HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-25-2007MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
January 25, 2007
PRESENT: Commissioners Steve Ludovissie, Jim Kovach, Jenny Flansburg
ABSENT: Commissioner Tim Bildsoe
STAFF PRESENT: City Manager Laurie Ahrens, Community Development Director
Steve Juetten, Housing Program Manager Jim Barnes, Office Support Representative Barb
Peterson
OTHERS PRESENT: Grace Management Representative Jodi Boedigheimer, Jeff
Kulaszewicz
1. CALL TO ORDER
Commissioner Ludovissie called the Plymouth Housing and Redevelopment Authority
meeting to order January 25, 2007 at 7:10 P.M.
2. RECOGNITION OF OUTGOING COMMISSIONERS
Housing Program Manager Barnes said that because Commissioner Bildsoe could not be
here this evening to be recognized the Board should decide how to thank him for his years
of service on the HRA Board. Commissioner Ludovissie asked if there is any type of
standard procedure. Housing Program Manager Barnes said not that he is aware of.
Following discussion it was decided that Commissioner Bildsoe will be presented with a
plaque.
Commissioner Ludovissie said that we also want to recognize Susan Henderson, who
passed away in November, 2006. Housing Program Manager Barnes said consideration
has been given to honoring her at Vicksburg Crossing by naming the Community Room in
her memory. The Commissioners all concurred and thought it would be nice to have it
presented when her family could be present, possibly at the February 13th grand opening.
MOTION by Commissioner Ludovissie, seconded by Commissioner Flansburg, that a
plaque be prepared for Tim Bildsoe's years of service and a plaque be prepared in the
name of Susan Henderson for the Vicksburg Crossing Community Room.
Vote. 3 Ayes. Motion approved.
Housing Program Manager Barnes asked the Board if they would want to review the
proposed plaque prior to having it made or go off the model used at Plymouth Towne
Square. Commissioner Flansburg felt that staff should just go ahead and order it. The
other commissioners concurred.
Plymouth Housing and Redevelopment Authority
September 21, 2006
Page 2
Commissioner Kovach asked if her years of service would be listed on the plaque.
Housing Program Manager Barnes said they would.
3. CONSENT AGENDA
A. Approve October 19, 2006 HRA Meeting Minutes
B. Plymouth Towne Square. — Accept monthly housing reports from November,
2006, December, 2006 and January, 2007.
C. Vicksburg Crossing. Accept monthly housing report for January, 2007.
Commissioner Ludovissie requested that Item 3C be removed from the consent agenda and
be placed as Item 4C.
MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving
the consent agenda.
Vote. 3 Ayes. Motion approved.
4. NEW BUSINESS
A. Vicksburg Crossing — Change Order Request Number 5
Housing Program Manager Barnes presented a brief overview of the staff report. He
explained why the HRA is not recommending payment of the full amount for three of the
items on Change Order #5. Specifications for the booster pump were spelled out by Frana
for #56, #59 was overpriced by the contractor and #60 is for millwork around two pillars
that the architect had not spelled out and additional millwork in the lobby area on top of a
ledge which had already been specified in the documents. Housing Program Manager
Barnes said a complete Certificate of Occupancy has been obtained from the City's
Building Department. There is still $100,000 that is being held back until all items on the
punch list are taken care of and the only item left to correct is the community room doors
for which the parts are on order. Housing Program Manager Barnes said additional items
have been requested by the manager of the building such as grab bars for showers which
are being installed upon request and automatic door openers for the front doors will be
installed. He said the building will be evaluated every so often and one item which is
being considered is additional storage.
Commissioner Ludovissie asked whether these changes have been discussed with the
contractor. Housing Program Manager Barnes said they have and are still in negotiations
with the contractor.
MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving
Change Order Number 5 in the amount of $23,777.
Vote. 3 Ayes. Motion approved.
Plymouth Housing and Redevelopment Authority
September 21, 2006
Page 3
B. Consider changing the March HRA meeting date.
Housing Program Manager Barnes said that the Board and Commission recognition dinner
will be held on the HRA regular meeting date.
Motion by Commissioner Ludovissie to move the March HRA meeting date from March
15th to March 22nd, seconded by Commissioner Flansburg.
Vote. 3 Ayes. Motion approved.
4C. Vicksburg Marketing
Grace Management Representative Boedigheimer reported that 38 units are now occupied.
19 of the 38 units are the affordable units and nineteen are market rate. She said they have
64 deposits to date and require a $500 deposit which is fully refundable. Once the
applicant moves in the $500 deposit becomes the security deposit. She said that eight
applicants are waiting to sell their homes and if another offer is made for that particular
unit the applicant is given three days to decide whether they want to take it at that time.
They received three new deposits this week and are expecting five more units to be
occupied by mid February. Commissioner Ludovissie asked if there seems to be a trend as
to which models are not being chosen. Grace Management Representative Boedigheimer
replied that style E is not being chosen and she does not know why. Commissioner
Kovach asked if it would be possible for the Vicksburg Crossing Manager to inquire as to
why some tenants chose the units they did rather than other units. Commissioner
Ludovissie asked what other activities could be used to promote the building during the
spring and summer. Ms. Boedigheimer suggested having an open house around St.
Patrick's Day. Commissioner Kovach suggested inviting the neighbors living behind the
building to the open house which is planned for February 13th
4. ADJOURNMENT
Meeting adjourned at 7:45 PM.
HRA/Minutes 1-25-07