HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 05-15-2003MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
May 15, 2003
PRESENT: Commissioners Susan Henderson, Steve Ludovissie, Leon Michlitsch, Tim Bildsoe
and Jenny Hibbard
ABSENT: None
STAFF PRESENT: Executive Director Anne Hurlburt, Housing Program Manager Jim Barnes,
Office Support Representative Barb Peterson
OTHERS PRESENT: None
1. CALL TO ORDER
Chair Henderson called the Plymouth Housing and Redevelopment Authority meeting to order
May 15, 2003 at 7:00 p.m.
2. APPROVAL OF MINUTES
MOTION by Commissioner Bildsoe, seconded by Commissioner Michlitsch, approving the
April 10, 2003 minutes.
Vote. 5 Ayes. Motion approved unanimously.
3. CONSENT AGENDA
A. Plymouth Towne Square — Accept monthly housing reports.
B. Approve application to MHFA for the Rehabilitation Loan Program
MOTION by Commissioner Bildsoe, seconded by Commissioner Michlitsch, approving the
Consent Agenda items. Vote. 5 Ayes. Motion approved unanimously.
4. PUBLIC HEARING — No public hearing.
5. NEW BUSINESS
A. Plymouth Towne Square. Policy relating to solicitations and posting of information
material in the facility.
Housing Manager Barnes stated that the HRA does not have a policy in place at Plymouth
Towne Square relating to the types of solicitors or non-residents who may be permitted to enter
the building and discuss issues with the residents. He stated this recently became an issue when
a person sent a letter regarding the proposed third indoor hockey rink to be built at the Ice
Center. Discussion took place regarding how this type of request should be handled and if a
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May 15, 2003
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policy needs to be drafted regarding solicitations and posting of information. Housing Manager
Barnes stated that staff would like direction from the HRA as to what items would be appropriate
for the policy. Staff will then work with the City Attorney to draft a formal policy. Housing
Manager Barnes said they have talked to other apartment buildings and could not find any that
had a written policy other than no -solicitation.
Discussion occurred regarding the use of two bulletin boards to separate information which
would come from Plymouth Towne Square Management versus the residents or community.
The Board thought this would be a good idea.
Commissioner Ludovissie felt a policy needs to be addressed but shouldn't be blown out of
proportion. He felt they should have a non -solicitation policy but it would be impossible to
cover the numerous items that could occur in a written policy. He feels we should provide a
secure environment in which people cannot just walk in and should be treated the same as a
private home. Director Hurlburt said this particular person wanted to enter and have a meeting
to organize the residents around an issue.
Commissioner Bildsoe felt the wording of a policy would be a question for the City Attorney.
He felt there was a difference between a resident organizing a meeting and someone coming in
from the outside to speak. He also felt the person who is requesting to speak should contact the
Resident Council and see if they are in favor of having a speaker on the subject.
Commissioner Bildsoe said political campaigning is still legal, which would include the
dropping off of literature.
Commissioner Hibbard felt we should stick to the non -solicitation policy and address with the
residents what they feel is appropriate as far as letting people in to speak. Director Hurlburt said
drafting a policy would be for the benefit of the manager.
Housing Manager Barnes clarified how the Commissioners want to proceed in drafting a policy.
Chair Henderson suggested that staff write a policy for the benefit of the manager. Housing
Manager Barnes said that staff will prepare a policy, and bring it to the HRA Board in June.
B. Plymouth Towne Square common area renovations and updates
Housing Manager Barnes provided an update on this issue and stated that two bids have been
received and they are very similar in cost. Chair Henderson brought up a process that could be
used in which the product is purchased from the designer. Director Hurlburt said we need to bid
the whole package so we don't violate bidding laws.
Commissioner Ludovissie asked if a five-year capital improvement plan has been done for this
property. He would like to see what that plan looks like and if there is a scheduled replacement
plan. Housing Manager Barnes stated that there is a replacement plan covering all components
and when we anticipate using reserves for replacements. Commissioner Ludovissie said he
would like to see what items are on the replacement list as it may need to be updated. Director
Hurlburt said she felt confident there are enough reserves. Commissioner Ludovissie questioned
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May 15, 2003
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the amount when it comes to replacing major items such as windows or the roof. Chair
Henderson agreed with Commissioner Ludovissie.
A tour of the building was taken and discussion took place regarding possible redecorating. The
Board requested staff to ask the designers to revise their proposals to reflect a reduced scope of
the project to selectively update and redecorate where most needed.
6. ADJOURNMENT
Motion by Commissioner Bildsoe, seconded by Commissioner Ludovissie to adjourn the
meeting. Meeting adjourned at 8:40 p.m.
HRA/Minutes/051503