HomeMy WebLinkAboutCity Council Packet 11-28-2006 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, November 28, 2006
5:30 p.m.
Medicine Lake Room
1. Call to Order
2. Discuss Fernbrook Lane and street reconstruction CIP
projects (1013)
3. Adjourn
DATE: November 22, 2006
TO: Laurie Ahrens, City Manager thru
Doran Cote, Director of Public Works
FROM: BoMoberg, P.E., City Engineer
SUBJECT: FERNBROOK LANE RECONSTRUCTION
SUMMARY OF ESTIMATED PROJECT COSTS
CITY PROJECT 1013
City staff has been working with the engineering consultant to develop a current summary of
estimated project costs. The summary has been prepared as project design is being completed
and as negotiations for right-of-way acquisition is underway.
Estimated project costs are summarized as follows:
Construction $4,900,000
Engineering $545,300
Right -of -Way Acquisition $838,700
Total $6,284,000
In the 2006 CIP, a total project budget of $4,500,000 was identified. This budget was based on
an estimate provided in 2003 (copy attached) and included approximately $600,000 for right-of-
way acquisition and $100,000 for design engineering. Once the project was approved for federal
funding, the parameters for right-of-way acquisition and design engineering were modified to
comply with federal requirements, resulting in an increase in costs.
Although the City's intent has always been to reconstruct Fernbrook Lane from 301 Avenue to
27'11 Avenue, the scope of work identified in the original application for federal funding was for
reconstruction of Fernbrook Lane from TH 55 to 27'11 Avenue. The application was framed to
include the work that would score most favorably with Mn/DOT's review committee. At the
time the application for federal funding was submitted (October 2003), the estimated total project
cost was $2,500,000. Since the time the application was submitted, the construction industry has
experienced a significant increase in costs. Unfortunately, the current federal process does not
allow for inclusion of inflationary costs in the funding applications.
0:\EngineeringTROJECTS\2000 - 2009\1013\Memos\StudySession_l 1 _28_06.doc
SRF CONSULTING GROUP INC.
PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS
FERNBROOK LANE - 27TH AVE. TO 34TH AVE.
CITY PROJECT NO. 1013
PLYMOUTH, MN
U Dated 10-14-03 MDH
SRF 44169.2
Zepo 3 yoo -7
ITEM NO ITEM DESCRIPTION QUANTITY UNIT
UNIT
PRICE
AMOUNT
2021.501
2104.501
2104.503
2104.505
2104.505
2104.505
2104.511
2105.501
2105.521
MOBILIZATION 1 L.S. 35,000.00 35,000
REMOVE CURB AND GUTTER 10825 LIN FT $2.00
REMOVE RETAINING WALL 1000 SQ FT $8.00
REMOVE BITUMINOUS SIDEWALK 2650 SO YD $2.00
REMOVE CONCRETE MEDIAN 680 SQ YD $7.00
REMOVE BITUMINOUS PAVEMENT 10940 SQ YD $2.00
SAWCUT BITUMINOUS PAVEMENT 175 LIN FT $2.00
COMMON EXCAVATION 16385 CU YD $5.00
SELECT GRANULAR BORROW 7710 CU YD $12.00
21,650
8,000
5,300
4,760
21,880
350
81,925
92,520
2211.503
2331.508
2331.510
2331.514
2232.501
2357.502
2521.511
2531.501
2531.503
CLASS 5 AGGREGATE BASE
TYPE 41 WEARING COURSE
TYPE 31 BINDER COURSE
TYPE 31 BASE COURSE
MILL BITUMINOUS SURFACE (2")
BIT. MATERIAL FOR TACK COAT
3" BITUMINOUS WALK
CONCRETE CURB AND GUTTER - B618
CONCRETE MEDIAN
8415
4200
1910
5725
20800
3354
33720
10415
1770
CU YD
TON
TON
TON
SQ YD
GAL
SQ FT
LIN FT
SQ YD
18.00
42.00
41.00
40.00
1.75
1.50
1.50
8.00
25.00
151.470
176,400
78,310
229,000
36,400
5 031
50,580
83,320
44,250
STORM SEWER 1 L. S. 100,000.00 100,000
563.601
2564.603
564.603
564.603
2564.603
2564.603
2564.603
2564.531
TRAFFIC CONTROL
24" SOLID SINGLE WHITE STRIPE
4" SOLID SINGLE WHITE STRIPE
4" BROKEN SINGLE WHITE STRIPE
4" SOLID SINGLE YELLOW STRIPE
4" BROKEN SINGLE YELLOW STRIPE
12" SOLID SINGLE YELLOW STRIPE
PERMANENT SIGNING
1
490
4800
8030
2620
2050
655
1
L. S.
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
LIN FT
L. S.
20,000.00
4.00
0.50
0.50
0.50
0.50
2.00
10,000.00
20,000
1,960
2,400
4,015
1,310
1,025
1,310
10,000
2575.605
2411.603
SOD WITH 4" TOPSOIL
MODULAR BLOCK RET. WALL SYSTEM
15000
1075
SQ YD
SQ FT
2.50
20.00
37,500
21,500
2565.522 MODIFY EXISTING SIGNAL SYSTEM 1 EACH 175,000-001 75,000
SUBTOTAL - STREETS 1;`1!i$''•'!;Iili%Ia:;1'I'
26.8% ENGINEERING ADMIN. INSPEC., & CONTINGENCIES 375,780
TOTAL STREETS s 1,777,946
2565.511
2565.601
INSTALL FULLY ACTUATED SIGNALS
TRAFFIC CONTROL INTERCONNECTIOI
3
1
EACH
L. 5:
170,000.00
50 000.00
510,000.
50,000
SUBTOTAL - SIGNALS 4i{linl''
26.8% ENGINEERING ADMIN. INSPEC. & CONTINGENCIES 150;080
TOTAL SIGNALS 710,050
TOTAL PROJECT COST 2,488,026
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: November 22, 2006
TO: Laurie Ahrens, City Manager and Jean McGann, Administrative
Services Director
FROM: Mike Kohn, Financial Analyst
SUBJECT: Fernbrook Lane Project — MSA Fund Impact
The attached information models the revised costs for the Fernbrook Lane project in the
context of the City's funding source. This funding source is the MSA Fund. Given the
current level of funding from the state, and the projects proposed in the CIP for 2007-
2011, the MSA Fund maintains a negative balance.
This negative balance will likely be reduced somewhat by the additional funding that
should come from the State as part of the MVST Amendment. One estimate that I have
seen, but not corroborated, states that Plymouth should get an additional $575,686
between 2008 and 2011.
Capital Improvement Plan 2007 thrat 2011
City of Plymouth, Minnesota
Project # 06 -ST -001
Project Name Fernbrook Lane Reconstruction (27th to 34th Ave.)
Contact
Department Street Projects
Type Improvement/Acquisition
Useful Life
Category Unassigned
Project # 1013 Priority n/a
Total Project Cost $6,284,000
Description
This project involves the reconstruction of Fernbrook Lane from 27th Avenue to 34th Avenue. The installation of traffic signals on Fernbrook
Lane at 27th Avenue and Harbor Lane are required, as well as geometric changes and modifications to the TH 55 signal. The project also includes
replacing watermain from 34th Avenue to the northerly project limits. Design and right-of-way acquisition in 2006 and construction in 2007.
The watermain north of 34th Avenue is cast iron main that has experienced several breaks. Staff believes it would be best to replace the water
main as part of the street improvement rather than have to go back and tear up the new street later.
Justification
Traffic along this section of Fernbrook Lane has been increasing for many years. Improvements will be needed to maintain traffic flow and
improve safety. Previous study has shown that significant improvement to safety could be made. In addition the roadway condition is
deteriorating and will need significant work in the near future. Applications have been submitted for State and Federal funding. This project is
dependent on acquiring outside funding.
The City's water infrastructure is aging and must be replaced when cost-effective. The most cost-effective time is when streets are being
improved.. Staff reviews each roadway improvement to determine the condition of the underlying water main. If the main is in poor condition and
cannot be reasonably expected to last for the life of the new street surface it should be replaced.
Prior Expenditures 2007 2008 2009 2010 2011 Total
4-00,0001 Planning/Design 145,300 145,300
Total Land Acquisition 838,700 838,700
Construction/Maintenance 4,900,000 4,900,000
Total 5,884,000 5,884,000
Prior
400,000
Total
Funding Sources 2007 2008 2009 2010 2011 Total
Federal Funding 1,575,000 1,575,000
Municipal State Aid Fund 4,159,000 4,159,000
Water Fund 150,000 150,000
Total 5,884,000 5,884,000
Operational Imp act/Other
The reconstruction of Fernbrook Lane will initially decrease operating costs for this roadway, but the overall operating cost of the system will not
decrease since other roads on the system continue to age. The impact on operating costs should be minimal except for signal maintenance and
energy costs. It costs about $200 per year in energy costs to operate a traffic signal with LED lights.
Produced Using the Plan -It Capital Planning Sofhvare Wednesday, November 22, 2006
Source Project# Priority 2007 2008 2009 2010 2011 Total
JInsurance
Timber Shores Playground Replacement 07 -PK -012 0 40,000 40,000
Insurance Total 40,000 40,000
Minnehaha Creek Watershed
Mooney Lake Permanent Emergency Outlet 08 -WR -001 0 125,000 125,000
Minnehaha Creek Watershed Total 125,000 125,000
Municipal State Aid Fund
Fernbrook Lane Reconstruction (27th to 34th Ave.) 06 -ST -001 0 4,159,000 4,159,000
Temporary Signal at CR 47 and Vicksburg Lane 06 -ST -010A 0 145,000 145,000
CR 101 - CR 6 to CR 24 07 -ST -004 0 1,300,000 1,300,000 2,600,000
CR 24 - 30th Avenue to CR 101 07 -ST -005 0 500,000 500,000
Street Reconstruction - 36th Ave. 07 -ST -007 0 240,000 90,000 330,000
Cheshire Lane - Glacier Vista to CR 47 08 -ST -003 0 0 0
Traffic Signals at Three Intersections 08 -ST -005 0 350,000 350,000 300,000 1,000,000
Vicksburg Ln Recon (Old Rockford - Schmidt Lk) 09 -ST -005 0 800,000 800,000
Vicksburg Lane Reconstruction, Widening and Bridge 11 -ST -005 0 2,000,000 2,000,000
Municipal State Aid Fund Total 4,304,000 2,390,000 2,190,000 350,000 2,300,000 11,534,000
National Transit Database
National Transit Database Projects 08 -TR -001 0 200,000 200,000 200,000 200,000 800,000
National Transit Database Total 200,000 200,000 200,000 200,000 800,000
Park Dedication Fund
New Trails 07 -PK -001 0 75,000 75,000 100,000 110,000 110,000 470,000
Transfer to Park Replacement Fund 07 -PK -002 0 50,000 50,000 75,000 75,000 75,000 325,000
Land Acquisition 07 -PK -003 0 1,000,000 250,000 250,000 1,500,000
Electronic Sign 07 -PK -010 0 25,000 25,000
Greenwood Park Building 07 -PK -011 0 30,000 30,000
Trail Crossing - Cheshire Lane 07 -PK -013 0 250,000 250,000
Seven Greens Neighborhood Park 07 -PK -014 0 300,000 300,000
East Side Skate Park 07 -PK -015 0 350,000 350,000
Trail Signs 07 -PK -016 0 20,000 20,000
Garden Improvements - Plymouth Creek 07 -PK -017 0 35,000 35,000
Archery Range Safety Improvements 07 -PK -018 0 20,000 20,000
Taryn Hills Neighborhood Park 08 -PK -007 0 150,000 150,000
Park Dedication Fund Total 1,535,000 545,000 775,000 435,000 185,000 3,475,000
Park Replacement Fund
Trail/Parking Lot Repair 07 -PK -004 0 75,000 90,000 90,000 90,000 90,000 435,000
Replace Irrigation System 07 -PK -005 0 70,000 135,000 140,000 135,000 145,000 625,000
Replace Playground @ Bass Lake 07 -PK -006 0 80,000 80,000
Replace Parkers Lake Parking Lot Lights 07 -PK -007 0 75,000 75,000
Park Signage 07 -PK -009 0 10,000 10,000 20,000
Timber Shores Playground Replacement 07 -PK -012 0 65,000 65,000
Repair Basketball Courts - Elm Creek 07 -PK -020 0 20,000 20,000
Produced Using the Plan -It Capital Planning Sofhnare Wednesday, November 22, 2006
City of Plymouth
2007-2011 Capital Improvements Program
MSA Fund
Beginning Non -Interest Note Payment (*) Capital Ending Balance
Year Cash Balance Revenues Internal Borrowing Expenditures Interest Cash Balance At State
2007 700,000 3,045,000 244,562 4,304,000 0 803,562 1,259,000
2008 803,562 2,020,000 244,562 2,390,000 0 1,418,124 1,629,000
2009 1,418,124 2,020,000 244,562 2,190,000 0 1,832,686 1,799,000
2010 1,832,686 2,020,000 244,562 350,000 0 407,248 129,000
2011 407,248 2,020,000 244,562 2,300,000 0 931,810 409,000
MSA Fund Cash Balance
500000-
0
2
500000 - —
p° -1000000
1500000
2000000
2007 2008 2009 2010 2011
Year
An internal borrowing was set up to provide funding for the Cheshire Lane project in 2001.
The note will be paid off in 2011.