Loading...
HomeMy WebLinkAboutCity Council Packet 06-23-2009 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING JUNE 231 20091 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. DISCUSSION TOPICS A. Park Replacement Fund Part I Part II 3. UPDATE WITH CITY MANAGER 4. ADJOURN Special Council Meeting 1 of 1 June 23, 2009 0 Park Replacement Plan City of Plymouth, MN June, 2009 Prepared by: City of Plymouth 4D EH LERS LLAMRS FIA RMOLIC FMANCE Adding Quality to Life TABLE OF CONTENTS I. Introduction II. Executive Summary III. Background IV. Analysis Assumptions V. Funding Scenarios VI. Summary 051199TOTITA RM • i Parks Replacement CIP Page 1 City of Plymouth June, 2009 I. INTRODUCTION The City of Plymouth (the "City") engaged Ehlers & Associates, Inc. (Ehlers) to undertake a review of the City's Parks Replacement CIP. The primary objective is to review options and make recommendations as to funding scenarios to ensure the program's long-term financial viability. Ehlers staff responsible for this analysis and report: Jonathan North Financial Advisor Elizabeth Diaz, CFA Financial Analyst Parks Replacement CIP Page 2 City of Plymouth June. 2009 11. EXECUTIVE SUMMARY The City of Plymouth has a long-term, 40 year capital replacement schedule for parks, which is to be funded through the City's Paris Replacement Fund. Over the next 40 years, capital expenditures related to the replacement of existing park assets are estimated to total $97 million. Under the current funding scenario, revenues are not sufficient to cover the expected expenditures, and the Park Replacement Fund's cash balance would be depleted by 2017. Therefore, we provide alternative options for funding this program, using assumptions that are detailed in Section 1V. o Current Status: Represents the status quo, no change to current funding. o Option L- Represents the current status, and the addition of two bonds with payments beginning in 2011 and 2014 that coincide with the maturing of two existing bonds. The replacement bond amounts would approximate $1.5M and S2.3M par. o Option 2 and 3: Both establish an ending cash balance target of $1M: Option 2: Achieves the cash balance goal by issuing debt. This would require additional future levies. Option 3: Achieves the cash balance goal by establishing a large initial endowment of an upfront cash contribution in year one. The Current Status and Option 1 result in deficit balances before 2029, or the term of our analysis. Options 2 and 3 provide for positive cash positions for the term, through the use of levy or additional upfront cash contribution. Policy considerations include: Generational Equity. Should future assets be paid by current or future users? o Cash Balance Targets. o Competing levy and long-term needs (beyond the current five year levy needs) o Transfer from the Project Administration Fund o Use of new bonds to offset maturing bonds o Transfer of cash from other funds for Option 3 Parks Replacement CIP Page 3 City of Plymouth June. 2009 III. BACKGROUND The City of Plymouth has a long-term capital replacement schedule for parks. Unlike most cities which focus on the next 5 — 10 years, Plymouth's plan extends through the next forty years. The Park Replacement Fund is strictly a capital project fund. It finances the replacement of existing capital assets and does not include expenditures related to the operation or maintenance of the parks. Further, this fund does not include capital asset expenditures related to future parks. Overview of Park Replacement Fund Cash: The Park Replacement Fund has approximately $3.7M ($1M of which is a loan to the Ice Arena — repayable through 2019). Expenditures: Staff estimates that the capital expenditures for the next 40 years would total 96.SM. Revenue: There is a General Fund transfer that is allocated to the Park Replacement Fund 77,4$0 in 2009). Interest earnings from the reserves are also available as revenue. Current Funding Projections Assuming the City makes no changes to funding (except increasing the general fund transfer by 2% per year beginning in 2012), the fund will be depleted by 2017. This includes the assumed 2.4M transfer from the Project Administration Fund. Negative Gash Balance if current cash only and no additional levy 10,000,000 5,000,000 -- --- 0 5,000,000) 10,000,000) - 15,000,000) e N h 1 0tiS h 1 Therefore, we provide three options to address the long-term financial health of the fund. Parks Replacement CIP Page 4 City of Plymouth ,lune, 2009 IV. ANALYSIS ASSUMPTIONS Expenditures and Replacement Schedule The analysis reviews the replacement schedule for capital assets only_ It does not reflect operating costs or new parks. The projected expenditures are based on the City's existing Park Replacement schedule which excludes: o Plymouth Ice Center o Plymouth Creek Center and Fieldhouse Over the next 40 years, expenditures are estimated to reach $97M This financial impact analysis has a 20 year horizon (2009 through 2029). The variables impacting financial forecasts are more dependent on assumptions outside the City's control and subject to greater swings. Ten- to twenty- year pro -formas are typical, and this analysis uses a twenty-year proforma which is the long end of the range. Funding Sources Existing Cash Balance: o $3.7M in Park Replacement Fund 1 M of which is in the form of a loan to the ice arena, which is repayable through 2019) 2.8M available from the Project Administration Fund. Investment return on cash balances are assumed to be 2% through 2011, then increased to 4% beginning in 2012. General Fund transfer: The 2009 levy of $77,480 is assumed to be flat for 2010 and 2011, then increases 2% annually. Replace" maturing bond levies. a Series 1998C (Community Center): Final payment of $398,531— levy available 2014 o Series 2003D ({open Space Bonds): Final payment of $267,930 —levy available 2011 As these bonds mature, the City could redirect or replace all or a portion of that levy to new debt service and minimize tax rate volatility. For purposes of this review, we assume that 50% of the matured levies are replaced by new debt for park replacement. The 50% allocation could change, and is intended to provide a baseline analysis for the assumptions. Lastly, this oversimplifies the Park Replacement schedule, and efforts would need to be made at that time to ensure that the schedule is accelerated or arbitrage issues are addressed. Debt Assumptions o All debt is assumed to have 15 year maturities with 4.5% rate a Using debt somewhat minimizes the true cost of the projects in the early years. Rather than large levies to build reserves in advance of expenditure, debt service levies stretch beyond the 20 year term of this analysis. Parks 'Replacement CIP Page 5 City of Plymouth June, 2009 V. FUNDING SCENARIOS CURRENT No Changes to Current Funding Strategy STATUS: No target cash balance Beginning Cash of $3.7M Assumes transfer of $2.8M from the Project Administration Fund Includes the current General Fund transfer of $77,480 Under this scenario, the cash reserve goes negative by 2017, with a cumulative deficit balance of 12.2M in 2029. Pros: Except for the assumed $2.8M transfer, no additional upfront cash contribution No levy impact Cons: Not a viable long-term solution Negative Cash Balance if current cash only and no additional levy 10,000.000 5,000,000 0 5,000,000) 10,000,000) 15,000,000) 120,000 100,000 80,000 60,000 40,000 20,000 1p 1P y rypp p OrLo`L rl. b`L rL Base Scenario (No Change) - Includes the current Genera! Fund levy only l^44 o Transfer frnm General Fund le+y Park Levy (non -debt portion of 56%) Debt lent' Parks Replacement CIP Page 6 City of Plymouth June, 2009 OPTION 1: Current status + add 50 of maturing debt service levy No target cash balance Assumes new debt to replace 50% of the maturing debt service Ievy Issuance of $1.5M and $2.3M would replace 50% of maturing bonds levy in 2010 and 2013, respectively Under this scenario, the cash balance is negative in 2023 with a deficit balance of $4.5M in 2029. Pros: Except for the assumed $2.8M transfer, no additional upfront cash contribution New bonds represent 50% of existing debt levy Cons: Not a viable long-term solution Shifting 50% of matured debt levy still results in negative cash position 8,000,000 6,000,000 ---- --- — 4,000,000 - - — 2,000,000 — 0 — j (2,000.000) -- 4,000,000) 6,000,000) Option 1; Levies include General Fund and shift of 50% matured debt 500;000 400,000 — 300,000 200,000 — 100.000 — s0 o Transfer from General Fund levy Park Levy (non -debt portion of 50%) Debt levy Parks Replacement CIP Page 7 City of Plymouth June, 2009 OPTION 2: Option 1 + new debt as needed to maintain cash target Target cash balance of $1 M New debt issued in 2022 ($1M), 2025 ($1M) and annually thereafter through 2029 (ranging from $1 M to $1.4M) Pros: Levy increases are not material until 2023 (average annual increase from 2016-2029 is 6% - excluding initial bond replacement levies) No additional upfront cash contribution required Future residents pay more of the future replacements / improvements Cons: Levy requirements increase significantly beginning in 2019 Use of debt somewhat distorts the cash / levy impact in the latter years Competing demands for future levies Target Cash achieved by using debt and increasing levy as deeded 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 Option 2: Levies includes General Fund levy, 50% shift of matured debt and new debt service levy E3 Transfer from General Fund levy Park Levy (non -debt portion of 50%) Oehl levy Parks Replacement CIP page g City of Plymouth June, 200'9 OPTION 3: Endowment Option Target cash balance of $1 M (achieved by 2029) Includes General Fund transfer, and 50% of maturing bonds Beginning Cash of $8.9M, comprised of- 3.7M initial fund 2.8M transfer from the Project Administration Fund 2.4M transfer from other available funds (ie: surplus transfer) Pros: Does not increase the annual levy through the term of analysis (2029) Fund could provide financial flexibility with higher initial cash balance Cons: Allocates significant cash to a capital fund in times of operating challenges Political challenges of having a large balance Cash decline begins to accelerate rapidly in 2025 Current low interest rates minimizes investment returns Current residents pay for costs of future improvements 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 500,000 450,006 400,000 350,000 340.000 250,000 200,000 150,000 100,000 50,000 Cash Target achieved by increasing upfront cash contribution only S§5 ',N N`5 N \ 1N Option 3: Levies include General Fund levy and shifting 50%0 of matured debt service levy o-'V p ti©,, a ' ro \ % +,,e °,y° °'y' °- ,gyp °J' ,pph p tio ti' 4 0 I0 Transfer from general Fund levy Park Level (non -debt portion of 50%) Debt levy Parks Replacement CIP Page 9 City of Plymouth June, 2009 VI. SUMMARY The City has practical long-term visioning and planning. The Park Replacement Plan extends 40 years, well beyond comparable cities. The variables impacting financial forecasts are dependent on assumptions outside of the City's control and subject to greater swings. Ten- to twenty-year pro -formas are typical. This analysis uses a twenty year pro -forma, which is the long end of the range. The average annual capital expenditure from 2009-20-191's $1.14 million. Therefore, we recommend a target cash balance of $1 million to be achieved and maintained by 2029. This amount provides a degree of investment return and, importantly, a cushion for unexpected capital demands. While current low interest rates reduce the benefit of investment returns in the near terra, borrowing costs benefit with lower debt service payments. VII. CONCLUSIONS The current funding strategy is not a viable long-term option, as cash is depleted by 2017, with or without the addition of $2.8M from the Project Administration Fund. Option 1 is not a viable long-term option as cash is depleted by 2023. The policy concern with this option is that actions in 2028 would require significant levy increases or cash infusion. Option 2 would fall outside of levy limits through bonded debt as a special levy. The City would retain more control over revenues and be able to provide for gradual revenue increases, rather than erratic adjustments. Excluding the initial levy transfers from maturing debt, the average annual levy increase (2016 — 2029) would approximate 6%.. Option 3 does not address two issues. 1) Current taxpayers are paying for future assets, creating generational inequity. 2) Provides funding through 2029 only, and does not put a financial plan in place to address the annual needs of the program. The remaining policy issues for the City to consider: o Generational Equity. Should future assets be paid by current or future users" o Establish Cash Balance Targets. For contingency and interest earnings o Competing levy and long-term needs (beyond the current five year levy needs) o Transfer from the Project Administration Fund a Use of new bonds to offset maturing bonds o Transfer of cash from other funds for Option 3 Parks Replacement CIP Page 10 City of Plymouth June, 21709 2008 ParIcs Grand Total Summary Athletic Field Li hts 3 19 5 000.00 Bleachers 322000.00 Fencing 625.004.034P625.00 Irrigation 123391500.00 Parking Lot Lighting 3579000.00 Parkin Lot Pavement & Trails, 17 369 552.00 Park Name Signs 60A92.00 Park Shelter Building 4434496.00 Skajj!j& Rink Replacement 12200000.00 Tennis Courts 727,400.00 Bridges Boardwalks &Docks 8727240.00 Playground Replacement Costs 3 910 000.00 Picnic Shelter Replacement Costs 12006A0.00 Grand Total 35,238sOO5.00 Pagett 0:1MaEntenancelPARKSUPiNTSTAFF-PARKSOFFICESDAMCapital-Replacement-SOhetlule-200MOOB-GranOTOtelSummary.%Is 2re72008 0:07 AM Athletic Field Lights Zachary Pla field 1981 600,000.00 6 25 2011 1 2039 PI oath Creek Playfield 1980 475,000.00 6 25 2013 2038 Oakwood Playfield 1980 475 000.00 6 25 2014 2039 PT oath Playfield 1980 530 000.00 6 25 2015 2040 Rid emount Playfield 1981 115,000.00 6 25 2016 2041 Bass Lake Playfield 1992 320,000.00 6 25 2017 2042 Parkers Lake Playfield 1992 285 000.00 6 25 2017 2042 Elm Creek Playfield I998 3607000.00 6 25 2023 2048 La Com to Playfield 2002 X5.000.00 6 25 2027 2052 Grand Total $3495110010.00 This is a complete replacement including poles, fixtures, wiring, service panels, etc. In many cases poles used need to be replaced based on light levels and locations according to today's standards. There is no cost savings in utilizing the old poles. The dollar value is derived from current lit fields based on: Baseball $160,000.00 Softball $90,000.00 Football/Soccer $65.00 Hockey $35,000.00 Tennis $45,000.00 1980 -- Oakwood $154,550.00 — 2008 - $475,000.00 Page 1 O:Wa[ntenancelPARKMMAlNnSTAFF-PARKSOFFICEZAN4Capital-Replacement-Schedule-20085Athletic Field Lights 2008.x1s Bleachers Elm. Creek Playfield 15' 10 row 1998 8 20 6100-0.00 3 48,000.00 2018 2038 Bass lake Playfield 1515 row 1999 5 20 3,000.00 3 15 000.00 2019 2039 Oakwood Playfield 15'5 row 1999 5 20 3,000.00 3 15 000.00 2019 2039 Parkers Lake Playfield 15' 5 row 2000 6 20 3,000.00 3 18,000.00 2020 2040 Pl outh Creek 15' 5 row 2000 3 20 3,000.00 3 9,000.00 2020 2040 PI outh PIa field 15'5 row 2000 3 20 3,000.00 3 9,000.00 2020 2040 Zachary Mayfield 15'5 row 2000 8 20 3,000.00 3 24,000.00 2020 2040 Greenwood Playfield 15'5 row 2002 6 20 3,000.00 3 18 000.00 2022 2042 Skate Park 15' 5 row 2002 1 20 3,000.00 3 3,000.00 2022 2042 Zachary Playfield 15' 3 row 2004 3 20 2I00 -O-.00 3 6000.00 2024 2044 Grand Total 32,000.00 Page 9 0:(Maintenance%PARKSIMAINnSTAFF-PARKSOFFICE\DANiCapiial-Replacement-Schedule-20CBlBleachets.2008.xis Fencing Page 7 0:%NAaintenance%PARKSIMAIN7%STAFF-PARKSOFFICEIDAN1Cspltal-ReplaCement-Scheduled008%Fenclng-2008.xls Fencing Page 2 DaMaEntenancelPARKSIMAIN RSTAFF-PARKSOFFICE%QAN%Capltal-Replacement-Schedule-2005%Fencing•2009.xls Fencing We perform routine maintenance each year which requires sections of chain link fabric and or specific rails to be replaced.. This is ongoing throughout the life of the fences. This page represents total replacement at its life expectancies including the concrete maintenance strip. 1992 - $64,049.00 — 2008 -- $97,800.00 Pages O:Wlintenance%PARKSIMAINMTAFF-PARKSOFFICECAN1C8pltal-Raplacement-Soeduie-20081Fencing-2008 is Irrigation Oakwood -- 2004 - $113000.00 2008 - $135,000.00 Page 1 O:1MaintenancelPARKSIMAINTSTAFF-PARKSOFFICEIDAN4CapitaJ.Replacement.Srhedile-20081lydgation-2000.x1s Parking Wt Lighting Parkers lake Playfield Ornamental 1992 23 20 3,000.00 3 69,000.00 2012 2032 LaCom to Playfield Shoebox 1982 2 40 5,000.00 3 1.0,000.00 2022 2062 Rid emount Playfield Shoebox 1982 2 40 5,000.00 3 10,000.00 2022 2062 Zachary Flayfield shoebox 1982 4 40 5,000.00 3 20,000.00 2022 2062 PI oath PIa ield shoebox 1982 4 40 5,000.00 3 20 000.00 2022 2062 PI oath Creek P1a 'eld Shoebox 1982 7 40 5,000.00 3 35 000.00 2022 2062 Parkers Take Playfield Shoebox 1986 18 40 5,000.00 3 90,000.00 2026 2066 Bass lake Playfield I Shoebox 1 1992 1 11 40 5,000.00 3 55 000.00 2032 2072 Parkers Lake Park Ornamental 2008 16 30 3,000.00 3 48,000.00 1 2038 2068 Grand Total $3579000.00 Parkers Sake Park 1980 -- $395500.00 — 2008 - $48,000.00 Page 1 DAMaintenancGlPARKSIMAINnSTAFF-PARKSOFFICEtAANICapMI-Replacement-Schedule-20085ParkingLotLiphting-200B.zls Parking ]Lot Pavement & Trails East Beach Asphalt 1975 29,064 40 4.50 3 1307788.00 2013 2053 Lions Park Asphalt 1978 4 981 40 4.50 3 22,414.50 2018 2058 LaCom to Asphalt 1980 12,380 40 4.50 3 55,710.00 2020 2060 QLteensIand Park Asphalt 1980 1,069 40 4.50 1 3 4,810.50 2020 2060 Mission Hills Park Asphalt 1981 3,120 40 4.50 3 14040.00 2021 2061 Plymouth Pla ield(south lot) Asphalt 1981 16,443 40 4.50 3 73,993.50 2021 2061 Timber Shores Park Asphalt 1981 5 749 40 4.50 3 25,870.50 2021 2061 Zachary Playfield Asphalt 1981 78,172 40 4.50 3 351,774.00 2021 2061 Parkers Lake Park Asphalt 1986 55 814 40 4.50 3 251463.00 2026 2066 Heritage Park Asphalt 1987 4,571 40 4.50 3 202569.50 2027 2067 St. Ma s Park Asphalt 198.8 4,168 40 4.50 3 182756.00 2028 2068 Bass Lake Pia field As halt 199.2 76,028 40 4.50 3 342,126.00 2032 2072 Parkers Lake PIa field Asphalt 199.2 115,793 40 4.50 3 521,068.50 2032 2072 Heather Ponds Park Asphalt 1994 4,127 40 4.50 3 18,571.50 2034 2074 Nymoitth Creek Playfield Asphalt 1995 82 735 40 4.50 3 372,307.50 2035 2075 West Beach Asphalt 1997 50,685 40 4.50 3 228 082.50 2037 2077 Swan Lake Park Asphalt 1998 9,324 40 4.50 3 411958.00 2038 2078 Egan Dog Park Gravel 200.2 9,650 40 2.50 3 24,125.00 2042 2082 Page 7 O:%Maintenance%PARKSIMAIMTtSTAFF-PARKSOFFICE%DAN%Capita6ReplacementSchedule 20081PatkinpLotPavement&Tt2115.x15 Parking Lot Pavement & Trails Nature Canyon ParkAsphalt 200.2 520 40 4.50. 3 2 340.00 2042 2082 Rid emount Fla ieId Asphalt 200.3 45,809 40 4.50 3 206,140.50 2043 2083 Lake Camelot Park Asphalt 2004 5,263 40 4.50 3 23 683.50 2044 2084 Circle Park Gravel 2005 1,200 40' 2.50 3 3,000.00 2045 1 2085 Greenwood Asphalt 2006 21,391 40 4.50 3 96,259.50 2046 2086 Trails - 3.6 Miles Per Year @ $25.00/Lin 1't = 475,000.00/Year. Starting In 2013 Based On 110 Miles Of Trail 475.000-00 Grand Total 31324,552.00 Routine maintenance occurs ie crack sealing, seal coating, mill and overlay, however complete reconstruction is recommended at 30 years. Page 2 0:WaintenancelPARKS)MA[NT)STAFF-PARKSOFFIGESDAN%Capital•Replacement-Schedule-20081ParkingLotPavement&Trails.xls Park Name Signs Taryxi Hills (no si n) 0.00 0 25 Timber Shores 2x4 Vacker 0.00 0 25 Heritage 4x4 (in house) 1995 1. 12 624 624.00 2007 2032 Egan Park 1x3 (in house) 2002 1 5 624.00 3 624.00 2007 2032 Elmhurst Gardens 1x3 (in house) 2003 1 5 624.00 3 624.00 2008 2033 East Medicine Lake 4x6 custom 1998 1 25 1 200.00 3 1,200.00 2023 2048 West Medicine Lake 4x8 Custom 1998 2 25 2000 3 47000.00 2023 2048 Shenandoah Park 4x4 LSI 2001 2 25 624 3 1,248.00 2026 2051 Camelot Park 6x6 LSI 2003 1 25 600.00 3 600.00 2028 2053 Southwood Green Park 3x6 Vacker 2003 1 25 1170 3 1,170,00 2028 2053 EIm Creek Playfield. 2004 0.00 2029 2054 Gleanloch Park 3x6 Vacker 2004 1 25 1,170.00 3 17170.00 2029 2054 Gleanloch Park 2x4 Vacker 2004 1 25 624.00 3 624.00 2029 2054 Green Oaks Park 3x6 Vacker 2004 1 25 1,170.00 3 1,170.00 2029 2054 Green Oaks Park 2x4 Vacker 2004 2 25 624.00 3 1,248.00 2029 2054 Plymouth Creek Playfield 3x8 Vacker Z004 I 25 1,872.00 3 1,872.00 2029 2054 Reserve Park 3x6 Vacker 2004 2 25 1,170.00 3 Z,340.00 2029 2054 Turtle lake Park 3x6 Vacker 2004 1 25 1,170.00 3 1,170.00 2029 2054 Turtle lake Park 2x4 Vacker 2004 2 25 624.00 3 1,248.00 2029 2054 Zachary Playfield 3x8 Vacker 2004 1 25 11872.00 3 11972.00 2029 2054 page 1 O:1MaintenancelPARKSIMAINTISTAFF-PARKSOFFICE4CAN1CapEtal•Replar2ment•Schedule•20081PaAaName-Slgns-200B.xls Park Name Signs ZacharZ Playfield 3x6 Vacker 2004 1 25 1,170.00 3 1,170.00 2029 2054 Bass Lake Playfield 3x6 Vacker 2005 1 25 1,170.00 3 1,170.00 2030 2055 Bass Lake Playfield 3x8 Vacker 2005 1 25 17872.00 3 17872.00 2030 2055 Heather Ponds Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 imperial Hills Park 2x4 Vacker 2005 2 25 664.00 3 1 328.00 2030 2055 Kilmer Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 Lions Park 2x4 Vacker 2005 1 25 664.00 3 664.00 2030 2055 Mission Hills Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 Oakwood Flayfield 3x6 Vacker 2005 1 25 1,246.00 3 1,246.00 2030 2055 Plymouth Pla field 3x8 Vacker 2005 1 25 11170.00 3 1,170.00 2030 2055 Plymouth Playfield 3x6 Vacker 2005 1 25 1,170.00 3 17170.00 2030 2055 IZid emount Playfield 2x4 Vacker 2005 1 25 664.00 3 664.00 2030 2055 Rollin Hills Park 2x4 Vacker 2005 1 25 664.00 3 664.00 2030 2055 Schmidt Lake Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 Shiloh Park 2x4Vacker 2005 2 25 624.00 3 1,248.00 2030 2055 South Shore Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 Sunrise Park 2x4 Vacker 2005 1 25 624.00 3 624.00 2030 2055 Greewood Playfield 4x8 Custom 2005 1 25 2,500.00 3 2,500.00 2030 2055 LaCom to Playfield 3x6 Vacker 2006 1 25 1,170.00 3 1 170.00 2031 2056 Circle Park 2006 1 25 0.00 2031 2056 Pape 2 0:5MainlenanceYPARKSIMAiN71STAFF-PARKSOFFICElDANkCaplral-ReplacementSohedule.200&Park-NameSigns-2008.xis Park Name Signs Hemlock Park 2x4 Vacker 2006 1 1 25 624 3 624.00 2031 2056 Nature Canyon Park 2x4 Vacker 1 2006 3 25 624 3 1,872.00 2031 2056 Queenland Park 2x4 Vacker 2006 1 25 624 3 624.00 2031 2056 Swan Lake 2x4 Vacker 2006 2 25 624 3 1 248.00 2031 2056 Hilde Performance Center 18x36 2007 1 25 350.00 3 350.00 2032 2057 Hilde Performance Center 2x4 Vacker 2007 2 25 624.00 3 T 248.00 2032 2057 Parkers Lake Park 2x4 Vacker 2007 3 25 624.00 3 1,872.00 2032 2057 Parkers Lake Park 3x6 Vacker 2007 1 25 1,170.00 3 I -,l- 70-0- 0- 2032 2057 Parkers Lake Park 42x122 2007 2 25 2,830.00 3 5,780.00 2032 2057 St Mary's Park 2x4 Vacker 2007 2 25 624 3 1,248.00 2032 2057 Three Ponds 2x4 Vacker 2007 1 25 624 3 624.00 2032 2057 Woodland Trails Park 2x4 Vacker 1 2007 2 25 624 3 1,2..4$_00 2032 2057 Grand Total I I I I I I $60,492.00 Page 3 C:IMairrtenanceiPARKSIMAINTaSTAFF-PARKSOFFICESDANICapIIaFReplacement-Sohedule-20OMPark-Name-Signs-200Bxls Park Shelter Buildings East Medicine Lake Wood /Block 1981 864 50 194.00 5 167,616.00 2031 LaCompte Playfield Wood /Block 1981 750 50 194.00 5 145,500.00 2031 Oakwood Play -field Wood /Block 1981 1152 50 194.00 5 223,488.00 2031 Plymouth Creek Playfield Wood /Block 1981 1152 50 194.00 5 223488.00 2031 Plymouth Playfield Wood /Block 1981 1152 50 194.00 5 2237488.00 2031 Zachar7 Playfield Wood /Block 1981 1044 50 194.00 5 2027536.00 2031 Parkers Lake Park Wood /Block 1986 2500 50 194.00 5 485,000.00 2036 Bass Lake Playfield Wood /Block 1992 1820 50 194.00 5 353P80.00 2042 Parkers Lake Playfield Wood /Block 1992 1200 50 194.00 5 232,800.00 2042 Elm Creek Pla 'eld Wood /Block 1997 1800 50 194.00 5 349,200.00 2047 1,2g Cabin ( Parkers Lake) Lo /block 1997 450 50 194.00 5 87,300.00 2047 Elm Creek Garage Wood /Block 1998 1216 50 75.00 5 91,200.00 2048 Hilde Performance Center Wood /BIock 2002 3850 50 250.00 5 962,500.00 2052 RidgemountPlayfield Wood /Block 2004 1280 50 75.00 5 967000.00 2054 Greenwood Concession Wood /Block 2007 1500 50 194.00 5 291.000.00 2057 Grand Total 6.004434496.00 Routine maintenance and replacement takes place during the 50 years ie roofs and heating etc. The 50 years is complete replacement of the structure. Page 1 0:1Ma3ntenance PARKS\MAINTISTAFF-PARKSOFFlCE4DAN1CapEtal•ReplacementSchedule-20081Park$helterBuildingb-2008.xls Skating Rink Replacement Flyinouth Creek Playfield 1995 2009 200,000.00 5 25 2034 Zachary Playfield 1981 2010 200,000.00 5 25 2035 Oakwood PlayEeld 1980 2011 200,000.00 5 25 2036 Ridgemoant Playfield 1981 2012 200,000.00 5 25 2037 Bass Lake Pia field 1992 2013 200,000.00 5 25 2038 Plymouth Playfield 1995 2014 200,000.00 5 25 2039 Grand. Total 1 0,000.®® The $200,000.00 proposal represents a completely new system of a concrete multiuse base with synthetic boards. This system would reduce each site containing two existing rinks down to one. This should reduce our maintenance costs and improve the quality of the ice. Page 1 0:5MaintenancelPARJ<SIMAINn$TAFF-PARKSOFFICEIDANtCapltal-Replacement-Schedule•20081Skaling Rink Replacement-2008.xls Tennis Courts Zachary Mayfield 1981 4- 1 s B -ball 25 182,000.00 6 2006 2031 Bass Lake Pla field 1992 4 .plus B -ball 25 182,000-00 6 2017 2042 Parkers Lake Pla field 1992 4 lus B -ball 25 18,200.00 6 2017 2042 Oakwood P1a 'eld 2003 4 .plus B -ball 25 182,000.00 6 2028 2053 Rid emount Pla field 2004 3 Iplus B --ball 25 1452000.00 6 2029 2054 Plymouth Playiield 2007 4 lus B -ball 25 18200.00 6 2032 2057 Grand. Total I 1 1 - $727 400.00 Page t C:iblaintenanCokPARKS4MAINTSTAFF•PARKSCFFICEZANICaplla{-Replacement-Sohedula200 TennisCouns-2008.xis Bridges Boardwalks & Docks Zachary Lane South Of RR Tracks West Boardwalk 4 X 280 1 30 14,000.00 5 2013 2043 East Boardwalk 4'6" X 106 1 30 4,000.00 5 2020 2050 Plymouth Creek Elementa Boardwalk/Bride 8 X 72 1 30 4,900.00 5 2020 2050 6th Avenue & Q.4eensland Boardwalk/Stairs 21 A Steps 2002 1 30 1500,00 5 2032 Rollin_g Hills Bride 8'X 22' 1 50 27,500.00 5 2040 Page 1 O.IMalntenanoe%PARNSIMAINnSTAFF-PARKSOFFICEIOANICapital-Replacement-Schedule-200$IBrldgee-Boardwalks800cks-200&Lowell.xls Bridges Boardwalks & Docks Page 2 0:1MafntenanceL'ARKStMAINTlSTAFF-PARKSOFFICE1DANlCapilal-RepfacementSchedule-200BIBridgesBoartlwaiks800cks-200&Loweu.xls Bridges Boardwalks & Docks Page 3 0:1Maintegance%PARKSSMAIN7ISTAFF•PARKSOFFICS10ANZapltal-Replamment-SLhedule-20031BNdoea-BOardwalkaDouks-2006Lowell.xls Bridges.Boardwalks & Docks Page 4 O:4Malntanance PARKSIMAINTISTAFF-PARKSOFFICEIDANIrspital•ReplaeemenlSchedule-200B5Bridges Eloarawalks&Docks200&Lowell.xls Bridges Boardwalks & Docks West Medicine Covered Bride 12'X 64" 1999 1 50 90,000.00 5 2049 Boardwalk 8 X 495 1999 1 30 33,150.00 5 2029 Fishing Fier 6' 6" X 89' 1998 1 30 25,000.00 5 2028 Boat Dock 5' X 160 1999 I 30 13,000.00 5 2029 North Bridge West Side Of Road 4 X 60 2006 I 30 3,400.00 5 2036 South Bride West Side Of Road 4 X 39 2006 1 30 2,200.00 5 2036 e Three Ponds Park Floating Boardwalk 8 X 359 1 30 357600.00 5 2018 2048 Stairs & Boardwalk 7'4" X 4EV 1 30 3,850.00 5 2015 2035 Bridge 8' 6" X 59 1 1 30 442000.00 5 2038 Floating Boardwalk 8 X 72' 1 30 7,200.00 5 2018 2048 Floc - Boardwalk 8 X 195 1 30 19,500.00 5 2018 2048 Fier 8 X 27 1 30 18,000.00 5 2020 2050 Page 5 O:MairtanarcetPARKSlMAINMSTAFF•PARKSOFFICEIDAN\Capilal-Replacement-Schedule-20ORBridgea-BoardwalksBDoUcs20o&Low II.xls Bridges Boardwalks & Docks Page $ 0:1MairtenancelPARKStMAINnSTAFF-PARKSOFFICE1DANlOspilal-Replacemonl-Schedule•20OBkBridges-BoarEwaiks&DOCKS-2005-Lovmll.xis Bridges Boardwalks & Docks East Medicine Lake Roll In Dock 4'X 48' 2003 1 20 5,700.00 5 2023 2043 Su er Deck Boardwalk 3' 6" X 25' 1 20 800.00 5 2015 2035 Green Tree island Bride 8'X 48' 1 50 37,500.00 5 2040 2090 St. Bride 8'X 23' 1 50 27,000.00 5 2040 2090 Float4tg Boardwalk 3'6" X 1,44 Rebuilt 2006 1 25 10,100.00 5 2031 2056 Turtle Lake 8'X 48' 1 k 1 1 50 1 $37,500.00 1 5 1 2040 1 j 2090 Page 7 0:%Maintenance4PARKSIMAINTtSTAFF-PARKSOFFICEZANICapllal-Replacement-SChedule.20091Bridges•Boardwalks&Docks-2000-Lowell.xls Bridges Boardwalks & Docks Four Seasons Grand Total 8'X 23' 1 1 I 1 50 1 $27,500.00 1 5 1 2038 1 1 2088 872,Z40.00 Rolling Hills Shiloh Fazendin Maple Creek Green Tree Island St. Mary's Turtle Four Seasons These parks all have a manufactured steel frame with wood decldng bridges in them. The manufacturer was consulted to get the current replacement costs for the bridge only. The cost of these bridges have gone up substantially. An example of this is the bridge at Rolling Hills. The original cost was $5,775.00, the replacement bridge twenty years later is $17,500.00. The total cost of the bridge that is reflected in this report has $10,000.00 added to the manufacture's price for en 'neerin and footings. Pelle 8 O:WlaintenancelPARKS%MAINTtSTAFF-PARKSOFFICEZAN1Capital-RepEacernent-Scttedule-2a0a1Bridges-Bpoidwalks&Docks•2008-Lowell.xls 0 0 m IN 2008 -Playground Replacement Costs Glenloch 1992 2009 2026 2043 17 1251000.00 Shiloh ::1 1992 2010 2027 2044 18 120,000.00 Parkers Lk Playfield 1992 2010 2027 2044 18 1201000.00 South Shore 1992 2011 2028 2045 19 901000.00 Plymouth Creek 1994 2011 2028 2045 17 140,000.00 Hemlock 1994 2012 2029 2046 18 401000.00 Heather Ponds 1995 2012 2029 2046 17 807000.00 Schmidt Lake 1995 2013 2030 2047 18 100,000.00 Mission Hills 1996 2013 2030 2047 17 1002000.00 Maple Creek 1996 2013 2030 2047 17 1002000.00 Circle 1997 2014 2031 2048 17 120,000.00 Three Ponds 1997 2014 2031 2048 17 1002000.00 Sunrise 1997 2014 2031 2048 17 1002000.00 Gateway 1998 2015 2032 2049 17 807000.00 East Medicine Lake 1998 2015 2032 2049 17 1202000.00 Imperial Hills 1998 2015 2032 2049 17 1002000.00 Green Oaks 1999 2016 2033 2050 17 1001000.00 LaCompte 1999 2016 2033 2050 17 1001000.00 West Medicine 1998 2016 2033 2050 18 1401000.00 Zachary 2000 2017 2034 2051 17 120,000.00 Turtle Lake::1 1999 2017 T2034 1 2051 18 1001000.00 Shenandoah 2000 2017 2034 2051 17 80,000.00 St. Mary's 2000 2018 2035 2052 18 1002000.00 Elm Creek 2000 2018 2035 2052 18 1209000.00 Parkers Lake 2001 2018 2035 2052 17 140,000.00 Swan Lake 2001 2019 2036 2053 18 907000.00 Nature Canyon 2002 2019 2036 2053 17 100,000.00 Heritage 2002 2019 2036 2053 17 1002000.00 Camelot 2002 2020 2037 2054 18 1007000.00 Southwood Green 2003 2020 2037 2054 17 50,000.00 Rolling Hills 2003 2021 2038 2055 18 1007000.00 Lions 2004 2021 2038 2055 17 80,000.00 Reserve 2005 2022 2039 2056 17 110,000.00 P2Oa1 O:W3inlenancelPARKSVAAINTiSTAFF-PARKSOFRCEWARK1200&PiayllraundReplacemenlC i.xls 2008 - Playground Replacement Costs e 5% Increase Per Year a 17 Year Cycle After 1st Phase a* We also have contributed $10,000.00 to each school site for their new playgrounds as they serve as a neighborhood location. There are approximately eight schools that we have participated in their playgrounds 1995 - $58,Z54.00 — Z007 - $957000.00 e Page 2 O:Wdainionance%PARKS%N%AINT4STAFF-PARKSOFFiCFWARK52WE-PlaygroundReplacemen[Cosixls s A 6 a a a s Page 2 O:Wdainionance%PARKS%N%AINT4STAFF-PARKSOFFiCFWARK52WE-PlaygroundReplacemen[Cosixls 2008 - Picnic Shelter Replacement Costs Lions 35 16 X 20 2015 18,000.00 Circle 1980 35 20 X 20 2015 25,000.00 Imperial Hills 1980 35 18 X 20 2015 20,500.00 Queensland 1980 35 24 X 24 2015 247000.00 Sunrise 1985 35 12 X 24 2020 201000.00 Parkers Lake 1988 35 16 X 20 2038 251000.00 Parkers Lake 1988 35 30 X 40 2038 605000.00 Parkers Lake Playfield 1992 35 2027 225,000.00 South Shore 1995 35 24 X 24 2030 307000.00 West Medicine 1997 35 16 X 20 2032 2505000.00 Three Ponds 1998 35 30 X 30 2033 341000.00 Turtle Lake 1999 35 20 X 26 2034 227000.00 Shenandoah 2001 35 16 X 16 2036 137000.00 Zachary 2001 35 16 X 16 2036 13,000.00 Zachary 2001 35 30 X 30 2036 34,000.00 Plymouth Creek 2002 35 20 X 30 2037 32,000.00 Rolling Hills 2003 1 35 1 14 X 20 1 2038 167500.00 amelot 2004 35 2C? X 30 2019 64000-00 Reserve 2005 35 2040 60,000.00 Woodland Trails 2008 35 16 X 20 2043 201000.00 Grand Total $1,006.000.00 Pape 1 O:WlaintenancelPARKSWIAINTSSTAFF-PARKSOFFICEIMARK)200&PicnicShelferReplacementCosts.xls