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Home My WebLink AboutCouncil Information Memorandum 10-07-2011CITY OF PLYMOUTH rp) COUNCIL INFO MEMO October 7, 2011 UPCOMING MEETINGS AND EVENTS EQCAgenda 10/ 12/11......................................................................................................................... Page 1 PRAC Agenda 10/ 13/11....................................................................................................................... Page 2 Hazelden Groundbreaking 10/21/11.................................................................................................... Page 3 Legislative Town Hall Meeting 10/12/11............................................................................................. Page 4 October, November, December 2011 Official City Meeting Calendars .............................................. Page 5 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 8 INFORMATION News Articles, Releases, Publications, Etc ... Setting a city budget is never easy, but this year..., article StarTribune............................................ Page 9 State likely to face another deficit, article MPR................................................................................ Page 12 Plymouth residents invited to apply for seats on citizen commissions; News Release ...................... Page 14 Plymouth Fire Dept. asks residents to suspend recreational Fires, News Release ............................. Page 16 MEETING MINUTES Planning Commission Minutes 09/21/11 ............................. STAFF REPORTS Admin Redistricting Timeframe........ Admin Cal Portner Resignation ........ Eng Active & Pending CIP, 10/06/11 Eng 2011 Fall Street Sweep .............. Page 17 .... Page 27 .... Page 29 ... Page 30 .... Page 33 CORRESPONDENCE Letter from Minnehaha Creek WSD, RE: AIS action....................................................................... Page 36 Letter from Army Corps of Eng, RE: unauthorized fill at 26th Ave & Shadyview Lane ................... Page 38 Letter to Resident, RE: Ebert Const application for PUD 2011072 .................................................. Page 39 ENVIRONMENTAL QUALITY COMMITTEE AGENDA October 12, 2011 WHERE: PARKERS LAKE ROOM Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Committee member, or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. 7:00 P.M. CALL TO ORDER 2. 7:05 P.M. PUBLIC FORUM — Individuals may address the Committee about any item not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum. 3. 7:20 P.M APPROVAL OF AGENDA - EQC members may add items to the agenda including items contained in the EQC Info Memo for discussion purposes or staff direction only. The EQC will not normally take official action on items added to the agenda. 4. 7:25 P.M. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 5. 7:25 P.M. CONSENT AGENDA* A. Approve the September 14, 2011, Environmental Quality Committee Meeting Minutes B. Approve Composting Grant Program 6. 7:30 P.M. PUBLIC HEARING 7. 7:30 P.M. GENERAL BUSINESS A. 2012 Work Plan 8. REPORTS AND STAFF RECOMMENDATIONS A. Buckthorn Removal at Oakwood B. Adopt a Street Pick Up Day 9. FUTURE MEETINGS — November 9, 2011 — Shingle Creek Watershed 3rd Generation Management Plan. Meeting to be held in Parkers Lake Room. 10. 8:15 P.M. ADJOURNMENT Page 1 City of (� Plymouth Adding Quality to Life PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA DATE Et TIME: Thursday, October 13, 2011, 7:00 p.m. LOCATION: PLYMOUTH ICE CENTER 14800 36th Avenue, Plymouth, Minnesota 55447 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. VISITOR PRESENTATIONS (NON -ACTION ITEMS): 4a Staff Presentation: Bill Abel 4b. Staff Presentation: 5. NEW BUSINESS (ACTION ITEMS): 5a. Ice Center Fees 5b. 2012-2016 CIP 5c. 6. COMMISSIONER/STAFF UPDATE ■ Plymouth Dog Park Update ■ Skate Park Update ■ Playfield Lighting Project Update ■ Upcoming Community/Special Events 7. ADJOURNMENT NEXT REGULAR MEETING - December 8, 2011 - City Hall -Parkers Lake Conference Room Page 2 ! Please join us in celebrating the groundbreaking for the expansion of Hazelden's Center for Youth and Families Friday, October 21, 2011 10:30 — 11:30 a.m. Groundbreaking and Reception Hazelden Center for Youth and Families 11505 36th Avenue North Plymouth, MN 55441 RSVP by October 1.9 hazelden.orglgroundbreaking or call Patricia at 651-213-4429 Page 3 October 6, 2011 Minnesota House of Representatives District 45A 651-296-4176 — rep. sandra.petersonghouse.mn 337 State Office Building, St. Paul, MN 55155 Legislative Town Hall Meeting State Representative Sandra Peterson (DFL — New Hope), state Representative Lyndon Carlson (DFL — Crystal) and state Senator Ann Rest (DFL — New Hope) will host a joint town hall meeting on Wednesday, October 12, to discuss the upcoming 2012 Legislative Session. The meeting will be held from 6:30 to 8 PM at the Crystal Community Center, located at 4800 Douglas Drive in Crystal. Town hall meetings give residents an opportunity to meet their local legislators and discuss important state issues being discussed at the Capitol. All are invited to attend and joint the discussion. For those who are interested in legislative activities but are unable to attend the town hall meeting, please contact Representative Peterson by email at rep. sandra.peterson(a,house.mn or by calling her office at 651-296-4176. Representative Carlson can be reached by email at rep. lyndon.carlsonkhouse.mn or by calling his office at 651-296-4255. Senator Rest can be reached by email at annrksenate.mn or by calling her office at 651-296-2889. Page 4 City of Plymouth Adding Quality to Life October 2011 Modified on 10/07/ 11 Center Page 5 1 2 3 4 6:30 PM 5 7:00 PM 6 7 8 VOLUNTEER PLANNING RECOGNITION COMMISSION EVENT MEETING Plymouth Creek Medicine Lake Room Center Yom Kippur Begins at Sunset 9 10 11 12 13 14 15 5:30 PM 7:00 PM 7:00 PM SPECIAL COUNCIL ENVIRONMENTAL PARK £t REC 12:00-3:00 PM MEETING` QUALITY ADVISORY FIRE DEPT. COLUMBUS DAY Parkers Lake Room COMMITTEE COMMISSION OPEN HOUSE Observed (EQC) MEETING (PRAC) MEETING Fire Station III 7:00 PM Parkers Lake Room Plymouth Ice Cente PLYMOUTH PUBLIC REGULAR COUNCIL WORKS DIVISION MEETING CLOSED Medicine Lake Room 16 17 18 6:00 PM 19 7:00 PM 20 21 22 SPECIAL COUNCIL PLANNING MEETING" COMMISSION Parkers Lake Room MEETING Medicine Lake Room 23 24 25 26 27 28 29 7:00 PM 7:00 PM REGULAR COUNCIL HRA MEETING MEETING Parkers Lake Room Medicine Lake Room 0 P /Halloween * Review applications for and 2 Council Position ' o and quarterly U date with City Manager ek /3o yCreek ** Conduct Interviews for and 2 Council Position Modified on 10/07/ 11 Center Page 5 City of Plymouth Adding Quality to Life November 2011 Modified on 10107111 Page 6 1 2 7:00 PM 3 7:00 PM 4 5 PLANNING HUMAN RIGHTS COMMISSION COMMITTEE MEETING MEETING Medicine Lake Room Parkers Lake Room 6 7 8 8:00 Pm 10 11 12 REGULAR 7:00 PM COUNCIL MEETING ENVIRONMENTAL Medicine Lake Room QUALITY VETERANS DAY SPECIAL COMMITTEE Observed COUNCIL MEETING (EQC) MEETING CITY OFFICES Immediately Follow- Parkers Lake Room CLOSED ing Regular Meeting Budget Study Session Medicine Lake Room 13 14 15 16 17 18 19 6:00 PM 7:00 PM 7:00 PM SPECIAL COUNCIL PLANNING HRA MEETING MEETING COMMISSION Parkers Lake Room Board and Commission MEETING Interviews Medicine Lake Room Parkers Lake Room 20 21 22 23 24 25 26 7:OOPM REGULAR COUNCIL. MEETING Council Chambers THANKSGIVING THANKSGIVING HOLIDAY HOLIDAY CITY OFFICES CITY OFFICES CLOSED CLOSED 27 28 29 30 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room Modified on 10107111 Page 6 City of Plymouth Adding Quality to Life December 2011 Modified on 101071 Page 7 1 2 3 4 2:00-5:00 PM 5 6 7 7:00 PM 8 7:00 PM 9 10 OLD FASHIONED PLANNING PARK Et REC CHRISTMAS COMMISSION ADVISORY Plymouth Historical MEETING COMMISSION Society Building Council Chambers (PRAC) MEETING Council Chambers 11 12 13 14 7:00 PM 15 16 17 7:00 PM ENVIRONMENTAL REGULAR COUNCIL QUALITY MEETING COMMITTEE (EQC) Council Chambers MEETING Council Chambers 7:00 PM CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room 18 19 20 21 22 23 24 7:00 PM HRA MEETING Parkers Lake Room Chanukah CHRISTMAS EVE Begins at Sunset 25 26 27 28 29 30 31 CITY OFFICES NEW YEAR'S EVE CLOSED CHRISTMAS DAY Modified on 101071 Page 7 Tentative Schedule for City Council Agenda Items October 18, Special, 6:00 p.m., Parkers Lake Room • Conduct interviews for Ward 2 Council position October 25, Regular, 7:00 p.m., Medicine Lake Room • Assessment hearing for Lancaster Lane Mill and Overlay Project and Watermain Replacement (11010) • Assessment hearing for Suncourt Street Mill and Overlay Project (11006) • Presentation of donation from the Wayzata Youth Hockey Association for hockey goal lights at the Plymouth Ice Center • Presentation of Photo Contest Winners • Approve change order and final payment for the Hilde Performance Center project • Approve final payment for the Plymouth Dog Park project • Ordinance Amending the City Code (annual review) November 8, Regular, 8:00 p.m., Medicine Lake Room • Approve 2012 Regular Council Meeting Schedule • Approve change order and final payment for lighting project • Approve change order and final payment for Plymouth Skatepark • Adopt ordinance amending Section 1016 of the City Code regarding Plymouth Ice Center fees November 8, Special, Immediately following Regular Meeting, Medicine Lake Room • Discuss 2012 Budget November 15, Special, 6:00 p.m., Parkers Lake Room • Board and Commission interviews • Council Coordinating Representatives for 2012 • Deputy Mayor for 2012 November 22, Regular, 7:00 p.m., Medicine Lake Room • Announce Old Fashioned Christmas on December 4 at Plymouth Historical Society Building • Approve donations to the City of Plymouth December 13, Regular, 7:00 p.m., Council Chambers • Adopt the 2012 Budgets and Tax Levies and 2012-2016 Capital Improvement Program • Recognize Police Citizen Academy Graduates • Approve 2012 Tobacco License renewals • Announce New Year's Eve Event at the Plymouth Ice Center Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 8 Setting a city budget is never easy, but this year ... , Star Tribune Want a headache? Try factoring in all this bad news while attempting to balance your city's budget in 2012: Deep cuts in local government aid from the state, elimination of a longtime homestead tax break, capital projects undertaken before the economy tanked, wallowing (or dropping) home values, unbudging unemployment numbers.... You get the picture. City officials and their number crunchers have been trying to set estimated ceilings on their tax levies for next year, numbers that had to be settled last month. Most are trying to hold the line - or even decrease their levies - given the realities of the current economy. And many said that by the end of the year they may further shave their levy proposals, which they say they'll do their best to do. Christine Harkess, finance director for Hopkins, spoke for many of her colleagues in other cities when she tried to explain the math: "You try to balance what we need for the community with what the community can afford - that's the challenge." BOB VON STERNBERG Bloomington -.25% Change in tax levy $44.4 Total levy in millions of dollars 82,893 City population For the second year in a row the city has lowered its levy ceiling without raising the $67.52 overall charge for city services for the owner of a median -valued home, said chief financial officer Lori Economy-Scholler. RICHFIELD +3.98% Change in tax levy $16.9 Total levy in millions of dollars 3 5,22 8 City population The city is in the midst of paying for a new municipal center and maintenance facility, which is the biggest reason for the increase, said finance director Chris Regis. EDINA +1.8% Change in tax levy $26.2 Total levy in millions of dollars 47,941 City population Page 9 While the city's debt levy decreased, its general fund expenditures increased, along with salaries, said finance director John Wallin, adding, "It's pretty much a status quo budget." EDEN PRAIRIE +.9% Change in tax levy $30.5 Total levy in millions of dollars 60,797 City population The increase is largely attributable to a small increase in the cost of providing maintenance, even while the cost of servicing the city's debt levy dropped, said finance director Sue Kotchevar. CHANHASSEN -.3% Change in tax levy $10.2 Total levy in millions of dollars 22,952 City population In an attempt to ease the pain for homeowners who have lost the market value homestead credit, city officials are proposing trimming spending, said finance director Greg Sticha. ST. LOUIS PARK +5% Change in tax levy $23.8 Total levy in millions of dollars 45,250 City population The increase is largely fueled by the elimination of the market value homestead credit for homeowners and existing debt service on two new fire stations, said city controller Brian Swanson. GOLDEN VALLEY -12.2% Change in tax levy $11.9 Total levy in millions of dollars 20,371 City population The city shaved costs by freezing workers' salaries and combining services with other cities, such as emergency dispatching, said finance director Sue Virnig. HOPKINS +2.07% Change in tax levy $10.3 Total levy in millions of dollars 17,591 City population The increase was largely attributable to increases in both the city's debt service and capital expenditure levies, said finance director Christine Harkess. MINNETONKA Page 10 +.9% Change in tax levy $30.5 Total levy in millions of dollars 49,734 City population The increase, which finance director Merrill King called "pretty flat," comes on the heels of substantial cuts in recent years. "We've got the same inflationary pressures everyone else has," he said. MAPLE GROVE -.04% Change in tax levy $31.2 Total levy in millions of dollars 61,567 City population "We've just tried to keep all of our spending to a minimum, so the budget is pretty much the same," said finance director Jim Knutson. PLYMOUTH +I% Change in tax levy $29 Total levy in millions of dollars 70,576 City population Some city funds needed replenishing, but city officials have attempted to hold the line on spending, said administrative services director Cal Portner. OSSEO +1% Change in tax levy .9 Total levy in millions of dollars 2,430 City population The biggest reason for the increase was the loss of local government aid from the state, said finance officer Gary Braaten, adding: "So it goes back to the taxpayers." Page 11 State likely to face another deficit by Tom Scheck, Minnesota Public Radio October 7, 2011 St. Paul, Minn. Economic growth in Minnesota is slowing to the point that Gov. Mark Dayton and the Legislature will likely have to overcome another budget deficit, state economist Tom Stinson told lawmakers on Thursday. Making matters worse, the state's economy could slow even more if Congress fails to pass an extension of the federal payroll tax cut, Stinson warned. The prediction comes just three months after Dayton and the Republican -controlled Legislature forced a three-week state government shutdown over how to erase a $5 billion projected budget deficit. When Dayton and the Legislature crafted their budget agreement, they based their numbers on a forecast that projected economic growth of 3.2 percent this year. It turns out that projection was too ambitious. Stinson said national forecasting firms now predict state growth of 1.5 percent less than half of initial projections. He said the news will be a problem for the state's number crunchers and policy makers. "We had a little more money than we thought we would at the end of fiscal 2011," Stinson said. "That provides a cushion. But it's going to be difficult, maybe even impossible, for us to not have a shortfall in November." Stinson said higher gas prices, the natural disasters on the east coast and the long-running deficit battle in Washington, D.C. have chilled consumer spending. He also told state lawmakers that national forecasters say the chance of another recession is now as high as 50 percent. A recession could be even more likely if Congress declines to extend the federal payroll tax cut. President Obama has advocated for the tax cut, but Republicans in the U.S. House have been reluctant to adopt it. Stinson said the economic growth rate would be less than 1 percent if the tax cut isn't extended. "Of course, a half a percent growth is subject to all kinds of errors," he said. "That's no growth at all." Stinson was careful to mention that things could improve between now and when the state releases its next economic forecast in late November. He also noted that Minnesota's unemployment rate of 7.2 percent in August was better than the national rate of 9.1 percent but said the state's economic engine is in part hitched to the national economy. Page 12 Stinson's analysis is sobering news for Dayton and the Republican -controlled Legislature. The two sides spent the first seven months of the year arguing over the best way to erase the state's $5 billion projected budget deficit. After a three-week government shutdown, the two sides agreed on a mix of spending cuts, borrowing against future tobacco payments and delaying payments to schools. Now, they'll be forced to make another round of hard choices. "It will be very difficult," said state Sen. Claire Robling, R -Jordan. "The tools are limited." Robling, chairwoman of the Senate Finance Committee, said in the face of a deficit it's likely Republicans would consider another round of budget cuts. "We would probably look at some additional cuts because that was what we originally intended," she said. "Whether or not the governor would agree to that is to be seen." Robling said it would be difficult to manage a budget deficit that is $1 billion or more. A spokesman for Dayton said the governor will assess the forecast when it's released, but said Dayton has made it clear that he supports an income tax hike on top earners to solve the state's fiscal problems. Page 13 City of Plymouth News Release For Immediate Release October 6, 2011 Contact: Sandy Engdahl, 763-509-5080 Plymouth residents invited to apply for seats on citizen commissions; deadline for applications is October 31 Plymouth residents looking for a way to contribute to their community should consider applying to serve on a citizen advisory board. Several groups advise the Plymouth City Council on a variety of issues. Applications will be accepted until Mon., Oct. 31. The City Council will interview applicants and make appointments later this year for terms beginning in early 2012. The following lists boards that may have openings and the times they typically meet. Environmental Quality Committee (EQC): Second Wednesday, 7p.m. The EQC makes recommendations to the city council on a variety of environmental issues. Housing & Redevelopment Authority (HRA): Fourth Thursday, 7p.m. The HRA: works with Plymouth's housing and community development programs; administers federal, state and local grants for housing programs; and owns two apartment buildings for seniors. Human Rights Committee (HRC): Meets quarterly on the first Thursday, 7p.m. The HRC provides education on human rights issues. Parks and Recreation Advisory Commission (PRAC): Second Thursday, 7p.m. PRAC oversees plans and proposals for the city's park system and recreation programs. Planning Commission: First and Third Wednesday, 7p.m. The Planning Commission reviews land development applications to ensure they conform to the comprehensive plan and zoning ordinance. Plymouth Advisory Committee on Transit (PACT): Quarterly on Fourth Wednesday, 7p.m. PACT advises the City Council on the city -operated Plymouth Metrolink bus system. Page 14 Elm Creek Watershed Management Commission: Second Wednesday, 11:30 a.m. The commission addresses water quality issues in the Elm Creek Watershed, which includes northwest Plymouth. The commission is a joint powers body that includes representatives from cities that are part of the watershed. The Plymouth City Council appoints the Plymouth representative. For an application, call City Clerk Sandy Engdahl at 763-509-5080 or download an application from the city website, www.plymouthmn.gov. Page 15 City of Plymouth News Release For Immediate Release Contact: October 5, 2011 Rick Kline 763-509-5121 Plymouth Fire Department Asks Residents to Suspend Recreational Fires Due to Very High Level of Fire Danger for Metro Area Plymouth, MN — The Plymouth Fire Department asks residents to suspend recreational fires. Unusually high temps and low humidity combined with increasing winds are creating potentially dangerous fire conditions across much of our region, prompting open burning restrictions. The Minnesota Department of Natural Resources has given the metro area a very high level rating for the danger of fire. Great care should be taken with any outdoor fire right now. Under our current conditions, fires can start very easily, spread rapidly and intensify quickly. Questions about open burning may be directed to Plymouth Fire Chief Richard Kline at 763-509-5121. Page 16 Approved Minutes City of Plymouth Planning Commission Meeting September 21, 2011 MEMBERS PRESENT: Chair James Davis, Commissioners Gordon Petrash, Marc Anderson, Dick Kobussen, Scott Nelson and Bryan Oakley MEMBERS ABSENT: Commissioner Nathan Robinson STAFF PRESENT: Planning Manager Barbara Thomson, Senior Planner Shawn Drill, Senior Planner Marie Darling, Senior Planner Josh Doty and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the September 21, 2011 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA Chair Davis said someone has requested to speak on Item 5.D. Skyline Design, and this item will be moved to Item 7.A.1. Commissioner Anderson said an e-mail had been received regarding Item 5.C. Loucks Associates, and requested it be discussed. Chair Davis said Item 5.C. would be moved to Item 7.A.2. A. APPROVAL OF THE SEPTEMBER 7, 2011 PLANNING COMMISSION MEETING MINUTES MOTION by Commissioner Nelson, seconded by Commissioner Kobussen, to approve the September 7, 2011 Planning Commission Meeting Minutes. Vote. 6 Ayes. MOTION approved. B. ULTIMATE EVENTS (2011063) MOTION by Commissioner Nelson, seconded by Commissioner Kobussen, to approve the request by Ultimate Events for a variance to allow outside storage within a portion of a front yard area at 13405 15th Avenue N. Vote. 6 Ayes. MOTION approved. Page 17 Approved Planning Commission Minutes September 21, 2011 Page 2 6. PUBLIC HEARINGS A. PULTE GROUP (2011066) Chair Davis introduced the request by the Pulte Group for a preliminary plat for The Willows Third Addition. Senior Planner Darling gave an overview of the staff report. Commissioner Kobussen asked if the water lines to the houses would be shared and asked why the sewer goes almost to the south end of lot 2. Senior Planner Darling said each lot would have separate utility services. She said the sewer was required to be extended to the south property line so properties to the south have access to sewer when they subdivide. Commissioner Kobussen asked where Juneau Lane will terminate. Senior Planner Darling stated 59th Avenue was constructed east through The Willows to Juneau Lane. She said the Trillium Woods development will continue 59th Avenue to Cheshire Parkway. Senior Planner Darling said once roads through Trillium Woods are available for public traffic, the piece of Juneau Lane north of 59th would be removed up to Co. Rd. 47. Chair Davis introduced the applicant, Ian Peterson, Pulte Homes. Chair Davis opened the public hearing closed the public hearing. MOTION by Commissioner Kobussen, seconded by Commissioner Oakley, to approve the request by the Pulte Group for a preliminary plat for The Willows Third Addition. Vote. 6 Ayes. MOTION approved. B. ORIGINAL PANCAKE HOUSE (2011069) Chair Davis introduced the request by the Original Pancake House/Savik Hunter, Inc. for a conditional use permit amendment to allow a restaurant use within an existing commercial building at 1455 County Road 101. Senior Planner Doty gave an overview of the staff report. Chair Davis opened and closed the public hearing as there was no one to speak on the item. Planning Manager Thomson said clerical staff can attest to the fact there have been a lot of calls from people who are very thankful the Original Pancake House is coming to our community. Page 18 Approved Planning Commission Minutes September 21, 2011 Page 3 MOTION by Commissioner Oakley, seconded by Commissioner Nelson, to approve the request by the Original Pancake House/Savik Hunter, Inc. for a conditional use permit amendment to allow a restaurant use within an existing commercial building at 1455 County Road 101. Vote. 6 Ayes. MOTION approved. C. TEAM DEFINITION FITNESS (2011070) Chair Davis introduced the request by Team Definition Fitness for a conditional use permit to allow a fitness training facility within an existing industrial building at 3700 Annapolis Lane N. Senior Planner Doty gave an overview of the staff report. Commissioner Anderson asked if there would be noise associated with the altitude room equipment or if there would be any pressure problems with the structure. Senior Planner Doty said this is the first altitude room in the Midwest, and deferred the question to the applicant for specifics. Chair Davis introduced the applicant, Ross Carlson, 16912 51St Avenue N. Mr. Carlson said the altitude room would be an enclosed room where air is pulled out of the room to simulate training conditions in Colorado where Olympic athlete go. He said there is no loud noise nor a generator outside. Mr. Carlson said these are being developed in colleges for team athletes. Mr. Carlson said they are working with a company from New York who specialize in altitude rooms. Commissioner Anderson asked if the technology and structure of the wall exists to hold the pressure. Mr. Carlson answered affirmatively. Commissioner Nelson asked about the age range of athletes who will train. Mr. Carlson said it will be a diverse range, but mainly 13 — 14 year old kids. He said there could be some professional athletes using it and added the individual who is setting this up is an ex - NFL football player. Commissioner Nelson asked if there are requirements for minors who use the equipment and the altitude room. Mr. Carlson said equipment is used under staff surveillance. He said there would be one trainer for every 4-5 athletes. Mr. Carlson said insurance forms must be signed. Commissioner Kobussen asked if the altitude room has a vacuum pump and where it would it be located. He asked if it would be screened and asked the noise range of the pump. Page 19 Approved Planning Commission Minutes September 21, 2011 Page 4 Mr. Carlson said he did not have specifics on the noise range. Senior Planner Doty said the city code has noise regulations for the generator and any external noise which would be enforced at the time the building permit is issued. Senior Planner Doty said rooftop equipment needs to be painted to match the building or screened. Mr. Carlson said the generator will be in the interior of the building. Chair Davis opened the public hearing. Chair Davis introduced Marge Christensen, 1150 Black Oaks Lane N., who asked if 13-14 year olds would need parental permission to come into the facility. Mr. Carlson said minors do not come in without parental consent and all will be supervised with certified trainers. Chair Davis closed the public hearing. MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Team Definition Fitness for a conditional use permit to allow a fitness training facility within an existing industrial building at 3700 Annapolis Lane N. Vote. 6 Ayes. MOTION approved. 7. NEW BUSINESS A.1. SKYLINE DESIGN (2011068) Chair Davis introduced the request by Skyline Design for a variance for impervious surface coverage to allow a room addition at 1151 Black Oaks Lane N. Chair Davis introduced Marge Christensen, 1150 Black Oaks Lane N. Ms. Christensen said her neighbors never told her about the proposed addition and she learned of it from the HOA Board's minutes. Ms. Christensen said she purchased her home 25 years ago at a premium because of the pond view from her living room. She said that vista will disappear with the proposed addition and will lower her property value. Ms. Christensen said the addition will be closer to her unit and would have two windows facing into her home. She said she will not agree to extend the fence between the homes which will further box her in. Ms. Christensen said the proposed addition would not alter the neighborhood, just her house and would make it much less livable for her. Ms. Christensen addressed impact on adjacent properties and said it would definitely impair her light and air. Ms. Christensen said the HOA minutes stated two plans for additions were approved, but only one needed a variance and she said she would like to protest this variance. Commissioner Petrash asked if the homeowners association approved this. Ms. Christensen said both plans were approved. Page 20 Approved Planning Commission Minutes September 21, 2011 Page 5 Chair Davis introduced Ron Splett, 7620 Kalk Road, Hamel, MN who said they have built 100 of these rooms in the last 15 years and have never had any problems with blocking views. He said any addition would block a view to some extent. Mr. Splett said there is a 16 -foot diameter spruce tree at the corner of this lot that blocks most of the view, Ms. Christensen has a spruce in her yard, and there are numerous spruce trees along the pond blocking views. Mr. Splett said both of the plans needed a variance because of the shoreland and both were approved by the association. He added that the association guidelines require 8 feet from a property line, which prevents many additions, and the proposed addition has a 17 -foot setback. Mr. Splett said many lots are so small you can't put additions on, but this one had a lot of room. Mr. Splett said the owner is putting in only two windows rather than glass all around, for privacy reasons and reduced the size of the addition from 308 square feet to 300 square feet. Mr. Splett said the owner originally considered the addition in 2004, but is now retiring and wants more room. Commissioner Petrash asked if the alternate proposal would block as much view as this one. Mr. Splett said the other addition was 14 x 22 feet and went to the corner of the building, where the proposed goes three feet past the building. Commissioner Kobussen asked if the smaller addition would require a variance. Mr. Splett said the variance would still be required for impervious surface coverage, not for setbacks from the lot line. Planning Manager Thomson clarified they are already over the impervious surface maximum so there is nothing they can do on this lot without a variance. Commissioner Anderson said the variance for impervious surface is for an increase of 1.1 percent. He said as the subdivision was calculated, it was looked at as a whole. Commissioner Anderson said the maximum impervious surface regulations have moved around and they cannot build one square foot without a variance. He said he does not have a problem increasing by 1.1 percent when the overall coverage is not an issue. Commissioner Anderson asked what regulations exist regarding view sheds. He said people like to keep their view and other people like to use their property. He said he does not think we have any ordinances that say we can't change someone's view shed. Planning Manager Thomson stated there is no ordinance regarding view shed. She said there are some riparian requirements in the shoreland regulations but they would not apply to this situation. Commissioner Nelson echoed Commissioner Anderson's comments, and said there has been a consistent pattern of approving amendments in this development and the city council has approved 13 out of 13 requests and he did not see how we could not approve this. Page 21 Approved Planning Commission Minutes September 21, 2011 Page 6 Ms. Christensen said there are evergreens, but when she stands on her patio she can see across to the pond. Ms. Christensen asked about property value reduction because her view is being wiped out. Planning Manager Thomson said we don't have an appraiser present but she did not think there would be an appreciable change in the value of Ms. Christensen's property. Ms. Christensen said she has never seen the alternate plan but it would have been nice to see alternate plans. MOTION by Commissioner Nelson, seconded by Commissioner Petrash, to approve the request by Skyline Design for a variance for impervious surface coverage to allow a room addition at 1151 Black Oaks Lane N. Chair Davis said he appreciates Ms. Christensen's concerns but will vote in support. Chair Davis said the homeowner owns this property and is putting on a small patio room; we have approved 13 already and can't single this one out because a neighbor won't like the effect of his addition on another property. Commissioner Anderson added it seems to be a communication issue between the two homeowners and this should have been discussed. Commissioner Anderson said they are looking only at the variance issue before them. Commissioner Petrash added this might have been best handled by the homeowners association. Commissioner Kobussen said the other patio is being taken out to improve impervious surface and that is what we concerned about, Commissioner Kobussen said because of the previous pattern of approving these variances and there is no way to improve this property without approving the variance because of the way the development was created, he would support this request. Commissioner Kobussen said he would encourage the two homeowners to discuss any way they can improve the view if there is any way they can do it amenably. Vote. 6 Ayes. MOTION approved. A.2. LOUCKS ASSOCIATES (2011064) Chair Davis introduced the request by Loucks Associates for a site plan amendment to expand the building and related site improvements at 5000 Fernbrook Lane N. Senior Planner Darling gave an overview of the staff report. Senior Planner Darling said a letter was received from a property owner to the west. She addressed the concerns and said there are limitations on the hours of construction and streets are cleaned a minimum of once a week or more, based on the condition of the roadway. Senior Planner Darling said another comment was at shift changes employees ignore stop signs or have rolling stops at Fernbrook Lane. She said that concern has been forwarded to the traffic division to monitor that activity as necessary. Page 22 Approved Planning Commission Minutes September 21, 2011 Page 7 Senior Planner Darling said she discussed with Public Works Director Cote whether the additional traffic justifies the need for a traffic signal at the intersection. Public Works Director Cote said a study and warrants would have to be met to justify installation of a signal. He noted that the intersection on the north side of Schmidt Lake Road is the lowest generator of traffic at that intersection, and he said traffic could be tripled on the north approach without impacting the intersection. Commissioner Petrash asked where the residents access. Senior Planner Darling said the residents can access on to Fembrook Lane or access directly on Schmidt Lake Road to travel west. Commissioner Anderson said this request adds a third driveway but it does not align directly across to 51St Avenue. He said usually driveways and streets are aligned across from each other. Commissioner Anderson asked what were the thoughts related to that driveway and traffic issues. Senior Planner Darling said the application was reviewed by various staff and there were no specific comments concerning the alignment of this driveway with the street. She added that both are low traffic generators in this area and potential for conflict is very low. Commissioner Kobussen said there would be 79 additional parking spots and asked if there will be that many more cars in the area. Senior Planner Darling explained they are adding 79 more parking spaces to compensate for losing a small parking lot on the north side of the property which was rarely filled, and to accommodate additional employees. Commissioner Kobussen asked how many employees will be added at Turck. Chair Davis introduced Chris Kafer, Director of Operations at Turck. Mr. Kafer said Turck will add 25-30 employees over the next three years. Commissioner Nelson said a variance was granted for impervious surface coverage when this building was originally built in 1996, and asked if impervious surface coverage is an issue with this addition. Senior Planner Darling stated the variance is not n issue because when Turck was originally constructed the shoreland regulations stated that the entire parcel had to be considered within the district if any part was in the district and consequently the entire property was held to that 25% coverage rule, and therefore needed the variance. Senior Planner Darling said the ordinance has since been modified, and now the portion that is within the shoreland district is the only area of the property that is subject to the 25% maximum coverage limitation. She said no impervious coverage is proposed within the shoreland overlay district. Page 23 Approved Planning Commission Minutes September 21, 2011 Page 8 MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Loucks Associates for a site plan amendment for a building expansion and related site improvements at Turck, Inc. at 5000 Fernbrook Lane N. Chair Davis said he thinks this is a good idea, and is glad to see this business expanding and adding employees, and it is a nice looking building. Commissioner Kobussen said he is also glad to see the business expand, and said he does not think 25 cars a day is going to make a major difference on that intersection. He added the volume of traffic is on Schmidt Lake Road. Commissioner Petrash said he can understand how the behavior of some people, such as loitering and not stopping for stop signs, can bother some people, and said he hopes the city focuses on enforcing the existing laws and requirements. Chair Davis said he has worked in a manufacturing plant, and at the end of the day people fly out and it is a race to the exits. He noted this is a small street but it is important to adhere to safety regulations. Planning Manager Thomson reiterated that Senior Planner Darling has contacted the patrol division regarding this matter. Vote. 6 Ayes. MOTION approved. A.3. HGA (2011065) Chair Davis introduced the request by HGA for a site plan amendment for a building expansion and related site improvements at the Hazelden Center for Youth and Families at 11505 36th Avenue N. Senior Planner Drill gave an overview of the staff report. He said three letters have been received and are now part of the public record. Responding to Mr. Herby's letter, Senior Planner Drill said that there is no state law or city ordinance that prohibits an institutional use from being located within 500 feet from another. Chair Davis introduced Jim Steinhagen, Executive Director for Hazelden. Commissioner Kobussen asked about truck access. Mr. Steinhagen said trucks would continue to use both entrances. Mr. Steinhagen said Hazelden is celebrating its 30t' anniversary of providing services at that site. He said the reason for the expansion is economics, and supply and demand. He said Hazelden has a strong reputation across the country for the services it provides for persons suffering from alcohol and drug addiction. He said the demands for their services have exceeded what they can accommodate, and they want to respond at a higher level to that need and fulfill their mission as intended. Page 24 Approved Planning Commission Minutes September 21, 2011 Page 9 Commissioner Nelson asked about the increase in staff for the 32 additional patients, and if there would be groups coming in during the day. Mr. Steinhagen said they are projecting full occupancy to be 107 beds, and there would be 50 positions added. He said this is a 24/7 facility and there are three shifts, so individuals are spread out over those shifts. Residents at the facility cannot have vehicles. He said the traffic increase will be negligible. Commissioner Nelson said he lives in the area and he noted in the emails residents have concerns about potential crime issues. Commissioner Nelson asked about Hazelden's procedure and policy addressing this issue. Mr. Steinhagen said there is a stereotype to this population. He said at their open houses the question was raised if the neighborhood is at risk if the expansion is approved. Mr. Steinhagen stated no and said they do not have a relationship with the criminal justice system. He said these are not bad kids - they are sick kids and desperately in need of help. He stressed that safety is equally important at Hazelden as they want to ensure that patients and staff are not at risk. Mr. Steinhagen said there is a comprehensive screening, pre -entry process. He said this is not a gated facility and it is voluntary. Mr. Steinhagen said they have a strong working relationship with the Plymouth Police Department if there is ever a need. Community risk is kept at lowest level possible. Chair Davis asked about noise pollution from trucks. Mr. Steinhagen said the current entry and exit point is a driveway owned by Missions, Inc. which would be used as an entrance point. He said the new driveway would be encouraged for exit use as the incline is less and the noise pollution factor will be mitigated. Planning Manager Thomson asked when deliveries occur. Mr. Steinhagen said deliveries are usually between 9 a.m. and 4 p.m. Monday — Friday. Commissioner Petrash asked about ambulances and the use of sirens. Mr. Steinhagen said ambulances drive up and pick up. He explained that if a young person decompensates mentally, staff will make an assessment whether to transfer that individual. He said the procedure is to call 911, and the police escort the ambulance and deliver the patient to the health care facility ensuring their safety. Mr. Steinhagen said this is a transport situation only and there are no sirens. Commissioner Petrash asked how often this occurs. Mr. Steinhagen said this occurs maybe twice a month. He said a separate entrance on the south side of the facility is used so as not to be disruptive to others. Page 25 Approved Planning Commission Minutes September 21, 2011 Page 10 Chair Davis asked about sirens. Mr. Steinhagen said he was not aware of the sirens ever having been used for an emergency situation, and reiterated noise should not be an issue. Chair Davis introduced Phil Lindau, 2825 Medicine Ridge Road. Mr. Lindau said he has lived in the area since 1990 and walks and rides bike on the path every week. Mr. Lindau said he didn't even really know Hazelden was there. He said he is a member of Calvary Lutheran Church, and he has become familiar and aware of families that have needed this facility. Mr. Lindau said he is very supportive of the proposal. Commissioner Petrash asked if the proposed addition will match architecturally. Chair Davis introduced Rebecca Sanders, HGA, who said the existing building has cement board siding. She said the addition would have cement board siding which will be painted to match and there would be stone material added on the exterior. Commissioner Nelson stated that it has been an interesting evening with a new pancake house, a state of the art training facility for athletes, once again proving what a well rounded community this is. He said this is a world class treatment facility that is well known to family and friends, and Commissioner Nelson said he will wholeheartedly support this proposal. MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the request by HGA for a site plan amendment for a building expansion and related site improvements at the Hazelden Center for Youth and Families at 11505 36`h Avenue N. Vote. 6 Ayes. MOTION approved. 8. ADJOURNMENT MOTION by Chair Davis, with no objection to adjourn the meeting at 8:25 p.m. Page 26 City of pi ymouth Iridin, Qp hty da Life To: Laurie Ahrens, City Manager Memorandum From: Sandy Engdahl, City Clerk October 7, 2011 Item: Redistricting Timeframe At the September 27 Council Study Session, staff was asked to provide an update on redistricting. Redistricting is a process that occurs every 10 years after the U.S. Census is taken. The purpose of redistricting is to redraw district boundaries to ensure equal representation. This includes congressional, state legislative, city, county, soil and water conservation districts, hospital districts, school districts, etc. Earlier this year, the Legislature's Redistricting Committee presented their plan to the Governor for approval. That plan was vetoed by Governor. Minnesota State Supreme Court Justice Laurie Gildea appointed a five judge Special Redistricting Panel. During this month, this panel is conducting a number of public hearings throughout the state to receive comments and concerns about how the panel should draw new election boundaries for congressional and legislative districts. Cities have an opportunity to provide insights to identify "communities of interest" within their communities that should be maintained within the new congressional or legislative districts that the panel should be considering when they create the legislative redistricting plan. Once the congressional and legislative boundaries are determined, the City will make changes to ward and precinct boundaries. In the past, census block and track population data is downloaded into a software program, and staff develops a number of plans for the City Council to consider. We are required to get our wards as even in population as practicable. Once that occurs, precinct lines are drawn within each ward. This is also a good time for us to reexamine our precinct polling locations and make any necessary changes. Historically, the City has been drawn into four legislative districts. We cannot have more than one district within a precinct. This includes county commissioner districts, soil and water conservation districts, and other districts with the exception of school districts where there can be more than one school district in a precinct. Since the Primary Election has been moved up one month to be held in August, we are working within a tight timeframe on establishing new ward and precinct boundaries which will be used for the 2012 elections. In addition, notification is required to voters if their polling locations change due to redistricting. Listed below is the timeframe that staff will be working within if the panel's legislative redistricting plan is approved by their intended deadline of February 21, 2012: City Wards and Precincts are redrawn Deadline: April 3, 2012 (19 weeks before the State Primary) • County Commissioner, School, Park, Hospital, and Soil and Water Conservation Districts are redrawn Deadline: May 1, 2012 (15 weeks before the State Primary) Page 27 Alternate Timelines: Listed below is the timeframe that staff will be working within if the panel's legislative redistricting plan is approved before February 3, 2012: • City Wards and Precincts are redrawn Occurs within 60 days after approval of new legislative districts • County Commissioner, School, Park, Hospital, and Soil and Water Conservation Districts are redrawn Occurs within 80 days after approval of new legislative districts Listed below is the timeframe that staff will be working within if the panel's legislative redistricting plan is approved after April 3, 2012: • City Wards and Precincts are redrawn Occurs no later than 28 days after approval of new legislative districts • County Commissioner, School, Park, Hospital, and Soil and Water Conservation Districts are redrawn Occurs within 42 days after approval of new legislative districts At this time, staff is waiting for approval of a final redistricting plan that will be presented by the panel. We anticipate receiving census block and tract population numbers by the end of the year that will be needed to redraw the City's wards and precincts. As you can see, there is a short timeframe for the City's part in this process (preparing a number of plans for consideration, conducting Council Study Session to review plans, and final adoption at a regular Council meeting). We are hopeful that final legislative redistricting plan will be approved on or before February 3, 2012 or no later than February 21, 2012 in order to allow ample time for the City to complete their part of the process by its deadline, make new ward/precinct maps, and notify voters of polling location changes. Page 28 rp)City of Plymouth Adding Quality to Life September 30, 2011 Laurie Ahrens City Manager 3400 Plymouth Blvd Plymouth, MN 55447 Dear Laurie: It is with a 'heavy heart that I offer my resignation as Administrative Services Director for the City of Plymouth, Minnesota. In accordance with city policy, I am required to provide two weeks notice and this letter serves that interest. My last official day of work with the City of Plymouth will be Friday, October 14, 2011. Thank you for the opportunity to learn, grow and be a small part of this first class organization for nearly four years. Plymouth residents are blessed to have a dedicated and professional council who have the courage to lead, assertive and innovative managers and directors, and a city staff that goes the extra mile every day. My experiences here in Plymouth will greatly assist me with my new responsibilities at the City of Elk River. Laurie, thank you for your trust, mentorship and friendship, I am eternally grateful l Sincerely, Calvin P. Portner Administrative Services Director 3400 Plymouth Blvd - PlynnOuth, Minnesota 55447-1482 - Tel; 763-509-5000 • www.ci.plymouth.mn.us ■ Page 29 Revised: October 6, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects rol. or Proj. Project Froj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes Active Public Improvement Projects 5102 S CR 101, CR 6 to DC/BM Henn. $17,000,000 Restoration of the boulevard areas, landscaping, and the final layer of blacktop will be completed in the spring of 2011. Tree CR 24 Co. planting in selected areas will begin in April. Landscaping and utility punch list work is underway. Assessment hearing is scheduled for July 12, 2011. Assessments were adopted July 12, 2011. 8128 WR Plymouth Creek DA $1,200,000 This project is substantially complete. Vegetation establishment has been satisfactory. Some repair of the stream bank Restoration and seeding needs to take place by the contractor this fall and winter. (26th Ave / W Med Lk Dr) 9113 S Cimarron Ponds JP $2,200,000 The majority of the work on the cul-de-sac streets has been completed. 10th Avenue and 12th Avenue have been milled and curb Reconstruction replacement has been completed. This project is scheduled to be completed by August 15th of this year. 9126 WR Ranchview / DA $125,000 This project will relieve flooding and constricted water flow near the intersection of Ranchview Lane and Medina Road. Plans Medina Road and specifications are being developed. Staff anticipates this project to be under construction this winter. Wetland 9127 WR Bass Lake DA $225,000 This project will relieve constricted water flow near the outlet of Bass Lake. Plans and specifications were approved by the Outlet City Council on Sept. 13, 2011. The project is currently being advertised for bids with a bid opening scheduled for Thursday, Oct. 20 2011. 10001 S 2010 Str Recon JP $7,380,000 The project has been completed, with minor punch list items remaining. (E Parkers Lk, 25th/Polaris) 10002 S S Shore Dr JR $885,000 The project has been completed except for minor punchlist items. Street Project 10005 S 2010 Mill & DC $810,000 All contract items have been completed, pending final payment. Overlay 10014 SS Imperial Hills Lift SN AE2S $740,000 Contract was awarded to Minger Construction. Construction will begin the week of July 5, 2011. Project is nearly complete and Station start-up is pending. Start up has been completed and a construction punch list has been generated. 10017 WR Parkers Lk SN SRF $800,000 A contract award to Northwest Asphalt is anticipated on April 12, 2011. Construction is expected to begin by August 1, 2011. Storm Sewer Lift Start of construction has been delayed by rain and high water levels. Station 10021 W MIP Tower SN $550,000 Project has been modified to also include Zachary tower and CR 101 tower for inspections. Repairs, upgrades and painting will Painting be done in 2011. Plans and specs for the MIP tower are being prepared. Work on the County Road 101 tower is anticipated to be done in 2013. 10024 W Well No. 17 (5A) SN Bonestro $700,000 Kickoff meeting has been held and preliminary design is underway. Drilling of first test well is underway. First and second test wells failed. Drilling of third test well has been completed and water samples have been collected for testing. Plans will be brought to the City Council for approval on Oct.11, 2011. 10026 S Vicksburg Lane JR $350,000 Bituminous Roadways will be milling and overlaying some sections as punchlist items the week of Oct. 10. Overlay 10030 S Rail Crossing JR $272,500 The Canadian Pacific Railroad Company has completed 75% of the project. Improvements - Nathan Lane Page 1 P:\Organization\Council\Council Information Memorandums\2011\100711\Dept - Eng Active Pe diag''CIP3160611 Revised: October 6, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects rol. or Proj. Project Froj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes 11001 W Zachary Water SN $60,000 Tower to be power washed this fall. Repainting to be done in 2014. Power washing is expected to be done in the next few Tower weeks. 11002 S Annapolis Lane JR $2,740,000 GMH Asphalt has completed the project with the exception of some minor punchlist items. Reconstruction 11006 S Suncourt JP $400,000 Utility work and curb replacement has been completed. This project is scheduled for final completion on September 15. Reconstruction 11007 S Peony Lane Mill DC $420,000 Contract awarded to Northwest Asphalt on May 24th. Construction began the week of June 20th. All concrete work has been & Overlay completed pending mill and overlay scheduled for week of June 11. All contract work has been completed. Final payment approved on Sept. 13, 2011. Assessment hearinq scheduled for Oct. 11, 2011. 11010 S Lancaster Lane DC $2,275,000 Council awarded a contract to Hardrives, Inc. on June 28. Construction scheduled to start week of July11. All watermain work Reconstruction has been completed along with structure repair and concrete curb replacement. Restoration of the boulevard areas to begin on the week of Oct. 3. Resurfacing of the roadway to begin the week of Oct.10 2011. 11012 S 2011 Edge Mill JR $1,100,000 Northwest Asphalt has completed all of the paving and will complete the striping and restoration the week of Oct 4. and Overlay 11013 SS 2011 Sanitary JR $500,000 Insituform Tech. has completed the lining of the pipes. Once the contractor submits the televising reports, staff will prepare a Sewer Lining punchlist. 11014 S 2011 Retaining JR $30,000 The retaining wall on the NW corner of Ridgemount and Magnolia will be replaced. Village Green Landscape is the low Wall bidder for the project. 11019 WR Erosion Repair - DA $275,000 The City Council approved plans and specifications at the August 23, 2011, City Council meeting. A bid opening was held on Conor Meadows Sept, 22, 2011. Staff anticipates the award of the contract for this project to be before the City Council for consideration at the Oct. 25 2011 meeting. 11020 WR Turtle Lake DA $35,000 A feasibility study is being prepared to review the possibility of altering water levels and completing a separate drainage project Outlet for flood protection. 11021 WR Nathan Lane & DA $175,000 This project would relieve flooding concerns near the intersection of 45th Avenue and Nathan Lane. Existing conditions 45th Ave information is anticipated to be acquired this fall with design work over the winter of 2011-2012. Construction would be during the Drainage Impr I winter of 2012-2013. 11023 WR Nature Canyon DA $100,000 This project would relieve erosion within a drainage gully south of Nature Canyon Park and east of Fernbrook Lane. Existing Erosion Repair conditions information is anticipated to be acquired this fall with design work over the winter of 2011-2012. Construction would be during the winter of 2012-2013. 11031 S Replace JR $80,000 Bituminous Roadways has completed the project. Concrete Intersection- The Reserve Page 2 P:\Organization\Council\Council Information Memorandums\201 1 \1 00711 \Dept - Eng Active Pe diag''CIP31b0611 Revised: October 6, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects Proj. or Proj. Project Proj. Estimated CIP No. Type Description Manager Consult Total Cost Current Notes BM Pending Public Im rovement Projects 5122 S CR 24, Olive Ln. DC/BM Henn. $2,500,000 Preliminary layout approved by City Council 6/14/05. Hennepin County has moved the project to 2015. Water to 32nd Ave. Resources Co. S 9-W-1 W Watermain - $370,000 Dependent on development. Construction is anticipated to be started in 2011. The final plat for Trillium Woods was approved by Cheshire Ln. - Council on July 26. Utility construction is expected to occur this fall. Glacier Vista to CR 47 8-W-3 W Trunk Water $710,000 Dependent on development. Trunk water main installation has been completed in the Spring Meadows, Taylor Creek, and Main Oversizing Hampton Hills developments. Trunk water main installation has been completed in the Arbor Grove development (no City cost). Trunk water main installation is in progress for the Steeple Hill development. Trunk water main installation in the Spring Meadows 2nd Addition development is expected to occur this fall, pending Council approval of the final plat. 8 -SS -2 SS Trunk Sanitary $300,000 Dependent on development. Trunk sewer installation has been completed in the Spring Meadows, Taylor Creek, and Hampton Sewer Hills developments. Trunk sewer installation is complete in the Arbor Grove development. Trunk sewer installation in the Spring Oversizing Meadows 2nd Addition development is expected to occur this fall, pending Council approval of the final plat. 6 -WR -2 WR Water Quality $90,000 Sediment removal of ponds in Forsters Preserve, Orchards of Plymouth, Quail Hollow, and Plymouth Creek Water Quality Ponds Pond Maint is anticipated for the winter of 2011-12. 11 -SS -2 SS Conor Meadows $200,000 Project will abandon existing lift station and is dependent on sanitary sewer installation in Elm Creek Highlands 3rd Addition and Lift Station in Elm Creek Highlands East developments. Final plat for Elm Creek Highlands East was approved by Council on July 26. Plans will be completed this winter with construction to follow in 2012. BB Bud Broekema BM Bob Moberg DA Derek Asche DC Dan Campbell JP Joe Paumen JR Jim Renneberg SN Scott Newberger Unassigned Page 3 P:\Organization\Council\Council Information Memorandums\2011\100711\Dept - Eng Active Pe?iag''CIP3�0611 Sanitary Sewer SS P Parks W Water Water WR Resources S Street Page 3 P:\Organization\Council\Council Information Memorandums\2011\100711\Dept - Eng Active Pe?iag''CIP3�0611 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: October 4, 2011 TO: Laurie Ahrens, City Manager FROM: Doran Cote, P.E., Director of Public Works SUBJECT: 2011 FALL STREET SWEEP The Street Maintenance Division will conduct an annual fall street sweeping program to supplement the annual street sweeping provided by contractors. Our program will utilize a crew of three employees, one to drive the sweeper and two to haul debris. We will focus our efforts only on the highlighted roadways shown on the attached map. These roadways were chosen because they carry higher volumes of traffic, for the most part do not have developed property fronting on the roadway, have curb, are heavily forested or are near sensitive bodies of water. These roadways amount to almost 20 miles or 40 lane -miles of sweeping, which should be accomplished in approximately one week. We plan to do three sweeps, the first beginning in late October, then again the first week of November and finishing on the second week of November. We will sweep regardless of weather conditions except for snow and debris cleared from the roadways will be dumped at the yard waste site. Between sweeps or after heavy rain we will also clear catch basins of leaves and debris. Attachment: Fall Street Sweeping Map cc: Gary Smith, Street Supervisor Torrey Keith, Street Maintenance Worker Scott Newberger, Utilities Superintendent P:\Organization\OouncilTounoil Information Memorandums\201 I \1 00711 \Dept - Eng FallSti£t&eep l Street Sweeping .flap VA 4r :RRRRR9 � RRR: RI e'R9Ri -City of Plymouth. Minnesota t� z y33 ILA TF -- --- - -- - -- . e911 G��A��9i1k[e a=R Xal RCGQn RRAR ncr �Sr�YS� 4E ®ax��i3 alersr Sra�ing.�re�s �4 _ OIAM 13 � Lha kewie 5U-rb ppp��1 P:\Organization\OouncilTounoil Information Memorandums\201 I \1 00711 \Dept - Eng FaIIFI A�6�OeepM MINNEHAHA CREEK j The Minnehaha Creek Mtershed District is committed to a leadership role in protecting, improving and managing the surface waters and affiliated groundwater resources within the District, inctuding their relationships to the ecosystems of which they are an integral past. We achieve our mission through regulation, capital projects, education, cooperative endeavors, and other programs based on sound science, innovative thinking, an informed and engaged constituency, and the cost effective use of public funds. QUALITY OF WATER 10/5111 Mayor Kclli Slavik City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mayor Slavik, I WATERSHED DISTRICT QUALITY OF LIFE As you know, aquatic invasive species (AIS) are a significant threat to our region's lakes, rivers and Minnehaha Creek. Leff unmanaged, they will negatively impact local businesses, communities and the ability to enjoy boating, fishing, swimming and the valuable natural resources of this area. While AIS are a growing concern across the state, there is local urgency to find community solutions. Time is running out to prevent their spread to water that is not yet infested. AIS are best handled on a statewide basis. However, given the challenges facing the state, the Minnehaha Creek Watershed District (MCWD) is in a position to help address this issue locally. If we are proactive in developing regional solutions, we may be able to reduce the spread of AIS while protecting our community's most valuable natural resources in a way that could become a model for the rest of Minnesota. In August, the City of Shorewood City Council took the first step toward supporting a regional approach by passing a Resolution asking the MCWD to lead the management of AIS control and prevention across the watershed. The Shorewood City Council firmly believes a single entity covering a more regional area is best suited to pursue potential solutions to this problem. Although specific programs have yet to be determined, the MCWD has begun the process of amending its comprehensive plan which sets the framework to put AIS management plans in place. Prior to investing money in such an approach, the MCWD Board of Managers wants to know if you support a district -wide AIS management program. With your support, the MCWD is ready and willing to lead on this issue utilizing our staff, scientific expertise and financial resources. In keeping with our regional reach and MCWD's mission to protect water quality, we will partner with local communities like yours to lead a transparent process, ensure public input is heard and implement a regional approach. If we act now, solutions and pilot projects could be introduced in time for the 2012 summer recreation season. Page 3 5 18202 Minnetonka Boulevard, Deephaven, MN 55391 a Office: (952) 471-0590 9 Fax: (952) 471-0682 e www.minnehahacreek.org Please join us in developing a region -wide plan to protect the waterways in our community by passing a Resolution to address the spread of AIS. We respectfully request a response by November 30, 2011. Whether or not your Council has approved a Resolution addressing the spread of AIS, 1'd be delighted to come and speak to your Council about how the MCWD can help protect the region's lakes and streams from AIS. I'll be contacting you in the coming days to see if you'd be interested in a presentation. Please contact me at 952-471-0590 with any questions you may have on this issue. Sincerely, ric Evenson Administrator Minnehalia Creek Watershed District Enclosure Page 36 Aquatic Invasive Species (AIS) are non-native, harmful plants, animals or microscopic organisms that can be transported easily and spread aggressively in local lakes, rivers and streams. Zebra mussels, Eurasian watermilfoil and other AIS pose a significant threat to the Minnehaha Creek Watershed. For example, between 2010 and 2011, zebra mussels spread from just a few areas of Lake Minnetonka to nearly the entire lake. AIS Threaten Recreation, Wildlife, Businesses • AIS spread quickly and easily from lake to lake via watercraft, equipment and individuals -- sometimes undetected. • AIS harm water quality, ecosystems, fish and wildlife. • Without immediate action, AIS will spread to all lakes, rivers and streams in the watershed, causing irreversible harm to fishing, swimming, businesses and natural areas. We Need a Coordinated Plan to Manage and Prevent AIS • AIS cannot be stopped once they infest lakes, rivers or streams, but we can prevent their spread to clean bodies of water. • Due to growing statewide concerns, the DNR, state policymakers and others will be forced to take a more aggressive approach. If we are proactive and develop good solutions locally, we may be able to reduce the spread of AIS in a way that could be a model for the rest of the state. • MCWD is ready and willing to lead a regional approach — utilizing our staff, scientific expertise and other resources. We will conduct a transparent and public discussion to develop solutions. Join the Discussion: • Learn more by visiting www.minnehahacreek.org • Talk to local officials in your community about this issue • Participate in public discussion in the coming months iMINNEHAHA CREEK WATERSHED DISTRICT QUALITY OF WATER, QUALITY OF LIFE 18202 Minnetonka Blvd I Deephaven, MN 55391 1 (952) 471-0590 www.minnehahacreek.org REPLY TO ATTENTION OF DEPARTMENT OF THE ARMY ST. PAUL DISTRICT, CORPS OF ENGINEERS 180 FIFTH STREET EAST, SUITE 700 ST. PAUL MINNESOTA 66101-1678 Operations Regulatory (2010-04726-MMJ) Mr. Derek Asche City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mr. Asche: OCT o 6 20H This letter is in further reference to the unauthorized fill placed into a jurisdictional stream located near the southeast corner of 26th Avenue and Shadyview Lane North, in the City of Plymouth. The project site is in Sec. 30, T. 118 N., R. 22 W., Hennepin County, Minnesota. Based on a compliance inspection on September 22, 2011, we have determined that the unauthorized fill has been removed and the area has been satisfactorily restored. Therefore, we are closing our file on this matter. Thank you for your cooperation in voluntarily restoring the stream channel. If you anticipate performing any additional work in waters of the U.S., please contact the Corps of Engineers to inquire whether a Department of the Army Permit is required. Please note that we now consider you to be informed of the permitting requirements of the Clean Water Act. Should you be involved in any further violations occurring on this or other properties, we will consider referring the matter to the Department of Justice or the Environmental Protection Agency for enforcement. If you have any questions regarding this matter, please contact Melissa Jenny in our St. Paul Office at (651) 290-5363. In any correspondence or inquiries, please refer to the file number shown above. 9, Copy furnished: U.S. Environmental Protection Agency Lynda Peterson, Minnesota Board of Water and Soil Resources Stacey Lijewski, Hennepin Conservation District Luke Schwitzer, Minnehaha Creek Watershed District Printed on ® Recycled Paper Page 38 r0 City of 9) Plymouth Adding Quality to Life Dear Resident/ Land Owner: October 5, 2011 The city has recently received an application from Ebert Construction on behalf of the Holiday Stationstore at Plymouth Station shopping center, under File No. 2011072, requesting approval of a planned unit development amendment to allow the following: 1) a building addition on the north side of the building for auto detailing; 2) additional fuel pumps and an extension of the canopy on the west side of the existing canopy; 3) an electronic sign to replace the manual price and message board within the current freestanding sign; and 4) an expansion of the business hours fiom 6 a.m, to 11 p.m. to 4 a.m. to midnight. A map showing the general location of the subject property is provided below. This letter is being mailed to all landowners within 750 feet of the property in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The city will send out another Ietter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Marie Darling, Senior Planner, at (763) 509-5457. INFORMATION relating to this request may be examined at the community development information counter (lower level of City Hall), on Mondays and Wednesday through Friday from 8:00 a.m, to 4:30 p.m., and Tuesdays fiom 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, IX��TM�%A Barbara G. Thomson, AICD Planning Manager 0:1PIan/N❑ticaslPC1201112011072 first-notice.dacx 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 Tel: 763-509-5000 • www.plymouthmn.gov Page 39