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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-21-1999MINUTES Formatted PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY January 21, 1999 PRESENT: Chair David Crain, Commissioners, Tim Bildsoe, Brad Brown ABSENT: Commissioners Judy Johnson and Brian Helmken STAFF PRESENT: Executive Director Anne Hurlburt, HRA Supervisor Ed Goldsmith, Senior Clerk/Typist Barb Peterson OTHERS PRESENT: Plymouth Towne Square Manager Melody Burnham 1. CALL TO ORDER A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chair Crain on January 21, 1999 at 7: 1Op.m. 2a. APPROVAL OF MINUTES MOTION by Chair Crain seconded by Commissioner Brown, to recommend approval of the November 19, 1998. Vote. 3 Ayes. Motion adopted unanimously. 2b. APPROVAL OF MINUTES MOTION by Chair Crain, seconded by Commissioner Brown, to recommend approval of the December 10, 1998 minutes. Vote. 3 Ayes. Motion adopted unanimously. 3a. PLYMOUTH TOWNE SQUARE MONTHLY REPORT Plymouth Towne Square Manager Burnham stated that letters were mailed to applicants on the waiting list to update the list. There were no questions about the November financial report. 3b. PLYMOUTH TOWNE SQUARE 1998 RESIDENT SATISFACTION SURVEY The annual survey forms are sent out by Walker to the managers of each facility and then distributed to the residents. Towne Square continues to receive the highest ratings among all Walker managed properties. The only -few concernspFoblem noted abouts' ^t D', t „ti. -r, ,, w Square h ^ maintenance at the buildingissues, iie should improve now that new caretakers have been hired. A discussion was held regarding the serving of mealsfeed at the facility. It was aid -noted that this had neve not been a factor consideration when the building was beteg ltplanned.. Manager Burnham indicated that they would survey the tenants in the future to determine if there was a significant interest by residents for some type of meal program. 3c. PLYMOUTH TOWNE SQUARE 1999 CAPITAL EXPENDITURES Housin,. SupeF oFHRA Supervisor Goldsmith explained that the water seepage „r problem in the garage could be corrected with the use of roof gutters rather than the drain tile that had been previously_ suggested. The proposal for replacement of computers was discussed. They combined cost of the two items is $182 above the $8,500 budgeted,are*Trequ stmg a adaitiona z ands. the Plymouth Housing and Redevelopment Authority January 21, 1999 Page 4 I Field Code Changed sestoff sear ier-s h—as been zeaieANed . Commissioner Bildsoe inquired about computer interest of the residents. Plymouth Towne Square Manager Burnham explained that a peFso}rlocal high school student has been volunteering to help the -residents interested in working with a donated the computers that she obtained for the building ^^a *' ^* *' ' ^ oa ^ :a. I MOTION by Commissioner Bildsoe, seconded by Commissioner Brown, recommending that the HRA Board approve the expenditure of $2,811.00 for additional roof gutters in -lieu of the budgeted drain tile to correct the garage water problem and $5,870.86 for the replacement of computer equipment as recommended by Walker Development and Management from funds in the Plymouth Towne Square 1999 Operating Budget with the additional $182 to cover the overage coming from the Wood Chip Replacement item in the Budget to eove.. the ever -age. Vote. 3 ayes. Motion adopted unanimously. 4. SECTION 8 PROGRAM EXPENDITURES AND USE OF ACC PROJECT RESERVE Housing Sure, soFHRA Supervisor Goldsmith reviewed the fact thatsituation regarding the over - leasing of Section 8 certificates ^ 41 ineuF ^ defw t by f4sea yeaF O^a of Ame Zn 1999. He said the response from HUD has been very favorable. They approved the use of ACC Project Reserves and also have told us we may issue the fifteen newly awarded certificates to current qualifying participants and the new funding increment has been dated December 1, 1998. Commissioner Brown asked what Mainstream Certificates are. They are to be used for disabled persons only. We will issue them to current quahuffymgparticipants with an effective date of December 1, 1998. This will allow us to maximize the administrative fees earned from these certificates and avoid the deficit that had been attributed to overleasing. MOTION by Commissioner Bildsoe, seconded by Commissioner Brown, adopting HRA Resolution 99-01, authorizing the Executive Director to execute a revised budget and requisition incorporating the use of the project reserves, as directed by HUD. Roll Call Vote. 3 Ayes. Resolution 99-01 adopted unanimously. 5. PLYMOUTH ECONOMIC DEVELOPMENT FUNDP( EDF) Housing -Director Hurlburt explained how changes within the Value Rx company affected -delayed finalization of their financing from the Minnesota Department of Trade and Economic Development DTED)t-h0 tiffliH. Of this PFOjOet All paperwork has been done completed and the goals have been met. The company has created approximately 475 jobs and 180 of these pay more than $19 an hour. The company has mere -produced more than doubled the number of expected jobsiob expectation despite hero. sold ^ coupe times We-The—City will receive the first monthly payment in February that will be deposited into the Economic Development Fund. _Director Hurlburt said we will need to discuss how to market this program. Any changes in the PEDF Guidelines will need to have the approval of the City Council and DTED. _ Commissioner Brow.. asked:f it is all DIED money or City money. t is not City money. Commissioner Brown inquired about the compete clause as stated in the guidelines and feels this might need to be changed. Commissioner Bildsoe asked what the next step will be. _44exsingDirector Hurlburt said we don't need to do anything tonight but ri&y-bewe should begin thinking about how to market the program by the time we have a Plymouth Housing and Redevelopment Authority January 21, 1999 Page 4,3 Field Code Changed sufficient amount of money in place. Thisis tThe best time to make changes would be before we actually market itthe propram. It is -was recommended by general consensus that the urn Board Members review the Guidelines in preparation for future discussions on implementation of the Plymouth Economic Development Fund Revolving Loan Program. Plymouth Housing and Redevelopment Authority January 21, 1999 Page 4,4 Field Code Changed 6. REVIEW OF HRA STRATEGIC PLAN Commissioner Bildsoe stated his thoughts for on a strategic plan. Some activities to be addressed are redevelopment and economic development. The housing issue in Plymouth has been dealt with very well, however, affordable housing will be an issue during the next ten years. Commissioner Bildsoe feels the HRA is the place to address these issues, not the City Council. 41eic Director Hurlburt suggested we decide how to revisit the strategic plan. Commissioner Bildsoe would like to see what other HRA's are doing and suggested South St. Paul, Bloomington, Washington County, or St. Cloud. Commissioner Brown suggested we do an environmental analysis. We ean use It was decided to appoint two members and one staff person to work on a sub -committee to develop aconsider revising the HRA's strategic plan. Commissioners Brown and Bidsoe along with Housing SuperviserHRA Supervisor Goldsmith will -agreed to serve onbe gppoime the sub -committee. it is recommended by general consensus that the HRA Board appoint a sub committee to work o updating the 14RA StF atOgi . Pt P 7. HENNEPIN COUNTY HOUSING AND REDEVELOPMENT AUTHORITY PROGRAMS HRA Supervisor Goldsmith explained that this notifrcation from Hennepin County -is basically a formality. It is beneficial to the City. The City of Plymouth should be added to page 2 of the letter from Hennepin County Housing and Redevelopment Authority HCMRA the 4d property inspections and monitoring. A letter will be drafted to request the correction. hi a uftap ffiettsD-consensus the HRA Board recommended taking no action in regards to the notification from the HCHRA, other than to request a correction addingt Plymouth to the list of cities excluded from HCHRA's property inspection and monitoring of the 4d property tax program, thus allowing the HCHRA to operate the other specified programs within the City of Plymouth. 8a. COMMUNITY HOUSING FORUM HRA Supervisor Goldsmith passed out a notice inviting persons interested in affordable housing to attend a forum on February 23, 1999 at Messiah United Methodist Church in Plymouth. Housing Supel isorHRA Supervisor Goldsmith is recommending that the HRA become a sponsor of the Forum along with Interfaith Outreach and Community Partners, PRISM, MICAH, and a number of churches in the community Since this meetingthehe Plymouth -Wayzata Chapter of the League of Woman Voters has also agreed to sponsor the Forum.] We can provide advertising and alsosupport staff support. MOTION by Commissioner Bildsoe, seconded by Commissioner Brown recommending that Plymouth HRA be a sponsor of ^ FF -a^hio uousingthe Affordable Housing Forum. Vote 3 Ayes. Motion adopted unanimously Plymouth Housing and Redevelopment Authority January 21, 1999 Page 4,5 Field Code Changed 8b. WEST SUBURBAN LEGISLATIVE FORUM Housing Supero is rHRA Supervisor Goldsmith passed distributed information inviting -on a forum with a group of local legislators sponsored by_MICAH to promote affordable hHousing Pefffi,rron Sunday, January 24, 1999 at 1:00 p.m. at the Adath Jeshurun Congregation in Minnetonka. Meeting adjourned at 8:45 p.m.