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Home My WebLink AboutCity Council Packet 08-25-2009 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING AUGUST 25, 2009, 5:00 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. DISCUSSION TOPICS A. 2010/2011 Budget B. Set Future Study Sessions 3. ADJOURN Special Council Meeting 1 of 1 August 25, 2009 City of Agenda 2APlymouthNumber: Adding Qkelity to Life To: Laurie Ahrens, City Manager SPECIAL COUNCIL MEETING Prepared by: Calvin Portner, Administrative Services Director August 25, 2009 Reviewed by: Item: Budget Discussion Meeting 1. ACTION REQUESTED: Provide direction to staff on the 2010 and 2011 budget. 2. BACKGROUND: This is the fourth council budget session. Another session is tentatively scheduled for September 1, 2009. The Preliminary Budget and Levy adoption is scheduled for September 8, 2009. The council could decrease the final levy at a later date but cannot increase the approved Preliminary Levy. The Mayor and Council received their 2010/2011 general fund budget detail with their packets on August 7, 2009. Attached are the "Other Budgeted Funds" budget detail to include in your budget binder. Please insert the attached behind the General Fund detail. Also included in your packet is the Proposed Budget Memo, which explains the city budgeting process, budget policies and budget impacts for the next biennium. Your budget detail utilizes Scenario #2 from the August 11, 2009, Special Council Meeting. As a reminder, Scenario #2 levies at the State -mandated levy limit without a special levy for un- allocated Market Value Homestead Credit (MVHC). It also includes a 3% increase in the general levy for the Street Reconstruction Fund and the Capital Improvement Fund. Scenario 2 is $155,249 less than the amount levied in 2009. At the last meeting, the council discussed the levy which would result in a zero tax increase on an average sale price home in Plymouth. Scenario #1 would result in a zero increase on an average sale price home. Scenario #1 is $384,424 less than the 2009 levy and would require an additional $229,175 in cuts to the budget prepared for this evening. Staff recommends decreasing facility and fleet allocations to make up the difference if the council chooses this option. Please note that Scenario #1 does not include increases in the general levy directed to the Street Reconstruction Fund or the Capital Improvement Fund. Scenario #3 includes the maximum special levy for un -allocated MVHC. The council may levy any amount up to the maximum if they so choose. Page 1 The 2010 Levy breakdown and the tax impact scenarios are included as an attachment for your convenience. The presented budget does the following: Increases Park & Recreation athletic field fees maintenance ($100,000) Maintains street seal coating program ($400,000)* Continues neighborhood park weed spraying ($16,000) Maintains MSA revenue ($300,000) in the Street Reconstruction Fund Increases PCC Senior fee revenue ($10,000) No seal coating would be done without specific council authorization in 2010. In lieu of seal coating, this money could be directed to street reconstruction, temporary overlays or street maintenance work. Also attached are memos regarding adaptive recreation and transit, both of which have budget impacts. 3. ATTACHMENTS: Budget Memo Other Budgeted Funds Budget Detail 2010 Levy Breakdown Tax Impact Scenario #1 Tax Impact Scenario #2 Tax Impact Scenario #3 Adaptive Recreation Memo Transit Memo General Fund Allocation Spreadsheet Page 2 Irp) City of Plymouth Adding Quality to Life LETTER OF TRANSMITTAL City of Plymouth Adding Quality to Life August 21, 2009 To the Honorable Mayor and City Council: We are pleased to submit the Proposed Biennial Budget for 2010/2011. In 2007, we presented Plymouth's first two-year or biennial budget. The use of two-year projection for budget purposes assists in long-term planning and provides a more stable accounting of city revenue and expenditures. Recent economic challenges, coupled with legislative levy limits, have made long-term planning even more important. The biennial budget, maintains core services at current levels, reduces non-core services and protects the investment in public facilities and infrastructure while reducing the overall city tax burden. This budget is a comprehensive decision-making document, reflecting an accurate description of the city operations, services and its policies and goals. Work began on the 2010/2011 Biennial soon after the 2009 Budget Amendment to the last biennial budget. Staff held three comprehensive work sessions to review department structure, organizational needs, resident expectations, city revenue streams, programs and activities. The 2010/2011 Proposed City of Plymouth Biennial Budget provides the city council and residents with a balanced budget and sound financial plan for 2010 and 2011 that is less than the State of Minnesota mandated levy limit of 0.83%. The Operating Budget Section is organized by function, which mirrors the City's departmental organization chart and represents discrete activities within a department. In each budget section, the department and division statements provide historical information. You will find new account numbers and a few new account classifications in your budget due to the financial management software conversion. The conversion presented an opportunity to better organize account structures to provide improved reporting detail. The city council held four budget study sessions to provide staff direction in regard to a budget proposal that meets council goals, maintains core services and reduces the tax burden. Review of the preliminary property tax levies and budgets is scheduled for September 8, 2009. A public hearing to solicit resident input is scheduled for December 8, 2009. The public hearing replaces the former Truth -in -Taxation Hearing, which was repealed by the state legislature. The city council is expected to adopt the final budget and property tax levies on December 8, 2009. Please contact me or a member of the Administrative Services budget staff for answers to specific budget detail questions related to the proposed 2010/2011 Budget at 763-509-5051. Respectfully Submitted, Laurie Ahrens, City Manager Biennial 2010/2011 Proposed Budget, City of Plymouth, MN CITY OF PLYMOUTH ORGANIZATIONAL CHART City of PlymouthribOrganizationalChart Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 2 CITY OFFICIALS Mayor Kelli Slavik (Term Expires 12131110) Ward 1 Councilmember Judy Johnson (Term Expires 12131112) Ward 2 Councilmember Kathleen Murdock (Term Expires 12131110) Ward 3 Councilmember Bob Stein (Term Expires 12/31/12) Ward 4 Councilmember Ginny Black (Term Expires 12/31/10) At -Large Councilmember Tim Bildsoe (Term Expires 12/31/10) At -Large Councilmember Jim Willis (Term Expires 12/31/12) City Manager Laurie Ahrens Director of Administrative Services Calvin Portner Director of Community Development Steve Juetten Fire Chief Rick Kline Director of Parks and Recreation Eric Blank Police Chief Mike Goldstein Director of Public Works Doran Cote Administrative Services Department 3400 Plymouth Boulevard Plymouth, Minnesota 55447 www.ci.plymouth.mn.us Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 3 GENERAL INFORMATION Plymouth, Minnesota is an innovative, forward looking community just ten miles northwest of Minneapolis. In 2008, Money magazine named Plymouth as the Best Place to Live in America. The city of more than 71,000 residents is known for its healthy job base, strong schools, strategic location, array of housing choices and well planned park and trail system. Plymouth's location offers residents and businesses easy access to Minneapolis, St. Paul and area suburbs. Several major highways pass through the city. I-494 runs north to south through the center of the community. Highway 55 bisects Plymouth east to west while Highway 169 runs along the eastern border. The 36 square mile city includes lakes, streams, wetlands and woodland. Local residents have placed a premium on preserving open space, developing parks and building more than 100 miles of trails, many of which tie into regional trails. The community's commitment to parks, trails and protecting natural areas reflects Plymouth's active outdoor culture. Plymouth has worked to build a sense of community. It is home to several major community events, including the Primavera spring art exhibition, a summer entertainment in the parks series, Plymouth on Parade in the fall and the winter Plymouth Fire and Ice Festival. While all the events are popular, Music in Plymouth, featuring the Minnesota Orchestra in an outdoor concert, is Plymouth's signature event. The concert draws more than 10,000 people each July. In addition to being a top choice to live, Plymouth has been a popular place to locate businesses. Employers provide more than 50,000 jobs in the fields of insurance, high-tech research, telecommunications, light manufacturing, printing and publishing, and computer- related industries. Significant Dates in Plymouth History May 15, 1955 - Incorporated as a village. August 1, 1968 - Adopted the council-manager form of government. February 7, 1974 - Became a statutory city. November 3, 1992 — Voters adopted a city charter, making Plymouth a home rule charter city. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 4 Street Map 01,i; 'X1'.." a7C a 12v. m mffi 7$9-----8R8.R s "M. B SRxg-%. 7 45TH AM ANHAVE uTH AYE ApTHAVa:. 5 g l P U! M 20 Street Map OF Aug 2009Pymauth, Minnesota 0-25 0.5 1 1.5 2 Milan TNI•; REPRESENTS A COMPILATION OF INFORh1ATION: SND DAVI FRT I CITY. COUNTY, STATE AND OTHER SCRIRCES THAT HAS NOT SEEN HELD VERIFIED. INFDRMATRNI SHMLD RE FIELD VERIFIED AND CCWAR'ED VMTH OR MIAL SOURCE DOCAAE+TS N.1PI_Y_GISiPROJECT515TftEETS'SlrePi Map mxT1 Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 5 16Th AYE d y. PHONE 41 aE a 33 S'Y;t`$'x5€ tij a wfTo xclyc" `- el,z'$ gE W5fS 1st V -41"T 20 Street Map OF Aug 2009Pymauth, Minnesota 0-25 0.5 1 1.5 2 Milan TNI•; REPRESENTS A COMPILATION OF INFORh1ATION: SND DAVI FRT I CITY. COUNTY, STATE AND OTHER SCRIRCES THAT HAS NOT SEEN HELD VERIFIED. INFDRMATRNI SHMLD RE FIELD VERIFIED AND CCWAR'ED VMTH OR MIAL SOURCE DOCAAE+TS N.1PI_Y_GISiPROJECT515TftEETS'SlrePi Map mxT1 Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 5 Demographics and Economics In 2005, the median age for Plymouth was 36.1. The City's population is older than the median ages of Hennepin County, the State, and the nation averages of 34.9, 35.4, and 35.3 respectively. In 2000, the City's population for people 65 years of age or older was 7.6% of the total population (See, Figure 4). By comparison, the percentage of people 65 years or older in Hennepin County, the State, and the nation were 11%, 12.1%, and 12.4% respectively. Data indicates that this trend will continue. Also in 2000, persons under 5 years of age represented 7% of the City's total population count while persons over the age of 18 represented 72.9% of the City's total population count. By comparison, the percentage of persons over 18 years of age in Hennepin County, the State, and the nation were 76%, 73.8%, and 74.3% respectively. Based on the most recent figures from the U.S. Census Bureau, the City's population is 5.9% of Hennepin County's total population. Plymouth has experienced an 18.5% increase in residential growth from 1996 to 2006. There are 29,115 occupied housing units in Plymouth. Of the total occupied housing units, approximately 71.5% are owner -occupied and 28.5% are renter -occupied. City of Plymouth's Age Distribution Census for 2000 Persons Age 18-65, - 72% Persons Over 65, 8% Persons Under 5, 7% is Age 5-18, 13% Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 6 74,000 72,000 70,000 68,000 65,894 66,000 64,313 64,000 62,000 60,000 Population Trend 67,824 675 70,238 70,682 70,455 70,676 7 71,536 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Year Top Plymouth Employers Plymouth Housing Costs Number of Employees July 2007) Carlson Companies 2,225 Average Sale Price Single Family Home (2009) 366,800 Prudential Insurance Company 1,600 Economics Qwest Communications 700 Unemployment Rate Boston Scientific 600 2008) Honeywell Incorporated 500 Plymouth 6.4% Minnesota 8.1% Select Comfort Corporation 475 Upsher-Smith Laboratories, Inc. 400 Median Family Income all earners) source: ESRI US Food Service 400 Plymouth 107,295 Fortis Health 390 Hennepin County 70,360 Deltak Corp 370 Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 7 Governing Body Plymouth operates as a home rule city according to a City Charter and ordinances, under a City Council -Manager form of government. Policy-making and legislative authority are vested in a City Council consisting of a mayor, two at - large council members, and four ward council members. Besides representing their individual wards and responding to public concerns, the City Council's main responsibilities include: passing ordinances, adopting the budget, appointing committees, and hiring the city manager. The city manager is responsible for carrying out the policies and ordinances of the council, for overseeing the day-to-day operations of the city government, and for appointing the heads of the various departments. The council is elected on a non-partisan basis. Council members serve four-year staggered terms. Plymouth Council Wards Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 8 BUDGET PROCESS Budget Calendar The City of Plymouth prepares its budget on a calendar year basis as required by the City Charter. In 2007, the city adopted the biennial budget format. The biennial budget format provides an opportunity to implement strategic planning into the budget process and allows time for program review and evaluation. 2010-2011 Biennial Budget Preparation & 5 -yr Capital Improvement Plan Date Category Description February 23, 2009 Budget Directors/Manager Priority Session April 28, 2009 Budget Council Budget Trends Overview June 7, 2009 CIP CIP Kickoff June 8, 2009 Budget Budget materials are distributed to Dept Directors June 15, 2009 Software Install NWS 6.1 Budget Module June 15 -June 18 Software Test NWS Budget Module and 6.1 (IT/Finance) June 19, 2009 Budget/CIP 2009 CIP and 2009 Adjusted Budgets are Due July 1-2, 2009 Software Train Directors/Staff on NWS Budget Module (Tentative) July 1-10, 2009 Budget Budget Entry - Division Managers July 14, 2009 Budget Dept Directors promote budget info to Budget Team July 20-23, 2009 Budget Budget Review by Dept Directors and Budget Team July 28, 2009 Budget Council Budget Meeting August 7, 2009 Budget Distribute Revised City Manager's Budget to Council August 11,2009 Budget Council Study Session August 25, 2009 Budget Council Study Session September 1, 2009 Budget/CIP Council Study Session September 8, 2009 Budget City Council adopts preliminary property tax levy and budget September CIP Planning Commission Approval December 8, 2009 Budget Public Hearing on Budget December 8, 2009 Budget Council adoption of biennial budget December 8, 2009 CIP Council adoption of CIP Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 9 Fund Accounting Fund accounting is used throughout the city, both for budgeting and accounting. Under this system, money is divided into separate accounts, rather than being held in one central account. The City has 17 budgeted funds. Each fund has been established for a specific purpose and is somewhat like a separate bank account. Those funds used to pay for operations, maintenance, and other ongoing activities are like checking accounts. Generally, revenues flowing into the fund are spent during the same year. Unless there is a change in service levels, spending is similar from year to year. Other funds are more like savings accounts. Money is accumulated for periodic capital needs, such as the replacement of equipment. The balance in those funds grows until expenditures are made. Spending can vary greatly from year to year. Basis of Accounting The budget parallels the City's accounting system. A modified accrual basis is used for general government operations. Significant revenues are recorded when measurable and available. Expenditures are recorded when incurred. Records for the City's Proprietary Fund, including the Enterprise and Internal Service Funds, are maintained on a full accrual basis. For budgetary purposes, depreciation, accrued liabilities for accumulated leave balances, and market value adjustments to City investments are not included in calculating fund balances. Building and equipment repair and maintenance are budgeted for annually. Investments are held to maturity so market value during the term of the investment is not an issue when allocating resources. Revenue Management Policies The City of Plymouth will; Impose taxes, fees, and rates at appropriate levels to fund their intended purposes Maintain a reserve balance to provide for a diversified and stable revenue system Estimate annual revenue using an objective, analytical process Conduct an annual review costs of activities supported by taxes, rates, and user fees Set fees and user charges for each enterprise fund based on current and future operating, capital, infrastructure, and debt requirements Review new sources of revenue to fund operating and capital costs consistent with Council's goals and priorities Reserve Management Policies The City of Plymouth will; Establish bond reserves based on requirements of individual bond ordinances Establish capital reserves which accumulate funds for the planned construction or replacement of City infrastructure or for the acquisition of capital equipment based on the five-year Capital Improvement Program Establish other reserves related to special items as approved by City Council Maintain the General Fund reserve balance as established by Council resolution Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 10 Investment Management Policies The City of Plymouth will; Deposit funds only in financial institutions which are insured by the Federal Deposit Insurance Corporation or are approved for full collateralization by the public deposit protection act or other state statutes Pool cash from all legally permitted funds for investment purposes Maximize the investment rate of return and adhere to lawful investment options Ensure that the safety of the principal is the dominant requirement for City investments followed by maintaining sufficient liquidity to meet operating requirements, then yield Follow the City of Plymouth's investment policy Debt Management Policies The City of Plymouth will; Confine long-term borrowing to major capital improvements that cannot be financed from current revenues Repay debt within the expected useful life of the project or sooner Prohibit the use of long-term debt for operating expenses Issue debt which is relative to payback ability Ensure that borrowing does not overburden future taxpayers When practical, borrow from other funds. Monies borrowed must be repaid with interest before needed for their intended purpose(s). Repayment schedules and reserve sources for repayment shall be validated before borrowing from any fund. Review debt at least annually for repayment or refinance opportunities. A repayment strategy shall be part of all adopted bond issues. Accounting, Auditing and Reporting Policies The City of Plymouth will; Provide regular information concerning cash position and investment performance through its accounting system Establish and maintain a high degree of accounting competency. Financial accounting and reporting will be done in accordance with methods prescribed by the Governmental Accounting Standards Board and the Government Finance Officers Association, or their equivalents. Present quarterly and annual reports to the City Council summarizing financial activity as required by City Charter Maintain financial systems to monitor expenditures, expenses, revenues, and performance of all municipal programs on an ongoing basis Provide full disclosure in annual financial statements and bond representations Use an independent certified public accounting firm to perform an annual audit Issue a Public Comprehensive Annual Financial Report Comply with all reporting requirements related to bond issuance terms Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 11 FINANCIAL INFORMATION Fund Types The City of Plymouth classifies funds into six types: General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, and Capital Project Funds. Section 7.10 of the City Charter states that; "There must be maintained in the city treasury a general fund and the funds required by law, ordinance, the budget resolution or other resolution. The Council may make inter -fund loans and transfers except from trust or agency funds or where prohibited by this charter or law." The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. It has more diverse revenue sources than other funds, including property taxes, licenses, permits, fines and forfeits, intergovernmental, service charges, rents, and investment interest earnings. The fund's resources finance a wide range of functions, including operations of general government, public safety, public works, and general service expenditures. The Special Revenue Funds are established to account for revenues derived from taxes and other specific revenue sources. Resources provided by Special Revenue Funds are restricted by statute, City Charter, or ordinance to finance specific City functions or activities. Included in this fund type are Recreation, Transit, and the Housing Redevelopment Authority (HRA). The Enterprise Funds are established to account for the acquisition and operation of Water, Sewer, Solid Waste, Ice Center, Water Resources, and the Field House. These funds are either entirely or predominantly self-supporting from user charges to the general public. The Internal Service Funds are established to account for the financing of goods and services provided to various City departments on a cost reimbursement basis. The City's Internal Service Funds are as follows: Central Equipment, Risk Management, Employee Benefit, Information Technology, and Public Facilities. The Capital Project Funds are established to account for the resources used for the acquisition and construction of capital facilities except for facilities financed by the Enterprise Funds. The City does not include the Capital Project Funds in the Adopted Budget as these funds are generally established for a short duration and specific purpose. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 12 The Debt Service Funds are established to account for the payment (from taxes and other sources) of interest and principal on long-term debt. The following schedule outlines debt the City of Plymouth and its Component Unit are responsible for: Debt Service Schedule Description General Obligation Bonds Date of i 12/31/2009 Activity Center and Field House Bonds - 1998 12/1/1998 2/1/2014 3.4-4.375 4,500,000 1,805,000 Street Reconstruction Bonds - 2003B 5/27/2003 2/1/2014 2.0-3.5 1,465,000 775,000 Open Space Refunding Bonds - 2003D 11/25/2003 2/1/2011 2.25-3.05 1,355,000 500,000 Capital hriprovement Bonds - 2004A 9/9/2004 2/1/2025 3.0-4.75 7,480,000 6,500,000 Open Space Bonds - 2007A 11/15/2007 2/1/2024 3.75-3.9 2,715,000 2,715,000 Total General Obligation Bonds General Obligation Tax Increment Bonds 17,515,000 12,295,000 Taxlncrement Bonds - 1998A 1 10/1/1998 2/1/2023 4.15-4.65 2,900,000 2,565,000 Tax Increment Bonds - 2005A 1 4/1/2005 2/1/2023 2.80-4.25 1 1,370,000 1 1,315,000 Total General Obligation Tax Increment Bonds S pecialAssessmentBonds 4,270,000 3,880,000 Housing Improvement Bonds - 1998B 1 10/1/1998 2/1/2014 5.20-5.90 1 $ 1,030,000 1 $ 450,000 GO Improvement Bonds - 2003C 1 11/25/2003 2/1/2010 2.25-2.75 1 2,895,000 1 530,000 Total Special Assessment Bonds General Obli ation Revenue Bonds 3,925,000 980,000 GO Water Revenue Bonds -2004B 1 12/8/2004 2/1/2019 3.0-4.0 1 $ 13,140,000 1 $ 9,145,000 Total Bonds Payable i i; Component Unit (HRA) 26,300,000 Plymouth Towne Square Housing Project Bonds - 2003 2/20/2003 10/1/2023 1.75-4.5 4,860,000 3,690.000 Vicksburg Crossing Housing Project Bonds - 2005 5/1/2005 2/1/1935 3.75-5.0 10,650,000 10,525,000 Total Component Unit (1112A) Total Outstanding I -i 15,510,000 14,215,000 40,515,000 Transfers Because money is budgeted and accounted for in separate funds rather than pooled in one account, transfers occur among funds. Transfers take two primary forms; allocations and operating transfers. Allocations - Payments for support services provided by one City department to another. The charges are direct reimbursements for services provided and are calculated annually utilizing a cost of service analysis. Examples of support for which direct charges apply include the Central Equipment and Information Technology Funds. Operating Transfers - Represent the transfer from one fund to another fund for operational purposes or for capital outlays without the expectation of any support services in return. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 13 TOTAL CITY BUDGET The Biennial 2010/20011 budget is balanced and is in compliance with all provisions of the City Charter and Council Policies. Council Goals Each year, the City Council meets to discuss and establish goals. The established goals are the foundation for annual work plans and for building the annual budget. Implement Solutions to Economic Challenges. Prioritize and maintain the strong core services that helped Plymouth achieve its status as Money magazine's #1 City. Seek additional efficiencies and expand collaborative efforts to maintain service levels within financial constraints. Protect Plymouth's Strong Financial Position. Maintain Plymouth's fiscal health through sound financial management practices. Strengthen long-term financial planning through continued biennial budgeting and forecasting. Maintain Aaa bond rating and promote transparency through financial reporting. Address Transportation Issues. Advance transportation and transit issues to improve the local economy, promote business growth and development, and improve area roadways and highways to reduce commuter congestion. Specific emphasis is on maintaining suburban transit and advancing the following projects: third lane on I-494, study of Highway 169 between I-494 and I-94, and improvements to Highway 55. Pursue Northwest Greenway and Environmental Initiatives. Continue acquisition of property for the Northwest Greenway and park land, as directed by voter referendum, and complete Phase 2 of the Millennium Garden. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings. Continue Proactive Public Safety Initiatives. Build on the successes of fire prevention and fire service programs as well as proactive policing strategies to promote and enhance livability. Protect the City's Infrastructure Investment. Continue to monitor financial resources, economic conditions and timing with regard to infrastructure needs to ensure that the City can protect and enhance the useful life of streets and utilities. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 14 The total City revenues and expenditures as shown below are the combined amounts of the organization, including the HRA. The table below shows the proposed City budget with comparative prior year totals. Total Combined City Budget 2007 2008 2009 2010 2011 Actual Actual Amended Proposed Proposed Revenue General Property Taxes 21,424,904 22,349,967 23,398,538 23,472,452 23,919,105 Permits and Licenses 3,508,079 3,842,018 2,264,700 2,288,865 2,288,896 Intergovernmental 9,595,470 10,863,604 8,983,809 9,731,702 8,044,465 Charges for Services 19,228,033 19,863,760 20,928,099 21,762,588 22,844,088 Fines and Forfeitures 929,989 896,876 900,500 912,500 912,500 Contributions 1,555,645 810,227 1,000 400,700 400,700 Billings to Departments 5,816,231 5,278,633 5,515,908 6,538,496 6,686,985 Investment Earnings 2,803,427 1,908,030 1,311,287 1,530,153 1,559,708 Transfers In 6,702,187 1,349,489 5,656,974 5,843,327 4,833,470 Other Revenues 1,222,696 1,138,659 316,924 97,500 95,500 Special Assessments 14,049 3,267 Total Revenue 72,800,710 68,304,530 69,277,739 72,578,283 71,585,417 Appropriations Personal Services 22,440,485 23,899,074 24,413,604 24,202,133 24,501,065 Materials and Supplies 2,962,997 3,209,133 3,457,826 3,386,232 3,468,921 Employee Development and Meetings 226,511 218,493 405,673 302,149 304,746 Dues and Subscriptions 344,637 384,674 420,225 377,965 381,971 Contractual Services 18,346,883 18,242,517 20,221,280 20,743,520 20,824,470 Equipment 155,671 256,991 252,379 309,155 237,830 Capital Improvements 524,250 584,485 6,492,700 7,389,500 5,485,776 Other Expenditures 4,864,299 5,679,448 4,623,358 4,994,865 4,943,395 Debt Service 472,725 375,429 1,119,913 1,119,913 1,119,913 Allocations 5,170,574 5,030,764 5,563,158 6,049,133 6,199,559 Transfer Out 7,250,266 6,541,617 2,307,623 3,703,718 4,117,771 Depreciation 5,148,573 5,336,513 Total Appropriations 67,907,871 69,759,138 69,277,739 72,578,283 71,585,417 Less Allocations 5,170,574 5,030,764 5,563,158 6,049,133 6,199,559 Less Transfers 7,250,266 6,541,617 2,307,623 3,703,718 4,117,771 12,420,840 11,572,3 81 7,870,781 9,752,851 10,317,330 Net Appropriations 55,487,031 58,186,757 61,406,958 62,825,432 61,268,087 Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 15 REVENUE SOURCES Each fund is supported by several revenue types. The graphs below show the type of revenues supporting the total city budget for the 2010 and 2011 proposed budgets, as well as the percentage of support received. Property Taxes This levy is for general operating purposes, street reconstruction, and repayment of outstanding debt. The General Fund (operating budget) receives the largest share of the levy. The Street Reconstruction Fund, Recreation Fund, CDBG, Plymouth Housing and Redevelopment Authority HRA) General, and Capital Improvement Fund also receive an allocation. Permits and Licenses License and permit revenues are received from businesses and occupations licensed by the City. Building permits are a major source of revenues for the City. License fees approximate the direct and indirect cost of issuing the license and policing the licensed activities. Intergovernmental Revenue Revenue received from federal, state, and county sources. The largest item is Police State Aid which the State of Minnesota provides. Other sources include the highway user tax, grants, and the school liaison contracts with the school districts. Charges for Services Best defined as user fees, Charges for Services provide funding to operate programs and facilities from those who use them such as utility charges. Utility charges are revenues generated from basic utility services and are classified within the Enterprise Funds. The City of Plymouth provides four utility services: water, sanitary sewer, solid waste (recycling), and surface water. Fines and Forfeitures This type of revenue is generated primarily by the Police Department for violations of the law. Hennepin County collects revenue and distributes a portion back to the City of Plymouth. Contributions Revenue received typically for charitable purposes and/or to benefit a cause. Billings to Departments This type of revenue is from other city funds to pay for the cost of operations or specific uses from those funds. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 16 Interest Earnings The cash balances in all funds are invested in interest-bearing investments of maturities appropriate to the cash requirements of the funds. Transfers In This revenue source is for revenue that is transferred from another City fund. Utter Refunds and reimbursements, administrative fees, property claims, and miscellaneous revenue are categorized under this source of revenue. 2010 Revenue Budget - All Funds by source) Charges for Services Fines and Contributions 29.98% Forfeitures0.55% 1.26% hitgvtl 13.41% Permits and Licenses 3.15% General Property Taxes 32.35% Billings to Departments 9.01% Investment Earnings Transfers hi 2.11% 8.05% Other Revenues 0.13% 2011 Revenue Budget -All Funds by source) Charges for Services 31.92% Intgvtl 11.24°/ Permits an Licenses 3.20% General Property Taxes 33.41% Fines and Forfeitures 1.27% Contributions 0.56% Billings to Departments 9.34% Investment Earnings 2.18% Transfers In 6.75% Other Revenues 0.13% Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 17 EXPENDITURE CATEGORIES The City divides expenditures into account categories to describe how it is spending its funds. These categories are Personal Services,, Materials and Supplies, Dues and Subscriptions, Employee Development, Contractual Services, Equipment, Capital Improvements, Other, Debt Service, Allocations, and Transfers. Personal Services These expenditures include all salaries, the City's contribution towards FICA, Medicare, Public Employees Retirement Association, Workers' Compensation insurance, and other costs related to compensation and benefits. Retirement Costs. All full-time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost sharing, multiple -employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. Public Employees Retirement Fund Coordinated Plan 1 6.50% 6.75% 7.00% Public Employees Police and Fire Fund 1 12.90% 14.10% 14.10% Employers Contribution. The City contributes a predetermined amount towards benefit coverage. Employees have the option of selecting from a cafeteria plan of benefits and are required to pay for any benefits exceeding the employer's contribution. Workers Compensation. The Department of Administrative Services manages Workers' Compensation premium costs and claims. Workers' Compensation costs are partially charged to each department based on past claims history. Claims incurred are accounted for in the Risk Management Fund. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 18 Material and Supplies Office supplies, parts, and materials necessary to provide the services funded in the budget are included within this category. Dues and Subscriptions Employee memberships to professional organizations, commissions, and industry specific subscriptions are included within these expenditures. Employee Development Employee development includes all employee training such as conferences and seminars, tuition reimbursement, and all other professional development related expenditures. Contractual Services Contractual Services includes all services provided to the City by outside sources. Examples include postage, printing, subscriptions, and contracted services. Equipment Equipment purchases included within this category are for items that do not meet the City's capitalization threshold of $5,000. Capital Improvements Purchases of items that are more than $5,000 with a useful life of more than one year, and all infrastructure and building construction projects are capitalized. Other Expenditures All other purchases or expenditures are included within this category such as bank fees and other miscellaneous items. Debt Service These expenditures include principal and interest payments on outstanding bonds. Allocations Allocations include expenditures used to distribute the cost of operations of Internal Service Funds to the benefiting departments/divisions. Transfer Out The Transfer Out category is for transfers made to another City fund. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 19 The graphs below demonstrate how resources are allocated. It is also important to note that in addition to providing the total City budget, the two figures incorporate the Capital Improvement Program totals. 2010 Expenditure Budget - All Funds by source) Contractual Equipment Capital Services 0.43% Improvements Employee 28.58% 10.18% Development Other and Meetings 0.42% \ Expenditures 6.88% Dues and Debt Service Subscriptions 1.54% 0.52% Allocations 8.33% Materials and Supplies 4.67% Transfer Out 5.10% Personal Services 33.35% 2011 Expenditure Budget - All Funds by source) Contractual Services Employee 29.09% Development and Meetings 0.43% Dues and Subscriptions 0.53% Materials and Supplies 4.85% Personal Services 34.23% lutpment Capital 0.33% Improvements 7.66% Other 6.91% Debt Service 1.56% Allocations 8.66% Transfer Out 5.75% Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 20 r Plymouth Adding Quality to Life BUDGET OVERVIEW BUDGET OVERVIEW For 2009, the State of Minnesota implemented a property tax levy limit based upon the rate of inflation as defined by the Implicit Price Deflator as computed on July 1 of each year. The levy limit has a rate ceiling cap of 3.9% and no minimum or floor. The legislature also added/expanded a number of special levies that are not restricted by the levy limit. The City added special levies for Public Safety and PERA for 2009 and will maintain the Special Levies for 2010 and 2011. A large State of Minnesota budget deficit resulted in an un -allotment of Market Value Homestead Credit (MVHC) reimbursements to Plymouth and many other Minnesota cities. MVHC was intended by the legislature to reduce the property tax burden for certain taxpayers. Plymouth is required to levy the full amount of the property tax and expects to have an un -allotment for 2010 of 589,795 for the Market Value Homestead Credit (MVHC). Property Tax 2010 Property Tax Levy Proposal - The proposed budget requires a total property tax levy of 28,192,320 to meet expected operational needs. The result for 2010 is a property tax levy decrease of 0.60 percent, or a decrease of $163,310 from 2009. In addition to the City property tax levy, the city levies property taxes for the Housing and Redevelopment Authority (HRA). The proposed 2010 budget maintains the HRA levy at the 2009 level of $551,277. The 2010 property tax levy is below the targeted levy limit mandated by the State of Minnesota, which is currently at 0.83% over 2009. 2011 Property Tax Levy Proposal - The second year of the proposed biennial budget includes a total levy of $28,725,997, which accounts for a proposed overall property tax levy increase of 1.89% from 2010. The total levy increase is speculative as the levy limit amount will not be determined until July of 2010 and the economy is too volatile to predict with any degree of confidence. City and HRA Levies Tax Le Increase / %Increase / 2008 2009 eer ase 2010 ecrease General Fund 21,252,059 22,188,764 13,040,115 PERA 108,728 Police 9,183,835 Market Value Credit Aid 507,000 510,000 589,795 Street Reconstruction 2,303,400 2,458,092 2,531,835 Recreation Fund 658,735 678,497 628,497 Capital Improvement Fund 347,783 358,216 368,962 GO 2003B Street Recon Bonds 182,543 178,355 179,038 GO 2003C Street Recon Bonds 422,017 424,531 GO 2004A Public Safety 594,674 596,354 596,958 GO 2007A Open Space 255,486 255,223 Total City Tax Capacity Levy 26,268,211 27,648,295 5.25% 27,482,986 -0.60% Activity Center Bonds 429,706 432,016 428,007 2003D Open Space Refiaxling 262,794 267,257 281,326 Total City Market Value Levy 692,500 699,273 0.98% 709,333 1.44% TOTAL CITY LEVY 26,960,711 28,347,568 5.14% 28,192,319 -0.55 Total HRA Tax Capacity Levy 524,477 551,277 5.11% 551,277 0.00% TOTAL ALL LEVIES 27,485,188 $ 28,898,845 5.14% $ 28,743,596 -0.54% Total Tax Rate(Charter Requirements) 1 22.89% 24.34% 25.84% Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 20 Charter Requirement for Levy Adoption The City Council, in accordance with the City Charter, has adopted an ordinance that requires a two-thirds majority vote to adopt a tax levy resolution that increases the City's tax rate over the prior year. This tax rate is defined as the quotient derived by dividing the City's tax levy by the City's net tax capacity. The tax levy must be adopted by a 5/7 majority vote. Calculation of Property Tax Levy The City of Plymouth historically begins the annual budget process by reviewing growth and inflation, as both of these factors significantly impact our ability to maintain service levels. For 2010, the Implicit Price Deflator allows for an increase of 0.83 percent to the general levy. With the adjustment for 1/2 of the household growth and 1/2 of the growth from new commercial / industrial property, the city will realize approximately $39,000 in new revenue. The city will maintain existing special levies for PERA and public safety wage and benefit increases. The budget does not propose utilization of a new special levy for loss of un -allocated market value homestead credit (MVHC). Property Tax Impacts The impact of the 2010 proposed budget on the residential homeowner with at the median property value of $276,400 is an annual increase of $5.64 for the City and HRA portion of the property tax. The impact on the 2009 average home sale price of $366,800 is $8.45 or 0.89%. In 2011, the projected total levy increase of 1.86% is expected to have an impact of a 0.2% decrease in taxes or $1.37 less than in 2010 on the median valued home in Plymouth. Estimated Tax Burden on Average Home Sale Value Estimated Percentage Estimated Increase / Increase / 2009 2010 (Decrease) (Decrease) Average Home Sale Value 384,400 366,800 Tax Capacity at l% 3,844 3,668 Combined City Tax & Market Value Rate 24.351% 25.855% Total City Tax Capacity & Market Value Levies $936.04 $948.37 $12 HRA Tax Capacity Rate 0.483% 0.514% Total HRA Tax Capacity Levy $18.58 $18.86 $0 Total Estimated Gross Property Tax Levy $954.62 $967.23 $12.61 Market Value Credit (6.94) (11.10) (4.16) Total Net Property Tax Levy $947.68 $956.13 $8.45 0.89% When applied to the median value home (all residential properties) the impact is as follows: Home Value Pct Annual increase Below Median 250,000 0.13% 0.78 Median 279,400 0.81% 5.64 Above Median 400,000 1.37% 14.23 Commercial/Industrial 1,000,000 0.84% 25.92 Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 21 2010/2011 Budget Considerations As part of the Council's 2009 Goals and Items for Study, the Council identified six specific goals, three of which have budgetary impacts. The 2010/2011 Budget Considerations used the council goals as a foundation for the biennial budget. The following information provides details about service level changes and provides additional information related to expenditure reductions. Implement Solutions to Economic Challenges - At the Council's direction, staff completed a review of internal service funds and their associated allocations. The 2010/2011 budget begins to address the imbalances in personnel allocations, fleet services, information technology, public facilities, risk management and employee benefit funds. Ensuring each fund is sustainable over the long-term. Further, studies were completed on the Water Fund and the Park Replacement Fund to identify long-term needs. The economic downturn coupled with near build -out of new residential and commercial property resulted in a review of city service levels and requirements. The budget reflects the elimination of 13 positions for 2010, mainly through attrition, in areas such as Community Development where service demands are reduced, as well as in departmental restructuring as non-core activities and programs are eliminated or postponed. Protect Plymouth's Strong Financial Position - The development of the City's second biennial budget, along with financial management improvements, enhance transparency with residents and protects the City's Aaa bond rating. Protect the City's Infrastructure Investment - The proposed budget includes an increase in the levies for the Street Reconstruction Fund and Park Maintenance Fund and proposes an ambitious program for street reconstruction, lift station and sanitary system lining and water main expansion and a new well. In addition, this budget improves the financial position for Central Services (fleet), Facilities and other Internal Service Funds. The 2010/2011 Biennial Budget seeks to maintain core service levels with declining general tax levy revenue. Following are the departmental changes required to meet council goals and resident expectations. Administrative Services - After reducing the department by 3 FTE in 2009, Administrative Services proposes to eliminate an accountant position and 0.5 FTE office support through work savings following the implementation of new financial and payroll software. They also eliminated the temporary appraising position. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 22 Community Development - The economic downturn has decreased the workload for building inspections and planning. The impending build -out of the city also impacts personnel levels. In 2009, Community Development eliminated one planning position and for 2010, they eliminate two inspections positions, one planning position, and one office support representative. Fire Department - The Fire Department decreased planned Duty Crew hour increases in 2009 and did not fill an approved Fire Captain position. The department will begin allocations for replacement turnout gear scheduled for 2017 with an annual expenditure increase of $53,000. They will also begin allocating funds to replace 800 MHz radios, which will need to be replaced in 2012 at an annual cost of $71,333 in 2010 and $72,760 in 2011. Parks & Recreation - Parks and Recreation eliminated a Park Maintenance Lead Worker, Public Works (Ice Arena) position, and an Office Support Representative position in 2009. For 2010/2011, the department proposes new field maintenance revenue of $100,000. The will decrease in the Recreation Fund levy by $50,000 and use reserves to decrease costs the next two years. They also propose the elimination of the Puppet Wagon and Puppet Show program, the Plymouth Creek Center Aquarium, and outsourced adaptive recreation service. They propose reducing the recreation brochure, reducing winter warming houses, park concessions, and park cleanup expenses. The biennial budgets include increases in the transfer to the Park Replacement Fund. Police Department - The Police Department proposes to eliminate the following programs and activities, Bike Patrol, Deer Survey, Best Practices Program, and Animal Licensing. They also propose to restructure the D.A.R.E. program and eliminate the position of full-time D.A.R.E. officer and to decrease expenditures for police recruitment. Elimination of the Best Practices Program will save staff time for other activities/programs and result in an increase revenue as liquor license fees will no longer be reduced for establishments participating in the program. The department also has an increased allocation for the purchase of new 800 MHz radios in 2012. Public Works - Public Works eliminated two office support positions in 2009. Workload demands have allowed for the elimination of two Senior Engineering Technician positions through attrition. Further reductions have come from through the elimination of one Mechanic position and a Streets Lead Worker. The Solid Waste Coordinator position and duties were reconfigured and the position was filled with an Office Support Specialist. In 2010, the department will oversee a number of infrastructure improvements and additions to wells, lift stations, water mains, sanitary sewer mains, and neighborhood streets. The Transit and Solid Waste budgets, as presented, will operate in 2010 and 2011 will operate with operating revenue transfers from retained earnings. Long-term sustainability will be sought to reduce the need for operational transfers. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 23 Position Reduction — Municipal services are very staff intensive, accounting for nearly 70% of the total budget. Early budget preparations included sessions to review services, service delivery, and future staffing needs. A service prioritization process was developed to review cores services and search for efficiencies and duplication. In all, the proposed budget reduces personnel expenditures by over $500,000 through the elimination of 13.6 FTE positions. The following chart summarizes position elimination in 2009 and 2010. Position Elimination 2009 Positions Eliminated Department FTE Position Administration 1 Payroll Clerk Administration 1 Finance Office Supervisor Administration 1 Systems Administrator Fire 1 Fire Captain Police 1 Office Support Representative Parks & Recreation 1 Park Maintenance Lead Worker Public Works 2 Office Support Representatives Community Development 1 Planning Assistant 2010 Positions Eliminated Administrative Services 1 Accountant Community Development 1 Planning Assistant Community Development 1 Building Inspector Community Development 1 Housing Inspector Community Development 1 Office Support Representative Parks & Recreation 1 Office Support Specialist Parks & Recreation 1 Park Maintenance Worker Police 1 Police Officer - D.A.R.E. Police 0.6 Community Service Officer Public Works 2 Senior Engineering Technicians Public Works 1 Street Maintenance Lead Worker Public Works 1 Mechanic 2010 Position Adjustment Public Works 0.6 Solid Waste Coordinator replaced by Office Support Specialist - Solid Waste The City had 274.2 authorized regular full- and part-time positions on a full-time equivalent (FTE) basis in 2008, the first year of the biennial budget. The amended 2009 budget reduced the total number of authorized positions to 271.2. Nine positions were eliminated or not filled in 2009. For the next biennium, 13 positions are removed from the budget through attrition or elimination. As proposed for 2010/2011, the city would provide services with nearly the same number of employees as in 2003. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 24 The table below shows FTE's, excluding elected officials, seasonal, and/or temporary employees: Full-time Equivalents 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 General Fund 195.7 198.5 198.5 205.5 209 210 210.75 213.45 211.45 193.1 193.1 Other Funds 51.6 52.2 54.6 55.6 56.45 56.45 58.45 60.75 59.75 58.9 58.9 Total Employees 247.3 250.7 253.1 261.1 265.45 266.45 269.2 274.2 271.2 252 252 Other Items of Interest Health Insurance - Renewal rates remain unpredictable. After an increase of 24.25% in 2008, the City renewal rate for 2009 was 3%. For 2010 and 2011 an increase of 10% was projected, which is an impact of $198,000 in 2010 and $225,000 in 2011. PERA - Increases are mandated by state law. For 2010, city PERA contributions increase 25% or $7,715. The increase includes adjustment for wage increases due to grade steps, and collective bargaining agreement as well as the PERA rate increase. PERA is eligible for a special levy which is not subject to levy limits. Wages - The city has contracts in place with two of the four unions, Clerical, Technical Professional and Public Works, both of whom are represented by AFSCME. The 2010 agreements call for 2% increases. The budget does include grade step increases for employees with steps remaining in their pay grade. The collective bargaining agreements with the Sergeants Union and Police Patrol (LELS) expire December 31, 2009. The proposed budget has no cost of living increases for non -represented employees or for police personnel. Street Reconstruction - The budget includes a 3% increase in the levy to the street reconstruction fund for both 2010 and 2011. Information Technology - The IT division has completed the bulk of their infrastructure upgrades and software implementation plans by year-end 2009. This division raises revenue through allocations to other departments for overhead, maintenance contracts, and software / hardware replacement. The budget does not include IT allocation rate increases for 2010 and 2011 as newly negotiated maintenance contracts, more efficient technology and improved systems software will cost less to operate and maintain. Debt Service - The city will pay off the 2003C street reconstruction bonds in 2009, increasing potential revenue capacity by approximately $424,000. Due to levy limits, the city would need to levy a special levy for un -allocated Market Value Homestead Credit (MVHC) to realize the revenue enhancement. In the past, the city council considered shifting a portion of retired bond debt payments to shore up other funds such as Street Reconstruction, Capital Improvement, and Park Replacement to avoid future borrowing to maintain or replace Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 25 existing assets, however unprecedented economic challenges may make this impossible at this time. In 2010, the city will retire the 2003 Open Space Refunding Bonds, which would provide another opportunity for revenue enhancement or tax decrease. Allocations - Following a review of the Central Services Fund and the Facilities Fund, it was determined that the fund revenues would not be able to sustain the funds for the long term. Further, there was an allocation imbalance from the General Fund to other budgeted funds. The budget includes a phase-in of the allocation increases to correct the imbalance and to ensure enough revenue was collected to sustain the funds indefinitely. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 26 CONCLUSION The Biennial 2010/2011 Proposed Budget responds to city council goals and is structured to maintain existing services, focus on improving core services (i.e., street maintenance and reconstruction), and redirect resources where appropriate. The budget is also cognizant of the impact to taxpayers. The remaining portions of this budget document provide greater detail on the funding sources and uses. We sincerely hope that all interested parties will find this document useful in evaluating the City's programs and services. Supplemental information can be obtained from the Department of Administrative Services. Biennial 2010/2011 Proposed Budget, City of Plymouth, MN Page 27 P:\Organization\Council\Council Staff Reports\2009 Staff Reports\081109\SCM ADM 2A 1 2010 PROJ TAX LEVY -- 2009 Levy: End of Levy General Fund $12,856,138.00 12,895,429.16 $13,040,115.00 $13,040,115.00 PERA $101,012.00 108,727.61 $108,727.61 $108,727.61 Police $9,231,614.00 9,183,834.79 $9,183,834.79 $9,183,834.79 Market Value Homestead Credit (included in levy limit) - have to levy and then we get unalloted $510,000.00 589,795.00 $589,795.00 $589,795.00 WILL NOT RECEIVE Market Value Homestead Credit Special Levy (1/2 of 2008 & all of 2009)$801,650.00 Street Reconstruction $2,458,092.00 2,458,092.00 $2,531,834.76 $2,531,834.76 Recreation Fund $678,497.00 628,497.00 $628,497.00 $628,497.00 Capital Improvement Fund $358,216.00 358,216.00 $368,962.48 $368,962.48 GO 2003B Street Recon Bonds $178,355.63 179,038.13 $179,038.13 $179,038.13 2013 GO 2003C Street Recon Bonds $424,531.43 2009 GO 2004A Public Safety $596,354.06 596,957.81 $596,957.81 $596,957.81 2024 GO 2007A Open Space $255,486.00 255,223.50 $255,223.50 $255,223.50 2023 Total City Tax Capacity Levy $27,648,296.12 5.25%27,253,811.00 -1.43%$27,482,986.08 -0.60%$28,284,636.08 2.30% City Market Value levies Activity Center Bonds $432,016.00 428,007.00 $428,007.00 $428,007.00 2013 2003D Open Space Refunding $267,256.50 281,326.50 $281,326.50 $281,326.50 2010 Total City Market Value Levy $699,272.50 0.98%709,333.50 1.44%$709,333.50 1.44%$709,333.50 1.44% Total City Levy $28,347,568.62 5.14%27,963,144.50 -1.36%$28,192,319.58 -0.55%$28,993,969.58 2.28% HRA Levy $551,277.00 551,277.00 $551,277.00 $551,277.00 TOTAL LEVY $28,898,845.62 5.14%28,514,421.50 -1.33%$28,743,596.58 -0.54%$29,545,246.58 2.24% 2009 Amended 2010 LEVY SCENARIO #1 SCENARIO #2 2010 Projected levy limit w/max market value special levy (no add'l bond) 2010 Projected reduction to 0 increase for average sale home SCENARIO #3 2010 Projected levy limit - no special levy for market value or add'l bond Page 1 8/7/2009 2:53 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Average Home Sale Value 384,400 366,800 Tax Capacity at 1%3,844 3,668 Combined City Tax & Market Value Tax Rate 24.351%25.625% Total City & Market Value Property Tax $936.04 $939.92 $3.88 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $18.58 $18.86 $0.28 Total Property Tax $954.62 $958.78 $4.16 Market Value Credit ($6.94)($11.10)($4.16) Total Net Property Tax $947.68 $947.69 $0.01 0.00% Tax Impact - Reduction in Levy - Scenario #1 Page 1 8/7/2009 2:53 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Lower Value Concentration to Median Value 264,400 250,000 Tax Capacity at 1%2,644 2,500 Combined City Tax & Market Value Tax Rate 24.351%25.625% Total City & Market Value Property Tax $643.83 $640.62 -$3.21 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $12.78 $12.86 $0.07 Total Property Tax $656.61 $653.48 -$3.13 Market Value Credit ($35.29)($38.69)($3.40) Total Net Property Tax $621.32 $614.79 -$6.54 -1.05% Estimated Estimated Percentage 2009 2010 Increase Increase Median Value 293,100 279,400 Tax Capacity at 1%2,931 2,794 Combined City Tax & Market Value Tax Rate 24.351%25.625% Total City & Market Value Property Tax $713.72 $715.96 $2.24 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $14.17 $14.37 $0.20 Total Property Tax $727.89 $730.33 $2.44 Market Value Credit ($28.51)($31.75)($3.24) Total Net Property Tax $699.38 $698.58 -$0.79 -0.11% Estimated Estimated Percentage 2009 2010 Increase Increase Higher Value Concentration to Median Value 419,000 400,000 Tax Capacity at 1%4,190 4,000 Combined City Tax & Market Value Tax Rate 24.351%25.625% Total City & Market Value Property Tax $1,020.29 $1,025.00 $4.71 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $20.26 $20.57 $0.31 Total Property Tax $1,040.55 $1,045.57 $5.02 Market Value Credit $0.00 $0.00 $0.00 Total Net Property Tax $1,040.55 $1,045.57 $5.02 0.48% Tax Impact - Reduction in Levy - Scenario # 1 Page 2 8/7/2009 2:53 PM Commercial Property Estimated Estimated Percentage 2009 2010 Increase Increase Combined City & Market Value Tax Rate 24.351%25.625% On a $1,000,000 Property $1,051,000 $1,000,000 Tax Capacity 20,270 19,250 less: Fiscal Disparity contribution rate 0.371552 0.371552 Net Tax Capacity 12,739 12,098 Total Property Tax $3,102 $3,100 -$1.93 -0.06% Page 3 8/7/2009 2:55 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Average Home Sale Value 384,400 366,800 Tax Capacity at 1%3,844 3,668 Combined City Tax & Market Value Tax Rate 24.351%25.855% Total City & Market Value Property Tax $936.04 $948.37 $12.33 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $18.58 $18.86 $0.28 Total Property Tax $954.62 $967.23 $12.61 Market Value Credit ($6.94)($11.10)($4.16) Total Net Property Tax $947.68 $956.13 $8.45 0.89% Tax Impact - max levy - no market value credit special levy or add'l bond levy - Scenario #2 Page 1 8/7/2009 2:55 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Lower Value Concentration to Median Value 264,400 250,000 Tax Capacity at 1%2,644 2,500 Combined City Tax & Market Value Tax Rate 24.351%25.855% Total City & Market Value Property Tax $643.83 $646.38 $2.55 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $12.78 $12.86 $0.07 Total Property Tax $656.61 $659.23 $2.62 Market Value Credit ($35.29)($38.69)($3.40) Total Net Property Tax $621.32 $620.54 -$0.78 -0.13% Estimated Estimated Percentage 2009 2010 Increase Increase Median Value 293,100 279,400 Tax Capacity at 1%2,931 2,794 Combined City Tax & Market Value Tax Rate 24.351%25.855% Total City & Market Value Property Tax $713.72 $722.39 $8.68 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $14.17 $14.37 $0.20 Total Property Tax $727.89 $736.76 $8.88 Market Value Credit ($28.51)($31.75)($3.24) Total Net Property Tax $699.38 $705.01 $5.64 0.81% Estimated Estimated Percentage 2009 2010 Increase Increase Higher Concentration to Median Value 419,000 400,000 Tax Capacity at 1%4,190 4,000 Combined City Tax & Market Value Tax Rate 24.351%25.855% Total City & Market Value Property Tax $1,020.29 $1,034.21 $13.92 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $20.26 $20.57 $0.31 Total Property Tax $1,040.55 $1,054.78 $14.23 Market Value Credit $0.00 $0.00 $0.00 Total Net Property Tax $1,040.55 $1,054.78 $14.23 1.37% Tax Impact - max levy - no market value credit special levy or add'l bond levy - Scenario #2 Page 2 8/7/2009 2:55 PM Commercial Property Estimated Estimated Percentage 2009 2010 Increase Increase Combined City & Market Value Tax Rate 24.351%25.855% On a $1,000,000 Property $1,051,000 $1,000,000 Tax Capacity 20,270 19,250 less: Fiscal Disparity contribution rate 0.371552 0.371552 Net Tax Capacity 12,739 12,098 Total Property Tax $3,102 $3,128 $25.92 0.84% Page 3 8/7/2009 2:55 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Average Home Sale Value 384,400 366,800 Tax Capacity at 1%3,844 3,668 Combined City Tax & Market Value Tax Rate 24.351%26.661% Total City & Market Value Property Tax $936.04 $977.91 $41.87 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $18.58 $18.86 $0.28 Total Property Tax $954.62 $996.77 $42.15 Market Value Credit ($6.94)($11.10)($4.16) Total Net Property Tax $947.68 $985.67 $37.99 4.01% Tax Impact - market value credit maximum special levy - Scenario # 3 Page 1 8/7/2009 2:55 PM Residential Property Estimated Estimated Percentage 2009 2010 Increase Increase Lower Value Concentration to Median Value 264,400 250,000 Tax Capacity at 1%2,644 2,500 Combined City Tax & Market Value Tax Rate 24.351%26.661% Total City & Market Value Property Tax $643.83 $666.51 $22.68 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $12.78 $12.86 $0.07 Total Property Tax $656.61 $679.37 $22.76 Market Value Credit ($35.29)($38.69)($3.40) Total Net Property Tax $621.32 $640.68 $19.36 3.12% Estimated Estimated Percentage 2009 2010 Increase Increase Median Value 293,100 279,400 Tax Capacity at 1%2,931 2,794 Combined City Tax & Market Value Tax Rate 24.351%26.661% Total City & Market Value Property Tax $713.72 $744.90 $31.18 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $14.17 $14.37 $0.20 Total Property Tax $727.89 $759.26 $31.38 Market Value Credit ($28.51)($31.75)($3.24) Total Net Property Tax $699.38 $727.52 $28.14 4.02% Estimated Estimated Percentage 2009 2010 Increase Increase Higher Value Concentration to Median Value 419,000 400,000 Tax Capacity at 1%4,190 4,000 Combined City Tax & Market Value Tax Rate 24.351%26.661% Total City & Market Value Property Tax $1,020.29 $1,066.42 $46.13 HRA Tax Capacity Rate 0.483%0.514% HRA Property Tax $20.26 $20.57 $0.31 Total Property Tax $1,040.55 $1,086.99 $46.44 Market Value Credit $0.00 $0.00 $0.00 Total Net Property Tax $1,040.55 $1,086.99 $46.44 4.46% Tax Impact - market value credit maximum special levy - Scenario # 3 Page 2 8/7/2009 2:55 PM Commercial Property Estimated Estimated Percentage 2009 2010 Increase Increase Combined City & Market Value Tax Rate 24.351%26.661% On a $1,000,000 Property $1,051,000 $1,000,000 Tax Capacity 20,270 19,250 less: Fiscal Disparity contribution rate 0.371552 0.371552 Net Tax Capacity 12,739 12,098 Total Property Tax $3,102 $3,225 $123.35 3.98% Page 3 MEMO PLYMOUTH PARKS & RECREATION 3400 PLYMOUTH BLVD, PLYMOUTH, MN 55447 DATE: August 21, 2009 TO: Laurie Ahrens, City Manager REVIEWED BY: Eric Blank, Director Parks and Recreation; Diane Evans, Superintendant of Recreation FROM: Erica Chua, Recreation Supervisor SUBJECT: Adaptive recreation update of REACH for Resources services HISTORY Under the Americans for Disabilities Act (ADA), the City is required to provide inclusion services. The City is not required to provide adaptive programming. Inclusion services provide participants with a disability reasonable accommodations to allow their participation in mainstream programming. An accommodation is "reasonable" when it does not result in a fundamental alteration in the nature of the activity as defined by the ADA. Plymouth currently provides inclusion services in house, it does not pay a contractor for these services. Adaptive services include programming designed specifically for individuals with disabilities. These programs are not mainstream and typically have a higher staff to participant ratio. The City currently contracts with REACH for Resources to provide adaptive programming. REACH for Resources is a non-profit organization that the City has contracted with to provide adaptive recreation opportunities for residents since 1988. REACH was founded in 1980 and has been serving communities for 28 years. In addition to adaptive recreation services REACH also provides inclusion services, mental health services, education and advocacy along with information and referral services. The primary populations that REACH serves are adults with developmental disabilities such as downs syndrome, cerebral palsy, mental retardation and individuals from group homes that cannot participate in programming independently or require specialized attention. Page 1 Plymouth currently pays $17,442 (2009) in contractual fees to REACH for a membership in the eight city REACH consortium for adaptive programming. Six of the eight member cities pay an additional fee for inclusion services. REACH consortium member cities include: Brooklyn Park, Brooklyn Center, Crystal, Golden Valley, Maple Grove, New Hope, Robbinsdale and Plymouth. The consortium membership fee provides Plymouth residents the following benefits: priority registration and classification as residents. Resident classification affords Plymouth participants a $5 discount per program. Plymouth participants still pay a fee for REACH programs. Listed below is an example of a REACH program and price structure. KID -FU Martial Arts programs for kids! Come and learn the moves of Jackie Chan. Location: Bass Lake Shelter, 5450 Northwest Blvd, Plymouth Dates: April 2nd — May 21St Time: Thursdays, 6:00 -6:45 Fee: $56 residents, $64 non-residents CONCERNS The current REACH contract brings up four major concerns; high cost of REACH services, REACH program quality and their interaction with the City, duplication of services currently provided in the area and the possible dissolution of the REACH consortium due to participating cities withdrawing. The high cost to provide a small discount for REACH programming is making it increasingly difficult to defend Plymouth's participation in the eight city consortium. The attendance for REACH programming has fluctuated over the past three years, but the cost of REACH services has continued to rise. The chart below illustrates the number of participants and the cost of the programs offered by REACH. Yearly REACH budget numbers and cost Page 2 Youth Adults Total program Average number of City's cost per participations programs participants Cost participant per year per year by individual per program 2005 24 33 252 4 14,712.00 58.38 2006 47 100 233 1 14,646.96 62.86 2007 N/A N/A 238 N/A 16,309.18 68.53 2008 24 58 308 4 17,442.40 56.63 2009 N/A N/A 59 thus far N/A 17,442.40 N/A winter numbers only) Frozen from 2008 17,965.67 (proposed) Page 2 The cost of programming has risen almost $3,000 in the last three years, and REACH is providing the same programming with 75 more participants. Without freezing the current consortium membership fee there would have been an estimated $1,000 increase for 2009. We have negotiated a lower fee for 2010 at $10,000. This fee is still too high for services provided. The high cost for REACH services is not justified by the quality of their programming. REACH offers approximately eighteen programs each quarter and many of these programs have not changed in more than five years. In comparison, Plymouth programmers offer approximately 30 or more programs each quarter. Due to a low number of program offerings, there are not many programs offered in the City of Plymouth, which forces participants to travel in order to participate in REACH programming. Currently, there are 82 Plymouth residents, based on 2008 numbers (24 youth and 58 adults) that are taking advantage of the REACH programs and there is only one program offered by REACH that takes place in Plymouth. In addition REACH does not provide the City with up to date financial and participant information on a monthly basis, which makes it difficult to track progress and verify information. REACH provides financial and participation information on a quarterly basis after the programs have been completed. There are four other adaptive service providers in the Plymouth area. Contracting with REACH is duplicating existing services. As you can see from the attached grid, all four local adaptive options provide adult programming, and two of them provide youth programming. The majority of the participants with REACH are adults that would have programming opportunities with Windows of Opportunity through the Robbinsdale School District, Project SOAR through the Hopkins, Minnetonka, St. Louis Park and Wayzata school districts, Courage Center located in Golden Valley and ARLE through the Parks and Recreation departments of Bloomington, Eden Prairie, Edina and Richfield. Both ARLE and the Courage Center also offer youth programming opportunities. In addition to these options, the City has offered adaptive programming contractually through MacPhail Center for Music and Upstream Arts. The City also has an art instructor on staff that is able to provide adaptive programming. The eight city consortium has been meeting over the past year to determine how to move forward with REACH due to economic concerns. Over the course of the past year four of the eight cities have expressed interest in withdrawing from the consortium or only contracting for inclusion services. If these cities do opt to withdraw, the cost of adaptive services could rise substantially. Page 3 FOR YOUR CONSIDERATION Based on the number of alternative options available to Plymouth residents with adaptive needs and the other concerns surrounding the REACH consortium membership, there are two options for your consideration: 1. Continue to contract with REACH at the estimated rate of $10,000, or a higher rate that will most likely be in place for 2010 due to lower community consortium involvement 2. Withdraw from the REACH consortium and direct participants to other local adaptive programming options as well as provide some adaptive programming through Plymouth Parks and Recreation Enclosed: Adaptive Services grid Page 4 ADAPTIVE SERVICES We currently contract with Reach for Resources at an annual cost to the city of $17,000, this fee helps to subsidize REACH programs. As a Reach member city our residents get a $5 discount on programs along with a priority registration date over non Reach members. Below are other options. SERVICE PROVIDER CITY COMMENTS YOUTH I PROGRAMS ADULT PROGRAMS CONTACT INFO. COST TO USER Reach for Resources 17,000 We pay a consortium fee for Yes Bowling, dances, Yes Bowling, Social reachforresources.org Program costs year round yearly fee our participants to receive a $5 trips, kid fu, active nights, on the range from $5 - programming) discount per program. adventures, town programs, Becca Stenzel 350 for yoga, 952-988-4176 res/non-res fee structure. As a NARC member, Windows of no cost to Windows of Opporunity serves Ages trips, plays, arts and Yes trips, plays, arts ced.rdale.com Program costs Opportunity the city the Robbinsdale School District 16-18 crafts, computer and crafts, range from year round 281: New Hope, Brooklyn Park, classes, bike outings, computer classes, AI Ickler Exec Dir. 5-$55 flat fee - no programming) Brooklyn Center, Crystal, bowling special bike outings, AI_lckler@rdale.org res/non res rates Golden Valley, Plymouth, events bowling special 763-504-8028 Robbinsdale events Project SOAR no cost to Project SOAR serves four No Yes trips, dances, minnetonkacommun Program costs year round the city school districts: Hopkins, BINGO, arts, ityed.org range from programming) Minnetonka, St. Louis Park and crafts, cooking Myra Wicklacz 5-$19 flat fee- no Wayzata computer classes 952-401-6898 res/non res rates Courage Center no cost to They have locations in Yes camps, swim classes, Yes swim classes, couragecenter.org Program costs year round the city Burnsville, Golden Valley, driving instruction, sports, support range from programming) Forest Lake and Stillwater sports, support groups, work and 763-520-0520 5-$138 flat fee - focuses on physical groups career skills no res/non res disabilities, but rates serves those on the spectrum and cognitive delays Adaptive Recreation no cost to ARLE is a collaboration with the Yes Softball, Fishing, Yes walking club, ci.bloomington.mn.0 Program costs and Learning the city Park and Rec Depts of Lawn Games, softball, water s range from Exchange Bloomington, Eden Prairie, MacPhail Music aerobics, disc golf, 6-$138 flat fee - year round Edina and Richfield and classes, Garden Club, trips, art and no res/non res programming) Community Ed of Bloomington water aerobics, music classes, rates They hold programs in these Saturday night out garden club host cities Page 1 rp) City of Plymouth Adding Quality to Life SPECIAL COUNCIL MEETING To: Prepared by: August 25, 2009 Reviewed by: Item: 1. ACTION REQUESTED: Agenda Number: Laurie Ahrens, City Manager Doran Cote, Director of Public Works 2010 and 2011 Budget — Metropolitan Council Transit Funding Provide staff direction for 2010 and 2011 budget preparation. 2. BACKGROUND: The Metropolitan Council staff has determined that the $7,000,000 gap in state funding for transit over the 2010-2011 biennium will be covered by withholding the discretionary or supplemental Motor Vehicle Sales Tax (MVST) from the suburban transit providers from July 2009 through 2011. Based upon the state's MVST forecast, this withholding creates an $18.5 million savings for Metropolitan Council ($8.4 million in 2009 and another $10.11 million in 2010) and additional savings in 2011. In a letter written to Mayor Slavik dated August 5, 2008, Tom Weaver, Metropolitan Council Regional Administrator offered several explanations for staff withdrawing funds dedicated to suburban transit, one of which is that the suburban transit providers have saved money for operations and capital expenses beyond what Metro Transit staff has reserved. Metropolitan Council staff is withholding the discretionary MVST and the supplemental (general fund) which we have previously received, in order to lower the reserve funds of the suburban providers and enabling Metropolitan Council to balance their budget. Staff is currently working with our transit partners to develop a consensus of funding priorities and policies. Philosophies vary between the Metro Transit staff, Metropolitan Council staff and suburban transit providers. The cities and boards reserve funds for planned operating and capital expenses and emergency contingencies. The Plymouth Transit Fund has a written guideline of maintaining one year of operating funds in reserve. Metropolitan Council tends to spend down their reserves. Metropolitan Council and Metro Transit assume suburban transit providers only use their reserve funds for operating expenses. Plymouth transit revenue comes from Motor Vehicle Sales Tax (MVST), Metro Transit fare reimbursement, the State General Fund, and National Transit Database Funds. In February 2009, the State forecast a decrease in MVST revenue for 2009, 2010 and 2011. Plymouth received $3,390,000 in MVST in 2008. Metropolitan Council estimates that Plymouth will receive $2.8 million in MVST Page 1 Page 1 2009 and $2.3 million in 2010 and 2011. Plymouth received $669,000 in supplemental MVST in 2008 and will receive an estimated $500,000 in supplemental MVST in 2009. Plymouth received 283,000 from the State General Fund in 2008. In 2008 and 2009, Metropolitan Council withheld fare reimbursements and MVST payments for eight months without notice. The combined elimination of revenue from the State General Fund and the supplemental MVST means an approximate loss of $780,000 in 2010 and again in 2011. In addition, there is an anticipated reduction of base MVST revenue and fare revenue due low sales of new vehicles and to lower ridership. In addition to the revenue changes, Metro Transit proposes to reallocate the fare reimbursement based on actual revenue collections for Upass, Metropass and College Pass effective January 1, 2010. Revenue allocation for other fare media (stored value cards and 31 -day passes) will remain unchanged. This revenue allocation is based on originating boarding and assumes continued regional transfer reciprocity. For example, Plymouth Metrolink would not receive fare reimbursement for a Upass transferring from downtown to Plymouth. Plymouth would be reimbursed for fare if a passenger boards in Plymouth to disembark downtown and transfer to another provider. Plymouth would only receive the amount from passenger boardings originating in Plymouth. During the first six months of 2009, Plymouth would have lost an estimated $150,000 of fare reimbursement. In anticipation of these revenue reductions, the City Council approved increased efficiencies and reduction of transit services. These changes will be effective December 14, 2009. These changes will create an annual savings of $405,000, however this savings does not result in a reduction in the cost of transit services from 2009 to 2010 since that cost was conservatively expected to increase over $600,000. The net increase in transit service costs is $200,000. 3. BUDGET IMPACT: The proposed 2010 and 2011 Transit budget has been prepared contemplating the above described revenue reductions, fare redistribution and service reductions and resulting cost reduction. The budget includes approximately $1,800,000 of revenue from reserves in both 2010 and 2011 in order to balance the budgets. Continued use of reserves at this magnitude will cause the fund balance to be depleted by 2012. 4. ATTACHMENTS: Page 2 Page 2 GENERAL FUND BUDGETED ALLOCATIONS - YEARS 2003 THROUGH 2009 P:\Organization\Council\Council Staff Reports\2009 Staff Reports\082509\10 SCM 2A 7 Allocations.xlsx 2003 '03-'04 2004 '04-'05 2005 '05-'06 2006 '06-'07 2007 '07-'08 2008 '08-'09 Annual %Annual %Annual %Annual %Annual %Annual % Budget Amount Increase Budget Amount Increase Budget Amount Increase Budget Amount Increase Budget Amount Increase Budget Amount Increase Allocations 9000-100 Photocopying $112,076.00 2.94%$115,371.00 0.00%$115,371.00 0.00%$115,371.00 -24.05%$87,630.00 3.00%$90,259.00 3.00% 9000-101 Information Technology $955,738.00 7.82% 1,030,499.00 5.50% 1,087,223.00 7.39% 1,167,598.00 4.57% 1,220,929.00 15.50% 1,031,732.00 2.59% 9000-102 Facilities Management $520,181.00 11.41%$579,521.00 32.63%$768,647.00 5.43%$810,365.00 0.17%$811,778.00 5.00%$852,367.00 5.00% 9000-104 Mobile Phone $43,449.00 19.28%$51,825.00 2.25%$52,990.00 51.81%$80,445.00 3.00% 9000-105 Security $51,011.00 14.69%$58,507.00 0.03% 9000-106 Telephone $59,009.00 83.05%$108,018.00 2.05% 9000-108 Internal Rental Charges $1,261,829.00 3.95% 1,311,626.00 2.25% 1,341,168.00 3.95% 1,394,118.00 3.92% 1,448,741.00 3.07% 1,404,197.00 12.70% Total Allocations:$2,849,824.00 6.57%$3,037,017.00 10.50%$3,355,858.00 5.47%$3,539,277.00 5.45%$3,732,088.00 -2.86%$3,625,525.00 7.03% ALLOCATION % CHANGE 9000-100 Photocopying -17% 9000-101 Information Technology 11% 9000-102 Facilities Management 72% 9000-108 Internal Rental Charges 25% Central Equipment) OVERALL PERCENTAGE CHANGE FROM 2003 - 2009 Page 1 GENERAL FUND BUDGETED ALLOCATIONS - YEARS 2003 THROUGH 2009 P:\Organization\Council\Council Staff Reports\2009 Staff Reports\082509\10 SCM 2A 7 Allocations.xlsx Allocations 9000-100 Photocopying 9000-101 Information Technology 9000-102 Facilities Management 9000-104 Mobile Phone 9000-105 Security 9000-106 Telephone 9000-108 Internal Rental Charges Total Allocations: ALLOCATION 9000-100 Photocopying 9000-101 Information Technology 9000-102 Facilities Management 9000-108 Internal Rental Charges Central Equipment) OVERALL PERCENTAGE CH 2009 Annual Budget Amount 92,968.00 1,058,423.00 894,987.00 82,861.00 58,525.00 110,235.00 1,582,470.00 3,880,469.00 Page 2 rp) City of Plymouth Adding QoaWy to Life REGULAR COUNCIL MEETING August 25, 2009 Agenda BNumber: To: Mayor and City Council Prepared by: Laurie Ahrens, City Manager Item: Set Future Study Sessions 1. ACTION REQUESTED: Review the pending study session topics list and set study sessions or amend the topics list if desired. Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Page 1 Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Joint meeting with Environmental Quality Committee (fall) Discuss Leap -Frog Development and History of Temporary/Private Lift Stations Other requests for study session topics: Update with the City Manager (fall) Meet with prosecutor for update (fall) (TB) Consider incentives to encourage tree preservation Lake sediment deltas report Architectural guidelines (fall) Page 2 vPlymouth Adding Quality to Life September 2009 Modified on 08114109 Page 3 1 5:00 PM 2 6:00 PM 3 7:00 PM 4 5 SPECIAL COUNCIL HRA SPECIAL HUMAN RIGHTS MEETING MEETING COMMISSION Medicine Lake Room Medicine Lake Room MEETING Budget Study Session Parkers Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 6 7 8 9 10 11 127:00 PM 7:00 PM 7:00 PM Autumn REGULAR COUNCIL ENVIRONMENTAL PARK % REC Art Fair MEETING QUALITY ADVISORY COM- Parkers Lake LABOR DAY Council Chambers COMMITTEE MISSION (PRAC) EQC) MEETING MEETING CITY OFFICES Council Chambers Plymouth CLOSED Ice Center 13 14 15 16 7:00 PM 17 18 19 PLANNING COMMISSION MEETING Council Chambers ROSH HASHANAH Begins at Sunset 20 21 22 2 3 2 4 25 26 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING 1:00 PM MEETING ADVISORY Medicine Lake Room Plymouth On Council Chambers COMMITTEE ON Parade Celebration City Center Area TRANSIT (PACT) MEETING Medicine Lake Room A 27 28 29 30 YOM KIPPUR Begins at Sunset Modified on 08114109 Page 3 vPlymouth Adding Quality to Life October 2009 Modified on 08114109 Page 4 1 2 3 4 5 6 7 8 9 10 6:30-8:30 PM 7:00 PM 7:00 PM Volunteer PLANNING PARK ft REC 12:00-4:00 PM Recognition Event COMMISSION ADVISORY Fire Dept. Plymouth Creek MEETING COMMISSION Open House Center Council Chambers PRAC) MEETING Fire Station III Plymouth Creek Center 11 12 13 14 15 16 17 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL MEETING QUALITY COLUMBUS DAY Council Chambers COMMITTEE Observed EQC) MEETING Council Chambers PLYMOUTH PUBLIC WORKS DIVISION CLOSED 18 19 20 7:00 PM21 22 23 24PLANNING7:00 PM COMMISSION HRA MEETING MEETING Medicine Lake Room Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake 25 26 27 28 29 30 317:00 PM REGULAR COUNCIL 5:30-8:30 PM MEETING Halloween on Council Chambers the Creek Plymouth Creek Center Modified on 08114109 Page 4 vPlymouth November 2009 Adding Quality to Life 1 2 3 4 5 6 7Daylight7:00 PM 7:00 PM Savings PLANNING HUMAN RIGHTSEnds Set Clocks Back COMMISSION COMMISSION 1 Hour MEETING MEETING Council Chambers Parkers Lake Room 8 9 10 11 12 7:00 PM 13 147:00 PM REGULAR COUNCIL PARK Fr REC MEETING ADVISORY COM - Council Chambers VETERANS DAY MISSION (PRAC) Observed MEETING Council Chambers CITY OFFICES CLOSED 15 16 17 18 7:00 PM 19 7:00 PM 20 21 PLANNING COMMISSION HRA MEETING MEETING Medicine Lake Room Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 22 23 24 25 26 27 287:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH ADVISOR MEETING COMMITTEE ON Council Chambers TRANSIT (PACT) THANKSGIVING THANKSGIVING MEETING HOLIDAY HOLIDAY Medicine Lake Room CITY OFFICES CITY OFFICES CLOSED CLOSED 29 30 F- Page 5