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City Council Packet 06-09-2009
CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING JUNE 91 20091 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Presentation by County Commissioner Jeff Johnson 4.02 Announcement of 5K Run on June 27 and Music in Plymouth on July 1 Plymouth Civic League President Barbara Willis) 4.03 Oath of Office to Firefighter Sean Watson (City Clerk Sandy Engdahl) 4.04 Recognize achievement of Matt Ferro (Fire Chief Kline) 4.05 Announcement of water restrictions (Mayor Slavik) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the ConsentAgenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2009-134) Regular Council Meeting 1 of 2 June 9, 2009 6.03 Authorize "No Parking" 30 feet each side of driveway entrance at 10400 45th Avenue (Res2009-135) 6.04 Adopt Ordinance amending Section 1400 of the City Code regarding maintenance and use of Parkers Lake Cemetery (Ord2009-09) 6.05 Accept Public Improvements for Continual Maintenance for Wood Crest of Plymouth (2008042 — Res2009-136) 6.06 Approve contracts for paving of park trails (Res2009-137) 6.07 Approve Institution Community Work Crew Program for 2009-2011 (Res2009- 138) 6.08 Approve assignment of election equipment contract with Hennepin County Res2009-139) 6.09 Approve purchase of two scoreboards for Zachary Playfield (Res2009-140) 6.10 Award property and liability insurance for 2009-2010 (Res2009-141) 6.11 This item was removed from the Consent Agenda and placed on the agenda as item No. 7.05 7. PUBLIC HEARINGS 7.05 Authorize contract negotiations with McKinstry for the Energy Efficiency and Conservation Block Grant (2009020) as part of the Stimulus Recovery Act Res2009-142) (item was previously item No. 6.11) 7.1 Project hearing for Street Reconstruction Project 9113 (Cimarron Ponds) 8. GENERAL BUSINESS 8.1 Set Future Study Sessions 9. REPORTS AND STAFF RECOMMENDATIONS 10. ADJOURNMENT Regular Council Meeting 2 of 2 June 9, 2009 6.01 Proposed Minutes Special Council Meeting May 26, 2009 A Special Meeting was conducted by the City Council on May 26, 2009 at 5:45 p.m. in the Medicine Lake Conference Room, 3400 Plymouth Boulevard. COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Murdock. Bildsoe, Stein, Black (arrived at 6:03 p.m.) and Willis (arrived at 6:08 p.m.). ABSENT: None. STAFF PRESENT: City Manager Ahrens, Community Development Director Juetten, Planning Manager Senness, Parks and Recreation Director Blank, and Deputy City Clerk Olson. Homeowners Associati Community Development Director Juetten reported on the five types of homeowner associations. He stated the ordinance now requires out lots to be platted as a lot and block, as this allows for the out lot to be sold or developed at a later date. He stated that they may see issues when these out lots and the amenities on them fall into disrepair. Council expressed their concern with homeowner associations asking the City to take over maintenance of these out lots. Council discussed homeowner associations' responsibilities. Council discussed keeping out lots as private property versus public property. Mayor Slavik thanked staff for the information and concluded they will not make any changes in regards to homeowner associations at this time. Lot Split Analysis Planning Manager Senness reported on the five different scenarios of minor subdivisions that have occurred in past. She stated the most changes to be seen would be in older neighborhoods. She added that staff has reviewed language in the Zoning Ordinance and Council may want to make some clarifications to that language. Councilmember Willis had concerns with the Burl Oaks subdivision and would like to see two things happen: Minor subdivisions to go to City Council for approval rather than by administrative approval Increase the percentage of average size of adjacent lots to above 70% Council agreed they are not interested in limiting house sizes with this language. Proposed Council Minutes 1 of 2 Special Meeting of May 26, 2009 City Manager Ahrens suggested consulting the City Attorney to provide language that would allow Council more discretion to approve or deny these requests. Council directed staff to bring this issue back with proposed new ordinance language after review by the City Attorney. Set Future Study Sessions No study sessions were scheduled. Adjournment Mayor Slavik adjourned the meeting at 6:56 p.m. Kimberly A. Olson, Deputy City Clerk Proposed Council Minutes 2of 2 Special Meeting of May 26, 2009 Proposed Minutes Regular Council Meeting May 26, 2009 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on May 26, 2009. COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Black, Bildsoe, Willis, Murdock, and Stein. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Public Works Director Cote, Community Development Director Juetten, Parks and Recreation Director Blank, Administrative Services Director Portner, Police Chief Goldstein, Fire Chief Kline and Deputy Clerk Olson. Plymouth Forum There was no one present to speak at the forum. Presentations and Public Information Announcements 4.01) Accept donation from Wayzata Youth Hockey Association (President Greg Gibson) Mr. Gibson reported on the record enrollment they experienced in the last year (1,225 players and 75 teams) and the measures they are taking to bring tournaments to the ice arena. He stated the Wayzata Youth Hockey Association would like to donate the following items: A large flat screen TV up to $1,000 A $9,775 ice scheduling program that includes $1000 of training and a three year contract to assist with maximizing ice time A $10,000 check for heating in rink B Motion was made by Mayor Slavik, and seconded by Councilmember Willis, to adopt a Resolution Accepting the Donation from the Wayzata Youth Hockey Association (Res2009- 125 . With all members voting in favor, the motion carried. Mayor Slavik announced that former Housing Specialist Milt Dale has passed away and expressed the Council's condolences to the family. Approval of Agenda Proposed Council Minutes 1 of 3 Regular Meeting of May 26, 2009 Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to approve thea egnda. With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Black, seconded by Councilmember Johnson, to adopt the Consent Agenda that included the followingitems: ems: 6.01) Minutes from the Special and Regular Council Meetings of May 26, 2009. 6.02) Resolution Approving Disbursements for Period Ending May 16, 2009 (Res2009-126). 6.03) Resolution amending the Plymouth Community Development Block Grant Program Action Plan due to Additional Funding from the American Recovery and Reinvestment Act of 2009 (Res2009-127). 6.04) Resolution Approving Conditional Use Permit to construct an Eight Foot Fence along the Southern Border of the Property located at 18415 11th Avenue North (2009010 - Res2009-128). 6.05) Resolution to Reschedule Date for Public Improvement Hearing, Cimarron Ponds Street Reconstruction Project (9113 - Res2009-129). 6.06) Resolution to Approve Encroachment Agreement for Toll Company at 3005 Niagara Lane (2008072 - Res2009-130). 6.07) Resolution Accepting Public Improvements for Continual Maintenance for Four Points of Plymouth (2006022 - Res2009-131) 6.08) Resolution Authorizing the Police Department to Participate in the "With Wings and a Halo" Children's Book Program (Res2009-132) 6.09) Resolution approving a Mutual Aid Agreement through the Hennepin County Chiefs of Police Association for Use of Law Enforcement Personnel and Equipment (Res2009-133) Motion carried to approve the Consent Agenda. Public Hearings There were no public hearings. Proposed Council Minutes 2 of 3 Regular Meeting of May 26, 2009 General Business 8.1) Consider Request for Waiver of Hilde Performance Center Rental Fee for Fundraiser Max Scott, a student a Wayzata High School, requested the Council to waive the rental fee at the Hilde Performance Center for a fundraiser that he's organizing on August 8, from 3:00 p.m. -9:00 p.m. at the Hilde Performance Center (rainout date of August 9). He explained the event would consist of a six -band, six -hour event that would raise $8,000 for the Children's Surgery International. This organization assists with surgeries for children with clef lip and clef palate. This would be an event open to the public, and he anticipates attendance would be approximately 2,000. Councilmember Stein asked what expenses the City would incur. Park and Recreation Director Blank replied the City's costs would be approximately $3,00043,500, and he has requested Mr. Scott to raise that amount by June 1. At that point, staff would be able to do the final scheduling. Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to approve waiving the rental fee of the Hilde Performance Center for the proposed fundraising event. With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports or staff recommendations. Adjournment Mayor Slavik adjourned the meeting at approximately 7:24 p.m. Kimberly A. Olson, Deputy City Clerk Proposed Council Minutes 3 of 3 Regular Meeting of May 26, 2009 City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda 6.02Number: To: Laurie Ahrens, City Manager Prepared by: Deb Luesse, AP thru Jodi Bursheim, Finance Manager Reviewed by: Calvin Portner, Director of Administrative Services Item: Disbursements Ending May 30, 2009 1. ACTION REQUESTED: Adopt the attached resolution to approve the disbursements for the period ending May 30, 2009. 2. BACKGROUND: Attached is a list of city fund disbursements for the period ending May 30, 2009. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Page 1 Invoice Expense Distribution for Period Ended 5.30.09 FUND 100 200 210 220 204 205 207 208 234 250 254 258 400 401 403 405 406 407 408 409 412 413 414 416 851 418 420 421 998 998 422 423 424 425 426 427 428 429 430 500 510 520 530 540 550 600 610 620 630 640 650 850 General Fund 167,073.79 Recreation Fund 5,119.73 Parker's Lake Cemetery Maint 0.00 Transit System Fund 293,931.11 Community Development Fund 0.00 Public Safety Grants 0.00 Economic Development Fund 0.00 Lawful Gambling 0.00 Economic Development Fund 0.00 Comm Dev Block Grant Fund 99.00 HRA Section 8 Fund 1,602.00 HRA General Fund 519.94 General Capital Projects Fund 18,994.78 Minnesota State Aid Fund 0.00 Building & Equipment Rev. Fund 25,261.44 Park Replacement Fund 0.00 Infrasturcture Replacement Fund 0.00 Project Administration Fund 0.00 Park Construction 0.00 Capital Improvement Fund 0.00 Utility Trunk Fund 0.00 Improvement Project Construction 394.18 Shenandoah Administration 0.00 Public Safety Expansion 0.00 HRA Senior Apt. Constr Fund 0.00 Utility Trunk System Expansion 0.00 Water Sewer Construction 41,140.69 Enterprise -Other Construction 17,377.60 TIF # 7-2 O.S. (Const) 0.00 TIF # 7-3 P.O.S. (Const) 0.00 TIF #74 P.T.P (Const) 0.00 TIF Dev. Exp. Bonds 95 (Const) 0.00 TIF # 7-5 Rottlund (Const) 0.00 TIF #7-6 Continental (Const) 0.00 TIF Housing Assistance Program 0.00 TIF #7-7 Stonecreek ('Const) 0.00 TIF #7-8 Shops @ Plymouth Creek 0.00 TIF HRA Senior Apt. Constr. Fund 0.00 TIF HRA 1-3 Crossroads Station 0.00 CON -Open Spaces Series 0.00 Water Fund 110,026.22 Water Resources Fund 73,194.41 Sewer Fund 27,191.96 Solid Waste Management Fund 69,678.30 Ice Center Fund 9,314.21 Field House Fund 6,570.50 Central Services Fund 0.00 Central Equipment Fund 43,635.71 Public Facilities Fund 41,830.81 Information Technology Fund 16,169.64 Risk Management Fund 4,800.00 Employee Benefits Fund 7,193.22 Design Engineering Fund 0.00 Senior Housing Bond Trustee 0.00 0.00 Total Invoice Expense Distribution: 981,119.24 Page 2 City of Check Payment Register Plymouth 05/17/2009 to 05/30/2009 Check 104561 Date Paid: 05/22/2009 Accurint - Account # 1034558 Amount: $58.15 Inv. 103455820090430 04/30/2009 April billing for internet investigative searches $58.15 Check 104562 Date Paid: 05/22/2009 AI's Coffee Company Amount: $213.75 Inv. 127093 05/01/2009 IC Concession coffee resupply $213.75 Check 104563 Date Paid: 05/22/2009 Allied 100 LLC Amount: $245.00 Inv. 97179 04/27/2009 5 HeartStart Smart pads II $245.00 Check 104564 Date Paid: 05/22/2009 Allina Occ Med Amount: $2,873.00 Inv. 44788 04/30/2009 3.12/4.8.09 Pre-employ physicals,drug test $2,873.00 Check 104565 Date Paid: 05/22/2009 Amber Stick LLC Amount: $405.00 Inv. 523552 05/05/2009 30 Amber Sticks for resale $405.00 Check 104566 Date Paid: 05/22/2009 Aramark Amount: $528.77 Inv. 269218 04/29/2009 PW Service Charge $14.86 Inv. 269224 04/29/2009 PS Service charge $14.86 Inv. 938704 04/24/2009 CC 7 AquaMark Filter 1 $499.05 Check 104567 Date Paid: 05/22/2009 Armstrong Boys Hockey Boosters Amount: $480.00 Inv. 090219 02/19/2009 12.6.08/2.19.09 Timekeeper,announcer $480.00 Check 104568 Date Paid: 05/22/2009 Arrow Terminal LLC Amount: $164.04 Inv. 0060921 IN 04/27/2009 5-80 grit/scotch/20 amp/7.5 amp/splice $164.04 shrinktube Check 104569 Date Paid: 05/22/2009 ATOM Amount: $1,025.00 Inv. 18055484 05/13/2009 Durenberger 5.13.09"Reality Based" Trng $725.00 Inv. 18149070 05/19/2009 Beacham/5.1 9.09" Police Suicide Awareness"trng $300.00 Check 104570 Date Paid: 05/22/2009 Barton Sand & Gravel Co Amount: $15,974.00 Inv. 090515 05/15/2009 5.1/5.13.09 1119.52tn CL 5 Recycle,W3/4 ASTM $15,974.00 Check 104571 Date Paid: 05/22/2009 BCA/Bureau of Criminal Amount: $50.00 Inv. 4094356 04/30/2009 Groth 4.29.09 Intox 5000 recertif $50.00 Check 104572 Date Paid: 05/22/2009 BCA/Bureau of Criminal Amount: $50.00 Inv. 4094234 04/29/2009 Hunt 4.29.09 Intox 5000 recertif $50.00 Check 104573 Date Paid: 05/22/2009 Bertelson Total Office Solutions Amount: $292.55 Inv. W05596161 04/28/2009 Marker/correction fluid/file folders/dry erase $80.81 surface clnr Inv. W05597071 04/29/2009 Refill rolls for heat free laminating $117.36 Inv. W05597731 04/29/2009 Refill for G2 gel $14.70 Inv. W05599651 04/30/2009 Monthly planner/rubber bands $15.83 Inv. W05599711 04/30/2009 Polystr mouse/watershed/pop-up/pens/documnt $63.85 frame/headphns Check 104574 Date Paid: 05/22/2009 Bound Tree Medical LLC Amount: $80.01 Inv. 80238298 04/28/2009 Pediatric oxygen masks w/tubing $80.01 Check 104575 Date Paid: 05/22/2009 Braun Intertec Corp Amount: $2,491.15 Inv. 306638 04/24/2009 4.17.09 Dredge Sample Schmidt/Med lakes $2,491.15 Page 3 Page 1 of 15 6/2/2009 Check 104576 Date Paid: 05/22/2009 Ceco Crane Ltd Inv. 00010444 04/27/2009 4.24.09 Dome takedown crane rental Check 104577 Date Paid: 05/22/2009 City of Minneapolis Inv. 685040000003 04/29/2009 Sign brackets Check 104578 Date Paid: 05/22/2009 Commercial Asphalt Co. Inv. 090515 05/15/2009 5.1/5.15.09 222.89tn Asphalt,1pl tack Check 104579 Date Paid: 05/22/2009 Crow Wing County Sheriffs Dept Inv. 090504 05/04/2009 W#CR0091852 R91948 bail Check 104580 Date Paid: 05/22/2009 Crown Marking Inc Inv. 01899921N 04/29/2009 M60 red pad 1 1/2x3 Check 104581 Date Paid: 05/22/2009 Custom Valve Nut Replacement Inv. 1125 05/06/2009 17125-5yh #4/Xenium&Vinewood #5 rplc nut Check 104582 Date Paid: 05/22/2009 Data Recognition Corporation Inv. 00069024 04/30/2009 Apr09 UB processing Check 104583 Date Paid: 05/22/2009 Dexon Computer Inc Inv. 52810 04/29/2009 Cisco catalyst 3750 24port Check 104584 Date Paid: 05/22/2009 Diamond Ventures Inc Inv. 090310 05/15/2009 16025 38th Ave /ref rntl license Check 104585 Date Paid: 05/22/2009 Inv.01527258 04/27/2009 Check 104586 Date Paid: 05/22/2009 Inv. S1084687 04/29/2009 Check 104587 Date Paid: 05/22/2009 Inv.8270059309 04/30/2009 Inv.8270059409 04/30/2009 Check 104588 Date Paid: 05/22/2009 Inv. 14225 04/28/2009 Check 104589 Date Paid: 05/22/2009 Inv.INV29805 04/29/2009 Check 104590 Date Paid: 05/22/2009 Inv. 090310 03/10/2009 Discount Steel Inc 4-cr round/tubing 2 x1 DLT Solutions Inc Imaginit training DPC Industries Inc 578gl Zinc Orthophosphate 250gl Zinc Orthophosphate DSS Commercial Inc 4.24/4.27 Pressure wash Transit locations DTS/Document Tech Solutions Waste toner bottle mx E H Renner & Sons Proj7114 #7/Final Well 16 Check 104591 Date Paid: 05/22/2009 Ronald Eastbourne/CNR Technology Inv. 253 05/07/2009 PS microphones in booking,speakers,splices Check 104592 Date Paid: 05/22/2009 Inv. 41716 05/01/2009 Inv. 41717 04/21/2009 Inv. 41718 05/01/2009 Inv. 41719 04/21/2009 Inv. 41721 05/01/2009 Inv. 41722 04/21/2009 Inv. 41723 05/01/2009 Inv. 41732 05/01/2009 emergency Hpparatus mains. Engine 11 NFPA pump test Engine 21 NFPA pump test Engine 31 NFPA pump test Ladder 21 NFPA pump test Tanker 31 NFPA Pump Test Tower 11 NFPA pump test Ladder 31 NFPA pump test 31 Tower11 Oil level plug stripped Check 104593 Date Paid: 05/22/2009 ESS Bros. Inv. MM1162 04/28/2009 Various 2 x 3 Plastic Catch Basin Rings Inv. MM1163 04/28/2009 27" Plastic Man Hole Rings Page 2 of 15 Amount: $3,075.22 3,075.22 Amount: $139.80 139.80 Amount: 12,052.93 12,052.93 Amount: 500.00 500.00 Amount: 34.34 34.34 Amount: 1,810.50 1,810.50 525.00 Amount: 1,815.22 1,815.22 Amount: $1,924.00 1,924.00 Amount: $50.00 50.00 Amount: 171.46 171.46 Amount: 937.50 937.50 Amount: 7,981.92 5,571.92 2,410.00 Amount: 525.00 525.00 Amount: $46.40 46.40 Amount: $23,545.59 23,545.59 Amount: $2,288.00 2,288.00 Amount: $2,920.00 265.00 293.21 265.00 293.21 265.00 293.21 265.00 980.37 Amount: $8,675.49 4,651.92 4,023.57 Page 4 6/2/2009 Check 104594 Date Paid: 05/22/2009 Factory Motor Parts Co Inv. 61133091 04/28/2009 Pad kit f and r Inv. 61133508 04/29/2009 24 -oil filters Inv. 61133700 04/29/2009 Switch asm hdlp Inv.61134298 05/01/2009 2-rotorf Check 104595 Date Paid: 05/22/2009 Inv. 090331 03/31/2009 Check 104596 Date Paid: 05/22/2009 Inv. 29720 04/30/2009 Check 104597 Date Paid: 05/22/2009 Inv.008064 04/29/2009 Check 104598 Date Paid: 05/22/2009 Inv.1006566399 05/01/2009 Check 104599 Date Paid: 05/22/2009 Inv.9887770189 04/27/2009 Inv.9887942259 51.63 04/27/2009 Inv.9887942267 3,378.18 04/27/2009 Inv.9888285062 Amount: 04/28/2009 Inv.9888784957 04/28/2009 Inv.9888784973 91.86 04/28/2009 Inv. 9888784981 04/28/2009 Inv.9888784999 Amount: 04/28/2009 Inv.9889907656 04/29/2009 Inv.9889907664 156.00 04/29/2009 Inv.9890236707 Page 5 04/30/2009 Inv.9890719017 04/30/2009 Inv.9890719025 04/30/2009 Inv.9891302300 05/01/2009 Inv.9891302318 05/01/2009 Inv.9891481005 05/01/2009 Inv.9891880362 05/01/2009 Inv.9891880370 05/01/2009 Fendler Patterson Construction Inc Proj7114 # 1 Well 16 Filtration Systems Inc. Filters for var bldgs First State Tire Recycling 77 Pass,25 It,2 semi,5 pass w/rim tires G & K Service Inc Public Works Uniform rntl Grainger Lubricant 12oz Boot size 15 20 18in pks cable ties Cable tie 11.1 in Lamp 13w/lamp 5w/lamp 65w/abrasion glove Laminate supply Pleated filter Jobsite chest,floatation vest Drivers gloves 20 -lamp 5v/48 batteries 6v Chest wader 2 -Chest wader Concrete repair Inflator gauge/air chuck direct line ball foot lock on Air hose/coupler plug/quick coupler/hose hanger Perforated strap 10ft roll 3/4 in Lubricant 11b and 12oz Esopropyl rubbing alcohol Check 104600 Date Paid: 05/22/2009 Graybar Inv. 941069997 04/30/2009 Conduit for Well 3 Check 104601 Date Paid: 05/22/2009 Green Fleet Courier Inv. 25670 05/07/2009 5.7.09 Fr: Astleford Intl Check 104602 Date Paid: 05/22/2009 Grove Nursery Center Inc. Inv. 2009-00000139 04/27/2009 2.5 mulch shredded cedartone dyed Inv.20464800 04/29/2009 Miscellaneous Inv. 20470400 04/30/2009 Various Plant material for Mill Garden Check 104603 Date Paid: 05/22/2009 Hartland Fuel Products LLC Inv. SO10004707 04/27/2009 7000gl unleaded,1002gl diesel Check 104604 Date Paid: 05/22/2009 Hennepin Co Environmental Hlth Inv. 090626 05/12/2009 '09 Pavilion Food License Page 3 of 15 Amount: $476.44 165.54 101.98 68.89 140.03 Amount: $9,110.50 9,110.50 Amount: $1,429.70 1,429.70 Amount: $134.95 134.95 Amount: $393.49 393.49 Amount: $2,761.79 44.96 28.56 865.63 128.06 47.42 222.86 42.94 604.43 4.46 122.43 98.49 196.98 38.20 45.83 149.60 21.43 47.88 51.63 Amount: 3,378.18 3,378.18 Amount: 19.27 19.27 Amount: 1,423.43 91.86 564.24 767.33 Amount: 14,574.87 14,574.87 Amount: 156.00 156.00 Page 5 6/2/2009 Check 104605 Date Paid: 05/22/2009 Hennepin Co Info Tech Dept Inv. 2904628561 04/30/2009 Apr09 Frame Relay Network support Inv. 29048042 04/30/2009 Apr09 Fire Radio Lease Inv. 29048043 05/19/2009 Apr09 PD MDC,Radio Lease Inv. 29048101 04/30/2009 Apr09 PW radio lease Check 104606 Date Paid: 05/22/2009 Hennepin County /NW #8121 Inv. 090430 04/30/2009 Apr09 8.65ton Solid Waste Hauling Check 104607 Date Paid: 05/22/2009 Hennepin County Public Records Inv. 2670409 05/20/2009 Acct 267 Replenish for document copy Check 104608 Date Paid: 05/22/2009 Henry's Waterworks Inc Inv. 13349 05/01/2009 1 8"Bell Joint leak clamp Check 104609 Date Paid: 05/22/2009 Highway 55 Rental Inv. 413023 04/29/2009 Bobcat/trailer Check 104610 Date Paid: 05/22/2009 History Theatre Group Sales Inv. 177286 05/19/2009 10.8.09 Dep "Buddy" Check 104611 Date Paid: 05/22/2009 Inv. 090418 04/15/2009 Check 104612 Date Paid: 05/22/2009 Inv. 20446 04/01/2009 Check 104613 Date Paid: 05/22/2009 Inv.0900228 04/30/2009 Amount: $9,802.07 219.79 3,503.06 5,919.22 160.00 Amount: $404.82 404.82 Amount: 224.00 224.00 3,700.51 Amount: 138.29 138.29 87.50 Amount: 201.95 201.95 PD 3 10# ABC,1 5# ABC,verif collar,seal Amount: 57.00 57.00 Inv. 445066 Home Depot Amount: $3,700.51 3/27-4/27 Hardware Charges 3,700.51 Independent School District 284 Amount: $87.50 Apr09 Gymastics Equipment 87.50 Infrastructure Tech, Inc. Amount: $22.90 30" Rotated manhole hook w/90 degree handle $22.90 Check 104614 Date Paid: 05/22/2009 Insty Prints/ ck address Amount: $138.82 Inv. 26002 04/27/2009 3 -mil laminate sealed edges poster $138.82 GneCK 1U4010 Uaze ralu: u5/LZ/zuuu mrlss rremium rrooucts Inc Inv. 105718 04/29/2009 IC 30 CWT -540 cooling tower trtmnt Check 104616 Date Paid: 05/22/2009 M R Sign Co, Inc Inv. 156099 04/29/2009 1137.5 Hydro stripping,rplc faces on signs Check 104617 Date Paid: 05/22/2009 Marine Dock & Lift Inv. 24209 04/27/2009 6 EZ dock couplers Check 104618 Date Paid: 05/22/2009 McCullough Landscape Inc Inv.090429 04/29/2009 Plants, install,edging,mulch,fabric Check 104619 Date Paid: 05/22/2009 Medicine Lake Tours Inv. 090402 04/02/2009 4.2.09 Chocolate trip Amount: $726.33 726.33 Amount: $5,300.59 5,300.59 Amount: $284.10 284.10 Amount: $2,989.53 2,989.53 Amount: $976.00 976.00 Check 104620 Date Paid: 05/22/2009 MES Inc Amount: $126.30 Inv. 00099556SNV 04/30/2009 Breaker bunker boot $126.30 Check 104621 Date Paid: 05/22/2009 Metal Sales Mfg Co Amount: $251.87 Inv. 06HO342 04/28/2009 Zach Little league concession bldg soffitt,fascia $251.87 Check 104622 Date Paid: 05/22/2009 Metro Athletic Supply Inc Inv. 115025 04/30/2009 28 Stake soccer anchors,4 wheel chalker Check 104623 Date Paid: 05/22/2009 Minnesota Conway Inv. 381417 05/01/2009 PD 3 10# ABC,1 5# ABC,verif collar,seal Check 104624 Date Paid: 05/22/2009 Minnesota Valley Testing Lab Inc Inv. 445066 05/11/2009 20 Coliform Colilert Check 104625 Date Paid: 05/22/2009 MN Pollution Control Agency Inv. 090518 05/18/2009 Greg Cook/Class SB sewer license renewal Amount: $854.72 854.72 Amount: $157.41 157.41 Amount: $160.00 160.00 Amount: $23.00 23.00 Page 6 Page 4 of 15 6/2/2009 Check 104626 Date Paid: 05/22/2009 Morrie's Parts & Service Amount: 60.04 Inv. 467423 04/30/2009 Belt and buck] 60.04 Inv. 472894517001 Check 104627 Date Paid: 05/22/2009 Motorola Inc Amount: 22,388.30 Inv. 13730134 04/27/2009 10 XTS 2500 model 11 800 MHz Portable radios 22,388.30 04/30/2009 Check 104628 Date Paid: 05/22/2009 National Fire Protection Association Amount: 150.00 Inv. 1559230509 05/05/2009 09 Scofield Membership 150.00 Check 104629 Date Paid: 05/22/2009 Robert Nesbitt Amount: 928.47 Inv. 090512 05/13/2009 Permanent Impressions/46 Mileage reimb 603.47 Inv. 090611 05/12/2009 Display table at Owatonna State Fire Dept assoc 325.00 conf Check 104630 Date Paid: 05/22/2009 Neumann's Enterprise Amount: 650.00 Inv. 090513 05/13/2009 5.12.09 Walnut Grove rmv haul road 650.00 Check 104631 Date Paid: 05/22/2009 New World Systems Amount: 3,000.00 Inv. 10000062295NWS 04/27/2009 Asset Mgmnt data conversion 900.00 Inv. 10000062296NWS 04/27/2009 Asset Mgmnt data conversion 1,500.00 Inv. 10000062297NWS 04/27/2009 Asset Mgmnt data conversion 600.00 Check 104632 Date Paid: 05/22/2009 Northern Sanitary Supply Co Amount: 582.02 Inv. 134833 04/27/2009 4 -Dispenser tissue 76.68 Inv. 134897 04/29/2009 Ice Center 10 -towels 505.34 Check 104633 Date Paid: 05/22/2009 Northern Water Works Supply Amount: 1,214.29 Inv. S01188627002 04/30/2009 1 Lug repair clamp 576.14 Inv. S01191664001 04/30/2009 10 Type II VB Adpt Fits #6 base 638.15 Check 104634 Date Paid: 05/22/2009 Northland Business Systems Amount: 46.96 Inv. IN1167 04/21/2009 Groth recorder repairs 46.96 Check 104635 Date Paid: 05/22/2009 Northland Petroleum Service Amount: 100.95 Inv. 7840 05/13/2009 Pump 4 adj stop control repair 100.95 Check 104636 Date Paid: 05/22/2009 Office Depot Inv. 472265286001 04/29/2009 Note holder/grip a strip Inv.472286357001 04/29/2009 Reinforcements/pocket/wipes Inv. 472892616001 04/29/2009 Ltr folder Inv. 472894517001 04/29/2009 Gelstick/Itr box/paper clps/pens Inv. 472919708001 04/29/2009 Hvy dty pocket/marker/pens/notes/correct Jan-Dec09 Hwy 55 Transit Prev sery agrmnt 1,056.00 fluid/pert pad/clpbrd/g Check 104637 Date Paid: 05/22/2009 Office of Enterprise Technolog Inv. DV09040349 04/30/2009 Apr09 Wide Area Network Access Amount 101.13 33.64 40.94 62.38 84.77 322.86 Amount: $90.00 90.00 Check 104638 Date Paid: 05/22/2009 Ole and Lena's Garage Door Svc Amount: $95.00 Inv. 42310 05/01/2009 PW NE gate/drive unit 95.00 Check 104639 Date Paid: 05/22/2009 Owens Companies Inc Amount: $18.00 Amount: $1,301.40 Inv. 27950 04/28/2009 Jan-Dec09 Hwy 55 Transit Prev sery agrmnt 1,056.00 Inv. 28045 04/30/2009 PS Rplc draft motor on KN10 boiler 245.40 Check 104640 Date Paid: 05/22/2009 Pace Analytical Services Inc Amount: $1,335.60 Inv. 120905016 04/30/2009 Apr09 Troy Ln/Wedgewood ponds sampling $1,335.60 Check 104641 Date Paid: 05/22/2009 Park Construction Company Amount: $17,377.60 Inv. 090130 01/30/2009 Proj7138 #2/Final Culvert rplcmnt 17,377.60 Check 104642 Date Paid: 05/22/2009 Park Nicollet Clinic Amount: $18.00 Inv. 090515 05/15/2009 2.29.08 drug screen 18.00 Page 7 Page 5 of 15 6/2/2009 Check 104643 Date Paid: 05/22/2009 Perkins Landscape Contractors Amount: $975.00 Inv. 090430 04/30/2009 Agg lime & fine grade 975.00 Check 104644 Date Paid: 05/22/2009 Personnel Evaluation Inc Inv. 117472 Amount: $40.00 Inv. 89488 04/30/2009 Apr09 PD pers evaluations 40.00 Inv. 0028491 IN 04/30/2009 IC Adjust radius dbl leaf ag rink A Phasor Electric Company Amount: $2,088.33Check104645DatePaid: 05/22/2009 Inv. 037954 04/20/2009 FS 3 Parking lot lighting repairs 1,370.73 Inv. 037974 04/27/2009 FS 1 &3 Apparatus bay lighting repair 717.60 Check 104646 Date Paid: 05/22/2009 Plastic BagMart Inv. 66812 04/27/2009 10cs 37x42.5 drawtape orange Check 104647 Date Paid: 05/22/2009 Pond & Lighting Designs Inc Inv. 00004586 04/27/2009 PCC spring09 fountain/aerator installed Check 104648 Date Paid: 05/22/2009 Prairie Restorations Inc Inv. 117472 04/29/2009 4.28.09 NW Blvd Wall spring burn Check 104649 Date Paid: 05/22/2009 Premier Rinks Inc Inv. 0028491 IN 04/30/2009 IC Adjust radius dbl leaf ag rink A Check 104650 Date Paid: 05/22/2009 Printers Service Inc Inv.241128 04/29/2009 Miscellaneous Check 104651 Date Paid: 05/22/2009 Professional Touch Painting Inv. 270923 04/28/2009 2009.03 Zach Park bldg clean/paint Amount: Radio ShackCheck104652DatePaid: 05/22/2009 Inv. 198258 04/08/2009 1 40pk AAA batteries Inv. 198488 04/14/2009 1 Scientific calculator 308.20 Randy's Sanitation IncCheck104653DatePaid: 05/22/2009 Inv. 112118190409 04/19/2009 Apr09 WTP 1 Rubbish Removal Inv. 112572180409 04/19/2009 Apr09 WTP 2 Rubbish Removal Inv. 141320409 04/19/2009 Apr09 PW/PM Rubbish Removal Inv. 141570409 04/19/2009 Apr09 CC Rubbish Removal Check 104654 Date Paid: 05/22/2009 Kelcey Rund Inv. 090520 05/20/2009 PD Paint hallways&break room Check 104655 Date Paid: 05/22/2009 Safe Kids/NMHC Inv. 090424 04/27/2009 160 Std, 80 Multisport bike helmets Check 104656 Date Paid: 05/22/2009 Selectaccount Inv. 745095 05/12/2009 May09 FSA and VEBA admin fees Check 104657 Date Paid: 05/22/2009 Sherwin Williams Inv. 85608 04/27/2009 15 5gl yellow,240 5gl white paint Check 104658 Date Paid: 05/22/2009 Silent Knight Sec Sys Of MN In Inv. 00054114 04/17/2009 PW ck phone lines and test syst Check 104659 Date Paid: 05/22/2009 St Paul Linoleum & Carpet Co Inv. 0057048 04/14/2009 LL carpet/final Check 104660 Date Paid: 05/22/2009 Streicher's Inc Inv. 1623131 04/28/2009 4 -Badge Inv. 1623132 04/28/2009 9 -Commendation bars Page 6 of 15 Amount: 399.37 399.37 Amount: 434.61 434.61 Amount: 399.38 399.38 Amount: 308.20 308.20 Amount: $54.00 54.00 Amount: $4,800.00 4,800.00 Amount: $14.34 11.70 2.64 Amount: $858.99 54.02 57.32 298.92 448.73 Amount: $1,680.00 1,680.00 Amount: $2,982.00 2,982.00 Amount: $415.41 415.41 Amount: $2,458.23 2,458.23 Amount: $135.00 135.00 Amount: $17,234.00 17,234.00 Amount: $522.82 426.00 96.82 Page 8 6/2/2009 Check 104661 Date Paid: 05/22/2009 Sun Newspapers/Notices Inv. 1176795 04/30/2009 NOPH Storm Water Pollution Prevention Program Inv. 1176796 04/30/2009 Ord 2009-05 Inv. 1176797 04/30/2009 Proj 9108 Check 104662 Date Paid: 05/22/2009 Inv. 15240 04/20/2009 Check 104663 Date Paid: 05/22/2009 Inv.09TF0557 04/27/2009 Check 104664 Date Paid: 05/22/2009 Inv.300072 04/27/2009 Inv. 300109 05/04/2009 Check 104665 Date Paid: 05/22/2009 Inv.6912600 04/28/2009 Supreme Building Maintenance 4.25.09 Breakfast cleanup Taho Sportswear 120-T shirts Tee's Plus 20 Daren plush Iions,500 DARE certif pres holders 500 DARE awareness bracelets Terminal Supply Company 96 AAA,96 AA,72 C,72 D, 72 9V batt Check 104666 Date Paid: 05/22/2009 The Retrofit Companies Inv. 0031127IN 04/30/2009 1 Snackmiser Check 104667 Date Paid: 05/22/2009 TJ Conevera's Inc Inv. TJlnvoice091153 04/27/2009 80 H223 Rem 55gr Steel case 04/24/2009 Check 104668 Date Paid: 05/22/2009 Traffic Marking Services Inc Inv. 3912 04/27/2009 4.24.09 Pavement Marking Inv. 3919 05/06/2009 5.2.09 Pavement marking Check 104669 Date Paid: 05/22/2009 Trans -Alarm Inc Inv. RMR47613 05/01/2009 May-Ju109 FS 3 Fire monitoring Inv. RMR47614 05/01/2009 May-Ju109 FS 1 Fire monitoring Inv. RMR47615 05/01/2009 May-Ju109 FS 2 Fire Monitoring Check 104670 Date Paid: 05/22/2009 Inv.799202 04/24/2009 Inv.799203 04/24/2009 Inv.799204 04/24/2009 Inv.799205 04/24/2009 Inv.799206 04/24/2009 Inv.799207 04/24/2009 Inv.799208 04/24/2009 Inv.799209 04/24/2009 Check 104671 Date Paid: 05/22/2009 Inv. P200901779 05/20/2009 Check 104672 Date Paid: 05/22/2009 Inv. 5390 04/30/2009 Check 104673 Date Paid: 05/22/2009 Inv.104779 04/28/2009 Check 104674 Date Paid: 05/22/2009 Inv. PIC0504091 04/25/2009 Check 104675 Date Paid: 05/22/2009 Inv.090609 05/19/2009 Trugreen Chemlawn 4.24.09 W Med Ik Blvd median weed control 4.24.09 Zachary Ln median weed control 4.24.09 CR101 median weed control 4.24.09 Bass Lk plyfld median weed control 4.24.09 Schmidt Park median weed control 4.24.09 Peony Ln median weed control 4.27.09 Shenandoah median 4.24.09 Plym Blvd median weed control Twin City Exteriors Co Inc 11400 53rd Ave Refund permit 200901779 Twin City Water Clinic, Inc. Apr09 Water Analysis Ultramax 4bx Specitemnont/see rcpt 2009.2234-2237 Umbria Pizzeria LLC 4.18&4.25 IC concession pizza resale tckt 9,1,4 University of Minnesota Bechtold/Composting School Amount: $223.44 98.31 64.35 60.78 Amount: $133.13 133.13 Amount: $478.80 478.80 Amount: $1,050.00 675.00 375.00 Amount: $352.48 352.48 Amount: $80.40 80.40 Amount: $1,184.00 1,184.00 Amount: $23,152.18 4,514.70 18,637.48 Amount: $770.16 256.72 256.72 256.72 Amount: $1,616.69 292.88 319.50 216.20 111.83 117.15 282.23 138.45 138.45 Amount: $84.45 84.45 Amount: $200.00 200.00 Amount: $82.00 82.00 Amount: $66.00 66.00 Amount: $425.00 425.00 Page 9 Page 7 of 15 6/2/2009 Check 104676 Date Paid: 05/22/2009 USA Mobility Wireless Inc Inv. S0296261E 05/01/2009 May09 6 Utilities pager rental Inv. S3493975E 05/01/2009 May09 1 Utilities pager rental Check 104677 Date Paid: 05/22/2009 Valley Rich Co Inc Inv. 14450 04/10/2009 CR101&CR24 Water main break repairs Check 104678 Date Paid: 05/22/2009 Valspar Paint Inv. 002901364 04/27/2009 24 5gl yellow field paint Check 104679 Date Paid: 05/22/2009 Village Chevrolet Co. Inv.183245 04/30/2009 Acuator Check 104680 Date Paid: 05/22/2009 Waste Management Services Inv. 498314722824 04/01/2009 Apr09 Curbside/Dropoff Recycle Check 104681 Date Paid: 05/22/2009 Water Conservation Services Inc Inv. 1324 04/27/2009 4.8/4.9.09 Water leak locates Check 104682 Date Paid: 05/22/2009 Water Park of America Inv. 9122 05/19/2009 6.19.09 Water Park deposit Inv. 9123 05/19/2009 7.17.09 Water Park deposit Check 104683 Date Paid: 05/22/2009 Inv.770559 04/30/2009 Check 104684 Date Paid: 05/22/2009 Inv.5145094664 05/13/2009 Inv. 51465207540509 05/13/2009 Inv.5147228160 04/28/2009 Inv.51554915750409 04/28/2009 Inv.51618204530409 04/28/2009 Amount: $101.69 87.19 14.50 Amount: $4,960.12 4,960.12 Amount: 1,021.12 1,021.12 420.30 Amount: 139.24 139.24 2,195.37 Amount: 67,864.48 67,864.48 35,174.77 Amount: 463.80 463.80 690.16 Amount: 280.46 140.23 140.23 Watson Company Amount: $420.30 IC Concession food resupply 420.30 Xcel Energy Amount: $40,682.14 3.30/5.11 Zach,Rdgmnt,LaCompte,E Med,PC 2,195.37 plyfld 3.1/5.11.09 All wells&WTP's except well 3 35,174.77 3.18/4.21.09 2 Water Towers 65.78 3.17/4.21.09 8 Lift Stations 690.16 3.3/4.21.09 Traffic signals 2,556.06 Check 104685 Date Paid: 05/22/2009 Yeadon Fabric Domes LLC Amount: $2,982.00 Inv. US14621 IN 04/22/2009 4.22.09 Dome takedown supervision $2,982.00 Check 104686 Date Paid: 05/22/2009 AJ Machinery Company Inc Amount: $20,960.69 Inv. 043143 05/18/2009 Unit 780 Paranah P-50 Iron worker w/accessories $20,960.69 Check 104687 Date Paid: 05/22/2009 Inv. 10528 05/01/2009 Check 104688 Date Paid: 05/22/2009 Inv. 090515 05/15/2009 Inv. 090518 05/18/2009 Check 104689 Date Paid: 05/22/2009 Inv.090528 05/20/2009 Andersun Lawn Service Amount: $11,049.38 09 1st qtr Lawn maintenance $11,049.38 City of Wayzata Amount: $40.00 Unit 1705 title $20.00 Unit 1704 title $20.00 Fabulous Fern's Amount: $248.54 5.28.09 Lunch/"20 Days to find a Wife" Sr prog $248.54 Check 104690 Date Paid: 05/22/2009 Greg Krause Inv. 090425 04/25/2009 3.26/4.25.09 Reimb Cellular Check 104691 Date Paid: 05/22/2009 Todd Miller Inv. 090515 05/15/2009 5.2/5.15.09 STD/LTD Check 104692 Date Paid: 05/22/2009 Sara Mittelstaedt Inv. 090512 05/12/2009 4.29/5.12.09 Sam's,Hockenbergs,Nordic WareDirect,Cub,Target,Part Check 104693 Date Paid: 05/22/2009 Brinkhaus, Theresa Inv. Park - 2 05/20/2009 Parks and Rec Refund Amount: $51.13 51.13 Amount: $907.51 907.51 Amount: $385.42 385.42 Amount: $36.00 36.00 Page 10 Page 8 of 15 6/2/2009 Check 104694 Date Paid: 05/22/2009 Lor, Mai Amount: 300.00 Inv. Park - 3 05/20/2009 Parks and Rec Refund 300.00 Credt / return tube Check 104695 Date Paid: 05/22/2009 PSA Soccer Amount: 100.00 Inv. Park - 1 05/20/2009 Parks and Rec Refund 100.00 Check 104696 Date Paid: 05/22/2009 Ta, Cindy Amount: 53.00 Inv. Park - 4 05/20/2009 Parks and Rec Refund 53.00 241b coated bond Check 104697 Date Paid: 05/29/2009 Ace Lock & Safe Co Inc Amount: 420.00 Inv. A83073A 04/17/2009 Bal owed for labor/reserve maglocks 420.00 Check 104698 Date Paid: 05/29/2009 Adam's Pest Control, Inc. Amount: 94.79 Inv. 507076 05/13/2009 Apr-Jun09 FS2 Pest Control 94.79 Check 104699 Date Paid: 05/29/2009 Ada Alden Amount: 9.00 Inv. 090508 05/08/2009 5.8.09 Parking/HR commissioner conf 9.00 Check 104700 Date Paid: 05/29/2009 American Fastener Amount: 165.88 Inv. 00162080 05/05/2009 Misc parts 165.88 Check 104701 Date Paid: 05/29/2009 Andersun Lawn Service Amount: 5,058.75 Inv. 10529 05/01/2009 Spring09 FS 3 clean up 426.00 Inv. 10530 05/01/2009 Spring09 Vicksburg Reservoir clean up 639.00 Inv. 10531 05/01/2009 Spring09 CC cleanup 830.70 Inv. 10532 05/01/2009 Spring09 Life Time cleanup 830.70 Inv. 10533 05/01/2009 S[pring09 PCC cleanup 724.20 Inv. 10534 05/01/2009 Spring09 WTP2 cleanup 841.35 Inv. 10535 05/01/2009 Spring09 FS 2 cleanup 404.70 Inv. 10536 05/01/2009 Spring09 FS 1 cleanup 362.10 Check 104702 Date Paid: 05/29/2009 Aramark Amount: 469.11 Inv. 269296 05/04/2009 PCC 5 reg,3dcf,4 sgr,8 crmr,cups,tea 469.11 Check 104703 Date Paid: 05/29/2009 ASCAP Amount: 310.00 Inv. 090420 05/01/2009 May09-May10 Rec Music license fee 310.00 Check 104704 Date Paid: 05/29/2009 Astleford International Amount: 697.35 Inv. C219560 05/07/2009 Unit 584 Rpr carry in dash cluster 697.35 Check 104705 Date Paid: 05/29/2009 Bertelson Total Office Solutions Amount: 295.84 Inv. WO5606321 05/06/2009 1 dz-Hilighters/1 bx-green end tab 99.88 guides/2dz-woodcase pencils Inv. WO5610741 05/08/2009 DVD+R discs 4.7gb/docket ruled perforated pads 195.96 Check 104706 Date Paid: 05/29/2009 Best Access Systems Amount: 272.67 Inv. CH507757 05/06/2009 5 -Core keyed 169.93 Inv. CH507951 05/06/2009 Core keyed -2 52.55 Inv. CH507967 05/08/2009 Keyed 50.19 Check 104707 Date Paid: 05/29/2009 Boyer Trucks Amount: $7.36 Inv. 282092 03/23/2009 1 Tube 122.07 Inv. 282092CM 04/07/2009 Credt / return tube 107.69) Inv. 72813R 05/04/2009 Scoop assy 57.03 Inv. 73414R 05/21/2009 Core return 64.05) Check 104708 Date Paid: 05/29/2009 Cadd/Engineering Supply Inc Amount: $202.04 Inv. 225781 05/04/2009 241b coated bond 101.02 Inv. 225854 05/06/2009 2-241b coated bond 101.02 Page 11 Page 9 of 15 6/2/2009 Check 104709 Date Paid: 05/29/2009 Campbell Knutson Prof Assoc Amount: $33,820.62 Inv. 090430 04/30/2009 Apr09 Attorney services $33,820.62 Check 104710 Date Paid: 05/29/2009 Carefree Services Inc Inv. 20527 05/13/2009 5.13.09 Street Sweeping Check 104711 Date Paid: 05/29/2009 CDW Government Inc Inv. NXM2511 04/30/2009 Sony NEC optiar dvdrw pata 20x Amount: $58,689.89 58,689.89 Amount: $36.20 36.20 Check 104712 Date Paid: 05/29/2009 CenterPoint Energy/Minnegasco Amount: $18,770.88 Inv. 800001473730509 05/06/2009 3.19/4.30.09 Natural Gas $18,770.88 Check 104713 Date Paid: 05/29/2009 Central Landscape Supply Amount: $563.28 Inv. 183330 05/05/2009 2cs Glove -atlas grip,5 pruner,3 lopper,1 soil moist $563.28 Check 104714 Date Paid: 05/29/2009 City of Minneapolis Inv. 685040000006 05/04/2009 Traffic Sign Break offs Check 104715 Date Paid: 05/29/2009 Clark Products Inc Inv. 5786000 05/18/2009 IC popcorn mach parts/labor Check 104716 Date Paid: 05/29/2009 Comcast Inv. 090508 05/08/2009 5.18/6.17.09 Data line Check 104717 Date Paid: 05/29/2009 Community Health Charities Inv. 2009-00000158 05/22/2009 CHAR CHC - Community Health Charities Check 104718 Date Paid: 05/29/2009 Country Inn and Suites Inv. 090604 05/13/2009 Duerksen 6.4.09 1 nite lodge EST200 Instr Check 104719 Date Paid: 05/29/2009 DMJ Corporation Inv. 12283 05/26/2009 Zachary plaza grading invoice #12283 Amount: $188.64 188.64 Amount: $202.13 202.13 Amount: $199.90 199.90 Amount: $44.00 44.00 Amount: $83.22 83.22 Amount: $1,207.00 1,207.00 Check 104720 Date Paid: 05/29/2009 DPC Industries Inc Amount: 8,272.92 Inv. 8270064909 05/08/2009 4482gl Sodium Hypo 4,181.71 Inv. 8270065009 05/08/2009 4385gl Sodium Hypo 4,091.21 Check 104721 Date Paid: 05/29/2009 DTS/Document Tech Solutions Amount: 155.64 Inv.INV29858 05/04/2009 Staples 109.24 Inv. INV29899 05/06/2009 Waste toner bottle 46.40 Check 104722 Date Paid: 05/29/2009 Dundee Nursery&Landscaping Co. Amount: 115.00 Inv. 10248489 05/08/2009 2 -Classic planters 115.00 Check 104723 Date Paid: 05/29/2009 E-Conolight Amount: 187.01 Inv. 049905 05/06/2009 2 lens rplcmnt kit,2 cnpy/clgl2 150HPS 120db 187.01 Check 104724 Date Paid: 05/29/2009 Factory Motor Parts Co Amount: 426.63 Inv. 13091118 05/06/2009 Pad kit 55.37 Inv. 13091899 05/07/2009 Air filter 7.91 Inv. 19518174 05/04/2009 Brake pad kit 55.37 Inv. 61134587 05/04/2009 Wiper blades performance blade 16.76 Inv. 61134801 05/04/2009 Fuel pr regualat 55.61 Inv. 61135186 05/05/2009 Link kit 19.88 Inv. 61135589 05/06/2009 Pad kits 110.23 Inv. 61136158 05/08/2009 Perforamance blade/oil filt 105.50 Page 10 of 15 Page 12 6/2/2009 Check 104725 Date Paid: 05/29/2009 Ferguson Enterprises Inc Inv. 1689171 04/14/2009 Cpvc cts coup/gold pipe/gold cmnt/90 ell Inv.1689916 05/05/2009 Mode137ha Inv. 1690144 04/15/2009 CPVC coup/bush/coup Inv. CM155680 04/17/2009 Cr inv 1678429 Rtn 2 4x3 bckwtr vlv Check 104726 Date Paid: 05/29/2009 First Industrial LP Inv. 071016 05/28/2009 R200722761 10.16.07 Erosion refund Check 104727 Date Paid: 05/29/2009 Force America Inv. 01321564 05/08/2009 Spring loaded tensioner Check 104728 Date Paid: 05/29/2009 G & K Service Inc Inv. 1006578727 05/08/2009 Public Works Uniform Rental Check 104729 Date Paid: 05/29/2009 Inv. 9887087568 05/06/2009 Inv. 9887770197 04/27/2009 Inv. 9891481013 05/01/2009 Inv. 9891538101 05/01/2009 Inv. 9891538119 05/01/2009 Inv. 9891880354 05/01/2009 Inv.9892717415 2,096.11 05/04/2009 Inv. 9895017193 05/07/2009 Inv.9895544600 05/07/2009 Check 104730 Date Paid: 05/29/2009 Inv.941119018 05/04/2009 Grainger Motor 3 ph 5hp hand sanitizer Sanitizer Respirator exhalation valve pk10 Double coated tape/sealant silicone Desiposable gloves Industrial flashlight/water resistant headlight Vehicle strap recovery Bolt cutter 7/16in cap Graybar 4 PD Handhole,4 Hubbell Lenoir Check 104731 Date Paid: 05/29/2009 Green Fleet Courier Inv. 25788 05/12/2009 5.12.09 Fr: MTI Check 104732 Date Paid: 05/29/2009 Grove Nursery Center Inc. Inv. 20489800 05/06/2009 2 -Buckeye, ohio #15 pot Check 104733 Date Paid: 05/29/2009 Hach Company Inv. 6218619 05/04/2009 Pipet tip for 19700 of pk/1000 Inv. 6222162 05/06/2009 6 -reagent set chlorine free Check 104734 Date Paid: 05/29/2009 Hawkins Water Treatment Inv. 3017735RI 05/07/2009 1475gl Hydrofluosilicic Acid Check 104735 Date Paid: 05/29/2009 Hawkins, Ash,Baptie & Co. LLP Inv. 137921 05/05/2009 May09 Section 8 Acctg svcs/REAC unaudited submission Check 104736 Date Paid: 05/29/2009 HCM Architects, AIA Inv. 082817 05/05/2009 Proj8126 SRF inv 65013 Sep08 PO 2008.345 Check 104737 Date Paid: 05/29/2009 HD Supply Waterworks LTD Inv. 8920071 05/05/2009 5 1/4 vb locking lid sewer Amount: $13.51 64.02 28.05 18.31 96.87) Amount: $1,000.00 1,000.00 Amount: $172.13 172.13 Amount: $384.69 384.69 Amount: $1,749.35 377.27 389.79 97.81 21.56 71.04 439.18 78.41 156.24 118.05 Amount: $1,457.05 1,457.05 Amount: $15.10 15.10 Amount: $266.25 266.25 Amount: $427.76 153.31 274.45 Amount: $5,689.75 5,689.75 Amount: $1,480.00 1,480.00 Amount: $9,513.53 9,513.53 Amount: $19.70 19.70 Check 104738 Date Paid: 05/29/2009 Hedberg Aggregate Amount: $5,229.38 Inv. 655672 04/21/2009 3.32tn flag Hickory grem,1rl underlymnt 2,743.39 Inv. 656847 04/27/2009 56ton Flag hickory grey 334.94 Inv. 657071 04/28/2009 2 ftg coupler 7.66 Inv. 658955 05/05/2009 Millennium Garden project pavers,spikes,edging 2,096.11 Inv. 659890 05/08/2009 162 Pav clay lugged $207.03 Inv. 815303 05/08/2009 Credit wire crate ($159.75) Page 13 Page 11 of 15 6/2/2009 Check 104739 Date Paid: 05/29/2009 Hennepin County Public Records Amount: $92.00 Inv. 5160409 04/30/2009 Acct 516 Apr09 rpymnt agrmnt 92.00 Check 104740 Date Paid: 05/29/2009 Highway 55 Rental Amount: $138.05 Amount: $63.05 Inv. 413350 05/04/2009 Aerator 63.05 Date Paid: 05/29/2009 Minnesota Valley Testing Lab Inc 1 Space Amount: $6,445.71Check104741DatePaid: 05/29/2009 Inv. 25311 04/24/2009 14 conf chairs, install/CD 3,361.68 Inv. 25337 04/30/2009 15 Keyboards for stock 3,084.03 Check 104742 Date Paid: 05/29/2009 Image Trend Inc Inv. 010939 05/01/2009 Hosting Service Charge - May Check 104743 Date Paid: 05/29/2009 Inter Savings Bank GSB Inv. 090526 05/26/2009 UTILITY REFUND 12425 44th PI Check 104744 Date Paid: 05/29/2009 Irrigation By Design Inv. 00126137A 05/21/2009 Proj7127 Final/Plym crk irrig syst Check 104745 Date Paid: 05/29/2009 K & S Engraving Inv. 1631 05/05/2009 1" Circle tags/hole/ring Check 104746 Date Paid: 05/29/2009 Kamida Inc Inv. 00906 05/04/2009 Zachary field #5 concrete curb Check 104747 Date Paid: 05/29/2009 Laidlaw Transit Services Inc Inv. 10218649 04/30/2009 Apr09 DAR Transit transportation Check 104748 Date Paid: 05/29/2009 Lake Restoration Inc Inv. 65646 05/04/2009 9118-2009 Curlyleaf pondweed herbicide applic Check 104749 Date Paid: 05/29/2009 Inv. 090519 05/19/2009 Check 104750 Date Paid: 05/29/2009 Inv. 30755 04/30/2009 Check 104751 Date Paid: 05/29/2009 Inv.00099555SNV 04/30/2009 Steve Lewis 5.19 MIAMA Faribault conf 116 Mileage reimb Logis Apr09 GIS/Internet MES Inc Repair and Sharpen 16" chain/ Amount: $195.00 195.00 Amount: $193.28 193.28 Amount: $4,000.00 4,000.00 Amount: $5.80 5.80 Amount: $2,000.00 2,000.00 Amount: $291,861.87 291,861.87 Amount: $31,558.00 31,558.00 Amount: $63.80 63.80 Amount: $4,000.00 4,000.00 Amount: $169.89 169.89 Check 104752 Date Paid: 05/29/2009 Metro Fire Amount: $327.00 Inv. 34670 05/05/2009 Washer valve system/dust cover/lens/ring/chest $327.00 strap kit Check 104753 Date Paid: 05/29/2009 Metro Water Conditioning Inc. Inv.60277 05/01/2009 49-50#pellets Inv. 60393 05/01/2009 Rink C 49-50# solar Check 104754 Date Paid: 05/29/2009 Inv.090430 04/30/2009 Check 104755 Date Paid: 05/29/2009 Inv.18689800 05/05/2009 Check 104756 Date Paid: 05/29/2009 Inv.98424MB 05/04/2009 Metropolitan Council/SAC Apr09 Sery Avail charge Mid America Sports Advantage 2st 7" sq ground mount,2sts drag plugs Midwest Asphalt Co. 4.30/5.1.09 16.95tn Fine Mix Amount: $691.05 386.95 304.10 Amount: $15,840.00 15,840.00 Amount: $173.20 173.20 Amount: $1,001.88 1,001.88 Check 104757 Date Paid: 05/29/2009 Midwest Realty Services Amount: $39.79 Inv. 090526 05/26/2009 Utility refund 5071 Arrowood 39.79 Check 104758 Date Paid: 05/29/2009 Minnesota Elevator Inc Amount: $138.05 Inv. 158920 04/01/2009 Mar-Apr09 WTP 2 Elev maint 138.05 Check 104759 Date Paid: 05/29/2009 Minnesota Valley Testing Lab Inc Amount: $165.00 Inv. 446061 05/15/2009 5.15.09 Water Analysis 165.00 Page 14 Page 12 of 15 6/2/2009 Check 104760 Date Paid: 05/29/2009 Minnetonka Game & Fish Club Amount: $125.00 Inv. 090526 05/26/2009 '09 Wilson Membership $125.00 Check 104761 Date Paid: 05/29/2009 MN Secretary of State Inv. 090506 05/06/2009 10yr trademark rnwl Plymouth Metrolink Check 104762 Date Paid: 05/29/2009 Robert Nesbitt Inv. 090522 05/22/2009 Best Buy/2007 Microsoft Office Prof upgrade Inv. 090522A 05/22/2009 5.11/5.22.09 MN Joint Analysis Amount: $25.00 25.00 Amount: $2,898.76 352.76 2,546.00 Check 104763 Date Paid: 05/29/2009 New World Systems Amount: 5,070.00 Inv. 10000062534NWS 05/07/2009 4.27/5.1.09 Software training 5,070.00 Check 104764 Date Paid: 05/29/2009 Nutritional Weight & Wellness Amount: 252.00 Inv. 4350 05/19/2009 4.21.09 "Jump Start Your Metabolism" 252.00 Check 104765 Date Paid: 05/29/2009 Office Depot Amount: 114.38 Inv. 472036679001 04/22/2009 Flrscnt bulb 5.21 Inv. 473066718001 05/06/2009 Shoulder rest/addr label/pocket divider 52.25 Inv. 473070941001 05/06/2009 Battery size AA 16.36 Inv. 473312856001 05/06/2009 Name badge 21.58 Inv. 473466215001 05/06/2009 Hanging folders/corr fluid/binder clips 15.29 Inv. 473608376001 05/06/2009 Pocket file 12.47 Inv. 474501348001 05/13/2009 Shoulder rest 8.78) Check 104766 Date Paid: 05/29/2009 OnTrac Amount: 18.81 Inv. 8391208 05/15/2009 5.11.09 Attorney P/U 18.81 Check 104767 Date Paid: 05/29/2009 Owens Companies Inc i Amount: 3,854.89 Inv. 28061 04/30/2009 CC Roof tops repairs HVAC repairs 3,854.89 Check 104768 Date Paid: 05/29/2009 Charlotte Paul Amount: 172.76 Inv. 090526 05/26/2009 UTILITY REFUND 11283 49th PI 172.76 Check 104769 Date Paid: 05/29/2009 Printers Service Inc Amount: 54.00 Inv. 241296 05/06/2009 3-77"ice knife sharp 54.00 Check 104770 Date Paid: 05/29/2009 Qwest Amount: 237.04 Inv. 55097850409 04/30/2009 Apr09 550.9785 50.32 Inv. 55097850509 05/16/2009 May09 550.9785 50.32 Inv. 55188240509 05/16/2009 May09 551.8824 57.93 Inv. 55728120509 05/16/2009 May09 557.2812 78.47 Check 104771 Date Paid: 05/29/2009 Randy's Sanitation Inc Amount: 240.95 Inv. 114317480609 05/19/2009 Jun09 PCC Pest Control 240.95 Check 104772 Date Paid: 05/29/2009 Short -Elliott -Hendrickson Inv. 217946 04/30/2009 R2009382 1.28.09 4.30.09 ATT Check 104773 Date Paid: 05/29/2009 Showcase Promotional Advertising Inv. 101151 05/19/2009 15 PCC staff shirts Check 104774 Date Paid: 05/29/2009 Beverly P Slocumb Inv. 090526 05/26/2009 UTILITY REFUND 6100 Deerwood Ln Check 104775 Date Paid: 05/29/2009 Inv. 1625262 05/05/2009 Inv. 1625565 05/05/2009 Check 104776 Date Paid: 05/29/2009 Inv.1178737 05/04/2009 Inv.1178815 05/07/2009 Streicher's Inc 2-Shirt/2-trousers Modular backpack Sun Newspapers/Notices File 2009010 Drop off Recycling Event Amount: $1,497.90 1,497.90 Amount: $240.85 240.85 Amount: $220.99 220.99 Amount: $256.37 69.99 186.38 Amount: $239.33 39.33 200.00 Page 15 Page 13 of 15 6/2/2009 Check 104777 Date Paid: 05/29/2009 Taho Sportswear Inv. 09TF0556 05/04/2009 32-P & R T's Check 104778 Date Paid: 05/29/2009 Inv. 090518 05/18/2009 Check 104779 Date Paid: 05/29/2009 Inv.000200901183 05/08/2009 Check 104780 Date Paid: 05/29/2009 Inv. 263931 05/04/2009 Inv.263932 05/04/2009 Inv.479426 04/30/2009 Check 104781 Date Paid: 05/29/2009 Inv. RMR43273 04/01/2009 Inv. RMR46247 05/01/2009 Inv. RMR46248 05/01/2009 Inv. RMR46249 05/01/2009 Inv. RMR46250 05/01/2009 Inv. RMR46251 05/01/2009 Inv. RMR46252 05/01/2009 Inv. RMR46253 05/01/2009 Inv. RMR46254 05/01/2009 Inv. RMR46255 05/01/2009 Inv. RMR47618 05/01/2009 Inv. RMR47619 05/01/2009 Inv. SV092278 05/04/2009 Inv. SV092398 05/08/2009 Check 104782 Date Paid: 05/29/2009 Inv.229386 05/06/2009 Check 104783 Date Paid: 05/29/2009 Inv. 20778 05/06/2009 Check 104784 Date Paid: 05/29/2009 Inv. 2009-00000166 05/22/2009 Check 104785 Date Paid: 05/29/2009 Inv. 94890 04/21/2009 Check 104786 Date Paid: 05/29/2009 Inv.770950 05/07/2009 Check 104787 Date Paid: 05/29/2009 Inv.901250 04/30/2009 Check 104788 Date Paid: 05/29/2009 Inv.0045579 04/28/2009 Check 104789 Date Paid: 05/29/2009 Inv.619167 05/04/2009 Check 104790 Date Paid: 05/29/2009 Inv.090526 05/26/2009 Target 5.5/5.8.09 "Elvis" prog/070 program TKDA & Associates Inc Proj8114 3.29/4.25.09 Pike Lake Toll Company Standard tip cleaner Propane fuel @ 20.93 Propane & propylene Trans -Alarm Inc Apr-Jun09 Well 1 security monitoring May-Ju109 Well 15 security monitoring May-JU109 Well 11 security monitoring May-Ju109 WTP1 Security monitoring May-JU109 Well 14 security monitoring May-Ju109 Well 2 security monitoring May-Ju109 Well 3 security monitoring May-Ju109 WTP1 security monitoring May-JU109 4 Season well security monitoring May-Ju109 Well 8 security monitoring May-Ju109 WTP1 Fire/security monitoring May-Ju109 WTP2 security/fire monitoring CC Rplc front entry card reader CC test card reader & gate syst Transmission Shop Inc Unit 585 Rebuilt transmission Twin City Seed Company 50# Drum Finn E Tack United Way CHAR UW - United Way Viking Trophies 5x12 holly bronze cast plaque Watson Company IC Concession food resupply Wenck Associates Inc 4.30.09 Plymouth creek pond design West Suburban Industrial Splys 12 Corner guards for walls Westside Wholesale Tire Inc. Unit 202 25" o'ring small rpr Paul Wilson UTILITY REFUND 11140 40th Ave Amount: $144.98 144.98 Amount: $154.10 154.10 Amount: $5,106.42 5,106.42 Amount: $142.74 87.04 26.75 28.95 Amount: $2,474.09 124.61 124.61 124.61 124.61 124.61 124.61 124.61 124.61 124.61 124.61 310.46 337.33 377.70 202.50 Amount: 2,721.96 2,721.96 Amount: 263.06 263.06 Amount: 120.00 120.00 Amount: 206.19 206.19 Amount: 488.93 488.93 Amount: 1,262.80 1,262.80 Amount: 737.51 737.51 Amount: 58.04 58.04 Amount: 185.71 185.71 Page 16 Page 14 of 15 6/2/2009 Check 104791 Date Paid: 05/29/2009 Xcel Energy Amount: 1,689.62 Inv. 05/18/2009 4.1/5.1.09 Well 2 1,551.09 Inv. 51552709980509 05/11/2009 4.11/5.10.09 Civil Defense Sirens 59.21 Inv. 51662037520509 05/05/2009 3.17/4.21.09 5 Street lights 79.32 Check 104792 Date Paid: 05/29/2009 Yogastudio in Plymouth LLC Amount: 1,247.65 Inv. 1052 05/20/2009 3.2/4.7.09 Yoga classes 1,247.65 Check 104793 Date Paid: 05/29/2009 Roberta Lynn Farris Amount: 443.54 Inv. 2009-00000159 05/22/2009 PP11 Payroll Deduction 443.54 Check 104794 Date Paid: 05/29/2009 Matt Gliniany Amount: 32.39 Inv. 090426 04/26/2009 4.23/4.26 meals/gas Rochester Explorer conf 32.39 Check 104795 Date Paid: 05/29/2009 Law Enforce Labor Serv./Union Amount: 1,365.00 Inv. 2009-00000160 05/22/2009 DUES POL - Police Union Dues * 1,365.00 Check 104796 Date Paid: 05/29/2009 MN AFSCME Council #5 Inv. 2009-00000161 05/22/2009 DUES MTCE - Maintenance Union Dues Check 104797 Date Paid: 05/29/2009 MN Child Support Payment Ctr Inv. 2009-00000162 05/22/2009 CHID SUPPORT - Child Support* Check 104798 Date Paid: 05/29/2009 MN Environmental Fund Inv. 2009-00000163 05/22/2009 CHAR MN ENV - MN Enviromental Fund Check 104799 Date Paid: 05/29/2009 Matt Nordby Inv. 090517 05/17/2009 5.15/5.17 ILLinois Mdw Reg Extric competiion 7FF meals,fuel Check 104800 Date Paid: 05/29/2009 Inv. 090521 05/21/2009 Amount: $2,855.21 2,855.21 Amount: $1,865.06 1,865.06 Amount: $34.00 34.00 Amount: $1,524.40 1,524.40 Jan Olsson Amount: $32.45 5.19/5.21.09 MAAO St Cloud 59 Mileage reimb $32.45 Check 104801 Date Paid: 05/29/2009 Open Your Heart Inv. 2009-00000164 05/22/2009 CHAR OYH - Open Your Heart VnecK 1U48Uz uaie rale. Ub/zuizuuu unneu Arx5 Inv. 2009-00000165 05/22/2009 CHAR UA - United Arts Check 104803 Date Paid: 05/29/2009 Soucy, Peter Inv. Park - 1 05/27/2009 Parks and Rec Refund Check 104804 Date Paid: 05/29/2009 Will, John Inv. Park - 2 05/27/2009 Parks and Rec Refund Total Payments: 244 Amount: $49.00 49.00 Amount: $2.00 2.00 Amount: $39.00 39.00 Amount: $7.00 7.00 Total Amount Paid: $980,497.24 Page 17 Page 15 of 15 6/2/2009 Date: 5129109 H.M.S. Windows - Housing Assistance Payments Page: 0001 Time: 1:03:06 PM PAYMENT REGISTER -SUMMARY QAhmslreportslPAYSUM.QRP Hank Account Description/Account Number Checking 3110681 Number Date Method Status Name Of Payee Total 0002805 5/19109 Computer Ck. Paid Marina Shumakova C/O Creative Mgmt. Inc. $622.00 Total For Bank Account Checking 5622.00 40f Totals Transactions Computer Checks 1 $622.00 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Total For Banc $622.00 Total - All Bank Accounts Printed: $622.00 Page 18 05/29/2009 H.M.S. for Windows - - Housing Assistance Payments 1 1 05:48 PM PAYMENT REGISTER - DETAIL QAhmsVeports\PAYDGT.QRP pd Bank Account Description/Account Number Checking 3110681 Number 0002805 LL004 Date Method Status 5119109 Computer Ck. Paid May 2009 HAP Melaniqu Williams Name Of Payee Marina Shumakova CIO Creative Mgmt. Inc. Melanique Total 622.00 622,00 Page 19 05/29/2009 H.M.S. for Windows - - Housing Assistance Payments 2 1:05:48 PM PAYMENT REGISTER -DETAIL QAimslreportsWAYDET.QRP pd TRANSACTION ANALYSIS TOTALS Total For Bank Account Checking $622,00 Totals Computer Checks 1 $622,00 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Total For Bank: $622.00 Total All Ban](Accounts Printed: 622.00 Page 20 LANDL'ORl) TRAIVSA:CTTO;IVS LL000 Computer Generated HAP 0 0,00— LL00I HAP Rental Adjustments 0 0.00 LL002 HAP Vacancy Loss 0 0.00 LL003 HAP Damage Reimb, 0 0.00 LL All Others HAP - Other_ _ 1 622.00 622.00 UTILITY TRANSACTIONS„ M UA000 Computer Generated UAP 0 0.00 UA001 UAP Adjustments 0 0.00 UA All Others UAP - Other 0 0.00 50.00 PORABIIITY TRANSACTIONS e_ PH100 Computer Generated 1 -IAP - Port U 0.00 1,111101 HAP Adj - Port 0 0,00 P11102 HAP Adj - Misc Port 0 0.00 PH2O0 Computer Generated UAP - Port 0 0.00 PH2O1 UAP Adj -- Port 0 0.00 PH300 Computer Generated Adm Fee - 0 0.00 P ort PH301 Adm Fee Adj - Port 0 0.00 PH400 Computer Generated Mise 1 - Port 0 0.00 PH401 Misc 1 Adj - Port 0 0.00 PH500 Computer Generated Misc 2 - Port 0 0.00 PII501 Misc 2 Adj - Port 0 0,00 0,00 O;VERFL _W,,VO1D.TRANSACTIONS VV000 Overflow Voids 0 0,00 LANDLORD t UTILITY PORTABILITY 622.00 Total For Bank: $622.00 Total All Ban](Accounts Printed: 622.00 Page 20 CITY OF PLYMOUTH RESOLUTION NO. 2009 - A RESOLUTION TO APPROVE DISBURSEMENTS ENDING MAY 30, 2009 WHEREAS, a list of disbursements for the period ending May 30, 2009 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank — Check Register General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing Redevelopment Check Register Total Anchor Bank — Housing Assistance Payments Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS Adopted by the City Council on June 9, 2009 466,223.63 103,168.69 409,604.98 1,499.94 980,497.24 622.00 981,119.24 Page 21 City ©f Agenda 6 . 0 3PlymouthNumber: Adding QuGht'to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: James Renneberg, P.E., Assistant City Engineer June 9, 2009 Reviewed by: Doran Cote, P.E., Director of Public Works Item: Authorize "No Parking" 30 feet each side of Driveway Entrance at 10400 45th Avenue 1. ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing the installation of "No Parking" signs 30 feet each side of Driveway Entrance at 10400 45th Avenue. 2. BACKGROUND: On May 26, 2009, the City received a petition, which is attached, from the property management for Gramercy Park Cooperative of Plymouth requesting the City to post "No Parking" signs 30 feet each side of their driveway entrance at 10400 45th Avenue. Currently, parking is allowed on both sides of the street on 45th Avenue. The petition states that during events at the property, cars are parked on the street very close to their driveway entrance. As a result, people trying to leave the property have a difficult time seeing oncoming vehicles and, according to the petition, there have been many near misses. Installing "No Parking" signs 30 feet each side of the property would allow proper sight distance for vehicles to safely exit the property. Attached is a map showing the location of the recommended "No Parking" area. 3. BUDGET IMPACT: The cost for 2 "No Parking" signs is estimated at $200 for purchasing and installing the signs. This would be funded from the Street Maintenance Fund. 4. Attachments: Petition Map Resolution Page 1 C O O P E R A T I V E Of Plymouth CITY OF PLYMOUTH May 26, 2009 Attn:.Jim. Renneberg, P.E. ; assistant City Engineer 3400 Plymouth Blvd. Plymouth, MN 55447 Re: Petition Requesting New Signs Dear Mr. Renneberg: As Taxpayers to the City of Plymouth the homeowner/residents at Gramercy Park Cooperative of Plymouth request that the City Council authorize the City of Plymouth to provide two boulevard signs that would state "No Parking 30 Feet from Entrance." The signs would be installed 30 feet on both sides of the driveway entrance to our Community here at Gramercy Park Cooperative 10400 45th Ave. N. Plymouth, MN 55442. We want the community and visitors to continue to be able to park on the street but just not so close to the driveway entrance. When vehicles park close to the entrance, it becomes an obstruction of view when leaving the property, more specifically, when turning left to go east towards Nathan Lane cars parked on the street tend to park too close and it is a serious obstruction. Example: Recently one Sunday one of our residents was exiting onto 45th Ave. North and turning left/east. There was a vehicle parked close to the entrance and this almost caused a collision with an oncoming car as the resident exiting could not see the oncoming car when trying to see around the parked car. I am hearing from our residents that this has been a problem since construction especially when someone is having an event, party or when the parking lot serviced. Not only would these sign restrictions make it safer for our seniors and their guests they would truly be a safer condition to the commuters in this section of the City of Plymouth. Unfortunately not everyone can attend a city meeting to express his or her concerns. This letter of petition requests that you approve the installation of these signs by the City of Plymouth. Should you have any questions please contact me at 763-531-9424. Sincerely, Christina Marlatt Property Manager On Behalf of the Board of Directors Gramercy Park Cooperative of Plymouth An Ebenezer Managed Community RECEIVED MAY 2 9 2009 10400 45th Avenue North s Phone 763-531-9424 Plymouth, PAIN 55442 L`'' 7T FVAy '-,459-8697 www.gramercyplymcuth.ccm cofnmurtiiy oC ricig >bor8. gramercyparkply gwest.net w., 4ia i m, y 1vio arkin x yp,,., wwa: X 1 x'n'4: A VUINId' 10400r Avenueww WWI a N, Ilq1 ~ N , i'1 IyJ 9a Idyl a • :; .:,, p!I ;I III I,I « I. 'd I NJ III': d l ,,; ,1 .::.. ,:. I Il dll§ N luau la .. I ,N .' :,. 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X LJ 1:!'I i::!1 1.r, ia,: h A d 1 I:; lfi, VIII :.,IJ V r” :,w u 14d -'a Jd7 iu. alifii — Al ,I r Llii ::arI' I 1 :ap y r I I l r!,. Y . I Jw I Ift1 I1J1 dHd1: u;1n 4.. w ° >~" '""^ w II' II I'VIItI 'tl"{a•"III " 1:: N it _Vika"I 1 .III j', Ir !i ; N"' .T,.,. 11 I II y: 11 II, i :. J', kh I a Il.11°r:.A'"M'+X'aNiu- :.lo l"1:wk' a .:, .,'N.1w.wuNd ll:,: N Opp, ,.:aJN1:111+11r1:h14Yr1 ..::..... .:... ..: 1116. I .I i.::illtil ;.. .!.'"IU: '"'.wr d'iN i ] _.. waN_:... I `•i. .:. X , 1111.1 CITY OF PLYMOUTH RESOLUTION N0. 2009 A RESOLUTION TO AUTHORIZE "NO PARKING" 30 FEET EACH SIDE OF THE DRIVEWAY ENTRANCE AT 10400 45TH AVENUE WHEREAS, a petition has been submitted by the property management for the Gramercy Park Cooperative of Plymouth at 10400 45th Avenue; and WHEREAS, the City Council finds that parking 30 feet each side of the driveway is not needed to serve the immediate area. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it hereby, authorizes the installation of "No Parking" signs 30 feet each side of Driveway Entrance at 10400 45th Avenue. APPROVED THIS 9TH DAY OF JUNE, 2009. Page 4 rp)City of Plymouth Adding QuItity to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda Number: To: Laurie Ahrens, City Manager Prepared by: Doran Cote, P.E., Director of Public Works Reviewed by: Laurie Ahrens, City Manager Item: Municipal Cemetery, City Code Update 1. ACTION REQUESTED: Make a motion to adopt a revised City Code 1400, Municipal Cemetery. 2. BACKGROUND: In 1974, the Village of Plymouth accepted for perpetual maintenance the former Parker's Lake Cemetery. The Parker's Lake Baptist Church had abandoned the cemetery and the Village was bound, by statute, to accept it for care. In 1974, the Village approved the Parker's Lake Cemetery Rules and Regulations which were last revised in 1998. In 1991, the Plymouth City Code was also amended to include provisions for the care of the municipal cemetery. The Rules and Regulations are not consistent with City Code, neither of which are currently consistent with the state statutes that govern cemetery care. The proposed amended code incorporates the pertinent provisions from the Rules and Regulation and makes the City Code consistent with state statute. 3. BUDGET IMPACT: There are no anticipated impacts to the City's Cemetery budget. All grave sites have been sold but 304 of the 1,154 sites remain unoccupied. Funds from the sale of grave sites and fees for burials are deposited into a fund dedicated to the care of the cemetery. 4. ATTACHMENTS: City Code 1400 Revised City Code 1400 1998 Parker's Lake Cemetery Rules and Regulations Page 1 Plymouth City Code CHAPTER XIV MUNICIPAL CEMETERY Section 1400 - 1400.01 Maintenance and Use of Parkers Lake Cemetery 1400.01. Location; Plat; Prohibition of Other Cemeteries. A cemetery has been established and is continued upon land owned by the City and legally described as follows: Lot 1, Block 1, "Parkers Lake Cemetery". A plat of the cemetery, as prepared by McCombs -Knutson Associates, Inc., surveyor, and placed on file in the office of the City Clerk, is the official plat of the cemetery which shall be called Parkers Lake Cemetery". No person shall lay out or establish any cemetery, or use any lot of land within this City for the burial of the dead, except in Parkers Lake Cemetery, or some other tract of land duly designated as a cemetery by ordinance. 1400.03. Sale of Lots. The prices of cemetery lots and other services is hereby fixed at 185 per lot plus $115 for perpetual care. Any person paying the price thus fixed for any lot shall be entitled to a deed conveying the same executed by the City Manager and Clerk. The purchaser shall expressly agree in the deed that his rights are subject to such reasonable rules and regulations as the Council may adopt relative to the use of the cemetery. 1400.05. Handling of Funds. All money received from the sale of lots and other services, shall be paid to the City Finance Director -Treasurer who shall give a receipt therefor. No deed to any cemetery lot shall be issued, nor shall any services be performed until a receipt showing payment to the Finance Director of the cost thereof shall be exhibited to the person whose duty it is to give the deed or perform the services. All money received from the sale of lots and for the performance of services shall be placed in the cemetery fund, which fund shall be used for the payment of the purchase price of grounds, or for maintenance and improvements, and for no other purpose. The Finance Director -Treasurer shall keep an account of all receipts and disbursements of money belonging to the cemetery fund. 1400.07. Burial Permits. Before any interment shall be made in any cemetery in this City, a burial permit shall be obtained from the local or the state registrar of vital statistics. Within thirty-six hours after the death of any person in the City and before the body is removed for burial within the City, the undertaker or person having charge of the interment shall apply for the permit. This application shall be accompanied by a death certificate as prescribed by the State Board of Health. No burial permit shall be issued until the application and death certificate shall have been properly completed and presented. The body of a deceased person shall not be brought into the City for burial unless accompanied by a death certificate and permit for removal issued by the registrar of the registration district wherein the death occurred. Page 2 Plymouth City Code 1400.09 1400.09. Superintendent of Cemetery Duties. The City Manager shall appoint a superintendent who shall have control and management of the cemetery, be responsible for its maintenance and improvement, and shall have such other powers and duties as are prescribed by law or this Code, or by the City Manager. 1400.11. General Regulations. Subdivision 1. Discharge of Firearms. No person may discharge any firearm or have possession of any firearm within the cemetery grounds without the permission of the superintendent. Subd. 2. Excavation. No person may remove any object from any place in the cemetery or make any excavation without the consent of the superintendent. Subd. 3. Obstruction. No person may obstruct any drive or path in the cemetery or in any way injure, deface or destroy any structure, grave, flower, tree, or other thing in the cemetery. Subd. 4. Vehicles. No person may drive any vehicle faster than a walk within the cemetery, nor drive over any path or roadway not authorized by the superintendent. Subd. 5. Conduct in the Cemetery. a) No person may enter or leave the cemetery except at the gates provided. b) No person may disturb the quiet of the cemetery by noise or improper conduct of any kind. c) No person may use the cemetery grounds or any road therein as a public thoroughfare, or drive any vehicle through the cemetery grounds except for purposes relating to the cemetery. d) No child may be permitted within the cemetery unless in the control of an adult. e) No person may allow any animal to run at large in the cemetery. f) No person may loiter at any time, nor be in the cemetery without the permission of the cemetery superintendent at any time between the hours of sunset to 7:00 a.m. Page 3 ORDINANCE NO. 2009 - CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 14 OF THE PLYMOUTH CITY CODE REGARDING MAINTENANCE AND USE OF PARKERS LAKE CEMETERY THE CITY COUNCIL OF PLYMOUTH, MINNESOTA ORDAINS: SECTION 1. Section 1400 of the Plymouth City Code is hereby amended as follows: 1400.01. Location; Plat; Prohibition of Other Cemeteries. A cemetery has been established and is continued upon land owned by the City and legally described as follows: Lot 1, Block 1, "Parkers Lake Cemetery". A plat of the cemetery, as prepared by McCombs -Knutson Associates, Inc., surveyor, and placed on file in the office of the City Clerk, is the official plat of the cemetery which shall be called Parkers Lake Cemetery". No person shall lay out or establish any cemetery, or use any lot of land within this City for the burial of the dead, except in Parkers Lake Cemetery, or some other tract of land duly designated as a cemetery by ordinance. 1400.03 Superintendent of Cemetery Duties. The City Manager shall appoint a superintendent who shall have control and management of the cemetery, be responsible for its maintenance and improvement, and shall have such other powers and duties as are prescribed by law or this Code, or by the City Manager. 1400.0-35. Purchase and Sale of Lots. The prices of cemetery lots and other services are hereby fixed at $185 per lot plus $115 for perpetual care. Any person paying the price thus fixed for any lot shall be entitled to a deed conveying the same executed by the City Manager and Clerk. The purchaser shall expressly agree in the deed that their rights are subject to such r-easenable rales an ordinances and regulations as the Council may adopt relative to the use of the cemetery. No lot shall be used for any purpose other than the burial of human remains and the placing of appropriate materials. Subd. 1. It is the duty of the plot owner to notify the City Clerk of any change in their post office address. Notice sent to a plot owner at the last address on file in the cemetery records shall be sufficient and proper legal notification. Subd. 2. No easement or right of interment is granted to any plot owner in anX road, drive, alley, or walk within the Parker's Lake Cemetery, but such road, drive alley, or walk may be used as a means of access. Subd. 3. The City reserves, and shall have, the right to correct any errors that may be made by it either in making interments, disinterments or removals, or in the description, Page 4 transfer or conveyance of any interment property, either by canceling such conveyance and substituting and conveying, in lieu thereof, other interment property of equal value and similar location as far as possible or as may be selected by the City, or in the sole discretion of the City by refunding the amount of money paid on account of said purchase. In the event such error shall involve the interment of the remains of any person in such property, the City reserves, and shall have, the right to remove or transfer such remains so interred to such other property of equal value and similar locations as may be substituted and conveyed, in lieu thereof. 1400.07. Transfer of Lots. No cemetery lot or fractional lot may be resold or otherwise disposed of, except by will, or subdivided, without the approval of the City Manager, and the City retains the first option to repurchase the cemetery lot or fractional lot at the original sale price. No lot will be permitted to be resold, disposed of, or otherwise used until the purchase price and all unpaid charges have been paid in full. A lot owner may dispose of its lot by will to any of his relatives who may survive him or to the cemetery in trust, for the use and benefit of the persons designated in the will, but no such lot shall be affected by a testamentary device unless the same be specifically mentioned in the will and by such device limited to one particular person. Lot owners may not allow interments to be made on their lots for remuneration. When a transfer has been made in conformity with these rules, the City will issue a deed to the new owner upon surrender of the deed or certificate of the former owner. The surrender deed or certificate will then be canceled. ee and improvement, and shall have sueh other- powers and "ties as are pr-eser-ibed by law or- this Code, or- by the City .Descent of Lots. Upon the death of a lot owner, such lot, unless otherwise disposed of, shall descent in accordance with state law. 1400.0-511. Handling of Funds. All money received from the sale of lots and other services shall be paid to the City Finance Dir -e, to f 'T' east e Manager who shall give a receipt therefor. No deed to any cemetery lot shall be issued, nor shall any services be performed until a receipt showing payment to the Finance Director of the cost thereof shall be exhibited to the person whose duty it is to give the deed or perform the services. All money received from the sale of lots and for the performance of services shall be placed in the cemetery fund, which fund shall be used for the payment of the purchase price of grounds, or for maintenance and improvements, and for no other purpose. The Finance Director -Treasurer shall keep an account of all receipts and disbursements of money belonging to the cemetery fund. 1400.0-713. Burial Permits. Before any interment shall be made in any cemetery in this City, a burial permit shall be obtained from the local or the state registrar of vital statistics. Within thirty-six hours after the death of any person in the City and before the body is removed for burial within the City, the undertaker or person having charge of the interment shall apply for the permit. This application shall be accompanied by a death certificate as prescribed by the State Board of Health. No burial permit shall be issued until the application and death certificate shall have been properly completed and presented. The body of a deceased person shall not be brought into the City for burial unless accompanied by a death certificate and permit for removal issued by the registrar of the registration district wherein the death occurred. 1400.15. Interments. Cemetery lot owners only are granted the right of interment in their lots. The City reserves the right to refuse to permit the interment of anyone who was not at the Page 5 time of death the owner of the lot or a relative of the owner by blood or marriage. Permission in writing from a lot owner must accompany all requests for permits to bury persons that are not members of the immediate family of the lot owner. Such permission shall not be for remuneration. Subd. 1. Interment of two or more bodies shall not be made in one crave except in the case of mother and child or two infants buried in one casket. Interment may not be made in the cemetery unless all ordinances regarding interments have been complied with and until the purchase price of the lot to be used and all burial fees are paid. Subd. 2. Interment shall not be made in the cemetery except upon at least 24 hour notice in advance of the time set for the funeral service given to the Superintendent. All funerals shall be subject to the control of the Superintendent upon reaching the cemetery entrance. Caskets shall not be interred in the cemetery unless the same is enclosed in a concrete box or vault. A grave openingfeeee as prescribed in Chapter 10 of the City Code shall be paid to the City before any grave is opened or interment occurs. The 24 hour notice shall include the outside dimensions of the case to be used and the location shall be specified. Should the lot owner fail or neglect to designate the location, the City reserves the right to make the interment in a location designatedted by the City. The City will not be responsible for any orderig ven by telephone, or for any mistake occurring from the want of precise and proper instructions as to the particular space, size of grave, and location in a plot, where interment is desired. The City will not be liable for the interment permit nor for the identity of the person sought to be interred. Subd. 3. No interment or disinterment shall be permitted on any Sunday legal holiday, except in case of death attributed to contagious disease. Subd. 4. A maximum of six cremains will be interred in an unoccupied grave. A maximum of two cremains will be interred in a grave occupied by a casket or with a full casket burial. Cremains will not be disinterred in order to permit interment of a casket. 1400.17. Delay of Interment. The City will be in no way liable for any in the interment of a body when a protest to the interment has been made, or where the ordinances or regulations have not been complied with. The City shall be under no duty to recognizeze any. protest of interments unless they are in writing and filed with the City Clerk or their designee. 1400.19. Disinterments. Written permission of the lot owner and the next of kin shall be filed with the Superintendent, a permit from the City Health Officer shall be secured and presented, and the required fees paid before any grave may be opened for any.purpose. At least one week's notice must beig ven prior to any disinterment. This provision does not apply when disinterment is ordered by authorized public authority. 1400.21. Monuments and Markers. Every monument and marker must be placed in the space reserved therefore as shown upon the plat of such lot or as directed by the Superintendent. No monument will be allowed upon a lot platted for less than four burials and none will be allowed covering more than one percent of the total area for each burial site. Monuments shall not exceed three feet in height above the ground. In Section N4, all monuments must be flat. Page 6 Subd. 1. No monument or markers or any part thereof may be constructed of limestone, sandstone or any artificial material. No monuments shall be placed in the cemetery except such as are approved by the Superintendent. Subd. 2. Foundations will be made at least as large as the bottom base or first masonry course above ground, but the right is reserved to require a larger foundation when it appears that the weight of the structure requires it. The first course of masonry above foundation and all monument and other bases must be bedded off to an equal thickness as no building up or underpinning with chips, spalls, cement or other materials will be allowed. All monument bases must be set in cement or mortar evenly covering the foundation. Subd. 3. No foundation shall be required for markers which shall be set level with the sod and markers must be cut so as to go into the ground not less than four inches nor more than eight inches. Subd. 4. Persons engaged in erecting a monument or other structure upon a lot are prohibited from attaching ropes or cables to trees or other objects in the cemetery without express permission from the Superintendent and area likewise prohibited from placing material on adjoining lots or allowing the same to remain on the ,ground longer than is necessary and they must permit no unnecessary in completing the work after it has been commenced. In order to protect paths and grass from injuryplanks must be laid over them when heavy material is to be moved over them. Subd. 5. Contractors and others engaged in such work must notify the Superintendent before beginning the same. All work in the cemetery, of whatever kind, must be carried on subject to the direction and control of the Superintendent. No monument or marker may be placed in the cemetery until a written authorization therefore has been issued by the Superintendent. Subd. 6. The City reserves the right to remove all monuments, markers, flowers, plants, trees, decorations, or other similar things without liability to the owner whenever any of these objects become unsafe or unsightly_ 1400.23. Permanent Care. The general care of the cemetery is assumed by the City an includes the cuttingoff the grass at reasonable intervals, the raking and cleaningoff therog unds, and the pruning of the shrubs and trees that may be placed by the City, meaning and intending theeg neral preservation of the lots and ,grounds, walks, roadways, boundaries, and structures, to the end that said grounds shall remain and be reasonably cared for as cemetery_ grounds. The general care assumed by the cemetery shall in no case mean the maintenance, repair or replacement of any memorial placed or erected upon lots, nor the doing of any special or unusual work in the cemetery, including work caused by impoverishment of the soil, nor does it mean that reconstruction of any monument or marker in the cemetery, caused by the elements, an act of God, common enemy, thieves, vandals, strikers, malicious mischief makers, explosions, unavoidable accidents, invasions, insurrections, riots, or by the order of any military or civil authority whether the damage be direct or collateral, other than as herein provided. 1400.25. Landscaping and Improvements. Plants, shrubs, and flowers may be placed on cemetery lots in areas designated by the Superintendent. No trees or vines may be planted, no may fences by erected. The City reserves the right to remove any tree, shrub, vine, plant, or Page 7 flower which may become unsightly, dangerous, or not in keeping with the landscape design of the cemetery. All landscaping grading and sodding shall be done by the City and/or its agents. All graves will be sodded and kept flush with the adjacent ground. Mounds over graves are not permitted. 1400.27. Duties of Actuary. The City Clerk or their designee shall be the actuary of the cemetery and shall, in addition to other records and duties concerning the cemetery, keep a register of all interments and disinterments, including the name, age, place of birth, residence, marital status, name and address of nearest relative, veteran status, cause of death, and time and place of interment, disinterment, and reinterment. The City Clerk or their designee shall also notify the Commissioner of Veterans Affairs of the interment of a veteran as required b. 1400.4429. General Regulations. Subdivision 1. Discharge of Firearms. No person may discharge any firearm or have possession of any firearm within the cemetery grounds without the permission of the superintendent. Subd. 2. Excavation. No person may remove any object from any place in the cemetery or make any excavation without the consent of the superintendent. Subd. 3. Obstruction. No person may obstruct any drive or path in the cemetery or in any way injure, deface or destroy any structure, grave, flower, tree, or other thing in the cemetery. Subd. 4. Vehicles. No person may drive any vehicle faster than a walk within the cemetery, nor drive over any path or roadway not authorized by the superintendent. Subd. 5. Conduct in the Cemetery. a) No person may enter or leave the cemetery except at the gates provided. b) No person may disturb the quiet of the cemetery by noise or improper conduct of any kind. c) No person may use the cemetery grounds or any road therein as a public thoroughfare, or drive any vehicle through the cemetery grounds except for purposes relating to the cemetery. d) No child may be permitted within the cemetery unless in the control of an adult. e) No person may allow any animal to run at large in the cemetery. f) No person may loiter at any time, nor be in the cemetery without the permission of the cemetery superintendent at any time between the hours of sunset to 7:00 a.m. g) Persons within the cemetery shall use only the paths and walks and no one is permitted to walk upon or across lots or lawns unless it is necessary to do so to Rain access to one's own lot. The cemetery expressly disclaims liability for anX injuries sustained by anyone violating this rule. Page 8 h) Persons visiting the cemetery or attending funerals are strictiv prohibited from picking flowers, wild or cultivated, breaking or injuring any tree, shrub or plant, or from writing Won, defacing or injuring any memorial, or other structure within the cemeteryori i) The following acts are expressly_ prohibited: 1. Bringing meals or refreshments into the cemetery or consuming them on the grounds. 2. Peddling or soliciting the sale of any commodity within the cemetery. 3. Placing signs or notices or advertisements of any kind within the cemetery 4. Bringing animals into the cemetery. 5. Throwing of rubbish on any part of the grounds. SECTION 2. This ordinance shall become effective immediately upon its passage. ADOPTED by the City Council on this 9th day of June, 2009. Kelli Slavik, Mayor ATTEST: Sandra R. Engdahl, City Clerk Page 9 PARKERS LAKE CEMETERY RULES AND REGULATIONS CITY OF PLYMOUTH MAY 19 1974 Revised Sept., 1998 O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.t0.07.doc Pae 10 PARKERS LAKE CEMETERY RULES AND REGULATIONS SECTION 1. INTERMENTS Sec. 1.1 Lot owners are granted only the right of interment in their lots. The City reserves the right to refuse to permit the interment of anyone who was not at the time of death the owner of the lot or a relative of the owner by blood or marriage. Permission in writing from a lot owner must accompany all requests for permits to buy the bodies of persons not members of the immediate family of the lot owner. Such permission shall not be for remuneration. Sec. 1.2 No interment shall be made in the cemetery except upon at least twenty-four hour's notice in advance of the time set for the funeral service given to the Superintendent. All funerals shall be subject to the control of the superintendent upon reaching the cemetery entrance. No casket shall be interred in the cemetery unless the same is enclosed in a concrete box or vault. A grave opening fee as prescribed in Chapter II of the City Code shall be paid to the City before any grave is opened or interment occurs. Sec. 1.3 All excavations shall be made under the direction of the Superintendent. When graves are requested to be dug, by the Superintendent or his agents, at least twenty-four hour's notice shall be given and the outside dimensions of the case to be used and the location shall be specified. Should the lot owner fail or neglect to designate the location, the City reserves the right to make the interment in a location designated by the City. The City will not be responsible for any order given by telephone, or for any mistake occurring from the want of precise and proper instructions as to the particular space, size of grave, and location in a plot, where interment is desired. The City will not be liable for the interment permit nor for the identity of the person sought to be interred. Sec. 1.4 No casket shall be interred in the cemetery unless it is enclosed in a concrete box or vault. No interment of two or more bodies shall be made in one grave except in the case of mother and child or two infants buried in one casket. No interment may be made in the cemetery unless all ordinances, rules and regulations regarding interments have been complied with and until the purchase price of the lot to be used and all burial fees are paid. Sec. 1.5 No interment or removal shall be permitted on any Sunday or any legal holiday, except in case of death attributed to contagious disease. O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc SECTION 2. DELAY OF INTERMENT Sec. 2.1 The City will be in no way liable for any delay in the interment of a body when a protest to the interment has been made, or where the rules or regulations have not been complied with. The City shall be under no duty to recognize any protest of interments unless they are in writing and filed with the City Clerk. SECTION 3. DISINTERMENTS Sec. 3.1 Written permission of the lot owner and the next of kin shall be filed with the Superintendent, a permit from the City Health Officer shall be secured and presented, and the required fees paid before any grave may be opened for any purpose. At least one week's notice must be given prior to any disinterment. This provision does not apply when disinterment is ordered by duly authorized public authority. SECTION 4. CONDITIONS OF LOT PURCHASE Sec. 4.1 All lots shall be sold subject to these rules and regulations or those hereafter adopted. The purchaser shall expressly agree in the deed conveying the lot that his rights are subject to such reasonable rules and regulations as the City Council may adopt. The instrument of conveyance and these rules and regulations and any amendments thereto constitute the sale agreement between the cemetery and the lot owners. Sec. 4.2 No lot shall be used for any purpose other than the burial of human remains and the. placing of appropriate memorials. It is the duty of the plot owner to notify the City Clerk of any change in his post office address. Notice sent to a plot owner at the last address on file in the cemetery records should be sufficient and should be proper legal notification. No easement or right of interment is granted to any plot owner in any road, drive, alley, or walk within the Parker's Lake Cemetery, but such road, drive, alley, or walk may be used as a means of access. The City reserves, and shall have, the right to correct any errors that may be made by it either in making interments, disinterments or removals, or in the description, transfer or conveyance of any interment property, either by canceling such conveyance and substituting and conveying, in lieu thereof, other interment property of equal value and similar location as far as possible or as may be selected by the City, or in the sole discretion of the City, by refunding the amount of money paid on account of said purchase. In the event such error shall involve the interment of the remains of any person in such property, the City reserves, and shall have, the right to remove or transfer such remains so interred to such other property of O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc equal value and similar locations as may be substituted and conveyed, in lieu thereof. SECTION 5. PURCHASE OF LOTS Sec. 5.1 All fees or charges are payable to the treasurer at the City offices. Upon full payment of the purchase price of a lot, the City Clerk will issue a cemetery deed conveying the lot executed by the City Manager and Clerk and the deed shall be recorded in the records of the City. Description of lots will be in accordance with the cemetery plats, which are kept on file in the City offices. SECTION 6. TRANSFER OF LOTS Sec. 6.1 No cemetery lot or fractional lot may be re -sold or otherwise disposed of, except by will, or subdivided, without the approval of the City Manager, and the City retains the first option to repurchase the cemetery lot or fractional lot at the original sale price. No lot will be permitted to be re -sold, disposed of, or otherwise used until the purchase price and all unpaid charges have been paid in full. A lot owner may dispose of its lot by will to any of his relatives who may survive him or to the cemetery in trust, for the use and benefit of the persons designated in the will, but no such lot shall be affected by a testamentary devise unless the same be specifically mentioned in the will and by such devise limited to one particular person. Lot owners may not allow interments to be made on their lots for remuneration. When a transfer has been made in conformity with these rules, the City will issue a deed to the new owner upon surrender of the deed or certificate of the former owner. The surrender deed or certificate will then be canceled. SECTION 7. DESCENT OF LOTS Sec. 7.1 Upon the death of a lot owner, such lot, unless otherwise disposed of, shall descent as follows: Sec. 7.11 To his surviving spouse, a life estate with right of interment of such spouse therein and remainder over to the person who would be entitled to the fee if there were no spouse, provided, however, if no person so entitled to the remainder of the fee survives, then the entire fee to the surviving spouse with right of interment therein. Sec. 7.12 If there be no surviving spouse, then to his oldest surviving son; Sec. 7.13 If there be no surviving son, then to his oldest surviving daughter; Sec. 7.14 If there be no surviving daughter, then to his youngest surviving brother; O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc Sec. 7.15 If there be no surviving brother, then to his youngest surviving sister; Sec. 7.16 If there be no surviving spouse, son, daughter, brother, nor sister of the deceased, then to the City in trust as a burial lot for the diseased and such of his relatives as the City shall deem proper. The City or with its consent, any person to whom such lot shall so descent, may grant and convey the same to any of the deceased's parents, brothers, sisters, or descendants, who are qualified to be buried there as above provided. SECTION 8. MONUMENTS AND MARKERS Sec. 8.1 Every monument and marker must be placed in the space reserved therefore as shown upon the plat of such lot or as directed by the Superintendent. No monument will be allowed upon a lot platted for less than four burials and none will be allowed covering more than one percent of the total area for each burial site. Monuments shall not exceed three feet in height above the ground. In Section N4 all monuments must be flat.) Sec. 8.2 No monument or markers nor any part thereof may be constructed of limestone, sandstone or any artificial material. No monuments shall be placed in the cemetery except such as are approved by the Superintendent. Sec. 8.3 Foundations will be made at least as large as the bottom base or first masonry course above ground, but the right is reserved to require a larger foundation when it appears that the weight of the structure requires it. The first course of masonry above foundation and all monument and other bases must be bedded off to an equal thickness as no building up or underpinning with chips, spalls, cement or other materials will be allowed. All monument bases must be set in cement or mortar evenly covering the foundation. Sec. 8.4 No foundation shall be required for markers which shall be set level with the sod and such markers must be cut so as to go into the ground not less than four inches nor more than eight inches. Markers embracing two or more graves will not be permitted. Sec. 8.5 Persons engaged in erecting a monument or other structure upon a lot are prohibited from attaching ropes or cables to trees or other objects in the cemetery without express permission from the Superintendent and are likewise prohibited from placing material on adjoining lots or allowing the same to remain on the ground longer than is necessary and they must permit no unnecessary delay in completing the work after it has been commenced. In order to protect paths and grass from injury, planks must be laid over them when heavy material is to be moved over them. O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc Sec. 8.6 Contractors and others engaged in such work must notify the Superintendent before beginning the same. All work in the cemetery, of whatever kind, must be carried on subject to the direction and control of the Superintendent. No monument or marker may be placed in the cemetery until a written authorization therefore has been issued by the Superintendent. SECTION 9. PERMANENT CARE Sec. 9.1 The general care of the cemetery is assumed by the City and includes the cutting of the grass at reasonable intervals, the raking and cleaning of the grounds, and the pruning of the shrubs and trees that may be placed by the City, meaning and intending the general preservation of the lots and grounds, walks, roadways, boundaries, and structures, to the end that said grounds shall remain and be reasonably cared for as cemetery grounds. The general care assumed by the cemetery shall in no case mean the maintenance, repair or replacement of any memorial placed or erected upon lots, nor the doing of any special or unusual work in the cemetery, including work caused by impoverishment of the soil, nor does it mean that reconstruction of any monument or marker in the cemetery, caused by the elements, an act of God, common enemy, thieves, vandals, strikers, malicious mischief makers, explosions, unavoidable accidents, invasions, insurrections, riots, or by the order of any military or civil authority, whether the damage be direct or collateral, other than as herein provided. SECTION 10. LANDSCAPING & IMPROVEMENTS Sec 10.1 Plants, shrubs, and flowers may be placed on cemetery lots in areas designated by the Superintendent. No trees or vines may be planted, nor may fences be erected. The City reserves the right to remove any tree, shrub, vine, plant, or flower which may become unsightly, dangerous, or not in keeping with the landscape design of the cemetery. All landscaping, grading and sodding shall be done by the City and/or its agents. All graves will be sodded and kept flush with the adjacent ground. Mounds over graves are not permitted. SECTION 11. DUTIES OF ACTUARY Sec. 11.1 The City Clerk shall be the actuary of the cemetery and shall, in addition to other records and duties concerning the cemetery, keep a register of all interments and disinterments, including the name, age, place of birth, residence, marital status, name and address of nearest relative, veteran status, cause of death, and time and place of interment, disinterment, and reinterment. The Clerk shall also notify the Commissioner of Veterans Affairs of the interment of a veteran as required by law. O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc SECTION 12. CEMETERY MANAGEMENT Sec. 12.1 Responsibility for the management of the Parkers Lake Cemetery, and all matters relating thereto, shall be vested in the City Manager. SECTION 13.1 DUTIES OF SUPERINTENDENT Sec. 13.1 The City Manager shall appoint a cemetery Superintendent. The Superintendent shall be responsible to the City Manager for the operating, care and maintenance of the cemetery. SECTION 14. HOURS Sec. 14.1 The cemetery will be open to visitors during the hours of 7:30 a.m. to sunset. Permission to enter at other times shall be secured from the Superintendent. The City reserves the right to refuse admission to the cemetery and to refuse the use of any of the cemetery's facilities, at any time to any person or persons whom the City may deem objectionable to the best interest of the cemetery. SECTION 15. GENERAL Sec. 15.1 Persons within the cemetery shall use only the paths and walks and no one is permitted to walk upon or across lots or lawns unless it be necessary to do so to gain access to one's own lot. The cemetery expressly disclaims liability for any injuries sustained by anyone violating this rule. Sec. 15.2 Persons visiting the cemetery or attending funerals are strictly prohibited from picking flowers, wild or cultivated breaking or injuring any tree, shrub or plant, or from writing upon, defacing or injuring any memorial, or other structure within the cemetery grounds. Sec. 15.3 The following acts are expressly prohibited: Sec. 15.31 The driving of motor cars or other vehicles onto the cemetery unless attending a funeral or carrying on maintenance work authorized by the Superintendent. Sec. 15.32 Driving any motor vehicle across or upon any grave or lot, or parking or leaving the same thereon. Sec. 15.33 Loud or boisterous talking. Sec. 15.34 Bringing lunches or refreshments into the cemetery or consuming them on the grounds. Sec. 15.35 Peddling or soliciting the sale of any commodity within the cemetery. Sec. 15.36 Placing of signs or notices or advertisements of any kind within the cemetery. Sec. 15.37 Bringing dogs into the cemetery. O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc Sec. 15.38 Bringing firearms into the cemetery except by a military escort accompanying a veteran's funeral or attending memorial services. Sec. 15.39 The throwing of rubbish on any part of the grounds. Sec. 15.4 Special cases may arise in which the leteral enforcement of a rule may impose unnecessary hardship. The management, therefore, reserves the right to make exceptions, suspensions or modifications of any of these rules and regulations, when in the judgment of the management, such action appears necessary, and such temporary exception, suspension or modification shall in no way be construed as affecting the general application of such rules and regulations. Sec. 15.5 The City Council reserves the right to amend these rules and regulations in order to promote the general objects and best interest of the cemetery and is not required to give notice of such intended action. The City also reserves the right to remove all monuments, markers, flowers, plants, trees, decorations, or other similar things without liability to the owner whenever any of these objects become unsafe or unsightly O:\Maintenance\PUBWKS\CENTEQP\Cemetery\Rules and Regulations 4.10.07.doc rp) City of Plymouth Adding Q..HIV t. Life REGULAR COUNCIL MEETING June 9, 2009 Agenda 6.05Number: To: Laurie Ahrens, City Manager Prepared by: James Renneberg, P.E., Assistant City Engineer Reviewed by: Doran Cote, P.E., Director of Public Works Accepting Public Improvements for Continual Maintenance Item: Wood Crest of Plymouth (2008042) 1. ACTION REQUESTED: To adopt the attached resolution accepting utilities for the Wood Crest of Plymouth development 2008042). 2. BACKGROUND: We have received a request to accept the utilities, which reflects completed work in the development. The City has made inspections of the work and has determined that it is acceptable. The funds the City would retain are for the required warranty period for the utilities. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION ACCEPTING UTILITIES FOR CONTINUAL MAINTENANCE FOR WOOD CREST OF PLYMOUTH (2008042) WHEREAS, in accordance with the development contract dated September 4th, 2008, Wood Crest Development of Plymouth, LLC, developer of Wood Crest of Plymouth (2008042), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: That the required financial guarantee for the above items be reduced as detailed above from $655,898 to 416,963 to reflect the completed work. Letter of Credit No. 102 may be reduced accordingly. Page 2 ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction (Includes Turnaround 547,633 301,198 180,000 Bypass Lane) Sanitary Sewer 99,920 24,980 24,980 Private Sanitary Sewer Liftstation & 110,000 27,500 27,500 Forcemain Watermain 206,624 51,656 51,656 Storm Sewer 92,494 23,124 23,124 Boulevard and Drainage Swale Sod 11,000 11,000 8,000 Trail Improvements 2,860 2,860 700 Street & Traffic Control Signs 1,400 1,400 1,400 Sidewalk Improvements 68,432 68,432 20,000 Buffer Posts 1,100 0- 0- Site Grading and Drainage Improvements 388,580 97,145 35,000 Setting Iron Monuments 14,400 0- 0- Street Lights 9,000 0- 0- Design, Administration, Inspection, As- 186,413 46,603 46,603 Builts TOTAL 1,739,856 655,898 418,963 That the required financial guarantee for the above items be reduced as detailed above from $655,898 to 416,963 to reflect the completed work. Letter of Credit No. 102 may be reduced accordingly. Page 2 Resolution No. 2009 - FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved Development Contract remain as follows: ITEM Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning Cash Letter of Credit No. 103 ORIGINAL CURRENT AMOUNT AMOUNT 1,000 $ 1,000 2,855 $ 2,855 FURTHER BE IT RESOLVED that the utilities are accepted for continuous maintenance as of May 26, 2009 subject to the two-year guarantee by the Developer per Letter of Credit No. 102. APPROVED THIS 9TH DAY OF JUNE, 2009. Page 3 DR)City of Plymouth Adding Qooiity to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda Number: To: Laurie Ahrens, City Manager Prepared by: Dan Heitke Park Maintenance Supervisor Reviewed by: Eric Blank Director of Park and Recreation Item: Approve Contract for Paving of Park Trails 1. ACTION REQUESTED: Make a motion to adopt the attached resolution approving both Classic Asphalt & Sealcoating Co. Inc. and DMJ Corporation to overlay park trails and asphalt surfaces as needed for 2009. 2. BACKGROUND: Park maintenance uses contract services for much of our trail and asphalt repair work. Last year we did approximately $100,000 of asphalt work, much of it done using outside contractors. Many of our park trails were built in segments through neighborhoods and wooded areas. Often times these trails did not have adequate base preparation making them subject to crack and break apart. Other trails along roadways are in need of resurfacing due to age and wear. An overlayed surface gives an additional 15 years of good use. Specifications were prepared and advertisements for bids were published in the Plymouth Sun Sailor on April 23rd 2009. Bids were opened on Tuesday May 12th 2009. We are recommending approval of bids from both Classic Asphalt and Sealcoating Inc. as well as DMJ Corporation due to the small difference in the cost of their bid and the flexibility it will give the City of Plymouth to have both contractors available to us. We have used both of these contractors in the past and have demonstrated high quality work. 3. BUDGET IMPACT: The Park Maintenance Division has budgeted funds for asphalt and concrete for 2009 in accounts 100-40-411-41100-6130-107 and 406-8002. 4. ATTACHMENTS: Bid Results Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2009 - A RESOLUTION TO APPROVE CONTRACT FOR PAVING OF PARK TRAILS WHEREAS, the City Council has given budget approval for asphalt overlay/repair work for 2009 for the park department and WHEREAS, the City has prepared specifications, advertised, received and opened bids on May 12th , 2009 and WHEREAS, the following bids were received COMPANY ADDRESS CITY COST PER TON TO PAVE/ROLL CITY PARK TRAILS AND PAVED AREAS USING MNDOT 2341A ASPHALT CLASS ASPHALT & 10425 93 AVE N MAPLE GROVE 68.00 SEALCOATING DMJ CORPORATION P.O.BOX 299 HAMEL 69.75 OMANN BROS. P.O. BOX 120 ALBERTVILLE 72.24 ACI ASPHALT 11225 90 AVE N MAPLE GROVE 75.50 CONTRACTORSINC BARBER P.O. BOX 5324 HOPKINS 90.00 CONTRUCTION NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that bids are awarded to Classic Asphalt & Sealcoating and DMJ Corporation. APPROVED THIS 9TH DAY OF JUNE, 2009. Page 2 rp)City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda 6.07Number: To: Laurie Ahrens, City Manager Prepared by: Mark S. Peterson, Superintendent of Parks Reviewed by: Eric Blank, Director of Park & Recreation Item: Approve Institution Community Work Crew (ICWC) 1. ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the ICWC program for contract for services. The length of the contract runs for two years from July 1, 2009 to June 30, 2011. The contract price is $32,262.12 for 2009, $64,524.24 for 2011, and $32,262.12 through June 30, 2011. Either party may opt out of the contract with a 30 -day written notice. 2. BACKGROUND: The City has participated in this program for the past 11 years. This program has enabled the City to complete many projects that would otherwise not have been done or would have been contracted out. They have worked for Parks and Forestry primarily and have also worked for the Ice Arena, Public Works and Engineering. They are contracted for three days per week for 52 weeks per year. Types of work performed are as follows: Tree and shrub planting throughout the City Buckthorn removal throughout our park system Open space cleaning Painting and staining of buildings and structures throughout our park system Raking of beaches Indoor and outdoor cleanup of Ice Arena Maintenance of frisbee golf area Snow removal of fire hydrants and PCC Dome Drainage work for streets and engineering Millennium Garden construction and maintenance 3. BUDGET IMPACT: No budget impact is perceived as funds are available within the Park Maintenance and Ice Arena budgets. If for budget reasons or other conditions, the City could cancel the contract with a 30 -day written notice. 4. ATTACHMENTS: 2009-2011 Contract Page 1 ErrVir 01 MINNESOTA DEPARTMENT OF CORRECTIONS April 15, 2009 Mark Peterson, Supt. of Parks City of Plymouth 14900 North 23`d Ave. Plymouth, MN 55447 RE: ICWC Contract Dear Mark: CENTRAL OFFICE Enclosed are five (5) copies of the contract between your agency and the Department of Corrections. Please have all copies signed under the "Purchaser" section and return to me for our signatures. Please pass the following information on to your contract staff; Our legal department is requesting the documentation (board resolution) that authorizes the person or persons who sign the contract have the authority to enter into the contract. If you have any questions, please let me know. Sincerely, Mark J. Siemers ICWC District Supervisor Cc: file www.doc.state.mn.us 1450 Energy Park Drive, Suite 200. St. Paul, Minnesota 55108. PH 651.642.0200. FAX 651.642.0227 d, TTY 6p1.64,3.3589 EQUAL OPPORTUNffY EMPLOYER age Income Contract No. Provided by Department of Administration) STATE OF MINNESOTA INCOME CONTRACT This contract is between the State of Minnesota, acting through its commissioner of corrections, Institution Community Work Crew Program ("State"), and the City of Plymouth, 3400 Plymouth Blvd., Plymouth Minnesota 55447 ("Purchaser"). Recitals 1. Under Minn. Stat. §241.278 the State is empowered to enter into income contracts. 2. The Purchaser is in need of an Institution Community Work Crew (ICWC). 3. The State represents that it is duly qualified and agrees to provide the services described in this contract. Contract Term of Contract 1.1 Effective date: July 1, 2009, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. 1.2 Expiration date: June 30, 2011, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2 State's Duties The State will: A. Provide a crew leader(s) who will supervise up to ten (10) offender crewmembers during three 3) 10 -hour days per week, including the hours crew leaders spend for daily preparation, communication and travel. B. Train each work crew in safety principles and techniques set forth by applicable federal, state and local agency requirements. Purchaser agrees that the state has the authority to refuse selected projects if it considers the projects beyond the skill level of the crewmembers and/or unsafe to perform. C. Provide required personal safety equipment and clothing needed for specific work. D. Screen projects to ensure that they meet ICWC guidelines. E. Submit reports to the Purchaser upon request within sixty (60) days of the end of each quarter. 3 Payment The Purchaser will pay the State for all services performed by the State under this contract as follows: Payment shall be made by the Purchaser to the State in the amount of thirty thousand two hundred sixty- two and 121100 dollars ($30,262.12) on July 1, 2009, thirty thousand two hundred sixty-two and 12/100 dollars ($30,262.12) on December 1, 2009, thirty thousand two hundred sixty-two and 131100 ($30,262.13) on July 1, 2010 and, thirty thousand two hundred sixty-two and 13/100 ($30,262.13) on December 1, 2010. Any overtime hours will be billed at the rate of sixty-seven and 501100 dollars ($67.50) per hour. The total obligation of the Purchaser for all compensation and reimbursements to the State under this contract is one hundred twenty-one thousand forty-eight and 501100 dollars ($121,048.50), plus any additional overtime hours, as its share of the cost of providing a crew leader and placing the work crews into service on the ICWC Program during the term of this agreement. The Purchaser's share includes time scheduled for training, vacation, sick leave and holidays based on the terms and condition of the crew leaders AFSCME bargaining agreement. Revised 9102 Page 3 4 Authorized Representatives The State's Authorized Representative is Mark J. Siemers, ICWC District Supervisor, or his/her successor. The Purchaser's Authorized Representative is Mark Peterson, Superintendent of Parks, or his/her successor. 5 Amendments, Waiver, and Contract Complete 5.1 Amendments Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 5.2 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or its right to enforce it. 5.3 Contract Complete. This contract contains all negotiations and agreements between the State and the Purchaser. No other understanding regarding this contract, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof. 7 Government Data Practices The Purchaser must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Purchaser or the State. If the Purchaser receives a request to release the data referred to in this Clause, the Purchaser must immediately notify the State. The State will give the Purchaser instructions concerning the release of the data to the requesting party before the data is released. 8 Publicity Any publicity regarding the subject matter of this contract must not be released without prior written approval from the State's Authorized Representative. 9 Audit Under Minn. Stat. § 16C.05, subd. 5, the Purchaser's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a total of six years. 10 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal proceedings out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination Either party may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party. Revised 9102 Page 4 1.PURCHASER The Purchaser certifies that the appropriate person(s) have executed the contract on behalf of the Purchaser as required by applicable articles, bylaws, resolutions, or ordinances. By Title i c ar Date By r Title Date 2. STATE AGENCY With delegated authority By Title Date 3. Commissioner of Administration As delegated to Materials Management Division By Date Distribution DOC Financial Servi= UniI — Original (fully executed) contract Purchaser State's Authorized Representative Budget Officer of Authorized Representative Department of Administration — Materials Management Division Revised 9102 Page 5 CITY OF PLYMOUTH RESOLUTION NO. 2009 - A RESOLUTION APPROVING THE INSTITUTIONAL COMMUNITY WORK CREW PROGRAM FOR 2009-2011 WHEREAS, and The City of Plymouth Parks Department has a back log of projects that would be delayed or have difficulty in undertaking and WHEREAS, and IT WOULD BE ECONIMICALLY ADVATNAGEOUS TO UTILITIZE THE ICWC PROGRAM TO COMPLETE THESE TAKS AND WHEREAS, and adequate funds are available within the 2009 and proposed 2010 and 2011 park maintenance budget and NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL that the contract with the Department of Corrections Institutional Community Work Crew for services rendered in the amount of $129,048.48 for the years 2009-2011 is hereby approved. APPROVED THIS 9TH DAY OF JUNE, 2009. Page 6 City of Plymouth Adding Qkelity to Life REGULAR COUNCIL MEETING To: Prepared by: June 9, 2009 Reviewed by: Item: 1. ACTION REQUESTED: Agenda 6.08Number: Laurie Ahrens, City Manager Sandy Engdahl, City Clerk Cal Portner, Administrative Services Director Approve assignment of election equipment contract with Hennepin County Adopt the attached Resolution approving Assignment of Contract with Hennepin County and School District 284 for use of election equipment this fall. 2. BACKGROUND: Hennepin County has purchased all election equipment for all cities in the County, and the County has lease agreements with the cities for the maintenance and use of this equipment. School districts within Plymouth will be conducting fall elections; therefore, the County will be allowing the school districts the option of utilizing the voting equipment. Therefore, the County has requested that the City approve the consent of assignment of contract No. A090762 in order to allow School District 284 the use of five tabulators and six AutoMark machines. The remainder of the school districts Robbinsdale, Osseo, and Hopkins) have made arrangements with other cities for the use of their equipment. This is the identical agreement that was approved in 2007 for the use of the equipment. 3. BUDGET IMPACT: School District 284 would pay the City $293 for the use of the voting equipment. 4. ATTACHMENTS: Agreement Resolution Page 1 Agreement No. A052268 HENNEPIN COUNTY, IN DEPENDENT SCHOOL DISTRICT # 284 AND THE CITY OF PLYMOUTH CONSENT OF ASSIGNMENT OF CONTRACT NO.A090762 THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN, the INDEPENDENT SCHOOL DISTRICT # 284 AND THE CITY OF PLYMOUTH, all political subdivisions of the State of Minnesota, hereinafter referred to as the "County", the "School District" and "City" respectively. For purposes of this Agreement, the address of the County is A2300 Government Center, Minneapolis, MN 55487, the address of the City is 3400 Plymouth Blvd Plymouth, MN 55447 and the address of the School District is 210 Co Rd 101 N Plymouth, MN 55447 WITNESSETH WHEREAS, the Hennepin County Board of Commissioners in Resolution Number 99-6-426 authorized the purchase of election equipment for a countywide optical scan voting system, election hardware and services through the State of Minnesota Cooperative Purchasing Agreement; and WHEREAS, the County has leased some of this election equipment to the City of Plymouth; and WHEREAS, the County pursuant to Minn. Stat. § 383B.145, Subd. 9 may transfer County property from the City to the School District for the School District's use; and WHEREAS, the County desires to lease Election Equipment to the School District for use at the 2009 School District general and/or special elections; and NOW THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the County, the City and the School District agree as follows: Section 1 SCOPE OF AGREEMENT 1.1 The County hereby leases to the School District at the cost identified below and subject to the terms and conditions of this Agreement, and the School District hereby agrees to lease from the County Election Equipment identified as: five (5) Model 100 Optical Scan Precinct Count Units including ten (10) PCMIA memory cards, five (5) Model 100 metal ballot boxes , five (5) Model 100 cover carry cases, six (6) AutoMARK Voter Assist Terminals, seven (7) 256mb flashcards Page 2 and six (6) ES&S AutoMARK tables (hereinafter "Election Equipment") for polling places contained within the School District. 1.2 Subject to the terms and conditions of this Agreement, the parties may agree by written addendum executed by all the parties to increase or decrease the County Election Equipment included within the scope of this agreement. Hennepin County hereby delegates authority to execute such an addendum to the County Auditor. Section 2 OWNERSHIP 2.1 The City and the School District acknowledge that the County owns the Election Equipment and that the School District is authorized to use said Election Equipment for official election related purposes. Use of the Election Equipment for any other purpose is strictly prohibited absent express written consent of the County. The School District acknowledges that is has no right to modify the Election Equipment. 2.2 The School District acknowledges and agrees that the Election Equipment may contain proprietary and trade secret information that is owned by Election Systems and Software (ES&S) and is protected under federal copyright law or other laws, rules, regulations and decisions. The School District shall protect and maintain the proprietary and trade secret status of the Election Equipment. Section 3 HANDLING OF EQUIPMENT AND INDEMNIFICATION 3.1 The School District shall be responsible for the Election Equipment while it is in the possession of the School District. The School District either through insurance or a self-insurance program shall be responsible for all costs, fees, damages and expenses including but not limited to personal injury, storage, damage, repair and/or replacement of the Election Equipment while this contract is in effect, consistent with the School District's defense and indemnity obligations contained in Section 5.6 herein. 3.2 The School District and the City agrees to abide by all applicable State and Federal laws and regulations, including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, concerning the handling and disclosure of private and confidential information about individuals and/or data made non-public by such laws or regulations. Page 3 Section 4 TERM, TERMINATION 4.1 The City, the School District and the County agree that this Agreement is in effect during the period commencing upon signature by the County and terminating when the School District returns the equipment to the City or December 31, 2009, whichever is sooner. 4.2 The City, the School District and the County agree that this Agreement may be terminated by the City or the County with sixty days notice, if the City or County require use of the machines for an election. Section 5 OTHER TERMS AND CONDITIONS 5.1 No Waiver. No delay or omission by any party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof unless the same is consented to in writing. A waiver by any of the parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to any party at law, in equity, or otherwise. 5.2 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 5.3 Entire Agreement. This Agreement constitutes the entire agreement between the parties, and there are no understandings or agreements relative hereto other than those that are expressed herein. No change, waiver, or discharge hereof shall be valid unless in writing and executed by both parties. 5.4 No Assignment. None of the parties shall assign, sublet or transfer this Agreement, either in whole or in part, without the prior written consent of all of the other parties, and any attempt to do so shall be void and of no force and effect. 5.5 THE SCHOOL DISTRICT AGREES THAT THE COUNTY IS FURNISHING THE ELECTION EQUIPMENT ON AN "AS IS" BASIS, WITHOUT ANY SUPPORT WHATSOEVER, AND WITHOUT REPRESENTATION OR ANY EXPRESS OR IMPLIED WARRANTIES, OTHER THAN THOSE PROVIDED BY ES&S, Page 4 INCLUDING BUT NOT IN ANY MANNER LIMITED TO, FITNESS FOR PARTICULAR PURPOSE, MERCHANTABILITY OR THE ACCURACY AND COMPLETENESS OF THE ELECTION EQUIPMENT. THE COUNTY'S AND THE CITY'S SOLE LIABILITY AND THE SCHOOL DISTRICT'S EXCLUSIVE REMEDY FOR ANY SUBSTANTIAL DEFECT WHICH IMPAIRS THE USE OF THE ELECTION EQUIPMENT FOR THE PURPOSE STATED HEREIN SHALL BE THE RIGHT TO TERMINATE THIS AGREEMENT. THE COUNTY DOES NOT WARRANT THAT THE ELECTION EQUIPMENT WILL BE ERROR FREE. THE COUNTY DISCLAIMS ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, RESPECTING THIS AGREEMENT OR THE ELECTION EQUIPMENT. 5.6 In no event shall the County or the City be liable for actual, direct, indirect, special, incidental, consequential damages (even if the County has been advised of the possibility of such damage) or loss of profit, loss of business or any other financial loss or any other damage arising out of performance or failure of performance of this Agreement by the County. The County, the City and the School District agree each will be responsible for their own acts and omissions under this Agreement and the results thereof and to the extent authorized by law shall defend, indemnify and hold harmless the other party for such acts. Each party shall not be responsible for the acts, errors or omissions of the other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one party may have for the other party's failure to fulfill its obligations under this Agreement. 5.7 Notice. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: To the School District: Colleen O'Brien Erickson Independent School District #284 210 Co Rd 101 N Plymouth, MN 55447 Page 5 To the City: Sandy Engdahl 3400 Plymouth Blvd Plymouth, MN 55447 To the County: Hennepin County Administrator A-2300 Government Center (233) Minneapolis, MN 55487-0233 Copy to: Jill L. Alverson Director, Taxpayer Services Department A-600 Government Center (060) Minneapolis, MN 55487-0060 5.8 Audit Provision. All parties agree that any party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other party and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. 5.9 Whereas Clauses. The matters set forth in the "Whereas" clauses on page one of this Agreement are incorporated into and made a part hereof by this reference. 5.10 Survival of Provisions. It is expressly understood and agreed that the obligations and warranties of the School District, the City and the County hereof shall survive the completion of performance and termination or cancellation of this Agreement. 5.11 Authority. The person or persons executing this Lease Agreement on behalf of the School District, the City and the County represent that they are duly authorized to execute this Lease Agreement on behalf of the School District, the City and the County and represent and warrant that this Lease Agreement is a legal, valid and binding obligation and is enforceable in accordance with its terms. 5.12 For lease of the Election Equipment, the School District shall: Pay the City the amount of twenty-five dollars ($25) per Model 100 Optical Scan Precinct Count Unit and twenty-eight dollars ($28) for the AutoMARKs upon receipt of billing for use of the equipment. Page 6 5.13 Maintenance Agreement. The school district shall obtain the services furnished by the Maintenance Agreement between Hennepin County and ES&S directly from ES&S, Inc. if needed. 5.14 Program Service. The County shall, without charge, provide programming services to the School District for the Model 100 Optical Scan Precinct Count Units. The School District is responsible for paying to the County the programming costs of the AutoMARK units at an amount no greater than twenty- five ($25) dollars per polling place. 5.15 Transporting and Return of Equipment. The School District shall be responsible for the transporting of the equipment from and to the City. Upon termination of this Agreement, the School District shall forthwith deliver the Election Equipment to the City or its designee, complete and in good order and working condition. The School District shall be responsible for all costs, including but not limited to shipping, related to the repair or replacement of lost, stolen, destroyed or damaged Election Equipment. Page 7 COUNTY BOARD APPROVAL The SCHOOL DISTRICT having signed this contract, and the Hennepin County Board of Commissioners having duly approved this contract on the _ day of , 2009 and pursuant to such approval, the proper County officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. Approved as to form Assistant County Attorney Date: Approved as to execution Assistant County Attorney Date: Approved as to form School District Attorney Date: COUNTY OF HENNEPIN STATE OF MINNESOTA Chair of Its County Board And: Assistant/County Administrator ATTEST: Deputy/Clerk of County Board SCHOOL DISTRICT as la School District CITY Approved as to form By: in City Attorney Date: City Page 8 CITY OF PLYMOUTH RESOLUTION NO. 2009 - A RESOLUTION APPROVING ASSIGNMENT OF ELECTION EQUIPMENT CONTRACT WITH HENNEPIN COUNTY WHEREAS, the City of Plymouth has a lease agreement with Hennepin County for the use of County -owned election equipment; and WHEREAS, per this agreement, the City assumes liability for this equipment; and WHEREAS, School District 284 has requested to utilize five tabulators and six AutoMark machines for elections this fall; and WHEREAS, according to the Consent of Assignment of Contract No. A090762, School District 284 would assume all duties, liabilities, and obligations according to the lease agreement No. A052268 between Hennepin County and the City of Plymouth; and WHEREAS, School District 284 would reimburse the City of Plymouth $293 for use of the equipment, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the Consent of Assignment of Contract No. A080903 between Hennepin County, the City of Plymouth, and School District 284 is hereby approved. Approved this 9th day of June, 2009. Page 9 p))city of Plymouth adding Quality to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda 6.09Number: To: Laurie Ahrens, City Manager Prepared by: Eric Blank, Director of Parks and Recreation Reviewed by: Eric Blank, Director of Parks and Recreation Item: Authorization to Purchase Scoreboards for Zachary Playfield 1. ACTION REQUESTED: Adopt the attached resolution approving the purchase of two scoreboards for Zachary Playfield. 2. BACKGROUND: Plymouth/New Hope Little League has requested that the City purchase two scoreboards for Zachary Playfield. The City would pay for one scoreboard, and their association would pay for the other scoreboard. In addition, the association would pay for the installation and electrical hook-ups for both scoreboards. Currently, the project budget is approximately 2,300 under budget. A new scoreboard would cost approximately $3,600, which would then place the project at approximately $1,300 over budget. 3. BUDGET IMPACT: The additional $1,300 would be paid by park dedication funds. Staff is not recommending adjusting the contracts with the association and requiring reimbursement to the City for the additional $1,300. The association has recently made a $25,000 payment which was due on or before June 1. 4. ATTACHMENTS: Photo of scoreboard Resolution Page 1 Dvomll D anenwns 0 high x VA' wide. Boon icof-nhnord 1' 3: -nreimirins bA. 5 1 im 4-0 high: - OAKTRONICS Do not use this tendering for ad copy approval. The mascots and fonts depicted here are for conception only. They do not meet the requirement needed by our copy management. T I IF ',-TAJI 5 41, 1PF :"i::* 1--, 1 iFNT-'A; APJ)PRI WWARY fit) 1,<J - 4 [-W F T f I -F!. ., -J DAKTRONI S CITY OF PLYMOUTH RESOLUTION No. 2009 - A RESOLUTION TO APPROVE PURCHASE OF SCOREBOARDS FOR ZACHARY PLAYFIELD WHEREAS, the Plymouth/New Hope Little League has requested that the City of Plymouth purchase two scoreboards for Zachary Playfield; and WHEREAS, the City Council has reviewed said request; and WHEREAS, the cost for the scoreboards is approximately $3,600 to be taken from park dedication funds; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the Director of Parks and Recreation is authorized to purchase two scoreboards for Zachary Playfield, one of which will be paid for by the City and one by the Plymouth/New Hope Little League. APPROVED THIS 91H DAY OF JUNE, 2009. Page 3 rp)City of Agenda 6 . 1 0PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Lisa McLearen, HR Coordinator June 9, 2009 Reviewed by: Cal Portner, Administrative Services Director Item: Award the contract for the 2009/2010 property and casualty insurance to the League of Minnesota Cities Insurance Trust 1. ACTION REQUESTED: Award the contract for the 2009/2010 property and casualty insurance to the League of Minnesota Cities Insurance Trust (LCMIT) for a total cost of $359,700. 2. BACKGROUND: The League of Minnesota Cities Insurance Trust is a non-profit organization formed by the League of Minnesota Cities in response to the instability and volatility of the commercial property/casualty insurance industry. The LMCIT insures approximately 1,100 of Minnesota's cities and other specialty governmental districts. RJF Agencies, Inc., our insurance agent, reviews our policies and submits the annual renewal application to the LMCIT upon approval; they review our deductibles and recommend changes based on exposure and liability compared to the cost of insurance. In 2006, the City received bids from LMCIT and Traveler's. The established process is seeking competitive quotes every five years. Therefore, we will seek to competitive quotes from additional insurance vendors in 2011. During 2008, the City received a property/casualty premium dividend in the amount of 25,470. The formula used by LMCIT to determine the dividend is proportionate to the difference between the City's total earned premiums and total incurred losses for all years the city has been a member. The premium increase is $17,817 or 5.2% over last year. The increased cost stems from different factors. According to LMCIT, the cost of liability claims incurred in the past two years has increase compared to previous years. There are four main areas where LMCIT is seeing more claims and a higher cost of claims; Land Use, Police Liability, Employment Liability and Sewer Claims. Page 1 LMCIT Summary Our current policy provides for a deductible for $50,000 per claims and a $200,000 aggregate for General and Automobile Liability Claims. We have a deductible of $5,000 per claim and a $30,000 aggregate for property (including automobile collision) claims. Our total self- insured claim deductible exposure is $230,000 per year. Additional insurances through LMCIT elected by the City: Open Meeting Law This coverage will reimburse both elected and appointed city officials for 100% of defense costs incurred in defending Open Meeting Law Lawsuits. The cost is an additional 2,216.00 for 2009/2010 plan year. Volunteer Accident Plan Covers any City volunteer with accidental death benefit, permanent impairment benefits, weekly disability benefit and a medical expense benefit. The premium for 2009/2010 is 2,175. Inland Marine, Computer Policy and Fine Arts through Hanover Insurance Company The premiums remained the same for 2009/2010 at $4,136. The policy covers the lobby painting and new sculpture at Plymouth Creek Center. Computer coverage includes equipment, data and media from all risk of direct physical loss. 3. BUDGET IMPACT: The premium for the property and casualty insurance increased from 2008/2009 to $359,700, an increase of $17,817. 4. ATTACHMENTS: Spreadsheet of premium history for the past 10 years Resolution Page 2 PREMIUM HISTORY LAST 10 YEARS LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT 2009/2010 2008/2009 2007/2008 2006/2007 2005/2006 2004/2005 2003/2004 2002/2003 2001/2002 2000/2001 Total Adjusted Premium 359,700 341,883 312,174 297,925 279,616 270,917 222,544 208,478 214,115 188,976 Claims Paid Including Reserves: Liability 10,430 95,759 106,254 102,733 90,197 60,917 94,967 66,897 5,963 Automobile 24,486 70,824 60,253 45,907 65,335 91,480 50,029 35,572 91,480 Property 3,892 352,020 40,984 5,395 180 8,656 0 700 598 38,808 830,777 505,416 433,651 426,629 383,597 353,474 317,284 287,017 Less: Premium Rebates 25,470) 44,549) 25,470) 76,356) 54,860) 55,879) 55,879) 71,809) 30,574) Subrogation Received 23,207) 235,180) 52,554) Subtotal 332,014 551,048 427,392 357,295 371,769 327,718 297,595 245,475 256,443 EDP Policy* 4,136 3,825 5,000 6,789 6,789 6,363 5,815 4,447 3,153 Total Insurance Cost 336,150 554,873 432,392 364,084 378,558 334,081 303,410 249,922 259,596 Insurance purchased through St. Paul Travelers. Page 3 LMCIT LMCIT 1999/2000 1998/1999 173,859 $190,088 20,642 23,535 31,555 45,539 7,104 15,845 233,160 275,007 41,640) (60,052) 191,520 214,955 2,800 2,954 194,320 $217,909 Page 4 CITY OF PLYMOUTH RESOLUTION N0. 2009 - A RESOLUTION TO AWARD THE CONTRACT FOR THE 2009/2010 PROPERTY AND CASUALTY INSURANCE TO THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST (LMCIT) WHEREAS, the City desires to purchase insurance coverage for potential liability and property losses; and WHEREAS, the City has reviewed the proposal for the necessary insurance coverage; and WHEREAS, the City received a renewal from the League of Minnesota Cities Insurance Trust for $359,700 for coverages and limitations set forth in the Human Resources Coordinator's memo dated June 3, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA THAT THE CITY OF PLYMOUTH AWARD THE 2009/2010 CONTRACT FOR PROPERTY AND CASUALTY INSURANCE TO THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST. Approved this 9th day of June, 2009. Page 5 rg)City of Agenda 6` 1 1PlymouthNumber. Adding Qva ty to tile To: Laurie Ahrens. City Manager REGULAR 4 COUNCIL MEETING prepared by: Joshua Doty. Senior Planner Barbara CI1nL'SS.lanning ,l inaI'es_ anti Steve JUetlen. Inane 9, 2[109 Reviewed by: Community Development Director Item: Stimulus Recovery Act — Energy Efficiency and Conservation Bloch Grant (2009020) 1. ACTION REQUESTED: Move to authorize staff to negotiate a contract x6th \lcl<instry to assist the CM with the I"rtergN Efficiency and Conservation Block Grant program as part of the Stimulus 1Zccovcry Act. Z. BACKGROUND: h1 March 2009. the federal Government alu101-Inced that 3.2 billion dollars would fund local energy efficiertev improvements. The U.S. Department of Energy (funded through the American Recovery and Reinvestment Act of 2009) established the Energy Efficiency and Conservation Bloc]: Grant program. Specific allocations were established for larger cities in Minnesota, of \vhich. the City of Plymouth was allocated $707,200. Summary of Grant Requirements To be eligible for the block grant program, applicants must demonstrate hov,- the funds would be used to meet the goals of the program, which arc to: 1) stimulate the economy: 2) create and retain jobs, 3) reduce energy use and fossil fuels in a sustainable tivay, and 4) improve energy efficieticv. The block grant program requires that: 1) potential improvement projects must be prioritized based Oil the maxinnunn long term benefit. as identified in the goals of the grant program: 2) energy swings must be measurable: 3) applicants must report an the number of jobs created anctor maintained: and 4) applicants must track all records. The block grant program recommends that the allocated funds 0707.200 in I'ls°motitli's case) be leveraged into lar-er capitol energy savings projects. However. it is not currently clear whether leveraging is in fact a recommendation or if it is a requirement. The Cite wil l not know the ans» er to this question until after the grant application is submitted. Grain applications are due on June 25, 2009. Cities are allowed to submit a generalized application Oil June 25. provided that a more detailed/quantitative engineering study or technical energy audit is completed and submitted within 120 days of the initial submittal. The grant program allons up it) S250,000 of the award to be used for de\ elopnu:nt of the grant application. ConseCtuently. payment for a consultant -performed engineering study could be paid directly from the stimulus fundin .. Page I Consultant Selection Process Alter review of the grant requirements, staff identified a need for consultant assistance »ith the Energy- Efficiency and Conservation Block Grant progJ°adh. Staff met with two energy consulting firms — Anicresco and McKinstry. Each firm completed a preliminary energy audit. which included an inspection of the City`s major public facilities (City Half"Public Safety, Plymouth Creck Center/PlymoLCt11 Creek. Dome, Maintenance Building. Ice Center, and Fire Stations) and a review of the City's utility bills to determine potential energy savings projects. Staff found that both consultant firms: 11 are vendor neutral consulting companies that pay for their services through energy savings*-, 2) had acceptable qualifications: 3) had a similar approach with hovv they could assist the City with the grant application and subsequent project implementation: and 4) had comparable fees. However. McKinstry provided more detailed analysis of the inforrnatiort obtained from the City. In addition, McKinstry recognized sonic key energy deficiencies that staff had also identified, df the two firths, McKinstry is also currently working with other similar sized metro area suburbs. The City wvould pay for the capitol improvements with stimulus dollars and the energy savings gained on utility bills from the improvements Would pay for consultant lees over time. The conSL11tant would complete a post project reconciliation, vyhich would analyze the utility bills from the capitol improvements that were constructed and Nyorrld pay the City if the energy savings did not cover their consultant fees. 3. BUDGET IMPACT: McKinstry wvould not require payment to complete the .lune 25 grant application. The cost of this work (which is estimated at $3,000 to $4,000) would roll into the project cost for the detailed engineering study/technical energy audit, which Could either be paid by stimulus dollars or by energy savings. Mckinstry`s estimate for their initial work plus the more detailed engineering study is $46,400. lrlinn P1,nn If the City Council authorizes staff to negotiate a contract with McKinstry-, staff would execute the contract after .Tune 9, 2009, and would begirt working with McKinstry to prepare the initial grant application. Staff anticipates bringing the grant application to the June 23. 2009 City Council meeting. If the City is awarded initial grant approval, staff would assist McKinstry with their wvork on the detailed engineering study!tcehnical energy audit for submittal to the federal government within 120 days. The detailed energy study would be used to help the City determine specific improvement projects that `would be completed with the stimulus money. Staff \would bring the engineering study to the City Council for action before submitting the detailed grant application. Il` the City is awarded the $707.200 grant. a subsequent contract may be considered \yith McKinstry for construction design of specific projects or for energy savings monitoring required under the grant. Page 2 4. RECOMMENDATION: C0111III Lill ity Development Department staff recommends that staff be authorized to negotiate a contract with McKinstry to assist in preparation of the Cnergv Ffliciency and Consmation Block Grant program as part of the Stimulus Recovery Act. 5. ATTACHMENTS: Resolution Authorizing Staff to Negotiate a Contract with McKinstry Page 3 CITY OF PLYMOUTH RESOLUTION N0. 2009 - A RESOLUTION AUTHORIZING STAFF TO NEGOTIATE A CONTRACT FOR CONSULTANT ASSISTANCE WITH THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM 2009020) WHEREAS. The City of Plymouth will be submitting a Brant application fir the I-nergy Efficiency and Conservation Block Grant program: WHEREAS, the grant application is due to the Federal Goverriment ort Jane 25, 2009: WHEREAS, two consultant firms completed preliminary audit reports for the City: WHEREAS, it has been determined that McKinstry is the firm best suited to provide the City with the engineering services needed for the Energy Efficiency and Conservation Block Grant Program Submittal: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CI'T'Y OF PLYMOUTH, MINNESOTA. that staff is authorized to negotiate a contract necessary to secure the services of McKinstry for the; initial grant application submittal and subsequent detailed ctigineering studyltechnical energy audit foa' tllc Eiierg,ETlicienc - and Conservation Block Grant program. Adopted this 9"' day of .Tune, 2009. STATE OF MINNESOTA) COUNTY O1 I- ENNIEMN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota. certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on June 9, 2009, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS nav hand officially as such City Clerk and the Corporate seal oI' the City this day of City Clerk Page 4 City of Plymouth Plymouth, Mfg Preliminary Audit Report PREPARED BY: stry M1 M rirr drlldls McKINSTRY FOR THE LIFE OF YOUR BUILDING 8451 Xerxes Avenue North, Brooklyn Park, MN 55444 • 763.767.0304 - Fax 763.767.6147 Washington Oregon Idaho Colorado Minnesota • Wisconsin Page 5 CITY HALL PROJECT Energy Savings Project DATE 05.26.09 CLIENT City of Plymouth PAGE 1 of 6 TOPIC Preliminary Audit MechanicaljHVAC Upgrades Solution: Replace aging boilers and associated equipment in the main boiler plant Evaluate Solar Duct air preheat potential for existing AHU Benefits: Reduce energy consumption Improve comfort levels Improved safety and reliability Reduce maintenance issues Lighting Improvements Solution: Upgrade interior lighting to T-8 28 watt and CFLs Add lighting controls to include motion sensors, smart switch technology and daylighting controls Upgrade exterior lighting to achieve dark -skies compliance, LED or991InductionTechnology Benefits: Reduce electrical use Improved light levels Energy Management System Solution: Upgrade, consolidate building automation and control systems Benefits: Reduce energy consumption Schedule heating & cooling in remote buildings Reduce run-time/extend life of equipment Remote monitoring from central location Reduced response time Reduce maintenance issues Page 6 PROJECT Energy Savings Project DATE 05.26.09 CLIENT City of Plymouth PAGE 2 of 6Q-eq TOPIC Preliminary Audit Building Envelope Improvements Solution: Evaluate building envelope for barrier effectiveness Benefits: Lower heating and cooling costs More comfortable environment Water Conservation Solution: Perform a comprehensive plumbing survey to determine which areas would benefit from a plumbing fixture upgrade Benefits: Reduce water and sewer costs MAINTENANCE BUILDING Mechanical/MVAC Upgrades Solution: Replace/Upgrade heating systems for uniform application and control Replace/Upgrade bay ventilation system Consolidate/Control office space heating, venting and air conditioning equipment Benefits: Reduce energy consumption Improve comfort levels Improved safety and reliability Reduce maintenance issues Page 7 instry ww.ai PROJECT Energy Savings Project DATE 05.26.09 CLIENT City of Plymouth PAGE 3 of 6 TOPIC Preliminary Audit Lighting Improvements Solution: U drnrin Ba HID Li titin t T-811Ygiso Fluorescent Upgrade exterior lighting to LED technology Add lighting controls to include daylight, occupancy smart technology Benefits: Reduce electrical use Improved light levels Building Envelope Improvements Solution: Evaluate building envelope for barrier effectiveness Benefits: Lower heating and cooling costs More comfortable environment Page 8 0 57 PLYMOUTH CREEK VENTER PROJECT Energy Savings Project DATE 05.26.09 CLIENT City of Plymouth PAGE 4 of 6 TOPIC Preliminary Audit Mechanical/HVAC Upgrades Solution: Upgrade heating system for dome Benefits: Reduce energy consumption Improve comfort levels Improved safety and reliability Reduce maintenance issues Lighting Improvements Solution: Upgrade exterior lighting to LED or Induction Technology Identify new lighting system for dome Add lighting controls to include daylight, occupancy smart technology Benefits: Reduce electrical use Improved light levels Retrocommissionin Solution: Retro -commission controls on snow melt system and heating system in general Benefits: Reduce energy use Lower operating costs Reduced contractor callbacks Better building documentation Improved occupant productivity Verification that the systems perform in accordance with the owner's project requirements Page 9 ICE ARENA PROJECT Energy Savings Project DATE 05.26.04 CLIENT City of Plymouth PAGE 5 of 6 TOPIC Preliminary Audit MechanicallHVAC Upgrades Solution: Identify refrigeration compressor heat recovery options and applications Upgrade and relocate emergency generator. Evaluate load shed application Add reflective ceilings over all ice sheets Benefits: Reduce energy consumption Improve comfort levels Improved safety and reliability Reduce maintenance issues CITY WIDE INITIATIVES Lighting Improvements Solution: Benefits: Upgrade exterior lighting to achieve dark -skies compliance, LED or Induction technology Reduce electrical use Improved light levels Vending Machine_ Controls Solution: Provide controls on the vending machines so that they power `down' to a lower setting during periods of low occupancy Benefits: Reduce energy consumption Page 10 Qj 57 Resource Conservation Management Solution: PROJECT Energy Savings Project DATE 05.26.09 CLIENT City of Plymouth PAGE 6 of 6 TOPIC Preliminary Audit Active Issue Management - provide real-time access from anywhere on status of issues Active Remote Monitoring - establish remote connection to building controls system and provides pro -active alerts and monitoring 24/7 from anywhere Active Energy Management - expert analysis on utility bills with back-up provided by real-time tracking of energy use Active Data Management - Establishes benchmarks and KPI's for custom real- time/online reporting through web platform Benefits: Improves operational efficiencies and occupant satisfaction Leverage technology to keep equipment and staff operating at peak efficiency Proactive energy issue identification and corrective action with consistent energy reporting and improved energy cost and forecasting accuracy Data can be seen in public locations provided excellent learning opportunity for students Klosk/Web-Base Information Solution: Benefits: In conjuction with an energy efficiency project install a public accessible Kiosk in one of the City Facilities This same information can also be accessed through a website Communicate to the public benefits of energy efficiency Communicate the efforts undertaken by the City. Energy Awareness & Education The McKinstry Active Energy Program is an energy awareness program geared toward educating citizens and staff the benefits of saving energy. Management, implementation and training are all a part of this important program. Our clients have seen a resulting savings of nearly 10% by implementing the Active Energy Program. Solution: Implement Active Energy Program throughout the Municipality Benefits: Promote energy activities Reduce plug load Page 11 p))city of Plymouth adding Quality to Life REGULAR COUNCIL MEETING June 9, 2009 Agenda 7.1Number: To: Laurie Ahrens, City Manager Prepared by: Joe Paumen, Reconstruction Program Manager Reviewed by: Doran Cote, P.E., Director of Public Works Item: Public Hearing for the Cimarron Ponds Street Reconstruction Project, City Project No. 9113 1. ACTION REQUESTED: Make a motion to adopt the attached resolution ordering the improvement, approving final plans and specifications and ordering advertisement for bids for the above referenced project. This action requires a simple majority vote of the City Council. 2. BACKGROUND: The Cimarron Ponds Street Reconstruction Project, City Project No. 9113, includes the streets located west of Vicksburg Lane N, south of and including 12th Avenue N, north of and including 10th Avenue N., Black Oaks Lane west of 12th Avenue N, Archer Lane N west of 10th Avenue N, and Xene Lane N, Yuma Lane N, and Zanzibar Lane N, south of 10th Avenue N. With the exception of 10th Avenue N and 12th Avenue N, the streets in this proposed project area are currently privately owned. This project was petitioned by the property owners in Cimarron Ponds in 2005. The petition represents 75% of the property owners in Cimarron Ponds. Proposed improvements for this project area include total reconstruction, including replacement of all curb and gutter, on all private streets, with a proposed width of 28 feet from back of curb to back of curb, the current City standard. Once these streets are reconstructed to meet City standards and the road right-of-way has been secured according to City policy, they would be accepted by the City as public streets. (see attached Policy Relating to Accepting Private Streets Into City Street System) The City would then be responsible for any future maintenance on these streets. A mill and overlay, with some curb replacement is proposed on 10th Avenue and 12th Avenue. The watermain, sanitary sewer, and storm sewer in the Cimarron Ponds Neighborhood are all owned and maintained by the City. The City's Maintenance Division has reviewed the water main in the proposed project area and has deemed it acceptable. The water valves in the project area, however, are at an age where bolts begin to rust and fail, causing water main breaks, and are proposed to be replaced as part of this project. Also, in an effort to reduce inflow and infiltration, all sanitary sewer manholes are proposed to be sealed. The storm sewer system in the Cimarron Ponds area appears to be adequate. Storm sewer work in this area is anticipated to be minimal. Drain tile will be added to the bottom of the street section and then attached to the storm sewer to allow for proper drainage of the street subgrade. Due to the fact Page 1 that 10th Avenue and 12th Avenue are proposed to be milled and overlaid, staff has found that there are no suitable locations for rain garden installation on this project. Rain garden installation was previously proposed in the feasibility report. All private utility companies have been notified of this potential project and their facilities have been shown on the proposed construction plans, according to the location notes in the record drawings provided to the City by each company. Additionally, all homeowners having sprinkler systems, invisible dog fences, or any other private utility have been asked to contact City staff and these facilities have been noted on the proposed plans. Cimarron Ponds is located within the Minnehaha Creek Watershed District. Permits will likely be required for this project and all permits will be obtained prior to construction. In addition, because this project proposed to disturb more than one acre of land, a Minnesota Pollution Control Agency MPCA) storm water construction permit will be required. In accordance with state statute, notice of the proposed improvement hearing for this project has been sent to all affected property owners and has been posted in the official City Newspaper. At this time, the estimated assessment for properties on 10th Avenue and 12th Avenue is $2,663.44. The estimated assessment for properties on the private streets is $5,826.21. 3. BUDGET IMPACT: This project is included in the 2009-2013 Capital Improvement Program at an estimated cost of 2,050,000 for the Street Reconstruction Project. The total estimated project cost for reconstruction of the streets in Cimarron Ponds is approximately $2,041,896.60 of which $1,360,337.16 would be assessed. The watermain valve replacement is estimated to be $108,000 and will come from the Water Fund. The sanitary sewer improvements are estimated at $15,000 and will be funded from the Sewer Fund. 4. ATTACHMENTS: Location Map Policy Relating to Accepting Private Streets into City Street System Correspondence Resolution Page 2 L12 13THAVENUE N.. T 7- IL---- fe CIMARRON PONDS CITY OF PLYMOUTH PROPOSED PROJECT AREA Pnoc, I POLICY RELATING TO ACCEPTING PRIVATE STREETS INTO CITY STREET SYSTEM Resolution 95-758 December 5, 1995 Purpose The City Council desires to establish its position on considering the acceptance of existing private streets into the City street system. Background The City has several miles of privately owned streets for which the City provides no maintenance services or reconstruction. Periodically, the private street owners (generally homeowners associations) inquire about the possibilities of having the City take over the streets. This policy defines the conditions under which the City Council will consider accepting private streets into the City system. The City finds that only the private streets in the following subdivisions potentially meet the criteria of this resolution and will be considered: Plymouth Creek, Cimarron East, Cimarron Ponds, Chelsea Woods, Chelsea Condominiums, and Mission Ponds 1St and 2nd Policy 1. To be considered for acceptance by the City as a Public street, the private street must meet the following requirements: a) Must be able to have a define right-of-way as a separate legal parcel. b) Each adjacent dwelling unit must be on its own legal parcel or have a separate property identification number (PIN). c) The private street was approved as part of the City subdivision approval process. Driveways will not be considered as private streets. d) The minimum right-of-way is 40 feet, with structure setback a minimum of 20 feet from the edge of roadway. e) Serve a public purpose. 2. A petition (provided by the City and in the City's format) must be signed by 70% of the homeowners along private streets, or by the majority percentage specified in homeowner's (HOA) association documents to give public ownership or easement, whichever is greater, requesting that the City accept the private street into the City street system and assume responsibility for street maintenance. The petition must include all private streets which are the responsibility of an HOA. Page 4 3. Upon receipt of the petition, the City will perform an engineering study on the private streets, identifying reconstruction, maintenance, and safety issues. A private street will be accepted in the City system only if the engineering study indicates that the street will require reconstruction work within the next two years. Streets accepted into the City system will, through the normal street reconstruction program, meet City design standards of concrete curb and gutter. Street width will be based on neighborhood considerations and City street width standard in effect at the time of reconstruction. 4. If indicated by the engineering report, the City will preliminarily accept the street. At the time of this determination, the estimated assessment for street improvements will be calculated for each property, and neighborhood meetings will be held to explain the proposal to residents. 5. At the time of initial acceptance of the private street into the City system, the assessment for reconstruction shall be calculated on the following basis: a. Homeowner pays 70% of the total cost of the project; except the homeowner must pay 100% of cost to add concrete curb and gutter if non—existing. b. City pays 30% of the total cost of the project. If at a later time reconstruction is again necessary, the general City policy for reconstructions shall apply. 6. The HOA must, by the vote as specified in the HOA documents, grant an easement or fee title for the right-of-way without cost to the City, free and clear of any encumbrances. 7. When accepting a private street as a public street, no special consideration for maintenance e.g. snow removal, will be given priority over public street maintenance policies and procedures. 8. The City's final action to accept a private street as a public street shall be a combined action including: a) Adopting the assessments for reconstruction. b) Accepting the public easements. C) Accepting the street. 9. The final action will occur after all required public hearings with notification to property owners. Page 5 May 15, 2009 The Plymouth City Council 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Hello Plymouth City Government, The enclosed petition was signed by all but three of the homeowners on the north side of 12th Avenue North in Cimarron Ponds. The three who didn't sign were the Draskowski's who said they were neither for nor against the new road project. We'll it to you to interpret that; the rest of us are not sure what it means. The other two who didn't sign are absentee property owners whom we could not reach. One of the renters signed, but the other said he had nothing to do with it. All of the rest of us are opposed to the project as originally proposed. The petition speaks for itself, but I believe the main issue for most if not all of us is the expense. 12th Avenue North is not bad. There are state highways and county highways posted for much higher - speed traffic in far worse condition. We don't need new roads, and we certainly don't need additional expense right now when times are so tough. Sincerely, ank Hart 16110 12th Avenue North Plymouth, MN 55447 RECEIVED MAY 2 01009 Page 6 May 15, 2009 The Plymouth City Council 3400 Plymouth Blvd. Plymouth, MN 55447-1482 This is a petition from the residents of single-family homes along the north side of 12th Avenue North in Cimarron Ponds. We DO NOT want all-new streets in our little subdivision. We don't need new streets; we can't afford new streets, and even if some of us could afford to pay the assessments for them, we don't want to impose those costs on our neighbors at a time when many of us are facing very serious and frightening financial concerns. Please don't impose such major costs upon us and upon our neighbors in the midst of such a seriously troubled economy. Signed respectfully: Name Address ire 19- A ;,5Y Page 7 Doran Cote From: Laurie Ahrens Sent: Wednesday, May 20, 2009 6:27 PM To: Doran Cote Subject: FW: Cimarron Ponds Street Reconstruction - 12th Ave N Laurie Ahrens I Citv Manager From: BJ [mailto:suttor@att.net] Sent: Saturday, May 16, 2009 8:14 PM To: Council Members Subject: Re: Cimarron Ponds Street Reconstruction - 12th Ave N Thank you for the clarification. I would like to respectively request that all the 12th Ave N residents involved in this project be kept up to date on all aspects of this project that will impact them. Any work on 12th Ave N should be a maintenance project and therefore not paid for by the residents with an assessment. The existing condition of 12th Ave N is a direct result of the lack of maintenance. I still feel that the estimate for milling and a 2 inch overlay "only" of 12th Ave N adjoining the single family homes is extremely inflated. I would like to see this as a line item in any bidding process. Again, thank you addressing my concerns. Jack Suttor 16130 12th Ave N Plymouth, MN 55447 612-419-1523 Original Message From: Kelli Slavik To: BJ Sent: Friday, May 15, 2009 9:21 PM Subject: RE: Cimarron Ponds Street Reconstruction - 12th Ave N Page 8 Thank you for your e-mail. It is my understanding that our staff will recommend a mill and overlay, and NOT street reconstruction on 12th Avenue. A mill and overlay is more of a maintenance project and comes at a much lower price. The city council has not made the decision to go forward on the project yet. The public hearing on the project that was proposed to be held on May 26, will now be postponed until June 9 due to the fact that the Sun Sailor did not print the required legal notice of public hearing. Please let me know if you have additional questions and thank you for taking the time to contact me. Kelli Slavikl Mayor City of Plymouth Phone: 763.509.5007 Cell: 612.708.5355 www.ci.Plymouth.mn.us Plymouth, Minnesota I Money Magazine's #1 Best Place to Live From: BJ fmailto:suttor(a),att.net1 Sent: Fri 5/15/2009 10:03 AM To: Council Members Subject: Cimarron Ponds Street Reconstruction - 12th Ave N I have been a resident of Plymouth for 27 years. All this time I have lived in the Cimarron Ponds area. I first lived in the townhouse complex for three years. I then purchased the home that I now live in at 16130 12th Ave N which is just north of the townhouse complex. I understand that in 2005 the townhouse complex submitted a z Page 9 petition to the City of Plymouth to do some work on the townhouse complex streets. The residents on 12th Ave N were not informed that this petition had been presented to the City until 04/22/09. 1 also understand that the majority of the residents in the townhouse complex now want the City to scale back the scope of the project. The majority of the residents in the single family homes on 12th Ave N do not want the reconstruction. I have 52 years of construction experience. I strongly do not agree with the scope of the proposed project for 12 Ave N. This is not a thru street because of Gleason Lake and only serves 12 single family homes and 5 cul-de-sacs of the townhome complex. There is absolutely no reason to reconstruct 12th Ave N. What is needed is long overdue maintenance! I see this as an attempt to spend capitol dollars instead of maintenance dollars and unfairly assess the residents. In the last 27 years the only maintenance completed on 12th Ave N was one seal coating. I also have served as a volunteer water meter reader for the City of Plymouth and have walked most of the streets in the City. I would say that 12th Ave N is in much better or equal condition than most of Plymouth's city streets. I would like to invite you to a walking tour of Plymouth streets. You might be surprised! I though Plymouth wanted to be know as a "Green" city. This project is a waste of Planet Earth's resources. This is not the time for the city to be spending the resident's money on projects that would be nice but are not absolutely needed. The assessment would be an unnecessary financial burden to many of the residents. This is time to use "common sense"! Jack Suttor 16130 12th Ave N 3 Page 10 Doran Cote From: Laurie Ahrens Sent: Wednesday, May 20, 2009 5:34 PM To: Doran Cote Subject: FW: Cimarron Ponds Street Reconstruction - 12th Ave N Laurie Ahrens I ON Manaeer From: BJ [mailto:suttor@att.net] Sent: Friday, May 15, 2009 10:04 AM To: Council Members Subject: Cimarron Ponds Street Reconstruction - 12th Ave N I have been a resident of Plymouth for 27 years. All this time I have lived in the Cimarron Ponds area. I first lived in the townhouse complex for three years. I then purchased the home that I now live in at 16130 12th Ave N which is just north of the townhouse complex. I understand that in 2005 the townhouse complex submitted a petition to the City of Plymouth to do some work on the townhouse complex streets. The residents on 12th Ave N were not informed that this petition had been presented to the City until 04/22109. / also understand that the majority of the residents in the townhouse complex now want the City to scale back the scope of the project. The majority of the residents in the single family homes on 12th Ave N do not want the reconstruction. I have 52 years of construction experience. I strongly do not agree with the scope of the proposed project for 12 Ave N. This is not a thru street because of Gleason Lake and only serves 12 single family homes and 5 cul-de-sacs of the townhome complex. There is absolutely no reason to reconstruct 12th Ave N. What is needed is long overdue maintenance! I see this as an attempt to spend capitol dollars instead of maintenance dollars and unfairly Page 11 assess the residents. In the last 27 years the only maintenance completed on 12th Ave N was one seal coating. I also have served as a volunteer water meter reader for the City of Plymouth and have walked most of the streets in the City. I would say that 12th Ave N is in much better or equal condition than most of Plymouth's city streets. I would like to invite you to a walking tour of Plymouth streets. You might be surprised! I though Plymouth wanted to be know as a "Green" city. This project is a waste of Planet Earth's resources. This is not the time for the city to be spending the resident's money on projects that would be nice but are not absolutely needed. The assessment would be an unnecessary financial burden to many of the residents. This is time to use "common sense"! Jack Suttor 16130 12th Ave N Plymouth, MN 55447 612-419-1528 2 Page 12 Doran Cote From: Laurie Ahrens Sent: Wednesday, May 20, 2009 6:18 PM To: Doran Cote Subject: FW: Cimmeron Ponds Road Reconstruction 12th Ave Laurie Ahrens I City Manager From: Dan Camp [mailto:discodanny64@q.com] Sent: Thursday, May 14, 2009 3:49 PM To: Council Members Subject: Cimmeron Ponds Road Reconstruction 12th Ave May 14, 2009 City Council Members, We have lived in the home for 20 years. The road is adequate with out tearing everything up and putting new road and cement curbing in. We do not agree with this reconstruction project. Dan and Rita Camp 16210 12th Ave N. Plymouth, MN 55447 763-476-8070 Page 13 Doran Cote From: Laurie Ahrens Sent: Wednesday, May 20, 2009 5:36 PM To: Doran Cote Subject: FW: Street repair in Cimarron Ponds From: iahartranft cacomcast.netfSMTP:JAHARTRANFTa-COMCAST.NETI Sent: Thursday, May 14, 2009 4:08:41 PM To: Web Contact Administration Subject: Street repair in Cimarron Ponds Auto forwarded by a Rule To the Plymouth City Government We DO NOT want all-new streets in our little subdivision. We don't need new streets; we can't afford new streets, and even if some of us could afford to pay the assessments for them, we don't want to impose those costs on our neighbors at a time when many of us are facing very serious and frightening financial concerns. Please don't impose such major costs upon us and upon our neighbors in the midst of such a seriously troubled economy. Signed respectfully Frank & Julie Hartranft 16110 12th Avenue North Plymouth, MN 55447 763-473-4290 Page 14 CITY OF PLYMOUTH RESOLUTION N0. 2009 - A RESOLUTION TO ORDER IMPROVEMENT, APPROVE PLANS AND SPECIFICATIONS, AND ORDER ADVERTISEMENT FOR BIDS FOR THE CIMARRON PONDS STREET RECONSTRUCTION PROJECT CITY PROJECT N0. 9113 WHEREAS, a resolution of the City Council adopted the 26th day of May, 2009, fixed a date for a Council hearing on Improvement No. 9113, the proposed improvement of the Cimarron Ponds Neighborhood, located west of Vicksburg Lane N, south of and including 12th Avenue N, north of and including 10th Avenue N., Black Oaks Lane west of 12th Avenue N, Archer Lane N west of 10th Avenue N, and Xene Lane N, Yuma Lane N, and Zanzibar Lane N, south of 10th Avenue N. by reconstruction or rehabilitation of streets with the installation of bituminous pavement, concrete curb and gutter installation and repair, storm sewer installation and repair, watermain valve replacement, and all necessary appurtenances; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 9th day of June, 2009, at which all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, pursuant to a resolution passed by the Council on May 12, 2009, the City Engineer has prepared plans and specifications for improvement No. 9113, the improvement of the Cimarron Ponds Neighborhood located west of Vicksburg Lane N, south of and including 12th Avenue N, north of and including 10th Avenue N., Black Oaks Lane west of 12th Avenue N, Archer Lane N west of 10th Avenue N, and Xene Lane N, Yuma Lane N, and Zanzibar Lane N, south of 10th Avenue N. by reconstruction or rehabilitation of streets with the installation of bituminous pavement, concrete curb and gutter installation and repair, storm sewer installation and repair, watermain valve replacement, and all necessary appurtenances, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted the 9th day of June, 2009. 3. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 4. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on July 8, 2009 at which time they will be publicly opened in the City Council Chambers of the Plymouth Page 15 City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the engineer and City Clerk, will then be tabulated, and will be considered by the council at 7 p.m. on July 28, 2009, in the council chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. APPROVED THIS 9TH DAY OF JUNE, 2009. Page 16