HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 05-18-2000MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
May 18, 2000
PRESENT: HRA Chair Brad Brown, HRA Commissioners Susan Henderson, Leon Michlitsch, Dick
Abel
ABSENT: HRA Commissioner Tim Bildsoe
STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith,
HRAousi-ng Specialist Rebecca Stoen,_- and Senior Clerk/Typist Barb Peterson
OTHERS PRESENT: Planning Commission Liaison Sarah Reinhardt
1. CALL TO ORDER
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair
Brown on May 18, 2000 at 5:05 p.m.
2. APPROVAL OF MINUTES
MOTION by Commissioner T e^aa
or ^^ ,
Henderson seconded by Commissioner `i^'o hli«* e
Michlitsch to recommend approval of the April 13, 2000 meeting minutes.
Vote. 4 Ayes. Motion adopted unanimously.
3. PRESENTATION ON PLYMOUTH BUSINESS PROFILE - Verbal
Supervisor Goldsmith introduced Nnennia Ejebe, a Wayzata High School student, who is
umeering-an intern for the City of Plymouth in the Administration Department. She explained
that ^ computer program has been purchased by the City of Plymouth purchased called -the Info
USA database that provides information
about businesses located in Plymouth. She stated that the types of businesses establishment
located in Plymouth typically have fewer than 20 employees. Seven companies who do business
nationwide are located in Plymouth. Chair Brown asked where -whether the City would be
receiving updates for the data. . She said it was a one-time purchased en
eompany and as of nwA without a a subscri tpionsforfutureupdates. Director Hurlburt
said we can manipulate the data to use as we like and we may need to purchase updates again in
the future. Chair Brown asked whether it included data for wages. She said that information is not
included. There are sales volume figures for each business. Chair Brown asked if it could plot
where certain businesses are located and she said it could;; however, this has not been done-_
Chair Brown presented some background information about TIrienitia and the work she is doing
twiththeitsi
CONSENT AGENDA — Chair Brown explained that due to the time needed for the Board's Formatted
affordable housing tour, that Agenda Items 44, # # 6, and -47a, and #,_-Aol 7b_would be _ _ _ _ _ _ _ Formatted
considered as a consent agenda. As such, the items would be considered by the Board on one vote Formatted
without any discussion, unless any of the Commissioners, staff, or public requested that the item Formatted
be taken off of the consent agenda for individual discussion and consideration.
Formatted
MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the
HRA Board approve Items 44, 46, 47a, and 47b under the consent agenda as follows:, Formatted
4. RESOLUTION 2000 - 05 AUTHORIZING APPLICATIONS TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR
Plymouth Housing and Redevelopment Authority
May 18, 2000
Page 18
ADDITIONAL VOUCHERS AND FAMILY SELF-SUFFICIENCY (FSS)
COORDINATOR FUNDING
6. RESOLUTION 2000 - 06 APPROVING THE NEW MISSION AND VISION - - - - - - - - -- - - Formatted
STATEMENTS AND STRATEGIC PLAN RESULT AREAS AND STRATEGIES AS
THE REVISED STRATEGIC PLAN FOR THE HRA HRA STRATEGIC PLAN
Plymouth Housing and Redevelopment Authority
May 18, 2000
Page 19
HRA Board aclopt the attached resolution approving the new Mission and Vision Statements -
Strategic Plan Result Areas and strategies as the revised Strategic Plan for the HRA.
RE)! Call 4 Ayes. ADA Dosol„tion 70-0-0- 07—Adopted, ,4..
7a. PLYMOUTH TOWNE SQUARE MONTHLY REPORT
7b REVISION TO 2000 OPERATING BUDGET FOR PLYMOUTH TOWNE SQUARE
increasing the Manager Salary line to $26,905 and the General and Administrative Benefits
line to $11,338 accordingtoo the provisions of Section 7.03 of the Property Mana egment
Agreement with Walker Development and Management, Inc. in order to increase the weekly
hours of the PTS Manager to 32 hours per week.
Development and Managemel-A, hie. in order to inerease the weekly hours of the PTS Manager4o
32 hetifs per-weel
Roll Call Vote. 4 Ayes. Consent Agenda adopted unanimously_
pISCUSSION AGENDA- Formatted
Vet 4 Ayes. ra„;adopted ,------,-si..-------------------------------------' on
5. RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR A
METROPOLITAN LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT
GRANT FOR THE PROPOSED ROTTLUND HOMES RESERVE DEVELOPMENT
Supervisor Goldsmith explained that since the Board Report had been drafted, Metropolitan
Council staff had advised him that only the City could submit the application and not the HRA.
But, the City Council could designate the HRA to administer the grant on behalf of the City.- A
new resolution had been drafted and distributed to the Board Members to reflect this new
information. Chair Brown asked what account the money will go into. Supervisor Goldsmith said
it would most likely go into a separate account within the HRA General Fund. Chair Brown asked
what we can do with the money. Funds would be directed towards the cost of designi and
construction of items such as additional trails and trail amenities, "low resource” landscapingandnd a
transit stop on site. Commissioner Henderson asked if there was a downside to this. Supervisor
Goldsmith said not at -this early in the grant process. This would be a Phase I application with a
Phase II application submitted in August upon invitation from the Metropolitan Council.
Commissioner Abel asked about the size of the development and the cost. It will include
approximately 1,000 housing units. Because of the large size of the development the HRA and the
City will need to find significant resources to fund affordable housing as part of the development.
The Demonstration Grant does not fund affordable housingdirectly. It funds planning, design, and
development concepts to make development more livable. Director Hurlburt said it would
probably be another year before the start of development.
MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the
HRA Board approve the revised resolution in support of the City's submission of an application to
Plymouth Housing and Redevelopment Authority
May 18, 2000
Page 20
the Metropolitan Council for Livable Communities Demonstration Account funding for Rottlund
Homes The Reserve development and offering to administer the grant funds on behalf of the City.
7c. AUTHORIZATION OF -FOR ROOF CORRECTIONS AT PLYMOUTH TOWNE
SQUARE - Walk-on Report
Supervisor Goldsmith explained that Walker Management had just received bid proposals for
corrections to roof problems at Plymouth Towne Square (PTS). He also explained the background
of the moisture problems in the attic. The original contractor had corrected aA number of
these issues at no cost to the HRA. However, these items were
not covered under any warranties and needed to be the responsibility of the HRA. There is a
proposal for up to $8,000.00 to do furtherthe roof corrections. Walker solicited proposals fromhad
several contractors ^^me out ^^a accepted quite ^ f ^ bids. The least expensive, but most
responsive proposal was from y seleeted SELA Contractors. Supervisor Goldsmith requested
authorization for Walker ManagemenetiS aSki g Pffffli to ^ ooa ^A4th th&seleetioncontract
with SELA for the proposed work. Funding for the work would come from construction funds that
have been reserved by the HRA for this specific purpose. Chair Brown asked if it was a leakage
problem. Supervisor Goldsmith stated that this problem is.
Motion by Commissioner Abel, seconded by Commissioner Henderson recommending that the
HRA Board approve the selection of SELA Contractors to do roof corrections for thebidthe cost
of up to -of $8,000- to be expended from original construction funds reserved by the HRA for this
purpose.
Vote. 4 Ayes. Motion adopted unanimously.
8. STATUS OF COMPREHENSIVE PLAN UPDATE — verbal report
Director Hurlburt said that the plan is at the Metropolitan Council. She expects to heare something
from eCouncil staff within aAueela week. They have had a few questions but City staff was able
to indicate that the information was already in the pla ithO flfrm^*i^^ N the
Plan s„>,missioninfrmatio other chapter Planning Commission Liaison Reinhardt asked
when they are required to get back to us. They have 60 days.
9. OTHER BUSINESS
Commissioner Henderson gave an update on the businesses that she, Chair Brown, and
Supervisor Goldsmith have been visiting-_
Midgi;1R ^^a'^rrto ^ They are making site visits to all large companies at this time. The
purpose of the visits areis to make contact and establish good relationships with companies in
Plymouth. Supervisor Goldsmith said that the conversations have been varied and cover
information such as -as housing, the Plymouth Job Fair, -and T'+axstLtransit system, and other City
facilities and services available for use by the businesses. Commissioner Henderson said it has
been a very positive experience. They have been greeted very warmly. Ten letters are being sent
out at a time to schedule visits. For the most part the businesses like being in Plymouth.
10. AFFORDABLE HOUSING BUS TOUR ---Material from the tour is attached. - - - - - Formatted
Plymouth Housing and Redevelopment Authority
May 18, 2000
Page 21
11. ADJOURNMENT
Meeting adjourned at 5:55 p.m. to begin a bus tour of affordable housing in Plymouth.
MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
May 18, 2000
7 PRESENT: HRA Chair Brad Brown, HRA Commissioners Susan Henderson, Leon Mkblitscb. Dick
Abel
ABSENT: HRA Commissioner Tim Blldsoe
STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith,
HRA Specialist Rebecca Steen, and Senior Clerk/Typist Barb Peterson
OTHERS PRESENT: Planning Cod nission Liaison Sarah Reinhardt
1. CALL TO ORDER
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair
Brown on May 18, 2000 at 5:05 p.m.
2. APPROVAL OF MINUTES
MOTION by Commissioner Henderson, seconded by Commissioner Michlitsch, to recommend
approval of the April 13, 2000 meeting minutes.
Vote. 4 Ayes. Motion adopted unanimously.
3. PRESENTATION ON PLYMOUTH BUSINESS PROFILE — Verbal
Supervisor Goldsmith introduced Nnemnia Ejebe, a Wayzata High School student, who is an intern
for the City of Plymouth in the Administration Department. She explained that the City of
Plymouth purchased the Info USA database that provides information about businesses located in
Plymouth. She stated that the types of businesses located in Plymouth typically have fewer than
20 employees. Seven companies who do business nationwide are located in Plymouth. Chair
Brown asked whether the City would be receiving updates for the data. She said it was a one-time
purchase without a subscription for future updates. Director Hurlburt said we can manipulate the
data to use as we like and we may need to purchase updates again in the future. Chair Brown
asked whether it included data for wages. She said that information is not included. There are
sales volume figures for each business. Chair Brown asked if it could plot where certain
businesses are located and she said it could; however, this has not been done.
CONSENT AGENDA — Chair Brown explained that due to the time needed for the Board's
affordable housing tour, that Agenda Items #4, # 6, #7a, and #7b would be considered as a consent
agenda. As such, the items would be considered by the Board on one vote without any discussion,
unless any of the Commissioners, staff, or public requested that the item be taken off of the
consent agenda for individual discussion and consideration.
MOTION by Commissioncr Michlitsch, seconded by -Commissioner Abel, recommending that the
HRA Board approve Items #4, #6, #7a, and #7b under the consent agenda as follows:
4. RESOLUTION 2000 - 05 AUTHORIZING APPLICATIONS TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR
ADDITIONAL VOUCHERS AND FAMILY SELF-SUFFICIENCY (FSS)
COORDINATOR FUNDING
Plymouth Housing and Redmiopmrnm Authority
May IS, 2000
Page 18
6. RESOLUTION 2000 - 06 APPROVING THE NEW MISSION AND VISION
STATEMENTS AND STRATEGIC PLAN RESULT AREAS AND STRATEGIES AS
THE REVISED STRATEGIC PLAN FOR THE HRA
71L PLYMOUTH TOWNE SQUARE MONTHLY REPORT
7b REVISION TO 2000 OPERATING BUDGET FOR PLYMOUTH TOWNE SQUARE
increasing the Manager Salary line to 526,905 and the General and Administrative Benefits
line to SI 1,338 according to the provisions of Section 7.03 of the Property Management
Agreement with Walker Development and Management, Inc. in order to increase the weekly
hours of the PTS Manager to 32 hours per week.
Roll Call Vote. 4 Ayes. Consent Agenda adopted unanimously.
DISCUSSION AGENDA
S. RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR A
METROPOLITAN LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT
GRANT FOR THE PROPOSED ROTTLUND HOMES RESERVE DEVELOPMENT
Supervisor Goldsmith explained that since the Board Report had been drafted, Metropolitan
Council staff had advised him that only the City could submit the application and not the HRA.
But, the City Council could designate the HRA to administer the grant on behalf of the City. A
new resolution had been drafted and distributed to the Board Members to reflect this new
information. Chair Brown asked what account the money will go into. Supervisor Goldsmith said
it would most likely go into a separate account within the HRA General Fund. Chair Brown asked
what we can do with the money. Funds would be directed towards the cost of design and
construction of items such as additional trails and trail amenities, "low resource" landscaping and a
transit stop on site. Commissioner Henderson asked if there was a downside to this. Supervisor
Goldsmith said not this early in the grant process. This would be a Phase I application with a
Phase II application submitted in August upon invitation from the Metropolitan Council.
Commissioner Abel asked about the size of the development and the cost. It will include
approximately 1,000 housing units. Because of the large size of the development the HRA and the
City will need to find significant resources to fund affordable housing as part of the development.
The Demonstration Grant does not fund affordable housing directly. It funds planning, design, and
development concepts to make development more livable. Director Hurlburt said it would
probably be another year before the star of development.
MOTION by Commissioner Michlitsch, seconded by Commissioner Abel, recommending that the
HRA Board approve the revised resolution in support of the City's submission of an application to
the Metropolitan Council for Livable Communities Demonstration Account funding for Rottlund
Homes The Reserve development and offering to administer the grant funds on behalf of the City.
7e. AUTHORIZATION FOR ROOF CORRECTIONS AT PLYMOUTH TOWNE SQUARE
Walk-oa Report
Supervisor Goldsmith explained that Walker Management had just received bid proposals for
corrections to roof problems at Plymouth Towne Square (PTS). He also explained the background
of the moisture problems in the attic. The original contractor had corrected a number of these
issues at no cost to the HRA. However, these items were not covered under any warranties and
Plymmlh HoLmS and Bedevelap wi AudwnW
May 18.2000
hp 19
needed to be the responsibility of the HRA. There is a proposal for up to $8,000.00 to do further
roof corrections. Walker solicited proposals from several contractors. The least expensive, but
most responsive proposal was from SELA Contractors. Supervisor Goldsmith requested
authorization for Walker Management to contract with SELA for the proposed work. Funding for
the work would come from construction funds that have been reserved by the HRA for this
specific purpose. Chair Brown asked if it was a leakage problem. Supervisor Goldsmith stated
that this problem is.
Motion by Commissioner Abet seconded by Commissioner Henderson recommending that the
HRA Board approve the selection of SELA Contractors to do roof corrections for the cost of up to
8,000 to be expended from original construction funds reserved by the HRA for this purpose.
Vote. 4 Ayes. Motion adopted unanimously.
L STATUS OF COMPREHENSIVE PLAN UPDATE — verbal report
Director Hurlburt said that the plan is at the Metropolitan Council. She expects to hear from
Council staff within a week. They have had a few questions but City staff was able to indicate that
the information was already ir, the plan. Planing Commission Liaison Reinhardt asked when they
are required to get back to us. They have 60 days.
Commissioner Henderson gave an update on the businesses that she, Chair Brown, and Supervisor
Goldsmith have been visiting. They are making site visits to all large companies at this time. The
purpose of the visits are to make contact and establish good relationships with companies in
Plymouth. Supervisor Goldsmith said that the conversations have been varied and cover
information such as housing, the Plymouth Job Fair, transit system, and other City facilities and
services available for use by the businesses. Commissioner Henderson said it has been a very
positive experience. They have been greeted very warmly. Ten letters are being sent out at a time
to schedule visits. For the most part the businesses like being in Plymouth.
10. AFFORDABLE HOUSING BUS TOUR - Material from the tour is attached.
11. ADJOURNMENT
Meeting adjourned at 5:55 p.m. to begin a bus tour of affordable housing in Plymouth.
Plymouth HRA Affordabk Housing Tour - May 189 2000
soanawn rownnomea aousma.m0nMIMM Arra
7 The City and the HRA assisted in financing the riding and associated improvements fur 219
modest we affordable owner -occupied townhomes. The total cost of the project was
1,577,000. The city financed $1,100,000 with Housing Improvement Area bonds to be re -paid
over 15 years by the homeowners. An additional $178,080 was obtained from the Federal Home
Loan Bank's Affordable Housing Program to assist 51 low -i come homeowners in the
development. The HRA worked with Franklin National Bank to obtain these fimds. The project
began in 1998 and was completed in 2000.
Shenandoah Woods Apartments
Completed in 1999, this 64 unit, mixed income apartment complex has 12 of c4WroonL 36 two-
bedroom, and 16 three-bedroom apartments. This project is mull -funded and includes Li ing
from CDBG, Minnesota Housing Finance Agency, Metropolitan Council, Federal Housing Tax
Credits, Hennepin County HUD HOME, Family Housing Fund, and Minneapolis Public Housing
MHOP funds. Monthly rents for these apartments range from 30% of term income for the 6
MHOP units and up to $1000 market tent for a three-bedroom market rate apartment. Twenty-
four of these spartmems (37.5%) meet the Citys goal for affordability.
Lakeview Commons
Completed in 1995 these 64 Housing Tax Credit apartments with 16 two- and 48 three-bedroom
units. Rents range from $790 to $915. Lakeview Commons is a site for Interfaith Outreach's
CONECT (Community Organizations Networking Compassionately Together) program along
with Kimberley Meadows, Regency Pointe, Shenandoah Woods, and Willow Wood. CONECT
brings many community organizations together to provide programming for the residents
including; Plymouth Park and Recreation, Ridgedale YMCA, Plymouth Community Library.
Wayzata School District, Campfire Boys and Girls, Urban Boat Builders, interfaith Outreach.
and a variety of community churches and volunteers to provide lower income tenants services
and a sense of community.
Kimberly Meadows
Completed in 1981, is a Minnesota Housing Finance Agency (MHFA) financed HUD Project
Based Section 8 rental townhome development with a total of 39 units (19 two-bedroom. 18
three-bedroom and 2 four-bedroom units).
Accessible Sinele Family Homes
These two- and three-bedroom homes are occupied and nearing completion. They are one level.
fully acs: ssible, 2-3 bedroom homes for families with disabled persons developed by the
Plymouth Housing Alliance and West Hennepin Community Builders with approximately
60,009 in assistance from the HRA.
Potential Development Site, SW Corner of County Road 101 & Highway SS
Site is designated to be re -guided from LA -2 (3 to 6 units per acre) to LA -4 (12 to 20 units per
acre) in the City's revised Comprehensive Plan.
Fox Forest Townhome Apartments
In 1996 the Fox Forest Townhome complex was refinanced with City issued Housing Revenue
Bonds. Although 20% of its units are required to be occupied by persons below 80% of the
Plymouth HRA Affordable Housing Tour - May 18, 2000
metropolitan median income, Fox Forest opted to pay $30,000 annually as a bond fee to the
HRA for its Affordable Housing Account, rather duan be required to provide a portion of their
units at affordable rents.
81udv Area A
TOLD development has proposed redevelopment of an obsolete strip mail, an isolated cul-de-sac
with older homes, and vacant land to the east into new commercial and residential development.
This development would include construction of a new service road. The are in the process of
relining their proposal before formally requesting tax increment financing assistance from the
City. Planning Commission will review a sketch plan in June.
Potesidd Development Site. north of Hlahwav SS & end of Went Medicine Lake Drive
behind the Commercial Development
This vacant wooded area is being considered by Dominium developers as a possible site for
mixed -income housing. This is a particularly difficult site because of wetlands, a filled wetland
under the jurisdiction of the Arany Corps of Engineers, and the need to reconstruct the axes
road to move the existing intersection further north of Highway 55.
Willow Wood Estates
Built in 1981, Willow Wood is a HUD Project -Based Section 8 rental townhome complex.
There are a total of 40 units (36 three-bedroom and 4 four-bedroom units).
Village At Bassett Creek
This is a tax increment assisted development consisting of a 46 -unit low income Dior building
funded with HUD section 202 subsidies which is owned and operated by CommonBond
communities. The remainder of the development includes 71 townhome units built by Rottlund
Homes Inc. that sold for $120,000- $165,000. Rottlund has proposed an additional 59-
townhome units along with the development of an 80,000 square foot office building on the
vacant portion of the site. However, such development cannot occur until a cost-effective
solution is approved by the Minnesota Pollution Control Agency for the asbestos contaminated
construction debris on the site.
Willow Creek Apartments
This is a 240 unit apartment complex with 48 of the units (8 one -bedroom & 40 two-bedroom)
receiving Project Based Section 8 assistance through MHFA. The northern portion of the
complex was completed in 1979 and the southern in 1980.
At the Lake
Built in 1971, this 204 -unit apartment complex was privately purchased and renovated with City
issued Housing Revenue Bond financing in 1998. As a condition of the financing, the City
requires the owner to maintain l0% of the units at rents that are affordable to persons at 500/6 of
he area median income.
Tiburon Development
This development includes owner -occupied detached single family homes and modest cost
cluster homes. The development includes a number of homes that have been purchased using the
HRA's First Time Homebuyer program. In addition, the HRA established a special Home Rehab
Plymouth HRA Affondabk Housing Tour - May 18, 2000
program for Tiburon which CDBG and Livable Communities Housing lncenbve fimds to addressDavarietyofsignificantstructuralandotherbuildingrepairsintheeros.
POUStlel 210911emeut Slte- east of NNLL Lime & north of 41m Ay!;z. The City Council
will be considering the possible re -guiding and rezoning of this property from commercial
office to high density residential (LA -4). The Plaonin Commission & Council have encouraged
Potential developers to include affordable housing in the proposed development.
uk" Oelu
Completed in 1983, Mission Oaks is an MHFA financed Section 8 Project Based rental
townhome development with a total of 26 units. Eighteen of these aro two-bedroom units and
eight aro throo bedroom units. Current new development around Mission Oaks includes homes
with sale prices between $350,000 and $450,000.
ftrblde Anartnents
This 213 -unit apartment complex built in 1986 was refinanced in 1995 with City issued HousingRevenueBonds. The City required the complex to maintain 10% of the units at rents affordable
to persons at 60% of the metropolitan median income.
Mime Homebnver
This five bedroom home was developed .by Plymouth Housing Alliance in 1995 to allow a 12-
member family an opportunity for ownership.
l J TheResmee
Rottlund homes Inc. has proposed development of this 125 -acre site as mixed residential
including de~.ached single family, townhome, and apartment housing units. Several housing
styles would be available erne' prices would range between approximately $120,000 and
250,000. With assistance from the City and HRA, this development could provide
Opportunities for affordable housing both in owner -occupied and rental units.
Study Area
A portion of this study area west of Nathan Lane has been suggested for residential development.
A developer is considering the possibility of mixed -income ownership housing on this site. No
applications have been received and the City Council will consider a development moratorium
for the study area at the May 23 meeting.
Stud_ v_Awa U
Gramercy Park has proposed development of a senior co-operative on the smaller eastern portion
of this site. United Properties is considering possible development of rental housing on this site.
Staff is discussing the possibilities for inclusion of affordable housing in any proposed
development. The Planning Commission will hold a public hearing on re -guiding the propertyfromC (Commercial) to LA -4 on June 7.
Reeencv Pointe Apartments
Built in 1971, this building has a total of 313 units with 106 one -bedroom, 168 two-bedroom and4,&)39 three-bedroom units. The private purchase and extensive rehabilitation of the properly withCityissuedHousingRevenueBondfinancingwasbegunin1993.