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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-25-2007MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY January 25, 2007 PRESENT: Commissioners Steve Ludovissie, Jim Kovach, Jenny Flansburg ABSENT: Commissioner Tim Bildsoe STAFF PRESENT: City Manager Laurie Ahrens, Community Development Director Steve Juetten, Housing Program Manager Jim Barnes, Office Support Representative Barb Peterson OTHERS PRESENT: Grace Management Representative Jodi Boedigheimer, Jeff Kulaszewicz 1. CALL TO ORDER Commissioner Ludovissie called the Plymouth Housing and Redevelopment Authority meeting to order January 25, 2007 at 7:10 P.M. 2. RECOGNITION OF OUTGOING COMMISSIONERS Housing Program Manager Barnes said that because Commissioner Bildsoe could not be here this evening to be recognized the Board should decide how to thank him for his years of service on the HRA Board. Commissioner Ludovissie asked if there is any type of standard procedure. Housing Program Manager Barnes said not that he is aware of. Following discussion it was decided that Commissioner Bildsoe will be presented with a plaque. Commissioner Ludovissie said that we also want to recognize Susan Henderson, who passed away in November, 2006. Housing Program Manager Barnes said consideration has been given to honoring her at Vicksburg Crossing by naming the Community Room in her memory. The Commissioners all concurred and thought it would be nice to have it presented when her family could be present, possibly at the February 13th grand opening. MOTION by Commissioner Ludovissie, seconded by Commissioner Flansburg, that a plaque be prepared for Tim Bildsoe's years of service and a plaque be prepared in the name of Susan Henderson for the Vicksburg Crossing Community Room. Vote. 3 Ayes. Motion approved. Housing Program Manager Barnes asked the Board if they would want to review the proposed plaque prior to having it made or go off the model used at Plymouth Towne Square. Commissioner Flansburg felt that staff should just go ahead and order it. The other commissioners concurred. Plymouth Housing and Redevelopment Authority September 21, 2006 Page 2 Commissioner Kovach asked if her years of service would be listed on the plaque. Housing Program Manager Barnes said they would. 3. CONSENT AGENDA A. Approve October 19, 2006 HRA Meeting Minutes B. Plymouth Towne Square. — Accept monthly housing reports from November, 2006, December, 2006 and January, 2007. C. Vicksburg Crossing. Accept monthly housing report for January, 2007. Commissioner Ludovissie requested that Item 3C be removed from the consent agenda and be placed as Item 4C. MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving the consent agenda. Vote. 3 Ayes. Motion approved. 4. NEW BUSINESS A. Vicksburg Crossing — Change Order Request Number 5 Housing Program Manager Barnes presented a brief overview of the staff report. He explained why the HRA is not recommending payment of the full amount for three of the items on Change Order #5. Specifications for the booster pump were spelled out by Frana for #56, #59 was overpriced by the contractor and #60 is for millwork around two pillars that the architect had not spelled out and additional millwork in the lobby area on top of a ledge which had already been specified in the documents. Housing Program Manager Barnes said a complete Certificate of Occupancy has been obtained from the City's Building Department. There is still $100,000 that is being held back until all items on the punch list are taken care of and the only item left to correct is the community room doors for which the parts are on order. Housing Program Manager Barnes said additional items have been requested by the manager of the building such as grab bars for showers which are being installed upon request and automatic door openers for the front doors will be installed. He said the building will be evaluated every so often and one item which is being considered is additional storage. Commissioner Ludovissie asked whether these changes have been discussed with the contractor. Housing Program Manager Barnes said they have and are still in negotiations with the contractor. MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving Change Order Number 5 in the amount of $23,777. Vote. 3 Ayes. Motion approved. Plymouth Housing and Redevelopment Authority September 21, 2006 Page 3 B. Consider changing the March HRA meeting date. Housing Program Manager Barnes said that the Board and Commission recognition dinner will be held on the HRA regular meeting date. Motion by Commissioner Ludovissie to move the March HRA meeting date from March 15th to March 22nd, seconded by Commissioner Flansburg. Vote. 3 Ayes. Motion approved. 4C. Vicksburg Marketing Grace Management Representative Boedigheimer reported that 38 units are now occupied. 19 of the 38 units are the affordable units and nineteen are market rate. She said they have 64 deposits to date and require a $500 deposit which is fully refundable. Once the applicant moves in the $500 deposit becomes the security deposit. She said that eight applicants are waiting to sell their homes and if another offer is made for that particular unit the applicant is given three days to decide whether they want to take it at that time. They received three new deposits this week and are expecting five more units to be occupied by mid February. Commissioner Ludovissie asked if there seems to be a trend as to which models are not being chosen. Grace Management Representative Boedigheimer replied that style E is not being chosen and she does not know why. Commissioner Kovach asked if it would be possible for the Vicksburg Crossing Manager to inquire as to why some tenants chose the units they did rather than other units. Commissioner Ludovissie asked what other activities could be used to promote the building during the spring and summer. Ms. Boedigheimer suggested having an open house around St. Patrick's Day. Commissioner Kovach suggested inviting the neighbors living behind the building to the open house which is planned for February 13th 4. ADJOURNMENT Meeting adjourned at 7:45 PM. HRA/Minutes 1-25-07