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HomeMy WebLinkAboutCity Council Packet 11-28-2006 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, November 28, 2006 5:30 p.m. Medicine Lake Room 1. Call to Order 2. Discuss Fernbrook Lane and street reconstruction CIP projects (1013) 3. Adjourn DATE: November 22, 2006 TO: Laurie Ahrens, City Manager thru Doran Cote, Director of Public Works FROM: BoMoberg, P.E., City Engineer SUBJECT: FERNBROOK LANE RECONSTRUCTION SUMMARY OF ESTIMATED PROJECT COSTS CITY PROJECT 1013 City staff has been working with the engineering consultant to develop a current summary of estimated project costs. The summary has been prepared as project design is being completed and as negotiations for right-of-way acquisition is underway. Estimated project costs are summarized as follows: Construction $4,900,000 Engineering $545,300 Right -of -Way Acquisition $838,700 Total $6,284,000 In the 2006 CIP, a total project budget of $4,500,000 was identified. This budget was based on an estimate provided in 2003 (copy attached) and included approximately $600,000 for right-of- way acquisition and $100,000 for design engineering. Once the project was approved for federal funding, the parameters for right-of-way acquisition and design engineering were modified to comply with federal requirements, resulting in an increase in costs. Although the City's intent has always been to reconstruct Fernbrook Lane from 301 Avenue to 27'11 Avenue, the scope of work identified in the original application for federal funding was for reconstruction of Fernbrook Lane from TH 55 to 27'11 Avenue. The application was framed to include the work that would score most favorably with Mn/DOT's review committee. At the time the application for federal funding was submitted (October 2003), the estimated total project cost was $2,500,000. Since the time the application was submitted, the construction industry has experienced a significant increase in costs. Unfortunately, the current federal process does not allow for inclusion of inflationary costs in the funding applications. 0:\EngineeringTROJECTS\2000 - 2009\1013\Memos\StudySession_l 1 _28_06.doc SRF CONSULTING GROUP INC. PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS FERNBROOK LANE - 27TH AVE. TO 34TH AVE. CITY PROJECT NO. 1013 PLYMOUTH, MN U Dated 10-14-03 MDH SRF 44169.2 Zepo 3 yoo -7 ITEM NO ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 2021.501 2104.501 2104.503 2104.505 2104.505 2104.505 2104.511 2105.501 2105.521 MOBILIZATION 1 L.S. 35,000.00 35,000 REMOVE CURB AND GUTTER 10825 LIN FT $2.00 REMOVE RETAINING WALL 1000 SQ FT $8.00 REMOVE BITUMINOUS SIDEWALK 2650 SO YD $2.00 REMOVE CONCRETE MEDIAN 680 SQ YD $7.00 REMOVE BITUMINOUS PAVEMENT 10940 SQ YD $2.00 SAWCUT BITUMINOUS PAVEMENT 175 LIN FT $2.00 COMMON EXCAVATION 16385 CU YD $5.00 SELECT GRANULAR BORROW 7710 CU YD $12.00 21,650 8,000 5,300 4,760 21,880 350 81,925 92,520 2211.503 2331.508 2331.510 2331.514 2232.501 2357.502 2521.511 2531.501 2531.503 CLASS 5 AGGREGATE BASE TYPE 41 WEARING COURSE TYPE 31 BINDER COURSE TYPE 31 BASE COURSE MILL BITUMINOUS SURFACE (2") BIT. MATERIAL FOR TACK COAT 3" BITUMINOUS WALK CONCRETE CURB AND GUTTER - B618 CONCRETE MEDIAN 8415 4200 1910 5725 20800 3354 33720 10415 1770 CU YD TON TON TON SQ YD GAL SQ FT LIN FT SQ YD 18.00 42.00 41.00 40.00 1.75 1.50 1.50 8.00 25.00 151.470 176,400 78,310 229,000 36,400 5 031 50,580 83,320 44,250 STORM SEWER 1 L. S. 100,000.00 100,000 563.601 2564.603 564.603 564.603 2564.603 2564.603 2564.603 2564.531 TRAFFIC CONTROL 24" SOLID SINGLE WHITE STRIPE 4" SOLID SINGLE WHITE STRIPE 4" BROKEN SINGLE WHITE STRIPE 4" SOLID SINGLE YELLOW STRIPE 4" BROKEN SINGLE YELLOW STRIPE 12" SOLID SINGLE YELLOW STRIPE PERMANENT SIGNING 1 490 4800 8030 2620 2050 655 1 L. S. LIN FT LIN FT LIN FT LIN FT LIN FT LIN FT L. S. 20,000.00 4.00 0.50 0.50 0.50 0.50 2.00 10,000.00 20,000 1,960 2,400 4,015 1,310 1,025 1,310 10,000 2575.605 2411.603 SOD WITH 4" TOPSOIL MODULAR BLOCK RET. WALL SYSTEM 15000 1075 SQ YD SQ FT 2.50 20.00 37,500 21,500 2565.522 MODIFY EXISTING SIGNAL SYSTEM 1 EACH 175,000-001 75,000 SUBTOTAL - STREETS 1;`1!i$''•'!;Iili%Ia:;1'I' 26.8% ENGINEERING ADMIN. INSPEC., & CONTINGENCIES 375,780 TOTAL STREETS s 1,777,946 2565.511 2565.601 INSTALL FULLY ACTUATED SIGNALS TRAFFIC CONTROL INTERCONNECTIOI 3 1 EACH L. 5: 170,000.00 50 000.00 510,000. 50,000 SUBTOTAL - SIGNALS 4i{linl'' 26.8% ENGINEERING ADMIN. INSPEC. & CONTINGENCIES 150;080 TOTAL SIGNALS 710,050 TOTAL PROJECT COST 2,488,026 glo '0 61 - 4 00" ago 1001 Dev N( 0 o ®c Z) 1 (oo, 004 foo, ov® g2J oe v I oao vvc T i'oIooc MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: November 22, 2006 TO: Laurie Ahrens, City Manager and Jean McGann, Administrative Services Director FROM: Mike Kohn, Financial Analyst SUBJECT: Fernbrook Lane Project — MSA Fund Impact The attached information models the revised costs for the Fernbrook Lane project in the context of the City's funding source. This funding source is the MSA Fund. Given the current level of funding from the state, and the projects proposed in the CIP for 2007- 2011, the MSA Fund maintains a negative balance. This negative balance will likely be reduced somewhat by the additional funding that should come from the State as part of the MVST Amendment. One estimate that I have seen, but not corroborated, states that Plymouth should get an additional $575,686 between 2008 and 2011. Capital Improvement Plan 2007 thrat 2011 City of Plymouth, Minnesota Project # 06 -ST -001 Project Name Fernbrook Lane Reconstruction (27th to 34th Ave.) Contact Department Street Projects Type Improvement/Acquisition Useful Life Category Unassigned Project # 1013 Priority n/a Total Project Cost $6,284,000 Description This project involves the reconstruction of Fernbrook Lane from 27th Avenue to 34th Avenue. The installation of traffic signals on Fernbrook Lane at 27th Avenue and Harbor Lane are required, as well as geometric changes and modifications to the TH 55 signal. The project also includes replacing watermain from 34th Avenue to the northerly project limits. Design and right-of-way acquisition in 2006 and construction in 2007. The watermain north of 34th Avenue is cast iron main that has experienced several breaks. Staff believes it would be best to replace the water main as part of the street improvement rather than have to go back and tear up the new street later. Justification Traffic along this section of Fernbrook Lane has been increasing for many years. Improvements will be needed to maintain traffic flow and improve safety. Previous study has shown that significant improvement to safety could be made. In addition the roadway condition is deteriorating and will need significant work in the near future. Applications have been submitted for State and Federal funding. This project is dependent on acquiring outside funding. The City's water infrastructure is aging and must be replaced when cost-effective. The most cost-effective time is when streets are being improved.. Staff reviews each roadway improvement to determine the condition of the underlying water main. If the main is in poor condition and cannot be reasonably expected to last for the life of the new street surface it should be replaced. Prior Expenditures 2007 2008 2009 2010 2011 Total 4-00,0001 Planning/Design 145,300 145,300 Total Land Acquisition 838,700 838,700 Construction/Maintenance 4,900,000 4,900,000 Total 5,884,000 5,884,000 Prior 400,000 Total Funding Sources 2007 2008 2009 2010 2011 Total Federal Funding 1,575,000 1,575,000 Municipal State Aid Fund 4,159,000 4,159,000 Water Fund 150,000 150,000 Total 5,884,000 5,884,000 Operational Imp act/Other The reconstruction of Fernbrook Lane will initially decrease operating costs for this roadway, but the overall operating cost of the system will not decrease since other roads on the system continue to age. The impact on operating costs should be minimal except for signal maintenance and energy costs. It costs about $200 per year in energy costs to operate a traffic signal with LED lights. Produced Using the Plan -It Capital Planning Sofhvare Wednesday, November 22, 2006 Source Project# Priority 2007 2008 2009 2010 2011 Total JInsurance Timber Shores Playground Replacement 07 -PK -012 0 40,000 40,000 Insurance Total 40,000 40,000 Minnehaha Creek Watershed Mooney Lake Permanent Emergency Outlet 08 -WR -001 0 125,000 125,000 Minnehaha Creek Watershed Total 125,000 125,000 Municipal State Aid Fund Fernbrook Lane Reconstruction (27th to 34th Ave.) 06 -ST -001 0 4,159,000 4,159,000 Temporary Signal at CR 47 and Vicksburg Lane 06 -ST -010A 0 145,000 145,000 CR 101 - CR 6 to CR 24 07 -ST -004 0 1,300,000 1,300,000 2,600,000 CR 24 - 30th Avenue to CR 101 07 -ST -005 0 500,000 500,000 Street Reconstruction - 36th Ave. 07 -ST -007 0 240,000 90,000 330,000 Cheshire Lane - Glacier Vista to CR 47 08 -ST -003 0 0 0 Traffic Signals at Three Intersections 08 -ST -005 0 350,000 350,000 300,000 1,000,000 Vicksburg Ln Recon (Old Rockford - Schmidt Lk) 09 -ST -005 0 800,000 800,000 Vicksburg Lane Reconstruction, Widening and Bridge 11 -ST -005 0 2,000,000 2,000,000 Municipal State Aid Fund Total 4,304,000 2,390,000 2,190,000 350,000 2,300,000 11,534,000 National Transit Database National Transit Database Projects 08 -TR -001 0 200,000 200,000 200,000 200,000 800,000 National Transit Database Total 200,000 200,000 200,000 200,000 800,000 Park Dedication Fund New Trails 07 -PK -001 0 75,000 75,000 100,000 110,000 110,000 470,000 Transfer to Park Replacement Fund 07 -PK -002 0 50,000 50,000 75,000 75,000 75,000 325,000 Land Acquisition 07 -PK -003 0 1,000,000 250,000 250,000 1,500,000 Electronic Sign 07 -PK -010 0 25,000 25,000 Greenwood Park Building 07 -PK -011 0 30,000 30,000 Trail Crossing - Cheshire Lane 07 -PK -013 0 250,000 250,000 Seven Greens Neighborhood Park 07 -PK -014 0 300,000 300,000 East Side Skate Park 07 -PK -015 0 350,000 350,000 Trail Signs 07 -PK -016 0 20,000 20,000 Garden Improvements - Plymouth Creek 07 -PK -017 0 35,000 35,000 Archery Range Safety Improvements 07 -PK -018 0 20,000 20,000 Taryn Hills Neighborhood Park 08 -PK -007 0 150,000 150,000 Park Dedication Fund Total 1,535,000 545,000 775,000 435,000 185,000 3,475,000 Park Replacement Fund Trail/Parking Lot Repair 07 -PK -004 0 75,000 90,000 90,000 90,000 90,000 435,000 Replace Irrigation System 07 -PK -005 0 70,000 135,000 140,000 135,000 145,000 625,000 Replace Playground @ Bass Lake 07 -PK -006 0 80,000 80,000 Replace Parkers Lake Parking Lot Lights 07 -PK -007 0 75,000 75,000 Park Signage 07 -PK -009 0 10,000 10,000 20,000 Timber Shores Playground Replacement 07 -PK -012 0 65,000 65,000 Repair Basketball Courts - Elm Creek 07 -PK -020 0 20,000 20,000 Produced Using the Plan -It Capital Planning Sofhnare Wednesday, November 22, 2006 City of Plymouth 2007-2011 Capital Improvements Program MSA Fund Beginning Non -Interest Note Payment (*) Capital Ending Balance Year Cash Balance Revenues Internal Borrowing Expenditures Interest Cash Balance At State 2007 700,000 3,045,000 244,562 4,304,000 0 803,562 1,259,000 2008 803,562 2,020,000 244,562 2,390,000 0 1,418,124 1,629,000 2009 1,418,124 2,020,000 244,562 2,190,000 0 1,832,686 1,799,000 2010 1,832,686 2,020,000 244,562 350,000 0 407,248 129,000 2011 407,248 2,020,000 244,562 2,300,000 0 931,810 409,000 MSA Fund Cash Balance 500000- 0 2 500000 - — p° -1000000 1500000 2000000 2007 2008 2009 2010 2011 Year An internal borrowing was set up to provide funding for the Cheshire Lane project in 2001. The note will be paid off in 2011.