HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-03-2000MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
August 3, 2000
PRESENT: HRA Chair Brad Brown, HRA Commissioners, Leon Michlitsch, Dick Abel, Susan Henderson
ABSENT: HRA Commissioner Tim Bildsoe
STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith, HRA Specialist
Rebecca Stoen, Housing Technician Melissa Carnicelli, T.RA.LL.S. Coordinator Debra Riel and Senior
Clerk/Typist Barb Peterson
OTHERS PRESENT: Planning Commission Liaison Sarah Reinhardt
1. CALL TO ORDER
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Brown on August 3,
2000 at 7:05 p.m.
2. APPROVAL OF MINUTES
MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, to recommend approval of the June 15,
2000 meeting minutes.
Vote. 4 Ayes. Motion adopted unanimously.
3. USE OF PRIVATE DONATIONS FOR UNMET NEEDS FOR CLIENTS IN THE TRAINING AND
RESOURCES TO ATTAIN INDIVIDUAL LONG-TERM SUSCCESS (TRAILS) PROGRAM
Housing Technician Carnicelli explained that we periodically receive donations from private sources. At this time
we are not seeking private funding, however, we want approval to designate the donated funds for client's unmet
needs. Supervisor Goldsmith stated that we would like to be able to tell the source of the donation that we are using
the money for this purpose. Chair Brown asked what unmet needs might be. Housing Technician Carnicelli
explained they are to be used for things such as car repairs, uncovered health expenses, or sick day childcare. We are
hoping to cover more of these needs. Commissioner Abel asked how much has been received in funds. Housing
Technician Carnicelli stated that approximately $500-$1000 was received last year.
MOTION by Chair Brown, seconded by Commissioner Abel, to adopt HRA Resolution 2000-10 recommending that
the HRA Board of Commissioners authorize the allocation of private donations to the TRAILS program for unmet
client needs as recommended by the TRAILS Coordinator and approved by staff responsible for administering the
Section 8 Program.
Commissioner Henderson suggested setting a definite goal and work towards raising that amount. Commissioner
Abel asked how it is being proposed to the businesses. Chair Brown, Commissioner Henderson, and Supervisor
Goldsmith are bringing it to the businesses when they make visits.
Roll Call Vote. 4 Ayes. HRA Resolution 2000-10 adopted unanimously.
TRAILS ANNUAL PROGRAM REPORT
TRAILS Coordinator Debra Riel gave a presentation about the TRAILS program and explained how it works. She
said that clients are able to be on the program for five years. Six clients have used escrow funds to purchase homes
in the past year. Two of these were Plymouth clients. Chair Brown asked about the type of help available to
purchase a home. Most of our clients work with CASH and we require them to attend homebuyer classes. They can
Plymouth Housing and Redevelopment Authority
August 3, 2000
Page 24
use their Family Self -Sufficiency escrow account for a down payment. Many also use the HRA's First Time
Homebuyer Program and MI -IFA below market rate mortgage programs.
Plymouth Housing and Redevelopment Authority
August 3, 2000
Page 25
4. SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION SUBMISSION
Housing Technician Carnicelli explained the Section 8 Management Assessment Program (SEMAP) which will
enable HUD to identify the HRA's management capabilities and deficiencies. There are 14 different indicators plus
we are eligible for a deconcentration bonus indicator. Ten indicators are verified by HUD on our annual audit. For
the other four the HRA must conduct a quality control sampling and assessment. This was performed by Clerical
Supervisor Denise Hutt. On our quality control sampling a couple of problems were found relating to selection from
the waiting list and adjustment of income. A lack of documentation was the cause of most problems. Procedures
have now been set up to correct these. The certification will be submitted to HUD by the end of the month. Planning
Commission Liaison Reinhardt asked what the points get you. We have a score of 105 out of 135 points. This puts
us in a standard performance rating. A low rating designates a "troubled agency" that would be subject to additional
HUD oversight and review. A very high rating designates an "exceptional agency" that would receive less oversight
and review. We fall in the normal range between these. Certification is also an opportunity for the Board to become
aware of any significant problems.
MOTION by Commissioner Abel, seconded by Commissioner Henderson, recommending that the HRA Board adopt
the attached resolution 2000-11 approving and executing the Section 8 Management Assessment Program
Certification for submission to HUD.
Roll Call Vote. 4 Ayes. HRA Resolution 2000-11 adopted unanimously.
5. POSSIBLE ACQUISITION OF THREE SINGLE FAMILY LOTS IN ELMHURST ADDITION
The acquisition of single family lots was discussed at the last HRA meeting and we approved looking into it further.
As shown on the attached map, two of the homes are to be condemned by the City. The dotted property is that of a
homeowner who may be willing to sell part of her property also. The next step will be to get appraisals, quotes, and
determine if it is feasible to go ahead with the purchase. Approximately five variances would be needed to build
homes on the lots. Planning Commission Liaison Reinhardt asked about the effect this will have on the
neighborhood. Director Hurlburt explained the area is not a typical Plymouth neighborhood and does not foresee any
opposition. Housing Specialist Stoen stated that it would be to our advantage to acquire all three lots at one time.
MOTION by Commissioner Abel, seconded by Commissioner Michlitsch, recommending that the HRA Board
authorize the Executive Director to initiate voluntary acquisition activities for 2356 and 2344 Ives Lane and the
portion of 2351 Hemlock necessary for development of at least one of the two parcels. Acquisition would be subject
to Board approval of the purchase price. Purchase of a portion of 2351 Hemlock would be contingent on successful
acquisition of at least one of the properties on Ives Lane.
Chair Brown asked what type of house and how many could be built on the lots. Housing Specialist Stoen thought
we could put two houses on the property and a number of styles would fit.
Vote. 4 Ayes. Motion adopted unanimously.
6. REVISIONS TO THE DRAFT COMPREHENSIVE PLAN UPDATE
Supervisor Goldsmith said that the City had received a request from the Community Housing Coalition for additional
language in the Comprehensive Plan clarifying the City's intention to promote and encourage the development of
housing to include a variety of prices, styles, and types of housing to meet the future needs of the City. On July
251' ,
Council Members, Coalition Members, and staff met and indicated support for the revised language. Chair Brown
stated that he was at the meeting. At the original meeting they were pretty aggressive in wanting the city to be more
proactive in requiring affordable housing. Supervisor Goldsmith revised the wording and they were very supportive
of it. He said that he is optomistic that the Council will adopt the new language.
MOTION by Commissioner Henderson, seconded by Commissioner Michlitsch, recommending that the HRA Board
authorize the HRA Chair to convey to the City Council the HRA's support for the City's adoption of the revised
Housing policy section in the City's Comprehensive Plan update.
Plymouth Housing and Redevelopment Authority
August 3, 2000
Page 26
Vote. 4 Ayes. Motion adopted unanimously.
7. USE OF TAX INCREMENTS FOR AFFORDABLE HOUSING DEVELOPMENT
Supervisor Goldsmith stated that this is a major initiative on the part of the HRA and the City. If the resources
are available there are many affordable housing opportunities in the City. The City has to begin to look at ways to
supplement state, county and federal resources in doing this. Private developers are poised to undertake these
developments but they will go forward without including affordable housing if funds are not available. Most of
the developments listed on the attachment are potential tax increment districts.
City Tax Increment District 7-2 currently has met all its financial obligations and under state statute additional
funds could be generated by the district for affordable housing anywhere in the City. Commissioner Abel asked
how these funds are generated. Director Hurlburt explained the tax increment process. Supervisor Goldsmith
said the city would need to meet the 10% local contribution payment to the district. Director Hurlburt explained
that this is one opportunity that we have. Chair Brown asked what the public process is for accomplishing this
use of the additional funds. The City Council will need to hold a public hearing to amend the tax increment plan.
This process will take 60 days. The first excess funds will be distributed in December. Commissioner Henderson
asked where the objections would come. There should not be very many objections from school districts.
MOTION by Commissioner Henderson, seconded by Commissioner Abel, adopting recommendations to the City
Council that:
a. The City proceed to develop specific tax increment project and program proposals in support of proposed
affordable housing development; and
b. The City consider an amendment of the TIF District 7-2 to utilize anticipated increments to support
affordable housing development elsewhere in the City.
Chair Brown asked for discussion. Planning Commission Liaison Reinhardt asked how much longer the district
would remain? Under the statute only 35% of the total increment can be used for housing outside of the district.
This would extend the district for a maximum of 3.5 years. Supervisor Goldsmith said it can be used for
undeveloped land as well as developed land. Director Hurlburt thought the next step would be to go to the Council
with HRA's recommendation. Commissioner Abel asked about abatements. Director Hurlburt said that none have
been done in Plymouth. Also, abatements do not provide the deep subsidies generally needed for affordable housing.
Vote: 4 Ayes. Motion adopted unanimously.
8. RESOLUTION ADOPTING REVISED 2000 AND ORIGINAL 2001 HRA PROGRAM BUDGETS
Supervisor Goldsmith explained the minor budget corrections in the new budget pages handed out to the
Commissioners. He said there are no surprises in the budget. The increase is relevant to the HRA Specialist
position. The changes in the Data Processing Allocations occurred because of a shift of a workstation into CDBG
and out of the Section 8 budget. All City allocations are coming out of the HRA Levy. This frees up federal program
funds for direct services to clients. Director Hurlburt said the City is in the process of approving budgets and that's
why the time frame for review and approval was important. Commissioner Henderson wanted to know if the HRA
funds are where buildings such as the new homes would be funded. Supervisor Goldsmith said it could be CDBG or
HRA funds. The main control of the Council over the HRA is the levy. Discussion was held on whether to ask for
more funds. Supervisor Goldsmith explained the other funds that would be available for other opportunities.
MOTION by Commissioner Michlitsch, seconded by Commissioner Henderson, recommending that the HRA Board
adopt the attached resolution approving the 2000 budget revisions and the 2001 budgets and recommending approval
by the City Council of the CDBG budget and adoption of a 2001 HRA property tax levy sufficient to produce
revenues as required by the HRA General (Levy) Fund, CDBG, and Section 8 Program budgets.
Roll Call Vote. 4 Ayes. Resolution 2000-12 adopted unanimously.
Plymouth Housing and Redevelopment Authority
August 3, 2000
Page 27
9. PLYMOUTH TOWNE SQUARE MONTHLY MANAGEMENT REPORT
The roof repairs are in the planning stage but they have had a problem finding contractors to do the work. Walker is
trying to find a contractor.
10. OTHER BUSINESS
Housing Specialist Stoen said that Hammer Residences would like to give the HRA a tour of their homes. October 19
was one possible date. September 21 would also be an option. The consensus was to meet at 5:30 p.m. near 101 &
County Rd 6. October 19th.
Supervisor Goldsmith said the neat meeting would be the regularly scheduled September 21st
meeting.
Housing Specialist Stoen presented the results of the application, which was submitted to Met Council for the
Rottlund Homes Reserve Development. This morning we learned that we are not being invited to put in a second
bid. Other grants are still being discussed. Supervisor Goldsmith explained what was included in the grant. [Note
three weeks later the Metro Council staff submitted a supplementary recommendation including Plymouth, Brooklyn
Park, and Eden Prairie to the Metropolitan Council. We have been selected and are in the process of preparing our
Phase 2 application.]
Supervisor Goldsmith announced that Housing Technician Carnicelli has been promoted to the new Housing
Specialist position.
11. ADJOURMENT
Meeting adjourned at 9:15 p.m.
P? -
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
August 3, 2000
PRESENT: HRA Chair Brad Brown, HRA Commissioners, Leon Miehlllseh, Diels Abel, Susan Henderson
ABSENT: HRA Commissioner Tin Blldsoe
STAFF PRESENT: Executive Director Anne Hoiburt, HRA Supervisor Ed Gohbmdtb, HRA SpeclaWt
Rebecca Sam Housing Technician Melissa CoraiedB, TA A.I.LS. Coordinator Debra Biel and Senior
ClerWryplst Barb Peterson
OTHERS PRESENT: Planning Commission Liaison Sarah Reinhardt
I. CALL TO ORDER
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Brown on August 3,
2000 at 7:05 p.m.
2. APPROVAL OF MINUTES
MOTION by Catumissioner Michlitsch, seconded by Commissioner Abel, to recommend approval of the June 15,
2000 meeting mimmes.
Vote. 4 Ayes. Motion adopted unanimously.
3. USE OF PRIVATE DONATIONS FOR UNMET NEEDS FOR CLIENTS IN THE TRAINING AND
RESOURCES TO ATTAIN INDIVIDUAL LONG-TERM SUSCCESS (TRANS) PROGRAM
Housing Technician Camieelli explained that we periodically receive donations front private sources. At this time we
we not seeking privi te'fumdimg, however, we want approval to designate the donaoed funds for client's unmet needs.
Supervisor Goldsmith stunt that we would bile to be able to tell the sauce of the donation that we we using the money
for this purpose. Chair Brown asked what unmet needs might be. Housing Technician Camicelli explained they are to
be used for things such as car repairs, uncovered health expenses, or sick day childcare. We are hoping to cover more
of these needs. Commissimer Abel asked bow much has been received in foods. Housing Technician Camiceili stated
that approximately SSM 1000 was received last year.
MOTION by Chair Brown, seconded by Commissioner Abel, to adopt HRA Resolution 2000-10 recommending that
the HRA Board of Commissionary c•,rthorite the allocation of private donations to the TRAILS program for unmet
clidm needs as reeommmded by the TRANS Coordinator and approved by staff responsible for administering theSectiongProgram
Commissions Henderson suggested setting a define goal and work towards raising that amounL Commissioner Abel
asked how it is being proposed to the businesses. Chair Brown, Commissioner Henderson, and Supervisor Goldsmith
are bringing it to the businesses when. they stake visits.
Rall Call Vote. 4 Ayes. HRA Resohmion 2000.10 adapted m mmroody.
TRAILS ANNUAL PROGRAM REPORT
TRAILS Coordinator Debra Riel gave a presentation about the TRAILS program and exphua d how it works. She
said that clients are able to be on the program for five yesra. Six clients have used escrow funds to purchase homes in
the past year. Two of these were Plymouth clients. Chair Broom asked about the type of help available to purchase a
home. Most of our clw.0 wok with CASH and we require them to attend homebuyer classes They can use their
Family Self-Sufileieacy escrow account for a down psyne aL Many also use the HRAs First Time Homebuyer
Program and MHFA below market rate mortgage program
Phymouat Homme and Re&'vdganaa Authority
August 3. 2000
Pane 24
4. SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION SUBMISSION
Housing Techuciam Camicelli explatmed the Section 8 Management Assessment Program (SE.MAP) which will enable
HUD to identify the HRA's management capabilities and deficiencies. Thera are 14 different indicators plus. we arc
eligible for a deconcentration bomts indicator. Ten indicators are verified by HUD on our aminal audit. For the other
fan the HRA must conduct a quality control sampling and assessment. This was performed by Clerical Supervisor
Denise Hutt. On our quality control sampling a couple of problems were found relating to selection from the waitinglistandadjmts- of income. A lack of documentation was the cause of most problems. Procedures have now been
set up to correct these. The certification will be submitted to HUD by the end of the month Planning CommissionLiaisonReinhardtaskedwhatthepointsgetyou. We have a seem of 105 out of 13S points. This puts us in a standard
performance rating, A low muM designates a "troubled agency' that would be subject to additional HUD oversiei
and review. A very high rating desigses an "exceptional agency" that would receive less oversight and review. We
fall in the normal range between thee. Certification is also an opportunity for the Baud to become aware of anysignificantproblems.
MOTION by Commissioner Abel, seconded by Commissioner Henderson, mconmading that the HRA Board adopt
the attached resolution 2000-11 approving and executing do Section 8 Management Assessment Program Certification
for submission to HUD.
Roll Call Vote. 4 Ayea. HRA.Reselutiom 2000.11 adopted unanimously.
POSSIBLE ACQUISITION OF THREE SINGLE FAMILY LOTS IN ELMHURST ADDITION
The acquisition ofsingle findly lots was discussed at the last HRA meeting and we approved looting into it father.
As shown on the attached map, two of the hates are to be condemned by the City. The doted property is that of a
homeowner who may be willing to sell part of her property also. The next stop will be to get appraisals. quotes, and
determine if it is feasible to go ahead with the purchase. Approximately five variances would be needed to build
homes on the lots. Planning Commission Liaison Reinhardt salted about the effect this will have on the neighborhood.
Director Hurlburt explained the area is not a typical Plymouth neighborhood and does not foresee any opposition.
Housing Specialist Stolen staled that it would be to our advantage to acquire all three lots at one time.
MOTION by Comnmi num Abel, seconded by Commissioner Mtchhtsch, recommending that the HRA Baud
audwrize the Executive Director to initiate vohmtary acquisition activities for 2356 and 2344 Ives Lame and the portion
of2351 Hemlock necessary for development of at least one of the two parcels. Acquisition would be subject to Board
approval of the purchase price. Purchase of a portion of 2351 Hemlock world be contingent on successful acquisition
of at least one of the properties on Ives Lane.
Chair Brown asked what type of house and how many could be built on the lea. Housing Specialist Stan thought we
could put two haves on the property and.a number of styles would fit.
Vote. 4 Ayes. Motion adopted unanimously.
6. REVISIONS TO THE DRAFT COMPREHENSIVE PLAN UPDATE
Supervisor Goldsmith said that the City had receive4:e request Item de Community Housing Coalition for additional
brilnege in the Conhprehemive Plan clarifying the City's intention to promole and encourage the development of
housing to include a variety of prigs, styles, amid types of housing to mem I the fixture needs of the City. On July 251° .
Council Members. Coalition Members, and staff met and indicated support for the revised laognage. Chair Brown
stated that he was at the meeting. At the original meeting they were pretty aggressive in wanting the city to be more
proactive in requiring affordable housing. Supervisor Goldsmith revised the wording and they were very wppertive ofit. He said that he is optomistic that the Council will adopt the new language.
MOTION by Commissioner Hemrderson, seconded by Commiuwm Mlehlttsch, mcommaidims that the HRA Board
authorize the HRA Chair to convey to the City Council the HRA's support for eh City's adoption of the revised
Housing policy section in the Citys Coeieekeusive Plan Wdde.
Vole. 4 Ayes. Motion adopted ummilmoody.
Pyn-6 ttausing mid Re&-Wpmmt Authority
Augm J. 2000
Pogo 23
7. USE OF TAX INCREMENTS FOR AFFORDABLE HOUSING DEVELOPMENT
Supervisor Goldsmith steed that this is a major initiative on the part of the HRA and the City. If the resources are
available there are many affordable housing opportunities in the City. The City has to begin to look at ways to
supplement amts, county and federal resources in doing this. Private developers are poised to undertake thee
developments but they will go forward without including affordable housing if fiords arc not available. Most of the
developments listed on to attachment aro potential tax increment districts.
City Tax Increment District 7-2 currently has met all its financial obligations and under state arm= additional
funds could be generated by the district for affordable housing anywhere in the City. Commissioner Abel asked
low these funds are generated. Director Hurlburt explained rho tax increment process. Supervisor Goldsmith said
the city would need to rreet the 10% local contribution payment to the district. Director Hurlburt explained that
this is one oppommity that we have. Chair Brown asked who the public process is for accomplishing this use of
the additional Anda. The City Council will need to hold a public hearing to amend the tax increment plan. This
process will rake 60 days. The first excess funds will be distributed in December. Commissioner Henderson asked
where the objections would came. There should not be very many objections from school districts.
MOTION by Commissioner Henderson, seconded by Commissioner Abel, o0opting recommendations to the City
Council that:
a. The City proceed to develop specific tax increment project and program proposals in support of proposed
affordable housing development; and
b. The City consider an amendment of the TIF District 7-2 to utilize anticipated increments to support affordable
housing development elsewhere in the City.
Chair Brown asked for discussion. Planning Commission Liaison Reinhardt asked how much longer the district would
remain? Under the am= only 3396 of the total increment can be used for housing outside of the district. This would
extend the district for a maximum of 3.5 years. Supervisor Goldsmith said it can be used for undeveloped land n well
as developed land. Director Hurlbut thought the next step would be to go to the Council with HRA's
recommendation. Commissioner Abel ashed.abon abatements. Director Hurlburt said that none have been done im
Plymouth. Also, abatements do not provide die deep subsidies generally needed for affordable busing.
Vote: 4 Ayes. Motion adapted unanimously.
8. RESOLUTION ADOPTING REVISED 2000 AND ORIGINAL 2001 HRA PROGRAM BUDGETS
Supervisor Goldsmith explained the minor budget corrections in the new budget pages handed out to the
Commissioners. He said there are no surprises in the budget The increase is relevant to the HRA Specialist position.
The changes in the Data Processing Allocations occurred because of a shift of a workstation into CDBG and out of the
Section 8 budget All City allocations are coming out of the HRA Levy. This frees up federal program funds for direct
services to clients. Direemr Hurlbut aid the City is in the process of approving budgets and that's why the time flame
for review and approval =a im ports& Commoner Henderson wanted to know, if due HRA Ands are where
buildings such as the am homes would be Rmded. Supervisor Goldsmith said it could be CDBG or HRA Anda. The
main control of the Council over &a HRA is &a levy. Discussion was held on whether to ask for more Anda.
Supervisor Goldsmith explained the otl:: Anda that would be available for oder opportunities.
MOTION by Commissioner Michlitsch, seconded by Commissioner Henderson, recommending that the HRA Board
adopt the attached resolution approving the 2000 budget revisions and the 2001 budgets and recommending approval
by the City Council of the CDBG budget and adoption of a 2001 HRA property tax levy sufficient to produce revenues
as required by the HRA General (Levy) Fund, CDBG, and Section 8 Program budgets.
Roll Call Vote. 4 Ayes. Resolution 2000-12 adopted unanimously.
wymwA twusing snd ttederdaptttntt Audmiry
August 3. n00
hp 26
9. PLYMOUTi: TOWNE SQUARE MONTHLY MANAGEMENT REPORT
The roof reTtirs are in the planning stage but they have had a problem fmding contractors to do the work. Walker is
trying to find a contractor.
10. OTHER BUSINESS
Housing Specialist Stoea said that Hammer Residences would like to give the HRA a tour of their homes. October 19
was one passible data. September 21 would also be " gnkm The comes= was to racer at 5:30 p.m. near 101 A
County Rd 6. October 19°.
Supervisor Goldsmith said the next meeting would be the regularly scheduled September 21° meeting.
Housing Specialist Stm presented the results of the application, which was submitted to Met Council for the Rottlund
Homes Reserve Development This atoning we learned that we are not being invited to put in a second bid. Other
grams are all being discussed. Supero m Goldsmith explained what was included in the grant (Note three weeks
Inver the Metro Council staff submitted a supplementary reeommeodaaon including Plymouth, Brooklyn Park and
Eden Prairie to the Metropolitan Council. We have been selected and are in the process of preparing our Phase 2
opp]
Supervisor Goldsmith announced that Housing Technician Camicelli has been promoted to the new Housing
Specialist position.
11. ADJOURMENT
Meeting adjourned at 9:15 pin