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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 05-18-2000MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY May 18, 2000 PRESENT: HRA Chair Brad Brown, HRA Commissioners Susan Henderson, Leon Michlitsch, Dick Abel ABSENT: HRA Commissioner Tim Bildsoe STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith, HRAousi-ng Specialist Rebecca Stoen,_- and Senior Clerk/Typist Barb Peterson OTHERS PRESENT: Planning Commission Liaison Sarah Reinhardt 1. CALL TO ORDER A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Brown on May 18, 2000 at 5:05 p.m. 2. APPROVAL OF MINUTES MOTION by Commissioner T e^aa or ^^ , Henderson seconded by Commissioner `i^'o hli«* e Michlitsch to recommend approval of the April 13, 2000 meeting minutes. Vote. 4 Ayes. Motion adopted unanimously. 3. PRESENTATION ON PLYMOUTH BUSINESS PROFILE - Verbal Supervisor Goldsmith introduced Nnennia Ejebe, a Wayzata High School student, who is umeering-an intern for the City of Plymouth in the Administration Department. She explained that ^ computer program has been purchased by the City of Plymouth purchased called -the Info USA database that provides information about businesses located in Plymouth. She stated that the types of businesses establishment located in Plymouth typically have fewer than 20 employees. Seven companies who do business nationwide are located in Plymouth. Chair Brown asked where -whether the City would be receiving updates for the data. . She said it was a one-time purchased en eompany and as of nwA without a a subscri tpionsforfutureupdates. Director Hurlburt said we can manipulate the data to use as we like and we may need to purchase updates again in the future. Chair Brown asked whether it included data for wages. She said that information is not included. There are sales volume figures for each business. Chair Brown asked if it could plot where certain businesses are located and she said it could;; however, this has not been done-_ Chair Brown presented some background information about TIrienitia and the work she is doing twiththeitsi CONSENT AGENDA — Chair Brown explained that due to the time needed for the Board's Formatted affordable housing tour, that Agenda Items 44, # # 6, and -47a, and #,_-Aol 7b_would be _ _ _ _ _ _ _ Formatted considered as a consent agenda. As such, the items would be considered by the Board on one vote Formatted without any discussion, unless any of the Commissioners, staff, or public requested that the item Formatted be taken off of the consent agenda for individual discussion and consideration. Formatted MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the HRA Board approve Items 44, 46, 47a, and 47b under the consent agenda as follows:, Formatted 4. RESOLUTION 2000 - 05 AUTHORIZING APPLICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR Plymouth Housing and Redevelopment Authority May 18, 2000 Page 18 ADDITIONAL VOUCHERS AND FAMILY SELF-SUFFICIENCY (FSS) COORDINATOR FUNDING 6. RESOLUTION 2000 - 06 APPROVING THE NEW MISSION AND VISION - - - - - - - - -- - - Formatted STATEMENTS AND STRATEGIC PLAN RESULT AREAS AND STRATEGIES AS THE REVISED STRATEGIC PLAN FOR THE HRA HRA STRATEGIC PLAN Plymouth Housing and Redevelopment Authority May 18, 2000 Page 19 HRA Board aclopt the attached resolution approving the new Mission and Vision Statements - Strategic Plan Result Areas and strategies as the revised Strategic Plan for the HRA. RE)! Call 4 Ayes. ADA Dosol„tion 70-0-0- 07—Adopted, ,4.. 7a. PLYMOUTH TOWNE SQUARE MONTHLY REPORT 7b REVISION TO 2000 OPERATING BUDGET FOR PLYMOUTH TOWNE SQUARE increasing the Manager Salary line to $26,905 and the General and Administrative Benefits line to $11,338 accordingtoo the provisions of Section 7.03 of the Property Mana egment Agreement with Walker Development and Management, Inc. in order to increase the weekly hours of the PTS Manager to 32 hours per week. Development and Managemel-A, hie. in order to inerease the weekly hours of the PTS Manager4o 32 hetifs per-weel Roll Call Vote. 4 Ayes. Consent Agenda adopted unanimously_ pISCUSSION AGENDA- Formatted Vet 4 Ayes. ra„;adopted ,------,-si..-------------------------------------' on 5. RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR A METROPOLITAN LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT GRANT FOR THE PROPOSED ROTTLUND HOMES RESERVE DEVELOPMENT Supervisor Goldsmith explained that since the Board Report had been drafted, Metropolitan Council staff had advised him that only the City could submit the application and not the HRA. But, the City Council could designate the HRA to administer the grant on behalf of the City.- A new resolution had been drafted and distributed to the Board Members to reflect this new information. Chair Brown asked what account the money will go into. Supervisor Goldsmith said it would most likely go into a separate account within the HRA General Fund. Chair Brown asked what we can do with the money. Funds would be directed towards the cost of designi and construction of items such as additional trails and trail amenities, "low resource” landscapingandnd a transit stop on site. Commissioner Henderson asked if there was a downside to this. Supervisor Goldsmith said not at -this early in the grant process. This would be a Phase I application with a Phase II application submitted in August upon invitation from the Metropolitan Council. Commissioner Abel asked about the size of the development and the cost. It will include approximately 1,000 housing units. Because of the large size of the development the HRA and the City will need to find significant resources to fund affordable housing as part of the development. The Demonstration Grant does not fund affordable housingdirectly. It funds planning, design, and development concepts to make development more livable. Director Hurlburt said it would probably be another year before the start of development. MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the HRA Board approve the revised resolution in support of the City's submission of an application to Plymouth Housing and Redevelopment Authority May 18, 2000 Page 20 the Metropolitan Council for Livable Communities Demonstration Account funding for Rottlund Homes The Reserve development and offering to administer the grant funds on behalf of the City. 7c. AUTHORIZATION OF -FOR ROOF CORRECTIONS AT PLYMOUTH TOWNE SQUARE - Walk-on Report Supervisor Goldsmith explained that Walker Management had just received bid proposals for corrections to roof problems at Plymouth Towne Square (PTS). He also explained the background of the moisture problems in the attic. The original contractor had corrected aA number of these issues at no cost to the HRA. However, these items were not covered under any warranties and needed to be the responsibility of the HRA. There is a proposal for up to $8,000.00 to do furtherthe roof corrections. Walker solicited proposals fromhad several contractors ^^me out ^^a accepted quite ^ f ^ bids. The least expensive, but most responsive proposal was from y seleeted SELA Contractors. Supervisor Goldsmith requested authorization for Walker ManagemenetiS aSki g Pffffli to ^ ooa ^A4th th&seleetioncontract with SELA for the proposed work. Funding for the work would come from construction funds that have been reserved by the HRA for this specific purpose. Chair Brown asked if it was a leakage problem. Supervisor Goldsmith stated that this problem is. Motion by Commissioner Abel, seconded by Commissioner Henderson recommending that the HRA Board approve the selection of SELA Contractors to do roof corrections for thebidthe cost of up to -of $8,000- to be expended from original construction funds reserved by the HRA for this purpose. Vote. 4 Ayes. Motion adopted unanimously. 8. STATUS OF COMPREHENSIVE PLAN UPDATE — verbal report Director Hurlburt said that the plan is at the Metropolitan Council. She expects to heare something from eCouncil staff within aAueela week. They have had a few questions but City staff was able to indicate that the information was already in the pla ithO flfrm^*i^^ N the Plan s„>,missioninfrmatio other chapter Planning Commission Liaison Reinhardt asked when they are required to get back to us. They have 60 days. 9. OTHER BUSINESS Commissioner Henderson gave an update on the businesses that she, Chair Brown, and Supervisor Goldsmith have been visiting-_ Midgi;1R ^^a'^rrto ^ They are making site visits to all large companies at this time. The purpose of the visits areis to make contact and establish good relationships with companies in Plymouth. Supervisor Goldsmith said that the conversations have been varied and cover information such as -as housing, the Plymouth Job Fair, -and T'+axstLtransit system, and other City facilities and services available for use by the businesses. Commissioner Henderson said it has been a very positive experience. They have been greeted very warmly. Ten letters are being sent out at a time to schedule visits. For the most part the businesses like being in Plymouth. 10. AFFORDABLE HOUSING BUS TOUR ---Material from the tour is attached. - - - - - Formatted Plymouth Housing and Redevelopment Authority May 18, 2000 Page 21 11. ADJOURNMENT Meeting adjourned at 5:55 p.m. to begin a bus tour of affordable housing in Plymouth. MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY May 18, 2000 7 PRESENT: HRA Chair Brad Brown, HRA Commissioners Susan Henderson, Leon Mkblitscb. Dick Abel ABSENT: HRA Commissioner Tim Blldsoe STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith, HRA Specialist Rebecca Steen, and Senior Clerk/Typist Barb Peterson OTHERS PRESENT: Planning Cod nission Liaison Sarah Reinhardt 1. CALL TO ORDER A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Brown on May 18, 2000 at 5:05 p.m. 2. APPROVAL OF MINUTES MOTION by Commissioner Henderson, seconded by Commissioner Michlitsch, to recommend approval of the April 13, 2000 meeting minutes. Vote. 4 Ayes. Motion adopted unanimously. 3. PRESENTATION ON PLYMOUTH BUSINESS PROFILE — Verbal Supervisor Goldsmith introduced Nnemnia Ejebe, a Wayzata High School student, who is an intern for the City of Plymouth in the Administration Department. She explained that the City of Plymouth purchased the Info USA database that provides information about businesses located in Plymouth. She stated that the types of businesses located in Plymouth typically have fewer than 20 employees. Seven companies who do business nationwide are located in Plymouth. Chair Brown asked whether the City would be receiving updates for the data. She said it was a one-time purchase without a subscription for future updates. Director Hurlburt said we can manipulate the data to use as we like and we may need to purchase updates again in the future. Chair Brown asked whether it included data for wages. She said that information is not included. There are sales volume figures for each business. Chair Brown asked if it could plot where certain businesses are located and she said it could; however, this has not been done. CONSENT AGENDA — Chair Brown explained that due to the time needed for the Board's affordable housing tour, that Agenda Items #4, # 6, #7a, and #7b would be considered as a consent agenda. As such, the items would be considered by the Board on one vote without any discussion, unless any of the Commissioners, staff, or public requested that the item be taken off of the consent agenda for individual discussion and consideration. MOTION by Commissioncr Michlitsch, seconded by -Commissioner Abel, recommending that the HRA Board approve Items #4, #6, #7a, and #7b under the consent agenda as follows: 4. RESOLUTION 2000 - 05 AUTHORIZING APPLICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR ADDITIONAL VOUCHERS AND FAMILY SELF-SUFFICIENCY (FSS) COORDINATOR FUNDING Plymouth Housing and Redmiopmrnm Authority May IS, 2000 Page 18 6. RESOLUTION 2000 - 06 APPROVING THE NEW MISSION AND VISION STATEMENTS AND STRATEGIC PLAN RESULT AREAS AND STRATEGIES AS THE REVISED STRATEGIC PLAN FOR THE HRA 71L PLYMOUTH TOWNE SQUARE MONTHLY REPORT 7b REVISION TO 2000 OPERATING BUDGET FOR PLYMOUTH TOWNE SQUARE increasing the Manager Salary line to 526,905 and the General and Administrative Benefits line to SI 1,338 according to the provisions of Section 7.03 of the Property Management Agreement with Walker Development and Management, Inc. in order to increase the weekly hours of the PTS Manager to 32 hours per week. Roll Call Vote. 4 Ayes. Consent Agenda adopted unanimously. DISCUSSION AGENDA S. RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR A METROPOLITAN LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT GRANT FOR THE PROPOSED ROTTLUND HOMES RESERVE DEVELOPMENT Supervisor Goldsmith explained that since the Board Report had been drafted, Metropolitan Council staff had advised him that only the City could submit the application and not the HRA. But, the City Council could designate the HRA to administer the grant on behalf of the City. A new resolution had been drafted and distributed to the Board Members to reflect this new information. Chair Brown asked what account the money will go into. Supervisor Goldsmith said it would most likely go into a separate account within the HRA General Fund. Chair Brown asked what we can do with the money. Funds would be directed towards the cost of design and construction of items such as additional trails and trail amenities, "low resource" landscaping and a transit stop on site. Commissioner Henderson asked if there was a downside to this. Supervisor Goldsmith said not this early in the grant process. This would be a Phase I application with a Phase II application submitted in August upon invitation from the Metropolitan Council. Commissioner Abel asked about the size of the development and the cost. It will include approximately 1,000 housing units. Because of the large size of the development the HRA and the City will need to find significant resources to fund affordable housing as part of the development. The Demonstration Grant does not fund affordable housing directly. It funds planning, design, and development concepts to make development more livable. Director Hurlburt said it would probably be another year before the star of development. MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the HRA Board approve the revised resolution in support of the City's submission of an application to the Metropolitan Council for Livable Communities Demonstration Account funding for Rottlund Homes The Reserve development and offering to administer the grant funds on behalf of the City. 7e. AUTHORIZATION FOR ROOF CORRECTIONS AT PLYMOUTH TOWNE SQUARE Walk-oa Report Supervisor Goldsmith explained that Walker Management had just received bid proposals for corrections to roof problems at Plymouth Towne Square (PTS). He also explained the background of the moisture problems in the attic. The original contractor had corrected a number of these issues at no cost to the HRA. However, these items were not covered under any warranties and Plymmlh HoLmS and Bedevelap wi AudwnW May 18.2000 hp 19 needed to be the responsibility of the HRA. There is a proposal for up to $8,000.00 to do further roof corrections. Walker solicited proposals from several contractors. The least expensive, but most responsive proposal was from SELA Contractors. Supervisor Goldsmith requested authorization for Walker Management to contract with SELA for the proposed work. Funding for the work would come from construction funds that have been reserved by the HRA for this specific purpose. Chair Brown asked if it was a leakage problem. Supervisor Goldsmith stated that this problem is. Motion by Commissioner Abet seconded by Commissioner Henderson recommending that the HRA Board approve the selection of SELA Contractors to do roof corrections for the cost of up to 8,000 to be expended from original construction funds reserved by the HRA for this purpose. Vote. 4 Ayes. Motion adopted unanimously. L STATUS OF COMPREHENSIVE PLAN UPDATE — verbal report Director Hurlburt said that the plan is at the Metropolitan Council. She expects to hear from Council staff within a week. They have had a few questions but City staff was able to indicate that the information was already ir, the plan. Planing Commission Liaison Reinhardt asked when they are required to get back to us. They have 60 days. Commissioner Henderson gave an update on the businesses that she, Chair Brown, and Supervisor Goldsmith have been visiting. They are making site visits to all large companies at this time. The purpose of the visits are to make contact and establish good relationships with companies in Plymouth. Supervisor Goldsmith said that the conversations have been varied and cover information such as housing, the Plymouth Job Fair, transit system, and other City facilities and services available for use by the businesses. Commissioner Henderson said it has been a very positive experience. They have been greeted very warmly. Ten letters are being sent out at a time to schedule visits. For the most part the businesses like being in Plymouth. 10. AFFORDABLE HOUSING BUS TOUR - Material from the tour is attached. 11. ADJOURNMENT Meeting adjourned at 5:55 p.m. to begin a bus tour of affordable housing in Plymouth. Plymouth HRA Affordabk Housing Tour - May 189 2000 soanawn rownnomea aousma.m0nMIMM Arra 7 The City and the HRA assisted in financing the riding and associated improvements fur 219 modest we affordable owner -occupied townhomes. The total cost of the project was 1,577,000. The city financed $1,100,000 with Housing Improvement Area bonds to be re -paid over 15 years by the homeowners. An additional $178,080 was obtained from the Federal Home Loan Bank's Affordable Housing Program to assist 51 low -i come homeowners in the development. The HRA worked with Franklin National Bank to obtain these fimds. The project began in 1998 and was completed in 2000. Shenandoah Woods Apartments Completed in 1999, this 64 unit, mixed income apartment complex has 12 of c4WroonL 36 two- bedroom, and 16 three-bedroom apartments. This project is mull -funded and includes Li ing from CDBG, Minnesota Housing Finance Agency, Metropolitan Council, Federal Housing Tax Credits, Hennepin County HUD HOME, Family Housing Fund, and Minneapolis Public Housing MHOP funds. Monthly rents for these apartments range from 30% of term income for the 6 MHOP units and up to $1000 market tent for a three-bedroom market rate apartment. Twenty- four of these spartmems (37.5%) meet the Citys goal for affordability. Lakeview Commons Completed in 1995 these 64 Housing Tax Credit apartments with 16 two- and 48 three-bedroom units. Rents range from $790 to $915. Lakeview Commons is a site for Interfaith Outreach's CONECT (Community Organizations Networking Compassionately Together) program along with Kimberley Meadows, Regency Pointe, Shenandoah Woods, and Willow Wood. CONECT brings many community organizations together to provide programming for the residents including; Plymouth Park and Recreation, Ridgedale YMCA, Plymouth Community Library. Wayzata School District, Campfire Boys and Girls, Urban Boat Builders, interfaith Outreach. and a variety of community churches and volunteers to provide lower income tenants services and a sense of community. Kimberly Meadows Completed in 1981, is a Minnesota Housing Finance Agency (MHFA) financed HUD Project Based Section 8 rental townhome development with a total of 39 units (19 two-bedroom. 18 three-bedroom and 2 four-bedroom units). Accessible Sinele Family Homes These two- and three-bedroom homes are occupied and nearing completion. They are one level. fully acs: ssible, 2-3 bedroom homes for families with disabled persons developed by the Plymouth Housing Alliance and West Hennepin Community Builders with approximately 60,009 in assistance from the HRA. Potential Development Site, SW Corner of County Road 101 & Highway SS Site is designated to be re -guided from LA -2 (3 to 6 units per acre) to LA -4 (12 to 20 units per acre) in the City's revised Comprehensive Plan. Fox Forest Townhome Apartments In 1996 the Fox Forest Townhome complex was refinanced with City issued Housing Revenue Bonds. Although 20% of its units are required to be occupied by persons below 80% of the Plymouth HRA Affordable Housing Tour - May 18, 2000 metropolitan median income, Fox Forest opted to pay $30,000 annually as a bond fee to the HRA for its Affordable Housing Account, rather duan be required to provide a portion of their units at affordable rents. 81udv Area A TOLD development has proposed redevelopment of an obsolete strip mail, an isolated cul-de-sac with older homes, and vacant land to the east into new commercial and residential development. This development would include construction of a new service road. The are in the process of relining their proposal before formally requesting tax increment financing assistance from the City. Planning Commission will review a sketch plan in June. Potesidd Development Site. north of Hlahwav SS & end of Went Medicine Lake Drive behind the Commercial Development This vacant wooded area is being considered by Dominium developers as a possible site for mixed -income housing. This is a particularly difficult site because of wetlands, a filled wetland under the jurisdiction of the Arany Corps of Engineers, and the need to reconstruct the axes road to move the existing intersection further north of Highway 55. Willow Wood Estates Built in 1981, Willow Wood is a HUD Project -Based Section 8 rental townhome complex. There are a total of 40 units (36 three-bedroom and 4 four-bedroom units). Village At Bassett Creek This is a tax increment assisted development consisting of a 46 -unit low income Dior building funded with HUD section 202 subsidies which is owned and operated by CommonBond communities. The remainder of the development includes 71 townhome units built by Rottlund Homes Inc. that sold for $120,000- $165,000. Rottlund has proposed an additional 59- townhome units along with the development of an 80,000 square foot office building on the vacant portion of the site. However, such development cannot occur until a cost-effective solution is approved by the Minnesota Pollution Control Agency for the asbestos contaminated construction debris on the site. Willow Creek Apartments This is a 240 unit apartment complex with 48 of the units (8 one -bedroom & 40 two-bedroom) receiving Project Based Section 8 assistance through MHFA. The northern portion of the complex was completed in 1979 and the southern in 1980. At the Lake Built in 1971, this 204 -unit apartment complex was privately purchased and renovated with City issued Housing Revenue Bond financing in 1998. As a condition of the financing, the City requires the owner to maintain l0% of the units at rents that are affordable to persons at 500/6 of he area median income. Tiburon Development This development includes owner -occupied detached single family homes and modest cost cluster homes. The development includes a number of homes that have been purchased using the HRA's First Time Homebuyer program. In addition, the HRA established a special Home Rehab Plymouth HRA Affondabk Housing Tour - May 18, 2000 program for Tiburon which CDBG and Livable Communities Housing lncenbve fimds to addressDavarietyofsignificantstructuralandotherbuildingrepairsintheeros. POUStlel 210911emeut Slte- east of NNLL Lime & north of 41m Ay!;z. The City Council will be considering the possible re -guiding and rezoning of this property from commercial office to high density residential (LA -4). The Plaonin Commission & Council have encouraged Potential developers to include affordable housing in the proposed development. uk" Oelu Completed in 1983, Mission Oaks is an MHFA financed Section 8 Project Based rental townhome development with a total of 26 units. Eighteen of these aro two-bedroom units and eight aro throo bedroom units. Current new development around Mission Oaks includes homes with sale prices between $350,000 and $450,000. ftrblde Anartnents This 213 -unit apartment complex built in 1986 was refinanced in 1995 with City issued HousingRevenueBonds. The City required the complex to maintain 10% of the units at rents affordable to persons at 60% of the metropolitan median income. Mime Homebnver This five bedroom home was developed .by Plymouth Housing Alliance in 1995 to allow a 12- member family an opportunity for ownership. l J TheResmee Rottlund homes Inc. has proposed development of this 125 -acre site as mixed residential including de~.ached single family, townhome, and apartment housing units. Several housing styles would be available erne' prices would range between approximately $120,000 and 250,000. With assistance from the City and HRA, this development could provide Opportunities for affordable housing both in owner -occupied and rental units. Study Area A portion of this study area west of Nathan Lane has been suggested for residential development. A developer is considering the possibility of mixed -income ownership housing on this site. No applications have been received and the City Council will consider a development moratorium for the study area at the May 23 meeting. Stud_ v_Awa U Gramercy Park has proposed development of a senior co-operative on the smaller eastern portion of this site. United Properties is considering possible development of rental housing on this site. Staff is discussing the possibilities for inclusion of affordable housing in any proposed development. The Planning Commission will hold a public hearing on re -guiding the propertyfromC (Commercial) to LA -4 on June 7. Reeencv Pointe Apartments Built in 1971, this building has a total of 313 units with 106 one -bedroom, 168 two-bedroom and4,&)39 three-bedroom units. The private purchase and extensive rehabilitation of the properly withCityissuedHousingRevenueBondfinancingwasbegunin1993.