Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
City Council Packet 08-08-2006
CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING AUGUST 8,2006,7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.1 Recognize Anne Hurlburt, Community Development Director 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2006-303) 6.03 Appoint Election Judges for Primary and General Elections (Res2006-304) 6.04 Approve Change Order No. 4 for Plymouth Metrolink Station 73 (3125 – Res2006- 305) 6.05 Approve Variance for a condensing unit to be located within the required six-foot setback for property located at 10300 10th Avenue North. Ron's Mechanical, Inc. 2006041 – Res2006-306) REGULAR COUNCIL MEETING August 8, 2006 Page 2 6.06 Approve Conditional Use Permit for an electronic reader board monument sign at the Central Middle School located at 305 Vicksburg Lane North. Wayzata Public Schools. 2006063 — Res2006-307) 6.07 Approve site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. Len Busch Roses. 2006054 — Res2006-308) 6.08 Approve agreement to terminate contract for 2006-2007 Street Sweeping Project and approve Payment No. 3 and Final (6124E — Res2006-309) 6.09 Receive engineering proposals and designate an engineer for design and construction services for Wood Creek Erosion Repair Project (6103 — Res2006-310) 6.10 Authorize engineering work on the 2007 Capital Improvement Program (CIP) Res2006-311) 6.11 Approve purchase of one replacement tandem axle truck with related equipment Res2006-312) 6.12 Receive second quarter financial statements 7. PUBLIC HEARINGS 8. GENERAL BUSINESS 9. REPORTS AND STAFF RECOMMENDATIONS 10. ADJOURNMENT Proposed Minutes Regular Council Meeting July 25, 2006 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:05 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on July 25, 2006. COUNCIL PRESENT: Mayor Johnson, Councilmembers Bildsoe, Stein, Hewitt, Slavik, Willis, and Black. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Captain Franz, City Attorney Knutson, Community Development Director Hurlburt, Park and Recreation Director Blank, Public Works Director Cote, Fire Chief Kline, Administrative Services Manager McGann, Public Services Manager Qvale, Communications Coordinator Vigoren, and City Clerk Engdahl. Plymouth Forum Terry Cheng, 17615 48th Place North, discussed his concerns relating to bicyclists' safety in the community. He explained that there are many streets where the bicyclists share the right lane with motorists.' Mayor Johnson thanked Mr. Cheng for his concerns and stated that this would be referred to the Police and Park and Recreation Departments to promote public safety. Presentations and Public Information Announcements 4.01) Presentation of 2006 Environmental Champion Awards Communication Coordinator Vigoren, Environmental Quality Committee Chair Osborne, and Recycling Coordinator Hageman announced this year's environmental champions who were Harvey Djerf, Leanne Loren, Nancy Mack, and Scott and Mary Rollins in the individual category and Honeywell Plymouth Operations and Little Flowers Montessori School in the business category. Mayor Johnson presented certificates to the winners. 4.02) Oaths of Office City Clerk Engdahl administered Oaths of Office to Firefighters David Hanson and Eric Watt. 4.03) Acknowledgement of Contributions of Jon Eccles Street Maintenance Worker Public Works Director Cote reported on the contributions of former City employee, Jon Eccles, City employee who passed away on June 16. Motion was made by Mayor Johnson, and seconded by Councilmember Slavik, to adopt a Resolution Acknowledging Contributions of Jon Eccles, Street Maintenance Worker, May 21, Proposed Council Minutes Regular Meeting of July 25, 2006 Page 2 of 11 1979 to June 16, 2006 (Res2006-302). With all members voting in favor, the motion carried. Councilmember Willis reported on the recent passing of Harvey Schiebe. He stated Mr. Schiebe was one of the founding fathers of the community, and he expressed his gratitude for his friendship and leadership in the community. Approval of Agenda Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to approve the agenda. With all members voting in favor, the motion carried. Consent Agenda Councilmember Willis removed item No. 6. 10, and this was placed under General Business as item No. 8.6. Motion was made by Councilmember Hewitt, and seconded by Councilmember Slavik, to adopt the amended Consent Agenda that included the following items: 6.01) Minutes of the,Regular Meeting of July 11. 6.02) Resolution Approving Disbursements for the Period Ending July 14, 2006 (Res2006- 282). 6.03) Resolution Authorizing the City Manager and the Police Chief to conduct the City 2006 Deer Management Program (Res2006-283). 6.04) Resolution Approving Agreement for Landscaping Encroachment into a Dedicated Drainage/Utility Easement within Lot 8, Block 9, Seven Greens, 5025 Terraceview Lane Res2006-284). 6.05) Resolution Approving a Comprehensive Plan Amendment to Reguide Two Properties located at 710 Cottonwood Lane North and 800 Cottonwood Lane North from C to LA -1 2006037 — Res2006-285). 6.06) Resolution Approving a Conditional Use Permit for Bujold Hobbies, Inc. to allow a 4.2 Percent Accessory Retail in the I-2 Zoning District for Property located at 2415 Annapolis Lane North (2006040 — Res2006-286). 6.07) Resolution Approving Metropolitan Council Grant Agreement First Amendment for Transit Capital Financial Assistance for Station 73 Transit Facility (Res2006-287). 6.08) Resolution Awarding Contract for City Center Entrance Sign Project (5120 — Res2006- 288). Proposed Council Minutes Regular Meeting of July 25, 2006 Page 3 of 11 6.09) Resolution Authorizing Appointment to the Bassett Creek Watershed Management Commission, Elm Creek Watershed Management Commission and the Shingle Creek Watershed Management Commission Technical Advisory Committees (Res2006-289). 6.10) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.3). 6.11) Resolution Authorizing the Shingle Creek Watershed Management Commission to exceed the Administrative Budget Cap (Res2006-290). 6.12) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for Delinquent Water, Sewer, Recycling, Surface Water Fee, and Lighting Service Charges (Res2006-291) and a Resolution Calling for Public Hearing on Proposed Assessment for Delinquent Water, Sewer, Recycling, Surface Water Fee, and Street Lighting Service Charge Res2006-292). Motion carried to approve the Consent Agenda. Public Hearings 7.1) Off -Sale Liquor Application for Bass Lake Wines and Spirits, 11540 Bass Lake Road City Clerk Engdahl reported on the off -sale liquor application of Bass Lake Wines and Spirits LLCC, d/b/a Bass Lake Wines and Spirits, 11540 Bass Lake Road. Mayor Johnson opened the public hearing for testimony. David Wehrman, 5812 Deerwood Lane North, stated he is opposed to the application due to increased traffic on residential streets adjacent to this establishment, underage drinking, litter, garbage, and waste from the establishment, the number of off -sale liquor establishments already in this area, hours and staffing of the store, the number of large semi truck deliveries every week, and the close proximity of this business to the Taekwondo Instruction School. He suggested that there be the construction of 5 mph speed bumps going in and out of the shopping center, and the construction of a wood fence, gate and enclosure around the dumpster. In addition, the licensee and their employees are charged with policing and cleaning up the area. He noted that in 2004, the shopping center's parking lot was expanded, in 2005 the roof of the mall was repaired, and in 2006 the back lot was repaired and a shed was added. He believes all these repairs were completed with no -City permits. Charles Keal, 5904 Forestview Lane North, stated he is a member of the Pike Lake Homeowners Association, and they haven't taken a position with this application. He stated he personally doesn't have a concern with the proposed establishment. He explained that the access to the shopping center doesn't generate traffic through the streets in their neighborhood. He noted that this is a very small store, and any business in the mall is going to generate traffic. He stated that Proposed Council Minutes Regular Meeting of July 25, 2006 Page 4 of 11 there have been no recent incidents of underage drinking. He stated the City is very strict with enforcing the liquor laws, so he isn't worried. Therefore, he doesn't see any reason why the application shouldn't be approved. Beverly Larsen, 5913 Forestview Lane North, stated she is concerned with large delivery trucks, litter, possibility of underage drinking, and increased traffic in the neighborhood. She stated with this type of business, there would be more people in the neighborhood. She would prefer another type of business there, such as a cleaners or flower shop. There being no one else wishing to appear before the Council, Mayor Johnson declared the public hearing closed. It was noted that there is a drive -up window area for this establishment, and the question was raised if the applicant would be utilizing that window. David and Lisa Leclerc, applicants, stated that this is only an 800 square foot store, and there wouldn't be a drive up window. Staff indicated that State law doesn't allow the use of drive up windows for liquor establishments. They stated there would only be one delivery truck per week delivering alcohol to the business. They stated they would be open until 8:30 p.m. Monday through Thursday, until approximately 9:00 p.m. on Saturdays, and closed on Sundays. They stated they are very well aware of the litter and trash problem associated with the mall, and the owner of the mall is trying to make improvements. Councilmember Hewitt stated that the lack of permit issues that were raised by Mr. Wehrman should be addressed by staff, and a report be provided to the Council at a later date. Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt a Resolution Approving Off -Sale Liquor License for Bass Lake Wines and Spirits LLC, d/b/a Bass Lake Wines and Spirits, 11540 Bass Lake Road (Res2006-293) and a Resolution Approving the Tobacco License (Res2006-294). Motion was made by Mayor Johnson, and seconded by Councilmember Black, to amend the main motion to prohibit the use of the drive up window. With all members voting in favor, the motion carried. The Council voted on the amended main motion and with all members voting in favor, the motion carried. 7.2) On -Sale Intoxicating and Sunday Liquor Applications for Charlie Rae Inc., d/b/a Axel's Bonfire Woodfire Cooking, 3000 Harbor Lane City Clerk Engdahl reported on the On -Sale Intoxicating and Sunday Liquor Applications for Charlie Rae, Inc., d/b/a Axel's Bonfire Woodfire Cooking, 3000 Harbor Lane. Mayor Johnson opened the public hearing for testimony. Proposed Council Minutes Regular Meeting of July 25, 2006 Page 5 of 11 There being no one wishing to appear before the Council, Mayor Johnson declared the public hearing closed. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to adopt a Resolution Approving On -Sale Intoxicating and Sundgy Liquor Licenses for Charlie Rae Inc., d/b/a Axel's Bonfire Woodfire Cooking, 3000 Harbor Lane (Res2006-295). With all members voting in favor, the motion carried. 7.3) Tobacco Compliance Check Violation for Cub Foods, 3550 Vicksburg Lane Captain Franz reported on the second tobacco compliance check violation for Cub Foods at 350 Vicksburg Lane. At the time of the violation, the licensee was not a member of the Best Practices Program. Therefore, the penalty recommended according to the City Code is a $750 fine and a 15 -day license suspension. Mayor Johnson opened the public hearing for testimony. Captain Franz reported on the compliance check violation that occurred on February 28, 2006. The authorized underage buyer was able to purchase cigarettes at the customer service counter after showing identification. The clerk was underage, and she thought the date of birth was 1987 rather than 1989. He stated the employee was referred to Hennepin County Juvenile Court. He noted that the licensee hasn't been a part of the Best Practices Program as it's difficult due to the size of their business. Chris Robinson, Store Manager, acknowledged that this is an unfortunate incident. They take this seriously, and they card everyone. They provide training for their employees, orientation, and a refresher course. There are systems in place to "flag" the date of birth, but there is the human factor when there is a data entry error. He stated that they disciplined the employee and retrained them. He stated Cub Foods is responsible, and they will accept whatever penalty the Council approves. Mayor Johnson asked Mr. Robinson why they don't participate in the Best Practices Program. Mr. Robinson replied they have over 200 employees with a large amount of turnover. Since the requirement is that a certain percentage of employees need to attend the training, it makes it very difficult. He stated he has had discussions with the Police Department about training for a very selected group of employees. There being no one else wishing to appear before the Council, Mayor Johnson declared the public hearing closed. Motion was made by Councilmember Slavik, and seconded by Councilmember Bildsoe, to adopt a Resolution Imposing a Civil Penalty gainst Cub Foods for Tobacco Compliance Check Violation ($750 fine and 15 -day license suspension) (Res2006-296). With all members voting in favor, the motion carried. Proposed Council Minutes Regular Meeting of July 25, 2006 Page 6 of 11 General Business 8.1) Appeal of Tree Preservation Fine association with Medicine Lakeview Estates 2005051) Community Development Director Hurlburt reported on the appeal of Richard Elsen Construction, Inc. for a $7,050 tree fine imposed by the City. She stated that according to the tree preservation plan, two trees were removed that shouldn't have been. Prior to issuing building permits, sites are inspected to make sure that tree preservation plans are being followed. Staff informed the developer that they should've requested an amendment to their tree preservation plan before removing them. Therefore, the fine should be paid before the building permits are issued. The developer is appealing staff's decision. This evening, the Council will either affirm staff's interpretation of the applicable provisions of the City Code, or eliminate the fine if staff's interpretation is found to be incorrect. Richard Elsen, applicant, referred to the survey and photographs of the property, which indicate that there is a considerable amount of trees on the property. He stated one of the trees that were removed was three feet from the sidewall of the home, and that tree wouldn't survive. He stated the other tree that was removed was leaning over the fence into the adjacent property, and he was concerned about the safety issue. He stated he has met all the requirements of the City including the 15 foot side yard setback. He acknowledged the oversight on his part in not notifying the City's tree inspector prior to removing these trees. He stated that they also relocated the driveway to preserve two trees that were supposed to be removed. Councilmember Black asked if he was aware that he had to apply for an amendment to his tree preservation plan before removing those trees. Mr. Elsen replied no. He stated he has constructed homes in many different communities, and this is the first time that he has experienced this situation. Mayor Johnson asked if there is no mechanism in'the ordinance for staff to have some discretion in these types of cases. Community Development Director Hurlburt replied there is a mechanism that gives them the authority to change the plan. However, these changes are after the fact. Councilmember Slavik asked why the large selection of trees on the property weren't included in the tree inventory. Community Development Director Hurlburt replied she is unsure. If the developer isn't going to develop that area, and it's very dense, it's difficult to do the inventory. She added that the developer already exceeded the tree preservation requirement. Motion was made by Councilmember Black, and seconded by Mayor Johnson, to adopt a Resolution Affirming Staff's Interpretation of the City's Tree Preservation Regulations in Section 530 of the Plymouth City Code, Pertaining to an Appeal of a Tree Fine by Richard Elsen Construction, Inc. for Medicine Lakeview Estates (2005051 — Res2006-297). Councilmember Black acknowledged that there are a lot of trees on this site; however, her support of the motion is based on consistency in how the City handles these matters. Proposed Council Minutes Regular Meeting of July 25, 2006 Page 7 of 11 Councilmember Hewitt asked since the fine is for both trees, could the fine be split. Community Development Director Hurlburt replied if the legislative intent is met, the Council could waive a portion of the fee. She noted that there was damage to one of the trees, but the City wasn't able to verify that ahead of time. Councilmember Willis stated with respect to the tree that was located within three feet of the home, if the City would've known the footprint of the dwelling, staff would've requested that that tree be removed. Councilmember Stein stated that this matter is different than performing work without a permit. He stated there are two trees near the driveway that were originally going to be removed, but now they will be saved. Motion was made by Councilmember Slavik, and seconded by Councilmember Stein, to amend the main motion to reduce the fine to $3.525. Councilmembers Stein, Slavik, and Mayor Johnson stated that they didn't feel this action was intentional, and the developer has made every effort to preserve as many trees as possible. Motion was made by Mayor Johnson, and seconded by Councilmember Willis, to amend the amendment to reduce the fine to $500. The Council voted on the amendment, and with Slavik, Stein, Willis, and Johnson voting yes, and Black, Bildsoe, and Hewitt voting no, the motion carried. Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to amend the amendment to require the developer to replace the two trees that were removed with two inch trees in diameter. With Stein, Black, Bildsoe, and Hewitt voting yes, and Slavik, Willis, and Johnson voting no, the motion carried. Motion was made by Mayor Johnson, and seconded by Councilmember Willis, to not require the developer to plant the two new two-inch diameter trees, but save the two trees near the driveway. The developer would need to go through the process to amend the tree preservation plan. With all members voting in favor, the motion carried. The Council voted on the amended amendment and with all members voting in favor except Black, the motion carried. The Council voted on the amended main motion and with all members voting in favor, the motion carried. 8.2) Denial of Preliminary and Final Plat for "Jirehel Addition" (2006-29 — Dmitri Smirnov and Maria Kouznetsova, 755 Windemere Drive) Community Development Director Hurlburt noted action taken by the Council at the previous Proposed Council Minutes Regular Meeting of July 25, 2006 Page 8 of 11 Council meeting to direct staff to prepare findings of fact consistent with denial for this item. She noted that a revised Resolution has been provided to the Council this evening, which changed item 4 of the Resolution. John Waldron, attorney representing applicants, stated his clients approached the City prior to purchasing the lot with the intent to subdivide as requested, and they were told that the lot met all the criteria and it shouldn't be a problem. He stated in the past, there was the intent that there shouldn't be any access on 6th Avenue. However, the City never recorded that action. He stated the Planning Commission and staff have recommended approval of this request. He explained that the findings of fact that have been prepared really don't support the denial of the action being requested. He discussed his concerns which were outlined in the July 25 correspondence sent to the City and contained in the packet materials. Motion was made by Councilmember Slavik, and seconded by Councilmember Hewitt, to adopt a Resolution Denning a Preliminary Plat and Final Plat for Two Single -Family Lots to be known as Jirehel Addition located at 755 Windemere Drive (2006029 — Res2006-298). Councilmember Stein stated he feels the applicant has met the subdivision requirements; therefore, the proposed motion denying the application wouldn't hold up in a court of law. Councilmember Black agreed. Mayor Johnson stated she believes the findings contained in the Resolution are justified. With all members voting in favor but Stein and Black, the motion carried. Without objection, the Council moved up item No. 8.5 on the agenda. 8.5) Changes to Dial -a -Ride Service Public Services Manager Qvale reported on proposed changes to Dial -a -Ride service. When the fare increases were approved in March 2005, the Council requested that staff review the service area and the practice of transporting school age children to and from school. Regarding the trips to North Memorial, Courage Center, and Methodist Hospitals, it takes them out of the service requirement due to the length of time for these runs. It also costs the City approximately 25,000 per year to provide these services. She stressed that Plymouth Advisory Committee on Transit (PACT) took no formal action on this. Staff has concluded the other services outside of the hospitals do meet the service requirements. She stated regarding the transporting of school age children to schools, in all of the school provided services, the bus travels with an average of 16 riders per bus. With the goal of having more riders on the bus at any given time to reduce the subsidy per ride, the school service meets or exceeds this goal. The PACT committee reviewed this service, but they didn't take formal action. She spoke of the budget impact. She spoke of the Council's alternatives this evening. She stated it costs about $25,000 per year to do the North Memorial trip per year. Councilmember Stein stated if the City were to discontinue the trips to Courage Center, Oakview Proposed Council Minutes Regular Meeting of July 25, 2006 Page 9 of 11 Clinic, and North Memorial and Methodist Hospitals, where would the $25,000 in savings be allocated. Public Services Manager Qvale replied those savings would go back to the services and programs to improve service as well as reprogramming those two hours. Councilmember Slavik commented that due to what the City pays and what students pay, it isn't the responsibility of the City to transport students to schools. Jerry Kloss, 14930 18th Avenue North, stated he supports the service to Courage Center, and he has used this service since 1998. He stated as he understands it, the City would continue to service Ridgedale, and he questioned the necessity of those routes when many of those people have vehicles. Terry Cheng, member of the PACT Committee, stated the Dial -a -Ride Service provides a need. He asked the Council to not forget the spirit of the service, and to make sure that the needs of the community are met. Linda Strand, 725 Windemere Drive, stated she worked at Courage Center, and there are students that need this service as they are no longer independent. She stated the ridership figures might not be high, but it creates freedom and independence for those people. Penny Hatcher, 15800 16th Avenue, along with her sister, Jill Hatcher, 14325 17th Avenue North, thanked the City for the $25,000 subsidizing of this service. Penny explained that Jill volunteers four days a week at North Memorial Hospital. She has taken Metro Mobility to other jobs, but it wasn't safe, reliable, and it wasn't a good environment. She stated they would support grandfathering Jill so she could continue to take trips to North Memorial Hospital or increasing the fare. Motion was made by Councilmember Stein, and seconded by Councilmember Hewitt, that the City only eliminate service to Methodist Hospital but keep service to North Memorial/Courage Center/Oakview Clinic. Councilmember Hewitt stated she feels this issue should be studied further by staff as there are other organizations in the community that provide transportation service to individuals. She would also like to study the school bus route issue as well. Councilmember Willis stated this bus service is becoming so expensive because of capital and energy, and if the City can't sustain it with riders, the service might not be able to operate as previously. He agreed with Councilmember Hewitt that there needs to be more study on this issue rather than voting on it this evening, and he suggested that this also be discussed as part of the budget discussions. He would like more information to see how to sustain this service over time. Mayor Johnson agreed. Councilmember Black added that as part of the school route evaluation, she would like to know why students of one school district utilize this service more than others. The motion was withdrawn from the table. Proposed Council Minutes Regular Meeting of July 25, 2006 Page 10 of 11 The Council took a five minute break. 8.3) Appeal of Requirement for Financial Guarantees for Expansion Project at 5959 Trenton Lane North (2005142 — Twin City Fan and Blower) Community Development Director Hurlburt reported on the appeal from the financial guarantee requirement, which is an appeal from the Zoning Ordinance. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt a Resolution Affirming City Staff's Interpretation of the Requirements of Section 21035 of the Plymouth Zoning Ordinance, Pertaining to the Requirement for a Financial Guarantee for the Twin City Fan and Blower Project, 5959 Trenton Lane North (2005142 — Res2006-299). With all members voting in favor, the motion carried. 8.4) Route Restructuring of Plymouth Metrolink to service Plymouth Metrolink Station 73 Public Services Manager Qvale reported on the restructuring changes to the Plymouth Metrolink to service Plymouth Metrolink Station 73. She stated the PACT Committee approved the proposal which included the following changes: 1. Eliminate Route 770 in the southwest section effective September 9, 2006. 2. Restructure Routes 771, 774, 740, and 741 (neighborhood shuttles) to service Station 73 utilizing Sunset Trail and Ridgemount Avenue; effective December 2, 2006. Terry Bliss, 11340 39th Avenue North, member of the PACT Committee spoke in favor of the recommended changes. Mike Vanoss, 13111 Ridgemount Avenue, Minnetonka, stated they have a great concerns regarding utilizing Ridgemount Avenue, as the junior high school traffic is going to be overlapping with the bus traffic. Amy Hemingway, 25 Mulbert Road, Minnetonka, south side of Ridgemount Avenue, echoed the concern expressed by Mr. Vanoss. She stated they have discussed this with neighbors on both sides of Ridgemount Avenue, and they have 31 signatures requesting that there be more consideration given to this issue. Motion was made by Councilmember Hewitt, and seconded by Councilmember Willis, to adopt a Resolution Approving the Elimination of Plymouth Metrolink Route 770 and the Restructuring of Neighborhood Shuttle Services to Station 73 (Res2006-300). Councilmember Hewitt stated this provides a wonderful opportunity to take vehicles off the street by utilizing transit, and this how shuttle buses are intended. The new transit station would bring new opportunities, and hopefully there could be more expansion of the service throughout neighborhoods. Proposed Council Minutes Regular Meeting of July 25, 2006 Page 11 of 11 Mayor Johnson stated that she wouldn't support the motion as this issue has pitted one neighborhood against another. There being no further discussion and with all members voting in favor but Johnson, the motion carried. 8.6) Approval of Plans and Specifications and Ordering Advertisement for Bids for 2006 Temporary Overlay Project — Phase 2 (6134) Councilmember Willis stated he is concerned about using street reconstruction funds for unimproved alleys. If these improvements are needed, they should be requested by the property owner. Motion was made by Councilmember Willis, and seconded by Mayor Johnson, to adoptta ect — Phase 2 (6134) with the exception of 26`° A With all members voting against the motion but Willis, the motion failed. Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 2006 Temporary Overlay Project — Phase 2 (6134 — Res2006-301). With all members voting in favor, the motion carred. Councilmember Willis requested a report from staff on other similar situations in the City. Report and Staff Recommendations 9.1) Report on Withdrawal of Interim Use Permit for Filling Operations at 15 Evergreen Road (2005130) Councilmember Slavik stated she requested a report on this item which is contained in the packet materials, so no action is necessary. Adjournment Mayor Johnson declared the meeting adjourned at approximately 10:25 p.m. Sandra R. Engdahl, City Clerk Agenda Number-: f TO: Laurie Ahrens, City Manager FROM: Jean McGann, Director of Administrative Services SUBJECT: Disbursements DATE: July 31, 2006 for the City Council Meeting August 8, 2006 1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for the period ending July 28, 2006. 2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the period ending July 28, 2006. Anchor Bank General & Special Revenue $466,812.36 Construction & Debt Service 435,485.26 Enterprise & Internal Service 450,139.99 Housing & Redevelopment Authority 301.00 GRAND TOTAL FOR ALL FUNDS $1.352. 338.61 3. RECOMMENDATION: I hereby approve the attached listing of disbursements and recommend same for payment. QA - Jean McGann CITY OF PLYMOUTH RESOLUTION NO: 2006 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING JULY 28, 2006 WHEREAS, a list of disbursements for the period ending July 28, 2006 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank General & Special Revenue $466,812.36 Construction & Debt Service 435,485.26 Enterprise & Internal Service 450,139.99 Housing & Redevelopment Authority 301.00 GRAND TOTAL FOR ALL FUNDS $1.352.738.61 Adopted by the City Council on August 8, 2006. Invoice Expense Distribution for Period Ended 07/28/06 FUND 101 General Fund 192,449.10 201 Recreation Fund 45,189.61 202 Parker's Lake Cemetery Maint 0.00 203 Transit System Fund 195,273.65 204 Community Development Fund 0.00 205 Diasaster Donation Manage Grant 0.00 207 Economic Development Fund 0.00 208 Specialized Equipment Replacement 0.00 220 Comm Dev Block Grant Fund 33,900.00 250 HRA Section 8 Fund 301.00 251 HRA General Fund 0.00 302 GeneralObligation Refunding D/S 0.00 401 General Capital Projects Fund 1,002.50 402 Minnesota State Aid Fund 0.00 404 Building & Equipment Rev. Fund 1,187.78 406 Park Replacement Fund 16,906.73 407 Infrasturcture Replacement Fund 0.00 408 Project Administration Fund 0.00 409 City & Community Parks 0.00 410 Neighborhood Parks 0.00 411 Capital Improvement Fund 0.00 413 Community Park Acquisition 0.00 414 Neighborhood Park Acq/Dev 0.00 415 2003 Street Reconstruction 0.00 416 2004 Street Reconstruction 0.00 421 Utility Trunk Fund 0.00 422 Unfinanced Imp Construction 401,990.43 425 Shenandoah Housing Imp. Area 0.00 426 Shenandoah Administration 0.00 428 Activity Center/Fieldhouse 0.00 430 Public Safety Expansion 4,413.24 431 HRA Senior Apt. Constr Fund 9,984.58 440 Utility Trunk System Expansion 0.00 470 TIF # 7-1 (Const) 0.00 471 TIF # 7-2 O.S. (Const) 0.00 472 TIF # 7-3 P.O.S. (Const) 0.00 473 TIF #7-4 P.T.P (Const) 0.00 474 TIF Dev. Exp. Bonds 95 (Const) 0.00 475 TIF # 7-5 Rottlund (Const) 0.00 476 TIF #7-6 Continental (Const) 0.00 478 TIF #7-7 Stonecreek ('Const) 0.00 479 TIF #7-8 Shops @ Plymouth Creek 0.00 501 Water Fund 153,850.17 502 Sewer Fund 4,410.77 503 Solid Waste Management Fund 7,346.12 504 Recreation Facility Fund 28,519.52 505 Water Resources Fund 23,059.65 506 Activity Center Fund 0.00 507 Field House Fund 253.86 601 Central Services Fund 1,231.45 602 Central Equipment Fund 5,656.10 603 Risk Management Fund 14,393.77 604 Design Engineering Fund 189.36 605 Employee Benefits Fund 169,040.04 606 Information Technology Fund 19,645.31 607 Public Facilities Fund 22,543.87 701 Investment Trust Fund 0.00 720 Senior Housing Bond Trustee 0.00 730 1-494 Corridor Commission 0.00 Total Invoice Expense Distribution: 1,352,738.61 Check Register Date: 7/31/2006 Time: 8:32:13 AM COUNCIL REPORT - CHECK REGISTER 7/15/2006 Through 7/28/2006 Vendor Name/ Invoice Amount Check # Check AmountInvoiceDescription 3rd Lair Skate Park 7.10/7.14 Skateboard instr 1,380.00 83432 1,380.00 AICPA 06 McGann Membership 185.00 83612 185.00 ARI Mechanical Service 6.13.06 IC Dessicant dehumid 252.00 83431 252.00 Abendroth, Linda Park and Rec Refund 14.00 83613 14.00 About Tree Care 7.4 15 stump rmvl/grind 1,734.35 83614 1,734.35 Advanced Sandjacking Inc Mill Garden concrete repairs 390.00 83615 390.00 Affiliated Emergency Vet. 7.5.06 Emerg Vet sery 99.00 83616 99.00 Ahrens, Laurie 6.21/6.30 140 Mileage LMC conf 62.30 83507 235.70 6.28/6.29 St Cloud LMC lodge 163.40 6.28/6.29 Parking LMCConf 10.00 Airgas North Central OX uspd medical 22.14 83433 22.14 All Metro Title 16420 39th PI utility refund 33.41 83434 33.41 Allied Waste Services 6.9.06 PW/PM Rubbish Removal 501.07 83617 501.07 Alphagraphics #489 1,500 Field Reports 202.49 83435 202.49 American CPR & First Aid Inc 6.12.06 Bloodborne class 85.00 83618 185.00 6.14.06 5 Basic first aid 100.00 American Red Cross Assoc. Page 1 of 18 American Supply Group Inc 6oz foam cups $24.86 83620 $24.86 American Water Works Assoc. 06 Newberger Membership $2,777.00 83437 $2,777.00 Ameriquest Mortgage Co 15620 9th Ae utiity refund $22.52 83438 $22.52 http://cityintemal/asp/asp reports/finance/cc check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 2 of 18 Anchor Paper Micro perf comp 2700 171.15 83439 171.15 Anchor Paper 60# white -1000 47.65 83621 47.65 Anoka County Parks & Rec 7.28 30 box lunchs/beach 105.00 83622 105.00 Anoka County Parks & Rec 7.28 Bunker Beach trip 294.00 83623 294.00 Appletree Institute Aug06 Employee Medical Ins 163,575.30 83624 163,575.30 Aramark PW Service charge 5.27 83440 217.41 CC 7 reg coffee,24 crmr 206.87 PS Service charge 5.27 Aramark PCC coffee,crmr,cups,tea 154.16 83625 154.16 Artistic Moments 7.13 Clay Sculpture I 70.00 83504 220.00 7.13 Clay Sculpture 150.00 Assoc of Metro Soil&Water 5.25.06 Rain Garden workshops 270.00 83491 270.00 BCA/Bureau of Criminal D Carlson 6.15 Intox 5000 Recr 45.00 83441 45.00 BKV Group Inc Proj4134 6.25 CC LL remodel 1,237.50 83442 2,199.06 Proj3134 4.26/6.25 expenses 961.56 Banjo Bandits 8.1.06 Park performance 400.00 83675 400.00 Barnett, Douglas Park and Rec Refund 26.00 83626 26.00 Barton Sand & Gravel Co. 7.5.06 11.20ton Mason sand 129.75 83443 129.75 Batteries Plus 12 9V Lithium foil pack 72.85 83444 109.27 6 9V Lithium foil pack 36.42 Beckstrom, Kersten 7.7/7.112 DVD's 6.00 83680 6.00 Begin Oaks Golf 2006 Jr golf leagues 7,440.00 83627 7,440.00 Beltrami County Court CS#06.34931 R610763 bail 300.00 83628 300.00 Bodin, Debbie 7.12/7.13 Cub,Lakeshore Leami 13.05 83464 13.05 Bodin, Debbie 7.19/7.20 Target,Party America 24.06 83643 24.06 Braun Intertec Corp Proj 1013 6.16.06 soil boring $3,424.00 83445 $4,225.60 Proj5108 6.16.06 soil obsery $801.60 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 3 of 18 Burnet Relocation Company 9910 31st Ave utility refund 24.04 83447 24.04 CDW Government Inc Cr inv ZW95262 Crystal Reports 548.48) 83448 560.19 See cr invBFB7460 Crystal 548.48 Crystal Reports Dev 548.48 Cables unlimited adptr 11.71 CDW Government Inc HP 16x dvd/rw dry Is 143.76 83630 143.76 CMS 6.12/6.16 Drug test collection 180.00 83449 180.00 Cardiac Science Inc 2 Defribrillatior electrodes 68.16 83631 68.16 Carter, Jill Park and Rec Refund 75.00 83632 75.00 CenterPoint Energy/Minnegasco 5.23/6.22 WTP1 So 1,060.80 83451 1,060.80 CenterPoint Energy/Minnegasco 4.30/6.25.06 Heat bill 11,480.61 83633 11,480.61 Check Refrigeration Inc Distributor tube assm 341.89 83634 463.89 Pavilion ice machine repairs 122.00 City of Plymouth/Sewer & Water 10905 St Hwy 55 49.40 83453 8,779.29 Hilde Center 6.34 Activity/Field Hse 542.83 Ice Arena 990.00 Bass Lk Plyfld 445.71 FS 3 193.36 3155 Vicksburg Ln 69.75 FS 1 86.29 HS 6.68 Plym Crk Pk 208.11 Oakwood Pk 652.30 Lacompte Pk 166.16 Plym Jr Hi Plyfld 808.88 E Med Lake 106.98 CC 518.87 PW 754.03 FS 2 215.63 FS 2 133.03 Pavilion 344.74 Parkers Plyfld 662.59 PS 155.96 Ice Arena/Irrig 225.66 Elm Crk Plyfld 1,435.99 Clifton, Michael 3422 Pilgrim Ln utility refund 76.72 83530 76.72 Collisys Parkers Ik CR6 new breaker 480 96.00 83635 96.00 Commercial Asphalt Co. 7.5/7.14 244.91tn 41Awear,tack $8,827.29 83454 $8,827.29 Constructive Ideas Inc Proj5108 Jun06+mileage $4,027.25 83455 $4,027.25 Cooper, Kathy Park and Rec Refund $28.00 83636 $28.00 Corbin, Lynette http://cityintemal/asp/asp reports/finance/cc check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Park and Rec Refund $29.00 83637 $29.00 Crandall, Scott Meter valve repair $150.00 83576 $150.00 Page 4 of 18 Crosby, Chris Park and Rec Refund 300.00 83638 300.00 Crown Plastics 2 Clear acrylic sheets 61.98 83456 61.98 Cub Foods /3550 Vicksburg Jun06 Food Charges 1,069.69 83457 1,069.69 Czura, Joni Park and Rec Refund 17.00 83639 17.00 Dakota County Sheriffs Dept W#200651699 R611276 bail 300.00 83458 300.00 Dalbec Roofing Inc PW roof repair 5.30 1,645.00 83640 1,645.00 Dalco 12 Twl dispensers,12 TP disp 565.26 83459 565.26 Dalco 20cs roll twls,20cs TP,1 Ocs so 2,472.72 83641 2,472.72 Data Recognition Corporation Jun06 UB processing 1,726.83 83461 1,726.83 Day -Timers, Inc. ScofieldP07 pckt refill 34.34 83642 34.34 Dehn Tree Company Inc 42nd/Dunkirk drainage tree rmv 17,040.00 83465 17,040.00 Designwrite Studios Jul-Aug06 Plymouth News 691.60 83644 1,397.85 Jul-Aug06 Envir Extra 706.25 Diesel Injections Specialties Unit 203 rebuild injector pump 921.74 83645 921.74 Display Sales Inc 12 27" banner rods 115.02 83646 115.02 Dressel, Ruth 256 Dmgd sprinkler head 35.00 83571 35.00 Dunn, Matt 7.21.06 Magic Show performance 175.00 83526 175.00 Dye, Betty Park and Rec Refund 40.00 83647 40.00 Dynamex 6-23 Design Write/6-26 Campbel 75.22 83467 75.22 ESS Bros. San lid only 108.63 83468 108.63 ESS Bros. Driveway casting $347.19 83648 $951.05 Driveway casting $347.19 Ci adj ring/ebs super glue $256.67 http://cityintemallasp/asp reports/finance/cc_check.asp?sFroniDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Earl F. Andersen Inc. 206 -High intensity st sgn plat $4,057.14 83469 $4,057.14 Ehlers & Associates Inc 6.26 Prep 2005 TIF reports $700.00 83470 $700.00 Page 5 of 18 Eicher, Kitty Park and Rec Refund 75.00 83649 75.00 Elan Financial Services 4.19/5.18 Leitner conf,McGann 5,446.99 83450 5,446.99 Emergency Medical Products Inc 6 Laerdal baby anne face mask 31.95 83471 31.95 Emergency Medical Products Inc Laerdal V -Vac adapter tips 26.09 83650 26.09 Evenflo 10 Triumph, 10 Big Kid no/back, 1,265.79 83472 1,265.79 Express Messenger 6.19/6.26 Attorney P/U 37.80 83651 75.60 7.3/7.10 Attorney PIU 37.80 Factory Motor Parts Co Oil filter 4.35 83652 4.35 Farris, Roberta Lynn PP15 Child support 443.54 83723 443.54 Fastenal FHN/HCS s/s 16.16 83473 16.16 Fedex 5.25/6.20 IT,PD Fire,PW,SW,Ela 334.62 83474 334.62 Ferguson Enterprises Inc 3/8 comp sink conn 4.56 83653 4.56 Fire Equipment Specialities 8 "Class A°Foam Angus 607.34 83475 607.34 First Student Inc 6.23.06 Como Zoo 331.40 83476 331.40 First Student Inc 6.30 Bunker Beach wave pool 342.42 83654 342.42 Fish, Dean C 13784 54th Ave/down payment 23,900.00 83463 23,900.00 Flexible Pipe Tool Co. Radial nozzle 105.18 83477 105.18 Flint Bills Resources LP 350tn CRS -2 958.12 83655 958.12 Ford, Robert II 15705 3rd utility refund 12.49 83569 12.49 Franz, Joel 7.10/7.12 parking FBI tmg 28.00 83500 28.00 Fraser-Olausen, Cathy Park and Rec Refund 54.00 83656 54.00 Freeborn Co Courthouse http://cityintemallasp/asp_reports/financelcc_cheek.asp?sFromDate=7%2F 15%2F2006&sToDate=7%2F... 7/31/2006 Check Register W#0600212 R611911 bail $332.00 83657 $332.00 G & K Service Inc Page 6 of 18 Public Works Uniform Rntl 357.51 83478 387.15 Rugs for Cntrl Wtr trtmnt plan 29.64 Coffee brewer/decanter 741.27 G & K Service Inc 47.41 Hose soaker/glove nitrile 74.73 Public Works Uniform Rntl 345.96 83658 465.82 7.3.06 CC rug sery 90.22 Rugs for Cntrl wtr trtmnt pint 29.64 83660 20.00 Gall's Inc 8 pr Bike shorts 199.92 83479 199.92 Gopher State One -Call, Inc. Jun06 SW 1507 locates 2,185.15 83482 2,238.80 Jun06 CC 37 Locates 53.65 Government Finance Off. Assoc. 134.83 83662 134.83 Weitgenant/Preparing a CAFR 315.00 83484 1,620.00 Ecker/Preparing a CAFR 315.00 Jacobson/Fin&ERP Syst ACq 495.00 M Kohn/Best Practices Budget 495.00 Grainger Wind twr fan/table fan 178.66 83485 $1,755.76 Hole saw/arbor w/ pilot drill 69.21 Coffee brewer/decanter 741.27 Pleated filter 47.41 Hose soaker/glove nitrile 74.73 Midget fuse/cable tie/el tape 439.10 Combination unit 149.53 Ballast/screwdrvr 55.85 Grainger 1 padlock 247.16 83659 747.74 Eye wash station/sign safety 285.15 Solenoid valve module 215.43 Great River Greening D Asche/Native Landscaping 20.00 83660 20.00 Gregor Farm & Greenhouse 06 var plants/shrubs 500.87 83661 500.87 Groth, David Gas to Moorhead/back funeral 35.75 83462 35.75 Grove Nursery Center Inc. Butterfly flwr/tutt hair 134.83 83662 134.83 H & R Construction Co 13th Ave/Nathan-guardrail rpr $976.99 83663 $976.99 Hach Company Ascorbic acid/cyanide reagent $513.34 83486 $513.34 Hackl, Laurie Park and Rec Refund $40.00 83664 $40.00 Hamel Lumber and Supply Inc Jun06 billing pd w/ 10% disc s $178.31 83487 $178.31 Hanson, Bruce 186 Dmgd sprinkler head $35.00 83446 $35.00 Haugen, Elizabeth Park and Rec Refund $15.00 83665 $15.00 Hawkins Water Treatment 16384# Hydrofl,4613# C-9 $4,048.69 83488 $13,298.38 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 7 of 18 Cr overchrg C-9 inv818124 82.11) 13516.8# Hydrof,8698.8# C-9, 5,622.47 4818gl Sodium Hypochlorite 3,709.33 Hawkins Water Treatment 4826gl Sodium Hypochlorite 3,718.72 83666 7,615.29 92264 C-9 3,896.57 Hawkins, Ash,Baptie & Co. Jul06 Section 8 Acctg Sery 212.00 83667 212.00 Haynes, Patricia 7.18.06 Concert perf 575.00 83714 750.00 7.18.06 Envir songs/carnival 175.00 Healthfund of Minnesota PP 15 contribution deductions 70.73 83668 70.73 Hedberg Aggregate 3 -Feature algae free 23.94 83489 23.94 Hennepin Co Info Tech Dept Jun06 Fire Radio Lease 3,580.83 83490 9,778.75 Jun06 Frame Relay/Ntwrk sprt 403.43 Jun06 PD Radio,MDT,MDC 5,794.49 Hennepin County /NW #8121 Jun06 12.93m Waste Hauling 514.35 83669 514.35 Hirshfield's 72 5gl White field paint 1,441.58 83492 1,441.58 Hoisington, Tracy Park and Rec Refund 25.00 83670 25.00 Horton, Donnette Park and Rec Refund 49.00 83671 49.00 Hydro Metering Technology 18 3.4" M35 Short gal integ it 3,134.30 83493 3,722.18 1242 setter/6-#3 setter 587.88 Hydro Metering Technology 102 3/4"meters,120 #3 setters 14,310.41 83672 14,310.41 Image Trend Inc Jun06 HireTouch 195.00 83673 195.00 Intl Assoc Fire Chiefs/CK ADR Kline/Dallas conf9.13/9.16 395.00 83494 395.00 Intereum Inc 2.5hr install/Proj3134 101.18 83674 101.18 J & L Enterprises USA, Inc 7.10/7.13 Sand Valleyball 672.50 83495 672.50 Jackson Street 8.8.06 performance 240.00 83744 240.00 John Deere Landscapes Fertjohn deere 79.88 83501 79.88 Johnson, Haley Park and Rec Refund $54.00 83676 $54.00 Jones, Tron 5058 Yuma Ln utility refund $38.13 83594 $38.13 http://cityinternal/asp/asp reportslfmance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 8 of 18 K & S Engraving 12 -MCI kit inventory tags 52.29 83678 52.29 Kloss, Todd New Officer Uniform reimb/7.3. 1,014.34 83592 1,014.34 Kohn, Mike OfficeMax/binders 80.90 83532 80.90 Kriss Premium Products Inc 5gl IC Dichloro microbiocide 115.89 83681 115.89 LSA Design, Inc. Jun06 Proj3125 73/55 Transit 4,904.38 83505 4,904.38 Laidlaw Transit Services Inc Jun06 DAR/Metrolink Transit 192,743.81 83506 192,743.81 Lakeshore Communications LLC 6.13 P&R legal hearing notice 44.00 83683 44.00 Landmark Concrete Park maint concrete repairs 16,906.73 83684 16,906.73 Larson, Leroy 7.13.06 Summer Picnic entrtmnt 90.00 83512 90.00 Law Enforce Labor Serv./Union P15RLELS dues 1,123.14 83685 1,123.14 Lawngevity Lawn & Snow Inc Jun06 Lawn maintenance 4,068.75 83508 4,068.75 League of MN Cities Ins Trust 04-27 2.11.04Empl Discrim 5,110.23 83509 5,110.23 Leffler Printing Company Jul-Aug06 Plym News&Envir 6,731.00 83510 6,731.00 Leica Geosystems Inc Data collector&software 4,524.13 83511 4,524.13 Leiseth, Chris 4.13/4.25 Micro Center/CompUSA 21.27 83452 21.27 LexisNexis Jun06 PD On Line 159.00 83686 159.00 Logis Jun06 GIS,CAD,Internet 10,239.00 83687 13,839.32 Altiris tmg,Verisign certif,S 3,232.32 WO 18389 368.00 Lynn and Associates 6.26/6.28 PNUorestry consult 500.00 83514 500.00 MECA D Asche/Erosion&Sediment 25.00 83689 25.00 MR Sign Co, Inc Hydro strip 110 signs/new face 1,741.94 83515 1,741.94 MES Inc Repair & sharpen 12" chai 47.44 83517 47.44 MN AFSCME Council #5 P15R dues 2,029.89 83690 2,029.89 http://cityintemallasp/asp_reports/financelcc_check. asp?sFromDate=7%2F 15 %2F2006&sToDate=7%2F... 7/31/2006 Check Register MN Child Support Payment Ctr Payroll Generated Invoice $53.20 83518 $53.20 Page 9 of 18 MN Child Support Payment Ctr PP 15 child support P15R 1,587.88 83691 1,587.88 MN Dept of Natural Resources Curriculum&act guide CDRom 5.00 83519 5.00 MN Environmental Fund PP 15 contribution deductions 34.93 83692 34.93 MN Municipal Utilities Assoc 06 3rd qtr Safety Compliance 6,404.61 83520 6,404.61 MN Park Supervisors Assn 3 Registr/Duluth 8.17/8.19 360.00 83693 360.00 MN Pollution Control Agency Proj5181 Permit/Zachary Park 400.00 83611 400.00 MN Recreation & Park/CK ADDR 06 9 Softball Berths 1,260.00 83521 1,260.00 MN Women in City Government 06 J Johnson Membership 25.00 83522 25.00 MTI Distributing Inc Pivot spring torision 51.89 83523 119.11 Poly stretch cplg/clmp/tee 8.82 Kit dia 1/2" 58.40 MacQueen Equip. Inc Dirt shoe runners 449.73 83694 449.73 Mad Science of Minnesota 8.4.06 performance 243.00 83695 243.00 Malone, Tom 7.15 Kid Smart/Self Defense 504.00 83600 504.00 Maple Crest Landscape LLC Monument sign resod/Aetria 600.00 83696 600.00 Martin -McAllister 6.20.06 Todd Kloss Assmnt 350.00 83525 350.00 Mayer Electric Corp 6.12/6.13 monument sign reconn 632.39 83698 922.39 5.9.06 monument sign disconnec 290.00 McCombs Frank Roos Assoc Jun06 CC Signage 369.60 83527 972.10 Proj5119 6.30.06 602.50 Medicine Lake Tours 7.11.06 Edgewater 8 Concert $1,822.00 83528 - $1,822.00 Metrocall Ju106 3 SW pager rentals $36.17 83529 $36.17 Michaud, Regina Parry America/lunch bags/prog $66.67 83720 $66.67 Midwest Asphalt Co. Proj5101 #6'05 Str Rcnstr $319,098.62 83699 $319,098.62 Midwest Coca-Cola Parkers concession pop $606.40 83531 $752.69 http://cityintemal/asp/asp reports/fmance/cc_check.asp?sFroniDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 10 of 18 Parkers concession pop 162.89 IC Concession pop credit 16.60) Miller Hanson Partners Proj5108 Jun06 5,085.98 83534 5,085.98 Miller Investments Refund app fee Afile2006058 150.00 83535 150.00 Minnesota Elevator Inc May-Jun06 WTP 2 Elev Sery 107.79 83536 107.79 Minnesota UC Fund 06 2nd qtr Unemployment 3,688.98 83701 3,688.98 Mittelstaedt, Sara Sam's /Summer picnic 161.40 83573 161.40 Mittelstaedt, Sara Rainbow/Summer picnic Sr. 120.19 83729 120.19 Monson, Mike 8.11.06 Juggling show 150.00 83700 150.00 Musicians Friend 20' mic cable,Shure SM 58 mic 162.93 83537 162.93 NAT W, Inc. NNO 1500 Balloons 293.45 83538 1,608.55 218 NNO T's,9 NNO caps 1,315.10 NAPA Geniune Auto Parts Co Blade,car wash,armor all 32.81 83480 191.01 Chv wreath,burlwood 45.35 Ratchetin,pocket Lo 112.85 NDR Cables & Networks IC 6-13 fixed phone lines 592.50 83702 592.50 Natarajan, Senthil 5450 vinewood Ln utility refun 73.84 83579 73.84 National Camera & Video Cybershot digital camera card 450.45 83539 450.45 National Sports Center Soccer Park and Rec Refund 550.00 83540 550.00 National Waterworks Inc 11/4 curb box repair 643.09 83541 643.09 Ness, Lori 7.10/7.21 Youth drama camp 3,600.00 83688 3,600.00 Neuville, Patty Park and Rec Refund 40.00 83703 40.00 New Media Learning Prev Sexual Harassmnt lic $3,995.00 83542 $3,995.00 Nextel Communications 6.8/7.7.06 141 Cell phones $4,075.60 83543 $4,075.60 Norsan PCC 6 -Tips replcmnt $82.75 83544 $154.00 PW-12cns Vandalism rmvr $71.25 Norsan PCC Gskt/chmbr brush/screw $84.67 83704 $84.67 http://cityintemal/asp/asp_reports/finance/cc_cheek.asp?sFromDate=7%2F 15%2F2006&sTODate=7%2F... 7/31/2006 Check Register Page 11 of 18 Northern Traffic Supply Inc 143.74 83547 $578.08 Call bell 3.30 48x18 numbers HIP w/brown 262.31 83705 262.31 Northland Chemical Corp 159.75 Trnsp film 7.32 Mark off/light force 219.21 83545 219.21 Northwest Lasers Inc 19.20 Clasp env 19.49 Hsky cable/tape/flag/machete 189.36 83546 189.36 Northwest Metro Mpls SAFE Kids 26.63 Name badge/battery/bndrs 63.47 7.7 105 Std,40 Multisport helm 1,650.00 83728 1,650.00 Office Depot Paper/badge insrts/mrkr/cor to 143.74 83547 $578.08 Call bell 3.30 Tape corrctn/cor fluid/steno p 33.55 1 2x 10 metal sign 14.90 Paper trimmer 159.75 Trnsp film 7.32 Pckg tape/astrobr paper/gama g 57.09 Lsr label 32.27 Crdreel badge/lead/pen 19.20 Clasp env 19.49 Refl pen/file fldr/twn portfol 69.76 Pocket file/pckt file 17.71 Office Depot 58.58 Mailer Bubbl 9.11 83706 $422.67 Bndr/bndr clps/pens/tape/air d 38.18 Labels 4.94 Accustamp 3.72 Inv #341846975 return paper tr 228.98) File pocket 18.64 Bndr/ribbn/indx dvdr/bdr 216.35 Fastnr/labels/stapler/tape dis 80.96 Crd file 11.84 Agate file 21.39 Wastebskt rect/phone wipes/pck 144.01 Clasp env 26.63 Name badge/battery/bndrs 63.47 Perf pad 12.41 Oie, Tim 7.'06/7.'09 Peace Officers Lic $90.00 83591 $90.00 On Site Sanitation 6.3/6.30 Dog Park 58.58 6.3/6.30 Bass Lk plyfld 58.58 6.3/6.30 Amphitheater 58.58 6.3/6.30 Camelot park 58.58 6.3/6.30 East Med Lake 58.58 6.3/6.30 Elm Creek plyfld 106.50 6.3/6.30 Amphitheater 165.08 6.3/6.30 Parkers lk beach 106.50 6.3/6.30 Parkers lk beach 106.50 6.3/6.30 Parkers lk beach 244.95 6.3/6.30 Oakwood plyfld 106.50 6.3/6.30 Oakwood Plyfld 106.50 6.3/6.30 Mission Hills 58.58 6.3/6.30 Maple Creek 78.58 6.3/6.30 Public Works 58.58 6.3/6.30 Lions Park 58.58 6.3/6.30 Three Ponds 78.58 6.3/6.30 Swan Lake 58.58 6.3/6.30 Sunrise Park 58.58 6.3/6.30 South Shore 58.58 6.3/6.30 St Mary's Park 58.58 6.3/6.30 Shiloh 58.58 6.3/6.30 Schmidt Lake 58.58 6.3/6.30 Rolling Hills 58.58 6.3/6.30 Ridgemount plyfld 106.50 6.3/6.30 Yard Waste site 58.58 6.3/6.30 Parkers Lk Beach 106.50 6.14/6.30 Skate Park 35.56 6.13/6.30 PW Shop 37.66 6.3/6.30 Shenandoah Park 58.58 83549 5,855.18 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register 6.3/6.30 Pomerleau Park 37.28 6.3/6.30 West Med Lake 244.95 6.3/6.30 Zachary Elem 58.58 6.3/6.30 Zachary plyfldl&2 213.00 6.3/6.30 Zachary plyfld 244.95 6.3/6.30 Greenwood Elem 78.58 6.3/6.30 West Med Lake 213.00 6.3/6.30 West Med Lake 244.95 6.3/6.30 West Luth HS 58.58 6.3/6.30 Turtle Lake 58.58 6.3/6.30 Timber Shores 117.15 6.3/6.30 Queensland 58.58 6.3/6.30 Plymouth plyfld 244.95 6.3/6.30 Plymouth plyfld 106.50 6.3/6.30 Plymouth Creek plyfld 244.95 6.3/6.30 Plym Creek plyfld 106.50 6.3/6.30 Pilgrim Ln Elem 58.58 6.3/6.30 Parkers Ik plyfld 58.58 6.3/6.30 Parkers lk plyfld 58.58 6.3/6.30 LaCompte Park 106.50 6.3/6.30 Imperial Hills 78.58 6.3/6.30 Heritage Park 58.58 6.3/6.30 Heather Ponds 58.58 6.3/6.30 Green Oaks park 78.58 6.3/6.30 Glenloch 58.58 6.3/6.30 Gateway Park 58.58 6.3/6.30 FHAC/Bubble 58.58 6.3/6.30 Elm Creek plyfld 244.95 6.3/6.30 Elm Creek plyfld 106.50 6.3/6.30 Circle Park 58.58 Open Your heart PP15 contribution deductions $19.00 83707 $19.00 Page 12 of 18 Orbit Courier Filters 212.02 83711 $495.37 7.11/7.12 fr: Ruffridge,MTl 35.78 83708 35.78 Oriental Trading Co Inc 48.98 Pad kit 41.67 Summer Carnival'06 supplies 505.69 83709 505.69 Orning, Pamela 78.39 Fuel filter 5.69 1822 Oakview Ln utility refund 51.89 83553 51.89 Outdoor Lighting Services Inc Traffic signal painting 4,800.00 83550 4,800.00 Overdahl, Murtle Park and Rec Refund $20.00 83710 $20.00 Owens Services Inc. Pavilion vent portbl air cond $937.94 83551 $937.94 PAM Oil 4 -headlamp bulb $51.42 83552 $237.96 Pad kit $39.65 Fuel filter/oil filter/element $90.60 Denso 02 sensor $56.29 PAM Oil Filters 212.02 83711 $495.37 22" perform blade 15.72 Element 9.37 Filter 48.98 Pad kit 41.67 Oil Filter 11.60 AC battery 71.93 Pad kit/disc/element/oil filte 78.39 Fuel filter 5.69 Padleford Packet Boat Co Inc 8.8.06 bal due showboat $568.32 83712 $568.32 Park Nicollet Clinic 5.3/6.28 Empl Phys/MRO's $743.19 83713 $743.19 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Park Nicollet Optical Jeska insert for respirator $38.25 83554 $38.25 Passig, Mike 7.'06/7.'09 Peace Officers lic $90.00 83533 $90.00 Page 13 of 18 Pavek, Barbara Park and Rec Refund 28.00 83715 28.00 Pendergast, Kathryn 10630 Rockford Rd/dwn payment 10,000.00 83679 10,000.00 Peters, Tom 15823 50th Ave N utility refun 84.76 83593 84.76 Peterson, Louise 1180 Xene Ln utility refund 137.96 83513 137.96 Petty Cash 5.25/7.17 parkingcopies,calc, 137.41 83555 137.41 Phasor Electric Company 686.31 PS install outlets in lwr lot 5,187.00 83716 5,678.15 PW wire new prts & repr lighti 491.15 Pioneer Research Corporation 2,070.36 83718 4,025.31 24g1 Triple threat,6 kit Liqui 5,120.98 83717 5,120.98 Plekkenpol, Daniel 7.'06/7.'09 Peace Officers lic $90.00 83460 $90.00 Plymouth Automotive Inc. 97 Merc tow/storage $230.00 83556 $230.00 Postmaster / Window D-12 Fall '06 Rec booklet postage 6,500.00 83557 6,500.00 Precision Sealcoating Inc Prcj6131E'06 Crack repair 44,724.00 83559 44,724.00 Printers Service Inc 77" ice knife sharp 17.00 83560 17.00 Quality Label Inc 2.25M 3x2 Flood yellow labels 746.74 83561 746.74 Quality Restoration Sery Inc 3305 Saratoga/Wtrmn break 1,091.95 83562 3,208.34 45th/Lanewood Wtrmn break 686.31 22nd/Shenandoah Wtrmn brk 1,430.08 Quality Restoration Sery Inc 6055 Jonquil/Wtrmn break 2,070.36 83718 4,025.31 42nd/NW Watermain brk rpr 1,034.30 2605 Norwood/Wtrmn Break 920.65 Qwest Jul06 FS 2 89.55 83719 170.72 Ju106 FS 1 DSL 81.17 R & R Specialties/ Somerset WI Conveyor snow brkr,jet gloss,w $286.27 83563 $286.27 RDO / Burnsville Ball joint $11.69 83558 $11.69 Reed Business Information Prcj5120 6.30 Legal notice $112.36 83565 $112.36 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFroniDate=7%2Fl5%2F2006&sToDate=7%2F... 7/31/2006 Check Register Reinhardt, Heather 254 Dmgd sprinkler head $70.00 83566 $70.00 Richardson, Randall 7206/7209 Peace Officers lic $90.00 83564 $90.00 Page 14 of 18 Riggle, Derik Park and Rec Refund 79.00 83721 79.00 Robbinsdale Area Youth Basebal Park and Rec Refund 30.00 83722 30.00 Romaine, Jane 100 Holly Ln utiltiy refund 33.20 83497 33.20 Roto -Rooter 7.11.06 Berkshire Big Jet 150.00 83570 150.00 Rouillard, Jackie Park and Rec Refund 40.00 83724 40.00 Ryan, Joseph 7.19/7.21422 Miles/2 lodge,1m 321.64 83677 321.64 S & S Tree&Horticultural Spec 7.7 18th&WMed Ik tree rmvl 931.88 83725 3,920.91 6.29 Tree rmvl/haul logs 2,989.03 SDDI Signsystems Monument footings/install 3,248.25 83726 3,248.25 SRF Consulting Group, Inc. Proj4141 Jun06 2,245.73 83727 60,623.37 Proj1013 Jun06 57,900.74 Jun06 Misc 476.90 Sabre Heating&Air Conditioning 15005 43rd Ref permit 20062800 41.21 83572 41.21 Sain, Johnathon 535 Glacier Ln utility refund 30.82 83503 30.82 Samec, Richard 3810 Alvarado Ln utility refun 38.38 83568 38.38 Schaefer, Mark & Kimberly 5585 Vinewood Ln utilitly refu 44.23 83524 44.23 Schleisman, Sonia Rainbow/Day camp splys 22.58 83582 22.58 Schrader, Kristen 8 Bbyst dolls,8 Books 86.00 83682 86.00 Schumaker, Jacquelyn 3755 Arrowood In utility refun 30.55 83496 30.55 Science Explorers 7.17/7.20 Chemical Concoctions 980.00 83574 980.00 Science Museum of Minnesota 7.21.06 Day Camp trip 252.00 83575 252.00 Short -Elliott -Hendrickson R200605308 4.28.06 Blight 724.95 83580 9,542.74 Proj2032 Jun06 WTP's 8,817.79 Short -Elliott -Hendrickson Proj5124 Jun06 Six EVP syst $682.28 83730 $12,437.24 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 15 of 18 Prcj5105 Jun06 traffic signal 137.82 Prcj5124 Jun06 Water Tower 11,617.14 Sigfrinius, John 7.'06/7.'09 Peace Officers lie 90.00 83502 90.00 Silent Knight Sec Sys Of MN In 6.21.06 WTP1 PIV valve has wat 135.00 83581 135.00 Simons, Gordon Office Depot/labels,pens 17.01 83483 17.01 Skavnak, Bryan May06 Mon-Thurs Golf lessons 1,800.00 83629 4,320.00 Jun06 Sunday golf lessons 510.00 Jun06 Mon-Thurs golf lessons 2,010.00 Skyhawks Sports Academy Inc 6.26/6.30 Bbsktbl,Mini-Hawk 5,552.80 83731 5,552.80 Sprint 6.15/7.14 15PD MDC's/3 SW 963.45 83732 963.45 St Paul Travelers 4'06/4.'07 EDP/Fine Arts 6,301.00 83733 6,301.00 St. Mary of the Lake Park and Rec Refund 400.00 83734 400.00 Standard Truck & Auto 6 -Pin spring 209.59 83583 209.59 State Chemical Co Fragrance pak variety create a 341.24 83584 341.24 State of Minnesota Apr-Jun06 TID's,CJDN connect 870.00 83466 870.00 State of Minnesota Jul-Dec06 Work Crew Svcs 28,125.00 83516 28,125.00 Stimac, Jeff 7.'06/7.'09 Peace Officers lie 90.00 83498 90.00 Stitchin Post Cr inv 061031 Guard start is 98.88) 83736 418.00 See cr inv 061048/Guard start 98.88 35 Volleyball shirts 418.00 Streich, Joely Park and Rec Refund 140.00 83737 140.00 Streicher's Inc Marking paint 8.41 83585 463.96 Halogen bulb Vehicle Maint 126.04 Fusee 30min 191.59 Gardner/Shirt/Embroidery 70.82 2bx 9MM ammo 67.10 Streicher's Inc Duffle bag/name tag 44.30 83739 339.55 Reserves 3 polo shirVembroide 145.50 5 polo shirts Reserves 149.75 Summit Fire Protection 4350 Zachary refund permit 33.50 83740 33.50 Sun Newspapers/Notices Umb Pizzeria liquor license 28.60 83586 450.45 Ord 2006-13 328.90 http://cityintemal/asp/asp_reports/finance/cc_cheek.asp?sFroniDate=7%2F 15%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 16 of 18 Ord 2006-14 $92.95 Sun Newspapers/Notices Proj 5120 CC sign prof 85.80 83741 221.65 File 2006030 57.20 File 2006046 78.65 83597 1,616.69 Sunram Construction Inc 216.20 Prcj4l l9E #3 BMP Impl 1,067.42 83587 1,067.42 Superior Lamp Inc 117.15 Testing bulbs for fire station 1,055.39 83742 1,055.39 Superior Striping Inc 138.45 6.25 CC upper lot 340.00 83743 1,140.00 6.20 PCC striping 800.00 Sutton, George & Kathy 2060 Kimberly Ln utility refun 32.57 83481 32.57 Synergy Graphics Inc 400 Demo ballot -primary 132.86 83745 132.86 Tail Wind Voice & Data Proj3134 chng conduit install 2,113.00 83588 2,113.00 Tail Wind Voice & Data CC cross connected 3 phone lin 167.50 83746 167.50 Tessman Seed & Chemical 224 Line Marker Plus 1,673.89 83589 1,673.89 Thomas & Sons Cnstr Inc 06 Curb&gutter work 6,613.64 83590 6,613.64 Thomas, Steven Lic plate for Lexus forfeiture 23.50 83735 23.50 Timonen, Jeffrey 15371 39th Ave uitility refund $37.74 83499 $37.74 Traffic Marking Services Inc 6.23.06 Cross Walk marking $858.70 83595 $858.70 Transportation Advisors Inc 8 Metrolink bus inspection 2,400.00 83596 2,400.00 Trugreen Chemlawn 06 # 1 Peony LN Median spray 282.23 83597 1,616.69 06 #1 CRI. 01 median spray 216.20 06 # 1 W Med lk median spray 292.88 06 #1 Schmidt Lk median spray 117.15 06 #1 Bass Lk median spray 111.83 06 #1 Plym Blvd median spray 138.45 06 #1 Shenandoah median spray 138.45 06 # 1 Zach Ln Median spray 319.50 Twin City Water Clinic, Inc. Jun06 Water Analysis 640.00 83598 640.00 US Identification Manual US ID manual thru Sept'07 165.00 83599 165.00 Underground Piercing Inc CC piercing for irrigation lin 247.90 83747 247.90 United Way of Mpls PP15 contribution deductions 102.43 83748 102.43 Universal Cleaning Service LLC http://cityintemallasp/asp_reports/finance/cc_cheek.asp?sFromDate=7%2F 15 %2F2006&sToD ate=7%o2F... 7/31/2006 Check Register 7.3 Amphitheater window cing 329.09 83749 329.09 Page 17 of 18 University of MN 182.12 83608 $1,068.98 HP 4250 182.12 Zhang/Enhancing Job Perf 375.00 83601 375.00 Verified Credentials Inc 126.74 HP 4250 182.12 Jun06 Background screening 179.50 83602 179.50 Verizon Wireless Jun06 Yard Waste 13.22 83603 13.22 Vessco Inc WTP's pump parts/lube 1,196.04 83750 1,196.04 Volz, Richard & Jeanette 3141 Fernbrook Ln utility refu 59.77 83567 59.77 WSB & Associates Proj7101 #2'07 Str Rcnstr 13,397.00 83751 13,397.00 Waste Management Services Jun06 Dropoff/Curb less May cr $7,112.54 83605 $7,112.54 Waterous Company Valve repair kits/dmval $369.43 83606 $369.43 Watson Company Cr /rootbeer,orange slusher ($266.72) 83752 $134.20 Pavilion concession food rsply $173.86 Pavilion concession food rsply $227.06 Webb, Scott 7.'06/7.'09 Peace Officers lic $90.00 83577 $149.08 Applebee's/lunch K-9 Trials $59.08 Weidenfeller, Virgene 6.5/6.18 Target,OfficeMax,Blic $61.15 83604 $61.15 Weiner, Christine Park and Rec Refund $44.00 83607 $44.00 West Point Products Inc Hp 4250 182.12 83608 $1,068.98 HP 4250 182.12 Tnr hp laserjet 284.41 HP dj800/1600//HP ij no 78 tri 111.47 HP 1j4000 126.74 HP 4250 182.12 West Point Products Inc 100000 labor chg $90.74 83753 $90.74 Whiteford, Scott 7.'06/7.'09 Peace Officers lic $90.00 833578 $90.00 Wild River Stable 8.1.06 Horse mtl, trail ride $245.00 83754 $245.00 Wright County Sheriffs Dept W#253127 R611918 bail $500.00 83755 $500.00 Xcel Energy Jun06 Water towers 82.61 83609 $89,487.50 Jun06 Lift stations 647.54 Jun06 Traffic Signal 1,845.24 5.28/7.10 All wells & trtmnt 65,366.15 Ju106 Parks 2,434.66 Ju106 City Buildings 19,111.30 Xcel Energy http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2Fl5%2F2006&sToDate=7%2F... 7/31/2006 Check Register Page 18 of 18 Jul06 Street lighting 77.24 83756 2,956.66 Ju106 Defense Siren 54.67 Ju106 Traffic lights 2,763.75 Jul06 Transit 61.00 Zarnoth Brush Works 3 -dirt shoe front/rear 95.85 83757 95.85 Zep Manufacturing 4 gl cs b/ldz sep 40 208.84 83758 208.84 Zheng, Jin to & Zhuo Gong 10100 39th Ave N utility refun 29.60 83610 29.60 TOTAL AMOUNT: 1,352,738.61 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=7%2F15%2F2006&sToDate=7%2F... 7/31/2006 Agenda Number: ' 0 TO: Laurie Ahrens, City Manager . FROM: Sandy Engdahl, City Clerk, through Jean McGann, Administrative Services Director SUBJECT: Appointment of Election Judges for the 2006 Primary And General Elections DATE: August 3, 2006 for City Council Meeting of August 8, 2006 1. ACTION REQUESTED: Adopt the attached resolution appointing election judges for the 2006 Primary and General Elections. 2. BACKGROUND: Appointments of election judges are made by the City Council. The Council can appoint any individual to serve as an election judge with the exception of the following who are not qualified to be judges: 1. Unable to read, write, or speak the English language; 2. Is the spouse, parent, child, or sibling of any election judge serving in the same precinct or of any candidate at that election; or 3. Is a candidate at that election. 3. ALTERNATIVES: The City Council can amend the list of judges as desired. 4. DISCUSSION: Staff will use the list adopted by the Council to schedule election chairpersons and judges for our 25 precincts. All of the judges will attend a training session prior to the election. 5. BUDGET IMPACT: We estimate that there will be sufficient funds in the Temporary Salaries line item of the Elections Budget to cover the cost of the election judges for the September Primary and November General Elections. 6. RECOMMENDATION: The attached resolution appointing election judges for the 2006 Primary and General Elections is recommended for adoption. RESOLUTION NO. 2006 - APPOINTING ELECTION JUDGES FOR THE PRIMARY AND GENERAL ELECTIONS BE IT RESOLVED by the City Council of the City of Plymouth that the individuals on the attached list are appointed as Election Judges for the 2006 General election: Lucille Adair Karen Chesebrough David Grone Julie Alsworth Carol Cheswick Kay Gustafson Sharon Althaus Christensen- Darlene Hagen Violet Alvheim Maggie Freese Marvin Halbur DeEtte Andersen Carol Connelly James Hammes Robert Andersen Nancy Daniels Elizabeth Hanson Janice Anderson Virginia Davis Tom Hanson Rick Anderson John Davis Luella Harder Swede Anderson Fran Day LeRoy Hart Virginia Anderson Laura Deaton Janice Haugen Mary Anderson Philip Deeney Ann Hawley Marczak Patricia Angell James DeMorett Karen Hayes Jackie Archbold Patrica Doten Patricia Headley Harold Armstrong Douglas Drazan Elaine Hecker Betsy Asher Marian Ducharme Joyce Hedrix Bob Bach Suzanne Dunn Bill Helker Paula Baird -Kaminski Barb Dvorak Anne Darlene Baker Jim Eason Marie Hennen Cathie Baldwin Laura Ehramjian Kathleen Herrmann James Barber Dianne Eitreim William Herrmann Mike Barnes Betsy Ellgren Darlene Hesse., Elly Barth Leanne Erickson Margaret Heying Ina Barton Frances Essig John Hier Trudy Beachler George Farr Barbara Hier Kersten Beckstrom Jean Fawkes Marcia Hinitz Marion Benson Virginia Ferrin Maria Hippauf Beverly Berg Joan Flaskerud Eloise Hjelmstad Harry Bittman Patti Flekke Glen Hohenstein Ruth Bjerke Clinton Forry Constance Hoof Charlotte Blocher John Francis Joe Horvath Esther Bohnenstingel Naida Frankie Virginia Hunt Alvin Borofka Robert Fridgen William Hunt Frances Boyer Marlene Gabbert Florence Hyser Warner Boyum Dee Gause Julee Ipsen Audrey Britton Kathleen George Frances Jaffoni George Broucek Lynes Getten Kathy James Erik Bruun Mary Gilles Ellen Jarvinen Ray Buresch Marijo Goldstein Violet Jerve David Burke Virginia Good Barbara Johnson Dana Burkinshaw Lucille Grams Jill Johnson Joyce Busch Bud Greeley Brenda Johnson Janet Campbell Wilma Green Leo Jordan Joan Cassidy Ellen Griffin Suzanne Kakach Phil Griffin Mary Kalin John Kaminski Joanne Palmquist Jack Smock Betty Kickertz Charlie Peasha Muriel Snider Suzanne Kinnear Mary Pederson Dolores Sommers Barbara Kinnunen Helen Peltier Todd Sorlie Kevin Klingelhoets Janet Peterson Jeanne Starr Rich Klobuchar Ruby Pribble Mary Jo Stastny Maynard Koopmann Deborah Price Linda Steck Florinus Kooyman Lavon Priebe Sarah Steefel Darwin Krueger Gordy Rabens Betty Stensrud Evangeline Krueger Richard Rausch Russ Stenzel Patricia Kruger Betty Redding Laura Strauss Jan Kuehnel Myrle Reiswig Imants Sturnieks Rudy Labbe Helen Rengel Carl Sundeen Judith LaGue Phyllis Richerson Mable Swanson Florence Lanes Jo Rimmereid Arlene Swanson Nancy Lange Lorentina Rogers Michael Swanson Jean Larson Leo Rogers Katherine Swenson Kathleen LaVasseur Joyce Rood Doug Szarkowski Marilynn Leaf Ken Root Bobby Tarnowski Perry Leger William Roush Nancy Thimsen Edith Lejonvarn Deborah Rousu Karen Tomlinson Mary Lelivelt Wynette Rova Keith Tuelle Robert Madsen Del Ruegemer Kristin Tupa Claudia Mantilla Mary Rukavina Walter VerSteeg Alice Markham Dale Runquist Helen Villars Ingrid Maslow Doris Runquist Paul Waaraniemi Doreen McCarty Bette Ruskanen Kathy Washington Rosemarie McGiffin Carole Rydberg Cindy Wawrzyniah Patricia Meier Dorothy, Ryshavy Robert Weinzierl Florence Menard Marion Ryshavy Frank Weir Jonathan Mitchell John Sandvig Caroline Weishair Erwin Moe Carole Sattervall Joan Welch Cheryl Moen Roger Scherer Geri Westly Laura Moffett Larry Schmitt Dennis Whitehead Sharon Mohr Mary Schnell Jerome Wilczek James Monahan Walter Schuelke Luella Wilkerson Richard Mueller Joan Schultz Martha Wilson Lanette Muri Jean Seheu Peg Wilson Sharon Murphy Ann Sehnert A. Ann Witcraft Michael Myers Sandra Seidel Earl Witcraft Alan Napier Ileene Sheeley Maria Wolfsteller June Nielsen Sylvia Sheeran Roger Wolfsteller JoAnn Note Barbara Sigurdson Darlene Woolsey Fran O'Brien Thomas Simonson Rita Xistris Maren Olson Ellie Singer LuAnn Yattaw Carole Olson Terry Sinko Janet Zingsheim Harold Onstad Robert Sipkins Donna Zitur Cortland Ornburg Dar Sjostrom Margaret Ornburg Kay Slater Richard Owen Roger Slater Laverne Palmberg Maraline Slovut Edith Palmer Evelyn Sluiter Adopted by the City Council on August 8, 2006. 4AgendaNumber: 6, 6 DATE: July 31, 2006 for the City Council Meeting August 8, 2006 TO: Laurie Ahrens, City Manager through Jean D. McGann, Director of Administrative Services FROM: Pat J. Qvale, Public Services Manager SUBJECT: CHANGE ORDER NO. 4 PLYMOUTH METROLINK STATION 73 TRANSIT FACILITY CITY PROJECT 3125 ACTION REQUESTED: Adopt the attached resolution approving Change Order No. 4 for the above project. BACKGROUND: Attached is Change Order No. 4 from Stahl Construction for a total of 54,312. A detailed listing of the change order components being requested is attached. The primary component of this change order is due to the moving of the sanitary sewer and water main planned along the southerly side of the building adjacent to County Road 73 (CR 73) to under CR 73 due to the complex nature of the current utilities. This cost is $106,911. In order to allow adequate spacing to construct a right turn lane from CR 73 to eastbound State Highway 55, the road plan was revised to delete the trail and add a sidewalk. Hennepin County provided the overlay and stripping for the entire road from the new transit station entrance to State Highway 55 at a cost of approximately $30,000. This improvement will improve the traffic patterns for both the transit station and County Road 73. At the July 25, 2006, the City Council did approve the Metropolitan Council grant agreement amendment that provided additional contingency funds to cover this project. A second component of this change order is a credit of $64,765 for the allowances to the City for security and signage. This amount is a reduction to the Stahl Contract as the City will procure, install, and pay for both the security and the surveillance systems as part of the total project cost. The credits of $13,270 and $2,604 were design changes to help offset the remaining change orders. The other detailed components are included in the attached summary. CHANGE ORDER NO. 4 PLYMOUTH METROLINK STATION 73 TRANSIT FACILITY CITY PROJECT 3125 Page 2 BUDGET IMPACT: Original Contract Stahl Construction 4,360,000 Change Order No. 1 January 10, 2006 64,500 Change Order No. 2 March 28, 2006 47,047 Change Order No. 3 May 23, 2006 0- Change Order No. 4 August 8, 2006 54,312 Total Stahl Construction Contract 4,525,859 Contingency for this Project: Original Contingency 87,000 Addition to Metropolitan Council Contract 250,000 Total Contingency 337,000 100 Percent Less Change Order No. 1 64,500 19% Less Change Order No. 2 47,047 14% Less Change Order No. 3 0- Less Change Order No. 4 54,312 + $64,765 Adjusted for owners allowances 119,077 35% Remaining Contingency 106,376 32% Currently there are a number of change orders in process. A few of them are still being negotiated with the City to determine the submitted cost. Once agreement is reached on the outstanding change orders they will be presented to Council in change order No. 5. The remaining contingency will be used to resolve the outstanding change orders. Staff also anticipates a potential change in substantial completion date. The current date is August 25, 2006. The anticipated change for substantial completion is one week. RECOMMENDATIONS AND CONCLUSIONS: Approve Change Order No. 4 for the Plymouth Metrolink Station 73 transit facility, City Project No. 3125, at an additional cost of $54,312 for a total contract sum of $4,525,859 per the attached resolution. attachments: Stahl Construction Change Order Request Summary AIA Document G701 -2001 Resolution 0AEngineeringTROJECTS\2000 - 2009\3125\Memos\CC_C04_ 07_31_06.doc STATION 73 CHANGE ORDER SUMMARY NO. 4 Change Order Number Amount Description 1002R 2,348.00 Lanscape scope change as directed by the City Supplemental Instruction No. 002 1015 2,604.00) Credit for change in glass supplier 1019 2,649.00 Detail 1/A1.02 Provide traffic topping above Electgrical Room 105. Extend 2'0" beyond exterior face of wall Proposal Request 004 1021 93.00 Change in power requirement 30A to 40A feeder changes Proposal Request 005 1022R 106,911.00 Utility change in roadway 1024 1,636.00 Change stair connection per Request for Information #078 1028 9,146.00 Change in electrical requirements per Proposal Request 008 1029 13,270.00) Design reduction in monument sign 1033 5,550.00 Repair MNDOT loop in roadway 1034 4,119.00 Sawcut and remove 4'2" of ledge of the spandrel at the west edge of the mechanical chase. per Proposal Request 012 1039 64,765.00) This only removes the allowance from the contract to the City cost of the project 1040 946.00 Field repair of beam elevations 1045 1,125.00 Adjust one sanitary manhole casting in the SE corner of the property 1046 428.00 Change in details for the fasting to the roof deck or connections to roof deck Total for Change Order 54,312.00 Total for Contingency 54,312.00 64,765.00 Reduction in Contingency $119,077.00 1A Tat Document G701 -2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 004 OWNER: Station 73 Parking and Transit Center DATE: August 01, 2006 ARCHITECT: Plymouth, Minnesota: TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: 05-02 CONTRACTOR: Stahl Construction Co ' CONTRACT DATE: FIELD: 5755 Wayzata Blvd'' CONTRACT FOR: General Construction St. Louis Park, Minnesota 5546.... OTHER: THE CONTRACT IS CHANGED: AS. FOLLOWS: Include,: where applicable any'` undisputed amount attributable to previously executed Construction Change Directives) The ongtaal Contract Sum was $ 4,360,000.00 The net change by previously. authorized Change Orders $ 111,547.00 The Contract Sum prior to :this. Change Order was $ 4,471,547.00 The Contract Sum will:be: increased by this Change Order in the amount of $ 54,312.00 The.new,Coiitract $um;ncludirig this Change Order will be $ 4,525,859.00 The Contract Time will be unchanged by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is August 25, 2006 NOTE This Change Order does. not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which ha' been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,, i i Which:case a Change Order is; executed to supersede the Construction Change Directive. NOT VALID LINTIL.SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. LSA Desiganli Inc Stahl Construction, Co. City of Plymouth ARCHITECT.(Firm name) CONTRACTOR (Finn -name) OWNER (Firm name) 250 Third Avenue North, Suite 600 5755 Wayzata Blvd., St. Louis Park, 3400 Plymouth Road, PLymouth, Minneapolis 1VIN' 55401 Minnesota 55416 Minnesota 55447 DDRESS ADDRESS ADDRESS B (Signature) BY (Signature) BY (Signature) David F Selmsky'AIA Dale Sonnichsen Judy Johnson Typed name) (Typed name) (Typed name) DATE DATE DATE AIA Document G701TM —2001. Copyright 0 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any j portion of it. may result in severe civil and criminal penailies, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 06:16:02 on 08/01/2006 under Order No.1000217953_1 which expires on 3129/2007, and is not for resale. gg17Gi RROR1 CITY OF PLYMOUTH RESOLUTION NO. 2006 - APPROVING CHANGE ORDER NO.4 PLYMOUTH METROLINK STATION 73 TRANSIT FACILITY CITY PROJECT NO. 3125 WHEREAS, Change Order No. 4 for The Plymouth Metrolink Station 73 Transit Facility City Project No. 3125, is recommended for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Change Order No. 4 for Plymouth Metrolink Station 73 Transit Facility City Project No. 3125, by changing the Stahl Construction contract amount by 54,312 for a total construction contract amount of $4,525,859 is approved. Original Contract Stahl Construction 4,360,000 Change Order No. 1 January 10, 2006 64,500 Change Order No. 2 March 28, 2006 47,047 Change Order No. 3 May 23, 2006 0- Change Order No. 4 August 8, 2006 54,312 Total Revised Stahl Construction Contract 4,525,859 Adopted by the City Council on August 8, 2006 0AEngineeringTR07ECTS\2000 - 2009\3125\Resol\CC_RES_CHANGE_ORDER_4.doc Agenda Number: 61,015' TO: Laurie Ahrens, City Manager FROM: Jared Noelting, Associate Planner (509-5463) through Anne Hurlburt, Community Development Director SUBJECT: Ron's Mechanical, Inc. Variance to a side yard setback to allow the installation of 20 -amp condensing unit on Property Located at 10300 — 1 Oth Avenue North. (2006041) DATE: July 28, 2006 for the City Council Meeting of August 8, 2006 REVIEW DEADLINE: October 26, 2006 1. PROPOSED MOTION: Move to adopt the attached resolution approving a variance to allow the installation of a 20 -amp condensing unit to be located within six feet of the east side lot line at 10300 -10th Avenue North, as recommended by the Planning Commission. Approval of a variance requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant, Ron's Mechanical Incorporated, is requesting approval of a 20 -amp condensing unit to be located within the required 6 -foot side yard setback for the property located 10300 — 10th Avenue North. 3. PLANNING COMMISSION PUBLIC MEETING At their July 19, 2006 meeting, the Planning Commission voted unanimously to recommend approval of the variance on their consent agenda. The minutes of the Planning Commission meeting are attached for your review. Notice of this public meeting was mailed to property owners within 200 feet. The notification area map is attached. File # 2006041 Page 2 4. CONTEXT: A. Surrounding Land Use and Zoning B. Previous City Council Action In 2001, the City Council approved a request by ZB Construction, Inc., under File 2001133, for a site plan, variance, conditional use permit, and interim use permit to allow construction of an 8,000 square foot office building on the site. C. Level of City Discretion in Decision -Making The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. 5. ANALYSIS: The unit is needed to cool a glass room that houses computer and phone equipment for a tenant currently renting the basement level of the office. The applicant is proposing to locate a 20 -amp condensing unit less than six feet from the side (east) property line, where six feet is required. According to Section 2115.04 of the Zoning Ordinance, air conditioning equipment may not be located closer than six feet from a side or rear lot line and shall not be permitted within a drainage and utility easement unless approved by the City Engineer. The applicant, Ron's Mechanical Inc., is requesting to locate the unit along the east side of the building, directly north of the east, side entrance to the building. The unit is approximately 32 x 12 x 23 inches in size and is located on a 2 -foot by 3 -foot plastic base that would not be permanently fixed to the ground. The applicant has stated that the proposed location is the most logical based on 1) the glass architectural features of the building, 2) the proximity of the wetlands, and 3) the topography of the site. The building is situated in the southeast corner of the 15.84 -acre site on the 0.73 acres of upland located on the site, and is directly adjacent to wetland to the north and west. Additionally, the property slopes away from the building and towards the Adjacent Land Use Guiding Zoning North Union Pacific Railroad Living Area 1 Single Family Detached 1 East Industrial Planned Industrial General Industrial Townhouse South Development Living Area 3 Planned Unit Village at Bassett Development Creek) Townhouse West Development (Trenton Living Area 3 Multiple Family 2 Ponds) B. Previous City Council Action In 2001, the City Council approved a request by ZB Construction, Inc., under File 2001133, for a site plan, variance, conditional use permit, and interim use permit to allow construction of an 8,000 square foot office building on the site. C. Level of City Discretion in Decision -Making The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. 5. ANALYSIS: The unit is needed to cool a glass room that houses computer and phone equipment for a tenant currently renting the basement level of the office. The applicant is proposing to locate a 20 -amp condensing unit less than six feet from the side (east) property line, where six feet is required. According to Section 2115.04 of the Zoning Ordinance, air conditioning equipment may not be located closer than six feet from a side or rear lot line and shall not be permitted within a drainage and utility easement unless approved by the City Engineer. The applicant, Ron's Mechanical Inc., is requesting to locate the unit along the east side of the building, directly north of the east, side entrance to the building. The unit is approximately 32 x 12 x 23 inches in size and is located on a 2 -foot by 3 -foot plastic base that would not be permanently fixed to the ground. The applicant has stated that the proposed location is the most logical based on 1) the glass architectural features of the building, 2) the proximity of the wetlands, and 3) the topography of the site. The building is situated in the southeast corner of the 15.84 -acre site on the 0.73 acres of upland located on the site, and is directly adjacent to wetland to the north and west. Additionally, the property slopes away from the building and towards the File # 2006041 Page 3 adjacent wetlands. Furthermore, a roof -mounted unit would not be viable because the tenant requiring the unit, Hydrologic Water Management Systems, does not own the building. Screening & Noise According to Section 21130.05 of the ordinance, the City may require screening of ground mounted equipment when the City finds the design is not aesthetically harmonious and compatible with the building as viewed from adjacent properties and right-of-way. The applicant is not proposing to install any screening for the unit. Staff has found that based upon the size, color, location, additional screening would not be required. With the proposed location, the unit would be completely screened from the residential properties to the southwest and west. In addition, the unit is over 400 feet away from the industrial building to the southeast and over 650 feet away from the industrial building to the east. Therefore, because of its size, the unit would be difficult to distinguish when viewed from the adjacent industrial buildings. The applicant has identified that the unit would generate 44 dBAs when in use, whereas 75 would be allowed at the receiving industrial property line directly to the east. Drainage & Utility Easement The proposed location of the condensing unit is within a drainage and utility easement. In order for a structure or equipment to be located within an easement, approval from the City Engineer is required in addition to an encroachment agreement or vacation of a portion or all of the easement. Engineering staff has indicated that they would allow for the unit to be located within the easement. Additionally, because the unit is not permanently fixed to the ground and because the sidewalk leading to the east, side entrance door is also within the easement, neither an encroachment agreement nor an easement vacation would be necessary. The Planning Commission must review the variance requires based on the standards outlined in Section 21030 of the Zoning Ordinance. A copy of the standards is attached. Staff used these standards to review the application, as follows: 1) That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. The proposed location of the condenser unit is the most logical based upon the topographical constraints and the location of wetlands on the site in relation to the location of the office building and its architectural features. 2) That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. File # 2006041 Page 4 The 15.84 -acre site contains 15.11 acres of wetland. The existing office building is constructed on the upland located in the southeast portion of the site. The building was constructed 6 feet from the east, side property line to allow for a greater setback from the wetlands located directly to the north and west of the building. The location of the building on the lot greatly diminishes the ability to locate the condenser elsewhere on the site without the approval of a variance. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. The purpose of the variation is to allow for the installation of a -condensing unit needed to protect electrical equipment within the building. 4) That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. The conditions upon which the variance application is based are related to actions taken by previous property owners, not by the applicant, as a variance was approved to allow the building to be built six feet from the side property line where 15 feet is required. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. The proposal would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The request has no impact on the supply of natural light and air to adjacent properties, the amount of congestion on the public streets or adjacent property values. 7) That the requested variance is the minimum action required to eliminate the hardship. The requested variance is the minimum action required to eliminate the hardship. 6. CONCLUSION: Staff finds that the applicant has met the intent of the seven variance standards; however, the standards are open to interpretation. Should the City Council determine no hardship exists, they may reasonably deny the request. File # 2006041 Page 5 7. RECOMMENDATION: Community Development staff recommends approval of the variance for Ron's Mechanical, Inc., to allow the installation of a 20 -amp condensing unit to be located within six feet of the east side lot line, subject to the conditions in the attached resolution. ATTACHMENTS: 1. Minutes of the July 19, 2006 Planning Commission Meeting 2. Variance Standards 3. Applicant's Narrative 4. Location Map 5. Notification Area Map 6. Site Graphics 7. Site Photos 8. Resolution Approving Variance Draft Minutes City of Plymouth Planning Commission Meeting July 19, 2006 MEMBERS PRESENT: Chair James Holmes, Commissioners E. J. Clyman, F . Weir, Karl Neset, Melissa Musliner, Kathleen Murdock and Sarah Anderson MEMBERS ABSENT: None. STAFF PRESENT: Community Development Director AOZme Hurlburt, Planning Manager Barbara Senness, Senior Planner Shawn Drill,sociate Planner Jared Noelting, Public Works Director Doran Cote, and Office SuppooRepresentative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIAN 3. PUBLIC FORUM 4. APPROVAL O:F'AGENDA MOTION byAWmmissioner Weir, seconded by Commissioner Musliner, to approve the July 19, 2,lanning Commission Agenda. Vote. 7 Ayes. MOTION approved. CONSENT AGENDA A. APPROVAL OF THE JULY 5, 2006 PLANNING COMMISSION MINUTES MOTION by Commissioner Weir, seconded by Commissioner Neset, to approve the July 5, 2006 Planning Commission Minutes. Vote. 7 Ayes. MOTION approved. B. RON'S MECHANICAL, INC. (2006041) MOTION by Commissioner Weir, seconded by Commissioner Neset, to approve the request by Ron's Mechanical for a variance to a side yard setback to allow the installation of a 20 -amp condensing unit on property located at 10300 10ffi Avenue N. Vote. 7 Ayes. MOTION approved. ZONING ORDINANCE VARIANCE STANDARDS The Board and Zoning Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical surroundings; shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. 'That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. That -the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this..Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. That the requested variance is the minimum action required to eliminate the hardship. Section 21030 -Plymouth Zoning Ordinance formsNariance Standards.doc) 5/15/06 Community Development Department 3400 Plymouth Boulevard Plymouth, MN 55447 763-509-5450 Variance Application for: 10300 l Ot' Ave. N. Plymouth, MN 55441 Due to the physical surroundings, shape and topographical conditions of the land at stated address, I am asking for a variance for a mini -split condensing unit to be located within the required 6' easement. This air conditioning unit is to be used to cool a glass enclosed room that houses computer and phone equipment. The equipment introduces a large amount of heat that is damaging to the equipment so a supplemental air conditioning unit is needed. Hydrologic Water Management Systems is renting the lower level of stated office complex for the use of office space and due to time constraints, the condensing unit needed to be installed to protect the office computer and phone systems. Please see attached pictures to understand the placement issues I had to work with at stated address. The building is surrounded by glass and there was no way to locate the condensing unit on the roof because of lack of access and because Hydrologic does not currently own the building. The condensing unit is located at the end of the sidewalk which is already located in the 6' easement and does not extend past as you can see by pictures. The condensing unit is not permanently fixed to any part of the building or land and can be moved if need be. Please contact me if you should have any questions or require anything else. Ron's Mechanical, Inc. 12010 Old Brick Yard Road. Shakopee, MN 55379 952-445-8585 200U04 ) mAY 2 2 2006 ! ; M a. W/NOTIFICATION AREA MAP A'i J 7-777 N II W, q. Rik CQ got( J.; Udgi uJ aim fi Was VrT,m? 4'. EYE CI4 Wow! IN NO, SWO, A 195iv 7 411 XF SONO,& -p NOIN3 CO ZACHMAN BUILDING MINI -SPLIT CONDENSING UNIT 100 50 0 100 200 300 400 Feet i EORA`ApN A TRENTON PONDS N, fh DEVELOPER: Drawing Title SB. Can.Wollon Inc DRAINAGE & UDUTY EASEMENT Rim MWIGMIL UN Real EIDEp, j6j'.MARS jss Boundary Survey AI -1. - AIWI. 2ReKnm Grading & Drainage Plan ENGINEERING CONSULTANT: g J• 1FRA5050 23rd AnIM. N.kh nr bnain4er 0W P5-'(ML. Details ALL -N,, - DwIIJ F -A. PE. 0 10 NORTH 20 40 Bo I I IA DNR OHW = 887.7 100 YR HVA, = 889.0 I I UPoSDICTIONAL WERAND-' A d, I LL I i Ki n NATIVE ORDUND CD R OFFICEEOW El PLANTING MEA SEED AS — As BON 055FFE92.2 UGN STE TERHODmBLE I 6LMWC S pSTINCEASEMENTPIV6RNG 6 I I THP. AN IfleIILD IBBI 9 44 B 26 SPACES e I I F ) AP B I % I vy' 00 WcnAxD___! ARIsolcTiaAL 22 YA I j DRAINAGE & UTUTY EASEMENT 222' I I I I I I I I I I I I 1 10TH AVENUE NORTH II PRIME WEST BUSINESS PARK Fw,65tp L",04 MEDICINE LAKE INDUSTRIAL PARK xo... MM xer X DETAILS - SEE DETNL SHEETS FOR THE FBILOMNG DETAILS IA 90 OECREE PMXING SPACE STRIPING AT 9.0' - SHEET 6 IB HANDICM PARKNG SPACE AND SIGN (IVP.) - 910ET 6 C VAN A'MSSBIE' NANDICM PARKING SPACE AND SIGN - SHCET 6 X 'NTS' 9d - SHEET 6 E 0 PANNING FIRE LANE' SIGN -SHEER 6 LOCATIONS 10 BE CONFIRUED BY FIRE IMSHALL) NACCESS AISLE SIGN - A S ET 6 4 MN/p..... I CORD 4 GUTTER - SHEET 6 A STANDARDUTY BRIDA.DUS PANNG - SHEET 6 M HEAVY DUTY ETUANDUS PANNG - SHEET 6 8P5CONCRETE SOEIRALX - SKEET 6SHE[T 6 10 CONCRCTE YIO—Y - SKEET D O NOIES1 Eiosnxc aax IwN FENCE ABOVE Boz CULVERT INLET REEIi40KGF Sn1G UtlI RBING 11- OATEN CURBING TUTU 61NEWAY 1E PAVEYCNT MARKINGS O US• - B' O.C. 5UDU OUR BLOCK RETAINING W-- SEE STRUCTURAL RAMS 6 4' HMW ENAIN URI N FENCE - SEE MCIUTECIUPAL BANS POND NORMAL WATER IEVCL (HINT) F ANE (W RN -MOUND TEMPLATE9IRA511DEPRESSEDCURB) SEE MCXNEGTYRAL RAMS OICATCs NUMDER BF PMgNG STALAS - 25 TOTAL ON ITEPARKINGSTALLLINESTOBE4' VWIIE MARKINGS GENERAL NOTES: ALL DIMENSIONS SxOKN ME 10 THE FACE OF CURB UNLESS OTHERWISE NDTCD. B. CO DIACT61 SHALL REFER TO ARCHITECTURAL PLANSFOR CEIOCARGNSAND6UENIGNsOFVESTIBULE, —E. PAVING. EXIT P—S. RA APS. TRUCK DOCxS. PRECISE BUILDING 0 IUEM90INS AND ENACT BUILDING UTWIY ENTRANCE LOGA_& C. ALL CURB RETURN RMI ME TO BE A AIINIUUA OF TKO (2) FEET UNLCSS SNOVM OR "DIED OWER -E. D. YESKEET 6 FOR FIRE LANE SIGN DETAIL AND FIRE UMLLSHA FOR EXACT FIRE LANE 961 LOCATIONS. E." EIECIRIC MAN90NMERS TD BE SCREENED - SEE MCN. PLANS. MELANE MHN HEAVY DUTY P—AIENT SIE PLM ANTICS 1. PROPERTY Z6RNG 1 I-2 2. DROSS LOT MEA : ` 2 2. AC , 69D,I36 SF J. CROSS ERRWNG MEA: 8,043 SF BUILDING mooR MEA: ,230.7 SF 4. I—D AREA : D)] AC , ]1,661 SF IDI5, STRUCTURAL COVERAGE =GROSS OUING AREA/UPLMO MEA a.041 Y/J1.651 SF - 2. 6. PROPOSED NOIBDI DF PMKING STALL& 26• SEE BDUNBMT SURVEY FOR COMPLETE PROPERTY 6YCH—S I PARXNG REUA106Ms - OFITI USC BOLDING ONE PARKMG -W iW - sF. 6 IID01. AREA 1.1X) SF./ 250 U. • 29 &MIS) " SPATES PRDNGFD•• REOUCSTED CITY MPROVA.S 1. SITE PLAN APPROVAL OF OFFICE WMEHDUSE 2. CON61I6UL USE PERLUT FOR OFFICE IN INDUSTRIA. ZONE 3. INTERIM USE PERMIT FOR PARKING SHORTFALL -PER CODE 4. BUILDING VMUMCE FOR EAST 9DEYARD SETBACK 5. DRIVE ASE —1 FOR EAST DRIVE ASE 6. FIRELANE VARIANCE DUE TO RESTRICTED SIRE ACCESS. BUILDING 15 10 DE SPRINX.00 INDEX OF DRAWINGS DEVELOPER: Drawing Title SB. Can.Wollon Inc DRAINAGE & UDUTY EASEMENT Rim MWIGMIL UN Real EIDEp, j6j'.MARS jss Boundary Survey AI -1. - AIWI. 2ReKnm Grading & Drainage Plan ENGINEERING CONSULTANT: g J• 1FRA5050 23rd AnIM. N.kh nr bnain4er 0W P5-'(ML. Details ALL -N,, - DwIIJ F -A. PE. xo... MM xer X DETAILS - SEE DETNL SHEETS FOR THE FBILOMNG DETAILS IA 90 OECREE PMXING SPACE STRIPING AT 9.0' - SHEET 6 IB HANDICM PARKNG SPACE AND SIGN (IVP.) - 910ET 6 C VAN A'MSSBIE' NANDICM PARKING SPACE AND SIGN - SHCET 6 X 'NTS' 9d - SHEET 6 E 0 PANNING FIRE LANE' SIGN -SHEER 6 LOCATIONS 10 BE CONFIRUED BY FIRE IMSHALL) NACCESS AISLE SIGN - A S ET 6 4 MN/p..... I CORD 4 GUTTER - SHEET 6 A STANDARDUTY BRIDA.DUS PANNG - SHEET 6 M HEAVY DUTY ETUANDUS PANNG - SHEET 6 8P5CONCRETE SOEIRALX - SKEET 6SHE[T 6 10 CONCRCTE YIO—Y - SKEET D O NOIES1 Eiosnxc aax IwN FENCE ABOVE Boz CULVERT INLET REEIi40KGF Sn1G UtlI RBING 11- OATEN CURBING TUTU 61NEWAY 1E PAVEYCNT MARKINGS O US• - B' O.C. 5UDUOUR BLOCK RETAINING W-- SEE STRUCTURAL RAMS 6 4' HMW ENAIN URI N FENCE - SEE MCIUTECIUPAL BANS POND NORMAL WATER IEVCL (HINT) F ANE (W RN -MOUND TEMPLATE9IRA511DEPRESSEDCURB) SEE MCXNEGTYRAL RAMS OICATCs NUMDER BF PMgNG STALAS - 25 TOTAL ON ITEPARKINGSTALLLINESTOBE4' VWIIE MARKINGS GENERAL NOTES: ALL DIMENSIONS SxOKN ME 10 THE FACE OF CURB UNLESS OTHERWISE NDTCD. B. CO DIACT61 SHALL REFER TO ARCHITECTURAL PLANSFOR CEIOCARGNSAND6UENIGNsOFVESTIBULE, —E. PAVING. EXIT P—S. RA APS. TRUCK DOCxS. PRECISE BUILDING 0 IUEM90INS AND ENACT BUILDING UTWIY ENTRANCE LOGA_& C. ALL CURB RETURN RMI ME TO BE A AIINIUUA OF TKO (2) FEET UNLCSS SNOVM OR "DIED OWER -E. D. YESKEET 6 FOR FIRE LANE SIGN DETAIL AND FIRE UMLLSHA FOR EXACT FIRE LANE 961 LOCATIONS. E." EIECIRIC MAN90NMERS TD BE SCREENED - SEE MCN. PLANS. MELANE MHN HEAVY DUTY P—AIENT SIE PLM ANTICS 1. PROPERTY Z6RNG 1 I-2 2. DROSS LOT MEA : ` 2 2. AC , 69D,I36 SF J. CROSS ERRWNG MEA: 8,043 SF BUILDING mooR MEA: ,230.7 SF 4. I—D AREA : D)] AC , ]1,661 SF IDI5, STRUCTURAL COVERAGE =GROSS OUING AREA/UPLMO MEA a.041 Y/J1.651 SF - 2. 6. PROPOSED NOIBDI DF PMKING STALL& 26• SEE BDUNBMT SURVEY FOR COMPLETE PROPERTY 6YCH—S I PARXNG REUA106Ms - OFITI USC BOLDING ONE PARKMG -W iW - sF. 6 IID01. AREA 1.1X) SF./ 250 U. • 29 &MIS) " SPATES PRDNGFD•• REOUCSTED CITY MPROVA.S 1. SITE PLAN APPROVAL OF OFFICE WMEHDUSE 2. CON61I6UL USE PERLUT FOR OFFICE IN INDUSTRIA. ZONE 3. INTERIM USE PERMIT FOR PARKING SHORTFALL -PER CODE 4. BUILDING VMUMCE FOR EAST 9DEYARD SETBACK 5. DRIVE ASE —1 FOR EAST DRIVE ASE 6. FIRELANE VARIANCE DUE TO RESTRICTED SIRE ACCESS. BUILDING 15 10 DE SPRINX.00 INDEX OF DRAWINGS No. Drawing Title 1 Civil Site Plan 2 Boundary Survey 3 Grading & Drainage Plan 4 Utility Plan 5 Details 6 Details 0 10 NORTH 20 40 Bo Engineering • Planning • Surveyln! FRA 2 'McCombs Frank Roo Associates, in( 1]0.50 150 KwMF No'TA•Pylwq Ynr:W.• }511 p5me )w/gym-aom . w w/na-au Client Z.B. Construction, Inc. Golden Valley, MN Proiecl Office Warehouse Trenton PondMNPlymouth, b/ Sheat Tide IQ Al Civil Site Plan - 1 herby c.1ify wDl INP pm .m p d b; I om o Op .1 d111HonYmd E p wol Under the Ii.3 I IAe Slole DI Y9Mmto 9mmR,. Q ,•rd f! Q. None Dmid Y. PaM Dolr D2/05/01 lirmss 2 Unn D., -d DMP O,._ DU Dr9vn YRP APPurrd DU D.I. mrosrol Revisions No. Dula By R - Sheol Revision 1 S,A 1V MFM FILE NO.: 11174 4I I I a vvinaFlI3mma SOOZ Z Z I,HUd I 711 E ® 0 = O A5-2 I 9r V-4' I OE E — — m i e e I IIA5-2 I 2 ROOF DRAIN 4— 5-0 M m OVERFLOW DRAIN O 4 TO STORM - VERIFY e r 9 PI SIZE W/ DESIGN BUILD _ q v A5_2 PLUMBING CONTRACTOR 1 i STAIR a 5 IlkJ6IRESTROOM 5 u, 2 R P Iml Im5 LEASE 4.i _ J1 Im41AREA 0 3 0 LOBBY 2q A A5-2 2 O r- ~ _ i i F10 -0 -Al 2, v G3-m si-- --- PI ELI T-9!" of TORAGE VE51I5ULE STORAGE PI 1m2 Imm 101 --- , m Imb ILe I I I I 2 5 I O A5-2 I 2A j 9 A5-2 A5-2 N _v 0 0 DETAIL BELOW b I PRECAST SILL I A5-2 io I I A5 -I CANOPY ' 5-m I O I A5 -I T7P. I e DRAIN I _ 4 I 3 r. TO STOW/ A5-2 --((/ A 5-2 m ® TYP04— l I M.O. g'_m" 5" I'-• Im'_4!" I' m" Im -4!" p_m" 10'-4!" 10' -41" 5" 3 m 21 m" 24'_3" 24'-3" SORT SITE PHOTOS MAY 2 2 2006 CITY OF PLYMOUTH RESOLUTION 2006 - APPROVING SETBACK VARIANCE REQUEST FOR RON' S MECHANCIAL INCORPORATED FOR THE INSTALLATION OF A CONDENSING UNIT LOCATED AT 10300 -10TH AVENUE NORTH (2006041) WHEREAS, an application has been filed by Ron's Mechanical, Inc., which requests approval of a setback variance to allow a 20 -amp condensing unit to be located within six feet of the east, side lot line, where the Zoning Ordinance allows for a minimum setback of six feet, for property legally described as follows: Lot 1, Block 1, Trenton Ponds 3rd Addition, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Ron's Mechanical Incorporated for a setback variance to allow a condensing unit to be located within six feet of the east, side lot line for the property located at 10300 -10th Avenue North, subject to the following conditions: 1. This resolution approves a variance to allow a 32xl2x23-inch, 20 -amp condensing unit to be located within the required six-foot side yard setback in accordance with the plans and application received by the City on May 22, 2006 except as amended by this resolution. 2. The setback variance is approved with the finding that the applicable variance standards are met. Specifically: a) The proposed location of the condenser unit is the most logical based upon the topographical constraints and the location of wetlands on the site in relation to the location of the office building and its architectural features. Resolution 2006- 2006041) Page 2 of 3 b) The 15.84 -acre site contains 15.11 acres of wetland. The existing office building is constructed on the upland located in the southeast portion of the site. The building was constructed 6 feet from the east, side property line to allow for a greater setback from the wetlands located directly to the north and west of the building. The location of the building on the lot greatly diminishes the ability to locate the condenser elsewhere on the site without the approval of a variance. c) The purpose of the variation is to allow for the installation of a condensing unit needed to protect electrical equipment within the building. d) The conditions upon which the variance application is based are related to actions taken by previous property owners, not by the applicant, as a variance was approved to allow the building to be built six feet from the side property line where 15 feet is required. e) The proposal would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. f) The request has no impact on the supply of natural light and air to adjacent properties, the amount of congestion on the public streets or adjacent property values. g) The requested variance is the minimum action required to eliminate the hardship. 3. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. Resolution 2006- 2006041) Page 3 of 3 ADOPTED by City Council on August 8, 2006. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on August 8, 2006 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Agenda Number 6'04 TO: Laurie Ahrens, City Manager FROM: Kip Berglund, Associate Planner (509-5451) through Ann` e Hurlburt, Community Development Director SUBJECT: Wayzata Public Schools. Conditional Use Permit for an electronic reader board monument sign for property located at 305 Vicksburg Lane 2006063) DATE: August 3, 2006 for the City Council Meeting of August 8, 2006 REVIEW PERIOD DEADLINE: November 7, 2006 1. PROPOSED MOTION: Move to adopt the attached resolution approving a conditional use permit, as recommended by the Planning Commission. Approval of a conditional use permit requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a conditional use permit for an electronic reader board monument sign at the Central Middle School for property located at 305 Vicksburg Lane. 3. PLANNING COMMISSION PUBLIC HEARING: On August 2, 2006, the Planning Commission conducted the public hearing on this matter, and subsequently voted unanimously to recommend approval of the request. Other than the applicant, there was no one from the public to speak on the matter. The Planning Commission raised a question about the hours that the sign would be illuminated. Staff responded that the newly adopted ordinance specifies the same hours as the School District is requesting. The Planning Commission minutes are attached. Notice of the public hearing at the Planning Commission was published in the Official Newspaper and mailed to all property owners within 500 feet. The notification area map is attached. Development signage has also been placed on the site. File 2006063 Page 2 4. CONTEXT: A. Surrounding Land Uses B. Natural Characteristics of Site A portion of the subject lot (northwest corner) lies within the shoreland overlay district for Gleason Lake, which specifies a maximum impervious surface coverage of 25 percent. Under the proposal, that portion of the lot would not be affected. There is a high quality wetland in the southwest corner of the lot. The wetland would not be affected by the proposed application. C. Previous Actions Affecting Site The City has no records associated with the initial construction of the school building. In August 1988, the City Council approved a site plan amendment and conditional use permit for a building expansion at the north end of the building for a media center. On May 11, 2004, the City Council approved a site plan amendment and conditional use permits to allow an air -supported dome over the athletic field and related improvements. On July 13, 2004, the City Council approved a site plan amendment to allow modifications to the existing driveways and parking lot. 5. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a conditional use permit is limited to whether or not the proposed project meets the conditional use permit standards listed in the Zoning Ordinance. However, this level of discretion is affected by the fact that some of these standards are open to interpretation. 6. ANALYSIS OF REQUEST: On June 13, 2006, the City Council approved a zoning ordinance text amendment to allow electronic signs in the P -I (Public/Institutional) district by conditional use permit. Subsequently, the applicant has applied for a conditional use permit for an electronic sign that would replace Adjacent Land Use Guiding Zoning North Single family homes- Birchwood Estates LA -1) Living Area 1 RSF-1) Single Family Detached 1 South Single family homes City of Minnetonka City of Minnetonka East Single family homes- Plymouth Manor LA -1) Living Area 1 RSF-1) Single Family Detached 1 West Single family homes- Unplatted property LA -1) Living Area 1 FRD) Future Restricted I Development B. Natural Characteristics of Site A portion of the subject lot (northwest corner) lies within the shoreland overlay district for Gleason Lake, which specifies a maximum impervious surface coverage of 25 percent. Under the proposal, that portion of the lot would not be affected. There is a high quality wetland in the southwest corner of the lot. The wetland would not be affected by the proposed application. C. Previous Actions Affecting Site The City has no records associated with the initial construction of the school building. In August 1988, the City Council approved a site plan amendment and conditional use permit for a building expansion at the north end of the building for a media center. On May 11, 2004, the City Council approved a site plan amendment and conditional use permits to allow an air -supported dome over the athletic field and related improvements. On July 13, 2004, the City Council approved a site plan amendment to allow modifications to the existing driveways and parking lot. 5. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a conditional use permit is limited to whether or not the proposed project meets the conditional use permit standards listed in the Zoning Ordinance. However, this level of discretion is affected by the fact that some of these standards are open to interpretation. 6. ANALYSIS OF REQUEST: On June 13, 2006, the City Council approved a zoning ordinance text amendment to allow electronic signs in the P -I (Public/Institutional) district by conditional use permit. Subsequently, the applicant has applied for a conditional use permit for an electronic sign that would replace File 2006063 Page 3 the existing manual back -lit message board monument sign at Central Middle School. The proposed sign would be in the same location and would be the same size as the existing monument sign. As the applicant has requested, electronic signage shall be substituted for one monument sign as allowed pursuant to Section 21155.03, Subd. 6. This allows one monument sign per street frontage, provided that the sign does not exceed 64 square feet in surface area or 10 feet in height. The sign shall be set back at least 10 feet from lot lines. Additionally, the sign may be single or double faced and product or service advertising is prohibited. The proposed electronic reader board monument sign would meet the Zoning Ordinance requirements. It would be double -sided, contain roughly 50 square feet in surface area and would be 6 -feet, 2 -inches in height and would be at least 10 feet from the front property line along Vicksburg Lane. An elevation of the proposed sign is attached. The applicant has also acknowledged, per Zoning Ordinance requirements, that the proposed electronic sign would not be permitted to blink, flash, rotate, scroll, move, alternate in either color or intensity, or be animated in any way. Additionally, the proposed sign would not be illuminated between the hours of 10:00 p.m. and 6:00 a.m. The Zoning Ordinance also requires that 1) the message not change more than two times during any hour, unless otherwise approved by the City, 2) the message displayed on the sign consist only of characters available on a standard word processing keyboard and not include pictures, logos, or other items and 3) the lamp wattage and luminance level comply with Section 21105.06 of the Zoning Ordinance. These requirements have been included as conditions in the attached draft resolution. The City Council must review the requested conditional use permit with the seven conditional use permit standards listed in the Zoning Ordinance. A copy of the standards is attached. Staff used these standards to review the application and finds that the request meets the applicable standards as follows: Comprehensive Plan: The subject site is guided P -I. The P -I district is a corresponding zoning district. Public Welfare: Approval of the conditional use permit for the proposed electronic reader board monument sign would not be detrimental to the public health, safety, morals, or comfort, because all the applicable Zoning Ordinance standards would be met. Impact on Surrounding Property: The proposed electronic reader board monument sign would meet all applicable size and setback requirements. The hours for illumination would be restricted and flashing, scrolling, blinking, etc. would be prohibited. There would be no negative impact to the surrounding area. Orderly Development: The surrounding properties are developed with single-family homes. The proposed electronic reader board monument sign would not impact the orderly development of the adjacent properties. File 2006063 Page 4 Public Facilities: All public facilities (including sewer, water, and roads) necessary to serve this site are currently in place. No new public improvements would be required as a result of a proposed electronic reader board monument sign. District Regulations: The proposed electronic reader board monument sign would comply with the development regulations in the P -I Zoning District. Performance Standards: The proposed project complies with the applicable performance standards in the Zoning Ordinance. 7. CONCLUSION: Staff finds that the proposed electronic reader board monument sign meets all the standards for a conditional use permit outlined in the Zoning Ordinance. Additionally, the proposed electronic reader board monument sign would replace the existing back -lit monument sign, and would meet all required setback and size regulations. This application is subject to both measurable standards and standards that are open to interpretation. Staff has concluded that the application meets both sets of standards. However, because this conclusion is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion on the application. 8. RECOMMENDATION: Community Development Department staff recommends approval of the conditional use permit for Wayzata Public Schools for an electronic reader board monument sign at Central Middle School for the property located at 305 Vicksburg Lane, subject to the conditions listed in the attached resolution. ATTACHMENTS: 1. Draft Planning Commission Minutes 2. Conditional Use Permit Standards 3. Applicant's Neighborhood Notice 4. Copy of Ordinance No. 2006-13 5. Location Map 6. Notification Area Map 7. Site Graphics 8. Resolution Approving Conditional Use Permit Draft Planning Commission Minutes August 2, 2006 Page 4 C. WAYZATA PUBLIC SCHOOLS (2006063) Chair Holmes introduced the request by Wayzata Public Schools for a conditional use permit for an electronic reader board monument sign for property located at 305 Vicksburg Lane North. Associate Planner Berglund gave an overview of the July 25, 2006 staff report. Chair Holmes introduced Steve Root, representing Wayzata Public Schools. He said the intent of the request is to update the message board outside of the Central Middle School. Commissioner Anderson asked what time classes begin. Mr. Root said classes begin at 8:20 a.m. and students begin arriving at 7:30 a.m. Commissioner Clyman asked how the unit would be controlled. Mr. Root said there is already an electric line running from inside the school which will enable them to keep messages current. He said he feels this would be a better way for communication with the public. Commissioner Anderson said the sign will not be illuminated between 10 p.m. and 6 a.m. and asked if there was interest in changing this to 9 p.m. and 7 a.m. Chair Holmes said he lives close to East Middle School and said there is activity until 10:00 p.m. and also early in the morning. He said he did not take exception to the 6 a.m. and 10 p.m. time. Commissioner Murdock asked if the ordinance limits hours for sign illumination. Planning Manager Senness said when this came before the Planning Commission, staff had recommended a more conservative frame. She said the school addressed the need for the 10 p.m. and 6 a.m. times to display community oriented messages, such as PTA conferences, for people driving to work, etc. The Commission and City Council agreed and the 10 p.m. to 6 p.m. time frame was written into the ordinance. Commissioner Anderson said her concern is for the neighbors across the street during the winter months, who are already concerned about the dome, now having an illuminated sign at 6:00 a.m. She said in the evening, if there are events going on, people would have seen the message on their way into an event. She said she would be okay with leaving the 10 p.m. and 6 a.m. times, but it should be looked at if it became a problem. Draft Planning Commission Minutes August 2, 2006 Page 5 Chair Holmes opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Murdock, seconded by Commissioner Clyman, to approve the request by Wayzata Public Schools for a conditional use permit for an electronic reader board monument sign for property located at 305 Vicksburg lane North. Vote. 5 Ayes. MOTION approved unanimously. ZONING ORDINANCE CONDITIONAL USE PERMIT STANDARDS 21015.02_ PROCEDURE: Pursuant to Minnesota Statutes 15.99, an application for a conditional use permit shall be approved or denied within sixty(60) days from the date of its official and complete submission unless extended pursuant to Statute or a time waiver is granted by the applicant. If applicable, processing of the application through required state or federal agencies shall extend the review and decision-making period an additional sixty 60) days unless this limitation is waived by the applicant. Subd.5. The Planning Commission shall consider possible adverse effects of the proposed conditional use.* Its judgment shall be based upon (but not limited to) the following factors: 1. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use- will promote and enhance the general public welfare and will not be. detrimental to or endanger the public health, safety, morals, or comfort. 3. The conditional use will not -be injurious. to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services are available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by this Section and this Chapter. Section 21015 -Plymouth Zoning Ordinance forms/cupsta) FROM :WAYZATA TECH OFFICE FAX NO. :763 745 5118 July 21, 2006 Dear Neighbor: Jul. 21 2006 10:58AM P2 The Wayzata Central Middle School has applied to th.e City of Plymouth for a Conditional Use Permit (cu -p) for the replacement of the existing message reader board located at the main driveway entrance with an electronic version. As park of that process, all residents within 500 feet of our property will be notified of a public hearing at a future planning commission meeting. Prior to that meeting, we would like to provide you with details about the project as well as hear from any residents who may have questions or concerns. The sign will replace the existing sign with no addition in size. The CUP will restrict the hours the sign can be illuminated as well as message content. No flashing, scrolling or otherwise animated messages would be allowed as well as being restricted to sehooI messages only. The current sign is back -lit which projects light through the changeable letters, spilling outward beyond the sign. The new sign would be much like an LED clock in which the characters themselves are illuminated thus reducing thelight glare. It will also automatically dim at sundown, as well as tum off fzom IOpm to 6am to further reduce light emission. The existing sign is difficult to maintain and repair, as well, as keep current. We hope that You find this as an improvement to our overall appearance and we invite you to call us with any questions or concerns you may have. Our overall goal is to keep our, .facilities looking good and to be good neighbors. Please.feel free to call either one of us at tho following numbers:. Steve'Root,'Central Middle School' Principal (763) 745-6010 Dan Carlson, Engineer/Project Coordinator (763) 745-5113 Sincerely, Steve Root, Principal Wayzata Central Middle School Encl: Proposed sign drawing Dan Carlson, Project Coordinator Wayzata Public Schools CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2006-13 AN ORDINANCE AMENDING CHAPTER 21 (ZONING ORDINANCE) OF THE CITY CODE TO ALLOW ELECTRONIC SIGNS IN THE P -I (PUBLIC/ INSTITUTIONAL) DISTRICT BY CONDITIONAL USE PERMIT (2006021) THE CITY COUNCIL OF THE CITY OF PLYMOUTH ORDAINS: SECTION 1. Amendments. The text of Chapter 21 of the City Code of Plymouth, Minnesota is hereby amended as follows: A. SECTION 21650.07. (PI, PUBLIC/INSITUTIONAL DISTRICT—CONDITIONAL USES) IS HEREBY AMENDED AS FOLLOWS: 21650.07. CONDITIONAL! USES: Subject to applicable provisions of this Chapter, the following are .conditional uses in the P -I District and require a conditional use permit based upon procedures set forth in and regulated by Section 21015 of this Chapter. Additionally, besides the specific standards. and criteria which may be cited below for respective conditional uses, each request fora conditional use permit shall be evaluated based upon the standards . and criteria set forth in Sections 21015.02, Subd. 5 and 21015.04 of this Chapter. Subd. 1. Antennas not located on a public structure or existing tower, as regulated by Section 21175 of this Chapter. Subd. 2. Automobile parking lots as a principal use provided that: a) The use and design is in conformance with Section 21135 of this Chapter. Subd.1 . Buildings in excess of height limitations as specified in Section 21650.13 provided that: a) For each additional five (5) feet in roof height as calculated by the Minnesota State Building Code, which is above the maximum building height allowed by Section 21650.13 of this Chapter, front and side yard setback requirements shall be increased by one (1) foot. b) The constriction does not limit solar access to abutting and/or neighboring properties. Ordinance No. 2006-13 Page 2 of 5 Subd. 4. Cemeteries or memorial gardens provided that: a) The site is landscaped in accordance with Section 21130. b) The use is available to the "public". c) The use meets the minimum setback requirements for principal structures. Subd. 5. Colleges, seminaries, and other institutions of higher education. Subd. 6. Community centers.. Subd. 7. Correctional facilities and shelters provided that: a) Facilities shall comply with all applicable codes and regulations and shall have, current and in effect, the appropriate state licenses. b) On-site services and treatment shall be for residents and inmates of the facility only, and shall not be for non-residents or persons outside the facility. c) All new buildings or additions to existing buildings shall be consistent with the scale and character of the buildings in the neighborhood. Exterior building materials shall also be harmonious with other buildings in the neighborhood. d) No correctional facility shall be closer than one thousand three hundred twenty (1,320) feet from another licensed correctional facility or from any property designated on the Land Use Guide Plan as residential and/or designated on the official zoning map as residential. e) The conditional use permit is only valid as long as a valid state license is held by the operator of the facility where such license is required. f) Appropriate transition to neighboring property shall be provided by landscaping and site design consistent with the City ordinances and policies. Subd. 8. Day care, social services or other non -directly related worship type activities as an accessory use- within a religious institutional building(s). Subd. 9. Electronic signage -provided that: a) ' Such signage shall be substituted for one monument sipan as allowed pursuant to Section 21.155.03. Subd. 6 (b) of this Chapter. 2 Ordinance No. 2006-13 Page 3 of 5 b) Such signage shall be set back at least fifty (50) feet froin side lot lines. except that in no case shall such signage be set back less than one hundred (100) feet from anv directly abutting residentially -guided or used property. c) Such sinage shall be located along an abutting arterial or major collector roadway. fid) The copv or script shall not blink, flash. rotate; scroll, move, alternate in either color or intensity of light, or be animated in anv way. e) The electronic sign shall not be :illumisiated between the hours of 10:00 p.m. and 6:00 a.m.. unless otherwise approved by the City. fl The message shall not change more than two (2) times during anv hour. Lidless otherwise approved by the City. g) The message displayed on the electronic sign shall consist only of characters available on a standard word processing keyboard, and shall not include pictures', logos, or other items. h) The lamp wattage and luminance level shall comply with Section 21105.06 of this Chapter. Subd.4L 10. Essential services requiring a conditional use permit pursuant to Section 21160 of this Chapter. Subd.441 L Essential service structures (as defined by Section 21005 of this Chapter) that exceed five (5) feet in height or twenty (20) square feet in area, necessary for the health, safety and general welfare of the City,. excluding public works type facilities, provided that: a) Equipment is completely enclosed in a permanent structure with no outside storage. Subd.-44 12. Helistops, as regulated by Section 21193 of this Chapter. Subd.42- 13. Hospitals, sanitariums or similar institutions provided that: a) Only the rear yard shall be used for play or recreational areas. Said area shall be fenced and controlled and screened in compliance with Section 21130 of this Chapter. b) All state laws and statutes governing such use are strictly adhered to and all required operating permits are secured. Ordinance No. 2006-13 Page 4 of 5 Subd.-I-3 1=4. Living quarters which are provided as an accessory use to a principal use in Section 21650.03 or to a conditional use in this.Section provided that: a) The living quarters shall not be used as rental property. b) A maximum of one (1) such dwelling shall be allowed. c) There shall be a demonstrated and documented need for such a facility i.e., caretaker, security, etc.). Subd.-4415. Mortuaries and fimeral homes. Subd.4-5 16. Offices, commercial and professional. Subd.441.7. Offices/clinics for medical, dental, or chiropractic services. Subd.4-7 18. Other uses of the same general character as those listed in Sections 21650:03 and 21650.07 of this Chapter. Subd.4819. Outdoor recreational areas including golf courses, swimming pools, and similar facilities. Subd.49 20. Reduction in lot area requirements. Subd.-24 21. Residential shelters in accordance with Section 21190.02. Subd.-324 22. Retail commercial, activities and personal services, provided that: a) Merchandise is sold at retail. b) Personal services are limited to those uses and activities which are allowed as a permitted or permitted accessory use within a C-1 Zoning District. c) The retail activity and personal services are located within a structure whose principal use is not commercial sales. d) The retail activity and personal services shall not occupy more than fifteen 15) percent of the gross floor area of the building. e) The retail activity and personal services are not located within a structure whose principal use is residential. f) No directly or indirectly illuminated sign or sign in excess of ten (10) square feet identifying the name of the business shall be visible from the outside of the building. 0 Ordinance No. 2006-13 Page 5 of 5 g) No signs or posters of any type advertising products for sale or services shall be visible from the outside of the building. Subd.42 23. Public safety communication towers and antennas, provided that: a) Public safety communication towers in excess of 150 feet in height shall be located on property not less than 10 acres in size. b) Public safety communication towers shall comply with the standards and requirements of Section 21175. Amended by Orel. No. 98-12, 04/15/98) Subd.--23 24. WECS as regulated by Section 21173 of this Chapter. (Amended by Ord. No. 2002-19, 05/14/02) Amended by Ord No. 2003-35, 11/25/03) (Amended by Orel. No. 2004-02, 01/13/04) Amended by Ord No. 2006-04, 02/07/06) B. SECTION 21155.03 (SIGN REGULATIONS—DISTRICT REQUIREMENTS), SUBD. 6 (a) IS HEREBY AMENDED AS FOLLOWS: a) , All signs permitted in Section 21155.03, Subd. 1 of this Section. and electronic signage as may be allowable by conditional use pennit pursuant to Section 21650.07, Subd. 9 of this Chapter. SECTION 2. Effective Date. This amendment shall take effect immediately upon its passage. ADOPTED by the City Council on June 13, 2006. ATTEST: Sandra R. Paulson, City Clerk 5 Judy A. Johnson, Mayor Location Map - 2006063 Wayzata Public Schools CMS ELectronic Reader Board 305 Vicksburg Lane North Request for Conditional Use Permit N City of W f E Plymouth, Minnesota S Land Use Guide Plan C, Comercial CC, City Center CO, Commercial Office IP, Planned Industiral LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area E LA -4, Living Area 4 LAR, Living Area Rural P -I, Public/Semi-Public/Institutional MED LK 500 250 0 500 1,000 1,500 2,000 Feet GvIcTIKIr_ R e rl[_i IT Mf1Nl IMFNT SIUN PROPOSED ELECTRONIC READER BOARD MONUMENT SIGN Aim - Wayzata Central Middle School 3/06/06 RM ELEURDNICS rade m Double Face Illuminated ID Sign Double Face Daktronics LED Message Center with Four Lines of 6" Characters Average of 22 Characters Per Line. Existing Brick Base Fabricate & Install Double Face, Illuminated ID Sign with Daktronics LED Message Display Wayzata Central Middle School Attn: Steve Root Principal 763-745-6010 305 Vicksburg Lane, Plymouth, MN r%-A//1Ak1 A P A SIGN SYSTEMS, INC. aaiaar• . rrwn1%.#n11W1r v 1iV01^jLL-#i"w/v V a7CrIvit,C 2025 Gateway Circle, Suite 2, Centerville, MN. 55038 651-429-6100 (Fax) 651-429-6190 CITY OF PLYMOUTH RESOLUTION 2006 - APPROVING A CONDITIONAL USE PERMIT FOR WAYZATA PUBLIC SCHOOLS TO ALLOW AN ELECTRONIC READER BOARD MONUMENT SIGN AT THE CENTRAL MIDDLE SCHOOL FOR PROPERTY LOCATED AT 305 VICKSBURG LANE NORTH (2006063) WHEREAS, Wayzata Public Schools have requested a conditional use permit to allow an electronic reader board monument sign on property legally described as follows: The Southeast quarter of the Southeast quarter; the South 535.4 feet of the Northeast quarter of the Southeast quarter; and the South 535.4 feet of the East 10 acres of Government Lot 7, all in Section 32, Township 118 North, Range 22, subject to all easements of record for road purposes over the strip of land 1 rod wide North of the South line of said above described Southeast quarter of Southeast quarter of Section 32, Township 118 North, Range 22; and subject to all public roadways now existing on said property to wit; a town road over the East 33 feet of the Southeast quarter of Section 32, Township 118 North, Range 22; and County Road 15. WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing, and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Wayzata Public Schools for a conditional use permit, subject to the following conditions: 1. A conditional use permit is approved to allow an electronic reader board monument sign, as shown on the application and plans received by the City on July 10, 2006 and additional information on July 21, 2006, except as may be amended by this resolution. Resolution 2006- 2006063) Page 2 2. A separate sign permit is required through the Building Division. 3. The electronic reader board monument sign shall be substituted for one monument sign as allowed pursuant to Section 21155.03, Subd. 6 (b) of the Zoning Ordinance. 4. The copy or script shall not blink, flash, rotate, scroll, move, alternate in either color or intensity of light, or be animated in any way. 5. The electronic reader board monument sign shall not be illuminated between the hours of 10:00 p.m. and 6:00 a.m., unless otherwise approved by the City. 6. The message shall not change more than two times during any hour, unless otherwise approved by the City. 7. The message displayed on the electronic sign shall consist only of characters available on a standard word processing keyboard, and shall not include pictures, logos, or other items. 8. The lamp wattage and luminance level shall comply with Section 21105.06 of the Zoning Ordinance. 9. Standard Conditions: A. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. B. The permit is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation. C. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21015.07 of the Zoning Ordinance. ADOPTED by the City Council on August 8, 2006. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a Resolution 2006- 2006063) Page 3 meeting of the Plymouth City Council on August 8, 2006 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Agenda Number 6, d 7 TO: Laurie Ahrens, City Manager FROM: Joshua Doty, Planner (509-5453) through Anne Hurlburt, Community Development Director SUBJECT: Len Busch Roses. Site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. (2006054) REVIEW PERIOD DEADLINE: September 15, 2006 DATE: August 3, 2006 for the City Council Meeting of August 8, 2006 1. PROPOSED MOTION: Move to adopt the attached resolution approving a site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building, as recommended by the Planning Commission. Approval of a site plan amendment requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a site plan amendment to allow a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. The building would be located on the north side of the central group of existing greenhouses on the Len Busch Roses properties. The building would be used to store wood chips, a wood chipper, and a boiler, which would provide 35 percent of the heat for the buildings on their site. The use of the proposed building is considered by the Minnesota State Building Code to be Agricultural" and is therefore exempt from building permit requirements pursuant to Minnesota State Law. However, the Zoning Ordinance does require site plan review. This site plan amendment application could have been processed administratively, however there is residential property within 200 feet of the notification area, requiring review at the Planning Commission and action by the City Council. Notice of this public meeting was mailed to all property owners within 200 feet. File 2006054 Page 2 3. PLANNING COMMISSION PUBLIC MEETING: On August 2, 2006, the Planning Commission held a public meeting and unanimously recommended approval of the proposal on their consent agenda. Other than the applicant, there was no one present from the public who wished to speak on this item. 4. CONTEXT: A. Surrounding Land Use and Zoning E; i,o Adjacent Land Use Guiding Zoning North Single Family Homes LA -1 RSF-1 South Single Family Homes LA -1 RSF-2 East Two Family Homes LA -2 RSF-4 West Single Family Homes in the City of Medina N/A N/A B. Previous Actions Affecting the Site The initial Len Busch Roses buildings were constructed in 1950. In 1991, the City Council approved a site plan amendment for the construction of a landscape screening berm. Also in 1991, the City Council approved a site plan amendment to allow the construction of four additional greenhouses. In 1995, the City Council approved a lot division and variance to allow the creation of two parcels less than the 20 -Acre minimum lot size in the FRD Zoning district. Also in 1995, the City Council approved a site plan amendment for the construction of one additional greenhouse and one work building. In 1997; the City Council approved a conditional use permit and variance to allow the construction of a single family home on a lot without street frontage. In 1998, the City Council approved a site plan amendment for the construction of two greenhouse buildings. In 1999, City staff administratively approved a site plan amendment for an expansion to an existing warehouse building. Also in 1999, the City Council approved an interim use permit to allow the placement of 25,000 cubic yards of fill. C. Level of City Discretion in Decision -Making The City's discretion in approving or denying a site plan amendment is limited to whether or not the proposed project meets the measurable standards outlined in the Zoning Ordinance. If it meets these measurable standards, the City must then approve the site plan. File 2006054 Page 3 5. ANALYSIS OF SITE PLAN AMENDMENT: The proposal consists of constructing a 70 -foot by 250 -foot wood fuel storage and boiler room building to be located on the north side of the central group of greenhouse buildings on the Len Busch Roses site. The proposed building would be used to store wood chips, a wood chipper, and a boiler, which would provide 35 percent of the heat for the buildings on their site. The applicant currently heats 60 percent of their buildings through existing wood -based heat. This request would increase their wood -based heat to 95 percent on site with a 5 -percent gas heat backup for extreme winter conditions. The proposed building would be located on the north side of existing greenhouse building and would have a lower building height than the adjacent greenhouse buildings. As a result, the building would not be visible from the residential properties to the south and east. The proposed building would also be located roughly 1,340 feet from the nearest residential property to the north and roughly 1,800 feet from the nearest residential property to the west. With the request, the applicant would also relocate an existing east/west private road to the north to allow the placement of the building (see attached site plan). To allow for the storage of wood chips, the building has been designed for cold storage with open walls on the north and west sides. The south and east sides of the building would be finished with metal siding. The east 50 feet of the building would be used for the boiler room and would be enclosed. No additional site lighting is proposed with this application. No additional landscaping is required for this accessory building. In the cold storage portion of the building, the applicant would install a wood chipper, which would be used to create smaller sized wood chips for the boiler. The applicant has submitted the decibel levels from the manufacturer of the proposed wood chipper and a sound management plan stated what the decibel levels would be at the property lines for the chipper. The plan uses a formula to calculate how much decibels will drop over a given distance. The applicant states in the sound plan that they would meet the City's noise requirements. However, since noise levels are impacted by unique site factors, the applicant has also submitted additional written verification stating that they will take necessary measures such as installing absorbing baffles or even enclosing the chipper in the building to meet noise requirements. The applicant further stated that they will not operate the wood chipper if it exceeds the City's noise requirements. In addition, the City has collected a financial guarantee to ensure that the chipper will meet the noise requirements. The Zoning Ordinance contains specific standards for approval of a site plan amendment. Staff reviewed the application with these standards and determined that the Zoning Ordinance requirements have been met as noted below: File 2006054 Page 4 Grading The request includes a minimal amount of grading to allow construction of the accessory building, Engineering staff has reviewed the grading plans and find that the proposal would meet City engineering requirements. Wetlands The subject property contains a large wetland basin that is located north of the proposed building and private road. The applicant is not proposing to plat the property and is therefore, not subject to the wetland buffer regulations. The applicant would not impact the wetland on the site and the minimum 15 -foot wetland setback requirement would be met. The proposed private road would be set back 36 feet from the edge of the wetland and the building would be located 76 feet from the wetland. 6. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment to allow a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. ATTACHMENTS: 1. Planning Commission Minutes 2. Applicant's Narrative 3. Applicant's Sound Management Plan 4. Location Map 5. Notification Area Map 6. Aerial Photo 7. Site Graphics 8. Resolution Approving Site Plan Amendment Ordinance Requirement Proposed Meets Requirements Building Setbacks North 40 feet 1,340 feet Yes South 100 feet 700 feet Yes East 25 feet 462 feet Yes West 100 feet 1,800 feet Yes Building Height 30 feet 29 feet Yes Grading The request includes a minimal amount of grading to allow construction of the accessory building, Engineering staff has reviewed the grading plans and find that the proposal would meet City engineering requirements. Wetlands The subject property contains a large wetland basin that is located north of the proposed building and private road. The applicant is not proposing to plat the property and is therefore, not subject to the wetland buffer regulations. The applicant would not impact the wetland on the site and the minimum 15 -foot wetland setback requirement would be met. The proposed private road would be set back 36 feet from the edge of the wetland and the building would be located 76 feet from the wetland. 6. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment to allow a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. ATTACHMENTS: 1. Planning Commission Minutes 2. Applicant's Narrative 3. Applicant's Sound Management Plan 4. Location Map 5. Notification Area Map 6. Aerial Photo 7. Site Graphics 8. Resolution Approving Site Plan Amendment Draft Minutes City of Plymouth Planning Commission Meeting August 2, 2006 RS PRESENT: Chair James Holmes, Commissioners E. J. Clyman, Karl Neset, Murdock and Sarah Anderson ABSENT: Commissioners Melissa Musliner and Frank Weir STAFF PRESENT: Community Development Director Anne Hurlburt, Planning Manager Barbara ess, Planner Joshua Doty, Associate Planner Kip Berglund, and Office Support Repres8isdative Janice Bergstrom 1. CALL TO ORDER -`7,.00 P.M. 2. PLEDGE OF ALLEG 3. PUBLIC FORUM 4. APPROVAL OF AGENDA Chair Holmes announced Director Hurlburt's resigna% ator.Chair congratulated her on her move to the new City of Scandia as the City AdministrHolmes said they were indebted to Director Hurlburt for her many years of worcation. MOTION by Commissioner Murdock, seconded by Commissioner Lyman, to approve the August 2, 2006 Planning Commission Agenda. Vote. 5 Ayes. MOTIQN approved. 5. CONSENT AGENDA A. APPROVAL OF THE JULY 19, 2006 PLANNING COMMIS N MINUTES MOTION by Commissioner Clyman, seconded by Commissioner Anderson, to approve the July 19, 2006 Planning Commission Minutes. Vote. 5 Ayes. MOTION approved. B. LEN BUSCH ROSES (2006054) MOTION by Commissioner Clyman, seconded by Commissioner Anderson, to approve the request by Len Busch Roses for a site plan amendment for a 70 -foot by 250 -foot wood fuel storage and boiler room building for property located at 18740 Medina Road. Vote. 5 Ayes. MOTION approved. vvc o q- Project summary: Len Busch Roses wood fired heating system 2007 Contact: Patrick Busch Phone: 763-478-9329 Email: pwb(a,lenbuschroses.com Request: Site plan amendment for construction of boiler room and unheated storage. 400 hp Hurst Wood boiler with dual ash collection to exceed MPGA requirements 50 by 60 boiler room 70 by 250 three sided unheated wood storage building Len Busch Roses is an agriculture based business. We produce cut flowers and potted blooming plants using hydroponics and ebb and flow sub irrigation. Our products are marketed in Minnesota and the surrounding 4 states. We employ 180 people. The production facility is currently heated with a combination of 60% wood based heat and 40% gas and oil. This project would raise the wood heat to 95% with gas used to supplement only in extreme conditions in mid winter. This project would be installed beginning in mid summer and completed in November of 2006. The purpose is to offset the rising cost of gas and oil fired boilers by replacing with local tree trimming chips. The boiler will consume up to 150 yards of wood per day at peak and drop to near zero in mid summer. Chips will be delivered daily year round as the supply dictates. The chips will begin to accumulate in the three sided building as usage decreases in spring. In the fall when demand exceeds the incoming supply, the chips that accumulated during summer will diminish to near zero by late winter. The chips will be reprocessed prior to burning with a Rotochopper wood grinder to produce a 100% uniform boiler fuel. This will be housed inside the unheated cold building. Len Busch Roses may have interest in working with the City of Plymouth in providing an outlet for local tree products. Grading required is minimal. All grading material will be used for this project. r_:...,_ JUN 6 2006 s I JUL 2 0 2006 Sound management plan for new operation of Roto chopper 7/20/2006 The part of wood fired heating system that produces sound needing considerataon s the operation of the Roto Chopper grinder to process wood into suitable particle size for combustion. This grinder will operate for approximately 400 hours per year. It is planned to be operated for 2 — 4 hours per week in the summer and about 15 - 20 hours per week in the winter. We do not intend to operate the grinder past 10 pm and seldom beyond 4:30 pm. The attached sheet shows decibel readings taken from the grinder under full power. The readings are 82 decibels at 40 feet. Based on definitions provided by NPC (Noise Pollution Clearinghouse), sound drops in the "far field" by 6 decibels for each doubling of distance from the source. The sound on the diagram for the Roto chopper is following this law as seen by the drop in sound from 10 feet to 40 feet. Taking the calculation further, the sound will drop to 76 decibels at 80 feet 70 decibels at 160 feet 64 decibels at 320 feet 58 decibels at 740 feet 52 decibels at 1480 feet. The distance measured to the east property line is approximately 500 feet, the distance to the south is approximately 700 feet, and to the north it is 1400 feet. Given this distance the sound calculates to be very near or below the threshold limits required with no sound barriers required. To provide additional assurance that the sound will meet the 60 decibel requirement, it should be noted that the grinder will be in a three sided building filled with wood chips. For sound traveling south, the distance is approximately 700 feet and there are 8 greenhouses 25 foot tall and a 15 — 20 foot berm to cross. For sound traveling east, the distance is approximately 500 feet and there are 2 greenhouses 25 feet tall, and an insulated steel building to cross. For sound traveling north, there is approximately 1400 feet to travel. For sound traveling west, there is over 2000 feet to travel. Due to the complexity of the site, it is difficult to calculate an exact sound level at each location on the property line. Based on the inverse square law which predicts that sound will drop 6 decibels in each doubling of space, the distance that exists to the property line, and the additional screening by buildings and berms, the sound is believed to be well below the required standards. If for some reason, the sound requirements are not met, additional measures will be taken. These may include padding on the grinding chamber, sound absorbing baffles, and if necessary enclosing the grinder entirely in the building. Len Busch roses will not operate the grinder if the sound exceeds the current sound requirements as provided by the city of Plymouth. r ROTOCHOPPER, Inc, HAS TAKEN THESE SOUND LEVEL READINGS UNDER THE CONDITIONS LISTED BELOW. PRODUCT MIX, BUILDING LOCATIONS, WEATHER CONDITIONS AND EQUIPMENT MAINTENANCE MAY AFFECT THE SOUND LEVELS, 40 FEET A 82) I 82 93 }_ 1 93 84 8 11C96 93 82 daoe Ko (z REV. REVISION DESCRIPTION DATE \per A NEW METER READINGS ure iai \' B C TO O D 10 FEET wro 0cnth , ru aoE:1 u j 90 83 10 FEET 93 , I40 FEET 314ITIONS: SOUND LEVEL METER: OUTSIDE, CALM DAY, 65`F RadioShack MODEL; 33-2055 BUILDINGS ON. LEFT SIDE 25 YDS, WEIGHTING SCALE: A -CURVE FREQUENCY FULL THROTTLE, GRINDING PALLET WASTE RESPONSE: SLOW (0.5 SECOND INTERVAL) ppq1masa ROTOCHOPPER, Inc. DRAWN B3 BW DATE 4/25/01 TITLE SOUND LEVEL CHART EC166 300 BUILDINGS rswC LE DRAWING NO, NE DEC-EC16G BLDGS 04 L ro OOm O4 w asro C3 O. ro to C3 1 0ro o Ica a c Lp AR 1 E a T LAR I-w seee LA -1 . 0 N Location Map - 2006054 Land Use Guide Plan Len Busch Roses ® C, Comercial Wood Fuel Storage Building and Boiler Room CC, City Center g g CO, Commercial Office 18740 Medina Road IP, Planned Industiral Request for a Site Plan Amendment 0 LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area E N ® LA -4, Living Area 4 W E 0 LAR, Living Area Rural City of P -I, Public/Semi-Public/Institutional Plymouth, Minnesota s MED LK 875 437.5 0 875 1,750 2,625 3,500 mmiiiI Feet SURVEY SITE, PLAN FOR LEN BUSCH ROSES DFLINFATED WETLANDS FIRM Y3TC-- ---------- -------i ss:. 6C 1r „nt _._ .:: PROPOSED ROAD---.:..',\ ! TOP RO 596 - -- EXISTING CONTOUR PROPOSEOCONTOUR OOLa : EXISTING SPOT ELEVATION 1001.0 PROPOSED SPOT ELEVATION Q 41 CD Ae'sen - r fes' 000 ----- ---- - C - '- PROPOSED BUILDING u1 0 PROPOSED b. FLOOR ELEVATION= 1004 SOUTH laot.e Vg` tO 10070 NORTH IA/Al i UJ P e` PcyTOL' P-" - SOUTH LINEOF NW 1/4 OF SEC. 18-118-22 NORTH LINE OF SW 1/4 OF SEC. 18-118-22 f!!©I I O4 1 596 - -- EXISTING CONTOUR PROPOSEOCONTOUR OOLa : EXISTING SPOT ELEVATION 1001.0 PROPOSED SPOT ELEVATION Q 41 CD Ae'sen - r fes' 000 ----- ---- - C - '- PROPOSED BUILDING u1 0 PROPOSED b. FLOOR ELEVATION= 1004 SOUTH laot.e Vg` tO 10070 NORTH IA/Al i UJ P e` PcyTOL' P-" - SOUTH LINEOF NW 1/4 OF SEC. 18-118-22 NORTH LINE OF SW 1/4 OF SEC. 18-118-22 f!!©I Gvcsf 5 CITY OF PLYMOUTH RESOLUTION 2006 - APPROVING A SITE PLAN AMENDMENT FOR A 70 -FOOT BY 250 -FOOT WOOD FUEL STORAGE AND BOILER ROOM BUILDING FOR PROPERTY LOCATED AT 18740 MEDINA ROAD (2006054) WHEREAS, Len Busch Roses has requested approval of a site plan amendment for property legally described as follows; The Southwest Quarter of the Northwest Quarter of Section 18, Township 118 North, Range 22 West of the Fifth Principal Meridian. ALSO That part of the North Half of the Southwest Quarter of Section 18, Township 118 North, Range 22 West of the Fifth Principal Meridian, lying North of Medina Road. WHEREAS, the Planning Commission has reviewed said request at a duly called Public Meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Len Busch Roses for a site plan amendment, subject to the following conditions: 1. A site plan amendment is approved for a 70 -foot by 250 -foot wood fuel and boiler room building for property located at 18740 Media Road, according to the plans and application received by the City on June 16, 2006 and revised plans received on July 17, 2006 and July 20, 2006 except as amended by this resolution. 2. All appropriate permits shall be obtained from the Minnesota Pollution Control Agency for the boiler room addition. 2006054 Page 2 3. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. 4. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or . applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21045.0.9 of the Zoning Ordinance. Adopted by the City Council on August 8, 2006. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on August 8, 2006 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Agenda Number: ' t9 z DATE: July 31, 2006 for the City Council Meeting of August 8, 2006 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Dave Taylor, Senior Engineering Technician SUBJECT: TERMINATION OF CONTRACT AND FINAL PAYMENT 2006-2007 STREET SWEEPING PROGRAM CITY PROJECT NO. 6124E ACTION REQUESTED: Make a motion to adopt the attached resolution, making final payment and terminating the construction contract for the above project. BACKGROUND: The contract for this project was awarded to Reliakor Services, Inc. by resolution on March 14, 2006. The contract was for the 2006-2007 Street Sweeping Program, which provided one (1) mechanical sweep and three (3) regenerative sweeps for each year. Although Reliakor was the successful low bidder, and the did provide regenerative sweeping equipment as specified, the sweepers used were not powerful enough to remove fine silt and particles as expected. Agreement has been reached with Reliakor to terminate the existing contract, to allow staff to rewrite sweeping specifications and re -bid the portion of work due in 2007. To date Reliakor has completed one (1) mechanical sweep and two (2) regenerative sweeps for the specified city roads. With the termination of the contract, a final regenerative sweep will be done in late August by another vendor, pending the rewrite of the specifications. Of the original contract of $80,351.42, $30,112.67 of work has been completed to date that meets the original specifications. In addition to the termination of this contract, for the work completed. The total amount performed but not paid is $2,077.50. Mr. Tc quantities paid to date and has stated that contract. we are also proposing to make final payment of compensation due to Reliakor, for work dd Danielson from Reliakor has accepted all no further claims will be made against this 0AEngineering\PROJECTS\2000 - 2009\6124E\Memos\endcontract_finelpay_727.DOC SUBJECT: Termination of Contract 2006-2007 Street Sweeping Project Page Two RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution approving payment number 3 and final in the amount of 2,077.50 and authorizing the Mayor and City Manager to sign the contract termination agreement between the City of Plymouth and Reliakor Services, Inc. attachments: Resolution Letter Termination Agreement 0AEngineedng\PROJECTS\2000 - 2009\6124E\Memos\endcontract_finalpay_727.DOC Plymouth Adding Quality to Life July 31, 2006 Todd Danielson National Operations Director RELIAKOR 8600 Hansen Ave Shakopee, MN 55379. COPY/ Subject: Termination Agreement for 2006-2007 Street Sweeping Program City Project No. 6124E Dear Todd, This letter will serve to follow up our recent emails and telephone calls, in regards to the Termination Agreement for the above subject program. As per our City Attorney, please have RELIAKOR sign this document and forward it back for signatures with the City of Plymouth.. As mentioned, the amount of materials collected during the regenerative portion of this program are less than last year. After factoring in all elements, it appears that the type of equipment being used does not remove all silts and fine materials as needed for a water quality program. Our specification required the use of regenerative street sweeping equipment, with no provisions for specific capacity or velocity. Therefore, a specification needs to be written that will identify these parameters for bidding future regenerative sweeps. Thanks again for being understanding while we reassess this water resource protection program. Respectfully, Dave Taylor Senior Engineing Technician Cc Shane Missaghi, Water Resources Engineer Roger Knutson, City Attorney 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 e Tel: 763-509-5000 • www.ci.plymouth.mn.us 0:\Engineerjng\PR0JECTS\2000 - 2009\6124E\Ltrs\reliakorcontract_727.doe liq AGREEMENT made his _ day of A v , s -- , 2006, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation ("City") and RELIAKOR SERVICES, INC., a Minnesota corporation ("Reliakor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: I. TERMINATION OF CONTRACT. The parties entered into a 2006-2007 Street Sweeping Contract dated V, , 3 Q03 , i City Project No. 6124E ("Contract"). The Contract is terminated effective immediately upon the signing of this Termination Agreement. 2. PAYMENT. Reliakor agrees that it has been paid in full under the Contract and releases the City from any claims and obligations arising out of the Contract. CITY OF PLYMOUTH mm Judy A. Johnson, Mayor Laurie Ahrens, City Manager RELIAKOR SERVICES, INC. Its pP es, •o •P<. 40 r C:\Documents and Settings\toddd\Local Settings\Temporary Internet Fi1es\0LK6\docs-4126415-vl-AGR TERMINATION - Plymouth Reliakor Services^Inc_.DOC CITY OF PLYMOUTH RESOLUTION NO. 2006 - AGREEMENT TO TERMINATE CONTRACT AND APPROVE PAYMENT NO.3 AND FINAL 2006-2007 STREET SWEEPING CONTRACT CITY PROJECT NO. 6124E WHEREAS, the City of Plymouth as owner and Reliakor Services, Inc., as contractor, have entered into an agreement for the 2006-2007 Street Sweeping Program, City Project No. 6124E, said agreement being dated March 14, 2006; and WHEREAS, the City of Plymouth as Owner and Reliakor Services, Inc have agreed to terminate the 2006-2007 Street Sweeping Contract, City Project No. 6124E, and WHEREAS, the Engineering Division has certified acceptance of the work to date and approval of the final request for payment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $80,351.42. The work to date is 30,112.67 and is herewith approved. This project does not exceed the contract amount. 2. That the work performed by the contractor for the 2006-2007 Street Sweeping Program (6124E) and certified to the Council by the Engineering Division as per specification, being the same, is hereby released from the Engineering Division as acceptable from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 3 and Final in the amount of $2,077.50 to Reliakor Services, Inc. for the 2006-2007 Street Sweeping Program is hereby approved and the City Finance Director is hereby authorized and directed to pay the same forthwith. Adopted by the City Council on August 8, 2006. 0AEngineering\PROJECTS\2000-2009\6124E\Resol\RegPmt-3Final_Res.doc CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT DATE: July 31, 2006 for the City Council Meeting of August 8, 2006 TO: Laurie Ahrens, City Manager through Doran Cote, P.E., Director of Public Works FROM: Dave Taylor, Sr. Engineering Technician SUBJECT: WOOD CREEK EROSION REPAIR PROJECT CONSULTANT ENGINEERING SERVICES CITY PROJECT NO. 6103 ACTION REQUESTED: Make a motion to adopt the attached resolution receiving engineering proposals and designating an engineer for design and construction services for the above project. BACKGROUND: The area around Wood Creek, that is bordered by Medicine Lake Blvd to Saratoga Lane and between 32nd Avenue and 34t" Avenue, has been experiencing heavy erosion over the past several years. As the City developed and population increased, roads, buildings and parking lots replace open fields and forests. The result is a decrease in the absorption of rainwater and melting snow. Runoff from storm water continues to follow historical pathways, but with increased volume and velocity. These heavier drainage volumes scour the area creeks and overwhelm the plants whose roots normally stabilized the creek banks. Wood Creek is experiencing this higher water velocity, which continues to threaten the integrity of the stream banks and poses specific challenges in engineering a solution. The City is seeking the services of a consulting engineer to begin work on development of the construction plans, review historical field information, and coordinate closely with City staff and residents to develop the new design. The project requires a "hands on" approach of a registered Civil Engineer, assistance with bidding, and with construction administration to ensure a functional, safe, and cost effective improvement. Requests for Proposals were sent to four of the City's designated engineering firms and another firm that has expertise in drainage improvement projects. The firms asked to present a Request for Proposal included Barr Engineers, Bonestroo Rosene Anderlik & Associates, Short Elliott Hendrickson, URS, and Wenck Associates. The proposals have been received and evaluated by a City staff selection committee. The criteria for the evaluation consisted of: Experience performing similar projects Experience of the consultant's project team Success in other communities with similar projects Project understanding 0AEngineering\PROJECTS\2000 - 2009\6103\Memos\CC_RecPropDesignEng_7_20.doc SUBJECT: WOOD CREEK EROSION REPAIR PROJECT CONSULTANT ENGINEERING SERVICES Page 2 Familiarity with City of Plymouth (policies, procedures, standards) Schedule Proposed engineering fees to complete project A score sheet based on the above criteria was used to rate the four submitted proposals as follows: 1. Wenck Associates/Kestrel Design Group - $82,704* 2. Short, Elliott, Hendrickson, Inc. - $68,000 3. Bonestroo, Rosene, Anderlik & Assoc. -$80,042 4. URS - $51,880 5. Barr Engineering declined to provide an RFP. NOTE: Wenck Associates/Kestrel Design Group final fees are expected to be lowered by an estimated $11,000, due to survey work that has already been completed by Staff, and Public Education/Meetings that will be done by City Employees in the near future. This reduces the Wenck Associates/Kestrel Design Group estimate to $71,704. DISCUSSION: Staff concluded that the Wenck Associates/Kestrel Design Group proposal was superior to the proposals of the other three remaining consulting firms based on understanding of the project, experience on similar projects, knowledge of local needs and cost. Based on the criteria, staff recommends Wenck Associates. Wenck Associates has done other City drainage studies in the past, including the Mooney Lake Emergency Pumping Plan. Kestrel Design Group is considered a local expert in urban meandering creek drainage issues, and their representative, L. Peter MacDonagh teaches the subject at the University of Minnesota. The commitment of Wenck/Kestrel to include 80 days of on-site construction management, with the Project Engineer present on location, was also another major factor to a rate higher than others. Two sets of the four proposals received are available in the City Council Library for review. BUDGET: The total cost for the Wood Creek Erosion Control Project is estimated at $390,000. The 2006-2010 Capital Improvement Plan (CIP) included $100,000 in 2006 and $150,000 in 2007 for this project. The draft 2007-2011 CIP has been updated to reflect the increases and to account for the anticipated 2006 expenditures. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution receiving engineering proposals and designating Wenck Associates/Kestrel Group as the City's consulting engineer for design and construction services for the Wood Creek Erosion Repair Project, City Project No. 6103. The engineering cost is $71,704. attachments: Map Final Score Work Sheets Resolution 0AEngineering\PR0JECTS\2000 - 2009\6103\Memos\CC_RecPropDesignEng_7_20.doc City Project No. 6103 Consultant Selection Committee Proposal Ranking Summary Criteria Possible BRA, S.E.H. URS Wenck Points Points Points Points Assigned Points Assigned Assigned Assigned Project 15 10.3 12.0 9.7 13.7 understanding Approach 10 9.3 10.0 7.0 12.3 Schedule 10 9.0 9.0 4.3 7.7 Experience performing 20 12.0 10.0 8.7 12.3 similar projects Success in other communities 10 8.7 6.7 6.3 7.3 with similar projects Experience of team 15 11.7 11.7 8.7 12.3 assigned Familiarity with City of Plymouth 10 9.0 9.3 7.3 7.3 policies, procedures, standards) Proposed 10 6.7 8.3 9.7 6.0 cost (rating) Total Points 100 76.7 77.0 61.7 79.0 CITY OF PLYMOUTH RESOLUTION NO. 2006 - RECEIVING PROPOSALS AND DESIGNATING THE ENGINEER FOR THE WOOD CREEK EROSION REPAIR PROJECT CITY PROJECT NO. 6103 WHEREAS, the Wood Creek Erosion Repair Project is listed as a 2006 - 2007 CIP project in the approved 2006 - 2010 CIP program at an estimated total cost of $390,000; and WHEREAS, a request for proposal was sent to five designated engineering firms that have expertise in erosion and drainage improvement projects; and WHEREAS, the proposals were received and evaluated by City staff; and WHEREAS, Staff recommends that Wenck Associates/Kestrel Design Group be designated as the engineer for this project; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: Wenck Associates/Kestrel Design Group is designated as the City's consulting engineer for design and construction services for the Wood Creek Erosion Repair Project, City Project 6103. The estimated cost for the stated services, per the RFP, is $71, 704. Adopted by the City Council on August 8, 2006 0AEngineering\PROJECTS\2000-2009\6103\Resol\Rec Egr Propos Dsgnt Wenck.doc DATE: July 25, 2006 for the City Council Meeting of August 8, 2006 TO: Laurie Ahrens, City Manager FROM: 11" Cote, Director of Public Works SUBJECT: AUTHORIZE ENGINEERING WORK ON 2007 CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing Public Works staff to proceed with preliminary engineering and engineering activities on projects programmed for 2007 in the 2006 — 2010 Capital Improvement Program (CIP) and draft 2007 2011 CIP. BACKGROUND: In order to provide for the timely delivery and completion of projects programmed in the CIP for 2007, preliminary engineering (survey, soil boring, etc.) and engineering (design) activities should occur in 2006. The Public Works staff would like to initiate these activities now so that the projects can be bid early in the construction season. BUDGET IMPACT: Some projects will require expenditures in 2006 even though the projects are technically in the draft 2007 budget. RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution authorizing the engineering work on 2007 CIP projects. attachments: CIP projects resolution 0:\Engineering\GENERAL\MEMOS\DORAN\2007\CC EngWork_2007_CIP.doc City of Plymouth, Minnesota Capital Improvement Plan 2007 thru 2011 PROJECTS BY YEAR Project Name Department Project # Priority Project Cost 2007 Fernbrook Lane Reconstruction (27th to 34th Ave.) Street Projects 06 -ST -001 0 4,900,000 Intersection Improvements: CR 47 & CR 61 Street Projects 06 -ST -002 0 880,000 Street Reconstruction - Black Oaks Lane Street Projects 06 -ST -003 0 120,000 Street Reconstruction - District 76 Street Projects 07 -ST -001 0 4,990,000 Street Reconstruction - District 78 Street Projects 07 -ST -002 0 2,800,000 Mill & Oveday-Vicksburg: 32nd to Old Rock Street Projects 07 -ST -003 0 460,000 Rail Safety Improvements: W. Medicine Lake Dr. Street Projects 07 -ST -006 0 175,000 Street Reconstruction - 36th Ave. Street Projects 07 -ST -007 0 500,000 Temporary Overlay Project Street Projects 07 -ST -008 0 330,000 Replace Retaining Wall Street Projects 07 -ST -009 0 100,000 Replace/Capacity (36th & Lancaster to E. Med.) Water & Sewer Projects 06 -SS -002 0 450,000 Line Sanitary Sewer Main: Annual Program Water & Sewer Projects 06 -SS -003 0 330,000 Water System Pressure Enhancements Water & Sewer Projects 06-W-001 0 103,000 Watermain: Vicksburg Ln (CR 47- Schmidt Lk Rd) Water & Sewer Projects 06-W-002 0 750,000 Refurbish/Upgrade Pike Lake Sewer Liftstation Water & Sewer Projects 07 -SS -001 0 1,000,000 Well Number 16: Zachary Well Field Water & Sewer Projects 07-W-003 0 1,550,000 Well Refurbishing Water & Sewer Projects 07-W-004 0 180,000 Refurbish Old Central Water Treatment Plant Water & Sewer Projects 07-W-005 0 450,000 Erosion Repair -Wood Creek/WQ Pond @ East Medicin Water Quality & Drainage 06 -WR -001 0 390,000 Maintain Water Quality Ponds Water Quality & Drainage 06 -WR -002 0 125,000 Hedberg Aggregate/Nathan Lane Drainage Site Water Quality & Drainage 06 -WR -003 0 25,000 Erosion Repair - Conor Meadows Water Quality & Drainage 06 -WR -004 0 450,000 Plymouth Creek Water Quality Pond @ West Med Park Water Quality & Drainage 06 -WR -005 0 900,000 County Road 61/County Road 9 Erosion Site Water Quality & Drainage 06 -WR -006 0 350,000 Drainage: 38th to 39th (West of Harbor Lane) Water Quality & Drainage 06 -WR -007 0 40,000 Stream Bank Repairs: Plymouth Creek Water Quality & Drainage 07 -WR -001 0 300,000 TH 55 Drainage Channel and Wetland Cleaning Water Quality & Drainage 07 -WR -002 0 175,000 Wild Wings Development Wetlands Water Quality & Drainage 07 -WR -003 0 250,000 Storm Sewer System Repairs Water Quality & Drainage 07 -WR -004 0 75,000 Bass Lake Outlet Downstream Improvements Water Quality & Drainage 07 -WR -005 0 35,000 Bass Lake Outlet area Water Quality & Drainage 08 -WR -005 0 35,000 Total for 2007 23,218,000 2008 CR 101 - CR 6 to CR 24 Street Projects 07 -ST -004 0 7,700,000 CR 24 - 30th Avenue to CR 101 Street Projects 07 -ST -005 0 3,000,000 Street Reconstruction - Districts 34 & 35 Street Projects 08 -ST -001 0 6,840,000 2008 Mill & Overlay Street Projects 08 -ST -002 0 400,000 Cheshire Lane - Glacier Vista to CR 47 Street Projects 08 -ST -003 0 1,000,000 Traffic Signal - Cheshire Lane & CR 47 Street Projects 08 -ST -004 0 300,000 Traffic Signals at Three Intersections Street Projects 08 -ST -005 0 1,100,000 Rail Xing Safety Improvements @ Zachary Lane Street Projects 08 -ST -006 0 255,000 Replace Retaining Wall Street Projects 08 -ST -007 0 110,000 Temporary Overlay Project Street Projects 08 -ST -008 0 363,000 Produced Using the Plan -It Capital Planning Software Page 1 Tuesday, July 25, 2006 CITY OF PLYMOUTH RESOLUTION NO. 2006 - AUTHORIZING PUBLIC WORKS STAFF TO PROCEED WITH PRELIMINARY ENGINEERING AND ENGINEERING ACTIVITIES ON PROJECTS PROGRAMMED FOR 2007 IN THE 2006 — 2010 CAPITAL IMPROVEMENTS PROGRAM (CIP) AND 2007 — 2011 CIP WHEREAS, The City has several projects programmed in the 2006 — 2010 Capital Improvements Program (CIP) and draft 2007 — 2011 CIP for 2007; and WHEREAS, it would be prudent to initiate engineering activities on the 2007 projects in order to provide for the timely delivery and completion of the projects; and WHEREAS, Public Works staff desires to proceed with engineering activities on these projects even though they are in the proposed 2007 budget; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Public Works staff is authorized to proceed with preliminary engineering and engineering activities on projects programmed for 2007 in the 2006 — 2010 CIP and draft 2007 — 2011 CIP. Adopted by the City Council on July 25, 2006. 0:\Engineering\RESOL\2007\EngWork 2007 CEP.doc Agenda Number: 6 , it DATE: July 27, 2006 for Council Meeting of August 8, 2006 TO: Laurie Ahrens, City Manager through Doran Cote, Director of Public Works FROM: Thomas Vetsch, Public Works Superintendent. SUBJECT: APPROVE THE PURCHASE OF ONE REPLACEMENT TANDEM AXLE TRUCK WITH RELATED EQUIPMENT. PROPOSED MOTION: Make a motion to adopt the attached resolution approving the purchase of one tandem axle truck with related hauling and snow plowing/ice control equipment. BACKGROUND: The proposed 2007 equipment replacement program calls for the replacement of one single axle dump truck (Unit # 265). The truck to be replaced will be 17 years old in 2007. The proposal includes replacing the single axle truck with a tandem axle truck. The Street Division has requested $20,000 in the 2007 budget to pay for the upgrade from a single axle truck to a tandem axle truck. Staff is requesting approval to purchase before August 31, 2006, when the current contracts expire because of the anticipated price increases expected for 2007. The truck chassis price increase is due mostly to the new emissions standards imposed on diesel engine builders. The anticipated price increase for engines of this size could be as high as $14,000.00 plus the inflationary increase for the rest of the truck chassis. The snow plow, wing, box, hitches etc. are expected to increase by 15% mostly due to increases in the price of steel. Shown below is the actual cost of a tandem purchased in 2004, our cost to purchase in 2006, and the cost estimated for the purchase if we wait until 2007 (a tandem was not purchased in 2005). Cost in 2007 Cost in 2004 Cost in 2006 (estimate) Chassis Cost with Tax $82,827.00 $86,859.27 $101,769.27 Truck Accessories with Tax $66,055.00 $81,421.38 $95,267.45 TOTALS $148,882.00 $168,280.65 $197,036.72 Savings by ordering before Aug 31, 2006 28,756.07 o:\maintenance\pubwks\centegp\ccmemres\2006\285 tandem dump truck 7.18.06.doc SUBJECT: APPROVE THE PURCHASE OF ONE REPLACEMENT TANDEM AXLE TRUCK WITH RELATED EQUIPMENT Page 2 The tandem axel truck will be available for use by all maintenance divisions (Water and Sewer, Street and Maintenance, Park Maintenance, Forestry and Water Resources) since all of these divisions have materials to haul. The trucks would be ordered with equipment to perform snow removal/ice control functions. BUDGET IMPACT: There will be no change to the 2006 budget with this approval. No payment will be made until 2007 when the truck is delivered. If this resolution is approved, the council will have to approve this truck replacement and upgrade as proposed in the 2007 budget. The City's purchasing policy allows purchases off a State or County contract. Boyer Ford Trucks, has a contract with the state for Tandem Axle Truck Chassis' (contract # 435523). The City is able to purchase the Tandem Axle Truck Chassis meeting our specifications for $81,558.00 less state sales tax. Sales tax in the amount of $5,301.27 will be paid with registration fees after we receive the chassis. J -Craft has a contract with the state (contract # 435403) for the box, plow and sander etc. to complete the truck. Our cost to J -Craft will be $81,421.38 including state sales tax. RECOMMENDATION: I recommend the City Council approve the purchase of one current model Tandem Axle Truck Chassis from Boyer Ford Trucks and the related equipment to complete the truck with hauling and snow plowing/ice control equipment from J -Craft before August 31, 2006 for $168,280.65 to avoid the price increases in 2007 for a savings of $28,756.07. attachments: Price Information from J -Craft Price Information from Boyer Ford Resolution o:\maintenance\pubwks\centegp\ccmemres\2006\285 tandem dump truck 7.18.06.doc CITY OF PLYMOUTH RESOLUTION NO. 06 - APPROVAL OF THE PURCHASE OF ONE CURRENT MODEL TANDEM AXLE TRUCK CHASSIS AND RELATED HAULING AND SNOW PLOWING/ICE CONTROL EQUIPMENT WHEREAS, the City's equipment replacement calls for the replacement of a single axle dump truck in 2007; and WHEREAS, the staff desires to upgrade the single axle truck with a tandem axle dump truck chassis and related hauling and snow plowing/ice control equipment; and WHEREAS, large price increases are anticipated in 2007 and the City can save $28,756.07 by placing an order before August 31, 2006, and WHEREAS, no payments will be made until the chassis is received in early 2007, and WHEREAS, the City may purchase off State contracts, and WHEREAS, Boyer Ford Trucks. has a contract with the State for this piece of equipment meeting the City's specifications, Contract # 435523, and WHEREAS, J -Craft has a contract with the State for this piece of equipment meeting the City's specifications, Contract # 435403 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, to purchase one current model Tandem Axle Truck Chassis from Boyer Ford Trucks and the related equipment to complete the truck with hauling and snow plowing/ice control equipment from J -Craft. The dollar amount due to Boyer Ford Trucks will be, 81,558.00, sales tax of $5,301.27 to the state and $81,421.38 including sales tax to J Craft for a total cost of $168,280.65. FURTHER BE IT RESOLVED, the funding will be from Fund 602-1760-8004 Adopted by the City Council on August 8, 2006 o:\maintenance\pubwks\centegp\ccmemres\2006\285 tandem dump truck 7.18.06.doc I Agenda Number. , A' TO: Laurie Ahrens, City Manager Y 1 FROM: Larry Jacobson, Finance Manager through Jean Mc ann, Administrative Services Director SUBJECT: Second Quarter 2006 Financial Statements DATE: August 2, 2006, for the City Council meeting on August 8, 2006 1. PROPOSED ACTION Accept Second Quarter 2006 Financial Statements 2e BACKGROUND Unaudited Financial Statements are provided to the City Council on a quarterly basis to review the current year operations. Revenue and expenditures are compared to the budget and to prior year actual as a means of measuring the current year operations. 3. DISCUSSION Attached are the second quarter summary financial statements and narrative information for the General Fund, Special Revenue Funds for Recreation and the HRA, and Proprietary Funds which include both the Enterprise and Internal Service Funds. Upon request, staff will provide additional detail for each of the funds outlined in this report or for any fund within the City or HRA. General Fund The General Fund is where most City services to the public are budgeted. These services include city administration, community planning, park and recreation, public safety, street maintenance and repair, development review and regulation, and snow removal. Approximately 76% of the funding for these services is through property taxes. Other sources of funding are permits and licenses, charges for services, intergovernmental funding, fines, forfeits, and interest investment earnings, and transfers from other funds within the City for services provided. In reviewing these financial statements, there are several key factors to keep in mind. The General Fund has had revenue collections totaling 47% of the 2006 budget compared to 45% in 2005. Building permit revenue is up by 5.5% when compared to 2005 collections and is at 59% of 2006 budget. The school liaison charges have been collected for the first half of the year. Charges for services revenue is at 60% of 2006 budget and 14% higher than 2005. Engineering services to others are very strong this year as a result of the fees received from Lundgren for the Taryn Hills development. Court fines, which are for 5 months, puts revenues a little ahead of budget and slightly higher than in 2005. Property tax revenue is collected twice per year. In June the city received its advance for the 1St half settlement and the balance of the first half payment is received in July. Expenditures in 2006 equal 49.17% of total budget compared to 49.98% at this time in 2005. Expenditures for the first six months are in line with the previous year's expenditures and the budget for 2006. City of Plymouth General Fund Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 2005 of of e 6/30/2006 Budget Total Budget 6/30/2005 Budget Total Budget Taxes $ 8,334,600 45.92% $18,151,578 7,684,000 45.26% $16,975,807 and Permits 1,427,687 59.51% 2,399,000 1,281,772 54.05% 2,371,500 venue 199,332 24.63% 809,393 182,158 24.02% 758,493 arges for Services 581,846 60.62% 959,900 395,634 47.06% 840,700 es and Forfeits 390,851 44.04% 887,500 378,094 42.55% 888,500 rnal Billings6,977 7.93% 88,000 0.00% 88,000 ier Revenue 17,907 43.19% 41,465 18,494 36.99% 50,000 estment Earnings 122,421 51.57% 237,400 101,292 43.05% 235,300 msfers 137,487 50.00% 274,975 142,677 50.00% 285,354 Total Revenue 11,219,108 47.04% 23,849,211 10,184,121 45.28% 22,493,654 penditures and encumbrances ministrative Services 1,340,115 46.97% 2,853,267 1,265,228 46.17% 2,740,524 mmunity Developmej 974,987 48.13% 2,025,933 921,982 48.39% 1,905,308 ks and Recreation 2,203,495 51.89% 4,246,130 2,077,823 51.76% 4,014,156 ice 4,295,650 49.09% 8,750,438 4,007,910 49.74% 8,057,408 908,903 48.14% 1,887,969 851,537 47.38% 1,797,371 clic Works 1,741,698 47.79% 3,644,455 1,861,687 53.02% 3,511,411 lie Service 262,759 59.58% 441,019 255,702 54.70% 467,476 Total Expenditures $11,727,607 49.17% $23,849,211 $ 11,241,869 49.98% $22,493,654 2 The following graphs compare 2006 and 2005 revenues and expenditures. Tax Cancellations and Abatements As of June 30, 2006, the City has 135 open tax petitions. During 2006, 22 tax court cases were settled resulting in a valuation reduction of $2.99M and a property tax loss estimated at $9,252. 3 The following schedule identifies tax cancellations and abatements for the past 10 years and the court activity by tax year. Parcels Closed by Tax Year Court Activitv by Tax Year New of Original Estimated Parcels of Parcels Original Reduced Value Value Property Year Closed Value Value Reduction Reduction Tax Loss 1996 128 333,770,300 305,372,600 28,397,700 8.51% 153,163 1997 49 101,270,500 95,902,300 5,368,200 5.30% 28,953 1998 103 217,096,100 210,172,900 6,923,200 3.19% 31,580 1999 48 203,557,100 198,930,500 4,626,600 2.27% 19,632 2000 37 96,123,900 94,718,900 1,405,000 1.46% 5,101 2001 60 337,751,900 320,861,900 16,890,000 5.00% 59,407 2002 50 355,551,300 337,492,600 18,058,700 5.08% 55,089 2003 67 350,480,500 327,810,300 22,670,200 6.47% 68,628 2004 60 350,731,100 324,198,900 26,532,200 7.56% 84,342 2005 74 367,761,300 352,045,200 15,716,100 4.27% 54,677 7/2006 22 125,378,000 122,387,000 2,990,600 2.39% 9,252 Court Activitv by Tax Year 2006 Projections. It is rather early in the year to project the exact outcome of revenues and expenses for the calendar year 2006. The following observations can be made. Revenues: Property taxes will be as budgeted Permit revenue will be at budget or slightly under, based on community development department estimates Engineering services to others are over the budgeted amount as of June 2006. Interest earnings will be slightly better than budgeted Expenditures There will be some salary savings in the engineering and community development departments; however, this is already anticipated in the salary vacancy factor in the general fund. M New Tax Parcels Parcels Parcels Closed Parcels Open Year Open 01-01-06 05-01-06 06-30-06 04-01-06 2003 7 4 3 2004 34 11 23 2005 52 4 48 2006 4 60 3 61 TOTAL 97 60 22 135 2006 Projections. It is rather early in the year to project the exact outcome of revenues and expenses for the calendar year 2006. The following observations can be made. Revenues: Property taxes will be as budgeted Permit revenue will be at budget or slightly under, based on community development department estimates Engineering services to others are over the budgeted amount as of June 2006. Interest earnings will be slightly better than budgeted Expenditures There will be some salary savings in the engineering and community development departments; however, this is already anticipated in the salary vacancy factor in the general fund. M The general fund will need a surplus of $350,000 in addition to not spending the contingency budget of $200,000 to cover the increase needed to maintain the 40% fund balance. These projections will be refined as the year progresses. Special Revenue Funds Special Revenue Funds are established to account for revenues derived from taxes and other specific revenue sources. These resources are restricted by statute, City Charter, or ordinance to finance specific City functions or activities. Recreation — The Recreation Fund revenues are up slightly when compared to total revenue collections as of June 2005. Total expenditures are higher than the previous year due primarily to timing of contractual services payments. Revenue will increase substantially in the 3rd quarter with fall recreation programs and the collection of the property taxes in July. The transfers in during 2006 are from the Lawful Gambling fund to fund the Music in Plymouth program. HRA - The HRA activities include: HRA General Fund which is supported through the property tax levy and flows funds through to the Plymouth Towne Square for senior housing subsidy and provides other housing related programs Section 8 and CDBG funds which are essentially self supporting through federal program grant revenues Total revenue for the HRA General Fund is less than last year at this time due to fewer housing loan repayments being received this year. The reduction in spending when comparing 2006 to 2005 is due to a 2005 transfer of $150,000 to finance construction of the Vicksburg Crossing Senior Housing facility. Total revenue for the Section 8 fund for the six months ending June 30, 2006 is $334,000 less than 2005. This is due to changes in the timing of payments from HUD for the various Section 8 vouchers programs. In addition, there has been a decrease in the number of port -in housing vouchers. Revenues are expected to be on track with expenditures for the year. The CDBG program revenues and expenses are higher than last year due to increased CDBG program activity. All expenditures are reimbursed by HUD after they have been expended. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. 5 City of Plymouth Special Revenue Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 of 6/30/2006 Budget Total Budget Recreation Revenue Property Taxes 0.00% $ 623,569 Charges for Services 743,556 79.46% 935,733 Miscellaneous 682 52.87% Investment Earnings 3,306 55.10% 6,000 Transfers 6,500 50.00% 13,000 Total Revenue 754,044 47.78% $ 1,578,302 Expenditures and encumbrances Personal Services $ 404,978 48.02% $ 843,433 Materials and Supplies 54,006 58.59% 92,170 Contractual Services 293,811 52.87% 555,703 Internal Billings 43,498 50.00% 86,996 Transfers out 1,481,622TotalExpenditures $ 796,293 50.45% $ 1,578,302 CDBG Revenue Property Taxes Intergovernmental Revenue Investment Earnings Total Revenue 2005 of 6/30/2005 Budget Total Budget 0.00% $ 623,569 719,625 84.46% 852,053 604 5,201 86.68% 6,000 725,430 48.96% $ 1,481,622 389,515 49.03% $ 794,389 50,162 58.91% 85,150 270,644 53.05% 510,137 45,973 50.00% 91,946 12,867 64.72% $ 376,820 769,161 51.91% $ 1,481,622 2006 2005 of % of 6/30/2006 Bud et Total Budget 6/30/2005 Budget Total Budget 0.00% $ 23,206 $ - 0.00% $ 18,484 180,963 51.33% 352,534 476 44.07% 1,080 181,439 48.15% $ 376,820 Expenditures and encumbrances Personal Services Materials and supplies Contractual Services Internal Billings Total Expenditures 37,778 40.60% $ 93,048 29 5.52% 525 196,064 74.48% 263,257 9,995 50.00% 19,990 243,866 64.72% $ 376,820 RD 171,480 46.72% 367,000 56 2.19% 2,554 171,536 44.21% $ 388,038 30,945 33.57% $ 92,190 268 51.05% 525 134,387 48.25% 278,514 8,404 50.00% 16,809 174,004 44.84% $ 388,038 City of Plymouth Special Revenue Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 ' 2005 of % of 6/30/2006 Budget Total Budget 6/30/2005 Budget Total Budget HRA Section 8 Revenue Intergovernmental Revenue $ 1,882,519 42.52% $ 4,427,245 $ 2,211,318 63.65% $ 3,474,392 Investment Earnings 5,166 34.44% 15,000 10,623 106.23% 10,000 Total Revenue $ 1,887,685 42.49% $ 4,442,245 Expenditures and encumbrances 500 1,920,482 Personal Services $ 100,624 49.14% $ 204,765 Materials and Supplies 8 1.60% 500 Contractual Services 1,712,281 41.01% 4,174,947 Capital Outlay 37,999 Internal Billings 19,758 50.00% 39,515 Transfers 0.00% 22,518 Total Expenditures $ 1,832,671 41.26% $ 4,442,245 2,221,941 63.77% $ 3,484,392 89,823 58.29% $ 154,090 27 5.40% 500 1,920,482 58.54% 3,280,534 11,976 82.59% 14,500 17,384 50.00% 34,768 0.00% 2,039,692 58.54% $ 3,484,392 2006 2005 of % of 6/30/2006 Budget Total Budget 6/30/2005 Budget Total Budget HRA General Fund Revenue Property Taxes $ - 0.00% $ 517,091 $ - 0.00% $ 589,072 Intergovernmental Revenue $ 8,668 N/A $ Contributions 15,464 51.55% 30,000 Miscellaneous 99 0.00% Investment Earnings 13,768 68.75% 20,026 Use of Fund Balance 0.00% Total Revenue $ 37,999 6.70% $ 567,117 Expenditures and encumbrances Personal Services $ 91,044 52.22% $ 174,334 Materials and Supplies 43 9.15% 470 Contractual Services 188,770 52.29% 361,003 Internal Billings 15,655 50.00% 31,310 Transfers 0.00% Total Expenditures $ 295,512 52.11% $ 567,117 25,000 N/A $ 17,000 56.67% 30,000 55 0.00% 19,601 97.88% 20,025 N/A 150,000 61,656 7.81% $ 789,097 75,649 37.03% $ 204,297 80 16.33% 490 178,252 32.13% 554,797 14,757 50.00% 29,513 150,000 N/A 418,738 53.07% $ 789,097 Total HRA Revenue $ 2,107,123 $ 5,3 86,182 $ 2,455,133 Expenditures $ 2,372,049 $ 5,386,182 $ 2,632,434 7 4,661,527 4,661,527 Enterprise Funds Water Fund The Water Fund accounts for the activities to produce and distribute water to City residents. For the budget year 2006, the Water Fund charges for services revenue is estimated to be $3,835,300. Actual revenue of $1,771,892 has been billed for services through May and portions of June service for parts of the City. This compares to 2005 revenue of $1,310,216. Revenue is up from last year due to increased volumes and a rate increase in 2006. Given the dry weather in July, it is expected that revenues will be strong, as the City bills the remaining portions of the city for June service and the months of July and August. Expenditures in the amount of $1,724,844 were made during the first 6 months of 2006. The expenditures are approximately 36.8% of the 2006 budget compared to 36.4% in 2005. Investment earnings are less than 2005 due to fewer funds being on hand to invest as the City makes expenditures for construction projects. In 2006, capital project expenditures amount to $1,475,000. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. E:3 Water Revenue Charges for Services Connection Fees Miscellaneous Investment Earnings Transfers Use of Retained Earnings Total Revenue Expenditures Production - Personal Services Materials and Supplies Contractual Services Internal Billings Debt Service Production Expenditures Distribution - Personal Services Materials and Supplies Contractual Services Internal Billings Capital Outlay Transfers out Budgeted Surplus Distribution Expenditures Total Expenditures Net Income (Loss) City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 of 6/30/2006 Budget Total Bud et 1,488,007 38.80% 3,835,300 2,208 25.98% 8,500 53,641 96.13% 55,800 217,118 73.85% 294,000 10,918 50.00% 21,836 622,936 24.68% 469,917 2005 of 6/30/2005 Budget Total 1,310,216 35.94% $ 3,645,200 3,037 33.74% 9,000 57,317 103.27% 55,500 234,825 81.31% 288,800 10,600 50.00% 21,200 1,771,892 37.82% $ 4,685,353 $ 1,615,995 40.20% $ 4,019,700 142,088 56.61% 251,009 119,245 63.35% 188,240 325,196 37.33% 871,243 36,407 50.00% 72,814 5,320 106.40% 1,141,137 622,936 24.68% 2,524,443 707,731 54.62% 1,295,800 59,445 55.32% 107,450 216,908 41.11% 527,691 50,692 50.02% 101,344 5,320 106.40% 5,000 61,812 50.00% 123,625 1,101,908 50.99% $ 2,160,910 1,724,844 36.81% $ 4,685,353 47,048 9 116,253 46.60% $ 249,459 79,291 42.49% 186,621 239,929 25.98% 923,500 34,577 50.00% 69,154 470,050 32.90% $ 1,428,734 623,440 48.77% $ 1,278,294 63,519 64.32% 98,760 187,978 41.27% 455,508 53,667 50.00% 107,333 64,675 50.00% 129,351 521,720 993,279 38.34% $ 2,590,966 1,463,329 36.40% $ 4,019,700 152,666 Sewer Fund The Sewer Fund budgeted charges for services revenue for 2006 is $6,118,000. Revenue to date for 2006 is $2,969,520 compared to $2,819,487 for 2005. Similar to the Water Fund, this revenue only includes billings through May and part of June. The expenditures are 51 % of budget, compared to 47% last year. The Metropolitan Council Environmental Services increased their rate by approximately 6% the first of this year, which was budgeted for. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 2005 of % of 6/30/2006 Budget Total Budget 6/30/2005 Budget Tot=Budget Seaver Revenue Charges for Services 2,969,520 48.54% 6,118,000 2,819,487 50.62% 5,570,000 Connection Fees 2,088 28.22% 7,400 2,942 42.03% 7,000 Miscellaneous 2,885 48.08% 6,000 2,204 36.73% 6,000 Investment Earnings 37,658 32.75% 115,000 53,616 48.74% 110,000 Transfers 10,918 50.00% 21,836 10,600 26.24% 40,392 Transfers out Total Revenue 3,023,069 48.23% 6,268,236 2,888,849 50.39% 5,733,392 Expenditures Personal Services 474,672 45.38% 1,046,002 500,788 48.56% 1,031,213 Materials and Supplies 51,720 42.73% 121,050 40,367 33.06% 122,114 Contractual Services 2,302,740 51.01% 4,513,951 2,206,882 50.41% 4,378,096 Internal Billings 53,111 51.92% 102,303 52,559 50.00% 105,118 Capital Outlay 17,466 106.50% 16,400 Transfers out 40,230 50.00% 80,461 40,225 50.00% 80,451 Budgeted Surplus 404,469 Total Expenditures 2,922,473 46.62% 6,268,236 2,858,287 49.85% 5,733,392 Net Income (Loss) $ 100,596 10 30,562 Solid Waste Management Fund The Solid Waste Fund has estimated revenue of $1,067,413 for 2006. As of June 30, 2006, revenue totaled $717,619 compared to $492,935 in 2005. The monthly recycling fee was decreased in 2006 from $2.00 per month to $1.50. The increase is primarily the result of the Hennepin County grant money being received earlier than last year. Solid waste expenditures totaled $390,400 and $411,000 for 2006 and 2005 respectively. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 2005 of %of 6/30/2006 Budget Total Budget 6/30/2005 Budget Total Budget Solid Waste Management Revenue Charges for Services 146,543 34.97% $ 419,000 240,776 43.23% $ 557,000 Grants From St/Cty/Region 332,149 187.95% 176,725 0.00% 218,000 Miscellaneous 222,067 52.66% 421,688 227,524 105.34% 216,000 Investment Earnings 16,860 33.72% 50,000 24,635 82.12% 30,000 Total Revenue Expenditures Personal Services Materials and Supplies Contractual Services Internal Billings Capital Outlay Transfers out Total Expenditures Net Income (Loss) 717,619 67.23% $ 1,067,413 $ 492,935 48.28% $ 1,021,000 51,500 32.59% $ 158,043 8,079 18.86% 42,845 301,878 38.30% 788,095 7,727 40.27% 19,187 2,045 9.74% 21,000 19,121 50.00% 38,243 390,350 36.57% 1,067,413 327,269 11 69,546 51.39% $ 135,336 6,399 16.14% 39,645 306,530 38.84% 789,305 10,040 50.00% 20,079 0.00% 20,000 18,564 50.00% 37,129 411,079 39.47% 1,041,494 81,856 Ice Center The Ice Center operation has estimated revenue of $1,353,300 for 2006. As of June 30, 2006 it has received $670,900 compared to $662,200 for 2005. Expenditures for the year to date total $547,000 compared to $540,000 for the same period last year. This represents the second year of operating with the 3rd sheet of ice, which is performing in line with projections. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. Ice Center Revenue Charges for Services Contributions Miscellaneous Investment Earnings Transfers Total Revenue Expenditures Personal Services Materials and Supplies Contractual Services Internal Billings Debt Service Capital Outlay Transfers out Total Expenditures Net Income (Loss) City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 2005 Of % of 6/30/2006 Budget Total Bud et 1 6/30/2005 Budget Total Budget 625,842 46.61% $ 1,342,800 2,711 542.20% 500 3,816 38.16% 10,000 38,567 670,936 49.58% $ 1,353,300 252,736 51.73% $ 488,604 44,129 53.18% 82,975 210,107 53.00% 396,428 20,193 50.00% 40,386 0.00% 146,966 6,950 51.87% 13,400 12,963 50.00% 25,927 547,078 45.79% $ 1,194,686 123,858 $ 158,614 12 630,450 49.93% 1,262,765 25,309 116.57% 75,075 161 16.10% 1,000 6,292 69.91% 9,000 0.00% 19,909 662,212 51.23% 1,292,674 247,783 50.84% $ 487,393 87,516 116.57% 75,075 164,122 45.11% 363,860 20,520 50.00% 41,040 0.00% 146,966 6,398 32.64% 19,600 13,775 50.00% 27,550 540,114 46.50% $ 1,161,484 122,098 $ 131,190 Water Resources Fund The Water Resources Fund is financed primarily through Surface Water Utility fees. The utility fees are budgeted to generate $2,014,500 for the year. Revenue through June totaled $864,900 of which 765,000 is from utility fees. The fund had expenditures of $1,325,600 of which $227,000 was for membership dues to the various Water Management Commissions, $144,000 for equipment, and 226,000 for projects. The remainder was primarily for operating expenses and contractual services. Revenues are expected to end the year in line with the budget. The fund continues to make progress on capital project activity. It appears that all of the budgeted capital outlay may not be spent in 2006. The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. Water Resources Revenue Charges for Services Intergovernmental Contributions Miscellaneous Investment Earnings Use of Fund Balance Total Revenue Expenditures Operations Personal Services Materials and Supplies Contractual Services Internal Billings Capital Outlay Transfers out Total Expenditures Net Income (Foss) City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 2006 Of 6/30/2006 Budget Total Budget 765,226 37.99% $ 2,014,500 76,782 38.90% 197,390 4,390 5,890 294.50% 2,000 12,617 30.59% 41,250 0.00% 946,942 864,905 27.01% $ 3,202,082 322,702 46.17% $ 698,894 61,241 55.93% 109,500 521,523 45.19% 1,154,024 31,708 50.00% 63,415 369,561 32.46% 1,138,500 18,874 50.00% 37,749 1,325,609 41.40% $ 3,202,082 460,704) 2005 ofr6/30/2005 Budget Total Budget 854,560 45.84% $ 1,864,350 309,968 0.00% 6,500 4,390 33.09% 119,900 3,483 174.15% 2,000 27,111 38.05% 71,247 133,133 0.00% 1,124,135 889,544 28.99% 3,068,232 309,968 47.53% 652,093 39,671 33.09% 119,900 471,103 43.35% 1,086,665 30,412 50.00% 60,824 133,133 11.97% 1,112,100 18,325 50.00% 36,650 1,002,612 32.68% $ 3,068,232 113,068) Field House The Field House operations has budgeted revenue for 2006 of $297,000, of which $234,600 has been received during the first two quarters compared to $227,000 last year. The field house rentals are up about $5,700 from last year. Expenditures totaled $117,900 for 2006 compared to $118,800 for last year. 13 The following schedule outlines both revenue and expenditures as comparing 2nd quarter 2006 to 2nd quarter 2005. Field House Revenue Charges for Services Miscellaneous Investment Earnings Total Revenue Expenditure Personal Services Materials and Supplies Contractual Services Internal Billings Capital Outlay Transfers out Total Expenditures City of Plymouth Enterprise Funds Revenue and Expenditures For the Six Months Ended June 30, 2006 234,654 79.01% $ 297,000 $ 227,047 78.29% $ 290,000 41,212 47.74% $ 86,325 3,056 41.02% 7,450 66,443 64.65% 102,773 3,933 50.00% 7,866 3,244 50.01% 6,487 117,888 55.90% $ 210,901 41,108 2006 82,689 160 2005 7,450 55,778 of 96,433 4,183 50.01% of 6,714 6/30/2006 Budget Total Budget 6/30/2005 Budget Tot=Budget 54.47% $ 200,924 205,264 74.10% 277,000 199,534 72.72% 274,400 26,118 153.64% 17,000 23,269 165.03% 14,100 3,272 109.07% 3,000 4,244 282.93% 1,500 234,654 79.01% $ 297,000 $ 227,047 78.29% $ 290,000 41,212 47.74% $ 86,325 3,056 41.02% 7,450 66,443 64.65% 102,773 3,933 50.00% 7,866 3,244 50.01% 6,487 117,888 55.90% $ 210,901 41,108 49.71% $ 82,689 160 2.15% 7,450 55,778 57.84% 96,433 4,183 50.01% 8,365 6,714 223.80% 3,000 1,494 50.02% 2,987 109,437 54.47% $ 200,924 Net Income (Loss) $ 116,766 $ 86,099 $ 117,610 $ 89,076 Internal Service Funds Central Equipment Fund The Central Equipment Fund accounts for services performed for other City departments. Revenue to finance the fund is obtained from various City departments that utilize the City equipment. The budgeted operating revenue for 2006 in the amount of $2,161,860 is obtained by charging the individual operating departments for their share of the rental costs. Expenditures through June 30th amount to 941,800 compared with $1,502,100 for 2005. The decrease is primarily due to the timing of expenditures for equipment replacement. Facilities Management Fund This Fund provides the services for all City facilities. Facility maintenance and repairs and replacement costs are provided from charges to City operating departments for use of the facilities. Revenue for the first two quarters totaled $555,600 compared to $546,000 for 2005. Expenditures totaled $432,000 compared to $372,000 last year. The increase is mainly for the costs associated with repairs and replacements at public works and the fire stations, and additional services and expenses related to the recently completed public safety and city hall lobby projects. Risk Management Fund The Risk Management Fund administers the City's Property, Casualty and self-insured Worker's Compensation insurance programs. Fund revenue is provided from charges to user funds and interest earnings. Revenue for the first two quarters of 2006 was $231,900 compared to 198,700 for 2005. The 14 increase is primarily because of increased charge backs to other funds for insurance coverages. Interest earning are the primary source of revenue for this fund, and with the continued low interest earnings, we plan to increase user fund allocations in the 2007 budget. Expenditures for 2006 totaled $520,800 compared to $529,500 for 2005. Employee Benefits Fund This Fund serves as the recording fund for all employee fringe benefits. Fund revenue is provided by charges to other funds and interest earnings. Revenue for the first two quarters totaled $1,206,700 compared to expenditures of $1,281,000 in 2005. Revenue and expenditures of this fund are typically very close to being equal. Information Technology Fund This Fund provides the equipment, software and support for the City's Information Technology infrastructure. Revenue to the Fund is generated by user charges to departments based upon individual departmental allocations. Revenue for the first two quarters totaled $967,000 and expenditures totaled 821,500. 4. Conclusion Based on the results of operations during the 2nd quarter of 2006, it appears that the General and Special Revenue funds are in line with budget projections. The operations of the City Enterprise Funds and Internal Services Funds are on track to perform as expected for 2006. As operations are completed for 3`d and 41h quarter, staff will provide additional information and analysis. 15 DATE: August 4, 2006 TO: Laurie Ahrens, City Manager FROM: Mike Kohn, Financial Analyst through Jean McGann, Director of Administrative Services SUBJECT: Second Quarter Financial Report - Investments Attached, you will find a report on the status of the City's investments as of June 30, 2006. The City's average weighted yield (3.93% as of 6/30/06) is trending upward, and has returned to a level not seen since the end of 2002. This increase has resulted from the Fed's increase of short-term rates which are currently at 5.25%. This is a level not experienced since March 2001. Over the last 2 years, nearly all investments have been made in commercial paper maturing within 2 months. This was done to provide cashflow for the long list of capital projects underway. It is expected that a higher than average level of expenditures will continue for at least the next year. Looking forward, short-term rates may increase one more time to 5.5%. Fed futures contracts are pricing in only a 16% chance of another rate hike in August. However, most economists expect an increase to 5.5% by the end of the 3rd quarter which may be the last move in this tightening cycle. Long-term rates are likely currently at their peak and represent a buying opportunity for longer dated maturities. However, due to the need to maintain an adequate cash position the City will not be able to take any significant advantage of this opportunity. In light of projected cashflow needs, I plan to continue investing a majority of funds in securities maturing within 3 months. However, if opportunities arise to lock in a good rate, with at least a year of call protection, I will consider some small investments in bonds maturing within 5 years. As a result of this strategy, I expect that our average yield will continue its slow ascent toward more normal levels as lower coupon bonds, purchased when interest rates were at 40+ year lows, mature and step-up bond coupons continue to rise. J 1 City of Plymouth Investment Report June 30, 2006 Investments By Type Book Value Percent of Portfolio Commercial Paper 16,195,721.82 15.23% Federal Farm Credit Bank 2,500,000.00 2.35% Federal Home Loan Bank 55,550,160.00 52.23% Federal Home Loan Mortgage Corporation 17,241,532.93 16.21% Federal National Mortgage Association 13,215,344.66 12.43% Treasury Receipts 1.646.949.51 1.55% July 106,349,708.92 100.00% Investments By Maturity Book V alue Percent of Portfolio Less than 1 year 34,019,999.75 31.99% 1 to 2 years 17,921,374.17 16.85% 2 to 3 years 21,970,625.00 20.66% 3 to 4 years 8,996,585.00 8.46% 4. to 5 years 2,265.00 0.00% 5 to 6 years 3,000,000.00 2.82% 6 to 7 years 2,750,000.00 2.59% 7 to 8 years 9,998,000.00 9.40% 8 to 9 years 2,000,000.00 1.88% 9 to 10 Years 2,000,000.00 1.88% 10 to 11 Years 0.00% 11 to 12 Years 2,000,000.00 1.88% 12 to 13 Years 1,693,125.00 1.59% 13 to 14 Years 0.00 0.00% 14 to 15 Years 0.00 0.00% 106,349,708.92 100.00% Custodial Fees/Revenues Fees Revenues January 3,314.89 February 2,460.69 Mach 1,102.50 2,314.62 April 3,509.33 May 3,709.00 June 1,162.50 2,361.56 July August September October November December Sub -Total 2,265.00 17,670.09 NET 15,405.09 Q2-2006 Investment Report Worksheet.xls 16% Investments By Type 12% MR YO Commercial Paper 0 FFCB FHLB FHLMC 0 FNMA M Treasury Receipts 35, 000, 000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Investments By Maturity A N W 4:- Ui 07 v 00 CO N W Ul v 00 CD O cD N W Ui M03v N 00) CD N N N 00) N N N (D (D (D CD (D (0 (D n cn (n cn (n (n (n cn cncn N N N N N N 0) n N N N N N Quarterly Investment Performance 1999 - Present) Q2-2006 Investment Report Worksheet.xls 8/4/2006 Average Spread Spread Spread Date Weighted Yield Change CPI -U CPI -Yield 5 Year Treasury Treas-Yield 4 M Fund Yield 4 M - Yield 6/30/2006 3.93 0.27 4.32 0.39 5.10 1.17 n/a 3/31/2006 3.66 0.00 3.36 0.30 4.83 1.18 n/a 12/31/2005 3.66 0.21 3.42 0.24 4.35 0.69 3.74 0.08 9/30/2005 3.45 0.17 4.69 1.24 4.19 0.74 3.22 0.23 6/30/2005 3.28 0.07 2.53 0.75 3.7 0.42 2.56 0.72 3/31/2005 3.21 0.07 3.15 0.06 4.167 0.96 2.25 0.96 12/31/2004 3.14 0.08 3.26 0.12 3.609 0.47 1.77 1.37 9/30/2004 3.06 0.03 2.54 0.52 3.375 0.32 1.18 1.88 6/30/2004 3.09 0.03 3.27 0.18 3.77 0.68 0.74 2.35 3/31/2004 3.12 0.05 1.74 1.38 2.78 0.34 0.63 2.49 12/31/2003 3.17 0.20 1.88 1.29 3.25 0.08 0.67 2.50 9/30/2003 3.37 0.37 2.32 1.05 2.83 0.54 0.64 2.73 6/30/2003 3.00 0.49 2.11 0.89 2.41 0.59 0.78 2.22 3/31/2003 3.49 0.99 3.02 0.47 2.71 0.78 0.85 2.64 12/31/2002 4.48 0.48 2.38 2.10 2.74 1.74 1.03 3.45 9/30/2002 4.96 0.08 1.51 3.45 2.56 2.40 1.38 3.58 6/30/2002 5.05 0.09 1.07 3.98 4.04 1.01 1.4 3.65 3/31/2002 5.13 0.24 1.48 3.65 4.81 0.33 1.38 3.75 12/31/2001 5.38 0.42 1.55 3.83 4.30 1.08 1.53 3.85 9/30/2001 5.80 0.28 2.65 3.15 3.80 2.00 3.08 2.72 6/30/2001 6.08 0.20 3.25 2.83 4.95 1.13 3.68 2.40 3/31/2001 6.28 0.34 2.92 3.36 4.56 1.72 5.08 1.20 12/31/2000 6.62 0.13 3.39 3.23 4.98 1.64 6.39 0.23 9/30/2000 6.49 0.03 3.45 3.04 5.85 0.64 6.37 0.12 6/30/2000 6.46 0.08 3.67 2.79 6.19 0.27 6.24 0.22 3/31/2000 6.38 0.03 3.70 2.68 6.31 0.06 5.68 0.70 12/31/1999 6.34 0.02 2.68 3.66 6.34 0.00 5.64 0.70 9/30/1999 6.32 0.03 2.63 3.69 5.75 0.57 5.02 1.30 6/30/1999 6.29 0.11 1.96 4.33 5.65 0.65 4.59 1.70 3/31/1999 6.18 1.73 4.45 5.10 1.08 4.56 1.62 Average 4.70 2.72 1.97 4.30 0.40 2.93 1.83 Q2-2006 Investment Report Worksheet.xls 8/4/2006 Investment Yield vs Benchmarks s z 6 T R. 4 F{ 7 •+ y) 4 dtfF S t 5 4 ,t qy 3 s e t- t fi a yt 2 j yy OOOOOCDOO r-r-r-NNNNc eY7MM'ZI :1 C:1 C:1 LOLoLo Lx) toto 00 0 0 00 0 0 0 0 0 0 0 0 0 0 00 0 0 e e i u a a t o a o a o Investment Yield -u- CPI -U 5 -Year Treasury 4M Fun(