HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 04-25-2013MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, April 25, 2013 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for March 28, 2013.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
3. NEW BUSINESS
A. Update on HRA/City loan/assessment program for apartment fire suppression
system installations.
B. HRA Strategic Plan.
4. ADJOURNMENT
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
March 28, 2013
PRESENT: Chairman Jeff Kulaszewicz, Commissioners Toni Jelinek and Jim Willis
ABSENT: Commissioners Paul Caiyotakis and Carl Runck,
STAFF PRESENT: Executive Director Steve Juetten and Support Services Manager Denise
Whalen
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order
at 7:02 p.m.
2. COP•i0EPd-1 AG;,PdIDA
A. Approve February 28, 2013 HRA Meeting Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
Chairman Kulaszewicz questioned why the to date unit turnover repairs amount on the
Vicksburg Crossing Twelve Month Profit and Loss is so high when the building is so new.
Executive Director Juetten stated that he will check it out and send a response by email.
MOTION by Commissioner Willis, seconded by Commissioner Jelinek, to approve the consent
agenda. Vote. 3 Ayes. MOTION approved.
3. PUBLIC HEARING
A. Housing Choice Voucher Program.
Chairman Kulaszewicz introduced the request for proposed changes to the Housing Choice
Voucher Administrative Plan.
Cha=' an Kulaszewicz opened and closed the public hearing as there was no one present to
speak on the issue.
Draft
Plymouth Housing and Redevelopment Authority
March 28, 2013
Page 2
Commissioner Jelinek asked if staff is currently performing criminal background checks.
Support Services Manager Whalen replied affirmatively and explained that the change is for
additional clarification language pertaining to what is required when staff receives a report back
fiom the police department stating that there may be a record.
Commissioner Willis stated that it appears that most of the proposed changes to the
Administrative Plan are mandated changes and other changes are housing issues. Support
Services Manager Whalen gave a brief explanation of the proposed changes as outlined in the
staff report.
Chairman Kulaszewicz commented that he didn't see any proposed change that required further
discussion.
Commissioner Jelinck asked if the Administrative Plan expires on a certain date or remains in
effect continually. Support Services Manager Whalen replied that the Administrative Plan is
updated at least amlually and that there is no expiration date.
Chairman Kulaszewicz asked how many tenants serve on the Resident Advisory Board. Support
Services Manager Whalen replied five.
MOTION by Chairman Kulaszewicz, seconded by Commissioner Jelinck, to approve HRA
Resolution 2013-02 adopting the proposed changes to the Housing Choice Voucher Program.
Vote. 3 Ayes. MOTION passed unanimously.
Executive Director Juetten presented an update on the Housing Choice Voucher reserves. I -Ie
stated that staff will be preparing the 2014/2015 budget. Executive Director Juetten stated that
staff will keep the HRA Board updated at budget approval time and as warranted. IIe added that
there is a possibility of St. Louis Park taking over the program for us at some point if the HRA
decides that it is needed to opt out of the program.
Chairman Kulaszewicz asked if staff would be eliminated if the HRA opts out of administering
the Housing Choice Voucher Program. Executive Director Juetten replied affirmatively that two
staff people would be cut if the HRA opts out of the program.
Chairman Kulaszewicz asked if it was feasible for Plymouth HRA to take over another housing
authority's program to administer. Support Services Manager Whalen stated that Plymouth
HRA only administers the Housing Choice Voucher Program and it is relatively small compared
to other housing authorities' programs in the metropolitan area. Other housing authorities
administer a variety of programs and it wouldn't be practical.
Commissioner Jelinek asked if the HRA has other reserves. Executive Director Juetten
responded affirmatively. He explained that the HRA Levy could be used to help support the
Housing Choice Voucher Program and added that there are benefits to keeping the progmii.
Draft
Plymouth Housing and Redevelopment Authority
March 28, 2013
Page 3
Commissioner Jelinek stated that the administrative fees could go lower than 69 percent.
Executive Director Juetten agreed and stated that staff will continue to monitor the reserves and
keep the HRA Board updated.
Chairman Kulaszewicz commented that there have been healthy reserves in other programs in
the past.
Commissioner Willis asked that a current date be put on the 2013 Update worksheet so that when
the HRA Board receives revisions they will be able to keep them straight.
4. ADJOURNMENT
MOTION by Chairman Kulaszewicz, without objection, to adjourn the meeting at 7:32 p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: April 15, 2013
Re: PTS Monthly Report for March, 2013
April Newsletter and Calendar attached
OccupancylMarketing
New resident moved into #227 (one bedroom) on 3123113.
113 (two bedroom) is rented with an anticipated move in date of 413113.
PTS is at 100% occupancy.
Current wait list status:
One Bedroom List — 167 applicants. The list is closed.
Two Bedroom List —17 applicants.
AdministrativelBuildin Operations
Parking lot light bulb was replaced.
Exterior Porte Cochere light bulbs were replaced.
The lobby chandelier and all lobby fixtures were cleaned and bulbs were replaced.
On 3113113 a new valve was installed on the back up generator to stop it from tripping
the system during the weekly test. On 3118113 the weekly test tripped the system again.
A complete 6 month preventive maintenance service was ordered. It is scheduled for
411113.
Resident Services
On 318113 the kitchen was completely dismantled, cleaned, sanitized and put back
together by PTS volunteers.
Resident Tax Returns were completed by a group of AARP volunteer preparers.
The resident monthly meeting was held on 3121113. There were 43 attendees.
15500 37th Avenue North. • Plymouth, MN 55446-3250
Phone: (763) 550-9.525 + Fax: (763) 551-0144
Owned by Plymouth Housing and Redevelopment Authotiry
Balance Sheet
PLYMOUTH TOWNE SQUARE
459,247
As Of March 31, 2013
111,390
BUILDING
Ending Balance Total
ASSETS
301,779
CURRENT ASSETS
250,941
M I PETTY CASH 500
M I OPERATING ACCOUNT 51,053
M I SEC DEPOSIT CASH ACCOUNT 53,195
INVESTMENTS - WORKING CAPITAL FUND 808,591
INVESTMENTS - NEW DEBT SERVICE 3,359,417
ACCOUNTS REG -TENANTS 5,030
INTEREST RECEIVABLE 3,400
ACCOUNTS REC-OTHER 899
PREPAID PROPERTY INSURANCE 4,860
PREPAID OTHER 2,481
TOTAL CURRENT ASSETS 4,269,524
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
FURN, FIXT & EQUIP -GENERAL 250,941
FURNITURE & FIXTURES - HOUSEKEEPING 6,698
COMPUTFRS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 3,222,092)
TOTAL FIXED ASSETS 3,690,639
NON-CURRENT ASSETS
DFFFFRED CHG-BOND ISS COST 2011A 34,987
DEFERRED CHG -ORIG ISS COSTS 14,420
DEFERRED CHG - BOND ISS COSTS 19,374
TOTAL NON-CURRENT ASSETS 68,780
TOTAL ASSETS 8,048,944
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Balance Sheet
PLYMOUTH TOWNE SQUARE
AS Of March 31, 2013
Ending Balance
LIABILITIES
Total
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 6,025
ACCRUED PAYROLL 1,556
ACCRUED COMPENSATED BALANCES 1,673
ACCRUED INTEREST 126,250
ACCRUED REAL ESTATE TAXES 7,216 "
ACCRUED OTHER 2,596
TOTAL CURRENT LIABILITIES 147,318
LONG-TERM LIABILITIES
SECURITY DEPOSITS 53,070
BONDS PAYABLE 3,075,000
BONDS PAYABLE -SERIES 2011A 3,165,000
BOND DISCOUNT 26,135)
BOND PREMIUM 74,243
6,341,178
TOTAL LIABILITIES 6,488,496
EQUITY
RETAINED EARNINGS RSRVD FOR DS 3,275,369
RETAINED EARNINGS (1,754,568)
TOTAL EQUITY 1,520,801
CURRENT YEAR INCOME!(LOSS) 39,647
TOTAL LIABILITIES & EQUITY 8,048,944
MR
7
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
ThroLigh March 31, 2013
MTD Actual Budget Var. YTD Actual Budget VaT. Year Budget
INCOME
APARTMENT RENTAL REVENUE 51,213 53,671 2,458) 154,118 161,013 6,895) 644,052
HRA INDIVIDUAL 17,167 17,167 0 51,501 51,501 0 206,004
GARAGE RENT 3,015 2,680 135 8,955 6,640 315 34,560
GUEST ROOM REVENUE 55 193 138) 55 579 524) 2,316
LAUNDRY REVENUE 899 890 9 2,460 2,670 190) 10,680
APPLICATION FEE REVENUE 0 53 53) 175 159 16 636
TRANSFER FEE REVENUE 0 500 500) 0 500 500) 500
INVESTMENT INCOME 839 633 6 2,517 2,499 16 9,996
MISCELLANEOUS REVENUE 30 275 245) 80 825 745) 3,300 p
TOTAL INCOME 73,218 76,462 3,244) 219,860 228,386 8,500) 912,044
EXPENSES
ADMINISTRATION
MANAGER SA,ARIESIWAGES 3,629 3,750 130 10,508 11,250 742 45,000 i
PAYROLL TAXES 962 692 270) 2,266 2,076 210) 8,304
HEALTH INSURANCE 427 1,050 623 1,317 3,150 1,833 12,600
WORKERS COMP INSURANCE 75 178 103 181 534 353 2,135
MAINTENANCE SALARIESIWAGE5 1,579 1,551 28) 4,542 4,653 111 18,612
MAINTENANCE ASST SALARIESWAGES 900 988 88 2,734 2,964 230 11,856
EMPLOYEE COSTS 120 51 69) 2B0 153 127) 612
SEMINARITRAINING 0 25 25 0 75 75 300
BANK FEES 17 5 12) 28 15 13) 60
DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 55
LICENSE & PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 92 78 14) 280 234 46) 936
POSTAGOOVERNIGHT EXPRESS 0 8 8 0 24 24 161
PRINTING 0 10 10 150 30 120) 120
MANAGEMENT FEES 4.400 4,400 0 13,200 13,200 0 52,800
PROFESSIONAL FEES 0 300 300 174 900 127 3,600
TELEPHONE EXPENSE 401 470 11) 1,441 1,410 31) 5.640
EQUIPMENT LEASElREPAIR 229 130 99) 498 390 108) 1,560
OFFICE SUPPLIES 69 85 16 331 255 p6) 1,020
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 30 30 120
TOTAL ADMIN EXPENSES 12,970 13,781 811 37,950 41,343 3,393 166,386
RESIDENT SERVICES
RESIDENT PROGRAWACTIVITIES 258 450 192 714 950 236 5,000
TOTAL RES SERV EXPENSES 250 450 192 714 950 236 5,000
MARKETING
ADVERTISING 0 15 15 0 45 45 180
PROMOTIONALIPARTIES 84 0 64) M 0 84) 0
TOTAL MARKETING EXPENSES 84 15 69) 04 45 391 100
HOUSEKEEPING
CONTRACT LABOR 1,429 1,489 51 4,251 4,467 217 17,868
CLEANING SUPPLIES 156 200 44 353 600 247 2,400
TOTAL HOUSEKEEPING EXPENSES 1,585 1,689 104 4,603 5,067 4G4 20,268
Profit and Loss Variance
PLYMOUTH TQWNE SQUARE
Through March 31, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLETVEXPFNSE 56 60 4 167 180 13 720
UTILITIES- ELECTRICITY 2,075 1,842 233) 6,794 5,428 1,365) 24,966
UTILITIES - GAS 2,302 3,200 898 8,112 11,400 3,288 24,525
UTILITIES - WATERISEWER 618 665 47 1,800 1,995 195 9,320
WATER SOFTENING SERVICE 381 345 36) 800 1,035 235 4,140
DOORS, KEYS & WINDOWS 0 428 420 138 1,284 1,146 5,136
FIRE SYSTEM SERVICE 90 400 310 1,453 1,200 253) 4,800
LAWN SERVICFJLANDSCAPISNOW RMVL 2,568 1,600 968) 8,912 4,800 4,112) 19,200
PESTCONTROL 145 473 328 145 1,419 1,274 5,676 b
TRASH REMOVAL 15 670 655 1,422 2,010 586 8,040
UNIT TURNOVER REPAIRS 526 3,850 3,322 10,362 11,550 1,188 48,200
RESERVFJREPLAGE CAPITAL EXPENSE 0 0 0 1,033 1,800 33) 28,200
ELEVATOR -REPAIRS & MAINTENANCE 565 623 118 1,516 1,869 353 7,475
REPAIRS & MAINTENANCE 1,047 1,500 453 1,445 4,500 3,055 40,000
BUILDING & GROUNDS SUPPLIES 811 1,600 789 1,404 4,800 3,396 19,200
HVAC - REPAIRS & MAINTENANCE 218 900 682 655 2,700 2,045 10,800
MISCELLANEOUS B & G EXPENSES 0 15 15 0 45 45 180
TOTAL BUILDING & GROUNDS 11,359 16,171 6,812 46,959 58,015 11,067 258,579
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,409 2,592 183 7,228 7,776 548 31,104
PAYMENT IN LIEU OF PROPERTY TAX 2,632 2,666 34 7,895 Y,998 103 31,992
TOTAL OTHER OPERATING EXPENSES 5,041 5,258 217 15,123 15,774 551 63,096
TOTAL OPERATING EXPENSES 31,296 39,364 8,068 105,432 121,194 15,762 513,509
NET OPERATING INGOME I ( LOSS) 41,921 37,098 4,823 114,448 107,192 7,256 398,535
DEPRFC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 16,450 16,833 383 49,349 50,499 1,150 201,995
AMORTIZATION EXPENSE 465 250 215) 1,395 750 645) 3,000
INTEREST EXPENSL 6,092 7,962 110) 24,057 23,946 111) 95,784
TOTAL DEPREC, INTEREST & OTHER 25,007 25,065 58 74,801 75,195 394 300,780
NET INCOME I (LOSS) 16,915 12,033 4,882 39,647 31,997 7,650 97,755
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rKle will cieiuri up our yard outside,
Have a tasty lunch
And hold a Spring Flea Marke tAl
Details will be sent separately.
April is !national Humor Month
So everybody smilelll
A happy ending to the story: our new
recumbent bicycle is installed and working
perfectly.
Who was Mary Anderson?
The 26th annual PTS Pajama -Party will be held
an "a t Aprilril
6th a t 7f.C;:.
You don't need a Parachute to skydive.
You only need one to skydive twice.
EIRWin! ",05011"111,00,
The next one will be in May.
1'
elcome to our new residents;
lip
1. If I like it, it's mine,
2, if ita iii iiiy hams r'+s }iisirire.
3. If I can take it from you, its mine.
4. If I had it a little while ago, its mine.
5. If its mine, it must never appear to be yours
in any way.
6. If I am doing or building something, all the
pieces are mine.
T. If it looks just like mine, it is mine.
3. If I saw it first, its mine.
9. If you are playing with something and you put
it down, it automatically becomes mine,
is If it's broken, it's yours.
War does not determine who is right..
who is le ft.
I'
I would like to start holding the monthly
resident meeting after Resident Coffee on the
3"d Thursday of each month. That way we can
have the birthday celebration on a different
day and not spend an entire day sitting, eating
and drinking coffee (maybe the 3"d Wednesday
at 10: 30am?).
Mary Anderson invented the windshield wiper.
Kwo
During a sermon, a Re verend walked up to a
child in the first row and asked him "What
miracle do we celebrate at Eas ter?"
The child thought for a minute and then
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shouted out "CHOCOLA TE Afff
The Reverend sighed and knew he had some
work to do.
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APRIL BIRTHDAYS
Happy Birthday to the following residents
who are celebrating birthdays this month!
DEBBIE REYNOLDS 1
GERDA ERICKSON 5
ZONGMEI ZHANG 6
FAINA KRAVCHENKO 7
JAMES GARNER 7
OYERONKE LAWOYIN 11
RAKHIL RIZIKOVA 12
LOIS CHRISTENSON 15
RITA SHAUGHNESSY 15
GRIGORIY FEYNBERG 20
JEANETTE MCCHESNEY 22
DOROTHY DOWNEY 25
CAROL BURNETT 26
GENYA DUBINSKIY 27
MICKI HESS 30
SCOTT SHEPARD 30
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MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: April 15, 2013
RE: Vicksburg Crossing Monthly Report for March 2013
April Newsletter and April Calendar attached
Rentals:
As of March 31st we have 93 occupied apartments with 1 vacant, and we have 1 deposit at this time,
giving us a total of 0 apartments available to rent. The Low Income Apartment waiting fist now has 37
names so we have been adding interested people to the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom
23 0 0
Style C (8) 884 Sq Ft 1 + Den 8 0 0
Style C2 (8) 950 Sq Ft 1 + Den 8 0
0
Style D (8) 1187 S Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2_(3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft 1 Bedroom 32 1 1
TOTALS 1 193 1 1 1
3155 N-iclasburg Jane N • Plyinoutli, ?YIN 55147 • Pbone (763)559-1877 • Fax (763)559-014= • www.ci.plyrnouth.mn.us
Owned liy Plymouth HoLLsing anJ ReJm elopment t uthorily 12Y
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
In March we had 1 person move in to a 2 bedroom apartment (style E2). We had no move outs during the
month of March.
Marketing
We have been very busy. At this point we have been able to cut back on some of our advertising because
we have been consistently showing apartments and receiving deposits. Although we still have many
people interested in the affordable apartment, this month we seemed to have an increase in prospects that
were interested in a variety of floor plans. If we don't have one available for them to look at some of our
current residents are willing to let us tour their apartment.
Resident Services
On Wednesday, March 2e we had our spring fling party. We served cheese cake with raspberries and
coffee. Entertainment was provided by the Gloryland Gospel Band. The residents really enjoyed the
music and would like the band to come and perform again soon. It was a full band with guitar, bass,
drummer and several vocalists.
We had our monthly birthday party on Thursday, March 21st. We decorated with balloons, festive
napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also
give each resident a card on their birthday.
Building Issues
This month we had work done on our dryer vents and any surrounding Hardie Board that had paint
peeling off. They removed the vents on Hardie Board siding and cut out hardboard where the vents were.
They installed trim pieces under the spot where the vent is located and installed new Mid America vents
back in place. They also removed and replaced the siding that has the paint flaking off. The same
company, while they were up on ladders, also checked and cleaned out any furnace vents that had debris
or wasp nests in them.
Balance Sheet
VICKSB IRG CROSSING
As Of March 31, 2013
Ending Balance Total
ASSETS
CURRENT ASSETS
M I PETTY CASH 612
M I OPERATING ACCOUNT 474,163
M I SECURITY CASH ACCOUNT 58,233
INVESTMENTS - WORKING CAPITAL FUND 322,603
INVESTMENTS - DEBT SERVICE 494,750
ACCOUNTS REC-TENANTS 120)
INTEREST RECEIVABLE 2,550
ACCOUNTS REC-OTHER 450
PREPAID PROPERTY INSURANCE 5,185
PREPAID OTHER 2,967
TOTAL CURRENT ASSETS 1,361,594
FIXED ASSETS
LAND 874,593
S1TE IMPROVEMENTS 238,793
BUILDING 9,025,428
FURNITURE, FIXTURES & EQUIP -GENERAL 348,957
COMPUTERS/OFFICE EQUIPMENT 4,714
ACCUMULATED DEPRECIATION 2,332,506)
TOTAL FIXED ASSETS 8,159,976
NON-CURRENT ASSETS
BOND ISSUANCE COST
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
51,701
51,701
9,573,271
Lr
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Balance Sheet
VICKSBURG CROSSING
As Of March 31, 2013
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
HEARTS 8 MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND DISCOUNT
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
17,798
112
1,715
1,673
310,065
11,790
58,094
10,065, 000
27,332)
416,516
1,248,022)
Total
343,154
10,095,762
10,438,916
831, 504)
34,140)
9,573,271
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Profit and Loss Variance
VICKSBURG CROSSING
Through March 31, 2013
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 92,350 88,774 3,576 272,850 265,062 7,788 1,050,248
APARTMENT RENTAL REVENUE -COUNTY 2,135 2,646 511) 6,405 7,938 1,533) 31,752
HRA SUBSIDY - TAX LEVY 2,500 2,500 0 7,500 7,500 0 30,000
GARAGE RENT 2,954 2,925 39 8,987 8,775 212 35.100
GUEST ROOM REVENUE 1,190 100 1,090 1,260 300 960 1.200
LATE FEE REVENUE 30 15 15 90 45 45 160
APPLICATION FEE REVENUE 35 53 18) 140 159 19) 636
TRANSFER FEE REVENUE 0 0 0 300 0 300 1,000
INVESTMENT INCOME 756 750 5 2,268 2,250 18 9,000
MISCELLANEOUS REVENUE 310 630 320) 1,025 1,890 865) 7,560
TOTAL INCOME 102,270 98,393 3,677 300,625 293,919 6,906 1,176,676
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,228 4,137 91) 12,275 12,411 136 49,544
PAYROLL TAXES 1,032 734 290) 2,448 2,202 245) 8,808
HEALTH INSURANCE 909 1,233 324 3,028 3699 671 14,796
WORKERS COMP INSURANCE 52 160 108 131 480 349 1,920
MAINTENANCE SALARIESIWAGES 1,579 1,551 28) 4,542 4,653 111 18,612
MAINTENANCE ASST SALARIES 900 988 88 2,734 2,954 230 11,856
EMPLOYEE COSTS 120 51 69) 280 153 127) 612
SEMINARlrRAIN1NG 0 25 25 0 75 75 300
BANK FEES 13 5 8) 13 h5 3 60
DUES, SUBS & MEMBERSHIPS 0 10 10 0 30 30 120
LICENSE & PERMITS 0 0 0 676 676 0 876
MILEAGE REIMBURSEMENT 73 68 5) 188 204 16 818
POSTAGEJOVERNIGHT EXPRESS 1i 11 0 48 33 15) 132
PRINTING 0 5 5 0 15 15 60
MANAGEMENT FEES 4,000 4,000 0 12,000 12,000 0 48,000
PROFESSIONAL FEES 27 225 199 133 675 543 2,700
TELEPHONE EXPENSE 500 507 1) 1,517 1,521 4 6,084
EQUIPMENT LEASElREPAIR 78 128 52 228 384 156 1,536
OFFICE SUPPLIES 150 85 465) 200 255 55 1,020
TOTAL ADMIN EXPENSES 13,677 13,923 246 40,441 42,445 2,004 167,952
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 370 275 95) 1,119 825 294) 4,825
TOTAL RES SERV EXPENSES 370 275 95l 1,119 625 294) 4,625
MARKETING
ADVERTISING 0 400 400 1,265 8,208 6,943 11,808
PROMOTIONALIPARTIES 0 0 0 0 100 100 900
TOTAL MARKETING EXPENSES 0 400 400 1,265 8,308 7,043 12,706
HOUSEKEEPING
CONTRACT LABOR 1,006 1,040 34 2,857 3,120 263 12,480
CLEANING SUPPLIES 29 120 91 156 360 194 1,440
TOTAL HOUSEKEEPING EXPENSES 1,035 1,160 125 3,023 3,460 457 13,920
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Profit and Loss Variance
VICKSBURG CROSSING
Through March 31, 2013
MTD Actual Budget Var, YTD Actual Budget Var, Year Budget
BUILDING & GROUNDS
CABLE IV EXPENSE 120 123 3 361 369 8 1,476
UTILITIES -ELECTRICITY 1,718 2,290 572 5,570 6,664 1,084 27,437
LFrILITIES - GAS 3,755 1,987 1,769) 13,223 9,617 13,606) 18,794
UTILITIES - WATERISEWER 957 935 32) 2,846 2,775 Qi} 12,040
WATER SOFTENING SERVICE 166 141 47) 537 423 114) 1,692
DOORS, KEYS & WINDOWS 0 93 93 4 279 275 1,116
FIRE SYSTEM SERVICE 53 321 268 158 963 805 3,852
LAWN SERVICEILANDSCAPISNOW RMVL 1,989 1,590 489) 6,127 4,50D 1,627) 18,0W
PEST CONTROL 164 160 4 1,225 1,418 193 5,672
TRASH REMOVAL 660 800 69) 2,652 2,400 252) 9,600
UNITTURNOVER REPAIRS 5,031 2,667 2,364) 14,036 x,001 6,035) 32,004
ELEVATOR-RFPAIRS & MAINTENANCE 413 46D 47 1,228 1,380 152 5,520
REPAIRS & MAINTENANCE 3,688 1,200 2,468) 7,768 3,600 4,168) 27,400
BUILDING& GROUNDS SUPPLIES 321 B00 479 1,105 2,400 1,295 9,600 r'
HVAC- REPAIRS&MAINTENANCE 225 710 485 2,497 2,130 367) 8,520
MISCELLANEOUS 8 & G EXPENSES 0 15 15 0 45 45 180
TOTAL BUILDING & GROUNDS 19,483 14,200 5,2831 59,335 46,964 12,371) 182,903
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,541 2,669 128 7.623 13,007 3a4 32,028
PAYMENT IN LIEU OF PROPERTY TAX 4,549 4,490 59) 13,647 13,470 177) 53,880
TOTAL OTHER OPERATING EXPENSES 7,090 7,159 69 21,2741 21,477 207 85,908
TOTAL OPERATING EXPENSES 41,655 37,117 4,538) 126,454 123,499 2,9551 468,216
NET OPERATING INCOME I ( LOSS) 60,616 61,276 660) 174,371 170,420 3,951 708,460
DEPREC, INTEREST& OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 30,645 77) 92,168 91,938 230) 367,752
AMORTIZATION EXPENSE 325 303 72) 976 909 67) 3,636
INTEREST EXPENSE 38,537 38,415 122) 115,367 115,245 122) 460,980
TOTAL DEPREC, INTEREST & OTHER 69,585 69,364 221) 208,511 208,092 419) 832,368
NET INCOME I (LOSS) B,97D) 8,088) 882) 34,140) 37,672) 3,532 123,908)
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Vick,bitrg Crossij:xg
April 2013
Although the weather was not spring like, we had a wonderful "spring
fling" on March 20th. The Gloryland Gospel Band was a big hit with eve-
ryone. They are a full band with drums, bass, guitar, banjo and several
vocalists. Some residents were heard saying, "that was the best music
we've had." There were many requests for them to return so if you
missed the show I'm sure you will have a chance to see them at a future
party.
Attention All Gardeners
Gardening season is right around the corner, although it seems as though
someone forgot to tell mother nature! Any interested gardeners can now
sign up for a plot on the sheet outside my office. We usually have a
wonderful mix of flowers and vegetables. If we have more than 10 peo-
ple sign up we will have a drawing for plots during our monthly meeting
on Wednesday, May 1 st. After residents have signed up I will distribute
a map of where your plot is located in the garden. Some people have
r. flowers that they planted last year, if that is the case
we will try to assign them the same plot. = v}=
Welcome!
We have one new resident this month.
Please welcome Jerry Kellman who moved into apartment 413.
Welcome to Vicksburg Crossing!
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Maintenance and Building Updates
This is a reminder to all residents: Please do not use rubber backed rugs on the vinyl
flooring in your apartment. It can leave a yellow stain that is impossible to remove.
Maintenance would Iike to let residents know that if they use a f nish tablet in the
dishwasher please use only 1/2 of a tablet or you will experience excess suds.
Please check with Management before posting items on the bulletin board, white
board or table outside my office.
Thank You!
Dog Owners
With spring coming many dog owners will be taking their dogs outside
u = or a walk and we would like to keep the grounds around Vicksburg
Crossing looking nice. So I would like to remind everyone to
please pick up after your dog!!
Food Drive
March was Minnesota FoodShare month and I would like to thank June Patrin who
collected and delivered food for the food shelf at Interfaith Outreach. I would also like
to thank the many residents who donated.
Thank You! Thank You! Thank You!
a n a • "i
HappyIlk1the •
residents this month:
birthdays will be celebrated on
Thursday, April 18th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Margaret Berg April 1 st
Del Sonnenfeld April 1 st
Scherry Fuller April 9th
Pauline Foley April 10th
Jim Goetz April 11 th
Donna Hunstad April 20th
Kathy Wray April 20th
Jeanette Nunery April 24th
Lillian Keding April 25th
1 i (1 .1.1 1 V 1 so I 1 r 0 1 1 1 1 /. 1 1 1 1
Quiddler Update
I just received the A.P. report with good news and bad news. First the bad news, Donna
Hawkinson lost her Quiddler championship by default. The good news. Verna Walsh
swept thru the tournament and is now the World's Champion!!
Survey
Thank you to everyone who filled out the Interfaith Outreach survey. They are trying to better
understand the specific needs of residents 55 and older in the
community. They felt our residents would be the perfect resource for them. Someone will be
coming to pick up the surveys on Thursday, April 4th so if you have not filled it out yet and
you wish to you still have time to return it.
Thank You! no
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Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: January 24, 2013
SUBJECT: Potential new BRA/City Program Update -- Discuss a loan/assessment
program for apartment fire suppression system installations.
BACICGROUmn;
At the January HRA meeting, the Board directed staff to survey existing property owners of
multi -family buildings to determine if there was interest in utilizing a program to install fire
suppression systems in existing buildings.
Staff contacted approximately 50 owners and received feed back from three of the properties.
None of the three indicated they would definitely use such a program. They stated they would
consider it after reviewing the program requirements along with obtaining cost estimates to
determine if it was worthwhile.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the idea of creating a program funded by the BRA reserves to assist
apartment property owners in installing fire suppression systems in buildings that
currently do not have any.
ATTACHMENTS:
1. January HRA staff report
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: January 24, 2013
SUBJECT: Potential new HRA/City Program— Discuss a loan/assessment
program for apartment fire suppression system installations.
BACKGROUND:
As you may be aware, there have been a couple of fires in apartment buildings recently where
the buildings did not have a fire suppression system installed. These are not the first buildings to
have had a fire where the building did not have a sprinkler system, nor will they be the last.
After the most recent two incidents staff began some internal discussions on whether the HRA or
the City should look into creating a program that would assist building owners in updating their
fire safety equipment, i.e. sprinkler systems in their buildings to help make them safer.
Staff is aware of three cities (Minnetonka, St. Louis Park and Crystal) that currently offer such a
program. While we have not received all of the information on these programs from the
respective cities, we do know that they have a varied range of owners accessing the programs.
Crystal has not had any property owner use there program and Minnetonka had a lot of use of
their program a number of years ago particularly with churches, but has not seen much activity
recently.
The cost of installing a system can vary depending on the layout and design of each building.
Staff contacted a few sprinkler installation companies and they indicated the range would be
2.50 - $3.50 sq/ft, but could go as high as $6.00 sq/ft for more complex projects. Parkside at
Medicine Lake recently installed a "wet" system in one of there buildings damaged by fire. The
cost for this was just over $120,000, which is a little lower than the $2.50 sq/ft range discussed
above. The primary reason for the lower cost was that half of the building was more accessible
as a result of the fire.
Approximately 37 out of 54 apartment buildings in Plymouth do not have a fire suppression
system installed. If the Board is interested in pursuing this idea staff will complete further
research on the issue and bring it back to the Board at a latter date.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the idea of creating a program funded by the HRA reserves to assist
apartment property owners in installing fire suppression systems in buildings that
currently do not have any.
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Programs Manager through Steve Juetten, Executive
Director
MEETING DATE: April 25, 2013
SUBJECT: HRA Strategic Plan - Review current Plan and provide input on
changes
BACKGROUND:
The current Strategic Plan (attached) was adopted in June of 2008 and focuses on areas in
affordable housing, redevelopment, economic development, and human services. In conjunction
with the HRA's Strategic Plan, the City's Comprehensive Plan Housing Chapter has been
attached for information.
At the January HRA meeting, the board discussed the current Strategic Plan and asked staff to
provide information on what other communities are doing differently in regards to providing
housing and redevelopment programs to their residents.
Staff researched the cities of Crystal, Eden Prairie, Maple Grove, Minnetonka, and New Hope.
The table below provides the information on what the various cities provide for housing and
redevelopment.
Pro ram Funding Source
Home Improvement Incentive Rebates TIF
Home Improvement Interest Rate Buydown TIF/Tax Levy
Down Payment Assistance for 203K Purchase/Rehab TIF
Scattered Site Redevelopment (purchase/demo/sell lot) TIF/Tax Levy/NSP
Funding for Land Trust Homes CDBG/
Scattered Site Rental Housing CDBG/Tax Levy
HOA Improvement Program TIF
DISCUSSION:
The table above indicates that our neighboring communities use a few types of funding sources
with the primary source being tax increment from older existing districts. They are able to
accomplish this because their districts were created under different statutory requirements that
have since been amended, Staff asked Ehlers to evaluate the City and HRA districts to see if any
changes could be made. Ehlers indicated that there could be additional TIF available in an
estimated amount of $3.29M to utilize towards various housing projects but there would be
conditions on the type of projects and it would also require the City Council to amend some of
the existing districts (i.e. keeping the districts open past when their original obligations are
satisfied) . The other sources include CDBG and local tax levy.
The table also indicates an emphasis on maintaining and improving the current housing stock and
providing ownership opportunities for first time homebuyers. The remaining programs that the
various cities offer are similar to what we currently provide.
RECOMMENDATION:
Staff recommends that the Housing and Redevelopment Authority Board of Commissioners
discuss the HRA Strategic Plan and recommend any changes.
ATTACHMENTS:
1. 2008 HRA Strategic Plan
2. Current Plymouth Comprehensive Plan (Housing Chapter)
Plymouth Housing And Redevelopment Authority
Strategic Plan
Adopted
June 26, 2008
Mission Statement
The Plymouth Housing and Redevelopment Authority promotes and contributes to the economic health
of the community through the creation and maintenance of affordable, life -cycle housing, and active
participation in the City's development and redevelopment processes,
Vision Statement
The Plymouth Housing and Redevelopment Authority is a major contributor to creating an
economically healthy and diverse community:
Which is supportive of quality affordable housing.
That offers a variety of affordable life -cycle housing choices dispersed throughout the City to meet
the needs of a diverse population.
Where the existing housing stock is well maintained.
Where some older commercial buildings and areas of the community are redeveloped in a timely
fashion.
Which acquires additional resources to address affordable housing and redevelopment issues.
Where the HRA works in partnership with citizens, businesses, the City Council, and other
organizations.
Where the social services necessary to support housing and jobs in the community are available
and coordinated.
Goals
I . Maintain the high quality of service and innovation in all of the HRA's programs.
2. Provide technical and financial assistance to non-profit and private housing providers and
developers to assist in increasing the range of housing options in the community.
3. Explore opportunities to increase the available resources for affordable housing while
minimizing as much as possible the impact on local financial resources.
4. Work with all proposed housing developments to the extent possible, to meet the housing goals
stated in the City's Comprehensive Plan.
5. Collaborate with the City Council and Planning Commission in carrying out the Housing
Implementation Strategies of the Comprehensive Plan.
6. Continue lease -up activities at Vicksburg Crossing in order to have a healthy financial position
for the property.
7. Continue to maintain Plymouth Towne Square as an affordable and independent living housing
option for Plymouth seniors.
8. Communicate with stakeholders and interested parties about HRA activities.
This action plan identifies specific actions that the HRA will work towards in 2008 through 2012.
Attached is a more detailed timeline for each action step.
Affordable Housing
1. First Time Homebu ers — Objective: to assist low and moderate homebuyers in purchasing
their first home.
A. Existing FTHB pro ram — Assist a minimum of 5 first time homebuyers annually by
providing down payment and closing cost assistance utilizing existing CDBG funding.
Maximize efforts to increase the number of assisted homebuyers by applying to the
State, County and other funding sources when opportunities are presented and are
feasible.
B. Revise first time homebuyer program guidelines — Update program guidelines to ensure
they are current with market trends and provide needed assistance to new residents.
C. Increase available resources — Investigate and consider becoming an administrator for
programs such as the Minnesota Housing Finance Agency's CASA, MCPP, & MMP
first mortgage products.
D. !Maintain affordability ---- Use restrictive covenants and the right of first refusal to
maintain affordability of HRA assisted housing.
2. Preservation_ Of Existing Housin,a Units Objective: to preserve the existing housing
stock and assist low and moderate homeowners with needed repairs.
A. Existing rehab program — Assist a minimum of 5 homeowners annually by providing
rehabilitation assistance utilizing existing CDBG funding. Maximize efforts to increase
the number of assisted bomebuyers by applying to the State, County and other funding
sources when opportunities are presented and are feasible.
Revise owner -occupied rehabilitation program guidelines - Update program guidelines to
ensure they are current with market trends and provide needed assistance to existing
residents.
B. Increase available resources — Investigate and consider becoming an administrator or
contract with an existing administrator, for programs such as the Minnesota Housing
Finance Agency's Fix -Up and Community Fix -Up owner -occupied rehabilitation
programs. Evaluate the possibility of offering a rehabilitation program that will
provide low interest rates to a larger pool of homeowners in the community with the
possibility of the HRA writing down the interest rate.
3. Rental Housing -_The objective is to provide area residents with affordable rental housing
options throughout the City
A. Financing programs — Review applications brought before the HRA for Housing
Revenue Bonds with the objective to increase the supply of affordable rental housing.
B. Section 8 voucher program-.- Continue to encourage and maintain the high landlord
participation, voucher utilization, and "port -in" rate for the very successful Section 8
program. Whenever possible, apply for additional vouchers through HUD to increase
the number of households served.
C. Section 8 project -based vouchers — Implement the existing project -based Section 8
LJ
2 P"
vouchers committed to the Stone Creek Village apartments and Vicksburg Commons
Town Homes, When opportunities are presented, evaluate the option of converting
traditional" vouchers into project -based vouchers to ensure the vouchers remain in the
community.
D. Plymouth Towne Square & Vicksburg Crossing— Continue the high level of upkeep,
maintenance, and service at the HRA's senior apartment buildings. Focus staff efforts
on increasing the occupancy of Vicksburg Crossing so that we are at 95% occupancy
by early 2009. Review the properties annually, including the rent structure, operating
budget and reserves to ensure we are minimizing the property tax subsidy while
providing the residents with an affordable place to live.
4. Development Of New HousingUnits- Objective; to increase the supply of affordable
and lifecycle housing within the City.
A. Identify available tools — Develop a comprehensive Iist of available financial and
regulatory options and utilize the sources to the maximum extent possible to assist all
developers in the creation of additional affordable units. Investigate whether land
banking would be a prudent finacial tool given the current economic situation and land
prices in Plymouth.
B. Mixed use projects — Identify potential sites for a mixed use development in the City
Center area, and begin dialogue with property owner(s) and possible development
partners. Based on the results of this effort, develop a project plan as needed.
C. Regulatory policies -- Develop a set of recommendations relating to City controlled
regulatory relief such as set -back requirements, density bonuses and minimum lot
widths that can be adopted by the City Council and used as tools to produce additional
affordable units.
D. City controlled fees — Develop a set of criteria under which the HRA will buy -down
certain fees related to residential development.
Redevelopment — Objective: to identify areas of the City which are blighted or obsolete and assist
with the redevelopment.
A. Collaborate with City — Use all tools available to assist and support the City in its
redevelopment priorities , particularly with mixed-use developments,
B. Ideny& potential redevelopment areas — Identify and evaluate older housing and
commercial/industrial sections in the City that might benefit from some type of
redevelopment and make recommendations to the City Council.
C. Coordinate with other departments — Keep abreast of other City department activities,
such as the Street Reconstruction Program, and evaluate the need for additional
redevelopment in the area.
Economic Development _Objective: to work with local businesses to promote HRA activities
and to assist the business community with their needs.
A. Respond to local businesses — Provide technical assistance and guidance to local
businesses when requested.
B. Coordinate with business organizations — Coordinate efforts relating to HRA activities
with business organizations such as the Twin West Chamber of Commerce.
C. Market HRA.programs to local businesses Provide Plymouth business with current
information and brochures relating to programs that will benefit the business and its
employees.
Human Services -„Objective: to work with local social and community services agencies to
identify needed services within the City,
A. Evaluate current services — Annually evaluate the current mix of agencies receiving
HRA and City funds to make sure they complement other priorities within the Strategic
Plan.
B. Maintain a list service providers — Maintain a list of human service providers in the
community to ensure we are coordinating our funding, to the extent possible, with our
Strategic Plan objectives.
4
Plymouth Housing and Redevelopment Authority
Action Plan — Timeline
Adopted June 26, 2008
CATEGORY ACTION ITEM TIMING
Affordable Housing
1. First Time Homebuyer A. Existing program Ongoing
B. Revise FTHB guidelines 2009
C. Increase available resources Ongoing
D. Maintain affordability Ongoing
2. Preservation of Existing Housing Units A. Existing program Ongoing
B. Revise rehab guidelines 2009
C. Increase available resources Ongoing
D. Design new Rehabilitation Program 200$12009
3, Rental Housing A. Existing programs Ongoing
B. Section 8 voucher program Ongoing
C. Section 8 project based vouchers Ongoing
D. Senior Buildings
Achieve 95% occupancy at
Vicksburg Crossing
200$12009
Maintain high level of operation Ongoing
Review overall facility Annually
4. Development of New Housing Units A. Continue to Identify available tools Ongoing
B. Mixed use projects
Evaluate potential sites Ongoing
C. Regulatory policies 2010
D. City controlledfees 2011
Redevelopment
A. Collaborate with City Ongoing
B. Idents potential areas Ongoing
C. Coordinate with other departments Ongoing
Economic Development
A. Collaborate with local businesses ODgoing
B. Coordinate with business organizations Ongoing
C. Market HRf1 programs to local
businesses
Ongoing
Human Services
A. Evaluate current services Annually
B. Maintain list of service providers Ongoing
0AHOCISINGII-IRMStrategic Plan12008 Draft Strategic Plan 6-26-08.doc
Chapter 4
Housing Plan
A CHAPTER PURPOSE
The Housing Plan establishes standards, plans and programs to meet existing and
projected housing needs in PIymouth. It also identifies strategies to promote the
development of low and moderate income housing as defined by state law. The
Housing Plan will help Plymouth in integrating housing into the City's overall
development objectives and encourage the private sector to meet identified housing
needs. The plan is intended to maximize the City's efforts to respond to and create
opportunities for the development of affordable and life cycle housing, to promote
compact, efficient and well -integrated development and to maintain the City's
neighborhoods and housing stock.
This chapter, along with the associated appendices, provides information on present
and future housing demand in Plymouth, present housing supply and housing mix,
current and proposed housing programs and the trends associated with these elements
of Plymouth's housing stock. The primary sources of data are the 2000 U.S. Census,
City of Plymouth forecasts of population and employment and information from
current City programs and services. When the results of the 2010 U.S. Census are
available, the City will analyze them to determine if the plan will require updating.
B GOALS AND POLICIES
1 Promote the development and preservation of a supply of
quality housing that is affordable at all income levels and at
all stages of the life cycle.
a Provide opportunities for the development of quality housing that is
diverse in terms of ownership, price, type and style.
Page 1 of 12 Chapter 4 Plymouth Mousing Plan — April 14, 2009
b Ensure that Plymouth provides housing opportunities for individuals
and families including first time homebuyers, current residents
wishing to move up in to their second or third home and households
wishing to down size as children move out.
c Promote the use of sustainable resources in the design {site and
building} of all proposed housing projects.
d Actively encourage residential developers to include housing that is
affordable to low -and moderate -income persons and local employees
as part of their proposals in order to provide a range of mixed -
income housing throughout the community. Toward that end, the
City will provide inforination about Plymouth's goals for affordable
and life -cycle housing to anyone inquiring about possible
development within the city.
e Provide financial and technical assistance to developers of housing
that is affordable to low and moderate persons.
f Promote the development of housing for persons with special needs,
including accessible housing for persons with disabilities.
g Support efforts to assure equal access to housing in Plymouth.
h Continue to pursue federal and state resources for affordable housing
that help meet Plymouth's need for low- and moderate -income life
cycle housing.
i Review all development proposals for their potential to contribute
toward meeting the City's goals for affordable life -cycle housing.
When necessary, the City will recommend ways in which such
housing can be incorporated into a proposal. If appropriate, the City
may approve development applications to foster development that
meets the City's housing goals.
Page 2 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
2 Promote development patterns and densities that link
housing with services and facilities, employment centers
and all forms of transportation, particularly public transit
and non -motorized forms of transportation.
a Support residential development that makes efficient use of land and
public infrastructure.
b Provide opportunities to develop housing that is affordable to low -
and moderate -income persons in areas that are accessible to
employment centers, commercial areas, public uses and
transportation facilities.
c Work with Plymouth businesses to identify opportunities to promote
affordable housing as a means to maintain a healthy business
climate.
3 Ensure that all housing and neighborhoods in Plymouth are
well maintained,
a Encourage programs and activities that maintain and enhance
neighborhoods.
b Support local programs that provide low- and moderate -income
persons financial assistance to maintain and rehabilitate their
housing.
c Preserve the current affordable housing stock in the city by
encouraging programs to assist with maintenance activities.
C HOUSING NEEDS
The City needs to address the following key housing issues: ]) life cycle housing; 2)
affordable housing; and 3) housing maintenance and preservation.
Page 3 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
a
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LIFE -CYCLE HOUSING
Life -cycle housing is defined as housing that meets the needs of all residents in
various phases in life, It ranges from housing for young adults establishing new
households to homes for growing families with children and housing for seniors in
their retirement years. To accommodate this range, the City's housing supply needs
to be diverse, consisting of a variety of prices and styles of housing. Furthermore,
providing an adequate supply will require an adequate response from both the private
and public sectors,
The City's current mix of housing includes 15,814 (54 percent) detached housing
units and 13,654 (46 percent) attached housing units. Seventy-one percent of
Plymouth's housing units are owner occupied, 29 percent are renter occupied. The
number of non -family households continues to increase. A non -family household
consists of a person living alone or a householder who shares the home with
nonrelatives only; for example, with roommates or an unmarried partner. Roughly
one quarter of Plymouth's housing units are affordable to low and moderate income
households. City officials will monitor this mix throughout the planning period so
that imbalances may be identified and addressed.
a Life Cycle Housing Indicators
Indicators of the future need for additional life -cycle housing or greater housing
diversity include: 1) changes in age of population; 2) changes in family structure; 3)
changes in the availability of different types of housing; 4) supply of and demand for
senior housing; and 5) supply of and demand for special needs housing.
Demographic trends indicate that Plymouth's population is aging and the community
is seeing an increase in non -family and non-traditional households. Currently, the
city exceeds the Metropolitan Council's regional benchmark for multi -family
housing. Waiting lists for senior housing suggest that demand exceeds supply. (See
Appendix 4A.)
Plymouth will promote housing diversity, but recognizes that several factors may
limit the City's ability to meet life -cycle housing needs in Plymouth between now
and 203 0.
Page 4 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
The supply and mix of housing, both rental and ownership, may not keep
pace with the demand created by the increasing number of elderly and fewer
traditional family households. Such changes indicate that the demand for
alternatives to the single family home will continue to be strong in the future.
Sites suitable for additional higher -density housing types, such as apartments,
are limited.
The property tax system discourages investment in rental housing. In
addition, the 1986 federal income tax reforms eliminated incentives that had
encouraged significant investment in rental housing.
Public resources that helped provide special needs housing for the elderly
and disabled are limited.
The demand for affordable family and senior housing exceeds the supply.
b Housing Programs
As people go through various stages and/or changes in their lives, their housing needs
and desires change. The City provides the leadership, through its policies and
programs to meet the anticipated future housing needs of all residents.
The Plymouth Housing and Redevelopment Authority (HRA) is the primary
municipal agency that administers housing assistance programs in Plymouth. The
HRA and its staff work closely with staff from Hennepin County, Minnesota Housing
Finance Agency, U.S. Department of Housing and Urban Development (HUD) and
local lenders, realtors and landlords.
The HRA administers and will continue to provide programs that address the needs
for life -cycle and all other housing needs within the city.
u
Page 5 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
C Fair Housing
Fair housing is the assurance that adequate housing opportunities are available to all
Plymouth citizens. The City's role is to ensure that landlords and renters are aware
of state and federal regulations prohibiting discrimination in housing for any member
of society based on religion, sexual orientation, gender, physical disability or race.
The Plymouth HRA participates in the Fair Housing Implementation Council, which
is a consortium of nine organizations that provide public education, complaint
resolution and fair housing testing in Plymouth as well as the entire metropolitan
area. The Plymouth Human Rights Commission also assists in promoting fair
housing in the community.
2 AFFORDABLE HOUSING
HUD defines affordable housing as housing for which a household pays no more than
30 percent of its income. For the purpose of the Metropolitan Livable Communities
Act, the Metropolitan Council has further defined affordable housing as; 1) rental
housing that is affordable at incomes at or below 50 percent of the area's median
family income; or 2) owner -occupied housing that is affordable at incomes at or
below 80 percent of the area's median income.
a Affordable Housing Indicators
Indicators of affordable housing need include: 1) household income; 2) housing cost
as a percent of household income; 3) jobs and housing relationship; A) availability of
affordable housing units; and 5) supply of and demand for subsidized housing units.
Although Plymouth's median income exceeds the metropolitan median, there are a
growing number of households for which housing affordability is an issue. In fact,
the number of renter households and homeowners paying more than 30 percent of
their income for housing has increased dramatically in Plymouth. In addition, given
the high cost of housing in the city and the wages earned by non-resident workers,
housing costs are likely an obstacle for a significant portion of non-resident workers.
Page 6 of 12 Chapter 4 Plymouth blousing Plan — April 14, 2009
On the supply side, roughly one quarter of Plymouth's housing units fall within the
affordable range. At the end of 2007, there were nearly 1,150 units of either
subsidized rental housing or rental housing with Section 8 vouchers. Looking at new
construction, the cost of land in Plymouth will snake it increasingly difficult to meet
affordable housing needs with single family homes. However, City Assessor's data
shows that affordable attached housing is being built in the city. Nonetheless, based
on regional figures, the demand for affordable housing still exceeds the supply. This
is the case in almost all metropolitan area communities.
b Affordable Housing Programs
The City of Plymouth and the Plymouth I -IRA support federal and state housing
programs to assist low and moderate income persons. In addition to taking advantage
of state and federal funds, from 1990 to 2006, the City used $7.4 million in local
property tax dollars to promote and support affordable housing. The City has been
proactive in providing affordable housing opportunities in the past and will continue
efforts into the future.
C Livable Communities Housing Goals
To be eligible for funding specified in the Metropolitan Livable Communities Act,
state law requires cities to establish housing goals. Plymouth adopted housing goals
as part of the 2000 Comprehensive Plan. The City's goals were established as
percentages or averages to be applied to new housing development proposals in the
city.
With assistance from other housing -oriented groups, the Metropolitan Council has
developed new forecasts of affordable housing need in the metropolitan area from
2011 -- 2020 and assigned a proportional share (goal) to each community.
Plymouth's share has been set at 1,045 units for the 10 -year period. This goal serves
as a benchmark for the City as it promotes development that maintains the livability
of the city and provides opportunities for affordable and life -cycle housing that is
efficient, compact and well integrated. Table 4-1 illustrates that there are sufficient
acres available in the city in higher densities to allow for development of 1,050 to
1,870 units of potentially affordable housing. Nevertheless, the City's affordable
housing goal will be difficult to meet do to several factors including high land prices,
Page 7 of 12 Chapter 4 Plymouth housing Plan — April 14, 2009
inflationary pressure on building materials, transportation infrastructure in
undeveloped areas of the city and limited availability of land for commercial
purposes.
TABLE 4-1
AFFORDABLE HOUSING OPPORTUNITY AREAS: 2011-2020
Net acres equals gross acres minus wetlands and buffers, floodplain, arlcrial road right-of-way and parks
Source: City of Plymouth
The implementation activities outlined in Section D below serve as the Housing
Action Plan for achieving the goal identified in the City's Metropolitan Livable
Communities Housing Goals Agreement with the Metropolitan Council. Supporting
demographic information can be found in Appendix 4A.
3 HOUSING MAINTENANCE AND PRESERVATION
The current condition of Plymouth's housing stock is good. However, programs
fostering housing maintenance will become increasingly important as the community
ages. Good housing maintenance promotes stability and appreciation in housing
values and helps create a sense of community.
a Housing Condition Indicators
Indicators of housing condition include: 1) age of housing; 2) housing values; and 3)
exterior condition.
Housing condition is related in part to the age of housing. Since a majority of the
housing in Plymouth is less than 35 years old, the condition of most of the housing
supply is good. Since 1990, the Plymouth HRA has provided approximately
620,000 for the rehabilitation of 101 homes in the city. Housing in need of
rehabilitation is scattered throughout the city, with most in the southern and eastern
areas near Parkers Lake and Medicine Lake, However, at this time, Plymouth has no
concentrated areas in need of rehabilitation.
Pnge 8 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
ExIsting: Total Max
Undeveloped 2011- 2018= MIn Density Mtn Mid Density Mid Max
Resldentlai Developable! 2016 2020 Not.
unitslacre) Units unitslacre) Units= Density Units
Recievelopmant Acres wiltslacre)
LA -3 47A 38.1 4.9 90.4 6.00 542 9.00 814 l2AD 085
LA -4 19.3 11.2 6.0 36.5 12.00 437 16.00 583 20.OD 729
LA -R3 5.5 8.3 23.8 4.00 95 5.00 119 6.00 143
Residential
66.7 64.8 19.2 150.7 1,075 1,516 1,957
Subtotal
Net acres equals gross acres minus wetlands and buffers, floodplain, arlcrial road right-of-way and parks
Source: City of Plymouth
The implementation activities outlined in Section D below serve as the Housing
Action Plan for achieving the goal identified in the City's Metropolitan Livable
Communities Housing Goals Agreement with the Metropolitan Council. Supporting
demographic information can be found in Appendix 4A.
3 HOUSING MAINTENANCE AND PRESERVATION
The current condition of Plymouth's housing stock is good. However, programs
fostering housing maintenance will become increasingly important as the community
ages. Good housing maintenance promotes stability and appreciation in housing
values and helps create a sense of community.
a Housing Condition Indicators
Indicators of housing condition include: 1) age of housing; 2) housing values; and 3)
exterior condition.
Housing condition is related in part to the age of housing. Since a majority of the
housing in Plymouth is less than 35 years old, the condition of most of the housing
supply is good. Since 1990, the Plymouth HRA has provided approximately
620,000 for the rehabilitation of 101 homes in the city. Housing in need of
rehabilitation is scattered throughout the city, with most in the southern and eastern
areas near Parkers Lake and Medicine Lake, However, at this time, Plymouth has no
concentrated areas in need of rehabilitation.
Pnge 8 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
Those same areas of the city have the majority of Plymouth's oldest homes — over 50
years old. Based on building permit data, 13 percent of these homes had additions or
alterations between 2000 and mid -2005. While investment is being made in the
city's oldest housing, more may need to be done to ensure that older neighborhoods
are maintained.
Housing condition is also related to value. Median housing values in Plymouth
exceed values in both Hennepin County and the metropolitan area.
The 2000 U.S. Census identified the following substandard housing conditions in
Plymouth: 53 units lacking complete plumbing facilities; and 34 lacking complete
kitchen facilities. in addition, the census identified 433 units (1.7 percent of all units
in Plymouth) as overcrowded, which is defined as more than one person per room.
YJhile housing i E need of rehabilitation tended to be in the souther;, and eastern areas
of Plymouth, overcrowded units were spread throughout the city.
The City's Housing Maintenance Code and rental housing licensing programs have
also identified housing in need of continued maintenance and renovation. In 2006,
the City licensed 7,538 units in 373 buildings. As part of the licensing program, the
City inspects units for code compliance. The City may need to expand its efforts to
provide housing assistance to owners of affordable rental and homesteaded units to
ensure older units remain in good condition.
b Housing Maintenance Programs
Numerous City activities support well-maintained housing and neighborhoods.
These include the Housing Maintenance Code, rental licensing, homeowner
rehabilitation, Crime -Free Multi -Housing and Neighborhood Watch. Through these
programs, the City is able to continually monitor the condition of the City's housing
stock and order owner compliance with the Housing Maintenance Code.
The City also supports a number of local non-profit groups that help residents with
housing -related issues. They include the Plymouth Apartment Managers
Association, Interfaith Outreach and Community Partners, People Responding in
Page 9 of 12 Chapter 4 Plymouth Housing Plan -- April 14, 2009
Social Ministry, Community Action Partnership of Suburban Hennepin, HomeLine,
and Habitat for Humanity.
D IMPLEMENTATION
Description Timing
Livability of Housing and Neighborhoods — Continue to support existing Ongoing
programs that improve the livability of housing and neighborhoods such as
Crime Watch, Crime Free Multi -Housing, Plymouth Apartment Managers
Association, Interfaith Outreach and Community Partners, PRISM, CAPSH, and
HomeLine.
Financial Support and Technical Assistance for Maintenance and Ongoing
Development of Affordable Housing — Use programs and techniques to assist
in the development and rehabilitation of housing affordable to low- and
moderate -income residents (defined as housing affordable to families that make
at or below 60 percent of the area median income).
Financial Support for Existing Low- and Moderate -Income Rental Ongoing
Housing — Continue, through the Plymouth HRA, to operate the following
programs:
Plymouth Towne Square (a 99 -unit apartment building for low- and
moderate -income seniors);
Vicksburg Crossing (a 96 -unit mixed income apartment building for
seniors); and
Section S Housing choice voucher program.
Regulatory Barriers to Affordable Housing — Study and make Short
recommendations on changes to zoning, subdivision and other code requirements
that may be impediments to developing and maintaining housing affordable to
low- and moderate -income residents.
Housing and Employment Relationships — Study the relationship between Short
affordable housing and the ability of Plymouth businesses to recruit and retain
employees.
Impact of Assessments and Fees on Housing Affordability — Study the impact Short
of City assessments and fees on housing affordability and lower-income
residents. Consider the feasibility of waiving or reducing assessments and fees
for new housing that is affordable to low- and moderate -income residents.
Page 10 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
U
J
Description Timing
Housing Conditions — Identify substandard, blighted or deficient housing in Ongoing
order to target Housing Maintenance Code enforcement, housing rehabilitation
assistance programs and possible redevelopment.
Truth in Housing — Study the feasibility of establishing a program to require a Medium
property inspection and disclosure report before residential property changes
hands.
Zoning Ordinance (Chapter 21, Plymouth City Code) — Consider amending the Short
ordinance to address the following issues;
Allow a broader range of accessory apartments ("mother-in-law"
apartments) in single family detached residential zoning districts; and
Establish architectural guidelines to ensure that new housing is
compatible with existing housing.
Section 8 Project Based Properties — Encourage owners of existing affordable Short
properties to renew their contracts with riUD or encourage and facilitate the sale
of such properties to new owners who will renew these contracts.
Long Term Affordability-- Use techniques, such as land trusts or property Ongoing
encumbrance, to maintain long term affordability of housing receiving
assistance.
Housing and Industrial Bond Policies — Use policies to leverage affordable Ongoing
housing beyond minimums required by law and to generate revenue to support
affordable housing efforts of the HRA.
Transitional/Emergency Housing — Encourage local social service agencies to Medium
develop a transitional housing facility in Plymouth.
Housing Maintenance Education — Develop a voluntary education and Medium
inspection program for existing housing, with rehabilitation assistance for
income -qualified residents.
Housing Maintenance — Continue to provide technical assistance and, as lender Ongoing
of last resort, financial assistance to townhome and condominium associations to
maintain and renovate modest -cost older buildings.
Rental Housing Licensing Program — Continue to enforce life safety and other Ongoing
minimum housing standards for all rental units in the city.
Page 11 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009
Description Timing
Legislative Initiatives — Encourage and support legislative initiatives that Ongoing
provide incentives and eliminate disincentives and penalties for cities to assist
affordable housing (e.g., tax increment financing and fiscal disparities
payments).
Property Taxes — Support equity in property taxation for non -homesteaded Ongoing
residential (rental) properties.
Fair Housing — Continue to support and publicize fair housing programs and Ongoing
policies.
Page 12 of 12 Chapter 4 Plymouth Housing Plan — April 14, 2009