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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-12-1999MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY August 12, 1999 PRESENT: Chair David Crain, Commissioners Brad Brown, Susan Henderson, Leon Michlitsch ABSENT: Commissioner Tim Bildsoe STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith, Housing Specialist Rebecca Stoen, Senior Clerk/Typist Barb Peterson OTHERS PRESENT: None 1. CALL TO ORDER A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Crain on August 12, 1999 at 7:00 p.m. 2. APPROVAL OF MINUTES MOTION by Commissioner Crain, seconded by Commissioner Brown, to recommend approval of the July 21, 1999 minutes. Vote. 4 Ayes. Motion adopted unanimously. 3. INTRODUCTION OF NEW HRA COMMISSIONERS Chair Crain welcomed the new commissioners on behalf of the entire Board. 4. PLYMOUTH TOWNE SQUARE MONTHLY HOUSING REPORT Chair Crain explained to the new commissioners that this report is a compilation of financial, management, and social activities at the BRA's 99 unit low- and moderate -income senior apartments. He explained how Plymouth Towne Square was developed by the HRA with local funding -and has been an excellentgood investment for the HRA and City. Walker Development and Management, Inc. supervised development of the facility and currently manages it for the HRA. 5 & 5b. RESOLUTION APPROVING REVISED 1999 AND ORIGINAL 2000 HRA PROGRAM BUDGETS Housing Supervisor Goldsmith explained hRv,the three HRA program budgets for the federal Community Development Block Grant (CDBG) Program, the federal Section 8 Housing Assistance Program, and the HRA General Fund. administers the CDBG program. Most oft e money comes from the BRA General Fund . h:, hfe 0 0 est of its o e ffefn the MRA pfetefty tax lewy. Chair Crain asked why 312,000 rather than the funding amount of $311,000 is usedbudgeted for the CDBG program. Supervisor Goldsmith responded that annual CDBG expenditures don't correspond to the annual funding amounts because funds from previous years may rollover into subsequent years. Commissioner Henderson asked about the difference between calendar year and programi. Housing Supervisor Goldsmith explained how these budgets are based upon the City's calendar year budgetworks. However the CDBG and Section 8 Programs have program funding years that begin on Jul 1 `. Supervisor Goldsmith described the City , - Formatted allocations that are charged to each budget Director Hurlburt explained that the City charges all departments for services, equipment, materials and office space which are provided by the City. -She explained the funding for the various programs. Supervisor Goldsmith explained the role the City Council plays and how they need to adopt the CDBG budget and approve the proper • tax levy for the HRA General Fund and other programs. The City Manager sets the budgets that are presented to the City Plymouth Housing and Redevelopment Authority August 12, 1999 Page 2 Council. The MRA aPA the City e e4femely ipAefwevefi.Mousing Supervisor Goldsmith a4se-explained how the HRA staff is also responsible for certain City -programs. This benefits the HRA by givingitt the opportunity to hear about and comment upon City housing and development pro rgam,ltc' ruug f into the BRA and they have ., opportunity to recommend them to the City Council. Heusm- Director Hurlburt explained the role the HRA plays in the City Comprehensive Pplanning process. Commissioner Brown asked why salaries are leawlower in the Section 8 budget for the coming year. Housing Supervisor Goldsmith responded that the salary allocations for HRA staff were revised mid -way through 1999 and affected the allocations for the coming year. it is the bookkeeping process that has Ieu4ft-He explained the Section 8 tenant -based housing assistance budget. The T.R.AIL.S. program is a locally initiated family self-sufficiency program for Section 8 clients. -and Last year the HRA applied for and received HUD hng tnkyn over gomy of thy funding for a portion of the T.R.AIL.S. program costs . It was started threughwith surplus Section 8 funds and is administered in cotee^tion ofintlywiththeSt. Louis Park Housing Authority through a contract with Employment Action Centers. Our Section 8 program has 105 units that are funded and filled directly by Plymouth. An additional 100 Section 8 contracts held by clients who moved into Plymouth from other jurisdictions are administered by the HRA. These are referred to as "Portable' or "Port -in" Section 8 units. He explained how the certificate program will be changed to all -a new vouchers program -beginning SgA0ct. 1'. We also^a-nninis*er people Aho port into Dly.out> and .Av gain income from their ^aministr tion Commissioner Henderson inquired about a waiting list. We de -have one that contains 101 applicants and will possibly open it again next summer. Generally waiting list is opened for a short period of time once every three to four years. Discussion was held regarding the City administrative allocations. The city applies formulas to all departments based upon staffing, space allocations, and assigned computer equipment. Chair Crain questioned the Data Processing increase. This is less than the increase two . ergo and the amounts for this year had actually decreased. This increase was attributed to equipment upgrades, an increase in staffing, and a need to increase the data processing reserve fund to meet future needs.beea ise pefse f el eests have gene up He also questioned the the—facilities management allocation. 4Ieasift-Director Hurlburt said we Aill look at that but .Av don't have all of the budget figures in hadn't seen the specific reasons for this increase. She speculated that it may be due to an effort to increase the facilities reserve since the renovation and expansion of City Hall. The HRA Proper . Tax Levy is proposed to fund the City allocations rather than federal program fundsfeeen* efid tiefis aro pfett eeft,.:f Housing Supervisor Goldsmith explained the HRA General ( }Fund. The HRA General Fund receives 30,000 per year in housing revenue bond fees from the Fox Forest bond sale for the Affordable Housing Account. The City provided tax-exempt housing revenue bond financing.'' for Fox Forest. The largest expenditure in the General Fund is $280,000 to subsidize rents at Plymouth Towne Square. -A the development of affordable housing. Housing Supervisor Goldsmith explained The second largest expenditure is for personnel costs. This will increase in order to fund a new HRA Specialist position that vaill be app it4ed. The —pestt will be filled July 1. That way the budget increaseit will be spread over two fiscal years. The third largest expenditure is $90,000 to assist in the development of affordable housing. -Chair Crain asked to see a comparison of levy figures Dover the past five years. -He also asked about program income. and where that slows p. Supervisor Goldsmith indicated that program income occurs from repayment of CDBG home rehab and first time homeowner loans. Because it is so difficult to project, program income is not reflected in the budget. Plymouth Housing and Redevelopment Authority August 12, 1999 Page 3 MOTION by Chair Crain, seconded by Commissioner Brown, to adopt HRA Resolution 99-13, approving the revised 1999 HRA budgets and the 2000 budgets and recommending approval of the CDBG Budget and adoption of a 1999 HRA property tax levy sufficient to produce revenues as required by the HRA general fund, and CDBG and Section 8 program budgets. Roll Call Vote. 4 ayes. MetietrResolution 99-13 adopted unanimously. Plymouth Housing and Redevelopment Authority August 12, 1999 Page 4 6. 1998 FINANCIAL AND PROGRAM AUDITS Chair Crain congratulated the staff for the clean audit. HousingSupervisor Goldsmith talked about the deficit in Section 8. Because of the different pro rgam ._Tthe audit is done in the middle of the year for Section 8 and CDBGthem. The audit does not include the HUD has an end of year adjustment for the program year ending June 30, 1999. IV -1D semei-mes evefpays tis and then we owe them efts afe too high v ean fegain these fund. We are projecting a $43,000 sarphus-->1 °St e justment payment from HUD that will covers a good portion of the deficit. MOTION by Chair Crain, seconded by Commissioner Henderson, recommending that the Board accept and file the attached excerpts from the City's 1998 audit report applicable to the HRA programs. Vote. 4 ayes. Motion adopted unanimously 7. RESOLUTIONS HONORING FORMER HRA COMMISSIONERS BRIAN HELMKEN AND JUDY JOHNSON MOTION by Chair Crain, seconded by Commissioner Brown, recommending that the HRA Board adopt the a4taalie HRA rResolutions 99-14 and 99-15 honoring Brian Helmken and Judy Johnson for their service on the HRA Board of Commissioners. It was suggested to present these resolutions to them at a future City Council meeting. Roll Call Vote. 4 Ayes. MetietrResolutions 99-14 and 99-15 adopted unanimously. 8. STATUS OF HOUSING PLAN — AUGUST 31, 1999 JOINT CITY COUNCIL, PLANNING COMMISSION, HRA MEETING Ieu4ngDirector Hurlburt gave a bfief talk summary fabeat what will be covered at this meeting and invited the new commissioners to attend. 9. OTHER BUSINESS Housing Director Hurlburt told us that Planning Commissioner Sarah Reinhardt has been appointed Planning Commission liaison to the HRA Board. Housing Supervisor Goldsmith spoke about the September meeting which will be a public meeting required to review the City's Community Development Block Grant Program and to hear public comments about the program and the needs of low- and moderate -income residents. We will also be discussingtalking acquisition ofabeat tax forfeited land for affordable housingdevelopment.. hi ,h the MRA may p....,,liase to Meeting adjourned at 9:00 p.m