HomeMy WebLinkAboutCity Council Packet 06-27-2006 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, June 27, 2006
6:00 p.m.
Meeting Room A & B
1. Call to Order
2. Discuss Audit Report
3. Set future Study Sessions
4. Adj ourn
Agenda Number: I
TO: Laurie Ahrens, City Manager
FROM: Larry S. Jacobson, Finance Manager through Jean McGann,
Administrative Services Director
SUBJECT: 2005 Audited Comprehensive Annual Financial Report
DATE: June 12, 2006 for Special City Council meeting June 27, 2006
1. PROPOSED ACTION: Meet with the auditors to review the results of the 2005 Audited
Comprehensive Annual Financial Report in preparation to approve a resolution accepting the
2005 Audited Comprehensive Annual Financial Report at the council meeting.
2. BACKGROUND: The City annually contracts with an independent Certified Public
Accounting firm to audit the City's Comprehensive Annual Financial Report.
In June of 2003, the City Council reviewed the annual report for 2002 in a study session with
the auditors. At that time, it was determined that the process of reviewing the audit results in
a study a session would continue for subsequent years.
As in prior years, the Council will review the audit in a study session, and place the
acceptance of the audit on the consent agenda for the council meeting.
The City Council Agenda item on this matter was distributed in the packets on June 16th.
Please refer to the items in that packet. It contained:
Agenda Report
2005 Comprehensive Annual Financial Report
Special Purpose Audit Reports on Single Audit, Internal Controls, and Compliance with
Laws and Regulations — (Attachment 1)
Management Report — (Attachment 2)
Responses to Accounting and Reporting Comments — (Attachment 3)
3. DISCUSSION:
Jim Eichten, Audit Partner, and Aaron Nielsen, Audit Partner, from Malloy, Montague,
Karnowski, Radosevich & Co., P.A. will be at the June 27, 2006 study session and council
meeting. They will present a brief management sulmnary of significant items, additional
discussion on the various reports and be available for questions.
0:\Accounting\RESOLTNS\Ljacobson\2005 audit study session staffreport.doc
Agenda Number: 3
TO: Mayor and City Council
FROM: Laurie Ahrens, City Manager
SUBJECT: Set Future Study Sessions
DATE: June 21, 2006, for City study session of June 27, 2006
1. ACTION REQUESTED: Review the pending study session topics list, set study sessions
and amend the topics list if desired.
2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars
to assist in scheduling.
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Other requests for study session topics:
Update with City Manager (summer)
Possible ordinance on feeding of wildlife (Black)
OFFICIAL CITY MEETINGS
July 2006
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Aug 2006
S M T W T F S
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1Jun2006
S M T W T F S
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2 3 4
INDEPENDENCE
DAY
5
7:00 PM
PLANNING
COMMISSION,
Council Chambers
6
5:15 PM MUSIC IN
PLYMOUTH, Hilde
Performance Center
7 8
9 10
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room A
11
7:00 PM REGULAR
COUNCILMEETING,
Council Chambers
12
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE
EQC), Council
Chambers
13
7:00 PM PARK &
REC ADVISORY
COMMISSION
FRAC), Council
Chambers
14 15
16 17 18 19
7:00 PM
PLANNING
COMMISSION,
Council Chambers
20
7:00 PM HOUSING &
REDEVELOPMENT
AUTHORITY (HRA),
Medicine Lake Room A
21 22
23 24 25
11:45 AM PLYMOUTH
BUSINESS COUNCIL,
12201 Ridgedale Drive,
Minnetonka
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
26
7:00 PM PLYMOUTH
ADVISORY
COMMITTEE ON
TRANSIT (PACT) ,
Medicine Lake Room A
27 28 29
30 31
modified on 6/21/2006
OFFICIAL CITY MEETINGS
August 2006
Sunday I Monday Tuesday Wednesday Thursday Friday Saturday
1
5:30 PM
NATIONAL NIGHT
OUT
2
7:00 PM
PLANNING
COMMISSION,
3 4 5
Ju12006
S M T W T F S
1
2 3 4 5 6 7 8 Council Chambers
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
6 7 8 9 10 11 12
7:00 PM REGULAR
COUNCIL MEETING,
Council Chamber
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE
EQC), Council
Chambers
7:00 PM PARK &
REC ADVISORY
COMMISSION
PRAC), Council
Chambers
13 14 15 16 17 18 19
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HOUSING &
REDEVELOPMENT
MedicAUTHine Lake Room
20 21 22 23 24 25 26
11:45 AM PLYMOUTH
BUSINESS COUNCIL,
12201 Ridgedale Ddre,
Minnetonka
7:00 PM PLYMOUTHADVISORY
COMMITTEE ON
TRANSIT (PACT),
Medicine Lake Room A
5:00 PM SPECIAL
COUNCIL MEETING:
BUDGETSTUDY
SESSION, Medicine Lake
Rooms A & B
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
27 28
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room A
29
6:00 PM SPECIAL
COUNCILMEETING:
BUDGET STUDY
SESSION, Public Safety
Training Room
30 31
Sep 2006
M T W T F S
1 2
3 4 5 6 7 8 9
CITY COUNCIL
CANDIDATE FILING
PERIOD OPENS
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17 18 19 20 21 22 23
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modified on 6/21/2006
OFFICIAL CITY MEETINGS
September 2006
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Aug 2006 Oct 2006
1 2
S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 4 5 6 7
6 7 8 9 10 11 12 8 9 10 11 12 13 14
13 14 15 16 17 18 19 15 16 17 18 19 20 21
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27 28 29 30 31 29 30 31
3 4 5 6 7 8 9
LABOR DAY - City
Offices Closed
7:00 PM SPECIAL CITY
COUNCIL MEETING:
BUDGErSTUDY
SESSION (IF NEEDED),
Medicine Lake Rooms
a B
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HUMAN
RIGHTS
COMMISSION
Parkers Lake
Room
9:00 AM -3:00 PM CITY
OFFICES OPEN FOR
ABSENTEE VOTING
9:00 AM •3:30 PM
PLYMOUTH CLEAN-UP
DAY, Public Works
Maintenance Facility
10 11 12 13 14 15 16
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room A
CITY OFFICES OPEN
UNTIL 7:00 PM FOR
ABSENTEE VOTING
5:00 PM CITY
COUNCIL CANDIDATE
FILINGS CLOSE
8:00 P.M. REGULAR
COUNCILMEEfING,
Council Chambers
STATE PRIMARY
ELECTION: Polls open
7:00 A.M. - 8:00 P.M.
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE
Enc), Council
Chambers
5:00 PM DEADLINE
FOR CITY COUNCIL
CANDIDATES TO
WITHDRAW
7:00 PM PARK &
REO ADVISORY
COMMISSION
PRAC), Council
Chambers
Autumn Art Fair
10:00 AM - 5:00
PM and Plymouth
on Parade 1:00 PM
17 18 19 20. 21 22 23
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HOUSING 8
REDEVELOPMENT
AUTHORITY (HRA),
Medicine Lake Room A
ROSH
HASHANAH
BEGINS AT
SUNSET
24 25 26 27 28 29 30
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room A
11:45 AM PLYMOUTH
BUSINESS COUNCIL,
12201 Ridgedale Drhe,
Minnetonka
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
7:00 PM PLYMOUTHADVISORY
COMMITTEE ON
TRANSIT(PACT) ,
Medicine Lake Room A
modified on 6/21/2006
OFFICIAL CITY MEETINGS
October 2006
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
YOM KIPPUR 7:00 PM 7:00 PM HUMAN
BEGINS AT PLANNING RIGHTS
SUNSET COMMISSION, COMMISSION
Council Chambers Parkers Lake
Room
8 9 10 11 12 13 14
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room A
7:00 PM REGULAR
COUNCIL MEETING,
County Chambers
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE
EQC), Council
Chambers
7:00 PM PARK &
REC ADVISORY
COMMISSION
PRAC), Council
COLUMBUS DAY
OBSERVED), Public
Works Division closed
Chambers
15 16 17 18 19 20 21
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HOUSING &
REDEVELOPMENT
AUTHORITY (HRA),
Medicine Lake Room A
22 23 24 25 26 27 28
7:00 PM YOUTH
ADVISORY COUNCIL,
Parkers Lake Room
11:45 AM PLYMOUTH
BUSINESS COUNCIL,
12201 Ridgedale Drive,
Minnetonka
7:00 PM PLYMOUTH
ADVISORYCOMMITTEEON
TRANSIT (PACT) ,
Medicine Lake Room A
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
29 30 31
Nov 2006Sep2006
DAYLIGHT
SAVINGS ENDS -
set clocks back 1
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modified on 6/21/2006