HomeMy WebLinkAboutCity Council Minutes 06-24-2008Adopted Minutes
Regular Council Meeting
June 24, 2008
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on June 24, 2008.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Hewitt, Stein, Murdock, Willis, Black,
and Bildsoe.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Police Chief Goldstein,
Public Works Director Cote, Administrative Services Director Portner, Park and Recreation
Director Blank, Fire Chief Kline, Community Development Director Juetten, Sergeant Kuklok,
Captain Webb, Finance Manager Bursheim, Transit and Solid Waste Manager Helleckson,
Recycling Coordinator Hageman, and City Clerk Engdahl.
Plymouth Forum
There was no one present to address the Council.
Presentations and Public Information Announcements
4.01) Recognition to Retiring Deputy Police Chief Joel Franz
The City Council and Police Chief Goldstein recognized retiring Deputy Police Chief Joel Franz.
it
4.1 Acceptance of nULy Partnership Vl allL fl ULl ^VnLGl Point Ene gyp
Bob Yerxa, from Center Point Energy, presented a Community Partnership Grant from Center
Point Energy for the purchase of a remote controlled robot that provides real time video of
hostile or dangerous environments.
Motion was made by Councilmember Willis, and seconded by Councilmember Hewitt, to ado nit
a Resolution Accenting the Donation from Center Point Energy (Res2008-189). With all
members voting in favor, the motion carried.
Mayor Slavik announced Music in Plymouth on July 2 at 5:00 p.m. at the Hilde Performance
Center as well as the 5K run on June 28. She also recognized Planning Commissioner Frank
Weir who recently passed away.
Cormcilmember Black reported on the utility bill brochure produced by staff that outlines the
City's water system and water restrictions.
Adopted Council Minutes 1 of 6 Regular Meeting of June 24, 2008
Approval of Agenda
Motion was made by Councilmember Hewitt, and seconded by Councilmember Bildsoe, to
approve the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Mayor Slavik removed item No. 6.09 and stated this would be on a future agenda. Item No's.
6.13 and 6.17 were removed from the agenda and placed under General Business as item No's.
8.6 and 8.7 respectively. By request of applicant, item No. 6.18 was removed and placed under
General Business as item No. 8.05.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to adopt
the amended Consent Agenda that included the followingitems: ems:
6.01) Minutes from the Special and Regular Council Meetings of June 10, 2008.
6.02) Resolution Approving Disbursements for Period ending June 14, 2008 (Res2008-190).
6.03) Resolution Approving a Preliminary and Final Plat for Two Single -Family Lots to be
known as "E and E Addition" for Property located at 13025 47`h Avenue North (2008029 -
Res2008-191).
6.04) Direct staff to forward comments to the City of Medina and the City of Maple Grove's
Comprehensive Plans (2005050).
6.05) Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection
with the Plymouth Housing and Redevelopment Authority's Tax Increment Financing District
No. 1-3 (Res2008-192).
6.06) Resolution Appropriating Funds from the Transit Fund for Improvements to the Cub
Food Park and Ride Lot (8122 — Res2008-193).
6.07) Resolution Repealing Policy Relating to Youth Advisory Council (Res2008-194).
6.08) Resolution Approving Reduction in Retainage for 2007 Street Reconstruction Project
7 101 — Res2008-195).
6.09) (This item was removed from the Consent Agenda).
6.10) Resolution Approving Change Order No. 1 for Sunset Trail Retaining Wall Project (8103
Res2008-196) and a Resolution Approving Request for Payment No. 1 and Final for Sunset
Trail Retaining Wall Project (8 103 — Res2008-197).
Adopted Council Minutes 2 of 6 Regular Meeting of June 24, 2008
6.11) Resolution Terminating Water Quality Pond Maintenance Agreement for Hidden Terrace
2001107 — Res2008-198).
6.12) Resolution Approving BMP Maintenance Agreement for Retention and Surface Water
Treatment located at 13600 Industrial Park Boulevard (Res2008-199).
6.13) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.6).
6.14) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2008 Trial Improvement Project (8112 - Res2008-200).
6.15) Resolution Approving Proposal for Bocce Ball Courts at Plymouth Creek Center
Res2008-201).
6.16) Resolution Adopting the City of Plymouth Expense Reimbursement and Travel Policy
Res2008-202).
6.17) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.7).
6.18) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.05).
6.19) Resolution Approving Old Chicago's Application to Extend the Licensed Premises for an
Outdoor Event (Res2008-203).
Motion carried to approve the Consent Agenda.
Public Hearings
There were no public hearings.
General Business
8.05) Findings of Fact Denying a Planned Unit Development Amendment and Preliminary
Plat for the Rottlund Company Inc. for the Reserve 3`d Addition for Property located West
of Cheshire Parkway and North of 55th Avenue (2008003)
Tim Whitten from Rottlund Company, requested that the review period be extended as they are
continuing to work through the Council's concerns on this development.
Motion was made by Councilmember Black and seconded by Councilmember Willis to approve
a 60 -day extension per request of the applicant. With all members voting in favor, the motion
carried.
Council Minutes 3 of 6 Regular Meeting of June 24, 2008
8.1) Receive the 2007 Comprehensive Annual Report
Aaron Nielsen, from Malloy, Montague, Karnowski, Radosevich and Company, the City's
auditing firm, provided a brief overview of the 2007 Comprehensive Annual Financial Report.
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to accept
the 2007 Comprehensive Annual Financial Report. With all members voting in favor, the
motion carred.
8.2) West Medicine Lake Park Building Project
Park and Recreation Director Blank reported on the proposed West Medicine Lake Park building
project which was discussed at a Special Meeting prior to the Regular Meeting this evening.
Motion was made by Councilmember Stein, and seconded by Councilmember Bildsoe, to adopt
a Resolution Approving the Development of Bid Documents and the Securing of Bids for West
Medicine Lake Building (Res2008-205). With all members voting in favor, the motion carried.
8.3) Conditional Use Permit and Site Plan Amendment for the "Shops of Plymouth Town
Center" (3550 Vicksburg Lane North — Inland Commercial Property Management, Inc. —
2007114)
Community Development Director Juetten on the revised design of the proposed "Shops of
Plymouth Town Center."
Rick Plessnerr, from Inland Commercial Property Management, and their architect discussed
their revised plans for this development per the Council's discussion on May 13. He indicated
that they have also worked with staff on the landscaping plan to incorporate the City's
engineering standards for the center island plantings.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to adopt
a Resolution Approving a Site Plan Amendment and Conditional Use Permit for Inland
Commercial Property Management, Inc. to allow a New Retail Building and Modifications to the
Site for Property located at 3550 Vicksburg Lane (2007114 — Res2008-206) with the plans as
presented this evening, which shows a park on the south side of the building.
Motion was made by Mayor Slavik, and seconded by Councilmember Bildsoe, to amend the
main motion to amend condition No. 6 of the Resolution to restrict deliveries from 12:00 a.m. to
6:00 a.m. With all members voting in favor, the motion carried.
With all members voting in favor of the amended main motion, the motion carried.
8.4) Recycling Contract
Transit and Solid Waste Manager Hellekson and the City's consultant discussed the recycling
proposals received from Allied Waste Services, Eureka Recycling, and Waste Management.
Adopted Council Minutes. 4 of 6 Regular Meeting of June 24, 2008
They stated there are two methods of calculating the revenue sharing for the proposals, and with
both methods, Waste Management would be lower. They noted that there could be an increase
in the solid waste fee to residents depending on which proposal the Council would accept.
Jennifer Klennert from Waste Management, and Tim Brownell from Eureka Recycling, briefly
discussed their respective proposals, and the services they would offer to the residents.
A considerable amount of discussion was held regarding single versus dual stream recycling,
types of recycling containers, education component for residents, and the "bottom line" cost for
the residents.
Motion was made by Councilmember Willis, and seconded by Councilmember Hewitt, to direct
staff to analyze the proposals for the July 8 Council meeting, as it relates to revenue sharing,
with the Option B calculation for Waste Management A.4.1 and Eureka Recycling, so there is a
better determination as to the cost for residents. In addition, staff should include a table outlining
the current system. With all members voting in favor, the motion carried.
8.5) Final Plat and Development Contract for "Hidden Acres Addition" (4225 and 4245
Dunkirk Lane North — Schuette R/E Group, LLC — 2007070F)
Community Development Director Juetten reported on the proposed request for Final Plat and
Development Contract approval for "Hidden Acres Addition."
Holly Stillday, 4215 Dunkirk Lane, voiced her objection to her property not being included as
part of this development.
City Attorney Knutson stated that the City can't force the developer to include Ms. Stillday's
property as part of this development
Tom Schuette, applicant, stated they met with Ms. Stillday a year ago and indicated that her
property wouldn't fit with the development nor would it work economically since they couldn't
add another lot to their development by acquiring her property.
Motion was made by Councilmember Black, and seconded by Mayor Slavik, to adopt a
Resolution Approving a Final Plat and Development Contract for Schuett R/E Group LLC for
Hidden Acres Addition" for Property Presently Addressed as 4225 and 4245 Dunkirk Lane
North (2007070-R— Res2008-207). With all members voting in favor but Stein, the motion
carried.
8.6) Modification of Storm Water Pollution Prevention Program to include Best
Management Practices for the Shingle Creek Chloride Total Maximum Daily Load Plan
Public Works Director Cote discussed the best management practices for Shingle Creek
Watershed District.
Motion was made by Councilmember Black and seconded by Councilmember Stein to adopt a
Resolution Approving Modification of Storm Water Pollution Prevention Program to include
Adopted Council Minutes 5 of 6 Regular Meeting of June 24, 2008
Best Management Practices for the Shingle Creek Chloride Total Maximum Daily Load Plan
Res2008-208). With all members voting in favor, the motion carried.
8.7) Joint Powers Agreement with the City of St. Paul regarding Public Safety related to
2008 Republican National Convention
Councilmember Willis led the Council in a discussion of the City's participation of 17 police
officers assisting the City of St. Paul with security measures for the 2008 Republican National
Convention. The City of St. Paul is receiving Federal funding to cover the costs; however, what
if there wouldn't enough Federal funding to cover those costs. Also, there could be liability
costs to the City if an officer would be injured.
City Attorney Knutson stated the City of St. Paul is confident that there would be sufficient
funds to reimburse cities. If that's not the case, the City would be notified, and the City could
cancel their participation.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to adopt
a Resolution Authorizing the City Manager and the Police Chief to enter into a Joint Powers
Agreement with the City of St. Paul regarding Public Safety related to 2008 Republican National
Convention (2008-209). With all members voting in favor but Willis, the motion carried.
Reports and Staff Recommendations
9.1) Report on 2008 Budget Status
Administrative Services Director Portner provided a report on the 2008 budget status.
9.2) Report on Funding Sources for Temporary Overlays on Balsam Lane/Forestview
Lane/48`h Avenue and 18`h Avenue
Motion was by Councilmember Hewitt, and seconded by Councilmember Black, to fund the
temporary overlays from the street reconstruction fund.
Motion was made by Councilmernber Willis, and seconded by Councilmember Murdock, to
amend the main motion to fund the projects from the general fund reserves rather than
increasing the street maintenance budget from $380,000 to $500,000. With Murdock and Willis
voting yes, and Hewitt, Bildsoe, Stein, Black, and Slavik voting no, the motion failed.
The Council voted on the main motion and with all members voting in favor, the motion carried.
Adiournment
Mayor Slavik adjourned the meeting at approximately 10:04 p.m.
Sandra R. Engdahl, ity Clerk
Adopted Council Minutes 6 of 6 Regular Meeting of June 24, 2008