HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-12-1999MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
August 12, 1999
PRESENT: Chair David Crain, Commissioners Brad Brown, Susan Henderson, Leon Michlitsch
ABSENT: Commissioner Tim Bildsoe
STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith,
Housing Specialist Rebecca Stoen, Senior Clerk/Typist Barb Peterson
OTHERS PRESENT: None
1. CALL TO ORDER
A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Crain on
August 12, 1999 at 7:00 p.m.
2. APPROVAL OF MINUTES
MOTION by Commissioner Crain, seconded by Commissioner Brown, to recommend approval of the July
21, 1999 minutes.
Vote. 4 Ayes. Motion adopted unanimously.
3. INTRODUCTION OF NEW HRA COMMISSIONERS
Chair Crain welcomed the new commissioners on behalf of the entire Board.
4. PLYMOUTH TOWNE SQUARE MONTHLY HOUSING REPORT
Chair Crain explained to the new commissioners that this report is a compilation of financial, management,
and social activities at the BRA's 99 unit low- and moderate -income senior apartments. He explained how
Plymouth Towne Square was developed by the HRA with local funding -and has been an excellentgood
investment for the HRA and City. Walker Development and Management, Inc. supervised development of
the facility and currently manages it for the HRA.
5 & 5b. RESOLUTION APPROVING REVISED 1999 AND ORIGINAL 2000 HRA PROGRAM
BUDGETS
Housing Supervisor Goldsmith explained hRv,the three HRA program budgets for the federal Community
Development Block Grant (CDBG) Program, the federal Section 8 Housing Assistance Program, and the
HRA General Fund. administers the CDBG program. Most oft e money comes from the BRA General
Fund . h:, hfe 0 0 est of its o e ffefn the MRA pfetefty tax lewy. Chair Crain asked why
312,000 rather than the funding amount of $311,000 is usedbudgeted for the CDBG program. Supervisor
Goldsmith responded that annual CDBG expenditures don't correspond to the annual funding amounts
because funds from previous years may rollover into subsequent years. Commissioner Henderson asked
about the difference between calendar year and programi. Housing Supervisor Goldsmith explained
how these budgets are based upon the City's calendar year budgetworks. However the CDBG and Section
8 Programs have program funding years that begin on Jul 1 `. Supervisor Goldsmith described the City , - Formatted
allocations that are charged to each budget Director Hurlburt explained that the City charges all
departments for services, equipment, materials and office space which are provided by the City. -She
explained the funding for the various programs. Supervisor Goldsmith explained the role the City Council
plays and how they need to adopt the CDBG budget and approve the proper • tax levy for the HRA
General Fund and other programs. The City Manager sets the budgets that are presented to the City
Plymouth Housing and Redevelopment Authority
August 12, 1999
Page 2
Council. The MRA aPA the City e e4femely ipAefwevefi.Mousing Supervisor Goldsmith a4se-explained
how the HRA staff is also responsible for certain City -programs. This benefits the HRA by givingitt the
opportunity to hear about and comment upon City housing and development pro rgam,ltc' ruug f
into the BRA and they have ., opportunity to recommend them to the City Council. Heusm- Director
Hurlburt explained the role the HRA plays in the City Comprehensive Pplanning process.
Commissioner Brown asked why salaries are leawlower in the Section 8 budget for the coming year.
Housing Supervisor Goldsmith responded that the salary allocations for HRA staff were revised mid -way
through 1999 and affected the allocations for the coming year. it is the bookkeeping process that has
Ieu4ft-He explained the Section 8 tenant -based housing assistance budget. The T.R.AIL.S. program is
a locally initiated family self-sufficiency program for Section 8 clients. -and Last year the HRA applied for
and received HUD hng tnkyn over gomy of thy funding for a portion of the T.R.AIL.S. program costs . It
was started threughwith surplus Section 8 funds and is administered in cotee^tion ofintlywiththeSt. Louis
Park Housing Authority through a contract with Employment Action Centers. Our Section 8 program has
105 units that are funded and filled directly by Plymouth. An additional 100 Section 8 contracts held by
clients who moved into Plymouth from other jurisdictions are administered by the HRA. These are referred
to as "Portable' or "Port -in" Section 8 units. He explained how the certificate program will be changed to
all -a new vouchers program -beginning SgA0ct. 1'. We also^a-nninis*er people Aho port into Dly.out>
and .Av gain income from their ^aministr tion Commissioner Henderson inquired about a waiting list. We
de -have one that contains 101 applicants and will possibly open it again next summer. Generally
waiting list is opened for a short period of time once every three to four years.
Discussion was held regarding the City administrative allocations. The city applies formulas to all
departments based upon staffing, space allocations, and assigned computer equipment. Chair Crain
questioned the Data Processing increase. This is less than the increase two . ergo and the amounts for
this year had actually decreased. This increase was attributed to equipment upgrades, an increase in
staffing, and a need to increase the data processing reserve fund to meet future needs.beea ise pefse f el
eests have gene up He also questioned the the—facilities management allocation. 4Ieasift-Director
Hurlburt said we Aill look at that but .Av don't have all of the budget figures in hadn't seen the specific
reasons for this increase. She speculated that it may be due to an effort to increase the facilities reserve
since the renovation and expansion of City Hall. The HRA Proper . Tax Levy is proposed to fund the
City allocations rather than federal program fundsfeeen* efid tiefis aro pfett eeft,.:f
Housing Supervisor Goldsmith explained the HRA General ( }Fund. The HRA General Fund receives
30,000 per year in housing revenue bond fees from the Fox Forest bond sale for the Affordable Housing
Account. The City provided tax-exempt housing revenue bond financing.'' for Fox Forest. The
largest expenditure in the General Fund is $280,000 to subsidize rents at Plymouth Towne Square. -A
the development of affordable housing. Housing Supervisor Goldsmith explained The second largest
expenditure is for personnel costs. This will increase in order to fund a new HRA Specialist position that
vaill be app it4ed. The —pestt will be filled July 1. That way the budget increaseit will be spread over
two fiscal years. The third largest expenditure is $90,000 to assist in the development of affordable
housing. -Chair Crain asked to see a comparison of levy figures Dover the past five years. -He also
asked about program income. and where that slows p. Supervisor Goldsmith indicated that program
income occurs from repayment of CDBG home rehab and first time homeowner loans. Because it is so
difficult to project, program income is not reflected in the budget.
Plymouth Housing and Redevelopment Authority
August 12, 1999
Page 3
MOTION by Chair Crain, seconded by Commissioner Brown, to adopt HRA Resolution 99-13, approving
the revised 1999 HRA budgets and the 2000 budgets and recommending approval of the CDBG Budget
and adoption of a 1999 HRA property tax levy sufficient to produce revenues as required by the HRA
general fund, and CDBG and Section 8 program budgets.
Roll Call Vote. 4 ayes. MetietrResolution 99-13 adopted unanimously.
Plymouth Housing and Redevelopment Authority
August 12, 1999
Page 4
6. 1998 FINANCIAL AND PROGRAM AUDITS
Chair Crain congratulated the staff for the clean audit. HousingSupervisor Goldsmith talked about the
deficit in Section 8. Because of the different pro rgam ._Tthe audit is done in the middle of the year
for Section 8 and CDBGthem. The audit does not include the HUD has an end of year adjustment for the
program year ending June 30, 1999. IV -1D semei-mes evefpays tis and then we owe them
efts afe too high v ean fegain these fund. We are projecting a $43,000 sarphus-->1 °St
e justment payment from HUD that will covers a good portion of the deficit.
MOTION by Chair Crain, seconded by Commissioner Henderson, recommending that the Board accept
and file the attached excerpts from the City's 1998 audit report applicable to the HRA programs.
Vote. 4 ayes. Motion adopted unanimously
7. RESOLUTIONS HONORING FORMER HRA COMMISSIONERS BRIAN HELMKEN AND
JUDY JOHNSON
MOTION by Chair Crain, seconded by Commissioner Brown, recommending that the HRA Board adopt
the a4taalie HRA rResolutions 99-14 and 99-15 honoring Brian Helmken and Judy Johnson for their
service on the HRA Board of Commissioners.
It was suggested to present these resolutions to them at a future City Council meeting.
Roll Call Vote. 4 Ayes. MetietrResolutions 99-14 and 99-15 adopted unanimously.
8. STATUS OF HOUSING PLAN — AUGUST 31, 1999 JOINT CITY COUNCIL, PLANNING
COMMISSION, HRA MEETING
Ieu4ngDirector Hurlburt gave a bfief talk summary fabeat what will be covered at this meeting and
invited the new commissioners to attend.
9. OTHER BUSINESS
Housing Director Hurlburt told us that Planning Commissioner Sarah Reinhardt has been appointed
Planning Commission liaison to the HRA Board.
Housing Supervisor Goldsmith spoke about the September meeting which will be a public meeting required
to review the City's Community Development Block Grant Program and to hear public comments about the
program and the needs of low- and moderate -income residents. We will also be discussingtalking
acquisition ofabeat tax forfeited land for affordable housingdevelopment.. hi ,h the MRA may p....,,liase to
Meeting adjourned at 9:00 p.m