HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-18-2005MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
August 18, 2005
PRESENT: Chair Susan Henderson, Commissioners Steve Ludovissie, Jim Kovach and Jenny
Flansburg
ABSENT: Commissioner Tim Bildsoe
STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Specialist Tracy Jones and
Office Support Representative Barb Peterson.
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Henderson called the Plymouth Housing and Redevelopment Authority meeting to order
August 18, 2005 at 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes from July 21, 2005 and August 4, 2005.
B. Plymouth Towne Square. — Accept monthly housing reports.
C. Approve CDBG Consolidated Annual Performance and Evaluation Report.
D. 2005 Plymouth Towne Square Resident Survey.
E. Change HRA September meeting date from September 15th to September 22nd
MOTION by Commissioner Flansburg, seconded by Commissioner Kovach, approving the
consent agenda.
Vote. 4 Ayes. Motion approved.
Housing Program Manager Barnes noted that a new easement map will replace the map in Staff
Report 4A.
3. PUBLIC HEARING
A. Reallocation of Funds and Adoption of Revised Citizen Participation Plan for the
Community Development Block Grant Program
HRA Specialist Jones presented an overview of the staff report. She said the City of Plymouth is
a Community Development Block Grant (CDBG) entitlement community. Funds are allocated
directly from the U.S. Department of Housing and Urban Development (HUD) on an annual
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August 18, 2005
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basis. She said the City is required to meet various program requirements to ensure continued
funding. She explained that two of these program requirements are the adoption of the annual
action plan which is done at the February meeting and the adoption of the Citizen Participation
Plan.
HRA Specialist Jones explained how the funding for the program is predicted and said it is a
very difficult process because we're not sure of the future demands of those programs as well as
the amount of program income they will receive. Since the last Action Plan Plan was adopted in
February of 2005 demand for Plymouth's First Time Homebuyer Program has continued to grow
while the demand for the Rehab Program has remained the same. She said that as of June 30,
2005 the 2004 First Time Homebuyer Program had a balance of $27,151.81 with seven
applications on hold until additional funding is received.
Ms. Jones said that as of June 30, 2005, the 2003 and 2004 Housing Rehab Programs had a
combined balance of $157,524.48 with four rehab projects underway.
HRA Specialist Jones stated that staff is recommending the transfer of $100,000 in CDBG
funding to be reallocated from the 2003 and 2004 Housing Rehabilitation Programs into the 2004
First Time Homebuyer Program. The approval would leave a balance of $0.00 in the 2003
Housing Rehabilitation Program and $57,524.48 in the 2004 Housing Rehabilitation Program.
Ms. Jones noted that both programs will be receiving their 2005 allocations at the end of August.
HRA Specialist Jones explained the adoption of the revised Citizen Participation Plan. She said
the City of Plymouth is part of the Hennepin County Consortium and they just updated their
2005-2009 Consolidated Plan. She said that as part of this plan the Consortium adopted a new
Citizen Participation Plan.
HRA Specialist Jones said the City of Plymouth Citizen Participation Plan has been rewritten to
be consistent with the Hennepin County plan. She said the majority of revisions were format and
layout changes. Ms. Jones also stated that minor wording changes were made to the plan.
Chair Henderson asked how the Citizen Participation Plan affects the HRA. HRA Specialist
Jones said it outlines the public input process. Housing Program Manager Barnes added that it
allows the public and interested parties to have a say in how monies are spent in their
communities.
Commissioner Ludovissie asked why the Rehabilitation Loan Program has faltered. Housing
Program Manager Barnes said it was due mainly to lack of staffing. The Center for Economic
Development was contracted to help run the program. He said we do have some excess money
in the Rehab Program and are moving forward to get some projects running.
Commissioner Ludovissie asked if the program money is actually lost if it is not used in a timely
manner. Housing Program Manager Barnes said the first time this would happen a stern letter
would be received from HUD. If it happened again less money would probably be received.
Chair Henderson opened the Public Hearing.
Chair Henderson closed the Public Hearing as nobody was present to speak.
Plymouth Housing and Redevelopment Authority
August 18, 2005
Page 3
MOTION by Commissioner Ludovissie, seconded by Commissioner Flansburg recommending
that the City Council reallocate funds and adopt the revised Citizen Participation Plan for the
Community Development Block Grant Program.
Vote. 4 Ayes. Motion approved.
4. NEW BUSINESS
A. New Senior Project — Approve Amended Purchase Agreement & Execute an
Easement Agreement
Housing Program Manager Barnes stated that the City Council took action to remove Medina
Road from the transportation plan a few months ago, causing a problem because some of the
land was the right-of-way for the former proposed Medina Road. He said staff is proposing to
attach this piece of property to the HRA's land rather than to CSM's land. He said our Civil
Engineer did a survey to create a metes & bounds legal description of the right-of-way.
Housing Program Manager Barnes explained the Easement Agreement included in the staff
report. CSM is responsible for building and maintaining the berms so they need an easement to
be able to access that area.
Commissioner Flansburg asked if we are prohibiting the HRA from using the land in the future
if needed. Housing Program Manager Barnes said there will also be a service road and berms
with just a small portion belonging to the HRA. Most land belongs to CSM and some to the
City. He said it will not prohibit the HRA from anything in the future.
Commissioner Ludovissie asked if CSM is responsible for maintenance so there will not be a
burden on the HRA. Housing Program Manager Barnes replied it will not.
MOTION by Commissioner Kovach, seconded by Commissioner Flansburg, approving the
amended Purchase Agreement and Easement Agreement for Vicksburg Crossing and authorizing
the HRA Chair and Executive Director to execute the agreements.
Vote. 4 Ayes. Motion approved.
5. ADJOURMENT
Meeting adjourned at 7:15 PM.
HRA/Minutes8/18-05