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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 05-19-2005MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY May 19, 2005 PRESENT: Chair Susan Henderson, Commissioners Tim Bildsoe and Jenny Flansburg ABSENT: Commissioners Steve Ludovissie and Jim Kovach STAFF PRESENT: Executive Director Anne Hurlburt, Housing Program Manager Jim Barnes and Office Support Representative Barb Peterson. OTHERS PRESENT: Bill Wolters from Constructive Ideas, Jim Parrish, Bekah Padilla and Sari Ann Olson from Miller Hansen Partners 1. CALL TO ORDER Chair Henderson called the Plymouth Housing and Redevelopment Authority meeting to order May 19, 2005 at 7:00 PM. Housing Manager Barnes noted there are two additional items to add to the agenda as 4C, Meeting Changes and 4D, Staff Addition. 2. CONSENT AGENDA A. Approval of the April 21, 2005 HRA Meeting Minutes. B. Plymouth Towne Square. — Accept monthly housing reports. C. Plymouth Towne Square. Transfer of deed D. Plymouth Towne Square. Approve the opening of the one -bedroom wait list MOTION by Commissioner Bildsoe, seconded by Commissioner Flansburg, approving the consent agenda. Vote. 3 Ayes. Motion approved. 3. NEW BUSINESS A. New Senior Building. Review and approve design documents and authorize Miller Hanson to issue the bid documents. Housing Manager Barnes stated that Jim Parrish, architect from Miller Hanson, is here tonight and will review the plans with the Board. Housing Manager Barnes said this would be the last chance for the Board to make any changes or additions to the plans before they are submitted to the City's Building Department for review. Plymouth Housing and Redevelopment Authority May 19, 2005 Page 2 Housing Manager Barnes said the design of the building has not changed significantly from previous sketches the Board has already reviewed. The building remains a 96 -unit building with a mix of 1 -bedroom, 1 + den, and 2 -bedroom units. The amenities include washers & dryers, exercise room, craft room, library/computer room, and community room/kitchen. The unit cost is projected to be $89,000 per unit and if the bid comes in below that amount the Board can consider additions to the plan. Reserve funds could also be used for additions/alternatives. Housing Manager Barnes said the plan would be submitted to the City's Building Department on May 31, 2005 for a code review. The plan will then be offered for bid on July 1, 2005. The sealed bids will be due on July 21, 2005 and the contractor will be selected on August 4, 2005. Construction will begin on August 8, 2005 with substantial completion scheduled for August 16, 2006. Occupancy will begin on September 1, 2006. Jim Parrish, architect from Miller Hanson presented the revised plan to the Board. Chair Henderson questioned how often Hardy plank siding would need to be painted. Mr. Parrish said painting would be required every 5-7 years. Discussion occurred regarding a second elevator. Mr. Parrish said the shaft would be included in the original design and used for storage on each floor until the second elevator is installed. Mr. Wolters indicated the cost would be approximately $80,000 for the second elevator. Sari Ann Olson, designer from Miller Hanson, spoke about the layout of tables in the community room. She also presented sample boards of materials to be used in the common areas. Discussion took place regarding the use of a parking stall in the garage for a car wash. The stall designated for a car wash has been removed from the current plan. There are now 70 underground parking spots and 41 outside spots. Commissioner Bildsoe suggested adding a faucet in the bicycle area that could be used for washing cars. Commissioner Bildsoe asked about plans for media equipment. Mr. Parrish said each unit will be equipped with a media unit and explained the various types of equipment that would be included. Housing Manager Barnes asked if there would be a spot for carts to be kept near the elevator space. Mr. Parrish said they could include an area for carts. Mr. Parrish described each unit and pointed out on the sketch board where they are located in the building. Director Hurlburt asked what brand appliances will be included. Mr. Parrish said they would be equivalent to Whirlpool. The plans currently call for a washer, dryer, refrigerator, range and dishwasher in each unit. Discussion occurred about whether to include cabinet knobs & pulls. The Board decided this item could be an addition/alternative. Plymouth Housing and Redevelopment Authority May 19, 2005 Page 3 The use of Magic Pac HVAC systems in each unit was discussed. They would take a corner out of each unit and the Board decided to leave it as an addition/alternative. Commissioner Flansburg asked about enlarging the community room. Mr. Parrish said that is not a change that can be made at this point. Commissioner Bildsoe inquired about a front porch. He said he likes the idea of a porch on the front of the building and that it should be included in the base plan. The other board members concurred and it was decided the building design would include a front porch. Commissioner Flansburg asked whether there are any additions that should be added to the outside of the building. Director Hurlburt inquired about exterior lighting. She stated that the City would need a detailed lighting plan. It was suggested to add lighting by the sidewalks along the west and north side of building and add lighting at the monument base. Commissioner Bildsoe asked about a closed circuit security camera. Housing Manager Barnes said the idea was considered, however, it was not included due to costs associated with monitoring the system. He added it might give the residents a false sense of security. Commissioner Bildsoe said he feels it would not be about watching the people who live there but having a tape available to view for security purposes. Discussion occurred on locations for the cameras. The Board felt this item should be kept on the addition/alternative list. MOTION by Commissioner Bildsoe, seconded by Commissioner Flansburg to approve HRA Resolution 2005 approving design documents and authorize the issuance of bid documents for the new senior project. Vote. 3 Ayes. Motion approved. B. Plymouth Towne Square. Review Amended Lease Document. Housing Manager Barnes said the City Attorney reviewed the Plymouth Towne Square lease document. He pointed out the changes that have been made to provide updated language commonly being used in today's apartment rental markets. Chair Henderson pointed out that the document contains typos that should be corrected. MOTION by Commissioner Bildsoe, seconded by Commissioner Flansburg authorizing staff to begin using the new lease document when typo revisions have been corrected. Vote. 3 Ayes. Motion approved. 4. OLD BUSINESS A. New Senior Project. Building Name Housing Manager Barnes provided an overview of previous Board discussions on naming the new facility. Barnes said that staff has provided an updated list of names and reviewed the principles staff used in compiling the updated list. These principles include not using an existing apartment complex or commercial building name; avoiding architectural or natural features, Plymouth Housing and Redevelopment Authority May 19, 2005 Page 4 which are not present; and avoid using towne or square so it is not confused with our current building. Chair Henderson suggested having a contest to select the name. Housing Manager Barnes said the HRA really should name the building this evening because we need to begin marketing the project. Housing Manager Barnes stated that staff felt it may be beneficial to our building if the name was some how connected to the overall development "The Shops at Plymouth Creek". Commissioner Bildsoe did not feel that people know the names of most of the retail centers in Plymouth so this would not assist our building. The Board discussed various names and decided on Vicksburg Crossings. MOTION by Commissioner Bildsoe, seconded by Commissioner Flansburg, to name the new senior building Vicksburg Crossings. Vote. 3 Ayes. Motion approved. B. Election of Officers The Board discussed the election of officers and it was decided the officers would remain the same. MOTION by Commissioner Bildsoe, seconded by Commissioner Flansburg, electing Commissioner Henderson as Chair, Commissioner Bildsoe as Vice Chair, and Commissioner Ludovissie as Secretary. Vote. 3 Ayes. Motion approved. C. Meeting Changes Housing Manager Barnes said that beginning in June the HRA Board meetings will be held at Plymouth Towne Square. In the event of a Public Hearing the meeting will be held at Plymouth Creek Center. D. Staff Addition Housing Manager Barnes announced that Glenn McLearen is now working with the HRA staff. 5. ADJOURMENT Meeting adjourned at 9:15 PM. HRA/Minutes/5-19-05