HomeMy WebLinkAboutCity Council Packet 02-28-2006 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, February 28, 2006
6:00 p.m.
Meeting Room A & B
1. Call to Order
2. Discuss Best Practices Program
3. Receive update on HRA action regarding South Shore Drive
property
4. Set future Study Sessions
5. Adjourn
Agenda Number:
C'-)
TO: Laurie Ahrens, City Manager
FROM: Captain Joel Franz )9F
THROUGH: Michael S. Goldstein, Chief of Police/
SUBJECT: BEST PRACTICE PROGRAM FOR ALCOHOL AND TOBACCO
DATE: February 21, 2006
1. ACTION REQUESTED: The City Council consider changes to both the Best Practice
Alcohol and Tobacco programs.
2. BACKGROUND: The City of Plymouth Best Practice Program for licensed alcohol
establishments commenced in 2000. The Tobacco Best Practice Program followed the next
year in 2001. Both programs offer incentives to license holders for agreeing to meet specific
conditions. The Police Department as part of this program, has conducted the training for
licensed establishments.
3. ALTERNATIVES: The City could decide not to make any changes and continue with the
program as we have been doing in the past.
4. DISCUSSION: When we began Best Practice training programs, license holders were good
about sending their employees to the required training. Most scheduled training dates had
sufficient numbers to justify the staff time required for setting up and conducting the training.
Although the city staff time was high, it seemed that it was worth doing because of the
interest in the training.
We are no longer experiencing this. Many classes are being cancelled at the last moment
because there are not sufficient numbers interested and those that are conducted often have
less then a handful of students. Spending up to seven hours for these few students is not a
very efficient use of our time.
The Police Department up until this point has offered this training for free as a service to our
license holders. This has proven to be an expensive benefit requiring almost 25% of Det.
Mark Bevins' time.
The City of Edina has developed a program similar to ours for licensed alcohol
establishments where they use outside trainers, but require 75% of those who sell in every
establishment to go through the approved training program yearly. The license holder is
required to show proof of this training 90 -days prior to license renewal each year. The
approved trainers are charging between $230 and $400 a year. The trainer is then required to
provide the city with a class roster and a letter which certifies that 75% of employees were
trained.
The City of St. Paul offers a 7% liquor license discount each year to businesses that send at
least 75% of their employees through one of two approved training programs. On a first fail,
the business has the option of paying a $500 fine or sending all of their employees to the
training.
The City of Minnetonka uses the Minnesota License Beverage Association to provide
training for licensed alcohol establishments through a contract. Minnetonka pays them
229.00 dollars a year to provide monthly training sessions. Each individual is then charged
10.00 to attend the training which is used to recoup the Cities yearly contract. The
Minnesota License Beverage Association also offers online training in both English and
Spanish.
We believe it would be beneficial for license holders to maintain a strong training base and
therefore are proposing that the City require that 75% of those employees that sell be required
to go through training every other year if they desire to be a part of the Best Practice Program.
This would ensure that these sellers receive on-going training instead of attending training
once and calling it good forever. All current training requirements would continue to be a
part of our program including TIPS training, but outside trainers would be identified and
approved to conduct the training rather then having the Police Department do it. License
holders would be responsible for arranging the training for their employees and ensuring that
any language issues are addressed.
While identifying possible outside trainers we found a couple trainers are already offering
programs in Spanish. One trainer stated he would be able to provide training in Cantonese.
License holders desiring to be a part of the Best Practice program would be required to work
with approved trainers to address language issues. The Police Department would also
consider approving training programs meeting set criteria, if license holders bring them to our
attention.
5. BUDGET IMPACT: With minor changes, the City would gain approximately 25% of an
officer's time which could be spend more effectively in other areas.
6. RECOMMENDATION: Staff recommends the City change the Best Practice Agreements
to state that a minimum 75% of serving employees must receive training every other year by
a City approved trainer. We would continue to meet with managers and ensure Best Practice
license holders are meeting the agreed upon criteria.
Attached to this report are current Best Practice Agreements as well as alcohol and tobacco
agreements with the suggested changes.
CITY OF PLYMOUTH
U-21 PROJECT
BEST PRACTICE AGREEMENT
Current Form
business, operating in the City of Plymouth
with an [on -sale off -sale] [intoxicating wine wine/strong beer
license agrees to be a "Best Practices" establishment.
malt] liquor
With this agreement we understand we must agree to several of the following items,
including the first five mandatory items, to a total point value of at least 100 points.
Selected Points Item
4 10 * Inspection/Investigation to ensure criteria are being
met
4 10 * Minimum 75% of employees trained by the Police
Department
4 10 * Program in place for on-going training of new and
current employees
4 10 * Yearly meeting between designated Operating
Managers and department personnel
4 10* Servers and staff may not consume an alcoholic
beverage or have alcohol on their breath while
working
25 Participation in TIPS training program with minimum set
number of employees certified
10 Policy requiring identification checks for anyone
appearing to be 40 or under
10 Employee reward program (program for rewarding
employees who catch underage persons attempting to
purchase)
20 Automated identification card scanner system
10 Approved internal compliance check program
25 Pre -agreement to meet immediately on violations (meet
with Police Department personnel immediately instead of
waiting for criminal court proceedings)
10 Pre -agreement to work with the police department on
secondary sales
These five items are mandatory
CITY OF PLYMOUTH
U-21 PROJECT
BEST PRACTICE AGREEMENT
Proposed Fonn
business, operating in the City of Plymouth
with an [on -sale off -sale] [intoxicating wine wine/strong beer malt] liquor
license agrees to be a "Best Practices" establishment.
With this agreement we understand we must agree to several of the following items,
including the first five mandatory items, to a total point value of at least 100 points.
Selected Points Item
4 10 * Inspection/Investigation to ensure criteria are being
met
4 10 * Minimum 75% of employees that serve must be
trained by an approved trainer every other year
4 10 * Program in place for on-going training of new and
current employees
4 10 * Yearly meeting between designated Operating
Managers and department personnel
4 10 * Servers and staff may not consume an alcoholic
beverage or have alcohol on their breath while
working
25 Participation in TIPS training program with minimum set
number of employees certified
10 Policy requiring identification checks for anyone
appearing to be 40 or under
10 Employee reward program (program for rewarding
employees who catch underage persons attempting to
purchase)
20 Automated identification card scanner system
10 Approved internal compliance check program
25 Pre -agreement to meet immediately on violations (meet
with Police Department personnel immediately instead of
waiting for criminal court proceedings)
10 Pre -agreement to work with the police department on
secondary sales
These five items are mandatory
CITY OF PLYMOUTH
U-18 PROJECT
BEST PRACTICE AGREEMENT
Current Form
business, operating in the City of Plymouth
with a tobacco license agrees to be a "Best Practices" establishment.
With this agreement we understand we must agree to several of the following items,
including the first three mandatory items, to a total point value of at least 75 points.
Selected Points Item
4 15 * Inspection/Investigation to ensure criteria are being
met
4 10 * Minimum 75% of employees trained by the Police
Department
4 10 * Program in place for on-going training of new and
current employees
10 Policy requiring identification checks for anyone
appearing to be 27 or under
10 Employee reward program (program for rewarding
employees who catch underage persons attempting to
purchase)
20 Automated identification card scanners stem
10 Approved internal compliance check program
25 Pre -agreement to meet immediately on violations (meet
with Police Department personnel immediately instead of
waiting for criminal court proceedings
10 Pre -agreement to work with the police department on
secondary sales
These three items are mandatory
CITY OF PLYMOUTH
U-18 PROJECT
BEST PRACTICE AGREEMENT
Proposed Form
business, operating in the City of Plymouth
with a tobacco license agrees to be a "Best Practices" establishment.
With this agreement we understand we must agree to several of the following items,
including the first three mandatory items, to a total point value of at least 75 points.
Selected Points Item
4 15 * Inspection/Investigation to ensure criteria are being
met
4 10 * Minimum 75% of employees that sell the product
must be trained by an approved trainer every other
year
4 10 * Program in place for on-going training of new and
current employees
10 Policy requiring identification checks for anyone
appearing to be 27 or under
10 Employee reward program (program for rewarding
employees who catch underage persons attempting to
purchase)
20 Automated identification card scanner system
10 Approved internal compliance check program
25 Pre -agreement to meet immediately on violations (meet
with Police Department personnel immediately instead of
waiting for criminal court proceedings)
10 Pre -agreement to work with the police department on
secondary sales
These three items are mandatory
PLYMOUTH
POLICE
nmt
ALCOHOL & TOBACCO COMPLIANCE CHECK AND BEST PRACTICE
Tota
Check Fail
11 5 45.5
11 0 0
941 12 12.8
81 13 16
91 36 40
76 10 13.2
87 7 8
77 5 7
120 7 5.8
1151 15 13
124 13 10
3 year totals =
PROGRAM SUMMARY
Alcohol
Rest Practice Non Best Practice
M==w Fail
0 0 0MMM
41 48.8
MMM
14 29.8
17 38
MMM
24 22
51 14 27
89 8 9
98 13 13
80 7 8.7
88 8 9
90 9 10
2341 201 1241 151 12%
First full year of the Alcohol Best Practice Program
First full year of the Tobacco Best Practice Program
Check Fail
0 0 0
84 41 48.8
47 14 29.8
45 17 38
1101 24 22
51 14 27
89 8 9
98 13 13
80 7 8.7
88 8 9
90 9 10
Tobacco
Best Practice Non Best Practice
3 year totals = 1801 151 77/o 751 111 15%
Plymouth Police Department / Professional Standards Division
2003 THRU 2005 ALCOHOL & TOBACCO FAILS
2003 Alcohol
Business Employee Case # Age IBS BA BP ID'ed Train Vio # Summary Court
PDQ
10799
Jill 22 M 18 Y2 MNDL N 1
12/99 violation Swanson
pg 300 CtAdMd
5 Ga
100746
Micaela 16 F 18 N MNDL N 1 See below summary
Panchero's
100806
Nathan 23 M 20 N MNDL N 1
Holmberg was the manager, stated first night at
register, & not trained on how to sell alcohol
Gomez
pg 350 CtAdMd
Applebee's
100899
Kacee 19 M 18 Y2 MNDL N 1
11/98 & 12/99 violations Neville
pg 350 CtAdMd
Chills'
100897
Elizabeth 47 M 18 Y2 MNDL N 1 Clerk was trying to do "the math in her head"
Schellhas
pg 150 CtAdMd
EI Azteca
100898
Jennifer 22 M 18 N N N 1
Neville
pg 350 CtAdMd
Latuff's
43669
Kim 36 M 18 NJ NJ N 1F
Connolly
pg 300 CtAdMd
2003 Tobacco
Business Employee Case # Age BS BA BP ID'ed Train Vio # Summary Court
Lund's
10359
Mary 58 M 16 Y01 MNDL N 1
Clerk was trying to do "the math in her head"
See below summary pg 300
Holiday Vinewood
10382
Jeff 59 M 16 N MNDL N 1 pg 300
Essex Court Gifts
10367
Kong 34 M 16 N N N 1 Kong attended training 09/03 (after the fail) pg 300
Doolitties
39023
Jessica 21 M 16 Y N N 1 pg 300
Plymouth Liquors
100822
Erica 67 M 17 Y01 IVINDLI N 1 pg 300
Snyder Drug Lancaster Ln
100823
Carol 37 M 17 Y02 MNDL N 1
06/01 & 04/02 violations
See below summary pg theft 02
Scherer
75
Rick's Market
100821
Sandra 1 53 M 17 Y02 MNDL N
4/02 violation
Sandra attended training 11/05 (after the fail)
Connolly
pg 300
Summary Notes: 5 / 7 alcohol & 5 / 7 tobacco looked @ the MNDL before making the sale / 14/14 had not attended training
Also present and (in-fact retrieved the beer from cooler and put it on the counter) was the 55 year old male employee
Mary appeared to be in charge, checked buyer's MNDL (which shows when buyer turns 18), after calculating age out loud, told cashier to make sale
Carol checked buyer's MN DL (which shows when the buyer turns 18), checked "age calendar" noted date, ask another employee, they argued, sold
Age (of violator) BS (Buyer's Sex) BA (Buyers Age) BP (Best Practice) ID'ed (did seller ID buyer) Train (was violator trained) Vio # (# of violation)
2003 THRU 2005 ALCOHOL & TOBACCO FAILS
2004 Alcohol
Business Employee Case # Age BS BA BP Ued Train Vio # Summary Court
17414
Carmen 37 M 18 Y MNDL N 1
Conversed with buyer & officer in English Roe
pg 300 CtAdMd
Dutton's
44779
Joseph 25 F 18 N N N 1
Oleisky
pg 300 CtAdMd
E " _
44768
Daniel 17 F 18 N MNDL N 1 See below summary [»
Besta
44782
Juan 42 F 18 Y03 N N 2
11/03 violation Connolly
pg 200 CtAdMd
SA
44772
Benjamin 26 F 181 Y MNDL N 1
Clerk stated looked at tobacco calendar not alcohol one
10/01 DAS 12/ 02 DWI
Scherer
pg 300 CtAdMd
Dino's Pizza
46369
Deborah 42 F 18 Y03 MNDL N 1
Alton
pg 300 CtAdMd
Elm Creek Golf
4635207/99
Jeff 44 F 18 N N Y 1
06/01 violations
Attended training 06/04 (before the fail) 87 DWI
Nordby
pg 300 CtAdMd
Famous Dave's
46360
Darcy 44 F 181 N MNDL N
Connolly
pg 300 CtAdMd
46257
Chaw 41 F 18 N MNDL N 1
11/ 04 tobacco violation - same clerk
Training 12/04 (after the fail)
Fitzgerald
pg 300 CtAdMd
Grandma's
46342
Sean 23 F 18 Y2 N Y 1 Attended 05/03
Fitzgerald
pg 300 CtAdMd
VFW
46258
Angela 35 F 18 Y2 MNDL N 1
Duffy
pg 300
Star Liquor
46256
Linda 45 F 18 Y2 N Y 1 Attended training 05/04 (before the fail)
Fitzgerald
pg 300 CtAdMd
46364
Zheng 18 F 18 N N N 1
conversed with buyer & officer in English
07/99 & 12/00 violations
Bush
pg 300 CtAdMd
Rainbow 6th
52606
Yadonna 27 F 18 Y01 MNDL N 1 Clerk entered DOB 09 / 08/ 66 instead of 86
Fitzgerald
WARRANT
Red Robin
52607"Attended
Angela 20 F 18 Y03 NJ Y 1
training 07/03 (before the fail)
Bartender said normally cards everyone
Fitzgerald
pg 300
Summary Notes: 8 / 15 looked @ MNDL before making sale / 4/15 had attended training - 2/4 attended in same year as fail
2/4 attended training the year before the fail
There was a 33 year old female manager on duty (she retieved the beer from cooler after telling the buyer they didn't have the brand she wanted) and placed
it on the counter infront of the buyer. Daniel later stated that when he ID'ed the buyer he saw that she was a year older them him but sold to her anyway.
Daniel waited on buyer "against policy"
2004 Tobacco
Business Employee Case # Age I BS BA BP ID'ed Train Vio # Summary Court
Freedom Berkshire Willie
22762**Clerk
44 F 15 Y02 N 1
asked for ID but buyer did not have one
clerk said thought buyer was 20
Poston
pg 250
Chaw
52057
41 F 16 N MNDL N 1
10/ 04 Alco. Vio. same clerk Conversed with buyer &
officer in English
plead guilty 10/02 New Hope to sale of tobacco
was fined $150 fine
Fitzgerald
pg 100
Sami's
52056
Yousri 29 F 16 N MNDL N 1
Bush
pg 300
Cub Foods Vicksburg Alaina
52439
23 F 16 N MNDL N 1 Clerk entered 8/6/86 into register instead of 88
Aldrich
pg 300
Holiday Campus Marci
52777
37 F 16 N MNDL N 1
11/00 violation
Clerk ask for & received buyer's DL, "swiped" DL, & sold
Fitzgerald
pg 300
Holiday Fernbrook Milteades
52782
18 F 16 Y01 MNDL N 1
police contacts juv history
Clerk dropped DL on floor handed it back without looking at it Unknown
Snyder Drug Lancaster Ivy
52762
20 F 16 Y02 MNDL N 2
06/01, 04/02 & 11/03 violations Chu
pg 300
Herb's Nicholas
22338
20 F 15 Y02 N N 1
11/01 & 04/02 violations 'Training 6/04 (after the fail)
Said buyer looked over 20 police contacts juv history
Pihlaja
pg 300
SUCTImarj/ Notes: 7 / 8 looked @ the MNDL before making the sale 8/8 did not attend training
Clerk and another employee attempted to "figure out" the buyer's age from the DOB on the driver license.
Chaw attended training after the fail
2003 THRU 2005 ALCOHOL & TOBACCO FAILS
2005 Alcohol
Business Employee Case # Age BS BA BP IID'ed Train Vio# Summary Court
Haskell's
9198
JIII 26 M 19 Y2 Y Y 1 Attended training 09/02 (before the fail)
Holanan
pg 300 CtAdMd
Lund's
9177
Patricia 50 M 19 Y01 MNDL N 1
03 tobacco violation
Attended training 04/05 (after the fail)
Holanan
pg 300 CtAdMd
Radisson
9222
Marianne 43 M 19 Y2 N Y 1
12/99 & 12/00 violation *Training 09/02 (before fail)
Open bar, private party, buyer did not pay
Rosenbaum
Stip Facts 75
9393
Remedio 35 M 19 Y03 MNDL Y 3
11/03 & 09/04 violation *Training 11/04 (before fail)
See below summary
Holahan
pg 300 CtAdMd
Italiannis
9361
Mary 231 M 19 Y2 MNDL Y 1
Attended training 05/04 (before the fail)
bartender said she misread DOB
Scherer
pg 300 CtAdMd
Pizza Hut
9384
William 41 M 19 N MNDL N 1
server stated going thru emotional troubles
so wasn't paying close attention to DL
Leung
pg 300 CtAdMd
Haskell's
37344
James 54 F 18 Y2 MNDL N 2
2/05 violation *Attended training 08/05 (after the sale)
Clerk was store owner now under Haskell's is manager
Wexler
pg 300 CtAdMd
Target
37325
Nathan 21 F 19 N N 1 See below summary
Wexler
pg 300 CtAdMd
Tea House
48203
Chuan Chen 36 F 19 N N N 2
07/99, 12/ 00, 10/04 violations
Clerk stated normally does ask for ID
Lange
pg 300 CtAdMd
Plymouth Liquors
50797
Erick 23 F 19 Y2 N N 1
12/00 violation
Clerk noted that he is currently on probation for DOC
The Reserve
50816
Adam 29 F 19 Y02 N N 1 Open bar, private party 6003791
Woody's
50808
Michyla 24 F 19 N MNDL N 1 had been open for 2 weeks 6003783
EI Azteca
51063
Alberto 21 F 19 NJ MNDL N 4
11/03, 09/04, & 02/05 violations
Removed from BP after 3 violations
Summary Notes: 7 / 13 looked @ the MNDL before making the sale / 4/13 attended training - 2/4 attended same year as fail
11/03, 09/04 02/05 violations = removed BP
clerk stated that she was "up all night with sick kids", so wasn't paying attention.
clerk asked for buyers DOB which she verbally provided, clerk entered DOB into register, it "bonked" him, he entered it again, again the register "bonked" him he attempted
a 3rd time with no success, he asked the buyer her DOB again and then entered "some" numbers which allowed the sale to take place
2005 Tobacco
Business Employee Case # Age IBS BA BP IID'ed Train IVio Summary Court
S & S
10369
Michael 25 M 16 Y03 MNDL N 1
Conversed with buyer & officer in English
Clerk stated misread DOB on DL as being 1986 not 1989
Leung
pg 300
Cub Nathan
11333
Melissa 19 M 16 N MNDL N 1
Anderson
pg 328
MGM
11323
Andrew 25 M 16 Y01 MNDL N 1
12 / 00 violation
See below summary DAS 01/05
Greenberg
pg 300
Holiday Plymouth Station
50789Clerk
Michael 22 F 16 N N N 1
stated usually ID's but very busy, officer notes
2 people ahead of buyer others behind (2 clerks working)
McKinsey
pg 300
CVS
51595
Jenny 32 F 161 N MNDL N 1
Conversed with buyer & officer in English
IIIIJ111iffiffIlEM **See below summary
Clerk said did not ID because buy
Porter
pg 300
Essex Court Gifts
51621
Jenna 18 F 16 N N N 1
Porter
pg 300
Freedom Co 10
51638
James 52 F 16 Y02 N Y 1 Attended training 05/02 (before the fail)
Porter
pg 300
Northern Lights
5161405/97
Joanne 79 F 16 N MNDL N 1
St Louis Park sale of tobacco
used "age calendar" told officer buyer born "1989"
Porter
pg 300
S & S
51680
Hamed 25 F 16 Y03 MNDL N 2
3 / 05 violation
Clerk admit knowing buyer was 16, & was "hitting" on her
McKinsey
pg 300
Summary Notes: 6 / 9 looked @ the MNDL before making the sale / 1/9 attended training (attended 3 years prior to fail)
Clerk looked at MNDL noted that it was "clipped" so asked for the "paper" DL also, which the byuer had. Clerk later stated that he hadn't been feeling.
well so has been taking a cold medicine, so was he was confused. Clerk "over -rode" the register security code (using the manager's pass word) to make the sale.
clerk very upset telling officer that the buyer looked old enough and that she entered the buyer's DOB into register and "it" allowed the sale to take place.
Officer and manager checked the register later in the day. It worked properly, manager stated that if clerk entered just "89" into the register
the computer would think the buyer was 89 years old. (the officer noted that he did not see the clerk enter anything)
38 / 59 employees looked at the buyer's MNDL before making the sale = 65%
9 / 59 employees had attended training prior to their fail
Agenda Number:
TO: Laurie Ahrens, City Manager ,
FROM: , Housing Programs Manager through Anne Hurlburt, Community
Development Director
SUBJECT: Receive update on HRA action regarding South Shore Drive property
DATE: February 23, 2006, for the City Council Meeting of February 28, 2006
1. BACKGROUND:
At the Request of the Mayor, HRA staff has put together this brief memo and attached the more recent
documents relating to the HRA owned site on South Shore Drive.
At the February Regular HRA meeting the HRA Board of Commissioners discussed a potential
partnership with Habitat for Humanity and the HRA. In this partnership, the HRA would sell the
property located at 10801 South Shore Drive to Habitat for $1. In return, Habitat would construct 3-4
units that would be sold to first time homebuyers. The staff report and attachments from that meeting
are included with this memo. We have also included the draft minutes from that meeting.
The Board decided not to take action on this item at that time. It was the desire of the Board to wait as
the area further developed and evaluate other options. Chair Henderson was unable to attend the
meeting and has called a special meeting to further discuss the property that will take place on
Monday, February 27. Staff will provide the Council with an update of any action taken by the HRA
at their special meeting.
2. ATTACHMENTS:
1. February 16, 2006 HRA Staff Report
2. February 16, 2006 Draft HRA Minutes
0:\1401.!SRvG\HRA\STACCRGP\CC\2006\HRA Owned property - South Shore Drive 2-28-06.doe
Agenda Number: 3 . Co
DATE: February 6, 2006, for Housing and Redevelopment Authority Meeting of
February 16, 2006
TO: Plymouth Housing and Redevelopment Authority
FROM: 0eames, Housing Manager, through Arnie Hurlburt, Executive Director
SUBJECT: South Shore Drive Site — Update on potential partnership with
Habitat for Humanity
BACKGROUND:
In February of 2004 the HRA purchased a vacant lot from Quest Development located at 10801
South Shore Drive. At that time the HRA was working with the Builders Outreach Foundation
and Orrin Thompson Homes to develop the site with 3 to 4 affordable for sale attached homes.
As we started the pre -development due diligence work, it was discovered that the site would
need soil corrections, which our civil engineer estimated to be around $100,000. After further
discussions with the Builders Outreach Foundation, they decided that this project was too
difficult for them and they withdrew from the project.
In late 2005, staff contacted Habitat for Humanity to see if they would be interested in partnering
with the HRA on this project and we recently were informed that they are very interested in a
partnership. We anticipate the partnership would be similar to the one the HRA had forged with
the Builder's Outreach Foundation were we would sell the lot for $1 and they would construct 3-
4 attached units on the site.
To cover the additional soil correction costs, Habitat is applying to Hennepin County for HOME
funds at the end of February. Habitat has requested a letter of support for this application from
the HRA and the City.
Staff is in support of this partnership. We have never had a Habitat project in the City of
Plymouth and this will be an excellent opportunity for the community to come together on a
project.
Additionally, the owner of the house directly to south of the HRA lot has expressed interest in
selling his lot so we may be able to combine the two sites into one project. From a planning
stand point this would be beneficially as this single family house, if untouched, would be situated
between two multi -family developments.
If the Board approves staff s recommendation we will bring the purchase agreement(s) for
approval to the board at a later date.
I recommend that the Plymouth Housing and Redevelopment Authority Board of
Commissioners direct staff to 1.) Enter into negotiations to sell the property located at
10801 South Shore Drive to Habitat for Humanity 2.) Enter into negotiations with the
Property owner at 10805 South Shore Drive for the potential purchase of his existing house
and lot and 3.) Submit a letter of support to Hennepin County on behalf of Habitat for
Humanity.
ATACHMENTS:
1. Location Map
2. Support Letter
0:\HOUSING\HRA\STAFFREP\HRA\2006\South Shore Drive - habitat project 2-16-06.doc
Plymouth Housing and Redevelopment Authority (HRA)
Existing and Potential Site Land Use Guide Plan
East of South Shore Drive and ®C, Comercial
North of 11th Avenue FFT-M cc, City Center
CO, Commercial Office
IP, Planned Industiral
LA -1, Living Area 1
LA -2, Living Area 2
LA -3, Living Area E
N
6 LA -4, Living Area 4
City Of , LAR, Living Area Rural
Plymouth, Minnesota W \ E ®
P-1, Public/Semi-Public/Institutional
railroad
S
0 0.05 0.1 0.2 0.3
Miles
February 16, 2006
Hennepin County Board of Commissioners
Hennepin County Community Works and Transit MC -L608
300 South Sixth Street
Minneapolis, MN 55415-9989
Dear Commissioners:
The Plymouth Housing and Redevelopment Authority is excited to partner with Twin Cities Habitat for
Humanity for the first time. As the Twin Cities grows and expands communities such as ours have
experienced dramatic increases in population and housing stock. Twin Cities Habitat has chosen to work
as a community partner not only in the core cities of Minneapolis and St. Paul, but also in non -urban
municipalities such as Plymouth.
Affordable housing benefits all aspects of society. In addition to helping families achieve the American
dream by owning their own homes, effective workforce housing helps economic growth because workers
can access places of employment. For businesses, the ability to attract and retain labor depends partly on
the availability of decent, affordable shelter for working families.
Twin Cities Habitat for Humanity has sold almost six hundred homes in the metro area and is currently
constructing even more. Habitat homes are aesthetically pleasing and any resident would be proud to
own one. It is with this in mind that I strongly endorse Twin Cities Habitat for Humanity's application
for assistance from the HUD -funded HOME program that is allocated through Hennepin County.
Please feel free to contact Jim Barnes at (763) 509-5412 with any questions regarding this project
Sincerely,
Susan Henderson, Chair
Plymouth Housing and Redevelopment Authority
PLYMOUTH Adding Quality to Life
3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447-1489 . TPI r-PHONF 17R1l Rno_Rnnn
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
February 16, 2006
PRESENT: Commissioners Tim Bildsoe, Steve Ludovissie, Jenny Flansburg and Jim
Kovach.
ABSENT: Chair Susan Henderson
STAFF PRESENT: Executive Director Anne Hurlburt, Housing Program Manager Jim
Barnes, HRA Specialists Tracy Jones and Patty Schaffer.
OTHERS PRESENT: Link Wilson from Miller Hansen Partners, Plymouth resident Linn
Hirst and American Mortgage Corporation representative Vicki Smolich.
1. CALL TO ORDER
Commissioner Bildsoe called the Plymouth Housing and Redevelopment Authority
meeting to order February 16, 2006 at 7:03 P.M.
Housing Program Manager Barnes requested item 3B be discussed prior to item 3A. The
Board granted this request.
Commissioner Ludovissie asked that item 2C be removed from the consent agenda and be
listed as item 3D.
2. CONSENT AGENDA
A. Approve January 19, 2006 HRA Meeting Minutes
B. Plymouth Towne Square. — Accept monthly housing reports.
MOTION by Commissioner Flansburg, seconded by Commissioner Kovak, approving the
consent agenda.
Vote. 4 Ayes. Motion approved.
3. NEW BUSINESS
A. Vicksburg Crossing. Approve exterior materials selection.
Link Wilson, representing Miller Hanson Partners (MHP), was introduced by Housing
Program Manager Barnes. Mr. Wilson reviewed the exterior materials selection. He stated
the color base block is complete so this item can't be changed. He stated they tried to stay
in character with the rendering that was presented and stayed true to what they had
Plymouth Housing and Redevelopment Authority r"
R '
a
F TFebruary16, 2006
Page 2
promised the City. He thought as soon as the weather breaks, which will probably be late
March, the bricks would start to be laid so he advised the Board that the selection would
need to be made soon.
MOTION by Commissioner Blidsoe, seconded by Commissioner Flansburg,
recommending approval of the exterior materials and colors selected by Miller Hanson
Partners.
Vote. 4 Ayes. Motion approved.
B. First Time Homebuyer Recipient. Appeal of Executive Director's Denial of
Request for Subordination
Housing Program Manager Barnes introduced Linn Hirst and Vicki Smolich. Ms. Smolich
stated she is with American Mortgage Corporation and is here representing Linn Hirst.
Housing Program Manager Barnes presented an overview of the February 16th staff report.
He stated the reason for both denials were based on the cash out and the loan -to -value ratio
proposed.
Ms. Smolich stated she is trying to consolidate three loans that Ms. Hirst had down to two
loans which would be a savings of $500 a month. Commissioner Bildsoe asked if Ms.
Smolich had read the guidelines for subordination. Ms. Smolich stated she had and
realizes Ms. Hirst doesn't meet the loan to value ratio, however, she is requesting a waiver
of the rules/policy.
Executive Director Hurlburt asked if a new appraisal had been done. Ms. Jones stated we
had the appraisal that was done in November 2005 for $185,000. Director Hurlburt asked
Ms. Smolich when we denied the request for subordination if she had used the $185,000
appraisal. Director Hurlburt stated that was the number used in our formula to come up
with 112% loan to value ratio. Director Hurlburt asked if any of those numbers were
wrong. Ms. Smolich said the figures were correct.
Commissioner Bildsoe commented that the Board looks at the rules and that is what the
Board follows. The decisions made by the Board are the same for everyone. Ms. Smolich
again stated that their request was for a waiver of the policy for the financial benefit that
Ms. Hirst will receive in the monthly payment reduction. Commissioner Bildsoe stated Ms.
Hirst had received a benefit by getting the loan from the City of Plymouth.
The Board was concerned that if Ms. Hirst had to sell the home and the loan to value ratio
is still at 110% with our loan considered then the payoff of our mortgage would be at risk.
Commissioner Kovach stated that developing these policies and procedures were done
over a substantial period of time and that these rules apply to everyone that obtains
financing through the City.
Plymouth Housing and Redevelopment Authority
February 16, 2006
Page 3 R A F T
MOTION by Commissioner Flansburg, seconded by Jim Kovak, recommending to uphold
staff's denial of Ms. Hirst's request to subordinate her first time homebuyer second
mortgage to a new loan offered through American Mortgage Corporation.
Vote. 4 Ayes. Motion approved.
C. South Shore Drive Site. Update on potential partnership with Habitat for
Humanity.
Housing Program Manager Barnes presented an overview of the February 16, 2006 staff
report. He stated that the Builders Outreach Foundation found the development more
difficult than anticipated and they withdrew from the project. In December of 2005 staff
contacted Habitat for Humanity to see if they would be interested in partnering with the
HRA to build 3 to 4 affordable homes at 10801 South Shore Drive. They recently
informed the HRA that they are very excited about the project. Staff held discussions with
Habitat and are working with them to get additional funding through Hennepin County and
the State. At this time staff is looking for the Board's permission to move forward with
further discussions.
Commissioner Ludovissie mentioned that The Woods at Medicine Lake, a townhome
project of which this area was originally a part of, has been selling units and the base price
starts at $345,000 and goes to $475,000. He said it might make sense to look at selling the
property and bail out of the situation and hopefully make money to utilize in another area
for another project. He said he wasn't involved in the negotiation for this property and
doesn't know how it developed but felt we should keep options open and maybe talk to a
real estate agent about listing the property and getting their opinion as to what the value
might be. If, in fact the area is developing as it appears to be and it looks like there will be
another condo project across the street and if the homeowner has changed his position it
could make for a larger site. It could become an option for another developer.
Director Hurlburt pointed out there are a fair number of market rate developments in this
area now that are in a higher price range. However, she stated it would be nice to look at
how the HRA could bring some affordable units into the mix.
Commissioner Bildsoe stated he feels putting affordable housing in an area that has a
higher value is not the best thing to do to get the most for our money. He stated he would
be interested in getting some idea of what the property would sell for.
Commissioner Flansburg commented that affordable housing is needed in the City and is
difficult to achieve. She stated that discussions have taken place in the past about not
wanting to miss affordable housing opportunities and she feels this is an opportunity to
create affordable housing which is a goal of the HRA Board.
Commissioner Bildsoe stated he thought if the property could be sold, the proceeds could
be used for another site that doesn't need soil corrections. He also commented that the
money from Hennepin County and the State of Minnesota could also be used for another
project.
Plymouth Housing and Redevelopment Authority
February 16, 2006
Page 4
s
Director Hurlburt stated the problem is identifying another site. If this property is sold
another might not be found.
Housing Program Manager Barnes stated we paid $125,000 for this property and by
Plymouth standards that is fairly reasonable.
Commissioner Bildsoe stated what he thought staff was recommending tonight was to
enter into negotiations to sell the property located at 10801 South Shore Drive to Habitat
for Humanity for $1 and talk to existing property owner of the neighboring property
located at 10805 South Shore Drive. Housing Program Manager Barnes confirmed this.
Director Hurlburt asked if staff knew what the assessed value of the parcel at 10805 South
Shore Drive was and what kind of shape the house was in.
Housing Program Manager Barnes stated the purchase price was just over $200,000 two
years ago. With a 7% increase the value would be about $230,000. The question was
asked if Habitat could buy the lot. Housing Program Manager Barnes responded that it's
possible they could, but it is highly unlikely and explained how Habitat for Humanity
projects work.
Director Hurlburt asked if Habitat would rehab the existing house. Housing Program
Manager Barnes stated from what he had seen of the exterior he didn't feel the home
would be a good candidate for rehab.
Director Hurlburt asked if we take the lot we already own and are able to acquire the other
lot for $250,000; what the estimate would be of how many units and dollars per unit we
would actually be subsidizing.
Housing Program Manager stated he has not done the per unit cost evaluation on the other
lot.
Commissioner Flansburg stated she sees two things going on: 1) A deadline because of the
request by the State to either support Habitat to go forward or say we don't know and want
to explore this before making a commitment and 2) Regarding the second site there are too
many unknown factors. She stated it would be to our advantage to have both sites
combined to make it a more successful project.
Commissioner Bildsoe stated he felt more time was needed. However, his concern was in
regards to the funding cycle and he asked if we could wait another 30 days before
addressing this.
Housing Program Manager Barnes said Habitat could submit their application next
Tuesday without a support letter. Hennepin County may or may not accept a support letter
after the fact.
Plymouth Housing and Redevelopment Authority
February 16, 2006
Page 5
MOTION by Commissioner Bildsoe recommended Plymouth Housing and
Redevelopment Authority Board of Commissioners direct staff to take no action at this
time. The motion died for lack of a second.
The general consensus of the Board was to take no action at this time.
D. Vicksburg Crossing — Approve Lease -up and Management Contract with
Grace Management.
Commissioner Ludovissie stated he had a few comments regarding the management
agreement and referred to page 14 - Term and Termination. He asked if there is a reason
the Board wanted to leave it at October 1St instead of November I". Housing Program
Manager Barnes stated he would change it to November and he didn't have a problem with
that.
Commissioner Ludovissie pointed out the last item was the Term and Termination notice
periods. He thought the term 120 days on a one-year automatic renewal is allot of lead
time. He would like to see those lead times cut down and suggested not more than 90
days.
Director Hurlburt asked Housing Program Manager Barnes if there would be an issue with
changing the time period. He responded no.
MOTION by Commissioner Ludovissie, seconded by Commissioner Kovach, to approve
the management agreement as submitted with two changes on page for 14 regarding the
Term and Termination. October 1 st will change to November 1St and wherever it states 120
days will change to read 90 days.
Vote. 4 Ayes. Motion approved.
4. ADJOURNMENT
Meeting adjourned at 8:31 PM.
HRA/Minutes 2/16/06
Agenda Number:
TO: Mayor and City Council
FROM: Laurie Ahrens, City Manager
SUBJECT: Set Future Study Sessions
DATE: February 22, 2006, for City Council meeting of February 28, 2006
1. ACTION REQUESTED: Review the pending study session topics list, set study sessions
and amend the topics if desired.
2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars
to assist in scheduling.
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Other requests for study session topics:
Update with City Manager (summer)
Discuss Solid Waste Program
Report on staffing needs of City (Willis)
Meet with Xcel Energy to discuss reliability issues (Willis)
Request meeting with TwinWest PAC (Willis) — invitation
provided to TwinWest, on agenda for TwinWest mayor -manager
meeting
Discuss image relating to funding and opportunities provided to
Plymouth (Stein)
Discuss options for regulating "mobile billboards" (Black)
Discuss funding of open space options
Receive Audit Report (June 13 or 27 suggested)
Water Plant tours (May or later)
EQC recommendation on student project on reducing greenhouse
gases
OFFICIAL CITY MEETINGS
unroh MMh
Sunday Monday Tuesday rWednesday
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Thursday Friday Saturday
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B TRAINING ON
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ArB
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REDEVELOPMENT
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LAND USE PLAN FOR
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RECOGNITION EVENT
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Center
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BUSINESS COUNCIL,
12201 Ridgedale Driw,
Minnetonka
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PRIMAVERAPLYMOUTHFINE
ARTS COUNCIL
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OFFICIAL CITY MEETINGS
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ADVISORY COUNCIL,
Meeting Room A
1145 AM PLYMOUTH
BUSINESS COUNCIL,
12201 Ridgedale Dnw,
Minnetonka
7:00 PM PLYMOUTH
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COMMITTEE ON
TRANSIT (PACT) ,
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