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Home My WebLink AboutCity Council Packet 12-08-2009 SpecialSpecial Council Meeting 1 of 1 December 8, 2009 CITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING DECEMBER 8, 2009, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. DISCUSSION TOPICS A. Review plans for Hilde Performance Center improvements 3. SET FUTURE STUDY SESSIONS 4. ADJOURN STUDY SESSION December 8, 2009 Agenda Number: A To: Laurie Ahrens, City Manager Prepared by: Eric Blank, Director of Parks & Recreation Reviewed by: Eric Blank, Director of Parks & Recreation Item: Review the Proposed Phase 1 Construction Plan of the Hilde Performance Center and Give Direction to Staff 1. ACTION REQUESTED: Council shall review the proposed project and provide direction to staff on how to proceed. 2. BACKGROUND: On October 3, the City Council passed a resolution authorizing work to begin on the preparation of plans and specifications for the improvements to the site interior of the Hilde Performance Center, an amount not exceed $1.2 million from the Community Improvement Fund. Council asked us to report back to you on December 8 with an update on what exactly would be included in this Phase 1 of work. Attached for Council review is a colored map showing the areas that would go under construction during Phase 1. I have also included a total concept plan for the project so you can see the difference between the total plan and the phased plan. We have also included a detailed budget breakout which indicates a base bid and an alternate bid for the project. George Watson from Brauer & Associates will be present at the meeting to walk you through the design and what will be involved in each phase of the construction work. Almost all of the work contemplated in this phase will directly increase the seating and improve the usability of the site for Music in Plymouth and, of course, other events. Two areas of high importance are increasing the seating for almost 3,000 people and having better vending areas to serve the large crowd of Music in Plymouth. I have also included the schedule for the project which would indicate that we would be able to touch back with the Council in January if you would like. We have not begun any detail design work on the project at this time. Staff would welcome any input from the Council on items that you think should be either deleted or added to the project at this time. 3. ATTACHMENTS: Map of area Total concept plan Detailed budget breakout Schedule Page 1 Page 2 Page 3 Page4 Page 5 Page 6 REGULAR COUNCIL MEETING December 8, 2009 Agenda Number: 3 To: Mayor and City Council Prepared by: Laurie Ahrens, City Manager Item: Set Future Study Sessions 1. ACTION REQUESTED: Review the pending study session topics list and set study sessions or amend the topics list if desired. Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Page 1 Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Other requests for study session topics: Meet with prosecutor for update (fall) (TB) Consider incentives to encourage tree preservation Lake sediment deltas report Architectural guidelines (fall) Review dangerous dog regulations/process (JW/JJ) Discuss Future Transit Service Discuss Solid Waste Contract Page 2 December 2009 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 2:00—5:00 PM Old Fashioned Christmas Plymouth Historical Society Building 7:00 PM ENVIRONMENTAL QUALITY COMM EQC) MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers CHRISTMAS DAY Cancelled PLANNING COMMISSION MEETING Council Chambers CITY OFFICES CLOSED AT NOON 7:00 PM HRA MEETING Medicine Lake Room 6:00—9:00 PM New Years Eve Event Plymouth Ice Center SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SUN TUESMON WED THUR FRI SAT CHANUKAH Begins at Sunset CHRISTMAS EVE CITY OFFICES CLOSED Modified on 12/04/09 CHANGES ARE NOTED IN RED 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Medicine Lake Room Review Hilde Center Plans 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room Page 3 January 2010 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5:30 PM SPECIAL COUNCIL MEETING Medicine Lake Room Discuss Visit Minneapolis North 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC) MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HRA MEETING Medicine Lake Room SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SUN TUESMON WED THUR FRI SAT MARTIN LUTHER KING JR. BIRTHDAY Observed NEW YEAR’S DAY CITY OFFICES CLOSED 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room 6:00 PM SPECIAL COUNCIL MEETING Medicine Lake Room Discuss Farmers Market 7:00 PM REGULAR COUNCIL MEETING Council Chambers CITY OFFICES CLOSED Modified on 12/04/09 CHANGES ARE NOTED IN RED Page 4 February 2010 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC) MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION PRAC) MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HRA MEETING Medicine Lake Room SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SUN TUESMON WED THUR FRI SAT 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room 2:00—7:00 PM Fire and Ice Festival Parkers Lake PRESIDENTS DAY CITY OFFICES CLOSED 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 12/04/09 CHANGES ARE NOTED IN RED PRECINCT CAUCUSES 7:00 PM HUMAN RIGHTS COMMISSION MEETING Parkers Lake Room 6:00 PM BOARD AND COMMISSION RECOGNITION EVENT Plymouth Creek Center Page 5