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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 07-19-2007MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY July 19, 2007 PRESENT: Chairman Steve Ludovissie, Commissioners Jim Kovach, Jenny Flansburg, Jeff Kulaszewicz and Bob Stein ABSENT: STAFF PRESENT: Housing Program Manager Jim Barnes and Office Support Representative Barb Peterson OTHERS PRESENT: 1. CALL TO ORDER Chair Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 P.M. 2. CONSENT AGENDA A. Approve May 17 and May 31, 2007 HRA Meeting Minutes B. Plymouth Towne Square. Accept monthly housing reports. C. Vicksburg Crossing. Accept monthly housing reports. D. Approve CDBG Consolidated Annual Performance and Evaluation Report. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Flansburg to approve the consent agenda. Vote. 5 Ayes. MOTION approved unanimously. 3. NEW BUSINESS A. Plymouth Towne Square. Review request from residents regarding satellite dish service. Housing Program Manager Barnes gave an overview of the staff report. He said the central satellite system was installed in 2004. At that time staff was not aware that current subscribers would not be eligible to renew their subscription without paying for new equipment and set-up charges. Several residents have requested that the HRA cover the costs to reconnect their system to the Dish Network. Commissioner Ludovissie asked if the residents had written permission to put up a dish when they did. Housing Program Manager Barnes stated that they did not have written permission. Plymouth Housing and Redevelopment Authority July 19, 2007 Page 2 Commissioner Stein asked if Grace Management Company can negotiate any terms with the Satellite company. Housing Program Manager Barnes said they have already tried and were unsuccessful. Commissioner Flansburg asked how long the dishes had been on the roof. Housing Program Manager Barnes stated staff began to notice the dishes on the roof in 2002. Commissioner Kovach asked how long the residents have lived at Plymouth Towne Square who used satellite dishes. Housing Program Manager Barnes replied approximately five years, but couldn't be certain. Commissioner Kovach asked if all the dishes have been removed from the roof at this time. Housing Program Manager Barnes said there are now three central dishes on the roof that have been approved by staff and all others have been removed. Commissioner Stein said he feels they should not be reimbursed because they put their dish up without written permission. Commissioner Ludovissie concurred. Commissioner Flansburg asked if we have disconnected any other type of services. Housing Program Manager Barnes stated no. MOTION by Commissioner Kovach, seconded by Commissioner Ludovissie to deny the cost of reconnecting five families at Plymouth Towne Square to the Dish Network. Vote. 5 Ayes. MOTION approved unanimously. B. 2007 HRA General Fund Budget. Amend 2007 Budget. Housing Program Manager Barnes presented an overview of the staff report. He explained that a transfer of funds from retained earnings for the roof project at PTS was not included in the HRA 2007 General Fund budget. The accepted bid for the roof was $251,900. The amount of funds required from the HRA General Fund Reserve account to cover the base bid is $155,900. Staff is recommending that the Board transfer $165,000 to cover the base bid plus any change orders. Housing Program Manager Barnes said at the time of this report there was one change order totaling $5,457.50. Commissioner Ludovissie asked what will happen to the additional funds if they are not used. Housing Program Manager Barnes said they would go back into the HRA General Fund Reserve account. MOTION by Commissioner Flansburg, seconded by Commissioner Kulaszewicz to adopt the revised 2007 HRA General Fund budget. Vote. 5 Ayes. MOTION approved unanimously. C. Plymouth Towne Square. Review and approve Change Order #1 for Roof Renovation Project. Plymouth Housing and Redevelopment Authority July 19, 2007 Page 3 Housing Program Manager Barnes provided the Board with a progress update on the roofing project. Housing Program Manager Barnes said one apartment sustained water damage during a heavy rainstorm approximately two weeks ago. Commissioner Ludovissie asked if the renter sustained any damage to personal property. Housing Program Manager Barnes said that he was not aware of any personal property damage, but would check with the on-site staff to be sure. He also added that the contractor took complete control of the situation and there are no ongoing issues. Housing Program Manager Barnes explained the reason for Change Order Request Number 1, which is to add Thermax insulation to the attic sidewalls around the elevator shafts and additional venting in certain areas. Housing Program Manager Barnes said that the clothes dryer vents had never been cleaned and the contractor & the Center for Energy and Environment was recommending replacement of these vents because they were causing water intrusion issues. Barnes stated that we currently do not have a price for this replacement and asked the Board whether they would like to pay for it through the operating account or the roof project account. Commissioner Ludovissie suggested including the cost of cleaning the dryer vents with the roof repair work. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Flansburg to approve Change Order Number 1 in the amount of $5,457.50. Vote. 5 Ayes. MOTION approved unanimously. D. Vicksburg Crossing. Review and approve Change Order #8. Housing Program Manager Barnes presented an overview of the staff report. He said staff is recommending the replacement of two parking stalls with concrete at Vicksburg Crossing which are used for refuse pick-up. The containers have been sinking into the asphalt surface. Commissioner Ludovissie asked if the pad will be large enough to handle the weight of the trucks so there is not a future problem with more parking stalls. Housing Program Manager Barnes explained where the stalls are located. Commissioner Kovach asked if they are regular parking stalls. Housing Program Manager Barnes said they are. Commissioner Ludovissie suggested making the concrete a little larger while the work is being done. Discussion was held whether to let staff determine if the area should be made larger and to set a dollar limit for the extra work. The Board agreed to have staff evaluate the size of the proposed area and set a not to exceed amount of $5,000. MOTION by Commissioner Flansburg, seconded by Commissioner Kovach approving Change Order Number 8 with the addition that would allow staff to determine if extra concrete should be added up to an amount of $5,000. Vote. 5 Ayes. MOTION approved unanimously. Plymouth Housing and Redevelopment Authority July 19, 2007 Page 4 5. ADJOURNMENT The meeting was adjourned at 7:40 P.M.