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Home My WebLink AboutHousing & Redevelopment Authority Packet 01-26-2012MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, JANUARY 26, 2012 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from November 17, 2011. B. Plymouth Towne Square. Accept Monthly Housing Reports. (November £t December, 2011) C. Vicksburg Crossing. Accept Monthly Housing Reports (November 5t December, 2011 and Marketing Reports. (December, 2011 8t January, 2012) 3. NEW BUSINESS A. Potential Redevelopment. Ryerson site (1605 State Highway 169) and adjacent properties. 4. ADJOURNMENT DRAFT MINUTES 01 PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY November 17, 2011 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Paul Caryotakis and Bob Stein ABSENT: Commissioners David Miller and Jim Willis STAFF PRESENT: Housing Program Manager Jim Barnes, Support Services Manager Denise Whalen and Office Support Specialist Laurie Lokken OTHERS PRESENT: None 1. CALL TO ORDER Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from October 27, 2011. B. Plymouth Towne Square. Accept October 2011 housing report. C. Vicksburg Crossing. Accept October 2011 housing report. MOTION by Commissioner Caryotakis, seconded by Commissioner Stem, to approve the consent agenda. Vote. 3 Ayes. MOTION approved. 3. PUBLIC HEARING A. Section 8 Program. Proposed Changes To The Housing Choice Voucher Administrative Plan. Cominissioner Stein stated that he assumed the number assigned to an applicant on the waiting list was given when the application was received. He said it stated that distribution is looked at so that certain classes of people are represented and asked how that worked. Support Services Manager Whalen responded that we have to serve a certain percentage of very low income, which the majority of our applicants on the waiting list are. She said that many years ago, the Board was adamant that they wanted the waiting list to include a preference for living in Plymouth. She said that we couldn't do that and we had to take it out because of fair housing. She said that in her research to redraft this document, most of the metropolitan housing authorities have what they call community roots, which is living or working in the city or attending school. She said that we have the Minnesota School of Business but we don't really have any other big colleges or technical schools. She said we changed it to state community roots, meaning living or working in Plymouth. Draft Plymouth Housing and Redevelopment Authority November 17, 2011 Page 2 Commissioner Caryotakis stated that they get points for certain things. Support Services Manager Whalen said replied affirmatively. She said the last time we opened up the waiting list, we put out a certain criteria of our preferences. She said they had to be paying more than 50 percent of their income or they had to be living in a shelter or transitional housing. She said they had to basically have one of those preferences in order to apply and be income eligible. She said we took the first 300 that met that criteria and put them on the waiting list. She said that once they are on the waiting list, then we follow the preferences. She said those that are paying more than 50 percent of their income and those living in a shelter or transitional housing all have the same amount of points. She said given "A" and "B", if they have the same amount of points and if they also live or work in Plymouth, they are going to get bumped up higher. She said that is basically how we have set up the wait list. Commissioner Stein stated that he thought it .alluded to handicap or some other .classification and we added a certain percentage balance of that. Support Services Manager Whalen responded we do, we have the mainstream vouchers that serve those. She said if one of those turns over, we have to go to our wait list so the first disabled person on the list moves up. Housing Program Manager Barnes added that they might be number 15 on the list but they would be moved to number one. Commissioner Stein asked if we were to give the HRA program over to Hennepin County, would we lose all that. Support Services Manager Whalen replied yes, it would go to Metro Housing Authority and go off their wait list and their preferences. Commissioner Stein asked if we worry about port ins. Support Services Manager Whalen responded that when they bring their voucher here, we administer it and they would also have to follow this Administrative Plan, which may differ from some other housing authorities. She said when they move here, they are under our jurisdiction and our plan. Commissioner Caryotakis stated that they could maintain that port in as long as they qualify. Support Services Manager Whalen responded affirmatively. Commissioner Stein asked if that would be with whoever issued the voucher. Support Services Manager Whalen responded whoever issued the voucher. She said that if Metro issued the voucher and they moved to Plymouth, they would have to follow our rules, our subsidy standards, everything until they move out of Plymouth. She said that whenever they move out of Plymouth, they are under whoever else's jurisdiction they move to. She said it would be like our voucher but we are just administering it. Commissioner Stein asked if their voucher ported in and they are handicapped and they move out or leave, that doesn't affect us. Support Services Manager Whalen responded negatively. Commissioner Stein stated that we don't control the number of port ins as long as someone is willing to accept that voucher. Support Services Manager Whalen responded affirmatively. Commissioner Stein asked if we inspect those units. Support Services Manager Whalen confirmed affirmatively and stated that right now, we have about 400 that we are administering and so there are 400 rental inspections every year. Draft Plymouth Housing and Redevelopment Authority November 17, 2011 Page 3 Support Services Manager Whalen stated that this is a whole new format this year but we really didn't change the technical things too much. She said that we separated some of what had been in appendixes before into actual chapters. She said that Chapter 9 was a new chapter that HUD has requested that we add to the Plan. Support Services Manager Whalen confirmed for Commissioner Caryotakis that we had very similar things in the previous plan but that they were scattered in different things. She said the General Leasing Policy pulls it all together into one chapter. Commissioner Caryotakis asked if income and subsidy determination in Chapter 7 was significantly changed. Support Services Manager Whalen responded negatively. She said that HUD mandates that we use the earned income verification system. She said that there are certain systems that we are required to use to verify income, such as, social security and earned income verification. She said we didn't have that in our old Administrative Plan so we just adopted that into this Plan because we have been using those systems. Commissioner Caryotakis asked if this is the same way we verify income for Plymouth Towne Square. Housing Program Manager Barnes responded negatively. He said that Section 8 only has access to earned income verification system. He said that if they claim social security as their only income, we request the award letter. He said PTS does use the Section 8 income determination guidelines to determine income for PTS residents. Support Services Manager Whalen added that for social security, we go through the system and it automatically prints out everybody that is coming up for recertification that's on social security and it gives us their benefit amount, Medicare, etc. She confirmed for Commissioner Caryotakis that it covers a lot of them. She said that we have quite a few on fixed incomes like that. She said the only problem with the earned income verification is that it's two quarters behind so if somebody's working, it takes awhile for us to catch up with that. Support Services Manager Whalen stated that as required, we published the legal notice 45 days ahead. She said that we had to send out the Administrative Plan to the members of the Resident Advisory Board and we did get one comment back that she read and agreed with the Plan. Commissioner Stein asked if this has to get approved by HUD. Support Services Manager Whalen responded that yes, once the Board approves it, then we submit it to HUD. She said that they actually don't ever formally state that it is approved, we just have to send it to them so that it is on file with them in case they get questions from some of our clients that they are not happy with what we tell them. Support Services Manager Whalen stated that we also have to file the Civil Rights Certification form with HUD. Chairman Kulaszewicz asked about Chapter 18, the Special Housing Choice Voucher Programs. Support Services Manager Whalen replied that Chapter 15 is Special Housing Types and in talking to the HUD representative, we got into a lot of communication on shared housing through Stone Creek Apartments. She said that when some other companies were in there, they would Draft Plymouth Housing and Redevelopment Authority November 17, 2011 Page 4 lease the unit and then they would bring their clients in. She said that they were trying to get vouchers through us and it just didn't work. She said that because we had shared housing in our Administrative Plan, we were supposed to try and offer it and make it work. She said that we decided that we are not going to offer that, we are not going to have it in our Administrative Plan so we don't have those problems come up again. She said that the HUD representative confirmed that we did not need to have it in there as it is not required. She said the only time that it may be required is if somebody is disabled and they want you to provide a special type of housing for them. She said that Chapter 18, Special Housing Choice Voucher Programs, is a new section. She said that it came out a long time ago on a PIH notice that was never included. She said our mainstream vouchers have now switched to be called NonElderly Disabled for families (NED vouchers). She said we had to put those in here. She said other special housing choice vouchers are enhanced vouchers, the Willow Creek clients, so we have to say we administer those here in Plymouth, too.. Chairman Kulaszewicz asked that this had nothing to do with what kind of house it is. Support Services Manager responded that it is all the same housing, it's just a different type of voucher. She said we have to track them differently and we get a different budget for some of our mainstream vouchers. She said our enhanced vouchers are right in with our normal allocation but we just have to track them differently monthly to HUD as to how much we expend on these types of vouchers. Commissioner Stein asked for clarification that a family unit could consist of unmarried individuals living together. Support Services Manager responded affirmatively. Chairman Kulaszewicz opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Stein, seconded by Commissioner Caryotakis, to approve the proposed changes to the Administrative Plan and submission of the 50077 CR to Housing and Urban Development (HUD) for the fiscal year beginning January 1, 2012. Vote. 3 Ayes. MOTION approved, 4. NEW BUSINESS A. Vicksburg Crossing. Marketing Report for October 2011. Housing Program Manager Barnes stated that we are maintaining a steady occupancy. He said that there are two available units and we do have two deposits for December and January. He said we would then be back to frill occupancy. Housing Program Manager Barnes stated that he received a request from Grace Management requesting that we combine the monthly report and the Vicksburg Crossing marketing report. IIe said that this second marketing report was designed and set up under New Business when we were struggling with leasing Vicksburg Crossing. He said a lot of what is included in the Draft Plymouth Housing and Redevelopment Authority November 17, 2011 Page 5 marketing report is also discussed in the monthly report. He received verbal confirmation from all Board members present in agreement to consolidate both reports. Chairman Kulaszewicz stated that not too long ago, we discussed whether we needed to cut back on any of the marketing money. He said that he didn't know that we need to readdress that as it seems that what we are doing is working and keeping us near full occupancy. Housing Program Manager Barnes responded that currently, we are finding that rotating monthly between the Sun Sailor and the Lakeshore Weekly are the most effective methods for marketing the property. He said we also offer open houses that are on the weekends and geared towards getting, not only the prospective tenant there, but their adult children there as well. He said that those have been very successfiil. Commissioner Stein asked if he has gotten any feedback from Plym oath Towne Square tenants. on the rent increase. Housing Program Manager Barnes responded that he has not heard anything from anyone. Commissioner Stein asked how long ago they had been notified. Housing Program Manager Barnes replied that they were notified right after the Board adopted the budget. He said that he did visit Vicksburg Crossing right after the Board adopted the budget and the only question he got from about 20 people attending their monthly meeting was what the percentage increase would be. Housing Program Manager Barnes confirmed for Chairman Kulaszewicz that was across the board. Commissioner Stein stated that he found that interesting. Housing Program Manager Barnes added that some people may not pay attention to it until they attend their recertification or until they receive their notice that their monthly rent is going up. Commissioner Stein asked when the increase goes into effect. Housing Program Manager Barnes responded that it goes into effect January 1, 2012 for everybody. 5. ADJOURNMENT MOTION by Commissioner Caryotakis, seconded by Commissioner Stein to adjourn the meeting at 7:20 p.m. MOTION approved. P PLYMOUTH TOWNE SQUARE Z, Vaki • -OW To: Jim Barnes From: Lori Jackson, Managing Director, Plymouth Towne Square Date: December 14, 2011 Re: PTS Monthly Report for November 2011 December Newsletter and Calendar attached November Financial Statement attached Occupancy/Marketing a. B. Notice to vacate was received for 219, a two bedroom. Residents are moving to assisted living. Apartment 219 is rented with a move in date of January 1, 2012. Currently there are 125 names on the one bedroom wait list and 27 names on the two bedroom wait list. Administrative/Buildin,q Operations Owens installed an automatic air vent on the third floor to assist with removing air in the heating lines. $528.39 Tom Skay refinished kitchen and two bathroom cabinets in 216, repaired the countertop in the dining room and new pulls for kitchens/baths and closets for turnovers were stocked. $565.50 & $515.00. DorGlass replaced,a broken window in apartment 229. $212.81 15500 37th Avenue Norrh • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Pax: (763) 551-0144 Os M by Plymouth Nonsfng and Redevelopment Authority Resident Services The PTS Breakfast was held November 19th. Scrambled eggs and fruit were served. There was a great turn out. The residents are continuing to hold monthly potlucks. Coffee, juice and pastries were served on Veteran's Day in honor of our veterans. The veterans brought medals and awards to display. One resident brought his purple heart from WWII. Phil from Lund's Pharmacy came to talk about cold and flu symptoms. Treats and coffee were served. Balance Sheet PLYMOUTH TOWNE SQUARE As Of November 30,2011. ASSETS CURRENT ASSETS M I PETTY CASH M I OPERATING ACCOUNT M I SEC DEPOSIT CASH ACCOUNT INVESTMENTS -WORKING CAPITAL FUND INVESTMENTS - NEW DEBT SERVICE ACCOUNTS REG -TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING BUILDING IMPROVEMENTS FURN, FIXT & EQUIP -GENERAL FURNITURE & FIXTURES - HOUSEKEEPING COMPUTERSIOFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS DEFFRRFD CHG - ORIG ISS COSTS DEFERRED CHG-BON D ISSUANCE COSTS DEFFERED CHARGES -BOND ISSUANCE COST 2011A TOTAL NON-CURRENT ASSETS TOTAL ASSETS Ending Balance 500 57,227 46,411 845,906 3,282,B91 5,596 950 14,225 2,477 459,247 121,313 5,767,619 361,779 240,516 8,696 13,060 2,961,033) 16,422 21,632 37,468 Total 4,258,183 3,951,196 75,522 8,284,90'1 Balance Sheet PLYMOUTH TONE SQUARE As Of November 30,2011. Ending Balance LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE 6,354 PREPAID MONTHLY RENT 440 ACCRUED PAYROLL 2,176 ACCRUED COMPENSATED BALANCES 906 ACCRUED INTEREST 25,848 ACCRUED REAL ESTATE TAXES 26,631 ACCRUED OTHER 175 TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS 48,054 BONDS PAYABLE 3,490,0D0 BONDS PAYABLE - SERIES 2011A 3,039,509 BOND DISCOUNT 29,430) TOTAL LIABILITIES EQUITY RETAINED EARNINGS RESERVED FOR DEBT 115,170 SERVICE RETAINED EARNINGS 1,469,977 TOTAL EQUITY CURRENT YEAR INCOME!(LOSS) TOTAL LIABILITIES & EQUITY Total 62,487 6,548,133 6,610,620 1,585,147 89,133 8,284,9D1 Profit and Loss Variance PLYMOUTH TOWNS SQUARE Through November 30,2011. MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 52,123 49,016 3,107 562,796 539,176 23,620 588,192 HRAINDIVIOUAL 20,000 20,000 0 220,000 220,000 0 240,000 GARAGE RENT 2,970 2,790 180 31,734 30,690 1,044 33,460 GUEST ROOM REVENUE 100 150 50) 2.985 1,650 1,335 1,800 LAUNDRYREVENUE 899 865 24 9,224 9,515 291) 10,380 APPLICATION FEE REVENUE 0 63 63) 525 583 58) 636 TRANSFER FEE REVENUE 0 0 0 350 700 350) 700 INVESTMENT INCOME 477 475 2 13,118 5,225 7,893 5,700 MISCELLANEOUS REVENUE 40 20 20 2,044 220 1,824 240 TOTAL INCOME 76,599 73,369 3,230 842,777 607,759 35,018 881,128 EXPENSES A13MINISIRATION MANAGER SALARIFSARAGFS 3,759 3,855 97 41,991 42,405 414 46,260 PAYROLLTAXES 432 548, 116 6,255 5,028 2271 6,576 HEALTH INSURANCE 872 1,366 494 8,862 15,026 6.164 16,392 WORKERS COMP INSURANCE 175 110 55) 2,193 1,210 983) 1,320 MAINTENANCE SALARIESIWAGES 1,471 1,456 15) 16,611 16,016 595) 17,472 MAINTENANCE ASSTSALARIESIWAGES 781 775 15) 6,755 8,525 240) 9,300 EMPLOYEE COSTS 45 220 175 540 2,420 1,880 2,640 SFMINARITRAINING 0 i5 15 270 165 105) 180 BANK FEES 0 3 3 46 33 13) 36 DUES, SUBS & MEMBERSHIPS 0 0 0 0 110 110 110 LICENSE&PERMITS 0 0 0 894 894 0 894 MILEAGE REIMBURSEMENT 44 55 11 476 605 129 660 POSTAGEIOVERNIGHT EXPRESS 4 10 6 108 110 2 120 PRINTING 16 9 7) 166 99 67) 109 MANAGEMENT FEES 4,400 4,400 0 48,400 49,¢00 0 52,800 PROFESSIONAL FEES 0 270 270 1,367 2,970 1,603 3,240 TELEPHONE EXPENSE 451 443 8) 4,922 4,873 49) 5.316 EQUIPMENT LEASFJREPAIR 507 130 377) 1,959 1,430 529) 1,560 OFFICE SUPPLIES 2 92 90 1,283 1,012 271) 1,104 MISCELLANEOUS ADMIN FXPFNSE 0 10 10 0 110 110 120 TOTAL A13MIN EXPENSES 12,959 13,767 BOB 145,107 152,441 7,334 166,208 RESIDENT SERVICES RESIDENT PROGRAMIACTIVITIES 546 225 321) 3,662 2,550 1,112) 3,950 TOTAL RES SERV EXPENSES 546 225 321) 3,662 2,550 1,112) 3,950 MARKETING PROMOTIONALfPARTIES 0 15 15 0 165 165 180 TOTAL MARKETING EXPENSES 0 15 15 0 165 165 180 HOUSEKEEPING CONTRACTLABOR 1394 1,500 107 15,574 16,500 927 18,000 CLEANING SUPPLIES 36 179 143 1,917 1,951 34 2,130 TOTAL HOUSEKEEPING EXPENSES 1,430 1,679 249 17,491 18,451 960 20,130 Profit and Loss Variance PLYMOUTH Ti WNE SQUARE Through November 30,2011. MTD Actual Budget Var. YTD Actuai Budget Var. Year Budget BUILDING & GROUNDS CABLE TV EXPENSE 58 74 IS 640 814 174 888 UTILITIES - ELECTRICITY 1,809 1,900 91 22,601 21,800 801) 23,600 UTILITIES - GAS 1,886 2,700 814 20,301 22,300 1,999 26.600 UTILITIES -WATERISEWER 650 550 1 Liu) 8,065 7,940 125) 8,490 WATER SOFTENING SERVICE 394 305 89) 3,358 3,355 3) 3,650 DOORS, KEYS & WNDOWS 399 420 21 4,672 4,620 521 5,040 FIRE SYSTEM SERVICE 90 323 233 5,021 3,553 1,458) 3,876 LAWN SERVICEA_ANDSCAPISNOW RMVL 785 1,440 645 15,065 15,840 774 17,280 PEST CONTROL 0 0 0 7,808 480 7,328) 640 TRASH REMOVAL 597 629 32 7,359 6,919 450) 7,546 UNIT TURNOVER REPAIRS 565 2,250 1,685 41,323 24,750 16,573) 27,000 RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 4,030 9,000 4,970 9,000 ELEVATOR -REPAIRS & MAINTENANCE 479 550 71 5,721 6,050 329 6.600 REPAIRS & MAINTENANCE 1,162 1,655 493 36,367 26,460 9,907) 28,115 BUILDING & GROUNDS SUPPLIES 830 1,050 220 9,341 11,500 2,159 12,550 HVAC- REPAIRS &MAINTENANCE 302 1,500 1,196 13,116 16.500 3,384 18,000 MISCELLANEOUS B & G EXPENSES 0 15 15 0 165 165 190 TOTAL BUILDING & GROUNDS 10,017 15,361 5,344 204,600 182,046 22,754) 198,957 OTHER OPERATING EXPENSES PROPERTY& LIABILITY INSURANCE 2,363 2,359 4) 26,099 25,949 150) 28,308 PAYMENT IN LIEU OF PROPERTY TAX 2,421 2,423 2 26,631 26,653 22 29,076 TOTAL OTHER OPERATING EXPENSES 4,784 4,782 2) 52,730 52,602 128) 57,384 TOTAL OPERATING EXPENSES 29,736 35,829 6,093 423,790 408,255 15,535) 446,819 NET OPERATING INCOME I ( LOSS) 46,864 37,540 9,324 418,987 399,504 19,483 434,309 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSF 16,450 16,450 0 180,947 180,950 3 197,400 AMORTIZATION EXPENSE 465 455 0 5,116 6,115 i) 5,580 INTEREST EXPENSE 12,924 12,473 451) 143,791 141,262 2,529) 153,735 TOTAL DEPREC, INTEREST & OTHER 29,839 29,388 451) 329,854 327,327 2,527) 356,715 NET INCOME I(LOSS) 17,D25 6,152 6,873 89,133 72,177 16,956 77,594 ulw c7 w Q zw W w N W a n N w x W w w rc a w EDz W w W z S I w o W w a 2 (~] a z 2 W Z W w n fY N w~ Il W W LL 0 W w w Zi o W v? 4 y , i r rc m vv LL z W Lu W YzzwrcoMzmzaMzLL xx _ w m¢ w Z w Z LL F IUl] `r 4 }C U U U U iwi. k W Z Z W J J f }n' K N z s 7 W, 0 w U K W z O w ~4 2 N Q Z4q W rr N R' O W O Z z 7 D y a W R F w D 0 W K Q LL i U Vl r K 2 Z a LL W W [7 w uVu i O w N Q r Z W a Z N Z 2 N 2 N 2 4 J Y F F Z y z LLI 4 F g y R n U 4 W O ¢ W H Z Q W {1 U J 2 z a m Z Z W illll Uj z z F O f N t Q LL Y J a w T N¢ W f a Q lL a s w Q V O K a DUC W W O O 0Vax01SQr3 W 4 a z 3 w w m f a a s a r w o I = v U F - z N 4- a r a m a o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 o d cw oN o - m a ro v m n A d Y0 CL 3 z U9 o rmi o m m m n m N O - N N r1 M a TiO ui 0 W0 m a N M CI m m m n m o pp a F 50 N n N d d O17rMMand m m M a m ro r p M1 ti F nM m r o o v a w p N l+1 fYY o mom N N N NF d M M d N d M a N yyN yy Y 2 m n •- J - r m N F r a 5 W ON N M Y N M a h N Yj C% w p a Q C F r a 6 ry O d a m H N A d n m m m o tNV M1 n Y rt an d md W P O N06 m p d C a N N M1 vai In b .F- Y m d ` o Y o a o n ISO M a c d V h r d m LL url o N u a gyp d d itvriNri Y n vai 4 N O m tri n a v - pv W N 'p ulw c7 w Q zw W w N W a n N w x W w w rc a w EDz W w W z S I w o W w a 2 (~] a z 2 W Z W w n fY N w~ Il W W LL 0 W w w Zi o W v? 4 y , i r rc m vv LL z W Lu W YzzwrcoMzmzaMzLL xx _ w m¢ w Z w Z LL F IUl] `r 4 }C U U U U iwi. k W Z Z W J J f }n' K N z s 7 W, 0 w U K W z O w ~4 2 N Q Z4q W rr N R' O W O Z z 7 D y a W R F w D 0 W K Q LL i U Vl r K 2 Z a LL W W [7 w uVu i O w N Q r Z W a Z N Z 2 N 2 N 2 4 J Y F F Z y z LLI 4 F g y R n U 4 W O ¢ W H Z Q W {1 U J 2 z a m Z Z W illll Uj z z F O f N t Q LL Y J a w T N¢ W f a Q lL a s w Q V O K a DUC W W O O 0Vax01SQr3 W 4 a z 3 w w m f a a s a r w o I = v U F - z U a r rnd r7 N w n s n a e n G n y ry a m a r N n W gc LUI C d r oN o 0 o c o 0 0 0 0 0 0 0 0 0 0 o a o a e e a o a e o a W m N rn m a a a a m c r m o m o Na n v n n a n a da n z ao o n `ri a n r N ry a V a. aq m_ n d w ry v m n a O W n a a W n N m N N i o n Y ct m M e It F n o T m Y Y rvm 9 v a a N M N w N NN ? n V gyp P] t2 S2 N Iw- N a a n m m o m m n m N r vai ,n M n n m Zn a M N N N W e m ForryNnwR ti n o e e C da 3 N N a^ M ry ry m rai v a m m a w r n N m v N a m WaD N m w r < rvmCR. nn N V A N NNt! N 41 a aQ W a m e N O NN Y e N w •- N N N N a^ N N a W jvr/ O a R Y.l o yWw LLI Wiwwxa N _ h agg R N w to Wto Qf- N a p X U ? ¢ n 4 0mamrgwm Z a N F y W J W W W rjzwm ^ z o w z a f w wDww o w o a u ` qz c 1U L7 W a( n D Z iu Z J+ z m R t9 z a z rc w Z z m oF =a z J o Om 0 z r a a w Lou y pz_ U w 4 4 z y m u O j w a ix0. i ¢ x 9 QOC J 7 W F z ac z a rc a wri w z .e m ma3 wa r w w W zFFFNr D a az = o m w¢¢ ti7fOW3ytNLL9Q~ w, w a O Y~ O O ww¢ W a O w r u° z m 5 5 5 o LL g rc w w m 7r o a a u) w o a? W h z O z DECEMBER BIRTHDAYS Happy Birthday to the following residents who are celebrating birthdays this month! DALE DAVI ES 1 BETTY POMERLEAU 3 TSILIA KATSNELSON 4 DONALD MOWAN 4 RAISA KOCHERGINA S LEV RIZIKOV 12 LEONID KRAVCHENKO 15 CONSTANCE LIVERMORE 16 BARBARA GREENWOOD 17 GERALD WESTBY 21 CHARLOTTE WOLLMAN 29 LORRAINE SMITH 30 BEVERLY ANDERSON 31 VADZIM DZEMIANIUK 31 Tuesday, December 6th. Dinner will be catered by the Lookout Bar and Grill. Seating begins at 5:45 pm. Tony Garry will be entertaining with guitar, harmonica and singing. Door prizes tool Tickets on sale November 283 29 & 30th from 10-12. PTS BREAKFAST Saturday December 17th 8:30 — 10:00am. There will also be a holiday cookie exchange. Details will be posted on the bulletin board by Ray. Volunteers needed too! Now that the colder weather is upon us, residents should be aware that PTS has a Sears battery "Jump Starter" available. It will also inflate a low tire. See Tom Cochran (321) should you need to use it. Tom will assist you if needed. Please let the office know if you are aware of a resident who has been ill, hospitalized or has lost a member of their immediate family. We would like to send flowers or the gift of money from the Hearts and Memorial Fund. Donations to the fund are still being accepted. d Y Wto Ca.? H f W 6aLY O Y o R ZOCm aW 0 v xm r I m WCO 0 L U L U L U L U L U H H H H H E mcEacEam cd m to mM pry] N ao Of ao r 00 N ao aO N ipO O N i N _O 4--O N i a) 0 S O N t_ N I O L O NiU O O o V 0 00 U 00 U O: y UU [ o U L O s 0 L Q O 4 N fti C_ Q7 LG C N LG C N CL CL Q. CL IY a a 0' fY a a U of 0-0- m0C) 0 0 MOO 0 0 0 0700 0 0 0 M 00 O p 0 0 nJ Mo C:) C:) 0 0 0 M 00 r M Ce) ti 00 aj Ce) ti r am cri ti N am r c+i ti N aj Ce) r L U L U L U L U a E U E 19 E E m mU m m 0 0 co O 00 qT M O a0 T. M O 00 co M Q N. ao r CO N oO N co fA a Ncn W p m N N -O m w IUN -a [ OSr U mCO0 SO U 0 8 0a U MOO Q.3.0 UUJp Q Uy L IA LO Q N Iq LO Qi N L N Lo Q N N C) m 4) CO (V Eo:2o:2 m O 0 E m N N E m O 0 E n 22i n C) a a 00000 O M N O O 0000 O M O O 00000 p O Ce) X 0 0 0000 ti O M O O co ai ai , Ce) Co r M M cri Co N a) a) r cri Co N a) aj i*i io L w yL L yL L U 0 U 0 Ute 5 U D 0) a. a.0 a.0 a C F- om mom mom Oc M M M M Eo E Eo E Eo E Eo E m d m r d m r a Ill Q 0 0 0 MMO 0 0 0 N Ce) Ce) O 0 0 0 0 MMO 0 0 0 MCe) O LO co m I-- r co m 1-- r oO m I— N aO 67 r- r Oo LO et r r N P PLYMOUTH TOWNE SQUARE MEMORANDUM To: Jim Barnes From: Lori Jackson, Managing Director, Plymouth Towne Square Date: January 12, 2012 Re: PTS Monthly Report for December 2011 January Newsletter and Calendar attached Occupancy/Marketing Resident in apartment 103 passed away 118112. The apartment is rented with a move in date of February 15th No notices to vacate. Currently there are 126 names on the one bedroom wait list and 28 names on the two bedroom wait list. Administrative/Building Operations Automatic Garage door replaced a door spring and additional springs were ordered for stock. $1001.17 Summit Fire Protection replaced a leaking sprinkler head in apt. 119. 280.00 Kaufenberg Drywall repaired ceilings in apts. 216 and 206. $975.00 Interior Design replaced carpet and vinyl for an apartment turn in 219. 2362.00 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 0—d by Plymouth Housing and Rcdc lopmcnt Authority Resident Services The PTS Holiday party was held December 6th. Everyone had a great time. The Lookout catered the food and Tony Garry played the guitar, harmonica and sang. The PTS Breakfast was held on December 17th. Residents really look forward to this breakfast every month. A resident potluck was held on December 31St. White elephant gifts were exchanged. Balance Sheet PLYMOUTH TOWNS SQUARE As Of Dere ijer 31,2011, Ending Balance ASSETS Total CURRENT ASSETS M I PETTY CASH 500 M I OPERATING ACCOUNT 67,856 M I SEC DEPOSIT CASH ACCOUNT 48,558 INVESTMENTS - WORKING CAPITAL FUND 852,906 INVESTMENTS - NEW DEBT SERVICE 3,311,422 ACCOUNTS REC-TENANTS 5,914 INTEREST RECEIVABLE 1,425 ACCOUNTS RFC -OTHER 973 PREPAID PROPERTY INSURANCE 11,862 PREPAID OTHFR 2,631 TOTAL CURRENT ASSETS 4,303,547 FIXED ASSETS LAND 4 59, 247 SITE IMPROVEMENTS 121,313 BUILDING 5,767,619 BUILDING IMPROVFMENTS 301,779 FU RN, FIXT& EQUIP -GENERAL 240,516 FURNITURE & FIXTURES - HOUSEKEEPING 6,696 COMPUTERSIQFFICE EQUIPMENT 13,060 ACCUMULATED DEPRECIATION 2,977,483} TOTAL FIXED ASSETS 3,934,746 NON-CURRENT ASSETS DEFERRED CHG- ORIG ISS COSTS 16,275 DEFERRED CHG - BOND ISSUANCE COSTS 21,517 DEFFERED CHARGES -BOND ISSUANCE COST 37,468 2011A TOTAL NON-CURRENT ASSETS 75,260 TOTAL ASSETS 8,313,553 Balance Sheet PLYMOUTH TO NE SQUARE As Of Deemer 31,2011. Ending Balance LIABILITIES Total CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE B,33B ACCRUED PAYROLL 2,13113 ACCRUED COMPENSATED BALANCES 996 ACCRUED INTEREST 38,772 ACCRUED REAL ESTATE TAXES 29,952 ACCRUED OTHER 317 TOTAL CURRENT LIABILITIES 80,203 LONG-TERM LIABILITIES SECURITY DEPOSITS 47,961 BONDS PAYABLE 3,490,OOp BONDS PAYABLE - SERIES 2011A 3,039,569 BOND DISCOUNT 29,227) 6,548,183 TOTAL LIABILITIES 6,628,386 EQUITY RETAINED EARNINGS RESERVED FDR DEBT 116,170 SERVICE RETAINED EARNINGS 1.469.977 TOTAL EQUITY 1,585,147 CURRENT YEAR INGOME!(LOSS) 100,020 TOTAL LIABILITIES & EQUITY 8,313,553 Profit and Loss Variance Throtig l Occe€Taber 31,7091, MTD Actual Budget Var, YTD Actual Budget Var, Year Budget INCOME APARTMENT RENTAL. REVENUE 52,033 49,016 3,017 614,828 588,192 26,637 588,192 HRA INDIVIDUAL 20,C00 20,0{)0 0 240 ono 24D,000 0 246.000 GARAGE RENT 2,970 2,790 180 34,704 33,460 1.224 33,480 GUEST ROOM REVENUE 200 159 59 3,105 1,800 1.385 1,800 LAUNDRY REVENUE 973 865 106 10,197 10,380 11031 10,380 APPLICATION FEE REVENUE 70 53 17 696 635 41) 656 TRANSFER FEE REVENUE 0 0 0 350 700 3501 700 INVESTMENT INCOME 477 475 2 13,595 5,700 7,095 6,700 MISCELLANEOUS REVENUE 50 20 30 2,094 240 1,864 240 TOTAL INCOME 76,773 73,369 3,404 919,549 861,120 36,421 881,128 EXPENSES ADMINISTRATION MANAGER SALARIESAMAGES 3,0B4 3,855 29} 45,814 46,260 386 46,266 PAYROLTTAXES 373 548 175 6,628 6,576 52) 6,576 HEALTH INSURANCE 072 1,366 494 9,734 16,392 6,659 16.397 WORKERS COMP INSURANCE 176 410 66) 2,359 1,320 1,049) 1,320 MAINTENANCE SALARIESANAGES 1,540 1,456 04) 16,151 17,412 579) 17,472 MAINTENANCE ASST SALARIESANAGE6 832 775 57) 9,597 9,360 297) 9,300 EMPLOYEE COSTS 45 220 175 585 2,640 2,055 2,640 SEMINARIrRAINING 0 16 15 270 id0 90) 180 BANK FEES 0 3 3 46 a6 10) 36 DUES, SUBS 8. MEMBERSHIPS 0 0 0 a 110 110 110 LICENSE a PERMITS 20 0 2n) 914 894 20) 894 MILEAGE REIMBURSEMENT 117 55 62) 593 EEO 67 560 POSTAGFIOVGRNIGHT EXPRESS 47 10 37) 155 120 35) 120 PRINTING 0 9 9 166 108 65) 108 MANAGEMENT FEES 4,400 4,400 0 62,800 62,666 0 52.800 PROFESSIONAL FEES 53 270 217 1.420 3.240 1.820 3.240 TELEPHONE EXPENSE 449 443 6) 5,371 5.316 55) 5.316 EQUIPMENT LEASElREPAIR 0 130 130 1,959 1,56n 399) 1.560 OFFICE SUPPLIES 180 132 97) 1,472 1,1n4 368) 1,104 MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 120 120 120 TOTAL ADMIN EXPENSES 12,998 13,767 769 158,105 166,203 8,103 166,208 RESIDENT SERVICES RESIDENT PROGRAMIACTIVITIES 1,741 1,460 341) 5,403 3,950 1,4531 3,950 TOTAL RES SERV EXPENSES 1,741 1,490 341) 5,403 3,950 1,453) 3,950 MARKETING PROMOTIONALIPARTIFS 0 15 15 D 160 180 180 TOTAL MARKETING EXPENSES 0 15 15 0 180 180 180 HOUSEKEEPING CONTRACT LABOR 1,394 1,500 107 16,967 18,000 1.033 18,000 CLEANING SUPPLIES 218 179 39) 2,135 2,130 151 2,130 TOTAL HOUSEKEEPING EXPENSES 1,611 1,679 68 19,102 20,130 1,028 20,130 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through December 31,2111, BUILDING & GROUNDS CABLE TV EXPENSE UTILITIES - ELECTRICITY UTILITIES - GAS UTILITIES - WATERISEWER WATER SOFTENING SERVICE DDORS, KEYS & WINDOWS FIRE SYSTEM SERVICE LAWN SERVICEILARDSCAPISNOW RMVL PESTCONTROL TRASH REMOVAL UNIT TURNOVER REPAIRS RESERVEIREPLACE CAPITAL EXPENSE ELEVATOR -REPAIRS & MAINTENANCE REPAIRS & MAINTENANCE BUILDING & GROUNDS SUPPLIES HVAC - REPAIRS & MAINTENANCE MISCELLANEDUS B & G EXPENSES TOTAL BUILDING & GROUNDS OTHER OPERATING EXPENSES PROPERTY & LIABILITY INELRANCE PAYMENT IN LIEU OF PROPERTY TAX TOTAL OTHER OPERATING EXPENSES TOTAL OPERATING EXPENSES NET OPERATING INCOME 1( LOSS) DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE AMORTIZATION CXPFNSE INTERESTEXPENSE TOTAL DEPREC, INTEREST & OTHER NET INCOME I(LOSS1 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget 58 74 18 698 888 180 866 1,996 1,600 195) 24,595 23,60D 995) 23,660 2,840 4,200 1,360 23,i41 26.500 3,359 26,500 653 550 3) 8,610 8.490 128) 8,490 1S6 305 109 3,554 3,660 106 3,660 615 420 395) 5,467 5,04D 447) 5,040 370 323 47) 5.391 3.876 1,515( 3.876 1,476 1,449 36) 18,542 17,280 738 17,280 142 169 18 7,950 640 7,310( 640 617 629 12 7,966 7,548 430} 7,548 3,337 2,250 1,087) 44,660 27,000 17,660( 27,CCD 0 0 0 4,030 9,000 4,970 9,000 479 550 71 6.200 6,500 400 6,600 118 1,655 1,537 36,4B5 28,115 8,3701 28,115 1,595 1,050 545) 10,937 12.550 1,613 12,550 218 11500 1,282 13,335 18,000 4,665 6,000 0 15 76 0 180 180 180 14,810 16,921 2,111 219,609 198,967 20,642) 198,967 2,363 2,359 141 26,452 28,308 154) 28,368 2,421 2,423 2 29,052 29,076 24 29,076 4,784 4,782 2) 57,514 57,384 130) 57,384 35,944 38,564 2,620 459,773 445,819 12,914) 446,619 40,829 34,805 6,024 459,816 434,309 25,507 434,309 16,450 16,451) 0 197,397 197,400 3 197.400 465 465 0 5.561 5.580 1) 5,5BO 13,027 12.473 554) 156,81B 153,735 3,083) 153,735 29,942 2B,388 554) 359,796 356,715 3,1181) 356,715 10,887 5,417 5,470 1D0,0211 77,594 22,426 77,594 l zawN lu 1° m m INiI w a 5 wu ue v+ x UI jlel w z R Z R ¢ N S W Li w to w a w g w a z x z z a x F w w a w a H w a N v z g w N u F 0 lil ww w lui r Y 2 z LL¢ u m z a rz Q N i x n z IIl y;,y [ ¢ w wwaawzw Il w w Uin ¢ `' ¢ 7 a z a» m a w a z LL b F a o u u u 4 al a z a a a¢ y z g N Jpoaowww z z ¢ w o ui o l a w u W D 2 0 Ill a IX Q z w~ q J T uTi z > a 11 el .w( l4 2 W tNje y w N J = W J Y g 2 J LugmZy9UTNU a z'~c a p< rc a W> > °. 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We are very happy to have you! A Taylor Maries will be here Friday February 3rd. The PTS Breakfast will be held Saturday, January 21st 8:30 —10:00 am. Tickets will be on sale for 3.50. $4.00 at the door. Volunteers needed. Sign up sheet -on the bulletin board. X2 2 MANAGEMENT Will be hosting a pancake breakfast Saturday January 7th at 10:00 am to celebrate 10 years together. Sign up sheet on the bulletin board. Larry and Pat will be hosting a Pork Loin Dinner on Wednesday, January 18th at 5:30 pm. Tickets sold for $6.00. See flyer for details. Drivers, please remember to drive in the garage with your headlights on and to wait for the garage door to fully close behind you. X11 L GRACE MANAGEMENT Will be hosting a pancake breakfast Saturday January 7th at 10:00 am to celebrate 10 years together. Sign up sheet on the bulletin board. Larry and Pat will be hosting a Pork Loin Dinner on Wednesday, January 18th at 5:30 pm. Tickets sold for $6.00. See flyer for details. 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I Vicksh -g GosmV MEMORANDUM To: Jim Barnes From: Sara Paquette Date: December 20, 2011 RE: Vicksburg Crossing Monthly Report for November 2011 December Newsletter and December Calendar attached Rentals: As of November 30, we have 91 occupied apartments with 3 vacant, and we have 2 deposits at this time, giving us a total of 1 apartment available to rent_ The Low Income Apartment waiting list now has 39 names so I have been adding interested people to the list. Listed below is a breakdown of units that are occupied and vacant. Style (Total #) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 22 1 0 Style C (8) 884 Sq Ft 1 + Den S 0 0 Style C2 (8) 950 Sq Ft 1 +Den 7 1 January 1, 1 2012 Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0 Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom G 1 1 December 1, 2011 Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0 0 Affordable 725 Sq Ft 1 Bedroom 33 0 0 TOTALS 91 3 2 3155 Mclu], rg Lane N • Plym-uib, V.[N 55447 • Phone (763)559-1877 + Fax (763)559-0144 • www.6.P1ymouth.rnn.us Owned by Plymouth Housing and Pedevelopmeni. Auibority 12Y EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: We had 1 person move out of the market rate one bedroom in the month of November. We had no one move in during the month of November. We currently have a deposit on the two bedroom apartment. Marketing We are still advertising alternately, between the Sun Sailor and Lake Shore Weekly, so that we remain visible in the community. We continue to get good response from both of these publications. This month we have placed an ad in the St. Mary of the Lake Catholic Church bulletin. It is reasonably priced and will run for b months, including over the holidays. Resident Services Phil, from Lund's Pharmacy, came to talk about the cold and flu season. He gave suggestions for prevention, relief and treatment. He had very good information, and also brought along hand samtizer, Kleenex, calendars and treats for the residents. We had our monthly birthday party on Thursday, November 17th we had cake, ice cream, and coffee. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give residents a card on their birthday. Buildin I We had to have the carpet stretched in four occupied apartments and one vacant apartment. We had to replace a cracked flue pipe on the #2 water heater. Balance Sheet VICKSBURG CROSSING As Of November 3©,2011. Ending Balance Total ASSETS CURRENTASSETS M [ PETTY CASH 881 M I OPERATING ACCOUNT 366,592 M I SECURITY CASH ACCOUNT 55,054 INVESTMENTS - WORKING CAPITAL FUND 239,053 INVESTMENTS - DEBT SERVICE 369,002 ACCOUNTS REG -TENANTS 5,184) INTEREST RECEIVABLE 340 ACCOUNTS REG -OTHER 20 PREPAID PROPERTY INSURANCE 14,960 PREPAID OTHER 1,634 TOTAL CURRENT ASSETS 1,044,353 FIXED ASSETS LAND 874,593 SITE IMPROVEMENTS 238,793 BUILDING 9,025,428 FURNITURE, FIXTURES E, EQUIP -GENERAL 348,957 COMPUTERSIOFFICE EQUIPMENT 4,711 ACCUMULATED DEPRECIATION 1,841,867) TOTAL FIXED ASSETS 8,650,615 NON-CURRENT ASSETS BOND ISSUANCE COST 54,952 TOTAL NON-CURRENT ASSETS 54,962 TOTAL ASSETS 9,749,920 Balance Sheet VI K BURG CROSSING As Of November 0,2011. Ending Balance LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE 7,601 PREPAID MONTHLY RENT 272 HEARTS & MEMORIALS FUND DONATIONS 381 ACCRUED PAYROLL 2,176 ACCRUED COMPENSATED BALANCES 906 ACCRUED INTEREST 159,480 ACCRUED REAL ESTATE TAXES 46,153 ACCRUED OTHER 22 TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS 51,767 BONDS PAYABLE 10,235,000 BOND DISCOUNT 29,019) TOTAL LIABILITIES EQUITY RETAINED EARNINGS -RESERVED FOR DEBT 487,762 SERVICE RETAINED EARNINGS [1,100,315) TOTAL EQUITY CURRENT YEAR INCOMEI(LOSS) TOTAL LIABILITIES 1£ EQUITY Total 216,991 10,257,748 10,474,740 612,663) 112,267) 9,749,920 Profit and Loss Variance VICKSBURG CROSSING Through November 30,2011. MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 86,218 85,899 319 936,286 937,749 1,463) 1,022,618 APARTMENT RENTAL REVENUE - COUNTY 2,982 2,546 436 31,489 28,006 3,483 30,552 HRA SUBSIDY - TAX LEVY 2,000 2,000 0 22,000 22,000 0 24,000 GARAGE RENT 3,015 2,925 90 32,701 32,175 528 35,100 GUEST ROOM REVENUE 1,100 98 1,002 2,180 1,078 1,102 1,176 LATE FEE REVENUE 20 0 20 20 0 20 0 APPLICATION FEE REVENUE 0 35 35) 665 385 280 420 TRANSFER FEE REVENUE 300 29 271 1,800 319 1,481 348 INVESTMENT INCOME 175 170 5 6,825 1,870 4,055 2,040 MISCELLANEOUS REVENUE 289 40D 111) 4,890 4,400 490 4,800 TOTAL INCOME 96,099 94,102 1,997 1,038,857 1,027,982 10,875 1,121,354 EXPENSES ADMINISTRATION MANAGER SALARIES 3,768 3,855 97 41,991 42,405 414 46,260 PAYROLLTAXES 432 848 116 6,255 6.028 227) 6,576 HEALTH INSURANCE 869 1,366 497 8,567 15,026 6,459 16,392 WORKERS COMP INSURANCE 154 110 44) 1.806 1,210 598) 1,320 MAINTENANCE SALARIESIWAGES 1,471 1,486 15) 16.611 16,016 595) 17,472 MAINTENANCE ASST SALARIES 781 778 6) 8,765 8,625 240) 9,3DD EMPLOYEE COSTS 45 220 175 540 2,420 1,680 2,640 SEMINARaRAINING 0 25 25 245 275 30 300 BANK FEES 0 5 5 20 55 35 60 DUES, SUDS & MEMBERSHIPS 0 10 10 50 110 60 120 LIcENSE & PERMITS D 0 0 876 876 0 876 MILEAGE REIMBURSEMENT 44 55 11 476 605 129 660 POSTAGE10VERNIGHT EXPRESS 10 2 8) 118 22 96) 24 PRINTING 0 4 4 53 44 0) 48 MANAGEMENTFEES 4,000 4,DDD 0 44,000 44,000 0 48,000 PROFESSIONALFEES O 180 160 1,539 1,980 441 2,160 TELEPHONE EXPENSE 484 477 I) 5,298 5,247 51) 5,724 EQUIPMENT LEASEIREPAIR 267 149 127) 895 1,585 691 1,726 OFFICE SUPPLIES 143 78 35) 1,587 942 645) 1,020 TOTAL ADMIN EXPENSES 12,430 13,306 676 139,692 147,372 7,680 160,678 RESIDENT SERVICES RESIDENT PROGRAMIACTIVITIES 424 280 174) 3,540 2,750 3e0) 4,250 TOTAL RES SERV EXPENSES 474 250 174) 3,140 2,750 390) 4,250 MARKETING POSTAGE 0 17 17 59 187 128 204 PRINTING 0 5 5 0 55 55 60 ADVERTISING 8 ICO 700 3,D78 7,700 4,622 8,400 PROMDTIDNAUPARTIES 0 0 0 351 1,100 749 1,100 TOTAL MARKETING EXPENSES 0 722 722 3,488 9,042 5,554 9,764 HOUSEKEEPING CONTRACTLADOR 961 980 19 10,916 10,780 135) 11,760 CLEANING SUPPLIES 92 70 22) 1,355 770 595) 840 TOTAL HOUSEKEEPING EXPENSES 1,D53 1,050 3) 12,261 11,550 731) 12,500 Profit and Loss Variance VICKSBURG CROSSING Through November 30,2011. MTD Actual Budget Var. YTD Actual Budget Var. Year Budget BUILDING & GROUNDS CABLE TV EXPENSE 102 116 14 930 1,276 345 1,392 UTILITIES - ELECTRICITY 1,719 1,965 246 24,575 22,465 2,110) 24,630 UTILITIES -GAS 1,795 2,190 305 19,116 22,100 2,984 25,900 UTILITIES- WATERISEWER 881 1,000 119 19,446 11,775 1,329 12,775 WATER SOFTENING SERVICE 362 140 22) 1,379 1,540 161 IABD DOORS, KEYS 8 WINDOWS 0 75 75 503 825 322 900 FIRE SYSTEM SERVICE 63 255 202 5.056 2,805 2,251) 3,060 LAWN SERVICEILAND6CAP16NOW RMVL 615 1,426 B10 14,089 15,675 1.586 17,100 PEST CONTROL 0 0 0 483 405 12 660 TRASH REMOVAL 1,053 503 550) 8,026 5,533 2,493) 6,036 UNIT TURNOVER REPAIRS 1,U33 1,600 233) 21,702 17,600 4,102) 19,200 RESERVFIREPLACE CAPITAL EXPENSE 0 0 0 0 3,000 3,000 3,000 ELEVATOR -REPAIRS& MAINTENANCE 384 378 6) 4,858 4,158 700) 4,538 REPAIRS& MAINTENANCE 2,293 1,000 1,293) 19,889 20,900 3,011 21,900 BUILDING & GROUNDS SUPPLIES 260 550 281 6,441 6,050 391) 6,600 HVAC- REPAIRS B MAINTENANCE 225 750 525 6,795 8,250 1,455 9,000 MISCELLANEOUS B & G EXPENSES 0 15 15 0 165 165 180 TOTAL BUILDING & GROUNDS 11,384 11,072 480 144,287 144,612 325 168,549 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,492 2,677 185 27,529 29,447 1,918 32,124 PAYMENT IN LIEU OF PROPERTYTAX 4,196 4,200 4 46,153 46,200 47 50,400 TOTAL OTHER OPERATING EXPENSES 6,688 6,877 189 73,682 75,647 1,965 82,524 TOTAL OPERATING EXPENSES 31,979 34,077 2,098 376,669 390,973 14,404 428,365 NET OPERATING INCOME I ( LOSS) 64,120 6D,025 4,095 652,2BB 637,OD9 25,279 692,909 DEPREC, INTEREST& OTHER EXPENSE DEPRECIATION EXPENSE 30,723 30,723 D 337,949 337,653 4 368,676 AMORTIZATION EXPENSE 325 325 0 3,560 3,575 5) 3,9UD INTEREST EXPENSE 39,870 39.870 D 433.026 438,57D 5,544 478,440 TOTAL DEPREC, INTEREST & OTHER 70,918 70,918 0 774,554 780,098 5,544 851,016 NET INCOME I (LOSS) 6,798) 10,893) 4,095 112,267) 143,009) 30,022 158,027) pm m o n m N o rym m m N o w m y V N m m ov c N m m w y F- O O v a m r Y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 o s o 0 0 0 0 0 0 0 0 o c a W v mIL 0 o ttpp p p O 6 O N a z Cr m v O m 6 f1 O Nm r 11 m ry N n d' o 0 o m A n N YI o p ry Vo Opr r M a TiO W0 re v O m N m n a y U) y M 0. a Q W o n m o m. - n m N N N m n •- V { r M a a o m W O d M 0. 3 a r a m o re m W N m N N N n m M a m We m o ' ` n a ` m m ry a m m fO N v o N o m m N m mr a a a m_ o o re v m m N w N m N M r r n< 1 m N a v N ^ r N r a r' a `m o 2 2 p 2 a C W a w o N m ww v v T' N N N n h O r O m ry a z N 7 fI WWZ W W w w w N Z W X y?w?X1 Z w 7 ¢. = Z N } a %a ZWWW5ZaWQKWWazxmu+ Z w D F, m w F- w W W ? 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W F z Q z 7 December 2011 The building looks beautiful for the holiday season. Thank you to all the volunteers that helped find just the right spot for all the decorations. It's a big job and it took all of Monday morning, but we had fun doing it. We're ready for the holidays! Hard to believe we are already approaching the new year. There have been a lot of changes at Vicksburg Crossing in 2011. I know many people will miss our friends who have moved, but it will be fun getting to know all of our new neighbors who have moved in. I would like to invite our new residents to come to some of the activities and parties we have in the community room. It is a great way to meet your neighbors. Don't see anything that interests you? We always wel- come your ideas for new activities, if you have something in mind you think everyone would enjoy, or any ideas for improving our current par- ties, please contact the office. Holiday Fun in Plymouth! There are a lot of fun holiday activities for you to enjoy right in your own backyard. On December 2nd at 7:00 pm and December 3rd at 2:00 pm, Plymouth Creek Center's Black Box Theater will present a musical revue. The revue will feature a professional band and singers of all ages from the Plymouth area. On December 4th from 2-5 p.m. the Plymouth Historical Society at Ply- mouth Creek Park will be having "Old Fashion Christmas". Santa will be there, you can take a horse drawn hayride, enjoy some treats and listen to stories of holidays past. New Year's Eve Event Saturday, December 31 st from 6-9 p.m. at the Plymouth Ice Center/Life Time Fitness complex. The celebration includes music, skating, swim- ming, open gym and food. Building and Maintenance Update Some residents are kind enough to donate their newspapers to the lobby when they are finished reading them. These newspapers are for everyone to enjoy while sitting in the lobby so please do not take the paper to your apartment. Just a reminder, we do not allow residents to put electronics on the free shelf. They are expensive to dispose of if no one takes them. If you leave any other items on the free shelf please fill out the information on the sign up sheet. Ready or not the cold weather and snow are right around the corner. I would just like to remind residents that despite our maintenance crew's diligence to keep the sidewalks clear, there are many days during the winter when the snow melts during the day only to refreeze at night. Please watch for refreezing on the sidewalks, especially in the morning. The building inspector from the City of Plymouth will be here on Thursday, December 15th at 9:00 a.m. He will be inspecting all common areas of the building and he will randomly choose approximately 15 apartments to inspect. I will be sending a notice out a few days ahead of time with more details. Thank You! Happy Holidays! T == The office will be closed on Monday, December 26th for the holiday. Writing Group Due to the busy holiday season, our writing group that meets on Wednesdays at 1:30 is taking a hiatus until sometime in January. There will be an update in the January newsletter to inform you when it will resume. Anyone is welcome to join the writing group. It is a good opportunity to record stories and family history to share with children or grandchildren. Holiday Lights Tour Mosey Along with Moe has scheduled his Holiday Lights Tour for this year. Residents will be picked a at the door on the evening of Saturda DecemberpgY> 10th and the tour will be from 6-9. The cost is $20.00. If you are interested you can sign up in the office. Ha Birthday to the followin residents, this month: December Birthdays will be celebrated nn Thursday, December 15th in the Community Room. The celebration is all residents who wish to December Birthdays will be on Thursday, December 15th in the Community Room. The birthday ceiebration is open to all residents who wish to100996, Vr3A evnc donor and help us celebrate. Even if it's not your birthday) Our birthday party u always on the 3rd Thursday o! she mooch. come down and heap u s ceiebrate. Even if it's not your birthday} Our birthday party is always on the 3rd Thursday of the month. Susan CarlsonSusanCarlson December 16thDecember16th Eunice GolfisEuniceGolfis December 16thDecember 6th Walter PromoWalterPremo December 22ndDecember22nd Phil the Pharmacist On Wednesday, November 16th Phil the pharmacist from Lund's Pharmacy came to talk to residents about the cold and flu season. He had a lot of good information about how you can protect yourself and he talked about some of the myths regarding colds and flu. Getting a flu shot, washing your hands, using the right hand sanitizer, when soap and wa- ter are not available, and covering your mouth, with your elbow instead of your hand, are all good ways to protect yourself and stop the spread of germs. If you do get a cold or the flu some of the things that make you feel better may really help boost your immune system such as, chicken soup and a hot cup of tea. Annual Holiday Party Don't miss the Vicksburg Crossing annual holiday party it will be on Tuesday, December 13th at 5:00! Lookout Bar and Grill will cater again this year (back by popular demand). We will be having a choice of chicken or roast beef, mashed potatoes, vegetable, salad and dessert. For our entertainment Rueben Correa will be playing the harp. Everyone enjoyed his holiday music when he was here a few years ago. Tickets for the party will be on sale in the community room on Monday, December 5th and Tuesday, December 6th from 10-12. The tickets will be $5.00 and may 4> be purchased in the office until Thursday, December 8th. Sorry but no tickets Will be sold after Thursday, December 8th. It's always a fun party with good food and good entertainment. Help is always appreciated. The sign up sheet is outside my office. I hope everyone can make it! Welcome to Vicksburg Crossing! We would like to welcome a new resident this month. Nancy Lindgren moved into apartment 417. Comfort Keepers Comfort Keepers will be here on Thursday, December 8th to provide a nail clinic. They will soak your feet and trim your toenails. The cost is $25.00. Please sign up on the sheet outside my office. Ascension Preschool Performance The students from Ascension Preschool will be here to perform their F- holiday show again this year. They will be here, with cookies and milk, on Wednesday, December 14th at 10:00. It is always a lot of S X14 \14 0., Ali 1i 0-- 71-, 7F 71 Ali December Ali fun to see the children perform! Ali Io l0 Al0 NIo glo li Al" Nli NO, -14 Ali N,li 114 1 sli li Nli N.Io 01 714 ilk 1, i1C o14 714 71T 01714Z"7p, 1K o17#4Z 1IZ 01 Z 714 Reminder: 7 rent is due on or before Monday, December 5th .14 l\ ilk )1\ ) ,li 1; l\ 1\ 1\ I\ .11/ 1 1 1 I m 1 1 1 1 1 1 Ali Ili Io Ali Noe -Io G' li Ali Ali Io li .li 10 i1C 1 1 -) G' 71C 1 ) 14.-& i1 CV- LL t H 2 M I I IN Im o 0 0 ori oQLO Q o Q U o U o o o o ry e m a c c c c c st:' o U o 0 o Q a co m c so m c a .c fi fi ct co coo a Gi Gi m rs CS l CS N N 0 CN 0 Io N O pq q 10 cu UU CU UU ti c 20, ro Q a, Ci OQp o 0 O U Q io U Q o U Q13, co U O co n - ti VJ m co ti Q N coV- crj C V1cL2s .-g Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: January 16, 2012 RE: Vicksburg Crossing Monthly Report for December 2011 January Newsletter and January Calendar attached Rentals: As of December 31, we have 89 occupied apartments with 5 vacant, and we have 2 deposits at this time, giving us a total of 3 apartments available to rent. The Low Income Apartment waiting list now has 39 names so I have been adding interested people to the list. Listed below is a breakdown of units that are occupied and vacant. Style ("Total #i) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 20 3 0 Style C (8) 884 Sq Ft 1 + Den 8 0 0 Style C2 (8) 950 Sq Ft I + Den 6 2 1 January 1st Style D (8) 1187 Sq Ft 2 Bedroom 8 0 1 March 1st Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0 0 A3) rdable 725 Sq Ft 1 Bedroom 33 0 0 TOTALS 1 1 189 1 5 1 Z 3155 \Ticlzslaurg Lane \T a Plymouth, MN 55447 • Phone (763)559-1877 a Fax (763)559-014 • wcvn.ci.ply nnut)i.mn.ns Ownecl by Plymouth )-lousing anc] Redevelopment 1LuLhority EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: We had 3 people move out of market rate apartments in the month of December. Two of the residents moved into assisted living and the other one moved in with her daughter. We had one move into a 2 bedroom apartment during the month of December. One deposit, on a 1 bedroom plus den, was returned to the prospective resident because her house did not sell. I anticipate that she will contact me when she has a promising prospect for her house. We have a current resident who put a deposit down on an available one bedroom den (425), she will be moving on January 1St from her current apartment, which is 321, a large 2 bedroom (style D). We currently have a deposit on 321. Marketing We are beginning to plan our spring open house, which in the past has been well attended. We will be having it on Tuesday, March 27th from 4 — 7 p.m. We will advertise in our local papers and also send postcards out to people on our prospect list, Our walk in traffic and phone inquiries was light this month due to the holidays. Resident Services Residents had a wonderful time at our annual holiday party this year. We had treat boxes at each place setting, the food was catered by Lookout Bar and Grill, and the residents enjoyed the musical guest. On Wednesday, December 14th during coffee hour, children from Ascension Preschool came to perform their holiday musical program for the residents. They brought cookies and milk, programs, and gave each resident a card they had made. The residents enjoyed the program. We had our monthly birthday party on Thursday, December 15th we had cake, ice cream, and coffee. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each resident a card on their birthday. Building Issues This month we discovered a case of bed bugs in one of apartments. We had Plunkett's Pest Control heat treat the apartment and also thoroughly examine the surrounding apartments. Although they did not find any bed bugs in the surrounding apartments, they will return at the end of February to examine all the apartments again. Balance Sheet VICKSBURG GROSSING As Of December 31,2011. Ending Balance ASSETS CURRENT ASSETS M I PETTY CASH 681 M I OPERATING ACCOUNT 381,400 M I SECURITY CASH ACCOUNT 52,026 INVESTMENTS - WORKING CAPITAL FUND 244,053 INVESTMENTS - DEBT SERVICE 414,262 ACCOUNTS REC-TENANTS 1,294) INTEREST RECEIVABLE 510 ACCOUNTS REC-OTHER 300 PREPAID PROPERTY INSURANCE 12,468 PREPAID OTHER 2,594 TOTAL CURRENT ASSETS FIXED ASSETS LAND 874,593 SITE IMPROVEMENTS 238,793 BUILDING 9,025,428 FURNITURE, FIXTURES 8 EQUIP -GENERAL 348,957 COMPUTERS/OFFICE EQUIPMENT 4,711 ACCUMULATED DEPRECIATION 1,B72,589) TOTAL FIXED ASSETS NON-CURRENT ASSETS BOND ISSUANCE COST TOTAL NON-CURRENT ASSETS TOTAL ASSETS 54,735 Total 1,107,200 8,019,893 54,735 9,781,827 Balance Sheet VICKSBU G CROSSING As Of Decern her 31, 01 `l; a Ending Balance Total LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE 14,531 HEARTS & MEMORIALS FUND DONATIONS 3B1 ACCRUED PAYROLL 2,BiB ACCRUED COMPENSATED BALANCES 906 ACCRUED INTEREST 199,350 ACCRUED RFAL ESTATF TAXES 50,349 TOTAL CURRENT LIABILITIES 268,334 LONG-TERM LIABILITIES SECURITY DEPOSITS 49,825 BONDS PAYABLE 10,235,000 BOND DISCDUNT 2B,911) 10,255,914 TOTAL LIABILITIES 10,524,248 EQUITY RETAINED EARNINGS -RESERVED FOR DEBT 487,762 SERVICE RETAINED EARNINGS (1,100,315) TOTAL EQUITY (612,553) CURRENT YEAR 1NCOME!(LOSS) (129,868) TOTAL LIABILITIES & EQUITY 9,781,827 Profit and Loss Variance VICKSBURG CROSSING Keough December 31,7.011. MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 86,603 65,169 1,434 1,622,889 1,022,916 29) 1.022.916 APARTMENT RENTAL REVENUE -COUNTY 3,004 2,546 450 34,403 30,552 3,941 30,552 HRA SUBSIDY - TAX LEVY 2,660 2,000 0 24,000 24,000 0 24,000 GARAGE RENT 2,925 2.925 0 35,626 35,100 526 35,100 GUEST ROOM REVENUE 300 96 202 2,480 1,176 1,304 1,176 LATE FEE REVENUE 201 0 ZO) 0 0 0 0 APPLICATION FEE REVENUE 0 35 35) 665 420 245 420 TRANSFER FEE REVENUE 0 20 20) 1,800 346 1,452 348 INVESTMENT INCOME 174 170 4 7,000 Z,O40 4,960 2,040 MISCELLANEOUS REVENUE 275 400 I 25) 5,166 4,800 365 4,u00 TOTAL. INCOME 95,262 93,372 1,890 1,134,118 1,121,354 12,764 1,121,354 EXPENSES ADMINISTRATION MANAGER SALARIES 3,864 3,855 4291 45,874 46,260 386 46,260 PAYROLLTAXES 373 548 175 6,628 6,576 52) 6,676 HEALTH INSURANCE 860 1.366 497 9,436 16,392 6,956 1G.392 WORKERS COMP INSURANCE 150 110 40) 1,955 1.320 46361 1,320 MAINTENANCE SALARIFSIWACES 1,540 1,456 84) 16,151 17,472 46791 17,472 MAINTENANCE ASST SALARIES 832 775 57) 9,597 9,300 297) 9,300 EMPLOYEE COSTS 45 220 175 585 2,640 2,055 2,640 SEMINARfTRAINING 0 25 25 245 300 65 300 BANK FEES 4 5 1 24 60 35 GO DUES, SUBS & MEMBERSHIPS O 10 10 50 120 70 120 LICENSE S, PERMITS 0 0 0 B76 876 0 876 MILEAGE REIMBURSEMENT 64 55 9) 540 E60 120 660 POSTAGElOVERNIGHT EXPRESS 0 2 2 115 24 94) 24 PRINTING 0 4 4 53 46 5) 48 MANAGEMENT FEES 4,000 4,000 0 48,000 48,000 0 48,000 PROFESSIONALFFES 0 160 180 1,539 2,150 G21 2,150 TELEPHONE EXPENSE 483 477 B) 5,781 5,724 57) 5,724 EQUIPMENT LEASEIREPAIR 289 149 159) 1,ie4 1,726 532 1,726 OFFICE SUPPLIES 0 18 76 1,587 1,020 567) 1,020 TOTAL ADMIN EXPENSES 12,544 13,306 762 152,236 160,678 8,442 160,678 RESIDENT SERVICES RESIDENT PROGRAMIACTIVfLIES 1.229 1.500 271 4.369 4,250 119) 4,250 TOTAL RES SERV EXPENSES 1,229 11,500 271 4,369 4,250 119) 4,250 MARKETING POSTAGE 0 17 17 59 204 145 204 PRINLINC 0 5 5 0 80 60 60 ADVERTISING Sii 700 189 3,580 8,400 4,811 8,400 PROMOTIONALIPARTIES 0 0 0 351 1,100 749 1,100 TOTAL MARKETING EXPENSES 511 722 211 3,999 9,764 5,765 9,764 HOUSEKEEPING CONTRAGTLABOR 1,096 980 116) 12,012 11,750 252) 11,760 CLEANING SUPPLIES 0 70 70 1,365 840 525) a40 TOTAL HOUSEKEEPING EXPENSES 1,096 1,060 46) 13,377 12,600 777) 12,600 Profit and Loss Variance VICKSBURG CROSSING Through December 31,2011, MTD Actual Budget Var. YTD Actual Budget Var. Year Budget BUILDING & GROUNDS CABLE TV EXPENSE 116 116 6 1,046 1,392 346 1,392 UTILITIES -ELECTRICITY 2,100 2,165 65 26,675 24,630 2,045) 24,630 UTILITIES - GAS 2,818 3,800 982 21,934 25,900 3,968 25,900 UTILITIES - WATERISEWER 061 1,000 139 11,307 12,775 1.468 12,775 WATER SOFTENING SERVICE 1 B2 140 42) 1,561 1.689 119 I,6B0 ODORS, KEYS & WINDOWS 645 76 573) 1,152 809 252) 900 FIRE SYSTEM SERVICE 293 2.55 36) 5,348 3,000 2,288) 3,060 LAWN SERVICEMNDSCAPISNOW RMVL 1,041 1,425 304 15,130 17,100 1,970 17,100 PESTCONTROL 2,118 165 1,953) 2,601 660 1,941) 650 TRASH REMOVAL 741 503 236) 8,767 6,036 2,731) 6,036 UNIT TURNOVER REPAIRS 4,971 1,600 3,371) 26.673 19,200 7,473) 19,200 RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 0 3,000 3,000 3,000 ELEVATOR -REPAIRS S MAINTENANCE 384 378 6) 5,242 4,536 706) 4,536 REPAIRS & MAINTENANCE 2,019 1,000 1,019) 21,908 21,900 B) 21,900 BUILDING & GROUNDS SUPPLIES 534 550 84) 7,074 6.600 4741 6,600 HVAC- REPAIRS & MAINTENANCE B39 750 09) 7,634 0,000 1,365 9,000 MISCELLANEOUS B & 0 EXPENSES 0 15 15 0 180 180 180 TOTAL BUILDING & GROUNDS 19,765 13,937 5,829) 164,052 168,549 5,503) 158,649 OTHER OPERATING EXPENSES PROPERTY a LIABILITY INSURANCE 2,492 2,677 105 30,021 32,124 2,103 32,124 PAYMENT IN LIEU OF PROPERTY TAX 4,186 4,200 4 50,340 50,400 51 50,400 TOTAL OTHER OPERATING EXPENSES 6,688 6,877 189 80,370 82,524 2,154 82,524 TOTAL OPERATING EXPENSES 41,833 37,392 4,441) 418,403 428,365 9,962 428,365 NET OPERATING INCOME I [ LOSS) 53,428 55,980 12,552) 715,716 692,989 22,727 692,989 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 34,723 30,723 0 368,671 360,676 5 366.676 AMORTIZATION EXPENSE 325 325 0 3,905 3,900 5) 31900 INTERESTEXPENSE 39,962 39,870 112) 473,007 478,440 5,433 478,440 TOTAL DEPREC, INTEREST a OTHER 71,030 70,918 112) 845,504 851,016 5,432 651,016 NET INCOME I (LOSS) 17,602) 14,936) 2,0641 129,868) 158,027) 28,159 168,027) Cy o O to » N W O N N M N W W H rywry p o n d w 8 r No n N m N ^ N n m m vrni 4e N h NYW n m o O a r ra Y o m r a m O U r N p vi 4o N F m mOery c ommvViOo000 m M N N o 0 0 0 NN Lu Nm a W N n .- re n m r c ry r Y Q m rG d m Z r a re n NW m v ry m r o o w o o n NqN n rrivry N en ev 14 m n o ami d M 0. 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CL C w 0 w Enx Fw] z F w( N NW Wz irc nw o Wrc aaw¢ w F K w a K z F w u~i w w W o LU wC Y' z m ~4 U' z} Y ww R w z m W g 7 Z J O Orm 72 z I- X % m Vl N Z V O C> n Z w - rc<~ w w z rc rc w yWy a5 W w F 7 w l w z z a rc d 0 a ce F N N N N Y y }aw' Z w C p y f7 m Q~ I/ 1Q/ Ia n ao a ] y p w 3 o win z r¢ 4 F Qa w "°la E F qQ u w w F U LUw o ? F4 a3w zww5>o W c >>> 3 g a i- w rc m=FNp w w¢~ IL S r z z Vic l Abu C b Axx January 2012 I hope everyone enjoyed time with family and friends over the holiday season. Although many people would like to have a coating of snow to cover up the brown landscape, if you had any traveling to do I'm sure you felt the weather cooperated nicely. At Vicksburg we had a wonderful holiday celebration on Tuesday, De- cember 13th. Everyone enjoyed the food from Lookout Bar and Grill. And I would like to thank all the residents who volunteered, particularly our great wait staff! This year not only did they bring out the food but they went to the tables and took orders. We also had plenty of volunteers for our set up and clean up. Thank You! I would also like to thank Kathy, Donna, Sharon and Susan who added some extra sparkle to our holiday decorations this year. The bows, rib- bons and ornaments look beautiful on our wreaths and trees. Although it does not take any creativity, and it is not as fun as decorating, tearing down is still a lot of work and I could use volunteers to help. If you are able and willing please meet down in the lobby on Thursday, January 5th at 10:00 a.m.. Pancake Breakfast This year is the 5th year that Grace Management has been managing Vicksburg Crossing and we would like to celebrate! Grace Management will be here on Saturday, January 21 st to host a pancake breakfast for the residents at Vicksburg Crossing. The breakfast will be at 10:00 in the community room. There is no charge to residents but please sign up on the sheet outside my office so that we can plan accordingly. I have not been with Grace Management for the entire 5 years but I look forward to another great year at Vicksburg Crossing. Thank you to all of the wonderful residents and family members who have made coming to 11 work each day enjoyable! riff 1011dilp and MaintenanCe Upd1le We are planning to discontinue the free shelf on January 1, 2412. We do not want used furniture to be transferred between residents. We recently had a case of bed bugs in an apartment and one way bed bugs move from place to place is on furniture. Some residents have been concerned that there is air freshener being sprayed in the hallways. Everyone would like to keep the halls smelling fresh however, some residents are either allergic to the fresheners or just do not like the smell. So please keep the air freshener in your apartment. Several residents have come to me to request a File of Life magnet to put on their refrigerator. These are pockets that attach to your refrigerator with a magnet and contain important emergency information for paramedics. It is very helpful for the paramedics to have this information on hand when they ar- rive. If you would like a File of Life I have them available in the office. The community room has been getting more use these days and we have had our smoke detector go off 2 times in the past 6 months due to food burning. Please, whether you're having a family party or a resident party, be sure some- one is in charge of the food so it does not burn. Thank You! Plymouth Creek Center Update On Wednesday, January 11th at 9:34 a.m., during coffee hour, Carol from the Plymouth Creek Center will be here to talk about some of their upcoming senior events and programs, Happy New Year! The office will be closed on Monday, January 2nd for the holiday. kr. G F k. In the End, we will remember not the words of our enemies, but the silence of our friends." Martin Luther King, Jr. r. 5 Y`' .i 7 .a Happy Birthday to the followin residents this month: MMil s January Birthdays will be celebrated on Thursday, January 19th in the Community Room. The birthday celebration is open to all residents who wish to come down and help us celebrate. Even if it's not your birthday) Our birthday party is always on the 3rd Thursday of the month. John Leber January 7th Laura Roiger January 7th Cheri B althazor January 8th Eileen Morhaim January 18th Patricia Forcier January 21st Helen Kleinfehn January 23rd Joe Pastorek January 24th Hearts & Memorial Luncheon On Wednesday, January 11 th at 12:00 in the community room we will be having a Hearts` VIrl Memorial lunch again this year. This is a time to share memories of residents who ei- ther passed away in 2011 or who had to move on from Vicksburg Crossing. V This year we have had several good friends leave Vicksburg and there are many good V - memories people would like to share. VP There is no charge for the luncheon, but I would like residents to sign up on the sheet out- tf side my office so I know how much food to order. 1? Please bring any pictures , stories, or memories of someone you miss. Social Hour Join your neighbors and friends for a social hour on Friday nights at 5:00 in the community room. It's a great time to get to know your neighbors. The cost is $2.00, a real bargain for the wonderful food supplied. Residents can tlr pay when they arrive Friday nights. Ali z}i -}i l }i k \#,fAli ,}i }i i}4 ,7f /} i} iN {\ i} NZ {K i{ 7}4 7{\ /e. 711Z i{% {N ?}N. f% 11Z i1 i} Ali Reminder: /1: 11 January rent is due on or before Thursday, January 5th 7I/ 1 iIf*- 1K i}\ ' {`z 71`z} i}e i{ i}C /} i}s i{ } i i} M i} s{ i} 7} } 7I; 7VVZ /4\ cd 7:$ N i` YY 11 LL CD c 02 y V a F Go LC a rn b ci U ry U ry ci 46 rya ro 4 d U U co 3 U co d EE em O yti O 4 p off Od m U o o3 U o o U U CO o p m E S E C]U UU UU UU UU 0 m;ao Q m o m rn m rn m p Q Qo co co t- aN m o m y o 2 C p p V V O U O o c o A o o fi o a o c o rn o tia U o c f N a Co U C CO mcy v o 4` y A CO N N VICIZ91nug Crossing To: Plymouth Housing and Redevelopment Authority From: Sara Paquette Managing Director Date: December 15, 2011 Subject: Vicksburg Crossing Market Report November Inquiry/marketing activity recap is as follows Phone/Internet Inquiries 15 phone calls from different people inquiring about apartments for themselves or family members. o 6 people made appointments to come in and see apartments. o 9 people did not make appointments to see the apartments. The rates were too high, they were looking for assisted living or they were just interested in having information sent. We will follow up with some of these people. o We received 3 emails from people who found us on our web site. Walk-in Traffic 2 people came in as walk-in traffic in November. Interest Timeline for Move In Of the 8 people that came into the office (either set up appointments or came in as walk-in traffic) - 0 0 selected an apartment and put down a $500 deposit. 0 3 people were looking for a new home within the next 6 months. 0 5 were looking for a new home within 6 -12 months. 0 0 was looking for a new home beyond 12 months from now. 3155 Viclxsbuig Lane N • Plymouth, MN 554,7 • Phone (763)559-1$77 • Fax (763)559-0144 • www.ci.plymoulh.mn.us Owned by Plpnoi ll, Housing and Redevelopment Authority 11211 EQUAL HOUSING OPPORTUNITY Interest Level by Apartment Style Of the total of 20 contacts (the sum of phone calls, emails and walk in traffic). 0 5 people were interested in information on low income 1 were under the impression we had subsidized housing 0 8 people were most interested in moderately priced 1 bedrooms 0 1 was most interested in a 1 bedroom with den 0 3 people were most interested in 2 bedrooms 0 The remaining wanted pricing on several sizes. They were more interested in price. Ongoing Marketing Strategies — Update October Marketing Medium Frequency Cost Results Recommendation Sun Newspaper Typically 1 x 475 Good Continue, alternate mo. wl Lakeshore X page Weekly Lakeshore Weekly Typically 1 x 450 Good Continue, alternate News mo.; wl Sun Sailor — 4 page Brochures placed in Ongoing Nothing Keeps our Continue as Senior Centers of more than info in permitted Crystal, Hopkins, cost of the circulation. Robbinsdale, and brochure Maple Grove also PCC & City Hall. VC Website Ongoing 50 mo Typically Tracking inquiries. receive several inquiries a month Open House Twice a year. Approx. Have been Our next open Try to coincide 350 Very house will be held with a resident successful. in the spring of party. 2012. 2 W Mcbsb .•g Crossing To: Plymouth Housing and Redevelopment Authority From: Sara Paquette Managing Director Date: January 16, 2012 Subject: Vicksburg Crossing Market Report December Inquiry/marketing activity recap is as follows Phone/Internet Inquiries 6 phone calls from different people inquiring about apartments for themselves or family members. 0 3 people made appointments to come in and see apartments. 0 3 people did not make appointments to see the apartments. The rates were too high, they were looking for assisted living or they were just interested in having information sent. We will follow up with some of these people. o We received 3 emails from people who found us on our web site. Walk-in Traffic 2 people came in as walk-in traffic in December. Interest Timeline for Move In Of the 5 people that came into the office (either set up appointments or came in as walk-in traffic): 0 1 selected an apartment and put down a $500 deposit. 0 1 person was looking for a new home within the next 6 months. 0 3 were looking for a new home within 6 -12 months. 0 0 was looking for a new home beyond 12 months from now. 3155 McLsburg Lane N • Plymouth, MIN 55147 • Phone (763)559-1.877 • Fax {763}559-01.44 • wam%ci.plyinouth.nui.us Owned by P111111011 1:11 1Lousing and Pedevelopment Authority EQUAL HOUSING OPPORTUNITY Interest Level by Apartment Style Of the total of 11 contacts (the sum of phone calls, emails and walk in traffic). 0 5 people were interested in information on low income / were under the impression we had subsidized housing 0 4 people were most interested in moderately priced 1 bedrooms 0 0 was most interested in a 1 bedroom with den 0 2 people were most interested in 2 bedrooms o The remaining wanted pricing on several sizes. They were more interested in price. Ongoing Marketing Strategies — Update December Marketing Medium Frequency Cost Results Recommendation Sun Newspaper Typically 1 x 475 Good Continue, alternate mo. w/ Lakeshore page Weekly Advertise upcoming Open House Lakeshore Weekly Typically 1 x 450 Good Continue, alternate News mo.; w/ Sun Sailor -- A page Advertise upcoming Open House Brochures placed in Ongoing Nothing Keeps our Continue as Senior Centers of more than info in permitted Crystal, Hopkins, cost of the circulation. Robbinsdale, and brochure Maple Grove also PCC & City Hall. VC Website Ongoing 50 mo Typically Tracking inquiries. receive several inquiries a month Open House Twice a year. Approx. Have been Our next open Try to coincide 350 very house will be held with a resident successful. in March of 2012. party. 2 Agenda Number SOA 0 PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director MEETING DATE: January 26, 2012 SUBJECT: Potential Redevelopment — Ryerson site (1605 State Highway 169) and adjacent properties. BACKGROUND: Commissioner Stein asked staff to look into the possibility of redeveloping the Ryerson Steel site and adjacent properties. The sites are located near Medicine Lake (see attached location map). Staff has reviewed the site(s) and had discussions with United Properties regarding the potential redevelopment. United Properties had some internal discussions regarding this opportunity and has provided some initial thoughts. In order to continue exploring this opportunity staff would need to engage Ehler's and possibly United Properties to determine what the redevelopment possibilities would be and what costs would be associated with this type of redevelopment. Ehler's has estimated that this evaluation would cost between $2,000-$5,000. It should be noted that staff has not held any discussions with Ryerson or the adjacent property owners regarding this matter. RECOMMENDATION: I recommend that the Plymouth Housing and Redevelopment Authority Board of Commissioners discuss this potential opportunity and provide staff with direction. ATTACHMENTS: 1. ;Location Map 2. Parcel Information 3. E-mail from United Properties n A w N s D CNJi On1 cn CNSi CT 07 dco 07 07 N N N N N O O O o 0 0 o O O o W W N s CD D D 4 co D O O O O O cn fin W W Cl) CC v Cn v Dzr D rCL D c C - m m Cl) s s y 7C mC 0 C N D m m Ql 01 Z Z03 d D D 0ED O pSj C Q (C Z m (D MCT)( n O p O CCC GC UL .N-. Q cD j' O s (D O Q O W OZc) C Z Ui 1 w (D tll C; m Ul r A j3 b fD Zp T (D4OVO N D r N C, m D -0 r (D Oo a c W n o m rj o (D p w o a fD 7 jj o 69 69 n ffj 69 w O rn a) is o w 07 CSS OT A pN W CL Q] O WO D] O A O O O vO O O O O O O C O m O O O O O 69 fl L-9 169 H3 69 W N W W W(D Q) OT w I R D] 4 cnn A AD o 3 O O O O O co < O O O O O O O O O Q O CDO C 63 63 ff3 63 H3 69 64) 63 h U( O N A A A 4 O N W 0_ 0 O p O Q O O O Cm A O O O O O O O Z;a Z77 z Z77 z O EO O O O Oc moi( . n N. i Q) m W CO Cr) m w w 133i CDC7illQ7NC, DM. 7 pi Q 3 N Q (9 0 rL C,) D n U 2 2 2 2 D m m m m 0 o u a a m o z D o m m N N A W Cf) w Q A A (n J N -j O O dN N N Q 4 0 O O 0 I-UUIaIvxajJ vuiPui 1 a`c http:llgis.logis.orglLOGIS ArcIMSlims?Ser iiceNazTefpl_LOGIS1,Iap_OVSDE&ClientVe... $1212011 James Barnes Subject: Plymouth Site From: Bill Katter[mailto:bill.katter(@uproperties.com]. Sent: Tuesday, August 23, 2011 2:40 PM To: James Barnes Subject: RE: Plymouth Site Hi Jim, sorry for the delay in responding to you. We are still discussing our interest in the site. Our current thinking is that it will be a very expensive assemblage, perhaps a factor of at least 150% higher than the assessed values, and we do not believe the land is worth $15/sf or more. Therefore it would require a significant writedown/subsidy and we're not certain that is going to be feasible for the City. Thoughts? William P. Katter Sr. Vice President Investments ! Development lI r` P1 -- Y N I T yp b. ll} PROPERTIES htt'i`':.!-€ jrrCyptr ie5:cc;h1' 3500 American Blvd W - #200 Minneapolis. MN 55431 952 837 8525 l Phone 952 835 8870 I Fax 612 270 9137 1 Ceil billkatter@ul)ror)erties.com Please consider the environment before printing this message. 1