HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 06-23-2011MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, JUNE 23, 2011 - 7:00 p.m.
WHERE: Parkers Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes from April 28, 2011.
B. Plymouth Towne Square. Accept Monthly Housing Reports (April and May, 2011)
C. Vicksburg Crossing. Accept Monthly Housing Reports (April and May, 2011)
3. NEW BUSINESS
A. Quest Development. Request for financial assistance.
B. Plymouth Towne Square. Discuss purchase of new picnic tables.
C. Vicksburg Crossing. Marketing Reports. (April and May, 2011)
4. ADJOURNMENT
a.A.
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
April 28, 2011
PRESENT: Chairman Jeff Kulaszewicz, Commissioners Paul Caryotalcis, Bob Stein and
David Miller
ABSENT: Commissioner Jim Willis
STAFF PRESENT: Housing Program Manager Jim Barnes, Support Services Manager Denise
Whalen and Office Support Representative Janice Bergstrom
1. CALL TO ORDER
Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:00 P.M.
2. CONSENT AGENDA
Housing Manager Barnes distributed a shortened version of the financials for Plymouth Towne
Square and Vicksburg Crossing for the first three months of the year.
A. Approve HRA Meeting Minutes from March 24, 2011.
B. Plymouth Towne Square. Accept March 2011 housing report.
C. Vicksburg Crossing. Accept March 2011 housing report.
MOTION by Commissioner Caryotakis, seconded by Commissioner Miller, to approve the
consent agenda. Vote. 4 Ayes.. MOTION approved unanimously.
3. NEW BUSINESS
A. Vicksburg Crossing March 2011 Marketing Report.
Housing Manager Barnes reported that all affordable units at Vicksburg Crossing are occupied.
He said traffic is picking yip and there were 34 calls resulting in 8 appointments. Housing
Manager Barnes said the open house on April 12 was a huge success. He added continuing the
open house into the evening proves to be more productive than on a weekend. Housing Manager
Barnes said it is unknown if people on the sidelines are still trying to sell their homes and are
waiting for equity to be realized. Housing Manager Barnes said the maintenance items noted for
Plymouth Towne Square are the result of an aging building.
Chairman Kulaszewicz asked if advertising continues with the Lakeshore Weekly News and Sun
Sailor.
Draft
Plymouth Housing and Redevelopment Authority
April 28, 2011
Page 2
Housing Manager Barnes answered affirmatively. He said Manager Sarah Paquette
communicates with senior centers and looks for opportunities to sponsor an event at senior
centers in neighboring communities. Housing Manager Barnes said for $250, or half the cost of
advertising, we would get our name as the sponsor of the event.
Chairman Kulaszewicz asked if advertising money would be better spent on events rather than
ads in the paper.
Housing Manager Barnes said he would discuss options with Grace Management Representative
Bodigheimer.
Commissioner Miller asked if Facebook advertising would be more cost effective.
Housing Manager Barnes said that medium has not been looked at.
Commissioner Miller said adult children would see ads on Facebook but may not look at the
Lakeshore or Sun Sailor. He said on Facebook some click -on ads are free, and then information
could be shared with parents.
Housing Manager Barnes said he would look into the Facebook option.
B. Sand Companies
Support Services Manager Whalen gave an overview of the staff report to award seven (7)
project -based units for the Westview Estates development and authorize execution of HUD -
52531 -A — Agreement to Enter Into Housing Assistance Payments Contract for new
construction.
Support Services Manager Whalen introduced Neil Fortier and Nikki Sand, representing Sand
Companies
Chairman Kulaszewicz asked about the funding source for project -based and tenant -based
vouchers.
Support Services Manager Whalen said the City of Plymouth HRA receives federal funding from
IIousing and Urban Development (HUD) for 210 vouchers. She said we can choose to take
seven of those vouchers and put in Westview Estates as project -based vouchers for a term of at
least ten years.
Chairman Kulaszewicz asked if we world still get the fiu-iding if we did not have those seven
vouchers.
Draft
Plymouth Housing and Redevelopment Authority
April 28, 2011
Page 3
Support Services Manager Whalen said we would still retain those seven vouchers, but they
would be tenant -based. She explained that we are using 210 vouchers currently, and when we
know this project is nearing completion of construction we would begin to hold vouchers as they
become available in order to have seven available. Support Services Manager Whalen added
that there are on average 14 voucher turnovers per year. She said two recent turnovers occurred
because the tenants purchased homes; other vouchers become available due to death of an elderly
tenant. Support Services Manager Whalen said the seven vouchers are used whether tenant -
based or project -based.
Chairman Kulaszewicz asked if the number of vouchers would change from 210 after a census or
what would affect a change in this number.
Support Services Manager Whalen said the Plymouth HRA started with 87 certificates,
Periodically HUD puts out a request for proposal for funding of new vouchers. She said the last
time we applied was 8 or 9 years ago and received 15 mainstream vouchers for handicapped and
elderly.
Chairman Kulaszewicz said one of our mandates is to have more affordable housing and one of
the ways to get affordable housing is to get more vouchers.
Housing Manager Barnes clarified that it gives a rent subsidy but does not give us points to
create a new affordable unit. He said we have not been applying when the request for funding of
new vouchers comes out because we don't compete well under the new criteria ranking.
Housing Manager Barnes said with the proposed project we are getting 67 affordable units
toward our overall goal, and seven are getting additional assistance with project -based vouchers.
Chairman Kulaszewicz asked Mr. Fortier if the seven vouchers are affordable anyway, do these
seven make this project work.
Mr. Fortier answered affirmatively, and said in order for this project to get selected there were
points awarded because the City of Plymouth stated they would provide seven project -based
units, and then Sand Companies committed for 10 years. Mr. Fortier stated their application
would not have been selected without the project -based vouchers.
Cominissioner Stein asked how a tenant finds a rental unit when project -based.
Support Services Manager Whalen said letters would go to persons already on the Section 8
waiting list informing them this project is opening up. They would apply directly at the building.
Once accepted and approved we provide assistance based on income just like a tenant -based
voucher. They only get assistance as long as they live in that unit. If they move out, we move
someone else in from our waiting list. Support Services Manager Whalen added that if other
tenant -based vouchers become available we can offer it to someone on a project -based voucher
because we are supposed to at some time give them a tenant -based voucher. She said many
prefer to keep their project -based voucher as they don't want to move elsewhere.
Draft
Plymouth Housing and Redevelopment Authority
April 28, 2011
Page 4
Commissioner Stein asked if people turn you down because they do not want to live at that
building.
Support Services Manager Whalen said some decline because they want a tenant -based voucher
only.
Commissioner Stein asked Mr. Fortier if they have to meet Sand Companies' criteria when they
move in.
Mr. Fortier answered yes, and said they have to continue to meet our criteria. He said in the
cases where a tenant is evicted, they lose their assistance at their building and in the state of
Minnesota when there is a violation of lease.
Chairman Kul aszewicz asked how frequently someone leaves a proj ect-based voucher for a
tenant -based voucher.
Support Services Manager Whalen said there were three recent tenant -based vouchers which
were issued to tenants who had communicated to us they preferred a tenant -based voucher.
Commissioner Stein said the HRA will be losing some CDBG funding; he asked about funding
for the Section 8 program.
Support Services Manager Whalen said we are 100% funded for housing assistance payments
this year. She said a portion of the administrative fees were cut.
Chairman Kulaszewicz asked if funds would come from some of our services, such as Tree
House.
Housing Manager Barnes said those funds could not be used. He said that CDBG will be cut
16.2%, resulting in the funding the HRA board approved in February will be lower.
Commissioner Stein asked if funding was decreased for Section 8 housing, would you keep the
same number of vouchers but there would be less subsidy.
Support Services Manager Whalen stated the housing assistance payments are still 100% and we
may have to use the operating reserve for administrative fees. Support Services Manager
Whalen said there is $650,000 in the operating reserve which is adequate for 2011, but we do not
know what will happen next year. Support Services Manager Whalen said if funding is cut
options range from lowering payment standards to tightening the subsidy standards; the Iast thing
we would do is cut anybody from the program.
Commissioner Caryotakis asked when the project is scheduled to start.
Draft
Plymouth Housing and Redevelopment Authority
April 28, 2011
Page 5
Mr. Fortier said they have to start by June 30"'.
Housing Manager Barnes clarified there are competing interests from the funding sources. The
TIF district requires construction begin by July 1. Housing Manager Barnes said other funding
sources want everything approved before construction can start. He said Sand Companies will
be moving dut to meet the Jobs Bill requirement, while we are finalizing details with the funding
partners. Housing Manager Barnes said hopefully there will not be any work stoppages.
Mr. Fortier said they are getting a "bridge loan" which will help with flexibility and timing to
keep them on track.
Chairman Kulaszewicz said it is exciting to have some development going on and good for the
construction industry.
Mr. Fortier said they arc excited and this will be an absolutely gorgeous building. He said they
are excited to get moving forward and thanked the HRA for the seven project -based units and the
600,000 in assistance. Mr. Fortier said without that, this application would not have been
accepted.
MOTION by Commissioner Miller, seconded by Commissioner Caryotakis, to award seven (7)
project -based units for the Westview Estates development and authorize execution of HUD -
5253 1 -A — Agreement to Enter Into Housing Assistance Payments Contract for new
construction.
Vote. 4 Ayes. MOTION approved unanimously.
4. ADJOURNMENT
MOTION by Commissioner Caryotakis, seconded by Commissioner Miller to adjourn the
meeting at 7:31p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Lori Jackson, Managing Director, Plymouth Towne Square
Date: May 16, 2011
Re: PTS Monthly Report for April 2011
May Newsletter and May Calendar attached
April financial statement attached
Occupancy/Marketing
April Move Out/in and Internal Moves
Apartment 203 vacated as of May 1 after resident of 17 years passed away.
Rented for June 1, 2011,
No notices to vacate.
There are currently 108 individuals on the one bedroom wait list and 28 names
on the two bedroom wait list.
Administrative/Building Operations
DorGlass replaced 7 windows in Apartments #205, #305 and #235. Seals were broken
and one window was cracked; cost $986.15.
Apartment 203 is in the process of being painted. New vinyl and carpet will be installed
in May.
Resident Services
The monthly resident meeting and birthday celebration was held April 24th
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymouth Housing and Redevelopment Authority
Balance Street
PLYMOUTH TOWNE SQUARE
As Of April 30,2011.
Ending Balance
ASSETS
Total
CURRENT ASSETS
M I PETTY CASH 500
M I OPERATING ACCOUNT 56,639
M I SEC DEPOSIT CASH ACCOUNT 46,840
INVESTMENTS -WORKING CAPITAL FUND 794,476
INVESTMENTS - NEW DEBT SERVICE 227,694
ACCOUNTS REC TENANTS 5)
INTEREST RECEIVABLE 1,900
ACCOUNTS REC-OTHER 896
PREPAID PROPERTY INSURANCE 2,315
PREPAID OTHER 2,396
TOTAL CURRENT ASSETS 1,135,652
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
FURN, FIXT 8 EQUIP -GENERAL 237,441
FURNITURE & FIXTURES - HOUSEKEEPING 8,696
COMPUTERS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 2,845,885)
TOTAL FIXED ASSETS 4,052,946
NON-CURRENT ASSETS
DEFERRED CHG - ORIG ISS COSTS 17,449
DEFERRED CHG - BOND ISSUANCE COSTS 22,441
TOTAL NON-CURRENT ASSETS 39,890
TOTAL ASSETS 5,228,487
Balance Sheet
PLYMOUTH TOWNE SQUARE
As Or Agri! 30,2011.
Ending Balance Total
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 6,627
ACCRUED PAYROLL 1,411
ACCRUED COMPENSATED BALANCES 906
ACCRUED INTEREST 87,539
ACCRUED REAL ESTATE TAXES 9,684
ACCRUED OTHER 1,496
TOTAL CURRENT LIABILITIES 107,663
LONG-TERM LIABILITIES
SECURITY DEPOSITS 47,612
BONDS PAYABLE 3,490,000
BOND DISCOUNT 30,850)
3,506,762
TOTAL LIABILITIES 3,614,425
EQUITY
RETAINED EARNINGS RESERVED FOR DEBT 115,170
SERVICE
RETAINED EARNINGS 1,469,977
TOTAL EQUITY 1,585,147
CURRENT YEAR INCOMEI(LOSS) 28,915
TOTAL LIABILITIES & EQUITY 5,228,487
Profit and Loss Variance
PLYMOUTH TOWNS SQUARE
Through April 36,25111.
MTD Actual Budget Var. YTD Actual Budget Var, Year Budget
INCOME
APARTMENT RENTAL REVENUE 60,960 49,016 1,944 200,051 196,064 3,987 688,192
HRAINDIVIDUAL 20,000 20,000 0 80,000 80,000 0 240,000
GARAGE RENT 2,880 2,780 80 11,627 11,160 467 33,480
GUEST ROOM REVENUE 160 150 0 60D 600 0 1,900
LAUNDRYREVENUE 896 865 31 3,118 3,460 342) 10,380
APPLICATION FEE REVENUE 35 53 18) 245 212 33 636
TRANSFER FEE REVENUE 0 0 0 0 350 350) 700
INVESTMENT INCOME 476 475 0 1,900 1,800 0 5,700
MISCELLANEOUS REVENUE 55 20 35 261 60 181 240
TOTAL INCOME 75,451 73,369 2,082 297,801 293,826 3,975 681,128
EXPENSES
ADMINISTRATION
MANAGER SALARIESAVAGES 3,756 3,855 97 15,182 15,420 238 46,260
PAYROLL TAXES 803 549 266) 2,670 2,192 478) 5,516
HEALTH INSURANCE 689 1,366 677 3,009 5,464 2,455 16,392
WORKERS COMP INSURANCE 252 110 147) 866 440 446) 1,320
MAINTENANCE SALARIESIWAGES 1,471 1,456 15) 5,936 5,B24 114) 17,472
MAINTENANCE ASST SALARIESIWAGES 926 775 153) 3,267 3,10D 187) 9,300
EMPLOYEE COSTS 5B 220 153 203 BBO 678 2,640
SEMINARITRAINING 0 15 15 0 60 60 180
BANK TEES 35 3 32) 55 12 43) 36
DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 110
LICENSE & PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 64 56 9) 218 220 2 660
POSTAGEIOVFRNIGHT EXPRESS 48 10 38) 82 40 42) 120
PRINTING 0 9 9 160 36 114) 108
MANAGEMENT FEES 4,400 4,400 0 17,600 17.600 0 52,800
PROFESSIONAL FEES 27 270 244 127 1,080 954 3,240
TELEPHONE EXPENSE 448 443 5) 1,775 1,772 3) 5,316
EOUIPMENTLEASMEPAIR 222 130 92) 673 520 1531 1,560
OFFICE SUPPLIES 45 02 47 860 368 492) 1,104
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 40 40 120
TOTAL ADMIN EXPENSES 13,255 13,767 512 52,714 55,06B 2,354 166,208
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 166 225 69 1,206 900 305) 3,960
TOTAL RES SERV EXPENSES 156 225 69 1,205 900 305) 3,950
MARKETING
PROMOTIONA.L)PARTIES 0 15 15 0 60 60 180
TOTAL MARKETING EXPENSES 0 15 is D 60 60 180
HOUSEKEEPING
CONTRACT LABOR 1,394 1,500 107 5,644 6,000 356 18,000
CLEANING SUPPLIES 261 179 82) 908 698 21 D) 2,130
TOTAL HOUSEKEEPING EXPENSES 1,654 1,679 25 6,552 6,698 146 20,130
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through April 30,281 1.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
BUILDING 8 GROUNDS
CABLE TV EXPENSE 58 74 16 232 296 64 888
UTILITIES. ELECTRICITY 1,907 1,700 207) 76B9 7,698 889) 23,688
UTILITIES - GAS 2,051 1,700 351) 13.649 13,980 251 25,598
UTILITIES - WATERISEWER 635 580 55) 2,334 2,230 104) 8,490
WATER SOFTENING SERVICE 234 305 71 1,175 1,220 45 3,558
DOORS, KEYS & WINDOWS 936 420 555) 988 1,698 692 5,040
FIRE SYSTEM SERVICE 8D 323 233 1,433 1,292 141) 3,076
LAWN SERVICEILAMDSCAPISNOW RMVL 1,201 1,440 239 7,851 5,760 2,091) 17,260
PEST CONTROL 0 0 0 142 160 18 640
TRASH REMOVAL 741 029 112) 2,796 2,516 280) 7,548
UNIT TURNOVER REPAIRS 0 2,250 2,250 12,464 9,000 3,464) 27,088
RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 0 1,088 1,000 9,000
ELEVATOR -REPAIRS 8 MAINTENANCE 454 550 96 2,492 2,200 292) 6,600
REPAIRS & MAINTENANCE 425 1,655 1,230 7,099 6,540 559) 28,115
BUILDING & GROUNDS SUPPLIES 822 1,050 228 3,648 4,150 502 12,550
HVAC- REPAIRS& MAINTENANCE 218 1,500 1,282 5,428 6,000 572 16,000
MISCELLANEOUS B & G EXPENSES 0 15 15 0 60 60 180
TOTAL BUILDING & GROUNDS 9,823 14,191 4,368 69,620 65,004 4,616) 198,967
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,459 2,359 100) 0,655 9,436 219) 28,308
PAYMENT IN LIEU OF PROPERTY TAX 2,421 2,423 2 9,6B4 9.692 8 29,076
TOTAL OTHER OPERATING EXPENSES 4,88D 4,782 98) 19,339 19,128 1211) 57,384
TOTAL OPERATING EXPENSES 29,768 34,659 4,891 149,430 146,858 2,572) 446,819
NET OPERATING INCOME I (LOSS) 45,683 38,710 6,973 148,371 146,965 1,403 434,3D9
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 16,450 16,459 0 55,799 65,800 1 197,400
AMORTIZATION EXPENSE 465 465 0 1,850 1,860 0 5,580
INTEREST EXPENSE 12,924 12,924 0 51,797 51,696 101) 153,735
TOTAL DEPREC, INTEREST & OTHER 29,839 29,839 D 119,456 119,366 100) 356,715
NET INCOME I (LOSS) 15,844 0,071 6,973 29,915 27,612 1,303 77,594
b R epi N mo ro N n N r p { <p It mm
n m n Y m tD
1d a y
r
W O
q N
O
a y
0
p p P p p o p p p p p p p p p p p p p p p a o 8 6 C 6 O 8 6 0
W O
L o
a 'oz
P p p o p p o p o p p p p p p p p p p a p p o p p p p 0 O p 0
u7 0
m n
a uO
q p P P P o P o p 0 p p p o p p P P o p P o P o P p p o p p p O
C o
w o
q N
O p
m Ml
a ro
N
CW O
0 0 0 o P P o p o p p o o p p o o p o o P o 0 o. P p o 0 o p
O
m
a
4
q o p o 0 0 0 0 0 o e p P P p o o P p p o o p p p p p P p P o p
cW 6
o N
o -
a -
q p a p p o p p 6 O p P p p P p p p p P p p P P P P O a O o o O
W O
o OM
a
CW o
0 0 0 0 o p o p o p o p o P p p o p p p P P p o o p o p o o p
0
a
b r F m N ry n m d 1 ry
q
m .- d 1 r
O
p N
d a n
a
O
a
o m p o N m m
u3 o w a epi
N
da LL
W
11VV
N rv a r -
rqa
r
a
w WU)
Q Z
w
w
N w -
Z
XN
z w w w
Q
rc¢¢ a rc W ? L7
W
Z Z 4 K w J a z K 2
W W W N
w W 4
w W
F W w,
0 W U 2 ¢¢ m N K O W LL w W W K a w Y
w w z w 8 m z N 4 z a m w O O w o f WNm¢ Z S IJ a V) D z w z w
g, n o u wi c° i z z o f ¢ rc a z g a
z O rc o w z 4 m z m¢ a W m rc w o z i p w a w -_
o W W rc 4 s U N W K Z Z 7 LL w WV' Z W umj O W N¢ F 2 cc w q Z
W f 2 [l fv U W 2 N N l9 O F=- Y F F U q F (7 W W m 4 Wo A Q W Z Q
f a K W a N J Z= W Z Z a z N Z Z O u H N~ m z H
2 0 a P 5 LL W 0.¢ ` 0. F W O O W K a U U O
Z Or LLl
W m M m c a v o e n n r er m
a d
LU O
V N
C
0 0 0 0 0 0 0 0 0 0 0 O o e 0 e o o p O O o e 0 O O
N M
a y
v
E o 0 o a v v v v v v 6 6 6 4 6 0 8 a 0 D O 8 6 G 0 6
W O
6 N
o M
IL o
z
W O
on
D '
0 M
Q uO
o r
O
o 0 o v o o v o v v o o v v o 0 0 0 0 0 0 0 0 0 0 0
Wv N
O
N M
a m
w O
V N
0 M
a
a
cW o
N
9 r
a _
pC r
W O
p N
a O
a
o 0 0 0 0 0 o v a v o 0 o v o 0 0 0 0 O O o o e 0 O
ac f
w o
a N
o
a
g q o p p p o o a o 0 0 0 0 0 0 0 0 0 0 0 D o e o 0
W m r a ry m v m n m m
V N
O
0
y
N
h
d Q. Q
V rZL
d
d
C r M n Y n J m n i m Imi1 V Y m m ytij
a
u
N vaiv,
D
a
N W
wZz
W
L11 H
K = w ?S y a oNwwo6
N W z z s z
W 9 ru NuzazowZz '
w 1 a m ¢F W wwrc0u N Z N1 W OC
x0.
x
f O cwn uwi w
b U m o n o a 0 Z °n G7 a s W UZ7i
o7 w w ?
w W V F W q 1 1 O? w W Q 0 J W W F $ a z a Orca a
u w u 3 i w o a w? F
rW-
w w
d
w N N Y N D K 7 D N Z K m O a W 4 it 2 U S W OJ
Z W r r W F o w Z u x F a¢ 9 F w a r a rc rc Q O
u 5> D 3 0 g a D w= m= a s a w ? F
z w z
w W
C7 N
W
wN w W K
m CD W,w
w
LU
j 0 zqq x
a a N F W C7
W ?W?
WyzWy
Q a w W W a 2 U X Z
z W W W y K W= w y 6((
yy
ILWW
U w U2' D 2 K w Z Q g F 7 Z w LL a ' w W U W W O W Wmmrc2
r- o W o g a4 w w a r a a S o % u a m
r 6 W z r w g F a p o u u u z z w f K rc w z 7
o o w z a ¢ p J z
u¢ a W rc o w o z ~z a n a W a r¢¢ O
W i u' m z. r~
wn
g z N Z C rc Y F N p Y F$¢ w arwj 6 w o o w F= Q
o a a a s m s a 'a u a a a a rc a ° w o LL w w
w m a s w i- w 0 a w F u uzr
d a y
T
go 0 o. o 0 9 0 0 o p a o 0 0 0 9 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W o
ao r
m Qav
D
o a o a o 0 0 0 0 0 0 0 0 o b a o 0 0 0 0 0 o a o p o 0 0 0 0
w a
I -
0 m
va o
z
0 0 0 o a o 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0
N
a TiO
v o p o p o 0 o b o o a o p o 0 0 o b o 0 0 0 0 0 o p p p o o p
Cr
W NaN
O p
UI
a y
N
a r
c r
w p
b b b o o a o 0 o a o 0 0 0 0 o o 0 0 o e o 0 o a o 0 0 0 0 0
N
a
vcW o
o 0 0 0 0 0 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p o p o o p
6 N
O -
a — i
E a o 0 6 6 p p 6 p b p p p p 6 p 6 a p 8 b 4 b p b p p p 8 p p
W p
o q
0d =
o b o 0 0 0 0 o p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o p
w o
v N
a
r m N N N m W N V L rI D Y o N a ry d m yW
O
d a o.
a
O
1 f
r
a
v r
m v m v m NLE
r
m N
LL
o t7qGwdNYa o A m N uNi an d v N T d N .r- ti d p M N pWO
r r
a
w W
C7 N
W
wN w W K
m CD W,w
w
LU
j 0 zqq x
a a N F W C7
W ?W?
WyzWy
Q a w W W a 2 U X Z
z W W W y K W= w y 6((
yy
ILWW
U w U2' D 2 K w Z Q g F 7 Z w LL a ' w W U W W O W Wmmrc2
r- o W o g a4 w w a r a a S o % u a m
r 6 W z r w g F a p o u u u z z w f K rc w z 7
o o w z a ¢ p J z
u¢ a W rc o w o z ~z a n a W a r¢¢ O
W i u' m z. r~
wn
g z N Z C rc Y F N p Y F$¢ w arwj 6 w o o w F= Q
o a a a s m s a 'a u a a a a rc a ° w o LL w w
w m a s w i- w 0 a w F u uzr
W O rN r m v m pp -
m
0 m a V
m m N
d m
a . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o p o o a o 0 0 0
cW oN
O
W 17
a v
0
O o 0 0 0 0 0 0 0 0 0 0 0 0 o O
W o
n ^' o
va o
z
n o 0 0 9 o a a o as a o 0 0 o e o o p p p s o a p p
W o
a ^ o -
d M
a O
0 0 0 0 0 0 0 o b o o a o 0 o p o o p b p 6 0 0 G p
W O
a - a d
a
W
tw o
a N
O t -
a
a
c f
W o
a N
O '-
a
v o 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o b o 0 b G o o® o
cW o
a N
O p
m 0
a
n p g p o b a o 0 o a o 0 0 o m p o o p o p o 0 o p p
w` o
n N
6
a m
w n
o p
4 pQ
W N N
M
n
a
LLD
m N
a
LL
NN N
ua
W
r
N 7 ei N ry
a
V)
N N Wz
yaLLI
yh 4 w o W~ u] No x
etl
z (
nz w
1JWF
rwj Z a Z 0 W n a z z
v w
R
w w o " z w z 0 w
N v 0 U o a °° a w Q ca 0 a w W O otl w u z
z w rc a [7 z
ug5
z w z w z `' o 0 0 i a N
o s ' ¢ d z= ¢
F z o° a a o
W w t73 w>f sz b °s a FiS w w
n w m h Y N o o z a m O rc w o a a S N OJ o
O W .-~i F O w N F a Q F wy O Y~
C:>
O w a O w F Z
F r F a 0 a w z w 5 O
F Q O a a w r 0
mo>>> 30 LL J a r D w R w r p a r w w a? r
r 7 v z
Reminder to deposit rent checks (no envelopes)rnto;the locked box
outside of the office. Please drop off your check by the even ..if
your social security check has not yet arrived. I will dep s. it the rent
checks on the 41h of the month.
Celebrate Senior Month on Wednesday May 4 at 1:00 p;m.. Cin -di
Scheffler will be singing Broadway songs, An optional lunch will be
served at noon before the entertair rr erit.. You may purchase a
ticket from the office. Cost $5.0Y0. Any profit from the 100,ch. wi11. be
used to purchase flowers for the front of the build inglgadefl
On Tuesday .May 17th at 1:00 pm, Shannon Garza will be hire from
Comfort Keepers. Shannon will talk about a new exerci! 6,sfh®w
called "Active Aging". It will be on channel 6 from 11:30 12:00 on
Mondays. She will be serving pie for everyone! -
On Thursday May
26th at 1:00 pm, we will be celebrating MU y
Birthdays and having entertainment. Big Band Music with Sue
Montean and root beer floats will be served.
As the weather warms, please remember to stop whe -entering
and exiting the garage to make sure the door closes b hind you.
Garage entrances provide tempting and easy access tb apart ent
buildings.
If you see anyone suspicious either in the parking lot, _ r..Io,, rir g
around the building, you may call 911 to report non-ernergny
activity.
A very special Thank -you to Lee and Bob Eastlack for donatung -a
3 i
vacuum Acleaner to PTS!
Z1 sIlaDN
co
O
m
m
3 5-
0
m
v 0
a
v
cul<
N Oo W
mW
4 K) coN
C) co W W
N) co
OWQW
iN OD CO
OWW
1NsCoN
OWIF) W
g Q Q 1 CD 0 CD ...a 0 D(D 1 Q CD Q 3 CD CD CD Q
W 1
3 -p 0 3
1
3-003
Q7 (D a
C
W @
C
W (D
C
CA (D 0]
C
CO (D
r .'
co m( 000 o n n n
S
o CD
00 00 000 (n 00
mCDCDCDCD
CIl W (D (D W
O O W 0 j
CItW (D (0
O O N W O
U7 W(O(03
O O W O~
MW1(O(O3
O O N W 0
M WC0(O W
O O co O
0 0 0 0 O o 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0
n E E 0 n
C)a n-: 2-:0 nE:CD o 0EE0
CD CD
Q 7 i
W (DCf) (D v
d 7 0 7 a
CD @
a T
D (D N'
Q D
m m pj
A ( u D N u N D N N N D N N N D N G! N D
Cn n ;U CO n Z] Cn n ] n v n n a
C
r.
aus zg aQ C
7
mus c C
m
CD
c M D
Dm
c CD
0) s co N 0) j CO j Cl) -; CO j n Ly 1 OD A
OOW C7i
M o 0 0
C70CA)
m 0 0 0
6C `i
m 0 0 0
0 aaw
7 m m o o a
xc 7Q 0 0 (w r 7 ecrnv
G) nF G) nW G) m n mow.
N O= N C N OC O O N O zT
N _0 N _0 N "O N _0c
l W m CL K3
O
4 W LO 4 co (D
OOON
W co (A
C70(pl< 0
Q
00C) 000
T. (D m 3 @ 3 m 0 3 rn
Ln N
Uda a
N
W (1
N
CD _ 0. mom
o m m 0 m
nm
m
n
0n
0 m
n
on
m
nooi-} 0 n
OO
q m
O
O0
OO
0
O
0 O 0
7 CD m m o
0).AOoN D)AW N C77AW-1 03.A0OG1
OO co ~ OOW O OOGWW OO W
000 000 000 000
si 'p mm
00_3
U v
a0_3
cn -u m
00.3 cn p m
00
m CD w CD v n CDv
3. n a n Q n Q n
N N N zr N
NGf n N
a
3
A
p M >0 DD cam p A
WXz vCF X o
Z Mz
a ONn> N>n to> i
ba>
rn;Kr nalXr m7 r, in 7r
s
tor mWmr, wmr omr
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
11
i 0YOF0LYM0UVT
COMM -UNITY DEVEMPMERTBEPAATMENT
From: Lori Jackson, Managing Director, Plymouth Towne Square
Date: June 15, 2011
Re: PTS Monthly Report for May 2011
June Newsletter and Calendar attached
May Financial Statement attached
Occupancy/Marketing
May Move Outs/Ins and Internal Moves
Resident in apartment 120 gave notice to vacate June 30th. She is
moving to assisted living.
Apartment 120 is rented with a move in date of July 15th.
Resident in apartment 126 gave notice to vacate June 30th.
She is one of the original residents and will be moving to assisted
living.
Resident in apartment 318 will be making an internal move to
apartment 126 July 15th.
Apartment 318 will be rented with a move in date of August 1st.
Apartment 203 is rented with a move in date of June 1st.
Currently there are 108 individuals on the one bedroom wait list and 28
names on the two bedroom wait list.
15500 37diAvenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
Owned by Plymouth Housing and Rede elopment Authoxiry
Administrative/Building Operations
Our contract painter stripped the wall paper from the four public restrooms,
repaired a ceiling in one and painted all four. The wall paper had been
peeling away from the walls and was no longer repairable. $1,190.00
The nac panel controlling the fire alarm system was replaced due to defect
as a false alarm was generated on May 31 St. $894.00
DoorGlass replaced windows due to broken seals and a cracked window in
apartments 205, 235 and 305. $986.15
EnviroClean power washed the garage for the spring clean up.
1,272.18
Gopher State restriped the garage stalls $275.00
Northwest cleaned the carpets in the common areas and also the
apartments that were due for a cleaning (every three years) $4,655.74.
Russell Williams washed the windows inside and out. $3,382.38
Summit Fire replaced a bad pressure switch on the air compressor for the
dry sprinkler system. $545.00
Interior Design replaced the carpet and vinyl in apartment 203 for a
turnaround. Floor coverings were seventeen years old. $2553.67
Skay Contracting repaired cabinetry in two units, damage to countertops in
two units, repaired a culture marble window sill and provided new hardware
for cabinets and closets. $1240.00
Resident Services
Celebrating Senior Month we had two entertainers. May 4th Cindi Scheffler
sang Broadway tunes. We served dessert and coffee. The residents really
enjoyed her performance.
Prior to the performance the residents hosted a lunch for $5.00 as a
fundraiser for flowers for the garden. The food was great.
Comfort Keepers brought pie for all the residents on May17th.
On May 26th we had entertainers sing and play Big Band music. Root beer
floats and cookies were served. Resident May Birthdays were also
celebrated. The celebration was a lot of fun.
The resident garden is coming along very nicely. Flowers and vegetables
have been planted. A rhubarb patch was also put in and residents will be
able to harvest rhubarb in two years. The residents are very excited about
this addition.
Residents are holding cookouts/pot lucks on Wednesday evenings as
weather permits. The residents have a good turnout.
Balance Sheet
As Of May 31,2011.
Ending Balance
ASSETS
Total
CURRENT ASSETS
M I PETTY CASH 500
M I OPERATING ACCOUNT 62,416
M I SEC DEPOSIT CASH ACCOUNT 48,840
INVESTMENTS- WORKING CAPITAL FUND 801,567
INVESTMENTS- NEW DEBT SERVICE 3,391,550
ACCOUNTS REG -TENANTS 37)
INTEREST RECEIVABLE 950
ACCOUNTS REG -OTHER 1,015
PREPAID PROPERTY INSURANCF 144)
PREPAID OTHER 2,174
TOTAL CURRENT ASSETS 4,308,830
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
FURN, FIXT 8 EQUIP -GENERAL 237,041
FURNITURE & FIXTURES - HOUSEKEEPING 8,696
COMPUTERS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 2,862,335)
TOTAL FIXED ASSETS 4,036,496
NON-CURRENT ASSETS
BOND DISCOUNT 30,647
DEFERRED CHG - ORIG ISS COSTS 17,302
DEFERRED CHG- BOND ISSUANCE COSTS 22,326
DEFFERED CHARGES -BOND ISSUANCE COST 2011A 37,468
TOTAL NON-CURRENT ASSETS 107,742
TOTAL ASSETS 8,453,069
Balance Sheet
PLYMOUTH TOWNS SQUARE
As Of May 31,2011.
Ending Balance
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 9,866
ACCRUED PAYROLL 2,056
ACCRUED COMPENSATED BALANCES 906
ACCRUEDINTEREST 25,848
ACCRUED REAL ESTATE TAXES 12,105
ACCRUED OTHER 665
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS 47,612
BONDS PAYABLE 3,490,000
BONDS PAYABLE - SERIES 2011A 3,244,509
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RESERVED FOR DEBT SERVICE 115,170
RETAINED EARNINGS 1,469,977
TOTAL EQUITY
CURRENT YEAR INCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
Total
51,446
6,782,121
6,833,567
1,585,147
34,355
8,453,069
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through May 31,21111.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 60,588 49,016 1,572 250,639 245,080 5,558 588.192
HRA INDIVIDUAL 20,000 20,000 0 100,000 100,000 0 240,000
GARAGE RENT 2,794 2,780 4 14,420 13,950 470 33,480
GUEST ROOM REVENUE 260 150 100 05D 750 100 1,800
LAUNDRY REVENUE 1,015 655 150 4,133 4,325 182) 10,380
APPLICATION FEE REVENUE 0 53 53) 245 285 20) 630
TRANSFER FEE REVENUE 0 0 0 0 350 350) 700
INVESTMENT INCOME 473) 476 948) 1,427 2,375 948) 5,700
MISCELLANEOUS REVENUE 30 20 10 291 100 191 240
TOTAL INCOME 74,204 73,369 835 372,906 367,195 4,810 881,128
EXPENSES
ADMINISTRATION
MANAGER SAIARIESIWAGES 3,884 3,855 29) 10,065 19,275 210 46,260
PAYROLLTAXES 526 548 22 3,195 2,740 450) 6,576
HEALTH INSURANCE 794 1,356 572 3,803 6,830 3,627 16,392
WORKERS COMP INSURANCE 174 110 64) 1,080 550 510) 1,370
MAINTENANCE SAEARIESIWAGES 1.602 1.456 146) 7.540 7.280 260) 17,472
MAINTENANCE ASST SALARIEWWAGFS 76B 775 7 4.056 3,875 181) 9500
EMPLOYEE COSTS 45 220 175 248 1,100 853 2,640
SEMINARITRAINING 8 15 15 0 75 75 180
BANK FEES 20) 3 23 35 15 20) 35
DUES, SUBS 8 MEMBERSHIPS 0 60 50 0 50 60 110
LICENSE $ PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 32 56 23 249 275 26 660
POSTAGEIOVFRNIGHT EXPRESS 4 10 6 86 50 36) 120
PRINTING 0 9 9 150 45 105) 108
MANAGEME14TFEES 4,400 4,400 0 22,000 22,000 0 52,800
PROFESSIONAL FEES 675 270 406) 803 1,350 547 3.240
TELEPHONE EXPENSE 448 443 5) 2,223 2,215 01 5,316
EQUIPMENT LEASEfREPAIR 335 130 205) 1,008 650 3581 1,560
OFFICE SUPPLIES 33 92 59 893 460 433) 1,104
MISCELLANEOUS ADMIN EXPENSE 0 10 10 0 50 50 120
TOTAL ADMIN EXPENSES 13,700 13,817 117 65,413 68,885 2,472 166,208
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 395 300 96) 1,600 1.200 400) 3,950
TOTAL RES SERV EXPENSES 396 300 196) 1,60D 1,290 401)} 3,950
MARKETING
PROMOTfONALIPARTIES 0 15 15 0 75 75 180
TOTAL MARKETING EXPENSES D 15 15 0 75 75 180
HOUSEKEEPING
CONTRACTLABOR 1,499 1,500 2 7,143 7,600 368 18,000
CLEANING SUPPLIES 66 179 123 964 877 87) 2,130
TOTAL HOUSEKEEPING EXPENSES 1,554 1,679 125 8,106 8,377 271 20,130
Profit and Loss Variance
Through May 31,2011,
BUILDING S GROUNDS
CABLE TV EXPENSE
UTILITIES, ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS B WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEAANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPNRS
RESERVEJREPLACL CAPITAL EXPENSE
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS A MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS B MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME f I LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
50 74 16 291 370 79 888
1,773 1,700 Q3) 8,663 8,700 963) 23.600
1,327 1,000 327) 14,976 54,900 76) 26,500
594 740 146 2,928 2,910 42 8,480
220 305 85 1,395 1,525 130 3,660
0 420 420 988 2,100 1,112 5,040
635 323 312) 2,068 1,615 453) 3,876
1,104 1,440 336 8,855 7,200 1,755) 17,280
0 0 0 142 160 18 640
679 629 50) 3,475 3,145 330) 7.548
3,845 2,250 1,695) 16.409 11,250 5,159) 27,Uo0
0 2,500 2,500 0 3,500 3,500 9,000
454 550 96 2,947 2,750 197) 6,600
9.765 5,500 4,265) 16,864 12,040 4,824) 28,115
551 1,050 489 4,188 5,200 1,001 12,550
218 1,500 1,282 5,647 7,500 1,853 18,000
0 15 15 0 75 75 180
21,325 19,996 1,329) 90,944 85,000 5,944) 198,967
2,459 2,359 100) 12,114 11,795 3i9) 28,308
2,421 2,423 2 12,105 12,115 10 29,076
4,880 4,782 98) 24,219 23,910 309) 57,384
41,855 40,589 1,266) 191,284 187,447 3,837) 446,819
32,349 32,760 431) 180,721 179,748 973 434,309
16,450 16,450 0 82,249 82,250 1 197,400
465 465 0 2,325 2,325 9 5,580
9,995 12,924 2,930 61.791 64,620 2,829 153.735
26,909 29,839 2,930 146,366 149,195 2,629 356,715
5,440 2,941 2,499 34,355 30,553 3,892 77,594
a
r
G 0
w o
v w
V, 4y N
ma m
v
CW O
a o
EL
z
v
0 0 0 0 0 0 0 0 o
0 0 0 0 0 0 0 0
a o o c o 0 o a o 0 o a o 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0
0 0 0
CW oO
V N
a Ti
WX
7
z
rc i "'
O
V
W O
o p
Z M
4 m
0 0 0 0 0 0 0 0 0 0 0 0 0 o a a 6 a o a o 6 0 0 o O o a O
N
C r
W O
ao -
m `n
a
v o 0 o Q o A A o o g a a a o o a v o o a a o 0 o a o 0 0 0 0 0
W
0 nor
a a
W o
ry
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0
b0 0
a
LU
m
r
n ti n a
a
2 d uwK4zZF- z fw9 F
W a
N
a d
a
N N T r p r
Z= z 4WJ~ T q
n
1zl] O O
Z n
a
z a c' g a a W g a 3 w m a a a F w o rc f
AN
ZiN
v v
r
o -
da
NWN
V, 4y N wW
w
W2
w
W N
W q_ w
w zW
W
r N WX
7
z
rc i "'
a 3 z a z
m y W r w w a
o a
a w
z
ww
a y x o w w z 3 0y w w w=y
ti ce ww
z Z w 8wxwLLz W
y u rc z N Q F Z W. W q W
O Wa
u" W
rc o N
rcO a W
z 5nzzmz; w
rt o z z
o w O
F v i z z
zq qq o o
z W W O W Q N H d' 2 d uwK4zZF- z fw9 F
N W K Y Y 111 (7 w y 0
N VI j Y W W Y L7 F w a a Q Q w Z= z 4WJ~ T q Q K a [Wj
2 3 z y rz rz a z u] y z z O W k F 1zl] O O uYi F
h z O
z a c' g a a W g a 3 w m a a a F w o rc f v v
F
tV
N a d
r
n p p o o p p o p p p p o o p p o 0 0 0 0 0 0 0 0 0 0
W o
n No
a m
O
O O O P. p p. p p p p p p. 0 0 0 0 O O p 0 0 0 O
CW n
a p
a`. mo
z
v p p p p p p p p o p p o p p o o p p o 0 o p p p o 0
c r
W o
I N
O Y
m` m
a TiO
p p o p o a fl a a a a 6 o a a o o a s O O O a o a O O
W O
a o
m m
a
W O
M
0.
Q
I
W o
q N
a 3
q O p p O p p p p p o 0 0 0 0 0 0 0 0 0 0 0 D o c o q
G rO
V N
6 p
N a
n `rv` n a 'ri a p e a n
in H o m v wWrySiNN
m m
Q
n c- N d .n
W ro O 00 W m Q
W A m r v ry a v m M1_ rn V
N •- ry +- 6i N N O W Yj N N YiNV
v m
0. nQ
a ro N N N N o W M1 a cp A
W ry m n N _ _ _ _ Y W 'Q f'] ? TVT Q
h
r
m
a
LU
N
LL
W O YI 06 >_ Y m Orv0 O
N -
a @
NW
z z
wW
W ui
4m N
4V O W Z~ W !n 9 111 of
z W W z Z a4 Z-
W J_ W y
E2 zaW . Ha yH ¢ tll 4 w F a Z a w W F w w3wou ¢ z m z C7 n0. f O m m F
uwi 1n z o a c o a o6 o a o m w w z
N r a Z 3 a y rc w z z m o 0 0 z r LL 'w" U N
O w w I- W otl N 111 JO 3 W W S w w a J. W Y $ z W Q
o w 3 w o n S W z ga F¢ F o o W w
as } u1 m m 1n Y> WWi p¢ O z mJ U¢ z aFWWW
W N O w Z~ ' F Q a V F W a M F a W rc c F U
o¢ w rc z w S a 0 w Q O Q w O
m y>>> 3 a LL g a H] ui
r z n z
r- _ M •.s - - _ - .-s- - "P•
WELCOME NEW RESIDENT
Scott Shepard in Apt. 203.
We are happy to have you!
IWe
PRAIRIE STONE PHARMACY
Phil will be here Thursday June.
16th at 1:00 pm. Treats and
Coffee will be served. If you
have never attended a session
with Phil, please come. Phil is
veru informative and will answer
your questions about
prescription medications
and over the counter medicines.
CPR/AED Class will be held this
Friday, June 3 from 12--3 in the
dining room. There is room for 3
more. If you would like to
attend, see Lori. My son,
Matthew, will be instructing the
class. Matthew is a Chanhassen
Fire Fighter, an EMT, a First
Responder Instructor, and a
CPR/AED and First Aid Instructor.
Terry would like to remind
everyone that there needs to be
space in your freezer. Please do
not pack your freezers full. Also,
leave your temperature dials set
to the middle of th.e
temperature control in your
refrigerator. Turning it to the
coldest setting will cause a
I ee'Le a.l-1U you VVIII t=Aper lelnce
water leaking on the bottom
shelf of the refrigerator. Terry
has responded to many calls for
service due to these issues.
Please do not let persons in the
front door. We have a
controlled access building.
Visitors must call the resident
they are here to visit to be let in
or call the office. This is for your
safety and Lori's too!
ED AND BESS LORENCE
Ed and Bess have been married for 20 years (in July) and have a total of 10
children, 21 grandchildren, and 7 great grandchildren. Ed's former wife, Dorothy
died of cancer in 1989, they had 5 children. With Bess's 5 children they have the
extended Brady Bunch."
Ed grew up on a farm near Silver Lake, MN and after graduating from high school,
joined the Marine Corps Raiders serving 4 years, 2 % which were in combat in the
South Pacific. (side note from Lori - the Raiders were a very elite group that
suffered many casualties. Thank -you very much Ed for serving our Nation!)
While state side, Ed played in the Marine Corp Band. After his discharge, he
attended Seminary at Biola University in Los Angles and after graduation went to
Brazil as a Missionary. After IS months his health gave out and he was sent back
to the U.S. with 6 months to live, but God had other plans for him. He married
Dorothy, raised 5 children; Grace, Gene, Larry, Bob, and Becky and from them
came 8 grandchildren and 1 great grandson. Ed established a non-profit
counseling service named "Morningstar Christian Counseling Ministry" which he
was the Executive Director, and in the late 80's, Bess began to work for him until 8
years ago, they both retired.
Bess grew up on a farm in a little town also, called Roosevelt (next door to
Warroad) on the Canadian border. Bess graduated from high school up there and
immediately began to work for Red owl Stores in Virginia, MN where she met and
married her first husband, Ron Wright. They had 5 children together. They
moved to San Diego from Minneapolis in 1975, but in 1980, their marriage of 25
years ended in divorce and Bess moved back to Minneapolis. She began working
at Courage Center in Golden Valley and remained employed there for 12 years,
but also worked part-time as a counselor with Ed. Her 3 girls, Jacki, Kelly, and Teri
all live here in Minneapolis, her son Greg in San Diego, and son Tom in Maui. She
has 13 grandchildren and 6 great grandchildren.
We have lived here in Plymouth Towne Square for nearly 7 years, and we consider
it to be a blessing to be surrounded by such friendly people, beautiful scenery and
a beautiful facility. This is a great place to live.
Wr
LO
Wr W 4L7
JLD
Y JW m
J Y
J W m
J YLD
J W m
J Y
N N L
E n E
VHN RtV-4
W
VHS
I LU ZW 9ZWd,
0< oCD o u oar
u u L^
E
r co 1/?
N
N
U U -Y0
a0U)
E E E
M a a
000
M O O
Cl) 00 qT m
O L
O m
oU. U ,-. o
N N W rro
am
N _y
of D. a Q
O O O
N Q] (+] (p f
fA
N
UUy0
Hfi(0o
EEE
M as
000
O M O O
r 00 IT (o
N L
U U
G
0
m W
2 3:
W o.
Jy
a
Of O
01 6i M (D
Nb
m
UYU
Ha°Lo
E E E
m a a
000
r~Mo0
r 00 ICT (D
O L
j0 O raU
cLLI
N C
Cm
N
0-1 CL U C.
C) C) O
M O f O
r6iM(DI-
N
712r
UY(
V
U
ao(
U)
E E E
m a a
000
MoO
N 00 ICT (o
p
O L
O N
U CO G
U
o
mo rn
D L C
o 00NNL
E n E
a a 0 a a
Cl) C) m P
N6)r-DM(Df—
N O L
O y
U U a
J
m 2
navO
U) N
fY nU Q
M O f O
vi O] M (O ti
CL a a
a
CL
t
a
U p U a U 0 02 02
DC7 DC7 f (9
E c° E
00
M O
00
O
00
M O
00
N M Q
00
M 0
rope COCC) r T- CO r N COr NCO r
9 E
Co
x'000UaO
c4 t: " ._
H m afn
ca= a
O r O 0
Md' M 0
W CO N f-
10
a E
m
m t: a) in
cu
OL
Z) a
O r O O
1„ 1 M C' c+] 0
T- aO r N f
N
T
7+
3 U)
jE
m
U LI
o CL
00000cr
r O M N 0 0 f
N01<r Ce) (n(o
T F=
E CC
Du
o0URa,
t: _
HmQm
ECRL E
m r a
0 r 0 0
CD Macy d
N CO N
N An
0 N U
Uc/7po W
ca
U so
E yC] a 7
0000
coOCMOO f
N O) 0) m (D
E
Noa0
CD inCL
CL
EUr E
CL
0 r 0 O
MOM O
N 00 rNti
N
VckslnYrg Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: May 16, 2011
RE: Vicksburg Crossing Monthly Report for April 2011
May Newsletter and May Calendar attached
Rentals:
As of April 30th, we have 88 occupied apartments with 6 vacant, and we have 3 deposits at this time,
giving us a total of 3 apartments available to rent. The Low Income Apartment waiting list now has 31
names so I have been adding interested people to the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms Occupied Vacant
Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom 20 3 1 May 15, 2011
St le C (8) 884 Sq Ft 1 + Den 7 1
Style C2 (8) 950 Sq Ft 1 + Den 8 0
Style D 8) 1187 Sq Ft 2 Bedroom S 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
Style E2 (3) 1055 Sq Ft 2 Bedroom 2 1 1 15, 2011
Affordable
33) 725 Sq Ft 1 Bedroom 32
1 1 LMay1, 2011
TOTALS 188 b 3
460 315-5 Vicksburg Lane N • Ply nouth, NIN 55447 • Phone (163)550-1827 • Fax (763)559-0144 • ,vm wxi.ply,nouth.mn.us
Otivned by Plymouth Housing and Redevelopment Authority 121
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
We had one move into an affordable apartment and one move out of a market rate one bedroom. We also
had a resident, who was on our waiting list, transfer from a one bedroom market rate to a one bedroom
low income apartment.
Marketing
Our open house on Tuesday, April 1P from 4 --- 7 was a huge success. Our evening open houses have
been better attended compared to our previous open houses on Saturdays. The residents and visitors
enjoyed sandwiches, pasta salad, chips and dip, cookies and lemonade while listening to the jazz duo that
performed. Tours were ongoing throughout the evening, usually consisting of groups with at least 6-10
people. The prospective residents were very impressed with the building, apartments and the current
residents.
We have added Vicksburg Crossing to the Live Smoke Free website. Vicksburg Crossing will also have
an ad on the Twin Cities Housing Guide website and in their printed material.
Resident Services
This month the residents participated in our open house. They enjoyed talking to people who came to
visit the building. They were helpful in the kitchen, keeping food and beverages stocked when I was
giving tours. Visitors appreciate being able to ask current residents questions.
We had our monthly birthday party on Thursday, April 21st we had cake, ice cream, and coffee. We
decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster. The
residents stood if it was their birthday and we sang Happy Birthday,
Building Issues
We put new blinds on the community room doors that open out on to the patio. They had blown in the
wind and were bent and very unsightly. We anchored them differently so that the will not blow around
when people open the door to go out. This month we had the underground parking garage swept and
power washed. After it was washed, the maintenance crew striped the underground parking and also
striped our outside parking lot.
Balance Sheet
As Of April 30,2011.
Ending Balance
ASSETS
CURRENT ASSETS
M I PETTY CASH 746
M I OPERATING ACCOUNT 273,031
M I SECURITY CASH ACCOUNT 55,257
INVESTMENTS- WORKING CAPITAL FUND 20D,727
INVESTMENTS - DEBT SERVICE 669,402
ACCOUNTS REC-TENANTS 175)
INTEREST RECEIVABLE 680
PREPAID PROPERTY INSURANCE 2,397
PREPAID OTHER 849
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND 874,593
SITE IMPROVEMENTS 238,793
BUILDING 9,025,428
FURNITURE, FIXTURES & EQUIP -GENERAL 348,957
COMPUTERS/OFFICE EQUIPMENT 4,711
ACCUMULATED DEPRECIATION 1,626,809)
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
BOND ISSUANCE COST 56,473
TOTAL NON-CURRENT ASSETS
TOTAL ASSETS
Total
1,202,915
8,865,673
56.473
10,125,061
Balance Sheet
As Of April 30, 011.
Ending Balance
LIABILITIES
Total
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 10,452
HEARTS & MEMORIALS FUND DONATIONS 246
ACCRUED PAYROLL 1,411
ACCRUED COMPENSATED BALANCES 906
ACCRUED INTEREST 356,641
ACCRUED REAL ESTATE TAXES 16,783
ACCRUED OTHER 1,241
TOTAL CURRENT LIABILITIES 387,681
LONG-TERM LIABILITIES
SECURITY DEPOSITS 50,608
BONDS PAYABLE 10,385,DOD
BOND DISCOUNT 29,776)
14,405,831
TOTAL LIABILITIES 10,793,512
EQUITY
RETAINED EARNINGS -RESERVED FOR DEBT 487,762
SERVICE
RETAINED EARNINGS {1,100,315}
TOTAL EQUITY (612,553)
CURRENT YEAR INCOME!(LOSS) (55,898)
TOTAL LIABILITIES & EQUITY 10,125,061
Profit and Loss Variance
VICKSBURG CROSSING
Through April 30,201 1.
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 63,663 85,899 2,236) 335,130 341,556 5,428) 1,022,918
APARTMENT RENTAL REVENUE - COUNTY 2,967 2.646 421 11,820 10,184 1,635 30,552
HRA SUBSIDY -TAX LEVY 2,000 2,000 0 8,000 6,000 0 24,000
GARAGE RENT 2,655 2,925 270) 11,821 11,700 121 35,100
GUEST ROOM REVENUE 0 98 98) 0 392 3921 1,176
APPLICATION FEE REVENUE 70 35 35 210 140 70 420
TRANSFER FEE REVENUE 300 2a 271 300 116 184 348
INVESTMENT INCOME 170 170 0 680 680 0 2,040
MISCELLANEOUS REVENUE 645 400 245 2,110 1,600 510 4,800
TOTAL INCOME 92,470 94,102 1,632) 370,071 374,368 4,2971 1,121,354
EXPENSES
ADMINISTRATION
MANAGER SALARIES 3,758 3,855 97 15,182 15,420 238 46,260
PAYROLLTAXES 803 548 255) 2,679 2,192 478) 6,576
HEALTH INSURANCE 689 1,366 677 2,728 5,484 2,736 16,392
WORKERS COMP INSURANCE 221 110 111) 681 440 241) 1,320
MAINTENANCE SALARIESANAGES 1,471 1,466 16) 5,938 5,824 114) 17,472
MAINTENANCE ASST SALARIES 926 775 153) 3,287 3,100 187) 9,300
EMPLOYEE COSTS fib 220 153 203 880 678 2,640
SEMINARITRAINING 0 25 25 0 100 100 300
RANK FEES 0 5 5 12 20 9 60
DUES, SUBS & MEMBERSHIPS 0 10 t0 0 40 40 120
LICENSE & PERMITS 0 0 0 676 676 0 876
MILEAGE REIMBURSEMENT 64 55 9) 218 220 2 660
POSTAGEIOVERNIGHT EXPRESS 25 2 23) 59 8 51) 24
PRINTING 0 4 4 0 18 16 48
MANAGEMENTFEES 4,000 4,000 0 16,000 16,000 0 48,900
PROFESSIONAL FEES BO 180 101 184 729 537 2,160
TELEPHONE EXPENSE 481 477 4) 1.g20 1,908 17) 5,724
EQUIPMENT LFASEOREPAIR 63 140 77 251 606 355 1.726
OFFICE SUPPLIES 40 7B 38 854 396 458) 1,020
TOTAL ADMIN EXPENSES 12,689 13,305 617 50,861 54,030 3,169 160,678
RESIDENT SERVICES
RESIDENT PROGRAMfACTIVITIES 270 250 20) 878 1,000 121 4,250
TOTAL RES SERV EXPENSES 270 250 20) 879 1,000 121 4,250
MARKETING
POSTAGE 0 17 17 59 fib 9 204
PRINTING 0 5 5 0 20 20 60
ADVERTISING 912 700 212) 2,234 2,800 W 8,400
PROMOTIONALIPARTIES 351 0 351) 351 0 351) 1,100
TOTAL MARKETING EXPENSES 1,263 722 641) 2,644 2,888 244 9,764
HOUSEKEEPING
CONTRACT LABOR 926 980 54 3,746 3,920 174 11,760
CLEANING SUPPLIES 50 70 20 557 280 287) 840
TOTAL HOUSEKEEPING EXPENSES 976 1,050 74 4,313 4,200 113) 12,600
Profit and Loss Variance
VICKSB JRG GROSSING
Through April 34,2411.
13UILDINO S 13ROUNDS
CABLE TV EXPENSE
UTILITIES- ELECTRICITY
UTILITIES - GAS
UTILITIES- WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN 6ERVICEAANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
RESERVEIREPLACE CAPITAL EXPENSE
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS B MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME I [ LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME I {LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
59 116 67 234 464 230 1,392
2,048 1,665 383) 8,271 7.660 Bii) 24,630
1,788 1,190 689) 13,373 14,300 927 25,900
880 1,000 120 3,436 4,000 554 12,775
102 140 38 426 560 134 5,680
8 75 67 303 300 3) 900
53 255 202 210 1,020 810 3,060
1,201 1,425 224 5,756 5,700 55) 17,100
0 0 0 161 165 4 660
609 503 186) 2,792 2,012 78D) 5,036
841 1,600 769 9,610 5,400 3,210) 19,200
0 0 0 0 3,000 3,000 3,000
384 378 6) 1520 1,512 6) 4,535
5,385 4.600 785) 5,633 7,600 1,967 21800
339 550 211 2,199 2,200 1 6,600
225 750 525 2,598 3,000 402 9,000
9 15 15 0 60 80 190
14,000 14,172 172 56,522 59,953 3,431 158,549
2.594 2,677 83 10,184 10,708 524 32,124
4,186 4,200 4 16,783 16,800 17 50,400
6,790 6,877 87 26,967 27,508 541 82,524
35,987 36,377 390 142,186 149,579 7,393 428,365
56,484 57,725 1,241) 227,885 224,789 3,096 692,989
30,723 30,723 0 122,890 122,892 2 363,676
325 325 0 5,302 1,300 2) 3,900
39,818 39,970 0 159,591 159,480 111) 478,440
7D,918 70,918 p 283,783 283,672 111) 851,016
14,435) 13,193) 1,242) 55,898) 58,883) 2,985 158,027)
WN o m o p m n m n ry
m N N m w m N m Oi
n m
N6 A N N N n N „ N N m V
O
a m
0 0 0 0 0 0 0 0 0 0 o a o 0 0 o a o 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0
LU o
IA m
a m
0
o 0 o a o a a o o a o 0 0 0 o a a o o a o o a o 0 0 0 0 0 0 0 0 o a oc .r -
W o
n a p
a
z
v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
cW o
a N
0 rc
a uO
v g a o 0 o n o 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 o p
ui o
a ^' a o
m a d
N
0 0 0 0 0 0 0 o p o a a o e c o o m o o a o o a m o 0 0 0 0 0 o a s oc
W N
d
Q
a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a a o a a o 0 0 o a d a p p o o p o
C r
W O
9 n
O
d 3
C W b ry
O
01 ry
a
o p o o a a o 0 0 0 o p a o a m o a e a a a o 0 0 o a o a a m o 0 0 0
w N
a m
W
0
a aG
pC
W O
O M
d
o o
e
m
m W M N N lY Q
N
a
LL
O M
a
w
N z
w w w w a
z w a w w w F N [zll W
w w I" i a 2 , w
rc w W
mz
l7
i Zi w W a 3 3 z c~i a ?
rc w z w S W N 2 r w w W ?ub C7 a
r r W w z 3 yt r 7 w w 0
y
m t a> z W
W
Z z uWj LL U N Z¢ 4 N 6 y s LL LL W[[ vvQ W Z U f'J w [moi. w o d w
K y 2 Z W La
FZF O W
QQ
q j
Lw] [
W] U
y
W i W F Q W J J i w N C7 q O_' SC z g>
2 Z y K W z44 O aC R' ~ Z N Q W y d w 0 2 Z O y d WU ? G S E N O
j W Q u `2 J Z W F w S [amu w WZW ) w w l7 w N N J Z W J L7 aF1 Y F w U? J
W Q 4l 4 V t~y W N= 4 Y 0 Y W O F qQ2 R a V Q W O Q G w Z 6
a s QR' tr 7 0 -JN4WSeZ) O Z Z d Z LLQ] 00 4 K W O ILLI 0 O W O 0 p 0 O Q O
U¢ 2 S9 ¢ F `t Q X Q f a S f i W m O i R `i a 1- W O W a¢ a = U U
Z f, W
m a ' M o o m N m m m m m ry •- m
V
n
m N m , vi N fJ n Le a
O F N V
n m
r
n c o 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o o a a o 0 0 0 0 0
cW o
a N
o
d N
EL w
0
n 6 a a 6 G a a C a a. a a G C 0 6 4 O O O a 0 0 0 OCr
W O
n N
O '
m m
a o
z
W o
0 N
O M
Q u
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O o 0 0 0 0
w ON
0 OM
a m
u)
c r
W oN
ao r
a m
w` ow
0 0 0 0 0 0 0 0 0 0 0 o fl o 0 0 0 0 0 0 0 0 0 0 0 0
N
a 5
C r
W O
n N
O p
N ['I
n
Cwn ^ 6 - i
a
O p
a a
m N' m m mL
h O N
w N q .- W N Y S O N O
a E
Wi- N ry ry m W ti h O
D '
m m
N
a
LL
n m N 0 N m
m m pn N A 117, 1
m M w M NaNNNYN<
n M^
O h
M
a
N W
XLLD ZWZ
En w ¢ - y OZ '
n w u1 =~ W N o w W
W = ¢ a z X V J r N
u H z z p waMWz z
w w
3wz W 0 u rc u 0 Z o w z a yaxC
2 o w W
L. LJ
u N w z o u 4z o 0 C7 a W OU w w Z
a i u w z w S ¢ a rz o m? F j Dw w z_ LU w w w O
a w¢ a z w ul o j w w a rc o W w r o z z a oGoz
c7 w c 3 w w i s o re xi a 5 w °0 z F ¢ F r w w
z Z w w w Y z rc LL o w z¢ r Yt
fC lLLL w a O w V "' rc¢
J 7 J J F O LL. 0}~ J 0 W a 0
goLL w rcz wm o a a ccW o
mu 5 5 3 0 3 r w rc r o w p w w a r w
r z o z
G.l1U :t3 ]l:llg LJ'o6f;1I7.r
May 2011
We have the furniture out on the porch, the grills and tables out on the
deck, now all we need is a warm, sunny day so that we can make use of
them. I know all of our gardeners are anxious for some warm weather
too. We have plenty of garden plots for all interested residents, and hope-
fully we will soon have some colorful flowers decorating our front lawn.
We had a beautiful day for our spring open house. The nice weather
brought out a lot of interested visitors. I would like to thank all the resi-
dents that helped during the evening. Giving tours kept me busy, so I
really appreciate everyone who worked in the kitchen, visited with pro-
spective residents and helped with clean up. I would also like to thank
Frank Heglund who managed to get some flowers in our outdoor pots be-
fore the open house. Everyone that came to tour commented on what a
welcoming group of people we have at Vicksburg Crossing. Thank You! t r
I appreciate everyone's patience during all the spring work we have been
doing. Mother nature has not been very cooperative, the day we had the
garage cleaned it was cool and windy. Many residents had to park over in
the Lowes parking lot and had to brave the elements returning to Vicks-
burg Crossing. Mike did a great job striping the garage after it was clean,
but it was the first time we have done it so we were not sure how long it
would take to dry. In the end everything worked out perfectly and our ga-
rage looks like new. In May we will be having all the windows cleaned
and the carpet cleaned in the common areas and hallways.
Cinco do Mayo Party
Let's celebrate May!
We are planning a Cinco de Mayo party at 5:00
G'Ulm on Thursday, May 5th in the community room
We will have food catered by Qdoba Mexican X, G'rfO
Grill. Last year most residents enjoyed the food
we had at our Cinco de Mayo open house. It
was not too spicy? So join your friends and neighbors for
some good food and lively conversation. The cost for the party will be
7.00 and tickets will be on sale in the community room on Monday,
May 2nd & Tuesday, May 3rd from 10:00-12:00.
Maintenance and Building Update
We have been finding a lot of trash thrown into the recycling dump-
Y sters. We have 2 recycling bins down in the garage. They are co -mingled
recycling bins and the following items MAY be put into either bin:
Flattened cardboard, magazines, office paper, brown paper bags, newspapers, boxboard
cake, cereal, beer and pop boxes.
Milk, soup, broth cartons and juice boxes—rinse and remove caps.
Junk mail, phone books, plastic bottles with neck only.
Glass bottles and jars—rinse and remove lids.
Aluminum cans, also include foil and trays—rinse and crushed. Tin or steel cans.
Please DO NOT include the following items in with recycling:
Food waste
Films
Plastic bags
Plastic wrap
Foam cups and containers
The only bins to be used for garbage are the large bins located under the trash chutes.
Please return grocery carts to the garage lobby after using. It is very frustrating for
residents who return from the grocery store to find there are no carts available.
Residents are welcome to any food left over from a resident party that I leave in the com-
munity room refrigerator, however please share with your neighbors. Coffee, Creamer,
plastic silverware, and paper goods are to be used for resident parties only, they are not for
individual use.
Thank You!!!!
Window Cleaning
We will be having the windows cleaned on Thursday, May 19th at 8:00 AM.
They will start on one side of the building, doing all 4 floors, as they work their
way around the building. They will be cleaning the outside of the windows, the
screens and the tracks. I will send out a reminder notice a few days before the
work begins.
li Ali li li li li Ali li li li li li Ali li li li Ali li li li li li Ali li li li li
1= i{\ 0% 0% 0% 1., 1T 70Z IT 0% 1' K
Ali
i\ Reminder: /1\
May rent is due on or before Thursday, May 5th. )14
li Ali 1 li li Ali Ali Ali li li _'li li Ali li li Ali Ali 1 ii li Ali Ali ,"tk li 1/ Ij li
1 il\ ijK F 1 i 71 il. 1. 1 il 1= i1C il lr i1C il mil\ 1K 15, i1C 711Z 711 1K 0% 6- 6
p. Lena Adams Mav 31st .
c SCS HCl @s1C't l -\ 6f91\
Resident Meetin
At our April resident meeting we discussed all the upcoming
spring work that would be going on in the building.
E -
Kelly Lindell will be on MCN Channel 6 Monday mornings at
3 11:30. Her show is a fitness show for seniors called Active Aging.
She will be coming to Vicksburg Crossing on Wednesday, April
27th during coffee hour to talk about her show. _.
The next resident meeting will be on Wednesday, May 4th at 9:00 in
the Community Room.
Comfort Keepers
We will be having a nail clinic in the community room on
Thursday, May 12th at 1:30. Please sign up on the sheet outside my office.
Welcome
We have 2 new residents at Vicksburg Crossing. Phyllis Ely moved into 211
on April 1 st and Kathleen Erickson moved into 114 on May 1 st.
Welcome to Vicksburg Crossing!
Reminder:
The office will be closed on Monday, May 30th for the
Memorial Day holiday.
Have a wonderful weekend!
Happv Birthday to the followin
residents this month:
May Birthdays will be celebrated on Thursday,
May 19th at 2:00 in the Community Room.
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Pat Michels May 5th
Ralph Estrin May 6th
Rosie Woodruff May 10th
Maxine Pederson May 13th
Mary Kay Hoseth May 16th
Phyllis Heglund May 25th
Sonia Goetz May 3 0th
a
lk
r+
LL
Q
0
o,
LL v) b
C QJ
O r O
C 4 N cd U ro
Q O Q) fb N O Q) O p1 4 tb O Q) b 0 O Q)
c
q
h NN
Q
0
o,
Nq
N
v) b
C QJ
O r O
C 4 N cd U ro
Q O Q) fb N O Q) O p1 4 tb O Q) b 0 O Q)
c
q
h NN
Vicksbnug Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: June 14, 2011
RE: Vicksburg Crossing Monthly Report for May 2011
June Newsletter and June Calendar attached
a,c,z.
Rentals:
As of May 31 st, we have 89 occupied apartments with 5 vacant, and we have 2 deposits at this time,
giving us a total of 3 apartments available to rent. The Low Income Apartment waiting list now has 31
names so I have been adding interested people to the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom
20 3 2
July 1, 20111
August 1, 2011
Style C (8) 884 Sq Ft 1 +Dern 7 1
Style C2 (8) 950 Sq Ft 1 + Den 8 0
Style D 8) 1187 Sq Ft 2 Bedroom 8 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 3 1
Style E(7) 1055 Sq Ft 2 Bedroom 7 0
Style E2 (3) 1055 Sq Ft 2 Bedroom 3 0
Affordable
725 Sq Ft 1 Bedroom
33 0 0
TOTALS 1 89 15 2
p.
3155 VIClz11117¢Lane I• P1ymouth, IVIN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • wwwxi.plymouth.nun.Lis
Owned by Plymouth Honsinb and Redevelopment Authoray 121
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
We had 2 move outs during May, one from a market rate 1 bedroom (A) and 1 from a 2 bedroom (D).
We had 3 move ins during May, one into a 2 bedroom (E2), one into a market rate 1 bedroom and one
into an affordable 1 bedroom.
Marketing
Although we continue to advertise in the Lakeshore Weekly and Sun Sailor, and receive good response
from both, we are looking into some other publications that might help us reach the senior population.
Next week we will be meeting with someone from the Apartment Living Guide which has just added a
Senior Living section.
In order to stay in touch with prospective residents we sent thank you notes, with pictures of Vicksburg
Crossing, to everyone that attended our open house.
Resident 'Cervices
We had a Cinco de Mayo party this month. We decorated the community room, ordered food from
Qdoba Mexican Grill, had margarita punch and dessert. The residents enjoyed the party.
This month Comfort Keepers came to provide nail care for some of the residents. The number of
residents taking advantage of this service has increased each time they have come.
We had our monthly birthday party on Thursday, May 19th we had cake, ice cream, and coffee. We
decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster. The
residents stood if it was their birthday and we sang Happy Birthday. We also give residents a card on their
birthday.
Buildin2 Issues
On Monday, May 16 and Tuesday, May 1Th we had the common area carpets and the lobby furniture
cleaned. We also had our windows cleaned on Thursday, May 19'h. On Friday, May 21'h we had to
replace a board in the fire panel. This cost approximately $2500 for the repair and service calls.
Balance Sheet
VICKSBURG CROSSING
A i Of May 31,2011.
Ending Balance
ASSETS
CURRENT ASSETS
M I PETTY CASH 746
M I OPERATING ACCOUNT 283,032
M I SECURITY CASH ACCOUNT 57,257
NVESTMENTS -WORKING CAPITAL FUND 206,517
INVESTMENTS - DEBT SERVICE 327,697
ACCOUNTS REC-TENANTS 67)
INTEREST RECEIVABLE 340
PREPAID PROPERTY INSURANCE 197)
PREPAID OTHER 1,350
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND 874,593
SITE IMPROVEMENTS 238,793
BUILDING 9,025,428
FURNITURE, FIXTURES 8 EQUIP -GENERAL 348,957
COMPUTERSIOFFICE EQUIPMENT 4,711
ACCUMULATED DEPRECIATION 1,657,531)
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
BOND ISSUANCE COST 56,256
TOTAL NON-CURRENT ASSETS
Total
876,674
8, 834, 951
56,256
TOTAL ASSETS 9,767,881
Balance Sheet
VICKSBURG CROSSING
A5 Of May 31, 011.
Ending Balance
LIABILITIES
Total
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 8,576
HEARTS & MEMORIALS FUND DONATIONS 246
ACCRUED PAYROLL 2,056
ACCRUED COMPENSATED BALANCES 906
ACCRUED INTEREST 159,480
ACCRUED REAL ESTATE TAXES 20,979
ACCRUED OTHER 351
TOTAL CURRENT LIABILITIES 192,594
LONG-TERM LIABILITIES
SECURITY DEPOSITS 51,583
BDNDS PAYABLE 10,235,000
BOND DISCOUNT 29,666)
10,256, 915
TOTAL LIABILITIES 10,449,509
EQUITY
RETAINED EARNINGS -RESERVED FOR DEBT 487,762
SERVICE
RETAINED EARNINGS (1,140,315)
TOTAL EQUITY (6112,553)
CURRENT YEAR INCOME!(LOSS) (69,075)
TOTAL LIABILITIES $ EQUITY 9,767,881
Profit and Loss Variance
VICKSBURG CROSSING
Through May 31,2011.
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 63.458 85,169 1,711) 418,588 426,725 8,137) 1,022,918
APARTMENT RENTAL REVENUE - COUNTY 2,957 2,546 421 14,787 12,730 2,057 30,552
HRA SUBSIDY - TAX LEVY 2,000 2,000 0 10,000 1o,o00 0 24,000
GARAGE RENT 2,925 2,925 0 14,746 14,625 121 35,100
GUEST ROOM REVENUE 0 98 98) 0 490 490) 1,176
APPLICATION FEE REVENUE 70 35 36 280 175 105 420
TRANSFER FEE REVENUE 300 29 271 600 145 455 348
INVESTMENT INCOME 78 170 92) 758 850 92) 2,040
MISCELLANEOUS REVENUE 390 400 10) 2,500 2,000 50o 4,800
TOTAL INCOME 92,188 93,372 1,184) 462,258 467,740 5,462) 1,721,354
EXPENSES
ADMINISTRATION
MANAGER SALARIES 3,884 3,855 29) 19,065 19,275 210 46,260
PAYROLL TAXES 526 548 22 3,196 2,740 456) 6,576
HEALTH INSURANCE 794 1,366 572 3,522 6,830 3,308 16.392
WORKERS COMP INSURANCE 152 110 42) 833 550 283) 1,320
MAINTENANCE SALARIES/WAGES 1,602 1,456 146) 7,540 7,280 260) 17,472
MAINTENANCE ASST SALARIES 768 775 7 4,056 3,875 181) 9,300
EMPLOYEE COSTS 45 220 175 24B 1,100 953 2,640
SEMINARITRAINING 0 25 25 0 125 125 300
BANK FEES 0 5 5 12 25 14 60
DUES, SUBS S MEMBERSHIPS 50 10 40) 50 50 0 120
LICENSE & PERMITS 0 0 0 676 676 0 876
MILFAGE REIMBURSEMENT 32 55 23 249 275 26 660
POSTAOMVERNIGHT EXPRESS 0 2 2 59 10 49) 24
PRINTING 0 4 4 0 20 20 48
MANAGEMENT FEES 4,000 4,090 0 20,000 20,000 0 48,000
PROFESSIONAL FEES 712 180 532) 895 900 5 2,160
TELEPHONE EXPENSE 481 477 4) 2,401 2,385 16) 5,724
EQUIPMENT LEASEIREPAIR 63 140 77 314 746 432 1,725
OFFICE SUPPLIES 40 79 39 894 474 420) 1,020
TOTAL ADMIN EXPENSES 13,148 13,306 158 64,010 67,336 3,326 160,678
RESIDENT SERVICES
RESIDENT PROGRAMIACTMTIFS 174 250 76 1,054 1.250 196 4,250
TOTAL RES SERV EXPENSES 174 250 76 1,054 1,256 196 4,256
MARKETING
POSTAGE 0 17 17 59 85 28 204
PRINTING 0 5 5 0 25 25 60
ADVERTISING 112 700 588 2,346 3.500 1,154 8,400
PROMOTIONAUPARTIES 0 500 500 351 500 149 1,100
TOTAL MARKETING EXPENSES 112 1,222 1,110 2,756 4,110 1,354 9,764
HOUSEKEEPING
CONTRACT LABOR 926 980 64 4,672 4,9Uo 228 11,760
CLEANING SUPPLIES 30 70 40 596 35U 246) 840
TOTAL HOUSEKEEPING EXPENSES 955 1,050 95 5,268 5,250 18) 12,600
Profit and Loss Variance
VICKSBURG CROSSING
Through tray 31:2011,
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICE&ANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
RESERVEIREPLACE CAPITAL EXPENSE
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS 8 MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS 8 & G EXPENSES
TOTAL. BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIAUILI IN INSURANCE
PAYMENT IN LIEU OF PROPERTY TAY
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME! ( LOSS)
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME / (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
59 116 57 203 580 287 1,392
2.034 2,D15 i9) 10,305 9,675 63D) 24,636
1,154 900 254) 14,627 715,200 673 25,900
828 1,000 172 4,264 5,CCD 730 12,775
147 140 I) 572 700 128 1,680
0 75 75 303 375 72 900
930 255 675) 1,14D 1,275 135 3,050
2,918 1,425 1,493) 6,674 7,125 1,549) 17,100
0 0 0 161 165 4 660
695 503 192) 3,481 2,515 872) 6,036
1,042 1,600 55U 10.652 8,000 2,652) 19,200
0 0 0 0 3,000 3,000 3,000
384 378 0) 1,904 I.B90 14) 4,536
2,784 4,300 1,516 8,417 11,900 3,483 21,900
5D0 550 44 2,705 2,750 45 6,600
225 750 525 2,823 3,750 927 9,000
0 15 15 0 75 75 180
13,704 14,022 318 79,227 73,975 3,748 158,549
2,594 2,677 B3 12,778 13,385 607 32,124
4,196 4,200 4 20,979 21,000 21 50,400
6,790 6,877 07 33,757 34,385 528 82,524
34,885 36,727 1,843 177,070 186,306 9,236 428,365
57,303 56,645 658 285,188 291,434 3,754 692,989
30,723 30,723 0 153,613 153,615 2 368,676
325 325 0 1,627 1,625 2) 3,900
39,432 39,870 438 199,023 199,350 327 478,440
70,480 70,918 438 354,263 354,590 327 851,016
13,177) 14,273) 1,096 69,075) 73,156) 4,081 158,027)
A r o A N n r N m N m vdi 6 N
N
m N» m Y N w p o p M N N N NMnt+ d N
O 0 Y
N r
a w
Y
0 0 0 0 0 o a fl O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a O a o P P P O P P p
W O
Q N
M
a
0
a r a a o o a o 0 o p o 0 0 0 0 0 0 o e o o a P o o a P p o 0 0 0 0 0 o a p
cw p
a m
a 'oz
6 r o 0 0 0 0 0 0 o p a o o e o. o 0 0 0 0 0 0 0 o e e p o 0 0 0 o p o 0 0
cw o
o N
a O
a o P P o 0 0 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o p o 0 0 o a p o 0 0
G r
W O
4 N
O p
0 M
d Q
N
0 0 0 0 0 0 0 0 0 o a P o P o 0 O P o 0 o P P P o P 0 o p o 0 o O o a o
Cw N
a
o 0 0 0 o p o 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 o p o p o 0 o p o o pcr
W o
O r
W M
d a
p r o G O P O O P o p o o P o 0 0 0 o O o o a o 0 0 0 0 0 o O o o h p o o O
Cw d
a N
O p
a 3
oopp
r
a
W N m o N r n .I-- b y N d N N a m m Q N ry m M N m» Gni
M N No r
o
m m
a
p M
d
o Mn o
10 Y
N
m
C
a
C
LL
N
ry N N ' u9 m GmIq
O r
d M
a
W
O % Z
w n m W N a
rc r' z w w
z u a w
x zzNwQw
J J W W
y
x
a w K w 17
yy
1
F H K W p K W rwj Z N F w W Z 111 N' w ¢¢ ? K z W w
W w~ w S Z Z 4 N K N m K LL W w[ w Z U W a W O a W
FF
w( w 1 7 p y 7 Y 0 N
irT2pRWZ
0 OsLL N Q y U Z ZQz V d W 0 W 0 w z
R w d W Z Z 4 N
l U N FF g Z W r V S W W Wrr W U' w mLL,
m Q z W F [7 N O J K Z J
g Q QN W U J Z Y Z R qJq R 2 Z d Y w w y~j Z O J k f N f Y¢ W F j i- ~
O a < oC ¢ 4 z N F¢- a Q 4 W U 4 Q .E 4 J U 0 4 w a k O W O Oa K R
r0
U U U F- L) x t7 K r ?S ¢
g !L x 3 f g w m J g a a F w o
z
r w
w
N
w w
z
vl w
w xx w
z W w w F
wx
y a O
o z rn o 111 z w
rn
N m
z EO?¢ L)w
u z J z 0 w w z vy W WaaFzx
w 3 rc m v 0~ ID x rc
ACxL
S O w ro
N ru h o cwi o a z o a o° o LL a 111 O m a w z N
z (Wil 1R Z z¢ g w K W j Z zW 0 U ? N x x Vl w U7
o Q z il m F z w h l7i ¢ W w 3 W K w w F a= z u
o
uw u3LL ro ocsm uS w z F rF w w
m z N w w" W o z o¢ m O= O wa ¢q z c s y a
m g r r o w z
ru-
t a a a r w p DC) a w o W r 0
4 Y ¢ o W. 3 w z y
o
a a o 4 o K a r omJ¢ a F w rc m L d a R F" 0 w w ¢ E- w
r z o z
a I
O
d
V
Y
C r
W O
a N
O r
a d
0
CW O
a N
C m
da o
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O P P P O O
z
lil a
a N
o P o P P o P o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
L
CL L0
cw o
0 0
d w
a
0 o a o 0 0 0 0 o a o 0 0 o a o o a o 0 0 4 4 0 0 0
m
W O
b N
0 o P o 0 o P o P o P o o P o p o 0 4 O O o 0 o O O
a
a
C r
W O
a N
o M
a 7
i
a
W o
a N
v M
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0
a
W N
O r
N
r
N
a
N pt
N V Q m H M c
a
a a W oW
rv m
w m o a ca
N
P
N •- r N ID m m A
a
a v o
m m Irvu
a v No N
O
N N N C S
fp]
N N n n N
a
m N Y op N
a
d
a m m N
li
W
n
rl w
o m
t'-'
A O
ry
ma
N K N Y
w
N
w w
z
vl w
w xx w
z W w w F
wx
y a O
o z rn o 111 z w
rn
N m
z EO?¢ L)w
u z J z 0 w w z vy W WaaFzx
w 3 rc m v 0~ ID x rc
ACxL
S O w ro
N ru h o cwi o a z o a o° o LL a 111 O m a w z N
z (Wil 1R Z z¢ g w K W j Z zW 0 U ? N x x Vl w U7
o Q z il m F z w h l7i ¢ W w 3 W K w w F a= z u
o
uw u3LL ro ocsm uS w z F rF w w
m z N w w" W o z o¢ m O= O wa ¢q z c s y a
m g r r o w z
ru-
t a a a r w p DC) a w o W r 0
4 Y ¢ o W. 3 w z y
o
a a o 4 o K a r omJ¢ a F w rc m L d a R F" 0 w w ¢ E- w
r z o z
June 2011
This month we will welcome back the Plymouth Rockers to perform on
Wednesday, June 8th at 1:00, for a summer celebration! Lunch will be
served at 12:00 followed by the Rockers performance. We have 2 Vicks-
burg residents that perform with the Rockers, so I hope you will come to
see your neighbors sing.
We had a great Cinco de Mayo party!! Thanks to everyone who helped.
Pat Forcier took some pictures during the party and was kind enough to
purchase a photo album for them. The album is on the table in the lobby
if you would like to look at it. The food from Qdoba was delicious and
plentiful!
Plymouth Rockers
Don't miss a performance by the Plymouth Rockers on ? f
Wednesday, June 8th at 1:00. Lunch from Chef Lee will in -
1 r y
clude, chicken chow mein, egg rolls and dessert and will be
served at 12:00. Cost will be $7.00. Sign up is in the Commu-
nity Room on Wednesday, June 1 st & Thursday, June 2nd from
10 to 12. Sign up to help on the sheet outside my office!
Phil the Pharmacist
Phil, the pharmacist from Prairie Stone pharmacy will be here
on Wednesday, June 15th. His topic this month is allergies, but
he is always happy to answer any questions.
We have 2 new residents to welcome this month. Ruth Haag in apart-
ment 313 and Dennis Patraw in apartment 216.
Welcome to Vicksburg Crossing!
li ,li F 4i li 4i F 1 SI 1 Fi Ali FIs li Ali li F li li Ali li
F i0- 71\ 71\ +C 71\ F 1
70G,
70" iF 71K /iN I\ 7F 1\ 1K iI 7IT 71" )IK
14 Reminder: 1
June rent is due on or before Sunday, June 5th. 1
1i 1 Ali 1i Ali 1i li Nle Nli 0 li Ali Ali '0/ %J/ 1 Ali Ali Ali Aliri i i 7 7+ 7 1,. 70, 714 70 70z 0% 3IN 7IN 711Z 714Z i
Building and Maintenance Update
Many residents in the building do not cook very often so our maintenance crew would like
to provide a couple of helpful hints to keep appliances, that do not get much use, in work-
ing condition. Garbage disposals can get rusty if they are not used on a regular basis so the
maintenance crew recommends that you pour 114 cup vegetable oil down your disposal and
run it once a month. If your dishwasher is not run the seals can dry out. Please try to run it
at least 2x per month.
Severe Weather
There has been a terrible stretch of severe weather this spring, all over the United
States, so it is a good time for residents to review the severe weather protocol at
Vicksburg Crossing. It is on page 11 in the Resident Handbook. Do not depend on
sirens to warn of an approaching storm because if you are indoors you may not hear them, in-
stead listen to the radio or television. Our storm shelter is the underground parking garage.
Burt's Birds"
The American Goldfinch
As a young teenager living on a farm in northwest Iowa, I was enamored with the
American Goldfinch, which we knew then as a wild Canary. At that time I had an Aunt who
was in the business of raising song bird Canaries and my plan was to capture some of these
wild Canaries and to domesticate them. I tried to make a live trap, line it with seeds and install
an automatic door that would close when the birds came to feed. Fortunately for both the
birds and me that never happened. Now I am content watching dozens of finches only two
feet from my bedroom window feeder.
Gold finches are widespread and abundant in the entire United States. In summer the
male is bright yellow with black wings, tail and forehead patch. In summer the female is a
dull yellow olive with blackish wings and conspicuous wing bars. In winter both sexes are
much like the summer female but grayer.
The female alone makes a neat cup shaped nest of grass, seeds, bark and spider webs.
The nest is weaved so tightly it can hold water and is usually placed in a low tree branch. She
usually lays 4 to 6 eggs that are pale bluish with darker spots. Incubation takes 12 to 14 days
and the young fledge when they are 14 to 16 days old. Life span can be 8 to 10 years and av-
erage weight is 113 to 112 oz.
Gold finches are most commonly seen along roadsides, partly open grassy or shrubby
areas and in suburban gardens and feeders. They feed on grains, some berries, some insects
and Niger seed.
In winter they migrate to the southern states and Mexico.
Recent reports tell that attempts to domesticate finches and to cross -breed
q
them with canaries have been successful, to a degree. So much for my child-
hood dreams.
Happy Birthday to the following
residents this month:
June Birthdays will be celebrated on Thursday,
June 16th in the Community Room.
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
Our birthday party is always on the 3rd Thursday of the month.
Shirley Sternthal June 3rd
Toby Warner June 3rd
Sol Durchslag June 7th
Burt Gesink June 7th
Thelma Johnson June 10th
Marvie Rice June 14th
Dolores Ardies June 17th
Marilyn Bowers June 20th
Marlys Kingery June 20th
John Skare June 20th
Doris Patterson June 23rd
Kathleen Erickson June 29th
Fran Jach June 29th
Resident Meeting
We reviewed work that was scheduled for the month of May. We
had windows cleaned, carpet cleaned and the outdoor parking lot 0
striped.
At the meeting Residents were reminded not to throw trash into
either of the recycling bins and when disposing of recycling please
do not use plastic bags.
The next resident meeting will be on Wednesday, June 1st at 9:00 in
the Community Room.
cn
C
m
ic
0
CL
t 31"
03
xk;
u 03 a 03 t33
Z3
a C.)
0) Q
C.)
C) C
co
C.)o
CD th
CD
O 0303C/)133 t\3
i, CZL 03 t33 133 CcDa0)
t
CD R)
a) QC) m 6 Cb
C) C)
h
Do
CbC)
a .
2
0 O a)
CD CO) Cb Cb
cl,
Ca,
zs O C -n f 7
m
Z, C R) 2
rs
CD o U co 0 Cr Ca
I-
b 0 Z CD 0 U;
@
CD (D Cr
u u q3
ZDl
3z c
C3 C3 Q C3 Q Q Q a C3QQQC-1
cs c,
C3 Q
a
cl
C) C4 C) cn C) Q
400C)
Lh cc
cn
C
m
ic
0
CL
Agenda Number 3• A
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: June 23, 2011
SUBJECT: Quest Development — Request for financial assistance
BACKGROUND:
In April of 2011, Quest Development received approval from the City Council for a 157 -unit
apartment community located at the southwest quadrant of highways 55 and 169. The site is
commonly referred to as the "Brown's Market site". Brown's Market was built in 1963 and
operated as a seasonal produce market until 2009. The site also includes a foundation for an
extended stay hotel that was approved in 1997, but failed to be completed due to market and
financing issues and was abandoned in 2004 when the building permit expired.
Quest currently owns the two parcels that make up the development site and will transfer
ownership to the partnership that will develop and own the multi -housing project.
As indicated above, the project consists of 157 -unit multi -family housing project. The
project will include 64 workforce housing units. The developer states that this is an energy
efficient development that will target young career professionals, mid life career
professionals, and early empty nesters. The workforce housing units will be made available
to households that earn at or below 50% of the area median income.
The building will consist of two underground parking levels and five levels of dwelling units
above ground. The developer envisions this project to provide a higher level of finishes,
modern "open" floor plans, with nine -foot ceilings and amenities that are currently more in
demand. They also are incorporating energy efficient appliances and plumbing fixtures
designed to reduce costs.
In addition to the project approvals granted, the City also approved the establishment of a
Tax Increment District that will provide up to $2.5 million in captured tax increment to
assist the project.
The primary source of funding for the proposed development is expected to come from
MHFA and the Low Income Housing Tax Credit Program (Tax Credits). Other MHFA
programs and Hennepin County programs are being investigated as well.
In an effort to have their tax credit application be competitive, Quest is requesting that the
City waive some of the park dedication and SREC/WREC fees for this project. While the
City has never waived fees in the past, the HRA has provided financial assistance to offset a
small portion of the fees for the Sand Companies West View Estates project.
This assistance will help provide points to increase the scoring of the highly competitive Tax
Credit application process. By granting $2,000 towards Park Dedication fees and $2,000
towards SREC/WREC fees, Quest will receive an additional point in their scoring. While
one point does not seem like a large increase in points, it is for this type of scoring system
for the Tax Credits.
Staff recommends that the HRA take the $4,000 from its reserve fund. The current available
balance of the reserve fund is $1,442,313.
RECOMMENDATION:
I recommend that the Plymouth Housing and Redevelopment Authority Board of
Commissioners consider providing Quest Development $4,000 from the HRA reserve fund
to assist with development.
ATTACHMENTS:
1. Location Map
2. Building Elevation
W
Uj
y` rUj
it
r,q i HWY Ain rr
LU
C3
LA -1
S
F
f C•
S -SS'iN a -E.
TIF District 7-8 Quest
12-6-2090
rp)ctty of
Plymouth, Minnesota
0 0.02 0.44 4.08 0.12 0.16
Wes
TATS RE IRESEMS A CGMPILAYION OF INFORMATMA .40 OATA
FAO.0 CITY, COUI—r. STATE MO OTHER SOVACES THAT HAS
NOT er?N FIELD 4ERFIED. INFCRMATIC11 SAOULO EE FELO
4ERIFIEO.V40 COkPAF 7 vum oAINWALSOURCE COCVMENTS.
W
W
0
U.
0
LEGEND
TIF District 7-8 Commercial, C
City Boundary Living Area 1, LA -1 (2-3)
Living Area 2, LA -2 (3-6)
Living Area 3, LA -3 (&12)
Living Area 4, LA -4 (12-24)
PublicJSemi-Public/Institutional, P-1
Commercial Office, Co
City Center, CC
Planned Industrial, IP
Parcel Boundaries (adjacent comm
Page 5
Agenda Number -3-A-84
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: June 23, 2011
SUBJECT: Plymouth Towne Square — Discuss Purchase of Picnic Tables
BAC!.GROUND:
Earlier this year, staff completed an assessment of Plymouth Towne Square in an effort to update
our replacement reserve schedule, which we are hoping to bring to the board in July for
discussion. One of the items that was identified as needing replacement are the picnic tables.
The tables that are currently at the building were purchased over 15 years ago and are in need of
replacement. The tables to be replaced are not a commercial type and through discussions with
our Parks department they have recommended we consider higher duality tables. We have
obtained a quote for the replacement of the three tables, which is attached.
While the replacement of the tables is not in our 2011 budget, staff is recommending that we
replace the tables now so the residents can enjoy there use through the remainder of the summer
and fall. Staff is recommending that the funds to pay for the tables come from the maintenance
and repair budget line. If it is determined that there will be an issue with the budget towards the
end of the year, a budget amendment will be proposed by either reducing the contributions to the
replacement reserves or transfering funds from the replacement reserves.
RECOMMENDATION:
I recommend that the Plymouth Housing and Redevelopment Authority Board of
Commissioners approve the purchase of three new picnic tables for Plymouth Towne
Square.
ATTACHMENTS:
1. Photos of existing tables
2. Quote for new tables
St. Croix Recreation Company, Inc.
225 N. Second Street
Stillwater, MN 55082
651)430-1247 Fax (651)430-9231
City of Plymouth
Attn: Jim Barnes
e-mail cj@stcroixrec.com
website www.stcrolxrec.com
Quote
Date 611/2011
Contact
Project
Phone # 763-509-5412
Fax
In compliance with your request of June 1 , 2011 for a price quotation on
Tables supplied by Wabash Valley we submit the following:
No. Item No. Description Unit Price Extended
1 SG115D 46'' ADA -Accessible table -3 -Seats -Portable, Diamond
8' Picnic Table -2 318" O.D. Frame- Portable, Diamond
Color For both: Dark Bronze/ Dark Bronze
614.00 $614.00
2 SG111D 618.00 $1,236.00
Quotation in effect until July 1, 2011 Sub Total $1,850.00
We quote F.O.B. Plymouth, MN Shipping & Handling $ 431.25
Shipment can be made in 4 weeks! Sales Tax $156.84
Terms are Net 30 Days! Installation
Total $2,438.09
Purchase order should be made out to St. Croix Recreation Co. Inc.
Send the order to the above address or fax, thereby authorizing shipment and
acceptance of the terms.
Please include Bill To:, Ship To:, and tax exempt # if applicable.
Christopher Johnsen i
Viclzshurg Crossing
To: Plymouth Housing and Redevelopment Authority
From: Sara Paquette Managing Director
Date: May 16, 2011
Subject: Vicksburg Crossing Market Report
April Inquirylmarketing activity recap is as follows
Phone/Internet Inquiries
11 phone calls from different people inquiring about apartments for themselves or
family members.
0 4 people made appointments to come in and see apartments.
0 7 people did not make appointments to see the apartments. Either the
rates were too high or they were just interested in having information sent.
We will follow up with these people.
o We received 3 emails from people who found us on our web site.
Walk-in Traffic
5 people came in as walk-in traffic in April.
Interest Timeline for Move In
Of the 9 people that came into the office (either set up appointments or came in
as walk-in traffic):
0 2 selected an apartment and put down a $500 deposit.
0 2 people were looking for a new home within the next 6 months.
0 3 were looking for a new home within 6 -12 months.
o 2 were looking for a new home beyond 12 months from now.
3155 \_4Asliurd Lane N • PlymouLk, MN 55447 • Phune (763)559-1.817 • Fax (763)559-0144 • n cnv.ei.plymoutli.tnn•ns
ovmed by Plyinoulh dousing and Redevelopnreut AuthoriLi, 121
EQUAL HOUSING
OPPORTUNITY
Interest Level by Apartment Style
Of the total of 19 contacts (the sum of phone calls, emails and walk in traffic).
o 7 people were interested in information on low income 1 were under
the impression we had subsidized housing
o 4 people were most interested in moderately priced 1 bedrooms
0 1 was most interested in a 1 bedroom with den
o 2 people were most interested in 2 bedrooms
o The remaining wanted pricing on several sizes. They were more
interested in price.
Ongoing Marketing Strategies — Update April
Marketing Medium Frequency Cost Results Recommendation
Sun Newspaper Typically 1 x 475 Good Continue, alternate
MO. w/ Lakeshore
page Weekly
Lakeshore Weekly Typically 1 x 450 Good Continue, alternate
News mo.; w/ Sun Sailor —
age
Brochures placed in Ongoing Nothing Keeps our Continue as
Senior Centers of more than info in permitted
Crystal, Hopkins, cost of the circulation.
Robbinsdale, and brochure
Maple Grove also
PCC & City Hall.
VC Website Ongoing 50 mo Typically Tracking inquiries.
receive
several
inquiries a
month
Open House Twice a year. Approx. Was very We will plan
Try to coincide 350 successful. another open
with a resident Gave a lot of house in the fall.
party. tours.
Prospects
impressed w/
building &
apartments.
Pa
Additional Marketing Efforts
Our open house on April 12i" was a huge success. We had over 30 people attend. The
residents helped in the kitchen while I gave tours the entire 3 hours, generally the tour
groups consisted of 5-10 people. I had a couple of interested people come earlier in the
day because they knew they would not be able to attend in the evening. The visitors
were impressed with the atmosphere in the building, the current residents and the
apartments. We have included Vicksburg Crossing on the Live Smoke Free website.
This site offers prospective residents a guide to smoke free housing. We also have
placed an ad in the Twin Cities Senior Housing Guide which will appear on their website
and in their printed guidebook.
3
ViCzsb.-g Crossing
To: Plymouth Housing and Redevelopment Authority
From: Sara Paquette Managing Director
Date: June 14, 2011
Subject: Vicksburg Crossing Market Report
May Inquiry/marketing activity recap is as follows
3. C. 2•
Phone/Internet Inquiries
14 phone calls from different people inquiring about apartments for themselves or
family members.
a 6 people made appointments to come in and see apartments.
a 8 people did not make appointments to see the apartments. The rates
were too high, they were looking for assisted living or they were just
interested in having information sent. We will follow up with these people.
a We received 5 emails from people who found us on our web site.
Walk-in Traffic
4 people came in as walk-in traffic in May.
Interest Timeline for Move In
Of the 10 people that came into the office (either setup appointments or came in
as walk-in traffic).-
2 selected an apartment and put down a $500 deposit.
a 3 people were looking for a new home within the next 6 months.
a 2 were looking for a new home within 6 -12 months.
a 3 were looking for a new home beyond 12 months from now.
3155 vi lzIurg Lane N r Plymouth, INAN 55447 • Phone (763)659-1877 • Fax (763)559-01zW • www.ci.plyrnoutlt.uin.us
Oyvned by Plymouth Dousing and RerlevelopmenL Autborih,
EQUAL HOUSING
OPPORTUNITY
Interest Level by Apartment Style
Of the total of 23 contacts (the sum of phone calls, emails and walk in traffic).
0 8 people were interested in information on low income 1 were under
the impression we had subsidized housing
0 3 people were most interested in moderately priced 1 bedrooms
o 5 was most interested in a 1 bedroom with den
0 3 people were most interested in 2 bedrooms
o The remaining wanted pricing on several sizes. They were more
interested in price.
Ongoing Marketing Strategies — Update April
Marketing Medium Frequency Cost Results Recommendation
Sun Newspaper Typically 1 x 475 Good Continue, alternate
mo. wl Lakeshore
X page Weekly
Lakeshore Weekly Typically 1 x 450 Good Continue, alternate
News mo.; wl Sun Sailor —
4 page
Brochures placed in Ongoing Nothing Keeps our Continue as
Senior Centers of more than info in permitted
Crystal, Hopkins, cost of the circulation.
Robbinsdale, and brochure
Maple Grove also
PCC & City Hall.
VC Website Ongoing 50 mo Typically Tracking inquiries.
receive
several
inquiries a
month
Open House Twice a year. Approx. Was very We will plan
Try to coincide 350 successful. another open
with a resident Gave a lot of house in the fall.
party. tours.
Prospects
impressed wl
building &
apartments.
2
Additional Marketing Efforts
Although we continue to advertise in the Lakeshore Weekly and Sun Sailor, and receive
good response from both, we are looking into some other publications that might help
us reach the senior population.
Next week we will be meeting with someone from the Apartment Living Guide, which
has just added a Senior Living section, and they also include an advertisement on their
website if you place one in their publication.
In order to stay in touch with prospective residents we sent thank you notes to everyone
that attended our open house.
CK