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HomeMy WebLinkAboutCity Council Minutes 06-26-2018Adopted Minutes Regular City Council Meeting June 26, 2018 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on June 26, 2018. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Carroll, Johnson, Wosje, Davis, Prom. COUNCIL ABSENT: None. STAFF PRESENT: City Manager Callister, Administrative Services Director Hokkanen, Community Development Director Juetten, Economic Development Manager Landhauser, Park and Recreation Director Evans, Public Works Director Thompson, Public Safety Director Goldstein, Fire Chief Coppa, Housing Manager Barnes, Assistant City Engineer Payne, Senior Planners Drill and Sommers, Transit Administrator Kasin, City Attorney Knutson, and City Clerk Engdahl. Plymouth Forum There was no one present to address the Council. Presentations and Public Information Announcements Mayor Slavik announced Music in Plymouth 5k run on June 30 and Music in Plymouth on July 11. Mayor Slavik announced that she will not seek reelection as Mayor and thanked the community and fellow Councilmembers and staff for the support provided to her over the last 20 years. Councilmember Wosje announced he will be filing for the office of Mayor. Councilmember Johnson announced she might also be filing for the office of Mayor. Approval of Agenda Motion was made by Councilmember Wosje and seconded by Councilmember Johnson, to approve thea egnda. With all members voting in favor, the motion carried. Adopted Minutes Page 1 of 12 Regular Meeting of June 26, 2018 Consent Agenda Motion was made by Councilmember Carroll, and seconded by Councilmember Davis, to adopt the Consent Agenda that included the followingitems: tems: 6.01) Council Meeting minutes from Special and Regular Meetings of June 12. 6.02) Resolution Approving Disbursements ending June 16 (Res2018-223). 6.03) Resolution Approving Election Judges for the 2018 Primary and General Elections Res2018-224). 6.04) Resolution Approving Temporary Liquor License Application of Mount Olivet Lutheran Church (Res2018-225). 6.05) Resolution Approving Request for Payment No. 2 and Final for Schmidt Lake Storm Water Lift Station Rehabilitation (15004 - Res2018-226). 6.06) Resolution Accepting Donations and Sponsorships for City of Plymouth Special Events, Programs, and Park Projects (Res2018-227). 6.07) Resolution Approving Expenditure from the DWI Resource Fund to Assist in a Planned Vehicle Replacement Upgrade and Equipment Install (Res2018-228). 6.08) Resolution Approving a Preliminary Plat, Final Plat, and Development Contract for Lake West Development, LLC for "Cottonwood Lane Addition" (2018019 - Res2018-229). 6.09) Resolution Approving the Issuance of a Loan to CEL Public Relations, Inc. through the Plymouth Economic Development Revolving Loan Fund (Res2018-230). 6.10) Resolution Approving a Preliminary Plat for LDK Builders Inc. for Property located at 1740 Oakview Lane (2018027 - Res2018-231). 6.11) Resolution Approving a Conditional Use Permit for Hollydale Golf Course for Property located at 4710 Holly Lane (2018029 - Res2018-232). 6.12) Resolution Approving a Conditional Use Permit for NRG Reliability Solutions for Property located at 5905 Trenton Lane (2018035 - Res2018-233). 6.13) Resolution Approving Amusement License for Moore Productions, LLC d/b/a Plymouth Playhouse, 2705 Annapolis Lane North (Res2018-234). 6.14) Resolution Approving Change Order and Final Payment for the City Hall Remodel Project (Res2018-235). Adopted Minutes Page 2 of 12 Regular Meeting of June 26, 2018 (6.15) Resolution Awarding Contract for the Medina Road and Revere Lane Trail Project (PR189001.001 and PR189001.002 - Res2018-236). (6.16) Resolution Approving Summary Publication of Ordinance No. 2018-14 and Ordinance Amending Section 1016 of the City Code Concerning Fees at Plymouth Creek Center Fieldhouse (Res2018-237). (6.17) Authorize Pilot Project for the Licensing of Massage Therapists. Councilmember Wosje noted he would be recusing himself for item No. 6.09. Motion carried. By request of the Council, City Clerk Engdahl noted when absentee voting starts for the August 14 Primary Election and the hours for voting. She also noted the filing period for Council seats begins on July 31 and ends at 5 p.m. on August 14. Public Hearings (7.01) Public Improvement and Special Assessment Hearing and Award Contract for the 2018 Contractor Mill and Overlay Project (ST189004.002) Assistant City Engineer Payne presented this project and showed the existing conditions of the street. He explained maintenance costs for these streets will continue to rise as these streets further deteriorate. He noted the proposed improvements, including mill and overlay, preventative maintenance, and the Sunset Trail drainage improvement project. Mayor Slavik opened the public hearing. Elizabeth Payne, 400 Sycamore Lane, stated her area doesn't need the streets repaired. She expressed concern that money is being spent unnecessarily and recommended this be reviewed more closely. Susan Shelso, 12610 Sunset Trail, expressed frustration with Sunset Trail being used as a short cut between Highway 55 and 1-494 and the speed of vehicles traveling this route. She shared her concern that repairing this road will encourage motorists to travel at higher speeds. Patrick de Victaria, 12610 Sunset Trail, expressed frustration with the quality of the work that has been done on Pineview Lane. He explained that vehicles travel well beyond the 30-mph speed limit and that he has reported several drivers. He inquired what the City will be doing to decrease the speed of traffic. Troy Gray, 11511 Sunset Trail, voiced his frustration that this project was not planned better so that it could have coincided with the fiber optic project that occurred along Sunset Trail. He Adopted Minutes Page 3 of 12 Regular Meeting of June 26, 2018 explained that yards were damaged in the fiber project and now the yards will be destroyed again. He also expressed concern with the speed of traffic on this road. Kathy Nelson, 11410 Sunset Trail, commented that past road construction has not improved drainage and suggested staff look at constructing rain gardens as a part of this project to assist with drainage. Dan Huldeen, 13321 Sunset Trail, stated he is not entirely opposed to an assessment but is concerned that homes in cul-de-sacs, whose only entrance is from Sunset Trail, are not being assessed. He requested those areas also be assessed for this project. Mayor Slavik closed the public hearing. Staff and Council provided the following responses and comments: Repairing Sycamore Lane prevents it from getting into further disrepair, which would be a more costly fix. These assessments are a small fraction of what a full road repair assessment would be and the City feels it's more economical to get at these maintenance projects early instead of letting them progress until a full reconstruction is needed. With mill and overlay projects, some streets are in worse condition than others, and it would not be cost effective to repair only those streets and not the surrounding ones. Repairing a street that isn't in terrible disrepair extends the useful life of the street and is ultimately cheaper than waiting to repair until it's in worse condition. The City can't regulate the speeds on City streets, and that raising or lowering a speed requires going through a speed study with Minnesota Department of Transportation MNDOT). Since the current speed is 30 -mph, it's unlikely that the speed would be lowered. Sunset Trail is a lower -volume major collector street and is designed to carry high amounts of traffic. There has been preventative work on Sunset Trail but the City will not expend a lot of funds into streets when a mill and overlay project is upcoming. However, staff would meet with residents to get more specific information on complaints. There was recently a lift station project on Sunset Trail. There are a number of fiber projects occurring through private companies and the City regulates that through the right-of-way process. If any property was not repaired correctly, the City enforces that. Any resident that has had an issue that hasn't been rectified in this regard should contact staff. Rain gardens are typically utilized during a full street reconstruction. When drainage is not being changed with mill and overlay projects, they aren't usually installed. Residents can install these on their own but must remember to stay out of the right-of-way as the snow plows will damage it. In order to be fair and equitable, the City assesses each resident one time for their driveway access. Adopted Minutes Page 4 of 12 Regular Meeting of June 26, 2018 Motion was made by Councilmember Wosje, and seconded by Councilmember Prom, to adopt a Resolution Ordering Improvement for the 2018 Contractor Mill and Overlay Project ST 189004.002 - Res2018-238), Resolution Adopting Assessments for the 2018 Contractor Mill and Overlay Project (ST189004.002 - Res2018-239), and a Resolution Awarding the Contract for the 2018 Contractor Mill and Overlay Project (ST189004.002 - Res2018-240). With all members voting in favor, the motion carried. 7.02) Public Improvement and Special Assessment Hearing, Award of Contract, and Approve Supplemental Agreement with Kimley-Horn and Associates for the Fernbrook Lane Mill and Overlay Project (ST189002.001) and Schmidt Lake Road at I-494 Expansion Project (ST180003) Assistant City Engineer Payne presented this project and explained that these projects were combined so the construction could be better coordinated and limit the impact to the public. He showed the existing conditions of the street and explained maintenance costs for these streets will continue to rise as these streets further deteriorate. He listed the proposed improvements for Schmidt Lake Road, including roadway widening, mill and overlay, reconstruction of Three Rivers Park trail, and the addition of a dedicated left turn lane. He noted the proposed improvements for Fernbrook Lane, including mill and overlay, preventative maintenance, the addition of a dedicated left turn lane, and a rectangular rapid flashing beacon (RRFB). In response to questions from the Council, staff provided the following information: Staff will look into the speed discrepancy on Fernbrook Lane but a MNDOT speed study would likely need to take place. The trail will be relocated behind the bridge pier. Staff will look into how the transactions for City -owned properties will occur. Length of time needed for review of the project and receiving the necessary approvals from MNDOT caused the City to be in a late bidding environment. The two bids are very tight which staff feels is reflective of the current market. There is a need from a public perspective to start Fernbrook Lane and this may be a possible detour route once the Rockford Road project begins, so timing is of the essence. If this project is delayed, there is the risk of having to go through another State -aid review process and there's no guarantee bid prices would come in differently next year. A member of the Council reiterated the importance of proceeding with this project. Mayor Slavik opened the public hearing. Mayor Slavik closed the public hearing. Motion was made by Councilmember Johnson, and seconded by Councilmember Carroll, to adopt a Resolution Ordering Improvement for the Fernbrook Lane Mill and Overlay Project ST189002.001) and Schmidt Lake Road at I-494 Expansion Project (STI 80003 - Res2018-241), Resolution Adopting Assessments for the Fernbrook Lane Mill and Overlay Project ST189002.001) and Schmidt Lake Road at I-494 Expansion Project (ST180003 - Res2018-242), and a Resolution Awarding the Contract and Approve Supplemental Agreement for the Adopted Minutes Page 5 of 12 Regular Meeting of June 26, 2018 Fernbrook Lane Mill and Overlay Project (ST189002.001) and Schmidt Lake Road at I-494 Expansion Project (STI 80003 - Res2018-243). With all members voting in favor, the motion carried. 7.03) Public Hearing on the Vacation of the Temporary Cul -De -Sac, Driveway and Snow Plow and Utility Easements within Plymouth Reserve Public Safety Director Thompson reported on the vacation of three easements. Mayor Slavik opened the public hearing. Mayor Slavik closed the public hearing. Motion was made by Councilmember Willis, and seconded by Councilmember Prom, to adopt a Resolution Approving the Vacation of Temporary Cul -De -Sac, Driveway and Snow Plow and Utility Easements within Plymouth Reserve (Res2018-244). With all members voting in favor, the motion carried. 7.04) Public Hearing on Vacation of Drainage and Utility Easements within "Elm Creek Place" Senior Planner Drill reported on the location of the vacation of easements within Elm Creek Place and explained these would be reestablished within the appropriate locations in conjunction with the requested re -plat. He then reported on the preliminary plat, final plat, and conditional use permit for Elm Creek Place 3rd Addition. He explained that the total number of units within the development would decrease from 55 units to 51 units and remain within the allowable density range. Mayor Slavik opened the public hearing. Mayor Slavik closed the public hearing. Motion was made by Councilmember Johnson, and seconded by Councilmember Willis, to adopt a Resolution Approving the Vacation of Drainage and Utility Easements within Elm Creek Place Res2018-245). With all members voting in favor, the motion carried. 7.04.A) Preliminary Plat, Final Plat, and Conditional Use Permit for "Elm Creek Place 3rd Addition" (2018030) Motion was made by Councilmember Johnson, and seconded by Councilmember Willis, to adopt a Resolution Approving a Preliminary Plat, Final Plat, and Conditional Use Permit for Elm Creek Place 3rd Addition (2018030) (Res2018-246). With all members voting in favor, the motion carried. Adopted Minutes Page 6 of 12 Regular Meeting of June 26, 2018 General Business 8.01) Reguiding and Sketch Plan for "Greenway North" located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota — 2018022) Senior Planner Sommers reported this item was tabled at the May 22 meeting in order to discuss the reguiding along with the rezoning and preliminary plat project. She reported that the site is currently guided LA -R2 and the applicant is requesting it be reguided to LA -2, which will fit in well with the guiding of the surrounding sites. She noted that the project has changed slightly since it was seen by the Council and Planning Commission, namely the single-family home in the north being removed and replaced by additional townhomes. She also stated that the zoning in the south would go from FRD to RSF-3 and in the north go from FRD to RMF -2. She discussed access points for the project and noted that the single-family units in Greenway North Development to the south could comply with the standards as well as all of the standards for the townhome development to the north. She described the trail easements and noted the project meets the tree regulations for the City. In response to questions from the Council, staff provided the following information: The changes from the plan the Council saw on May 22 include the addition of the stub street to the west and the removal of the single-family home, which will be replaced by six townhomes. There was also some maneuvering of townhomes to make more space between and a connection of the home within the two areas of development to Troy Lane. The applicant will sod, irrigate, and add landscaping to the area between new Troy Lane and old Troy Lane. The density of the townhouse portion would be 7.3 units per acre. A member of the Council referred to photos illustrated from the Begin Oaks Development, which is similar to the proposed development. Concerns regarding the landscaping, particularly the use of landscaping rock between units and that the only green space in this development is between structures, was discussed. It was opined that there is not enough space for a sound neighborhood. Paul Heuer, Pulte Homes, applicant, provided a brief presentation on the development, and reiterated the changes to the plan. The Council had several questions for Mr. Heuer, including how Pulte Homes is able to offer homes in the $200,000 to $300,000 price range, if there would be multiple homeowner's associations, if the development would have river rock landscaping as in Begin Oaks, and if there would be internal trails and sidewalks to the amenities within the development. The Council stated that while the intention to preserve trees is noted, this preservation doesn't always Adopted Minutes Page 7 of 12 Regular Meeting of June 26, 2018 result in the trees surviving. Another concern is parking availability for non-residents and if there would be any reason not to incorporate the area of land between new and old Troy Lane to allow for more spacing and density reduction. Mr. Heuer responded that a buyer choosing a base model with little added options could do so within the $200,000 to $300,000 range. He also explained that there will be multiple homeowner's associations under one master homeowner's association. He stated they are flexible on the landscaping and would install grass if the Council prefers and that internal trails and sidewalks are part of the plan. He offered to create perpendicular guest parking while stating he understood that this is not part of Zoning Ordinance. Kris Wilson, 18405 County Road 47, stated that whether they can sell their house tonight depends upon the Council's vote tonight. She offered her positive opinion of the proposed project and asked the Council to take into consideration the residents who are waiting to close on their homes and those looking for affordable housing. Phyllis Stimler, 6035 Troy Lane, asked the Council to give a yes vote on the reguiding and the preliminary plat and noted her reasons for doing so. Troy Reding, 18535 County Road 47, urged the Council to support this development. In response to questions from the Council, staff provided the following information: Additional daytime parking would certainly be a benefit but that they must follow the City's Ordinance which does not allow bump -out parking on City streets. The future Comprehensive Plan does show that this area would increase in traffic and this development would not impact the existing level of service. A member of the Council mentioned that concern for increased traffic was the only major point relative to development in the letter from the residents of Fields at Meadow Ridge and staff has addressed that point. It was reiterated that additional parking would be nice. The Council discussed the timing and deadline for votes for the ordinance and resolutions before them and several members discussed and weighed in on their intended vote. They also discussed the adding more parking. Community Development Director Juetten stated that there are approximately 30 to 40 parking stalls currently on the street and stated that staff could better address this if there was a certain desired number the Council was looking for. He stated that the City does allow parking on both sides of the street. Motion was made by Councilmember Prom, and seconded by Councilmember Carroll to adopt a Resolution Approving a Comprehensive Plan Amendment to Reguide Roughly 24 Acres from LA -R2 to LA -2 for "Greenway North" (2018022 - Res2018-247). Adopted Minutes Page 8 of 12 Regular Meeting of June 26, 2018 With Councilmembers Carroll, Davis, Prom, and Wosje voting yes, and Councilmembers Johnson and Willis and Mayor Slavik voting no, the motion failed. Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to reconsider the motion. With Carroll, Davis, Johnson, Prom, and Wosje voting yes, and Willis and Slavik voting no, the motion carried. The Council voted on the main motion. With Carroll, Davis, Johnson, Prom, and Wosje voting yes, and Willis and Slavik voting no, the motion carried. 8.01.A) Rezoning and Preliminary Plat for "Greenway North" (Pulte Homes of Minnesota -2018033) Motion was made by Councilmember Carroll, and seconded by Councilmember Davis, to adopt an Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota (2018033 - Ord2018-15), Resolution ApprovingFindingsindings of Fact for the Rezoning for the Development of "Greenway North" located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota (2018033 - Res2018-248), and a Resolution Approving a Preliminary Plat for "Greenway North" for Property located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota (2018033 - Res2018-249. The Council inquired if staff had any feedback about carving out additional parking at the site. Community Development Director Juetten replied that without full size plans, he's unable to determine the exact number of parking stalls existing in the current site plans. The Council discussed how to place additional parking at the site and suggested adding that as a condition. Mr. Heuer suggested adding a condition for staff to work with the applicant to do what is typical regarding parking in these types of neighborhoods. Community Development Director Juetten stated he estimates approximately 50 plus on -street parking stalls available for this development. He noted that Liberty Townhome development on the corner of Vicksburg Lane and County Road 47 has 60 plus parking stalls for about 250 units, with the bump -out parking on the private areas. Motion was made by Councilmember Carroll, and seconded by Councilmember Davis, to amend the motion to add a condition to the Preliminary Plat resolution to add sod between driveways. Mr. Heuer addressed the Council regarding reducing density at this site and stated that there is very little flexibility from an economic standpoint and that they likely couldn't get approval from their corporate office to remove more than two units. Adopted Minutes Page 9 of 12 Regular Meeting of June 26, 2018 The Council voted on the amendment to the main motion. With Councilmembers Carroll, Davis, Johnson, and Wosje voting yes, and Prom, Willis and Slavik voting no, the motion carried. One member of the Council suggested removing two units from the long section of townhomes in order to add parking to that area of the development. Mr. Heuer stated that in the past with comparable situations having private streets, they would look for opportunistic places to put additional parking stalls and stated this situation is comparable in terms of location of parking compared to the homes. Council took a 10 -minute recess. Mayor Slavik called the meeting back to order at 10:28 p.m. Mr. Heuer stated that they are willing to lose two units in order to see a vote take place and stated there is a possibility to use the vacated land to the east to make space. Motion was made by Councilmember Johnson, and seconded by Councilmember Wosje, to amend the motion to remove two units from the property and direct staff to work with the applicant on use for the publicly owned property to the east in this plat for additional spacing relief between units. With Carroll, Davis, Johnson, and Wosje voting yes, and Prom, Willis and Slavik voting no, the motion carried. The Council voted on the amended main motion. With Carroll, Davis, Johnson, and Wosje voting yes, and Prom, Willis and Slavik voting no, the motion carried. 8.02) Reguiding, Rezoning, Site Plan Amendment, and Conditional Use Permit for Plymouth Commons Apartments (Wenk Associates — 2018017) Senior Planner Drill presented the project to the Council and stated the current guiding of the north portion of the site is LA -4 and the south is guided LA -1. He stated the applicant is proposing to reguide the southern portion of the site to LA -4 to match the norther portion, as well as proposing to rezone to multiple family 4 and a site plan amendment and conditional use permit. He noted that the proposal would comply with density regulations in the Comprehensive Plan, would have minimal impact on the operation of nearby traffic intersections, and would comply with the design requirements of the City and the applicable conditional use permit standards would be met. One member of the Council requested the applicant address the fire protection plans for this building and if there has been anything done to retrofit the existing buildings with fire sprinkler systems. Gary Brummer from Plymouth Commons, explained they will install a sprinkler system in the new building but not in the old buildings. Adopted Minutes Page 10 of 12 Regular Meeting of June 26, 2018 Jack Ammerman, civil engineer for this project, further informed the Council that outside the new proposed building, they are proposing an additional hydrant directly out front and stated they intend to comply with all conditions within the resolutions. He noted that they are working through fire flow calculations for the entire property to ensure the entire watermain and fire suppressant system meet or exceed the required flows and pressures for the property. Senior Planner Drill reported that there is a fire lane that wraps around the existing buildings and is not constructed to current City standards in some sections. He explained the land owner will be bring it up to code. Fred Stelter, 14505 43rd Avenue North, requested the Council support this project. Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to adopt Resolution Approving a Comprehensive Plan Amendment to Reguide Roughly Acres from LA -1 to LA -4 for Plymouth Commons Apartments (2018017 - Res2018-251), Ordinance Amending Chapter 21 of the City Code to Rezone a Portion of the Property located at 3301 Hiway 169 (2018017 - Ord2018-16), Resolution Approving Findings of Fact for the Rezoning of Land located at 3301 Highway 69 (2018017 - Res2018-252), Resolution Approving a Site Plan Amendment and Conditional Use Permit for an Additional Apartment Building on Property located at 3301 State Highway 169 (2018017 - Res2018-253), Resolution Approving Summary Publication of Ordinance No. 2018-16, Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located at 3301 State Highway 169 (2018017 - Res2018-254) and a Resolution Approving Summary Publication of Ordinance No. 2018-15, Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota (2018033 - Res2018- 250). With all members voting in favor, the motion carried. 8.03) Ordinance Amending Chapters IV and X of the City Code Requiring Business Licenses for Hospitality Accommodations (Hotels) and Associated Annual Application Fees Community Development Director Juetten reported on the proposed ordinance. Motion was made by Councilmember Wosje, and seconded by Councilmember Prom, to adopt an Ordinance Amending Chapters IV and X of the City Code Concerning Business Licenses for Hospitality Accommodations (Ord2018-17) and a Resolution Approving Summary Publication of Ordinance No. 2018-17 (Res2018-255. With all members voting in favor, the motion carried. 8.04) Transit Update Transit Administrator Kasin provided the Council with a summary of the 2017 Plymouth Metrolink year, including usage data, passenger surveys, and the details and achievements of the 2017 Service Improvement Plan. He also informed the Council of the 2018 Service Improvement Plan TransLoc Pilot Project. He noted if the pilot project moves forward, dispatch and a phone number to call in to will still be provided for those users without smartphones. Adopted Minutes Page 11 of 12 Regular Meeting of June 26, 2018 Reports and Staff Recommendations There were no Reports and Staff Recommendations. Adjournment Mayor Slavik adjourned the meeting at 11:10 p.m. andra R. Engdahl, City GYerk Adopted Minutes Page 12 of 12 Regular Meeting of June 26, 2018