HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 12-15-2005MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
December 15, 2005
PRESENT: Commissioners Steve Ludovissie, Tim Bildsoe, Jim Kovach and Jenny Flansburg
ABSENT: Chair Susan Henderson
STAFF PRESENT: Housing Program Manager Jim Barnes and Office Support Representative
Barb Peterson.
OTHERS PRESENT: Center for Energy and Environment representative Mark Opdahl
1. CALL TO ORDER
Commissioner Bildsoe called the Plymouth Housing and Redevelopment Authority meeting to
order December 15, 2005 at 7:05 P.M.
Housing Manager Barnes noted there is an additional item to add to the agenda as 3C.
2. CONSENT AGENDA
A. Approve November 16, 2005 HRA Meeting Minutes
B. Plymouth Towne Square. — Accept monthly housing reports.
C. Stone Creek Village. Approve subordination agreement for permanent financing.
MOTION by Commissioner Bildsoe, seconded by Commissioner Ludovissie, approving the
consent agenda.
Vote. 4 Ayes. Motion approved.
3. NEW BUSINESS
A. Plymouth Towne Square. Center for Energy and Environmental Proposal to Create
Roof and Attic Bid Specifications.
Housing Program Manager Barnes presented an overview of the December 15, 2005 staff report.
Mark Opdahl explained the bid submitted by the Center for Energy and Environment creating a
comprehensive plan to address the roof issues at Plymouth Towne Square.
Commissioner Ludovissie asked who would be accountable if there are still issues when the
project has been completed. Mr. Opdahl stated the contractor would be accountable because the
solution would be their design.
Plymouth Housing and Redevelopment Authority
December 15, 2005
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Commissioner Ludovissie asked if it would be possible to negotiate a fee structure payment
rather than paying the entire amount within thirty days of receipt of written report. Housing
Program Manager Barnes said staff would work with CEE to come up with an acceptable fee
payment structure.
Commissioner Ludovissie asked if part of the attic would be tested before completing the twelve
attic units. Mr. Opdahl said that all twelve attics will be tested and a solution proposed. Once
one attic has been completed, they will test it to make sure the proposed standards have been
met.
Commissioner Flansburg asked what other problems could surface outside the corrected area.
Mr. Opdahl said they are using the twelve attics as a boundary and everything related to them
would be covered under the whole package.
Commissioner Bildsoe said he appreciates Mr. Opdahl's comment about diverting the liability to
the contractor but he wants to be sure the issue is totally solved. Mr. Opdahl said they would
notify the HRA of any additional items that require attention as they look at the entire picture.
Commissioner Ludovissie asked about the six week time period after authorization has been
given to proceed with the work. Mr. Opdahl said they have staff available to begin work the first
week of January and in this time period they will be able to complete the evaluation process. Mr.
Opdahl indicated the actual work would begin in the spring.
MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving the
proposal by the Center for Energy and Environment to create roof and attic bid specifications for
Plymouth Towne Square with an addition that payments be broken into segments.
Vote. 4 Ayes. Motion approved.
Commissioner Bildsoe suggested holding a special meeting, if necessary, for further discussion.
B. Vicksburg Crossing. Grace Management Proposal for Management Services
Following a brief discussion regarding the management proposal, the Board decided to table this
item until the January meeting.
MOTION by Commissioner Bildsoe, seconded by Commissioner Ludovissie, to table Item 3B
until the January meeting.
Vote. 4 Ayes. Motion approved.
C. Vicksburg Crossing. Verbal update on progress of building.
Housing Program Manager Barnes presented an update on the progress of Vicksburg Crossing.
Commissioner Flansburg requested having the name of the item next to the Change Order
Number. Housing Program Manager Barnes said the items would be included in the complete
package, which the Board will receive in January.
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December 15, 2005
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5. ADJOURMENT
Meeting adjourned at 8:00 PM.
HRA/Minutesl2/15/05