drive, Minnetonka 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 26 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) , Medicine Lake Room 27 28 29 30 31 7:00 PM YOUTH ADVISORY COUNC IL, Meeting Room A modified on 2/23/2006