HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 07-26-2012MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, JULY 26, 2012 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for May 24, 2012.
B. Plymouth Towne Square. Accept Monthly Housing Reports.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports.
D. Community Development Block Grant (CDBG). Accept Consolidated
Annual Performance and Evaluation Report (CAPER).
3. NEW BUSINESS
A. Housing Choice Voucher Program Report.
B. Consider new HRA Emergency Repair Program.
C. Discuss inquiry about interest in Vicksburg Crossing.
4. ADJOURNMENT
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
May 24, 2012
PRESENT: Chairman Jeff Kulaszewicz, Vice Chair Paul Caryotakis, Commissioners Bob
Stein, Carl Runck and Jim Willis (Chairman Kulaszewicz arrived at 7:12 p.m.)
ABSENT: None
STAFF PRESENT: Housing Program Manager Jim Barnes, Executive HRA Executive
Director Steve Juetten, Support Services Manager Denise Whalen, HRA Specialist Kip Berglund
and Office Support Representative Janice Bergstrom
OTHERS PRESENT: Grace Management Representative Jody Boedigheimer
I . CALL TO ORDER
Vice Chair Caryotakis called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:01 p.m.
Housing Program Manager Barnes stated an e-mail was received from Chris Campbell, 5754
Trenton Lane, and has been added to the public record.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes from April 26, 2012.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
MOTION by Commissioner Willis seconded by Commissioner Stein, to approve the consent
agenda. Vote. 4 Ayes. MOTION approved.
3. PUBLIC HEARING
A. Section 8 Program. Proposed Changes to the Housing Choice Voucher
Administrative Program
Support Services Manager Whalen gave an overview of the staff report.
Commissioner Stein asked about the language pertaining to guests, and asked how staff verifies
the permanent address of a guest.
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Support Services Manager Whalen said a Section S client is to advise staff before they have a
guest. If a complaint is received, the client must then provide a copy of the guest's lease or
driver's license to prove that guest resides elsewhere. She said if the guest exceeds the time
limit, they must be added to the household.
Commissioner Willis asked if a voucher size stipulates it is for one, two, three or four people.
Support Services Manager Whalen stated the voucher is issued based on family size. She said at
the annual recertification any increase or decrease in family composition is reviewed to
detennine that the voucher is adequate.
Commissioner Willis asked what action is taken if a client has more people than are authorized.
Support Services Manager Whalen said people can be added to a household, but it does not
automatically increase the voucher size. She said for example, four people in a one bedroom is
allowed by HUD guidelines. Support Services Manager Whalen said income from anyone added
to the family gets added to the household income, which typically increases the tenant's rent
portion.
Commissioner Stein asked if the landlord determines how many people can be in an apartment.
Support Services Manager Whalen said the property maintenance guide dictates how many
people are allowed in a multifamily dwelling. She added we have never had the issue come up
of more people than what is allowed.
Commissioner Stein questioned if a voucher can be for any size apartment.
Support Services Manager Whalen explained that previously we received an allocation of
vouchers by size, but now we receive a pot of money to be used to serve as many as possible
within that given amount.
Commissioner Stein asked how the distribution of vouchers is determined when working with
the waiting list and the money you have available,
Support Seivices Manager Whalen said we have to balance the pot of money to the actual
number of vouchers we have. She explained if there is a voucher turn over, and the next family
on the wait list is a family of six, we would calculate the average cost of a three-bedroom
voucher. Support Services Manager Whalen said if we don't have enough money we do not skip
to the next person on the waitlist that has a smaller household size, but rather wait until we have
enough funding on hand to issue the three-bedroom voucher.
Vice Chair Caryotakis opened and closed the public hearing, as there was no one present to
speak on the item.
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MOTION by Commissioner Stein, seconded by Commissioner Willis, to approve the proposed
changes to the housing choice voucher administrative program. Vote. 5 Ayes. MOTION
approved.
4. NEW BUSINESS
A. Consider advertising for four project -based voucher units.
Housing Manager Barnes gave an overview of the staff report. Housing Manager Barnes
introduced Jeff Huggett, representing Dominium Development.
Vice Chair Caryotakis asked if people at the top of the list are passed over if they choose not to
take a project based voucher. Housing Manager Barnes said yes that we would go down the list
in order until someone accepted the project based voucher.
Commissioner Willis questioned that someone with a project -based voucher has first right to a
housing choice voucher over the whole Section S waiting list.
Support Services Manager Whalen answered affirmatively and said with the project -based
voucher they are stuck in the project, but remain on the current waiting list and are offered the
next voucher that is available.
Commissioner Stein asked how often this happens and how many people are currently on the
waiting list. He also asked about the progress for filling the project -based units at Westview
Estates.
Support Services Manager Whalen explained there is continual turnover. She said after letters
and phone calls to the 50+ on the waiting list for the Westview Estates' units, the waiting list was
opened as no one was interested. Support Services Manager Whalen said we still have two units
to fill and don't anticipate any problem, but it is a lengthy process with criminal background
checks, rental history, etc.
Commissioner Stein asked if it is the same process as a regular voucher.
Support Services Manager Whalen said with a regular voucher, tenants look for their own
housing and the landlord does the processing.
Vice Chair Caryotakis said the project -based vouchers are not portable.
Support Services Manager Whalen answered affirmatively and added that after one year they are
eligible for a regular voucher. She added that there are some tenants who have had project -
based vouchers four to five years and do like it.
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Commissioner Stein questioned why someone with no voucher would turn down an opportunity
to have a proj ect-based voucher.
Housing Manager Barnes said we don't know the reason people say no, but it may be that the
location of the project doesn't work for their situation. Support Services Manager Whalen added
some people on the waiting list are currently in subsidized buildings so it does not make a lot of
sense for them to move to another subsidized building while they wait for their name to come up
on our waitlist.
Commissioner Stein asked if there are qualifications for the project -based wait list.
Support Services Manager Whalen explained these are income qualified, and preferences include
paying more than 50% of income toward rent, living in a shelter or transitional housing, or live
or work in Plymouth.
Chairman Kulaszowicz asked if this adds four vouchers or takes away from our current vouchers.
He questioned how this affects our goals to get more affordable units.
Support Services Manager Whalen said this takes away from our current number of vouchers.
Housing Program Manager Barnes said this 33 -unit development will give the City more points
for the annual housing survey conducted by the Metropolitan Council.
Commissioner Stein asked if Jim Waters requested any vouchers. Housing Manager Barnes said
they did not. Housing Manager Barnes also informed the Board that Mr. Waters has asked the
Metropolitan Council to reduce the number of affordable units in that project (former Brown's
Market site) from 64 to 32 after unsuccessfully searching for funding sources for the project. He
said Mr. Waters will also request the reduction in affordable units from the City Council in the
near future.
Commissioner Willis asked how critical these four project -based vouchers are to the success of
Dominium's application.
Mr. Huggett stated very critical. Mr. Huggett said this is worth five points and this could provide
the necessary overall points to be awarded the funding from the State.
Commissioner Willis asked if four is the threshold or would Dominium get five points for adding
one unit.
Mr. Huggett stated four is the threshold.
Commissioner Willis said he is hearing from staff it takes more staff time to administer the
project -based vouchers. He said it starts to increase the opportunity for "churning" - people not
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staying in a project but using it to get a regular voucher after one year. He asked about this
occurrence in other projects.
Support Services Manager Whalen said while we do have some turnover, Dominium's Stone
Creek has some clients that have had project -based vouchers since the building opened. She said
at Vicksburg Commons two received a regular voucher after their first year, and one has been
asking for a regular voucher for two to three years.
Commissioner Willis asked if these requests are based on where they are living, a job issue, or
they don't like where they are living.
Support Services Manager Whalen said Vicksburg Commons is a more remote area and many
people don't have their own transportation, so they find it extremely difficult for mobility,
whereas Stone Creek is easily accessed.
Chairman Kulaszewicz asked how accessible the proposed project would be.
Support Services Manager Whalen said there is Metro Mobility near Cub Foods. Housing
Manager Barnes said this area is fully developed and not as remote as northwest Plymouth.
Housing Program Manager Barnes introduced Kim Vohs, representing Interfaith Outreach and
Community Partners (IOCP). Mr. Vohs said IOCP is the services provider for four units at
Vicksburg Commons and said two people moved out after achieving success in their program.
Commissioner Stein asked how difficult it is to fill a project -based voucher when someone
moves out. He asked if there is an administrative fee for this process.
Housing Manager Barnes said it could be the first name on the waiting list or staff may have to
go through 20-30 names. Support Services Manager Whalen said we do get an administrative
fee for the 210 vouchers, whether project -based or regular vouchers, but nothing extra.
Commissioner Stein stated the project -based vouchers do give a benefit to the community, and
we get more affordable housing and get points with the Met Council. Commissioner Stein asked
staff's perspective whether this extra work is worthwhile.
Executive Director Juetten said staff can administer our 210 plus 15 vouchers without going
through the same amount of work. Executive Director Juetten cited the recent opening of the
wait list because of the project -based units at Westview Estates and experiencing 2,300 phone
calls in one day after advertising to call in and request a mailed application. He said many staff
members in the department answered phones and the phone system for the City shut down for
awhile.
Vice Chair Caryotakis asked how that impacted the people on the original wait list, and asked if
there is enough turnover so some of those people get vouchers.
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Support Services Manager Whalen said the voucher still goes by preferences. If people coming
on the wait list in 2012 have more preferences than those people on the original wait list from
2008, they would be served first. Support Services Manager Whalen said while this is a lengthy
process, she and Executive HRA Executive Director Juetten have discussed having more
difficulty with landlords accepting housing vouchers. She said project -based vouchers are a
good alternative to provide housing for people.
Commissioner Stein asked if staff tries to convince landlords to accept vouchers.
Support Services Manager Whalen said we know which apartment complexes accept vouchers.
She said private landlords have to come in and get information on the program. She said for
both project -based and regular vouchers there are inspections, meetings, and criminal
background checks. Support Services Manager Whalen said the problem is filling a unit with
tenants from the wait list, and there is more turnover resulting in dealing with people off the wait
list again.
Chairman Kulaszewiez said in the case of proj ect-based vouchers you know the landlord would
accept a voucher which is the upside.
Commissioner Stein asked Mr. Huggett if someone with a housing choice voucher would be
accepted at their building.
Mr. Huggett answered affirmatively.
Commissioner Stein asked how may apartment complexes currently accept Section 8 vouchers.
Support Services Manager Whalen explained we are down to ten complexes who accept
vouchers as the rents are increasing and apartment complexes are pricing themselves out of what
we allow for a voucher.
Mr. Vohs said IOCP and People Responding In Social Ministry (PRISM) would have clients to
take these project -based units if a new list is being established.
Support Services Manager Whalen stated our Administrative Plan would have to be changed to
work with another social service agency to refer clients.
Commissioner Stein said if the Administrative Plan were changed to accept referrals from IOCP
and PRISM we would serve people in close proximity, rather than the entire metro area.
Commissioners Willis and Kulaszewiez concurred.
Support Services Manager Whalen said this change could be made with the next Administrative
Plan update. She said we currently have 300 names on the wait list and persons recently placed
on that list had to be willing to take a project -based voucher. Support Services Manager Whalen
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said anyone declining the offer of a regular housing voucher three times is removed from the
regular voucher wait list.
Commissioner Stein asked Mr. Huggett about a request for a $200,000 loan from the HRA,
which has now been withdrawn.
Mr. Huggett said that is correct, as they found other funding for this project.
Commissioner Willis asked how long it would take to find tenants after advertising the
availability of four project -based units.
Housing Manager Barnes said that entire process could take between four to twelve months. He
explained Dominium is requesting the four units now because their application for the low
income tax credits is due mid-June and they would like to be able to say the HRA Board has
agreed to advertise for four prof ect-based vouchers. MHFA does not make their selection for the
tax credits until end of November.
Commissioner Willis said if we set this process in motion, Dominium will use that action in their
application to indicate they are on track to get approved by the HRA. He asked Mr. Huggett if
the project is hanging on this financing.
Mr. Huggett stated if we don't get tax credits we won't proceed.
Commissioner Stein asked if we award four project -based vouchers to Dominium and their
project does not go through, would these four project -based units stay in the "pool".
Community Development Executive Director Juetten said once we open and close the
application, we have ten days to award the prof ect-based units.
Commissioner Stein asked how the process works to keep the four project -based units at a
project. Support Services Manager Whalen explained when someone gives up a voucher through
attrition, that voucher may be offered to a project -based client. Once the client moves out of the
project -based unit, staff goes to the wait list to start the process all over again.
Commissioner Stein asked if administration fees from HUD cover our administrative costs.
Community Development Executive Director Juetten said we do have a $500,000 reserve
account, but it looks like this year's budget will be $25 - $30,000 short. He said a report about
this program will be brought to the HRA and City Council in the budget process. Community
Development Executive Director Juetten added in 2012 we are getting only 80% of the funding.
Commissioner Stein asked if administrative costs could be shared if we partnered with PRISM
and IOCP.
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Housing Manager Barnes said we looked at this with Westview Estates as administrative fees
were going down but we were unable to find authority to go to the owner or developer to help
cover additional costs of administrative case work.
Vice Chair Caryotakis said by pursuing this we are opening up another building in Plymouth that
will accept vouchers.
Mr. Vohs shared foreclosure statistics and said there were 882 foreclosures in Plymouth in the
last five years. He said all of those people are now renters.
Chairman Kulaszewicz said part of the HRA Board's mandate is to provide as much affordable
housing as possible and said he supports advertising for four project -based units.
MOTION by Chairman Kulaszewicz, seconded by Commissioner Stein, to advertise for four
project -based units for the Dominium project at 10315 Bass Lake Road. Vote. 5 Ayes. Motion
passed unanimously.
Housing Manager Barnes asked that Item 5.A be moved ahead of Item 4.B.
5. OLD BUSINESS
A. Potential Redevelopment. Ryerson site (1605 State Highway 169) and adjacent
properties
Housing Program Manager Barnes gave an overview of the staff report.
Community Development Executive Director Juetten noted that he had received a call from a
broker who represented a property owner in this area to see if the city had any financing
mechanism to assist them in doing some improvements to their building.
Commissioner Runck said he met two months ago with two people whom he thought might be
interested in developing this site: Frank Dunbar, who has completed numerous market rate
housing developments in the Twin Cities, and Kraus Anderson, who does retail and multifamily
housing development. Commissioner Runck said both groups thought there is a not a lot of
promise here with the current market, and at this time these are not willing sellers. He said Frank
Dunbar would be willing to speak with the Board regarding his approach of "one bite at a time"
rather than a master plan. He said Mr. Dunbar suggested a small HRA project on the eastern side
and grow from there. Commissioner Runck said Kraus Anderson said they did not have interest
in the site until more information could be supplied. Commissioner Runck said as they are the
builder of the Trillium Woods project, they felt there might be a conflict there. He said these are
overviews of two developers and that doesn't mean that's what every developer thinks.
Commissioner Runck said in his opinion, everyone is busy pursuing market rate deals with
interest rates so low and don't want to wait three years. He said they want to build today as
vacancies are low metro -wide.
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Vice Chair Caryotakis introduced Kirk J. Kubousek, 1915 Kilmer Lane. Mr. Kubousek shared
his and some of his neighbors' concerns. Mr. Kubousek asked if the traffic study was done
during the heavy traffic time of 7:00 a.m. — 8:30 a.m, as there is Highway 169 traffic overflow
congestion. He said if an additional 600 housing units were added there would have to be a
change to the existing road infrastructure. Mr. Kubousek said 600 units seems dense for that
area and there is concern that affordable housing might go in. He said he realizes it is a goal for
Plymouth to have a balance but to consider the allocation of rental housing on the east side of
Plymouth as there are a lot of apartments in the Highway 169/E. Medicine Lake area. Mr.
Kubousek said other residents would be in favor of residential but were concerned over the
number of housing units.
Commissioner Stein explained this area has been identified in the ten-year Comprehensive Plan
as a potential redevelopment site to see if anything feasible might occur. Commissioner Stein
said both Maple Grove and St. Louis Park have put together fabulous developments. He said the
property is not for sale and assured Mr. Kubousek that the City doesn't go in and condemn
properties to develop on a whim. Commissioner Stein said in his opinion nothing is going to
happen in the near future.
Chairman Kulaszewicz questioned if industrial use of that property on the lake is the best use,
and suggested residential might be a better use. He also stated the businesses there appear to be
doing well and to our knowledge are not interested in selling.
Community Development Executive Director Juetten said we now have some direction and
better information on the area than we had a few months ago. He said if one of those businesses
came forward wanting to move, we can react quicker now that we have this information.
4.B. HRA — Discuss Down Payment/Foreclosure Program
HRA Specialist Berglund gave an overview of the staff report to discuss the opportunity to
initiate a pilot Ioan program geared toward a higher first time homebuyer income category and/or
foreclosed homes.
Commissioner Stein asked if there is a problem with foreclosed houses not being bought up.
Community Development Executive Director Juetten said Plymouth has not had a huge problem
with foreclosed homes sitting vacant for 3-5 years like some cities are experiencing. He said
periodically in wintertime burst water pipes in vacant homes create problems.
Chairman Kulaszewicz said it seems folks are participating in rehabbing foreclosed homes which
alludes to the fact that something happened to them while they were in foreclosure. He
questioned if we would be spending money to help banks.
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Housing Manager Barnes said some programs help a homeowner once they acquire the
foreclosed home from the bank, and our current rehab program can do that if the individual is
within income guidelines. He said a home improvement or rehab program could be designed
specifically for people in a specified income range and is available only for a foreclosed home
that qualified after our inspection and with our terms. Housing Program Manager Barnes said
some communities partner with a developer to acquire foreclosed homes, and then sell to a buyer
after the home improvements are completed.
Vice Chair Caryotakis said you would need to do this if there are a large number of blighted,
abandoned properties.
Housing Manager Barnes concurred, and cited Brooklyn Park as a community that has found that
it was more efficient to contract with a general contractor to get the process completed in one to
two months rather than providing a loan to the new homeowners. He said they ensure that
deferred maintenance items such as the roof, furnace, and energy efficiency items - not cosmetic
improvements are addressed. Housing Program Manager Barnes said Plymouth has a small
market of people who do not get served by our programs because CDBG income guidelines are
set at a maximum of 80% of the area median income, which is currently $64,500 for a family of
four. Housing Program Manager Barnes stated the City Council has asked for a report on how to
handle emergency type repairs, such as a water main breaks that occur.
Vice Chair Caryotakis said now there is an improvement in the market whereas a year or two
ago, we would have been throwing good money after bad. He said if we find a niche where there
is a need, the incremental contribution we make might help to float the market. Vice Chair
Caryotakis said one major problem now is declining home values and no willingness by lenders
to lend against these reduced home values. Vice Chau Caryotakis asked if we have residents
having problems refinancing at a reasonable rate because their home is no longer appraised for
the proper value. He suggested the Board could play a role in a few cases where the Fannie
Mae/Freddie Mac loans are not covered by the National Settlement Program. Some residents
paying 6% interest are barely making ends meet, but can't refinance because they are at 90 -
100% of loan value. Commissioner Caryotakis said a small loan subordinated to refinance at
3.5% might be beneficial.
Chairman Kulaszewicz said it is a fine line to help folks stay in their home and prevent
foreclosure, but not throwing good money after bad. He concurred with Vice Chair Caryotakis'
comments regarding assisting a homeowner to get the loan value to the right spot to reduce the
interest rate from 6% to 3.5% with our participation. Chairman Kulaszewicz said he does not see
Plymouth having blighted houses because they are foreclosed.
Vice Chair Caryotakis said there might be a niche for rehabbing foreclosed properties for a buyer
who can afford the house, but because they are over our income limits cannot afford to do all the
rehab work. He said if we could offer funding to rehab the property, it would be more saleable,
thereby helping home values.
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HRA Specialist Berglund said the City of Bloomington has a program for individuals about to
purchase, or have purchased a foreclosed home in the past year, can get up to $20,000 for
improvements to that home.
Commissioner Runck said additional research about the percentage of homes in foreclosure as
well as foreclosure prevention programs would be helpful.
Housing Manager Barnes said foreclosure prevention programs are highly risky and we have to
understand we are potentially dealing with riskier credit with the owners.
Commissioner Stein asked if there have been calls from people that we can't serve.
Housing Manager Barnes said we have been unable to assist some individuals with CDBG funds
either because of income guidelines or the type of emergencies. He explained landscaping or
tree emergencies are not eligible improvements and our Emergency Grant program is for
individuals age 55 or older.
Commissioner Stein suggested setting up an emergency fund for water breaks or tree removal,
based on income guidelines.
Housing Manager Barnes said there is a cap of $5,000 on the current emergency repair program,
but there would be some additional risk with a new program because it would be a loan. He said
an assessment by the City might be better as it would stay with the property.
Commissioner Stein asked if the HRA could administer and fund the program. Commissioner
Stein discussed two recent water main breaks in the City and the homeowners were unable to
pay the bill. He said the assessments were put on the taxes rather than shut the water off.
Commissioner Stein said he thought the HRA would be more capable assessing the needs of the
homeowner rather than the water department.
Community Development Executive Director Juetten said there would need to be guidelines and
a way for staff to determine fairly quickly if owners would qualify. Community Development
Executive Director Juetten said of the 130 water main breaks annually, approximately 40 are the
property owners' responsibility. He said if there is a leak there is an incentive for the city to
have it fixed as soon as possible as water is running into the ground.
Commissioner Stein said he could support an emergency program for an income -qualified
homeowner regardless of age.
Housing Manager Barnes said the source for this emergency fund could come from the HRA
general fund and could be for furnaces, water breaks etc. after verifying income and property
ownership.
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Commissioner Willis pointed out there could be many takers for such a program, but there is no
replenishable funding stream and we are going to be draining the HRA general fund.
Housing Manager Barnes recapped this could be a self-sustaining, low interest emergency loan
program for income qualified individuals and no age restriction. He said we need a definition of
emergency" items, and determine terms of the loan regarding interest and establishing a
maximum household income.
Commissioner Stein said he likes the idea of assisting homeowners who are underwater, but
doesn't know how it would work or what the demand would be without putting city tax payers at
risk.
Vice Chair Caryotakis noted this would increase staff time to determine criteria so we don't lose
money and yet serve qualified individuals.
Commissioner Willis asked if the lending/banking community is trying to deal with the clients
who are at risk for foreclosure.
Commissioner Runck said he is aware of some banks that are doing interest write-downs and
said low interest mortgages without closing costs have been very helpful for people under water.
Commissioner Runck asked if there are any other needs the HRA should be aware of.
Housing Manager Barnes said staff will be analyzing the FTHB program and rehab program.
Housing Program Manager Barnes said the biggest concern is the emergency program for people
who don't fit in the CDBG income guidelines. He said the Board may want to create an
amortized, 3.5 — 4% fixed rate, 10 -year fixed rate rehab loan program for individuals who don't
meet rigid CDBG guidelines. He noted this would be an investment back into the community as
homes are fixed up.
Commissioner Stein said Plymouth does not have a point of sale inspection so we don't know the
condition of the housing stock. He asked how many more people would be reached if the
income limit were raised $5,000.
Housing Manager Barnes said there are no housing surveys and can only reference phone calls
and denied applications for data. He said even with 2010 census data it would be a tough
number to find those persons who are between 80 - 100% of median income.
HRA Specialist Berglund said a notice was put into the Plymouth News awhile back about
available rehab loan funding which did not contain income guideline information. He stated we
received a lot of calls which had to be directed to the Minnesota Housing Finance Agency
MHFA) for their Fix up Fund which had an income cap of $96,500 (115% of median income).
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Housing Manager Barnes said another idea would be an interest rate write-down program. He
said you partner with the lending institutions to set up a program where they offer their loan at
6%, and we buy down that rate from 6% to 4%. He said it results in a loss of approximately
1,500, but the city receives the benefit of improved housing stock.
Commissioner Stein said that would be a good option to look into as we would make up the
1,500 in the improvement to the housing stock. He added he would be interested in the point of
sale inspection because without it there is no way to determine the condition and value of the
houses in the city.
6. ADJOURNMENT
MOTION by Vice Chair Caryotakis, without objection, to adjourn the meeting at 8:59 p.m.
MOTION approved.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Lori Jackson, Managing Director, Plymouth Towne Square
Date: June 12, 2012
Re: PTS Monthly Report for May 2012
June Newsletter and Calendar attached
Occupancy/Marketing
Plymouth Towne Square is at full occupancy with no notices to vacate.
a. B - a.
There are 130 names on the one bedroom wait list and 26 names on the two
bedroom wait list.
AdministrativelBuilding Operations
Northwest Carpet cleaners $245.65
Interior Design carpet and vinyl replacement for a unit turn $3643.46
Collins responded to place system on test and rest panel for HVAC work. $363.00
Resident Services
In celebration of Senior Month a Luau was held May 8th. Johnny Pineapple entertained
with Hawaiian music. Teriyaki chicken drummies, fresh fruit kabobs, tropical punch and
cupcakes were served. Residents learned the hula and everyone had a great time!
The resident potluck dinner was held May
11th. Weekly potlucks will be held every
Wednesday beginning in June.
The monthly birthday celebration was held May 24th. Root beer floats and cookies were
served. The floats are a favorite!
The resident garden is growing and there are chives, parsley and basil available for all
residents to harvest.
15500 37th Avenue Norrh • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymouth Housing aid Redevelopmcnt Authority
Balance Sheet
PLYMOUTH TOWNE SQUARE
As Of May 31,2012.
Ending Balance
ASSETS
Total
CURRENT ASSETS
M I PETTY CASH 500
M I OPERATING ACCOUNT 33,793
M I SEC DEPOSIT CASH ACCOUNT 49,983
INVESTMENTS - WORKING CAPITAL FUND 842,476
INVESTMENTS- NEW DEBT SERVICE 3,415,641
ACCOUNTS REG -TENANTS 4,359
INTEREST RECEIVABLE 1,500
ACCOUNTS REC-OTHER 1,636
PREPAID PROPERTY INSURANCE 69)
PREPAID OTHER 4,094
TOTAL CURRENT ASSETS 4,353,914
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
FURN, FIXT & EQUIP -GENERAL 250,941
FURNITURE & FIXTURES - HOUSEKEEPING 8,696
COMPUTERS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 3,057,595)
TOTAL FIXED ASSETS 3,855,136
NON-CURRENT ASSETS
DEFFERED CHG-BOND ISS COST 2011A 34,987
DEFERRED CHG- ORIG ISS COSTS 15,887
DEFERRED CHG- BOND ISS COSTS 20,529
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
71,403
8,280,453
Balance Sheet
PLYMOUTH TOWNE SQUARE
49,117
As Of May 31,20 2.
3,285,000
BONDS PAYABLE -SERIES 2011A
Ending Balance Total
LIABILITIES
28,164)
CURRENT LIABILITIES
74,243
ACCOUNTS PAYABLE -TRADE 6,695
ACCRUED PAYROLL 2,181
ACCRUED COMPENSATED BALANCES 1,673
ACCRUED INTEREST 114,882
ACCRUED REAL ESTATE TAXES 12,875
ACCRUED OTHER 985
TOTAL CURRENT LIABILITIES 139,292
LONG-TERM LIABILITIES
SECURITY DEPOSITS 49,117
BONDS PAYABLE 3,285,000
BONDS PAYABLE -SERIES 2011A 3,165,000
BOND DISCOUNT 28,164)
BOND PREMIUM 74,243
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
3,275,369
1,653,376)
6,545,197
6,684,489
1,621,993
26,028)
8,280,453
Profit and Loss Variance
PLYMOUTH TOWNS SQUARE
Through May 31,20U.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 52,502 50,656 1,846 267,025 253,280 13,745 607,872
HRA INDIVIDUAL 18,000 18,000 0 90,000 90,000 0 218,000
GARAGE RENT 2,745 2,880 135) 14,380 14,400 20) 34,560
GUEST ROOM REVENUE 200 200 0 450 1,000 550) 2,400
LAUNDRY REVENUE 962 780 162 4,312 3,900 412 9,360
APPLICATION FEE REVENUE 0 53 53) 245 265 20) 636
TRANSFER FEE REVENUE 0 0 0 0 509 500) 500
INVESTMENT INCOME 302 300 2 1,511 1,500 11 3.600
MISCELLANEOUS REVENUE 57 130 731 954 650 304 1,560
TOTAL INCOME 74,767 72,999 1,788 378,076 365,495 17,351 676,486
EXPENSES
ADMINISTRATION
MANAGERSALARIFSANAGFS 3,662 3,583 79) 17,956 17,915 41) 42,996
PAYROLL TAXES 634 643 9 3,547 3,215 332) 7,716
HEALTH INSURANCE 470 558 79 2,290 2,790 500 6,696
WORKERS COMP INSURANCE 153 193 40 839 965 126 2,316
MAINTENANCE SALARIESMAGES 1,52B 1,483 45) 7,590 7,415 175) 17,796
MAINTENANCE ASST SALARIFSAW+GFS 760 780 20 4,385 3,990 485) 9,360
EMPLOYEE COSTS 45 51 6 248 255 8 612
SFMINARITRAINING 0 21 21 60 105 45 252
BANK FEES 0 7 7 34) 35 69 84
DUES, SURS & MEMBERSHIPS 9 50 50 55 50 5) 110
LICENSE & PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 105 50 55) 536 250 286) 600
POSTAGFJOVFRNIGHTEXPRESS 4 11 7 24 55 31 132
PRINTING 0 12 12 0 60 60 144
MANAGEMENT FEES 4,400 4,400 0 22,990 22,000 0 52,800
PROFESSIONAL FEES 0 300 300 569 1,500 931 3,600
TELEPHONE EXPENSE 455 453 2) 2,270 2,265 5) 5,436
EQUIPMENT LEASFIREPAIR 0 155 155 488 775 287 1,860
OFFICE SUPPLIES 0 95 95 52 475 423 1,140
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 50 50 120
TOTAL ADMIN EXPENSES 12,225 12,655 630 62,874 64,075 1,201 154,664
RESIDENT SERVICES
RESIDENT PROGRAMIACTNITIES 577 225 352) 2,819 1,125 1,494) 4,075
TOTAL RES SERV EXPENSES 577 225 352' 2,619 1,125 1,494) 4,075
MARKETING
ADVERTISING 0 15 15 0 75 75 180
TOTAL MARKETING EXP ENS ES 0 15 15 0 75 75 180
HOUSEKEEPING
CONTRACT LABOR 1,394 1,420 27 6,968 7,100 133 17,040
CLEANINGSUPPLIES 35 200 165 442 1,000 550 2,400
TOTAL HOUSEKEEPING EXPENSES 1,428 1,620 192 7,410 8,100 690 19,440
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through May 31,2012.
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS &WINDOWS
FIRE SYSTEM SERVICE
LAM sERVICFJLANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
RESERVEIREPLACE CAPITAL EXPENSE
ELEVATOR -REPAIRS &MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC -REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOMEI ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
56 61 5 276 305 29 732
3,050 2,050 200 9,093 10,000 907 24,900
676 1,200 524 9,081 14,700 5,619 24,525
810 720 90) 3,179 2,920 259) 8,400
210 297 87 1,657 1,485 172) 3,564
0 420 420 2,468 2,100 368) 5,040
453 430 23) 1,154 2,150 997 5,160
1,052 1,775 723 6,597 6,675 2,278 21,300
0 0 0 142 165 23 660
646 720 74 3,171 3,600 429 6,640
3,643 3,733 90 20,615 18,665 1,950) 44,790
31,725 77,850 46,125 50,850 66,859 36,600 171,910
479 659 171 2,396 3,259 854 7,800
697 5,600 4,903 24,251 12,300 11,951) 28,525
1,419 915 504) 18,861 4,575 14,286) 10,980
210 700 482 11,696 3,500 8,396) 8,400
0 15 15 0 75 75 180
43,935 97,136 53,201 165,655 175,515 9,630 375,512
2,421 2,387 34) 11,931 11,935 4 20,644
2,575 2,500 75) 12,875 12,500 375) 30,000
4,986 4,887 109) 24,606 24,435 371) 56,644
63,162 116,738 53,576 253,393 273,325 9,932 612,515
11,605 43,739) 55,344 115,484 92,170 23,314 263,973
16,450 16,258 192) 62,249 61,290 959) 195,095
485 475 10 2,325 2,375 50 5,700
11,367 14,367 0 66,937 56.035 402) 136,404
28,282 28,100 162) 141,512 140,500 1,012) 337,200
16,677) 71,839) 55,162 26,028) 48,330) 22,302 73,227)
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JUNE.-B] RTH DAYS
Happy Birthday to -the following residents
who are celebrating birthdays this month
ANGIE LAYMAN 1
LINQA CHAMPAGNE 4,
DECOKES ISKIERKA 6
GAL -1A MAMMADOVA 11
DOROTHY JOPP ,13
LEON ID SCOBOV 14
VIRGINIA GRINDAHL 15
SHUXIAN LI 1g
NINA PORTNOY 28
TOM COCHRAN 30
ED HANSEN 30
0
gfEAR tS & NEN0RJAL
The hearts and memorial fund
has been closed. Please do
not deposit any more dollars
into the rent box. The existing
funds will be used to purchase
three umbrellas for the picnic
tables and a new swing. If
you have any questions
please stop in the office or
call.
There is a battery charger
available if you should need to
jump start your car battery.
Please call Tom Cochran in
Apt. 321. Tom has the
charger and will assist you.
ttoo
itThere are chives,
yarste y and basil
available to all in the
front garden.
There have been some
recent burglaries and
thefts in Plymouth. Please
DO NOT let anyone in the
front door. Visitors must
call to be let in. Also, for
drivers, please wait when
entering or exiting the
garage to make sure the
door closes without
allowing anyone to access
the building. Please keep
your vehicles and bicycles
locked at all times.
PTS BREAKFAST
Saturday, June
2nd
from 8:30 — 10:00am.
Tickets are $3.50 or
4.00 at the door. Helpers
needed. Please sign up for
a 1 112 hour shift. Your
assistance will be much
appreciated!
Hi Neighbors!
The Summer weather is upon us and that means
Wednesday cook -outs. The cook -outs are always fun
and the food enjoyable. Everyone brings a dish to
share, their own utensils, a favorite beverage and a
piece of meat to grill.
What is lacking are some people to assume
responsibility for starting the grill and getting the two
tables from the garage, and others to clean up, which
includes returning two tables to the garage.
Some of the people who formerly did these activities
have moved on and replacements are needed. Also,
there will be times when a "regular" volunteer is not
available. if you are familiar with using a gas grill (i'm
not!), please consider coming early to get the fire
going. Another person could take charge of shutting
off the grill and gas and cleaning it up for the next
party. if many volunteers come forward, many hands
make work light. We need YOU.
The grill tools and table covers are stored in the chest
near the grill.
The cook -outs are at 5pm, on Wednesdays, when it's
not raining. Posters announce each cook -out on the
preceding Monday. Lets enjoy the wonderful summer
evenings in the yard!
The July 4th celebration will be announced tater.
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PLYMOUTHS 6.
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Lori Jackson, Managing Director, Plymouth Towne Square
Date: July 12, 2012
Re: PTS Monthly Report for June 2012
July Newsletter and Calendar attached
Occupancy/Marketing
Resident in apartment 309 moved to assisted living July 7, 2012. The new resident will be
moving into apartment 309 August 1, 2012.
Currently there are 135 names on the one bedroom wait list and 26 names on the two bedroom
wait list.
There are no notices to vacate. There will be full occupancy August 1, 2012.
Administrative/Building Operations
A piece of window trim was blown off at the rear of the building during one of the storms.
Repairs made by Allstar construction. $379.24
As part of the remodel of the activity room the counter top and table tops were replaced and the
cabinets were repaired/refinished. Skay Contracting $2466.00
The intake motor in the boiler room was replaced by Owens. $224.00
The sump pump was replaced. $193.36
Resident Services
The PTS Breakfast was held June 2"d. Approximately 50 persons attended. A special thank
you to resident Ray Milford for organizing and cooking all the food. Ray and the kitchen
volunteers do a great job!
Weekly resident potlucks are being held every Wednesday weather permitting.
The monthly birthday celebration was held June 21St. Carol Rausch from the Senior Center
came to speak about the programs available to Seniors. Cake and pie were served.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymourh Housing and Redevelopment Aurho6r),
Balance Sheet
PLYMOUTH T WNE SQUARE
As Of June 30, 012.
Ending Balance
ASSETS
Total
CURRENT ASSETS
M I PETTY CASH 500
M I OPERATING ACCOUNT 51,908
M I SEC DEPOSIT CASH ACCOUNT 49,894
INVESTMENTS - WORKING CAPITAL FUND 850,256
INVESTMENTS - NEW DEBT SERVICE 3,378,507
ACCOUNTS REC-TENANTS 4,344
INTEREST RECEIVABLE 900
ACCOUNTS REC-OTHER 778
PREPAID PROPERTY INSURANCE 2,490)
PREPAID OTHER 3,189
TOTAL CURRENT ASSETS 4,337,786
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
FURN, FIXT & EQU[P-GENERAL 250,941
FURNITURE & FIXTURES - HOUSEKEEPING 8,696
COMPUTERS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 3,074,044)
TOTAL FIXED ASSIE f S 3,838,687
NON-CURRENT ASSETS
DEFFERED CHG-BOND ISS COST 2011A 34,987
DEFERRED CHG - OR IG ISS COSTS 15,741
DEFERRED CHG - BOND ISS COSTS 20,414
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
71,941
8,247,614
Balance Sheet
PLYMOUTH TOWNE SQUARE
49,247
As Of June 3 7,2012.
3,285,000
BONDS PAYABLE - SERIES 2011A
Ending Balance Total
LIABILITIES
27,961)
CURRENT LIABILITIES
74,243
ACCOUNTS PAYABLE -TRADE 92,394
PREPAID MONTHLY RENT 750
ACCRUED PAYROLL 2,747
ACCRUED COMPENSATED BALANCES 1,673
ACCRUED INTEREST 34,101
ACCRUED REAL ESTATE TAXES 15,450
ACCRUED OTHER 1,119
TOTAL CURRENT LIABILITIES 148,235
LONG-TERM LIABILITIES
SECURITY DEPOSITS 49,247
BONDS PAYABLE 3,285,000
BONDS PAYABLE - SERIES 2011A 3,165,000
BOND DISCOUNT 27,961)
BOND PREMIUM 74,243
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR 1NCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
3,275, 369
1,653,376)
6,545,530
6,693,766
1,621,993
68,144)
8,247,614
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through June 38,2812.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 52,912 50,655 2,255 319,937 303,936 16,001 607,872
HRAINDIVIDUAL 18,000 18,000 0 108000 108,000 0 216,000
GARAGE RENT 2,745 2,080 135) 17,125 17,280 155) 34,566
GUEST ROOM REVENUE 350 200 150 800 1,200 400) 2,400
LAUNDRY REVENUE 778 780 2) 5,090 4,660 410 9,360
APPLICATION FEE REVENUE 0 53 53) 245 318 73) 636
TRANSFER FEE REVENUE 0 0 0 0 500 500) 500
INVESTMENT INCOME 3,118 300 2,618 4,629 1,B00 2,B2R 3,600
MISCELLANEOUS REVENUE 673 130 543 1,626 780 B46 1,580
TOTALINCOME 78,575 72,999 5,576 457,452 438,494 18,958 876,488
EXPENSES
ADMINISTRATION
MANAGER SALARIESANAGES 3,544 3,583 39 21,500 21,49B 2) 42,996
PAYROLLTAXES 603 643 40 4,150 3,856 292) 7,716
HEALTH INSURANCE 479 558 19 2,769 3,348 579 6,696
WORKERS COMP INSURANCE 153 193 40 992 1,156 166 2,316
MAINTENANCE SALARIESN%AGES 1,486 1,483 3) 9,076 B,B9B 178) 17,796
MAINTENANCE ASSTSALARIESIVAGES B31 780 51) 5,216 4.680 536) 9,360
EMPLOYEECOSTS 45 51 5 293 305 14 612
SEMINARTrRAINING 0 21 21 60 126 66 252
6ANK FEES 9 7 2) 25) 42 57 84
DUES, SU65 A MEMBERSHIPS 0 0 0 55 50 5) 110
LICENSE&PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT BO 50 39) 616 300 316) 600
POSTAGEIDVERNIGHT EXPRESS 2 11 9 26 66 40 132
PRINTING 0 12 12 0 72 72 144
MANAGEMENT FEES 4,400 4,400 0 26,400 26,400 0 52,600
PROFESSIONAL FEES 27 300 274 595 1,800 1,205 3,600
TELEPHONE EXPENSE 456 453 3) 2,726 2,716 a) 5,435
EQUIPMENT LEASElREPAIR 0 155 155 4BB 930 442 1,850
OFFICE SUPPLIES 262 95 167) 314 570 256 1,140
MISCELLANEOUS ADMIN EYPENSE 0 10 10 0 60 60 120
TOTAL ADMIN EXPENSES 12,377 12,805 428 75,251 76,880 1,629 154,664
RESIDENT SERVICES
RESIDENT PROGRALVACTIVITIES 286 225 61) 2,904 1,350 1,554) 4,075
TOTAL RES SERV EXPENSES 286 225 Bi) 2,904 1,350 1,554) 4,075
MARKETING
ADVERTISING 0 15 15 0 90 90 180
TOTAL MARKETING EXPENSES 0 15 15 0 90 90 180
HOUSEKEEPING
CONTRACT LABOR 1,394 1,420 27 8,361 8,520 159 17,040
CLEANING SUPPLIES 186 200 14 620 1,200 572 2,400
TOTAL HOUSEKEEPING EXPENSES 1,579 1,620 41 8,989 9,720 731 19,440
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through June 30,2012,
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLE TV EXPENSE 56 61 5 331 366 35 732
UTILITIES- ELECTRICITY 2,054 2,150 96 11,147 12,150 1,003 24,903
UTILITIES -GAS 464 625 161 9,545 15,325 5,780 24,525
UTILITIES - WATERISEWER 944 970 26 4,123 3,890 233) 8,400
WATER SOFTENING SERVICE 419 297 122) 2,077 1,782 295) 3,564
DOORS, KEYS & WINDOWS 379 420 41 2,847 2,520 327) 5,040
FIRE SYSTEM SERVICE 90 430 340 1,244 2,580 1,337 5.160
LAWN SERVICEILANDSCAPISNOW RMVL 867 1,775 888 7,484 10,650 3,166 21,3w
PEST CONTROL 142 165 23 283 330 47 650
TRASH REMOVAL 642 720 78 3,812 4,320 508 8.640
UNIT TURNOVER REPAIRS 1,253 3,733 2,480 21,968 22,396 530 44,796
RESERVEIREPLACE CAPITAL EXPENSE 87,866 75,550 12,306) 138,716 162,410 23,694 171,910
ELEVATOR -REPAIRS & MAINTENANCE 479 66D 171 2,875 3,900 1,025 7,800
REPAIRS& MAINTENANCE 115 5,600 5,482 74,369 17900 6,469) 28,525
BUILDING & GROUNDS SUPPLIES 584 915 331 19,445 5,490 13.g55) 10,980
HVAC -REPAIRS & MAINTENANCE 636 700 54 12,531 4,200 8,331) 8,400
MISCELLANEOUS B & G EXPENSES 0 15 15 0 90 90 ISO
TOTAL BUILDING & GROUNDS 97,014 94,786 2,228) 262,698 270,391 7,603 375,512
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,421 2,367 34) 14,352 14,322 30) 28.644
PAYMENT IN LIEU OF PROPERTY TAX 2,515 2,500 75) 15,450 15,000 450) 30,OCC
TOTAL OTHER OPERATING EXPENSES 4,996 4,667 109) 29,803 29,322 461) 58,644
TOTAL OPERATING EXPENSES 116,252 114,338 1,914) 379,645 387,663 8,018 612,615
NET OPERATING INCOME I ( LOSS) 37,675) 41,339) 3,663 77,607 50,831 28,976 263,973
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 16,450 16,258 192) 98,698 97,548 1,150) 195,096
AMORTIZATION EXPENSE 465 475 10 2,791 2,850 59 5,700
INTEREST EXPENSE 12,476) 11 367 23,843 44,462 68,202 23,740 136.404
TOTAL DEPREC, INTEREST & OTHER 4,439 28,100 23,661 145,951 168,600 22,649 337,200
NET INCOME I (LOSS) 42,115) 69,4391 27,324 66,144) 117,769) 49,625 73,227)
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Vclaburg Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: June 14, 2012
RE: Vicksburg Crossing Monthly Report for May 2012
June Newsletter and June Calendar attached
Rentals:
C2. c.4.
As of May 31 st, we have 92 occupied apartments with 2 vacant, and we have 2 deposits at this time,
giving us a total of 0 apartments available to rent. The Low Income Apartment waiting list now has 41
names so we have been adding interested people to the list. We also have 24 people on our waiting list
for certain styles of market rate apartments.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom June 1st
22 1
1
Style C (8) 884 Sq Ft 1 + Den 8 0 0
Style C2 (8) 950 Sq Ft 1 + Den 7 1
1 June 1st
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
725 Sq Ft 1 Bedroom 33 0 0
33)
TOTALS 1 192 12 12
E
3I55ljiclxsl ur+ Lane • Plymo itli, tisl`r 55447 • Phone (763)559-1877 • Fa.Y (763)559-01.44 • xV'wv.ci.plymoutlz.inn.us
Owned by Plymoutli Housing and Redevelopmeni Anthwity
EOUAi HOUSING
OPPORTUNITY
move-Ins/Move-Outs:
We had S move ins during the month of May, three into our market rate one bedroom apartments 310, 223
and 216, one into apartment 212 an affordable apartment, and one into apartment 313 a two bedroom
E2). We had 2 move outs during the month both from 1 bedroom market rate apartments. One woman
moved in with grandchildren and the other woman moved to assisted living.
Marketing
It has been a busy spring. We now have a waiting list of approximately 24 people who are interested in
various styles of our market rate apartments. It will depend on timing of our move outs as to whether
Vicksburg Crossing will work for them. Currently we are not advertising because we have a waiting list.
We are looking into updating our website.
Resident Services
Mary came again this month to provide pedicures/manicures for the residents. Although she is reasonably
priced, we are not getting enough residents interested in this service so we will be canceling this service.
We had a pizza party on Wednesday, May I e. We ordered pizza from Broadway and the vocal group
After S performed. They put on a wonderful performance and all the residents were in agreement that
they would like to have them return in the future.
We had our monthly birthday party on Thursday, May 17th. We decorated with balloons, festive napkins
and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each
resident a card on their birthday.
Building Issues
We had all the common area carpet cleaned this month. We had new intake filters installed in the garage.
Balance Sheet
VICKSBURG CROSSING
As Of May 31,2012.
Ending Balance
ASSETS
CURRENT ASSETS
M I PETTY CASH 612
M I OPERATING ACCOUNT 398,297
M I SECURITY CASH ACCOUNT 55,357
INVESTMENTS - WORKING CAPITAL FUND 270,382
INVESTMENTS - DEBT SERVICE 238,845
ACCOUNTS REG -TENANTS 4,905)
INTEREST RECEIVABLE 500
ACCOUNTS REC-OTHER 64
PREPAID PROPERTY INSURANCE 118)
PREPAID OTHER 3,652
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND 874,593
SITE IMPROVEMENTS 238,793
BUILDING 9,025,428
FURNITURE, FIXTURES & EQUIP -GENERAL 348,957
COMPUTERWOFFICE EQUIPMENT 4,711
ACCUMULATED DEPRECIATION 2,025,280)
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
BOND ISSUANCE COST 53,874
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
Total
962,706
8,467,202
53,874
9,483,781
Balance Sheet
INVICKSB1RGCROSSING
AS Of May 31,2612.
Ending Balance Total
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 8,357
HEARTS & MEMORIALS FUND DONATIONS 112
ACCRUED PAYROLL 2,352
ACCRUED COMPENSATED BALANCES 1,673
ACCRUED INTEREST 151,324
ACCRUED REAL ESTATE TAXES 21,972
TOTAL CURRENT LIABILITIES 185,790
LONG-TERM LIABILITIES
SECURITY DEPOSITS 53,564
BONDS PAYABLE 10,065,000
BOND DISCOUNT (28,414)
10,090,150
TOTAL LIABILITIES 10,275,940
EQUITY
RETAINED EARNINGS-RSRVD FOR DS 416,518
RETAINED EARNINGS (1,153,291)
TOTAL EQUITY (736,773)
CURRENT YEAR INCOME!(LOSS) (55,385)
TOTAL LIABILITIES & EQUITY 9,483,781
Profit and Loss Variance
VICKSBURG CROSSING
Through May 31,2012.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RLNTAL REVENUE 89,127 86,933 2,194 431,420 435,290 3,870) 1,045,696
APARTMENT RENTAL REVENUE -COUNTY 2,646 2,679 33) 14,026 13,395 631 32,148
HRA SUBSIDY - TAX LEVY 2,900 2,000 0 10,000 10,060 0 24,000
GARAGE RENT 2,880 2,825 45) 14,467 14,625 168) 35,100
GUEST ROOM REVENUE 180 98 W 935 490 445 1,176
LATE FEE REVENUE 40 0 40 120 0 120 0
APPLICATION FEE REVENUE 70 35 35 385 175 210 420
TRANSFER FEE REVENUE D 0 0 0 0 0 500
INVESTMENT INCOME 105 100 5 22 500 22 1,200
MISCELLANEOUS REVENUE 251 600 349) 4,861 3,000 1,861 7,200
TOTALINCOME 97,299 95,370 1,629 476,736 477,475 47391 1,147,440
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,105 4,017 08) 20,128 20,085 43) 48,204
PAYROLLTAXES 664 691 27 3,697 3,455 242) 0,292
HEALTH INSURANCE 1,121 1,326 205 5,500 6,630 1,130 t5,912
WORKERS COMP INSURANCE 139 205 66 748 1,025 277 2,460
MAINTENANCE SALARIES/MGES 1,528 1,483 45) 7,590 7,415 175) 17,796
MAINTENANCL ASST SALARIES 760 780 20 4,385 3,900 485) 9,360
EMPLOYEECOSTS 45 51 6 248 255 8 612
SEMINARIFRAINING 0 21 21 40 105 65 252
BANK FEES 0 5 5 16 25 9 60
DUES, SUBS & MEMBERSHIPS 0 10 10 0 50 50 120
LICENSE & PERMITS 0 0 0 676 676 0 675
MILEAGE REIMBURSEMENT 62 50 12) 451 250 201) 600
POSTAGEIOVERNIGHT EXPRESS 19 16 3) 71 80 9 192
PRINTING 5 5 0 5 25 20 60
MANAGEMENT FEES 4,000 4,000 0 20,000 20,000 0 48,000
PROFESSIONAL FEES 53 300 247 640 1,500 860 3,600
TELEPHONE EXPENSE 469 490 1 2,439 2,456 11 5,860
EQUIPMENT LEASEIREPAIR 69 125 56 524 625 101 1,500
OFFICE SUPPLIES 0 96 96 170 480 310 1,152
TOTAL ADMIN EXPENSES 13,060 13,671 611 67,328 69,031 1,703 164,928
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 328 265 63) 1,432 1,325 1UT) 4,515
TOTAL RES SERV EXPENSES 328 265 63) 1,432 1,325 J11)7) 4,515
MARKETING
POSTAGE 0 0 0 15 0 15) 0
ADVERTISING 950 400 550) 1,956 2,000 44 4,800
PROMOACINALIPARTIES 0 500 500 300 500 191 1,100
TOTAL MARKETING EXPENSES 95D 900 150) 2,260 2,500 220 5,900
HOUSEKEEPING
CONTRACT LABOR 996 965 31) 4,954 4,825 129) 11,500
CLEANING SUPPLIES 30 100 70 638 500 136) 1,200
TOTAL HOUSEKEEPING EXPENSES 1,626 1,065 39 5,592 5,325 257) 12,780
Profit and Loss Variance
VICKSBURG CROSSING
Through May 31,2092.
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICElLANDSCAPISNOW RMVL
PESTCONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
RESERVEIREPLACE CAPITAL EXPENSE
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC -REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME I ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTI7ATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
120 115 5) 592 575 17) 1,380
1,974 2,200 226 10,523 10,700 177 27,025
435 500 365 10,680 13,200 2,520 23,350
979 925 54) 4,548 4,625 77 11,900
132 126 4) 662 640 22) 1,536
12 72 60 223 360 137 864
53 305 252 1,380 1,525 145 3,6eO
992 1,400 405 5,087 7,000 1,913 16,800
0 0 0 351 165 108) 660
746 735 11) 3,864 3,675 169) 8,820
951 2,333 1.682 13,627 11.665 2,162) 27,996
0 0 0 0 2,500 2,5U0 2,500
402 415 13 1,992 2,075 83 4,980
4,600 4,300 500) 13,896 7,300 6,596) 15,800
713 1,000 287 4,291 5,000 709 32,000
1,063 550 513) 3,382 2,750 632) 6,600
0 15 15 0 75 75 100
13,152 15,293 2,141 75,297 73,830 1,467) 166,051
2,555 2,492 83) 12,585 12,450 126) 29,904
4,394 4,331 63) 21,972 21,655 317) 51,972
6,949 6,823 126) 34,556 34,115 443) 51,876
35,465 38,017 2,552 186,486 186,126 360) 438,050
61,834 57,353 4,481 290,250 291,349 1,098) 711,390
30,723 30,646 77) 153,613 153.230 383) 367,752
325 303 22) 1,627 1,515 112) 3,636
38,964 36,964 0 190,395 194,820 4,426 467,568
70,012 69,913 99) 345,635 349,565 3,930 838,955
8,178) 12,550) 4,382 55,365) 58,216) 2,631 127,566)
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913urg Cro,astag
June 2012
I hope you were able to attend the pizza party on Wednesday, May 16th
we enjoyed a wonderful performance by the musical group After 5. The
group consists of 10 female vocalists, a drummer, stand up bass player
and piano player. Everyone enjoyed the wonderful vocalists and the mu-
sicians that accompanied them. We even had a couple of residents show
off their dancing skills. If you were unable to attend the party we hope to
have After 5 return for an encore performance. Thank you to everyone
who helped with the party!
Mark your calendar! Our next party will be the Night to Unite party on
Tuesday, August 7th. More details will be provided in the July newsletter.
Music in Plymouth
This year is the 40th anniversary of Music in Plymouth so you won't
want to miss the celebration. It is on Tuesday, July 3rd at the Hilde Per-
formance Center. Entertainment begins at 5 PM with many local
performers followed by the Minnesota Orchestra and - Frw
fireworks.''
Welcome!
We have one new resident to welcome this month. June Patrin is
moving into 125.
Welcome to Vicksburg Crossing!
What is one to say about June, the time of perfect young sum-
mer, the fulfillment of the promise of the earlier months, and
with as yet no sign to remind one that its fresh young beauty
will ever fa c3 P _ CTPrtrn rl P .TPlrvll
oldlld OplMaintenancedate
Grilling season has officially started so I hope residents will enjoy the beautiful
flowers out on the deck when they are grilling. Please be sure to clean the
grills after each use.
I appreciate your patience and cooperation during the lighting upgrade in the
underground parking garage. Residents received short notice and everyone
had to park outside in very stormy weather. You will notice that some of the
lights down the middle of the garage are on sensor and will come on as you en-
ter or leave the garage.
This month, on the same day, we had both the fire alarm tested and new lighting put in the
garage. Both projects were quite noisy so I appreciate everyone's cooperation.
Thank You?
Manicure/Pedicure
Mary will be here on Monday, June 11th from 1-4 to provide professional mani-
cures, pedicures or both for interested residents. The cost is $25.00 for a pedi-
cure, $15.00 for a manicure or $40.00 for both. Please sign up on the sheet out-
side my office if you are interested.
g
nR
Resident Meeting
After our resident meeting on Wednesday, June 6th Carol Rausch from the Ply-
mouth
lgY y-
mouth Creek Community Center will be here to talk about upcoming events that wM
will be offered at the community center for seniors. For those residents who haveit
not taken advantage of the programs at the community center I am sure Carol
would be happy to answer any questions.
Marilyn Bowers June 20th
Marlys Kingery June 20th
John Skare June 20th
Doris Patterson June 23rd Ilk
Anne Anthonie June25th
Kathleen Erickson June 29th
Fran Jach June 29th
Hearts & Memorial
W If you would like to donate to the Hearts and Memorial fund, please include $1 cash withff : your rent check. You may donate 1 time, each month, every other month or not at all, it is
completely voluntary. We use the funds to buy flowers for residents who have been hos-
pitalized, lost a loved one or contribute to memorials for residents who have passed away.
Thanks to Nedra who has volunteered to help with the purchase of Hearts & Memorial.
Thank You!!!
1
1O
A Rent is due on or before Tuesday, June 5th\
41-01 Xl,
1i
ilk, 24A-i2i }i*!i )}}
E }
i i
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Ali );iC 11K
li AiK -X14-11. V }i 3 1641
Ha Birthday to the w
residents this month:
June Birthdays will be celebrated on
Thursday, June 21st at I in the Community Room
The birthday celebration is open to all residents who wish to
come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Toby Warner June 3rd
Sol Durchslag June 7th
Thelma Johnson June 1 Oth
Del Priebe June 14th
Marvie Rice June 14th
Dolores Ardies June 17th
June Patrin June 17th
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Vclesbm-g Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: July 17, 2012
RE: Vicksburg Crossing Monthly Report for June 2012
July Newsletter and July Calendar attached
Rentals:
As of June 30th, we have 93 occupied apartments with 1 vacant, and we have 1 deposit at this time,
giving us a total of 0 apartments available to rent. The Low Income Apartment waiting list now has 42
names so we have been adding interested people to the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total 4)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft l Bedroom
22 1 A dy 1st
1
Style C (8) 884 Sq Ft 1 + Den 8 0 0
Style C2 (8) 950 Sq Ft 1 + Den 8 0
0
Style D (8) 1187 Sq Ft 2 Bedroom S 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0 0
Affordable
33) 725 Sq Ft l Bedroom 33 0 0
TOTALS 193 11 11
3155 Vicl2sbnrg Lane N Plyrnoutb, MN 55447 • Plione (763)559-1877 • fax (763)559-01.44 • WWW.ei,plyrnoutli.rau.us
OonzeJ by Plymouth Housing and ReAevelopment Autkority
EQUAL HOUSING
OPPORTUNfTY
Move-Ins/Move-Outs;
We had someone move into a one bedroom den type (C2) apartment in June. We had no one move out.
Marketing
We now have a waiting list of approximately 24 people who are interested in various styles of our market
rate apartments. It will depend on timing of our move outs as to whether Vicksburg Crossing will work
for them. We are looking into updating our website which many prospective families use to gather
information about available apartments. Often times the website provides prospects with their first
impression of a building.
Resident Services
During coffee on Wednesday, June 6'
s Carol Rausch, a senior volunteer at Plymouth Creek Center, came
to talk to the residents about upcoming events at the community center.
We had our monthly birthday party on Thursday, June 21'. We decorated with balloons, festive napkins
and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each
resident a card on their birthday.
Buildin I
No building issues this month.
Balance Sheet
VICKSBURG CROSSING
As Of Jerre 30,20U.
Ending Balance
ASSETS
CURRENT ASSETS
M I PETTY CASH 612
M I OPERATING ACCOUNT 417,222
M 1 SECURITY CASH ACCOUNT 54,318
INVESTMENTS -WORKING CAPITAL FUND 275,270
INVESTMENTS - DEBT SERVICE 264,042
ACCOUNTS REC-TENANTS 1,655)
INTEREST RECEIVABLE 300
ACCOUNTS REG -OTHER 390
PREPAID PROPERTY INSURANCE 2,673)
PREPAID OTHER 3,647
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND 874,593
SITE IMPROVEMENTS 238,793
BUILDING 9,025,428
FURNITURE, FIXTURES & EQUIP -GENERAL 348,957
COMPUTERSIOFFICE EQUIPMENT 4,711
ACCUMULATED DEPRECIATION 2,056,003)
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
BOND ISSUANCE COST
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
53,657
Total
1,031,474
8,436,479
53,657
9,521,609
Balance Sheet
VICKSBURG CROSSING
As Of Jure 30,2012.
Ending Balance Total
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 8,664
HEARTS & MEMORIALS FUND DONATIONS 112
ACCRUED PAYROLL 2,947
ACCRUED COMPENSATED BALANCES 1,673
ACCRUED INTEREST 190,288
ACCRUED REAL ESTATE TAXES 26,366
ACCRUED OTHER 1,187
TOTAL CURRENT LIABILITIES 231,237
LONG-TERM LIABILITIES
SECURITY DEPOSITS 54,430
BONDS PAYABLE 10,065,000
BOND DISCOUNT 28,306)
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME!(LOSS)
TOTAL LIABILITIES & EQUITY
10,091,124
10,322,361
416,518
1,153,291}
736,773)
63,978)
9,521,609
Profit and Loss Variance
VICKSBURG CROSSING
Through Jura 30,2012.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 90,709 87,558 3,151 522,129 522,848 719) 1,045,696
APARTMENT RENTAL REVENUE -COUNTY 2,646 2,679 33) 16,672 16,074 598 32,148
HRASUBSIDY-TAX LEVY 2,090 2,000 0 12,000 12,000 0 24,000
GARAGE RENT 3,066 2,925 135 17,527 17,550 23) 35,100
GUEST ROOM REVENUE 1,170 96 1,072 2,105 588 1,517 1,176
LATE FEE REVENUE 50 0 50 170 0 170 0
APPLICATION FEE REVENUE 0 35 35) 385 210 175 420
TRANSFER FEE REVENUE 0 500 500} 0 500 500) 500
INVESTMENT INCOME 371) 100 471) 151 600 449) 1,200
MISCELLANEOUS REVENUE 270 600 030) 5,131 3,600 1,531 7,200
TOTALINCOME 99,534 96,495 3,039 576,270 573,970 2,300 1,147,440
EXPENSES
ADMINISTRATION
MANAGER SALARIES 3,973 4,017 44 24,100 24.102 2 48,204
PAYROLL TAXES 633 691 58 4,331 4,146 185) 8,292
HEALTH INSURANCE 1,121 1,376 205 6,621 7,956 1,335 15,912
WORKERS COMP INSURANCE 126 205 79 674 1,230 356 2,469
MAINTENANCE SALARIESPMGES 1,486 1,483 3) 9,076 8,898 178) 17,796
MAINTENANCE ASST SALARIES 831 780 51) 5,216 4,680 536) 9,369
EMPLOYEECOSTS 45 51 6 293 305 14 612
SEMINARFIRAINING 0 21 21 40 125 86 252
BANK FEES 4 5 1 20 30 10 60
DUES, SUBS B MEMBERSHIPS 0 10 10 0 60 60 120
LICENSE 8 PERMITS 200 200 0 B76 B76 0 676
MILEAGE REIMBURSEMENT 61 50 01) 512 300 212) 600
POSTAGE/OVERNIGHT EXPRESS 2 16 14 73 96 23 192
PRINTING 0 5 5 5 30 25 60
MANAGEMENT FEES 4,000 L000 0 24,000 24,000 0 48,000
PROFESSIONAL FEES 0 300 300 640 1,800 1,160 3,600
TELEPHONE EXPENSE 496 490 6) 2,936 2,940 4 5.880
EQUIPMENT LEASEIREPAiR 69 125 56 593 750 157 1.500
OFFICESUPPLIES 0 95 96 170 576 406 1,152
TOTAL ADMIN EXPENSES 13,048 13,871 823 80,375 82,902 2,527 164,929
RESIDENT SERVICES
RESIDENT PROGRAM/AGTIVHIES 180 255 B5 1,611 1,590 21) 4,515
TOTAL RES SERV EXPENSES ISO 265 05 1,611 1,590 21) 4,515
MARKETING
POSTAGE 0 0 0 15 0 15) 0
ADVERTISING 0 400 400 1,956 2,400 444 4,800
PROMOTIONAUPARTIE6 0 0 0 309 500 191 1,100
TOTAL MARKETING EXPENSES 0 400 400 2,280 2,900 620 5,900
HOUSEKEEPING
CONTRACT LABOR 1,031 985 66) 5,985 5,790 195) 11,590
CLEANINGSUPPLIES 0 100 100 638 600 38) 1,200
TOTAL HOUSEKEEPING EXPENSES 1,031 1,065 34 6,623 6,390 233) 12,780
Profit and Loss Variance
VICKSBURG CROSSING
Through June 30,2011
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERlSEVWR
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
RESERVFIREPLACE CAPITAL EXPENSE
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN L{EU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME I ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORT17ATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME 1(LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
120 115 5) 712 690 22) 1,360
1,901 2,500 599 12,424 13,200 776 27,025
380 450 76 11,059 13,650 2,591 23,350
1,106 1,150 44 5,653 5,775 122 11,900
125 128 3 787 768 1 g) 1,536
196 72 124) 419 432 13 664
1,197 3D5 8921 2,577 1,630 747) 3,860
885 1,490 515 5,972 8,400 2,428 16,600
2,223 165 2,058) 2,574 330 2,244) 660
742 735 7) 4,606 4,410 19fi) 8,820
1,905 2,333 426 15,732 13,996 1,734) 27,995
0 0 0 0 2,500 2,500 2,500
402 415 53 2,394 2,496 96 4,960
4,537 4,000 537) 18,433 11,300 U. 133) 15,800
675 1,000 325 4,966 6,000 1,034 12.000
398 550 152 3,780 3,300 480) 6600
0 15 15 0 90 90 180
16,791 15,333 1,456) 92,DS8 89,163 2,925) 1GG,D51
2,555 2,492 63) 15,141 14,952 189) 29,9D4
4,394 4,331 63) 26,365 25,985 380) 51,972
6,949 6,823 126) 41,507 40,938 5691 81,876
37,999 37,757 242) 224,485 223,883 602) 436,050
61,535 58,738 2,797 351,785 350,087 1,698 711,390
30,723 30,646 77) 184,336 183,876 460) 367,752
325 303 22) 1,953 1,818 135) 3,631i
39,080 38,964 116) 229,475 233,784 4,309 457,568
79,120 69,913 215) 415,764 419,478 3,714 838,956
18,593) 11,175) 2,582 63,978) 69,391) 5,413 127,566)
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July 2012
Summer is in full swing!! You can get some relief from the heat by com-
ing to our summer ice cream party. July is National Ice Cream Month and
nothing cools you off on a hot summer day like a root beer float or a dish
of ice cream. You can find more information in the newsletter.
We are also looking forward to our Night to Unite party which will be
held on Tuesday, August 7th. Past years we have grilled brats and hot
dogs, which has worked out great. Ideally we need at least 4 people to
help be in charge of the grills. Please let me know if you would be will-
ing to help. There will be a sign up sheet the week before, but I would
like to make sure we have enough help to grill so that I can make other
food arrangements if needed.
Phil the Pharmacist
Phil, the pharmacist from Lund's Pharmacy, will be here at 9:00 on
Wednesday, July 18th. His topic will be fish oil however he is
always willing to answer questions about other topics or
medication.
Music in Plymouth
This year is the 40th anniversary of Music in Plymouth so you
f
won't want to miss the celebration. It is on Tuesday, July 3rd
at the Hilde Performance Center. Entertainment begins at
5 PM with many local
performers followed by the Minnesota Orchestra and fire-
works.
Welcome!
We have new residents to welcome this month. Gary and Jamie Phil-
lips are moving into 103.
Welcome to Vicksburg Crossing!
1111diNg and MaintenanCe UpdB1P
We have been finding items in the recycling bins that cannot be recycled.
Some of these items include plastic bags, used paper plates and kleenex. None
of these items can be recycled and must be put in the trash.
Before you put any glass or plastic container in the recycling please be sure to
rinse it out.
If you put batteries in the recycling please be sure to cover the positive
terminal with any type of tape.
The monthly newsletter is not the only item I put outside resident's doors, I of-
ten communicate important building information via a flyer on the door so
please be sure to check your door daily, even if you do not go down to get your
mail.
Any residents who live on the upper floors please be sure to carry your dog in
the elevator.
It's come to my attention that people have been receiving mail that does not
belong to them. If this happens please do not leave it out on the counter. You
may give it to the office or put it under the office door. Mail should not be left
out in an unsecure area.
The Plymouth Police Department sent a reminder this month that I would like
to pass on to residents. If you keep a bike in an underground parking garage
you should be sure to lock it up.
The garage looks great! I would like to thank Mike for all his hard
work and also the residents who had to move their cars out of the ga-
rage with the threat of nasty weather.
Thank You?
Rent is due on or before Thursday, July 5th
I'
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qx}'1 p.7p, i}\ /j\ i-% i}N}\ij\ i}\7} 71\ 0'1\ 7}4 7}z i}i i}\ i}C i}4 7j\—I z7;\
Office Hours
The office will be closed on Wednesday, July 4th for the holiday.
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Resident Meeting
Our resident meeting is usually the first Wednesday of the month however this V=
month it is the 4th of July holiday and I will not be in the office. We will be mov-
ing the meeting to Wednesday, July 11th at 9:00 in the community room.
WON
National Ice Cream Month
4
July is National Ice Cream Month and we will be celebrating on Monday, July 16th at
12:00. We will order chicken sandwiches from Dickey's, chips, fruit and of course ice
cream for dessert. You may choose either a root beer float or just ice cream. Cost will
be $5.00. We will not be having entertainment so it will be a good time to get together
with friends and neighbors. Sign up for the party will be on Wednesday, July 11th and
Thursday, July 12th between 10-12 in the community room. You may also sign up in the
office on Friday, July 13th. If you wish to volunteer there will be a sign up on the sheet
outside my office.
Hope you can attend the party! ! !
Imp IMP IM
Comfort Keepers Nail Clinic
Comfort Keepers will be here on Thursday, July 12th to provide a nail clinic.
The cost is $25.00. They soak your feet and trim your nails. The clinic is from
1:30---3:30 in the community room.
There will be a sign up sheet outside my office.
HMpy Birthday to the following_
residents this month: = ==
July Birthdays will be celebrated on_, ._..r..
Thursday, July 19th at 2:00 in the Community Room
The birthday celebration is open to all residents who wish to
come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Dick Golfis July 4th
Joyce Goll July 4th
Marlene Parker July 11 th
Sharon Triem July 16th
Barb Riley July 23rd
Joyce Finn July 24th
Kwang S ook Kittel sen July 3 0th
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Agenda Number gj),
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Programs Manager through Steve Juetten, Executive
Director
MEETING DATE: July 26, 2012
SUBJECT: 2011 Community Development Block Grant (CDBG) Consolidated
Annual Performance and Evaluation Report (CAPER) and Notice of
Annual Citizens' Participation Meetings
BACKGROUND:
The attached 2011 Consolidated Annual Performance and Evaluation Report (CAPER) reviews
the City of Plymouth's accomplishments towards meeting the five-year goals defined in the
Consolidated Plan, as required by the Department of Housing and Urban Development (HUD)
for communities receiving CDBG funding. The five-year goals of the Consolidated Plan are the
quantitative unit goals for the entire Hennepin County Consortium, which includes Hennepin
County, and the cities of Bloomington, Eden Prairie, Minnetonka and Plymouth. The 2011 year
consists of the time period from July 1, 2011 through June 30, 2012 and is the second grant
period of the 2010-2014 Consolidated Plan.
DISCUSSION:
The five-year goals of the Consolidated Plan are the quantitative unit goals for the entire
Hennepin County Consortium. Based on Federal funding allocations, Plymouth is responsible
for approximately five percent of the Consortium's goals.
The City helped six households with residential rehabilitation assistance, one household with
emergency small repair grant funds and five households with mortgage principal reduction,
down payment and closing cost assistance to purchase their first home. Although there are no
unit goals for public services, support of public services is considered a high priority. Through
CDBG funds, Plymouth has supported family services, youth services, senior services and
transportation services for seniors, disabled and low-income residents. Given the limited amount
of CDBG funding that can be allocated to public service sub -categories, the City was not able to
support any neighborhood revitalization services or financial assistance and services at senior
centers,
Hennepin County, as the lead agency responsible for the development of the Consolidated Plan
has overall responsibility for the housing and community development needs profile which
include elderly and physically disabled renters, physically disabled first time homebuyers, and
housing for persons with special needs targeting frail elderly, chemically dependent, mentally ill,
and persons with HIV/AIDS. While the City has made no progress in these areas, the City has
worked with the Consortium as a whole to accomplish the goals as set out in the five-year
strategic plan and an annual action plan.
The Consolidated Plan accomplishments also relate to HRA and City housing goals. In the
HRA's 2011 Action Plan, which is required to track compliance with the five-year Consolidated
Plan goals, there are four result areas. In 2011, CDBG funded activities were addressed in all
four of these strategies, these included:
Affordable Housing
Rehabilitation of Private Property
First Time Homebuyer Assistance
Public Services
In the City of Plymouth's Comprehensive Plan, there are 19 implementation strategies included
in the Housing Plan. In 2011, CDBG funded activities addressed six of these strategies, these
included:
Regulatory Barriers to Affordable Housing. Make recommendations on changes to
zoning, subdivision and other code requirements.
Financial Support and Technical Assistance for Maintenance and Development of
Affordable IIousing
Financial Support for Existing Low and Moderate Income Rental Housing
Long Term Affordability
Livability of Housing and Neighborhoods
Fair Housing
HUD requires at least two public meetings be held each year to provide opportunities for
residents and interested representatives of local organizations to be involved in reviewing
program activities, the local needs of low and moderate -income persons and proposed uses for
CDBG funds. The first public meeting will be advertised and held in coordination with the
Hennepin County Consortium on Tuesday, August 21, 2012. Any comments received at the
hearing will be submitted to IND. The second meeting will be a public hearing held in February
2013 to obtain public comment on proposed activities for the next year's CDBG finding.
RECOMMENDATION:
Staff recommends that the Housing and Redevelopment Board of Commissioners approve
submission of the 2011 Summary of Consolidated Plan Projects and recommend that it be
submitted to the Department of Housing and Urban Development (HUD).
ATTACHMENTS:
2011 CDBG Consolidated Annual Performance and Evaluation Report
Consolidated Annual Performance and Evaluation Report
City of Plymouth, Minnesota for CDBG Program Year 2011
Reporting Period: July 1, 2011 - June 30, 2012
TABLE OF CONTENTS
I. Annual Performance Narratives
1. Executive Summary
2. Assessment of Five -Year Goals and Objectives
3. Affirmatively Furthering Fair Housing
4, Affordable Housing
5. Continuum of Care
6. Other Actions
7. Leveraging Resources
8. Grantee Self -Evaluation
II. Citizen Participation
III. CDBG Program
1. Assessment of Approved Activities to Priorities and Objectives of Approved Plans
2. Analysis of Distribution of CDBG Funds Among Consolidated Plan Needs
3. Reasons for Possible Changes to Program Objectives
4. Assessment of Consolidated Plan Implementation
5. Meeting National Objective Goals
6. Displacement and Relocation of Real Property
7. Economic Development Activities
8. Rehabilitation Activities
9. Annual Housing Completion Goals
10. Financial Summary (C04PR26)
W. IDIS Reports
1. Summary of Accomplishments Report (C04PR23)
2. Summary of Consolidated Plan (C04PR06)
3. Activity Summary— CDBG Program (C04PR03)
I
L ANNUAL PERFORMANCE NARRATIVES
1. Executive Summary
The City of Plymouth is the recipient of Community Development Block Grant (CDBG)
entitlement funds through the U.S. Department of Housing and Urban Development (HUD).
These funds are allocated and expended for activities benefiting City of Plymouth residents.
HUD requires the submission of an annual performance report of this program. The following is
an overview of accomplishments for the most current reporting period of July 1, 2011 - June 30,
2012. This is the second reporting period under the 2010-2014 Consolidated Plan.
Table A illustrates CDBG program resources allocated by the City of Plymouth in program year
2011.
Table A. Pl mouth CDBG Program — Allocation of Resources 2011
HRA Programs
Housing Rehabilitation Program Housing rehabilitation loans 60,000.00
First Time Homebuyer Program First time homebuyer loans 70,000.00
General Program Administration Administration 29,596.00
Affordable Housing Development Assisted housing activities 40,000.00
Fair Housing Activities Further fair housing 3,000.00
Public Service Programs
Community Action for Suburban
Hennepin (CAPSH)
Homeownership counseling,
tenant counseling and education
12,8$0.00
Family Hope Services Youth counseling 6,440.00
Home Line Tenant hotline 5,520.00
Point Northwest of YMCA Homelessness prevention and
youth counseling
5,060.00
People Responding in Social Ministry
PRISM)
Transportation services 2,300.00
SCS Senior Community Services Home maintenance for seniors 2,760.00
Spare Key Financial assistance for families
with sick child
855.00
TOTAL 238,411.00
2
2. Assessment of Five -Year Goals and Objectives
The following identifies for each Consolidated Plan section, the goals, strategies, program year
accomplishments, and the cumulative five-year accomplishments. Table B provides a
comparison of performance against Five -Year Goals. The Five -Year Goals represent the goals
defined in the Consolidated Plan for the entire Hennepin County Consortium. The Program Year
and Five -Year Accomplishments represent the accomplishments of the City of Plymouth.
Plymouth is one of the five CDBG entitlement jurisdictions in this group of 43 suburban
communities. Further explanation of performance is contained in the narrative for each Plan
section.
Table B. Plvmouth Housine Performance 2010-2014 Aeainst Five -Year Goals
HOUSEHOLDS TO BE PRIORITY FIVE-YEAR PROGRAM FIVE-YEAR
ASSISTED UNIT GOALS YEAR ACCOMPLISH-
ACCOMPLISH- MENTS
MENTS
Renters
Small Family, Unrelated High <50% MFI 505 units
See Hennepin See Hennepin
Large Family High <50% MFI 79 units
County Report County Report
Elderly High <50% MFI 100 units
Owners
Existing Homeowners
Housing Rehabilitation High <50% MFI 1,600 units 7 13
Physically disabled High <80% MFI 266 households 1 3
First Time Homebuyers
Homeownership Assistance High <80% MFI 1,958 households 5 14
Physically Disabled High <80% MFI 8 households
Homeless Persons
Prevention & Housing Services Use Continuum 500 persons See Hennepin See Hennepin
of Care County Report County Report
Housing units/beds High <30% MFI 355 units/beds
Persons with Special Needs
Frail Elderly Medium 25 units/beds
Chemically Dependent Low 25 unitslbeds
Mentally III High <50% MFI 50 units/beds See Hennepin See Hennepin
Developmentally Disabled Medium 25 units/beds County Report County Report
Physically Disabled High <50% MFT 25 units/beds
Persons with HIV/AIDS Low 25 units/beds
Family Services (people served)
Emergency Assistance High <80% MFT 26,000
Homeownership Training High <80% MFI 1,500 35 60
Mortgage Foreclosure Prevention High <80% MFI 1,000 25 61
Tenant Advocacy High <80% MFI 5,000 225 448
Ilomeless Prevention & Housing Svc High <50% MFI 1,500
Senior Services (people served)
Home Maintenance and Chores High <80% MFI 6,700 39 62
Services at Senior Centers High <80% MFT 159,000
Financial Assistance Hiah <80% MFI 175
Youth Services (people served)
Recreational and Park Programs High <80% MFl 400
Criminal Justice Intervention High <80% MFI 600
Outreach homeless/Runaway Youth High <80% MFI 500 40 103
Group Counseling to At -risk Youth High <80% MFI 1,000 298 662
Neighborhood Revitalization See Hennepin See Hennepin
Acquisition for Rehab/Clearance High <90% MFI 5 CountyRe orf County Report
Transportation Services
Rides: Seniors, Disabled & Low Income High <80% MFI 4,500 479 1,044
3
Small Family, Unrelated Individuals, and Large Family Renters
Five -Year Goals:
Develop 235 units of new affordable rental units for small families over the next five years.
Develop 41 new rental units for large families over the next five years.
Strategies:
Target the use of anticipated resources for the development of additional affordable rental
housing for households with income below 50 percent of median income, particularly
households with income below 30 percent of median income.
Support efforts to address barriers to the wider use of Housing Choice Vouchers.
Support use of anticipated resources for the preservation of existing assisted rental housing.
Acquire single-family homes for publicly owned rental units.
Rehabilitate/convert smaller apartments into units with three or more bedrooms.
Construct new units with three or more bedrooms.
2011 Program Year Accomplishments/Five-Year Accomplishments:
No new housing for renters was produced with CDBG assistance.
Section 8 Dousing Choice Voucher Program
The City continues to operate a Section 8 IIousing Choice Voucher program. Currently the
Plymouth HRA has funding for 225 vouchers and as of June 30, 2012 there were another 163
voucher holders residing in Plymouth who ported in from other jurisdictions. Plymouth also has
20 project -based Section 8 vouchers; eight at Stone Creek Apartments, five at Vicksburg
Commons Townhomes and seven at Westview Estates. There are four Metro Housing
Opportunity Program (MI -IOP) units at the Stone Creek Apartment complex and two Metro
Housing Opportunity Program (MHDP) units at Shenandoah Woods Apartment complex.
The City of Plymouth engages in a broad array of activities to identify and assist low income
renter households. These activities include working closely with our Section 8 staff, our housing
code enforcement staff and providing information to Plymouth residents about programs
available to assist them through news letters, our City web page and a local government
television channel. These efforts do not only target low-income renter households, but the entire
population of the City. We work closely with our social service subgrantees in identifying
households that are in need of assistance and due to being low-income, have very few options.
Some of these efforts are handled outside of the CDBG program. For example, the City provides
340,000 annually to provide rental assistance to two senior apartment buildings owned by the
HRA. We also work with the entire Hennepin Consortium to address "worst -case -needs".
Affordable Housing Development
No new affordable housing development was produced with CDBG assistance.
The City did provide $600,000.00 to assist with the development of 67 units of workforce
housing and two million dollars to assist with 64 units of workforce housing during the 2010
program year. The 67 unit facility is currently open and 100 percent occupied and the 64 unit
facility is seeping additional financing.
Elderly Renters
Five -Year Goals:
Increase the supply of new, affordable elderly housing by 100 units over the next five years.
Preserve existing affordable rental housing that is eligible for HUD mortgage pre -payment
and/or to opt -out of the Section 8 rental assistance program.
19
Strategies:
Seek opportunities for development of new affordable senior housing as part of
neighborhood redevelopment initiatives and seek opportunities for intergenerational housing.
Use available resources to assist the development of HUD Section 202 housing through land
acquisition, site improvements and other eligible appropriate ways.
2011 Program Year Accomplishments/Five-Year Accomplishments:
No new housing for elderly renters was produced with CDBG assistance.
The City of Plymouth continues to own and operate two subsidized senior rental communities
with local financing. Plymouth Towne Square provides 99 affordable rental -housing units.
Vicksburg Crossing provides 34 low income and 62 moderate income units for a total of 96
affordable units. During the 2011 Program Year, the Plymouth HRA provided $340,000.00 to
support these two buildings.
Physically Disabled Renters
Five -Year Goals:
Develop 25 new accessible rental units using anticipated Section 811 resources.
Strategies:
Affirmatively further fair housing by facilitating enforcement of the ADA, which prohibits
discrimination against people with disabilities in rental housing.
Encourage use of the universal design concept that incorporates elements of accessibility into
standard housing designs.
Assure accessible and adaptable design is incorporated into new rental housing units
supported with HOME and CDBG funding.
Encourage making accessible housing part of the program criterion of the Livable
Communities Act, which promotes the dual concepts of affordable and life cycle housing.
2011 Pro 'am Year Accomplishments/Five-Year Accomplishments:
No new housing for disabled renters was produced with CDBG assistance.
Existing Homeowners
Five -Year Goals:
Use CDBG funding to alleviate substandard housing conditions for 1,600 extremely low and
low-income homeowners over the next five years.
Strategies:
Maximize the delivery of assistance to eligible households with resources available from the
urban Hennepin County CDBG Program, City of Plymouth's CDBG Program, City of
Bloomington's CDBG Program, City of Minnetonka's CDBG Program, City of Eden
Prairie's CDBG Program, and the Minnesota Housing Finance Agency Deferred, Revolving
and various rehabilitation programs.
Where possible, review and amend existing programs to reflect the changing rehabilitation
environment. Establish priorities for the delivery of rehabilitation funds and ensure that these
funds are promptly expended.
Help prevent mortgage foreclosure, through funding of mortgage foreclosure prevention
services and other supportive services, to address contributing factors.
E
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided six households with residential rehabilitation assistance through the City of
Plymouth's CDBG Program.
Provided one household with emergency small repair grant funds through the City of
Plymouth's CDBG Program.
The Housing Rehabilitation Program has run continuously since its first loan in 1975. There are
currently 77 outstanding loans with a principal balance of $903,165.00. There were no
rehabilitation loans forgiven or written off due to defaults during the 2011 grant year. During the
2011 grant year, seven projects were completed; one of which was an Emergency Repair Grant.
Five additional projects have been approved and have work in progress.
A total of $164,948.02 was expended through June 30, 2012. A total of $29,300.00 of program
income was received through June 30, 2012. In addition to the funds spent during the program
year, approximately $100,000.00 has been committed through work contracts in progress.
The City of Plymouth has designated a percent of funds allocated for housing rehabilitation to be
used for a Small Repair Grant Program. The City of Plymouth funds this program and the work
is performed by either the City of Plymouth or Senior Community Services.
During the 2011 CDBG grant year 17 homeowners in Plymouth received MHFA financed home
improvement/rehabilitation loans through the Fix -Up Fund in the total amount of $178,505.00.
Existing Homeowners with Physically Disabled Family Members
Five -Year Goals:
Assist 266 households with accessibility improvements.
Strategies:
Provide accessibility improvements using anticipated housing rehabilitation resources.
Continue county participation in the State of Minnesota Medical Assistance Home and
Community Based Waiver Programs to provide funding for disabled low-income individuals
to modify their housing for accessibility and allow them to remain in their home.
Encourage use of the universal design concept that incorporates an element of accessibility
into standard housing designs.
Support accessible housing as part of the program criterion of the Livable Communities Act,
that promotes the dual concepts of affordable and life cycle housing.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Assisted one group home that serves six developmentally disabled adults; installed new
siding and installed energy efficient tempered windows in the home.
First Time Homebuyers
Five -Year Goals:
Provide 1,958 families/households with first mortgage, affordability gaps, down payment and
closing costs assistance.
Develop eight units of fully accessible, owner -occupied affordable housing.
Strategies:
Use Minnesota Housing Finance Agency homebuyer programs as the primary resource to
assist moderate -income first-time homebuyers.
6
Affirmatively further fair housing through targeted housing outreach, homebuyer training
and financial assistance to communities of color.
Incorporate opportunities for new affordable housing in CDBG-funded neighborhood
revitalization activities (scattered -site and area redevelopment).
Provide funding to non -profits and Community Housing Development Organizations
CHDO) to assist first-time homebuyers through a combination of homebuyer training, down
payment assistance, below-market interest rates, and purchase/rehabilitation programs.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided five first-time homebuyers with financial assistance through zero -interest, deferred
loans for down payment, closing costs and/or mortgage principle reduction through the City
of Plymouth's CDBG Program.
Assisted 12 first time homebuyers purchase homes in Plymouth with lower interest mortgage
financing through one of MHFA's first mortgage programs. Eight of the homeowners also
received down payment or monthly payment assistance through the MHFA's
Homeownership Assistance Fund (HAF) and Home Help programs.
The first time homebuyer program has run continuously since its first loan in 1986. There are
currently 98 outstanding loans with a principal balance of $1,649,318.00. There were two first
time homebuyer loan forgiven or written off due to defaults during the 2011 grant year. During
the 2011 grant year, there were five homebuyers who received direct assistance through the
CDBG funded program. A total of $103,825.89 was expended through June 30, 2012. The
CDBG program did not generated $2,883.00 over the last 12 -month period.
Since 1995 the HRA has successfully combined this assistance with programs sponsored by the
Minnesota Housing Finance Agency (MHFA), such as the MHFA Community Activity Set -
Aside (CASA) Program, Minnesota City Participation Program (MCPP), and Minnesota
Mortgage Program (MMP). Since 1998, the City has been a part of consortium headed by Urban
Hennepin County to access MCPP funding. MMP is available statewide on a pipeline basis as
well. The HRA provides information and referrals to appropriate MHFA mortgage programs
and assists in coordinating the various programs.
There were 12 households able to use $1,585,560 of MHFA's lower interest rate first mortgage
financing in Plymouth during the 2011 grant year. Five of these homebuyers also received a
total of $22,400 in down payment or monthly payment assistance in the form of a second
mortgage through MHFA's Homeownership Assistance Fund (HAF). Additionally, three of
these homebuyers also received a total of $30,000 through Home Help loans.
The most challenging aspect of utilizing the first time homebuyer programs is the high cost of
single family housing in Plymouth. The 2011 Assessors records show that the average sales
price of existing single family detached housing in Plymouth was $324,270.00, which is well out
of the reach for low and moderate -income households. Another limiting factor in use of the
MHFA first mortgage programs is the maximum purchase price of $298,125.00 for existing
housing and new construction; including single family detached homes. While the CDBG
program funds do not have this price limitation, potential Plymouth homebuyers still face the
very serious shortage of homes priced at an affordable level.
However, due to the current continued decline in home values, we are anticipating that activity in
this program will be strong. In addition to the traditional listings, many buyers are taking
advantage of foreclosures, short sales and bank owned homes as well.
7
Homelessness
Five -Year Goals:
Assist in the development of 355 units, including 11 shelter beds and transitional units with
supportive services.
Strategies:
Target development of shelter beds and transitional units with support services.
2011 Program Year Accomplishments/Five-Year Accomplishments:.
Accomplishments to the Continuum of Care are detailed in Hennepin County's Annual
Performance Report.
Housing for Persons with Special Needs
Five -Year Goals:
Frail Elderly
Provide 25 new supportive housing units over five years for frail elderly.
Persons with Alcohol/Other Drug Abuse Problems.
Provide 25 new rental units,
Persons with Mental 111ness
Provide 50 new supportive rental units.
Persons with Developmental Disabilities
Provide 25 supportive and semi-independent new rental living units.
Persons with Physical Disabilities
Provide 25 new accessible rental units using anticipated Section 811 resources.
Persons with HIV/AIDS
Provide 25 new supportive living units/beds for families and single adults.
Strategies:
Elderly
Facilitate the development of supportive housing for very low-income, frail elderly through a
combination of assisted rental, rehabilitation of existing units and new construction using
federal, state and local resources.
Coordinate capital funding with public and private service providers when appropriate.
Persons with Alcohol/Other Drug Abuse Problems
Support county efforts in working toward community expansion of sober, supportive housing
models in conjunction with outpatient treatment, thereby increasing service flexibility while
at the same time containing costs.
Continue participation in the County Department of Human Services Chemical Dependency
Restructuring effort, which is expected to establish a mechanism for providing supportive
housing options as part of an overall treatment plan.
Support efforts of public and private nonprofit organizations to access available federal, state,
and local funding to meet the housing needs of this population.
Persons with Mental Illness
Facilitate the development of a range of affordable housing options using various models
with support services for persons with serious and persistent mental illness, consistent with
the housing development and support strategies identified by the Hennepin County Human
Services and community partners, including but not limited to: single room occupancy
apartments, assisted living arrangements, and controlled access buildings. The housing
should be the least restrictive and in the most integrated setting consistent with the person's
health, safety and service needs.
Encourage use of the Publicly Owned Transitional Housing Program as a development
resource (a MHFA Program).
Support development of "practice apartments" to give people a chance to learn in a "real life"
situation without jeopardizing their rental history and for mental health services to
realistically assess service needs.
Support development of a Corporate Adult Foster model for persons with serious and
persistent mental illness.
Facilitate homeownership initiatives among mental health and housing agencies and
organizations.
Persons with Developmental Disabilities
Facilitate the development and maintenance of semi-independent and supportive living units
through a combination of new construction, rental assistance and rehabilitation, using
available federal, state, and local resources.
Support the efforts of local HRAs and public and private nonprofit organizations to access
available federal, state, and local funding to meet the housing needs of this population.
Persons with Physical Disabilities
Further fair housing by facilitating enforcement of the Americans with Disabilities Act,
which prohibits discrimination against people with disabilities in rental housing.
Encourage use of the universal design concept that incorporates elements of accessibility into
standard housing designs.
Encourage making accessible housing part of the program criterion of the Livable
Communities Act, which promotes the dual concepts of affordable and life cycle housing.
Assure that accessible and adaptable design is incorporated into new rental housing units
supported with HOME and CDBG funding.
Persons with HIV/AIDS
Support the recommendations for permanent and supportive housing strategies, (1) stabilize
funding for adult foster care and supportive housing programs, and '(2) promote flexibility in
funding for capital projects.
Support use of resources toward meeting the goals and priorities for this population, as
identified in the Hennepin County Continuum of Care for the Homeless.
2011 Program Year Accomplishments/Five-Year Accomplishments:
No CDBG funds were expended towards housing for persons with special needs.
Family Services/Facilities
Five -Year Goals:
Provide emergency assistance services to 26,000 persons.
Provide home ownership training for first-time homebuyers for 1,500 households.
Provide mortgage foreclosure prevention services to 1,000 households.
Provide tenant advocacy and tenant hotline services to 5,000 persons.
Provide homelessness prevention and rapid -exit from shelter services to 1,500 persons in
families.
Strategies:
Support childcare providers to ensure families have access to quality and affordable child
care services.
Support early interventions and counseling services to assist in the resettlement of persons in
refugee families.
7
Support emergency assistance services and outreach and referral services for domestic
violence assistance and health, housing, and financial issues.
Support housing counseling, including mortgage foreclosure prevention services, tenant
advocacy and tenant hotline services.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided mortgage foreclosure prevention services to 25 households.
Provided tenant advocacy and tenant hotline services to 225 households.
Community Action Partnership ofSuburban Hennepin (CAPSH)
The HRA provided funding for this non-profit agency in the 2011 program year in the amount of
12,880.00. CAPSH provided several programs for Plymouth residents, including first-time
homebuyer workshops and counseling, mortgage foreclosure prevention counseling, home
rehabilitation and maintenance assistance and reverse mortgage counseling services. In 2011, 61
unduplicated households were assisted.
Home Line
The HRA provided funding for this non-profit agency in the 2011 program year in the amount of
5,520.00. Home Line provided a tenant hotline for Plymouth residents. In 2011, the Tenant
Hotline took 225 unduplicated calls from Plymouth households.
Senior Services/Facilities
Five -Year Goals:
Provide home maintenance and chore services to 6,700 households.
Provide operating funds to senior centers serving approximately 159,000 seniors annually.
Provide financial assistance to address home health care needs for 175 low-income seniors.
Provide transportation services to 4,500 seniors and disabled persons.
Support senior center services and programs, modifications to incorporate new services, such
as meal programs, and to improve access by the physically disabled.
Strategies:
Support local nonprofit agencies to address senior service needs, particularly those that
promote self-sufficiency.
Support development of new or expanded senior center facilities where needed.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided outside home maintenance and chore services for the elderly to 39 households.
Senior Community Services (SCS)
The HRA provided funding for this non-profit agency in the 2011 program year in the amount of
2,760.00. SCS provided outside home maintenance for Plymouth residents through their
household and outside maintenance for the elderly program (H.O.M.E.). In 2011, SCS provided
services to 39 unduplicated Plymouth households.
10
Youth Services/Facilities
Five -Year Goals:
Encourage communities to work with the local schools, social service agencies, businesses
and other organizations to implement apprenticeship, educational, and recreational programs.
Provide recreational and summer park programs to 400 youth in low and moderate -income
neighborhoods.
Provide criminal justice intervention services to 600 youth.
Provide outreach and intervention services to 500 homeless and/or runaway youth, and their
families.
Provide support group counseling services to 1,000 at -risk youth.
Strategies:
Target funding to recreational programs for youth, criminal justice/youth diversion programs,
school completion/truancy prevention, and summer youth programs. Particular priority
should be given to services directed to large multifamily housing developments and other
areas where there are concentrations of lower-income households.
Support outreach and intervention services, particularly to homeless and runaway youth and
youth at risk.
Support services addressing the needs facing immigrant and refugee youth, as well as the
potential of these youth to assist their families in assimilating to their new communities.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided outreach and intervention services to 40 homeless, runaway, and at -risk youth, and
their families.
Provided support for group counseling services to 298 at -risk youth.
YMCA Point Northwestfor Runaway Youth
The HRA committed $5,060.00 in 2011 funds to the Point Northwest program. This program
serves youth who are experiencing homelessness or are at risk of homelessness. Intervention and
counseling services are available 24 hours a day, 7 days a week. During the 2011 program year,
this program served 40 low-income youth.
Family Hope Services
Family Hope provides year round support and services for at risk youth through structured
programs, support groups, and mentoring relationships. Plymouth provided Family Hope with
6,440.00 in 2011 CDBG funding. The agency provided services to 298 youth with an address
in Plymouth.
Neighborhood Revitalization
Five -Year Goals:
Use CDBG funds to acquire five properties for rehabilitation or clearance in scattered -site
and designated redevelopment areas.
Provide affordable housing opportunities for a minimum of 20 percent of all housing units
created in CDBG assisted redevelopment activities.
Improve existing and/or provide new public facilities including senior facilities, as
appropriate, to benefit low and moderate -income neighborhoods and persons.
Assist street, road and water/sewer improvements when benefit is to low and moderate -
income neighborhoods.
Investigate the potential of Brownfield clean up to provide sites for public facilities,
economic and housing development, and/or other purposes.
11
Strategies:
Address blight through scattered -site and designated area redevelopment activities,
Support the incorporation of public facility and infrastructure improvements, such as a park
or playground, in revitalization of low/moderate-income neighborhoods.
Designate a minimum percentage of housing created through CDBG assisted redevelopment
for housing affordable to low and moderate -income households.
Support the investigation of underutilized and Brownfield sites to identify appropriate
reuse/remediation potential.
Support the use of CDBG funds to leverage other federal, state, local and private program
funds to address neighborhood revitalization needs.
2011 Program Year Accomplishments/Five-Year Accomplishments:
No CDBG funds were expended contributing to neighborhood revitalization.
Transportation Services
Five -Year Goals:
Services to seniors, persons with special needs, and low-income families and individuals,
especially in addressing inter- and intra- suburban needs in outer -ring communities.
Provide rides to 4,500 seniors, disabled and low-income persons.
Strategies:
Support the provision of transportation services to seniors, persons with special needs, and
low-income families and individuals.
Encourage the development of appropriate specialized transportation services, particularly in
outer -ring communities.
Encourage alternative approaches to address inter- and intra -suburban transportation needs.
2011 Program Year Accomplishments/Five-Year Accomplishments:
Provided 479 one-way rides to low and moderate -income residents of Plymouth.
People Responding in Social Ministry (PRISM)
PRISM provides year round transportation services for Plymouth residents. Plymouth provided
PRISM with $2,300.00 in 2011 CDBG funding. During the 2011 grant year, the agency served
50 low and moderate -income Plymouth residents by providing 479 one-way rides.
3. Affirmatively Furthering Fair Housing
Plymouth provides Rehabilitation and First Time Homebuyer loans to person living within the
city limits. The Programs are open to all who apply as per Fair Housing Act requirements.
During the 2011 program year $3,000.00 of the city's funding supported the Metro -wide
Consortium's Fair Housing Initiative (FHIC) as described on page 12 of the CDBG CAPER.
This Consortium is separate from Hennepin County's Consortium Fair Housing Initiative.
Plymouth also participates in the Hennepin County Consortium Fair Housing Initiative and
CDBG funds are provided toward this effort. Please refer to the attached section of the CAPER
that describes the Consortium's accomplishments of fair housing impediments. This section
describes the 15 impediments prioritized by the Consortium and describes actions through report
year 2011 to address each.
12
4. Affordable Housing Performance
The City of Plymouth has used all 2011 program year funds to assist households at or below
80% of median income, as defined by HUD. Table C details the number of households assisted
by type of residency and income category for CDBG assisted housing activities.
Table C. Characteristic of Households Served during 2011 CDBG Program Year
Activity Extremely Low Low Income Moderate Total
Income (30% 50% MFI) Income (80% Households
MFI) MFI)
Renter Owner Renter Owner Renter Owner Renter Owner
Single Family 0 0 0 0 0 6 0 6
Rehabilitation
Small Repair 0 0 0 0 0 6 0 6
Grant
Group Home 0 0 1 0 0 0 1 0
Rehabilitation
First Time 0 0 0 0 0 5 0 5
Homebuyer
Homebuyer 13 0 9 0 10 0 32 0
Education
Rehabilitation 0 0 0 1 0 0 0 1
Advisory
Foreclosure 0 6 0 6 0 3 0 15
Prevention
Tenant 147 0 45 0
l
33 0 225 0
Advocacy &
Tenant Hotline
Totals 160 6 F55 7 43 15 258 28
5. Continuum of Care
Accomplishments made to the Continuum of Care goals are addressed more extensively in the
Hennepin County Consortium's Annual Performance Report. The strategy reflects housing and
support services needed in each stage of the Continuum of Care including prevention, outreach
assessment, emergency shelters, transitional housing, supportive housing and independent
living. The City has worked extensively with other agencies to respond to homelessness issues.
Programs through the Northwest YMCA and Family Hope Services, both CDBG sub -recipients,
provide services such as crisis intervention, counseling, and assistance to homeless youth in
Plymouth. The City has been represented on the Hennepin County Taskforce on the Homeless to
express suburban concerns regarding services for the homeless. The Taskforce completed its
work in late 2006 and issued its report "Heading Home Hennepin Plan to End IIomelessness".
The report recommendations are being implemented through a structure that includes various
committees organized around key goals. The City of Plymouth has attended some committee
meetings.
13
6. Other Actions
The following is a summary of accomplishments made to other actions described in the
Consolidated Plan.
Obstacles to serving under -served needs; The most significant obstacles are the high cost of
acquiring property in the City, the limited availability of land suitable for development, and
the lack of adequate funding experienced in most communities. The City has recently
updated its Comprehensive Plan and has incorporated strategies to reduce obstacles to the
development of affordable life -cycle housing.
Foster and maintain affordable housing: The City's rental housing licensing program is one
example of how the city maintains affordable housing. This program requires property
owners to do essential corrective repairs in a timely fashion. City staff also meets with non-
profit affordable housing advocates on various issues to promote and maintain affordable
housing. City staff has worked with developers and property owners to make application to
appropriate agencies and lenders for funding to maintain or to produce affordable housing.
Eliminate barriers to affordable housing: The most significant barriers are the high cost of
acquiring property in the City, the limited availability of land suitable for development, the
lack of adequate funding experienced in most communities and the strong market demand for
higher cost housing in the City. The City's Comprehensive Plan includes strategies for the
elimination of obstacles to the development of affordable life -cycle housing. During the
2005 program year the City Planning Department reviewed regulatory policies related to
affordable housing. The Comprehensive Plan update was completed in 2009. Since the
adoption of the 2009 Comprehensive Plan, the City has adopted a new guide plan category
that allows for higher density residential development which allows for greater opportunities
in affordable housing development. The City has approved one development under this new
guiding that has 64 affordable units.
Overcome gaps in institutional structures: The City does not face significant gaps in the
institutional structures in the community, however there are state and/or federal regulations,
taxing policies and processes that hamper affordable housing. The MHFA housing program
maximum purchase price requirement for first time homebuyer applicants (determined by the
federal government) has been a limiting factor in the use of this program. In 2011, the
maximum purchase price was remained at $298,125.00 for existing housing and new
construction; however, it is still below the average sales price of $324,270.00 in Plymouth.
Reduce Poverty: Through its various programs, the City of Plymouth identifies and assists
people and families that are below the poverty level when possible. We utilize our network
of social service agencies and where applicable assist them through CDBG resources and
programs as well as local programs offered through the City of Plymouth, the Plymouth
HRA and local non -profits.
Improve public housing and resident initiatives: The City has no federal public housing.
However, the Plymouth HRA has two resident advisory boards, one for its Section 8 Housing
Choice Voucher program and a second for its locally financed 99 unit subsidized senior
housing development. The Section 8 Resident Advisory committee advises the HRA on
policy development and review. Plymouth Towne Square, opened for occupancy in 1994,
has a residents' council that advises the HRA on management and resident services.
Evaluate and reduce Lead-based paint hazards: As part of the City's Rental Housing
Licensing program over 10% of the rental units are inspected annually. The inspector has
satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All participants
in the Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who reside or
purchase housing that was built before 1978, receive copies of "Protect Your Family From
Lead In Your Home", EPA September 2001. The Plymouth HRA has revised the procedures
14
for all federally funded programs to meet the requirements of the new federal lead-based
paint regulations, which took effect on September 15, 2000.
Discussion of the Lead Based Paint (LBP) requirements take place at the initial meeting with
HRA staff and the Certification of Receipt of LBP information is signed by the applicant and
kept in the applicant's file. If deteriorated paint is found in a home built before 1978 and lead
hazard reduction work may be needed because painted surfaces will be disturbed during
rehab, the appropriate level of lead testing and other actions are initiated. The HRA contracts
with a certified Risk Assessor to perform the necessary tests to determine if and where there
is a lead hazard risk. The Assessment report identifies the presence and location of LBP and
the areas that need to be addressed. If LBP is found, the homeowner is notified. As a
condition of receiving funding, LBP hazards must be addressed and lead safe work practices
are required for all rehab work that disturbs painted surfaces. Appropriate lead hazard
reduction measures are also incorporated into the Scope of Improvements. Clearance of the
unit is required and a copy of the clearance report is given to the homeowner and kept in the
homeowner's file.
The above lead-based paint control actions enable the City of Plymouth to abate lead issues
and be in full compliance with the Federal Lead -Based Paint rules. The City refers suspected
cases of lead-based paint poisoning to the Hennepin County Health Department.
Ensure compliance with program and comprehensive planning requirements: Contractual
agreements are established with all grantees receiving CDBG funding. City staff also makes
annual monitoring visits to the offices of all subgrantees.
7. Leveraged Resources/ Other Local and Federal Resources
The Plymouth HRA committed an additional $24,000 to assist in keeping the rents low at
Vicksburg Crossing, one of the HRA owned senior buildings. These funds provide benefits to
low and moderate -income residents living in the building. The City committed 2.6 million
dollars toward the creation of 131 units of affordable housing.
8. Grantee Self -Evaluation
The City receives a small CDBG allocation and realizes that the housing and community
development needs of the City are growing. The City has been persistent in using CDBG and
local funds to the maximum capacity. The following is a self-evaluation of the City's progress
made towards the Consolidated Plan goals.
Rental Households: The City has used its Section S tenant -based voucher program to
maintain affordable housing for low-income households in the existing market. The City has
worked hard to retain and recruit landlord participation in this program. The City's success
is shown through the large number of families who use the portability provision of their
voucher to locate housing in Plymouth. The City has also made significant efforts to
incorporate affordable units in new rental communities proposed in the City, even though
extremely low vacancy rates and high market rents have existed. The City continues to
pursue local and state resources to make this an easier and beneficial alternative for property
managers and owners.
The City of Plymouth continues to actively participate in the Property Managers Association.
This group, which meets quarterly to discuss effective management techniques for rental
properties, includes property managers and city officials in the communities of New Hope,
Plymouth, Robbinsdale and Crystal.
15
In addition, the City of Plymouth's Police Department operates the Crime Free Multi -
Housing (CFMH) program, which establishes a partnership between the Police Department
and rental property managers. CFMH helps tenants, owners and managers keep drugs and
illegal activity out of rental properties.
Owner Households: The City continues to operate its rehabilitation and first time
homebuyer loan programs. These programs have received a tremendous amount of interest
from local homeowners and potential buyers.
Homeless Households: The City continues to work through the Hennepin County
Continuum of Care to address homelessness issues. The City also funds programs through
the Northwest YMCA and Family Hope Services that provide services and counseling to
homeless and runaway youth and youth at -risk for homelessness.
In addition, the City of Plymouth continues to support Interfaith Outreach and Community
Partners (IOCP) primary fundraising campaign to raise money for affordable housing
assistance. The Sleep -Out Campaign raised $1,800,000.00 for affordable housing assistance
in 2011. The City of Plymouth .contributed to this campaign through local fund-raising
efforts and direct contributions.
Housing for Special Needs: The City has concentrated its resources on assisting housing for
developmentally disabled adults. The City has provided funding to Hammer Residences over
a number of years to perform accessibility modifications to group homes enabling the
residents of these homes to make full use of all living spaces.
Public Services: The City has tried to stretch the amount of CDBG funds allocated for
public services as far as possible while addressing all identified public service needs. The
City has continued to monitor its subrecipients to ensure the best possible use of funds.
Recognizing that the CDBG funding is limited, the City has made additional resources
available to public service providers. Table D identifies the other resources made available
during this reporting period,
Table D. Other Citv Resources Provided DurinL- 2011 Program Year
Agency Funding
PRISM 12,600.00
Interfaith Outreach 18,552.00
Interfaith Outreach — CONECT 9,090.00
Community Mediation Services, Inc. 3,690.00
Home Free Shelter/Missions Inc. 29,700.00
Teens Alone 1,800.00
Communities in Collaboration 5,298.00
Senior Community Services — Senior Outreach 13,050.00
Senior Community Services - HOME 5,670.00
Reach 10,000.00
Total 109,150.00
II. CITIZEN PARTICIPATION
The public hearing and comment period for this report is included in public hearing held by
Hennepin County Consortium. This report is being submitted to Hennepin County prior to the
comment period; therefore, no comments have been received to date.
16
The following reports are available to the public and have been previously submitted to HUD at
this time:
2010-2014 Hennepin County Consortium Consolidated Plan
201 I City of Plymouth Action Plan
Regional Analysis of Impediments to Fair Housing, October 2009
111. CDBG PROGRAM
The main tool used by the City of Plymouth for carrying out the objectives identified in the
Consolidated Plan is CDBG funds. The Plymouth Housing and Redevelopment Authority
HRA) is responsible for administering the Federal Government's Community Block Grant
Program for the City of Plymouth. In 2011, the City of Plymouth was awarded a total of
238,411.00.
f. Assessment of Approved Activities to Priorities and Objectives of Approved Plans
A detailed assessment of program year activities to Consolidated Plan priorities and objectives is
found in Part I, Section 2 of this report.
2. Analysis of Distribution of CDBG Funds Among Consolidated Plan Needs
Table E identifies the activities undertaken during the program year and the priority ranking as
identified in the Consolidated Plan.
Table E. Annroved CDBG Activities and RankinLy by Priority Level
Activity Consolidated Plan
Housing Rehabilitation High
First Time Homebuyer Assistance High
Affordable Housing Assistance High
Family Services — Home Line High
Family Services — CAPSII High
Family Services Spare Key High
Senior Services — SCS High
Transportation Services - PRISM High
Youth Services - Family Hope Services High
Youth Services —YMCA High
All of the approved activities are in the highest priority group. CDBG funding is limited,
therefore only a few activities can be undertaken in any given year. The HRA has also found
that limiting the number of activities assisted is a more efficient and cost effective use of CDBG
funding for delivery of services to residents.
3. Reasons for Possible Changes in Program Objectives
There are no plans for changing any of the current program objectives.
4. Assessment of Consolidated Plan Implementation
The City of Plymouth has pursued all resources that it indicated it would pursue. Further
details on the use of federal, state, and local resources can be found in the available resources
sections of this report.
The City of Plymouth has provided all requested certifications of consistency for HUD
programs in a fair and impartial manner.
17
The City of Plymouth did not hinder implementation of the Consolidated Plan by action or
willful inaction.
5. Meeting National Objective Goals
The City of Plymouth has used all of its CDBG funds exclusively for one or more of the national
objectives. The City is also in compliance with overall benefit certification. The percentage of
funds, which apply to the overall benefit requirement, is located in the Financial Summary.
6. Displacement and Relocation of Real Property
During the 2011 grant year, no CDBG funds were used for the displacement and relocation of
real property.
7. Economic Development Activities
During the 2011 grant year, no CDBG funds were used for job producing economic development
activities.
18
8. Rehabilitation Activities
REHABILITATION ACTIVITIES
Summary of Consolidated Plan Projects
Community Development Block Grant Program
City of Plymouth, Minnesota
2011 Program Year (71112011-613012012)
Note: All work expenditures were for single -unit housing activities only.
1. Staffing: Number of Staff Years 3
2. Current Program Year Expenditures:
Activity delivery costs from CDBG funds $30,985.57
a. Staff costs: Amount expended in 1 above 0
Other direct costs (not included in 3) 0
3. Current Program Year Expenditures:
For all projects (a+b+c below) $167,219.52
a. CDBG funds expended $164,948.02
b. Other public (Federal, state, local) funds expended $2,271.50
c. Private funds 0
4. Number of Units Committed for Rehabilitation 5
5. Obligations: Amount obligated but not expended for units
committed to 4 above (a+b+c below) $ 100,000.00
a. CDBG funds obligated $ 100,000.00
b. Other public (Federal, state, local) funds obligated 0
c. Private fields obligat ed 0
6. Number of Units Completed 7
7. Cumulative Total (expended + obligated) $267,219.52
8. Progr am Income Received $ 29,300.00
9. Financial Summary (C04PR26)
The Financial Summary report from IDIS for the 2011 program year follows.
IV. IDIS REPORTS
The following reports from HUD's Integrated Disbursement and Information System (IDIS) are
attached:
1. Summary of Accomplishments C04PR23
2. Summary of Consolidated Plan C04PR06
3. Summaiy of CDBG Activities C04PR03
19
ANNUAL HOUSING COMPLETION GOALS
Grantee Name: City of Plymouth Expected Annual
Number of Units
To Be Completed
Actual Annual
Number of Units
Completed
Resources used during the period
Program Year: 2011 CDBG HOME FSG HOPWA
ANNUAL AFFORDA13LE HOUSING
GOALS (SEC. 215
Homeless households NIA*
Non -homeless households 11 12 X
Special needs households 2 1 X
ANNUAL AFFORDABLE RENTAL
HOUSING GOALS (SEC. 215)
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 2 1 X
Rental Assistance NIA
Total Sec. 215 Affordable Rental 2 1 X
ANNUAL AFFORDABLE OWNER
HOUSING GOALS SEC. 21 S
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 6 7 X
Homebuyer Assistance 5 5 X
Total See. 215 Affordable Owner 11 12 X
ANNUAL AFFORDABLE
HOUSING GOALS (SEC. 215)
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 8 8 X
Homebuyer Assistance 5 5 X
Total Sec. 215 Affordable Housing 13 13 X
ANNUAL HOUSING GOALS
Annual Rental Housing Goal 2 1 X
Annual Owner Housing Goal 11 12 X
Total Annual Housing Goal 13 13 X
Included in the Hennepin County Consortium 2011 Action Plan Goals
20
TO:
FROM:
MEETING DATE:
SUBJECT:
BACKGROUND:
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT
AUTHORITY
STAFF REPORT
Plymouth Housing and Redevelopment Authority
Denise Whalen, Support Services Manager and Steve J etten,
Executive Director
July 26, 2012
Housing Choice Voucher Program (Section 8) Study.
One of the 2012 goals for the Community Development Department is to prepare an
analysis of the Housing Choice Voucher Program. The intent of the report is to provide a
history of the program and to provide a snap shot of where the program is financially and
to present options for the future. The attached report is a comprehensive analysis of the
program.
Over the years the program has been changed, overhauled and tweaked on a frequent
basis by HUD. Although many of the changes that have come are relatively easy to make
and administer, some cause concerns. The program still provides funding to assist low
income residents and assists the city in accomplishing housing goals. With recent
changes to administrative fee funding levels from HUD, we have had to dip into reserves
to cover some administrative expenses. Although we continue to have sufficient reserves
to operate the program without the need for any HRA General Fund assistance, at some
point, if HUD does not change the level of administrative funding, changes and/or
assistance will be needed.
The attached report covers the history of the report and presents financial information to
allow the HRA to discuss the program. The concluding section of the report presents a
few options available to the HRA.
RECOMMENDATION:
Staff is prepared to discuss the report and the options presented.
ATTACHMENTS:
1. Housing Choice Voucher Study
July 2012
Plymouth Housing and Redevelopment Authority
Housing Choice Voucher Program
Commonly referred to as Section 8)
ripCity of
Plymouth
Adding Qualify to Life
Prepared By:
Community Development Department
TABLE OF CONTENTS
EXECUTIVE SUMMARY 3
INTROUCTION 4
PLYMOUTH HRA PROGRAM HISTORY -A TIMELINE 5
ELIGIBILITY AND APPLICANT PROCESS 7
VOUCHER FUNDING 10
ADMINISTRATIVE FEE FUNDING 11
RESERVE ACCOUNTS 12
POSITIVES AND NEGATIVES OF THE HRA OPERATING THE 14
HOUSING CHOICE VOUCHER PROGRAM
THE FUTURE (WHAT'S NEXT?) 15
Housing Choice Voucher Program Page 2
July, 2012
EXECUTIVE SUMMARY
The following report was prepared in the summer of 2012 to provide an overview of the
housing choice voucher program (formerly known as the Section 8 program) and outline future
program options. The Plymouth Housing and Redevelopment Authority (HRA) has operated the
housing choice voucher program since October 1976 when it received its first 47 certificates to
assist families with housing costs. Through program changes and growth, on a monthly basis
the HRA currently administers 225 allocated vouchers and over 150 port -in vouchers. Funding
for the program, to cover both the housing vouchers and the cost to administer the program,
comes from the U.S. Department of Housing and Urban Development Department.
On average, the HRA administers vouchers that amount to approximately $236,000 per month
in housing assistance to individuals and families living in Plymouth. The HRA also receives
approximately $270,000 per year for administrative expenses (staff, overhead, and allocations).
Until 2010, the administrative funding received from HUD covered the HRA's program
administrative expenses. Starting in 2010, due to HUD's reduced administrative fee funding
changes, some of the HRA's administrative expenses have to be covered by program reserves.
It is estimated that in 2012, $33,200 will need to come from reserves to cover administrative
costs.
There are both positives and negatives with the HRA operating this program.
Positives:
Vouchers help meet the affordable housing goals in the city's comprehensive plan;
The ability to convert some of our vouchers to project -based vouchers assists
developers in receiving funding from the Minnesota Housing Finance Agency to build
affordable units in Plymouth;
A local NRA has the ability to implement its own administrative plan that addresses local
concerns;
With annual inspections, staff is able to require improvements necessary to maintain a
number of Plymouth units;
Local control over the program provides better oversight over fraud; and
Having the program in-house provides an opportunity for cross -departmental housing
discussions and solutions.
Negatives:
A concern with costs and the inability to pay for the program without use of local tax
payer dollars are becoming more of a concern as the HRA continues to need program
reserves to balance the budget; and
Housing Choice Voucher Program Page 3
Jury, 2012
With increasing demand for rental properties, rents are likewise increasing, in turn
making it harder to find building operators willing to accept vouchers.
Three options moving forward are available to the HRA:
1) Operate the program in house using the program reserves when necessary until the
reserves are expended and then opt out and turn it over to another HRA/PHA;
2) Opt out of the housing choice voucher program and turn it over to another HRA/Public
Housing Authority (PHA) as soon as possible;
3) Operate the program in house using program reserves when necessary and then using
HRA reserves and/or HRA levy to cover any shortfalls; or
4) Some combination of the above three options.
INTRODUCTION
The housing choice voucher program (commonly referred to as Section 8), is the federal
government's major program for assisting low-income families, the elderly, and the disabled to
afford decent, safe, and sanitary housing in the private market. Since housing assistance is
provided on behalf of the family or individual, participants are able to find their own housing,
including single-family homes, townhouses and apartments. The participant is free to choose
any housing that meets the requirements of the program and is not limited to units located in
subsidized housing projects.
The housing choice vouchers are administered locally by housing authorities that receive
federal funds from the U.S. Department of Housing and Urban Development (HUD). Eleven
government agencies in the Twin Cities seven county metropolitan area operate Section 8
programs (map attached):
The largest, Metro, which includes Carver County, Anoka County, and most of Hennepin
and Ramsey Counties (those portions of Hennepin and Ramsey Counties that do not
have individual city HRA programs);
The two central cities (Minneapolis and St. Paul);
Three county HRA's (Dakota, Washington and Scott); and
Five suburban communities (Plymouth, Bloomington, South St. Paul, St. Louis Park, and
Richfield).
The regulations governing the housing choice voucher program are found in 24 CFR Part 982.
There are two policy and planning documents regulating the housing choice voucher program
that each housing authority is required to develop and maintain: the housing choice voucher
program administrative plan and the public housing authority plan (PHA Plan).
Housing Choice Voucher Program Page 4
Jury, 2012
The administrative plan is a document that establishes local policies for program
administration. The plan must conform with HUD regulations and state the housing authority's
policy in those areas when the housing authority has discretion to establish local policy. The
administrative plan must be kept up to date, and staff must operate under the policies spelled
out in the plan. The administrative plan is updated at least annually. However, it should be
noted that HUD amends its program regulations on a very irregular basis.
The PHA plan must articulate the housing authority's mission statement and spell out the
agency's long-term and short-term plans consistent with the mission statement. The PHA plan
consists of two documents:
A five-year plan that describes the mission of the housing authority, its long term goals,
and quantifiable objectives for achieving the mission, and
An annual plan that provides details about the housing authority's participants,
programs and services, and its strategy for addressing operational concerns, residents'
needs programs, and services for the upcoming year.
PLYMOUTH HRA PROGRAM HISTORY - A TIMELINE
In 1975, the City of Plymouth established the Housing and Redevelopment Authority in and for
the City of Plymouth, Minnesota (HRA) with the following findings:
There exists substandard and deteriorated areas in the city that cannot be redeveloped
without the assistance of government;
Adequate housing accommodations are not available to veterans and service men and
their families; and,
There is a shortage of decent, safe and sanitary dwelling accommodations available to
persons of low income and their families
On May 21, 1976, the HRA directed staff to proceed with setting up a Section 8 application with
the intent that the HRA would be its own sponsor for the Section 8 program to meet its 1975-76
housing assistance goals.
In June 1976, the HRA send a letter prepared by Herbert Lefler, attorney for the Plymouth HRA,
to HUD stating that the HRA was qualified to participate in the Section 8 Housing Assistance
Payments Program for existing housing.
In October 1976, HUD awarded the HRA 47 certificates. Applications and funding were
originally based on how many certificates a housing authority needed for certain bedroom
sizes. When a certificate turned over, a housing authority had to reissue to the next family on
the wait list that matched the bedroom size that just turned over.
Housing Choice Voucher Program Page 5
July, 2012
In 1983, Congress accepted HUD's proposal for more flexibility in tenant -based assistance and
created a second program, the voucher demonstration in the Housing and Urban -Rural
Recovery Act of 1983. In the Housing and Community Development Act of 1987, Congress
replaced the voucher demonstration with a permanent voucher program. Two important
features of the voucher program responded to the desire to provide families with more
flexibility:
e Vouchers were to makeup the difference between a payment standard based on the
fair market rent (FMR) and 30 percent of a family's adjusted income. However, a family
with a voucher could choose to rent a more expensive unit, thus widening their housing
choice. While the subsidy was capped by the payment standard, a family could decide
to pay the additional costs.
Portability was introduced, which allows a family to use the voucher in a jurisdiction
other than where the issuing housing authority operates.
During the late 1980's, although two programs were available, the HRA continued to administer
only the certificate program. Over time, HUD extended portability to the certificate program as
well, thereby allowing its use in Plymouth. HUD also expanded it to allow a family to use its
voucher to live in any jurisdiction in the country that operates a Section 8 tenant -based
program. Portability has proved to bean important tool in helping families move to
neighborhoods offering better services, better environments, and better opportunities for
moving to self-sufficiency.
In 1998, Congress reached agreement that an important element in the reinvention of HUD and
its programs was the streamlining of the Section 8 certificate and voucher programs into a
single program with a single set of regulations. The merged program continued the voucher
program policy of permitting a family to rent above the payment standard, but added a
limitation that the family cannot pay more than 40 percent of their income for rent. The
merger also helped streamline program rules by eliminating:
The so-called "take one, take all" (if an apartment complex accepted one Section 8
client, they had to accept every qualified Section 8 client);
The "endless lease" (could only be terminated for serious or repeated lease violations);
and,
Y The 90 -day notification for lease termination provisions contained in the previous law.
In addition, while maintaining the policy for tenant screening and the selection of
prospective tenants, the new rules also required that leases contain language providing
that tenancy may be terminated for criminal activity.
Housing Choice Voucher Program Poge 6
July, 2012
By October 1999, all Plymouth certificates had transitioned into vouchers. When the
certificates became vouchers, clients were then able to use the portability feature. The table
below indicates the history of Plymouth's certificates/vouchers awards from HUD and the types
of vouchers.
Plymouth HRA Voucher History and Descriptions
r " e7 ti s`t'x , a '$
Date.a s e,.,,,,; ;..
o0; he De
4 r ins - •a x +"- f'e fed
er„i tes/Uo _:cF ers . y ' `'s a} 5;,:t `rs rif
fir..... _Yp .y' °
October, 1976 47 Regular
October, 1978 25 Regular
September, 1985 15 Regular
December, 1998 15 Mainstream
January, 2000 15 Mainstream (separate funding)
September, 2000 25 Regular
August, 2001 35 Regular
January, 2005 24 Enhanced (Willow Creek N)
January, 2005 24 Enhanced (Willow Creek S)
max. Tofa)
T_, Gam, 2,„ a • r.
Housing Choice Voucher Program Page 7
July, 2012
007 Z DB 2009` 2i Z0 2411 06 1 ] M10
Mainstream 30 30 30 30 30 30
Non -elderly, handicapped/disabled)
Tenant Protection — Enhanced 33 24 18 15 10 9
Type of protection voucher that resulted
from owner opt -out at Willow Creek which
was formerly subsidized buildings)
Port -Out
Voucher being used outside Plymouth and 4 10 23 16 20 6
administered by another authority)
Housing Choice
Tenant -based vouchers and 18 project -
based vouchers) A housing authority can
designate up to 20 percent of their
vouchers to specific housing units that are
constructed for project -based vouchers.
Plymouth currently has project -based units
172 166 157 164 165 182
at Stone Creek, Vicksburg Commons and
West View Estates. (Two more project -
based vouchers are scheduled for
occupancy in July, 2012 for West View
Estates).
Housing Choice Voucher Program Page 7
July, 2012
Port -in
1 Person 29,400
2 Person 33,600
3 Person 37,800
Voucher issued by another authority 185 184 179 157 159 164
leased up in and administered by Plymouth)
Tot1VQchers 38Z38?94,44440]
ELIGIBILITY AND APPLICANT PROCESS
When the HRA opens the wait list (typically opens up every three to four years) the first action
taken is to advertise. The HRA advertises in a variety of ways that they are accepting
applications for the housing choice voucher program through notifying Housing Link, Interfaith
Outreach and PRISM. HRA staff selects pre -applications through a lottery method. Once
selected, staff reviews them and if the applicants meet the minimum program requirements
and eligibility, they are placed on a waiting list. When a voucher is available for issuance, staff
contacts the next person on the waiting list to come in for a briefing.
The MRA determines eligibility for a voucher based on the total annual gross income and family
size and is limited to US citizens and specified categories of non -citizens who have eligible
immigration status. In general, a family's income may not exceed 50 percent of the median
income for the county or metropolitan area in which the family chooses to live. Median income
levels are published by HUD and vary by location (current income levels are listed below). In
addition to income and citizenship eligibility requirements, the MRA has two categories of local
preferences. Category 1 preferences include a family that has been involuntarily displaced
through no fault of their own, such as a disaster (fire, flood, earthquake), government action or
owner action such as sale or foreclosure of unit (excluding eviction for nonpayment of rent). It
also includes victims of domestic violence, homeless and families living in a'shelter or
transitional housing; or families currently paying more than 50 percent of their gross household
income for rent and utilities for at least 90 days. Category 2 preferences include a head of
household who lives or works in the city of Plymouth; or a head of household who is unable to
work due to a disability.
Current income levels
MQo. s iol diz ,. $Incofn L Gross;fncQme
1 Person 29,400
2 Person 33,600
3 Person 37,800
4 Person 41,950
5 Person 45,350
6 Person 48,700
Housing Choice Voucher Program Page 8
July, 2012
During the initial briefing, the applicant is informed of the program rules and requirements for
compliance. At that time, the applicant completes a full application and signs various
verification forms that will confirm their local preference.
Once HRA staff verifies the preferences and the applicant passes a criminal background check,
the applicant is issued a voucher and begins the search for a unit in Plymouth. HRA staff
advises voucher holders of the unit size they are eligible for, based on family size and
composition. The HRA requires the familyto live in Plymouth for at least one year once they
receive a voucher. After that time, the family can move to another jurisdiction (Port -Out) if
they so choose.
The housing unit selected by the family must meet an acceptable level of health and safety
before the HRA can approve the unit. When the voucher holder finds a unit that they wish to
occupy and reaches an agreement with the landlord over the lease terms, they return the
request for tenancy approval (RTA) is returned to the HRA. At this point, HRA staff inspects the
unit for code compliance and determines that the rent requested is reasonable.
The housing authority determines a payment standard that is the amount generally needed to
rent a moderately -priced dwelling unit in the local housing market and that is used to calculate
the amount of housing assistance a family will receive. However, the payment standard does
not limit and does not affect the amount of rent a landlord may charge or the family may pay.
A family that receives a voucher can select a unit with a rent that is below or above the
payment standard.
Current Plymouth Payment Standards
a.i+ MR11 . tz
s...
g
1 Bedroom 820
2 Bedroom 994
3 Bedroom 1,301
4 Bedroom 1,454
A family must pay at least 30 percent of its monthly adjusted gross income for rent and utilities,
and if the unit rent is greater than the payment standard, the family is required to pay the
additional amount. As noted earlier, by law, whenever a family moves to a new unit where the
rent exceeds the payment standard, the family may not pay more than 40 percent of its
adjusted monthly income for rent.
A family must come in at least once a year for recertification appointment. At that time, the
housing authority updates family information, income, and expenses. Under certain criteria
listed in the administrative plan, a family's income and expenses may be recalculated more
Housing Choice Voucher Program Page 9
July, 2012
than once a year. if the family decides to stay at their current unit, HRA staff performs a
housing inspection. Housing inspections are performed annually.
A family's housing needs may change over time (e.g. family size and job locations). The housing
choice voucher program is designed to allow families to move without the loss of housing
assistance. Moves are permissible, as long as the family notifies the housing authority ahead of
time, terminates its existing lease within the lease provisions, and finds acceptable alternative
housing.
As participants in the housing choice voucher program, families must comply with all
regulations, administrative plan policies, and statement of family responsibilities. If a family
violates any of the aforementioned, the HRA sends the family a letter terminating their
assistance. The family has a right to an informal hearing. The informal hearing committee
consists of a three member panel that includes the HRA executive director, community
development support services manager and one other city staff person. A housing staff
member presents the HRA's case for termination and the family presents their case for non -
termination. The family and housing staff member are dismissed and the informal hearing
committee discusses all evidence submitted (both written and oral) and renders their decision.
The committee communicates the findings are sent to the housing staff member who then
forwards the information to the family.
VOUCHER FUNDING
To cover the cost of the program, HUD provides funds to allow housing authorities to make
housing assistance payments (HAP) on behalf of families. HUD also pays housing authorities a
fee for the costs of administering the program.
The funding process that HUD uses has changed over time. Prior to 2005, staff prepared an
annual estimate of -required annual contributions (ACC) and an operating budget to ensure that
costs did not exceed the annual contributions HUD provided. HUD approved the budget
through a notification letter and supporting funding exhibit to the ACC establishing the amount
of the annual contributions available for leasing over the term of the award. HUD did not
indicate to a housing authority a fixed number of units or a specific mix of units by bedroom
size. If a housing authority did not spend all of their HAP funding in a given year, unspent funds
would go back to HUD. If a housing authority overspent HAP, HUD would allocate additional
funds to the housing authority the next year.
Effective in 2005, HUD changed its policies and started to distribute 1/12 of the total funding
allocation per month, with incremental funds distributed based on contract terms. A housing
authority determined the number and type of units that would be leased and managed their
Housing Choice Voucher Program Page 10
July, 2012
program to ensure that: 1) annual HAP contributions were fully utilized and (2) costs did not
exceed annual contributions. If a housing authority did not spend all of their HAP funding in a
given year, the excess went into net restricted assets (NRA) and could only be used for HAP
expenditures in future years. If a housing authority's HAP expenses exceeded the budget
authority, funds in the NRA (assuming a positive balance) could be used to cover the deficit.
In 2008, HUD changed the funding formula to a "benchmarking" methodology. HUD
established a HAP funding baseline for a housing authority, based on 1) validated leasing and 2)
HAP cost data from a specific period, typically nine to 12 months of previous HAP expenses.
Effective January 2012, HUD introduced cash management. This method controls the
disbursement of federal funds in such a way that housing authorities do not receive federal
funds before they are needed. The intent of cash management is to mitigate housing authority
accumulation of NRA funds; reduce treasury outlays by timing disbursements based on actual
need; and facilitate a more efficient and timely method by which to account for housing
authority program reserves. Components of the cash management system include:
Each month's HAP disbursement is based on the most recent quarter's validated
monthly average HAP costs;
e Disbursements are reconciled to actual HAP expenses at the end of each quarter once
actual costs are validated in the Voucher Management System (VMS);
Subsequent disbursements are adjusted to recoup any excess provided;
o Additional disbursement is made to cover any shortage in funds provided; and
The process is repeated quarterly with final reconciliation to be completed at year-end.
Also beginning in 2012, HUD implemented a mandatory spend -down of a portion of the net
restricted assets (NRA) by offsetting the housing authority's HAP payments. In the case of
Plymouth, the funding for 2012 was offset by $1.84,829, which will reduce the NRA account to
approximately $113,000.
ADMINISTRATIVE FEE FUNDING
Administrative fees cover salaries, benefits, office supplies, conferences, training, mileage, dues
and subscriptions, fee accountant, professional services, printing and publishing, legal, postage,
allocations (photocopying, information technology, facilities management, risk management,
and telephone), and port -out administrative fees. Currently administrative fee funding covers
40 percent of the community development support services manager, 100 percent of the
housing specialist, 100 percent of the housing technician and 20 percent of the housing
inspector. The chart below depicts the administrative fee expenses for the last five years along
Housing Choice Voucher Program Page 11
July, 2012
with the administrative fee revenue (funds from HUD and other housing agencies for
administering port -in vouchers):
In the past, administrative fees have typically been sufficient to cover expenses. However,
starting in 2010, the administrative fee rate percentage has changed annually and housing
authorities currently are receiving less than 100 percent of the administrative fee rate. The
following chart depicts how the administrative fee rates have changed and the percentage rate
that Plymouth has received.
A)d S ni h ir
QQl
pSK 4En'SLsef l
c_
S }
AnNkfidre.e}n•^.,'
Yii'-
tlte
i $C' f 3:''',ya^
y'
r
4 .;. . "4nj,Tf
2008
ubmian
266,175 266,460266,460 285285
2008 256,642 278,131 21,489
2009 281,256 282,236 980
2010 273,597 273,220 777)
2011 267,067 265,733 1,334)
In the past, administrative fees have typically been sufficient to cover expenses. However,
starting in 2010, the administrative fee rate percentage has changed annually and housing
authorities currently are receiving less than 100 percent of the administrative fee rate. The
following chart depicts how the administrative fee rates have changed and the percentage rate
that Plymouth has received.
Based on the approved budget and currently estimated revenue, the HRA expects the following
administrative fee revenue in 2012:
Both;9s " F 4 AA ReVenu01d A iamatfferlrre ?
aeiF r3r,,q
irce(apr ed} Re
2007 56.71 100%
2008 68.82 100%
2009 71.05 100%
2010 73.71 93%
2011 76.00 84.9%
2012 76.62 80%
Based on the approved budget and currently estimated revenue, the HRA expects the following
administrative fee revenue in 2012:
Both;9s " F 4 AA ReVenu01d A iamatfferlrre ?
aeiF r3r,,q
irce(apr ed} Re
210 Vouchers 158,750 154,466 4,284)
15 Mainstream 13,680 13,792 112
Port— Ins (150 est.) 95,000 79,562 15,438)
Fraud Recovery 1 $2,500 3,266 766
Interest
Total
800
270,730
5,304
256,390
4,504
14,340)
At the time of budgeting, HUD had not determined the funding rate.
Year Administra#i e Updated,:; Net
Expenses (BO'dget) -I Administrative
IReveni€e (Estimate]
2012$281,015 256,390 24,625)
Housing Choice Voucher Progrom Poge 12
July, 2012
Unrestricted net assets (UNA) is the amount by which program administrative fees paid by HUD
for a fiscal year exceeds the housing authority's administrative expenses for the fiscal year plus
any interest earned. Administrative fees funded from FFY 2004 and subsequent appropriations
require that administrative fee reserves only be used for activities related to the housing choice
voucher program, including related development activities and ongoing administrative fee
deficits.
RESERVE ACCOUNTS
HUD created the financial data schedule (FDS) was created in order to standardize the financial
information reported by housing authorities to the HUD Real Estate Assessment Center (REAC).
REAC uses the FDS to analyze a housing authority's data in conjunction with other performance
measurements to help ensure the success of the programs. All housing authorities are required
to electronically submit their year-end financial data to the HUD REAC in the financial
assessment subsystem (FASS).
In 2005, housing authorities reported the net restricted assets and unrestricted assets for their
pre -2005 balances and updated them on a yearly basis. In May 2010, HUD began a
reconciliation process to assure the accuracy of the net restricted asset balance as of December
31, 2009. As a part of the reconciliation process, HUD added four new reporting fields in the
voucher management system (VMS) for tracking of:
Net restricted assets (NRA) as of the last day of the month;
Unrestricted net assets (UNA) as of the last day of the month;
Cash/Investments as of the last day of the month; and
Vouchers issued but not under HAP contract as of the last day of the month.
In January, 2011, HUD began the reserve account reconciliation process for small housing
authorities such as Plymouth. The objectives of the reconciliation were to:
Determine materially correct balances as a housing authority's fiscal year end. The
balances were determined based on five year reconciliation (2005 through 2009) of
voucher management system and FASS data;
Correct the balances in the FASS submission, following joint agreement on a correct
balance;
Correct reporting deficiencies in voucher management system were corrected as a
result of the reconciliation effort; and,
Review for financial non-compliance.
Housing Choice Voucher Program Page 13
July, 2012
Based on the reconciliation process for Plymouth's 2009 fiscal year end which was sent to HUD
on February 4, 2011, the following NRA and UNA balances were determined.
t -f ryv`;7a .fir 'i
aF sca[: earrnd 12 31 3NRABal nce«_1
r :Y w.+E3s' u 3 r d 4X 4 %
MNn < ala c ORM. W
2009 117,630 688,324
2010 215,982 580,883
2011 1 $294,150 1 $582,695
Staff never knows ahead of time if HUD is going to fund administrative fees at the 100 percent
level or at a reduced level until a new funding year begins. Based on the trend over the last
several years, it is safe to assume that housing authorities will not see an increase in funding.
The unrestricted net assets balance is adequate to cover the shortfall of administrative
expenses for the foreseeable future.
Using the information on the previous page, assumptions made to inflation and HUD's
commitment to paying administrative fees, the following table shows when the unrestricted
net asset reserve balance will be exhausted.
h
2Q 2 y 2013x* 14 N 201GfZQ1M. ANN,,
Balance
256,390 256,018 256,018 256,018 256,018
281.015 283,075 290,151.98 297,405.67 304,840.81
24,625) 27,057) 34,133.88) 41,387.67) 48,822.81)
Est. UNA $
582,695 $558,070 $531,013 496,879.13 455,491.45 406,668.64
Balance
Est. Admin.
Revenue***
Est. Admin.
Expenses****
Net Revenue
over
Expenses
Est. UNA
Balance
2012 revenue based on current estimate and expenses based on approved budget
2013 revenue and expenses based on current 2013 projections
assumption that HUD will not lower administrative fee below 80%
Expense Inflation estimated at 2.5%
Housing Choice Voucher Program Page 14
July, 2012
POSITIVES AND NEGATIVES OF THE HRA OPERATING THE HOUSING
CHOICE VOUCHER PROGRAM
HRA and city staff met several times recently to discuss the housing choice voucher program.
The primary purpose oft he discussions was to identify the positives and negatives of operating
the program in-house.
On the positive side, staff identified the ability to use the issued vouchers to help meet the
affordable housing goals stated in the city's comprehensive plan. Further, as recently noted,
the ability to convert some of the HRA vouchers to project -based vouchers assists developers in
receiving funding from the Minnesota Housing Finance Agency to build affordable units in
Plymouth. A local HRA has the ability to implement its own administrative plan that addresses
many local concerns. Because each client that is assisted with a voucher is required to have
their unit inspected annually, staff is able to require improvements necessary to maintain a
number of Plymouth units. Having local control over the program also provides better
oversight over fraud. Lastly, having the program in-house provides a great opportunity for
cross -departmental housing discussions and solutions.
On the negative side, program costs and the inability to pay for the program without use of
local tax payer dollars are becoming more of a concern as the HRA continues to need
unrestricted asset reserves to balance the budget. Further, with increasing demand for rental
properties, rents are likewise increasing, in turn making it harder to find building operators
wiling to accept vouchers. Although voucher holders continue to be able to find building
operators that will accept vouchers, the options are becoming more limited and concentrated.
THE FUTURE (WHAT'S NEXT?)
Staff has identified three possible options for the future of the housing choice voucher
program:
1) Operate the program in house using program reserves when necessary until the
reserves are expended and then opt out and turn it over to another HRA/PHA;
2) Opt out of the housing choice voucher program and turn it over to another NRA/Public
Housing Authority (PHA) as soon as possible;
3) Operate the program in house using program reserves when necessary and then using
HRA reserves and/or HRA levy to cover any shortfalls; or
4) Some combination of the above three options.
Housing Choice Voucher Program Page 15
July, 2012
Option 1
With the current unrestricted net asset reserves sufficient to cover estimated administrative
shortfalls until 2018/2019, one option could be to continue to operate the program as currently
done until the reserves are not sufficient to cover deficits. Staff and the HRA Board would
continue to monitor budgets, both revenues and expenditures on a regular basis (at a minimum
annually), until it becomes more certain that the reserves will not cover project administrative
fee deficits (currently estimated to be six to seven years out). Once it becomes more apparent
the year that reserves will be exhausted, Option 1 would be followed.
This option would allow the HRA to continue to operate the program in house. Although the
current federal practice is to not increase administrative fees, by extending the termination
date, the opportunity does exist that HUD will increase Administrative Fees back to the 100
percent level, or close to it. With that said, it may be easier to find another authority (HRA or
PHA) to take over the HRA's program while the unrestricted net asset reserves are healthy.
Option 2
A second option could be to opt out of the housing choice voucher program now. With this
option, the HRA would need to find another PHA who would be willing to absorb Plymouth
housing choice vouchers, project -based vouchers, five-year mainstream vouchers, enhanced
vouchers, and our port -in vouchers (the most likely options would be Metro HRA and St. Louis
Park HRA.)
If the HRA found an agreeable housing authority, the governing boards of both would need to
approve resolutions acknowledging the transfer and then send those resolutions and
accompanying letters to the local HUD office at least 90 days prior to the requested effective
date of the transfer. Generally, transfers must have an effective date of January 1 or July 1 of a
given year. HUD will take up to 30 days to review a request and make a determination to
approve or deny the request. It should be noted that Minnesota has no history of transfer
requests.
At this point, HUD does not allow an involuntary transfer; the HRA cannot just stop operating
the program without finding another authority to take over the Plymouth HRA's program.
Option 3
If the reasons to operate the housing choice voucher program in-house sufficiently out weigh
the reason to transfer the program to another willing authority, the HRA could use the reserves
as stated in Option 1 until all reserves are exhausted and then use general HRA reserves and/or
Housing Choice Voucher Program Page 16
July, 2012
HRA levy to cover any deficit that may exist. Based on the information on reserve balance
needs outlined on page 14, all unrestricted net asset reserves would be expended by 2022.
Option 4
A final option could be to continue to operate the program as currently done with any budget
deficits being covered by the reserves and continually monitor the administrative fee funding.
On an annual basis, the HRA could review the reserve balances and projected shortfalls and
decide to negotiate an opt out with another authority when reserve balances are lower but still
sufficient to cover shortfalls for a few additional years.
Housing Choice Voucher Program Page 17
July, 2012
4
Agenda Number 3.t)
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: PIymouth Housing and Redevelopment Authority
FROM: Kip Berglund, HRA Specialist through Jim Barnes, Housing Manager
through Steve Juetten, Executive Director
MEETING DATE: July 26, 2012
SUBJECT: Emergency Repair Assessment/Loan Program — Discuss options for a
pilot assessment/loan program for emergency repairs
BACKGROUND:
The Plymouth Housing and Redevelopment Authority Board recently discussed the potential of
offering a new assessment/]oan program geared toward assisting residents who are challenged
with the financial burden of correcting an emergency repair. Staff is proposing two separate
programs. 1) One program would be funded by utilizing a portion of the water fund and would
be used for unexpected improvements that can be assessed against the property. 2) A second
program would be funded by utilizing a portion of the HRA general fund reserve (approximately
1.3 million current balance). This program would be similar to the existing CDBG Emergency
Repair Grant Program. However, it would be a loan as opposed to a grant and be less restrictive
from an age and household income standpoint.
Both programs would contain an interest rate to help support the program. Details of the
potential programs are discussed below:
1) Emergency Repair Assessment Program
Purpose:
The purpose of the Emergency Repair Assessment Program is to provide assistance to Plymouth
residents who are facing the unexpected financial burden of a needed repair that is able to be
assessed against the property. Examples would be: leaking or failed water service. Staff is
recommending the special assessment option whenever possible because assessments are not
able to be removed from the property through bankruptcy or foreclosure.
Emergency Repair Assessment/Loan Program
Page 2
Eligibility:
The median income for a four -person household in the Twin Cities is $83,900.00. Staff feels
that the program should serve households, regardless of the number of people in the household,
whose income is at or below that level.
Process:
Applications for participation in the program would be reviewed and approved or denied through
the Plymouth HRA Staff. Once eligibility to participate is determined, the applicant would sign
a special assessment agreement, the improvement would be made by a private contractor and the
property would go through the standard special assessment process reviewed by and approved
through the City Council.
Terms:
The terms for repayment of the special assessment for 2012 are: five -years at 2.44 percent
5,000 or less), ten -years at 3.37 percent ($5,000410,000) and 15 -years at 4.34 percent
10,000 or more). Interest rates for special assessments are established annually by the Finance
and Administrative Services Department. The rate is determined by the rate at which the City
can issue General Obligation Special Assessment bonds plus one and one half percent for
administrative costs. Staff recommends that this program follow those same terms.
Emergency Repair Loan Program
Purpose:
The purpose of the Emergency Repair Loan Program is to provide assistance to Plymouth
residents who are facing the unexpected financial burden of a needed repair that is not able to be
assessed against the property. Examples would be: mechanical equipment failure (furnace,
water heater, air conditioning, etc.), urgent plumbing or electrical repairs, roof repairs and doors
and locks.
If a program is developed, Staff recommends initiating the program with $50,000.00 from the
HRA general fiind reserve and reviewing the program on an annual basis to determine any future
funding and whether or not to continue to offer the program.
Eligibility:
The median income for a four -person household in the Twin Cities is $83,900.00. Staff feels
that the program should serve households, regardless of the number of people in the household,
whose income is at or below that level. There would be no age restriction.
Process:
Applications for participation in the program would be reviewed and approved or denied through
the Plymouth HRA Staff. Once eligibility to participate is determined, the improvement would
be made by a private contractor, payment would be made by the Plymouth HRA and the property
owner would enter into an agreement for repayment of the loan.
Terms:
The terms of the Emergency Repair Loan Program would be structured with two different
options. Loan agreements would be written based on what terms the homeowners choose. The
Emergency Repair Assessment/Loan Program
Page 3
interest rate would vary depending upon the term length: Staff recommends a three percent
interest rate if paid off in three years or a four percent interest rate if paid off in five years. The
maximum loan amount would be capped at $5,000.00.
Outcomes:
Homeowners who are faced with an emergency repair and who do not have the available
finances would be given an option to enter into the emergency assessment or loan program in
order to pay for the repair(s). The emergency assessment or loan program would contain an
interest rate and would eventually become financially self-sustaining programs.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the report and provide staff with direction on the potential startup
for a new emergency repair loan program to be offered by the Plymouth HRA. In the
event the board recommends moving forward on the potential start-up of the emergency
repair assessment program, staff would bring a report, based on the board's
recommendation, to the City Council to be reviewed.
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT
AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Programs Manager and Steve Juetten,
Executive Director
MEETING DATE: July 26, 2012
SUBJECT: Discuss inquiry about interest in Vicksburg Crossing.
3.C.
On July 12, 2012, City Manager Ahrens received an inquiry from Doug AIlen, Holiday
Retirement, asking if the City had any interest in selling Vicksburg Crossing. Staff
contacted Mr. Allen and indicated that the issue has not surfaced to date and that the
HRA needed to discuss the idea and provide direction to staff.
Staff has not investigated the possibility in any detail, other than to propose the question
to the HRA attorney (e-mail response attached).
RECOMMENDATION:
Since this is the first time that the idea has surfaced, it has been placed on the
agenda for discussion purposes and HRA direction. Staff does not have a
recommendation.
ATTACHMENTS:
1. Written letter of interest from Doug Allen, Holiday Retirement
2. E-mail from HRA Attorney
Steve Juetten
From: Doug Allen [doug.allen@holidaytouch.coml
Sent: Thursday, July 19, 2012 1:55 PM
To: Steve Juetten
Subject: Vicksburg Crossing
Steve, l would Iike to thank you for the opportunity to introduce Holiday Retirement to your board. This email is
to inform you that a formal letter of interest to acquire Vicksburg Crossing will be sent to your attention.
Holiday Retirement was founded in 1971, setting out to create an independent living lifestyle unlike
anything seniors had ever experienced before: cheerful communities filled with friendly, accepting
neighbors, live-in managers, innovative activities, programs and travel opportunities for fun and personal
growth. Today, Holiday Retirement operates more than 335 communities throughout United States and
Canada, supporting over 35,000 seniors.
Thank you For your help.
Douglas E. Allen
Director New Business Development
Holiday Retirement
douLr.allen([.holidavtouch.com
503.580.3568 - cell
877.383.3581 - fax
This email and any files transmitted with it are confidential and intended solely for the use of the individual or
entity to whom they are addressed. If you are not the intended recipient, please delete
Stene Juetten
From: James Barnes
Sent: Friday, July 13, 2012 10:01 AM
To: Steve Juetten
Subject: FW: Vicksburg
Here is the answer to the sale.
Jim Barnes I Housing Programs Manager
City of Plymouth
www.plymouthmn.gov_
From: Hanson.Jennifer( dorsey.com [mailto:Hanson.Jennifer(c-dorsey.com]
Sent: Friday, July 13, 2012 9:55 AM
To: James Barnes
Subject: vicksburg
Hi Jim, just got your voicemail, so thought I'd send you a quick email. Basically, you would have two options for dealing
with the bonds if you sold the facility:
1—use the sale proceeds to defease the 2012 bonds within 90 days of the sale. If you wanted to go this route, we'd also
have to talk to our tax specialist to make sure it would be Ok that the 2005 bonds technically remained outstanding
since crossover) until 2015.
2—use the sale proceeds for another qualified government housing project in the city (conceivably meaning you could
pay off bonds for such a project) within two years of the sale date.
For both, it would need to be documented that the call you referenced was the first you'd heard of selling the building
it needs to be true that you reasonably expected as of the 2012 bonds' issuance that this would remain a government-
owned project). Thanks and let me know if this goes any further and we'd be happy to help with documentation, etc.
Jennifer L. Hanson
Attorney
DORSEY & WHITNEY LLP
Suite 1500, 50 SOuth Sixth Street
Minneapolis, MN 55402-149B
www.dorsey.com
P: 612.492.6959
F: 612.677.3616
CONFIDENTIAL COMMUNICATION
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Use or distribution by an Unintended recipient is prohibited, and may be a violation of law If year believe that you received
this e-mail in ort -or, please do not road this e -moil or any attached items. Please delete the e-mail and all attachments,
including any copies thereof, and inform the sender that you have deleted the e-mail, all attachments and any copies thereof
Thank you.
1